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100923 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  October 9, 2023  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London      The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2023 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North October 9, 2023 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – October 9, 2023 2. ROLL CALL 3. APPROVAL OF MINUTES: • Work Session Minutes – September 18, 2023 • Regular Meeting Minutes – September 25, 2023 4. OPEN FORUM 5. PRESENTATIONS 6. CONSENT BUSINESS 6.1 Approval of business licenses 6.2 Approval of financial claims through October 9, 2023 6.4 Resolution approving contract between the city of New Hope and Daniels Health for the disposal of biohazard waste items 6.5 Motion waiving permit fees for temporary signs for Armstrong Cooper Youth Hockey Association registration 6.6 Resolution Approving Access to Minnesota Court Data Services for the City of New Hope on behalf of the Prosecuting Attorneys 6.7 Resolution declaring cost to be assessed and ordering preparation of proposed assessments in connection with infrastructure improvement no. 1054; and Resolution calling for a public hearing on assessments for infrastructure improvement no. 1054 (2021 Infrastructure Improvement Project) 6.8 Resolution approving LG214 Premises Permit Application for West Metro Fire-Rescue Relief Association to conduct lawful gambling at Hy-Vee Market Grille, 8200 42nd Avenue North 7. PUBLIC HEARING 7.1 Resolution adopting and confirming assessments for delinquent utility service charges, administrative citations, alarm, mowing and abatement charges 8. DEVELOPMENT AND PLANNING 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Ordinance No. 2023-05, An Ordinance Amending Section 8-7 (Tobacco and Related Products) and Section 8-41 (Tetrahydrocannabinol Products) in the New Hope City Code 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum              To:  New Hope City Council  From: Reece Bertholf, City Manager  Date: October 5, 2023  Subject: Agenda Items for Monday, October 9, 2023      Open Forum  Mr. Ayman Issa may approach the City Council regarding the city’s tobacco ordinance. He requested a  tobacco license at 4212 Winnetka (site by Caribou Coffee). Staff advised Mr. Issa that all 21 tobacco licenses  have been issued at this time. He requested a copy of tobacco licensees (which is public data) and learned  that Joe Rommouni, the owner of Quebec Smoke Shop at 7538 42nd Ave N, also holds a license for 4361  Winnetka at the Winnetka Shopping Center (but it is not open and he may not have a lease). Mr. Ayman  believes Mr. Rommouni is holding the license to prevent competition, and he would like the city to revoke  said license. The city code does not prohibit a person from having more than one tobacco license, and the city  would not want to do so as some businesses require more than one license such as Hy‐Vee (liquor store and  convenience store). It is possible that a tobacco license will be available in 2024 if a current licensee does  not renew a license. Staff informed Mr. Issa that he was welcome to check back with the city in late  December.  Item 6.1  The gas station at 7900 Bass Lake Road has been sold by Midwest Investment LLC (dba Mini Mart #11) to SK  Petro LLC (dba New Hope Super Stop). The previous owner held 2023 business licenses for gas pumps and  tobacco, and the new owner has applied for the same licenses. The new owner anticipates opening before  year‐end. Per city code 8‐7 the new owner of an existing business that holds a valid tobacco license has  priority in obtaining the tobacco license.    Item 6.2  This item involves routine financial claims.    Item 6.3  There are no new liability claims to report.    Item 6.4  This item approves a contract with Daniels Health for removal of biohazard waste materials. There is a $45  container fee and a $195 material pick‐up fee. Removal will be handled on an as‐needed basis. Funds are  available in the police department budget for this expense. Director Hoyt and I recommend approval.     Item 6.5  This item waives $240 for six temporary sign permits for the Armstrong Cooper Youth Hockey Association’s  registration process. The New Hope Ice Arena is the home ice arena for the organization. The signs help  recruit new participants and alert families of upcoming registration dates. Director Sargent and I recommend  approval.    Item 6.6  This is an agreement with the state to provide the city attorney’s office access to court data for city  prosecution matters. Director Hoyt and I recommend approval.    Item 6.7   Staff is presenting two resolutions regarding the 2021 infrastructure project. The first resolution  declares the cost to be assessed for the project and orders the preparation of the proposed assessments  (for tax‐exempt properties); and the second resolution calls for the public hearing on November 13 for  the assessments. There are two properties to be assessed (one is city‐owned) for a total of $7,631.25  which is lower than the original estimated assessment. Director Weber and I recommend approval.    Item 6.8  This resolution approves a premises permit application for West Metro Fire‐Rescue District Relief  Association to conduct lawful gambling at Hy‐Vee Market Grille. The organization will be installing a  pull‐tab dispensing machine at the restaurant and offering bingo on weekends. City code requires that  15% of the lawful purpose expenditures be expended in the trade area and 10% of net profits be  contributed to the city. The organization has successfully conducted charitable gambling operations at  Cinema Grill/Outtakes in the city for several years. City Clerk Leone and I recommend approval.    Item 7.1  This is the annual public hearing to adopt the assessment rolls for delinquent city service charges incurred  between June 1, 2022, and May 31, 2023. All impacted property owners were notified of the hearing date, the  process for challenges, and payment options. Presently the total of delinquent utility charges is $268,028.70,  the total of delinquent city services is $6,800.16, and the total for delinquent administrative citations is  $74,600. To date staff has not received any written objections but staff was contacted by a company that has  incurred significant fees for failure to address corrections required by a point of sale inspection. A  representative of the company may be in attendance. After accepting public input, a motion should be made  to close the public hearing, followed by another motion to adopt the resolution and assessment rolls. City  Clerk Leone and I recommend approval.   Item 10.1  This is a minor ordinance amendment to amend the code section relative to violations to align with current  practices for both tobacco and THC licenses. The city attorney drafted the ordinance amendment. City Clerk  Leone and I recommend approval.    Item 12.1  Mayor Hemken will review upcoming meetings and events.        If you have any questions regarding items in the agenda packet, please call the city clerk or me  before the meeting so that staff can research any issues and be prepared to respond at the meeting.  City Council Work Session September 18, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Work Session Meeting  September 18, 2023 Northwood Conference Room     CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m.    ROLL CALL Council present:    Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member     Staff present:    Reece Bertholf, City Manager  Erin Enstad, Abdo  Tim Hoyt, Director of Police  Rich Johnson, Director of HR/Admin. Services  Valerie Leone, City Clerk  Walker MacBeath, HR Specialist/IT Coordinator  Susan Rader, Director of Parks & Recreation  Jeff Sargent, Director of Community Development  Mark Severson, Recreation Facilities Manager  Bernie Weber, Director of Public Works  Stacy Woods, City Attorney    DIALOGUE WITH  CAC  Item 11.1    Mayor Hemken introduced for discussion item 11.1, Dialogue between City Council  and Citizen Advisory Commission.    Chair Scott Kulzer reported on the commission’s 2022 activities. He noted the CAC  has adopted the Liberty Park through the city’s adopt‐a‐park program and held two  clean‐up events.      Discussion ensued regarding commissioners’ community involvement. Council  encouraged the commissioner to relay comments from the community, provide  advice and share ideas with the Council. Chair Kulzer stated the commission has  been asked to be review the rain garden alliance proposal by Meadow Lake  Watershed and Friends of Northwood Lake associations at the commission’s meeting  in December.     Mayor Hemken thanked the CAC for being receptive to new endeavors. She  suggested the CAC consider sponsoring a car show in the city. Council Member  Elder offered to serve as the liaison.     Council thanked the commission for planting flowers in the 13 planters along 42nd  Avenue to beautify the city, conducting park inspections/reports, adopting Liberty  Park, and for their community outreach.   City Council Work Session September 18, 2023  Page 2     Director Rader explained the adopt‐a‐park program and the CAC’s involvement with  park reports and evaluations.     Council Member London reported that a resident requested the trail be cleared at  Dorothy Mary Park. Director Rader indicated maintenance along the path recently  took place. She reminded Council that other than trail maintenance, Dorothy Mary  Park is to be left in its natural state. She stated staff is considering installing “Did You  Know” signage at the park’s three entrances to educate the public regarding the park.    Council Member Isenberg stated he was impressed with the ability to obtain park  information by accessing a QR code on a park sign.      Commissioner Kaufman expressed her interest in engaging youth in the community.  She commended Officer Kallio and Chief Hoyt for outreach efforts to students at  Robbinsdale Spanish Immersion School.     Council thanked the CAC for their report.    2024 GENERAL FUND  BUDGETS  Item 11.2    Mayor Hemken introduced for discussion item 11.2, Discussion of 2024 general fund  budgets with city manager, Abdo and department heads.    Mr. Reece Bertholf, city manager, stated the directors have been invited to the  meeting to review their respective budgets. The city manager and department  directors reviewed major projects or changes planned for 2024 as outlined in the  budget narratives:       Mr. Bertholf reported on the proposed budgets for Mayor and Council, City  Manager, Assessing, City Hall, Elections, and Fire Services.   Mr. Rich Johnson, director of human resources, reported on the proposed  budgets for Human Resources, Finance, Communications, and IT.   Mr. Tim Hoyt reported on the proposed budgets for Police and Animal  Control.   Mr. Jeff Sargent, director of community development, reported on the  proposed budgets for Planning, Inspections, Legal Services, and EDA.   Mr. Bernie Weber, director of public works, reported on the proposed  budgets for Streets, Engineering, Street Infrastructure Fund, and Central  Garage.   Ms. Susan Rader, director of parks and recreation, reported on the proposed  budgets for Recreation, Parks, Swimming Pool, and Park Infrastructure  Fund.    Mr. Bertholf stated Council adopted the preliminary budget and set the maximum  tax levy at its September 11 meeting. He expressed his appreciation to directors for  their work with the budget process. It was noted the enterprise and utility fund  budgets will be presented at the October 16 work session.     Mr. Bertholf stated staff is researching whether to add surcharge or convenience fees  with credit card transactions. He stated new fees would need to be added to the city’s  Fee Schedule that is adopted in December.  City Council Work Session September 18, 2023  Page 3     Council Member London requested that PMA management fees and vehicle leasing  costs be included with the list of consulting costs when preparing the 2025 budget.     Council Member London inquired regarding the clearance rate listed under  Performance Measures for the police department and ways to improve the  percentage. Chief Hoyt indicated the outcome is based on complexity of cases and  staffing levels in the investigations division.    Council Member London requested that the pavement management index be added  as a performance measure for the Street Infrastructure Fund when preparing the 2025  budget.    Discussion ensued regarding recent legislation regarding school resource officers and  necessary changes to provide law enforcement support at schools, the need for  significant repairs at the PUPS facility in Maple Grove for animals, leaving the  management analyst position vacant in community development, Emerald Ash tree  removals on public and private property, pool operation costs, seasonal staff costs  and increasing user fees, and phase 2 of the public works facility expansion project.    Council thanked the directors for their budget presentations.     AGENDA ORDER Council agreed to amend the agenda order to discuss Item 11.6 prior to Item 11.3.   CENTRAL GARAGE  SUPERVISOR  POSITION  Item 11.6    Mayor Hemken introduced for discussion item 11.6, Discussion regarding abolishing  the central garage supervisor position in the public works department.  Mr. Reece Bertholf, city manager, stated the city’s labor attorney is present and staff  would like to share information with the Council and discuss a separation  agreement.   Mr. Rich Johnson, director of human resources and administrative services, explained  that layoffs from city employment are not common nor taken lightly and are  implemented only after very careful, in‐depth consideration. The most recent layoff  from the City was in 2015 when the City abolished the information technology  coordinator position and began contracting with an outside vendor to provide the  City’s IT needs.  Mr. Johnson stated on September 13, the city manager, public works director, director  of human resources and administrative services and the city’s labor attorney met  with the central garage supervisor to inform the central garage supervisor of the  city’s intention to abolish this position. He explained in 2021, the police department  began the transition to leasing vehicles. In 2023, the community development  vehicles were replaced with leased vehicles as well. The majority of preventive  maintenance on leased vehicles is performed by outside vendors, resulting in less  work to be done internally. According to Public Works Director Bernie Weber, the  workload for central garage is projected to continue to decline as all police squads  will be leased by 2026. Work performed on the City’s larger public works vehicles  will continue to transition to outside vendors. He relayed that per Director Weber  some duties currently performed by the central garage supervisor will be distributed  City Council Work Session September 18, 2023  Page 4   to other public works staff.  Director Johnson requested Council’s approval for staff to work towards reaching a  reasonable and fair separation agreement between the City and a long‐term  employee who has made significant contributions to the city. If Council is supportive,  staff will work towards crafting a separation agreement which would be brought  back to the City Council for formal approval.    He introduced Ms. Maggie Penland, Madden Galanter Hansen, PLLC.    City Manager Bertholf explained the position elimination is a business decision.    Ms. Penland stated the separation would also include a release of claims. Mr. Johnson  noted the city will provide payout for unused personal leave hours.    Council Member Hoffe asked whether there was another job available for the long‐ term employee.     Mr. Johnson stated there is no current opening, but the individual wouldn’t be  precluded from applying for a different position with the city in the future.     Mayor Hemken pointed out the budgetary impact. Council Member Elder  acknowledged abolishing the position is a business decision, and Council must be  good stewards of taxpayer dollars.     Council expressed support for a separation agreement.     COST OF LIVING  ADJUSTMENT AND  INSURANCE  CONTRIBUTION  Item 11.3    Mayor Hemken introduced for discussion item 11.3, Discussion regarding the cost‐of‐ living adjustment (COLA) for non‐represented employees in 2024 and the city’s  monthly contribution towards insurance coverage for 2024.    Mr. Rich Johnson, director of human resources and administrative services, stated  staff is proposing a 3% cost of living adjustment for non‐represented employees in  2024. He stated the adjustment would affect all non‐union employees including the  city manager. He noted an ordinance amendment adopted last fall approved a 3%  increase to Council’s salaries in 2024 as well. Mr. Johnson stated if Council is  supportive, the item will be placed on the December 11 Council Meeting agenda for  approval following the budget adoption.    Mr. Johnson pointed out the increases for personnel costs are listed on page 12 of the  2024 proposed budget. Discussion ensued regarding employees’ total compensation  package, step increases for new employees, performance pay, and employee  retention. City Manager Bertholf noted a competitive workplace requires a cost of  living adjustment.     Council supported the 3% increase and placing the item on the December 11 Council  Meeting agenda.    Director Johnson reported the city’s health insurance offerings are changing slightly  (the current $1,500/$3,000 high deductible plan to $1,600/$3,200 and the current  City Council Work Session September 18, 2023  Page 5   $3,000/$6,000 plan to a $3,200/$6,400 plan). He stated he is pleased to report the  overall premium increase for 2024 is 2.21%. He explained it has been past practice for  the city to split any premium increase 50/50 between the city and employee. He  recommended the city’s monthly contribution be increased by $6, $12, and $15 for  single, employee plus one and family coverage, respectively. He stated it is necessary  to set contribution levels as open enrollment for insurance will take place in October.    Council supported placing the item on the September 25 Council Meeting agenda.    TOBACCO  DISCUSSION  Item 11.4    Mayor Hemken introduced for discussion item 11.4, Discussion regarding city code  section 8‐7, Tobacco and related products.    Ms. Valerie Leone, City Clerk, explained in August of 2020 the city made significant  changes to city code regarding the sale of tobacco including the regulation of flavored  products, increasing the penalties for compliance check failures, and setting a limit on  the number of licenses issued by the city. At that time the license cap was set at 21  based on the number of licenses that were issued in 2020. Prior to 2020 there was no  limit.     Ms. Leone stated all 21 licenses have been issued and tobacco licenses are in high  demand. She stated although the code has a “wait list” process, it is not used as it has  proven to be challenging to administer. She noted customers who have a tobacco  license are reluctant to relinquish the license even when it’s not in use (such as during  a lengthy remodel process) knowing the license may be unavailable at a later date.  She stated an existing business would like to obtain a tobacco license. She  recommended removing the restriction or increasing the cap.    Mayor Hemken stated the police chief indicated it would not be problematic to  administer compliance checks to additional licensees.    Mr. Jeff Sargent, director of community development, noted some new retail  businesses such as convenience stores will not locate in New Hope if they are unable  to obtain a tobacco license.    Council discussed the city’s small geographic area and agreed that 21 tobacco  licenses should adequately serve the community.    Mr. Bertholf thanked Council for considering the change and noted the cap will  remain in place.    COMPENSATION  STUDY  Item 11.5    Mayor Hemken introduced for discussion item 11.5, Request to Conduct a 2023  Compensation Study.    Mr. Rich Johnson, director of human resources and administrative services, stated a  compensation study by an outside consulting firm is included in the 2023 budget. He  indicated the city distributed a Request for Proposal in July and received proposals  from three firms: Abdo, Flaherty & Hood, and Gallagher. Mr. Johnson stated Flaherty  & Hood had the lowest cost proposal at a not‐to‐exceed price of $28,000.     Mayor Hemken inquired when the city last conducted a compensation study.  City Council Work Session September 18, 2023  Page 6   Director Johnson stated the City’s current compensation plan was developed by  Springsted, Inc. (now Baker Tilly) in 2011 and was updated in 2017. He  recommended entering into an agreement with Flaherty & Hood. He indicated upon  completion of the study, the results and implementation of changes would be  reviewed with Council at a work session.     Council supported staff’s recommendation and directed staff to present a formal  agreement with Flaherty & Hood at the September 25, 2023, Council Meeting.     ADJOURNMENT The meeting was adjourned at 8:45 p.m. as there was no further business to come  before the Council at its work session.    Respectfully submitted,     Valerie Leone, City Clerk    New Hope City Council  September 25, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes September 25, 2023  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:          Absent:    Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member    Jonathan London, Council Member    Reece Bertholf, City Manager  Rich Johnson, Director of HR/Admin. Services  Valerie Leone, City Clerk  Jeff Sargent, Director of Community Development  Stacy Woods, City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Hoffe, seconded by Council Member Elder,  to approve the regular meeting minutes of September 11, 2023. Voted in favor  thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same:  None; Abstained: None; Absent: London. Motion carried.    OPEN FORUM    There was no one present desirous of addressing the council.  ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  removed for discussion. Mr. Reece Bertholf, city manager, reviewed the consent  items.    FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through September 25, 2023.  RESOLUTION 2023‐100  Item 6.4    Resolution authorizing the selection of Flaherty and Hood to conduct a  Classification and Compensation Study for the city.  New Hope City Council  September 25, 2023  Page 2   RESOLUTION 2023‐101  Item 6.5    Resolution establishing city’s monthly contribution for health benefits program  effective January 1, 2024.  RESOLUTION 2023‐102  Item 6.6    Resolution approving final payment request to Flagship Recreation for Hidden  Valley Park playground project in the amount of $2,620 (Improvement Project No.  1078).    MOTION  Consent Items  Motion was made by Council Member Isenberg, seconded by Council Member  Hoffe, to approve the Consent items. All present voted in favor. Motion carried.    MNSPECT LLC  CONTRACT  Item 8.1  Mayor Hemken introduced for discussion Item 8.1, Resolution approving contract  for inspection services with MNSPECT, LLC.    Mr. Jeff Sargent, director of community development, stated since April 2023, one  of the Housing/Code Enforcement Inspectors has been out on a leave of absence,  without a definite return date. He recommended entering into a contract with  MNSPECT, LLC for temporary code enforcement inspector services. He explained  the contract is a 12‐month, open‐ended contract, with the option for the city to  terminate the contract at any time with a 30‐day written notice.    Mr. Sargent explained the city used the services of MNSPECT in 2016 to help with  building plan review and building permit inspections for the construction of the  Centra Homes’ Parkview development. Staff was satisfied with the quality of the  inspections and the professionalism of the company. He noted since the service  provided by MNSPECT, LLC is considered a professional service, a competitive  bidding process is not required. Staff is confident that MNSPECT, LLC will  provide the same level of service as they provided in 2016.     Mr. Sargent stated the hourly rate is $85.00, and funding is available in the  protective inspections budget to cover the cost of the proposed contract.    RESOLUTION 2023‐103  Item 8.1  Council Member Isenberg introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING CONTRACT FOR INSPECTION  SERVICES WITH MNSPECT, LLC.” The motion for the adoption of the foregoing  resolution was seconded by Council Member Elder, and upon vote being taken  thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg; and  the following voted against the same: None; Abstained: None; London: None;  whereupon the resolution was declared duly passed and adopted, signed by the  mayor which was attested to by the city clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.    Mayor Hemken reported on upcoming events.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Hoffe, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 7:07 p.m.  Respectfully submitted,  New Hope City Council  September 25, 2023  Page 3     Valerie Leone, City Clerk    I:\RFA\City Manager\2023\6.1 Business Licenses\6.1 Q ‐ Business Licenses 100923.docx   Request for Action  October 9, 2023    Approved by: Reece Bertholf  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Approval of business license(s)  Requested Action  In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented  to the City Council for consideration. Staff recommends approval of all listed requests.    Background  All required paperwork and fees have been received for the following business:      SK Petro Inc. dba New Hope Super Stop 7900 Bass Lake Road Service Station and Tobacco   New ownership – business to open before year‐end. Per city code 8‐7(b)11 “A new applicant who has  purchased a business location holding a valid city license will be entitled to first priority, provided the  new applicant meets all other application requirements in accordance with this ordinance.”                Agenda Section Consent Item Number  6.1  G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  October 9, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Reece Bertholf, City Manager    Agenda Title  Approval of claims through October 9, 2023  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\POLICE\2023\Council Meetings\Daniels\Q‐Daniels Service Agreement.docx   Request for Action  October 9, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Police  By: Tim Hoyt, Director of Police    Agenda Title  Resolution approving contract between the city of New Hope and Daniels Health for the disposal of  biohazard waste items   Requested Action  Staff is recommending the Council pass a resolution approving a contract between Daniels Health and the  city of New Hope for the storage and disposal of biohazard waste material for a three‐year period.  Policy/Past Practice  This will be the first time the department has had a contract for biohazard removal services. This will provide  a consistent practice for the department to follow.   Background  Daniels Health has provided 30 years of medical waste solutions for many types of health care facilities and  other facilities that work with biohazard waste materials. Daniels continuously monitors all relevant laws  and regulations locally and internationally and works hard to ensure its products and services are fully  compliant. This will be the first time the police department will be using their services. There will be a $45  container fee and a $195 pick‐up fee anytime the department requires the container to be emptied.     Funding  Funds are available in the police department budget for this expense.  Attachments   Resolution   Agreement                Agenda Section Consent Item Number  6.4        City of New Hope    Resolution No. 2023 ‐ ___    Resolution approving contract between the city of New Hope and Daniels Health for the   disposal of biohazard waste items      WHEREAS the New Hope Police Department takes in biohazard waste materials.     WHEREAS these materials can only be disposed of in a manner which is allowable based upon  relevant laws and regulations.     WHEREAS service covered by the agreement includes safe disposal of said biohazard waste  materials.     WHEREAS Daniels Health will provide disposal services to the police department at the cost of  $45 for the container and $195 each time a pick‐up of materials is required.    NOW, THEREFORE, BE IT RESOLVED the New Hope City Council hereby approves entering into   an agreement with Daniels Health for biohazard disposal.     Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 9th day of  October, 2023.        Mayor  Attest:      City Clerk    SERVICE LOCATION INFORMATION Company New Hope Police Department Address 1 4401 Xylon Ave N. Address 2 City / State / Zip New Hope / MN / 55428 Hours of Operations Contact Name Melissa DeLeeuw Email mdeleeuw@newhopemn.gov Phone (763) 592-6781 Prepared By Teresa DeRudder Special Notes SERVICES – PER EXCHANGE QUANTITY DESCRIPTION WASTE TYPE SERVICE FREQUENCY BILLING TYPE PER CONTAINER RATE ($) 1 Reusable Tub - 28 Gallon RMW Bio On Call Per Container $45.00 SITE PARAMETERS Agreement Term: Three (3) years Additional pricing provided in Schedule A Contract Effective Date: 09/13/2023 Additional Stop Charge: Stop Fee: $195.00 Minimum Service Fee: The parties have executed this Agreement on 13 day of Sep 2023 as of the day and year first above written. Each person signing this Agreement represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement. Each party represents and warrants to the other that the execution and delivery of the Agreement and the performance of such party's obligations hereunder have been duly authorized and that the Agreement is a valid and legal agreement binding on such party and enforceable in accordance with its terms. Customer Daniels Sharpsmart Inc. Name Signature Title Date Name Signature Title Date 1. SYSTEM. A. The Sharpsmart system and Regulated Medical Waste system will collectively be referred to as the “System”. B. Sharpsmart system – Where reusable Sharpsmart pricing is included herein, Daniels will service at Customer’s premises where an “S” series Sharpsmart reusable sharps container system is installed. The system will primarily consist of Daniels universal brackets installed in agreed locations at the Premises and reusable Daniels sharps collection containers (“Containers”) to be fitted on the brackets, floor stands, carts, or other accessories, as referenced below. C. Regulated Medical Waste system – Where RMW pricing is included herein, Daniels will service at Customer premises bins used in the collection of Regulated Medical Waste. The system will consist of reusable bins (“Bins”) which will be provided for the Customer’s premises. The Bin sizes may vary depending on the needs and availability. Customer may elect to use corrugated boxes (“Boxes”) in lieu of or in addition to reusable bins. 2. OWNERSHIP OF THE SYSTEM AND ACCESSORIES. During and after the Term, all Containers, Bins, brackets, other equipment of the System, and any collected sharps/regulated medical waste shall be and remain the property of Daniels except those accessories the Customer has purchased and fully paid for. Upon termination of this Agreement, Daniels shall remove all of the System from the Premises, as soon as reasonably possible. Daniels shall not be responsible for any damage caused to Customer’s premises during installation or removal of the System unless caused by the sole negligence of Daniels. 3. FACILITY ADDITIONS. New facility additions that are more than 10 miles away from the Premises will require a pricing review between Daniels and Customer. 4. TERM OF AGREEMENT AND TERMINATION. A. Term. The Agreement shall continue as per outlined in Page 1 from the effective date (“Term”). B. Renewal. The parties agree that the Term will automatically renew for successive like terms each of which shall be known as a Renewal Term. Either party may opt out of automatic renewal by providing written notice (via postage prepaid certified or registered mail) no less than ninety (90) days prior to the expiration of the then current term. If the Customer requires service after the expiration of the term and the Customer has opted out of automatic renewal then a new month-to- month service agreement is deemed to be created. The month-to-month service agreement will be subject to the same terms and conditions as this agreement with pricing at a rate of 1.5 times the pricing listed on page 1. Month to month agreements are terminable by either party no less than thirty (30) days after delivery of written notice. C. Termination by Daniels. In the event Customer fails to pay money when due, Daniels may, but is not obligated to, terminate this Agreement within thirty (30) days after written notice to Customer of the delinquency. D. Termination for Non-Performance and Cure Period. This Agreement may be terminated given sixty (60) days written notice by either party for failure to perform under the terms of the Agreement, including product and/or Service issues. 1. Daniels/Customer shall have a sixty (60) day Cure Period nullifying termination notice. 2. Written communication shall be specific enough regarding non-performance to give the nonperforming party ample information to cure the non-performance. 3. The party receiving cure shall make all reasonable accommodations to accept the cure. 4. The party receiving cure shall accept the cure as any reasonable person would. E. Liquidated damages. The full Term of the contract is an essential element in the negotiation of competitive pricing. This clause has been negotiated in good faith to assure fairness to both parties and mitigate the loss Daniels would sustain in the event of early termination. In the event Customer terminates this Agreement without cause prior to the expiration of the then current term, or in the event Customer is in default, then Daniels shall have the right to declare the agreement terminated. Customer shall pay Daniels, as liquidated damages, an amount equal to fifty percent (50%) of the average monthly charges incurred by Customer prior to termination multiplied by the number of months remaining in the then current term of the agreement had termination not occurred. Liquidated damages shall be payable in full upon termination. Liquidated damages shall be in addition to any amounts due and owing to Daniels prior to termination. Daniels shall retain the right to pursue any other remedy available at law or in equity. F. In the event that Customer has a conflicting prior contract obligation the start date of this contract will then begin once these minimum obligations of the prior contract have been met. G. SET OFF. Neither party shall have any right of set-off against the other until a final judgment is entered. H. Lost Bin Replacement Price. All lost and damaged bins will be charged a replacement fee of $175 per bin/collector. I. Service Frequency – Daniels will perform scheduled stops (“Stops”) at the contracted frequency. Service performed or attempted will constitute a scheduled “Stop”. Additional service requested outside of the contracted frequency will be defined as an additional stop (“Additional Stops”). 5. PAYMENT POLICIES AND SCHEDULE. A. Customer shall pay Daniels for the Service within 30 days of each invoice date. The invoice shall set forth the amount due and charges for other items including the replacement cost of Containers, Bins and Accessories lost by Customer during the Term, all as set forth herein. Customer shall pay Daniels for all amounts due should Customer terminate Agreement. Any unpaid balance shall accrue interest at the maximum rate permitted by law. B. Customer shall be responsible for all applicable state, local, and federal taxes unless a proper exemption certificate is provided to Daniels. C. Late Charge. Customer agrees to pay a late charge on any amounts owed to Daniels that are more than 30 days old, at a rate equal to the greater of 1½% per month or $25, not to exceed the maximum rate permitted by law. Customer shall bear any cost that Daniels may incur in collecting overdue amounts from Customer, including but not limited to, reasonable attorneys’ fees and court costs. D. Customer has the option to keep a credit card on file and the credit card will be charged when the account is due. The credit card on file will be charged 30 days from billing. E. Annual Price Increases. The Contract price is subject to an annual price increase equal to Medical CPI (Consumer Price Index) increase as published by the U.S. Department of Labor or 3%, whichever is greater. F. Price Adjustments. Daniels may adjust the contract price to account for operational changes or improvements implemented to comply with changes to law, regulatory changes, to cover increased cost of treatment or residue disposal, or to otherwise address cost escalation. Price adjustments may be imposed due to poor or deteriorating customer waste segregation or clinical practices. Adjustments may be made to original charges or in the form of additional surcharges. G. Fuel surcharge. A fuel surcharge will be added to each invoice based on the national average price of diesel fuel as reported on the last Monday in the month prior to invoicing by the Energy Information Administration of the U.S. Department of Energy in its Weekly Retail On-Highway Diesel Prices Index. The parties agree that this Index is objective and publicly available. H. Filehold. Daniels shall provide Customer a single Filehold license and login that provides Customer access to their electronic manifest documents. Additional licenses and logins will incur an additional charge of $50 per year per license. J. Manifest Fee – A fee of $4 will be charged per manifest. K. Overweight Container Fee – A surcharge for overweight containers in the amount $2.50 per pound will be added to containers exceeding weight allotments, as outlined in the Daniels waste policy forms, referenced below. 6. INDEPENDENT CONTRACTOR. Daniels’s relationship with Customer under this Agreement is that of an independent contractor. Daniels shall exercise its own discretion on the method and manner of performing its duties, and Customer will not exercise control over Daniels or its employees except insofar as may be reasonably necessary to ensure performance and compliance with this Agreement. The employees, methods, equipment and facilities used by Daniels shall at all times be under its exclusive direction and control. Nothing in this Agreement shall be construed to designate Daniels, or any of its employees, as employees, agents, or partners of Customer 7. INDEMNITY. Each party to this Agreement shall indemnify, defend, and hold harmless the other party hereto against any and all claims, judgments, damages, costs and expenses (including but not limited to reasonable attorney’s fees and costs) arising from the negligent operations, acts or omissions of the indemnifying party, its employees, directors, officers, trustees, agents and representatives while engaged in activities within the scope of this Agreement. 8. CONFIDENTIALITY AND NON-DISCLOSURE. All of the information shared by each party with the other regarding this Agreement and that party’s performance hereunder, shall be deemed confidential. Each party agrees to hold in confidence all material non-public information and shall not disclose said information without the other party’s prior written consent. Material non-public information includes, but is not limited to: pricing, financial records, trade secrets, strategies, business plans, potential transactions, service contracts, charges and volumes. Material non-public information also includes any other information that may be valuable and not generally known to a party’s competitors or the public. 9. ASSIGNMENT. The Customer may not assign any right or obligation under this Agreement without Daniel’s express written consent. Daniels may assign certain collection, processing and removal obligations to duly licensed and permitted medical or hazardous waste transporters or processors. Daniels may assign this Agreement to a subsidiary or affiliate without Customer’s prior approval. 10. WARRANTY AND LIMITATION OF LIABILITY. Daniels makes no guarantee, representation or warranty with respect to your use of the system, including, without limitation, any implied warranty of merchantability or fitness for a particular purpose. Company is not liable for any loss or damage which may occur in connection due to the improper performance of and/or failure to perform of any portion of the system, or breach of contract, or breach of warranty. Should there arise any liability on the part of Daniels for personal injury and/or property damage arising out of any use or installation of the system, including, without limitation, any general, direct, special, incidental, exemplary, punitive and/or consequential damages, irrespective of cause, such liability shall be limited to the amount of fees payable to Daniels under the parties’ agreement, and this liability shall be exclusive. 11. ENTIRE AGREEMENT. This Agreement (including attachments, exhibits, provisions available in an electronic format and amendments hereto) constitutes the entire Agreement between the Parties and any prior negotiations, understandings, representations, and agreements of any kind preceding the date of this Agreement. There are no other promises, conditions, understandings or other Agreements, whether oral or written, relating to the subject matter of this Agreement. 12. AMENDMENTS AND WAIVER. A. Except as otherwise provided, this Agreement may be amended from time to time only by an instrument in writing signed by the parties to this Agreement at the time of such amendment. B. Any additions, addendums, or amendments to this original Agreement will cause the Agreement term to extend again for a term equal to this original Agreement term. C. No provision of this Agreement can be waived except by a written instrument signed by the party waiving such provision, nor shall failure to object to any breach of a provision of this Agreement waive the right to object to a subsequent breach of the same or any other provision. 13. SEVERABILITY. If any term or provision of this Agreement is determined to be illegal, unenforceable, or invalid in whole or in part for any reason, such illegal, unenforceable, or invalid provisions or part thereof shall be stricken from this Agreement, and such provision shall not affect the legality, enforceability, or validity of the remainder of this Agreement. 14. JURISDICTION AND VENUE. This Agreement shall be governed by and interpreted according to the laws of the State of Illinois. Any disputes arising hereunder shall be brought in the Federal court in Chicago, Illinois. For purposes hereof both parties agree to accept Service of process of the foregoing courts. 15. BINDING ARBITRATION. Each party may choose at its option to pursue binding arbitration as an alternative dispute resolution process. The party requesting binding arbitration shall bear all costs of the arbitration process regardless of ruling, shall choose an arbitrator that is acceptable to both parties, and shall make all reasonable accommodations to facilitate the process. 16. NOTICES. Any notices or other communications required or permitted to be given under this Agreement shall be in writing and shall be delivered personally (including by recognized courier) or sent by other reliable tracked delivery (FedEx, UPS) and signed for by an authorized representative of the other party. Notices must be addressed to the parties as stated on page one (1) of this Agreement. Either party may change its notice address by written designation to the other party. 17. FORCE MAJEURE. Except for the obligation to pay for Services rendered, neither party hereto shall be liable for its failure hereunder due to contingencies beyond its reasonable control, including but not limited to, strikes, riots, war, fire, acts of God, compliance with any law, whether valid or invalid, of the United States of America or any other government body or any instrumentality thereof, where now existing or hereafter created. 18. JEOPARDY. In the event the performance of any provision of this agreement, by either party, should jeopardize: the licensure of the customer, the tax-exempt status of the customer, the customer’s participation in Medicare, Medicaid or other reimbursement payment programs, the customer’s full accreditation by JCAHO, or constitute a violation of any statute or regulation or be deemed unethical by a recognized agency or association in the medical or hospital field, the customer may request the renegotiation of this agreement to eliminate the jeopardy. If the parties are unable to renegotiate the agreement within thirty (30) days of said request the customer may terminate this agreement subject to the provisions of Paragraph 8.D. Daniels waste policy forms an integral part of this agreement and is accessible in an electronic format at www.danielshealth.com/standards-and-regulations. Customer accepts responsibility for accessing the waste policy and acting in compliance with its terms. Failure of the customer to access the waste policy will not effect the validity of this agreement or the parties respective obligations and duties hereunder. Customer Initials Daniels Initials I:\RFA\COMM DEV\AnnualRenewal‐RFA\Signs waive fees\Q‐Armstrong Cooper Youth Hockey Association.docx   Request for Action  October 9, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Community Development  By: Jeff Alger, Community Development Specialist;   Jeff Sargent, Director of Community Development  Agenda Title  Motion waiving permit fees for temporary signs for Armstrong Cooper Youth Hockey Association  registration  Requested Action  Staff requests that the City Council approve waiving the permit fees for temporary signs for the ongoing  Armstrong Cooper Youth Hockey Association (ACYHA) registration.  Policy/Past Practice  In the past, the City Council has waived sign permit fees for non‐profit organizations that benefit the  community.  Background  Drew Herron with the Armstrong Cooper Youth Hockey Association (ACYHA) has requested that the city  waive $240 in fees for six temporary sign permits (issued for seven days each) between September 23, 2023,  and November 4, 2023. ACYHA is the local youth hockey association, providing individuals the opportunity  to learn and develop hockey and teambuilding skills in a safe and fun environment. The New Hope Ice Arena  is the home ice arena for the organization and many of the participants live in the city. The signs help recruit  new participants and alert families to upcoming registration dates.  Recommendation  Staff recommends approval of a motion waiving the fees for the temporary sign permits.  Attachments   Sign Permit Application    Agenda Section Consent Item Number  6.5  I:\RFA\City Manager\2023\Mn Court Data\6.6 RFA Master Subscriber Agrmt.docx   Request for Action  October 9, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treas.    Agenda Title  Resolution Approving Access to Minnesota Court Data Services for the City of New Hope on behalf of the  Prosecuting Attorneys   Requested Action  Staff recommends Council renew the contract with the state court system.  Policy/Past Practice  The city enters into contracts with the state for access to data maintained by the state.  Background  The state is requiring the city to renew the Master Subscriber Agreement for Minnesota Court Data Services  to allow the city attorney’s office to access court data for city prosecution matters.    Recommendation  Staff recommends approval of the agreement.     Attachment   Resolution   Agreement        Agenda Section Consent Item Number  6.6      RESOLUTION NO. 23-___ RESOLUTION APPROVING ACCESS TO MINNESOTA COURT DATA SERVICES FOR THE CITY OF NEW HOPE ON BEHALF OF THE PROSECUTING ATTORNEYS WHEREAS, the City of New Hope desires to improve efficiencies through participating in a more efficient court process with the Minnesota Judicial Branch; and WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient court process, the eCourtMN initiative is committed to ensuring that non-court governmental agencies have appropriate access to court records and documents; and WHEREAS, the City of New Hope desires to subscribe to Minnesota Court Data Services Program on behalf of its Prosecuting Attorneys and Police Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows: 1. That the City of New Hope approves and authorizes Reece Bertholf, City Manager, to sign the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies on behalf of its Prosecuting Attorneys and Police Department. A copy of the Master Subscriber Agreement is attached to this Resolution and made a part of it. 2. That the Chief of Police, Tim Hoyt, or his successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the Minnesota Judicial Branch to maintain the City’s connection to the systems and tools offered by the State. 3. That the City Attorney, Stacy Woods, or her successor, is designated the Authorized Representative for the Prosecuting Attorneys. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the Minnesota Judicial Branch to maintain the City’s connection to the systems and tools offered by the State. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 9th day of October, 2023. ____________________________________ Kathi Hemken, Mayor Attest: _______________________ Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-10000 City Mgr\Resolution Approving Access to MN Court Data Services.docx I:\RFA\PUBWORKS\2023\Council\1054 2021 Infrastructure Improvement Project\10‐9 6.7 1054 declare costs and call for public hearing\6.7 Q ‐ RFA proj 1054 declare cost  & call for public hearing.docx   Request for Action  October 9, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Public Works  By: Bernie Weber, Public Works Director    Agenda Title  Resolution declaring cost to be assessed and ordering preparation of proposed assessment in connection with  infrastructure improvement no. 1054; and Resolution calling for a public hearing on assessments for  infrastructure improvement no. 1054 (2021 Infrastructure Improvement Project)  Requested Action  Staff is requesting Council adopt two resolutions related to the 2021 infrastructure project. The first is to  declare the total cost to be assessed and the second is to establish a public hearing on November 13, 2023.  Policy/Past Practice  The City Council routinely considers public infrastructure improvement projects to extend the useful life of  the infrastructure and/or improve the level of service.   Background  On February 22, 2021, Council awarded a contract to T.A. Schifsky and Sons for $1,203,715.68 for construction  of the infrastructure project. The project included utility, mill and overlay, and reclaim and overlay  improvements in the Lion’s Park neighborhood.     A public hearing on the proposed assessment occurred on October 26, 2020, and tax‐exempt properties were  notified/encouraged to attend the hearing. The project is now complete and it is appropriate to schedule a  public hearing for assessments. Staff recommends the public hearing to be held on November 13, 2023.    The city engineer has determined the total cost for the street and utility portion of the infrastructure project  including indirect costs is $1,577,254.00. Using New Hope’s assessment policy, the assessment rate for mill  and overlay improvements on non‐residential properties is $48.54 per foot, for single family residential  properties is $32.36 per foot, and for duplex/zero lot line residential properties is $21.03 per foot. The  assessment rate for reclaim and overlay improvements on non‐residential properties is $69.38 per foot, for  single family residential properties is $46.25 per foot, and for duplex/zero lot line residential properties is  $30.06 per foot. The 2021 infrastructure improvement project includes two tax exempt properties for  assessments (one of the two parcels are city‐owned). The total proposed assessment roll is $7,631.25 which is  lower than the estimated assessment roll of $9,596.40.    The properties proposed to be assessed are identified on Appendix B‐2.    The city attorney has prepared the resolutions, and the city clerk has notified the property owners of the  public hearing.      Agenda Section Consent Item Number  6.7    Request for Action, Page 2    Funding  The project funding sources include the street infrastructure fund, water fund, sanitary sewer fund, storm  sewer fund, and special assessments.    Attachments   Resolution Declaring Cost   Resolution Calling for Public Hearing   Location Map   Appendices B‐1, B‐2, B‐3    1 RESOLUTION NO. 23-___ RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT IN CONNECTION WITH INFRASTRUCTURE IMPROVEMENT NO. 1054 (2021 Infrastructure Improvement Project) WHEREAS, contracts have been let for the construction of the 2021 Infrastructure Improvement No. 1054 in the City, and WHEREAS, the total cost of said improvement, including utility costs and street costs, is $1,577,254.00. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows: 1. The City Council hereby determines the portion of the cost of such improvement to be paid by the city shall be $3,815.63. The portion of the street cost to be assessed against the other benefited property owner is declared to be $3,815.63 and that such assessments shall be based upon benefits received by the assessed property without regard to cash valuation. The city shall pay $3,815.63 of the declared assessment amount as a benefited property owner. 2. Assessments shall be payable in equal biannual installments due and payable on or before May 15th and October 15th of each year extending over a period of ten (10) years, the first of the installments to be payable on or before May 15, 2024, and shall bear interest at the rate of six (6%) percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Consulting Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and the Clerk shall file a copy of such proposed assessment in the office of the City Clerk for public inspection. 4. The Clerk shall upon the completion of such proposed assessment, notify the Council thereof. Adopted by the City Council this 9th day of October, 2023. ____________________________________ Kathi Hemken, Mayor Attest: ___________________________ Valerie Leone, City Clerk 1 RESOLUTION NO. 23-___ RESOLUTION CALLING FOR A PUBLIC HEARING ON ASSESSMENTS FOR INFRASTRUCTURE IMPROVEMENT NO. 1054 (2021 Infrastructure Improvement Project) WHEREAS, at the direction of the City Council pursuant to Resolution No. 23-____, the City Clerk, with the assistance of the City Consulting Engineer, has prepared an assessment roll for the 2021 Infrastructure Improvement Project No. 1054, and WHEREAS, the said proposed assessment roll is now on file with the City Clerk and open to public inspection; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows: 1. A hearing shall be held at 7:00 p.m. on November 13, 2023, in the New Hope City Hall located at 4401 Xylon Avenue North, New Hope, MN 55428 to pass upon such proposed assessment. All persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and the Clerk shall state in the notice the total cost of the improvement. The City Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the Hennepin County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the New Hope Finance Director or Assessment Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. An owner may at any time thereafter, pay to the New Hope Finance Director or Assessment Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 14 or interest will be charged through December 31 of the succeeding year. 4. If the adopted assessment differs from the proposed assessment as to any particular lot, piece or parcel of land, the Clerk shall mail to the owner a notice stating the amount of the adopted assessment. Owners must also be notified by mail of any changes adopted by the Council in interest rates or prepayment requirements from those contained in the mailed notice of the proposed assessment. 2 Adopted by the City Council this 9th day of October, 2023. ____________________________________ Kathi Hemken, Mayor Attest: ___________________________ Valerie Leone, City Clerk New HopePlymouth Crystal Robbinsdale £¤169 PlymouthNew Hope49th Ave N Flag Ave NErickson Dr48th Ave NEnsign Ave N47 1/2 Ave N ($$¯ Revised: 2020-09-22 By: dmerickson V:\1938\active\193805078\GIS\Projects\Location_Map.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provision of the data.New Hope, Minnesota Location and Proposed Street Improvements 2021 Infrastructure Improvements Project Figure 1 ³±9 New HopeCrystalCrystalLions ParkCP RailroadOregon Ave NNevada Ave NMaryland Ave N42nd Ave N Louisiana Ave N40th Ave N 36th Ave N 38th Ave N 39th Ave N 41st Ave N 41 1/2 Ave N 39 1/2 Ave N Louisiana Ave NMaryland Ave NProposed Street Improvements Boring with Petromat Boring withRXW Petromat 1.5" Mill and Overlay 1.5" Mill and Overlay (By Others) Reclaim and Overlay Full Reconstruction (By Others) 500 0 500250 Feet 1:6,000 (At original document size of 8.5x11) Site 1 Site 2 Site 1 Site 2 Trail ImprovementsLiberty Park Commercial FF Mill & Overlay Street Subtotal 798 Reclaim & Overlay Streets Subtotal 7,188 820 Total 1,618 Residential Rate = 2/3*Commercial Rate Duplex/Zero Lot Line Residential Rate = 65%*Residential Rate Estimated Cost = (Residential FF)*2/3*(Commercial Rate)+(Commercial FF)*(Commercial Rate) 2/3 x Residential FF +Commercial FF Mill & Overlay Rates 2/3 x 13,959 +798 Commercial Rate = per FF Single Family Residential Rate = per FF Duplex/Zero Lot Line Residential Rate = per FF Reclaim & Overlay Rates 2/3 x 7,188.00 +820.00 Commercial Rate = per FF Residential Rate = per FF Duplex/Zero Lot Line Residential Rate = per FF $490,426.60 13,959 21,147 $389,361.34 $879,787.94 Appendix B-1 Final Post Construction Assessments 2021 Infrastructure Improvements September 2023 Total Est Cost Residential FF Commercial Rate = Estimated Cost $490,427 $48.54 Commercial Rate = $32.36 $21.03 Commercial Rate =$389,361 $69.38 $46.25 $30.06 Property Type Street Improvement Front Footage Assessment Rate Assessment Amount 1. 4860 Erickson Dr Residential Reclaim & Overlay 82.5 $46.25 $3,815.63 PID Total Assessment $3,815.63 2. Residential Reclaim & Overlay 82.5 $46.25 $3,815.63 PID 17-118-21-31-0080 Total Assessment $3,815.63 Total Assessment Value $7,631.25 07-118-21-32-0053 City of New Hope (Lions Park) 3810 Oregon Ave N Appendix B-2 Final Post Construction Assessments 2021 Infrastructure Improvements September 2023 Entity The Salvation Army Street Name From To Residental Properties Residental Properties Front Footage (82.5 LF /lot) Multi Family Units Multi Family Front Footage (10.5 LF/Unit) Commercial Properties Commercial Property Front Footage Total Residential Front Footage Total Commercial Front Footage Total Front Footage Mill & Overlay 38TH OREGON CITY LIMIT 3 248 248 0 248 39TH OREGON MARYLAND 0 0 0 OREGON 42ND 39TH 40 3,300 32 336 3 267 3,636 267 3,903 OREGON 39TH 38TH 0 0 0 LOUISIANA 41ST MARYLAND 0 0 0 LOUISIANA 38TH 36TH 25 2,063 2,063 0 2,063 MARYLAND 42ND NEVADA 27 2,228 3 531 2,228 531 2,759 MARYLAND 39TH 36TH 21 1,733 56 588 2,321 0 2,321 39 1/2 OREGON NEVADA 3 248 248 0 248 41ST NEVADA CITY LIMIT 0 0 0 40TH OREGON LOUISIANA 10 825 825 0 825 NEVADA 42ND 39 1/2 29 2,393 2,393 0 2,393 41 1/2 OREGON NEVADA 0 0 0 ERICKSON 49TH CDS 0 0 0 Mill & Overlay Total 158 13,035 88 924 6 798 13,959 798 14,757 Street Name From To Residental Properties Residental Properties Front Footage (82.5 LF /lot) Multi Family Units Multi Family Front Footage (10.5 LF/Unit) Commercial Properties Commercial Property Front Footage Total Residential Front Footage Total Commercial Front Footage Total Front Footage Reclaim & Overlay 38TH OREGON CITY LIMIT 0 0 0 0 0 39TH OREGON MARYLAND 9 743 743 0 743 OREGON 42ND 39TH 0 0 0 OREGON 39TH 38TH 7 578 578 0 578 LOUISIANA 41ST MARYLAND 28 2,310 2,310 0 2,310 LOUISIANA 38TH 36TH 0 0 0 0 0 MARYLAND 42ND NEVADA 0 0 0 0 0 0 0 MARYLAND 39TH 36TH 11 908 0 0 908 0 908 39 1/2 OREGON NEVADA 0 0 0 0 0 41ST NEVADA CITY LIMIT 5 413 1 309 413 309 722 40TH OREGON LOUISIANA 0 0 0 0 0 NEVADA 42ND 39 1/2 0 0 56 588 4 270 588 270 858 41 1/2 OREGON NEVADA 0 0 2 241 0 241 241 ERICKSON 49TH CDS 20 1,650 1,650 0 1,650 Reclaim and Overlay Total 80 6,600 56 588 7 820 7,188 820 8,008 Project Totals 238 19,635 144 1,512 13 1,618 21,147 1,618 22,765 Appendix B-3 Final Post Construction Assessments 2021 Infrastructure Improvements September 2023 I:\RFA\City Manager\2023\WMFRD gambling\6.8 Q&R ‐ Gambling‐WMFRD 100923.docx   Request for Action  October 9, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Resolution approving LG214 Premises Permit Application for West Metro Fire‐Rescue District Relief  Association to conduct lawful gambling at Hy‐Vee Market Grille, 8200 42nd Avenue North  Requested Action  Staff recommends that the Council approve the application permitting West Metro Fire‐Rescue Fire Relief  Association to conduct lawful gambling at Hy‐Vee Market Grille.   Background  West Metro Fire‐Rescue District Relief Association has conducted lawful gambling at Cinema Grill/Outtakes  since 2014, and the organization has complied with city ordinances and state law. Hy‐Vee Market Grille is  permitting WMFRD Relief Association to install a pull‐tab dispensing machine at the restaurant and conduct  bingo and meat raffles on weekends. Because the organization currently conducts lawful gambling in the city, a  background investigation was not required.     The organization understands and agrees to comply with the city’s ordinance relative to reporting requirements  and required contributions to the city and trade area. In accordance with New Hope City Code 8‐26, it is necessary  for the organization to:   Contribute 10% of the organization’s net profits to the city of New Hope (approximately $41,000 has been  collected over the past five years); the city uses the funds for recreation scholarships and summer musical  productions.   Submit a report listing lawful purpose expenditures in past calendar year, the name of the entity to whom  each check was written, and the city location of the recipient (15% to be expended in trade area)   Submit a report prepared by an independent certified public accountant documenting compliance with City  Code 8‐26 as it relates to charitable gambling activities.  Attachments   Resolution   LG 214 form     Agenda Section Consent Item Number  6.8  City of New Hope    Resolution No. 2023‐    Resolution approving LG214 Premises Permit Application  for West Metro Fire‐Rescue District Relief Association  to conduct lawful gambling at Hy‐Vee Market Grille  at 8200 42nd Avenue North      WHEREAS, Minnesota Statutes Chapter 349 provides that organizations licensed by the  Charitable Gambling Control Board must obtain authority from the Board to conduct  lawful gambling at a specific location. The statute also stipulates that the application  will not be approved unless the organization submits a resolution of approval by the  local unit of government;     WHEREAS, West Metro Fire‐Rescue District Relief Association has submitted form LG214,  Premises Permit Application, to conduct lawful gambling at Hy‐Vee Market Grille,  8200 42nd Avenue North.    NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope,    Minnesota, hereby approves the lawful gambling premises application to conduct  lawful gambling at Hy‐Vee Market Grille, 8200 42nd Avenue North.           Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 9th day of October,   2023.           Mayor      Attest:     City Clerk       I:\RFA\City Manager\2023\delinquent utilities‐Hearing\Q ‐ certify delinquent UB 10.09.23.docx   Request for Action  October 9, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Public hearing and resolution adopting and confirming assessments for delinquent utility service charges,  alarm, mowing and abatement charges, and administrative citations  Requested Action  A public hearing has been scheduled for October 9th to assess unpaid bills for delinquent city service charges  including utilities, alarm, mowing and abatement charges, and administrative citations. Staff requests the  adoption of the resolution after the public hearing is closed.  Policy/Past Practice  In accordance with M.S. 429.101 the city may collect unpaid charges against properties through certification to  property taxes.    Background  All affected property owners were notified of the hearing date and time, the process for challenges, and the  total to be assessed. Delinquent accounts from June 1, 2022, through May 31, 2023, are included. As of  October 4, 2023, the total for delinquent utility charges is $268,028.70 (compared to $229,329 last year). The  total of delinquent city services (alarm, mowing and abatement fees) is $6,800.16 (compared to $3,237.31 last  year), and the total of delinquent administrative citations is $74,600 (compared to $15,990 last year).  Payments will be accepted up to 4:30 pm on November 20, so the final assessment total may be slightly  lower. The assessment payment term is one year. The proposed assessment rolls of delinquent accounts as of  October 4th are attached to the resolution.    The public hearing notice instructs persons with objections to appear in person at the public hearing or to  submit a written objection. As of October 4th we have not received any written objections.    Financial assistance programs may be available to assist individuals with past due accounts. The telephone  number for the Community Action Partnership of Hennepin County is 952‐930‐3541.  Funding  There is no negative budgetary impact for the delinquent accounts as penalties and a $50 service charge is  added to each assessment. Interest is due and payable at the rate of 7%, thirty days after the assessment roll is  adopted.    Attachments   Notice of Hearing which was mailed to property owners   Notice of Hearing which was published in the Sun Post   Resolution and Assessment Rolls showing Delinquent Charges    Agenda Section Public Hearing Item Number  7.1  CITY OF NEW HOPE NOTICE OF PUBLIC HEARING ON ASSESSMENTS FOR 2023 DELINQUENT CITY SERVICES CHARGES 1. Notice is hereby given that the Council of the City of New Hope will meet at the City Hall, 4401 Xylon Avenue North, in said City on Monday, October 9, 2023, at 7:00 p.m. or as soon thereafter as the matter may be heard, to pass upon the proposed assessment for the delinquent billings for city services. The proposed assessment rolls are now on file in the office of the city clerk and are open to public inspection by all persons interested. Written or oral objections, if any, to the proposed assessments for the charges and services described in the caption, and hereinafter, will be considered at this meeting. Delinquent accounts for city services must be paid by November 20, 2023, or they will be certified for collection (bearing 7% interest from date of certification) on property taxes payable in 2024. 2. The assessments are for the following city services: Delinquent Utility Charges $319,114 Delinquent Administrative Citations $31,380 Delinquent Alarm Charges, Mowing Services, Abatement Charges $6,900 3. No appeal may be taken to the amount of any assessment unless a written objection signed by the affected property owner is filed with the city clerk prior to the assessment hearing, or presented to the presiding official at the hearing. 4. An owner may appeal an assessment to district court pursuant to Section 429.081 Minnesota Statutes, by serving notice of appeal upon the mayor or clerk of the municipality within thirty (30) days after the adoption of the assessment and filing such notice with the district court within ten (10) days after service upon the mayor or clerk. 5. The City has no ordinance permitting the deferment of the levy of special assessments for city services on a hardship basis for citizens age 65 or over as authorized in M.S. 435.193. Valerie Leone City Clerk (for publication in the Sun Post September 21, 2023) PENDING ASSESSMENT NOTICE (This is the only notice you will receive) Date MDY Dear Property Owner: The above-referenced “Service Address” has a past-due city bill. The delinquency may include charges for utilities, property maintenance and alarm related services that were unpaid as of June 1, 2023. Payments will be accepted as follows: • Payments are due by Monday, October 16, 2023, to avoid the $50 certification processing fee. Utility payments can be made online or by phone 24/7 by calling (844) 869-3219 (Visa, MasterCard, PayPal and/or Electronic Check). • Payment by check is not accepted after Tuesday, October 31, 2023. Other payment types are accepted. • Payments made from Tuesday, October 17, 2023, through 4:30 p.m. on Monday, November 20, 2023, MUST include the $50 certification processing fee. • The deadline for payment is Monday, November 20, 2023. Delinquent balances not paid by 4:30 p.m. on Monday, November 20, 2023, will be assessed against the above property. The delinquent balance will be reported to Hennepin County and added to the 2024 property tax statement for the “Service Address.” Assessed amounts will accrue interest at an annual rate of seven percent (7%) from December 1, 2023, through December 31, 2024. Notices will NOT be sent to tenants. It is the owner’s responsibility to notify their tenants of any past due amounts that have been accrued throughout the year. The City Council will meet in the Council Chambers at New Hope City Hall, 4401 Xylon Avenue N., on Monday, October 9, 2023, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider assessments to be levied against properties. Property owners may appear at this public hearing to object to proposed assessments against their property. If you wish, you may appeal the assessment to Hennepin County District Court under Minnesota Statutes, Section 429.081. To do so, you must: • File a signed, written objection to the amount of the assessment with the City Clerk prior to the October 9, 2023, assessment hearing, or present the written objection to the presiding officer at the assessment hearing; and • Serve notice of the appeal to the Mayor or the City Clerk within 30 days after the adoption of the assessment and file such notice with the District Court within 10 days after the notice was served to the Mayor or the City Clerk. If you have any questions regarding this notice, please call the City of New Hope at 763.592.6760 for utility bills or 763.531.5110 for property maintenance or alarm fees. Thank you. CITY OF NEW HOPE 4401 Xylon Ave N ~ New Hope, Minnesota 55428-4898 ~ www.newhopemn.gov City Hall: 763.531.5100 ~ Police (non-emergency): 763.531.5170 ~ Public Works: 763.592.6777 City Hall Fax: 763.531.5136 ~ Police Fax: 763.531.5174 ~ Public Works Fax: 763.592.6776 Mailing Address Line 1 ACCOUNT NUMBER: Account Number Mailing Address Line 2 CUSTOMER NUMBER: Customer Number Mailing Address Line 3 SERVICE ADDRESS: Service Address Mailing Address Line 4 PROPERTY ID: Tax Roll Numeric Mailing Address Line 5 AMOUNT PAST DUE: Current WO Balance Mailing Address Line 6 ADD’L CHG AFTER 10/16/23: $ 50.00 Citation or Invoice Number: I:\RFA\City Manager\2023\Ordinances\Ord 23‐05\10.1 Q ‐ ord. 23‐05 adoption.docx    Request for Action  October 9, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treas.  Agenda Title  Ordinance No. 2023‐05, An Ordinance Amending Section 8‐7 (Tobacco and Related Products) and Section   8‐41 (Tetrahydrocannabinol Products) in the New Hope City Code  Requested Action  Staff recommends adoption of the ordinance amendment drafted by the city attorney to align with current  practices.   Policy/Past Practice  Ordinances provide regulations to govern general and various activities and situations which actually or may  occur or exist in the city, and which will or may affect the general welfare and safety of residents of the city,  with the intention of promoting and protecting the health, safety and welfare of the citizens of the city.       Background  The “hearing” portion of Sections 8‐7(j)(1) and 8‐41 do not align with the city’s current practices, and staff  recommends it be deleted from city code. When the police issue a formal citation it is handled through the  court system, and there is no “hearing officer” process. This language was inadvertently added when the city  adopted a model ordinance in 2020 for tobacco, and the THC ordinance was later added and followed the  tobacco ordinance.    The police department conducts periodic compliance checks at tobacco and THC licensed establishments. If a  business fails a compliance check, civil penalties are imposed per the matrix outlined in 8‐7(j)(2).   Recommendation  Staff recommends adoption of the ordinance amendment.  Attachment   Ordinance No. 23‐05   City code 8‐7 (current)    Agenda Section Ordinances &  Resolutions Item Number  10.1  1 ORDINANCE NO. 2023-05 AN ORDINANCE AMENDING SECTION 8-7 TOBACCO AND RELATED PRODUCTS AND SECTION 8-41 TETRAHYDROCANNABINOL PRODUCTS IN THE NEW HOPE CITY CODE THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS: Section 1. Section 8-7(j) – Tobacco and related products is hereby amended to repeal the stricken text and add the following underlined text: (j) Violations and penalties. (1) Violations. a. Notice. A person violating this ordinance may be issued, either personally or by mail, a citation from the city police department. that sets forth the alleged violation and that informs the alleged violator of his or her right to a hearing on the matter and how and where a hearing may be requested, including a contact address and phone number b. Hearings. 1. Upon issuance of a citation, a person accused of violating this ordinance may request in writing a hearing on the matter. Hearing requests must be made within 10 business days of the issuance of the citation and delivered to the City Clerk or other designated city officer. Failure to properly request a hearing within 10 business days of the issuance of the citation will terminate the person's right to a hearing. 2. The City Clerk or other designated city officer will set the time and place for the hearing. Written notice of the hearing time and place will be mailed or delivered to the accused violator at least 10 business days prior to the hearing. c. Hearing officer. The City Council will designate a hearing officer. The hearing officer will be an impartial employee of the city or an impartial person retained by the city to conduct the hearing. d. Decision. A decision will be issued by the hearing officer within 10 business days of the hearing. If the hearing officer determines that a violation of this ordinance did occur, that decision, along with the hearing officer's reasons for finding a violation and the penalty to be imposed, will be recorded in writing, 2 a copy of which will be provided to the city and the accused violator by in- person delivery or mail as soon as practicable. If the hearing officer finds that no violation occurred or finds grounds for not imposing any penalty, those findings will be recorded and a copy will be provided to the city and the acquitted accused violator by in-person delivery or mail as soon as practicable. The decision of the hearing officer is final, subject to an appeal as described in subsection (j)(1)(f) of this section. e. Costs. If the citation is upheld by the hearing officer, the city's actual expenses in holding the hearing up to a maximum of $1,000 must be paid by the person requesting the hearing. f. Appeals. Appeals of any decision made by the hearing officer must be filed in Hennepin County district court within ten business days of the date of the decision. g. Continued violation. Each violation, and every day in which a violation occurs or continues, shall constitute a separate offense. h. Revocation. The city council has the authority to revoke any license as set out in section 8-2 of this Code notwithstanding the provisions of this section regarding violations. (2) Administrative civil penalties. a. Licensees. If a licensee or an employee of a licensee is found to have violated this ordinance, the licensee shall be subject to the administrative sanctions described in the following matrix. In all cases the City Clerk or council shall select which days a suspension will be served. Other mandatory requirements may be imposed on the licensee, including, but not limited to, meetings with the police department to present a plan of action to assure that problems will not continue, mandatory education sessions involving all employees and employers with the police department or other actions that the city council deems appropriate. On a first and second violation, the licensee may elect training in proper identification procedures in lieu of the license suspension. The license suspension and training requirements shall be governed by and are subject to the conditions set out in subsection (j)(2) of this section. 3 Section 2. Section 8-41(i) – Tobacco and related products is hereby amended to repeal the stricken text and add the following underlined text: (i) Violations and penalties. (1) Violations. a. Notice. A person violating this section may be issued, either personally or by mail, a citation from the police department. city that sets forth the alleged violation and that informs the alleged violator of his or her right to a hearing on the matter and how and where a hearing may be requested, including a contact address and phone number. b. Hearings. 1. Upon issuance of a citation, a person accused of violating this section may request in writing a hearing on the matter. Hearing requests must be made within ten business days of the issuance of the citation and delivered to the city clerk or other designated city officer. Failure to properly request a hearing within ten business days of the issuance of the citation will terminate the person's right to a hearing. 2. The city clerk or other designated city officer will set the time and place for the hearing. Written notice of the hearing time and place will be mailed or delivered to the accused violator at least ten business days prior to the hearing. c. Hearing officer. The city council will designate a hearing officer. The hearing officer will be an impartial employee of the city, or an impartial person retained by the city to conduct the hearing. d. Decision. A decision will be issued by the hearing officer within ten business days of the hearing. If the hearing officer determines that a violation of this section did occur, that decision, along with the hearing officer's reasons for finding a violation and the penalty to be imposed, will be recorded in writing, a copy of which will be provided to the city and the accused violator by in- person delivery or mail as soon as practicable. If the hearing officer finds that no violation occurred or finds grounds for not imposing any penalty, those findings will be recorded, and a copy will be provided to the city and the acquitted accused violator by in-person delivery or mail as soon as practicable. The decision of the hearing officer is final, subject to an appeal as described in subsection (i)(1)(f) of this section. 4 e. Costs. If the citation is upheld by the hearing officer, the city's actual expenses in holding the hearing up to a maximum of $1,000.00 must be paid by the person requesting the hearing. f. Appeals. Appeals of any decision made by the hearing officer must be filed in county district court within ten business days of the date of the decision. g. Continued violation. Each violation, and every day in which a violation occurs or continues, shall constitute a separate offense. h. Revocation. The city council has the authority to revoke any license as set out in section 8-2 of this Code notwithstanding the provisions of this section regarding violations. (2) Administrative civil penalties. a. Licensees. If a licensee or an employee of a licensee is found to have violated this section, the licensee shall be subject to the administrative sanctions described in the following matrix. In all cases the City Clerk or council shall select which days a suspension will be served. Other mandatory requirements may be imposed on the licensee, including, but not limited to, meetings with the police department to present a plan of action to assure that problems will not continue, mandatory education sessions involving all employees and employers with the police department or other actions that the city council deems appropriate. On a first and second violation, the licensee may elect training in proper identification procedures in lieu of the license suspension. The license suspension and training requirements shall be governed by and are subject to the conditions set out in subsection (i)(2) of this section. Section 3. Effective Date. This ordinance shall be effective upon passage and publication. Dated the 9th day of October, 2023. ____________________________________ Kathi Hemken, Mayor Attest: ___________________________ Valerie Leone, City Clerk (Published in the New Hope-Golden Valley Sun-Post the ____day of _______________, 2023.) P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82305 Tobacco and THC - Sections 8-7 and 8-41\Ordinance 23-05.docx S:\October 9, 2023 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  October 9, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Reece Bertholf, City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  Oct. 10  No Citizen Advisory Commission Meeting    5:30 p.m. – Citizen Advisory Commission Liberty Park Clean‐up     Oct. 11  6:30 p.m. – West Metro Fire‐Rescue District Board Meeting at Station #3,    4251 Xylon Avenue North    6:30 p.m. to 8 p.m. – Tri‐City Community Engagement Forum at Crystal Community    Center, 4800 Douglas Drive North     Oct. 12  12:30 p.m. – Shingle Creek Watershed Management Commission Meeting      Oct. 14  8 a.m. to 3 p.m. – HRG Special Materials Drop‐Off Day, Operations and Maintenance  Facility, 8300 Noble Ave N, Brooklyn Park    Oct. 16  6/6:30 p.m. – City Council Work Session    Oct. 18  11:30 a.m. – North Metro Mayors Operating Committee Meeting    Oct. 19  8:30 a.m. – Bassett Creek Watershed Management Commission Meeting    Oct. 22  12 p.m. – Human Rights Commission Sunnyside Park Clean‐up    Oct. 23  7 p.m. – City Council Meeting        Agenda Section Other Business Item Number  12.1