022624 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
February 26, 2024
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2023
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, February 26, 2024
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – February 26, 2024
2. ROLL CALL
3. APPROVAL OF MINUTES:
• Regular Meeting Minutes – February 12, 2024
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.1 Approval of business license(s)
6.2 Approval of financial claims through February 26, 2024
6.4 Resolution approving a contract with Allied Blacktop Company for 2024 street sweeping
services
6.5 Resolution approving a contract with Warning Lites of Minnesota, Inc. for New Hope’s
2024 street paint striping/marking services
6.6 Resolution approving LG230 application to conduct off-site lawful gambling by PRISM
at Frankie’s Pizza at 3556 Winnetka Avenue North
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Motion approving city manager’s goals for 2024
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Reece Bertholf, City Manager
Date: February 21, 2024
Subject: Agenda Items for Monday, February 26, 2024
Open Forum
I am not aware of anyone wishing to address the Council for the Open Forum.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are two business license requests for lawn fertilizer licenses on this agenda.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
This is a resolution approving a contract with Allied Blacktop Company for 2024 street sweeping
services. Staff solicited quotes from four vendors for street sweeping services. The only bid was Allied
Blacktop for $124 per hour for an estimated total cost of $31,000 (for spring and fall sweeping) which is
under the budgeted amount of $50,000. The city has used Allied Blacktop for many years and is pleased
with their services. Director Weber and I recommend approval.
Item 6.5
This is a resolution approving a contract with Warning Lites of Minnesota, Inc. for the city’s 2024 street
paint striping/marking services. The city recently received two quotes for street traffic striping, and the
low quote was submitted by Warning Lites of Minnesota for $36,103.58. The city has utilized the
services of Warning Lites in the past with good results. The quote is under the budgeted amount of
$40,000. The city started contracting out this service several years ago to save on equipment
replacement and labor costs. Director Weber and I recommend approval.
Item 6.6
PRISM is requesting approval to conduct a raffle at Frankie’s Pizza on May 9, 2024, as a fundraiser. The
gambling control board requires city approval before they will consider the application. City Clerk
Leone and I recommend approval.
Item 10.1
At the work session of February 20, Council reviewed the city manager’s goals for 2024 and expressed
support. Council is asked to formally approve the goals. I recommend approval.
Page 2
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
If you have any questions regarding items in the agenda packet, I would appreciate a call before the
meeting so that I can research any issues and be prepared to respond at the meeting.
New Hope City Council February 12, 2024
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes February 12, 2024
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Absent:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Andy Hoffe, Council Member
Reece Bertholf, City Manager
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Sarah Larson, WMFRD Chief
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member London, seconded by Council Member
Elder, to approve the work session meeting minutes of January 16, 2024, the
executive session meeting minutes of January 16, 2024 and the regular meeting
minutes of January 22, 2024. Voted in favor thereof: Hemken, Elder, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: Hoffe. Motion carried.
OPEN FORUM
Ms. Janine Larson, 9309 Bass Creek Circle North, expressed concern regarding the
speed of motorists in her neighborhood due to the closure of the northbound ramp
onto Hwy. 169 from Bass Lake Road. Chief Hoyt thanked Ms. Larson for her
comments. He provided history of the traffic study conducted in January along
62nd Avenue and also advised Ms. Larson of measures that the traffic officer will
take including extra patrol and utilization of the portable traffic speed sign.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
New Hope City Council February 12, 2024
Page 2
removed for discussion. Mr. Reece Bertholf, city manager, reviewed the consent
items.
BUSINESS
LICENSE(S)
Item 6.1
Approval of business license(s).
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through February 12, 2024.
RESOLUTION 2024‐22
Item 6.4
Resolution approving a contract renewal with Bratt Tree Company for
professional tree care services.
RESOLUTION 2024‐23
Item 6.5
Resolution adopting the city’s updated Emerald Ash Borer Management Plan.
RESOLUTION 2024‐24
Item 6.6
Resolution approving LG230 application to conduct off‐site lawful gambling by
Armstrong Cooper Youth Hockey Association at the New Hope Ice Arena.
MOTION
Consent Items
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to approve the Consent items. All present voted in favor. Motion carried.
2024
INFRASTRUCTURE
IMPROVEMENTS
(PROJECT NO. 1107)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving plans
and specifications and authorizing to advertise for bids the proposed 2024
Infrastructure Improvements Project (Improvement Project No. 1107).
Mr. Dan Boyum, city engineer, explained at the council meeting of October 23,
2023, Council accepted the feasibility report for the 2024 infrastructure project and
authorized preparation of the plans and specifications. He illustrated the project
location and the proposed street and utility work near the Jaycee Park
neighborhood, Zealand Avenue from Bass Lake Road to 55th Avenue and
Pennsylvania Avenue south of the intersection with Oregon Avenue. He explained
due to budget constraints, some of the work is being bid as alternates which allows
the city to accept or reject the alternate bids. He stated the estimated project cost is
$2.3 million, and the majority of the project will be funded by the city’s street
infrastructure and utility funds. He stated if alternate 2 is approved, there are four
tax‐exempt properties that will be assessed for the improvements.
Mr. Boyum stated staff is seeking Council’s acceptance of the plans and approval
to advertise for bids to be opened on March 14. Construction on the proposed
project would begin in spring of 2024 and be substantially complete by fall of 2024
with an assessment hearing in the summer of 2025.
Council Member London inquired of the projected costs. Mr. Boyum stated pricing
for materials may be less than the engineer’s original estimate.
RESOLUTION 2024‐25
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING TO ADVERTISE FOR BIDS THE PROPOSED 2024
INFRASTRUCTURE IMPROVEMENTS PROJECT (IMPROVEMENT
New Hope City Council February 12, 2024
Page 3
PROJECT NO. 1107).” The motion for the adoption of the foregoing resolution
was seconded by Council Member Isenberg, and upon vote being taken thereon,
the following voted in favor thereof: Hemken, Elder, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: Hoffe;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
PSAP FUNDS
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution accepting $957,038
of the State of Minnesota Public Safety Aid Package (PSAP) and authorizing the
transfer of 20% to West Metro Fire‐Rescue District.
Mr. Tim Hoyt, director of police, explained in May of 2023 the state legislature
enacted a one‐time Public Safety Aid Package payable in 2023. The one‐time
appropriation of $300 million is allocated among all counties, cities, townships of
a population of 10,000 or more, and Minnesotaʹs 11 federally recognized tribal
governments. New Hope received $957,038 in aid which is designated for public
safety purposes. He stated eligible uses include community violence prevention
and intervention programs, community engagement, mental health crisis
responses, victim services, training programs, first responder wellness, equipment
related to fire, rescue, and emergency services, and payment for other personnel
or equipment costs.
Mr. Hoyt stated the city of New Hope and the city of Crystal have agreed to each
transfer 20% of received Public Safety Funds to the West Metro Fire‐Rescue
District. New Hope’s portion of the transfer to West Metro is $191,408. Council is
asked to formally accept the funds and authorize the transfer of 20% to the fire
district.
RESOLUTION 2024‐26
Item 10.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION ACCEPTING $957,038 OF THE STATE OF
MINNESOTA PUBLIC SAFETY AID PACKAGE (PSAP) AND AUTHORIZING
THE TRANSFER OF 20% TO WEST METRO FIRE‐RESCUE DISTRICT.” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Isenberg, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Isenberg, London; and the following voted against the
same: None; Abstained: None; Absent: Hoffe; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
Motion was made by Council Member Elder, seconded by Council Member
London, to appoint Deborah Kacheroski and Jessica Knapp to the Human Rights
Commission, and James Yazvec to the Citizen Advisory Commission, for two‐
year terms ending December 31, 2025. All present voted in favor. Motion carried.
New Hope City Council February 12, 2024
Page 4
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:33 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/City Manager/2024/6.1 Business Licenses/6.1 Q ‐ Business Licenses 022624.docx
Request for Action
February 26, 2024
Approved by: Reece Bertholf
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
The Davey Tree Expert Company Lawn Fertilizer Company, Lawn Fertilizer Trucks
TruGreen Lawn Fertilizer Company, Lawn Fertilizer Trucks
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
February 26, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Approval of claims through February 26, 2024
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/PUBWORKS/2024/Council/2024 Street Sweeping/Q&R 2024 Street Sweeping.docx
Request for Action
February 26, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution approving a contract with Allied Blacktop Company for 2024 street sweeping services
Requested Action
Staff recommends approval of a resolution awarding a contract to Allied Blacktop Company for 2024 street
sweeping services.
Policy/Past Practice
To practice better stormwater management, the city has conducted a spring and fall street sweeping
operation. This is done for public safety, to improve water quality in our lakes and ponds, and to improve
the appearance of the city streets by keeping them clean.
Background
Four vendors, who provide street sweeping services, were sent the quote packet for the 2024 New Hope
street sweeping services. The deadline to submit a quote for street sweeping services was February 16th. The
city received only one quote for 2024 street sweeping services:
Allied Blacktop Company $124.00 per hour
Allied Blacktop Company has satisfactorily performed street sweeping for New Hope in previous years.
Weather permitting, the sweeping should be accomplished between April 8 and May 24, 2024 (for spring)
and between October 14 and November 22, 2024 (for fall). Based upon this hourly rate and an estimated 250
hours to complete both spring and fall sweeping, the total for spring and fall sweeping is estimated at
$31,000.
Funding
The street sweeping/street sweeping debris disposal program is funded by the 2024 stormwater operating
budget. The 2024 budget of $50,000 allocated for spring and fall street sweeping will be used to fund
sweeping of the streets and the in‐house removal of the debris created from the street sweeping. The total
estimate for street sweeping at $124/hour ($31,000). The budgeted amount will cover the cost of the street
sweeping services and the debris disposal.
Attachments
Resolution
Low quote, Allied Blacktop Company
Agenda Section
Consent
Item Number
6.4
City of New Hope
Resolution No. 24‐
Resolution approving a contract with Allied Blacktop Company
for 2024 street sweeping services
WHEREAS, city streets have been identified by Public Works staff as requiring street sweeping during the
spring and fall of 2024; and,
WHEREAS, funding is available in the stormwater operating fund; and,
WHEREAS, this activity is an integral component of the streets and storm sewer maintenance programs;
and,
WHEREAS, the lowest responsible quote was received from Allied Blacktop Company in the amount of
$124.00 per hour; and,
WHEREAS, staff has prepared a proposed contract with the contractor providing the lowest responsible and
responsive quote, Allied Blacktop Company, setting forth the project scope of work, terms,
conditions, and compensation for services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows:
1. That the contract for street sweeping for year 2024 is awarded to Allied Blacktop Company;
and,
2. That a contract between the city of New Hope and Allied Blacktop Company is approved,
and the mayor and acting city manager are authorized and directed to sign the same.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota this 26th day of February
2024.
______________ ______________
Mayor
Attest: ________ _________________
City Clerk
Projects/2024 Street Sweeping/ Sweeping Contract
CITY OF NEW HOPE
CONTRACT
FOR
2024 STREET SWEEPING SERVICES
For valuable consideration as set forth below, this contract dated the 26th day of February 2024, is made
and signed by the City of New Hope (hereinafter “City”) and Allied Blacktop Company. (hereinafter
“Contractor”).
1. CONTRACT DOCUMENTS
The Contractor hereby promises and agrees to perform and comply with all the provisions of this
Contract and specifications, all of which are incorporated hereby by this reference. This Contract
shall compromise the total agreement of the parties hereto. No oral order, objection or claim by any
party to the other shall affect or modify any of the terms or obligations contained in this Contract.
2. THE WORK
The work to be performed by Contractor under this Contract (hereinafter the “Work”), is defined in
the 2021 Street Sweeping Program Specifications. Any modifications to the work defined in the
specifications will be made in writing.
3. CONTRACT PRICE
The City agrees to pay the contractor $124.00 dollars per hour, per sweeper, payable in accordance
with the payment terms of the street sweeping specifications.
The city will pay the Contractor for the actual number of hours worked and approved as indicated on
the daily logs. Payment will be made on an hourly basis at the rate of $124.00 per hour, per sweeper.
No payment will be made for time spent fixing or repairing inoperable equipment. Hourly rates shall
include one operator and one sweeper with brooms, fuel, all applicable taxes, and all miscellaneous
supplies.
4. COMPLETION DATE
The Contractor shall complete his/her performance of Part 1 under this contract by the 24th day of
May 2024.
The Contractor shall complete his/her performance of Part 2 under this contract by the 22nd day of
November 2024.
5. INSURANCE/BOND
Before beginning actual work under this Contract, the Contractor shall submit to the City and obtain
the City’s approval of a certificate of insurance on Standard Form C.I.C.C.‐701 or ACORD 25 forms,
showing the following insurance coverage and listing the City as a loss payee under the policies:
a. General Contractor Liability: $1,000,000.00
b. Automobile Liability for all Automobiles: $1,000,000.00
c. Workman’s Compensation: Statutory Amounts
Projects \ 2024 Street Sweeping/ Sweeping Contract
2024 Street Sweeping
Contract
Page 2
This certificate must provide for the above coverage’s to be in effect from the date of the Contract
until 30 days after the Completion Date and must provide the insurance coverage will not be
canceled by the insurance company without 30 days written notice to the City of intent to cancel. The
certificate must further provide that the contractor’s insurance coverage is primary coverage
notwithstanding any insurance coverage carried by the City that may apply to injury or damage
relating to the maintenance or repair of the City’s streets or right‐of‐ways by either the City or any
employee, agent, independent contractor or any other person or entity retained by the City to
perform the services described herein.
6. LAWS, REGULATIONS AND SAFETY
The Contractor shall give all notices and comply with all laws, ordinances, rules, and regulations
applicable to performance under this Contract.
7. INDEMNIFICATION
The Contractor agrees to indemnify, defend, and hold the City harmless from any damages,
including costs and attorney’s fees, from any claims, demands, actions, or causes of action arising out
of any act or omission on the part of the Contractor or its agents, servants or employees in the
performance of or with relation to any of the work or services performed or furnished by the
contractor under this Contract.
8. ASSIGNMENT
The Contractor shall not assign or transfer, whether by an assignment or notation or otherwise, any
of its rights, duties, benefits, obligations, liabilities, or responsibilities without prior written consent of
the City.
9. NOTICE
The address and telephone number of the Contractor for purposes of giving notices and any other
purpose under this contract shall be 10503 89th Avenue North, Matt Dolecki, Allied Blacktop
Company, (763) 592‐0575
The address of the City for purposes of giving notices and any other purpose under this contract shall
be 4401 Xylon Avenue North, New Hope, MN 55428. The contact person for this contract is Andrew
Kramer at (763) 592‐6764.
Projects \ 2024 Street Sweeping/ Sweeping Contract
2024 Street Sweeping
Contract
Page 3
IN WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals as of the
day and year first above written.
CITY OF NEW HOPE
By
Its Mayor
By
Its City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing was acknowledged before me this ______ day of _______ 2024 by Kathi Hemken
and Reece Bertholf, the Mayor and City Manager, respectively, of the City of New Hope, a Minnesota
municipal corporation, on behalf of said municipal corporation.
Notary Public
CONTRACTOR
By
Its Representative
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing was acknowledged before me on this day of
, 2024, by
of , on behalf of
.
Notary Public
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/PUBWORKS/2024/Council/2024 Street Striping Marking/Q&R ‐ 2024 Street Painting‐Marking.docx
Request for Action
February 26, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution approving a contract with Warning Lites of Minnesota, Inc. for New Hope’s 2024 street paint
striping/marking services
Requested Action
Staff recommends approval of a resolution awarding a contract to Warning Lites of Minnesota, Inc. for 2024
street paint striping/marking services on New Hope streets.
Policy/Past Practice
The City Council routinely considers improvement projects that improve safety for traffic and pedestrians
within the city of New Hope.
Background
There are approximately 32 miles of lines that are striped, and the paint markings include crosswalks, stop
bars, railroad crossings, and directional arrows. For many years, the city of New Hope has been contracting
out street marking/painting services. Contracting out the marking/painting has been economically
advantageous over providing the service in‐house. The required extra seasonal staff, purchase and upkeep of
the necessary painting equipment, and added liability of potential property damage and personal injury have
warranted the continuation of contracting out this service.
The city received quotes from two vendors for the 2024 street traffic striping and marking program. Warning
Lites of Minnesota, Inc. submitted a quote of $36,103.58; Sir Lines‐A‐Lot, LLC submitted a quote of $40,837.30.
We have utilized the services of Warning Lites in the past with good results. Based on the low quote and
positive previous experience, staff is recommending that the city retain the services of Warning Lites of
Minnesota, Inc. for the 2024 street paint striping/marking.
Funding
Funding in the amount of $40,000 for street paint striping and marking is available in the 2024 street
operating budget.
Attachments
Resolution
Low quote, Warning Lites of Minnesota, Inc.
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 24‐
Resolution approving a contract with Warning Lites of Minnesota, Inc.
for New Hope’s 2024 street paint striping/marking services
WHEREAS, the city desires to enter into a contract for street paint striping and marking services; and,
WHEREAS, city staff has prepared specifications and contract terms for the work and has had them
reviewed by the city attorney; and,
WHEREAS, the quotes for street paint striping and marking services for New Hope’s street paint striping
and marking project were received prior to the 16th day of February at 4:30 p.m.; and,
WHEREAS, funding has been budgeted in the street operating budget to pay for this expenditure; and,
WHEREAS, staff has prepared a proposed contract for the lowest responsible and responsive quote,
Warning Lites, setting forth the scope of work, terms, conditions, and compensation for
services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, as follows:
1. That the contract between the city of New Hope and Warning Lites of Minnesota, Inc. in the
amount of $36,103.58 is approved.
2. The mayor and city manager are authorized to sign.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 26th day of February
2024.
__________ __________________
Mayor
Attest: ________ _________________
City Clerk
CITY OF NEW HOPE
CONTRACT WITH
WARNING LITES OF
MINNESOTA INC.
FOR 2024 STREET TRAFFIC
STRIPING/MARKING
For valuable consideration as set forth below, this contract dated the 26th day of February, 2024, is made and signed
by the City of New Hope (hereinafter “City”) and Warning Lites of Minnesota, Inc. (hereinafter “Contractor”).
1. CONTRACT DOCUMENTS
The Contractor hereby promises and agrees to perform and comply with all the provisions of this Contract and
specifications, all of which are incorporated hereby by this reference. This Contract shall compromise the total
agreement of the parties hereto. No oral order, objection or claim by any party to the other shall affect or modify
any of the terms or obligations contained in this Contract.
2. THE WORK
The work to be performed by Contractor under this Contract (hereinafter the “Work”), is defined in
Specifications and Bidder’s Proposal Quote for Street Traffic Striping/Marking within the City of New Hope
(request for proposal). Any modifications to the work defined in the painting specifications will be made in
writing.
3. CONTRACT PRICE
The City agrees to pay the contractor for completed work based upon the submitted unit prices, payable in
accordance with the payment terms of the City of New Hope Instruction to Bidders.
DESCRIPTION AND UNIT OF MEASURE APPROXIMATE QTY. UNIT PRICE
4” White/Linear Foot 94,404 L.F. $.08
4” Yellow Linear Foot 75,573 L.F. $.08
24” Wide White Stop Line/Linear Foot 3,283 L.F. $2.25
White “Arrow” Marking Each 112 Each $24.00
Rail Road Crossing Markings 8 Each $168.00
3’ x 6’ White Crosswalks 521 Each $16.75
12” Wide Yellow Crosshatch Lines/Lin. Ft. 200 L.F. $1.90
4’ x 10’ Green Bike Lane Bar with Biker 40 Each $49.50
Based upon New Hope’s approximate quantities the total bid price equates to $36,103.58.
Total amount of this contract shall not exceed $36,103.58. Additional work performed beyond the stated
contract amount shall be discussed and mutually agreed upon by the Warning Lites of Minnesota, Inc., and the
City of New Hope.
4. COMPLETION DATE
Contractor shall complete his performance under this Contract by the 1st day of September 2024 (hereinafter
“Completion Date”).
Contract
New Hope Street Striping/Marking 2024
Page 2
5. INSURANCE/BOND
Before beginning actual work under this Contract, the Contractor shall submit to the City and obtain the City’s
approval of a certificate of insurance on Standard Form C.I.C.C.-701 or ACORD 25 forms, showing the
following insurance coverage and listing the City as a loss payee under the policies:
a. General Contractor Liability: $1,000,000.00
b. Automobile Liability for all Automobiles: $1,000,000.00
c. Workman’s Compensation: Statutory Amounts
This certificate must provide for the above coverages to be in effect from the date of the Contract until 30 days
after the Completion Date and must provide the insurance coverage will not be canceled by the insurance
company without 30 days written notice to the City of intent to cancel. The certificate must further provide that
the contractor’s insurance coverage is primary coverage notwithstanding any insurance coverage carried by the
City that may apply to injury or damage relating to the maintenance or repair of the City’s streets or right-of-
ways by either the City or any employee, agent, independent contractor or any other person or entity retained by
the City to perform the services described herein.
6. LAWS, REGULATIONS AND SAFETY
The Contractor shall give all notices and comply with all laws, ordinances, rules, and regulations applicable to
performance under this Contract.
7. INDEMNIFICATION
The Contractor agrees to indemnify, defend and hold the City harmless from any damages, including costs and
attorney’s fees, from any claims, demands, actions or causes of action arising out of any act or omission on the
part of the Contractor or its agents, servants or employees in the performance of or with relation to any of the
work or services performed or furnished by the contractor under this Contract.
8. ASSIGNMENT
The Contractor shall not assign or transfer, whether by an assignment or notation or otherwise, any of its rights,
duties, benefits, obligations, liabilities or responsibilities without prior written consent of the City.
9. NOTICE
The address and telephone number of the Contractor for purposes of giving notices and any other purpose under
this contract shall be 4700 Lyndale Avenue North, Minneapolis, MN 55430. The contact person for this
contract is Dave Nelson, Warning Lites (612) 521-4200.
The address of the City for purposes of giving notices and any other purpose under this contract shall be 4401
Xylon Avenue North, New Hope, MN 55428. The contact person for this contract is Andrew Kramer, City of
New Hope, Streets and Parks, and Central Garage Supervisor at (763) 592-6764.
Contract
New Hope Street Striping/Marking 2024
Page 3
IN WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals as of the day and
year first above written.
CITY OF NEW HOPE
By
Its Mayor
By
Its City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing was acknowledged before me this day of
, 2024, by Kathi Hemken and Reece Bertholf, the Mayor and City Manager,
respectively, of the City of New Hope, a Minnesota municipal corporation, on behalf of said municipal corporation.
Notary Public
CONTRACTOR
By
Its Representative
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing was acknowledged before me on this day of ,
2024, by of
on behalf of .
Notary Public
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/City Manager/2024/PRISM/6.6 Q&R ‐ Gambling‐PRISM 022624.docx
Request for Action
February 26, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution approving LG230 application to conduct off‐site lawful gambling by PRISM at Frankie’s Pizza at
3556 Winnetka Avenue North
Requested Action
Staff recommends that the Council approve the application permitting PRISM to conduct a raffle on May 9 as
part of their annual “Taste of the ‘Burbs” event.
Background
PRISM has requested permission to hold a raffle at Frankie’s Pizza on May 9 for their Taste of the ‘Burbs event.
The Gambling Control Board requires the local unit of government to authorize the event. Twelve off site events
are allowed per calendar year not to exceed a total of 36 days.
Attachments
Resolution
Lawful Gambling Application
Agenda Section
Consent
Item Number
6.6
City of New Hope
Resolution No. 2024‐
Resolution approving LG230 application
to conduct off‐site lawful gambling by PRISM at Frankie’s Pizza
at 3556 Winnetka Avenue North
WHEREAS, Minnesota Statutes Chapter 349 provides that organizations licensed by the
Charitable Gambling Control Board must obtain authority from the Board to conduct
lawful gambling at a specific location. The statute also stipulates that the application
will not be approved unless the organization submits a resolution of approval by the
local unit of government;
WHEREAS, PRISM has submitted an LG230 Application to Conduct Off‐site Gambling at
Frankie’s Pizza at 3556 Winnetka Avenue North; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope,
Minnesota, hereby approves the lawful gambling license application to conduct a
raffle on May 9, 2024, at Frankie’s Pizza.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th day of February,
2024.
Mayor
Attest:
City Clerk
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/City Manager/2024/City Mgr Goals/10.1 RFA City Manager 2024 Goals.docx
Request for Action
February 26, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Motion approving city manager’s goals for 2024
Requested Action
The city manager is requesting the City Council approve the city manager’s goals for 2024. The six goals are
presented with SMART (specific, measurable, achievable, realistic, and timely) objectives.
Policy/Past Practice
The past policy for setting the city manager’s goals has been to review the draft goals at a work session either
as part of the city manager’s evaluation or at a subsequent work session meeting to allow input from Council.
The goals are then updated and presented at a council meeting for approval.
Background
At the February 20 work session Council reviewed the goals and expressed support. Council is asked to
formally approve the goals which are outlined in the attached memorandum. The goals focus on near term
organizational initiatives, people and the community, and long term whole community (team) initiatives.
The goal setting process provides the opportunity for organizational synergy. Goals will also assist with
conducting the city manager’s annual performance evaluation which typically occurs in December.
Attachments
City Manager goals for 2024
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
Memorandum
To: New Hope City Council
From: City Manager Reece Bertholf
Date: February 12, 2024
Subject: 2024 City Manager Goals
Mayor and Council:
Executive (City Manager) goals should see the entire context of the organization. They should drive
long term value, value relationships, contemplate the infinite number of forces at play and provide a
roadmap for success for all stakeholders.
Here you are presented with 6 goals, all presented in the Specific, Measurable, Achievable, Relevant,
and Time-bound (SMART) format. Three (1-3) focus on near term organizational initiatives, one (4)
focuses on people and the community, and two (5 and 6) are long term whole community (team)
initiatives.
1. Objective: Successfully facilitate the retirement of the City of New Hopes Clerk/Treasurer of 35
years, Valerie Leone, through the mentoring, training, and coaching of her replacement, Andrea
Phinney.
a. Specific: Have a successfully completed 6-month review for Andrea Phinney with input
from City Clerk Leone, CM Bertholf, and the rest of the management team by August
31st.
b. Measurable: Satisfactory completion of probationary period with City Manager’s and
retiring clerk’s full support.
c. Achievable: Success will come weekly coaching check ins, scheduled off site training
through the League of Minnesota Cities, and daily on the job training.
d. Relevant: Valerie Leone has announced her retirement and Andrea Phinney has been
selected as her replacement.
e. Time-bound: Valerie Leone has indicated she would be pleased to enter phased
retirement (reduction in hours worked) in October of 2024.
2. Objective: Conduct a sustainability analysis of the City of New Hope Capital Improvement and
Internal Service funds.
a. Specific: By June 17th, determine if historic funding levels of Park Infrastructure, Street
Infrastructure, Central Garage and Information Technology will continue to serve the
needs of the city for the next decade. Additionally set priorities for Fire, Aquatics
Center, and City Hall capital funds enacted in 2024.
2024 City Manager Goals Page 2
b. Measurable: I meet weekly with Abdo on the financial health of the city and those
meetings are integral to ensuring the analysis is complete. The measure of this object is
complete or not complete.
c. Achievable: These funds are already in existence and utilized as a part of the annual
budget process.
d. Relevant: In my initial analysis of the funds and through staff utilization of the funds,
there have been instances where costs have driven decisions to move project and
procurement timelines.
e. Time-Bound: This will be completed and ready for council discussion as a part of the
annual budget process.
3. Objective: Full implementation of the BS&A enterprise resource planning solution. (This will be
one of the most impactful endeavors of 2024 for the organization)
a. Specific: We have an initial implementation timeline of October through November for a
number of modules and full implementation is expected to be complete in first quarter
2025.
b. Measurable: This project will be benchmarked by initial meetings, remote training, data
transfer, and go live dates with support follow-ups.
c. Achievable: Through selection of the vendor (BS&A and Andrews Technology) the
project is underway and will be implemented.
d. Relevant: LOGIS put the city on notice that they were implementing a new ERP system.
Analysis by Staff identified the opportunity to engage a system that is more tailored to
the needs of New Hope. The process for RFP’s, bid analysis, and deciding on a new
vendor is complete.
e. Time-Bound: BS&A and Andrews technology are both under contract to bring the city
online and LOGIS is actively moving other cities to their new ERP which by default
limits the legacy support available to New Hope.
4. Objective: Strengthen and broaden my relationships with key stakeholders in the community
through interpersonal interactions.
a. Specific: Host peer group (city managers), community leaders (faith, non-profit,
business, government, etc.) and citizen communication sessions.
b. Measurable: Have 2 offerings per group per annum.
c. Achievable: With the assistance of the New Hope communication department and the
connections of our city stakeholders spreading the word about these get togethers will
be achievable.
d. Relevant: Civil discourse is in a good place in New Hope, and I believe my efforts to
maintain open and honest channels of communication can go a long way to maintain
that.
e. Time-Bound: Annual expectation.
2024 City Manager Goals Page 3
5. Objective: Community Redevelopment. Herein lies New Hope’s largest economic opportunity.
This will continue to be achieved through new business incubation (this most commonly occurs
through the city fostering a new enterprise in a vacant space), maintaining the optimum urban
mix of housing, business, and community infrastructure (schools, churches, parks, open spaces)
through application of zoning and development code, and identifying key redevelopment
opportunities and acting on them in the best interest of the community in both small and large
scale (scattered site housing redevelopment, commercial corridor opportunities.)
a. Specific:
i. Forge property owner relationships.
ii. Meet with contractors to re-invigorate the bidding process for scattered site
redevelopment.
iii. Evaluate plans for commercial corridor redevelopment opportunities.
iv. Ensure community compliance with established codes and standards.
v. Continued investment in civic infrastructure to include urban forest.
b. Measurable: Scattered site projects complete, business vacancies filled, and dollars
invested in the community.
c. Achievable: This is a systemic position of the City Manager’s office and is achievable.
d. Relevant: The work of providing the municipal densities necessary to provide
municipal services is a cornerstone of the work of a City Manager. It is one of the most,
if not the most, important pillar of a sustainable community.
e. Time-Bound: New relationships with property owners, contractors, and business
contacts are bound to December 31st, 2024, but this overall body of work is bound to the
lifespan of the city.
6. Objective: Public Safety and Security, as it is provided through New Hope Public Works, New
Hope PD, New Hope Inspections in Community Development, and West Metro Fire-Rescue
District is paramount to the success of our community and remains a top priority for my
administration.
a. Specific: Serve as the Council’s voice on the WMFD board and support the service
provision of PW, PD, and CD department heads through peer support, mentorship,
coaching and leadership.
b. Measurable: Through all matrices (calls for service, response times, inspections
completed, street miles plowed etc.) report to the Council through the New Hope
Performance Measurement report the achievements of our departments in providing for
the health, safety, and welfare of our community.
c. Achievable: New Hope is on the precipice of many more remarkable decades to come
buoyed by the competent delivery of services of its governmental departments.
d. Relevant: Community support for service delivery in New Hope is strong and like no
other time in recent history the success and stability of our community depends on those
services to be maintained.
e. Time-Bound: Evaluation of my influence and relationship building within the public
safety sector is bound to December 31st, 2024 but this work will be systemic.
S:\February 26, 2024 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
February 26, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Feb. 27 7:30 a.m. – District 281 Partnership Meeting
March 2 9 a.m.‐3 p.m. City Hall Open for Absentee Voting
March 4 City Hall Open for Absentee Voting Until 5 p.m.
7 p.m. – Human Rights Commission Meeting
March 5 Presidential Nomination Primary, Polls Open 7 a.m. to 8 p.m.
March 6 1:30 p.m. – Joint Water Commission Meeting
2 p.m. – New Hope/Crystal Business Networking Group Meeting hosted by Keri
Manson at Saint Therese, 8000 Bass Lake Road
No Planning Commission Meeting
March 11 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1