012224 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
January 22, 2024
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2023
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, January 22, 2024
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – January 22, 2024
2. ROLL CALL
3. APPROVAL OF MINUTES:
Regular Meeting Minutes – January 8, 2024
Board of Appeals and Adjustments Minutes – January 8, 2024
4. OPEN FORUM
5. PRESENTATIONS
5.1 Presentation of the 2023 New Hope In Focus Photo Contest Awards
5.2 Resolution accepting the resignation of Trista Rehnke from the Human Rights
Commission and extending appreciation for her service
5.3 Resolution accepting the resignation of Donna Meyers from the Human Rights
Commission and extending appreciation for her service
6. CONSENT BUSINESS
6.1 Approval of business license(s)
6.2 Approval of financial claims through January 22, 2024
6.4 Resolution appointing election judges for Presidential Nomination Primary Election of
March 5, 2024
6.5 Resolution regarding the recording of write‐in votes for local elective office
6.6 Resolution approving employment agreement for city manager Reece Bertholf effective
January 22, 2024
7. PUBLIC HEARING
7.1 Public Hearing – Motion approving an off sale liquor license to Sunar LLC, dba Viking
Liquor, 7141 42nd Avenue North
8. DEVELOPMENT AND PLANNING
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Reece Bertholf, City Manager
Date: January 18, 2024
Subject: Agenda Items for Monday, January 22, 2024
Interviews with HRC applicants have been scheduled starting at 6:20 p.m. The applications and interview
schedule were emailed on Thursday.
Open Forum
I am not aware of anyone wishing to address the Council for the Open Forum.
Item 5.1
Communications Coordinator Beth Kramer will present the In Focus awards for 2023. The award winners
have been invited to the City Council meeting.
Item 5.2
Staff desires to recognize Trista Rehnke for serving nine years on the Human Rights Commission. In
November, Ms. Rehnke did not seek reappointment to the HRC. Chief Hoyt will review Ms. Rehnke’s
contributions to the city. Council is asked to adopt a resolution thanking Ms. Rehnke for her service.
Item 5.3
Staff desires to recognize Donna Meyer for serving seven years on the Human Rights Commission. In
November, Ms. Meyer did not seek reappointment to the HRC. Chief Hoyt will review Ms. Meyer’s
contributions to the city. Council is asked to adopt a resolution thanking Ms. Meyer for her service.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are three business license requests on this agenda.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
In accordance with Minnesota Statute 204B.21 cities are required to appoint election judges who will
serve at the Presidential Nomination Primary election of March 5, 2024. The city is grateful for persons
who are willing to serve in this capacity. City Clerk Leone and I recommend approval.
Page 2
Item 6.5
This item establishes guidelines for the city to follow for recording write‐in votes for local elective offices.
Council discussed the subject at its January 16 work session and supported recording write‐in votes for a
candidate only when the total number of write‐in votes for that office is equal to or greater than the fewest
number of non‐write‐in votes for a ballot candidate. The resolution will remain in effect until it is amended.
City Clerk Leone and I recommend approval.
Item 6.6
This item approves a revised employment agreement with the city manager. At the January 16 work session
Council held a closed meeting to conduct my performance review covering the past six months of
employment with the city. Council reviewed the major job tasks of the position and indicated they were very
pleased with my performance and the transition. Council also reviewed the city manager compensation
packages of the city’s 12 comparable cities and agreed to adjust my compensation and benefits as follows:
1) annual salary of $164,800 which includes the 3% cost of living increase; 2) contribution of 2.5% of current
base salary to Mission Square 401(a) plan; 3) personal leave accrual at the rate of 9.54 hours per pay period;
and 4) contribution of $345.84 to a health care savings account at the same increment as health insurance
premiums which is 24 pay periods per year. The city attorney has reviewed the employment agreement. I
would like to thank the community, the staff, and Council for the warm welcome and for the opportunity to
be a part of team New Hope. Everyone has been so gracious, and I humbly request approval of this item.
Item 7.1
The liquor store known as Viking Liquor was recently sold to Ravilal Sunar. City Code requires a
background investigation and public hearing to be held when there is an ownership change. The
background investigation was conducted by Detective Keithahn and there was nothing detrimental which
would prohibit issuance of the license. The applicant and a colleague will be in attendance if Council has
questions. After conducting the public hearing if Council supports approval of the license, a motion is
requested to close the hearing followed by another motion to grant the license. The license would be effective
February 1, 2024. City Clerk Leone and I recommend approval.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
EDA Item 4
The EDA approved the sale of the scattered site lot at 5802 Boone Avenue North last August. The
deadline for closing on the sale of the lot was December 26, 2023. The builder has asked that the
deadline be extended to April 1, 2024. This item was presented at the January 8 EDA meeting and was
postponed to allow discussion at the January 16 work session. Staff was directed to present the request
at the next EDA meeting. Staff recommends extending the deadline as requested by Great Buy Homes
and to require them to be responsible for attorney fees related to amending the development
agreement. Director Sargent and I recommend approval.
Page 3
EDA Item 5
This item authorizes the city to extend the city’s existing agreement with the Center for Energy and
Environmental for three months to continue the Home Energy Squad Visits program. The Center for
Energy and Environment (CEE) performs visits to help homeowners identify and implement energy
savings opportunities in their homes, and the program includes the direct install of energy saving
materials. The city buys down the cost of the visits. The program is provided by Xcel Energy and
CenterPoint Energy and delivered by CEE. The city’s contract expired on December 31, 2023. Due to cost
increases, the two utility companies sent out a Request for Proposal and are in the process of evaluating the
program. They recommend the city extend the existing agreement. The city has been participating in the
program since 2013. Staff consulted the city attorney and was informed the city can extend the existing
contract if mutually agreed upon by the parties. Director Sargent and I recommend approval.
If you have any questions regarding items in the agenda packet, I would appreciate a call before the
meeting so that I can research any issues and be prepared to respond at the meeting.
New Hope City Council January 8, 2024
Page 1
bannerCity of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes January 8, 2024
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Reece Bertholf, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Rich Johnson, Director of HR/Admin. Services
Beth Kramer, Communications Coordinator
Valerie Leone, City Clerk
Walker MacBeath, HR Specialist/IT Coordinator
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member London, seconded by Council Member
Elder, to approve the regular meeting minutes of December 11, 2023. Voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
PRESENTATIONS:
STREETLIGHT
BANNERS
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Motion approving designs and
printing of banners for streetlights on 42nd and Xylon avenues.
Mr. Jeff Alger, community development specialist, asked Council to recognize
Hennepin Technical College student Chelsea Affeldt and Design Lead Instructor
Paul Howlett for collaborating with the city to create new streetlight banner
New Hope City Council January 8, 2024
Page 2
designs for 42nd and Xylon avenues and approve a motion authorizing printing
of the banners.
Mr. Alger stated the city is grateful for Hennepin Technical College for working
with the city on design options for street banners. Last October, staff met with two
graphic design classes at Hennepin Technical College to discuss the project and
share information about the city of New Hope. Students prepared 16 concepts and
the City Council selected the design created by Chelsea Affeldt. He stated Ms.
Affeldt is in attendance along with Hennepin Technical College Design Lead
Instructor Paul Howlett. The students, professor, and school will be recognized in
future city publications for collaborating with New Hope on the project.
Mr. Alger also advised Council the cost to print 58 sets of banners for streetlights
is $8,700 to be funded by the EDA budget.
Council thanked Ms. Affeldt for her creativity in producing a design that
represents the New Hope community.
MOTION
Item 5.1
Motion was made by Elder, seconded by Council Member Hoffe, approving
designs and approving the quote of $8,700 by MainStreet Designs Inc. for
printing of banners for streetlights on 42nd and Xylon avenues. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
While waiting for Mr. Riley’s arrival, Council agreed to amend the agenda by
moving Item 5.3 forward.
TONY BROWN
Item 5.3
Mayor Hemken introduced for discussion Item 5.3, Resolution accepting the
resignation of Tony Brown from the Personnel Board and extending appreciation
for his service.
Mr. Rich Johnson, director of HR/administrative services and staff liaison to the
personnel board, stated Tony Brown was first appointed to the Personnel Board in
August 1997 and served on the board through December 2007. He was
reappointed to the board in October 2015 and served through December 2023.
Combining both periods serving on the Personnel Board, Tony served on 160
interview panels, reviewed and approved numerous job description revisions,
provided insight regarding policies and procedures, compensation studies, and a
myriad of other human resources topics during his eighteen plus years of
dedicated service to the City.
Tony grew up in the New Hope area and has lived in the City of New Hope for
over 31 years. His entire working career was dedicated to various human resource‐
related roles, all of which were in the public sector. Tony has been on both sides of
the negotiating table and even served as a mediator with the State of Minnesota.
Tony brought a very valuable set of skills, experience and knowledge to the
Personnel Board and was always willing to share them with city staff.
The city is very grateful to Tony Brown for his dedication and commitment to the
city and extends its sincere appreciation and best wishes.
New Hope City Council January 8, 2024
Page 3
Mayor Hemken read the resolution accepting the resignation of Tony Brown from
the Personnel Board and extending appreciation for his service.
Council extended its gratitude to Mr. Brown for his extensive service to the city.
RESOLUTION 2024‐01
Item 5.3
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION ACCEPTING THE RESIGNATION OF TONY
BROWN FROM THE PERSONNEL BOARD AND EXTENDING
APPRECIATION FOR HIS SERVICE.” The motion for the adoption of the
foregoing resolution was seconded by Council Member Isenberg, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
RICK RILEY
Item 5.2
Mayor Hemken introduced for discussion Item 5.2, Resolution accepting the
resignation of Rick Riley from the Citizen Advisory Commission and extending
appreciation for his service.
Ms. Susan Rader, director of parks and recreation and staff liaison to the citizen
advisory commission, explained In November, Mr. Riley informed the city that he
was declining reappointment to the CAC after serving for almost 14 years. He was
appointed in 2010 and during his tenure served numerous years as the CAC Chair,
Vice Chair and Secretary. Throughout his time on the CAC, a number of issues
were studied for the city council and several included public input meetings.
Topics have included various park needs and park improvement projects; reports
from the various city departments; temporary and permanent off‐leash dog parks;
recreation programs; reviewed various ordinances; landscape design for the
entrance to city hall and Fred Sims Park; tobacco use and tobacco free policies in
parks; Tobacco 21; winter trail plowing; regional trails; and pollinator protection.
Additional focus areas included an art fair day for the Farmers Market, adopt‐a‐
park, Snowman Contest, City‐Wide Garage Sale, plantings along 42nd Avenue, and
volunteering for various parks and recreation activities.
She stated Mr. Riley also contributed by serving on the Police Facility/City Hall
Space Needs Task Force and as a RAVE! Awards judge.
Mayor Hemken read the resolution accepting the resignation of Rick Riley from
the Citizen Advisory Commission and extending appreciation for his service.
Council extended its gratitude to Mr. Brown for his extensive service to the city.
RESOLUTION 2024‐02
Item 5.2
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION ACCEPTING THE RESIGNATION OF RICK RILEY
FROM THE CITIZEN ADVISORY COMMISSION AND EXTENDING
APPRECIATION FOR HIS SERVICE.” The motion for the adoption of the
foregoing resolution was seconded by Council Member Elder, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
New Hope City Council January 8, 2024
Page 4
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Reece Bertholf, city manager, reviewed the consent
items.
BUSINESS
LICENSE(S)
Item 6.1
Approval of business license(s).
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through January 8, 2024.
RESOLUTION 2024‐03
Item 6.4
Resolution appointing city attorney.
RESOLUTION 2024‐04
Item 6.5
Resolution appointing Dan Boyum of Stantec Consulting Services Inc. as city
engineer for sewer, water, street, and storm sewer projects and general work.
RESOLUTION 2024‐05
Item 6.6
Resolution appointing New Hope – Golden Valley Sun Post as official newspaper
for city of New Hope
RESOLUTION 2024‐06
Item 6.7
Resolution designating Wells Fargo as depository for payroll account and general
or special funds of the city of New Hope.
RESOLUTION 2024‐07
Item 6.8
Resolution designating depositories for funds of the city of New Hope relative to
investments.
RESOLUTION 2024‐08
Item 6.9
Resolution delegating authority to the city manager to pay claims prior to city
council approval and make electronic transfers for the payment of claims for 2024.
RESOLUTION 2024‐09
Item 6.10
Resolution appointing City Municipal Advisors.
RESOLUTION 2024‐10
Item 6.11
Resolution appointing city manager as director to the HRG Board for a term
expiring December 31, 2024.
MOTION
Item 6.12
Appointment of assistant weed inspector for 2024
MOTION
Item 6.13
Approval of April 11, 2024, as date for the Local Board of Appeal and Equalization
Meeting.
RESOLUTION 2024‐11
Item 6.14
Resolution approving contract with Andrews Technology to provide timekeeping
and scheduling software services as part of the new enterprise resource planning
(ERP) platform.
New Hope City Council January 8, 2024
Page 5
RESOLUTION 2024‐12
Item 6.15
Resolution approving change order no. 6 for a deduction of $6,000 with Rochon
Corporation for Phase 1 improvements at the Public Works Facility (Improvement
Project No. 1039).
RESOLUTION 2024‐13
Item 6.16
Resolution approving final payment to Rochon Corporation in the amount of
$134,331.94 for the Public Works Facility Phase I Expansion (Improvement Project
No. 1039).
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
PUBLIC WORKS
IMPROVEMENTS
PHASE 2
(IMPROVEMENT
PROJECT NO. 1106)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution awarding contract
to Rochon Corporation for construction of Phase 2 Improvements at the Public
Works Facility (Improvement Project No. 1106).
Mr. Dan Boyum, city engineer, stated bids were opened on December 14 for the
Phase 2 improvements at the public works facility including a 20,000 square foot
expansion, new fuel dispensing system, additional security improvements,
removal of an existing overhead door and enlargement of the opening, installation
of electric vehicle charging stations pavement replacement and site improvements,
and an area for future brine mixing. He illustrated the proposed floor plan.
Mr. Boyum stated the low bid was submitted by Rochon Corporation for
$4,112,494.07 which includes the base bid, alternate 1 for skylights, and parking lot
and site improvements. The total estimated project cost is $4,865,343 which
includes a 10% contingency, indirect costs, and construction testing. He noted the
bid is lower than the city engineer’s estimate, and the lower pricing is due to a
recent decrease in metal material costs, a competitive bidding climate, and a
slowdown in commercial construction market.
Mr. Boyum stated the city has been allocating funds to pay for phase 2
improvements to avoid bonding for the improvements and presently has $5.7
million earmarked for the project. He reported Rochon Corporation completed the
phase 1 improvements at the public works facility and staff supports awarding the
contract for phase 2 to the company. He stated if Council awards the contract,
construction will begin this spring and final completion is expected by the end of
June, 2025.
RESOLUTION 2024‐14
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING CONTRACT TO ROCHON
CORPORATION FOR CONSTRUCTION OF PHASE 2 IMPROVEMENTS AT
THE PUBLIC WORKS FACILITY (IMPROVEMENT PROJECT NO. 1106).” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
New Hope City Council January 8, 2024
Page 6
MAYOR PRO TEM
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution appointing a
council member as mayor pro tem for 2024.
Mayor Hemken stated the mayor pro tem appointment has historically been
rotated among council members, and it is Council Member Elder’s turn in 2024.
RESOLUTION 2024‐15
Item 10.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPOINTING COUNCIL MEMBER ELDER AS
MAYOR PRO TEM FOR 2024.” The motion for the adoption of the foregoing
resolution was seconded by Council Member Hoffe, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
MEETING
SUSPENDED
Motion was made by Council Member Elder, seconded by Council Member
London, to suspend the Council Meeting to conduct a meeting by the Board of
Appeals and Adjustments regarding Findings of Fact. All present voted in favor.
Motion carried. The Council Meeting was suspended at 7:38 p.m. and reconvened
at 7:41 p.m.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:42 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
Board of Appeals and Adjustments January 8, 2024
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
Board of Appeals and Adjustments January 8, 2024
Council Chambers
CALL TO ORDER The meeting of the New Hope Board of Appeals and Adjustments was called to order
at 7:38 p.m.
APPROVAL OF
MINUTES
Motion was made by Board Member Hoffe, seconded by Board Member Elder, to
approve the Board of Appeals and Adjustments meeting minutes of December 11,
2023. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: None. Motion
carried.
BOARD OF APPEALS
AND ADJUSTMENTS
5420/5440 STATE
HIGHWAY NO. 169)
Chair Hemken introduced for discussion, Resolution by the city of New Hope Board
of Appeals and Adjustments establishing findings of fact and order denying
Independent School District 281’s appeal alleging error in city staff’s interpretation
of zoning code (5420/5440 State Highway No. 169).
RESOLUTION 2024‐01
Board Member London introduced the following resolution and moved its adoption:
“RESOLUTION BY THE CITY OF NEW HOPE BOARD OF APPEALS AND
ADJUSTMENTS ESTABLISHING FINDINGS OF FACT AND ORDER
DENYING INDEPENDENT SCHOOL DISTRICT 281’S APPEAL ALLEGING
ERROR IN CITY STAFF’S INTERPRETATION OF ZONING CODE (5420/5440
STATE HIGHWAY NO. 169).” The motion for the adoption of the foregoing
resolution was seconded by Board Member Elder, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None; Absent:
None; whereupon the resolution was declared duly passed and adopted, signed by
the chair which was attested to by the city clerk.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Chair
John Elder, Board Member
Andy Hoffe, Board Member
Michael Isenberg, Board Member
Jonathan London, Board Member
Reece Bertholf, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
Board of Appeals and Adjustments January 8, 2024
Page 2
ADJOURNMENT The meeting of the New Hope Board of Appeals and Adjustments adjourned at 7:40
p.m.
Respectfully submitted,
Valerie Leone, City Clerk
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/HR & Admin Svcs/Communications/5.1 ‐ RFA Presentation of 2023 In Focus Photo Contest Winners.docx
Request for Action
January 22, 2024
Approved by: Reese Bertholf, City Manager
Originating Department: HR & Admin Services
By: Beth Kramer, Communications Coordinator
Agenda Title
Presentation of the 2023 New Hope In Focus Photo Contest Awards
Requested Action
Staff requests that the City Council present the 2023 In Focus Photo Contest awards to the attending winners.
Policy/Past Practice
For the past 14 years, the New Hope In Focus Photo Contest has inspired civic pride and motivated those
who live, work and attend school in New Hope to explore and take photos of their city. The program is one
of a growing list of city‐sponsored activities and programs meant to create a greater sense of place and pride
in New Hope.
Background
The In Focus Photo Contest was started in 2009 to inspire civic pride and encourage city exploration. It
encourages residents to capture what makes New Hope a great community to live, work, and play in and
recognizes local photographers for their talents.
Contest Details, Award Categories, and Judging
This year's contest was promoted in the In Touch newsletter, via the City's social media channels, website, and
digital signage, and in an email to area art teachers.
Twenty photographers entered a total of 27 photographs. The photographers all either live, work, or go to
school in New Hope, and the photos were all taken in New Hope. Photographers could submit up to one image
in the three main categories. The deadline for submissions was Oct. 31.
The City invited community members to vote for their favorite photograph in the "People's Choice Award"
category through online voting on its website. A total of 149 people voted for their favorite image throughout
November.
In December, a panel of community judges with knowledge of photography and visual communication
evaluated each photograph. Judges scored each photograph on the subject matter, composition, technical
quality, and overall impact.
The judges' scores have been compiled, and the People's Choice votes have all been tallied. The winning
photographs selected by the judges in four categories: People, Places, Wildlife & Nature and Youth
Photographer, along with the People's Choice winner, will be announced at this council meeting. The winning
photographers have been invited to attend the meeting to be recognized.
Agenda Section
Presentations
Item Number
5.1
Request for Action, Page 2
2023 In Focus Photo Contest Winners
People ‐ “Slam Dork” by Dack Nehring
Places ‐ “Frost in Hidden Valley Park” by Richard Isenhart
Wildlife & Nature ‐ “A Mother’s Love” by Branden Wiater
Youth Photographer ‐ “The Spot” by Randy Smythe
People’s Choice ‐ “Cardinal in the Snow” by Jerry Vincent
Staff would like to thank the volunteer judges for their assistance scoring each photograph. In addition to
Communications Coordinator Kramer, the panel included Sarah Larson, West Metro Fire‐Rescue District chief
and former commercial photographer and Tony Gust, New Hope Police Officer and Photographer.
Attachment:
2023 In Focus Winners Presentation
2023Photo Contest
2023 In Focus Photo Contest: BackgroundThis is the fourteenth year of the New Hope In Focus Photo Contest.The contest is a way to inspire civic pride and encourage exploration of the city.The contest is just one of several city‐sponsored activities and programs meant to create a greater sense of pride in New Hope.The contest is open to those who live, work or go to school in New Hope.
2023 In Focus Photo Contest: BackgroundAll photos must be taken somewhere within the city. Participants may enter one photo into one of three categories:PeoplePlacesWildlife & NatureThis year, 20 photographers entered 27 photographsThe deadline for submissions was Oct. 31, 2023.
2023 In Focus Photo Contest: Background“People’s Choice” VotingThroughout November community members voted online for their favorite photograph in a “People’s Choice” category.“Youth Photographer”To encourage young photographers, this category recognizes the top scoring photo by a photographer aged 18 or under.Judging PanelIn December, judges reviewed and rated each photo.Judging criteria included subject matter, composition, technical quality and overall impact.
Thank YouStaff would like to thank the judging panel for their assistance:Sarah Larson ‐West Metro Fire‐Rescue District and former commercial photographerTony Gust –New Hope Police Officer and Photographer
2023Photo Contest
People Category“Slam Dork” by Dack Nehring
Places Category“Frost in Hidden Valley Park” by Richard Isenhart
Wildlife & Nature Category“A Mother’s Love” by Branden Wiater
Youth Photographer Category“The Spot” by Randy Smythe
People’s Choice Award“Cardinal in the Snow” by Jerry Vincent
2023Photo Contest
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/POLICE/2024/HRC/RFA Trista HRC.docx
Request for Action
January 22, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution of appreciation for Trista Rehnke for 9 years served on the Human Rights Commission
Requested Action
The attached resolution of appreciation acknowledges Trista Rehnke for her 9 years of service on the New
Hope Human Rights Commission (HRC). Trista chose not to be reappointed when her term ended December
of 2023. Staff recommends approval of the resolution.
Background
In December of 2023, Trista informed the city that she was declining reappointment to the Human Rights
Commission, upon which she has served for 9 years. She was appointed in August of 2014 and during her
tenure served as Chair, Co‐Chair and most recently as Secretary. Trista was a very knowledgeable and
dependable mainstay during her time on the HRC. Her positive attitude and calm demeanor were always
appreciated. Trista’s efforts on the commission included educational events like arranging for public
speakers and documentary viewings for the community. She played a role in showing children’s films
highlighting African American accomplishments throughout history. Trista served her community through
Adopt‐A‐Park cleaning (Sunnyside), Community Conversations, Colors of the World, the 2020 Census
Complete Count Committee, Iftar dinners, student essay contests and the Just Deeds Project. She was a
member of the Minnesota State Human Rights Symposium & Summit and volunteered with the New Hope
RAVE Awards, Food Group, Golden Valley Pride and New Hope Police Crime Prevention.
The city staff and council are grateful to Trista for her years of loyal dedication to the HRC and City of New
Hope and extend their appreciation and best wishes to her in the future.
Attachment
Resolution
Agenda Section
Presentations
Item Number
5.2
City of New Hope
Resolution No. 24‐
Resolution of appreciation for Trista Rehnke for
9 years served on the Human Rights Commission
WHEREAS, Trista Rehnke was appointed to the New Hope Human Rights Commission in 2014;
and
WHEREAS, Trista has opted not to be reappointed for a new term; and
WHEREAS, During her time on the commission, Trista contributed to several significant educational,
community service/awareness and volunteering events while taking on leadership roles
within the HRC; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of New Hope hereby accepts
the resignation of Trista Rehnke and extends its appreciation for her service to and
interest in the City of New Hope.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of
January, 2024.
________________________________
Mayor
Attest: ______________________________
City Clerk
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/POLICE/2024/HRC/RFA Donna HRC (002).docx
Request for Action
January 22, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: Police
By: Tim Hoyt, Chief of Police
Agenda Title
Resolution of appreciation for Donna Przepiora‐Meyer for 7 years served on the Human Rights Commission
Requested Action
The attached resolution of appreciation acknowledges Donna Przepiora‐Meyer for her 7 years of service on
the New Hope Human Rights Commission (HRC). Donna chose not to be reappointed when her term ended
December of 2023. Staff recommends approval of the resolution.
Background
In December of 2023, Donna informed the city that she was declining reappointment to the Human Rights
Commission. Donna has served for 7 years on the HRC. She was appointed in September of 2016 and
during her tenure served as Chair, where her leadership, passion and support for the commission and the
City of New Hope – especially the police department – were unparalleled. Donna’s most notable
contributions include coordinating educational events, including documentary viewings for the community
and children’s films highlighting African American accomplishments throughout history. Donna displayed
her love of engaging with the community through Adopt‐A‐Park (Sunnyside), Community Conversations,
Colors of the World, the 2020 Census Complete Count Committee, Iftar dinners, student essay contests and
the Just Deeds Project. She was a member of the Minnesota State Human Rights Symposium & Summit and
volunteered with the New Hope RAVE Awards, Food Group, Golden Valley Pride and New Hope Police
Crime Prevention.
The city staff and council are grateful to Donna for her leadership, dedication and passion for community
service and to the City of New Hope and extend their appreciation and best wishes to her in the future.
Attachment
Resolution
Agenda Section
Presentations
Item Number
5.3
City of New Hope
Resolution No. 24‐
Resolution of appreciation for Donna Przepiora‐Meyer for
7 years served on the Human Rights Commission
WHEREAS, Donna Przepiora‐Meyer was appointed to the New Hope Human Rights Commission
in 2016; and
WHEREAS, Donna has opted not to be reappointed for a new term; and
WHEREAS, During her time on the commission, Donna contributed to several significant
educational, community service/awareness and volunteering events while taking on
leadership roles within the HRC; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of New Hope hereby accepts
the resignation of Donna Przepiora‐Meyer and extends its appreciation for her service to
and interest in the City of New Hope.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of
January, 2024.
________________________________
Mayor
Attest: ______________________________
City Clerk
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/City Manager/2024/6.1 Business Licenses/6.1 Q ‐ Business Licenses 012224.docx
Request for Action
January 22, 2024
Approved by: Reece Bertholf
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
Ouverson Sewer & Water, Inc. 5717 International Parkway Fuel Pumps – Non Public
Sunar LLC dba Viking Liquor 7141 42nd Avenue North Tobacco and THC Products
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
January 22, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Approval of claims through January 22, 2024
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/City Manager/2024/Q‐elec jud appt 2024 PNP Election.docx
Request for Action
January 22, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk/Treasurer
Agenda Title
Resolution appointing election judges for Presidential Nomination Primary Election of March 5, 2024
Requested Action
Staff recommends adoption of the resolution appointing election judges.
Policy/Past Practice
The city must follow state statutes relative to election law.
Background
M.S.§204B.21 requires each municipality to adopt a resolution appointing election judges. Council is asked to
approve the list of Election Judges for the March 5 PNP Election. Many persons work half‐day shifts. Election
judges are paid $13 per hour. Any Minnesota resident who is eligible to vote and is able to read, write, and speak
English may apply to serve as an election judge.
Attachments
Resolution
Exhibit A ‐ list of election judges
Agenda Section
Consent
Item Number
6.4
City of New Hope
Resolution No. 2024 ‐
Resolution appointing election judges for
Presidential Nomination Primary Election of March 5, 2024
WHEREAS, the City Clerk has submitted for approval a list of election judges to officiate at
the Presidential Nomination Primary of March 5, 2024; and
WHEREAS, said list includes those individuals who have agreed to serve as Election Judges;
and
WHEREAS, Minnesota Statute Section 203B.121 requires establishment of an Absentee Ballot
Board to facilitate the absentee process for an upcoming election;
WHEREAS, City Hall serves as an absentee ballot center for the residents of New Hope; and
Hennepin County staff may also serve as election judges to administer absentee
ballots on behalf of New Hope voters under the direction of the Hennepin
County Elections Manager; and
WHEREAS, the City Clerk has the authority per MS 204B.21 subd. 2 to add additional
Election Judges within the 25‐day period before each election if it is determined
that additional elections judges are required to conduct the election; and
NOW, THEREFORE BE IT RESOLVED the New Hope City Council hereby approves the
attached list of election judges to officiate at the PNP Election.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd
day of January, 2024.
____________________________
Mayor
Attest: ______________________________
City Clerk
EXHIBIT A
Last First
Allen John
Allen Kristine
Boitz Annette
Butler Sarah
Cannon Tina
Collier Patti
Cranbrook Carole
Derfus Gloria
Derr Douglas
Eckes Mark
Fernandez Wilmer
Fernandez Shanelle
Flesner Joanne
Gabriel Judith
Gale III Edward
Goldman Joseph
Goldman Beverly
Grant Robert
Grant Marcia
Guddal Bart
Hamilton Colleen
Hodgson Alice
Jain Rodger
James Sandra
Jans Glenn
Janzen Shirley
Jayne Michelle
Johnson Alicia
Johnson Nancy
Konkiel Stacy
Landy Roger
Larson Janine
Lietzow Jay
Meyer Donna
Moline Timothy
Nyce David
Osterkamp Laurel
Pagel Dewane
Peterson Margaret
Last First
Peterson Judy
Phillips Elizabeth
Picquet Thomas
Pronovici Juliana
Pronovici Kenneth
Sankey William
Schafer Matthew
Smith Wendy
Stevenson Andrew
Stulberg Elizabeth
Thommes LeeAnn
Torgerson Jason
Totten Karen
Vesper Janine
Ware John
Willenbring Bede
Yazvec James
Yazvec Diane
Youngbauer Sharon
Youngbauer Daniel
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/City Manager/2024/write‐in votes policy/cm 012224/6.5 Q ‐ election write in.docx
Request for Action
January 22, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk/Treasurer
Agenda Title
Resolution establishing a policy for recording write‐in votes for local elective offices
Requested Action
Staff recommends adoption of the resolution for recording write‐in votes for local elective office.
Policy/Past Practice
The city must follow state statutes relative to election law.
Background
M.S.§204B.09, subdivision 3 allows for the governing body of a statutory or home rule charter city to adopt a
resolution governing the counting of write‐in votes for local elective office.
The New Hope City Council discussed the topic at its work session of January 16, 2024, and expressed support for
recording write‐in votes cast for an individual candidate only when the total number of write‐in votes for that
office is equal to or greater than the fewest number of non‐write‐in votes for a ballot candidate. The resolution will
remain in effect until adoption of a subsequent resolution on the same subject.
Attachment
Resolution
MS 204B.09, subd. 3
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 2024 ‐
Resolution establishing a policy for recording write‐in votes
for local elective offices
WHEREAS, M.S.§204B.09, subdivision 3 allows for the governing body of a statutory or home
rule charter city to adopt a resolution governing the counting of write‐in votes
cast for local elective office; and
WHEREAS, the current write‐in vote recording process requires considerable time and
resources to count and individually record write‐in votes cast, many of which are
frivolous; and
WHEREAS, counting write‐in votes does not result in a change in election results unless a
single write‐in candidate received the most votes for an office; and
WHEREAS, in order to save city time and resources, it is in the best interest of the City of
New Hope to enforce restrictions on the counting of write‐in votes consistent
with the provisions of Minnesota Statute § 204B.09, subdivision 3.
NOW, THEREFORE BE IT RESOLVED that for local elective offices, write‐in votes cast for an
individual candidate will be individually recorded only when the total number
of write‐in votes for that office is equal to or greater than the fewest number of
non‐write‐in votes for a ballot candidate.
BE IT FURTHER RESOLVED, that pursuant to Minnesota Statute § 204B.09, subd. 3, this
resolution shall remain in effect until a subsequent resolution on the same subject
is adopted by the City of New Hope.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd
day of January, 2024.
____________________________
Mayor
Attest: ______________________________
City Clerk
204B.09 TIME AND PLACE OF FILING AFFIDAVITS AND PETITIONS.
Subdivision 1.Candidates in state and county general elections.(a) Except as otherwise provided
by this subdivision, affidavits of candidacy and nominating petitions for county, state, and federal offices
filled at the state general election shall be filed not more than 84 days nor less than 70 days before the state
primary. The affidavit may be prepared and signed at any time between 60 days before the filing period
opens and the last day of the filing period.
(b) Notwithstanding other law to the contrary, the affidavit of candidacy must be signed in the presence
of a notarial officer or an individual authorized to administer oaths under section 358.10.
(c) This provision does not apply to candidates for presidential elector nominated by major political
parties. Major party candidates for presidential elector are certified under section 208.03. Other candidates
for presidential electors may file petitions at least 77 days before the general election day pursuant to section
204B.07. Nominating petitions to fill vacancies in nominations shall be filed as provided in section 204B.13.
No affidavit or petition shall be accepted later than 5:00 p.m. on the last day for filing.
(d) Affidavits and petitions for county offices must be filed with the county auditor of that county.
Affidavits and petitions for federal offices must be filed with the secretary of state. Affidavits and petitions
for state offices must be filed with the secretary of state or with the county auditor of the county in which
the candidate maintains residence.
(e) Affidavits other than those filed pursuant to subdivision 1a must be submitted by mail or by hand,
notwithstanding chapter 325L, or any other law to the contrary and must be received by 5:00 p.m. on the
last day for filing.
Subd. 1a.Absent candidates.(a) A candidate for special district, county, state, or federal office who
will be absent from the state during the filing period may submit a properly executed affidavit of candidacy,
the appropriate filing fee, and any necessary petitions in person to the filing officer. The candidate shall
state in writing the reason for being unable to submit the affidavit during the filing period. The affidavit,
filing fee, if any, and petitions must be submitted to the filing officer during the seven days immediately
preceding the candidate's absence from the state. Nominating petitions may be signed during the 14 days
immediately preceding the date when the affidavit of candidacy is filed.
(b) A candidate for special district, county, state, or federal office who will be absent from the state
during the entire filing period or who must leave the state for the remainder of the filing period and who
certifies to the secretary of state that the circumstances constitute an emergency and were unforeseen, may
submit a properly executed affidavit of candidacy by facsimile device or by transmitting electronically a
scanned image of the affidavit to the secretary of state during the filing period. The candidate shall state in
writing the specific reason for being unable to submit the affidavit by mail or by hand during the filing period
or in person prior to the start of the filing period. The affidavit of candidacy, filing fee, if any, and any
necessary petitions must be received by the secretary of state by 5:00 p.m. on the last day for filing. If the
candidate is filing for a special district or county office, the secretary of state shall forward the affidavit of
candidacy, filing fee, if any, and any necessary petitions to the appropriate filing officer.
Subd. 2.Other elections.Affidavits of candidacy and nominating petitions for city, town or other
elective offices shall be filed during the time and with the official specified in chapter 205 or other applicable
law or charter, except as provided for a special district candidate under subdivision 1a. Affidavits of candidacy
and applications filed on behalf of eligible voters for school board office shall be filed during the time and
with the official specified in chapter 205A or other applicable law. Affidavits of candidacy and nominating
petitions filed under this subdivision must be submitted by mail or by hand, notwithstanding chapter 325L,
Official Publication of the State of Minnesota
Revisor of Statutes
204B.09MINNESOTA STATUTES 20231
or any other law to the contrary, and must be received by the appropriate official within the specified time
for the filing of affidavits and petitions for the office.
Subd. 3.Write-in candidates.(a) A candidate for county, state, or federal office who wants write-in
votes for the candidate to be counted must file a written request with the filing office for the office sought
not more than 84 days before the primary and no later than the seventh day before the general election. The
filing officer shall provide copies of the form to make the request. The filing officer shall not accept a written
request later than 5:00 p.m. on the last day for filing a written request.
(b) The governing body of a statutory or home rule charter city may adopt a resolution governing the
counting of write-in votes for local elective office. The resolution may:
(1) require the candidate to file a written request with the chief election official no later than the seventh
day before the city election if the candidate wants to have the candidate's write-in votes individually recorded;
or
(2) require that write-in votes for an individual candidate only be individually recorded if the total
number of write-in votes for that office is equal to or greater than the fewest number of non-write-in votes
for a ballot candidate.
If the governing body of the statutory or home rule charter city adopts a resolution authorized by this
paragraph, the resolution must be adopted before the first day of filing for office. A resolution adopted under
this paragraph remains in effect until a subsequent resolution on the same subject is adopted by the governing
body of the statutory or home rule charter city.
(c) The governing body of a township, school board, hospital district, park district, soil and water district,
or other ancillary elected district may adopt a resolution governing the counting of write-in votes for local
elective office. The resolution may require that write-in votes for an individual candidate only be individually
recorded if the total number of write-in votes for that office is equal to or greater than the fewest number of
non-write-in votes for a ballot candidate.
(d) A candidate for president of the United States who files a request under this subdivision must include
the name of a candidate for vice president of the United States. The request must also include the name of
at least one candidate for presidential elector. The total number of names of candidates for presidential
elector on the request may not exceed the total number of electoral votes to be cast by Minnesota in the
presidential election.
(e) A candidate for governor who files a request under this subdivision must file jointly with another
individual seeking nomination as a candidate for lieutenant governor. A candidate for lieutenant governor
who files a request under this subdivision must file jointly with another individual seeking nomination as a
candidate for governor.
History: 1981 c 29 art 4 s 9; 1986 c 475 s 11; 1987 c 266 art 1 s 24; 1989 c 291 art 1 s 8; 1990 c 585
s 24; 1990 c 608 art 7 s 2; 1991 c 227 s 11; 2000 c 467 s 9-11; 1Sp2001 c 10 art 18 s 18,19; 2004 c 293
art 2 s 16,17; 2008 c 244 art 1 s 10; 2010 c 184 s 12; 2014 c 264 s 14; 2017 c 92 art 1 s 13; 2021 c 31 art
3 s 7; 2023 c 62 art 4 s 74,75
Official Publication of the State of Minnesota
Revisor of Statutes
2MINNESOTA STATUTES 2023204B.09
Subd.3.Write-in candidates
y
The resolution may:
or
local
y
A resolution adopted underpgp, p y g
this paragraph remains in effect until a subsequent resolution on the same subject is adopted b
https://newhopemn.sharepoint.com/sites/Files/All User Access/RFA/City Manager/2024/city mgr emp agrmt/6.6 RFA Bertholf emp agrmt 01.22.24.docx
Request for Action
January 22, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Rich Johnson, Director of HR/Admin Services
Agenda Title
Resolution approving employment agreement for city manager Reece Bertholf effective January 22, 2024
Requested Action
Staff recommends that the City Council adopt the resolution approving the revised employment agreement
for city manager Reece Bertholf.
Background
Council appointed Reece Bertholf as city manager effective June 12, 2023. The employment agreement called
for an initial performance evaluation after six months of employment. The agreement also stated that Council
will consider an increase in compensation dependent on the results of the performance evaluation.
On January 16, 2024, the Council held a closed meeting to conduct the city manager’s performance evaluation
as allowed by MS 13D.05 subd. 3(a). Council reviewed the major job tasks of the position and was very
pleased with Bertholf’s performance. Council supported the following terms related to compensation:
Establish annual salary at $164,800 (includes 3% cost of living increase) effective January 1, 2024
Contribute 2.5% of current base salary to Mission Square 401(a) plan effective January 29, 2024
Accrue personal leave at 9.54 hours/pay period effective January 29, 2024
Contribute $345.84 to employee’s health savings account (HSA) at the same increment as health
insurance premiums (24 pay periods per year) effective January 29, 2024
The city attorney has reviewed the new employment agreement.
It was agreed that the city manager’s 2024 goals would be discussed at the work session of February 20, 2024,
and the next formal performance evaluation would occur in December of 2024.
Attachments
Resolution
Employment Agreement
Agenda Section
Consent
Item Number
6.6
City of New Hope
Resolution 2024‐
Resolution approving employment agreement
for city manager Reece Bertholf effective January 22, 2024
WHEREAS, the New Hope City Council conducted a performance evaluation for city manager Reece
Bertholf on January 16, 2024; and
WHEREAS, the City Council reviewed the major job tasks of the position and was very pleased with
Bertholf’s performance and agreed to the following compensation terms:
Establish annual salary at $164,800 (includes 3% cost of living increase) effective
January 1, 2024
Contribute 2.5% of current base salary to Mission Square 401(a) plan effective January
29, 2024
Accrue personal leave at 9.54 hours/pay period effective January 29, 2024
Contribute $345.84 to employee’s health savings account (HSA) at the same increment
as health insurance premiums (24 pay periods per year) effective January 29, 2024
NOW, THEREFORE, BE IT RESOLVED, that the New Hope City Council approves a revised employ‐
ment between Reece Bertholf and the city of New Hope and authorizes the mayor and
clerk to execute said agreement on behalf of the city.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of
January, 2024.
Mayor
Attest:
City Clerk
1
EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF NEW HOPE AND REECE BERTHOLF
EFFECTIVE JANUARY 22, 2024
This Agreement is made effective the 22nd day of January, 2024, between the City of New
Hope, a Minnesota municipal corporation ("Employer"), and Reece Bertholf ("Employee").
The parties agree as follows:
1. POSITION. Employer agrees to employ Employee as its City Manager.
Employee agrees to serve as City Manager in accordance with state statutes, City ordinances
and the Code of Ethics of the International and Minnesota City/County Management
Associations, and to perform such other legally permissible and proper duties and functions as
the City Council shall from time-to-time assign.
2. PENSION PLAN. Employer shall contribute to PERA as required by State law
for Employee or an alternate pension plan, if selected by Employee, authorized by State law. In
lieu of pension, Employer is agreeable to a contribution to a Mission Square 401(a) plan in the
same amount as would have occurred with PERA.
3. DEFERRED COMPENSATION. Employer shall contribute 2.5% of salary on
behalf of the employee into a Mission Square 401(a) plan.
4. SALARY. Employer shall pay Employee a salary of $164,800 per year starting
January 1, 2024. Employer and Employee agree that an annual performance evaluation will be
conducted annually in December. The Employer agrees to consider an increase in
compensation to the Employee dependent upon the results of the performance evaluation. Said
salary increases will be adopted by resolution.
5. SENIORITY. Employee’s personal leave accrual began at the 10-year mark in
June of 2023, and effective January 29, 2024, Employee’s accrual will be 9.54 hours/pay period
(248 hours annually) and shall accrue in accordance with the city’s Personnel Rules and
Regulations. Employer also agrees that employee will participate in the Employer’s Earned Safe
and Sick Time program.
6. HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by
other non-union employees.
7. GENERAL INSURANCE AND HSA CONTRIBUTION. Employer shall
provide Employee the same group medical, dental, life and disability insurance benefits as
provided to all other non-union employees. Effective January 29, 2024, Employer agrees to
contribute $345.84 into the Employee’s Health Savings Account (HSA) at the same increment as
health insurance premiums (24 pay periods per year).
2
8. DUES AND SUBSCRIPTIONS. Employer shall budget and pay the professional
dues and subscriptions for Employee which are deemed reasonable and necessary for
Employee's continued participation in national, regional, state and local associations necessary
and desirable for Employee's continued professional participation, growth and advancement.
9. PROFESSIONAL DEVELOPMENT. Employer shall budget and pay necessary
and reasonable registration, travel and subsistence expenses of Employee for professional and
official travel, meetings and occasions adequate to continue the professional development of
Employee and to adequately pursue necessary official and other committees thereof which
Employee serves as a member. Employee shall use good judgment in his/her outside activities
so he/she will not neglect his primary duties to the Employer.
10. CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of
representation in and before local civic and other organizations. Employee is authorized to
become a member of such civic clubs or organizations as deemed appropriate by Employee and
Employer; and at Employer's expense.
11. COMMISSIONER POSITIONS. Employee agrees to personally serve on the
West Metro Fire-Rescue District Board, North Metro Mayors Association, Hennepin Recycling
Group (HRG) and the New Hope, Crystal, Golden Valley Joint Water Commission. Employee
may serve on or participate in all other committees, commissions, boards or groups normally
filled by the City Manager. Employee may appoint or assign other qualified individuals to these
appointments or positions as he sees fit, exclusive of the four assignments mentioned herein.
12. AUTOMOBILE. Employee shall be reimbursed for use of personal automobile
for city business at the established IRS rate per mile.
13. GENERAL EXPENSES. Employer shall reimburse Employee reasonable
miscellaneous job-related expenses which it is anticipated Employee will incur from time to
time when provided appropriate documentation.
14. HOURS OF WORK. It is understood the position of City Manager requires
attendance at evening meetings and occasionally at weekend meetings. It is understood by
Employee that additional compensation and compensatory time shall not be allowed for such
additional expenditures of time. It is further understood that Employee may absent
himself/herself from the office to a reasonable extent in consideration of extraordinary time
expenditures for evening and weekend meetings at other than normal working hours.
15. TERMINATION BENEFITS. In the event Employee is terminated by the
Employer during such time that Employee is willing and able to perform the duties of City
Manager, then in that event, Employer agrees to pay Employee at the time of receipt of his/her
last paycheck a lump sum cash payment equal to six months aggregate salary and to continue
to provide and pay for medical and dental benefits for a period of six months following
termination. However, in the event Employee is terminated because of his/her malfeasance in
office, gross misconduct, conviction for a felony, or conviction for an illegal act involving
3
personal gain to Employee, then Employer shall have no obligation to pay the termination
benefits.
If Employer at any time during the employment term reduces the salary or other
financial benefits of Employee in a greater percentage than across-the-board reduction for all
non-union employees, or if Employer refuses, following written notice, to comply with any
other provisions of this Agreement benefiting Employee or Employee resigns following a
formal suggestion by Employer that he/she resign, then Employee may, at his option, be
deemed to be "terminated" on the effective date of Employee's resignation and the Employee
shall also be entitled to receive the termination benefits set forth above.
If Employee voluntarily resigns his/her position with Employer, Employee agrees to
give the Employer sixty (60) days advance notice. If Employee voluntarily resigns his/her
position with Employer, there shall be no termination pay due to Employee.
16. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement
shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of
Employee at any time, for any reason, subject only to the provisions of this Agreement and
statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or
otherwise interfere with the right of Employee to resign at any time from his/her position with
Employer, subject only to the provisions of this Agreement.
IN WITNESS WHEREOF, Employer has caused this Agreement to be signed and
executed on its behalf by its Mayor and City Clerk, and Employee has signed this Agreement, in
duplicate, the day and year first written above.
EMPLOYER:
CITY OF NEW HOPE
BY: _________________________________
Its Mayor
AND
BY: _________________________________
Its City Clerk
EMPLOYEE:
__________________________________
Reece Bertholf
https://newhopemn.sharepoint.com/sites/files/city manager/contracts/emp agrmts/emp agrmt bertholf 2024.docx
https://newhopemn.sharepoint.com/sites/files/all user access/rfa/city manager/2024/7.1 q ‐ offsale license 01.22.24.docx
Request for Action
January 22, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk/Treas.
Agenda Title
Public Hearing – Motion approving an off‐sale liquor license to Sunar LLC, dba Viking Liquor, 7141 42nd
Avenue North
Requested Action
A public hearing is necessary to consider issuance of an off‐sale liquor license.
Policy/Past Practice
City code section 10‐17 requires Council to hold a hearing on liquor license applications. City code limits the
number of off‐sale liquor licenses to four.
Background
The liquor store known as Viking Liquor was recently sold to Ravilal Sunar. He has completed the necessary
paperwork and paid a $500 background investigation fee. The background investigation was conducted by
Detective Michael Keithahn. Det. Keithahn found nothing detrimental in the background investigation which
would prohibit issuance of the license.
The applicant and a colleague will be in attendance if Council has questions.
After allowing for public comment, if Council desires to approve the license, a motion should be made to
close the hearing followed by another motion to grant the license. If Council supports the license approval,
paperwork will be submitted to the state requesting license approval effective February 1, 2024.
Attachments
Public Hearing notice
Memorandum by Det. Keithahn
Agenda Section
Public Hearing
Item Number
7.1
S:\January 22, 2024 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
January 22, 2024
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Jan. 23 7:30 a.m. – District 281 Partnership Meeting
Jan. 29 7 p.m. – Human Rights Commission Meeting
Feb. 3 9 a.m. – 2024 Annual Legislative Breakfast at Crystal City Hall, 4141 Douglas Dr. N.
Feb. 6 No Planning Commission Meeting
Feb. 7 8:30 a.m. – New Hope/Crystal Business Networking Group Meeting, hosted by Tom
Slupske, RE/MAX Results with Jackson Pineau, Minneapolis Area Realtors Public
Affairs Manager at New Hope City Hall
1:30 p.m. – Joint Water Commission
Feb. 8 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting
1:30 p.m. – Corridor Management Committee
Feb. 12 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1