031124 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
March 11, 2024
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2023
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, March 11, 2024
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – March 11, 2024
2. ROLL CALL
3. APPROVAL OF MINUTES:
Work Session Minutes – February 20, 2024
Executive Session Meeting Minutes – February 20, 2024
Regular Meeting Minutes – February 26, 2024
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.2 Approval of financial claims through March 11, 2024
6.4 Motion waiving permit fees for temporary signs for New Hope Lions Pancake Breakfast
on May 5, 2024
6.5 Resolution approving a cooperative construction agreement with the State of Minnesota
Department of Transportation for the bridge reconstruction project along Trunk
Highway 169 at 36th Avenue North (Improvement Project No. 1087)
6.6 Resolution approving a contract with Dow’s Lawn & Snow for 2024 lawn care services
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution authorizing the appropriation of funds in the amount of $40,318.40 for the
purchase of outdoor fitness equipment (Improvement Project No. 1109)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Ordinance No. 2024‐01, An ordinance amending section 2‐62 watershed management tax
district in the New Hope City Code
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Reece Bertholf, City Manager
Date: March 7, 2024
Subject: Agenda Items for Monday, March 11, 2024
Open Forum
I am not aware of anyone wishing to address the Council for the Open Forum.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are no new business license requests.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
The New Hope Lions are requesting the city waive permit fees of $80 for temporary signs used to
advertise the annual pancake breakfast. The fundraising event will be held on May 5 at the Crystal
Community Center. Council historically waives permit fees for events conducted by non‐profit
organizations. Director Sargent and I recommend approval.
Item 6.5
This is a resolution approving an agreement with MnDOT related to the bridge project at Hwy. 169 and
36th Avenue. The state will be reconstructing the bridge and although there is no direct cost to the city,
the city is asked to enter into the agreement for street and trail maintenance. Staff reviewed the project
with Council at the council meeting of January 23, 2023. Director Weber and I recommend approval.
Item 6.6
The city has been contracting for mowing services since 1997. The low bid was submitted by Dow’s Lawn &
Snow for $6,020 per month. The contract includes mowing of select properties throughout the city for April
15 through October 18, 2024, and through November 1, 2024, for Civic Center Park, City Hall, and the fire
station. Funds have been included in the 2024 budget for this expense. Director Rader and I recommend
approval.
Item 8.1
Council is asked to approve the purchase of seven units of outdoor fitness equipment from Greensfields
Outdoor Fitness, Inc. for $40,318.40 through a cooperative purchasing contract. The equipment would be in
various locations along the trail loop at Northwood Park to provide additional activity to park users. The
equipment includes a four‐person pendulum Abs and dip station, two‐person back and arms combo, two‐
person accessible chest press, two‐person combo lat pull and vertical press, three‐person static combo,
Page 2
rowing machine, four‐person leg press, and a customized announcement sign. Public works would handle
the installation. The project is included in the 2024 CIP and $50,000 is available in the Park Infrastructure
Fund for the project. Director Rader and I recommend approval.
Item 10.1
This ordinance amendment updates city code related to the boundaries of Shingle Creek and Bassett Creek
Watershed Districts. The amendment removes the legal descriptions and references the official legal maps of
the watersheds. Council is asked to adopt the ordinance amendment and summary ordinance to reduce
publication costs. Director Weber and I recommend approval.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
If you have any questions regarding items in the agenda packet, I would appreciate a call before the
meeting so that I can research any issues and be prepared to respond at the meeting.
City Council Work Session February 20, 2024
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
February 20, 2024
Northwood Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:00 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Reece Bertholf, City Manager
Jeff Alger, Community Development Specialist
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Jeff Sargent, Director of Community Development
Stacy Woods, City Attorney
Also present: Sarah Larson, West Metro Fire‐Rescue
CLOSED MEETING
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Resolution calling for a closed
meeting of the New Hope City Council authorized by Minn. Stat §13D.05, Subd. 3(b)
to discuss and consider litigation defense and settlement strategies.
RESOLUTION 2024‐27
Item 11.1
Council Member Elder introduced the following resolution and moved its adoption:
“RESOLUTION CALLING FOR A CLOSED MEETING OF THE NEW HOPE CITY
COUNCIL AUTHORIZED BY MINN. STAT §13D.05, SUBD. 3(B) TO DISCUSS
AND CONSIDER LITIGATION DEFENSE AND SETTLEMENT STRATEGIES.”
The motion for the adoption of the foregoing resolution was seconded by Council
Member London, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the
same: None; Abstained: None; Absent: None; whereupon the resolution was declared
duly passed and adopted, signed by the mayor which was attested to by the city clerk.
RECESS/RECONVENE The meeting was recessed at 6:01 p.m. to hold the executive session; the work session
meeting was reconvened at 6:29 p.m.
HENNEPIN ENERGY
RECOVERY CENTER
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Update on plans to close
Hennepin Energy Recovery Center.
Mr. Jeff Alger, community development specialist, updated Council on the Hennepin
Energy Recover Center (HERC) which is a waste‐to‐energy facility that incinerates
garbage located in downtown Minneapolis. He stated Hennepin County has drafted a
Zero Waste Plan to advance greenhouse gas emission reduction strategies. He stated
City Council Work Session February 20, 2024
Page 2
the Hennepin County Board of Commissioners directed the county administrator to
develop a plan for the closure of the HERC facility between 2028 and 2040.
Hennepin County Commissioner Jeff Lunde reported on the Zero Waste Plan and
explained there will be multiple phases. He stated Hennepin County is a leader in
waste reduction and recycling. The goal is to focus on HERC to highlight Hennepin
County’s trash problem and pushing or robust goals and building a zero‐waste future
that reduces reliance on incineration and landfilling. He spoke of realistic timelines
and trying to meet the target date of year 2040. Discussion ensued regarding recycling
of organic materials, reduction of packaging materials, and the need for public
education.
Mr. Tim Pratt, Hennepin Recycling Group administrator, shared the large variances
between costs charged by garbage haulers for organics recycling. He stated the HRG
could offer organized organics recycling similar to regular recycling.
Council Member London commented that residents may be persuaded to support
organized trash hauling if they knew it would result in lower trash bills.
Mr. Dave McNary, assistant director of Hennepin County Environmental Services, and
Carolyn Collopy, Hennepin County waste reduction manager, responded to questions
from Council.
Council reported that public education efforts will be essential for any behavior
changes related to waste reduction. Commissioner Lunde stated the county will be
providing “tool kits” for municipalities as resources for public outreach.
Council thanked county staff for the presentation.
WMFRD UPDATE
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Update by West Metro Fire‐
Rescue District.
Ms. Sarah Larson, fire chief of West Metro Fire‐Rescue District, provided a quarterly
and year‐end update to Council on calls for service, public events, staffing, training,
vehicles, and fire prevention/community outreach programs. She noted there were
2,148 calls for service in 2023.
Council thanked the fire department for their recent show of support to the Burnsville
community.
Council thanked Chief Larson for the update.
2024 CITY MANAGER
GOALS
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Discussion regarding city
manager’s goals for 2024.
Mr. Reece Bertholf, city manager, reviewed proposed goals for consideration by
Council. Discussion ensued regarding scattered site housing program, organizational
changes, organics, and commercial redevelopment.
City Council Work Session February 20, 2024
Page 3
Council supported the proposed goal and directed the city manager to present the
goals at the next council meeting for acceptance.
ADJOURNMENT The meeting was adjourned at 7:56 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
City Council Executive Session February 20, 2024
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Executive Session
February 20, 2024
Northwood Room
CALL TO ORDER The New Hope City Council met in executive session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:52 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Reece Bertholf, City Manager
Jeff Alger, Community Development Specialist
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Jeff Sargent, Community Development Director
Stacy Woods, Assistant City Attorney
Also present: Jessica Schwie, Kennedy & Graven
LITIGATION
DEFENSE AND
SETTLEMENT
STRATEGIES
Mayor Hemken introduced Item 11.1, Discussion regarding litigation defense and
settlement strategies with Sheikh Dukuly; Sekou AM Dukuly; Ashton Homes, LLC;
and Berkeley Heights Homes, LLC lawsuit served upon the city on January 11, 2024,
regarding rental registration permit revocations of group home properties at 3840
Boone Avenue North and 3957 Wisconsin Avenue North.
Ms. Jessica Schwie, Kennedy & Graven, shared information with Council regarding
the litigation.
ADJOURNMENT The meeting was adjourned at 6:28 p.m. as there was no further business to come
before the Council at its executive session.
Respectfully submitted,
Valerie Leone, City Clerk
New Hope City Council February 26, 2024
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes February 26, 2024
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Absent:
Staff present:
Kathi Hemken, Mayor
Andy Hoffe, Council Member
Jonathan London, Council Member
John Elder, Council Member
Michael Isenberg, Council Member
Reece Bertholf, City Manager
Valerie Leone, City Clerk
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member London, seconded by Council Member
Hoffe, to approve the regular meeting minutes of February 12, 2024. Voted in
favor thereof: Hemken, Hoffe, London; and the following voted against the same:
None; Abstained: None; Absent: Elder, Isenberg. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Reece Bertholf, city manager, reviewed the consent
items.
BUSINESS
LICENSE(S)
Item 6.1
Approval of business license(s).
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through February 26, 2024.
New Hope City Council February 26, 2024
Page 2
RESOLUTION 2024‐28
Item 6.4
Resolution approving a contract with Allied Blacktop Company for 2024 street
sweeping services.
RESOLUTION 2024‐29
Item 6.5
Resolution approving a contract with Warning Lites of Minnesota, Inc. for New
Hope’s 2024 street paint striping/marking services.
Council Member London commented on past situations when motorists
occasionally ignore traffic cones and drive through wet street paint.
Director Weber indicated the city can provide closer supervision of street painting
activities to try to prevent such occurrences.
RESOLUTION 2024‐30
Item 6.6
Resolution approving LG230 application to conduct off‐site lawful gambling by
PRISM at Frankie’s Pizza at 3556 Winnetka Avenue North.
MOTION
Consent Items
Motion was made by Council Member London, seconded by Council Member
Hoffe, to approve the Consent items. All present voted in favor. Motion carried.
2024 CITY MANAGER
GOALS
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Motion approving city
manager’s goals for 2024.
Mr. Reece Bertholf, city manager, presented six goals in the Specific, Measurable,
Achievable, Relevant, and Time‐bound (SMART) format:
1. Successfully facilitate the retirement of City Clerk/Treasurer Valerie Leone
through mentoring, training, and coaching of her replacement. Andrea
Phinney.
2. Conduct a sustainability analysis of the city’s capital improvement and
internal service funds.
3. Full implementation of the BS&A enterprise resource planning solution.
4. Strengthen and broaden relationships with key stakeholders in the community
through interpersonal interactions.
5. Community redevelopment efforts.
6. Public safety and security.
Mr. Bertholf noted the Council reviewed the goals at the February 20 work session
and expressed support.
Council thanked Mr. Bertholf for the presentation.
MOTION
Item 10.1
Motion was made by London, seconded by Council Member Hoffe, approving
2024 city manager goals. Voted in favor thereof: Hemken, Hoffe, London; and the
following voted against the same: None; Abstained: None; Absent: Elder, Isenberg.
Motion carried.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
New Hope City Council February 26, 2024
Page 3
ADJOURNMENT
Motion was made by Council Member London, seconded by Council Member
Hoffe, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:14 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
March 11, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Approval of claims through March 11, 2024
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/COMM DEV/AnnualRenewal‐RFA/Signs waive fees/Q ‐ Pancake Breakfast.docx
Request for Action
March 11, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: Community Development
By: Jeff Alger, Community Development Specialist;
Jeff Sargent, Director of Community Development
Agenda Title
Motion waiving permit fees for temporary signs for New Hope Lions Pancake Breakfast on May 5, 2024
Requested Action
Staff requests that the City Council approve waiving the permit fee for temporary signs for the annual New
Hope Lions Pancake Breakfast to be held on May 5, 2024, at the Crystal Community Center, from 8:00 a.m. to
12:30 p.m.
Policy/Past Practice
In the past, the City Council has waived the fees for the event and for non‐profit organizations that benefit
the community, including the pancake breakfast and corn feed.
Background
New Hope Lions representative Don Anderson has requested that the city waive $80 in fees for temporary
sign permits for the annual pancake breakfast. The fundraising event will be held on May 5, 2024, at the
Crystal Community Center, from 8:00 a.m. to 12:30 p.m. The funds raised will benefit community and
international projects. The New Hope Lions routinely advertise throughout the city for approximately ten
days prior to the event. Several small signs (similar to realtor and garage sale signs) will be placed on private
property.
Recommendation
Staff recommends approval of a motion waiving the fees for the temporary sign permit.
Attachment
Sign permit application
Agenda Section
Consent
Item Number
6.4
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/PUBWORKS/2024/Council/1087 ‐ 169 & 36th Bridge Replacement Project/Q ‐ 169 & 36th Ave bridge
project MnDOT cooperative agreement.docx
Request for Action
March 11, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution approving a cooperative construction agreement between the City of New Hope and the State
of Minnesota Department of Transportation for the bridge reconstruction project along Trunk Highway
169 at 36th Avenue North (Improvement Project No. 1087)
Requested Action
Staff recommends that the Council pass a resolution approving the cooperative agreement between the City of
New Hope and the State of Minnesota Department of Transportation (MnDOT) for the reconstruction of the
bridge along Trunk Highway 169 at 36th Avenue North.
Policy/Past Practice
It is past practice to request direction from the City Council on potential upcoming infrastructure projects.
Through a cooperative agreement with MnDOT, the city partnered in the reconstruction of the bridge and
interchange at Highway 169 and 42nd Avenue in 2023. The agreement for Improvement Project No. 1087 is
similar to the previously executed agreement.
Background
New Hope Public Works and engineering staff have met with representatives from MnDOT and the City of
Plymouth to discuss improvements along 36th Avenue because of the replacement of the TH 169 / 36th Avenue
bridge. The existing bridge is nearing the end of its useful life. The existing pedestrian bridge will remain, as it
meets MnDOT clearance requirements. Staff provided the City Council with an update on this project at past
council work sessions. At the January 23, 2023, council meeting the City Council approved a waiver of
municipal consent for MnDOT to obtain additional right of way if needed, as described in Minnesota Statutes
161.162 to 161.167. At that time, city staff indicated to the council that the attached agreement would be
forthcoming. The city attorney has reviewed the attached agreement and worked with MnDOT’s legal staff on
final language adjustments.
Funding
Per the MnDOT agreement the city will not be required to contribute funds for the construction of this project.
The city of Plymouth will be required to contribute $217,206.36 to cover the cost of sidewalk and signal
improvements.
Attachments
Resolution
MnDOT Memo
MnDOT Agreement
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 2024 ‐
Resolution approving a cooperative construction agreement between
the City of New Hope and the State of Minnesota Department of Transportation
for the bridge reconstruction project along Trunk Highway 169 at 36th Avenue North
(Improvement Project No. 1087)
WHEREAS, It is resolved that the City of New Hope enter into MnDOT Agreement No. 1052897 with the
State of Minnesota, Department of Transportation for the following purposes; and
WHEREAS, To provide for maintenance by the City of New Hope of roadway, sidewalk, and trail
construction to be performed upon, along, and adjacent to Trunk Highway No. 169 at
36th Avenue North within the corporate City limits under State Project No. 2772‐125
(TH 169=383).; and
NOW, THEREFORE, BE IT RESOLVED
That the mayor and the city manager are authorized to execute the Agreement and any
amendments to the Agreement.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 11th day of March,
2024.
______________________________
Mayor
Attest: ________________________
City Clerk
OfficeofProjectManagementandTechnicalSupport
CooperativeAgreementsUnit,MailStop682
395JohnIrelandBlvd.,St.Paul,MN55155
OfficeTel:(651)366Ͳ46341
Memo
To:VictorVasas
EngineeringPrinciple
From:MalakiRuranika
CooperativeAgreementsEngineer
Date:February5,2024
Subject:ProposedCooperativeConstructionAgreementNo.1052897
CityofNewHope
CityofPlymouth
SP2772Ͳ125(TH169=383)
2772Ͳ125(EP)
SAP155Ͳ162Ͳ005
FederalProjectNHPP0169/StateFunds
CityofPlymouthPaymentforTH169Construction
TransmittedherewithisaproposedagreementwiththeCityofNewHopeandtheCityofPlymouth.This
AgreementprovidesforpaymentoftheCityofPlymouth'sshareofthecostsofsidewalks,SignalSystem"A",
andStateFurnishedMaterialsconstructiontobeperformedonTH169andmaintenanceresponsibilities.The
CityofNewHopewillhavemaintenanceresponsibilities.
PresentthisAgreementtotheCityofNewHope'sandtheCityofPlymouthCouncil'sfortheirapprovaland
signaturesoftheCouncil'sͲauthorizedofficers.AlsorequiredareresolutionspassedbytheCouncil'sauthorizing
theCityofNewHopeandtheCityofPlymouthtoenterintotheAgreementandnamingtheofficersauthorized
tosigntheAgreementonitsbehalf.Asuggestedformofsuchresolutionisincludedwiththistransmittal.
Electronicsignaturesareencouraged.Whenusingelectronicsignatures,thesignatoriesmustnotlockthe
documentandallpartiesmustsignthesamedocument.TheCouncil'sresolution'smustbeattachedtotheend
ofthePDFpriortoanyelectronicsignatures.Pleaseremovethesampleresolution'siftheCityofNewHopeand
theCityofPlymouthisprovidingtheirownresolution's.
SendtheexecutedAgreementandresolutiontodana.myers@state.mn.usassoonaspossibleaftertheCityof
NewHopeandtheCityofPlymouthhassigned.AcopywillbereturnedtotheCityofNewHopeandtheCityof
PlymouthwhenfullyexecutedandaftertheProjecthasbeenawarded.
Pleasecopydana.myers@state.mn.usandmyselfonyouremailtransmittingtheAgreementtotheCityof
NewHopeandtheCityofPlymouthforapproval.
cc:File
Malaki Ruranika Digitally signed by Malaki Ruranika
Date: 2024.02.05 11:19:28 -06'00'
MnDOT Contract No.: 1052897
-1-
Three-Party City-County Receivable Standard with Signal
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
AND
CITY OF NEW HOPE
AND
CITY OF PLYMOUTH
COOPERATIVE CONSTRUCTION
AGREEMENT
State Project Number (SP): 2772-125
Trunk Highway Number (TH): 169=383
State Project Number (SP): 2772-125(EP)
State Aid Project Number (SAP): 155-162-005
Federal Project Number (FP): NHPP 0169(356)
Signal System "A" ID: 5236254
Signal System "B" ID: 1735714
City of Plymouth Estimated Amount
Receivable
$217,206.36
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation (State), the
City of New Hope, acting through its City Council, and the City of Plymouth, acting through its City Council.
Recitals
1. The State will perform grading, bituminous surfacing, ADA improvements, TMS, signals, and Bridge
No. 27318 and other associated construction upon, along, and adjacent to Trunk Highway No. 169 at
36th Avenue North according to State-prepared plans, specifications, and special provisions designated by
the State as State Aid Project No. 155-162-005 and State Project No. 2772-125 (TH 169=383) (Project); and
2. The City of Plymouth will participate in the costs of the sidewalks, Signal System "A", and State Furnished
Materials construction and associated construction engineering; and
3. Early Procurement Contract No. 230135 addresses a portion of the cost associated with Signal System "A"
State Furnished Materials; and
4. A trail will be constructed as part of the Project. The State will own the trail after construction and the City
of New Hope and the City of Plymouth will maintain the trail in their respective City limits as outlined in this
Agreement; and
5. Limited Use Permit No. 2772116 between the State and the Three Rivers Park District will continue to
address ownership and maintenance of Pedestrian Bridge No. 27B42 and the trail from the said bridge to
the east and west ramps; and
6. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining, and improving the trunk highway system.
Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
MnDOT Contract No.: 1052897
-2-
Three-Party City-County Receivable Standard with Signal
1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 3. Maintenance by the City of New Hope;
4. Maintenance by the City of Plymouth; 10. Liability; Worker Compensation Claims; 12. State Audits;
13. Government Data Practices; 14. Governing Law; Jurisdiction; Venue; and 16. Force Majeure. The terms
and conditions set forth in Article 5. Signal Systems and EVP Systems Operation and Maintenance will
survive the expiration of this Agreement but may be terminated by another Agreement between the
parties.
1.4. Plans, Specifications, and Special Provisions. Plans, specifications, and special provisions designated by
the State as State Aid Project No. 155-162-005 and State Project No. 2772-125 (TH 169=383) are on file in
the office of the Commissioner of Transportation at Saint Paul, Minnesota, and incorporated into this
Agreement by reference (Project Plans).
1.5. Exhibits. The Preliminary Schedule "I" is on file in the office of the City of New Hope's Engineer, in the
office of the City of Plymouth's Engineer, and is attached and incorporated into this Agreement.
2. Construction by the State
2.1. Contract Award. The State will advertise for bids and award a construction contract to the lowest
responsible bidder according to the Project Plans.
2.2. Direction, Supervision, and Inspection of Construction
A. Supervision and Inspection by the State. The State will direct and supervise all construction activities
performed under the construction contract and perform all construction engineering and inspection
functions in connection with the contract construction. All contract construction will be performed
according to the Project Plans.
B. Inspection by the City of Plymouth. The City of Plymouth participation construction covered under this
Agreement will be open to inspection by the City of Plymouth. If the City of Plymouth believes the City
of Plymouth participation construction covered under this Agreement has not been properly
performed or that the construction is defective, the City of Plymouth will inform the State District
Engineer's authorized representative in writing of those defects. Any recommendations made by the
City of Plymouth are not binding on the State. The State will have the exclusive right to determine
whether the State's contractor has satisfactorily performed the City of Plymouth participation
construction covered under this Agreement.
2.3. Plan Changes, Additional Construction, Etc.
A. The State will make changes in the Project Plans and contract construction, which may include the City
of Plymouth participation construction covered under this Agreement and will enter into any necessary
addenda and change orders with the State's contractor that are necessary to cause the contract
construction to be performed and completed in a satisfactory manner. The State District Engineer's
authorized representative will inform the appropriate City of Plymouth officials of any proposed
addenda and change orders to the construction contract that will affect the City of Plymouth
participation construction covered under this Agreement.
B. The City of New Hope or the City of Plymouth may request additional work or changes to the work in
the plans as part of the construction contract. Such request will be made by an exchange of letter(s)
with the State. If the State determines that the requested additional work or plan changes are
necessary or desirable and can be accommodated without undue disruption to the Project, the State
will cause the additional work or plan changes to be made.
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2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause
the construction contract to be completed in a satisfactory manner.
3. Maintenance by the City of New Hope
Upon completion of the Project, the City of New Hope will provide the following without cost or expense to the
State:
3.1. Roadways. Maintenance of 36th Avenue North within the corporate City limits of the City of New Hope.
Maintenance includes, but is not limited to, snow, ice and debris removal, resurfacing, seal coating, and
any other maintenance activities according to accepted City of New Hope maintenance practices.
3.2. Sidewalks. Maintenance of any sidewalk construction within the corporate City limits of the City of New
Hope, including stamped and colored concrete sidewalk (if any) and pedestrian ramps. Maintenance
includes, but is not limited to, snow, ice and debris removal, patching, crack repair, panel replacement,
cross-street pedestrian crosswalk markings, vegetation control of boulevards (if any), and any other
maintenance activities necessary to perpetuate the sidewalks in a safe, useable, and aesthetically
acceptable condition.
The State will maintain crosswalk markings on the Trunk Highway at ramps which intersect with City of
New Hope roads.
3.3. Trails. The City of New Hope will provide routine and minor maintenance of the trail within TH 169
Right-of-Way and within the corporate City limits of the City of New Hope. Routine and minor
maintenance may include, but are not limited to, snow and ice control/removal, sweeping and debris
removal, patching, crack repair, replacement of failing section(s) of pavement, vegetation control, signing,
pavement markings, and any other maintenance activities necessary to perpetuate the trail in a safe,
usable, and aesthetically acceptable condition as determined by the State's District Maintenance Engineer
and all applicable laws including, but not limited to, the Americans with Disabilities Act ("ADA"). If the City
of New Hope fails to perform its maintenance services under this Agreement in compliance with
applicable laws, the State will provide the City of New Hope with a notice of non-compliance. Within three
business days of sending the notice of non-compliance, the State's District Maintenance Engineer and the
City of New Hope Engineer will meet to discuss the City of New Hope's performance of maintenance and
decide upon next steps to remedy any non-compliant performance. If the parties cannot agree upon a
remedy, the State may perform such obligation and the City of New Hope will reimburse the State for the
cost thereof, plus 10 percent of such cost for overhead and supervision within 30 days of receipt of the
State's invoice. The State and the City of New Hope agree that full pavement replacement is outside of
routine and minor maintenance, and the State and the City of New Hope will share in the cost of
pavement replacement according to the State's Cost Participation and Maintenance Responsibilities with
Local Units of Government Manual, as amended or revised.
3.4. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from
the owner of the storm sewer facilities.
4. Maintenance by the City of Plymouth
Upon completion of the Project, the City of Plymouth will provide the following without cost or expense to the
State:
4.1. Roadways. Maintenance of 36th Avenue North within the corporate City limits of the City of Plymouth.
Maintenance includes, but is not limited to, snow, ice and debris removal, resurfacing, seal coating, and
any other maintenance activities according to accepted City of Plymouth maintenance practices.
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4.2. Sidewalks. Maintenance of any sidewalk construction, including stamped and colored concrete sidewalk (if
any) and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and debris removal,
patching, crack repair, panel replacement, cross-street pedestrian crosswalk markings, vegetation control
of boulevards (if any), and any other maintenance activities necessary to perpetuate the sidewalks in a
safe, useable, and aesthetically acceptable condition.
The State will maintain crosswalk markings on the Trunk Highway at ramps which intersect with City of
Plymouth roads.
4.3. Trails. The City of Plymouth will provide routine and minor maintenance of the trail within TH 169
Right-of-Way and within the corporate City limits of the City of Plymouth. Routine and minor maintenance
may include, but are not limited to, snow and ice control/removal, sweeping and debris removal, patching,
crack repair, replacement of failing section(s) of pavement, vegetation control, signing, pavement
markings, and any other maintenance activities necessary to perpetuate the trail in a safe, usable, and
aesthetically acceptable condition as determined by the State's District Maintenance Engineer and all
applicable laws including, but not limited to, the Americans with Disabilities Act ("ADA"). If the City of
Plymouth fails to perform its maintenance services under this Agreement in compliance with applicable
laws, the State will provide the City of Plymouth with a notice of non-compliance. Within three business
days of sending the notice of non-compliance, the State's District Maintenance Engineer and the City of
Plymouth engineer will meet to discuss the City of Plymouth's performance of maintenance and decide
upon next steps to remedy any non-compliant performance. If the parties cannot agree upon a remedy,
the State may perform such obligation and the City of Plymouth will reimburse the State for the cost
thereof, plus 10 percent of such cost for overhead and supervision within 30 days of receipt of the State's
invoice. The State and the City of Plymouth agree that full pavement replacement is outside of routine and
minor maintenance, and the State and the City of Plymouth will share in the cost of pavement
replacement according to the State's Cost Participation and Maintenance Responsibilities with Local Units
of Government Manual, as amended or revised.
4.4. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from
the owner of the storm sewer facilities.
5. Signal Systems and EVP Systems Operation and Maintenance
All operation and maintenance terms including timing and power provisions included in Agreement
No. 1026703, dated December 14th, 2016, between the State and the City of New Hope for Signal System
(referred to Signal System "B" in this Agreement) on the TH 169 east ramps at 36th Avenue North will remain in
full force and effect.
Operation and maintenance responsibilities will be as follows for Signal System "A" and EVP System on the
TH 169 west ramp at 36th Avenue North, and for the Interconnect on the TH 169 west ramp from 36 th
Avenue North to TH 169 east ramps at 36 th Avenue North.
5.1. City of Plymouth Signal System "A" Responsibilities.
A. Power. The City of Plymouth will be responsible for the hook-up cost and application to secure an
adequate power supply to the service pads or poles and will pay all monthly electrical service expenses
necessary to operate the Signal System, EVP System, and Interconnect.
B. Minor Signal System Maintenance. The City of Plymouth will provide for the following, without cost to
the State.
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i. Maintain the signal pole mounted LED luminaires, including replacing the luminaires when
necessary. The LED luminaire must be replaced when it fails or when light levels drop below
recommended AASHTO levels for the installation.
ii. Replace the Signal System LED indications. Replacing LED indications consists of replacing each LED
indication when it reaches end of life per the MnDOT Traffic Engineering Manual or fails or no
longer meets Institute of Traffic Engineers (ITE) standards for light output.
iii. Clean the Signal System controller cabinet and service cabinet exteriors.
iv. Clean the Signal System and luminaire mast arm extensions.
v. Paint and maintain the cross-street pedestrian crosswalk markings excluding ramps.
5.2. State Responsibilities.
A. Interconnect; Timing; Other Maintenance. The State will maintain the Interconnect and signing, and
perform all other Signal System, APS, and signal pole luminaire circuit maintenance without cost to the
City of Plymouth. All Signal System timing will be determined by the State, and no changes will be made
without the State's approval.
B. EVP System Operation. The EVP System will be installed, operated, maintained, and removed according
to the following conditions and requirements:
i. All maintenance of the EVP System must be done by State forces.
ii. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota
Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when
responding to an emergency. The City of Plymouth will provide the State's District Engineer or their
designated representative a list of all vehicles with emitter units, if requested by the State.
iii. Malfunction of the EVP System must be reported to the State immediately.
iv. In the event the EVP System or its components are, in the opinion of the State, being misused or
the conditions set forth in Paragraph ii. above are violated, and such misuse or violation continues
after the City of Plymouth receives written notice from the State, the State may remove the EVP
System. Upon removal of the EVP System pursuant to this Paragraph, all of its parts and
components become the property of the State.
v. All timing of the EVP System will be determined by the State.
5.3. Right-of-Way Access. Each party authorizes the other parties to enter upon their respective public
right-of-way to perform the maintenance activities described in this Agreement.
5.4. Related Agreements. This Agreement will supersede and terminate terms of Agreement No. 81139R,
dated February 13th, 2001, between the State and City of Plymouth for the intersection of TH 169 west
ramps at 36th Avenue North.
6. Basis of City of Plymouth Cost
6.1. Schedule "I". The Preliminary Schedule "I" includes anticipated City of Plymouth participation construction
items, State Furnished Materials amounts, and the construction engineering cost share covered under this
Agreement and is based on engineer's estimated unit prices.
6.2. City of Plymouth Participation Construction. The City of Plymouth will participate in the following at the
percentages indicated. The construction includes the City of Plymouth's proportionate share of item costs
for Mobilization, Field Office, and Traffic Control.
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A. 100 Percent will be the City of Plymouth's rate of cost participation in all of the sidewalk and Signal
System "A" construction. The construction includes, but is not limited to, those construction items
tabulated on Sheet No. 2 of the Preliminary Schedule "I".
6.3. State Furnished Materials. The State will furnish mast arms through SP 2772-125(EP) Early Procurement
Contract No. 230135, ATC Cabinet 350, Gridsmart Camera System, PTZ Camera System, and Fiber (State
Furnished Materials), according to the Project Plans, to operate Signal System "A" covered under this
Agreement. The City of Plymouth's lump sum share for State Furnished Materials is $105,375.58. The City
of Plymouth's cost share for State Furnished Materials will be added to the City of Plymouth's total
construction cost share as shown in the Schedule "I".
6.4. Construction Engineering Costs. The City of Plymouth will pay a construction engineering charge equal to
8 percent of the total City of Plymouth participation construction covered under this Agreement.
6.5. Plan Changes, Additional Construction, Etc. The City of Plymouth will share in the costs of construction
contract addenda and change orders that are necessary to complete the City of Plymouth participation
construction covered under this Agreement, including any City of Plymouth requested additional work and
plan changes.
The State reserves the right to invoice the City of Plymouth for the cost of any additional City of Plymouth
requested work and plan changes, construction contract addenda, change orders, and associated
construction engineering before the completion of the contract construction.
6.6. Liquidated Damages. All liquidated damages assessed the State's contractor in connection with the
construction contract will result in a credit shared by the State and City of Plymouth in the same
proportion as their total construction cost share covered under this Agreement is to the total contract
construction cost before any deduction for liquidated damages.
7. City of Plymouth Cost and Payment by the City of Plymouth
7.1. City of Plymouth Cost. $217,206.36 is the City of Plymouth's estimated share of the costs of the contract
construction, State Furnished Materials, and the construction engineering cost share as shown in the
Preliminary Schedule "I". The Preliminary Schedule "I" was prepared using anticipated construction items
and estimated quantities and unit prices and may include any credits or lump sum costs. Upon award of
the construction contract, the State will prepare a Revised Schedule "I" based on construction contract
construction items, quantities, and unit prices, which will replace and supersede the Preliminary
Schedule "I" as part of this Agreement.
7.2. Conditions of Payment. The City of Plymouth will pay the State the City of Plymouth's total estimated
construction and construction engineering cost share, as shown in the Revised Schedule "I," after the
following conditions have been met:
A. Execution of this Agreement and transmittal to the City of Plymouth, including a copy of the Revised
Schedule "I".
B. The City of Plymouth's receipt of a written request from the State for the advancement of funds.
7.3. Acceptance of the City of Plymouth's Cost and Completed Construction. The computation by the State of
the amount due from the City of Plymouth will be final, binding, and conclusive. Acceptance by the State
of the completed contract construction will be final, binding, and conclusive upon the City of Plymouth as
to the satisfactory completion of the contract construction.
7.4. Final Payment by the City of Plymouth. Upon completion of all contract construction and upon
computation of the final amount due the State's contractor, the State will prepare a Final Schedule "I" and
submit a copy to the City of Plymouth. The Final Schedule "I" will be based on final quantities and include
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all City of Plymouth participation construction items and the construction engineering cost share covered
under this Agreement. If the final cost of the City of Plymouth participation construction exceeds the
amount of funds advanced by the City of Plymouth, the City of Plymouth will pay the difference to the
State without interest. If the final cost of the City of Plymouth participation construction is less than the
amount of funds advanced by the City of Plymouth, the State will refund the difference to the City of
Plymouth without interest.
The State and the City of Plymouth waive claims for any payments or refunds less than $5.00 according to
Minnesota Statutes § 15.415.
8. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
8.1. The State's Authorized Representative will be:
Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, Saint Paul, MN 55155
Telephone: (651) 366-4634
Email: malaki.ruranika@state.mn.us
8.2. The City of New Hope Authorized Representative will be:
Name, Title: Dan Boyum, City of New Hope Engineer (or successor)
Address: 733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402
Telephone: (612) 712-2021
Email: dan.boyum@stantec.com
8.3. The City of Plymouth Authorized Representative will be:
Name, Title: Michael Payne, City of Plymouth Engineer (or successor)
Address: 340 Plymouth Boulevard, Plymouth, MN 55447
Telephone: (763) 509-5538
Email: mpayne@plymouthmn.gov
9. Assignment; Amendments; Waiver; Contract Complete
9.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the
same parties who executed and approved this Agreement, or their successors in office. The foregoing does
not prohibit the City of New Hope or the City of Plymouth from contracting with a third-party to perform
City of Plymouth or the City of New Hope maintenance responsibilities covered under this Agreement.
9.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
9.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the party's right to subsequently enforce it.
9.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State, the
City of Plymouth, and the City of New Hope. No other understanding regarding this Agreement, whether
written or oral, may be used to bind either party.
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10. Liability; Worker Compensation Claims
10.1. Each party is responsible for its own acts, omissions, and the results thereof to the extent authorized by
law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota
Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and
other applicable law govern liability of the City of New Hope or the City of Plymouth.
10.2. Further, the City of New Hope and City of Plymouth, will indemnify, hold harmless, release and defend (to
the extent authorized by the Minnesota Attorney General), the State, its agents and employees, and its
successors and assigns, from any and all claims, demands, causes of action, damages, or costs and
expenses (including reasonable attorney's fees incurred by the State), arising out of or in connection with
the City of New Hope's and City of Plymouth's maintenance of the trail or Area, to the extent caused by the
City of New Hope's and City of Plymouth's: 1. intentional, willful, or negligent acts or omissions; 2. breach
of contract or warranty to the State or otherwise; or 3. breach of an applicable standard of care. The
indemnification obligations of this provision do not apply if the claim is the result of the State's sole
negligence. A claim arising out of or related to the State's failure to supervise, inspect, control, discover, or
prevent the operations or acts of the City of New Hope and City of Plymouth at, on, or connected with the
maintenance of the trail or area will not be deemed a claim resulting from the State's sole negligence for
purposes of this provision. The Parties acknowledge that the liability of the State is governed by the
Minnesota Tort Claims Act, Minn. Stat. §3.736, and other applicable law.
10.3. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
11. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
12. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City of Plymouth's and the City of New Hope's books,
records, documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years
from the end of this Agreement.
13. Government Data Practices
The City of Plymouth, the City of New Hope, and State must comply with the Minnesota Government Data
Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it
applies to all data created, collected, received, stored, used, maintained, or disseminated by the City of New
Hope and the City of Plymouth under this Agreement. The civil remedies of Minnesota Statutes §13.08 apply to
the release of the data referred to in this clause by either the City of Plymouth, the City of New Hope, or the
State.
14. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
15. Termination; Suspension
15.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties.
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15.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a
level sufficient to allow for the performance of contract construction under the Project. Termination must be by
written or fax notice to the City of New Hope and City of Plymouth.
15.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this
Agreement and all work, activities, and performance of work authorized through this Agreement.
16. Force Majeure
No party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance) if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
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PRELIMINARY SCHEDULE "I" Agreement No. 1052897City of PlymouthSP 2772-125 (TH 169=383)Preliminary: January 25, 2024 SP 2772-125(EP)SAP 155-162-005FP NHPP 0169(356)Grading, bituminous surfacing, ADA improvements, TMS, signals, and Bridge No. 27318 construction to start approximately May 2024 underState Contract No. ____ with ____located on Trunk Highway No. 169 at 36th Avenue NorthCITY OF PLYMOUTH COST PARTICIPATIONSidewalk and Signal System "A" Work Items From Sheet No. 2 95,741.43State Furnished Materials From Sheet No. 3 105,375.57Subtotal $201,117.00Construction Engineering (8%)16,089.36(2)Total City of Plymouth Cost$217,206.36(1) Amount of advance payment as described in Article 7 of the Agreement (estimated amount)Data is considered Non-public prior to project award under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 1 -
1052897(1) 100% CITY OF PLYMOUTH (STATE AID FUNDS)(P) = PLAN QUANTITYITEM SAP 155-162-005 UNIT QUANTITY UNIT PRICE COSTNUMBER WORK ITEM (1)2021.501 MOBILIZATIONLUMP SUM 0.02 208,000.00 4,160.002031.502 FIELD OFFICEEACH 0.02 38,584.99 771.702104.503 REMOVE CURB AND GUTTER LIN FT 63.00 5.09 320.672104.518 REMOVE BITUMINOUS WALK SQ FT 69.00 0.95 65.552104.518 REMOVE CONCRETE WALK SQ FT 209.00 1.55 323.952104.618 REMOVE AND REPLACE BITUMINOUS PAVEMENT SQ FT 136.00 15.70 2,135.202211.507 AGGREGATE BASE (CV) CLASS 5 (P) CU YD 5.00 32.46 162.302521.518 6" CONCRETE WALK SQ FT 140.00 10.06 1,408.402521.602 DRILL & GROUT REINF BAR (EPOXY COATED) EACH 31.00 13.77 426.872521.618 CONCRETE CURB RAMP WALK SQ FT 143.00 16.56 2,368.082531.603 CONCRETE CURB AND GUTTER LIN FT 63.00 38.03 2,395.892531.618 TRUNCATED DOMES SQ FT 12.00 51.86 622.322563.601 TRAFFIC CONTROL LUMP SUM 0.02 125,000.00 2,500.002565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM A LUMP SUM 0.50 5,580.00 2,790.002565.516 TRAFFIC CONTROL SIGNAL SYSTEM A SYSTEM 0.50 149,294.00 74,647.002573.502 STORM DRAIN INLET PROTECTION EACH 2.00 177.03 354.062573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 48.00 3.00 144.002574.505 SUBSOILINGACRE 0.10 222.97 22.302574.505 SOIL BED PREPARATION ACRE 0.10 177.52 17.752574.508 FERTILIZER TYPE 3 POUND 3.50 0.87 3.052575.504 ROLLED EROSION PREVENTION CATEGORY 20 SQ YD 22.00 1.51 33.222575.505 SEEDINGACRE 0.10 302.09 30.212575.505 WEED SPRAYINGACRE 0.10 188.24 18.822575.506 WEED SPRAY MIXTURE GALLON 0.10 85.91 8.592575.508 SEED MIXTURE 25-131 POUND 2.20 5.23 11.51TOTAL $95,741.43(1)100% CITY COST $95,741.43Data is considered Non-public prior to project award under theMinnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 2 -
1052897(2) 50% STATE, 50% CITY OF PLYMOUTH (STATE AID FUNDS)ITEM SP 2772-125(EP) AND SAP 155-162-005 UNIT QUANTITY UNIT PRICE COSTNUMBER STATE FURNISHED MATERIALS(2)ATC CABINET 350EACH 1.00 56,880.44 56,880.44GRIDSMART CAMERA SYSTEM EACH 1.00 23,757.49 23,757.49PTZ CAMERA SYSTEM EACH 1.00 9,867.84 9,867.84FIBEREACH 1.00 1,245.38 1,245.382565.601 FURNISH TRAFFIC CONTROL SIGNAL SYSTEM MATERIAL* LUMP SUM 1.00 119,000.00 119,000.00TOTAL $210,751.15(2) 50% STATE COST $105,375.5850% CITY COST $105,375.57*SP 2772-125(EP) Early Procurement Contract No. 230135 State Furnished MaterialsData is considered Non-public prior to project award under theMinnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 3 -
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CITY OF NEW HOPE
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
Title:
Date:
By:
Title:
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.
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CITY OF PLYMOUTH
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
Title:
Date:
By:
Title:
Date:
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By:
(District Engineer)
Date:
Approved:
By:
(State Design Engineer)
Date:
COMMISSIONER OF ADMINISTRATION
By:
(With Delegated Authority)
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.
CITY OF NEW HOPE
RESOLUTION
IT IS RESOLVED that the City of New Hope enter into MnDOT Agreement No. 1052897 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for maintenance by the City of New Hope of roadway, sidewalk, and trail construction to be performed
upon, along, and adjacent to Trunk Highway No. 169 at 36 th Avenue North within the corporate City limits under
State Project No. 2772-125 (TH 169=383).
IT IS FURTHER RESOLVED that the Mayor and the
(Title)
are authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of New
Hope at an authorized meeting held on the day of
, 2024, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to me this
day of , 2024
Notary Public
My Commission Expires
(Signature)
(Type or Print Name)
(Title)
CITY OF PLYMOUTH
RESOLUTION
IT IS RESOLVED that the City of Plymouth enter into MnDOT Agreement No. 1052897 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for payment by the City of Plymouth to the State of the City of Plymouth's share of the costs of the
sidewalk, Signal System "A", and State Furnished Materials construction and other associated construction to be
performed upon, along, and adjacent to Trunk Highway No. 169 at 36 th Avenue North within the corporate City
limits under State Aid Project No. 155-162-005 and State Project No. 2772-125 (TH 169=383).
IT IS FURTHER RESOLVED that the Mayor and the
(Title)
are authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of
Plymouth at an authorized meeting held on the day of
, 2024, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to me this
day of , 2024
Notary Public
My Commission Expires
(Signature)
(Type or Print Name)
(Title)
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/P&R/PARKS/2024/2024 Lawn Care Services/Q&R 2024 Lawn Care Services.docx
Request for Action
March 11, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving a contract with Dow’s Lawn & Snow for 2024 lawn care services
Requested Action
Staff recommends approval of a resolution awarding a contract to Dow’s Lawn & Snow for 2024 lawn care
services.
Policy/Past Practice
To better utilize city resources, New Hope will contract city services to assist in performing maintenance
activities to keep up with safety and aesthetic standards that are expected by the public.
Background
The City of New Hope has been contracting for mowing services since 1997. The contracting of mowing services
originally started due to having limited staff to perform all park maintenance activities and keep up with
appearance standards that were expected by the public. Contract mowing was a service that was easily contracted
out, and significantly reduced the pressure on city staff.
Though city staff has been able to take on and mow additional properties originally contracted out, the need for
contract mowing still exists.
Quote packets were sent to five contractors with four submitted quotes for the 2024 lawn care services. The owner
of the city’s most recent mowing contractor, Outdoors Again, retired this year and did not submit a quote.
The quoted monthly charges were as follows:
Contractor Monthly Mowing Charge
Dow’s Lawn and Snow $6,020
Grounds Maintenance Service, Inc $9,115
Prescription Landscape $9,499.41
Kenlawn $16,067
City staff is recommending New Hope contract with Dow’s Lawn & Snow for seasonal mowing of select
properties throughout the city. Staff has previously worked with Dow’s Lawn & Snow with good results. The
contract period will run April 15‐October 18, 2024 for most properties, and through November 1, 2024 for Civic
Center Park, City Hall, and West Metro Fire Station. The city reserves the right to add or remove properties from
the contract at any time throughout the contract period.
Agenda Section
Consent
Item Number
6.6
Funding
Funding is available for this contract through several budgets including Public Works operating budgets for out
lots, boulevards, parking lots, and water tower grounds; the Parks operating budget for park lands; and the City
Hall operating budget for city hall and the West Metro Fire Station. If additional properties are added during the
year, the funding would come from the appropriate budget, which could also include the Community
Development budget for city owned home sites and properties.
Attachments
Resolution
Low quote, Dow’s Lawn & Snow
Funding breakdown
City of New Hope
Resolution No. 24‐
Resolution approving a contract with Dow’s Lawn & Snow
for 2024 lawn care services
WHEREAS, city parks, and publicly owned parcels and out lots have been identified by staff requiring turf
care beyond what city staff can effectively maintain in 2024; and,
WHEREAS, funding is available for this contract through several department budgets including Public Works,
Parks, City Hall, and could also include Community Development; and,
WHEREAS, this activity is an integral component of maintaining public lands at expected appearances that
meet city code; and,
WHEREAS, the lowest responsible quote was received from Dow’s Lawn & Snow in the amount of $6,020
per month; and,
WHEREAS, staff has prepared a proposed contract with the contractor providing the lowest responsible and
responsive quote, Dow’s Lawn & Snow, setting forth the project scope of work, terms,
conditions, and compensation for services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows:
1. That the contract for lawn care services for year 2024 is awarded to Dow’s Lawn and Snow;
and,
2. That a contract between the City of New Hope and Dow’s Lawn & Snow is approved, and
the mayor and city manager are authorized and directed to sign the same.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 11th day of March
2024.
______________ ______________
Mayor
Attest: ________ _________________
City Clerk
Lot
Num.Description Address
2024 Per Season Per Month
1 Out Lot
Harlan Drive
(W of 6091 Hillsboro Drive)$360.00 $60.00
2 Water Tower
47th & Aquila Ave. No.$840.00 $140.00
3 Water Tower
2715 Hillsboro Ave. No.$600.00 $100.00
4 Boulevard
Erickson Drive $960.00 $160.00
5 Boulevard
North side of 45th Ave.$360.00 $60.00
6 Out Lot 51st Avenue: Storm Pond $360.00 $60.00
7 Holiday Park 9024 47th Ave. No.$2,400.00 $400.00
8 Little Acre Park
4948 Zealand Ave. No.$3,000.00 $500.00
9 Fred Sims Park
4350 Nevada Ave. No.$7,920.00 $1,320.00
10 Corner Park
4653 Winnetka Ave. No.$720.00 $120.00
11 Jaycee Park 3028 Independence Circle $1,872.00 $312.00
12 Terra Linda Park 2701 Lamphere Drive $2,184.00 $364.00
13 Civic Center Park 4301 Zealand Ave. No.$11,524.50 $1,773.00
13 City Hall 4301 Zealand Ave. No.$3,841.50 $591.00
14 West Metro Fire Station
4251 Xylon Ave. No.$390.00 $60.00
$37,332.00 $6,020.00
2024 Contract Dates 04/15/24 ‐ 10/18/24
04/15/24 ‐ 11/01/24
CITY OF NEW HOPE CONTRACT PRICING FOR 2024
Total Pricing
$3,480.00
Public Works
$29,620.50
Parks
$4,231.50
City Hall
Budget Amount
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/P&R/PARKS/2024/#1109 Outdoor Fitness Equipment/Q&R ‐ Purchase of Outdoor Fitness
Equipment.docx
Request for Action
March 11, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: Parks & Recreation
By: Aaron Thelen, Recreation Supervisor and
Susan Rader, Director
Agenda Title
Resolution authorizing the appropriation of funds in the amount of $40,318.40 for the purchase of outdoor
fitness equipment (Improvement Project No. 1109)
Requested Action
Staff requests that the City Council approve a resolution authorizing the purchase and installation of seven
units of outdoor fitness equipment from Greenfields Outdoor Fitness, Inc. for $40,318.40 (improvement
project no. 1109).
Policy/Past Practice
The city develops a ten‐year capital improvement program (CIP) for capital equipment, facility
improvements, and infrastructure projects. Each year the CIP is reviewed, updated, and extended for another
ten‐year period. The addition of outdoor fitness equipment is included in the 2024 budget.
Background
New Hope does not currently have any outdoor fitness equipment in its park system and staff believes the
addition of equipment will add another unique amenity to New Hope. Staff identified Northwood Park
along the trail loop near the playground as the ideal location for the equipment.
The seven green and tan units of equipment will be spread out along the trail loop on four concrete pads, so
three pads will have two units and one pad will have one unit. The specific locations on the trail were kept in
mind not to affect future electrical work as trail lights are currently listed in the 2025 CIP.
Since the units will be spread out along the trail this gives participants the ability to use the equipment and
then walk along the trail to use the next station creating additional activity. Walking, strength training and
exercise is a lifelong activity that can be used by anyone of all ages, abilities, accessibility, and skill level. One
of New Hope’s primary goals is to enhance the quality of life in the community, and we believe adding this
outdoor fitness equipment for participants to use for free will help add to this goal.
The fitness equipment package includes seven units of equipment: 4‐Person Pendulum Abs & Dip Station; 2‐
Person Back & Arms Combo; 2‐Person Accessible Chest Press; 2‐Person Combo Lat Pull & Vertical Press; 3‐
Person Static Combo; Rowing Machine; 4‐Person Leg Press; and a customized announcement sign. While
incorporating seven units of equipment, the outdoor fitness equipment can accommodate 18 people at a time,
covers all major muscle groups, and some equipment is also handicap accessible.
Greenfields Outdoor Fitness has an excellent reputation and is extremely well‐known in the field of outdoor
fitness equipment. Their equipment has a safe and durable design, which are built to suppress their warranty
under normal usage. It is weather resistant and can be used in hot and cold climates, as well as dry and
humid conditions. The units are designed to have little or no maintenance.
Agenda Section
Development &
Planning
Item Number
8.1
Request for Action, Page 2
Staff is recommending the approval of the quote from Greenfields Outdoor Fitness, Inc. for $40,318.40, which
includes seven units of outdoor fitness equipment, and a customized announcement sign. Greenfields
Outdoor Fitness, Inc. is part of the Sourcewell Cooperative Purchasing Program which has previously been
used for several projects including the replacement of the Ice Arena South rink floor and dasher boards, the
South Arena scoreboard, and also the scoreboards in the community gyms.
The equipment will be purchased from Greenfields Outdoor Fitness, Inc. but the cost does not include
installation. Public Works will be installing the equipment as well purchasing the supplies and pouring the
concrete pads. The pads would be installed over the summer with equipment installation planned for late
summer/early fall.
Funding
The cost for purchase and installation of the fitness equipment from Greenfields Outdoor Fitness, Inc. is
$40,318.40. The equipment will be installed by Public Works, and they will also be purchasing and pouring
the concrete pads. The cost of concrete is estimated to be approximately $5,000. The project is included in the
2024 CIP and $50,000 is available in the Park Infrastructure Fund for this project.
Attachments
Resolution
Tentative photo of Northwood Park locations
Quote from Greenfields Outdoor Fitness, Inc.
Copy of 2024 CIP listing
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/P&R/PARKS/2024/#1109 Outdoor Fitness Equipment/Q&R ‐ Purchase of Outdoor Fitness
Equipment.docx
City of New Hope
Resolution No. 2024 ‐
Resolution authorizing the appropriation of funds in the amount of $40,318.40
for the purchase of outdoor fitness equipment (Improvement Project No. 1109)
WHEREAS, the City of New Hope prepares a ten‐year Capital Improvement Program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with the preparation of
each annual operating budget; and,
WHEREAS, having safe, well maintained park facilities and providing a variety of recreation amenities is
important; and,
WHEREAS, staff recommends the purchase of seven units of outdoor fitness equipment from Greenfields
Outdoor Fitness, Inc.; and,
WHEREAS, funds are available for this project within the Park Infrastructure Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that the
appropriation of $40,318.40 from the Park Infrastructure Fund for payment to Greenfields
Outdoor Fitness Equipment, Inc. is hereby authorized.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 11th day of March,
2024.
______________________________
Mayor
Attest: ________________________
City Clerk
Tentative Photo of Northwood Park locations
2617 West Woodland Drive
Anaheim, CA 92801
Phone: 888-315-9037
Fax: 866-308-9719
Email: orders@greenfieldsfitness.com
Greenfields Outdoor Fitness,Inc
Estimate
Order #Date
S25413 01/08/2024
MN - City of New Hope
City of New Hope
Aaron Thelen
4401 Xylon Ave N.
New Hope, MN 55427
Contact: Aaron Thelen - 763-531-5153
Ship To:Bill To:
MN - City of New Hope
City of New Hope
Aaron Thelen
4401 Xylon Ave N.
New Hope, MN 55427
Customer: MN - City of New Hope
PROJECT: MN - City of New HopeNotes:
Sales Rep Payment Terms FOB Point Carrier Date Scheduled
GN NET 30 Origin Freight 01/08/2024
Item
#Number Description Color Unit Price Qty Total Price
1 Sourcewell
Contract #
Sourcewell Contract# 010721-GRN
City of New Hope MN Sourcewell Member ID#
19087
$0.00 1 ea $ 0.00
2 SURFACE MOUNT INSTALLATION METHOD
3 Small Sample Package: 7 Units / 18 Users
4 SGR022-03K 4-Person Pendulum, Abs & Dip Station (formerly
SGR2005-1-22)
Green/ Tan $4,495.00 1 ea $ 4,495.00
8 SGR042-03 2-Person Back & Arms Combo (formerly SGR2005-1-
42)
Green/Tan $4,995.00 1 ea $ 4,995.00
9 SGR048AW-03 2-Person Accessible Chest Press (formerly SGR2005-
1-48A-W)
Green/Tan $5,995.00 1 ea $ 5,995.00
10 SGR048C-03 2-Person Combo Lat Pull & Vertical Press (formerly
SGR2005-1-48C)
Green/Tan $4,995.00 1 ea $ 4,995.00
11 SGR071-03K 3-Person Static Combo (formerly SGR2005-1-71)Green/ Tan $4,495.00 1 ea $ 4,495.00
16 SGR091-03K Rowing Machine (formerly SGR2005-1-91)Green/ Tan $2,995.00 1 ea $ 2,995.00
19 SGR104-03K 4-Person Leg Press (formerly SGR2005-1-104N)Green/ Tan $6,395.00 1 ea $ 6,395.00
22 SGR105-01 Customized Announcement Sign (formerly SGR2005-
1-105)
Green $1,795.00 1 ea $ 1,795.00
23 Subtotal $ 36,160.00
24 Sourcewell
Member
Discount
Sourcewell Member Discount 7%-$ 2,531.20
25 Sourcewell Member Discounts is for direct purchase
by the city and will not be extended to bidders.
26 Shipping &
Handling
Ships in large crates - forklift is needed to unload $3,616.00 1 ea $ 3,616.00
27 SM Installation All units are Surface Mount installation method,
installation NOT included and done by others
$0.00 1 ea $ 0.00
28 NOT Included Installation NOT included and done by others $0.00 1 hr $ 0.00
Page 1 of2January 8, 2024 12:25:10 PM PST
2617 West Woodland Drive
Anaheim, CA 92801
Phone: 888-315-9037
Fax: 866-308-9719
Email: orders@greenfieldsfitness.com
Greenfields Outdoor Fitness,Inc
Estimate
Order #Date
S25413 01/08/2024
Item
#Number Description Color Unit Price Qty Total Price
29 GRI 2024 General Rate Increase of 8.5% due to inflation. (This
rate is subject to change as per fluctuation in the
marketplace)
$3,073.60 1 ea $ 3,073.60
Total:
Subtotal:
Sales Tax:
$40,318.40
$0.00
$40,318.40
Page 2 ofJanuary 8, 2024 12:25:10 PM PST 2
Prices are valid for 60 days from the Estimate date.
CUSTOMER APPROVAL: I hereby approve this order, the item selection, color
selection, and overall Terms & Conditions. I understand should collection of
this agreement become necessary, I agree to pay all collection fees and
attorney fees/ court costs, etc. The undersigned customer authorizes
Greenfields to ship items on this estimate and pay Greenfields the amount
specified per payment terms listed on this estimate.
Approval signature: :_______________________________ Date:_____________
Signed by (print name) ________________________________________________
City of New Hope, Minnesota
Capital Improvement Plan - Parks Infrastructure Fund 9233
Schedule of Planned Capital Outlay 2023 to 2033
2023 2024
Year to Estimated Estimated
Department Replace Item Cost Amounts Amounts
Parks & Recreation 2023 Parks Emerald Ash Borer 100,000$ 100,000$ -$
Parks & Recreation 2023 Parks Pickleball Improvement at Meadow Lake 135,000 135,000 -
Parks & Recreation 2023 Parks concrete, trail work 75,000 75,000 -
Parks & Recreation 2023 Parks Liberty Park play equipment project 200,000 200,000 -
Parks & Recreation 2023 Parks Lighted Baseball Field 828,000 828,000 -
Parks & Recreation 2023 Parks lighting improvements 90,000 90,000 -
Parks & Recreation 2023 Parks maintenance (Liberty Park basketball courts)150,000 150,000 -
Parks & Recreation 2023 Pool misc equipment 5,000 5,000 -
Parks & Recreation 2024 Parks Cgyms pitching machines 5,000 - 5,000
Parks & Recreation 2024 Parks Emerald Ash Borer 100,000 - 100,000
Parks & Recreation 2024 Parks concrete, trail work 60,000 - 60,000
Parks & Recreation 2024 Parks lighting improvements 50,000 - 50,000
Parks & Recreation 2024 Parks maintenance (courts, equipment painting, benches and picnic tables)85,000 - 85,000
Parks & Recreation 2024 Parks outdoor fitness equipment 50,000 - 50,000
Parks & Recreation 2024 Pool misc equipment 5,000 - 5,000
All User Access:\RFA\PUBWORKS\2024\Council\3‐11 watershed taxing district amendment
Request for Action
March 11, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: Public Works
By: Nick Macklem, Stormwater Specialist;
Bernie Weber, Director of Public Works
Agenda Title
Ordinance No. 2024‐01, An ordinance amending Section 2‐62 of the New Hope City Code related to
watershed management tax district boundary and adoption of Summary Ordinance No. 2024‐01 for
publication purposes
Requested Action
Staff is recommending that the City Council adopt the proposed ordinance for publication to reflect recent
changes to the watershed management commission legal boundaries.
Policy/Past Practice
Due to recent updates to the Shingle Creek Watershed Management Commission and Bassett Creek
Watershed Management Commission legal boundaries, section 2‐62 of the city code needs to be updated to
reflect the updated legal boundary.
Background
Between 2022 and 2023, the Shingle Creek Watershed Management Commission (SCWMC) underwent the
process of updating the legal boundary of the commission. The original legal boundary was established after
the organization was formed in 1984 using parcels and hydrologic data present at that time. Over the years,
parcel subdivisions, topographic changes, and the construction and modification of stormwater conveyance
systems have occurred, altering the hydrology of our landscape. The SCWMC engineers completed a review
and updated the watershed’s legal boundary to ensure the boundary better reflects today’s hydrologic
conditions. The council approved a resolution of concurrence for the legal boundary update at the February
27, 2023, meeting.
The City Clerk noted that due to the change in the watershed management commission legal boundary,
section 2‐62 of the city code needs an update to reflect these recent changes. City staff worked with the
SCWMC Engineer and City Attorney to update the ordinance language.
Attachments
Ordinance No. 2024‐01 Amending Section 2‐62
Summary Ordinance 2024‐01 for Publication
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
1
ORDINANCE NO. 2024-01
AN ORDINANCE AMENDING SECTION 2-62
WATERSHED MANAGEMENT TAX DISTRICT
IN THE NEW HOPE CITY CODE
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 2-62 – Watershed management tax district is hereby amended to
repeal the stricken text and add the following underlined text:
The City of New Hope, Minnesota has formally planned for intercommunity water
management since the formation of the Bassett Creek Flood Control Commission under a joint
powers agreement in 1968, the Shingle Creek Watershed Management Plan in 1984, and for intra
community water management with the development and approval of its comprehensive
stormwater management plan in 1958. This council hereby finds and determines that these
activities constitute planning for water management under Minn. Stat. §§ 473.878 and 473.879
and provide authority for the formation of watershed taxing districts to enable the city to pay the
costs of planning of this nature.
(1) Purpose. The purpose of establishing watershed management tax districts in this
section is to provide funds for planning for water management as provided and
authorized in Minn. Stat. §§ 473.878 and 473.879.
(2) Bassett Creek Watershed Tax District. In accordance with the provisions of Minn. Stat.
§ 103B.245, a watershed management tax district is hereby created for the area
included in the City of New Hope, Minnesota Bassett Creek Watershed which lies
within the boundaries of the City of New HopeBassett Creek Watershed, as shown on
the official legal map of the watershed kept on file in the Bassett Creek Watershed
Management Commission office. Said legal boundary may change from time to time
with the consent of the impacted cities to reflect updated topographic and hydrologic
and hydraulic data. Minnesota, and lies south of the boundary line described in
subsection 2-62 (d).
(3) Shingle Creek Watershed Tax District. In accordance with the provisions of Minn.
Stat. § 103B.245, a watershed management tax district is hereby created for the area
included in the City of New Hope, Minnesota Shingle Creek Watershed which lies
within the boundaries of the City of New Hope, Minnesota Shingle Creek Watershed,
as shown on the official legal map of the watershed kept on file in the Shingle Creek
Watershed Management Commission office. Said legal boundary may change from
time to time with the consent of the impacted cities to reflect updated topographic and
hydrologic and hydraulic data.and lies north of the boundary line described in
subsection 2-62(d).
(4) Boundary description. The boundary line between the two Watershed Management
Tax Districts described in section 2-62 of the City Code is described as follows:
2
Premises in the State of Minnesota, County of Hennepin, City of New Hope, all in
Township 118, Range 21, West of the Fifth Principal Meridian, being a line described
as follows:
Commencing at the easterly boundary of the City of New Hope at the center of Section
17, thence westerly 268.15 feet; thence southerly 30 feet to the Northwest corner of
Lot 1, Block 7, Gwynnco 2nd Addition; thence southwesterly 78.68 feet to the NW
corner of Lot 1, Block 3, Gwynnco 2nd Addition; thence southwesterly 65 feet to the
NW corner of Lot 2, Block 3, Gwynnco 2nd Addition; thence southwesterly 65 feet to
the NW corner of Lot 3, Block 3, Gwynnco 2nd Addition; thence southwesterly 65 feet
to the NW corner of Lot 4, Block 3, Gwynnco 2nd Addition; thence southwesterly 70
feet to the NW corner of Lot 5, Block 3, Gwynnco 2nd Addition; thence southwesterly
70 feet to the NW corner of Lot 6, Block 3, Gwynnco 2nd Addition; thence
southwesterly 55 feet to the NE corner of Lot 7, Block 3, Gwynnco 2nd Addition;
thence southwesterly 55 feet to the NE corner of Lot 8, Block 3, Gwynnco 2nd
Addition; thence southwesterly 55 feet to the NE corner of Lot 9, Block 3, Gwynnco
2nd Addition; thence southwesterly 60 feet to the NE corner of Lot 10, Block 3,
Gwynnco 2nd Addition; thence southwesterly 60 feet to the NE corner of Lot 11,
Block 3, Gwynnco 2nd Addition; thence southwesterly 68 feet to the NE corner of Lot
12, Block 3, Gwynnco 2nd Addition; thence southwesterly 70 feet to the NE corner of
Lot 13, Block 3, Gwynnco Second Addition; thence southwesterly 70.82 feet to the NE
corner of Lot 2, Block 4, Gwynnco Addition; thence southwesterly 120.71 feet to the
NW corner of Lot 2, Block 4, Gwynnco Addition; thence southwesterly 60 feet to the
NE corner of Lot 9, Block 1, Gwynnco Addition; thence southwesterly 176.1 ft. to the
NW corner of Lot 9, Block 1, Gwynnco Addition; thence westerly 105 feet to the West
right-of-way line of the Minneapolis, Northfield and Southern Railroad; thence south
to the Southeast corner of the NW ¼ of SW ¼of Section 17, thence westerly 1,302.19
feet to the SW corner of the NW ¼ of SW ¼ of Section 17; thence North to the center
line of County Road 9; thence westerly to a point on the center line of County Road 9,
30 feet south of the Westerly line of Lot 14, Block 3, Sandra Terrace; thence northerly
to the southeast corner of Lot 2, Block 3, Sandra Terrace Addition; thence westerly
37.68 feet to the southwest corner of Lot 2, Block 3, Sandra Terrace Addition; thence
northeasterly 123.08 feet to the northwest corner of Lot 2, Block 3, Sandra Terrace
Addition; thence northwesterly 280 feet + to the northeast corner of Lot 1, Block 2,
Sandra Terrace Addition; thence westerly 130.01 feet to the northwest corner of Lot 1,
Block 2, Sandra Terrace Addition; thence southerly 478.42 feet to the Southeast corner
of Lot 24, Block 2, Sandra Terrace Addition; thence westerly 130 feet to the southwest
corner of Lot 24, Block 2; thence southwesterly 145 feet + to the southeast corner of
Lot 7, Block 1, Midwestern Properties' Addition; thence westerly 253.59 feet to the
northeast corner of Lot 8, Block 1, Ridgeview Addition; thence southerly 544.27 feet
to the centerline of County Road 9; thence westerly 1,015 feet + along the centerline of
County Road 9 to the East line of the NW ¼ of the NW ¼ of Section 18; thence
northerly along the East line of the NW ¼ of the NW ¼ of Section 18; 660 feet + to the
South line of the North 463.50 feet of the NW ¼ of the NW 1/4; thence westerly along
3
the South line of the North 463.50 feet of the NW ¼ of the NW 1/4, Section 18; 768
feet + to the western most point of Lot 6, Block 1, Gettysburg Hills; thence easterly
along Independence Avenue North 179.26 feet; thence northerly along the center line
of Independence Avenue North to the SE corner of Lot 13, Block 2, Gettysburg Hills;
thence northeasterly 138.13 feet to the northeast corner of Lot 13, Block 2, Gettysburg
Hills Addition; thence westerly 12.4 feet + to the southeast corner of Lot 5, Block 6,
Hillsborough Manor Addition, Section 7; thence northerly 130.28 feet to the northeast
corner of Lot 5, Block 6, Hillsborough Manor Addition; thence westerly 68.6 feet + to
the northwest corner of Lot 5, Block 6, Hillsborough Manor Addition; thence
northwesterly 68.6 feet + to the northwest corner of Lot 6, Block 6, Hillsborough
Manor Addition; thence northwesterly 71.2 feet + to the northwest corner of Lot 7,
Block 6, Hillsborough Manor Addition; thence northwesterly 116.1 feet + to the
northwest corner of Lot 8, Block 6, Hillsborough Manor Addition; thence westerly
130.18 feet to the northwest corner of Lot 9, Block 6, Hillsborough Manor Addition;
thence northwesterly to the northeast corner of the south 54 feet of Lot 9, Block 4,
Hillsborough Manor Addition; thence westerly 210 feet + to the West line of Section 7
and there terminating at the city boundary.
(5) Tax levy. The city manager is authorized to annually recommend to the city council a
budget for estimated expenses to be incurred in the following calendar year for
planning for water management, and for similar unpaid or unreimbursed expenses
previously incurred; the city council may by resolution annually levy a tax on all
taxable property in the respective tax district, for the purposes of paying the costs of
planning under Minn. Stat. §§ 473.878 and 473.879. A special city fund shall be
established, and the proceeds of the tax shall be paid into this fund and reserved for the
purposes for which the fund is created.
Section 2. Effective Date. This ordinance shall be effective upon passage and publication.
Dated the 11th day of March, 2024.
____________________________________
Kathi Hemken, Mayor
Attest: ___________________________
Valerie Leone, City Clerk
(Published in the New Hope-Golden Valley Sun-Post the ____day of _______________, 2024.)
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82401 Watershed management - Sec. 2-62\Ordinance 24-01 amending Section 2-62 -
Watershed management tax district.docx
1
SUMMARY OF ORDINANCE NO. 24-01
AN ORDINANCE AMENDING SECTION 2-62
WATERSHED MANAGEMENT TAX DISTRICT IN THE
NEW HOPE CITY CODE
Ordinance No. 24-01 updates boundaries of Shingle Creek Watershed District and Bassett Creek
Watershed District in the New Hope City Code.
The full version of Ordinance No. 24-01 is posted at www.newhopemn.gov and is available for
inspection at the City Clerk’s office, 4401 Xylon Avenue North, New Hope, Minnesota.
The above Ordinance was adopted by the New Hope City Council on March 11, 2024, and shall
become effective upon publication.
Valerie Leone
City Clerk
(for publication in the Crystal/ Robbinsdale/New Hope/Golden Valley Sun Post on March 21,
2024)
S:\March 11, 2024 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
March 11, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
March 12 7 p.m. – Citizen Advisory Commission Meeting
March 14 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting
1:30 p.m. – Corridor Management Committee Meeting
March 18 6/6:30 p.m. – City Council Work Session
March 20 5:30 p.m. – North Metro Mayors Board of Directors Meeting
March 21 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting
March 25 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1