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121123 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  December 11, 2023  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2023 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North Monday, December 11, 2023 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – December 11, 2023 2. ROLL CALL 3. APPROVAL OF MINUTES: • Work Session Minutes – November 20, 2023 • Special Meeting Minutes – November 27, 2023 • Regular Meeting Minutes – November 27, 2023 • Executive Session Minutes – November 27, 2023 4. OPEN FORUM 5. PRESENTATIONS 6. CONSENT BUSINESS 6.1 Approval of business licenses 6.2 Approval of financial claims through December 11, 2023 6.4 Resolution approving re-appointments to Citizen Advisory Commission, Human Rights Commission and Planning Commission 6.5 Resolution approving final payment to Flagship Recreation for Liberty playground project in the amount of $89,378.81 (Improvement Project No. 1094) 6.6 Resolution approving final payment to Musco Lighting for the installation of LED lights at Lighted Baseball Field (Improvement Project No. 1095) and the Meadow Lake pickleball courts (Improvement Project No. 1096) in the amount of $40,000 6.7 Resolution authorizing the release of remaining balance of letter of credit for Windsor Ridge Project (New Hope Planning Case 19-05) 6.8 Resolution adopting an updated Fee Schedule 6.9 Motion approving three-year audit proposal from Malloy, Montague, Karnowski and Radosevich (MMKR) and the appointment of MMKR to perform the 2023 city audit 6.10 Resolution ratifying leases of vehicles and purchase of equipment in accordance with the city’s capital improvement program for 2023 and 2024 6.11 Resolution approving an agreement with Hennepin County Sentencing to Serve Program for 2024-2025 services 7. PUBLIC HEARING 7.1 Consideration of liquor license renewals for year 2024 7.2 Appeal by Independent School District #281 alleging an error in city staff’s interpretation of the city’s zoning code definition of “trade school” 8. DEVELOPMENT AND PLANNING 8.1 Resolution approving amendment to Conditional Use Permit for open outdoor storage area relating to real property located at 9210 Science Center Drive, New Hope (New Hope Planning Case 23-03) 8.2 Resolution approving Conditional Use Permit for open outdoor storage area relating to real property located at 3241 Winpark Drive, New Hope (New Hope Planning Case 23-04) 8.3 Resolution approving site plan for expansion at the city of New Hope Public Works Central Garage at 5500 International Parkway, New Hope (New Hope Planning Case 23-05) 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Resolution approving the 2024 Final HRA Levy 10.2 Resolution adopting general, special revenue, debt service, enterprise, and internal service fund budgets for the city of New Hope for the year 2024 and establishing a tax levy for the year payable 2024 10.3 Resolution authorizing the city manager to implement 2024 Cost of Living (COLA) wage adjustments for non-union employees, pursuant to Council approval 10.4 Ordinance No. 23-09, An interim ordinance temporarily prohibiting trade schools as a permitted use in the I, Industrial District in the New Hope City Code 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum To: New Hope City Council From: Reece Bertholf, City Manager Date: December 7, 2023 Subject: Agenda Items for December 11, 2023 Personnel Board Candidate Interviews – Interviews have been scheduled beginning at 5:50 p.m. prior to the Council Meeting. There are three applicants (information emailed separately). Pledge of Allegiance Wolf Den Cub Scout Pack 3751 would like to conduct a flag ceremony at the Council Meeting. The leader is Jenny Trainor and the scouts are second graders. Mayor Hemken will meet briefly with the group before the Council Meeting. Open Forum Staff is not aware of anyone desirous of addressing the Council for the open forum. Consent agenda – the consent agenda is utilized to approve routine or non-controversial items. These items may be approved by one blanket motion upon unanimous consent. Any council member may request that any item be withdrawn for separate consideration. Items 6.1, 6.2, and 6.3 Item 6.1 – this item approves renewal of business licenses for 2024, one new tobacco license and one new THC products license. The appropriate applications have been received and fees paid. Item 6.2 – routine financial claims. Item 6.3 – there are no new liability claims to report. Item 6.4 This item approves member re-appointments to various city commissions for persons with terms expiring December 31 who have expressed an interest in being re-appointed. Four people declined consideration for reappointment, and the city clerk will mail them letters of appreciation. All four people are long-term commissioners who will also be recognized at a future Council Meeting. The City Council and staff appreciate the service of commissioners. Vacancies for the Citizens Advisory Commission and Human Rights Commission are being advertised, and Council may conduct applicant interviews in late January or early February. I recommend approval of the commission re-appointments. Item 6.5 This item approves final payment to Flagship Recreation for $89,378.81 for playground equipment and site improvements at Liberty Park which is located at 9015 60th Avenue North. The project was $5,338.18 lower  Page 2 than the original quote due to less concrete curb replacement needed and restoration work that was completed by staff. Funding is available in the Park Infrastructure Fund. Director Rader and I recommend approval. Item 6.6 This item approves final payment of $40,000 to Musco Lighting for installation of LED lights at Lighted Baseball Field and the Meadow Lake pickleball courts. The approved contract was $302,570 which is the same as the final project cost. The project is funded by the Park Infrastructure Fund. Director Rader and I recommend approval. Item 6.7 This item authorizes the release of the letter of credit for the Windsor Ridge project. SVK Development has completed all required public improvements, and the city engineer supports the release of the letter of credit. Director Sargent and I recommend approval. Item 6.8 This resolution approves the updated Fee Schedule. The 2024 Fee Schedule includes increases to city utilities, city programs and permits. The new rates will be implemented in January. City Clerk Leone and I recommend approval. Item 6.9 This item approves the three-year audit proposal from Malloy, Montague, Karnowski and Radosevich (MMKR) as well as the firm’s appointment to perform the 2023 city audit for $46,500. Council reviewed the three-year proposal at its November work session and expressed support. Funds are available in the 2024 budget for the 2023 audit. Abdo staff and I recommend approval. Item 6.10 Council is asked to ratify recent vehicle leases and equipment purchases. At the March 20, 2023, work session, due to supply issues, Council authorized staff to purchase or lease vehicles planned for replacement through year 2024 per the CIP. Council also requested that any purchases or leases be presented to Council for ratifying at a later date. Staff requests Council’s approval of vehicle and equipment purchases made since June 26, 2023. The total number of leased vehicles is 30. Director Weber and I recommend approval. Item 6.11 The city has contracted with Hennepin County for the Sentencing to Service Program for over 25 years. The program assists the city with a variety of maintenance services. The city pays up to $47,789 per year (for 119 work days). Funds are available in the 2024 budget for the program. Director Rader and I recommend approval of the two-year agreement. Item 7.1 This is the annual public hearing to consider renewals of the liquor licenses for 2024. There are nine on-sale liquor licenses, one microdistillery, four off-sale liquor licenses and three off sale 3.2 beer licenses. Licensees were made aware of the hearing but are not required to attend. A report from the police department describing police calls was provided. A representative of the police department will be in attendance to answer any questions. City Clerk Leone and I recommend approval of the liquor renewals.  Page 3 Meeting Suspension - after action on Item 7.1, a motion should be made to suspend the council meeting in order to conduct the Board of Appeals and Adjustments. The Mayor should call to order the Board of Appeals and Adjustments, take roll call and conduct the meeting. After adjournment of the Board of Appeals and Adjustments the Council Meeting should be reconvened. Item 7.2 Following suspension of the Council Meeting, Mayor Hemken should call to order the Board of Appeals and Adjustments, take roll call and conduct the meeting. The hearing will allow the City Council, acting as the city’s Board of Appeals and Adjustments, to consider testimony from ISD 281 regarding their appeal of staff’s interpretation of the definition of “trade school” per city code 4-2(b). The Board of Appeals and Adjustments should make findings of fact to support their decision, which will be prepared in resolution format for future approval. The procedure to follow is outlined in the staff report. After adjournment of the Board of Appeals and Adjustments, the Council Meeting should be reconvened. Item 8.1 This resolution approves an amendment to a conditional use permit for open outdoor storage at 9210 Science Center Drive. In 2022 the city granted a CUP to Pallet One MN. The approved CUP allows for the parking and storage of up to 45 semi-trailers on the east side of the property. The trailer storage area is approximately 20,250 square feet in size. The current application is for an 8,000 sf pallet storage area on the west side of the property. The Planning Commission considered the request for an amendment to the CUP at its December 5 meeting and recommended approval subject to the conditions outlined in the resolution. Director Sargent and I recommend approval. Item 8.2 This item approves a conditional use permit for outdoor storage area at 3241 Winpark Drive. Sanders, LLC owns National Environments Corporation and purchased the property on Winpark Drive in 2021. The company is requesting a CUP for open outdoor storage in areas on the north and southwest sides of the lot. The north storage area would be used primarily for company vehicles, machinery and equipment. The southwest storage area would be used for the storage of materials such as rock and topsoil. The Planning Commission considered the request for a CUP at its December 5 meeting and recommended approval subject to the conditions outlined in the resolution. Director Sargent and I recommend approval. Item 8.3 This resolution approves the site plan for expansion at the New Hope Public Works facility at 5500 International Parkway. The project includes a 20,000 square foot building expansion and site improvements to allow for additional vehicle and equipment storage, a new fuel system, security improvements, new EV charging stations and pavement replacement. The Planning Commission considered the request at its December 5 meeting and recommended approval subject to the conditions outlined in the resolution. Director Sargent and I recommend approval. Item 10.1 Adoption of the resolution affirms the Council’s support for the HRA levy in the amount of $459,743 (EDA Item 4). It is necessary to adopt the HRA levy separate from the city’s base levy. The EDA must  Page 4 also approve the levy. The levy was presented during the November 27 budget hearing. Abdo and I recommend approval. Item 10.2 Council is requested to approve the 2024 budget and tax levy. The budget public hearing was held November 27 at which time a powerpoint presentation was presented by the city manager and Erin Enstad from Abdo. The Council is asked to approve the 2024 tax-supported budgets of $28,348,216, non-tax supported budgets of $13,773,345, and city tax levy of $20,075,245 (which includes the HRA tax levy). The tax levy is a 5.36% increase over last year. Staff recommends adoption of the resolution to approve the 2024 budget and tax levy. Staff will certify the tax levy to Hennepin County, and the budget will be posted on the city’s website. I recommend approval. Item 10.3 This resolution approves a 3% wage increase for non-union employees, including the city manager effective January 1, 2024. This is the same increase included in each of the 2024 labor agreements and the city has historically treated all employees in a similar fashion. The Council discussed this matter at the September 18 work session and supported the increase. The budget also includes a 3% increase for city council, which they approved October 10, 2022, when Council set their salaries for 2023 and 2024. These costs are reflected in the 2024 budget. Director Johnson and I recommend approval. Item 10.4 Council is asked to adopt a resolution temporarily prohibiting trade schools as a permitted use in the Industrial Zoning District. State statute allows municipalities to establish a moratorium to allow adequate time to study issues and present findings to the city council. The moratorium will not exceed one year. Director Sargent and I recommend approval. Item 12.1 Mayor Hemken will review upcoming events. EDA Item 4 This resolution approves the 2024 HRA levy of $459,743 to support the scattered site housing program and other redevelopment efforts. This levy is adopted separate from the city’s tax levy. Abdo and I recommend adoption of the resolution. If you have any questions regarding items in the agenda packet, I would appreciate a call before the meeting so that I can research any issues and be prepared to respond at the meeting. City Council Work Session November 20, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Work Session Meeting  November 20, 2023 Northwood Conference Room     CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m.    ROLL CALL Council present:    Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member     Staff present:    Reece Bertholf, City Manager  Ann Ackerson, Stantec  Jeff Alger, Community Development Specialist  Dan Boyum, City Engineer  Erin Enstad, Abdo  Tim Hoyt, Director of Police  Rich Johnson, Director of HR/Admin. Services  Beth Kramer, Communications Coordinator  Valerie Leone, City Clerk  Walker MacBeath, Human Resources Coordinator  Susan Rader, Director of Parks & Recreation  Jeff Sargent, Director of Community Development  Mark Severson, Recreation Facilities Manager  Bernie Weber, Director of Public Works    2023 PERFORMANCE  MEASURES   Item 11.1    Mayor Hemken introduced for discussion item 11.1, Review 2023 performance  measures survey results.    Ms. Beth Kramer, communications coordinator, explained the city has participated in  the program since 2011 to evaluate residents’ satisfaction with city services. She noted  in 2022 a professional citywide survey was conducted by the Morris Leatherman  Company.    Ms. Kramer stated there were 561 responses for the 2023 survey, and the ratings were  similar to past years. A new question added this year was Question #17 “Did you know  about the curbside appeal reimbursement program the city offers for qualifying home  improvement projects? If yes, how did you hear about it”.    Ms. Kramer reviewed the 2023 performance measures survey results. She stated the  survey data will be incorporated in the 2024 budget presentation and will be posted on  the city’s website.     City Council Work Session November 20, 2023  Page 2   Comments from Council included the likelihood that responses may differ based on  length of residency; some residents might not realize there are county roads within the  city and the city has no control over street maintenance of county roads;  disappointment regarding the low number of response; and the importance of  continuing with the survey format for a historical basis.    Council thanked Ms. Kramer for the report.     CAPITAL  IMPROVEMENT  PLAN AND LONG‐ TERM PLAN  Item 11.2    Mayor Hemken introduced for discussion item 11.2, Review of the city’s capital  improvement program (CIP) for 2024‐2033 and the updated long‐term financial plan  with Abdo.    Ms. Erin Enstad, Abdo, reported the 2024‐2033 long‐term plan contains several  assumptions and is to be used as a planning tool. She stated three new levies are  proposed in 2024 at $100,000 each for capital funds for fire, city hall, and the swimming  pool. She stated the Park Infrastructure Capital Fund will increase the levy for capital  by 5 percent annually. It is assumed that $500,000 will be levied each year to support  the ice arena capital and debt service obligations through 2033. The ice arena levy is  shown as a transfer out from the Park Infrastructure Capital Fund. She noted an  interfund loan of $825,000 is planned in 2026 to fund the ice arena parking lot  improvements. A $100,000 interfund loan to the Golf Course Enterprise Fund is  planned in 2026 to fund cold storage replacement, and a $700,000 transfer from the  Park Infrastructure Capital Fund to the Golf Course Enterprise Fund is planned in 2026  to fund replacement of the irrigation system.    Ms. Enstad stated the Street Infrastructure Capital Fund levy will increase the levy for  capital by 5 percent annually. She stated municipal state aid revenue will be received  for applicable projects.    Ms. Enstad stated the Water Fund will receive a $2.5 million payment from the Joint  Water Commission in 2026 to offset project costs related to the repainting of the south  water tower.    She stated the Street Light Fund plans to incur costs related to the Boone Signal  Replacement, monument sign, and lighting project for $500,000 in 2023. The Street  Light Fund will utilize a $500,000 five‐year interfund loan from the Sewer Fund to fund  the project.     Ms. Enstad stated the Central Garage Fund includes the value of cash in the Public  Works Facility Fund which incorporates prior year transfers and Coronavirus Relief  Act funding from the General Fund totaling $2,033,261.    Ms. Enstad stated as of December 31, 2022, the General Fund had a 46.9 percent  unassigned fund balance. She noted the tax levy is projected to increase from $20  million to $27.5 million over the duration of the 10‐year plan, and the city’s tax rate is  expected to increase to 59 percent.  The city’s total debt outstanding is projected to  decrease from $43 million to $4 million by 2033. The total cash position of the city is  projected to increase from $48 million to $72 million over the duration of the plan.    City Council Work Session November 20, 2023  Page 3   Ms. Enstad commented on the city’s pavement management plan and the need to  ensure the plan aligns with the cash balances of the long‐term financial plan.    Council Member London noted the 5 percent assumptions in some of the funds might  be too high. He also commented that the 3.5 percent growth rate for tax capacity may  be incorrect as property valuations may decrease.    Ms. Enstad stated Abdo will continue to monitor the city’s financial plan.    Council thanked Ms. Enstad for the presentation.    2024 BUDGET  Item 11.3    Mayor Hemken introduced for discussion item 11.3, Review public hearing  presentation for proposed 2024 budget.    Ms. Erin Enstad, Abdo, requested feedback from Council regarding the proposed  powerpoint document on the 2024 budget for the November 27 budget meeting. She  stated the presentation contains information regarding utility rates, performance  measures and tax levy information.     Council Member London recommended that the city’s revenue sources (fees and  property taxes) be explained during the budget hearing. Council expressed support  for the presentation.    MMKR AUDIT  PROPOSAL  Item 11.4    Mayor Hemken introduced for discussion item 11.4, Discuss three‐year audit proposal  from MMKR.    Mr. Reece Bertholf, city manager, explained the city has used the services of MMKR  since 2011. He stated the 2022 audit was approximately $40,000.    Mr. Bertholf stated MMKR has provided a three‐year proposal for years ending  December 31, 2023, 2024, and 2025 for $46,500, $48,125, and $49,800, respectively. He  stated costs of audit services have increased for a variety of reasons including the  complexity of governmental audits and new reporting standards as well as the  shortage of accountants and auditors. He noted the audit market for municipalities is  very competitive.    He stated Abdo recommends continuing to utilize MMKR and if Council is supportive  an engagement letter for the 2023 audit will be presented at the December 11 Council  Meeting.    Council expressed support of the three‐year audit proposal.     2024 FEES  Item 11.5    Mayor Hemken introduced for discussion item 11.5, Discussion regarding fees for  2024.    Ms. Valerie Leone, city clerk, reviewed the proposed changes to the 2024 fee schedule  including utility rate increases, credit card transaction fee of 3 percent, park and  recreation program and user fee increases, community development rate increase for  rental property and building permits, police department fee for body worn camera  City Council Work Session November 20, 2023  Page 4   video requests, and public works permit fee increases for water and sewer connection  and repair fees and right of way permit fees.     Mr. Reece Bertholf, city manager, explained the proposed implementation of a new fee  for credit card transactions.    Ms. Susan Rader, director of parks and recreation, explained the proposed fee increases  for recreation programs, pool admission fees, golf course green fees, ice arena user fees  and facility use rental rate increases.    Council Member Elder asked if the city provided scholarships. Ms. Rader stated the  city does have a scholarship program for most recreation classes for eligible persons  up to age 18.    Council expressed support of the proposed fees for 2024.    Ms. Leone indicated the fee schedule will be presented for adoption at the December  11 Council Meeting.    FINANCIAL  MANAGEMENT  PLAN  Item 11.6    Mayor Hemken introduced for discussion item 11.6, Review updated financial  management plan (policies) with Abdo.    Ms. Erin Enstad, Abdo, reported the Council last reviewed the plan in its entirety at its  meeting on January 18, 2022. She stated the Revolving Fund Loan policy was adopted  by Council on November 14, 2022. At this time staff is presenting an update to the  Contract Policy to align with state statutes providing the city manager the authority to  approve expenditures up to $20,000.     Mr. Reece Bertholf, city manager, pointed out all contracts (including contracts less  than $20,000 that may not be presented at a council meeting) must be signed by the  mayor and city manager.    Council approved the revisions to the Financial Management Plan.     2024‐2033 PAVEMENT  MANAGEMENT  PLAN  Item 11.7    Mayor Hemken introduced for discussion item 11.7, Update and Discussion regarding  the 2024‐2033 Pavement Management Plan.    Mr. Dan Boyum, city engineer, reviewed the pavement management philosophy and  pavement rating system. He stated a more aggressive approach has shown significant  progress in road conditions. He reported approximately 39 miles of streets have been  improved of the entire 65 miles of local and MSA streets. He stated currently the city  has only 1.74 miles or 2.6% rated as “poor condition” or worse. He stated the average  pavement ratings for local streets improved from 81.76 (2022) to 82.64 (2023). He  identified water main break history and stated a full street reconstruction is performed  on streets that have significant water main breaks and/or sewer issues. He noted the  water break trend has been declining as a result of focusing on areas with extreme  history of breaks.     Mr. Boyum stated the plan contains projects and associated costs for years 2024  through 2033. He stated the estimated costs have been reviewed with the city’s finance  City Council Work Session November 20, 2023  Page 5   consultant and staff strives to keep the costs within the parameters of the estimated  revenue stream.    Mr. Boyum explained that an extended life span has been observed on streets due to  seal coat and fog seal measures. He stated maintenance improvements with seal coat  and fog seals would be completed at 8 years (instead of 6 years).     Discussion ensued regarding the benefits of rating streets by staff instead of utilizing  an outside agency. Mr. Boyum stated borings and ground penetrating radar (GPR)  data is collected on pavement. He stated infrastructure improvements are not solely  determined based on street ratings and conditions, as utility conditions and water  break history are also taken into consideration. He stated as utility conditions and  water break history are also taken into consideration in addition to street ratings when  determining types of street improvements.     Mr. Boyum stated the 2024 infrastructure project cost estimate is $4.1 million, and the  cost estimate for the 2024 seal coat, flog seal and crack seal project is $389,323.    Mr. Reece Bertholf, city manager, commented that he learned another city intends to  follow New Hope’s Street Infrastructure levy model to eliminate the need for special  assessments.    MEDICINE LAKE  ROAD PEDESTRIAN  PROJECT  Item 11.8    Mayor Hemken introduced for discussion item 11.8, Consider Letter of Support for  County State Aid Highway 70 (Medicine Lake Road) Pedestrian Project.    Mr. Dan Boyum, city engineer, explained a proposed project involving ADA upgrades  along the Medicine Lake Road corridor, pedestrian crossing improvements, and traffic  signal upgrades. He stated the county is seeking a letter of support from New Hope  for their application for federal funding.     Mr. Boyum stated if the project moves forward, the city would likely be required to  share in costs (approximately $127,000). Mr. Boyum noted the project would be part of  the capital improvement program and could be funded by MSA funds.    Council directed staff to prepare the letter of support.    STREETLIGHT  BANNER  Item 11.9    Mayor Hemken introduced for discussion item 11.9, Select streetlight banner design  for 42nd and Xylon avenues.    Mr. Jeff Alger, community development specialist, stated at the May 15 work session  Council directed staff to reach out to graphic design students at Hennepin Technical  College for streetlight banner designs.    Mr. Alger stated the students provided 16 design concepts, and staff narrowed the  choices to four. He illustrated the designs to Council.    Council directed staff to proceed with Design number 1 subject to minor design  changes and colors.     City Council Work Session November 20, 2023  Page 6   Mr. Alger stated the cost to purchase banners for 53 streetlights and five extra sets is  estimated at $9,300. He stated funding is available in the EDA budget.    EMPLOYEE SICK  AND SAFE TIME  (ESST)  Item 11.10    Mayor Hemken introduced for discussion item 11.10, Discussion regarding new state  law entitled Employee Sick and Safe Time (ESST) which becomes effective January 1,  2024.    Mr. Rich Johnson, director of HR/administrative services, reported on the new state  law titled “Employee Sick and Safe Time” (ESST) which becomes effective January 1,  2024. He stated the new law effects all employees who work at least 80 hours per year  and is not an independent contractor (includes part‐time and seasonal workers). He  explained an employer’s existing leave policy, such as paid time off (PTO), may  already fully or partially meet Minnesota’s earned sick and safe time requirements.    Mr. Johnson explained employers must provide each employee at least one hour of  ESST for every 30 hours worked up to 48 hours of accrued ESST a year. He stated ESST  can be used for the employee’s or a family member’s mental or physical illness  treatment or preventive care, absence due to domestic abuse, sexual assault or stalking  of the employee or a family member; closure of the employee’s workplace due to  weather or public emergency or closure of a family member’s school or care facility  due to weather or public emergency; and when determined by a health authority or  health care professional that the employee or family member is at risk of infecting  others with a communicable disease.    Mr. Johnson stated the city must provide employees with a notice by January 1, 2024,  or at the start of employment for new hires. There will be recordkeeping requirements,  and the total number of earned sick and safe time hours and the balance must be shown  on pay advices.    Mr. Johnson stated the city has two leave plans for its full‐time staff: 1) vacation/sick  leave (only sworn law enforcement are eligible for this plan); and 2) personal leave (a  paid time off plan that was implemented in the 1990s). He described staff’s  recommendations on implementation of ESST:     Make no change to the vacation leave plan.   Integrate ESST into the existing sick leave plan (will need to allow the first 48 hours  of sick leave to be used for any of the eligible uses of ESST).   Make no changes to the personal leave plan. However, provide ESST in addition  to personal leave.    Mr. Johnson stated staff believes this is the best way to proceed as it will provide a  viable method to track an employee’s ESST balance, accrual and usage on the pay  advices of employees on personal leave, and it will continue to highlight the city of  New Hope as an employer of choice in a very competitive environment of recruiting  and retaining quality staff.    Council commented on the complexity of the new law and recordkeeping  requirements.     Council supported staff’s recommendation for implementation of ESST.  City Council Work Session November 20, 2023  Page 7   2024 COUNCIL AND  COMMISSION  APPOINTMENTS  Item 11.11    Mayor Hemken introduced for discussion item 11.11, Discuss council and commission  appointments for 2024.    Ms. Valerie Leone, City Clerk, stated there are several persons on city commissions  with terms expiring December 31 who have expressed interest in being considered for  re‐appointment. She indicated a resolution will be prepared for adoption at the  December 11 Council Meeting, and vacancies will be advertised.    Ms. Leone stated based on rotation, it is Council Member Elder’s turn to serve as mayor  pro tem in 2024, and a resolution will be prepared for adoption at the January 8, 2024,  Council Meeting.    OTHER BUSINESS Council Member London stated he has been contacted by residents who noticed a paint  marking on some trees. He stated the residents are concerned as they have been  treating their Emerald Ash trees to prevent Emerald Ash Borer infestation. He asked  whether the city is marking trees for removal this fall.    Ms. Susan Rader indicated when the city marks a tree for removal, a letter of  explanation is sent to the property owner. She asked Council Member London to  provide the addresses so that she can consult the city forester on the matter.    ADJOURNMENT The meeting was adjourned at 8:41 p.m. as there was no further business to come  before the Council at its work session.    Respectfully submitted,     Valerie Leone, City Clerk    New Hope City Council  November 27, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes November 27, 2023  Special Meeting City Hall, 6:30 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 6:30 p.m.    ROLL CALL Council present:            Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Reece Bertholf, City Manager  Erin Enstad, Abdo Financial Solutions  Valerie Leone, City Clerk  Susan Rader, Director of Parks and Recreation  Jeff Sargent, Director of Community Development  Stacy Woods, Assistant City Attorney    2024 PROPOSED  BUDGET  Item 11.1    Mayor Hemken introduced for discussion Item 11.1, Public hearing to take  comments on 2024 city budget.    Mayor Hemken reported the purpose of this public hearing is to take public  comments on the city’s proposed budget and tax levy for 2024. She stated the City  Council adopted the preliminary budget at the September 11 Council Meeting and  has been reviewing all the budget details with the city manager and department  heads for the last several months. The final budget and tax levy will be adopted at  the December 11 Council Meeting.     Mayor Hemken stated the city manager and financial consultant will be making  the presentation on the budget and then the public hearing will be opened for the  council to take public comments on the budget. She advised the Board of Appeal  and Equalization Meeting, held in April, is the forum to contest market values.    Ms. Erin Enstad, Abdo Financial Solutions, reviewed the budget process. She  reported the general fund tax levy is $12,674,488, or a 4.95% increase over the 2023  budget. She reported that the total tax levy including the general fund, street and  park infrastructure fund, EDA levy, HRA levy and prior debt levies is $20,075,245,  or 5.36% increase over 2023:     General Fund   Street Infrastructure Fund  Park Infrastructure Fund  Economic Development Authority  Housing and Redevelopment Authority*  $12,674,488  1,783,553  946,444  168,683  459,743  New Hope City Council  November 27, 2023  Page 2   Fire Capital  Swimming Pool Capital  City Hall Capital  Debt service (2015 GO TIF Bonds – City Center)  Debt service (2015 GO Imp Bonds – Northwood So.)  Debt service (2016 GO Imp Bonds – Northwood No.)  Debt service (2017 GO Bonds – Police/City Hall)  Debt service (2018 GO Tax Abatement Bonds – Pool and Park)  Debt service (2019 GO Tax Abatement Bonds – Pool and Park)   Total tax‐supported budgets    *proposed to be administered as a separate taxing district levy    100,000  100,000  100,000  235,017  206,685  259,352  1,706,828  865,784  468,668  $20,075,245   Ms. Enstad reviewed increases to the tax levy including 5% for street  infrastructure, 2.3% for park infrastructure, 5% for EDA redevelopment projects,  and 5% for HRA for scattered site housing program. She stated three new levies of  $100,000 each were added for future capital needs for the fire station, aquatic center  and city hall/police facility. She also discussed prior debt levies and noted that  overall the combined debt levies are decreasing by $11,720. She commented that  no new bonds are planned for the next ten years.    She stated the major increases include:    $607,767 increase to fund 3% increase in wages/benefits, step increases,  adjustments to health insurance contributions, and council salary  increase.   $177,132 increase in West Metro Fire‐Rescue District joint powers  agreement, which included the aerial lease and two new truck leases.   $58,366 increase in IT charges.   $272,960 increase in central garage charges.   $64,768 increase in elections budget for election judge costs.    Ms. Enstad stated the city is scheduled to receive $1,306,156 in local government  aid (LGA) which is an increase of $458,326 from 2023, and the full LGA amount  will be used to offset central garage equipment and building replacement charges,  not general operations.    She explained the city’s street and park infrastructure funds and pointed out that  New Hope does not assess taxable properties for street improvements, as street  and park infrastructure improvements are paid through the general property tax  levy. She noted the tax rate in New Hope may be higher than comparable sized  cities since New Hope includes infrastructure improvements in the general  property tax levy rather than imposing assessments to benefitting property  owners. She stated the street levy is approximately 13% of the local tax bill.     Ms. Enstad reported that the median home value in 2023 is $326,050 which is an  .32% increase from 2022. She stated the estimated impact on residential homes  based on the 5.36% increase in city tax levy is 3%. Homes valued between $175,000  and $500,000 will realize a tax increase of $29 to $93 for the city’s share of taxes  (subject to no market value increase). Ms. Enstad explained the city’s tax rate and  noted it is projected to increase from 57.162% in 2023 to 58.831% in 2024.   New Hope City Council  November 27, 2023  Page 3     Ms. Enstad reviewed the utility rate increases and noted a typical bill for a user of  5,000 gallons of water is $112.29 which is an increase of $5.34 over last year.     Mr. Reece Bertholf, city manager, commented on the information provided by the  county assessor regarding tax impact to the 4,825 single‐family properties in the  city. He stated approximately 26% of properties will realize a tax decrease in the  city’s share of taxes, and approximately 72% of properties will increase between  .1% and 9.9%. He reported that increases will be between $0.01 and $150 for 61%  of the properties, between $150 and $300 for 9% of properties, between $300 and  $450 for 2% of properties, between $450 and $600 for 1% of properties, and more  than $600 for less than 1% of properties.    Mr. Bertholf reviewed a summary of the 2023 city services survey that was  conducted between July 1 and October 1, 2023. There were 561 total responses and  ratings were similar to prior years. He noted the 2023 survey was conducted in‐ house compared to the 2022 professional survey that was conducted by the Morris  Leatherman company.    Mr. Bertholf reported the City Council will act on the city’s final budget at its  meeting of December 11, 2023. He noted the budget document is posted on the  city’s website.    Mayor Hemken opened the floor for comments from the audience. There was no  one present desirous of addressing the City Council regarding the proposed  budget.    Council thanked staff for the budget presentation.    MOTION Motion was made by Council Member Elder, seconded by Council Member  Isenberg, to close the public hearing. All present voted in favor. Motion carried.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 6:52 p.m.  Respectfully submitted,    Valerie Leone, City Clerk    New Hope City Council  November 27, 2023   Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes November 27, 2023  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:            Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Reece Bertholf, City Manager  Valerie Leone, City Clerk  Susan Rader, Director of Parks & Recreation  Jeff Sargent, Director of Community Development  Mark Severson, Recreation Facilities Manager  Stacy Woods, City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Hoffe, seconded by Council Member Elder,  to approve the regular meeting minutes and executive session minutes of  November 13, 2023. All present voted in favor. Motion carried.    OPEN FORUM    There was no one present desirous of addressing the council.  PRESENTATION  ACYHA DONATION  Item 5.1  Mayor Hemken introduced for discussion Item 5.1, Motion accepting a monetary  donation from the Armstrong Cooper Youth Hockey Association.    Ms. Susan Rader, director of parks and recreation, stated the Armstrong Cooper  Youth Hockey Association would like to present a $5,000 donation to the city. She  stated to date the organization has donated over $67,000 which greatly benefits the  ice arena. She noted ACYHA is also involved with the ice arena concession stand,  dasherboard advertising, and co‐sponsoring several movies at the arena.    Mr. Brian Thul, president of ACYHA, presented a $5,000 check to the city on behalf  of the ACYHA’s 400 players and leadership. He expressed the association’s  gratitude for the strong partnership with the city. He praised the ice arena staff for  their commitment in maintaining the facility and rinks.     Mr. Mark Severson, recreation facilities manager, emphasized the vital role that  ACYHA provides the hockey community and noted they create the foundation  supporting the Armstrong Cooper boys and girls high school hockey teams.   New Hope City Council  November 27, 2023   Page 2     Council Member Elder thanked the ACYHA for being a valuable stakeholder.  Council thanked the ACYHA for the generous donation.    MOTION Motion was made by Council Member Elder, seconded by Council Member  London, to accept the $5,000 donation from the Armstrong Cooper Youth Hockey  Association. All present voted in favor. Motion carried.    ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  removed for discussion. Mr. Reece Bertholf, city manager, reviewed the consent  items.    BUSINESS  LICENSE(S)  Item 6.1    Approval of business licenses.  FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through November 27, 2023.  MOTION  Item 6.4    Motion accepting additional donations for the Trick or Trot event and Movie at the  Ice Arena.  MOTION  Item 6.5    Motion accepting donations from the Minneapolis Regional Chamber for the New  Hope Crime Prevention Fund and the 2024 Safety Camp.  RESOLUTION 2023‐123  Item 6.6    Resolution approving final pay request to Haho Companies, LLC for playground  site work at Hidden Valley Park in the amount of $2,000 (Improvement Project No.  1078).    MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member Hoffe,  to approve the Consent items. All present voted in favor. Motion carried.    CLOSED MEETING  Item 10.1    Mayor Hemken introduced for discussion Item 10.1, Resolution calling for a closed  meeting of the New Hope City Council authorized by Minnesota Statute §13D.05,  subd. 3(b) to discuss and consider litigation defense and settlement strategies.    Mayor Hemken noted the closed meeting will be held immediately following  adjournment of the regular council meeting to discuss potential legal action by  Independent School District 281 regarding the use of the industrially zoned  property at 5420/5440 Highway 169.    RESOLUTION 2023‐124  Item 10.1  Council Member Elder introduced the following resolution and moved its  adoption: “RESOLUTION CALLING FOR A CLOSED MEETING OF THE NEW  HOPE CITY COUNCIL AUTHORIZED BY MINNESOTA STATUTE §13D.05,  SUBD. 3(B) TO DISCUSS AND CONSIDER LITIGATION DEFENSE AND  New Hope City Council  November 27, 2023   Page 3   SETTLEMENT STRATEGIES.” The motion for the adoption of the foregoing  resolution was seconded by Council Member London, and upon vote being taken  thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,  London; and the following voted against the same: None; Abstained: None;  Absent: None; whereupon the resolution was declared duly passed and adopted,  signed by the mayor which was attested to by the city clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.    Mayor Hemken reported on upcoming events.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 7:12 p.m.  Respectfully submitted,         Valerie Leone, City Clerk    City Council Executive Session November 27, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Executive Session   November 27, 2023 Council Chambers     CALL TO ORDER The New Hope City Council met in executive session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 7:14 p.m.     ROLL CALL Council present:            Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member     Staff present:      Reece Bertholf, City Manager  Valerie Leone, City Clerk  Jeff Sargent, Director of Community Development  Stacy Woods, Assistant City Attorney    POTENTIAL  LITIGATION    Mayor Hemken introduced Item 11.1, Discussion regarding the proposed use of  industrially zoned property leased by Independent School District #281 at 5420/5440  Highway 169.    Ms. Stacy Woods, assistant city attorney, stated a hearing will be held on December  11, 2023, by the New Hope Board of Appeals and Adjustments for ISD 281’s appeal  of the administrative action of city staff relating to the interpretation of a trade school  and that the school district’s proposed use of the industrially zoned property is not a  permitted use under the city’s zoning code.    Ms. Woods explained the School District will state their case and the Council, acting  as the New Hope Board of Appeals and Adjustments, must make a determination  regarding interpretation of city code.    It was noted that Council could take action on December 11, 2023, or at a subsequent  meeting.    ADJOURNMENT Motion was made by Council Member Isenberg, seconded by Council Member Elder,  to adjourn the meeting, as there was no further business to come before the  Council at its executive session. All present voted in favor. Motion carried. The New  Hope City Council adjourned at 7:48 p.m.    Respectfully submitted,     Valerie Leone, City Clerk      I:\RFA\City Manager\2023\6.1 Business Licenses\6.1 Q ‐ Business Licenses 121123.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Approval of business license(s)  Requested Action  In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented  to the City Council for consideration. Staff recommends approval of all listed requests.    Background  All required paperwork and fees have been received for the businesses listed. There is one new tobacco  license, one new THC products license and renewals for 2024 business licenses.    AM 7th LLC dba 42nd Smoke Shop 4212 Winnetka Avenue North Tobacco License  Amrit LLC dba New Hope Liquors 8001 Bass Lake Road THC Products License    Attachment   List of 89 business currently requesting a 2024 license                  Agenda Section Consent Item Number  6.1  Report Name: Business License by Council Council Date: 12/11/2023 to 12/11/2023 Status: P Business License by Council Date Page: 1 Printed: 12/6/2023City of New Hope ID Statu License Type Address City License Location Complex Name CouncilCompany P Service Station 7201 Bass Lake Road New Hope 7201 Bass Lake Rd Holiday 12/11/202325827201 Bass Lake INC P Tobacco Products 7201 Bass Lake Road New Hope 7201 Bass Lake Rd Holiday 12/11/202325827201 Bass Lake INC P Car Wash 7201 Bass Lake Road New Hope 7201 Bass Lake Rd Holiday 12/11/202325827201 Bass Lake INC P Tobacco Products 9430 36th Avenue North New Hope 9430 36th Ave N 12/11/20232963AA Vape and Tobacco Shop LLC P THC Products 9430 36th Avenue North New Hope 9430 36th Ave N 12/11/20232963AA Vape and Tobacco Shop LLC P Refuse Collection 8661 Rendova St NE Circle Pines Republic Services 12/11/2023184 ALLIED WASTE SERVICES OF NA LLC P Tobacco Products 7538 42nd Avenue North New Hope 7538 42nd Ave N Quebec AM Smoke Shop 12/11/20232752AM 7th LLC P THC Products 7538 42nd Avenue North New Hope 7538 42nd Ave N 12/11/20232752AM 7th LLC P THC Products 4212 Winnetka Ave. N. New Hope 4212 Winnetka Ave N 12/11/20232978AM 7th LLC P Tobacco Products 8001 Bass Lake Road New Hope 8001 Bass Lake Rd New Hope Liquor 12/11/20231275AMRIT LLC P Therapeutic Massage Therapist 5510 Sumter Ave N New Hope 5510 Sumter Ave N 12/11/20232606Anna Novak P Therapeutic Massage Enterprise 5510 Sumter Ave N New Hope 5510 Sumter Ave N 12/11/20232606Anna Novak P Second Hand Dealer 2751 Winnetka Ave N New Hope 2751 Winnetka Ave N Value Village Thrift Store 12/11/2023750Arc Value Village P Refuse Collection 2951 Weeks Avenue S E Minneapolis 2951 Weeks Avenue S E Aspen Waste Systems, Inc. 12/11/2023181Aspen Waste Systems, Inc P Service Station 7180 42nd Ave N New Hope 7180 42nd Ave N Holiday Stationstore #3586 12/11/20231895BCD HOLDINGS LLC P Car Wash 7180 42nd Ave N New Hope 7180 42nd Ave N Holiday Stationstore #3586 12/11/20231895BCD HOLDINGS LLC P Tobacco Products 7180 42nd Ave N New Hope 7180 42nd Ave N Holiday Stationstore #3586 12/11/20231895BCD HOLDINGS LLC P Therapeutic Massage Enterprise 4124 Quebec Avenue North New Hope 4124 Quebec Ave N 12/11/20232655Better Health Concepts P Therapeutic Massage Therapist 4124 Quebec Avenue North New Hope 4124 Quebec Ave N 12/11/20232655Better Health Concepts P Tattoo Establishment 2757 Winnetka Ave N New Hope 2757 Winnetka Ave N 12/11/20232601Charging Bull LLC P Therapeutic Massage Enterprise 4900 Highway 169 N, Suite 104 New Hope 4900 State Hwy No 169 CSR Signature Massage 12/11/20232607CSR Signature Massage P Therapeutic Massage Therapist 4900 Highway 169 N, Suite 104 New Hope 4900 State Hwy No 169 CSR Signature Massage 12/11/20232607CSR Signature Massage P Refuse Collection 4025 85th Ave N Minneapolis Curbside Waste Inc. 12/11/20232225Curbside Waste Inc. P Car Wash 9400 36th Ave N New Hope 9400 36th Ave N 12/11/20232756Dave & Ron's Inc. P Service Station 9400 36th Ave N New Hope 9400 36th Ave N 12/11/20232756Dave & Ron's Inc. P Tobacco Products 9400 36th Ave N New Hope 9400 36th Ave N 12/11/20232756Dave & Ron's Inc. P Refuse Collection 8984 215th Street West Lakeville PO Box 769 Dick's Sanitation Service, Inc 12/11/20231100Dick`s Sanitation Service, Inc. P Tobacco Products 3544 Winnetka Ave N New Hope 3544 Winnetka Ave N 12/11/20232969Dilip LLC P THC Products 3544 Winnetka Ave N New Hope 3544 Winnetka Ave N 12/11/20232969Dilip LLC P Therapeutic Massage Enterprise 7600 Bass Lake Road New Hope 7600 Bass Lake Rd Dway Eastern Therapeutic Bodywork 12/11/20232726 Dway Eastern Therapeutic Bodywork Corp. P Therapeutic Massage Therapist 7600 Bass Lake Road New Hope 7600 Bass Lake Rd Dway Eastern Therapeutic Bodywork 12/11/20232726 Dway Eastern Therapeutic Bodywork Corp. P THC Products 3535 Winnetka Ave N New Hope 3535 Winnetka Ave N 12/11/20232662Eid LLC P Tobacco Products 3535 Winnetka Ave N New Hope 3535 Winnetka Ave N winnetka fuel 12/11/20232662Eid LLC Report Name: Business License by Council Council Date: 12/11/2023 to 12/11/2023 Status: P Business License by Council Date Page: 2 Printed: 12/6/2023City of New Hope ID Statu License Type Address City License Location Complex Name CouncilCompany P Service Station 3535 Winnetka Ave N New Hope 3535 Winnetka Ave N 12/11/20232662Eid LLC P Tobacco Products 500 Volvo Pkwy Chesapeake 2733 Winnetka Ave N Family Dollar #27676 12/11/20232130Family Dollar Inc P Tobacco Products 500 Volvo Pkwy Chesapeake 8001 Bass Lake Rd Family Dollar #29306 12/11/20232130Family Dollar Inc P Refuse Collection 220 Ponderosa Rd Redwood Falls 590 West Park Road Midwest Grease 12/11/2023179Farmers Union Industries LLC P Therapeutic Massage Enterprise 4900 Place Highway 169 N New Hope 4900 State Hwy No 169 12/11/20232813Greg Johnson Massage Therapy P Therapeutic Massage Therapist 4900 Place Highway 169 N New Hope 4900 State Hwy No 169 12/11/20232813Greg Johnson Massage Therapy P Therapeutic Massage Enterprise 4900 State Hwy No 169 New Hope 4900 State Hwy No 169 Suite 103 12/11/20232740Hands of Grace P Therapeutic Massage Therapist 4900 State Hwy No 169 New Hope 4900 State Hwy No 169 Suite 103 12/11/20232740Hands of Grace P Car Wash PO Box 347 Columbus 9456 27th Ave N Holiday Stationstores, Inc. 12/11/20231962Holiday Stationstores, LLC P Service Station PO Box 347 Columbus 9456 27th Ave N Holiday Stationstores, Inc. 12/11/20231962Holiday Stationstores, LLC P Tobacco Products PO Box 347 Columbus 9456 27th Ave N Holiday Stationstores, Inc. 12/11/20231962Holiday Stationstores, LLC P Service Station 8200 42nd Ave N New Hope 8300 42nd Ave N Hy-Vee Gas 12/11/20232391Hy-Vee, Inc. P Tobacco Products 8200 42nd Ave N New Hope 8300 42nd Ave N Hy-Vee Gas 12/11/20232391Hy-Vee, Inc. P Tobacco Products 8200 42nd Ave N New Hope 8202 42nd Ave N Hy-Vee Wine & Spirits 12/11/20232391Hy-Vee, Inc. P Fuel Pumps - Non Public Dispensation 4148 Winnetka Avenue North New Hope 4124 Winnetka Ave N 12/11/20232724Independent School District #281 P Service Station 7800 27th Ave N New Hope 7800 27th Ave N New Hope BP 12/11/20231847JBK Enterprises P Tobacco Products 7800 27th Ave N New Hope 7800 27th Ave N New Hope BP 12/11/20231847JBK Enterprises P Laundromat 4411 Winnetka Ave N New Hope 4411 Winnetka Ave N New Hope Coin Laundry 12/11/20232434Jet Businesses LLC P Limitations of Animals 8961 42nd Ave N New Hope 8961 42nd Ave N 12/11/20232508Karen Nuessmeier P Amusement (pinball/video game/pool) 9361 Penn Avenue South Bloomington 7107 42nd Avenue North New Hope Lanes & Lounge/American Amusement Arcades 12/11/2023144LIEBERMAN COMPANIES, INC P Amusement (pinball/video game/pool) 9361 Penn Avenue South Bloomington 2769 Winnetka Ave N A+ Coin Wash 12/11/2023144LIEBERMAN COMPANIES, INC P THC Products 7914 Bass Lake Road New Hope 7912 Bass Lake Rd 12/11/20232068M and M Grocery Corp. P Tobacco Products 7914 Bass Lake Road New Hope 7914 Bass Lake Rd LaPicante Market & Meat 12/11/20232068M and M Grocery Corp. P Laundromat 7231 42nd Ave N New Hope 7231 42nd Ave N 12/11/20232753Mans Enterprises LLC P Tobacco Products 2767 Winnetka Ave N New Hope 2767 Winnetka Ave N New Hope Smoke Shop 12/11/2023823Nedda Tobacco P THC Products 2767 Winnetka Ave N New Hope 2767 Winnetka Ave N 12/11/2023823Nedda Tobacco P Bowling Alley 7107 42nd Avenue North New Hope 7107 42nd Ave N New Hope Bowl & Lounge 12/11/2023211New Hope Bowl, Inc. P Trailer/Truck Rental 7760 France Ave S Ste 1100 Edina 9300 52nd Ave N New Hope Storage 12/11/20232430New Hope Storage P Service Station 3200 Hackberry Road Irving 6144 West Broadway Speedway #4375 12/11/2023191Northern Tier Retail LLC P Tobacco Products 3200 Hackberry Road Irving 6144 West Broadway Speedway #4375 12/11/2023191Northern Tier Retail LLC P Limitations of Animals 3413 Ensign Ave N New Hope 3413 Ensign Ave N 12/11/20232473Paul & Courtney Greenberg P Therapeutic Massage Therapist 4900 State Hwy No 169 New Hope 4900 State Hwy No 169 Relaxation Advantage Massage 12/11/20232016Relaxation Advantage Massage Report Name: Business License by Council Council Date: 12/11/2023 to 12/11/2023 Status: P Business License by Council Date Page: 3 Printed: 12/6/2023City of New Hope ID Statu License Type Address City License Location Complex Name CouncilCompany P Therapeutic Massage Enterprise 4900 State Hwy No 169 New Hope 4900 State Hwy No 169 Dana Nyholm/Relaxation Advantage Massage 12/11/20232016Relaxation Advantage Massage P Limitations of Animals 5947 Independence Ave N New Hope 5947 Independence Ave N 12/11/20232445Rob Schlotthauer P Laundromat 2967 Winnetka Ave N New Hope 2769 Winnetka Ave N 12/11/20232677Rock Creek LLC P Service Station 9400 49th Avenue North New Hope 9400 49th Ave N 12/11/20232747Rudra New Hope LLC P Tobacco Products 9400 49th Avenue North New Hope 9400 49th Ave N New Hope Fuel & Wash 12/11/20232747Rudra New Hope LLC P THC Products 9400 49th Avenue North New Hope 9400 49th Ave N 12/11/20232747Rudra New Hope LLC P Tobacco Products 7900 Bass Lake Rd. New Hope 7900 Bass Lake Rd 12/11/20232973SK Petro Inc. P Service Station 7900 Bass Lake Rd. New Hope 7900 Bass Lake Rd 12/11/20232973SK Petro Inc. P Refuse Collection 7125 126th St, W, Savage 7125 Suburban Waste MN LLC 12/11/20232739Suburban Waste MN LLC P Tobacco Products 7141 42nd Ave N New Hope 7141 42nd Ave N Viking Liquor 12/11/20232755Sunar LLC P THC Products 7141 42nd Ave N New Hope 7141 42nd Ave N 12/11/20232755Sunar LLC P Fuel Pumps - Non Public Dispensation 2105 Lexington Avenue South Mendota Heights 8151 42nd Ave N Gethsemane Cemetery 12/11/2023152The Catholic Cemeteries P Limitations of Animals 8391 60-1/2 Avenue North New Hope 8931 60 1/2 Ave N 12/11/20232632Tonya Bates P Therapeutic Massage Therapist 4124 Quebec Ave N New Hope 4124 Quebec Ave N Touch for Balance Massage, A 12/11/20232021Touch For Balance Massage, A P Therapeutic Massage Enterprise 4124 Quebec Ave N New Hope 4124 Quebec Ave N Michele Anderson/A Touch For Balance Massage 12/11/20232021Touch For Balance Massage, A P Therapeutic Massage Therapist 4124 Quebec Ave N New Hope 4124 Quebec Ave N Rhonda Nelson/A Touch for Balance Massage 12/11/20232022Touch for Balance Massage, A P Therapeutic Massage Enterprise 8500 42nd Avenue North New Hope 8500 42nd Ave N 12/11/20232654True Blue Therapeutic Bodywork P Therapeutic Massage Therapist 8500 42nd Avenue North New Hope 8500 42nd Ave N 12/11/20232654True Blue Therapeutic Bodywork P Second Hand Dealer 11400 SE 6th St Ste 125 Bellevue 4471 Winnetka Ave N Unique Thrift Store 12/11/2023748TVI, Inc. P Refuse Collection 2830 101 Avenue NE Blaine Walters Recycling & Refuse 12/11/2023548Walters Recycling & Refuse P Refuse Collection 10050 Naples Street NE Blaine 10050 Naples Street N E Waste Management 12/11/2023185Waste Management P Pawn Brokers 4223 Winnetka Ave N New Hope 4223 Winnetka Ave N We Pay More Pawn 12/11/20232433We Pay More Pawn LLC P THC Products 3556 Winnetka Ave N New Hope 3556 Winnetka Ave N 12/11/20232351Winnetka Pizza Inc P THC Products 2720 Winnetka Ave N New Hope 2720 Winnetka Ave N 12/11/20232943ZaZa LLC 89 G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Reece Bertholf, City Manager    Agenda Title  Approval of claims through December 11, 2023  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\City Manager\2023\q&r‐reappts for 2024.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer and  Reece Bertholf, City Manager    Agenda Title  Resolution approving re‐appointments to Citizen Advisory Commission, Human Rights Commission and  Planning Commission  Requested Action  Terms of several commission members will expire December 31, 2023. Staff recommends re‐appointment of  members who have expressed a desire to continue serving on various commissions.  The City Council and staff  appreciate the service of residents on city commissions.  Policy/Past Practice  City code outlines terms and reappointments for commission members. City code also provides for the  appointment of Council to various boards/positions.  Background  Persons with terms expiring December 31 who would like to be considered for reappointment include:    Citizen Advisory –  Jeff Harper and Scott Kulzer  Human Rights – Matt London  Planning – Heather Koshiol    Attachment   Resolution  Agenda Section Consent Item Number  6.4      City of New Hope    Resolution No. 2023‐    Resolution approving re‐appointments  to Citizen Advisory Commission, Human Rights Commission,   and Planning Commission       WHEREAS, City Commission members are appointed by the City Council in accordance with city      code; and     WHEREAS, the following persons have expressed a desire to be re‐appointed:        Citizen Advisory ‐ for terms expiring December 31, 2025  Jeff Harper and Scott Kulzer    Human Rights – for terms expiring December 31, 2025  Matt London    Planning‐ for term expiring December 31, 2026    Heather Koshiol        NOW, THEREFORE, BE IT RESOLVED that the fore‐mentioned commissioners are re‐appointed for    subsequent terms on city commissions.    Adopted by the City Council of the City of New Hope this 11th day of December, 2023.             ______________________________         Mayor    Attest: __________________________   City Clerk    I:\RFA\P&R\PARKS\2023\#1094 Liberty Playground\Final\Q&R ‐ Liberty Park Playground final payment.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution approving final payment request to Flagship Recreation for the Liberty Park playground project in  the amount of $89,378.81 (Improvement Project No. 1094)  Requested Action  Staff recommends that the City Council approve a resolution to accept the new play equipment and site work  for Liberty Park (improvement project no. 1094) and authorize final payment to Flagship Recreation for  $89,378.81 for refurbishment of some playground components, the installation of additional playground  equipment, geotextile fabric, playground mats, poured in place material, engineered wood fiber and minor  concrete work. This amount is $5,338.18 lower than the original quote due to less concrete curb replacement  needed and restoration work being completed by staff.     All necessary paperwork has been received from the contractor including an IC 134, as well as the safety  audit called for in the agreement. Staff recommends release of the final check.  Background  Liberty Park is located at 9015 60th Avenue North. The playground equipment had last been replaced in 2000.    Following a survey to the neighborhood in the early fall of 2022, a planning committee made up of  representatives from the neighborhood, Flagship Recreation, Council, and staff from Stantec and the city met  a number of times to study the best type of equipment to recommend and developed plans that would meet  the park needs based on the resident surveys, park size and budget. The final plan was approved by the City  Council on December 12, 2022. The project started in May; with final completion this fall.   Funding  Funds are available for this project in the Park Infrastructure Fund, which is levy funded each year.  Attachments   Resolution   Letter from Dan Boyum, City Engineer   Invoice from Flagship Recreation ($89,378.81)           Agenda Section Consent Item Number  6.5      City of New Hope    Resolution No. 2023‐    Resolution approving final payment request to Flagship Recreation for the Liberty Park playground project in  the amount of $89,378.81 (Improvement Project No. 1094)    WHEREAS, this project was included in the 2023 CIP and the 2023 Park Infrastructure budget; and,     WHEREAS, the City entered into a contract with Landscape Structures and Flagship Recreation for the  purchase and installation of playground equipment, and minor site work for Liberty Park; and,    WHEREAS,  staff is recommending that the Council adopt a resolution to accept the completion of the  Liberty Park playground project (improvement project no. 1094) and approve final payment to  Flagship Recreation in the amount of $89,378.81; and,  WHEREAS,  staff has reported that all work has been satisfactorily completed and recommends that final  payment be made; and,  WHEREAS,  the funding source for the Liberty Park playground project is the Park Infrastructure Fund.  NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope, Hennepin County,  Minnesota:  1. That the City Council accepts the playground improvement project at Liberty Park,  improvement project no. 1094 from Flagship Recreation.  2. That the city manager is hereby directed to authorize the final payment of $89,378.81 to  Flagship Recreation.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 11th day of  December, 2023.             Mayor      Attest:       City Clerk           Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 November 21, 2023 File: 193806134 Attention: Susan Rader, Director of Parks and Recreation City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Dear Susan, Reference: Final Payment Request – Liberty Park playground project City Project No: 1094 Flagship Recreation has completed work on the above referenced project and is requesting final payment. They have completed the work in accordance with the agreement with the city. Therefore, it is recommended that final payment of $89,378.81 is made and the City of New Hope accepts the project. The final payment is $5,338.18 less than the original contract amount due to restoration work being completed by city staff and not needing to repair as much of the existing concrete border on the containers. All necessary paperwork has been received from the contractor including the IC-134 forms. If you have any questions or require further information, please call me at (612) 712-2021. Regards, Stantec Consulting Services Inc. Dan D. Boyum, P.E. City Engineer Phone: 612 712 2021 dan.boyum@stantec.com Attachments: None c. Reece Bertholf, Valerie Leone, Bernie Weber, Andrew Kramer – New Hope; Stacy Woods – City Attorney; Ann Ackerson – Stantec. Invoice Date 11/3/2023 Invoice #F21452Revis Bill To City of New Hope 4401 Xylon Road New Hope, MN 55428 accountspayable@newhopemn.gov Ship To Liberty Park 9015 60th Ave N New Hope, MN 55428 Flagship Recreation 11123 Upper 33rd Street North Lake Elmo, MN 55042 P.O. Number Phone #763-550-7860 Total Balance Due Subtotal Sales Tax (0.0%) Deposit Terms - Net 30 days 1.5% finance charge on remaining balance Description Price Each Total AmountItemQuantity Moving equipment or materials to site 750.00 750.00TMobilization1 Dumpster - Disposal / Equipment Packing {30 Yard) *2 for old equipment & footings, 1 for packaging materials 750.00 2,250.00TDISPOSAL3 Site Prep - Disassembly of Equipment 5,332.80 5,332.80TSITEWORK1 Excavation of 9" of Sand Surfacing 1.29487 10,660.68TSITEWORK...8,233 Hauling of Excavated Material (CY) to DPW Facility 12.94873 2,965.26TSITEWORK...229 Disposal of Excavated Material (CY) at DPW Facility 0.00 0.00TDISPOSAL229 Sandblasting & Painting of Equipment 19,190.00 19,190.00TSITEWORKr...1 Recoating Decks & Transfer Station 2,467.61 2,467.61TSITEWORKr...1 Concrete Border Repair (6"W x 12"D) 47.91029 431.19CONCRETE9 4" Thick Concrete Pad Under Shade 13.07823 2,877.21TCONCFlat220 Installation by Landscape Structures Certified Installers 15,251.00 15,251.00TINSTALLA1 Drain Tile (If)16.16 969.60TAGGDrain60 Geo Textile Fabric (Sq. Ft.) 0.49827 4,436.57TFABRIC8,904 Engineered Wood Fiber (CY)- IPEMA Certified Playground Surfacing 44.99888 13,634.66TWoodfiber303 Poured In Place material/install 50% Black / 50% Bright Green 52.52 7,300.28TPOURINPL...139 3' X 5' X 2" Swing Wear Mat (price includes wear mats, freight & installation) 287.31667 861.95TPWEARPADS3 Restoration - Top Soil, Seed & Blanket 2,415.65 0.00TRESTORATI...0 SAFETY AUDIT 0.00 0.00SAFETYAU...0 Thank you for your order! $89,378.81 $89,378.81 $89,378.81 $0.00 $0.00 From:Joan TerMaat To:Shawn McCusker Subject:Fwd: Your Recent Contractor Affidavit Request Date:Friday, October 6, 2023 12:00:38 PM ---------- Forwarded message --------- From: MN Revenue e-Services <eservices.mdor@state.mn.us> Date: Fri, Oct 6, 2023 at 11:59 AM Subject: Your Recent Contractor Affidavit Request To: <joan.termaat@gmail.com> This email is an automated notification and is unable to receive replies. Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:1-499-057-760 Submitted Date and Time:6-Oct-2023 11:59:25 AM Legal Name:SAWTOOTH HOLDING INC Federal Employer ID:81-1240527 User Who Submitted:Sawtooth Holdings Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:1170558976 Minnesota ID:4409421 Project Owner:CITY OF NEW HOPE Project Number:SO 6720 Project Begin Date:01-Apr-2023 Project End Date:31-Jul-2023 Project Location:LIBERTY PARK Project Amount:$94,716.99 Subcontractor Summary Name ID Affidavit Number KOOLMO CONSTRUCTION 3363328 575033344 SYLVA CORPORATION 3468297 640569344 ADVANCED COATING SYSTEMS 7108534 1458655232 Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll- free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. How to View and Print this Request You can see copies of your requests by going into your History. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. Thank you. -- Joan I:\RFA\P&R\PARKS\2023\Lighting Retrofit\Q&R ‐ Musco final payment.docx       Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution approving final payment request to Musco Lighting for the installation of LED lights at Lighted  Baseball Field (Improvement Project No. 1095) and the Meadow Lake pickleball courts (Improvement Project  No. 1096) in the amount of $40,000  Requested Action  Staff recommends that the City Council approve a resolution to accept the new lighting at Lighted Baseball  Field (Improvement Project No. 1095) and the Meadow Lake pickleball courts (Improvement Project No.  1096) and authorize final payment to Musco Lighting for $40,000. This will bring the total to $302,570, which  was the original amount approved on December 12, 2022.    Staff recommends release of the final check once the IC 134 has been received from Musco Lighting.  Background  On December 12, 2022, the City Council approved lighting retro fit projects at both the Lighted Baseball Field  and the Meadow Lake School pickleball courts.     At Lighted Baseball Field, the retrofits included new LED fixtures, electrical wiring from the fixtures to the  panel boxes, a wireless control system with performance monitoring, electrical service upgrade, and a 10‐year  warranty. The majority of the poles were reused with one new pole being added to keep from disturbing the  existing Osprey nest.     At the Meadow Lake pickleball courts, the light poles were also reused, and the retrofits included new LED  fixtures, electrical wiring from the fixtures to the panel boxes, a wireless control system, player activated  push button lighting and a 10‐year warranty.  Funding  Funds are available for this project in the Park Infrastructure Fund, which is levy funded each year.  Attachments   Resolution   Invoice from Musco Lighting ($40,000)              Agenda Section Consent Item Number  6.6    City of New Hope    Resolution No. 2023‐    Resolution approving final payment request to Musco Lighting for the installation of LED lights at Lighted  Baseball Field (Improvement Project No. 1095) and the Meadow Lake pickleball courts (Improvement Project  No. 1096) in the amount of $40,000    WHEREAS, this project was included in the 2023 CIP and the 2023 Park Infrastructure budget; and,     WHEREAS, the City entered into a contract with Musco Lighting for the purchase and installation of LED  lights at Lighted Baseball Field and the Meadow Lake pickleball courts; and,    WHEREAS,  staff is recommending that the Council adopt a resolution to accept the completion of the lights  at Lighted Baseball Field and the Meadow Lake pickleball courts and approve final payment to  Musco Lighting in the amount of $40,000; and,  WHEREAS,  staff has reported that all work has been satisfactorily completed and recommends that final  payment be made; and,  WHEREAS,  the funding source for the lighting projects is the Park Infrastructure Fund.  NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope, Hennepin County,  Minnesota:  1. That the City Council accepts the lighting improvement projects at Lighted Baseball Field  (Improvement Project No. 1095) and the Meadow Lake pickleball courts (Improvement  Project No. 1096) from Musco Lighting.  2. That the city manager is hereby directed to authorize the final payment of $40,000 to Musco  Lighting.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 11th day of  December, 2023.             Mayor      Attest:       City Clerk           I:\RFA\COMM DEV\2023\City Council\12‐11‐23 Windsor Ridge LOC Release\Q & R ‐ Release Windsor Ridge LOC 12‐11‐23.docx    Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Community Development  By: Jeff Sargent, Director   Agenda Title  Resolution authorizing the release of remaining balance of letter of credit for Windsor Ridge Project (New Hope  Planning Case 19‐05)  Requested Action  Staff requests that the City Council approve the resolution releasing the remaining balance of the letter of credit  in the amount of $9,000 for the Windsor Ridge development.  Policy/Past Practice  It is a requirement of the City Council to release letters of credit, cash escrows or performance bonds when  substantial work is complete and when requested by the developer.  Background  The Windsor Ridge development is a 32‐unit single‐family home development located adjacent to the railroad  tracks just north of the New Hope Ice Arena. The project was approved in 2019 and the final house was  completed and sold in December 2021. During the approval process, the developer SVK anticipated that the  sales price of the units would range from $350,000 to $420,000. The average sales price of the 32 homes was  $430,000.  During the approval process, staff required a Letter of Credit in the amount of $1,190,000 to ensure the  completion of required public improvements. It is standard practice that the Letter of Credit be incrementally  reduced once improvements are made, which is approved administratively by city staff. However, to fully  release a Letter of Credit, the City Council must approve a resolution doing so.  At this time, the SVK development has fully completed all required public improvements pertaining to the  development. For this reason, staff recommends that the City Council release the Letter of Credit.  Recommendation  Staff recommends that the City Council approve the resolution authorizing the release of the remaining balance  of the letter of credit in the amount of $9,000 for the Windsor Ridge project.  Attachments   Resolution   Stantec Memo      Agenda Section Consent Item Number  6.7  1 RESOLUTION NO. 2023-___ RESOLUTION AUTHORIZING THE RELEASE OF REMAINING BALANCE OF LETTER OF CREDIT FOR WINDSOR RIDGE PROJECT (New Hope Planning Case 19-05) BE IT RESOLVED by the City Council in and for the City of New Hope as follows: WHEREAS, SVK Development, LLC, a Minnesota limited liability company (“Developer”) has substantially completed the issues being secured by the Windsor Ridge letter of credit for the development of 32 detached “Owner-Occupied” single-family homes (“Project”); WHEREAS, the outstanding issues being secured by the Windsor Ridge letter of credit have been satisfactorily completed as confirmed by the City Engineer; WHEREAS, the City staff and City Engineer have inspected and accepted the completion of the manhole improvements, the CAD as-built drawings, the maintenance bond on the street work that goes until September 15, 2024, and confirmed the rear yard drainage elevations are acceptable; WHEREAS, City staff recommends releasing the balance remaining on the letter of credit of $9,000 letter of credit in its entirety. Adopted by the City Council this 11th day of December, 2023. ____________________________________ Kathi Hemken, Mayor Attest: __________________________ Valerie Leone, City Clerk \\server2023\data\Attorney\SAS\1 Client Files\2 City of New Hope\99-21905 Windsor Ridge\Resolution releasing the letter of credit.docx Memo bd v:\1938\active\193804654\costestimates\sargent_boyum^windsor ridge letter of credit reduction_2023_11_28.docx To:Jeff Sargent From:Dan D. Boyum City of New Hope City Engineer File:193804654 Planning Case: 19-05 Date:November 28, 2023 Reference:Windsor Ridge Development – Reduction of Letter of Credit and Project Approval Following the completion of the manhole work in August 2023, submittal of the CAD as-built information, submittal of the maintenance bond on the street work that goes until September 15, 2024, and confirmation of rear yard drainage elevations, the work on the project is complete and accepted. We recommend release of the remaining letter of credit on the project. The table below reflects a summary of the most recent Letter of Credit (LOC) reduction recommendations: Original LOC LOC Reduction No. 3 LOC Reduction No. 4 Improvement Spring 2019 8/1/2023 11/28/2023 Removals $35,000 $0.00 $0.00 Site Grading $125,000 $0.00 $0.00 Restoration/Erosion Control $35,000 $0.00 $0.00 Utilities – Sewer/Water $275,000 $0.00 $0.00 Storm Sewer/Pond/Grading $350,000 $0.00 $0.00 Streets $360,000 $6,000 $0.00 Streets Lights $10,000 $0.00 $0.00 Recommended Letter of Credit $1,190,000 $6,000 $0.00 + 50% Contingencies $3,000 $0.00 Recommended Letter of Credit $9,000 $0.00 If you have any questions or concerns, please contact me at 651-775-5098. STANTEC CONSULTING SERVICES INC. Dan D. Boyum City Engineer dan.boyum@stantec.com c. Stacy Woods - City Attorney; Eric Hanson, Jeff Alger, Bernie Weber, Andrew Kramer, Nick Macklem, Matt Rowedder - City of New Hope; Ann Ackerson, Craig Larson - Stantec i:\rfa\city manager\2023\fee schedule 2024\cm 121123\6.8 q&r ‐ fee schedule.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Resolution approving updated Fee Schedule  Requested Action  Staff requests Council’s consideration of an updated fee schedule for fees and charges related to licenses,  permits, and programs including: animal, business, rental registration, park and recreation, fire prevention,  planning and zoning, utility, franchise, administrative citations, and other miscellaneous fees.   Policy/Past Practice  The city reviews charges for services and programs during the annual budget process.  Background  The initial Fee Schedule was adopted on January 23, 2017, to replace chapter 14 of the city code. The fee  schedule serves as an all‐inclusive document for city charges. Many cities use a fee schedule and the League  of Minnesota Cities supports the practice. The fee schedule was adopted with the understanding that it  would be reviewed on an annual basis in conjunction with the budget process and that any subsequent  changes to the fee schedule would be adopted by a resolution.     Modifications to the fee schedule proposed for 2024 include:   Utility rate increases (discussed at work session during budget review)   Park and recreation program fee increases   Community development rate increases for rental properties and permits   Police department fee for body worn camera video requests (new)   Public works permit fee increases   Credit card fee (new)    Memorandums from directors explaining the fee increases were included in the November 20 work session  agenda packet.    Attachments   Resolution   Fee Schedule proposed for 2024  Agenda Section Consent Item Number  6.8      City of New Hope    Resolution No. 2023‐    Resolution approving updated Fee Schedule      WHEREAS, the city provides services and programs to the residents of the community, and    WHEREAS, fees for services and programs should be revised or amended to reflect current  costs of providing the programs and services, and    WHEREAS, the city budget is established based on revenue projections of proposed fees.     WHEREAS, the City Council instituted a fee schedule on January 23, 2017, and agreed to  consider periodic updates.    NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of New Hope,  Minnesota hereby approves the updated Fee Schedule as attached.    BE IT FURTHER RESOLVED that the Fee Schedule will be on file in the City Clerk’s office and  posted on the city’s website.      Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 11th  day of December, 2023.                                              ____________________________                                          Mayor        Attest: __________________________               City Clerk  2024 Fee Schedule, City of New Hope Page 1 City of New Hope Fee Schedule Preface The New Hope City Council instituted a Fee Schedule beginning in 2017 for licenses, permits, and other city fees. Fee Schedule rates supersede amounts in city ordinances or policies dated prior to implementation of the adopted Fee Schedule. The Fee Schedule shall be periodically updated and approved by resolution. The most current version of the Fee Schedule will be published on the city website. A state surcharge is imposed on several permit types: building, plumbing, heating, ventilating, air conditioning, refrigeration, building moving, sewer, water connection, and fire suppression. Table of Contents Licenses (animal, business) ........................................................................................................................................................ 2-3 Licenses (rental registration) ........................................................................................................................................................ 4 Parks and Recreation (swimming pool, program fees, golf course, ice arena) ................................................................... 5-7 Permits (fire prevention, property and public street) .......................................................................................................... 8-11 Planning and Development (planning and zoning fees) ....................................................................................................... 12 Utility and Franchise Fees .......................................................................................................................................................... 13 Miscellaneous (administrative citations and miscellaneous fees) ......................................................................................... 14 2024 Fee Schedule, City of New Hope Page 2 LICENSES (Animal, Business, Rental) Animal Licenses Annual Fee City Code Animal boarding and impound fees $33 per day of boarding; $30 per impound 7-2(4) Dog, cat, ferret (no charge for indoor cats and ferrets). No charge for certified service animals. License expires simultaneously with rabies vaccination term. $15 if neutered or spayed; $30 if unaltered; $1 for duplicate tag 7-2(1) 7-2(a)(b) Dog kennel or cat shelter $50 7-4(c) Dangerous and potentially dangerous animals: Registration of potentially dangerous animal Registration of dangerous animal Appeal of potentially dangerous animal declaration Appeal of dangerous animal declaration Dangerous animal warning sign (provided by city) Dangerous animal collar tag (provided by city) No fee $250 $50 $100 plus cost of hearing $7.50 $3.50 7-3 Permit to exceed three animal limit (eliminated from city code on 9/13/21 by ordinance 21-04) $35 annual renewal for permits issued prior to 2022 (grandfathered in) 7-6(8) Business Licenses Annual Fee (calendar year) City Code Alarm systems $25 residence - one time; $25 commercial – annually; $25 renewal late fee (commercial) 8-34(d) 8-34(d)(5) Bowling alleys $15 per lane 8-8(c) Car wash $55 8-13(d) Carnivals and circuses $65 8-18(b) Charitable gambling $150 investigation fee 8-26(b)(1) Fireworks $125 8-40 Garbage haulers $150 plus $50 each vehicle 8-14(b) Gasoline, diesel fuel and liquefied petroleum gas $50 per station plus $5 for each hose; $10 per pump (nonpublic) plus $1 for each hose; $25 (wholesale or gas storage plant) 8-4(c) Ice cream truck vendors - registration $50 $150 investigation fee 8-6(d)(14)g Laundromat $55 8-12(c) Lawn fertilizer application control $100 plus $25 each vehicle 8-32(d) Liquor: 10-10 Intoxicating liquor: On-sale $6,000 Off-sale $380 - eligible for fee reduction per MS 340A.408 subd 3(c) Sunday on-sale $200 Club on-sale (fee depends on membership) $300-$3,000 per M.S. 340A.408 subd 2(b) Wine: On-sale $2,000 Sunday on-sale $200 Brewpub: 4-16(e)11 On-sale intoxicating liquor/malt liquor $6,000 On-sale 3.2 percent malt liquor only $500 Sunday off-sale malt liquor only $100 2024 Fee Schedule, City of New Hope Page 3 Brewery taproom malt liquor: On-sale $500 Off-sale $100 3.2 percent malt liquor: On-sale $500 Off-sale $100 Microdistillery cocktail room: 4-16(e)12 On-sale $500 Off-sale $100 Temporary on-sale (per event) $50 10-9(d) Fees for liquor licenses granted after commencement of calendar year are pro-rated on a quarterly basis (not applicable for Temporary 3.2 malt liquor licenses). Refunds of annual license fees (pro-rated) are issued in accordance with Minn. Stat. §340A.408, subd. 5 10-10(c) 10-10(e) Liquor Background Investigation: Within state Outside of state $500 Actual cost (not to exceed $10,000) or $500 whichever is greater 10-16 Outdoor sales of seasonal farm produce $100 8-31(c) Pawn brokers, precious metal dealer $4,000 plus per transaction fee of $2/modem or $3/manual $500 application fee $500 investigation fee 8-33 Pinball machines, video games, computer game/technology and pool tables $15 per location plus $5 per device; $500 special event permit/year 8-9(b) Secondhand dealers $200 $200 application fee 8-33(j)(3) Sexually oriented business $5,000 $500 investigation fee 8-27(d) Solicitor, peddler, hawker and transient merchant (includes mobile food units) - registration $50 8-6 Tattoo/body piercing establishments $300 $400 investigation fee 8-29(f) THC – Consumable Tetrahydrocannabinol products $500 Up to $500 investigation fee 8-41(1) 8-41(d)(3) Therapeutic massage: Enterprise Therapist $100 $100 $300 investigation fee 8-35(g) Tobacco and related products $250 8-7(c) Trailer and truck rental $40 8-16(d) New applications made after June 30 are subject to 50% reduced fee except liquor licenses which are pro-rated quarterly. Not applicable to background investigation fees. Renewals after December 1 are subject to $100 late fee if paid 1-30 days late and $500 late fee if >30 days late 8-2(d) The city will retain at least 50% of license fee if an applicant withdraws business license application. 8-2(b), 14-1(c) 2024 Fee Schedule, City of New Hope Page 4 Rental Licenses Annual Fee City Code Point-of-conversion $800 shall include annual registration fee; up to $500 may be waived or reimbursed to property owner if conditions of subsection 3-31 (e)(7) of code are satisfied 3-31(e)(7) Single-family $100 3-31 Two-family $200 3-31 Three or more $185 per building plus $20 for every unit therein 3-31 Best practices participant $115 per building plus $15 for every unit therein 3-31 Late fees If registration is not made within the time set forth in section 3-31, fee shall double 3-31(e)(5) 2024 Fee Schedule, City of New Hope Page 5 PARK & RECREATION (Swimming Pool, Program Fees, Golf Course, Ice Arena) Swimming Pool (10-week season) Fee City Code Coupon book $100 Daily admission $13 Daily Admission 55+, military, beginning at 5 pm $12 Lap Swimming/Water Walking $50 punch card or $6 Pavilion Rental w/3 hour slot $49 Season pass $70-100 Swim Lessons – group $70 Swim Misc Classes $6-10/class Swim Team Rental by the hour, plus tax $120 practices; $230 a.m. meets; $320 (50- m pool) +$50 (rec pool) all-day meets Storage spaces for local swim clubs (per year) $550 Youth/Teens Recreation Programs Fee may depend on session length City Code Art/Craft Classes $15-55 Ball Programs $45-70 Camps $30-85 Dance Classes $38-231 Drama Classes $50-80 Flag Football $77-87 Gymnastics $52-264 Once Upon a Star Classes $25-57 Open Gym Gymnastics $26-61 Outdoor Nature Programs $6-50 Pickleball $70-79 Playground Activities $47-55 Red Cross Babysitting $78-170 Revolutionary Sports programs $40-260 Safety Camp $55 Science Classes $20-90 Skateboard Camp $55-95 Soccer $44-69 Specialty Classes $20-205 Sports of Sorts $44 Target & Xcel Center Ticket Sales Fees vary with Destination Teen Events $15-45 Tennis Lessons $65-80 Trick or Trot $10 Tumbling Tots $66-84 Weight Training & Conditioning Camp $40-71 Wet N Wild Day $7-10 Wrestling $52-81 Young Mudder $25 Adult Recreation Programs Fee may depend on session length City Code Bocce Ball League $25/team Bocce Ball League – Winter Ice $50/team Community Tripsters Vary w/Destination Co-Rec Softball $545-855/team 2024 Fee Schedule, City of New Hope Page 6 CPR $73 Defensive Driving $26-28 Donut Make You Wonder $3 Fitness Classes $67 Fitness in the Park $3 Men's Basketball $600/team 3x3 Basketball $200/team Men's Fall Softball $500/team Men's Summer Softball (Industrial and Open) $545-930/team Miscellaneous $25-75 Pickleball Lessons $68-77 Tennis Leagues $26-32 Tennis Lessons $62 Miscellaneous (sales tax additional) Outdoor rates effective January 1; Indoor rates effective September 1 City Code Ballfields - Rental $67-78 per game $195 all day tournaments Community Gyms: Batting Cage Rental Court Rentals Concession Stand Rental Concession Stand Damage Deposit $20 per hour $47-73 per court, per hour $275-400 full day, full facility (10 hr max) $220 per event $100 Park Pavilions: Rental (includes sales tax) Damage/compliance fee deposit $95-113 /5-hour time slot $170-204 /full day $200 Park Shelter Buildings: Winter Season and/or Hockey Rink Rental Summer Season Key Deposit Damage/compliance fee deposit $48-68 per hour $28-33 per hour $30 $200 Misc. Storage Space Rental for youth associations $700 per year Storage Building - Local youth sport associations pay monthly lease fee for the building. $420 per month Tennis Court and Disc Golf course Rental per hour $26-31 per court Non-resident program fees $7 & $13 Program cancellation fee (dependent on amount of program cancelled) $5-20 Golf Course Fee City Code Adult Greens Fees $17 Senior Greens Fees $15 Junior Greens Fees $10 Second Round $9 Tournament Rounds (groups 24 or >) $14 Tournaments – Shotgun starts (up to 36 players) $648 Adult Season Pass $410 Senior Season Pass $375 Junior Season Pass $175 Family Season Pass $575 2024 Fee Schedule, City of New Hope Page 7 Resident Season Pass - Single $330 Resident Season Pass - Family $550 Adult Pass Book with 20 rounds (no expiration) $320 Senior Pass Book with 20 rounds (no expiration) $290 Jr Pass Book with 10 rounds (no expiration) $100 Senior Punch Card 18 rounds $238.50 Senior Punch Card 9 rounds $123.75 Adult Punch Card 18 rounds $274.50 Adult Punch Card 9 rounds $141.75 Couples League (per person) $45 Junior League $20 Men's League $45 Senior League $45 Women's League $45 Adult Golf Instruction $90 Youth Instruction $65 Adult/child instruction program $100 1/2 Swing for Youth $130 Full Swing Program for Youth $195 Golf Cart Rental - Adult $16 Golf Cart Rental - Senior $13 Pull Cart Rental $4 Club Rental $5 Clubhouse Patio Rental per hour $40 Clubhouse rental (sales tax is additional); for small groups of 1-49. Rate change effective September 1. $160-$185/3 hours; additional hours $50-$55 each hour Clubhouse rental (sales tax is additional); for groups of 50 or more. Rate change effective September 1. $380-$430/6 hours; additional hours $55-60 each hour Police Officer staffing (if rental group is serving alcohol) $90/hour Ice Arena Fee City Code Ice Rate Per Hour Prime Season- Prime Hours, plus tax. Effective September 1. $240 Ice Rate Per Hour Prime Season- Off Hours, plus tax. Effective September 1. $190 Ice Rate Per Hour Off Season- All hours. Effective March 1. $190 Skate Sharpening $6 Skate Rental $4 Open Hockey per session $8 Open Skating per session $6 Skating Lessons - group (fee per lesson) $12 Skating Lessons – privates $218-315 Skating lessons non-resident fee $7 Locker Room (fee per season) $750 Storage Spaces (fee per season) $750 2024 Fee Schedule, City of New Hope Page 8 PERMITS (Fire Prevention, Property and Public Street) Fire Prevention Fee City Code Fire control costs Full amount of expenses incurred by city applicable to nonresidents or nontaxpayers or persons issued open burning permits 9-9 Fire protection system (installations or alterations) Follow Building fee schedule based on valuation 3-1(a)(7) 9-10 Hood and duct inspection $63 9-9 Open burning permit Recreational Thawing frozen ground No charge $25 9-9 Special hazard $125 9-10 Property and Public Street Fee City Code Administrative: Commercial/industrial Residential $100 $50 4-31 Building: Egress windows 1-2 family roofing Valuation $1 to $500 Valuation $501 to $2,000 Valuation $2,001 to $25,000 Valuation $25,001 to $50,000 Valuation $50,001 to $100,000 Valuation $100,001 to $500,000 Valuation $500,001 to $1,000,000 No charge (contractor license search fee applicable) $124.50 $30.30 $30.30 for the first $500 plus $3.27 for each additional $100 or fraction thereof, to and including $2,000 $79.35 for the first $2,000 plus $15.40 for each additional $1,000 or fraction thereof, to and including $25,000 $433.55 for the first $25,000 plus $11.11 for each additional $1,000 or fraction thereof, to and including $50,000 $711.30 for the first $50,000 plus $7.70 for each additional $1,000 or fraction thereof, to and including $100,000 $1,096.30 for the first $100,000 plus $6.16 for each additional $1,000 or fraction thereof, to and including $500,000 $3,560.30 for the first $500,000 plus $5.23 for each additional $1,000 or fraction thereof, to and including $1,000,000 3-1(a) 2024 Fee Schedule, City of New Hope Page 9 Valuation $1,000,000 and up Construction work begun prior to acquisition of building permit Contractor license search $6,175.30 for the first $1,000,000 plus $4.02 for each additional $1,000 or fraction thereof Double fee $5 Building plan check: Initial Additional plan review required by changes, additions, or revisions to approved plans For use of outside consultants for plan checks and inspections 65% of building permit fee $50/hour (1/2 hour minimum charge) Actual cost 3-1(a) Building inspection (missed/additional inspection, re-inspection, or inspection outside of normal business hours) $60 per hour, plus $60 for each subsequent hour or fraction thereof 3-30 Building Moving $100 3-24 Business use certificate of occupancy (BUCO) $25 3-33 Courtesy Bench fee: Initial permit fee Annual renewal fee $75 $50 6-16 Discharge of percolating water permit fee $100 6-10(c)3 Driveway/street excavation $50 if curb cut work; $25 if no curb cut work is required 6-7(a) Electrical: New or repair service/power supply Sub-panel 0—300 amp 400 amp Each additional 100 amp Solar Panels: 0 - 5,000 watts 5,001 - 10,000 watts 10,001 – 20,000 watts 20,001 – 30,000 watts 30,001 – 40,000 watts Feeders/circuits: 0—30 amp 31—100 amp Each additional 100 amp Transformers and generators: 0—10 KVA 11—74 KVA 75—299 KVA 300 or more $100 per residential panel replacement $40 each $50 $58 $14 $60 $100 $150 $200 $250 $8 $10 $5 $10 $40 $60 $150 3-2(a)(3) 2024 Fee Schedule, City of New Hope Page 10 Apartment buildings Retrofit lighting Traffic signals $80 per unit which does not include service and house wiring $0.65 per fixture (ballast and lamps only); new fixtures are subject to per circuit fee $7 per standard, street and light; $4 per pole Sign transformers Remote control or signal wiring Swimming pools Trip Fee $8 per unit $.75 per device $100 (2 trips) $50/trip Excavation /grading: 50 cubic yards or less 51 to 100 cubic yards 101 to 1,000 cubic yards 1,001 to 10,000 cubic yards 10,001 to 100,000 cubic yards 100,001 cubic yards or more Plan check: 50 cubic yards or less 51 to 100 cubic yards 101 to 1,000 cubic yards 1,001 to 10,000 cubic yards 10,001 to 100,000 cubic yards $15 $22 $22.50 for the first 100 cubic yards, plus $10.50 for each additional 100 cubic yards or fraction thereof $117 for the first 1,000 cubic yards, plus $9 for each additional 1,000 cubic yards or fraction thereof $198 for the first 10,000 cubic yards, plus $40.50 for each additional 10,000 cubic yards or fraction thereof $562.50 for the first 100,000 cubic yards, plus $22.50 for each additional 10,000 cubic yards or fraction thereof No Fee $15 $22.50 $30 $30 for the first 10,000 cubic yards, plus $15 for each additional 10,000 cubic yards or fraction thereof 3-1(a) 2024 Fee Schedule, City of New Hope Page 11 100,001 to 200,000 cubic yards 200,001 cubic yards or more Additional plan review required by changes, additions or revisions to approved plans $165 for the first 100,000 cubic yards, plus $9 for each additional 10,000 cubic yards or fraction thereof $255 for the first 200,000 cubic yards, plus $4.50 for each additional 10,000 cubic yards or fraction thereof $42 per hour (minimum charge ½ hour) Home-based business No charge 4-3(g) Limited storm sewer connection permit fee $100 6-10(c)3 Mechanical and Plumbing: Water heater Valuation $0 to $500 $501 to $1,000 $1,001 to $5,000 $5,001 to $10,000 $10,001 to $25,000 $25,001 to $50,000 $50,001 and over $50 Single-Family-$25; Commercial-$40 $25 + 2.5% of $500 or fraction thereof $35 + 2.25% of $1,000 or fraction thereof $125 + 2% of $5,000 or fraction thereof $225 + 1.75% of $10,000 or fraction thereof $490 + $1.5% of $25,000 or fraction thereof $875 + 1.25% of fraction over $50,000 3-1(a) Parking Lot Same fee as building permits 3-1(a) Parking Lot Plan Check Same fee as building plan check 3-1 Point of sale: 1-2 family Multi-family Temporary certificate of property maintenance $160 per unit $160 for first unit, $20 for each add’l unit $80 3-30, 3-32 3-32(e)(2) Public easement and right of way vacation application Actual cost (minimum $200 charge) 6-9(b)3 Right-of-way management regulation: Annual registration Excavation permit $100 $350 6-14 Sign: Permanent Temporary $100 $40 per 7 days, 10 permits per year maximum 3-50 Fees double for many permits if work commences without permit 3-1 (c) 2024 Fee Schedule, City of New Hope Page 12 PLANNING & DEVELOPMENT (Planning and Zoning) Planning Fee City Code Administrative lot consolidation/minor subdivision review $200 13-1(g) Comprehensive sign plan $200 zoning; $200 deposit* 3-50(k)(5) Conditional use permit (R-1 & R-2) $200 zoning; $300 deposit* 4-33 Conditional use permit (all others) $500 zoning; $1,500 deposit* 4-33 Conduit Debt application fee $750 non-refundable application fee and $5,000 deposit plus admin fee below Policy Conduit Debt administrative fee (projects within city limits) .5% of bond issue Policy Conduit Debt administrative fee (projects outside city limits) 1% of bond issue Policy Conduit Debt Refunding administrative fee $2,500 non-refundable application fee and .025% of the bond issue plus out of pocket costs (rate is .50% of bond issue if original financing was not completed with the city of New Hope) Policy Land use confirmation/zoning letter $50 Land use petition sign $15 deposit per sign 1-4(b)(5) Planned Unit Development $1,000 zoning; $1,500 deposit* 4-24, 4-34 Rezoning/text amendment $500 zoning; $1,000 deposit* 4-30 Site plan review $400 zoning; $750 deposit* 4-35 Subdivision & platting $500 zoning; $1,000 deposit* 13-3 Tax Abatement assistance $5,000 deposit Policy Tax Increment Finance $10,000 deposit Policy Vacation of easement $325 zoning; $500 deposit* 6-9 Variances (R-1 & R-2) $150 zoning; $300 deposit* 4-36 Variances (all others) $500 zoning; $1,500 deposit* 4-36, 13-10 *There are three city consultants - legal, planning, and engineering - that generate additional expenses. *Expenses incurred that exceed the amount of the zoning deposit will be billed and are the responsibility of the applicant. Park Dedication Fee Fee City Code One-family dwelling $3,000 per unit 13-7(i) Two-family dwelling $1,500 per unit 13-7(i) Three+ family dwelling $1,000 per unit 13-7(i) Commercial and/or industrial subdivisions $5,000 per acre 13-7(i) 2024 Fee Schedule, City of New Hope Page 13 UTILITY AND FRANCHISE FEES Service Fee City Code Electronic transponders Actual cost 5-4(9)c Recycling service $5.90/month 9-11(k)(1) Sanitary sewer rates $10.50 minimum (includes 1,000 gallons) $6.98 for each additional 1,000 gallons $.72 surcharge per 1,000 gallons 5-3(d)1 Sewer availability charge (SAC) Fee set by Metropolitan Council Environmental Services Board 5-3(b)6 Sewer connection or repairs permit $150 5-3(b) Stormwater utility rate: Single and two-family residential parcels All other residential, commercial and ind parcels $9.88 per REF $14.82 per REF 5-3(e)(2) Street light: Non-decorative (underground power) Decorative (overhead power) $1.60/month $2.30/month 6-5(c) Sump pump connection state surcharge Sump pumps/non-compliant properties $100/month fine 5-1(d)7 Sump pump winter discharge into sanitary sewer $100/month 5-1(d)(8) Water connection or repairs permit $150 5-3(b) Water meter - original or replacement Actual cost plus $20 handling fee Water meter - manual meter reading fee $200/month 5-4(9)e Water - Residential usage - base fee 1-10,000 gallons 10,001-20,000 gallons Over 20,000 gallons $11.39/month (includes $.81 state fee) $7.80/1,000 gallons $8.47/1,000 gallons $9.53/1,000 gallons 5-4 Water - Commercial and Institutional All usage except lawn irrigation Separately metered law irrigation $11.39/month (includes $.81 state fee) $7.97/1,000 gallons $9.53/1,000 gallons 5-4 Water - emergency water supply/watermain repair $.50/1,000 gallons 5-4(9)e Water disconnection and reconnection $50 per disconnection event $50 per reconnection event (after normal business hours or holidays are subject to additional fees) Penalty of past due water or sewer charge 5% or $.50 whichever is greater 5-4(9)(e)2 Franchise Fees Fee City Code Franchise – Electricity 12-20 Residential $4/month Small Commercial & Industrial - Non-Demand $7/month Small Commercial & Industrial - Demand $31/month Large Commercial & Industrial $135/month Franchise – Gas 12-10 Residential $4/month Commercial - A ("Com A") $5/month Commercial/Industrial - B ("Com/Ind B") $14/month Commercial/Industrial - C ("Com/Ind C") $47/month Small Volume, Dual Fuel A ("SVDF A") $90/month Small Volume, Dual Fuel B ("SVDF B") $100/month Large Volume, Dual Fuel ("LVDF") $190/month 2024 Fee Schedule, City of New Hope Page 14 MISCELLANEOUS Administrative Citations Fee City Code Level one – Citation #1 Level one – Citation #2 Level one – Citation #3 Level one – Citation #4 $50 $100 $100 $100 2-60(d)(2) Level two – Citation #1 Level two – Citation #2 Level two – Citation #3 Level two – Citation #4 $100 $250 $500 $500 Level three – Citation #1 Level three – Citation #2 Level three – Citation #3 Level three – Citation #4 $250 $500 $1,000 $1,000 Subsequent violation of the same or substantially similar offense within 12-month period will result in citation at next fee amount within applicable level 2-60(h)(4)b Late fees Amount increased by 40% if fine is not paid within 30-day period 2-60(h)(4)a Appeal of citation $25 to schedule administrative hearing 2-60(d)(3) Miscellaneous Fees Fee City Code Blueprint release $100 plus tax and $500 deposit Body worn camera video request $10 USB media; $50 per video (per officer) ($60 deposit) Certification processing fee of delinquent city services $50 2-61(a) Credit card fee 3% Duplicate bill (utility bill) $1 5-4(9)g Fingerprinting (civil) $30 Handgun permit fee Per state law 11-13(c) Identification training for tobacco and liquor licensees $100 10-23(6)e Late fee charge for general accounts receivables $5-25 depending on amount due Map (address) $5 New resident list $35 Notary fee (no charge if city-related business) $5 M.S. On-line service charge $3.50 2-61(c) Parking – on street temporarily No charge; seek permission from police 11-2(e) Photocopies $.25 per page plus tax Police-sponsored child passenger safety class $25 Program refund fee $5 Research fee $50 first hour and $35/hour thereafter Returned check charge $30 Special assessment deferral $40 nonrefundable application fee 1-6(1) Tree removal or treatment for diseased shade tree: Tree located on street boulevard Tree located on private property Not more than 50% of costs of abatement will be assessed Total cost of abatement may be assessed 9-80(f)(2) Vehicle impound Per Twin Cities Transport & Recovery towing contract 6-3(d) Video discovery $25 Weed eradication/lawn mowing Actual plus $100 weed inspector fee 9-70(b)2 2024 Fee Schedule, City of New Hope Page 15 I:\RFA\City Manager\2023\Audit\CM 121123\6.9 Q ‐ MMKR 121123.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treas.    Agenda Title  Motion approving three‐year audit proposal from Malloy, Montague, Karnowski and Radosevich (MMKR)  and the appointment of MMKR to perform the 2023 city audit  Requested Action  Staff recommends that the City Council approve a motion to approve MMKR’s three‐year audit proposal for  fiscal years ending December 31, 2023, 2024 and 2025 and appoint MMKR to perform the 2023 city audit.  Policy/Past Practice  At the November 20, 2023, work session the City Council reviewed and supported the three‐year audit  proposal from MMKR for fiscal years 2023/2024/2025. For each of the years included in the three‐year  proposal, a specific engagement letter is presented to the Council for approval for that year. The city has  utilized the services of MMKR since 2011 to complete the annual audit.  Background  This item formally approves the three‐year audit proposal from MMKR for the fiscal years ending December  31, 2023, 2024 and 2025, and also approves the engagement letter for the 2023 audit.     Year Ending  December 31, Basic Audit  2023 $46,500  2024 $48,125  2025 $49,800    Abdo continues to facilitate preparation of the statistical section of the ACFR and oversee the application to  the Government Finance Officers Association Excellence in Financial Reporting award. No single audit is  necessary for 2023 as the city did not receive federal grant funds.    Funding  The engagement letter for $46,500 is consistent with the pricing in the three‐year proposal. There are funds  budgeted in the 2024 budget for the preparation of the 2023 audit.    Attachments   Three‐year audit proposal from MMKR   Letter of Engagement from MMKR for 2023 audit    Agenda Section Consent Item Number  6.9  DOLLAR COST BID PROPOSAL SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR CITY OF NEW HOPE, MINNESOTA FOR PROFESSIONAL AUDITING SERVICES FOR FISCAL YEARS ENDING DECEMBER 31, 2023, 2024, AND 2025 WILLIAM J. LAUER, CPA PRINCIPAL E-MAIL: BLAUER@MMKR.COM 952.545.0424 November 10, 2023 Mr. Reece Bertholf, City Manager City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Dear Mr. Bertholf: We are pleased to submit this proposal to provide auditing services for the City of New Hope (the City) for the fiscal years ending December 31, 2023, 2024, and 2025, subject to the City’s annual review and approval. Our audits will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial and compliance audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the provisions of the Legal Compliance Audit Guide promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65; and any other applicable state or federal audit guide. We will review the City’s internal control and test accordingly. We anticipate issuing the following report letters in relation to the City’s audits: 1.A report on the fair presentation of the basic financial statements in conformity with accounting principles generally accepted in the United States of America, with an “in relation to” opinion on the combining and individual fund financial statements and supporting schedules. 2.A report on compliance and on internal control over financial reporting based on an audit of financial statements performed in accordance with Government Auditing Standards. 3.A report on compliance with Minnesota State Laws and Regulations. We understand the City does not expect to earn more than $750,000 of federal awards annually and, accordingly, is not expected to need a single audit of federal awards expenditures. We will also provide a management report to communicate comments and recommendations as a result of the audit, including: a discussion of any internal control-related or compliance findings resulting from the current year audit; recommendations to management on improving its accounting system and financial reports; an update on prior year audit issues; and the formal communications to the City’s finance committee or its equivalent as required by Statement on Auditing Standards. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control policies, the selection and a pplication of accounting principles, and the safeguarding of assets. C E R T I F I E D A C C O U N T A N T S P UBLIC PRINCIPALS Thomas A. Karnowski, CPA Paul A. Radosevich, CPA William J. Lauer, CPA James H. Eichten, CPA Aaron J. Nielsen, CPA Victoria L. Holinka, CPA/CMA Jaclyn M. Huegel, CPA Kalen T. Karnowski, CPA Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com Standard Letterhead-r2.qxp_167639 Letterhead-RV1 9/7/18 6:34 PM Page 1 City of New Hope, Minnesota Page 2 November 10, 2023 The assistance to be supplied by your personnel, including the preparation of schedules and analysis of accounts, typing all cash or other confirmations we request, and locating any inv oices selected by us for testing, will be discussed and coordinated with you. We understand that Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) will be responsible for preparing the initial draft of the financial statements, notes, and supplementary schedules; as well as typing, editing, and printing the financial statements. Our fee is based on an audit of the City and does not include the preparation cost of the Annual Comprehensive Financial Report (ACFR). Prior to issuance of the final audit report, we shall review the report draft, management report, internal control letters, and any other required compliance reports with the City’s management. If our audit procedures indicate that material errors, illegal acts, or other irregularities mig ht exist, we will make an immediate, written report to the City’s management, City Council, and/or other city officials, as appropriate. Our fees for these services will be based on the actual time spent at our standard hourly rates, plus travel and other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable upon presentation. The anticipated fees for the indicated services are shown on the Schedule of Professional Fees and Expenses included in this Dollar Cost Bid Proposal. The fees charged are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If we find that additional audit procedures are required, or if additional services are requested by the City, those services will be billed at our standard hourly rates. Additional audit procedures might be required for certain accounting issues or events such as new contractual agreements, new accounting and auditing standards, transactions an d legal requirements of new bond issues, new funds, major capital projects, or if there is an indication of misappropriation or misuse of public funds, or if significant difficulties are encountered due to the lack of accounting records, incomplete records, or turnover in the City’s staff. Our proposal assumes that the City and its contracted accounting service provider will be responsible for preparing substantially all financial schedules and other information required for the audit, as in our previous audit engagements with the City. The cost of any additional accounting assistance performed at the request of the City will be based on the actual time required and the hourly rates of the individuals performing the services. We will not perform extended services at a cost to the City unless so authorized by the appropriate city officials. We hope you will give our proposal due consideration. We will continue to give the City Council and administration the quality service you expect from your auditors. If you have any questions, please contact William J. Lauer, CPA, Principal. This proposal covers the fiscal years ending December 31, 2023, 2024, and 2025, and is a firm and irrevocable offer for a period of ninety (90) days. Sincerely, MALLOY, MONTAGUE, KARNOWSKI, RADOSEVICH & CO., P.A. William J. Lauer, CPA Principal WJL:lmb Year Ending Audit December 31,Proposal 2023 46,500$ 2024 48,125 2025 49,800 Total 144,425$ City of New Hope, Minnesota Schedule of Professional Fees and Expenses For Professional Auditing Services Estimated fees for the years ending December 31, 2023, 2024, and 2025: I certify that I am entitled to represent Malloy, Montague, Karnowski, Radosevich & Co., P.A., (MMKR), empowered to submit the bid, and authorized to sign a contract with the City of New Hope (the City). Signed: William J. Lauer, CPA Principal Additional services hourly rates: If it should become necessary for the City to request the auditor to render any additional service to either supplement the services requested in this proposal or to perform additional work as a result of the specific recommendations included in any report issued on this engagement or as a result of new standards, then such additional work shall be performed only if set forth in an addendum to the contract between the City and MMKR. Any such additional work agreed to between the City and MMKR would be performed at the standard hourly rates of the professional staff performing the services. MMKR does not charge its audit clients for inquiries and technical assistance during the year that are minor in nature (those that would not require a significant amount of research or result in the issuance of a separate report letter or letter). December 4, 2023 To the City Council and Management of the New Hope 4401 Xylon Avenue North New Hope, MN 55422-2280 Dear Councilmembers and Management We are pleased to confirm our understanding of the services we are to provide the City of New Hope, Minnesota (the City) for the year ended December 31, 2023. Audit Scope and Objectives We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, and the disclosures, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2023. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB), who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited: 1)MD&A 2)GASB-required supplementary pension and other post-employment benefits information (as needed) We have also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a separate written report accompanying our auditor’s report on the financial statements OR in a report combined with our auditor’s report on the financial statements: 1)Combining and individual fund statements and schedules (as needed), presented as supplemental information C E R T I F I E D A C C O U N T A N T S P UBLIC PRINCIPALS Thomas A. Karnowski, CPA Paul A. Radosevich, CPA William J. Lauer, CPA James H. Eichten, CPA Aaron J. Nielsen, CPA Victoria L. Holinka, CPA/CMA Jaclyn M. Huegel, CPA Kalen T. Karnowski, CPA Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com Standard Letterhead-r2.qxp_167639 Letterhead-RV1 9/7/18 6:34 PM Page 1 City of New Hope Page 2 December 4, 2023 In connection with our audit of the basic financial statements, we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. 1)Introductory information 2)Statistical section We will perform the required State Legal Compliance Audit conducted in accordance with auditing standards generally accepted in the United States of America and the provisions of the Minnesota Legal Compliance Audit Guide, promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65, and will include such tests of the accounting records and other procedures we consider necessary to enable us to conclude that, for the items tested, the City has complied with the material terms and conditions of applicable legal provisions. We will also prepare a management report for the City Council and administration. This report will communicate such things as our concerns regarding accounting procedures or policies brought to our attention during our audit, along with recommendations for improvements. The report will also contain certain financial comparisons and analysis, and a summary of legislative activity affecting Minnesota cities. Our services will not include an audit in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), which would only be required if the City expended $750,000 or more in federal assistance funds during the year. If the City is required to have a Single Audit of federal assistance funds, this engagement letter would need to be modified. The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor’s report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance, but is not absolute assurance and, therefore, is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Auditor’s Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GAAS and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of your accounting records of the City and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. City of New Hope Page 3 December 4, 2023 We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts; and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement. We have identified the following significant risk(s) of material misstatement as part of our audit planning: 1) Management override of controls 2) Revenue recognition 3) Constructed capital asset additions At this time, audit planning has not concluded and modifications may be made to significant risks of material misstatement. If modifications are made, we will communicate them to you. We may, from time to time and depending on the circumstances, use third party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third party service provider. Furthermore, we will remain responsible for the work provided by any such third party service providers. Our audit of financial statements does not relieve you of your responsibilities. City of New Hope Page 4 December 4, 2023 Audit Procedures – Internal Control We will obtain an understanding of the government and its environment, including internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under American Institute of Certified Public Accountants (AICPA) professional standards and Government Auditing Standards. Audit Procedures – Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City’s compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Other Services We will also assist in preparing the financial statements and related notes of the City in conformity with accounting principles generally accepted in the United States of America based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. You agree to assume all management responsibilities for the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. City of New Hope Page 5 December 4, 2023 Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with accounting principles generally accepted in the United States of America, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making drafts of financial statements, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by GAAS and Government Auditing Standards. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements that we report. You are responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with GAAP. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. City of New Hope Page 6 December 4, 2023 Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. We will provide copies of our reports to the City; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a regulatory agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for the purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of MMKR personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the regulatory agency. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. William J. Lauer, CPA, is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit shortly after the end of the fiscal year and to issue our report no later than June 30, 2024. Our fees for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, confirmation service provider fees, etc.) except that we agree that our gross fee will not exceed $46,500, plus direct reimbursable expenses. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. City of New Hope Page 7 December 4, 2023 These fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If we find that additional audit procedures are required, or if additional services are requested by the City, those services will be billed at our standard hourly rates. Additional audit procedures might be required for certain accounting issues or events, such as new contractual agreements, transactions and legal requirements of new bond issues, new funds, major capital projects, new tax increment districts, if there is an indication of misappropriation or misuse of public funds, or if significant difficulties are encountered due to the lack of accounting records, incomplete records, or turnover in the City’s staff. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our audit engagement ends on delivery of our audit report. Any follow-up services that might be required will be a separate, new engagement. The terms and conditions of that new engagement will be governed by a new, specific engagement letter for that service. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. If you intend to publish or otherwise reproduce the financial statements, su ch as in a bond statement, and make reference to our firm name, you agree to provide us with printers’ proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. During the year, you might request additional services such as routine advice, assistance in implementing audit recommendations, review of your projections or budgets, and other similar projects. Independence standards allow us to perform these routine services; however, it is important that you understand that we are not allowed to make management decisions, perform management functions, nor can we audit our own work or provide nonaudit services that are significant to the subject matter of the audit. Please be aware that e-mail is not a secure method of transmitting data. It can be intercepted, read, and possibly changed. Due to the large volume of e-mails sent daily, the likelihood of someone intercepting your e-mail is relatively small, but it does exist. We will communicate with you via e-mail, if you are willing to accept this risk. To ensure that MMKR’s independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel. If a dispute occurs related in any way to our services, our firm and the City agree to discuss the dispute and, if necessary, to promptly mediate in a good faith effort to resolve it. We will agree on a mediator, but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator’s fees and expenses equally, but otherwise will bear our own attorney fees and costs of the mediation. Participation in such mediation shall be a condition to either of us initiating litigation. To allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except that our final settlement positions at mediation shall be admissible in litigation solely to determine the identity of the prevailing party for purposes of the awarding of attorney fees. City of New Hope Page 8 December 4, 2023 We both recognize the importance of performing our obligations under this agreement in a timely way and fully cooperating with the other. In the event that either of us fails to timely perform or fully cooperate, the other party may, in its sole discretion, elect to suspend performance or terminate the agreement regardless of the prejudice to the other person. We agree we will give 10 days’ written notice of an intent to suspend or terminate, specifying the grounds for our decision, and will give the other an opportunity to cure the circumstances cited as grounds for that decision. In the event of suspension or termination, all fees and costs are immediately due on billing. We agree that it is important that disputes be discussed and resolved promptly. For that reason, we agree that, notwithstanding any other statutes of limitations or court decisions concerning them, all claims either of us may have will be barred unless brought within one year of the date the complaining party first incurs any damage of any kind, whether discovered or not, related in any way to acts or omissions of the other party, whether or not the complaining party seeks recovery for that first damage and whether or not we have continued to maintain a business relationship after the first damage occurred. Notwithstanding anything in this letter to the contrary, we agree that regardless of where the City is located, or where this agreement is physically signed, this agreement shall have been deemed to have been entered into at our office in Hennepin County, Minnesota, and Hennepin County shall be the exclusive venue and jurisdiction for resolving disputes related to this agreement. This agreement shall be interpreted and governed under the laws of Minnesota. When requested, Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our most recent peer review report accompanies this letter. Reporting We will issue a written report upon completion of our audit of the City’s financial statements. Our report will be addressed to the City Council and management of the City. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will state (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The report will also state that the report is not suitable for any other purpose. If during our audit we become aware that the City is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. City of New Hope Page 9 December 4, 2023 We will also provide a report (that does not include an opinion) on the City’s compliance with applicable provisions of the Minnesota Legal Compliance Audit Guide, promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65. The report will state (1) whether, in connection with our audit, anything came to our attention that caused us to believe that the City failed to comply with the applicable provisions of the Minnesota Legal Compliance Audit Guide, insofar as they relate to accounting matters, and (2) that the purpose of the report is solely to describe the scope of our testing of compliance and the results of that testing, and not to provide an opinion on compliance. The report will also state that the report is not suitable for any other purpose. If during our audit we become aware that the City is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign where indicated and email it to mmkr@mmkr.com. Sincerely, MALLOY, MONTAGUE, KARNOWSKI, RADOSEVICH & CO., P.A. William J. Lauer, CPA Principal WJL:lmb RESPONSE: This letter correctly sets forth the understanding of the City of New Hope. City Council Representative City Management Representative By: _________________________________ By: Title: _________________________________ Title: Date: _________________________________ Date: I:\RFA\PUBWORKS\2023\Council\vehicle purchases ratify\Q ‐ veh acquisitions 12.11.23.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Public Works  By: Bernie Weber, Director and  Valerie Leone, City Clerk‐Treasurer  Agenda Title  Resolution ratifying leases of vehicles and purchase of equipment in accordance with the city’s capital  improvement program for 2023 and 2024    Requested Action  Staff requests that the City Council ratify purchases/leases that have occurred since June 26, 2023.   Policy/Past Practice  Vehicle and equipment replacement are part of the city’s CIP that is continually updated and reviewed with  Council. In 2021 the city began leasing vehicles through Enterprise Fleet Management to improve efficiency  and as a potential cost‐savings.   Background  In 2021, following City Council’s approval, the city began leasing vehicles through Enterprise Fleet  Management. At the work session of March 20, 2023, due to supply issues, Council authorized staff to  purchase or lease vehicles planned for replacement through year 2024 per the CIP (subject to ratification by  Council at a later date).    Council Mtg Department Qty  June 28, 2021 Police 14  November 28, 2022 Public Works 3  November 28, 2022 Comm Dev 4  June 26, 2023 – ratified Police 3  June 26, 2023 – ratified Public Works 2  Total leased vehicles as of June 26, 2023: 26    The list below identifies the leases/purchases since June 26, 2023, for ratification by Council. The current  number of leased vehicles is 30 which includes the four leases listed below.      Replace Veh # New Vehicle Description Department Type  7 – 2012 Int’l plow truck 2022 Western Star plow truck Public Works Purchase (state contract)  43 – 2014 Int’l truck (but keeping  43 and trading 20 ‐ 2006 Sterling  plow truck instead)  2022 Western Star plow truck Public Works Purchase (state contract)  225 – 2012 Ford dump truck 2024 Ford F350 dump truck Public Works Purchase (state contract)  16 – 2012 Ford 1‐ton 2023 Ford Transit Connect XL  cargo van (Veh #27)  Public Works   (for meter reading)  Lease  169, 170, 171 – 2020 Ford SUVs    2024 Dodge Durangos   (Veh #112, 113, 114)  Police Lease (qty: 3)    Also, vehicle #6 (2003 Sterling water tanker truck) is being refurbished instead of replaced. The work will be  performed by Ruffridge Johnson for $87,387.  Agenda Section Consent Item Number  6.10    Request for Action, Page 2    Recommendation  Staff recommends Council ratify the vehicle/equipment acquisitions. The city previously entered into a Master  Equity Lease Agreement with Enterprise Fleet Management and additional vehicles may be leased through  the open‐end lease rate quotes. Abdo will analyze the costs after the first lease schedule has expired. The city  has the option to end leases at any time.      City of New Hope    Resolution No. 23‐___    Resolution ratifying leases of vehicles and purchase of equipment  in accordance with the city’s capital improvement program  for 2023 and 2024      WHEREAS, the city of New Hope prepares a ten‐year capital improvement program (CIP) as   a guiding document for vehicle and equipment acquisition and to assist with  preparation of annual operating budgets; and    WHEREAS, at the work session of March 20, 2023, due to supply chain issues, the New Hope  City Council authorized staff to acquire vehicles and equipment planned for  replacement through year 2024 per the CIP, with such action to be ratified by the  City Council at a later date; and    WHEREAS, vehicles and equipment will only be replaced when it is determined to be in the  city’s best interest; and    WHEREAS, the city previously entered into a Master Equity Lease Agreement with   Enterprise Fleet Management and additional vehicles may be leased through the  open‐end lease rate quotes.    NOW, THEREFORE, BE IT RESOLVED, that the New Hope City Council ratifies the following    vehicle leases and/or equipment purchases:     Replace Veh # New Vehicle Description Department Type  7 – 2012 Int’l plow truck 2022 Western Star plow truck Public Works Purchase (state contract)  43 – 2014 Int’l truck (but keeping  43 and trading 20 ‐ 2006 Sterling  plow truck instead)  2022 Western Star plow truck Public Works Purchase (state contract)  225 – 2012 Ford dump truck 2024 Ford F350 dump truck Public Works Purchase (state contract)  16 – 2012 Ford 1‐ton 2023 Ford Transit Connect XL  cargo van (Veh #27)  Public Works   (for meter reading)  Lease  169, 170, 171 – 2020 Ford SUVs    2024 Dodge Durangos   (Veh #112, 113, 114)  Police Lease (qty: 3)    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 11th  day of December, 2023.          __________________________         Mayor    Attest: ________________________________   City Clerk    I:\RFA\P&R\FORESTRY\2023\2024‐25 STS\Q&R Hennepin County STS Services 2024‐2025.docx      Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution approving an agreement with Hennepin County Sentencing to Service Program for 2024‐2025  services  Requested Action  Staff is recommending that Council pass a resolution approving an agreement with Hennepin County for  2024‐2025 services for the Sentencing to Service Program (STS).  Policy/Past Practice  The city frequently contracts with service providers to perform maintenance activities focused on the upkeep  of city resources.  Background  The STS program pairs Hennepin County staff and individuals given community service hours as part of a  court sentence, with cities that need extra resources to complete maintenance tasks that would otherwise not  be completed or not able to be completed in a timely manner. Individuals working in the program are  convicted of non‐violent crimes and are low‐risk individuals, who are not currently incarcerated. The STS  crews provide maintenance services for most departments in the city and perform a variety of tasks.    The City has contracted with Hennepin County for the Sentencing to Service Program for more than 25 years.  Staff considers the partnership essential not only for providing regular maintenance at our facilities, parks,  streets, and water bodies, they also perform more undesirable tasks and help with specialized activities and  events as needed.     The City of New Hope currently contracts with Hennepin County for two days per week. The city pays only  for the days that work is performed in the city and only when the daily crew has individuals in addition to  Hennepin County staff. Crew sizes typically range from 2‐8 people in addition to the working crew leader.    The rate for the two‐year proposal is $401.59 per day and not to exceed $47,789.21 each year (119 days), for  two years. This is a 3% increase from the 2022‐2023 price of $389.89 per day.                  Agenda Section Consent Item Number  6.11  Funding   Funding is available through the operating budgets for several departments. The historical breakdown of STS  charges has been:    Sewer: 3.3%  Storm Water: 3.2%  Water: 3.3%  Streets: 27.3%  Ice Arena: 15%  Parks: 42.6%  Community Development: 5.3%      Attachments    Resolution   Draft Agreement for 2024‐2025   List of maintenance activities provided by STS            City of New Hope  Resolution No. 23‐    Resolution approving an agreement with Hennepin County  Sentencing to Service Program for 2024‐2025 services    WHEREAS, the City has partnered with Hennepin County to provide maintenance services, which cannot  be accomplished alone by city staff for over 25 years; and,    WHEREAS, funding is available in the Public Works, Ice Arena, Parks, and Community Development  operating budgets; and,    WHEREAS, regular maintenance of our city’s facilities, parks, streets, and water bodies are an integral  component of ensuring the longevity and usability of the city’s resources; and,    WHEREAS, staff considers the work provided by the Hennepin County Sentencing to Service Program an  integral piece of maintaining the city’s infrastructure and resources; and,     WHEREAS, staff recommends continuing to utilize the services provided by the Hennepin County  Sentencing to Service Program for 2024‐2025.      NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows:    1. That an agreement between the City of New Hope and Hennepin County Sentencing to  Service Program is approved, and the mayor and city manager are authorized and  directed to sign the same.      Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 11th day of December  2023.            ______________                                ______________          Mayor    Attest:  ________                             _________________   City Clerk  GENERAL INFORMATION Main contact details Shawn Markham, Contract Manager and City Forester 763-592-6763 | smarkham@ci.new-hope.mn.us Public Works (5500 InternaƟonal Pkwy) Talk with Dave Leaf Drop (near 5718 InternaƟonal Pkwy) Instructed to drop leaves in this locaƟon rather than public works SPRING, SUMMER & FALL MAINTENANCE Civic Center Park/City Hall (4310 Zealand Ave. N) - WEEKLY clean up liƩer & clear fence line N of Unique - Weed whip tree line on west side of playground in northwest corner (mowers cannot reach) - Pick up brush/branches - LiƩer removal - Clean inside of tennis courts - Rake and week playgrounds (2 areas) - Clear brush & weed whip near cemetery (east side of Xylon Ave) - (AUTUMN ONLY) Remove leaves Dorothy Mary Park (8030 60th ½ Ave N) - Weed entrances (Xylon Ave & 60th ½ Ave) Liberty Park (9015 60th Avenue North) - LiƩer removal - Rake and weed playgrounds Meadow Lake Park (8400 E Meadow Lake Rd) - Rake and weed playgrounds - Remove growth from fence lines (including along Xylon and entrance from 59th) - Trim low branches over bike paths/sidewalks Victory Park (5501 InternaƟonal Pkwy) - LiƩer removal Begin Park (5407 Wisconsin Ave. N) - Rake and weed playgrounds - Pick up branches - LiƩer removal - Weed whip fence lines - (AUTUMN ONLY) Remove leaves inside and outside tennis court Holiday Park (9024 47th Ave N) - Rake and weed playgrounds - LiƩer removal - (AUTUMN ONLY) Remove leaves from playgrounds and adjoining fence line LiƩle Acre Park (49th ½ and Yukon) - Rake and weed playgrounds - (AUTUMN ONLY) Remove leaves from baseball diamonds Northwood Park (3310 Zealand Ave. N) West side of park: - Rake and weed playground - Weed flower beds around building - Weed flower bed on SW corner Art Field/East side of park: - Weed whip inside and outside of both fields - Weed the planters between the fields AŌer New Hope HeyDay (formerly Duk Duk Daze): - Clean up firework debris from east soccer field Hidden Valley Park (8800 32nd Ave. N) - Rake and weed playgrounds - Clean inside tennis courts - (AUTUMN ONLY) Remove leaves from hockey rink (inside & out), and playgrounds Jaycee’s Park (3032 Independence Cir N) - Rake and weed playgrounds - LiƩer removal Terra Linda Park (Lamphere Dr & Queen Ave N) - Rake and weed playgrounds - LiƩer removal - Weed retaining wall on Medicine Lake Rd - Mow boulevard on starƟng at SW corner toward sign - BEWARE OF POISON IVY NEAR RR ON EAST END Lions Park (3810 Oregon Ave. N) - Rake and weed playgrounds - LiƩer removal - Weed whip backstops, fence lines, and hockey rink (inside & out)…watch for dog poop - Cut suckers from bases of trees - Brush pickup - Mow island next to 38th Ave Fred Sims Park (4300 Nevada Ave N) - Rake and weed playgrounds - LiƩer removal - Weed gardens at 45th & Nevada (NW corner), replace border rocks as needed, add mulch as needed - Clean grated drain in NE corner of park Sunny Side Park (4751 Quebec Ave N) - Rake and weed playgrounds - LiƩer removal - Weed whip baseball fence lines - Removed low hanging branches from trees on southside of park Elm Grove Park (5500 Quebec Ave N) - Rake and weed playgrounds - LiƩer removal Corner Park (7901 47th Ave N) - Rake and weed playgrounds - LiƩer removal - (AUTUMN ONLY) Remove leaves Hillsboro & Harland Culvert City owned easement between 6085 & 6091 Hillsboro Ave N: - LiƩer removal - Trim low hanging branches - (AUTUMN ONLY) Remove leaves 62nd Ave N, Boone to Winnetka - Weed retaining walls - Weed sidewalks as needed Winnetka, 62nd Ave N to Bass Lake Rd - Weed retaining walls on West side of street only (East side is City of Crystal) 44th Ave N, off of Winnetka City owned lots at dead end/north of garage: - LiƩer removal - Weed whip behind garage and along fence line - Cut tree suckers 45th Ave N, between Winnetka and Xylon - LiƩer removal on north side of the street - Weed whip the path to watershed area Railroad Crossings/Underpasses Boone Ave N (RRx between Science Center Dr & 51st Ave N): - LiƩer removal - Weed whip both sides Winnetka Ave N (RRx between Angeline Dr & 51st Ave N): - LiƩer removal - Weed whip both sides - Trim branches on West side along apartments 42nd N (underpass between Queen Ave N & Oregon Ave N) - LiƩer removal - Weed whip 36th N (underpass between Winnetka Ave N & Nevada Ave N), south side only - LiƩer removal - Mow both east and west sides - Weed flower beds WINTER SNOW MAINTENANCE NO SALT OR SAND Boone Ave N & 62nd Ave N - Remove snow and ice from all 4 corners, clearing crosswalk path, too - Remove snow for bus stops on both SW and SE corners Boone Ave N & Bass Lake Rd - Remove snow and ice from all 4 corners, clearing crosswalk path, too - Remove snow for bus stops on NE and SE corners - Be sure to clear enough snow for physically impaired ciƟzens to be able to access buses and crosswalks Boone Ave N & 49th Ave N - Remove snow and ice from all 4 corners, clearing crosswalk path, too Boone Ave N & 36th Ave N - Remove snow and ice from NW & NE corners, clearing crosswalk path, too - Remove snow for bus stop on NE corner Winnetka Ave N & 62nd Ave N - Remove snow and ice from all 4 corners, clearing crosswalk path, too - Remove snow for bus stops on SE & SW corners Winnetka Ave N & Bass Lake Ave N - Remove snow and ice from all 4 corners, clearing crosswalk path, too - Remove snow for bus stops on NW, NE & SW corners, 4 in total - Clear snow on sidewalk from CVS driveway to corner on SW corner - Clear snow from triangle on SE corner, as well as corner sidewalk Winnetka Ave N & 50th Ave N - Clear crosswalk Winnetka Ave N & 49th Ave N - Remove snow and ice from all 4 corners, clearing crosswalk path, too - Remove snow for bus stops on NW &SE corners Winnetka Ave N & 47th Ave N - Remove snow and ice from all 4 corners, clearing crosswalk path, too - Remove snow for bus stops on NW & SE corners Winnetka Ave N & 42nd Ave N (HIGH TRAFFIC AREA , USE EXTREME CAUTION) - Remove snow and ice from all 4 corners, clearing crosswalk path and lane divider, too - Remove snow for bus stops on NW, NE, & SE corners - Clear fire hydrants on SW corner Winnetka Ave N & 36th Ave N - Remove snow and ice from all 4 corners, clearing crosswalk path, too Winnetka Ave N & Medicine Lake Rd - Remove snow and ice from NW & NE corners, clearing crosswalk path, too - Remove snow for bus stop on NW corner 42nd N (underpass between Queen Ave N & Oregon Ave N) - Remove snow in early spring Fire Hydrant Snow Removal YEAR-ROUND MAINTENANCE New Hope Ice Arena (4949 Louisiana Ave N) Generally complete on Fridays before weekend events, touch base with staff before starƟng tasks: - Clean restrooms (4 total, 2 upstairs 2 down) - Sweep and mop team rooms (not assigned to Armstrong) - Sweep and mop bleachers in both rinks (talk with staff to make sure the rink that needs the most aƩenƟon is completed first) - Sweep (and mop) rubberized walkways - Sweep (and mop) players boxes - Sweep (and mop) ref boxes - Clean rink glass, inside and out - Clean rink boards - Clean shower mats by moving them to the Zamboni room - Mow/weed ice rink grounds as needed I:\RFA\City Manager\2023\liquor renewals\7.1 Q ‐ liquor renewals.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk/Treasurer    Agenda Title  Public hearing ‐ liquor license renewals for year 2024  Requested Action  Staff recommends that the Council consider liquor license renewals effective January 1. License holders are not  required to attend the public hearing. The Council may act on each license individually or act on them  simultaneously with one motion closing the hearing and a second motion approving the license renewals.   Background  The license holders have furnished the necessary liquor license renewal applications. The Director of Police  submitted a summary of police activities per location and supports renewal of the licenses. Per city code, on sale  restaurant establishments must certify that liquor sales do not exceed 50% of gross sales (shown below).     Type Establishment Owner or Mgr Percentage Sales  On Sale, Restaurant Applebee’s, 4203 Winnetka Ave N. Nate McVey 86% food, 14% liquor  On Sale, Restaurant Cinema Grill & Outtakes, 2749 Winnetka Zachary Pack 45% food, 49% liq, 6%movies On Sale, Restaurant El Loro Mexican Restaurant, 7849 42nd Marcos Gomez 79% food, 21% liquor  On Sale, Restaurant Frankie’s Pizza, 3566 Winnetka Ave. N. Kent Garbers 78% food, 22% liquor   On Sale, Restaurant Hy‐Vee Market Grille, 8200 42nd Ave. N. Jacob Boesel 77% food, 23% liquor  On Sale, Restaurant Los Sanchez Taqueria, 7112 Bass Lake Rd Santiago Ortiz 60% food, 40% liquor  On Sale, Restaurant New Hope Golf Course, 8130 Bass Lake Rd Mark Severson 93% golf/food, 7% liquor  On Sale, Restaurant Pub 42, 7600 42nd Ave. N.  Ryan Brevig 68% food; 32% liquor  On Sale, bowling ctr New Hope Bowl, 7107 42nd Ave. N. Tom Bender 23% food, 27% liq, 50% bowl  Microdistillery Pocket Square Cocktail Lounge, 7530 42nd Alan Davis   Off Sale Liquor New Hope Liquor, 8001 Bass Lake Rd Amrit Singh   Off Sale Liquor Winnetka Liquor, 3544 Winnetka Ave. N. Dilip Sunar   Off Sale Liquor Viking Liquor, 7141 42nd Ave N Rajesh Sunar   Off Sale Liquor Hy‐Vee Wine & Spirits, 8202 42nd Ave N Jacob Boesel   3.2 off sale beer Hy‐Vee Food Store, 8202 42nd Ave N Jacob Boesel   3.2 off sale beer Family Dollar, 2733 Winnetka Ave N Harry Spencer   3.2 off sale beer Family Dollar, 8100 Bass Lake Road Harry Spencer     The license fees are as follows:   On‐sale intoxicating liquor (restaurant and bowling center) ‐ $6,200 (including Sunday on‐sale)   Microdistillery ‐ $800 (cocktail room, Sunday on‐sale, and off sale)   Off Sale intoxicating ‐ $380 (city code sets the maximum number of off‐sale licenses at four)   3.2 off sale beer ‐ $100    Attachments  Police Department report  Agenda Section Public Hearing Item Number  7.1  New Hope Police Department To: Valerie Leone, City Clerk From: Chief Tim Hoyt Cc: City Manager Reece Bertholf Date: 12/06/2023 Re: Liquor License Renewals – Summary of Police Activity This is a summary of known offenses occurring at liquor establishments (on and off-sale) in the city of New Hope between January 1st, 2023 and December 6th, 2023. The listed calls-for-service are consistent once again with previous years. Most are normal and routine for these business activities. Rather, they are a combination of incidents that occur in and around the business, parking lot or nearby streets. Many are generated by officers, which lead to other enforcement actions. The business which generated the largest call volume was Hy-Vee. The vast majority of calls have little to do with the sale of liquor. In total, there were less liquor-related calls at New Hope business establishments in 2023 (428) as compared to 2022 (459). The overwhelmingly majority of calls do not involve liquor issues. There were however 11 assaults which took place at our establishments. The POLD data (Place of Last Drink) does not reveal anything unusual. The paragraphs below highlight some of the statistics: New Hope Liquor, 8001 Bass Lake Road: There were 48 calls this past year compared to 18 calls in 2022. Many of the calls were disturbance calls for loitering outside of the building. There was one (1) person taken into custody on a warrant in the parking lot.  2 Applebee’s, 4203 Winnetka Ave N: Calls for service remained consistent from 25 calls in 2022 to 22 calls in 2023. Many of the calls involve incidents related to the parking lot area. There was one (1) assault call for service.  Pub 42, 7600 42nd Ave N: Pub 42 had 22 calls for service in 2023, down from the 31 in 2022. Pub 42 did had one assault in 2023 that occurred inside of the establishment. The majority of the calls were accidents in the parking lot. New Hope Bowl, 7107 42nd Ave N: The New Hope Bowl did not see a significant change in calls only down from 15 to 14 calls in 2023. There was nothing significant that occurred in these calls. New Hope Cinema Grill/Outtakes, 2749 Winnetka Ave N: There was only a slight increase in calls from 31 to 33 in 2023. Of the calls, three were for assault and one was for disorderly conduct. Frankie’s Pizza, 3556 Winnetka Ave N: There was a significant drop in calls from 14 in 2022 to 7 in 2023. All calls were relatively minor and nothing of a criminal nature. Hy-Vee, 8200 42nd Ave N(Wine and Spirits and Wahlburgers): Hy-Vee accounted for the most calls for service in 2023 but did also see a significant drop in calls from 192 in 2022 to 151 in 2023. The calls are all related to the business site, grocery, and/or other areas of the facility. There were 12 theft calls, 2 related to the Hy-Vee Wine and Spirits. Remaining calls were related to medical incidents, traffic incidents in the parking lot, and trespassing. Los Sanchez, 7112 Bass Lake Road: Los Sanchez had a small increase from 30 calls in 2022 to 33 calls in 2023. Officers were mostly called to the establishment to assist with unwanted parties. There were two assaults and one fight that officers responded to in 2023. New Hope Golf Course, 8130 Bass Lake Road: 16 total calls, officers did not respond to any significant calls. There were four animal complaints. Winnetka Liquor, 3544 Winnetka Ave N: Off-sale establishment calls went up by one from 7 calls in 2022 to 8 in 2023. One call was for disorderly conduct and the remainder were insignificant in nature. Viking Liquor & Wine, 7141 42nd Ave N: Off-sale establishment calls dropped from 12 to 11 in 2023, Of the 11 calls officers responded for one narcotics complaint, one assault and one warrant pick up. Other calls were officer generated traffic in the parking lot. Speedway, 6144 West Broadway: Off-sale establishment with calls increasing from 57 calls in 2022 to 73 in 2023. All calls for service were related to the store/parking lot and didn’t involve the sale of liquor. Pocket Square, 7530 42nd Ave. N: This business is a micro distillery and again saw no change in 2023 calls for service with only 2. One call was an assist for paper service and 3 one was a traffic stop. None of the calls were related to the establishment or service of alcohol. El Loro Mexican Restaurant, 7849 42nd Ave N: El Loro moved into New Hope in 2023 and in the time since opening there have been 9 calls for service. There was one assault call and one officer generated alcohol compliance check. The remainder of the calls were related to traffic and medical incidents.     I:\RFA\COMM DEV\2023\City Council\12‐11‐23 ISD 281 Appeal ‐ Trade School\Q ‐ ISD 281 Appeal 12‐11‐23.docx    Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Community Development  By: Jeff Sargent, Director   Agenda Title  An appeal by Independent School District #281 alleging an error in the staff’s interpretation of the city’s  Zoning Code definition of “trade school”.  Requested Action  Staff requests that the City Council, acting as the city’s Board of Appeals and Adjustments, should consider  testimony from representatives of Independent School District #281 (ISD 281), as they appeal staff’s  interpretation of the term “trade school”, as defined in New Hope City Code Section 4‐2(b).  Policy/Past Practice  The city council, serving as the Board of Appeals and Adjustments shall, after receiving the written report of  the city manager, make findings of fact and make a decision on appeals where it is alleged by the appellant  that error has occurred in any order, interpretation requirement, decision or determination made by any  administrative officer or the city manager in the enforcement of the city code.  Background  On May 17, 2023, staff met with representatives from ISD 281 to discuss possible uses of the property located  at 5440 Highway 169. The school district had recently leased the building for warehousing purposes and  inquired whether it would be allowable to conduct K‐12 classes in the building as well. Staff informed the  school district that the property in question is zoned Industrial, and that K‐12 uses are not allowed as a  permitted, administrative, or conditional use.  On October 6, 2023, following an inspection of the building conducted by the State of Minnesota, staff was  informed that there were high school students taking courses inside the building. City staff held another  meeting with school district representatives on October 11, 2023, to discuss the issue. The school district  confirmed that there were high school students attending classes inside the building through the Post  Secondary Enrollment Options (PSEO) program and that they believed that the classes were considered a trade  school.  City staff informed the school district that although trade schools are an allowable permitted use in the  Industrial zoning district, the use of the building by the school district did not meet the city’s definition of trade  school. The city attorney issued a notice to cease and desist the trade school activity to the school district and  property owner on October 13, 2023 (attached). To the best of staff’s knowledge, the school district has fully  complied with the order, and no high school students have been inside the building since.  Given the determination that a K‐12 use is not allowed in the building, staff has required that all submitted  building and mechanical plans do not list any area within the building as a “classroom”. There have been  instances where staff has not accepted plans due to rooms being labeled as “classroom” and required changes  to the plan prior to building and mechanical permits being issued.    Agenda Section Public Hearing Item Number  7.2    Request for Action, Page 2    Trade School Definition  Code Section 4‐2(b) of the New Hope Zoning Code, defines “trade school” as:    Trade school means a school or teaching unit that provides training, apprentice education, or continuing  education in manual, technical, and mechanical skills to post‐secondary education students.    Staff’s interpretation is that since K‐12 students are not “post‐secondary education students”, the intended use  of the building by the school district does not qualify as a trade school. The New Hope Zoning Code does not  define “post‐secondary education”. Merriam‐Webster defines post‐secondary education as: “of, relating to, or  being education following secondary school”. Merriam‐Webster defines secondary school as “a school  intermediate between elementary school and college and usually offering general, technical, vocational, or  college‐preparatory courses”. Being that high school is classified as a secondary school, high school students  are not “post‐secondary education students”.    Al Brixius, city of New Hope’s consultant city planner, offered his opinion on the relevance of the zoning code’s  definition of “trade school” and its intended purpose in the Industrial Zoning district. Please refer to the  attached memo from ABCITIES, LLC for Mr. Brixius’s opinion. Ultimately, Mr. Brixius agrees that K‐12  students do not qualify as post‐secondary education students.    Procedure  After considering the appeal by ISD 281, the City Council should determine how the city of New Hope’s current  Zoning Code definition of “trade school” should be interpreted and should make findings of fact to support  their decision. Once the final decision is made, staff will prepare a resolution of approval by the City Council  for consideration at a future City Council meeting.    The hearing is to be conducted under New Hope Code Section 1‐4(c). Hearings shall be conducted under the  following rules:    a. The minutes of the Board of Appeals and Adjustments shall serve as the official record. The record shall  include all exhibits and resolutions referenced in the minutes. A video recording of the meeting shall  be preserved along with the minutes.    b. The Mayor as the Chair of the Board of Appeals and Adjustments can determine if statements made by  persons at the hearing will be unsworn statements or sworn testimony which means the speaker is  under oath. If the Mayor opts to take sworn testimony, she will do this by asking anyone giving a  statement to raise their right hand and acknowledge what they will say at the hearing will be the truth.    c. Any witness at the hearing may be cross‐examined by the Board of the authorized agent of either.  Examination of a witness from the floor shall be by means of questions to the Chair, relayed to the  witness, or such direct method as the Chair shall approve, absent the disapproval of a majority of the  Board.      Request for Action, Page 3    d. All persons wishing to be heard shall be heard, either orally or in writing, subject only to the right of  the Chair or a majority of the Board to limit repetitions or otherwise irrelevant or nongermane  statements or testimony, or to refuse or reject statements or testimony not properly before the hearing.    Recommendation  Staff recommends that the City Council hold a public hearing, acting as the Board of Appeals and Adjustments,  under City Code Section 4‐30(e), to consider an appeal by the Independent School District #281 and determine  how the city of New Hope’s current Zoning Code definition of “trade school” should be interpreted. The Board  of Appeals and Adjustments should make findings of fact to support their decision, which will then be  incorporated into a resolution for future approval.    Attachments   “Trade School” definition – excerpt from New Hope Zoning Code    Cease‐and‐Desist notice from the city of New Hope   ABCITIES, LLC memo   City Attorney memo   Letter brief in Support of Zoning Appeal from District #281 attorney Joseph Langel dated 12‐1‐23                Created: 2023‐10‐03 09:05:57 [EST]  (Supp. No. 61)    Page 1 of 1  Sec. 4‐2. Rules and definitions.  (a) Rules. The language set forth in the text of this zoning code shall be interpreted in accordance with the  following rules of construction, and definitions. Any conflict with common usage or chapter 1 as to the  meaning of a word or term shall be resolved in favor of the following definitions, if the word applies to this  zoning code. Otherwise, the definitions in chapter 1 will control.   (b) Definitions. The following words and terms, wherever they occur in this zoning code, shall be interpreted as  follows:       Trade school means a school or teaching unit that provides training, apprentice education, or continuing  education in manual, technical, and mechanical skills to post‐secondary education students.   ABCITIES LLC       PLANNING REPORT TO: Jeff Sargent FROM: Alan Brixius DATE: November 17, 2023 RE: School District Appeal FILE NO: 131.01 23.10 BACKGROUND The Robbinsdale School District wishes to operate high school classrooms within a building that is located in the Industrial (“I”) zoning district. At a May 17, 2023, pre- application meeting City staff explained that high schools were not an allowed use in the “I” district and that high schools were allowed by conditional use permit within the City’s residential zoning districts. The School District claims that the use is allowed as a trade school, which is a permitted use in the “I” zoning district. City staff explained that the proposed use did not meet the definition of a trade school per the New Hope Zoning Code and would not be permitted. The following report specifies requirements and relevant definitions within New Hope’s Zoning Code. ANALYSIS In preparation for the School District appeal, we offer the following comments: Zoning Code Intent and purpose. Sec. 4-1. (b) Purpose. The intent of this zoning code is to protect the public health, safety and general welfare of the community and its people through the establishment of minimum regulations governing development and use. This Code divides the city into use districts and establishes regulations in regard to location, erection, construction, 16405 78TH AVENUE N. MAPLE GROVE TEL: 763-242-6955 EMAIL ALBRIXIUS@GMAIL.COM reconstruction, alteration and use of structures and land. Such regulations are established to protect the use areas; to promote orderly development and redevelopment; to provide adequate light, air and convenience of access to property; to prevent congestion in the public right-of-way; to prevent overcrowding of land and undue concentration of structures by regulating land, buildings, yards and density of population; to provide for compatibility of different land uses; to encourage a distribution of life cycle housing within the community; to provide for administration of this Code; to provide for amendments; to prescribe penalties for violation of such regulations; and to define powers and duties of the city staff, the board of adjustment and appeals, the planning commission, and the city council in relation to the zoning code. Comment: In accordance with MN State Statue 462.357, New Hope has adopted its zoning code and divided the community into zoning districts with regulations to allow different land uses to operate in a compatible and complementary manner. Sec. 4-20. - I, industrial district. Purpose. The purpose of the “I” zoning district is to provide for the establishment of heavy industrial and manufacturing development use which, because of the nature of the product or character of activity, requires isolation from residential or noncompatible commercial uses due to noise, smoke, odor, low pedestrian vehicle traffic volumes, and high semi-truck traffic volumes. The “I” district is also intended to provide for large scale activities of a sociological nature not suited to other districts, but reasonably compatible with the same characteristics suitable for general industrial use. Comment: The New Hope zoning code established an “I” zoning district to allow for a broad range of industrial and business uses. The nature of these uses requires a degree of isolation to allow that they operate in an unencumbered manner so as to not create public safety, health or nuisance concerns for less intense land uses. The “I” zoning district isolation is also intended to protect the in-place industries from complaints about their inherent operations and activities that are part of their on-going business operations. Sec. 4-2. (b) Definitions. Trade Schools as defined below are a permitted use in the “I” zoning district. The City has a union-based trade school and an inquiry regarding a second trade school. Both these trade schools are post-secondary education facilities geared primarily to students that have finished high school. Trade school means a school or teaching unit that provides training, apprentice education, or continuing education in manual, technical, and mechanical skills to post- secondary education students. Comment: The trade school definition specifically refers to post-secondary education students. This definition is intended to distinguish these facilities from high schools. The definition of trade school is intended to allow for vocational facilities that primarily serve adults who may safely coexist with other industrial activities in the “I” zoning district. The nature and intent of the “I” zoning district is not a safe and appropriate environment for high school aged students. While it may be argued that high school aged students may attend the existing trade schools, this is different than a facility intended for the exclusive assembly of high school students. High schools are not an allowed use in the “I” zoning district. The New Hope Zoning code does not define “post-secondary education.” The following definition is from Tophat.com/glossary. Postsecondary Education, also known as tertiary education, is the education level that follows the successful completion of secondary education, often referred to as high school. Postsecondary education includes universities and colleges, as well as trade and vocational schools. Postsecondary education usually culminates with a diploma, certification or academic degree. Comment: The intent of the City’s definition of trade school is to allow for vocational facilities serving students after high school. CONCLUSION The Zoning Code is intended to provide for compatible land use relationships to protect the health, safety and welfare of the City’s residents and properties. The introduction of a high school into the “I” zoning district exposes secondary students to activities inherent within an industrial area (traffic, noise, odors, emissions, etc.) which may result in conflicts or nuisances that may be unsafe to the students’ health and welfare. The introduction of a high school can also compromise the intent and purpose of the “I” zoning district resulting in the need to impose restrictions on current or future industrial operations to mitigate conflicts and nuisances that may arise between current industries and high schools. Cc. Stacy Woods Jeff Alger M E M O R A N D U M Date: December 5, 2023 To: Reece Bertholf and Jeff Sargent From: Stacy Woods File: 99.54023 Re: Appeal to Board of Appeals and Adjustments by Independent School District #281 Alleging an Error in City Staff’s Interpretation of the Zoning Code’s Definition of “Trade School” I.Facts Independent School District #281 (“School District”) is leasing property at 5420/5440 State Highway No. 169, New Hope, from VCI-VICCOM LLC. Jeff Alger, Community Development Specialist, emailed Alissa Pier, a representative for the School District on April 25, 2023 and May 8, 2023 and stated that classroom use by the School District was not a permitted use at the Property. On May 8, 2023, Alissa Pier requested a meeting to discuss possible land use applications that could be pursued. The School District met with City planning staff on May 17, 2023 to discuss proper zoning uses allowed at the Property. At that meeting City staff again informed the School District that classroom use at the Property with high school students was not allowed by the City Code. Any school instruction of K-12 grades would not fit within the definition of “trade school” and was not a permitted use in the I, industrial district. City staff told the School District the only options were to apply to rezone the Property or seek a text amendment to the Zoning Code. The School District chose to start class instruction for the 2023-2024 school year. When City staff discovered this classroom instruction to high school students was occurring, they contacted the School District and the Property Owner to notify them it was not a permitted use. A meeting was held at City Hall on October 12, 2023 between City staff, representatives of the School District, including various contractors, and representatives of the Owner. A letter was sent from the City Attorney to the School District and Owner dated October 13, 2023, confirming that the School District must cease and desist from further classroom instruction to high school students.  The School District requested an appeal from administrative action pursuant to City Code Section 4-30 (e). A hearing is scheduled before the Board of Appeals and Adjustments for December 11, 2023 where the School District will present arguments supporting its appeal. II. Issue The School District is alleging that error has occurred in City staff’s interpretation of the definition of “trade school” in the enforcement of the City Code. This is a narrow and focused issue. Did the proposed high school class instruction by the School District fall within the City Code definition of trade school? In other words, the Board of Appeals and Adjustments must determine whether City staff make an error and misinterpreted the definition of “Trade School” in the City Code. III. Analysis A. Definition of Trade School in the City Code The City disagrees with the School District’s argument that the type of classes that are currently being held at the Property meets the definition of “Trade School” in the City Code. A “Trade School” is a permitted use as stated in Section 4-20. – I, industrial district. (b)(3) Specifically, “Trade School” is defined as follows: Section 4-2. – Rules and definitions (b) Trade school means a school or teaching unit that provides training, apprentice education, or continuing education in manual, technical, and mechanical skills to post-secondary education students. Minn.Stat. §120A.05, Subd. 13 defines Secondary School as “school with building, equipment, courses of study, class schedules, enrollment of pupils ordinarily in grades 7 through 12 or any portion thereof, and staff meeting the standards established by the commissioner of education.” B. Definition of Post Secondary Education Student “Post Secondary School” would mean the schooling after Secondary School. The students enrolled with the School District who were taking classes at the Property were pupils ordinarily in grades 7 through 12. While they might be also earning college credits, these students remain Secondary School or high school students. C. Policy Behind Limiting Trade Schools to Post Secondary Education Students City staff considered health, safety and welfare matters when it adopted the definition of “trade school” in 2015. When this trade school use was added to the City Code, the City Planner stated in a memorandum the specific concerns surrounding a trade school usage in the I, industrial district: The City’s industrial district has intense land uses with high traffic volumes, truck traffic, noise, and emissions. Industrial operations are typically segregated from less intense uses such as schools, churches, and residential neighborhoods. The introduction of a school within an I Zoning District raises concerns for both the school use and potential encumbrance on adjoining industrial operations if nuisance concerns arise. Because of the above concerns, the definition of Trade School was specifically qualified as being intended for post secondary education use only. The vocational training schools are intended for post secondary education use only to avoid introducing school age children into commercial and industrial environments. D. School District Seeks to Instruct High School Students The students the School District wishes to instruct at the Property are enrolled as high school students and are not “post-secondary education students.” While what they are studying may be the type of education taught to post-secondary students, and they may or may not be receiving college credit, the students themselves are not “post-secondary education students.” This is not a permitted use in the I District. 1. Tax Exempt Qualification Requires that School District Have Direct Instruction of K-12 Students The School District itself appears to be flexible with its classification of these high school students. For purposes of obtaining tax exempt status, Minn.Stat.§272.02, Subd. 42 provides that certain property leased to schools is exempt from taxation if it meets all of the stated requirements, most notably, “the school district must use the property to provide direct instruction in any grade from kindergarten through grade 12; special education for disabled children; adult basic education as described in section 124B.52; preschool and early childhood family education; or community education programs…” The School District would have had to represent that it was providing direct instruction in any grade from kindergarten through grade 12 to obtain this tax exempt status. 2. Minnesota State Fire Code E-educational Classification. E. The Minnesota State Fire Code offers guidance as well in its classification of Group E- Educational classification. The School District contractors acknowledged that any classroom instruction at the Property would be classified as Group E-Educational classification which specifies this is through 12th grade and includes Pre-school and K-12.” This further supports the classification of these students as K-12, which the School District acknowledged. K-12 category does not include “Post-secondary.”School District’s Argument Supporting its Claim that City Staff Made in Error In Interpretation of City Code The School District argues that these students are “concurrently” enrolled, both as high school students and as post secondary students obtaining college credits. The School District cites to Minn.Stat.§ 124D.09 Concurrent Enrollment Grants. Subd. 2 provides that “the purpose of this section is to promote rigorous academic pursuit sand to provide a wider variety of options to high school pupils by encouraging and enabling secondary pupils to enroll full time or part time in nonsectarian courses or programs in eligible postsecondary institutions.” The ability of a high school pupil to take advantage of these academic options does not remove that high school pupil from being in high school. This “concurrent enrollment” does not alter the reality that these students are still enrolled in secondary school, or high school. P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-54023 5440 State Highway 169 - District 281\Memo to Reece Bertholf and Jeff Sargent regarding ISD #281 Appeal to Board of Appeals and Adjustments From Administrative Action.docx I:\RFA\COMM DEV\2023\City Council\12‐11‐23 9210 Science Center CUP\8.1 Q ‐ PC 23‐03 9210 Science Center Dr CUP 12‐11‐23.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Community Development  By: Jeff Alger, Community Development Specialist;   Jeff Sargent, Director of Community Development  Agenda Title  Resolution approving amendment to Conditional Use Permit for open outdoor storage area relating to real  property located at 9210 Science Center Drive, New Hope (New Hope Planning Case 23‐03)  Requested Action  Staff requests that the City Council approve a resolution approving an amendment to a Conditional Use  Permit for open outdoor storage at 9210 Science Center Drive.  Policy/Past Practice  The City Council has approved Conditional Use Permit requests in the past when proposals comply with the  requirements of the zoning code.  Background  Pallet One MN, Inc. is requesting an amendment to a conditional use permit for open outdoor storage that  was approved at 9210 Science Center Drive in 2022. The approved conditional use permit allows for the  parking and storage of up to 45 semi‐trailers on the east side of the property. The trailer storage area is  approximately 20,250 square feet in size. The current application is for a pallet storage area on the west side  of the property. It would be approximately 8,000 square feet in size. The business manufactures and recycles  pallets, some of which are stored outside.  Recommendation  The Planning Commission considered the request for an amendment to a conditional use permit for open  outdoor storage at 9210 Science Center Drive and recommended approval with a 7‐0 vote, subject to the  following conditions:  1. Exterior storage shall be restricted to paved open outdoor storage areas depicted on submitted plans  and may not be relocated outside fenced area to gain access to loading docks.  2. Exterior storage shall be restricted to pallets and equipment accessory to on‐site business and may not  be located above height of screened fence.  3. Pallet storage plans shall be subject to review and approval by deputy fire marshal.  4. Open outdoor storage area shall be screened from adjacent public right‐of‐way.  5. Drive aisle lane within open outdoor storage area shall be delineated on‐site and remain unobstructed.  6. The Amendment to the Conditional Use Permit shall be recorded against the Property in both the  Office of the County Recorder and the Registrar of Titles in and for Hennepin County as the Property  is both Abstract and registered Torrens.  Agenda Section Development &  Planning Item Number  8.1    Request for Action, Page 2    Attachments   Resolution    For more information, please refer to the staff and consultant reports included in the December 5, 2023,  Planning Commission packet, which was previously distributed. Draft Planning Commission minutes are  not available as the meeting took place last week.    1 RESOLUTION NO. 23-___ RESOLUTION APPROVING AMENDMENT TO CONDITIONAL USE PERMIT FOR OPEN OUTDOOR STORAGE AREA RELATING TO REAL PROPERTY LOCATED AT 9210 SCIENCE CENTER DRIVE, NEW HOPE (New Hope Planning Case 23-03) BE IT RESOLVED by the City Council of the City of New Hope, County of Hennepin, State of Minnesota, as follows: WHEREAS, Soussi Leasing LIMITED LIABILITY COMPANY, a Minnesota limited liability company (“Owner”), is the owner of the real property located at 9210 Science Center Drive, New Hope, Minnesota, with Property Identification Number of 06-118-21-33-0010 and legally described as: Lot 5, Block 3, Science Industry Center, Hennepin County, Minnesota (“Property”) WHEREAS, PALLET ONE MN INC., a Minnesota corporation (“Petitioner”) leases the Property and operates a business that manufactures and recycles pallets, some of which are stored outside on the Property; WHEREAS, a Conditional Use Permit was approved in New Hope Planning Case No. 22- 01 for Open Outdoor Storage for the parking and storage of up to 45 semi-trailers which is approximately 20,250 square feet in size (“2022 CUP”); WHEREAS, Petitioner has petitioned the City as part of New Hope Planning Case No. 23-03 to amend the 2022 CUP to add a pallet storage area on the west side of the Property to be approximately 8,000 square feet in size (“Project”); WHEREAS, the proposed pallet storage area of 8,000 square feet plus the existing trailer storage area of approximately 20,250 would result in a combined total 28,250 square feet which exceeds 20 percent of the building’s 55,153 square foot area, which requires the need for an amendment to the 2022 CUP pursuant to City Code Section 4-20(e)(1); WHEREAS, the Planning Commission held a public hearing and considered the matter at its meeting on December 5, 2023; WHEREAS, the Planning Commission, after a complete review of the issues involved, recommended the City Council approve the application; and 2 WHEREAS, the City Council has considered Planning Case 23-03 for the Project at its meeting of December 11, 2023. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope that the request of Petitioner for an Amendment to the Conditional Use Permit, shall be approved subject to the following conditions: 1. Exterior storage shall be restricted to paved open outdoor storage areas depicted on submitted plans and may not be relocated outside fenced area to gain access to loading docks. 2. Exterior storage shall be restricted to pallets and equipment accessory to on-site business and may not be located above height of screened fence. 3. Pallet storage plans shall be subject to review and approval by deputy fire marshal. 4. Open outdoor storage area shall be screened from adjacent public right-of-way. 5. Drive aisle lane within open outdoor storage area shall be delineated on-site and remain unobstructed. 6. The Amendment to the Conditional Use Permit shall be recorded against the Property in both the Office of the County Recorder and the Registrar of Titles in and for Hennepin County as the Property is both Abstract and registered Torrens. Adopted by the City Council this 11th day of December, 2023. ____________________________________ Kathi Hemken, Mayor Attest: _______________________ Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-22303 Amend CUP Outdoor Storage - 9210 Science Center Dr\Resolution Approving Amendment to CUP for outdoor storage.docx I:\RFA\COMM DEV\2023\City Council\12‐11‐23 3241 Winpark CUP\8.2 Q ‐ PC 23‐04 3241 Winpark Dr CUP 12‐11‐23.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Community Development  By: Jeff Alger, Community Development Specialist;   Jeff Sargent, Director of Community Development  Agenda Title  Resolution approving Conditional Use Permit for open outdoor storage area relating to real property located  at 3241 Winpark Drive, New Hope (New Hope Planning Case 23‐04)  Requested Action  Staff requests that the City Council approve a resolution approving a conditional use permit for open outdoor  storage at 3241 Winpark Drive.  Policy/Past Practice  The City Council has approved Conditional Use Permit requests in the past when proposals comply with the  requirements of the zoning code.  Background  Natural Environments Corporation is a landscaping company that moved their operations to 3241 Winpark  Drive in 2017. Sanders, LLC owns Natural Environments Corporation and purchased the subject property on  a contract for deed in 2021. The company is requesting a conditional use permit for open outdoor storage in  areas on the north and southwest sides of the lot. The north storage area would be used primarily for company  vehicles, machinery, and equipment. The southwest storage area would be used for the storage of materials  such as boulders, rock, class 5 gravel, rubble, sand, topsoil, and mulch inside of concrete bins.  Recommendation  The Planning Commission considered the request for a conditional use permit for open outdoor storage at  3241 Winpark Drive and recommended approval with a 7‐0 vote, subject to the following conditions:  1. Exterior storage shall be restricted to paved open outdoor storage areas depicted on submitted plans.  2. Exterior storage shall be restricted to materials and equipment accessory to on‐site business and may  not be located above height of screened fence.  3. Open outdoor storage areas shall be screened from adjacent public right‐of‐way.  4. Area east of four overhead doors shall not be used for storage. Staging of vehicles with attached trailers  shall not occur in area for more than 24 hours.  5. All proposed on‐site parking shall occur in designated code compliant areas that are striped and meet  dimensional standards specified within City Code. Parking and storage shall not take place within drive  aisles, loading areas, fire lanes, or on street.  6. Two parking stalls east of fuel tanks shall be relocated.  7. North open outdoor storage area shall be separated from adjacent required parking area with striped  line to prevent equipment, machinery, and materials from occupying necessary parking stalls.  Agenda Section Development &  Planning Item Number  8.2    Request for Action, Page 2    8. Damaged or deteriorating parking, open outdoor storage areas, and driveways shall be repaired and  resurfaced.  9. Grading, drainage, and stormwater protection plans subject to review and final approval by City  Engineer.  10. Paving, curbing, and retaining wall plans subject to review and final approval by City Engineer and  Building Official.  11. Short‐term and permanent plans for containment of materials stored within concrete bins subject to  approval by stormwater specialist and building official.  12. Dirt stored in north open outdoor storage area shall be removed from Property. Tarps shall be used to  cover dirt until removed.  13. Physical improvements restricted by weather shall be completed by June 1, 2024.  14. The Conditional Use Permit shall be recorded against the Property in the Office of the Hennepin  County Recorder.  Attachments   Resolution    For more information, please refer to the staff and consultant reports included in the December 5, 2023,  Planning Commission packet, which was previously distributed. Draft Planning Commission minutes are  not available as the meeting took place last week.    1 RESOLUTION NO. 23-___ RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR OPEN OUTDOOR STORAGE AREA RELATING TO REAL PROPERTY LOCATED AT 3241 WINPARK DRIVE, NEW HOPE (New Hope Planning Case 23-04) BE IT RESOLVED by the City Council of the City of New Hope, County of Hennepin, State of Minnesota, as follows: WHEREAS, Sanders Property LLC, a Minnesota limited liability company, entered into a contract for deed to purchase the real property located at 3241 Winpark Drive, New Hope, Minnesota, with Property Identification Number of 20-118-21-23-0005 and legally described below from the fee title owner Edward A. H. Schmidt and Sylvia A. Schmidt recorded as Document Number 11009175 on August 26, 2021 and shall, for purposes of the New Hope Planning Case 23- 04 be referred to as the “Owner”: The South 73.55 feet of the North 296.19 feet (as measured at right angles to the North line of the Southwest Quarter of the Northwest Quarter of Section 20, Township 118, Range 21) of that part of Lot 1, Block 1, Winnetka Industrial Park lying South of the North line of said Southwest Quarter of the Northwest Quarter of Section 20, Township 118, Range 21, Hennepin County, Minnesota; and The South 200 feet of the North 496.19 feet as measured at right angles to the North line of that part of Lot 1, Block 1, Winnetka Industrial Park lying South of the North line of the Southwest Quarter of the Northwest Quarter of Section 20, Township 118, Range 21 West of the Fifth Principal Meridian, Hennepin County, Minnesota. (“Property”) WHEREAS, Natural Environments Corporation, a Minnesota corporation (“Petitioner”) leases the Property and has petitioned the City as part of New Hope Planning Case 23-04 for a Conditional Use Permit for open outdoor storage in areas on the north and southwest sides of the Property with the north storage area being used primarily for company vehicles, machinery, and equipment and the southwest storage area being used for the storage of materials such as boulders, rock, class 5 gravel, rubble, sand, topsoil, and mulch inside of concrete bins (“Project”); 2 WHEREAS, the combined proposed north and southwest outdoor storage areas total approximately 20,500 square feet and would exceed 20 percent of the building’s 19,500 square foot area, which requires the need for a Conditional Use Permit pursuant to City Code Section 4-20(e)(1); WHEREAS, the Planning Commission held a public hearing and considered the matter at its meeting on December 5, 2023; WHEREAS, the Planning Commission, after a complete review of the issues involved, recommended the City Council approve the application; and WHEREAS, the City Council has considered Planning Case 23-04 for the Project at its meeting of December 11, 2023. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope that the request of Petitioner for a Conditional Use Permit, shall be approved subject to the following conditions: 1. Exterior storage shall be restricted to paved open outdoor storage areas depicted on submitted plans. 2. Exterior storage shall be restricted to materials and equipment accessory to on-site business and may not be located above height of screened fence. 3. Open outdoor storage areas shall be screened from adjacent public right-of-way. 4. Area east of four overhead doors shall not be used for storage. Staging of vehicles with attached trailers shall not occur in area for more than 24 hours. 5. All proposed on-site parking shall occur in designated code compliant areas that are striped and meet dimensional standards specified within City Code. Parking and storage shall not take place within drive aisles, loading areas, fire lanes, or on street. 6. Two parking stalls east of fuel tanks shall be relocated. 7. North open outdoor storage area shall be separated from adjacent required parking area with striped line to prevent equipment, machinery, and materials from occupying necessary parking stalls. 8. Damaged or deteriorating parking, open outdoor storage areas, and driveways shall be repaired and resurfaced. 9. Grading, drainage, and stormwater protection plans subject to review and final approval by City Engineer. 10. Paving, curbing, and retaining wall plans subject to review and final approval by City Engineer and Building Official. 11. Short-term and permanent plans for containment of materials stored within concrete bins subject to approval by stormwater specialist and building official. 3 12. Dirt stored in north open outdoor storage area shall be removed from Property. Tarps shall be used to cover dirt until removed. 13. Physical improvements restricted by weather shall be completed by June 1, 2024. 14. The Conditional Use Permit shall be recorded against the Property in the Office of the Hennepin County Recorder. Dated the 11th day of December, 2023. ____________________________________ Kathi Hemken, Mayor Attest: _______________________ Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-22304 CUP Open Outdoor Storage 3241 Winpark Dr\Resolution Approving CUP for outdoor storage.docx I:\RFA\COMM DEV\2023\City Council\12‐11‐23 Public Works Expansion\8.3 Q ‐ PC 23‐04 Public Works Expansion Site Plan Review 12‐11‐23.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Community Development  By: Jeff Alger, Community Development Specialist;   Jeff Sargent, Director of Community Development  Agenda Title  Resolution approving site plan for expansion at the city of New Hope Public Works Central Garage at 5500  International Parkway, New Hope (New Hope Planning Case 23‐05)  Requested Action  Staff requests that the City Council approve a resolution approving a site plan review for a 20,000 square foot  building expansion and site improvements to the Public Works Central Garage at 5500 International Parkway.  Policy/Past Practice  The City Council has approved site plan reviews in the past when in compliance with the requirements of the  zoning code.  Background  The city of New Hope is requesting a site plan review to allow for a 20,000 square foot building expansion  and site improvements to the Public Works Central Garage. The expansion and site improvements would  include additional space for vehicle and equipment storage, a new fuel system, security improvements, new  EV charging stations, and pavement replacement.  Recommendation  The Planning Commission considered the request for a site plan review for a 20,000 square foot building  expansion and site improvements to the Public Works Central Garage at 5500 International Parkway and  recommended approval with a 7‐0 vote, subject to the following conditions:  1. Installation of fueling system shall be subject to approval by deputy fire marshal.  2. Rooftop mechanical equipment shall be identified on building plans and screened in compliance with  City’s Design Guidelines.  3. Preferred and significant trees to be removed shall be identified, measured, and replaced in  compliance with City’s tree preservation ordinance.  4. Tree preservation plan shall be submitted for trees impacted by construction on west and south sides  of Property.  Attachments   Resolution    For more information, please refer to the staff and consultant reports included in the December 5, 2023,  Planning Commission packet, which was previously distributed. Draft Planning Commission minutes are  not available as the meeting took place last week.    Agenda Section Development &  Planning Item Number  8.3  1 RESOLUTION NO. 23-___ RESOLUTION APPROVING SITE PLAN FOR EXPANSION AT THE CITY OF NEW HOPE PUBLIC WORKS CENTRAL GARAGE AT 5500 INTERNATIONAL PARKWAY, NEW HOPE BE IT RESOLVED by the City Council of the City of New Hope, County of Hennepin, State of Minnesota, as follows: WHEREAS, City of New Hope, a Minnesota municipal corporation, is the owner of real property located at 5500 International Parkway, with Property Identification Number of 06-118- 21-34-0020 in the City of New Hope, County of Hennepin and as legally described on the attached Exhibit A (“Property”); WHEREAS, Owner plans to expand the current central garage building on the Property in order to meet the needs of the City’s Public Works Department (“Project”); WHEREAS, Owner has petitioned the City as part of New Hope Planning Case 23-05 for Site Plan review relating to the 20,000 square foot expansion of the building and site improvements; WHEREAS, the Planning Commission held a public hearing and considered the matter at its meeting on December 5, 2023; WHEREAS, the Planning Commission, after a complete review of the issues involved, recommended the City Council approve the application; and WHEREAS, the City Council has considered Planning Case 23-05 for the Project at its meeting of December 11, 2023. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope that the request of the Owner for Site Plan Review shall be approved subject to the following conditions: 1. Installation of fueling system shall be subject to approval by deputy fire marshal. 2. Rooftop mechanical equipment shall be identified on building plans and screened in compliance with City’s Design Guidelines. 3. Preferred and significant trees to be removed shall be identified, measured, and replaced in compliance with City’s tree preservation ordinance. 4. Tree preservation plan shall be submitted for trees impacted by construction on west and south sides of Property. 2 Adopted by the City Council this 11th day of December, 2023. ____________________________________ Kathi Hemken, Mayor Attest: _______________________ Valerie Leone, City Clerk \\server2023\data\Attorney\SAS\1 Client Files\2 City of New Hope\99-22305 Sit Plan Review Public Works Expansion Central Garage\Resolution Approving Site Plan.docx 3 Exhibit A Legal Description Lot 1, Block 1, Science Industry Cener 3rd Addition, Hennepin County, Minnesota. I:\RFA\City Manager\2023\Budget 2024\CM 121123\10.1 Q ‐ council support HRA levy 12.11.23.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treas. and  Reece Bertholf, City Manager    Agenda Title  Resolution approving the HRA levy for 2024  Requested Action  Staff requests the City Council adopt the attached resolution relating to the HRA levy for 2024.  Background  The resolution before the City Council supports the $459,743 HRA levy. It is necessary to adopt the HRA levy  separate from the city’s base levy. The EDA must also approve the levy.    Abdo and staff recommend the HRA levy be set at $459,743 for year 2024. Minnesota Statutes permits an  HRA levy of up to .01850% of the estimated market value in the city, and this levy meets those requirements.  The total estimated market value is estimated by Hennepin County at $2,747,910,400; ($2,747,910,400 x .0185%  = $508,363).     The levy was presented during the November 27 budget hearing.   Attachments   Resolution      Agenda Section Ordinances &  Resolutions Item Number  10.1  City of New Hope    Resolution No. 2023‐    Resolution approving the HRA levy for 2024      WHEREAS, pursuant to Minnesota Statutes, Section 469.001 to 469.047 (the “HRA Act”), the  City Council of the City of New Hope created the City of New Hope Housing Redevelopment  Authority (the “Authority”); and    WHEREAS, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a tax  upon all taxable property within the City to be expended for the purposed authorized by the  HRA Act; and    WHEREAS, such levy may be in an amount not to exceed .0185 percent of estimated market  value of the City; and    WHEREAS, the Authority has filed its budget for the special benefit levy in accordance with the  budget procedures of the City in the amount of $459,743; and     WHEREAS, based upon such budgets the Authority will levy all or such portion of the  authorized levy as it deems necessary and proper;    NOW THEREFORE BE IT RESOLVED by the City of New Hope City Council:    1. That approval is hereby given for the Authority to levy, for taxes payable in 2024, such  tax upon the taxable property of the City as the Authority may determine, subject to the  limitations contained in the HRA Act.      Adopted by the New Hope City Council on December 11, 2023.         ____________________________________    Mayor      Attest:         City Clerk  I:\RFA\City Manager\2023\Budget 2024\CM 121123\10.2 Q ‐ Budget 2024 12.11.23.docx    Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treas. and  Reece Bertholf, City Manager    Agenda Title  Resolution adopting general, special revenue, debt service, enterprise and internal service fund budgets for  the city of New Hope for the year 2024 and establishing a tax levy for the year payable 2024  Requested Action  Staff requests the Council approve the 2024 budget and tax levy.  Policy/Past Practice  The City Council annually adopts the budget for the upcoming year and establishes the final tax levy at the  first council meeting in December. This action is taken after the adoption of the preliminary budget and tax  levy in September, after work sessions were conducted this fall to review/discuss departmental budgets, and  after public input was taken at a public hearing.  Background  The preliminary budget and tax levy was adopted at the September 11 city council meeting. The Council  reviewed all general fund budgets with department heads at their September work session and reviewed  utility and enterprise fund budgets at the October work session. The Council reviewed the final budget  hearing presentation at the November work session, as additional information had been added regarding  results of the 2023 city services/performance measurements survey, average utility rate increases, and  Hennepin County Assessor information. The City Council conducted a public hearing on November 27 to  receive comments regarding the 2024 proposed budget and tax levy.     2024 Budget  The total preliminary 2024 property tax levy is $20,075,245 which reflects a 5.36% increase from last year. It  includes the addition of three new levies of $100,000 each to build reserves for future capital outlay needs for  the fire station, aquatic center, and the city hall/police facility as outlined in the long term financial plan. The  tax levy includes a 5% increase in the street and park infrastructure levies to support the long‐term funding  plans for street and park improvements. An HRA levy of $459,743 is recommended for 2024, which is a  special taxing district. The EDA levy of $168,683 will be included in the city’s tax rate. These funds will  support the scattered site housing program and other redevelopment.     The 2024 general fund budget is $18,578,101 or a 7.8% increase over 2023. The budget includes an increase of  $601,767 for wage and benefit increases. A 3% cost of living adjustment is budgeted for employees along with  an increase in the city’s share of health insurance coverage. Council salary increases have also been budgeted  for 2024. The city’s share of the joint powers agreement for West Metro Fire‐Rescue District is $1,729,883, an  increase of $178,066 over last year. The city is scheduled to receive $1,306,156 in LGA (local government aid)  in 2024, which is an increase of $458,326 from 2023. The revenue will be utilized in the general fund to offset  central garage equipment and building replacement charges; it is not used for general operations.  Agenda Section Ordinances &  Resolutions Item Number  10.2    Request for Action, Page 2    The total revenue budget (property tax levy plus non‐tax revenue) for New Hope’s budgeted funds is  $46,703,113 or an increase of 11.5% over 2023. The total expense budget for New Hope’s budgeted funds is  $52,368,065 or a 1.16% decrease over 2023. The decrease is attributed to less project funding being released in  2024 than was released in 2023. The difference in revenue and expenses for 2024 is nearly wholly attributed to  a release of fund balance for the public works expansion project.    The median home value for taxes payable in 2024 is $326,050, which is a .032% increase from the median  value home in 2023. The estimated impact on residential homes based on the proposed 5.36% increase in the  city tax levy is 3%. For homes valued between $175,000 and $500,000 the tax increase estimate is $29 to $93.  The city tax rate is projected to increase from 57.16% in 2023 to 58.831% in 2024.   Resolution  The attached resolution adopts the 2024 tax supported operating budgets of $28,348,216, non‐tax supported  budgets of $13,773,345 and a tax levy of $20,075,245.    The internal service fund category does not add to the expenditure total for the city. These activities, which  total $10,246,504, are centralized for cost efficiencies and accounting controls. This includes $6,050,772 for the  phase 2 expansion project at the public works facility. The service charges are billed to and recorded within  each of the benefiting departments included in the operating budgets described above.    There are rate changes proposed for certain utilities (included in the Fee Schedule). The increases have been  discussed with Council, as the city faces increased infrastructure and capital costs outlays needed to maintain  a reliable utility system.  Recommendation  Staff recommends the Council approve the 2024 budget and tax levy.     Thanks is extended to the City Council, department heads and Abdo staff for providing input and feedback  on the 2024 budget document. After the final budget is adopted the levy will be certified to the county. The  budget document will also be posted on the city’s website.    Attachment   Resolution    Resolution adopting general, special revenue, debt service, enterprise, and internal service fund budgets for the City of New Hope for the year 2024 and establishing a tax levy for the year payable 2024 BE IT RESOLVED by the City Council of the City of New Hope as follows: Section 1. That the proposed ad valorem tax levy payable in 2024 is set forth below: General Fund 12,674,488$ Street infrastructure 1,783,553 Park infrastructure 946,444 Bassett Creek Watershed - Shingle Creek Watershed - Economic Development Authority 168,683 Housing and Redevelopment Authority (separate taxing district levy)459,743 Fire Capital 100,000 Swimming Pool Capital 100,000 City Hall Capital 100,000 Debt Service 2015A GO TIF Bonds (City Center)235,017 2015B GO Imp Bonds (Northwoods South)206,685 2016A GO Imp Bonds (Northwoods North)259,352 2017A GO Bonds (Police Dept/City Hall)1,706,828 2018A GO Tax Abatement Bonds (Pool and Park)865,784 2019A GO Tax Abatement Bonds (Pool and Park Ph. 2)468,668 TOTAL TAX REVENUE 20,075,245$ Section 2. Estimated receipts for 2024 other than ad valorem tax levy, are hereby set forth: General Fund Franchise taxes and other 550,000$ Licenses and permits 352,520 Intergovernmental revenues 2,173,156 Fines and forfeits 200,000 Charges for services 563,560 Recreation fees 1,288,275 Assessment revenue 30,000 Investment income 40,000 Other financing sources 694,465 Miscellaneous 11,638 TOTAL GENERAL FUND 5,903,614 Special Revenue Funds Solid Waste Management 366,052 Economic Development Authority 66,000 TOTAL SPECIAL REVENUE FUNDS 432,052 City of New Hope Resolution No. 2023-___ Capital Projects Funds Park Infrastructure 64,690 Street Infrastructure 2,838,333 TOTAL CAPITAL PROJECTS FUNDS 2,903,023 Enterprise Funds Sanitary Sewer 4,202,000 Water 6,153,000 Golf Course 435,500 Ice Arena 1,457,070 Storm Water 1,442,000 Street Lighting 186,000 TOTAL ENTERPRISE FUNDS 13,875,570 Internal Service Funds Central Garage (operations and replacement)2,358,513 Information Technology 1,155,096 TOTAL INTERNAL SERVICE FUNDS 3,513,609 TOTAL ESTIMATED NON-TAX RECEIPTS 26,627,868$ Section 3. The Operating Budgets for the City of New Hope, Minnesota, for all funds supported in whole or in part by property taxes for the calendar year 2024 are hereby adopted as hereinafter set forth: General Fund General Government Mayor and Council 109,629$ City Manager 475,841 Assessing 192,000 City Hall 462,591 Communications 193,731 Elections 69,668 Finance and Independent Auditing 380,743 Human Resources 341,157 Legal 25,000 Planning & Zoning 284,048 TOTAL GENERAL GOVERNMENT 2,534,408 Public Safety Police Protection 8,343,870 Police Reserves - Fire Services 1,820,636 Protective Inspections 728,112 Animal Control 134,594 TOTAL PUBLIC SAFETY 11,027,212 Public Works Engineering 45,000 Street Maintenance 1,774,848 TOTAL PUBLIC WORKS 1,819,848 Parks and Recreation Recreation 1,117,271 Parks 1,243,546 Swimming Pool 835,816 TOTAL PARKS AND RECREATION 3,196,633 TOTAL GENERAL FUND 18,578,101 Bassett Creek Watershed - Shingle Creek Watershed - Economic Development Authority 825,400 Park Infrastructure 855,000 Street Infrastructure 4,622,599 2015A GO TIF Bonds (City Center)204,908 2015B GO Imp Bonds (Northwoods South)171,771 2016A GO Imp Bonds (Northwoods North)235,306 2017A GO Bonds (Police Dept/City Hall)1,597,425 2018A GO Tax Abatement Bonds (Pool and Park)815,356 2019A GO Tax Abatement Bonds (Pool and Park Ph. 2)442,350 TOTAL EXPENDITURES FOR TAX SUPPORTED FUNDS 28,348,216 Section 4. The Operating Budgets for the City of New Hope, Minnesota, for all funds supported by user fees and charges other than property taxes for the calendar year 2024 is hereby adopted as hereinafter set forth: Sanitary Sewer 4,142,439$ Water 5,687,595 Solid Waste Management 366,016 Golf Course 561,490 Ice Arena 1,313,778 Storm Water 1,564,821 Street Lighting 137,206 TOTAL EXPENDITURES FOR NON-TAX SUPPORTED FUNDS 13,773,345 TOTAL EXPENDITURES FOR ALL OPERATING FUNDS 42,121,561$ Section 5. The 2024 Budget for the City of New Hope, Minnesota, for all internal service funds used for accounting control of specific functions within the aforementioned operating funds is hereby adopted as hereinafter set forth: Central Garage (operations and replacement)9,094,208 Information Technology 1,152,296 TOTAL EXPENDITURES FOR INTERNAL SERVICE FUNDS 10,246,504$ Mayor Attest:_______________________________________ City Clerk Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 11th day of December, __________________________________ 2023 I:\RFA\HR & Admin Svcs\Human Resources\2023\Council Meetings\12112023\10.3 Q&R Non-Union Compensation 12112023.docx Request for Action December 11, 2023 Approved by: Reece Bertholf, City Manager Originating Department: HR & Admin Services By: Rich Johnson, Director Agenda Title Resolution authorizing the city manager to implement 2024 Cost of Living (COLA) wage adjustments for non-union employees, pursuant to Council approval Requested Action Staff is requesting approval of the attached resolution authorizing the acting city manager to implement 2024 Cost of Living (COLA) wage adjustments for non-union employees pursuant to City Council approval. This across-the-board increase would apply to all non-union employees, including the city manager. Policy/Past Practice Historically, it has been the past practice of the city to provide all employees (both represented and non- represented) with similar wage increases, and staff is proposing the same across the board increase for 2024 as well. The collective bargaining agreements with Local 49ers, LELS #77, and LELS #273) include a 3.0% COLA increase as well as me-too clauses regarding COLA increases. In a Statutory Plan B city, the City Manager serves as the personnel director and has authority to administer all personnel plans and policies. Background At the September 18 council work session, the 2024 budget was reviewed and Council indicated their support for the proposed COLA as well as the total cost for personnel. At the same work session, Council directed staff to bring a Request for Action to the December 11, 2023, council meeting which would implement a 3.0% COLA increase effective January 1, 2024. This 3.0% increase was supported for non-union staff as the city’s three collective bargaining agreements are already settled at 3.0% for 2024. Funding The expense for 3.0% wage adjustments effective January 1, 2024, is included in the proposed 2024 budget. Attachments • Resolution • Proposed 2024 Compensation Plan • City of New Hope Wage Increase History Agenda Section Ordinances & Resolutions Item Number 10.3 City of New Hope Resolution No. 2023 - Resolution authorizing City Manager to implement 2024 wage adjustments for non-union employees pursuant to Council approval WHEREAS, the City of New Hope is a Statutory Plan B City; WHEREAS, the City Manager has authority to administer all personnel plans and policies; and WHEREAS, the City Council approves a budget that designates authorized positions and personnel costs. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope, Minnesota, hereby authorizes the City Manager to implement 2024 wage adjustments for non-union employees based on three (3.0) percent effective January 1, 2024. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 11th day of December 2023. Mayor Attest:_________________________________________ City Clerk City of New Hope 2024 COMPENSATION PLAN FOR NON-UNION EMPLOYEES Presented to the New Hope City Council December 11, 2023 https://newhopemn.sharepoint.com/sites/Files/Human Resources/Compensation/Compensation Plans/2024 Comp Plan/2024 Positions.docx Department Position FLSA Status Pay Grade City Manager Administrative Specialist Non-exempt 8 City Clerk - Treasurer Exempt 17 Community Development Administrative Specialist Non-exempt 8 Building Official Exempt 16 CD Coordinator/Management Analyst Exempt 14 Community Development Specialist Exempt 17 Director of Community Development Exempt 21 General Inspector Non-Exempt 13 Housing/Code Enforcement Inspector Non-exempt 11 Office Specialist Non-exempt 6 HR/Administrative Svcs. Accountant Accounting Technician Exempt Non-exempt 13 9 Communications Coordinator Exempt 14 Director of HR and Administrative Services Exempt 21 HR Specialist/IT Coordinator Exempt 15 Police Administrative Specialist Non-exempt 8 Animal Control Officer Non-exempt 8 Community Service Officer Non-exempt 5 Director of Police Exempt 22 Evidence Technician Non- exempt 7 Office Supervisor Exempt 13 Police Clerk, Full-Time/Part-Time Non-exempt 6 Parks & Recreation Administrative Specialist Non-exempt 8 Athletic Supervisor Exempt 15 Contract Manager/Forester Non-Exempt 14 Director of Parks & Recreation Exempt 21 Golf Superintendent Exempt 15 Office Specialist Non-exempt 6 Recreation Facilities Manager Exempt 17 Recreation Facilities Supervisor Exempt 15 Recreation Supervisor Exempt 15 Public Works Administrative Specialist Non-exempt 8 Central Garage Supervisor Exempt 15 Director of Public Works Exempt 22 Operations Manager Exempt 18 Parks/Street Maintenance Supervisor Exempt 15 Stormwater Specialist/Project Coordinator Non-exempt 14 Special Assess/Utility Billing Clerk Non-exempt 9 Utilities Maintenance Supervisor Exempt 15 https://newhopemn.sharepoint.com/sites/Files/Human Resources/Compensation/Compensation Plans/2024 Comp Plan/Step movement 2024.docx City of New Hope Non-Union Compensation Plan Movement through the steps is based upon length of service AND performance as follows: From Start to Step 1, if performance is Good or above, employee will receive 100% of step movement. Satisfactory, employee will receive 50% of step movement. Unsatisfactory, employee will not pass probation. From Step 1 through Step 6, if performance is Exceptional, employee will receive 125% of step movement (from current step to next). It may take employee fewer than 5 years to move through all steps. Good to Very Good, employee will receive 100% of step movement Satisfactory, employee will receive 50% of step movement (from current step to next). It will take employee longer than 5 years to move through all steps. Unsatisfactory, employee will not receive an increase. Performance will be reviewed upon each anniversary date until employee moves through all six steps. All step increases will become effective the first day of the pay period following the anniversary date (or other appropriate event). Eligibility for Annual Increases after Step 6 Once an employee moves through all progression steps, he/she is eligible for an annual increase, based upon performance, as follows: If performance is Very good to Exceptional, employee will receive new base (annual range adjustment) plus 1% (merit adjustment -see below). Satisfactory to Good, employee will receive new base (annual range adjustment). Unsatisfactory, employee will not receive a wage increase. After an employee meets all requirements for Step 6, his/her performance will be reviewed annually, on a calendar year basis. All base increases will become effective the first day of the first full pay period in the following year. The 1% merit adjustment will be paid as a lump sum on the last payday in April of the following year. An employee that leaves City employment prior to the April date for receiving a lump sum payment, may or may not receive that payment or a portion thereof. Each situation will be individually considered. PROPOSED 2024 City of New Hope Non-Exempt (Hourly) Wage Structure w/3% COLA PROPOSED Grade123456 NE1 17.904 18.620 19.364 20.139 20.945 21.783 NE2 18.977 19.736 20.526 21.347 22.201 23.089 NE3 20.117 20.921 21.758 22.629 23.533 24.475 NE4 21.324 22.177 23.063 23.986 24.945 25.943 NE5 22.602 23.506 24.448 25.425 26.441 27.500 NE6 23.958 24.917 25.914 26.950 28.029 29.149 NE7 25.397 26.412 27.468 28.568 29.710 30.899 NE8 26.920 27.997 29.117 30.282 31.493 32.752 NE9 28.536 29.677 30.863 32.098 33.382 34.717 NE10 30.247 31.457 32.715 34.024 35.386 36.801 NE11 32.062 33.345 34.679 36.065 37.508 39.008 NE12 33.986 35.346 36.759 38.230 39.759 41.349 NE13 36.025 37.466 38.964 40.523 42.145 43.830 NE14 38.187 39.714 41.303 42.955 44.673 46.460 NE15 40.477 42.096 43.780 45.532 47.353 49.248 NE16 42.907 44.622 46.408 48.264 50.194 52.202 NE17 45.481 47.301 49.193 51.160 53.207 55.334 NE18 48.210 50.138 52.144 54.229 56.398 58.655 NE19 51.103 53.146 55.272 57.484 59.782 62.174 NE20 54.168 56.335 58.589 60.931 63.369 65.904 NE21 57.419 59.715 62.104 64.589 67.172 69.858 NE22 60.864 63.299 65.830 68.463 71.201 74.049 NE23 64.515 67.096 69.781 72.571 75.474 78.493 NE24 68.386 71.121 73.967 76.925 80.002 83.203 NE25 72.490 75.389 78.405 81.541 84.803 88.194 Step https://newhopemn.sharepoint.com/sites/Files/Human Resources/Compensation/Compensation Plans/2023 Comp Plan/2024 Wage Scales PROPOSED 2024 City of New Hope Exempt (Salaried) Wage Structure w/3% COLA PROPOSED Grade123456 E1 37,962.72 39,482.05 41,059.81 42,701.86 44,411.10 46,187.54 E2 40,238.79 41,848.69 43,522.88 45,264.26 47,075.76 48,957.39 E3 42,655.11 44,361.43 46,134.95 47,981.52 49,898.21 51,896.71 E4 45,214.59 47,023.17 48,901.88 50,859.47 52,893.03 55,008.40 E5 47,926.00 49,842.69 51,838.27 53,909.81 56,066.09 58,310.02 E6 50,801.04 52,834.60 54,947.05 57,144.23 59,431.98 61,807.39 E7 53,851.38 56,004.73 58,242.82 60,574.40 62,996.56 65,518.06 E8 57,079.95 59,364.78 61,740.19 64,209.10 66,777.34 69,447.85 E9 60,507.20 62,926.44 65,442.09 68,060.01 70,783.11 73,614.32 E10 64,136.05 66,701.38 69,368.97 72,144.66 75,031.38 78,032.05 E11 67,984.04 70,704.22 73,532.51 76,471.82 79,530.93 82,712.75 E12 72,062.85 74,946.65 77,944.40 81,061.94 84,305.12 87,676.86 E13 76,387.09 79,443.27 82,619.25 85,923.79 89,362.73 92,936.07 E14 80,971.37 84,208.70 87,577.52 91,080.73 94,724.20 98,513.75 E15 85,827.37 89,260.46 92,830.88 96,544.47 100,407.06 104,424.52 E16 90,978.47 94,616.09 98,402.72 102,338.36 106,431.78 110,688.82 E17 96,436.36 100,296.04 104,307.64 108,479.95 112,818.80 117,330.03 E18 102,224.41 106,311.99 110,566.10 114,986.76 119,585.65 124,371.53 E19 108,357.24 112,690.24 117,198.55 121,888.01 126,761.54 131,833.76 E20 114,858.20 119,451.24 124,231.28 129,198.31 134,366.95 139,743.03 E21 121,750.69 126,618.38 131,684.75 136,952.72 142,431.07 148,125.62 E22 129,055.14 134,217.93 139,585.25 145,168.78 150,974.36 157,013.68 E23 136,797.87 142,270.37 147,962.00 153,878.61 160,034.81 166,436.43 E24 145,005.16 150,804.90 156,838.38 163,111.44 169,635.79 176,423.09 E25 153,706.23 159,853.66 166,249.44 172,899.42 179,815.28 187,005.78 Step https://newhopemn.sharepoint.com/sites/Files/Human Resources/Compensation/Compensation Plans/2023 Comp Plan/2024 Wage Scales PROPOSED 2024 City of New Hope Exempt (Salaried) Wage Structure Divided by 2080 PROPOSED Grade123456 E1 18.25 18.98 19.74 20.53 21.35 22.21 E2 19.35 20.12 20.92 21.76 22.63 23.54 E3 20.51 21.33 22.18 23.07 23.99 24.95 E4 21.74 22.61 23.51 24.45 25.43 26.45 E5 23.04 23.96 24.92 25.92 26.95 28.03 E6 24.42 25.40 26.42 27.47 28.57 29.72 E7 25.89 26.93 28.00 29.12 30.29 31.50 E8 27.44 28.54 29.68 30.87 32.10 33.39 E9 29.09 30.25 31.46 32.72 34.03 35.39 E10 30.83 32.07 33.35 34.68 36.07 37.52 E11 32.68 33.99 35.35 36.77 38.24 39.77 E12 34.65 36.03 37.47 38.97 40.53 42.15 E13 36.72 38.19 39.72 41.31 42.96 44.68 E14 38.93 40.48 42.10 43.79 45.54 47.36 E15 41.26 42.91 44.63 46.42 48.27 50.20 E16 43.74 45.49 47.31 49.20 51.17 53.22 E17 46.36 48.22 50.15 52.15 54.24 56.41 E18 49.15 51.11 53.16 55.28 57.49 59.79 E19 52.09 54.18 56.35 58.60 60.94 63.38 E20 55.22 57.43 59.73 62.11 64.60 67.18 E21 58.53 60.87 63.31 65.84 68.48 71.21 E22 62.05 64.53 67.11 69.79 72.58 75.49 E23 65.77 68.40 71.14 73.98 76.94 80.02 E24 69.71 72.50 75.40 78.42 81.56 84.82 E25 73.90 76.85 79.93 83.12 86.45 89.91 Step https://newhopemn.sharepoint.com/sites/Files/Human Resources/Compensation/Compensation Plans/2023 Comp Plan/2024 Wage Scales I:\RFA\HR & Admin Svcs\Human Resources\2023\Council Meetings\12112023\Wage Increase History.docx CITY OF NEW HOPE WAGE INCREASE HISTORY LELS Officers 49ers Non-Union LELS Supervisors AFSCME IAFF 1984 5.00% 5.00% 7.00% 1985 5.00% 5.00% 4.75% 1986 4.50% 4.00% 4.50% 1987 4.00% 3.00% 4.50% 1988 4.00% 3.50% 3.50% 1989 3.75% 3.50% 4.00% 1990 4.00% 4.00% 4.50% 1991 4.00% 6.00% 1 4.00% 1992 2.75% 2.75% 2.75% 1993 2.75% 2.75% 2.75% N/A N/A 1994 3.00% 3.00% 2.75% 3.00% 3.00% 1995 3.00% 3.00% 3.25%2 3.00%2 3.00% 1996 2.90% 2.90% 2.90% N/A N/A 1997 3.30% 2.90% 2.00%3 1998 3.00% 3.20% 2.25%4 N/A 1999 3.00% 3.00% 2.25% 3.00%5 2000 3.00% 3.00% 2.25% 3.00%6 2001 3.50% 3.00% 3.00% 3.50%7 2002 3.50% 3.00% 3.50% 3.50% 2003 3.50% 3.50% 3.50% 3.50% 20048 1.5%+1.5% 2.3% 2.3% 1.5%+1.5% 20059 3.0% 3.0% 2.0%+2.0% 3.0% 200610 2.0%+1.0% 2.0%+1.0% 2.0%+1/0% 2.0%+1.0% 2007 3.0% 3.0% 3.0% 3.0% 2008 3.0% 3.0% 3.0% 3.0% 2009 (8)1.5%+1.5% 3.0% 1.5%+1.5% 1.5%11 2010 0% 0% 0% 0% 2011 1% 1% 1% 1% 201212 1% Mkt. Adjust. Mkt. Adjust. 1% 2013 1% 0% 0% 1% 2014 2% Mkt.+ 2% 2% 2% 2% 2015 2% 2% 2% 2% 2016 2.5% 2.5% 2.5% 2.5% 2017 Mkt + 2.5% COLA 2.5% 2.5% 2.5% 2018 2.5% 2.5% 2.5% + Mkt13 2.5% 201914 3.0% 3.0% 3.0% 3.0% 2020 3.0% Mkt + 3.0% COLA 3.0% 2021 3.0% 3.0% 3.0% 3.0% 2022 3.0% 3.0% 3.0% 3.0% 2023 Mkt + 3.0% COLA Mkt + 3.0% COLA 3.0% Mkt + 3.0% COLA 2024 3.0% 3.0% 3.0% 2025 3.0% 3.0% 3.0% 1Out-of-class pay eliminated. Implemented single classification with step system. Movement based upon training, service, and performance. 26.25% non-union and 6.00% AFSCME for part-time employees. 3New Compensation Plan, 2% minimum, 10% maximum, opportunity for 1% lump sum performance pay. 4Continuing with 1% lump sum performance pay. 5Sergeants 3.0%; Captains new position. 6Sergeants 3.0%; Captains 4.0%. 7Sergeants 3.5%; Captains 4.6%. 81.5% January + 1.5% July. 92.0% January + 2.0% July. 102.0% January + 1.0% July. 11Sergeants and Captain received 1.5% in July, however also increased steps in the wage progression as well as added longevity pay at 8 years (Sgt.) and 10 years (Capt.). 12Market adjustment was due to 2010 Compensation Study conducted by Springsted, implemented in 2012. 13On 5/14/18 Non-Union Non-Exempt and Non-Union Exempt employees received 1.5% and 2.5% market adjustments respectively. On 12/10/18, Non-Union Non-Exempt and Non-Union Exempt employees received an additional market rate adjustment to total 3% and 5% respectively for the year to implement the 2017 Compensation Plan Update which was approved by the city council on April 23, 2018. 14On 1/7/2019 all regular NH employees are scheduled to receive a 3.0% COLA due to a proposed 3.0% COLA for non-union employees and “me-too” clauses in each of the three labor agreements granting Local 49, LELS #77, and LELS #273 the same COLA as any another group. I:\RFA\COMM DEV\2023\City Council\12‐11‐23 Interim Ordinance on Trade Schools\Q ‐ Trade School Moratorium 12‐11‐23.docx    Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Community Development  By: Jeff Sargent, Director   Agenda Title  Ordinance No. 23‐09, an interim ordinance temporarily prohibiting trade schools as a permitted use in the I,  Industrial district in the New Hope City Code  Requested Action  Staff requests that the City Council approve an interim ordinance establishing a moratorium on trade school  uses in the Industrial zoning district.  Policy/Past Practice  Minnesota State Statute 462.355 Subd. 4 grants a municipality the ability to establish an interim ordinance to  conduct a study for the purpose of protecting the planning process and the health, safety and welfare of its  citizens. The interim ordinance may regulate, restrict, or prohibit any use, development, or subdivision within  the jurisdiction or a portion thereof for a period not to exceed one year from the date it is effective.  Background  On May 17, 2023, staff met with representatives from Independent School District #281 (ISD 281) to discuss  possible uses of the property located at 5440 Highway 169. The school district had recently leased the building  for warehousing purposes and inquired whether it would be allowable to conduct K‐12 classes in the building  as well. Staff informed the school district that the property in question is zoned Industrial, and that K‐12 uses  are not allowed as a permitted, administrative, or conditional use.  On October 6, 2023, following an inspection of the building conducted by the State of Minnesota, staff was  informed that there were students inside the building. City staff held another meeting with school district  representatives on October 11, 2023, to discuss the issue. The school district confirmed that there were students  attending classes inside the building through the Post Secondary Enrollment Options (PSEO) program and that  they believed that the classes were considered a trade school.  City staff informed the school district that although trade schools are an allowable permitted use in the  Industrial zoning district, the use of the building by the school district did not meet the city’s definition of trade  school. The city attorney issued a notice to cease and desist the trade school activity to the school district and  property owner on October 13, 2023. To the best of staff’s knowledge, the school district has fully complied  with the order, and no students have been inside the building since.  To ensure the integrity of the Industrial zoning district is kept intact, and that New Hope’s zoning code  effectively addresses all permitted, administrative and conditional uses in the Industrial district in a manner  that aligns with the intended purpose of the Industrial zoning district, staff requests that the city council  approve an interim ordinance prohibiting trade school uses in the Industrial district for a period not to exceed  one year, or until such time that staff has adequate time to study the issue and present findings to the city  council.     Agenda Section Ordinances &  Resolutions Item Number  10.4    Request for Action, Page 2    Zoning Code  City Code Section 4‐1(b) states that purpose of the Zoning Code is as follows:    “The intent of this zoning code is to protect the public health, safety and general welfare of the community  and its people through the establishment of minimum regulations governing development and use. This  Code divides the city into use districts and establishes regulations in regard to location, erection,  construction, reconstruction, alteration and use of structures and land. Such regulations are established to  protect the use areas; to promote orderly development and redevelopment; to provide adequate light, air  and convenience of access to property; to prevent congestion in the public right‐of‐way; to prevent  overcrowding of land and undue concentration of structures by regulating land, buildings, yards and density  of population; to provide for compatibility of different land uses; to encourage a distribution of life cycle  housing within the community; to provide for administration of this Code; to provide for amendments; to  prescribe penalties for violation of such regulations; and to define powers and duties of the city staff, the  board of adjustment and appeals, the planning commission, and the city council in relation to the zoning  code.”    Industrial Zoning District  City Code Section 4‐20(a) states that the purpose of the Industrial District is as follows:    “The purpose of the I, industrial district is to provide for the establishment of heavy industrial and  manufacturing development use which, because of the nature of the product or character of activity, requires  isolation from residential or noncompatible commercial uses due to noise, smoke, odor, low pedestrian  vehicle traffic volumes, and high semi‐truck traffic volumes. The I district is also intended to provide for  large scale activities of a sociological nature not suited to other districts, but reasonably compatible with the  same characteristics suitable for general industrial use.”    K‐12 and Trade School Uses  K‐12 schools are allowed in the R‐1, Residential Zoning District as a conditional use, as abutting land uses  would generally be residential in nature. Generally, students attending the K‐12 schools would be subject to  the goings‐on of residential activity and not of potentially heavy industrial use activity.    Trade schools are allowed in the Industrial zoning district as a permitted use. The current New Hope definition  of trade school restricts attendees of the trade school to be post‐secondary students. The intent of allowing  trade schools in the industrial district is that the trades typically taught are aligned with permitted uses  occurring in the industrial district, and trade school classes are attended by post‐secondary students.  Staff’s opinion is that the nature and intent of the Industrial zoning district is not a safe and appropriate  environment for high school aged students. Staff requests the interim ordinance to allow for a study of the  appropriateness of allowing trade schools in the Industrial zoning district as well. Staff does not want a  “loophole” situation to occur that would allow the introduction of high school aged students in the industrial  district by attending classes at a trade school. K‐12 schools are considered residential uses, and staff wants  to ensure that the integrity of the Industrial district remains intact by making sure that there is proper  “isolation from residential or noncompatible commercial uses due to noise, smoke, odor, low pedestrian  vehicle traffic volumes, and high semi‐truck traffic volumes.”    Request for Action, Page 3    Recommendation  Staff recommends that the City Council adopt an interim ordinance temporarily prohibiting trade schools as a  permitted use in the I, Industrial district in the New Hope City Code.  Attachments   Interim Ordinance   City Attorney Memo   ABCITIES, LLC Memo      M E M O R A N D U M Date: December 5, 2023 To: Reece Bertholf and Jeff Sargent From: Stacy Woods File: 99.82309 Re: Potential Moratorium on Trade Schools in I, Industrial District through an Interim Ordinance Certain concerns have arisen with City staff regarding the definition of “Trade Schools” and whether they are an appropriate permitted use in the “I, industrial district. The City Manager and Director of Community Development requested a memorandum regarding the steps for adopting an interim ordinance, also known as a moratorium, to study the issue of whether the definition of “Trade School” may need revision and/or whether it is desirable to continue to have “Trade School” as a permitted use in the I, industrial district with a focus on the health, safety and welfare of New Hope citizens. Currently, a “Trade School” is a permitted use as stated in Section 4-20. – I, industrial district. (b)(3) This use was added to the City Code relatively recently, in 2015. Specifically, “Trade School” is defined as follows: Section 4-2. – Rules and definitions (b) Trade school means a school or teaching unit that provides training, apprentice education, or continuing education in manual, technical, and mechanical skills to post-secondary education students. When this use was added to the City Code, the City Planner stated in a memorandum the specific concerns surrounding a trade school usage in the I, industrial district: The City’s industrial district has intense land uses with high traffic volumes, truck traffic, noise, and emissions. Industrial operations are typically segregated from less intense uses such as schools, churches, and residential neighborhoods. The introduction of a school within an I Zoning District raises concerns for both the school use and potential encumbrance on adjoining industrial operations if nuisance concerns arise. Because of the above concerns, the definition of Trade School was specifically qualified as being intended for post secondary education use only. The vocational training schools are intended for post secondary education use only to avoid introducing school age children into commercial and industrial environments. The City may adopt an interim ordinance, also known as a moratorium, for a period of one year in order to protect the land use planning process and the health, safety and welfare of New Hope citizens. Such interim ordinance may regulate, restrict, or prohibit any use, development or subdivision within the municipality or a portion thereof not to exceed one year from the effective date. The City must follow the procedures established in state statute to initiate a moratorium, which includes the adoption of an ordinance and conducting a study. Minn. Stat. § 462.355, subd. 4. An interim ordinance temporarily removing “Trade School” as a permitted use in the I, industrial district may only be adopted where the City: 1. Is conducting studies on the issue; 2. Has authorized a study to be conducted; or 3. Has held or has scheduled a hearing for the purpose of considering adoption or amendment of a comprehensive plan or official controls as defined in section 462.352, subd. 15. A study regarding trade schools in the I, industrial district has been proposed by the City Manager and Director of Community Development. If the City wants to authorize a study to be conducted regarding trade schools in the I, industrial district, there must be some legitimate rationale for doing so. The study must focus on protecting the land use planning process and the health, safety and welfare of New Hope citizens. A need exists to conduct a study to better understand the future market demand for this type of use in the I, industrial district; whether the definition of trade school is clear or whether it may require revision; whether trade school us is appropriate for the I, industrial district and whether this location accommodates additional development; how other communities regulate this use; whether there is a need to amend it to be a conditional use to allow for more prescriptive standards of approval; and whether there are additional design criteria for these types of uses to incorporate into the zoning code. An interim ordinance is necessary to protect the planning process and health, safety and general welfare of the citizens of the City and there is a need to restrict new trade school facilities until the study has been completed and modifications, if any, are made to the zoning code. An interim ordinance or moratorium may not delay or prohibit a subdivision that has been given preliminary approval, nor extend the time for action under the 60-day rule with respect to any application filed prior to the effective date of the interim ordinance. Woodbury Place Partners v. Woodbury, 492 N.W.2d 258 (Minn. Ct. App. 1993). Tahoe-Sierra Pres. Council, Inc. v. Tahoe Reg’l Planning Agency, 535 U.S. 302, 122 S. Ct. 1465 (2002). There are no pending City planning cases that were given preliminary approval involving trade school facilities. According to the Minnesota Court of Appeals, the use of an interim ordinance prohibiting or limiting use of land is generally not compensable if there is a valid purpose for the interim regulation. In summary, if the City Council authorizes a planning study to consider the appropriate zoning districts or land use controls and regulations for trade schools, then an interim ordinance on trade schools in the I-District should be adopted. P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82309 Interim Ordinance - Trade Schools as Permitted Use in I-District\Memo to Reece Bertholf and Jeff Sargent regarding Interim Ordinance Moratorium on Trade Schools in I District.docx ABCITIES LLC       PLANNING REPORT TO: Jeff Sargent FROM: Alan Brixius DATE: November 17, 2023 RE: School District Appeal FILE NO: 131.01 23.10 BACKGROUND The Robbinsdale School District wishes to operate high school classrooms within a building that is located in the Industrial (“I”) zoning district. At a May 17, 2023, pre- application meeting City staff explained that high schools were not an allowed use in the “I” district and that high schools were allowed by conditional use permit within the City’s residential zoning districts. The School District claims that the use is allowed as a trade school, which is a permitted use in the “I” zoning district. City staff explained that the proposed use did not meet the definition of a trade school per the New Hope Zoning Code and would not be permitted. The following report specifies requirements and relevant definitions within New Hope’s Zoning Code. ANALYSIS In preparation for the School District appeal, we offer the following comments: Zoning Code Intent and purpose. Sec. 4-1. (b) Purpose. The intent of this zoning code is to protect the public health, safety and general welfare of the community and its people through the establishment of minimum regulations governing development and use. This Code divides the city into use districts and establishes regulations in regard to location, erection, construction, 16405 78TH AVENUE N. MAPLE GROVE TEL: 763-242-6955 EMAIL ALBRIXIUS@GMAIL.COM reconstruction, alteration and use of structures and land. Such regulations are established to protect the use areas; to promote orderly development and redevelopment; to provide adequate light, air and convenience of access to property; to prevent congestion in the public right-of-way; to prevent overcrowding of land and undue concentration of structures by regulating land, buildings, yards and density of population; to provide for compatibility of different land uses; to encourage a distribution of life cycle housing within the community; to provide for administration of this Code; to provide for amendments; to prescribe penalties for violation of such regulations; and to define powers and duties of the city staff, the board of adjustment and appeals, the planning commission, and the city council in relation to the zoning code. Comment: In accordance with MN State Statue 462.357, New Hope has adopted its zoning code and divided the community into zoning districts with regulations to allow different land uses to operate in a compatible and complementary manner. Sec. 4-20. - I, industrial district. Purpose. The purpose of the “I” zoning district is to provide for the establishment of heavy industrial and manufacturing development use which, because of the nature of the product or character of activity, requires isolation from residential or noncompatible commercial uses due to noise, smoke, odor, low pedestrian vehicle traffic volumes, and high semi-truck traffic volumes. The “I” district is also intended to provide for large scale activities of a sociological nature not suited to other districts, but reasonably compatible with the same characteristics suitable for general industrial use. Comment: The New Hope zoning code established an “I” zoning district to allow for a broad range of industrial and business uses. The nature of these uses requires a degree of isolation to allow that they operate in an unencumbered manner so as to not create public safety, health or nuisance concerns for less intense land uses. The “I” zoning district isolation is also intended to protect the in-place industries from complaints about their inherent operations and activities that are part of their on-going business operations. Sec. 4-2. (b) Definitions. Trade Schools as defined below are a permitted use in the “I” zoning district. The City has a union-based trade school and an inquiry regarding a second trade school. Both these trade schools are post-secondary education facilities geared primarily to students that have finished high school. Trade school means a school or teaching unit that provides training, apprentice education, or continuing education in manual, technical, and mechanical skills to post- secondary education students. Comment: The trade school definition specifically refers to post-secondary education students. This definition is intended to distinguish these facilities from high schools. The definition of trade school is intended to allow for vocational facilities that primarily serve adults who may safely coexist with other industrial activities in the “I” zoning district. The nature and intent of the “I” zoning district is not a safe and appropriate environment for high school aged students. While it may be argued that high school aged students may attend the existing trade schools, this is different than a facility intended for the exclusive assembly of high school students. High schools are not an allowed use in the “I” zoning district. The New Hope Zoning code does not define “post-secondary education.” The following definition is from Tophat.com/glossary. Postsecondary Education, also known as tertiary education, is the education level that follows the successful completion of secondary education, often referred to as high school. Postsecondary education includes universities and colleges, as well as trade and vocational schools. Postsecondary education usually culminates with a diploma, certification or academic degree. Comment: The intent of the City’s definition of trade school is to allow for vocational facilities serving students after high school. CONCLUSION The Zoning Code is intended to provide for compatible land use relationships to protect the health, safety and welfare of the City’s residents and properties. The introduction of a high school into the “I” zoning district exposes secondary students to activities inherent within an industrial area (traffic, noise, odors, emissions, etc.) which may result in conflicts or nuisances that may be unsafe to the students’ health and welfare. The introduction of a high school can also compromise the intent and purpose of the “I” zoning district resulting in the need to impose restrictions on current or future industrial operations to mitigate conflicts and nuisances that may arise between current industries and high schools. Cc. Stacy Woods Jeff Alger S:\December 11, 2023 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  December 11, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Reece Bertholf, City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  Dec. 12  7 p.m. – Citizen Advisory Commission Meeting     Dec. 13  6:30 p.m. – West Metro Fire‐Rescue Board of Directors Meeting at Station #3,    4251 Xylon Avenue North    Dec. 14  12:30 p.m. – Shingle Creek Watershed Management Commission Meeting    1:30 p.m. – Corridor Management Committee Meeting    Dec. 15  6:30 p.m. to 8 p.m. – Skate with Santa at the New Hope Ice Arena    Dec. 18  No City Council Work Session    Dec. 20  11:30 a.m. – North Metro Mayors Operating Committee Meeting    Dec. 21  8:30 a.m. – Bassett Creek Watershed Management Commission Meeting    Dec. 25  City Holiday, City Offices Closed    Jan. 1  City Holiday, City Offices Closed      Jan. 2  2 p.m. – New Hope/Crystal Business Networking Group Meeting, hosted by Kelli Olson  of Rockin Nutrition at New Hope City Hall    7 p.m. – Human Rights Commission Meeting    7 p.m. ‐ Planning Commission Meeting    Jan. 3  1:30 p.m. – Joint Water Commission Meeting    Jan. 8  7 p.m. – City Council Meeting        Agenda Section Other Business Item Number  12.1