10 23 23 City Council MinutesNew Hope City Council October 23, 2023
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City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes October 23, 2023
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Absent:
Staff present:
Kathi Hemken, Mayor
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
John Elder, Council Member
Reece Bertholf, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Rich Johnson, Director of HR/Admin. Services
Valerie Leone, City Clerk
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
London, to approve the regular meeting minutes of October 9, 2023. Voted in
favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: Elder. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Reece Bertholf, city manager, reviewed the consent
items.
BUSINESS LICENSES
Item 6.1
Approval of business licenses.
FINANCIAL CLAIMS Approval of financial claims through October 23, 2023.
New Hope City Council October 23, 2023
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Item 6.2
RESOLUTION 2023‐110
Item 6.4
Resolution approving the separation agreement between the city and the former
central garage supervisor.
RESOLUTION 2023‐111
Item 6.5
Resolution approving final payment to T.A. Schifsky & Sons, Inc. in the amount of
$2,103.20 for the 2021 Infrastructure Improvement Project (Improvement Project
No. 1054).
RESOLUTION 2023‐112
Item 6.6
Resolution approving final payment to Allied Blacktop Company for $32,849.23
for the 2023 Crack Repair and Seal Coat Project (Improvement Project No. 1099).
MOTION
Consent Items
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to approve the Consent items. All present voted in favor. Motion carried.
PLANNING CASE
23‐02
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving
Conditional Use Permit for deferment of required parking relating to real property
located at 5017 Boone Avenue North (New Hope Planning Case 23‐02).
Mr. Jeff Alger, community development specialist, stated the owner of 5017 Boone
Avenue North is requesting a conditional use permit for the deferment of
requirement parking. The building site requires a minimum of 71 on‐site parking
stalls, and the site plan includes 54 parking stalls, resulting in a required deferment
of 17 parking stalls. The site plan includes 20 possible future parking stalls (proof
of parking) within the open outdoor storage area on the west side of the property.
The building is currently occupied by three tenants with a total of 20 employees
based out of the location. The applicant has stated parking demand is significantly
lower than what is required by city code.
Mr. Alger noted the petitioner’s initial application also included a request for a
variance related to the open outdoor storage area on the west side of the property.
The variance would have exempted the applicant from fencing portions of the
open outdoor storage area. After receiving feedback at the Design and Review
meeting, the applicant withdrew this request and now plans to fence the entire
area. He explained since the proposed open outdoor storage area was less than
20% of the gross floor area of the principal building, the request was processed
administratively.
Mr. Alger stated the Planning Commission reviewed the conditional use permit
for the deferment of required parking at its October meeting and recommend
approval subject to five conditions:
1. A restrictive covenant shall be executed by Owner and Tenant and recorded
against the property in the Office of the Hennepin County Recorder as the
Property is Abstract. The restrictive covenant shall mandate the construction
of the proof of parking area, if the City finds that the demand for on‐site
parking exceeds the available supply. This restrictive covenant shall preserve
the proof of parking area from any type of construction.
New Hope City Council October 23, 2023
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2. All proposed on‐site parking shall occur in designated code compliant areas that
meet dimensional standards specified within the City Code. Parking shall not
take place within drive aisles, loading areas, fire lanes, or on the street.
3. Exterior storage shall be restricted to approved open outdoor storage areas.
4. Special hazard permit shall be obtained for the storage of any propane or LP
gas tanks, which is subject to approval by the deputy fire marshal.
5. Waste containers shall be located within enclosures or inside of approved
open outdoor storage areas. A building permit shall be obtained for the
construction of any trash enclosures, which must comply with standards for
the district.
Council Member London questioned what precipitated the request. Mr. Alger
stated Property Cents purchased the building approximately two years ago and
Horizon Roofing is leasing the majority of the building.
Council Member London expressed concern regarding on‐street parking on 51st
Avenue and on Boone Avenue. Mr. Alger noted a condition of approval is that all
vehicles be parked at the facility’s parking lot.
Council Member London pointed out the impact to neighborhoods with the
increased number of company‐owned trucks parked at employees’ residences
throughout the city.
Mr. Kurt Scepaniak, owner of Property Cents LLC and owner of Horizon Roofing,
was recognized. He confirmed that tenants will be asked to park all vehicles in the
parking lot after it is striped.
RESOLUTION 2023‐113
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR
DEFERMENT OF REQUIRED PARKING RELATING TO REAL PROPERTY
LOCATED AT 5017 BOONE AVENUE NORTH (NEW HOPE PLANNING
CASE 23‐02).” The motion for the adoption of the foregoing resolution was
seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: Elder;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
2024 PROJECT
(IMPROVEMENT
PROJECT NO. 1107)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution accepting feasibility
report, ordering the construction of and preparation of plans and specifications for
the 2024 Infrastructure Project (Improvement Project No. 1107).
Mr. Dan Boyum, city engineer, stated the public hearing is for the 2024
infrastructure project. He illustrated the proposed improvements and the project
area (Jaycee Park area, 36th Avenue, and areas north of 27th Avenue and west of
Boone Avenue).
Mr. Boyum indicated the project consists of street, water main, sanitary sewer, and
storm sewer improvements. He stated the streets included in the project were
recommended based upon pavement conditions identified in the 2022 pavement
New Hope City Council October 23, 2023
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management plan. Some improvements may be bid as alternates to stay within the
CIP budget. Other alternate bids could include Victory Park trails and pedestrian
ramp, and cart paths at the golf course.
Mr. Boyum stated the estimated total project cost is $3,051,296. There are four tax‐
exempt properties included in the project area including Hometown Church, St.
Joseph Church, School District 287, and the city of New Hope that would be
assessed for the improvements ranging from $5,516 to $75,795. Property owners
impacted by the proposed project have been notified of the feasibility report and
were encouraged to attend the council meeting to learn more about the project. He
reviewed the project schedule with construction beginning in the spring of 2024
and final completion by summer of 2025. He stated an assessment hearing would
likely occur in the fall of 2025.
Mayor Hemken opened the public hearing to persons interested in addressing the
Council.
Ms. Aiysha Mustapha, 9205 29th Avenue North, was recognized. She reported there
is standing water at the end of the cul‐de‐sac.
Mr. Boyum thanked Ms. Mustapha for her comments and indicated the drainage
will be corrected as part of the project.
CLOSE HEARING
Item 8.2
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2023‐114
Item 8.2
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION ACCEPTING FEASIBILITY REPORT, ORDERING
THE CONSTRUCTION OF AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE 2024 INFRASTRUCTURE PROJECT
(IMPROVEMENT PROJECT NO. 1107).” The motion for the adoption of the
foregoing resolution was seconded by Council Member Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: Elder; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
TATTOO AND BODY
PIERCING
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Ordinance No. 2023‐07, An
ordinance amending section 8‐29 Tattoo and body piercing establishments
ordinance in the city of New Hope.
Mr. Reece Bertholf, city manager, stated the ordinance amendment relates to the
tattoo and body piercing license section of city code and require the applicant to
comply with Minnesota Statute 146B.03. An applicant must furnish a valid state‐
issued license as part of the city’s application process. He stated the city attorney
drafted the ordinance amendment.
ORDINANCE 23‐07
Item 10.1
Council Member London introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 2023‐07, AN ORDINANCE AMENDING
SECTION 8‐29 TATTOO AND BODY PIERCING ESTABLISHMENTS
New Hope City Council October 23, 2023
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ORDINANCE IN THE CITY OF NEW HOPE.” The motion for the adoption of
the foregoing ordinance was seconded by Council Member Isenberg, and upon
vote being taken thereon, the following voted in favor thereof: Hemken, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: Elder; whereupon the ordinance was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
TOBACCO
PRODUCTS
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Ordinance No. 2023‐08, An
ordinance amending section 8‐7 Tobacco and related products in the city of New
Hope.
Mr. Reece Bertholf, city manager, stated the ordinance amendment updates city
code to require verification of an approved business use certificate of occupancy
prior to issuance of a tobacco license. He reported that Council discussed the
matter at its October 16 work session, and the city attorney drafted the ordinance
amendment.
ORDINANCE 23‐08
Item 10.2
Council Member Isenberg introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 2023‐08, AN ORDINANCE AMENDING
SECTION 8‐7 TOBACCO AND RELATED PRODUCTS IN THE CITY OF NEW
HOPE.” The motion for the adoption of the foregoing ordinance was seconded by
Council Member London, and upon vote being taken thereon, the following voted
in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: Elder; whereupon the ordinance
was declared duly passed and adopted, signed by the mayor which was attested
to by the city clerk.
ERP SOFTWARE
SERVICES
Item 11.1
Mayor Hemken introduced for discussion Item 11.1, Resolution approving
contract with BS&A to provide Enterprise Resource Planning (ERP) software
services.
Mr. Reece Bertholf, city manager, stated at the October 16 work session, staff
updated Council on the city’s enterprise resource planning evaluation process, and
Council supported entering into a contract with BS&A as the vendor to provide
enterprise resource planning software.
Mr. Bertholf reported the city’s current software provider, LOGIS, is changing ERP
software which provided an opportunity for the city to consider other vendors. He
noted the city currently utilizes various platforms and entering into a contract with
BS&A would allow consolidation of many platforms and a savings of over $1
million over a five‐year period.
Council Member London expressed support for BS&A’s software and noted many
other cities including Robbinsdale and Plymouth currently utilize their services.
He pointed out BS&A is knowledgeable with municipal operations as they only
serve cities.
RESOLUTION 2023‐115
Item 11.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CONTRACT WITH BS&A TO
PROVIDE ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE
New Hope City Council October 23, 2023
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SERVICES.” The motion for the adoption of the foregoing resolution was
seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: Elder;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:44 p.m.
Respectfully submitted,
Valerie Leone, City Clerk