112723 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
November 27, 2023
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2023
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
November 27, 2023
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – November 27, 2023
2. ROLL CALL
3. APPROVAL OF MINUTES:
• Regular Meeting Minutes – November 13, 2023
• Executive Session Minutes – November 13, 2023
4. OPEN FORUM
5. PRESENTATIONS
5.1 Motion accepting a monetary donation from the Armstrong Cooper Youth Hockey
Association
6. CONSENT BUSINESS
6.1 Approval of business licenses
6.2 Approval of financial claims through November 27, 2023
6.4 Motion accepting additional donations for the Trick or Trot event and Movie at the Ice
Arena
6.5 Motion accepting donations from the Minneapolis Regional Chamber for the New Hope
Crime Prevention Fund and the 2024 Safety Camp
6.6 Resolution approving final pay request to Haho Companies, LLC for playground site
work at Hidden Valley Park in the amount of $2,000 (Improvement Project No. 1078)
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Resolution calling for a closed meeting of the New Hope City Council authorized by
Minnesota Statute §13D.05, subd. 3(b) to discuss and consider litigation defense and
settlement strategies
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Reece Bertholf, City Manager
Date: November 22, 2023
Subject: Agenda Items for Monday, November 27, 2023
Special Meeting 6:30 p.m.
The budget public hearing will be held at 6:30 p.m. preceding the regular Council Meeting. Erin Enstad will
present the proposed 2024 budget and tax levy. This meeting is an opportunity for residents to provide
comments regarding the city’s budget. Council will be asked to adopt the final budget at the December 11
Council Meeting.
Open Forum
We are not aware of anyone wishing to address Council for the Open Forum.
Item 5.1
The Armstrong Cooper Youth Hockey Association desires to donate $5,000 to the city to be earmarked
for future improvements at the ice arena. The city has a strong relationship with the hockey association,
and over the past 12 years they have donated over $66,000 to the city. Director Rader and I recommend
acceptance of the generous donation.
Consent agenda – the consent agenda is utilized to approve routine or non‐controversial items. These
items may be approved by one blanket motion upon unanimous consent. Any council member may
request that any item be withdrawn for separate consideration.
Item 6.1
This item approves business license requests for Family Dollar for 3.2 off sale beer licenses at two stores in
New Hope. All required paperwork and fees have been paid.
Item 6.2
This item involves routine financial claims.
Item 6.3
There are no new liability claims to report.
Item 6.4
This item recognizes donations from Beacon Academy and Armstrong Cooper Youth Hockey Association to
offset costs for recent movies shown at the performance center and the ice arena. Director Rader and I
recommend acceptance of the donations.
Item 6.5
This item accepts a donation of $1,240 from the Minneapolis Regional Chamber to be split equally between
the New Hope Crime Prevention Fund and the 2024 Safety Camp. The donations were raised through
sponsorship and registration fees from the golf outing held at the New Hope Village Golf Course this fall.
Directors Rader and Hoyt and I recommend acceptance of the donation.
Item 6.6
Item approves final payment to Haho Companies for $2,000 for playground site work at Hidden Valley Park
which is located at 8800 32nd Avenue North. The total cost of the project was $96,879.62 which is $1,842.18 less
than the contract amount due to fewer quantities than originally estimated for the project and some work
being completed by the playground equipment contractor. Funding is available in the Park Infrastructure
Fund. Director Rader and I recommend approval.
Item 10.1
This resolution authorizes holding a closed meeting following adjournment of the regular council meeting to
discuss potential legal action by the school district regarding the use of the industrially zoned property at
5420/5440 Hwy. 169.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
If you have any questions regarding items in the agenda packet, please call the city clerk or me
before the meeting so that staff can research any issues and be prepared to respond at the meeting.
New Hope City Council November 13, 2023
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes November 13, 2023
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Reece Bertholf, City Manager
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Beth Kramer, Communications Coordinator
Sarah Larson, WMFRD Chief
Valerie Leone, City Clerk
Peter Stanley, Police Sergeant
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member Elder,
to approve the work session meeting minutes of October 16, 2023. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
Motion was made by Council Member London, seconded by Council Member
Hoffe, to approve the regular meeting minutes of October 23, 2023. Voted in favor
thereof: Hemken, Hoffe, Isenberg, London; and the following voted against the
same: None; Abstained: Elder; Absent: None. Motion carried.
OPEN FORUM
Mr. Rick Riley, 8001 37th Avenue North, recommended expansion of the Curbside
Appeal Reimbursement program.
Mayor Hemken acknowledged the presence of Cub Scout Pack 577 from Plymouth
and Boy Scout Troop 577 from New Hope.
HOME FREE
AGREEMENT
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Resolution approving
agreement with Home Free for the 2024 Domestic Assault Intervention Project.
New Hope City Council November 13, 2023
Page 2
Mr. Tim Hoyt, director of police, explained that Home Free provides 24‐hour
emergency housing and advocacy services for victims of domestic violence. He
stated the program cost is $36,900 which is the same funding level as last year.
Ms. Elsa Swenson, program manager of Home Free, was recognized. She reported
that Home Free has partnered with the city of New Hope since 1993. She reviewed
the organization’s services and stated approximately 200 persons from New Hope
are served per year.
Council commended the advocacy services provided through the Home Free
Domestic Assault Intervention Project.
RESOLUTION 2023‐116
Item 5.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING AGREEMENT WITH HOME FREE
FOR THE 2024 DOMESTIC ASSAULT INTERVENTION PROJECT.” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Isenberg, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Reece Bertholf, city manager, reviewed the consent
items.
BUSINESS
LICENSE(S)
Item 6.1
Approval of business licenses.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through November 13, 2023.
RESOLUTION 2023‐117
Item 6.4
Resolution reaffirming the City of New Hope’s commitment to Beyond the Yellow
Ribbon program. Mayor Hemken read the resolution.
RESOLUTION 2023‐118
Item 6.5
Resolution authorizing execution of Joint Water Commission wholesale agreement
with Minneapolis.
RESOLUTION 2023‐119
Item 6.6
Resolution approving Change Order No. 1 for $26,250.60 with GMH Asphalt
Corporation for the 42nd Avenue Infrastructure Improvements (Project No. 1029).
MOTION
Consent Items
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to approve the Consent items. All present voted in favor. Motion carried.
New Hope City Council November 13, 2023
Page 3
LIQUOR
VIOLATIONS
Item 7.1
Mayor Hemken introduced for discussion Item 7.1, Appearance by licensees
regarding liquor compliance check failures.
Mr. Tim Hoyt, director of police, stated the Police Department conducted 16
compliance checks and there were three businesses that failed the checks. He
reported the fine for failing a liquor compliance check for a first violation within
24 months is $250 plus a 3‐day suspension, and the fine for failing a second
compliance check within 24 months is $750 plus a 15‐day suspension. Businesses
may elect identification training in lieu of the 3‐day suspension for a first violation
and for 10 of the 15‐day suspension for a second violation. He stated Sergeant
Stanley will be in attendance if Council has questions regarding the compliance
checks.
Mayor Hemken called upon representatives of the three businesses. She
commented that the owner of Los Sanchez Taqueria notified staff that they admit
to the failure but cannot attend the meeting.
Mr. Rajesh Sunar of Viking Liquor and Mr. Zachary Pack of Cinema Grill
addressed Council and admitted to the allegations of the illegal sales. Both parties
requested identification training. Council Member Elder pointed out the
identification cards for persons under age 21 is a vertical format (instead of
horizontal) which makes it easy to prevent underage sales.
Mr. Pete Stanley, police sergeant, stated the primary cause of compliance check
failures is due to misreading the identification. He stated he encourages businesses
to contact him for identification training for new employees.
Mayor Hemken thanked the business owners for their attendance. She indicated
the city clerk will mail a notice to the businesses with instructions on paying the
fine and the option to schedule identification training for their employees.
CLOSE HEARING
Item 7.1
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to close the public hearing. All present voted in favor. Motion carried.
MOTION
Item 7.1
Motion was made by Elder, seconded by Council Member Hoffe, to impose fines
as outlined in city code 10‐23 for Viking Liquor, Los Sanchez Taqueria and
Cinema Grill. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London;
and the following voted against the same: None; Abstained: None; Absent: None.
Motion carried.
ASSESSMENT
HEARING
(IMPROVEMENT
PROJECT NO. 1054)
Item 7.2
Mayor Hemken introduced for discussion Item 7.2, Resolution adopting
assessments for improvement project no. 1054 (2021 Infrastructure Improvement
Project).
Mr. Dan Boyum, city engineer, stated this is the assessment hearing for the 2021
Infrastructure Project No. 1054. He stated there are two properties to be assessed
$3,815.63 each for the reclaim and overlay project. One property is owned by The
Salvation Army at 4860 Erickson Drive and the other is owned by the city (Lions
Park at 3810 Oregon Avenue North).
New Hope City Council November 13, 2023
Page 4
Mayor Hemken opened the floor to comments from the audience. There was no
one present desirous of addressing the Council for the hearing.
CLOSE HEARING
Item 7.2
Motion was made by Council Member London, seconded by Council Member
Hoffe, to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2023‐120
Item 7.2
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION ADOPTING ASSESSMENTS FOR IMPROVEMENT
PROJECT NO. 1054 (2021 INFRASTRUCTURE IMPROVEMENT PROJECT).”
The motion for the adoption of the foregoing resolution was seconded by Council
Member London, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
PHASE 2 PUBLIC
WORKS FACILITY
IMPROVEMENTS
(PROJECT NO. 1106)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving plans
and specifications and authorizing bids for Phase 2 Improvements at the Public
Works Facility (Improvement Project No. 1106).
Mr. Dan Boyum, city engineer, stated the public works facility was constructed in
1979 and has had several additions over the years. He stated Council supported
making improvements at the public works facility in two phases to avoid the need
for bonding. Phase 1 improvements were completed in 2021 and 2022. He stated
this item approves plans and specifications for phase 2 improvements for the
public works facility and authorizes advertisement for bids. Council reviewed the
proposed improvements for phase 2 at its May 15 work session and authorized
preparation of the plans and specs.
Mr. Boyum stated the improvements proposed include a 20,000 square foot
building expansion to begin in 2024, security system improvements, fuel
dispensing system, overhead door replacement, security improvements,
installation of electric vehicle charging stations, and pavement replacement and
site improvements. He stated the estimated cost of phase 2 improvements,
contingency and indirect costs is $6,164,157. The central garage fund has a balance
of $5,767,592, and the remaining project cost of approximately $397,000 will be
funded with the building replacement charge that was instituted in 2018.
Council Member London inquired of the additional operating costs after phase 2
is complete. He also inquired of the items that could impact for the contingency
fund.
Mr. Bernie Weber, director of public works, stated an annual increase of 3% is
projected. He stated the 2025 budget will reflect the additional operating costs.
Mr. Boyum stated the pricing of oil (and bituminous) for the site improvements
and material costs could impact the contingency fund. It was noted the majority of
the construction would be completed over the summer months in 2024 with final
completion in 2025.
New Hope City Council November 13, 2023
Page 5
RESOLUTION 2023‐121
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING BIDS FOR PHASE 2 IMPROVEMENTS AT THE
PUBLIC WORKS FACILITY (IMPROVEMENT PROJECT NO. 1106).” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Elder, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
CLOSED MEETING
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution calling for a closed
meeting of the New Hope City Council authorized by Minn. Stat §13D.05, Subd.
3(b) to discuss and consider settlement strategies in PFAS Class Action Lawsuits.
RESOLUTION 2023‐122
Item 10.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION CALLING FOR A CLOSED MEETING OF THE NEW
HOPE CITY COUNCIL AUTHORIZED BY MINN. STAT §13D.05, SUBD. 3(B)
TO DISCUSS AND CONSIDER SETTLEMENT STRATEGIES IN PFAS CLASS
ACTION LAWSUITS.” The motion for the adoption of the foregoing resolution
was seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:48 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
City Council Executive Session November 13, 2023
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Executive Session
November 13, 2023
Council Chambers
CALL TO ORDER The New Hope City Council met in executive session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:51 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Reece Bertholf, City Manager
Valerie Leone, City Clerk
Stacy Woods, Assistant City Attorney
CLASS ACTION
LAWSUITS
Mayor Hemken introduced Item 11.1, Discussion regarding class action lawsuits
involving public water systems and PFAS levels.
An update was provided by Stacy Woods, assistant city attorney.
MOTION Motion was made by Council Member Elder, seconded by Council Member Isenberg,
for the city to “opt out” of the settlement agreements. All present voted in favor.
Motion carried.
ADJOURNMENT The meeting was adjourned at 8:02 p.m. as there was no further business to come
before the Council at its executive session.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\P&R\ARENA\2023\ACYHA Donation\Q ‐ ACYHA Donation.docx
Request for Action
November 27, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director and Mark Severson,
Recreation Facilities Manager
Agenda Title
Motion accepting a monetary donation from the Armstrong Cooper Youth Hockey Association
Requested Action
Representatives from the Armstrong Cooper Youth Hockey Association (ACYHA) will be in attendance to
present the City with a check for $5,000 to be used toward improvements at the New Hope Ice Arena. Staff
recommends approval of a motion to accept the generous donation.
Background
The primary purpose of the Armstrong Cooper Youth Hockey Association (ACYHA) is to give boys and
girls, regardless of their age and athletic ability, an opportunity to develop hockey playing skills and game
knowledge in a safe and fun environment, and to promote enjoyment for youth families. Participants come
from throughout the Robbinsdale Area Schools #281 area. The association also works hard with families to
provide scholarships and equipment to those who are in need.
ACYHA has made several donations since 2011:
September 2011 $ 5,000
August 2012 $ 5,000
October 2013 $ 5,000
April 2014 – toward sound system $10,860.75
June 2014 – toward dryland training area $10,974.29
April 2015 $ 5,000
September 2016 $ 5,000
July 2018 (for 2017 and 2018) $10,000
May 2022 (for 2022) $5,000
November 2023 (for 2023) $5,000
Total from 2011 to current $66,835.04
The City of New Hope has worked closely with the ACYHA for many years and hopes to continue a strong
relationship in the future.
Agenda Section
Presentations
Item Number
5.1
I:\RFA\City Manager\2023\6.1 Business Licenses\6.1 Q ‐ Business Licenses 112723.docx
Request for Action
November 27, 2023
Approved by: Reece Bertholf
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following business:
Family Dollar Inc. 8001 Bass Lake Road
2733 Winnetka Avenue North
3.2 Off Sale Beer License
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
November 27, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Approval of claims through November 27, 2023
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\P&R\MISC\2023\Additional Donations\Q ‐ Addtional Parks and Recreation Donations.docx
Request for Action
November 27, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Motion accepting additional donations for the Trick or Trot event and Movie at the Ice Arena
Requested Action
Staff recommends that the City Council accept these generous donations for the fall/winter of 2023, totaling
$610, for the Trick or Trot and Movie at the Ice Arena.
Background
The Trick or Trot event is in its fifth year, and this is the fourth year of showing an outdoor movie following
the activities. This event includes carnival games, face painting, pumpkin painting and staff invites various
organizations to host a trick or station.
Typically, movies are held at the Performance Center but since we own our own inflatable movie screen,
sound and video system we can easily transport the equipment, so movies have also been held at other New
Hope facilities. This winter, the fifth Movie at the Ice Arena will be held on December 27 on the ice of the
north rink.
The movies are free, but to help offset some of the costs, letters were sent to several community organizations
in regard to possible sponsorships to cover the movie license fees. Staff also sent letters to help cover costs for
various prizes and pumpkins for the Trick or Trot event. Sponsors are recognized in promotional materials,
at the event, and afterwards in any evaluation materials. Thank you letters have been sent.
Donation for the 2023 Trick or Trot event includes:
Organization Movie/Supply Item Funds Received
Beacon Academy Movie License, “Hotel Transylvania 3” $300
Donation for the 2023 Winter Break Movie at the Ice Arena includes:
Organization Movie Title Funds Received
Armstrong Cooper Youth
Hockey Association
“The Super Mario Bros Movie” $310
Attachment
2023 Trick or Trot Flyer
2023 Open Skate and a Movie Flyer
Agenda Section
Consent
Item Number
6.4
Get ready to get spooked this Halloween season
by joining us for our Trick or Trot event! Kids ages 2-12 can par-
take in a hair-raising evening of trick-or-treating along the illuminat-
ed trail. Many ghoulishly fun activities will take place; including face
painting, pumpkin painting, DJ music, a costume contest, carnival
games and hot beverages. Food trucks will sell various items as
well! As a grand finale, stick around for a FREE screening of Hotel
Transylvania 3 at 6:45 p.m. Don’t forget to wear your Halloween costume and
comfortable shoes! Register by October 5.
Refunds, program credits or transfers are allowed up to the printed deadline. All refunds are subject to a
$5 service fee. Confirmations are not sent. No refunds after the deadline unless the program is can-
celled. Payment by check authorizes the city to use information from your check to make a one -time elec-
tronic transfer from your account or to process the payment as a check transaction. Phone registrations
accepted with a major credit card. Questions? Call 763-531-5151.
Trick or Trot and Transylvania - October 7 (210106-A)
Name___________________________________________ Phone_________________________ Cell ________________________
Address________________________________________________ City_____________________________Zip ________________
Birthdate _____________________ Parent/Guardian________________________________________________________________
Email Address _____________________________________________ Special Need ______________________________________
Activity __________________________Course_________________________ Amount Enclosed $ ___________________________
I, the undersigned parent or guardian, authorize the City of New Hope to disclose to the City’s insurer, attorney, staff, and other personnel involved in this program,
the participant’s name, address and telephone number for the purpose of program administration. I understand that the records are protected under state and feder-
al privacy regulations and cannot be disclosed without my written consent unless otherwise provided by law. I hereby agree t o allow the individual named herein to
participate in the aforementioned activity, and further agree to hold the City harmless for any claim resulting from participation in this activity. I further give consent
for any photos or videos taken during the event to be used by the city in promotional materials.
Parent/Guardian Signature ________________________________________________________ Date ________________________
Am Ex/Discover/MC/Visa #________________________________________ Exp Date____________ Security Code _____________
210106-A: Saturday, October 7
Time: 4:30-6:30 p.m.
Location: New Hope Performance Center,
4401 Xylon Ave N
Fee: $10 per Child
Trick or Trot and Transylvania
Register with: New Hope Parks & Recreation
4401 Xylon Ave N
New Hope, MN 55428
763-531-5151
Online: webtrac.nhrecexpress.com
Wednesday, December 27
Open Skating: 10:30-11:45 a.m.
($5 per person)
Movie: 12 p.m. (no charge!)
“The Super Mario Bros. Movie”(rated PG)
New Hope Ice Arena
4949 Louisiana Ave N
Families, are you looking for something
fun to do during winter break? Open
skating will take place from 10:30 to
11:45 a.m., followed by a showing of
“The Super Mario Bros. Movie” (rated PG) on a
jumbo screen. Dress warm and bring a blanket if
you’d like. Concessions will be sold. Movie
sponsored by Armstrong Cooper Youth Hockey
Association.
I:\RFA\P&R\MISC\2023\Mpls Regional Chamber\Donations from Minneapolis Regional Chamber.docx
Request for Action
November 27, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: Parks & Recreation
and Police
By: Susan Rader, Director of Parks & Recreation
Tim Hoyt, Director of Police
Agenda Title
Motion accepting donations from the Minneapolis Regional Chamber for the New Hope Crime Prevention
Fund and the 2024 Safety Camp
Requested Action
Staff recommends that the City Council accept donations from the Minneapolis Regional Chamber in the
amount of $620 for the New Hope Crime Prevention Fund and $620 for the 2024 Safety Camp.
These donation proceeds were raised through sponsorship and registration fees from the 2023 New Hope
Golf Outing held this fall at the New Hope Village Golf Course. The Minneapolis Regional Chamber reported
that a total of $7,750 was raised in 2023, up $2,563 from 2022. Of those proceeds, 40% was distributed equally
to the New Hope Crime Prevention Fund, New Hope Safety Camp, Seven Dreams Foundation, New Hope
YMCA, and PRISM.
Background
The New Hope Crime Prevention Fund relies on donations for many programs that provide community
outreach and support.
The city departments of Parks and Recreation and Police, as well as West Metro Fire‐Rescue District, together
plan and sponsor the annual Safety Camp. This highly successful program is supported by many community
donations.
Staff extends our thanks to the Minneapolis Regional Chamber for these donations. Thank you letters will be
sent.
Agenda Section
Consent
Item Number
6.5
I:\RFA\P&R\PARKS\2023\#1078 Hidden Valley Playground\Final Site Work\Q&R ‐ Project Closeout Haho Companies, LLC.docx
Request for Action
November 27, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving final pay request to Haho Companies, LLC for playground site work at Hidden Valley
Park in the amount of $2,000 (Improvement Project No. 1078)
Requested Action
Staff recommends that the City Council approve a resolution to accept the site work portion of the
improvements to the playground at Hidden Valley Park (improvement project no. 1078) and authorize final
payment to Haho Companies, LLC in the amount of $2,000. This final payment brings the total cost for the
project to $96,879.62, which is $1,842.18 under the revised contract amount of $98,721.80. The reduced amount
was primarily due to fewer quantities than estimated and some work being completed by the playground
equipment contractor.
All of the necessary paperwork will be provided by the contractor before the final payment is released.
Background
Hidden Valley Park is located at 8800 32nd Avenue North. The playground equipment for the large container
was last replaced in 1998.
Following a survey to the neighborhood in the fall of 2021, a planning committee made up of representatives
from the neighborhood, Flagship Recreation, Council, and staff from Stantec and the city met a number of
times to study the best type of equipment to recommend and developed plans that would meet the park
needs based on the resident surveys, park size and budget. The final plan was approved by the City Council
on May 9, 2022 and the equipment was installed last fall.
The majority the project was completed in the late fall of 2022, with final restoration work completed in 2023.
Funding
This project was included in the 2022 CIP and the 2022 Park Infrastructure budget as shared with the Council
during 2022 budget discussions. Funding is available in the Park Infrastructure Fund.
Attachments
Resolution
Letter from Dan Boyum, City Engineer
Invoice from Haho Companies, LLC ($2,000)
Agenda Section
Consent
Item Number
6.6
City of New Hope
Resolution No. 2023‐
Resolution approving final pay request to Haho Companies, LLC for playground site work at
Hidden Valley Park in the amount of $2,000 (Improvement Project No. 1078)
WHEREAS, this project was included in the 2022 CIP and the 2022 Park Infrastructure budget; and,
WHEREAS, the City entered into a contract with Haho Companies, LLC to complete the site work for the
playground equipment project for Hidden Valley Park; and,
WHEREAS, staff is recommending that the Council adopt a resolution to accept the completion of the
playground site work at Hidden Valley Park (Improvement Project No. 1078) and approve final
payment to Haho Companies, LLC, in the amount of $2,000; and,
WHEREAS, staff has reported that all work has been satisfactorily completed and recommends that final
payment be made; and,
WHEREAS, the funding source for the Hidden Valley Park playground project is the Park Infrastructure
Fund.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope, Hennepin County,
Minnesota:
1. That the City Council accepts the playground site work at Hidden Valley Park,
improvement project no. 1078 from Haho Companies, LLC.
2. That the city manager is hereby directed to authorize the final payment of $2,000 to Haho
Companies, LLC.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 27th day of
November, 2023.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309
November 21, 2023
File: 193805518
Attention: Susan Rader, Director of Parks and Recreation
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Dear Susan,
Reference: Payment Request 4/Final – 2022 Hidden Valley Park Playground Improvements –
City Project No: 1078
Enclosed find the final pay request for the above referenced project. The contractor, Haho
Companies, LLC., has completed this work in accordance with the contract plans and
specifications; therefore, it is recommended that final payment of $2,000.00 is made and the City
of New Hope accepts the project, contingent on receipt of the IC-134 forms from the contractor.
The Final Construction Amount of $96,879.62 was $1,842.18 less than the Original Contract Amount
of $98,721.80. There was erosion control, restoration, and concrete flatwork/container curbing bid
items that required fewer quantities than estimated or were eliminated from the project due to
work being done by the playground equipment contractor. Those items contributed to the costs
coming in less than anticipated.
We have requested the IC-134 forms from Haho Companies, LLC for the project.
If you have any questions or require further information, please call me at (612) 712-2021.
Regards,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
Phone: 612 712 2021
dan.boyum@stantec.com
Attachments: Pay Request No. 4/Final
c. Reese Bertholf, Valerie Leone, Steve Ellingson, Aaron Thelen, Andrew Kramer – New Hope; Stacy Woods – City
Attorney; Ann Ackerson – Stantec.
Owner:Date: November 21, 2023
For Period: Request No:4/FINAL
Contractor:
CONTRACTOR'S REQUEST FOR PAYMENT
2022 HIDDEN VALLEY PARK PLAYGROUND IMPROVEMENTS
STANTEC PROJECT NO. 193805518
SUMMARY
1 Original Contract Amount $98,721.80
2 Change Order - Addition $0.00
3 Change Order - Deduction $0.00
4 Revised Contract Amount $98,721.80
5 Value Completed to Date $96,879.62
6 Material on Hand $0.00
7 Amount Earned $96,879.62
8 Less Retainage 0%$0.00
9 Subtotal $96,879.62
10 Less Amount Paid Previously $94,879.62
11 Liquidated damages -$0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO.4/FINAL $2,000.00
Recommended for Approval by:
STANTEC
Approved by Contractor:Approved by Owner:
Specified Contract Completion Date:Date:
Haho Companies, LLC, 7975 East Ridge Rd., Corcoran, MN 55340
City of New Hope, 4401 Xylon Ave. N., New Hope, MN 55428
6/27/2023 to 11/21/2023
HAHO COMPANIES, LLC CITY OF NEW HOPE
193805518REQ4Final.xlsm
Contract Unit Current Quantity Amount
No.Item Unit Quantity Price Quantity to Date to Date
BASE BID
1 MOBILIZATION LS 1 4500.00 1 $4,500.00
2 REMOVE DRAIN TILE PIPE LF 50 10.00 $0.00
3 REMOVE EX. PLAY CONTAINER BORDER SEGMENTAL
BLOCK LF 260 2.00 260 $520.00
4 REMOVE CONCRETE RAMP / WALK / BENCH PAD SY 100 5.00 100 $500.00
5 REMOVE BITUMINOUS PAVEMENT/WALK SY 60 5.00 41.1 $205.50
6 SALVAGE AND REINSTALL EXISTING SAND IN
PLAYGROUND CONTAINER CY 160 12.00 160 $1,920.00
7 COMMON EXCAVATION (CV)CY 240 30.00 240 $7,200.00
8 SELECT GRANULAR BORROW (CV)TN 45 16.00 17.25 $276.00
9 GEOTEXTILE FABRIC - WALK SY 90 6.00 65 $390.00
10 AGGREGATE BASE, CLASS 5 FOR RAMP INTO
CONTAINER TN 3 40.00 3 $120.00
11 CONCRETE PLAYGROUND CURB LF 300 42.79 245.5 $10,504.94
12 CONCRETE RIBBON FOR SAND PLAY AREA SF 120 33.11 120 $3,973.20
13 4" CONCRETE RAMP - LARGER PLAYGROUND SF 50 20.35 60 $1,221.00
14 TYPE SP 9.5 BITUMINOUS WEARING MIXTURE (2,B)TN 15 300.00 8.3 $2,490.00
15 4" PVC NON-PERFORATED DRAIN TILE LF 10 5.00 15 $75.00
16 4" PVC PERFORATED DRAIN TILE, WITH SOCK LF 40 5.00 160 $800.00
17 CONNECT TO EX. STORM DRAINTILE PIPE EA 4 50.00 4 $200.00
18 TEMPORARY CONSTRUCTION ENTRANCE EA 1 1500.00 $0.00
19 INLET PROTECTION EA 2 100.00 2 $200.00
20 SILT FENCE - MACHINE SLICED LF 450 4.00 551.5 $2,206.00
21 LOAM TOPSOIL BORROW (LV)CY 80 28.00 55 $1,540.00
22 TEMPORARY HYDROMULCH SY 475 2.75 731.33 $2,011.15
23 EROSION CONTROL COMPOST BLANKET BLOWN W/
MNDOT 25-151 SEED SY 475 9.75 $0.00
24 STREET SWEEPER (W/ PICKUP BROOM)HR 5 100.00 4 $400.00
25 4" CONCRETE BENCH AND PICNIC TABLE PAD SF 320 9.25 240.93 $2,228.60
26 AGGREGATE BASE, CLASS 5 FOR BENCH AND PICNIC
TABLE PAD TN 15 40.00 18.75 $750.00
TOTAL BASE BID $44,231.39
ALTERNATE NO. 1 - REMOVE AND REPLACE RETAINING WALL
27 MOBILIZATION LS 1 500.00 1 $500.00
28 REMOVE TREE AFFECTED BY LARGER BLOCK RETAINING
WALL (30" ASH)EA 1 2500.00 1 $2,500.00
29 REMOVE RETAINING WALL SF 460 3.00 460 $1,380.00
30 WET CAST PRECAST CONCRETE RETAINING WALL SF 460 50.00 723.57 $36,178.50
31 SITE GRADING LS 1 500.00 1 $500.00
32 CONNECT TO EX. STORM DRAINTILE PIPE EA 1 100.00 1 $100.00
33 LOAM TOPSOIL BORROW (LV)CY 50 28.00 20 $560.00
34 TEMPORARY HYDROMULCH SY 250 2.75 393.68 $1,082.62
35 EROSION CONTROL COMPOST BLANKET BLOWN W/
MNDOT 25-151 SEED SY 250 9.75 $0.00
TOTAL ALTERNATE NO. 1 - REMOVE AND REPLACE RETAINING WALL $42,801.12
ALTERNATE NO. 2 - REMOVE AND REPLACE CONCRETE WALK (800SF) SURROUNDING PARK SHELTER
36 MOBILIZATION LS 1 500.00 1 $500.00
37 REMOVE CONCRETE WALK SY 100 5.00 100 $500.00
38 REMOVE BITUMINOUS TRAIL SY 10 5.00 17.8 $89.00
39 COMMON EXCAVATION (CV)CY 16 30.00 16 $480.00
40 SELECT GRANULAR BORROW FOR CONCRETE WALK TN 37 14.80 $0.00
41 4" CONCRETE WALK SF 800 9.13 742.4 $6,778.11
42 TYPE S.P. 9.5 BITUMINOUS WEARING MIXTURE (2,B)TN 5 300.00 5 $1,500.00
$9,847.11
TOTAL BASE BID $44,231.39
TOTAL ALTERNATE NO. 1 - REMOVE AND REPLACE RETAINING WALL $42,801.12
$9,847.11
WORK COMPLETED TO DATE:$96,879.62
TOTAL ALTERNATE NO. 2 - REMOVE AND REPLACE CONCRETE WALK
(800SF) SURROUNDING PARK SHELTER
TOTAL ALTERNATE NO. 2 - REMOVE AND REPLACE CONCRETE WALK
(800SF) SURROUNDING PARK SHELTER
193805518REQ4Final.xlsm
PROJECT PAYMENT STATUS
OWNER
CONTRACTOR
CHANGE ORDERS
No.Date Description Amount
Total Change Orders
PAYMENT SUMMARY
No.From To Payment Retainage Completed
1 07/01/2022 07/28/2022
2 07/29/2022 09/22/2022
3 09/23/2022 06/26/2023
4/FINAL 06/28/2023 11/21/2023
Material on Hand
Total Payment to Date Original Contract $98,721.80
Retainage Pay No.4/FINAL Change Orders
Total Amount Earned Revised Contract $98,721.80
46,640.31 4,348.98 86,979.62
35,990.33 1,894.22 37,884.55
CITY OF NEW HOPE
HAHO COMPANIES, LLC
STANTEC PROJECT NO. 193805518
$96,879.62
96,879.622,000.00 0.00
12,248.98 2,000.00 96,879.62
$96,879.62
0.00
193805518REQ4Final.xlsm
I:\RFA\City Manager\2023\Closed mtg\cmtg 11.27.23\RFA 10.1 Closed Mtg SD 281.docx
Request for Action
November 27, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Resolution calling for a closed meeting of the New Hope City Council authorized by Minn. Stat §13D.05,
Subd. 3(b) to discuss and consider litigation defense and settlement strategies
Requested Action
Staff requests the opportunity to discuss with the Council potential litigation defense strategies.
Policy/Past Practice
Per MS §13D.05, subd. 3(b) meetings between the governing body and its attorney to discuss active,
threatened, or pending litigation may be closed when balancing of the purposes served by the attorney‐client
privilege against those served by the open meeting law dictates the need for absolute confidentiality. The
need for absolute confidentiality should relate to litigation strategy and will usually arise only after a
substantive decision on the underlying matter has been made.
Background
Council is asked to hold a closed session relating to the Robbinsdale Area School District’s appeal of the
administrative action of the City planning department staff and the City Manager to the City of New Hope
Board of Appeals and Adjustments relating to the proposed use of the industrially zoned property the
District #281 is leasing from VCI VICCOM LLC located at 5420 State Highway No. 169.
The New Hope City Council, acting as the Board of Appeals and Adjustments, will hold a public hearing on
December 11, 2023, on the appeal related to the interpretation of the city’s zoning code’s definition of a trade
school and its relation to the proposed use at 5420 Hwy. 169.
The closed meeting will be held immediately following adjournment of the regular council meeting.
Attachment
Resolution
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
1
RESOLUTION NO. 23-__
RESOLUTION CALLING FOR A CLOSED MEETING
OF THE NEW HOPE CITY COUNCIL
AUTHORIZED BY MINN. STAT. §13D.05, SUBD. 3(b) TO DISCUSS
AND CONSIDER LITIGATION DEFENSE AND SETTLEMENT STRATEGIES
WHEREAS, the Independent School District #281, Robbinsdale Area School District
(“District #281”) is appealing the administrative action of the City planning department staff and
the City Manager to the City of New Hope Board of Appeals and Adjustments relating to the
proposed use (“Appeal”) of the industrially zoned property the District #281 is leasing from VCI
VICCOM LLC located at 5420/5440 State Highway No. 169, New Hope, Minnesota
(“Property”);
WHEREAS, the New Hope City Council (“Council”) is considering potential defense
and settlement strategies relating to the Appeal and, depending upon the decision of the Board of
Appeals and Adjustments, the threatened potential appeal by District #281 of the decision
(“Lawsuit”) regarding the City staff administrative determination that District #281’s proposed
use of the Property is not a permitted use under the City of New Hope Zoning Code;
WHEREAS, the specific grounds permitting the meeting to be closed are the Council’s
discussion and consideration of litigation defense and settlement strategies in the threatened
Lawsuit with the City Attorney;
WHEREAS, the Council is considering litigation methods and strategy including potential
settlement strategies and requires the legal advice of the City Attorney regarding the same;
WHEREAS, the Council’s discussion and consideration of litigation methods and
strategy including potential settlement strategies in the Lawsuit with City Attorney is covered by
the attorney-client privilege pursuant to Minn.Stat.§13D.05, Subd. 3(b);
WHEREAS, the balancing of the purposes of the attorney-client privilege against the
purposes of the open meeting law demonstrates the need for absolute confidentiality and requires
a closed meeting;
WHEREAS, Minn. Stat. §13D.05 Subd. 3(b) authorizes and permits the Council, by a
majority vote taken in a public meeting, to hold a closed meeting to discuss and consider litigation
methods and strategy including potential settlement strategies with the City Attorney pursuant to
attorney-client privilege; and
WHEREAS, a closed meeting is necessary in that public disclosure of the information to
be discussed at the closed meeting could possibly damage the City Council’s position in defending
itself against the Lawsuit.
2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope
as follows:
1. That a closed meeting of the City Council shall be held on 27th day of November,
2023 immediately following the adjournment of the regularly scheduled City Council meeting of
the New Hope City Council at the Council Chambers of the New Hope City Hall.
2. That the purpose of the meeting shall be the discussion of the litigation methods
and litigation strategy in the Lawsuit with the City Attorney and the Special Counsel.
3. That said meeting shall not be open to the public.
4. That the New Hope City Clerk shall not be directed to electronically record the
meeting because it is a closed meeting under the attorney-client privilege.
5. That the New Hope City Clerk shall prepare a written roll of the City
Councilmembers and all other persons present at the closed meeting and make said roll available
for public inspection upon adjournment of the closed meeting.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this
27th day of November, 2023.
____________________________________
Kathi Hemken, Mayor
Attest: _______________________
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-54023 5440 State Highway 169 - District 281\Resolution - closed meeting - 11-27-23.docx
S:\November 27, 2023 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
November 27, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Nov. 28 7:30 a.m. – District 281 Partnership Meeting
Dec. 4 7 p.m. – Human Rights Commission Meeting
Dec. 5 7 p.m. ‐ Planning Commission Meeting
Dec. 6 8:30 a.m. – New Hope/Crystal Business Networking Group, hosted by At Ease Health
and Wellness by Chara Klug at New Hope City Hall
1:30 p.m. – Joint Water Commission Meeting
Dec. 11 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1