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042224 City Council Meeting Packet
NEW HOPE CITY COUNCIL MEETING AGENDA April 22, 2024 7:00 p.m. City Hall – Council Chambers 4401 Xylon Avenue North Mayor Kathi Hemken Council Member John Elder Council Member Andy Hoffe Council Member Michael Isenberg Council Member Jonathan London The City Council wants and encourages citizen participation at Council Meetings. Your input and opinions count and are valuable. You are encouraged to bring forth your comments and issues at the appropriate point on the agenda. A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time any person may address the Council on any subject pertaining to City business not listed on this agenda or scheduled as a future agenda item. The Council requests that you limit your presentation to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their hand and be recognized by the Mayor. Approach the podium and speak into the microphone by first stating your name and address. Also, please record your name on the roster at the table near the door so that your name will be spelled correctly in the minutes. Individuals should not expect the Mayor or Council to respond to their comments tonight; Council may refer the matter to staff for handling or for consideration at a future meeting. You are welcome to contact the city clerk at 763‐531‐5117 after the council meeting. COUNCIL MEETING BROADCASTS AND STREAMING Government Access channel 16 programming includes live/taped meeting replays Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org. www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2023 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North Monday, April 22, 2024 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – April 22, 2024 2. ROLL CALL 3. APPROVAL OF MINUTES: Regular Meeting Minutes – April 8, 2024 4. OPEN FORUM 5. PRESENTATIONS 5.1 Update from Chief Judge Meyer of the Fourth Judicial District of Minnesota which serves Hennepin County 5.2 Awards presentation for the 2023‐2024 New Hope Snowman/Snow Sculpture Contest Winners 5.3 Presentation of Good Citizenship Award to Tom Wiblishauser 5.4 Resolution approving special event at Cooper High School, Relay for Life, on Saturday, May 4, 2024, under the supervision of District 281 personnel and parents 6. CONSENT BUSINESS 6.2 Approval of financial claims through April 22, 2024 6.4 Resolution proclaiming May 12‐18, 2024, as National Police Week in the city of New Hope 6.5 Resolution proclaiming May 25, 2024, as National Missing and Exploited Children’s Day in the city of New Hope 6.6 Resolution proclaiming April 21‐27, 2024, as National Crime Victims’ Rights Week in the city of New Hope 6.7 Motion waiving permit fees for temporary signs for Can Do Canines open houses on May 18, 2024, and November 9, 2024 6.8 Resolution authorizing the release of performance and payment bond for the Meadow Lake Alum Treatment (Project No. 1053) 6.9 Resolution approving contract with Ron Kassa Construction, Inc. for New Hope’s 2024 sidewalk replacement services (Improvement Project No. 1110) 6.10 Resolution approving joint powers agreement with the city of Maple Gove for use of the North Metro Regional Public Safety Training Facility for a term expiring January 1, 2029 6.11 Resolution approving agreement between the city of New Hope and Hennepin County for the Joint Community Police Partnership (JCPP) for the years 2024‐2026 6.12 Resolution approving a School Resource Officer Agreement with Independent School District 281 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 8.1 Resolution approving plans and specifications for the 2024 seal coat and fog seal project and ordering advertisement for bids (Improvement Project No. 1112) 8.2 Resolution authorizing preparation of plans and specifications for repainting the south water tower (Improvement Project No. 1101) 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Resolution calling for a closed meeting of the New Hope City Council authorized by Minn. Stat. §13D.03 to discuss and consider labor negotiations strategy 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum To: New Hope City Council From: Reece Bertholf, City Manager Date: April 18, 2024 Subject: Agenda Items for Monday, April 22, 2024 Board of Appeal – prior to the Council Meeting, Council is requested to meet at 6:30 p.m. to reconvene as the Board of Appeal and Equalization. A separate agenda packet was distributed for this meeting. Open Forum We are not aware of anyone who intends to address Council for the open forum. Item 5.1 Chief Judge Meyer of the Fourth Judicial District which serves Hennepin County will provide an update of the court’s activities. Item 5.2 Staff would like Council to recognize the winners of the 2024 New Hope Snowman/Snow Sculpture Contest. The community contest was initiated by the Citizen Advisory Commission in 2018. There were 12 entries this year. Contest winners are given the choice of a cash prize or certificate towards a parks and recreation program. Citizen Advisory Chair Kulzer will be in attendance to assist with the awards. Director Rader and I support the community contest. Item 5.3 Tom Wiblishauser was nominated by Lisa Roney for the Good Citizenship Award. Tom is very involved in the community. He tutors math students at Cooper High School, helps with many projects at Holy Nativity Church, advocates for families in need, shovels sidewalks before the sidewalk plow comes through, and has formed a security group to keep the neighborhood safe. He will receive a certificate of appreciation and an “I Love New Hope” lapel pin. Mr. Wiblishauser would like to recite a poem he wrote that was published last fall in the Sun Post (Citizen’s Tribute to Law Enforcement). Item 5.4 Cooper High School students and staff have requested permission to hold a special event, Relay for Life, at the athletic stadium on May 4, 2024. Per the CUP, this type of event requires Council approval. The event is a 12‐hour overnight event and the only impact to the neighborhood would be a minimal amount of stadium lighting for safety purposes (the public address system will not be used after 11 pm). A group of students would like to make a presentation to the City Council regarding the event. Director Sargent and I recommend approval. Page 2 Items 6.1, 6.2, and 6.3 Item 6.1 – there are no new business license requests for this agenda. Item 6.2 ‐ involves routine financial claims. Item 6.3 – there are no new liability claims to report. Item 6.4 This resolution recognizes the efforts of police personnel for their services provided to the community. The week of May 12‐18, 2024, will be proclaimed as National Police Week in the city. A media release will be prepared and submitted to local media. I recommend approval. Item 6.5 Parents are encouraged to talk with their children about safety and how to protect themselves from potential danger. The BCA and New Hope Police Department encourage the community to draw attention to child safety issues year‐round. Director Hoyt and I recommend approval of the resolution proclaiming May 25, 2024, as National Missing and Exploited Children’s Day in the city. Item 6.6 The Council is asked to reaffirm its commitment to respect and enforce victims’ rights and address their needs. Director Hoyt and I support adoption of the resolution proclaiming the week of April 21‐27 as National Crime Victims’ Rights Week in the city. Item 6.7 Can Do Canines has requested the city to waive $80 for sign permit fees related to their open houses scheduled for May 18 and November 9 at 9220 Science Center Drive. Potential clients, volunteers, or anyone interested in supporting the organization is invited to attend to learn how an assistance dog changes the life of a person with a disability. Director Sargent and I recommend approval. Item 6.8 Staff requests the City Council release the bond that was secured by SOLitude Lake Management, LLC related to the alum treatment at Meadow Lake. The work was completed in 2023, and the bond can be released. Director Weber and I recommend approval. Item 6.9 Bids were received from three vendors for the 2024 sidewalk replacement program. The low bid was submitted by Ron Kassa Construction for $7.20 per square foot for the removal of sidewalk and installation of new four‐inch thick concrete sidewalk in various locations throughout the city. The 2024 Street Infrastructure Fund contains $100,000 for this expenditure. The company has provided services to the city in the past with good results. Director Weber and I recommend approval. Item 6.10 The city has been utilizing the gun range at the North Metro Regional Public Safety Training Facility in Maple Grove for several years. The partnership with the city of Maple Grove allows New Hope officers Page 3 to maintain their firearms certification. The agreement will expire on January 1, 2029. The per officer cost is $655 or $22,270 for year 2024 based on 34 officers. The fee will slightly increase for each of the subsequent four years. Funds were included in the 2024 budget for this expenditure. Director Hoyt and I recommend approval. Item 6.11 This agreement with Hennepin County covers years 2024‐2026 for the joint community police partnership program. The city has participated in the program since 2022, and it has proven to be very effective. The cost to New Hope will not exceed $39,465 for 2024. Funds are available in the 2024 budget. Director Hoyt and I recommend approval. Item 6.12 This item approves an agreement with the Robbinsdale School District for school resource officers at Cooper High School through June 5, 2024. Due to legislative changes in 2023, SROs were removed from the school until April 16, 2024. The school district will reimburse New Hope $11,868 per SRO for the remainder of the school year. The contract has been reviewed by the city attorney. Director Hoyt and I recommend approval. Item 8.1 This resolution approves plans and specifications for the annual seal coat and fog seal project and orders advertisement for bids. The project area for 2024 includes over 15 miles of streets in the city. The crack repair work and seal coat and fog seal work are proposed to be bid as separate projects. Bids will be presented to Council at the May 28 council meeting with work commencing this summer. The 2024 CIP contains $389,323 for seal coat and fog seal work. Director Weber and I recommend approval. Item 8.2 Council is asked to authorize the preparation of plans and specifications for repainting of the city’s south water tower located at Hillsboro and Medicine Lake Road. The tower was last painted in 1990. The total estimated cost is $3,045,000, and the project will be funded by the Joint Water Commission. Director Weber and I recommend approval. Item 10.1 Staff recommends holding a closed meeting at the adjournment of the regular meeting to discuss the city’s 2024 compensation study and union contracts. Item 12.1 Mayor Hemken will review the list of upcoming events/meetings. If you have any questions regarding items in the agenda packet, please contact me prior to the meeting so that staff can research any issues and be prepared to respond at the meeting. New Hope City Council April 8, 2024 Page 1 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 City Council Minutes April 8, 2024 Regular Meeting City Hall, 7:00 p.m. CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE The City Council and all present stood for the Pledge of Allegiance. ROLL CALL Council present: Staff present: Kathi Hemken, Mayor John Elder, Council Member Andy Hoffe, Council Member Michael Isenberg, Council Member Jonathan London, Council Member Reece Bertholf, City Manager Jeff Alger, Community Development Specialist Rich Johnson, Director of HR/Admin. Services Sarah Larson, WMFRD Chief Valerie Leone, City Clerk Susan Rader, Director of Parks & Recreation Jeff Sargent, Director of Community Development Stacy Woods, City Attorney APPROVAL OF MINUTES Motion was made by Council Member Hoffe, seconded by Council Member London, to approve the work session meeting minutes of March 18, 2024. Voted in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: Elder; Absent: None. Motion carried. Motion was made by Council Member Elder, seconded by Council Member Hoffe, to approve the regular meeting minutes of March 25, 2024. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same: None; Abstained: London; Absent: None. Motion carried. OPEN FORUM There was no one present desirous of addressing the council. ROTATING VOTES Please note that votes taken on each agenda item are called by the secretary on a rotating basis; however, the written minutes always list the mayor’s name first followed by the council members’ in alphabetical order. CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated that all items will be enacted by one motion unless requested that an item be removed for discussion. New Hope City Council April 8, 2024 Page 2 REVISED AGENDA Mayor Hemken indicated staff requested an agenda revision by eliminating Item 6.10, Resolution approving five‐year lease agreement with Metro Sales Inc. for Ricoh copy machines. Motion was made by Council Member Elder, seconded by Council Member Isenberg, to approve the revised agenda. All present voted in favor. Motion carried. Mr. Reece Bertholf, city manager, reviewed the remaining consent items. FINANCIAL CLAIMS Item 6.2 Approval of financial claims through April 8, 2024. RESOLUTION 2024‐40 Item 6.4 Resolution proclaiming April 21‐27, 2024, as National Volunteer Week in the city of New Hope. RESOLUTION 2024‐41 Item 6.5 Resolution proclaiming May 5‐11, 2024, as Great Shingle Creek Watershed Cleanup Week. RESOLUTION 2024‐42 Item 6.6 Resolution recognizing National Arbor Day and proclaiming the month of May, 2024, as Arbor Month in the city of New Hope. RESOLUTION 2024‐43 Item 6.7 Resolution proclaiming the month of May, 2024, as Building Safety Month in the city of New Hope. RESOLUTION 2024‐44 Item 6.8 Resolution proclaiming May 19‐25, 2024, as National Public Works Week in the city of New Hope. RESOLUTION 2024‐45 Item 6.9 Resolution approving renewing the agreement with Solution Builders to provide information technology support services for the city effective May 1, 2024 to April 30, 2025. Item 6.10 Item 6.10 was removed from the agenda. RESOLUTION 2024‐46 Item 6.11 Resolution approving final payment request to All‐American Arena Products for replacement of the floor, dasher boards and glass in the south rink at the New Hope Ice Arena (Improvement Project No. 1092). MOTION Consent Items Motion was made by Council Member Isenberg, seconded by Council Member Hoffe, to approve the Consent items. All present voted in favor. Motion carried. LMCIT INSURANCE PREMIUMS Item 11.1 Mayor Hemken introduced for discussion Item 11.1, Motion approving renewal of insurance premiums for general liability, property damage, employee bond and worker’s compensation for the period April 20, 2024 through April 20, 2025 through the League of Minnesota Cities Insurance Trust (LMCIT). Mr. Rich Johnson, director of HR/Admin Services, explained the city clerk coordinates renewal of the general liability insurance, and the director of human resources and administrative services handles the workers’ compensation insurance renewal. He stated an appraiser conducted on‐site reviews of all city‐ New Hope City Council April 8, 2024 Page 3 owned structures this winter. The city’s total property value increased from $76 million to $85 million, and the premium increased $20,752. The premium for the property/liability coverage for 2024‐25 is $218,341. Mr. Johnson stated the premium for workers compensation, based on a $5,000 deductible for work‐related medical expenses, is $272,846 which is a reduction of approximately 25% from last year. The reduction is due to lower overall workers compensation premiums charged by LMCIT as well as the city’s experience modification rating dropping from .85 to .75. The total cost of the insurance (property, workers compensation, liquor liability, open meeting law defense, faithful performance, and volunteer accident plan) is $491,187 which is under the 2024 budgeted amount of $789,957. Council Member London asked what programs the city has in place to be proactive in reducing workers compensation claims. Mr. Johnson stated employees are encouraged to work smart and safely; the city has a safety committee that meets quarterly to review accidents; and the city strives to use equipment and technology for a safer work environment (examples include using a device to lift manhole covers and the purchase of a small garbage truck with a lift to empty trash cans at parks). MOTION Item 11.1 Motion was made by Elder, seconded by Council Member Hoffe, approving renewal of insurance premiums for general liability, property damage, employee bond and worker’s compensation for the period April 20, 2024 through April 20, 2025 through the League of Minnesota Cities Insurance Trust (LMCIT). Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None. Motion carried. STATUTORY LIMITATIONS Item 11.2 Mayor Hemken introduced for discussion Item 11.2, Motion to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by League of Minnesota Cities Insurance Trust (LMCIT). Mr. Reece Bertholf, city manager, explained cities with coverage through the League of Minnesota Cities Insurance Trust must indicate whether or not the city wishes to waive the monetary limits on tort liability established by M.S. 466.04. It is recommended the city follow past practice and not waive the statutory limitation which leaves the individual recovery amount at the lower amount. If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The per occurrence limit would be limited to $1,500,000. MOTION Item 11.2 Motion was made by London, seconded by Council Member Elder, to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by League of Minnesota Cities Insurance Trust (LMCIT). All present voted in favor. Motion carried. EXCHANGE OF COMMUNICATION Mayor Hemken introduced for discussion Item 12.1, Exchange of communication between members of the City Council. New Hope City Council April 8, 2024 Page 4 Item 12.1 Mayor Hemken reported on upcoming events. ADJOURNMENT Motion was made by Council Member Isenberg, seconded by Council Member Elder, to adjourn the meeting, as there was no further business to come before the Council. All present voted in favor. Motion carried. The New Hope City Council adjourned at 7:15 p.m. Respectfully submitted, Valerie Leone, City Clerk https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/City Manager/2024/HC Court presentation/5.1 Q ‐ Presentation Judge Meyer.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: City Manager By: Valerie Leone, City Clerk‐Treas. Agenda Title Update from Chief Judge Meyer of the Fourth Judicial District of Minnesota which serves Hennepin County Requested Action Staff is requesting that the City Council receive an update from Judge Meyer of the Fourth Judicial District. Policy/Past Practice In the past the City Council has received updates from elected and appointed officials from various governmental agencies. Background Judge Kerry W. Meyer was appointed to the Fourth Judicial District in 2006, and her current term expires in January of 2027. The divisions within Hennepin County District Court include civil court, conciliation court, criminal and traffic court, family court, housing court, juvenile court and probate/mental health court. There are 63 judges who preside over civil, criminal and specialty courts in Hennepin County. Chief Judge Meyer will provide an update of the fourth district’s activities. Attachments At a Glance Judges serving Fourth District Agenda Section Presentations Item Number 5.1 Revised February 2024 HENNEPIN COUNTY DISTRICT COURTHENNEPIN COUNTY DISTRICT COURT: At A Glance: At A Glance M issionMission To provide justice through a system that assures equal access for the fair and timely resolution of cases and controversies. MINNESOTAJUDICIAL BRANCH FOURTH JUDICIAL DISTRICT Fast stats Personnel • 63 judges (number set by Legislature) • 12 referees (specialized judicial officers) • 564 staff (full-time equivalent) Court Divisions • Civil • Criminal • Family • Juvenile • Probate/Mental Health Locations • Hennepin County Government Center - Minneapolis Civil, criminal, housing, probate, mental health • Family Justice Center - Minneapolis Family Court • Juvenile Justice Center - Minneapolis Juvenile Court • Public Safety Facility - Minneapolis Criminal, traffic • Brookdale Regional Service Center - Brooklyn Center Criminal, traffic • Ridgedale Regional Service Center - Minnetonka Criminal, traffic Large Urban Court • 22% of Minnesotans live in Hennepin County • 405,068 total cases were filed in Hennepin County in 2023. This represents 37% of trial court case filings in the state of Minnesota. Jurors in 2023 • 42,145 citizens summoned • 733 jury trials requested (685 criminal, 48 civil) • Total amount paid to jurors for per diem, mileage and day care: $1,149,357 The Fourth Judicial District is the largest and busiest of the 10 districts in Minnesota. Hennepin County courts handled 37% of the state’s legal filings in 2023. 2023 Filings by Division Hennepin County Court Chief Judge Kerry Meyer Contact Us Kerry Meyer, Chief Judge Kerry.Meyer@courts.state.mn.us Sara Gonsalves, District Court Administrator Sara.Gonsalves@courts.state.mn.us Mike Valleau, Legislative Liaison Michael.Valleau@courts.state.mn.us www.mncourts.gov/hennepin Court staff take part in numerous training opportunities to enhance and grow the capabilities of the district. Key Priorities & Challenges • Reduce pending criminal caseload to pre-pandemic levels (Between January and September of 2023, we decreased the backlog of major criminal cases – felonies and gross misdemeanors – by 82%). • Address increased filings in housing court (Eviction filings are 76% higher in 2023 than they were in 2019). • Hennepin County District Court’s most serious felony filings (murder, weapons, sex offenses, domestics, and other person crimes) are consistently high. • Hennepin County accounts for a significant portion of Minnesota’s reported crime. In 2022, Hennepin County accounted for 41% of the violent crimes and 32% of the property crimes reported in Minnesota. Specifically, 7 in 10 (70%) of the state’s reported robberies occurred in Hennepin County, as did around half (54%) of the homicides and motor vehicle thefts (49%). • 20,297 interpreter requests in 2023 for 83 languages. • Increased need for services for defendants experiencing addiction and mental health issues. • Specialized treatment courts include Criminal Mental Health Court, Drug Court, DWI Court, and Veterans Court • High-risk, high-need population with a treatable condition • Protects public safety and due process • Cooperative agreement to get at the root of behavior • Intensive judicial/probationary supervision • More immediate/timely incentives and sanctions • Connecting individuals to services and helping them improve their life stability Focus on Quality of Justice: Treatment Courts Model Our courts also facilitate joyous occasions, such as weddings and adoptions, for families just beginning and those that are growing. Innovative Service and Firsts We take pride in providing quality service to our community. Our commitment to service includes many firsts and innovations: • The first African American district court chief judge in Minnesota (Toddrick Barnette, 2020-2023) • First livestreamed trial in the Minnesota Judicial Branch (State v. Chauvin) • Developed E-File and Serve (EFS) paperless filing system used throughout the Branch • Established Self-Help centers, which have become the norm throughout the state • District-wide race equity initiative launched in 2017 • Providing text and email reminders of court appearances, which are now standard across the state • Remote/Hybrid Hearings: Over 74,000 remote/hybrid hearings held in 2023 • Providing a warrant helpline that reduces failure to appear and helps clear warrants without incarceration Warrant Helpline: 612-543-WRNT (9768) https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/P&R/CAC/2024/Q ‐ Snowman‐Snow Sculpture Contest.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director Agenda Title Awards presentation for the 2023‐2024 New Hope Snowman/Snow Sculpture Contest winners Requested Action Staff requests the City Council recognize the New Hope Snowman/Snow Sculpture Contest winners. This contest was sponsored by the Citizen Advisory Commission (CAC). CAC Chair Kulzer will be in attendance to assist with the awards. Background The idea for a snowman‐building contest was originally discussed at the October 2017 CAC meeting as part of a brainstorming session to generate ideas to bring attention to New Hope. The commissioners quickly agreed that it would be a fun contest to host and that it would encourage people to get outside to enjoy the winter. In order to give the option of creating a snowman or snow sculpture, the contest was titled the New Hope Snowman/Snow Sculpture Contest. Similar to last year’s contest, the entries could be submitted through the end of March and the contest was open to New Hope individuals, families, neighborhoods and groups. The contest was advertised in In Motion, In Touch, the city web site, the city electronic sign boards, and through social media. Participants were asked to submit a photo with their name, address and a title for the creation via email. Following the March 31 deadline, 12 entries were forwarded to the commissioners for voting. Last year, a total of 15 entries were received. The contest winners are given the choice of a cash prize or certificate toward a parks and recreation program. Agenda Section Presentations Item Number 5.2 https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/City Manager/Good Citizenship RFAs/Q‐good citizenship award 04.22.24.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: City Manager By: Valerie Leone, City Clerk Agenda Title Presentation of “Good Citizenship” Award to Tom Wiblishauser Requested Action Staff recommends that Council formally recognize citizen(s) recently nominated for the Good Citizenship Award. Background In September of 2011 the Council adopted a new program to recognize persons exemplifying good citizenship. The Council agreed to consider nominations upon receipt rather than following a pre‐established schedule. The New Hope Human Rights Commission promoted the Good Citizenship Award in 2023, and the city received one nomination. Council considered the nomination at the April 15 work session and supported the award. According to his nominator, Tom has a passion for teaching math to students and after teaching Math at Hennepin Tech for 35 years, he tutored students at Cooper High School and Robbinsdale Middle School through the Trio program to help low income second generation students. He also helps with numerous projects at Holy Nativity Lutheran Church and advocates for families in need by helping them find community resources. In winter months Tom shovels a path on sidewalks in his neighborhood to provide a safe walkway for pedestrians, and he has also organized a security group for neighborhood safety. The recipient will receive a certificate and an “I Love New Hope” lapel pin. Mr. Wiblishauser wrote a poem that he would like to recite to commend law enforcement personnel. The poem was published in the SunPost newspaper last August. Attachments Nomination Agenda Section Presentations Item Number 5.3 https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/COMM DEV/2024/City Council/04‐22‐24 Relay for Life/Q ‐ Relay for Life 04‐24‐23.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, Executive Director Originating Department: Community Development By: Jeff Alger, Community Development Specialist; Jeff Sargent, Director Agenda Title Resolution approving special event at Cooper High School, Relay for Life, on Saturday, May 4, 2024, under the supervision of District 281 personnel and parents Requested Action Staff requests that the City Council approve a resolution authorizing a Relay for Life special event at Cooper High School from Saturday, May 4 to Sunday, May 5, 2024, under the supervision of District 281 personnel and parents. Policy/Past Practice The city has approved this educational fundraising event at Cooper High School in the past. Background American Cancer Society Development Director Kala Boswell has requested that the city approve a request to allow for a “Relay for Life” fundraising event to be held at Cooper High School on Saturday, May 4 through Sunday, May 5, 2024. The overnight event is a fundraiser for cancer research, education, and advocacy that involves participants walking around the school track in honor or in memory of those affected by cancer. The event would begin on Saturday, May 4 at 6:00 p.m. and conclude on Sunday May 5 at 6:00 a.m. The event would broaden the students’ education through participation in the fundraising and program at the school. The event has been well supervised in the past and would involve no use of amplified sound after 11:00 p.m. As a result of injuries that were sustained at the event in 2010 due to poor lighting, organizers are requesting use of a minimal number of stadium lights for safety. Lighting levels will be decreased after 11:00 p.m. In addition to advisors that would be present for the event, parents would also be in attendance to help supervise. The event qualifies as a “special event” under the amended conditional use permit for use of the athletic stadium and requires City Council authorization prior to being sanctioned. Attachments Resolution Event flyer Presentation Signatures from neighbors Agenda Section Presentations Item Number 5.4 RESOLUTION NO. 24-___ RESOLUTION APPROVING SPECIAL EVENT AT COOPER HIGH SCHOOL, RELAY FOR LIFE, ON SATURDAY, MAY 4, 2024, UNDER THE SUPERVISION OF DISTRICT 281 PERSONNEL AND PARENTS WHEREAS, a request for a special event at Cooper High School has been received from students and advisors to conduct an overnight Relay for Life event; and WHEREAS, the event is a special educational opportunity for area students that has been traditionally supported by the New Hope City Council; and WHEREAS, the event will be well supervised by advisors from the school and parents of the student participants in the event. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes an overnight special event at Cooper High School on May 4, 2024, Relay for Life, the event is a broadening of the students’ traditional education and the event shall be supervised by advisors and parents of the participating students. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota this 22nd day of April, 2024. ______________________ Kathi Hemken, Mayor Attest: __________________________ Valerie Leone, City Clerk Cancerwon’t win.Cancerwon’t win. Fighting cancer takes many things like research, free rides to chemo and lodging near hospitals, and our 24/7 helpline. But we can’t do any of that without you. Join Relay For Life, the largest, most inspiring, and supportive cancer fundraising event on the planet. Fighting cancer takes many things like research, free rides to chemo and lodging near hospitals, and our 24/7 helpline. But we can’t do any of that without you. Join Relay For Life, the largest, most inspiring, and supportive cancer fundraising event on the planet. Help end cancer as we know it, for everyone.Help end cancer as we know it, for everyone. ©2023 American Cancer Society, Inc.©2023 American Cancer Society, Inc. RelayForLife.org | 1.800.227.2345 RelayForLife.org | 1.800.227.2345 Relay For Life of Robbinsdale AreaHigh Schools www.relayforlife.org/rdalehsmn Saturday May 4th-Sunday May 5th, 2024 6:00pm-6:00am Cooper High School Stadium Relay For Life of Robbinsdsale AreaHigh Schools www.relayforlife.org/rdalehsmn Saturday May 4th-Sunday May 5th, 2024 6:00pm-6:00am Cooper High School Stadium Relay For Life of Robbinsdale Area High Schools Saturday, May 4th – Sunday, May 5th, 2024 6:00 pm to 6:00 am Cooper High School Stadium Vision: End cancer as we know it, for everyone. Mission: Improve the lives of people with cancer and their families through advocacy, research, and patient support, to ensure everyone has an opportunity to prevent, detect, treat, and survive cancer. Patient Support Action through advocacy Advancing discovery What is Relay For Life? Overview More than just a walk, the American Cancer Society Relay For Life brings together passionate supporters who embody the American Cancer Society mission to end cancer as we know it, for everyone. This volunteer -led experience unites communities to celebrate cancer survivors, remember loved ones lost to cancer, and raise funds to improve the lives of people with cancer and their families through advocacy, research, and patient support, to ensure everyone has an opportunity to prevent, detect, treat, and survive cancer. Although each Relay For Life event embraces the uniqueness of the home community, every event does have the same four signature elements: a celebration of cancer survivors, a celebration of caregivers, a luminaria ceremony to honor and remember loved ones, and the opportunity to fight back against cancer. Relayers celebrate the wins we have accomplished, own the impact their dollars are making, and champion the future for everyone. In our community Since 2010, Robbinsdale Area High Schools have raised $560,516 – with more donations coming in this season. Last year, the students on Armstrong and Cooper high schools came together to form 13 teams, with 200 participants. Together, the students raised more than $26,880 So far this year, we have 19 teams working to help the American Cancer Society’s mission to end cancer as we know it, for everyone. Who Can Participate? Students from Armstrong High School Students from Cooper High School Teachers, Staff, and Administrators Parent Chaperones for all teams Local Survivors and Caregivers, especially for Opening at 6pm Community Members until 11pm How To Get Involved Donate to one of our teams! Light a Luminaria in honor or in memory of someone Join us at Relay for community hours Join a team at RelayForLife.org/rdalehsmn SURVIVORS – please let us know so we can honor you! You are the reason why we Relay every year. Questions? Thank You ©2023 American Cancer Society, Inc. G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: City Manager By: Reece Bertholf, City Manager Agenda Title Approval of claims through April 22, 2024 Requested Action Claims for services and commodities purchased through this period are listed on the Check Disbursement Report Attachments Check Disbursement Report Agenda Section Consent Item Number 6.2 https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/POLICE/2024/RFA Police Week 2024.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Police By: Tim Hoyt, Dir. of Police Agenda Title Resolution proclaiming May 12‐18, 2024, as National Police Week in the city of New Hope Requested Action Staff recommends that the City Council approve a resolution proclaiming May 12‐18, 2024, as National Police Week in the city of New Hope. Policy/Past Practice The city recognizes the importance of law enforcement in maintaining a safe and secure community and understands that law enforcement officers sometimes make the ultimate sacrifice in the performance of their duties. Background Police officers routinely face risks on behalf of the community. All too often, a police officer makes the ultimate sacrifice, the forfeiture of their life, in the performance of their duty to protect the community which they serve. The challenges facing law enforcement professionals grow every day. Domestic and international terrorism, unheard of only a few years ago, as well as planning for pandemics have increased the demands on the law enforcement community. Over 800,000 sworn law enforcement officers serve in the United States. Being a professional law enforcement officer is an inherently risky occupation. On average over the past ten years, one officer was killed every other day. More than 60,000 officers are assaulted each year resulting in 18,000 injuries. On May 17, 1792, Deputy Sheriff Isaac Smith, New York City Sheriff’s Office became the first known law enforcement officer to die in the line of duty in our nation’s history. Currently, there are 23,785 federal, state, and local law enforcement officers’ names engraved on the walls of the National Law Enforcement Memorial. As of April 17, 2024, 42 officers have died in the line of duty. At the current rate names are added, the Memorial Walls are expected to be filled by 2050. The National Law Enforcement Memorial and Museum will hold ceremonies including the 36th Annual Candlelight Vigil on May 13 to honor the fallen officers whose names have recently been added to the Memorial. Attachments Resolution Agenda Section Consent Item Number 6.4 City of New Hope Resolution No. 2024 ‐ Resolution proclaiming May 12‐18, 2024, as National Police Week in the city of New Hope WHEREAS Congress and the president of the United States of America have designated the calendar week of each year during which May 15 occurs as National Police Week and May 15 of each year to be Peace Officers’ Memorial Day; and WHEREAS the law enforcement officers of New Hope are our guardians of life, property, rights, and freedoms; defenders of an individual’s right to be free; warriors in the war against crime; and dedicated to the preservation of life, liberty, and the pursuit of happiness; and WHEREAS it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and WHEREAS the men and women of the New Hope police department unceasingly provide a vital public service. NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope calls upon the citizens of our community to especially honor and show their sincere appreciation for the police officers of this city by deed, remarks, and attitude. We call upon all our citizens to make every effort to express their thanks to the men and women who are willing to sacrifice their lives, if necessary, to guard our loved ones, property, and government against all who would violate the law; and NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council of the city of New Hope proclaims May 12‐18, 2024, as National Police Week in the city of New Hope. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of April, 2024. Mayor Attest: City Clerk https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/POLICE/2024/Missing and Exploited Children/6.5 Q - Missing and Exploited Children 2024.docx Request for Action April 22, 2024 Approved by: Reece Bertholf City Manager Originating Department: Police By: Tim Hoyt, Dir. of Police Agenda Title Resolution proclaiming May 25, 2024, as National Missing and Exploited Children’s Day in the city of New Hope Requested Action Staff recommends approval of a resolution proclaiming May 25, 2024, as National Missing and Exploited Children’s Day in the city of New Hope. Policy/Past Practice The City Council has expressed support in the past for issues intended to promote the general health, safety, and welfare of children in the community. Background Since 1983, when it was first proclaimed by President Ronald Regan, National Missing and Exploited Children’s Day on May 25th each year shines a spotlight on child safety. The observance also honors the professionals dedicated to protecting children around the country. On May 25th, 1979, Etan Patz disappeared on his way from the bus to school. During the time of his disappearance, cases of missing children rarely gained national media attention. In Etan’s case his father was a professional photographer and distributed black‐and‐white photos of his son to try and find him. This resulted in a massive search and media attention. Each year on the day of his abduction, May 25th, communities across the United States recognize National Missing and Exploited Children’s Day recognizing the hundreds of thousands of children who went missing each year. There are many circumstances that lead to missing children. Some of which include Autism and Wandering, Child Sex Trafficking, Family Abductions, Endangered Runaways, and Nonfamily Abductions and Attempts. Of those children that are abducted, 9 percent are kidnapped by family, only a small fraction are stranger abductions. With the rapid growth of the Cyberworld, stranger abductions and child sex trafficking is rising at an even more concerning rate. With the goal of decreasing these instances of missing and exploited children we continue to focus on awareness and education in our community. The goal of National Missing and Exploited Children’s Day is to encourage parents to talk with their children about safety and how to protect themselves from potential danger. In partnership with the National Center for Missing and Exploited Children (NCMEC), the Minnesota Bureau of Criminal Apprehension (BCA), offers easy‐to‐access materials that help to facilitate these important topics of discussion with parents and their children. The BCA and this department encourage communities to draw attention to child safety issues not just in May but year‐round as well. Staff recommends that the City Council approve a resolution proclaiming May 25, 2024, as National Missing and Exploited Children’s Day Attachment Resolution Agenda Section Consent Item Number 6.5 City of New Hope Resolution No. 2024 ‐ Resolution proclaiming May 25, 2024, as National Missing and Exploited Children’s Day in the city of New Hope WHEREAS, all children need (and deserve) love, guidance, support and education in order to minimize threats and situations that could lead to sexual exploitation and/or physical abduction; and WHEREAS, National Missing and Exploited Children’s Day on May 25th each year shines a spotlight on child safety. The observance also honors the professionals dedicated to protecting children around the country; and WHEREAS, many circumstances such autism, family and non‐family abductions, endangered runaways, and rapid growth of the cyberworld are all situations leading to the rising instances of missing and exploited children; and WHEREAS, In 1983, President Ronal Reagan proclaimed May 25th to be National Missing and Exploited Children’s Day and this day has been observed by every administration since; and WHEREAS, education and discussions with children in the amount of at least 25 minutes by parents and guardians is important to, to prevent child abductions and sexual exploitation, as well as how to respond to situations and where to seek help, in order to increase the safety of our neighborhoods; and WHEREAS, community involvement and awareness are also vital to keeping our children safe and out of situations that could be dangerous for the most vulnerable members of our community, NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope proclaim May 25, 2024, as National Missing and Exploited Children’s Day, and encourage parents and guardians to interact with their children about child safety and promote awareness through education. The BCA encourages adults to take 25 minutes to talk to children in their lives about child safety. Through such measures, we are hopeful, that the number of children missing or exploited can be reduced. These efforts will promote child safety and strengthen the communities in which we live. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of April 2024. ______________________________ Mayor Attest:______________________________ City Clerk https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/POLICE/2024/Crime Victimʹs Week 2024/6.6 Q & R ‐ Crime Victims Week 2024.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Police By: Tim Hoyt, Dir. of Police Agenda Title Resolution proclaiming April 21‐27, 2024, as National Crime Victims’ Rights Week in the city of New Hope Requested Action Staff recommends that the City Council approve a resolution proclaiming April 21‐27, 2024, as National Crime Victims’ Rights Week in the city of New Hope. Policy/Past Practice The city recognizes the importance of maintaining a safe and secure community and understands the courageous role that crime victims have in participating in the criminal justice process. Background As we continue to make strides in reducing the crime rate, we must remember that there are still far too many victims of crime. Those who have suffered a violation of their person, property, or trust deserve to be treated with dignity and respect by our criminal justice and juvenile justice systems and by society at‐large. We recognize that our response to crime victims plays an important role in their efforts to rebuild their lives following the offense. Let all of us — criminal justice and victim service professionals, businesses, healthcare providers, educators, policymakers, houses of worship, and a host of other social and civic groups work together to ensure that survivors of crime receive the holistic services and support they need, while bringing honor to victims, responding compassionately and respectfully. This year marks the 43rd anniversary of National Crime Victims’ Rights Week and the theme is theme is How would you help? This yearʹs theme centers around options, services, and home for crime survivors, is a call‐ to‐action to create safe environments for crime victims to share what happened to them. In the year 2024 and beyond, let us bring honor to victims and create a world where respect and dignity will be basic rights for everyone victimized by crime, and where those responsible for implementing the rights of victims are accountable for their actions. This not only helps the individual heal, but it also improves community safety and wellbeing. Attachment Resolution Agenda Section Consent Item Number 6.6 City of New Hope Resolution No. 2024‐ Resolution proclaiming April 21‐27, 2024 as National Crime Victims’ Rights Week in the city of New Hope WHEREAS one violent crime is committed in America every 26.2 seconds and one property crime every 4.4 seconds, 25.9 million Americans are victims of crime each year, and of those, 6.3 million are victims of violent crime; and WHEREAS since the passage of the Victims of Crime Act of 1984, significant progress in improving the treatment of crime victims has been made through the efforts of thousands of victims and survivors, who have turned their own experiences into a force for positive change, ensuring that others can receive justice, meaningful assistance, and compassionate treatment before the law; and WHEREAS honoring the rights of victims—including the rights to be heard and to be treated with fairness, dignity, and respect—and working to meet their needs rebuilds their trust in the criminal justice and social service systems; and WHEREAS being a victim of crime and navigating the criminal justice system can be a frightening and confusing experience, however when crime victims feel supported, they play an indispensable role in bringing offenders to justice; and WHEREAS individuals’ trust in the compassion, understanding, and support of their communities is achieved through sustained, deep‐rooted, and coordinated outreach; and WHEREAS as we carry crime victimsʹ rights in 2024 and beyond, our community’s continued engagement with the challenges faced by victims of crime will ensure that the progress made to date is not lost, and that new ground is broken to gain greater justice and healing for all victims; and WHEREAS identifying, reaching, and serving all victims of crime—especially those from groups that often have less access to healing services and avenues to justice—is essential; and WHEREAS National Crime Victims’ Rights Week provides an opportunity to recommit to ensuring that accessible, appropriate, and trauma‐informed services are offered to all victims of crime; and WHEREAS the city of New Hope is joining forces with victim service programs, criminal justice officials, and concerned citizens throughout Minnesota and America to observe National Crime Victimsʹ Rights Week; NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope designates the week of April 21‐27, 2024 as National Crime Victimsʹ Rights Week in the city of New Hope; and NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council of the city of New Hope reaffirms a commitment to creating a victim service and criminal justice response that assists all victims of crime; and expressing our sincere gratitude and appreciation for those community members, victim service providers, and criminal justice professionals who are committed to improving our response to all victims of crime so that they may find relevant assistance, support, justice, and peace during National Crime Victimsʹ Rights Week in the city of New Hope, and throughout the year. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of April, 2024. Mayor Attest: City Clerk https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/COMM DEV/AnnualRenewal‐RFA/Signs waive fees/Q ‐ Can Do Canines Open House.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Community Development By: Jeff Alger, Community Development Specialist; Jeff Sargent, Director Agenda Title Motion waiving permit fees for temporary signs for Can Do Canines open houses on May 18, 2024, and November 9, 2024 Requested Action Staff requests that the City Council approve waiving the permit fees for temporary signs for open houses at Can Do Canines on May 18, 2024, and November 9, 2024. Policy/Past Practice In the past, the City Council has waived temporary signage fees for events supported by Can Do Canines. Background Can Do Canines Marketing and Communication Manager Caren Hansen has requested that the city waive $80 in fees for two temporary sign permits. The signs will advertise open houses that will take place at Can Do Canines on May 18, 2024, and November 9, 2024, from noon to 2:00 p.m. Potential clients, volunteers, or anyone who might be interested in supporting the organization is invited to attend to learn how an assistance dog changes the life of a person with a disability. Can Do Canines will be advertising the open houses on a vinyl sign that will hang on the building at 9440 Science Center Drive. Recommendation Staff recommends approval of a motion waiving the fees for the temporary sign permits. Attachments Sign permit application Agenda Section Consent Item Number 6.7 https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/PUBWORKS/2024/Council/1053 ‐ Meadow Lake Alum P&P Bond Release/6.8 Q ‐ Release Meadow Lake Alum P&P Bond 4‐22‐24.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Public Works By: Bernie Weber, Director Nick Macklem, Stormwater Spec./Project Coord. Agenda Title Resolution authorizing the release of performance and payment bond for the Meadow Lake Alum Treatment (Project No. 1053) Requested Action Staff requests that the City Council approve a resolution releasing the performance and payment bond in the amount of $59,104.00 for the alum treatment on Meadow Lake that occurred in 2023 as part of the Meadow Lake Management Plan. Policy/Past Practice It is a requirement of the City Council to release letters of credit, cash escrows or performance bonds when substantial work is complete and when requested by the contractor. Background The alum treatment on Meadow Lake was completed in May 2023 as part of the Meadow Lake Management Plan (MLMP). The MLMP is a partnership project between the Shingle Creek Watershed Management Commission and the city. It is five to seven year adaptive management plan that targets reducing the internal phosphorus loading in Meadow Lake. This began with a lake drawdown that was completed in the fall of 2021 and continued with the alum treatment and curly leaf pondweed herbicide applications in 2023. During the contract approval process, SOLitude Lake Management was required to supply a performance and payment bond to ensure the completion of required public improvements. It is standard practice that the performance and payment bond be released when the contractor has completed the project and met all contract requirements. Upon request from the contractor, the City Council shall approve a resolution to release the performance and payment bond. At this time, the alum treatment on Meadow Lake is complete and the contractor SOLitude Lake Management has completed all work duties required by the contract, and has requested release of the performance and payment bond. For this reason, staff recommends that the City Council release the performance and payment bond. Recommendation Staff recommends that the City Council approve the resolution authorizing the release of the performance and payment bond for the Meadow Lake Alum Treatment. Attachment Resolution Agenda Section Consent Item Number 6.8 1 RESOLUTION NO. 2024-___ RESOLUTION AUTHORIZING THE RELEASE OF PERFORMANCE AND PAYMENT BOND FOR MEADOW LAKE ALUM TREATMENT PROJECT (Project No. 1053) BE IT RESOLVED by the City Council in and for the City of New Hope as follows: WHEREAS, SOLitude Lake Management, LLC, a Minnesota limited liability company (“Contractor”) has substantially completed all contract requirements associated with the Meadow Lake Alum Treatment project, City Project No. 1053 (“Project”) as confirmed by the City Engineer; WHEREAS, City staff recommends releasing the performance and payment bond issued by Federal Insurance Company under surety Bond K40304137, securing the contract obligations of SOLitude Lake Management, LLC in the amount of $59,104.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows: 1. The City of New Hope as the Obligee under the performance and payment bond, hereby fully and unconditionally releases and discharges Federal Insurance Company from any and all past, present, and future liability under surety Bond K40304137, issued on behalf of SOLitude Lake Management, LLC in the amount of $59,104.00. 2. The undersigned further represents that they have full authority to execute this release on behalf of the Obligee and to bind the Obligee herein under. The release is effective as of the date of this Resolution. Adopted by the City Council this 22nd day of April, 2024. ____________________________________ Kathi Hemken, Mayor Attest: __________________________ Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-10030 (Public Works general)\Resolution releasing performance and payment bond - Meadow Lake Alum Treatment - Project No. 1053.docx https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/PUBWORKS/2024/Council/1110 ‐ 2024 Sidewalk Replacement/6.9 Q&R ‐ 2024 Sidewalk Contract.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Public Works By: Bernie Weber, Director Agenda Title Resolution approving a contract with Ron Kassa Construction, Inc. for New Hope’s 2024 sidewalk replacement services (Improvement Project No. 1110) Requested Action Staff recommends approval of a resolution awarding a contract to Ron Kassa Construction, Inc. for 2024 sidewalk replacement services. Policy/Past Practice The City Council routinely considers improvement projects that improve safety for traffic and pedestrians. Background To improve the foot traffic services for residents and pedestrians, Public Works annually contracts sidewalk replacement services for existing sidewalks that are in the greatest need for improvement. Contracting out the sidewalk replacement has been economically advantageous over providing the service in‐house. Public Works staff prioritizes spot replacement of sidewalk panels in locations that show the largest amounts of settlement and wear. Routine replacement of concrete sidewalk panels helps the city comply with the standards of The Americans with Disabilities Act (ADA). The city received quotes from three vendors for the 2024 sidewalk replacement services. Ron Kassa Construction, Inc. had the low quote of $7.20 per square foot for the removal of the existing concrete sidewalk and installation of new four inch thick concrete sidewalk. Based on the low quote and positive previous experience, staff is recommending that the city retain the services of Ron Kassa Construction, Inc. for the 2024 sidewalk replacement services. Funding Funding in the amount of $100,000 for sidewalk replacement is available in the 2024 Street Infrastructure Fund. Attachments Resolution Quotes Received for Sidewalk Replacement Services 2024 Sidewalk Panel Replacement Contract Agenda Section Consent Item Number 6.9 City of New Hope Resolution No. 24‐ Resolution approving a contract with Ron Kassa Construction, Inc. for New Hope’s 2024 sidewalk replacement services (Improvement Project No. 1110) WHEREAS, the city desires to enter into a contract for sidewalk replacement services; and, WHEREAS, city staff has prepared specifications and contract terms for the work and has had them reviewed by the city attorney; and, WHEREAS, funding has been budgeted in the Street Infrastructure Fund to pay for this expenditure; and, WHEREAS, staff has prepared a proposed contract for the lowest responsible and responsive quote, Ron Kassa Construction, Inc., setting forth the scope of work, terms, conditions, and compensation for services. NOW, THEREFORE, BE IT RESOLVED: 1. That the contract for 2024 Sidewalk Replacement Services be awarded to Ron Kassa Construction, Inc. in an amount not to exceed $100,000.00. 2. That the mayor and city manager are authorized and directed to sign the same. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 22nd day of April 2024. __________ __________________ Mayor Attest: ________ _________________ City Clerk Estimate Date 2/8/2024 Estimate # 3415 Name / Address City of New Hope Andrew Kramer DK Concrete LLC P.O. Box 366 Big Lake, MN 55309 Project Sidewalk Signature Phone # 763-494-3493 JDKquotes@gmail.com www.dkconcreteservices.com Total Description Qty Sqft Rate Total 2024 Concrete Sidewalk 4" Thick with Cure. 3f52cf mix 1 6.95 6.95 Removal of old concrete 1 1.50 1.50 If Class 5 is needed each load of 15 tons will cost $300.00 each Site Work Black Dirt and Seed 1 1.00 1.00 Price for irrigation repair will be as needed. _____________________________________ $9.45 DATE:2/9/2024 Service Provider Info Call or Text:763-318-4387 Email:info@ClarkCompaniesMN.com Location:Elk River, MN 55330 - PAVERS/CONCRETE - CONSTRUCTION - ASPHALT - MATERIAL DELIVERY/DISPOSAL - EXCAVATING - LANDSCAPING DESCRIPTION AMOUNT City of New Hope Sidewalk Replacements Sidewalk replacement without turf restoration: (Price per square foot) 7.99 *Priced assuming we are approved to do at least 625sf of sidewalk per trip // mobilization* Sidewalk replacement with turf restoration: (Price per square foot) 9.99 *We would prefer to do the turf restoration ourselves and it would be easy for our crews to take care of immediately after. In addition it would reduce the minimum amount of sidewalk needed to have ready when we come down.* -We can also help with Curb & Gutter repairs and replacements as well! -We offer Lawn Mowing, Landscaping, Asphalt, Excavation / Grading, Demolition, RollOff Dumpster, and Miscellaneous Construction Services too! Pricing assuming earth work would be done after frost is gone. Depends on options selected: Pricing excludes permit/inspection costs. (if applicable) TOTAL Pricing excludes water mitagation. (if applicable) Excludes any soil correction costs. Excludes watering & maintaining plants/shrubs/sod/etc. Bid good until listed start date with initial plans. Assuming Not prevailing wage. CITY OF NEW HOPE 2024 CONTRACT WITH RON KASSA CONSTRUCTION, INC. FOR SIDEWALK PANEL REMOVAL, REPLACEMENT AND RESTORATIVE SERVICES For valuable consideration as set forth below, this contract dated the 8th day of April 2024, is made and signed by the City of New Hope (hereinafter “City”) and Ron Kassa Construction, Inc. (hereinafter “Contractor”). 1. CONTRACT DOCUMENTS The Contractor hereby promises and agrees to perform and comply with all the provisions of this Contract and specifications, all of which are incorporated hereby by this reference. This Contract shall compromise the total agreement of the parties hereto. No oral order, objection or claim by any party to the other shall affect or modify any of the terms or obligations contained in this Contract. 2. THE WORK The work to be performed by Contractor under this Contract (hereinafter the “Work”), is defined in the request for quote. Any modifications to the work defined in the request for quote will be made in writing. 3. CONTRACT PRICE The City agrees to pay the contractor $7.20 dollars/square foot for the removal and installation of 4” concrete sidewalk panels and the restoration of disturbed turf areas, payable upon completion of the sidewalk removal and replacement project. Total amount of this contract shall not exceed $100,000. 4. COMPLETION DATE Contractor shall complete his performance under this Contract by the 1st day of September 2024 (hereinafter “Completion Date”). 5. INSURANCE/BOND Before beginning actual work under this Contract, the Contractor shall submit to the City and obtain the City’s approval of a certificate of insurance on Standard Form C.I.C.C.-701 or ACORD 25 forms, showing the following insurance coverage and listing the City as a loss payee under the policies: a. General Contractor Liability: $1,000,000.00 b. Automobile Liability for all Automobiles: $1,000,000.00 c. Workman’s Compensation: Statutory Amounts Page 2 This certificate must provide for the above coverages to be in effect from the date of the Contract until 30 days after the Completion Date and must provide the insurance coverage will not be canceled by the insurance company without 30 days written notice to the City of intent to cancel. The certificate must further provide that the contractor’s insurance coverage is primary coverage notwithstanding any insurance coverage carried by the City that may apply to injury or damage relating to the maintenance or repair of the City’s streets or right-of-ways by either the City or any employee, agent, independent contractor or any other person or entity retained by the City to perform the services described herein. 6. LAWS, REGULATIONS AND SAFETY The Contractor shall give all notices and comply with all laws, ordinances, rules, and regulations applicable to performance under this Contract. 7. INDEMNIFICATION The Contractor agrees to indemnify, defend and hold the City harmless from any damages, including costs and attorney’s fees, from any claims, demands, actions or causes of action arising out of any act or omission on the part of the Contractor or its agents, servants or employees in the performance of or with relation to any of the work or services performed or furnished by the contractor under this Contract. 8. ASSIGNMENT The Contractor shall not assign or transfer, whether by an assignment or notation or otherwise, any of its rights, duties, benefits, obligations, liabilities, or responsibilities without prior written consent of the City. 9. NOTICE The address and telephone number of the Contractor for purposes of giving notices and any other purpose under this contract shall be Ron Kassa Construction, Inc. P.O. Box 328, Elko, MN 55020 The contact person for this contract Ron Kassa (612) 987-7254 The address of the City for purposes of giving notices and any other purpose under this contract shall be 5500 International Parkway, New Hope, MN 55428. The contact person for this contract is Andrew Kramer-New Hope Streets, Parks, and Central Garage Supervisor (763) 592-6764. Page 3 IN WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals as of the day and year first above written. CITY OF NEW HOPE By Its Mayor By Its City Manager CONTRACTOR By Its Representative STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing was acknowledged before me this day of , 2024, by Kathi Hemken and Reece Bertholf, the Mayor, and City Manager, respectively, of the City of New Hope, a Minnesota municipal corporation, on behalf of said municipal corporation. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing was acknowledged before me on this day of , 2024, by of , on behalf of . Notary Public https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/POLICE/2024/Training Facility/6.10 Q&R ‐ NM Regional Public Safety Training Facility.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Police By: Tim Hoyt, Director of Police Agenda Title Resolution approving agreement between the city of New Hope and the city of Maple Grove for use of the North Metro Regional Public Safety Training Facility (NMR) for the years 2024 ‐ 2029 Requested Action Staff is recommending the Council pass a resolution approving a contract between the city of Maple Grove and the city of New Hope for the NMR for the term expiring January 1, 2029. Background The New Hope Police Department, not having a training facility within the city to conduct mandatory POST related firearms training, must contract out for the use of such facilities. The city has been using the gun range since 2013. Funding The 2024 cost is $22,270. Funds were allocated in the 2024 budget. The contract includes an annual price increase for each of the subsequent four years. Attachments Resolution Joint Powers Agreement Agenda Section Consent Item Number 6.10 City of New Hope Resolution No. 24‐ Resolution approving agreement between the city of New Hope and the city of Maple Grove for use of the North Metro Regional Public Safety Training Facility (NMR) for the years 2024 ‐ 2029 WHEREAS, the city of New Hope officers are required by the Minnesota POST board to be certified once per year in firearms; and WHEREAS, the city of New Hope does not have its own facility for such firearms training and certifications; and WHEREAS, partnership with the city of Maple Grove for the use of the NMR will allow for certifications required to be obtained; and WHEREAS, the project is evaluated each year and funds have been appropriated in the 2024 budget for this project. NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approve the agreement with the city of Maple Grove for 2024 and authorize the payment of $22,270 for the use of NMR, and authorize the Mayor and City Manager to sign the agreement. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of April, 2024. ___________________________ Mayor Attest: ________________________ City Clerk https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/POLICE/2024/JCPP/6.11 Q & R ‐ JCPP ‐2024.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Police By: Tim Hoyt, Director of Police Agenda Title Resolution approving agreement between the city of New Hope and Hennepin County for the Joint Community Police Partnership (JCPP) for the years 2024‐2026. Requested Action Staff is recommending the Council pass a resolution approving a contract between Hennepin County and the city of New Hope for the Joint Community Police Partnership (JCPP) for the term expiring 12‐31‐2026. Policy/Past Practice The Joint Community Police Partnership (JCPP) is a collaborative effort between Hennepin County and the city of New Hope. The mission is to enhance communication and understanding between law enforcement and multicultural residents of these cities. By building trust and communication between the police and community members, we will ultimately improve the safety and livability of our communities. Together, we are working to build safer communities. Background The Joint Community Police Partnership (JCPP) is a Hennepin County program that works collaboratively to enhance relationships between police and specifically with immigrants, people of color, indigenous people, and faith communities. Each city, which participates, tailors their programs to meet their specific community’s needs. The city has participated in the program since 2022. Funding The 2024 cost is $39,465. Funds were allocated in the 2024 police budget. Attachments Resolution Agreement Agenda Section Consent Item Number 6.11 City of New Hope Resolution No. 24‐ Resolution approving agreement between the city of New Hope and Hennepin County for the Joint Community Police Partnership for the years 2024‐2026 WHEREAS, the city of New Hope is committed to serving its residents through Human Services programs; and WHEREAS, the city of New Hope is committed to collaboration with other agencies and the opportunity to enter into the Joint Community Police Partnership with other agencies furthers this commitment; and WHEREAS, partnership with the joint agencies and members of those communities will enhance communication and understanding to those serving and those being served, and reducing the number of future emergency police contacts: and WHEREAS, the project is evaluated each year and funds have been appropriated in the 2024 budget for this project. NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approve the agreement with Hennepin County 2024 and authorize the payment of $39,465 for the Joint Community Police Partnership, and authorize the Mayor and City Manager to sign the agreement. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of April, 2024. ___________________________ Mayor Attest: ________________________ City Clerk HC# A2412163 COOPERATIVE AGREEMENT FOR JOINT COMMUNITY POLICE PARTNERSHIP The Parties agree as follows: 1. TERM OF THE AGREEMENT The term of the Agreement shall be from January 1,2024, through December 31,2026, unless terminated earlier in accordance with the provisions herein. 2. PROJECTiPROGRAM DEFINITION. PURPOSE A. The Joint Community Police Partnership ("JCPP") is a collaborative effort of the cities of Richfield, Hopkins, Bloomington, Brooklyn Park, Brooklyn Center, Edina, Crystal, New Hope, Robbinsdale and Hennepin County. The mission of the JCPP is to enhance communication and understanding between law enforcement and multicultural residents of these cities. The JCPP includes training of officers regarding diverse cultures, community engagement, and community outreach by community liaisons embedded in the police department. The goal of the JCPP is to alleviate conflict in culturally diverse communities by working directly with community members and law enforcement. B. As part of its collaboration with JCPP, PD will provide police community outreach. PD will participate in ouffeach activities including community dialogues, culturally specific community events, New American Academies and Youth/Teen Academies. 3. FUNDING/PAYMENT A. PD will provide funding, via its approved budget, for 30o/o of the salary and benefits of an HSPHD Senior Administrative Assistant FTE not to exceed $39,465.00 for 2024. Future amounts to be determined at a later date. B. The Senior Administrative Assistant will be hired, employed, and equipped by HSPHD and participate in supervision and haining by HSPHD in accordance with local, state and federal regulations. C. HSPHD shall, within thirty (30) calendar days following the last day of each quarter, submit an invoice to PD for 3Oo/o of the cost of one position assigned to the program. D. PD will make payment within thirfy-five (35) days from receipt of the invoice. If the invoice is incorrect, defective, or otherwise improper, PD will notify HSPHD within ten (10) days of 1 This agreement ("Agreement") is between the COLINTY OF HENNEPIN, STATE OF MINNESOTA, 4-2300 Government Center, Minneapolis, Minnesota55487 ("COUNTY"), on behalf of the Hennepin County Human Services Department ("HSPHD"), and City of New Hope ("CITY") on behalf of its Police Department ("PD"), 4401 Xylon Avenue North, New Hope, Minnesota 55428. The parties to this Agreement may also be referred to individually as "Party" or collectively as "Parties". HC# /l4t2t63 receiving the incorrect invoice. Upon receiving the corrected invoice from HSPHD, PD will make payment within thirty-five (35) days. 4. DUTIES OF HSPHD Senior Administrative Assistant will: A. Meet regularly with police personnel to address community concerns. B. Organize community forums and workshops. C. Develop and organize community engagement initiatives. D. Organize and facilitate training for police and community. E. Facilitate the Multicultural Advisory Committee ("MAC"). 5. DUTIES OF PD PD shall provide HSPHD with workspace including, work surfaces, desk chairs, guest chairs, access to conference rooms, interview rooms, lavatories, and break room facilities, telephone, fax service, and use of copy machine. 6. LIABILITY/INDEMNIFICATION/DUTY TO NOTIFY A. Each Party shall be liable for its own acts and the results thereof to the extent provided by law, and shall defend, indemnify, and hold harmless the other Party (including their present and former ofhcials, officers, agents, employees, volunteers, and subcontractors), from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorneys' fees, resulting directly or indirectly from any act or omission of the indemnifying Parly, anyone directly or indirectly employed by it and/or anyone for whose acts and/or omissions it may be liable, in the performance or failure to perform its obligations under this Agreement. Each Party's liability shall be govemed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. B. Undernocircumstancesshall aPafi berequiredtopayonbehalfof itself andtheother ParE, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Party. The limits of liability for the Parties may not be added together to determine the maximum amount of liability for any Party. C. Duty to Notifu: Each Party shall promptly noti$r the other Party of any claim, action, cause of action or litigation brought against the notifuing Party, its present and former officials, officers, agents, employees, volunteers, and subcontractors which arises out of the services described in this Agreement and shall also notifu the other Party whenever there is a reasonable basis for believing that the notifuing Putty, its present and former officials, officers, agents, employees, volunteers or subcontractors, or the other Party, might become the subject of a claim, action, cause of action, administrative action, criminal arrest, criminal charge or litigation arising outoflor related to the services described in this Agreement. 2 HC# A24t2t63 7. INSURANCE Each Party warrants that it has a purchased insurance or a self-insurance program sufficient to meet its liability obligations and, at a minimum, to meet the maximum liability limits of Minnesota Statutes Chapter 466. This provision shall not be construed as a waiver of any immunity from liability under Chapter 466 or any other applicable law. 8. WORKERS' COMPENSATION Each Party shall be responsible for injuries or death of its own personnel. Each Party will maintain workers' compensation insurance or self-insurance coverage, covering its own personnel while they are performing activities pursuant to this Agreement. Each Party waives the right to sue any other Party for any workers' compensation benefits paid to its own employees or volunteer or their dependents, even if the injuries were caused wholly or partially by the negligence of any other Party or its officers, employees, or volunteers. 9. INDEPENDENT PARTY A. It is understood that the relationship between the Parties constitutes only the understandings set forth in this Agreement. B. It is further agreed that, notwithstanding any other formal, written agreements or contracts which may exist between COLINTY and CITY/PD, nothing is intended or should be construed as creating or establishing the relationship of a parlnership or joint venture between the Parties or as constituting CITY/PD as the agent, representative, or employee of COUNTY for any purpose. CITY/PD is and shall remain an independent contractor with respect to all services performed under this Agreement. CITY/PD's personnel and/or subcontractors engaged to perform any work or services required by this Agreement will have no contractual relationship with COIINTY and will not be considered employees of COI-JNTY. COLTNTY shall not be responsible for any claims related to or on behalf of any of CITYIPD's personnel, including without limitation, claims that arise out of employment or alleged employment under the Minnesota Unemployment lnsurance Law (Minnesota Statutes Chapter 268) or the Minnesota Workers' Compensation Act (Minnesota Statutes Chapter 176) or claims of discrimination arising out of applicable law, against CITY/PD's, its officers, agents, contractors, or employees. Such personnel or other persons shall neither accrue nor be entitled to any compensation, rights, or benefits of any kind from COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, workers' compensation, unemployment compensation, disability, severance pay, and retirement benefits. IO. NONDISCRIMINATION Each Party agrces that it shall not exclude any person from full employment rights nor prohibit participation in or the benefits of any progftrm, service or activity on the grounds of any protected status or class, including but not limited to race, color, creed, religion, national origin, sex, gender expression, gurder identity, age, disability, marital status, sexual orientation, or public assistance 3 HC# M4t2t63 status. No person who is protected by applicable law against discrimination shall be subjected to discrimination. 11. NO THIRD PARTY Except as herein specifically provided, no other person, customer, employee, or invitee of COU-NTY, CITY, or PD or any other third party shall be deemed to be a third-party beneficiary of any of the provisions herein. 12. DATA PRIVACY Each Party and their respective officers, agents, owners, partners, employees, volunteers and subcontractors, shall abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy, confidentiality, disclosure of medical records or other health and enrollment information, and as any of the same may be amended. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. PROGRAM STATISTICAL INFORMATION Each Party agrees to maintain such statistical records relating to services as shall be necessary, appropriate, and convenient for the proper administration of this Agreement. 14. MERGER. MODIFICATION. AND SEVERABILITY A. The entire Agreement is contained herein and supersedes all oral agreements and negotiations between the Parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. B. Any alterations, variations, or modifications of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the Parties. Except as expressly provided, the substantive legal terms contained in the Agreement including but not limited to Liability / Indemnification / Duty to Notifr; Insurance; Workers' Compensation, Merger, Modification and Severability; Cancellation or Minnesota Law Governs may not be altered, varied, modified or waived by any change order, implementation plan, scope of work, development specification or other development process or document. C. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. D. The Parties are each bound by their own electronic signature(s) on this Agreement, and each agrees and accepts the electronic signature ofthe other Party. 4 HC# A,4t2l63 15. CANCELLATION A. This Agreement may be canceled with or without cause by either Party upon thirty (30) days written notice. B. If HSPHD has reason to believe that the safety or well-being of Senior Administrative Assistant may be endangered by actions of PD, its agents, and/or employees, HSPHD may terminate the Agreement immediately. 16. NOTICES Any notice or demand which must be given or made by a Party hereto under the terms of this Agreement or any statute, rule, regulation or ordinance shall be in writing, and shall be sent via registered or certified mail. Notice to HSPHD shall be sent to COLINTY Administration at the address listed in the opening paragraph of this Agreement, with a copy to HSPHD as described below. Notice to CITY/PD shall be sent to one of the following addresses: PD Tim Hoyt Chief of Police New Hope Police Department 4401 Xylon Avenue North New Hope, Minnesota 55428 HSPHD Nathan Howard Professional S ervices Supervisor Hennepin County 6125 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 17. MARI(ETING AND PROMOTIONAL LITERATURE CITY/PD shall notifu COLINTY prior to publication, release, or occuffence of any Outreach (as defined below). The Parties shall coordinate to produce collaborative and mutually acceptable Outreach. For clarification and not limitation, all Outreach shall be approved by COIJNTY, by and through its Public Relations Officer or hisArer designee(s), prior to publication or release. As used herein, the term "Outreach" shall mean all media, social media, news releases, external facing communications, advertising, marketing, promotions, client lists, civic/community events or opportunities, and/or other forms of outreach created by, or on behalf of CITY/PD (i) that reference or otherwise use the term "Hennepin County" or any derivative thereof; or (ii) that directly or indirectly relate to, reference, or concem the County of Hennepin, this Agreement, the services performed hereunder, or COTINTY personnel, including but not limited to COIINTY employees and elected officials. 18. MINNESOTA LAWS GOVERN The laws of the State of Minnesota shall govern all questions and interpretations conceming the validity and construction of this Agreement and the legal relations between the Parties and 5 HC# A2412163 their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the Parties will be in the appropriate federal court within the State of Minnesota. 19. SURVIVAL OF PROVISIONS Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement do survive such term, cancellation or termination. Such provisions include but are not limited to: LIABILITY/INDEMNIFICATION/DUTY TO NOTIFY; INSURANCE; WORKERS, COMPENSATION; TNDEPENDENT PARTIES; DATA PRIVACY; MERGER, MODIFICATION, AND SEVERABILITY; MARKETING AND PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS. (The remainder of this page intentionally left blank.) 6 HC# M412t63 HENNEPIN COUNTY ADMINISTRATOR APPROVAL COOPERATIVE AGREEMENT The Parties hereto agree to be bound by the provisions set forth in this Agreement. Reviewed for COLINTY by the County Attorney's Office COI.INTY OF HENNEPIN STATE OF MINNESOTA County Administrator Date: Reviewed by Reviewed by By:By: County Administration Clerk Date: Deputy County Administrator Date: CITY OF NEW HOPE: Title Date By: By Title: Date 7 Tlofp' Https://Newhopemn.Sharepoint.Com/Sites/Files/All User Access/RFA/POLICE/SRO ‐ Cooper HS/6.12 Q&R‐SRO Agrmt 04.22.24.Docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Police By: Tim Hoyt, Director of Police Agenda Title Resolution approving a revised School Resource Officer Agreement with Independent School District 281 through June 5, 2024 Requested Action Staff recommends approval of a School Resource Officer Agreement for April 16, 2024, through June 5, 2024 Background The New Hope Police Department and ISD 281 partner to provide school resource officer services at Cooper High School. This arrangement was in effect from 1971‐72 when a grant was received for this purpose. Limited resources prohibited the district from having a SRO at the school until 1984. Since the fall of 1984 through the spring of 2007, one SRO was assigned to Cooper High School. Beginning in the fall of 2007, two SROs have been assigned to Cooper High School. The school district reimburses the city for the majority of the SRO costs. The city assigns two officers to serve as SROs at Cooper High School during the regular school year. It is beneficial to have law enforcement officers on site who can intervene before incidents rise to a criminal level and be able to respond quickly and effectively to minimize the impact of such incidents. Although a contract was approved in August of 2023, due to legislative changes, the city did not assign SROs at Cooper High School until recently. The Robbinsdale School Board approved the revised contract at its meeting of April 15, 2024. The contract revisions relate only to the term and funding. The contract covers the period of April 16 – June 5, 2024. The district will reimburse the city for $11,868.15 for each SRO. The previous contract was $56,627 per SRO for the 2023‐24 school year. Funding The 2024 budget includes the required funding for SRO related expenditures and the requisite revenues received in the form of reimbursement from the school district. Attachment Resolution Agreement Agenda Section Consent Item Number 6.12 City of New Hope Resolution No. 2024 ‐ Resolution approving a revised School Resource Officer Agreement with Independent School District 281 through June 5, 2024 WHEREAS, the city of New Hope and Independent School District 281 desire to promote mutual respect and understanding between law enforcement, schools, staff, counselors, parents, and students; and, WHEREAS, the city of New Hope and Independent School District 281 have made good and efficient use of school resource officers at Cooper Senior High School on a continuous basis since 1984; and, WHEREAS, the city of New Hope and Independent School District 281 have established mutually acceptable expectations and program expense reimbursements; and, WHEREAS, the city of New Hope and Independent School District 281 wish to agree, in writing, to the terms and conditions of their joint participation in providing school resource officers at Cooper Senior High School. NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of New Hope hereby authorize approving the School Resource Officer Agreement with Independent School District 281 for April 16, 2024, through June 5, 2024. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd day of April, 2024. ______________________________ Mayor Attest: ________________________ City Clerk Page 1 of 6 SCHOOL RESOURCE OFFICER AGREEMENT BY AND BETWEEN THE INDEPENDENT SCHOOL DISTRICT 281 AND THE CITY OF NEW HOPE THIS SCHOOL RESOURCE OFFICER AGREEMENT (“Agreement”) is made by and between the INDEPENDENT SCHOOL DISTRICT 281, a Minnesota school district, (“School District”) and the CITY OF NEW HOPE a Minnesota municipal corporation (“City”). The District and City may be identified individually as a “Party” or collectively as the “Parties.” Recitals A. Independent School District 281 and the City desire the creation of a high -quality learning environment for students, staff and families. As such, we are entering into this agreement to engage the services of a school resource officer (“SRO”) from the City’s police department. While this Agreement refers to a single SRO, more than one SRO may be provided and the terms of this Agreement shall apply to each such SRO. B. The Safe Schools Levy provides monetary funds to school districts to hire school resource officers to help address safety related issues within schools. C. To that end, the School District desires to obtain the services of, and the City agrees to provide, SRO(s) in accordance with the terms and conditions of this Agreement. Agreement In consideration of the terms and conditions contained herein, the Parties hereby agree as follows: 1. SRO SERVICES. The City agrees to provide the School District a SRO to provide services at the school identified herein, and the School District agrees to provide funding for the SRO, in accordance with the terms and conditions of this Agreement. 2. TERM. The Term of this Agreement shall be from April 16, 2024-June 5, 2024 (35 days). 3. TERMINATION. Either Party may terminate this Agreement upon a sixty (60) days written notice to the other of such termination. In the event of a termination, any payments due to the City shall be prorated based on the period of SRO services provided. 4. LEVY. The School District will levy the maximum amount permitted by law to the property tax payers in the School District to help fund the SRO position. 5. PROGRAM FUNDING. The School District will meet with the Chief Law Enforcement Officer, or designee, of the City to discuss the allocation of available funds to support the SRO services. The City will invoice the School District for the revised term of this agreement by June 30, 2024. The funding the School District shall provide to the City for the 2023-24 school year will be $11,868.15 per full time equivalent (“FTE”) SRO provided by the City (“FTE Funding”) (35 days). Pursuant to paragraph 7, the City will document all days the SRO is not Page 2 of 6 on site and discount at a rate of $339.09 per day. Notwithstanding the termination provision contained herein, the City may terminate this Agreement upon ten (10) days written notice of termination to the School District if the City determines the School District does not have sufficient funds to pay the FTE Funding. 6. SCHOOLS SERVED. Cooper High School, 8230 47th Avenue N., New Hope, MN 55428(“School”) will receive SRO services under this Agreement. 7. NUMBER OF SROs. The City will assign two (2) FTE police officers to serve as the SRO at the School during the regular school year. The City will work collaboratively with the school district to determine which of its police officers to assign to serve as the SRO under this Agreement. The number of police officers serving in the SRO position at the School may be modified at any time upon the written agreement of the City and the School District. The provision of all such SRO(s)s shall be subject to the terms and conditions of this Agreement. The School District agrees to pay the City the FTE Funding amount for each FTE SRO provided at the School. There will be no SRO(s) when the school district is in e- learning at any of the schools. No payments will be made to the cities when SRO(s) are not on site. 8. RELATIONSHIP OF THE PARTIES. The SRO(s) assigned to the School District is an employee of the City and will not be considered an employee of the School District. The SRO) will be subject to the control, supervision, policies, procedures, and general orders of the City and its Police Department as well as the policies and procedures of Independent School District 281. At all times, the SRO(s) will be considered law enforcement for the purposes where the law requires school districts to make referrals to law enforcement. It is agreed that nothing contained in this Agreement is intended or should be construed in any manner as creating or establishing a partnership or joint venture between the Parties. Neither party agrees to accept responsibility for the acts of the other Party or of the other Party’s officers, personnel, employees, agents, contractors, or servants. Any claims arising out of the employment or alleged employment, including without limitation claims of discrimination, by or against a Party’s officers, personnel, employees, agents, contractors, or servants will in no way be the responsibility of the other Party. Neither Party will have any authority to bind the other by or with any contract or agreement, nor to impose any liability upon the other. All acts and contracts of each Party will be in its own name and not in the name of the other, unless otherwise provided herein. 9. COMPENSATION TO SRO. The City will be responsible for all payments regarding compensation, benefits, pension plans and withholdings for its officer(s) serving as the SRO(s) at the School. The Parties will, except as provided herein, act in their individual capacities and not as agents, employees, partners, joint ventures or associates of the other. Neither of the Parties, nor its personnel, employees, agents, contractors, or servants, shall be entitled to any benefits of the other. The Parties will not provide any insurance coverage to the other or their employees including, but not limited to, workers’ compensation insurance. Each Party will pay all wages, salaries and other amounts due its employees and will be responsible for all reports, obligations, and payments pertaining to social security taxation, income tax withholding, workers’ compensation, unemployment compensation, group insurance coverage, collective bargaining agreements or any other such similar matters. Page 3 of 6 10. DUTIES AND EVALUATION OF THE OFFICER. The law enforcement services provided to the School District by the SRO(s) will be at the sole discretion of the City. Officer standards of performance, conduct and discipline of the officer, performance reviews and other internal matters related to the SRO(s) services shall be under the authority of the City. Time spent by the SRO(s) in excess of eight (8) hours in a day in the performance of SRO duties at the School will be on a specific, case-by-case basis requiring the advance approval of the City and the School District. The City retains the authority to recall the SRO(s) if the person is needed to respond to an emergency occurring off of School grounds. 11. DESCRIPTION OF SERVICES. The SRO(s) will provide the followings services at the School: A. Promote the safety and welfare of students. B. Serve as a resource for teachers, parents and students regarding individual problems or questions. C. Work with the administrators and staff of the School by building relationships with students in the prevention of delinquency. D. The SRO will encourage positive attitudes and supportive behaviors toward school district policies and procedures as well as the law, and demonstrate and model the responsible exercise of authority. E. Actively support school district policy and procedures. F. Maintain awareness of all criminal or delinquency investigations or criminal interrogations being done at the School and, when necessary, provide information to school administration and District leadership. All questioning of the students will be in adherence with District policies and administrative procedures such as AP519. G. Perform investigations of criminal incidents occurring at the School and make proper referrals to law enforcement as serious matters may require. H. Provide input to School administration on matters relating to School building security and occupant safety. I. Participate in community and School efforts to promote positive youth development. J. To the extent possible and consistent with other responsibilities, the SRO will wear appropriate civilian attire while working at the School. K. Speak to and provide curriculum support for classrooms on age appropriate subjects to present to School students as requested by School administration. Page 4 of 6 L. Perform other duties and assume other responsibilities as may be agreed to between the City’s Chief Law Enforcement Officer and District administration. M. It is required of Independent School District 281 to have any School Resource Officer participate in school diversion efforts, which are in alignment with our District Discipline Policy. N. For any school code violations identified or witnessed, the SRO(s) will defer the student to the principal's office as disciplining students for code of conduct violations is a School District Responsibility. 12. STUDENT DISCIPLINE. The SRO(s) will not recommend, determine or provide input on student discipline by the School. Unless requested by School administration or other personnel, the SRO is not responsible for responding to any situation that other school personnel can adequately handle. The Parties understand and agree incidents such as disorderly conduct, bullying, cyberbullying, disruption of school assembly or activities, profanity, dress code, and fighting that does not involve physical injury or a weapon, shall be considered School discipline issues to be handled by other School officials, unless the presence of the SRO(s) are necessary to protect the physical safety of students, school personnel, or public. Nothing in this Agreement prevents or limits the authority of the SRO(s) to exercise his or her duties as a law enforcement officer regardless of whether the exercise of those duties occurs on or off School grounds. 13. ACCESS TO EDUCATIONAL DATA. The Parties are subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, and the School District is subject to the Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g (“FERPA”). The SRO position is not a designated “school official” with regard to the FERPA while under contract and providing SRO services to the School District. The City agrees to comply with the requirements of FERPA to the extent its police officer serving as the SRO obtains data from the School District subject to FERPA. 14. PUBLIC DATA. School District officials will allow the SRO(s) to inspect and copy any public records maintained by the School District to the extent allowed by law. 15. PRIVATE EDUCATIONAL DATA. If information in a student’s record is needed in an emergency to protect the health or safety of the student or other individuals, School District officials will disclose to the SRO(s) the information needed to respond to the emergency situation based upon the seriousness of the threat to someone’s health or safety, the need of the information in order to meet the emergency situation, and the extent to which time is of the essence. If student record information is needed by an SRO, but no emergency situation exists, the information may be released only as allowed by law. 16. ADDITIONAL OFFICER DUTIES. The SRO(s) will respond to emergency calls, attend police training, and any other special duties as assigned by the City while fulfilling the SRO requirements under this Agreement. 17. TRAINING. The School District agrees to provide the following training at its own cost. Page 5 of 6 a. Role of the SRO(s). The School District will provide training to School personnel regarding the appropriate role of the SRO(s) and when personnel may request help from the SRO(s). The training will also emphasize that personnel are not to refer students to law enforcement because of conduct in the classroom unless the presence of the SRO(s) is necessary to protect the physical safety of students, school personnel, or public. 18. OFFICER SUPPLIES AND EQUIPMENT. The School shall not be required to provide the SRO(s) any clothing, uniforms, vehicles, or other equipment necessary to perform the required duties under this Agreement. 19. INDEMNIFICATION. Each Party shall be responsible for its own acts and omissions and the results thereof to the greatest extent authorized by law. Neither Party agrees to accept the liability of the other. Each Party agrees to defend, indemnify and hold the other harmless from any and all liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney’s fees, directly resulting from the indemnifying Party’s own negligent actions or inactions, or the negligent actions or inactions of the indemnifying Party’s employees and officers. The Party seeking to be indemnified and defended shall provide timely notice to the others when the claim is brought. The Party undertaking the defense shall retain all rights and defenses available to the indemnified Party and no immunities or limitations on liability are hereby waived that are otherwise available to either Party. 20. NONDISCRIMINATION. Both Parties agree they will not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement with respect to hire, tenure, terms, conditions, or privileges of employment because of the race, color, religion, sex, disability, or national origin or similarly protected statues of the employee or applicant. Neither Party will, in the performance of this Agreement, discriminate or permit discrimination in violation of federal or state laws or local ordinances. 21. NOTICE. Any notice, demand, request or other communication that may or will be given or served by the Parties, will be deemed to have been given or served on the date the same is deposited in the United States mail, registered or certified postage prepaid and addressed as follows: If to the City: If to the School District: Tim Hoyt Police Chief New Hope Police Department 4401 Xylon Avenue N. New Hope, MN 55428 Bo Powell Director of Security 4148 Winnetka Avenue North New Hope, MN 55427 Page 6 of 6 22. APPLICABLE LAW. The Parties to this Agreement will comply with all applicable federal, state, and local laws, rules, regulations, and ordinances in the performance of their respective obligations under this Agreement. Minnesota law will govern the terms and the performance under this Agreement. 23. ENTIRE AGREEMENT; AMENDMENTS. This Agreement, including the recitals which are incorporated herein, constitutes the entire agreement between the Parties and no other agreement prior to this Agreement or contemporaneous to this Agreement will be effective except as expressly set forth or incorporated in this Agreement. Any purported amendment to this Agreement will not be effective unless it is set forth in writing and executed by both Parties. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their respective duly authorized officers effective as of the date indicated above. CITY OF NEW HOPE INDEPENDENT SCHOOL DISTRICT 281 By By Mayor Assistant Director of Finance By City Manager https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/PUBWORKS/2024/Council/1112 & 1113 2024 Crack Repair & Seal Coat/Q & R_ 2024 Crack Repair Seal Coat Approve Plans and Specs and Authorize Bids.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: Public Works By: Bernie Weber, Director Agenda Title Resolution approving plans and specifications for the 2024 crack repair and 2024 seal coat and fog seal projects and ordering advertisement for bids (Improvement Project Numbers 1112 & 1113) Requested Action Staff recommends approval of a resolution approving the 2024 crack repair and 2024 seal coat and fog seal projects plans and specifications and ordering advertisement for bids. Once bids are received, they will be presented to Council for consideration. Policy/Past Practice To maximize the life of the pavement on city streets, New Hope annually schedules crack repair, seal coating and fog sealing of selected city streets. This is an activity that is critical to the city’s current pavement management strategy. If delayed, maintenance costs increase and may also result in premature expenditures for pavement overlays or reconstruction. Background The city’s pavement management plan identifies and prioritizes street maintenance activities to maximize the return on each dollar invested in maintenance. The city’s current pavement management plan has all reconstructed roads being crack filled approximately every three years and seal coating and fog sealing every eight years. This process is also used on city streets to help extend pavement life until funds are available for an overlay or full reconstruction project. This process keeps moisture out of the roadbed and preserves the roadway for a longer period. This year, the project involves approximately 15.16 miles of streets within the city. Streets with varying degrees of crack repairs, seal coats and fog seals can be seen in the attached project location plan. The proposed project schedule is: Approve Plans and Specifications April 22, 2024 Authorize Bids April 22, 2024 Receive Bids May 2024 Award Contract May‐June 2024 Start Construction Summer 2024 Complete Construction Fall 2024 Funding The crack repair work and seal coat and fog seal work are proposed to be bid as separate projects. Staff is recommending that be done in 2024 to encourage more bidders on this maintenance work. The CIP Budget Agenda Section Development & Planning Item Number 8.1 Request for Action, Page 2 for crack repair is $160,967.26. The CIP Budget for seal coat and fog seal is $228,355.84. The total CIP Budget for both projects is $389,323.10. A breakdown of the estimated project costs is available below: Total Cost Summary – Crack Repair Estimated Cost Crack Repair $124,900.00 + Contingency (5%) $6,245.00 Subtotal ‐ Construction $131,145.00 Indirect Costs $26,229.00 Total Estimated Project Costs – Crack Repair $157,374.00 Total Cost Summary – Seal Coat and Fog Seal Estimated Cost Seal Coat and Fog Seal $183,080.98 + Contingency (5%) $9,154.05 Subtotal ‐ Construction $192,235.03 Indirect Costs $38,447.01 Total Estimated Project Costs – Seal Coat and Fog Seal $230,682.04 Total Estimated Project Costs – Crack Repair and Seal Coat and Fog Seal $388,056.04 Attachments Resolution City Engineer’s Memorandum Crack Repair Location Plan Seal Coat and Fog Seal Location Plan City of New Hope Resolution No. 24‐ Resolution approving plans and specifications for the 2024 crack repair and 2024 seal coat and fog seal projects and ordering advertisement for bids (Improvement Project Numbers 1112 & 1113) WHEREAS, funding is available in the 2024 street infrastructure fund for an individual crack repair project, and seal coat and fog seal project; and, WHEREAS, this activity is an integral component of the city’s pavement management strategy; and, WHEREAS, this activity is recommended for the area identified in the street infrastructure plan developed by staff and engineering. NOW, THEREFORE, BE IT RESOLVED: 1. Such plans and specifications are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official paper, an advertisement for bids for the crack repair and seal coat projects in accordance with said specifications. Any bidder whose responsibility is questioned during consideration of the bid shall be given an opportunity to address the City Council on the issue of responsibility. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of April, 2024. ____________ Mayor Attest: City Clerk Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 100 Minneapolis MN 55402 April 16, 2024 Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Re:2024 Crack Repair and 2024 Seal Coat and Fog Seal City Project No. 1112 and 1113 Approve Plans and Specifications Dear Bernie: The City of New Hope completes annual crack repair, seal coat, and fog seal application projects to extend the useful life of streets throughout the city. The project streets this year were selected for crack repair and seal coat/fog seal based upon the current Pavement Management Strategy as well as current street conditions. This project involves approximately 15.16 miles of streets within the city. Project location plans are attached. The crack repair work and seal coat and fog seal work are proposed to be bid as separate projects. Staff is recommending that be done in 2024 to encourage more bidders on this maintenance work. We included a 5% contingency in the costs. The CIP Budget for crack repair is $160,967.26. The CIP Budget for seal coat and fog seal is $228,355.84. The total CIP Budget for both projects is $389,323.10. Below is a breakdown of the estimated project costs. Total Cost Summary – Crack Repair Estimated Cost Crack Repair $124,900.00 + Contingency (5%)$6,245.00 Subtotal - Construction $131,145.00 Indirect Costs $26,229.00 Total Estimated Project Costs – Crack Repair $157,374.00 Total Cost Summary – Seal Coat and Fog Seal Estimated Cost Seal Coat and Fog Seal $183,080.98 + Contingency (5%)$9,154.05 Subtotal - Construction $192,235.03 Indirect Costs $38,447.01 Total Estimated Project Costs – Seal Coat and Fog Seal $230,682.04 Total Estimated Project Costs – Crack Repair and Seal Coat/Fog Seal $388,056.04 The crack repair is slightly under the CIP Budget and the seal coat and fog seal is slightly over the CIP Budget. The total of the two projects is slightly under the overall CIP Budget for street maintenance. Bernie Weber, Director of Public Works April 16, 2024 Reference: 2024 Crack Repair and 2024 Seal Coat and Fog Seal Page 2 of 2 If Council chooses to move forward with this project, approval of plans and specifications and authorization to advertise for contractor bids could be given at the April 22, 2024 Council Meeting for both projects. Bids could then be opened on May 16 or May 23 and brought back to Council for review at the May 27 or June 10, 2024 Council Meeting. The work under this contract would be completed in the summer of 2024. Should you have any questions, please feel free to contact me at 612-712-2021. Sincerely, STANTEC CONSULTING SERVICES INC. Dan D. Boyum, P.E. Enclosure – Location Plans PUBLIC WOR KS CSAH15647TH AVE N 49TH AVE N BOONEAVENWINNETKAAVENB A S S L A K E R D (C S A H 1 0 )BOONEAVENWINNETKAAVEN36TH AVE N QUEBECAVEN54TH AVE N NEVADAAVENAVENC IRAVECIR CIR N 32ND AVE N WINPARK DR PKWYINDEPENDENCEAVENNORTHWOODPKWY DECATURENSIGNAVENFLAGNORTHWOODGETTYSBURGHILLSBOROAVEN44THIND I N D E P E N DE N C E AVEQUEBEC LOUISIANAAVEN47THAVEN AVE NGET T YSBURGAVE NHI LLSBORO46THAVE YUKONAVEN55THAVEN UTAHAVENWISAVENXYLONAVENZEALANDAVENVIRAVENAVEN AVENAVENGET T Y S B U RGAVENJORDANAVENUEINDEPENDENCEAVENINDEPENDENCEJORDANAVENNORTHWOODPARKWAYBOO NE CIR 47TH AVE N 45THAVEN 48TH BASSLAKERD(CSAH10) 49TH AVE N49THAVEN WINNETKAAVEN(CSAH156)WINNETKAAVEN(CSAH156)BOONEAVENBOONEAVEN36TH AVE N WINPARKDR5 5 T H LN.N WINNETKAAVEN(CSAH156)42ND AVE N (CSAH 9) 42ND AVE N (CSAH 9) AVE N 32ND AVEAVENAVENAVENN A VEFLAG CTENSIGNCIR.NAVEFLAGCT AVE N48THNEVADAAVEN A V E NRHO PL DECATURAVENA VE NAVEN AVEND E C ATU R CIR AVE N AVE N AVENAQUILAAVE N AVE N CIR AVEN CIR PLACE N AVENLA M P HERE CIR AVELINDA DR A(CO RD NO 70)AQUILA(MEDICINE 27TH AVE N LOUISIANAAVEN31S T AVEN A VE N AVEN30TH VIEWCREST LA TERRA CTROSALYNV ALLE VISTA QUEBECAVENNEVADAAVENVALLEY 33RD AVEN NNAVEVIRGINIAAVEWISCONSIN 31ST AVEN NORTHERN DR Y U K ON AVEN30TH AVEN29TH VIRGINIAAVEN28TH XYLONAVEYUKONZEALAND27TH PL NSTATEHIGHWAY16932NDAVEN BOONEAVENENSIGN 32NDCAVELLAVENAVENENSIGN NAVE31STN A VE FLAGAVENGETTYSBURGHILLSBORON AVE31ST INDEPENDENCE 30TH AVEN 29TH AVE AVE ENSIGN FLAGAVEN29TH AVE N HILLSBOROAVENNAVECTENSGCT FLAG CT FLAG CIR 33RD 34TH ENSIGN GETTYSBURGHILLSBORO AVE N35TH INDEPENDENCEAVENAVE.HILLSBORO34TH GETTYSBURGAVE34 1/2 AVEN FLAGAVE.NENSIGNAVENXYLONUTAHAVENWINNETKAAVEN33RDUTAHAVENVIR.VI RGI NI A35-1/2 AVEN AQUILAAVENYUKONPL N33RDCIRBOONE AQUILA AVEN ZEALANDAVENAQUILAAVENA V E N YUKON N34THAVE XYLONAVE.N.P L33RD PL N AVEN 33RD 34TH PLN AVEN34TH 36TH AVEN WISCONSINAVEN35TH AVEN AVE 40TH AVEN AVENXYLONZ E A L A N D AVENW ISCO NSIN VIRGINIA UTAHAVENAVEN 3 8 1 / 2 N39TH BOONE 38TH AVEN 3 7TH A V E N NORTHWOOD PKWYCIRCLEN 361/2 HOPEWOODLA E NSIG N A VE N BOONEAVEN41ST 40 1/2 AVENCAVELLDECATURENSIGNAVENFLAGAVENAVENJORDAN401/241ST AVE N J OR DANAV E FLAGAVENGETTYSBURGAVEN44TH 45TH AVEN XYLONAVENMARYLANDA V EN 38TH AVEN 3 9TH AVE N 40TH AVE N MARYLAND43RD AVEN 43RD AVEN MARYLANDAVENAVEN44TH 43RD AVEN AVE N NEVADAAVENLOUISIANAAVENOREGONAVEN41ST AVE.N.AVENAVEN471/2CIR471/2PLAVEN 48TH AVEN 47TH AVE N 45 1/2 AVENSUMTER46THAVEN RHODEISLAND47 1/2 AVE N 48TH AVE N AVEN46THOREGONAVEN NEVADAMARYLANDAVENC.P.RAILSYSTEMLOUISIANAAVEN52ND AVEN 53RD AVEN MARYLANDAVEN53R D A VE N QUEBECAVENANGELINEDR AQUILAAVENVIR.AVENXYLONAQUILAAVEN48THAVEN ZEALANDAVEN49THAVEN DEL DR 461/2AVENDRIVEERICKSON PL BO O N E AVENDECATURAVENENSIGNFLAGAVEN48THAVE D E CA T U R A V E N 471/2AVEN BOONEAVENA V E N 46TH E NSI GNAV E NF L AGAV E N46THAVEHILLSBOROAVEN 51STAVEN 50TH 51ST 52ND AVEN SCIENCE CENTER DR VIR VIRGINIAAVENWISCONSINXYLONAVEN50THAVEN 51STAVEN Y U K O N AVEYUKONZEALANDAVENFAIRVIEW ZEALAND 50THAVEN WISCONSINBOONE 56THAVEN 5 8 T H A V E N XYLONAVENPKWY INTERNATIONALCENTER PKWYINTERNATIONAL RESEARCH CENTERRDWINDEPEN G ETTYSBUR G 59THAVEN YUKONAVENZEALANDAVENM E A D O WRDWAQUILAMEADOWLAKEPL LOUISIANAAVENOREGONAVENAVE N58TH MARYLANDAVENPENNSYLVANIAAVENRHODEISLANDSUMTERAVEN55TH AVE N RAPHAELSTAVEN SUMTERMARYLANDAVENNEVADAAVENOREGONPENNSYLVANIAAVENRHODEISLANDAVEN5 8T H KENTUCKYAVEN32NDAVE.NAVENAVENAVENDRIVEAVEN45THRESEARCHRD LAKERD)GETTYSCIL A K E R D E DR. AVE.N AVEN 45TH AVENAVENCIR AVENA VEN 27TH AVEN SUMTER39 1/2 DECAT URCT .UTAHAVENUENVIRGINIAAVENUENAQUILAAVENCAVELLAVENUENMARYLANDAVENLOUISIANAAVENWISCONSINAVENAVEHILLSBOROWAYALICEELMGROVEAVENUEMEDICINE LAKE ROAD COUNTY ROAD 70CORD156C.P.RAILSYSTEMNLEGEND CRACK REPAIR ONLY CRACK REPAIR FOLLOWED WITH(BY OTHERS) SEAL COAT & FOG SEALPlotDate:04/16/2024-2:49pmDrawingname:R:\client\municipal\new_hope_ci_mn\Projects\2024\2024_crack_seal\CAD\19380_BASE.dwgXrefs:,34Parcel,193804235_BASEN 10000 2000 DATE PROJ. NO. 2024 CRACK REPAIR LOCATIONS CITY OF NEW HOPE, MN 2024 CRACK REPAIR PROJECT, CITY PROJECT NO. 1112 4/15/2024 193806849 FIGURE1 CSAH15647TH AVE N 49TH AVEN BOONEAVENWINNETKAAVEN36TH AVEN QUEBECAVENNEVADAAVENAVENC IRAVECIR CIR N 32ND AVE N WINPARK DR PKWYINDEPENDENCEAVENNORTHWOODPKWY DECATURENSIGNAVENFLAGNORTHWOODGETTYSBURGHILLSBOROAVEN44THIND I N D E P E N D E NC E AVEQUEBEC LOUISIANAAVEN47TH AVEN AVE NGET T YSBURGAVE NHI LLSBORO46THAVE AVEN AVENAVENGE T T Y S B U R GAVENJORDANAVENUEINDEPENDENCEAVENINDEPENDENCEJORDANAVENNORTHWOODPARKWAYBOONE CIR 47TH AVE N 45THAVEN 48TH 49TH AVE N49THAVEN WINNETKAAVEN(CSAH156)WINNETKAAVEN(CSAH156)BOONEAVENBOONEAVEN36TH AVE N WINPARKDRWINNETKAAVEN(C42ND AVE N (CSAH 9) 42ND AVE N (CSAH 9) AVE N 32ND AVEAVENAVENAVENN A V EFLAG CTENSIGNCIR.NAVEFLAGCT AVE N48TH DECATURAVENAV E NAVENAVEND E C A TUR CIR AVE N AVENAQUILAAVE N AVE N CIR AVEN CIR PLACEN AVENL A M P H ERE CIR AVELINDA DR (CO R D NO 70)AQUILA27TH AVE N LOUISIANAAVEN31ST AVE N A V E N AVE N30TH VIEWCREST LA TERRA CTROSALYNV ALLE VISTA QUEBECAVENNEVADAAVENVALLEY 33RD AVEN NNAVEVIRGINIAAVEWISCONSIN 31ST AVEN NORTHERN DR Y U K ON AVE N30TH AVE N29TH VIRGINIAAVE N28TH XYLONAVEYUKONZEALAND27TH PL NSTATEHIGHWAY16932NDAVEN BOONEAVENENSIGN 32NDCAVELLAVENAVE NENSIGN NAVE31STN A VE FLAGAVENGETTYSBURGHILLSBORON AVE31ST INDEPENDENCE 30TH AVE N 29TH AVE AVE ENSIGN FLAGAVEN29TH AVEN HILLSBOROAVENNAVECTENSGCT FLAG CT FLAG CIR 33RD 34TH ENSIGN GETTYSBURGHILLSBORO AVE N35TH INDEPENDENCEAVENAVE.HILLSBORO34TH GETTYSBURGAVE34 1/2 AVEN FLAGAVE.NENSIGNAVENXYLONUTAHAVENWINNETKAAVEN33RDUTAHAVENVIR.VI RGI NI A35-1/2 AVE N AQUILAAVENYUKONPL N33RDCIR B O O NE AQUILA AVEN ZEALANDAVENAQUILAAVENA V EN YUKON N34THAVE XYLONAVE.N.P L33RD PL N AVE N 33RD 34TH PLN AVE N34TH 36TH AVEN WISCONSINAVEN35TH AVEN AVE 40TH AVEN AVENXYLONZ E A L A N D AVENW IS CO NSIN VIRGINIA UTAHAVENAVE N 3 8 1 / 2 N39TH BOONE 38TH AVEN 3 7 T H A V E N NORTHWOOD PKWYCIRCLEN 361/2 HOPEWOODLA E N SIG N A V E N BOONEAVEN41ST 40 1/2 AVE NCAVELLDECATURENSIGNAVENFLAGAVENAVENJORDAN401/241ST AVE N J OR DANAVE FLAGAVENGETTYSBURGAVEN44TH 45TH AVEN XYLONAVENMARYLANDA VEN 38TH AVEN 3 9 T H AVE N 40TH AVE N MARYLAND43RD AVEN 43RD AVEN MARYLANDAVENAVEN44TH 43RD AVE N AVE N NEVADAAVENLOUISIANAAVENOREGONAVEN41ST AV E.N.AVENAVEN471/2CIR471/2PLAVE N 48TH AVE N 47TH AVEN 45 1/2 AVENSUMTER46THAVEN RHODEISLAND47 1/2 AVE N 48TH AVE N AVE N46THOREGONAVEN NEVADAMARYLANDAVENC.P.RAILSYSTEMLOUISIANAAVENAQUILAAVENVIR.AVENXYLONAQUILAAVEN48THAVEN ZEALANDAVEN49TH AVEN DEL DR 46 1/2 AVENDRIVEERICKSON PL BO O NE AVENDECATURAVENENSIGNFLAGAVEN48TH AVE D E CA T U R A V E N 471/2 AVEN BOONEAVENA V E N 46TH E N SI GN A V E N F L A GA V E N 46TH AVEHILLSBOR50TH VIR VIRGINIAAVENWISCONSINXYLONAVEN50TH AVEN 51ST AVEN Y U K O N AVEYUKONZEALANDAVENFAIRVIEW ZEALAND 50TH AVEN 32NDAVE.NAVENAVENDRIVEAVEN45TH AVE.N AVEN 45TH AVENCIR AVENAVEN27TH AVE N SUMTER39 1/2 DE CAT URCT.UTAHAVENUENVIRGINIAAVENUENAQUILAAVENCAVELLAVENUENMARYLANDAVENLOUISIANAAVENWISCONSINAVENAVEHILLSBOROWAYALICEMEDICINE LAKE ROAD COUNTY ROAD 70CORD156C.P.RAILSYSTEMNLEGEND SEAL COAT & FOG SEALPlotDate:04/16/2024-3:24pmDrawingname:R:\client\municipal\new_hope_ci_mn\Projects\2024\2024_Seal_Coat_Fog_Seal\CAD\19380_BASE.dwgXrefs:,34Parcel,193804235_BASEN 8000 1600 DATE PROJ. NO. 2024 SEAL COAT & FOG SEAL LOCATIONS CITY OF NEW HOPE, MN 2024 SEAL COAT & FOG SEAL PROJECT, CITY PROJECT NO. 1113 4/15/2024 193806849 FIGURE2 https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/PUBWORKS/2024/Council/1101 ‐ South Water Tower Painting/8.2 Q & R ‐ 1101 Authorize Prep of Plans & Specs South Water Tower Repaint.docx Request for Action April 22, 2024 Approved by: Reece Bertholf City Manager Originating Department: Public Works By: Bernie Weber, Director Agenda Title Resolution authorizing preparation of plans and specifications for repainting the south water tower (Improvement Project No. 1101) Requested Action Staff recommends that the Council pass a resolution authorizing the preparation of plans and specifications for repainting the south water tower. Policy/Past Practice The city council routinely considers public infrastructure improvement projects to extend the useful life of the infrastructure and improve the level of service. The improvement that is being considered was completed on the north water tower in 2018 and 2019. Background The project consists of repainting the interior and exterior of the south water tower located at 2801 Hillsboro Avenue N near the corner of Hillsboro Ave N and Medicine Lake Rd. This tower was last painted in 1990, and repainting is recommended approximately every 20 years. If the council chooses to move forward with this project, staff recommends that the council authorizes the preparation of plans and specifications. Plans and specifications would then be brought back to the council for approval and the project would be bid this summer or fall. Then a contractor can be lined up for the work to be complete in spring and summer of 2025. Funding The estimated total project cost for these improvements, including indirect, is approximately $3,045,000 as shown in the table below. Approximately $135,000 of the estimated indirect costs would be for inspection of the repainting process by KLM, a local engineering firm that specializes in water tower rehabilitation. KLM was also involved with the rehabilitation of the North Water Tower in 2018 and 2019. Joint Water Commission (JWC) funds will be used for this project. Improvement Estimated Costs Construction Costs $2,600,000 Contingencies – 10% $260,000 Indirect Costs – Stantec $50,000 Indirect Costs ‐ KLM $135,000 Total Estimated Project Costs $3,045,000 Attachments Resolution City Engineer’s Memo Map Agenda Section Development & Planning Item Number 8.2 City of New Hope Resolution No. 24‐ Resolution authorizing preparation of plans and specifications for repainting the south water tower (Improvement Project No. 1101) WHEREAS, the New Hope, Crystal and Golden Valley Joint Water Commission has authorized the development of plans and specifications for the repainting of the South Water Tower at 2801 Hillsboro Avenue N, New Hope, Minnesota; and, WHEREAS, the city engineer has presented a proposal for the creation of plans and specifications for the repainting of the south water tower to the city council for authorization, NOW, THEREFORE, BE IT RESOLVED, 1. That the City Council authorizes the preparation of plans and specifications for the repainting of the south water tower. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd day of April, 2024. _________ Mayor Attest: ___________________________ City Clerk Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636-4600 Fax: (651) 636-1311 April 16, 2024 File: 193806842 Attention: Bernie Weber Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: South Water Tower Painting - Authorize Preparation of Plans and Specifications City Project No. 1101 Dear Bernie, As discussed, we are requesting authorization to prepare plans and specifications for the 2025 Hillsborough Water Tower Repainting Project. The project generally consists of repainting both the interior and exterior of the Hillsborough water tower, located at near the corner of Hillsborough Ave N and Medicine Lake Rd. This tower was last painted in 1990, and repainting is recommended approximately every 20 years. The estimated total project cost for these improvements, including indirect, is approximately $3,045,000 as shown below. Note that approximately $135,000 of the estimated indirect costs would be for inspection of the repainting process by KLM, a local engineering firm that specializes in water tower rehabilitation. KLM was also involved with the rehabilitation of the North Water Tower in 2018 and 2019. Joint Water Commission (JWC) funds will be used for this project. Improvement Estimated Costs Construction Costs Contingencies – 10% Indirect Costs – Stantec Indirect Costs - KLM $2,600,000 $260,000 $50,000 $135,000 Total Estimated Project Costs $3,045,000 If Council accepts the information presented and chooses to move forward with this project, we then recommend that the Council authorizes the preparation of plans and specifications at the April 22, 2024 Council meeting. The schedule will be to bring back plans for approval and bid the project this summer/fall so we have a contractor lined up for the work to be done in spring and summer of 2025. April 16, 2024 Mr. Bernie Weber Page 2 of 2 Reference:South Water Tower Painting – Authorize Preparation of Plans and Specifications If you have any questions or require further information, please call me at 612-712-2021. Sincerely, Stantec Consulting Services Inc. Dan D. Boyum, P.E. City Engineer dan.boyum@stantec.com Attachments: Figure 1 – Location Map Cc: Reece Bertholf, Valerie Leone, Dave Lemke, Matt Rowedder, Nick Macklem – New Hope; Tim Grinstead, Ann Ackerson - Stantec DATE:PROJ. NO.:Plot Date: 01/19/2018 - 11:18amDrawing name: V:\1938\active\193804156\CAD\Dwg\193804156 -Location.dwgXrefs:2335 Highway 36 W St. Paul, MN 55113 www.stantec.com LOCATION PLAN NEW HOPE, MINNESOTA SOUTH WATER TOWER PAINTING 4/16/2024 FIGURE:1 193806842 47TH AVE N https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/HR & Admin Svcs/Human Resources/2024/Council Meetings/Closed Meeting of 04222024 to Discuss comp study.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: HR & Admin Services By: Rich Johnson, Director Agenda Title Resolution calling for a closed meeting of the New Hope City Council authorized by Minn. Stat §13D.03 to discuss and consider labor negotiations strategy Requested Action Staff requests the opportunity to discuss labor negotiations strategy with the City Council. The city recently contracted with Flaherty & Hood to perform a compensation study and would like to discuss the study and implementation options with Council. The City currently has contracts in place with its three represented groups: police officers (LELS #77), police supervisors (LELS #273), and the International Union of Operating Engineers (Local #49) which run through December 31, 2025, however there could be a need to open these contracts to implement facets of the compensation study. Policy/Past Practice As per Minnesota State Statute 13D.03 Subd. 1(b), the city is authorized to hold a closed meeting to consider labor negotiation strategies or developments or discuss and review labor negotiation proposals conducted pursuant to the Public Employment Labor Relations Act set out in Minnesota State Statutes 179A.01 through 179A.25. It is staff’s intention to share information with Council as well as request their input which will be helpful in potential negotiations. Please remember that this is confidential information and not for public disclosure. Attachment Resolution Agenda Section Ordinances & Resolutions Item Number 10.1 City of New Hope Resolution No. 2024‐ Resolution calling for a closed meeting of the New Hope City Council authorized by Minn. Stat §13D.03 to discuss and consider labor negotiations strategy WHEREAS, Minn. Stat § 13D.03 Subd. 1(b) authorizes and permits the New Hope City Council, by a majority vote taken in a public meeting, to hold a closed meeting to consider labor negotiation strategies or developments or discussion and review of labor negotiation proposals conducted pursuant to the Public Employment Labor Relations Act set out in Minn. Stat §§ 1.79A.01 through 179A.25, and WHEREAS, the city of New Hope is discussing labor strategies and reviewing its current labor strategies and policies to potentially reopen labor contracts with the following city employee groups: 1. LELS #77 ‐ Police Officers 2. LELS #273 ‐ Police Supervisors 3. I.U.O.E. Local #49 WHEREAS, a closed meeting of the New Hope City Council is necessary to consider labor strategies or developments and to consider, discuss and review existing labor contracts and proposals, and WHEREAS, a closed meeting is also necessary in that public disclosure of the information to be discussed at the closed meeting would damage the cityʹs position in the labor negotiation process. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope as follows: 1. That a closed meeting of the New Hope City Council shall be held on April 22, 2024, following the regularly scheduled meeting of the New Hope City Council, in the Council Chambers. 2. That the purpose of the meeting shall be the discussion of reopening current labor contracts following the 2024 compensation study. 3. That said meeting shall not be open to the public. 4. That the New Hope City Clerk is hereby directed to tape record the meeting at the cityʹs expense and preserve the tape recording for a minimum period of two (2) years. Further, the City Clerk shall make the tape recording available to the public after all labor contracts are signed by the city. 5. That the New Hope City Clerk shall prepare a written roll of the City Council members and all other persons present at the closed meeting and make said roll available for public inspection upon adjournment of the closed meeting. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of April, 2024 Mayor Attest: City Clerk S:\April 22, 2024 Council Meeting\12.1 Q ‐ Upcoming Events.docx Request for Action April 22, 2024 Approved by: Reece Bertholf, City Manager Originating Department: City Manager By: Reece Bertholf, City Manager Agenda Title Exchange of communication between members of the city council Upcoming meetings and events: April 23 7:30 a.m. – District 281 Partnership Meeting April 27 8 a.m. to 3 p.m. – HRG Special Materials Drop‐Off Day, Operations and Maintenance Facility, 8300 Noble Ave N, Brooklyn Park May 1 1:30 p.m. – Joint Water Commission Meeting 2 p.m. – New Hope/Crystal Business Networking Group Meeting, hosted by Peggy Babcock of Herself Health at 5200 Douglas Drive May 2 6 p.m. to 8 p.m. – Bike Rodeo at Lakeview Terrace Park, 3769 Crystal Lake Blvd, Robbinsdale May 6 7 p.m. – Human Rights Commission Meeting May 7 7 p.m. – Planning Commission Meeting May 8 5 p.m. – The Shingle Creek Watershed Clean‐Up Event at Meadow Lake Park 6:30 p.m. – West Metro Fire‐Rescue District Board of Directors Work Session Meeting at Station #3, 4251 Xylon Avenue North May 9 12:30 p.m. – Shingle Creek Watershed Management Commission May 11 8 a.m. to 11 a.m. – Golf Course Plant Sale at New Hope Village Golf Course May 13 7 p.m. – City Council Meeting Agenda Section Other Business Item Number 12.1