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092523 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  September 25, 2023  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2023 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North September 25, 2023 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – September 25, 2023 2. ROLL CALL 3. APPROVAL OF MINUTES: • Regular Meeting Minutes – September 11, 2023 4. OPEN FORUM 5. PRESENTATIONS 6. CONSENT BUSINESS 6.2 Approval of financial claims through September 25, 2023 6.4 Resolution authorizing the selection of Flaherty and Hood to conduct a Classification and Compensation Study for the city 6.5 Resolution establishing city’s monthly contribution for health benefits program effective January 1, 2024 6.6 Resolution approving final payment request to Flagship Recreation for Hidden Valley Park playground project in the amount of $2,620 (Improvement Project No. 1078) 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 8.1 Resolution approving contract for inspection services with MNSPECT, LLC 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum              To:  New Hope City Council  From: Reece Bertholf, City Manager  Date: September 21, 2023  Subject: Agenda Items for Monday, September 25, 2023      Open Forum  Staff is not aware of anyone planning to address the Council for the Open Forum.    Item 6.1  There are no new business license requests.    Item 6.2  This item involves routine financial claims.    Item 6.3  There are no new liability claims to report.    Item 6.4  This item authorizes a compensation study to be conducted by Flaherty and Hood for a cost not to exceed  $28,000. The last compensation study was conducted in 2011 and updated in 2017. It is recommended to  conduct a compensation study every five to seven years to ensure the city’s compensation plan remains  competitive with the market. Funds are provided in the 2023 budget. Director Johnson and I recommend  approval.    Item 6.5  At the September 18 work session, Director Johnson presented information on premiums through Health  Partners for employee health insurance costs and the city contributions for 2024. It is recommended that the  city’s contribution amount increase by $6, $12, and $15 for single, employee plus one, and family health  insurance coverage, respectively. It is necessary to set the contribution amounts prior to the open enrollment  period which begins in October. This expenditure is included in the 2024 budget. Director Johnson and I  recommend approval.    Item 6.6  This is a final pay request to Flagship Recreation for $2,620 related to playground equipment installation  work at Hidden Valley Park. On May 9, 2022, Council approved a quote of $32,412.40 to Flagship Recreation  for the play equipment installation, geotextile fabric, playground mats, and engineered wood fiber. The work  is complete, and the final contract amount of $34,032.40 is $2,620 higher due to curb work completed by this  contractor. Funding is available in the Park Infrastructure fund. Director Rader and I recommend approval  of the final payment.    Item 8.1  This item approves a contract with MNSPECT, LLC to assist with code inspections on a temporary basis.  One of the city’s two inspectors has been out on leave since April, and it is in the city’s best interest to  contract with MNSPECT to assist with code enforcement to maintain adequate service levels. The company’s  rate is $85 per hour. The city can cancel their services after a 30‐day notice. Funds are available in the  protective inspections budget to cover the cost. Director Sargent and I recommend approval.    Item 12.1  Mayor Hemken will review upcoming meetings and events.        If you have any questions regarding items in the agenda packet, please call the city clerk or me  before the meeting so that staff can research any issues and be prepared to respond at the meeting.    New Hope City Council  September 11, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes September 11, 2023  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Pro tem Isenberg called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:          Absent:    Staff present:       Michael Isenberg, Mayor Pro tem  John Elder, Council Member  Andy Hoffe, Council Member  Jonathan London, Council Member    Kathi Hemken, Mayor    Reece Bertholf, City Manager  Erin Enstad, Abdo  Sarah Larson, WMFRD Chief  Valerie Leone, City Clerk  Susan Rader, Director of Parks & Recreation  Aaron Thelen, Recreation Supervisor  Stacy Woods, City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Hoffe, seconded by Council Member Elder,  to approve the work session meeting minutes of August 21, 2023. Voted in favor  thereof: Elder, Hoffe, Isenberg, London; and the following voted against the same:  None; Abstained: None; Absent: Hemken. Motion carried.    Motion was made by Council Member Elder, seconded by Council Member Hoffe,  to approve the regular meeting minutes of August 28, 2023. Voted in favor  thereof:  Elder, Hoffe, Isenberg, London; and the following voted against the same:  None; Abstained: None; Absent: Hemken. Motion carried.    OPEN FORUM    There was no one present desirous of addressing the council.  PRESENTATION:  2023 SAFETY CAMP  CONTRIBUTIONS  Item 5.1  Mayor Pro tem Isenberg introduced for discussion Item 5.1, Motion accepting  contributions for the 2023 Safety Camp.    Mr. Aaron Thelen, recreation supervisor, reported on the success of the 2023 Safety  Camp which had 63 participants. He acknowledged the cash donations and  contributions of services and goods provided by many businesses and  organizations. He also expressed appreciation to the safety camp volunteers,  coordinators, and leaders. Mr. Thelen illustrated photos of the three‐day program.     New Hope City Council  September 11, 2023  Page 2   MOTION  Item 5.1     Motion was made by Elder, seconded by Council Member Hoffe, accepting  contributions for the 2023 Safety Camp. Voted in favor thereof: Elder, Hoffe,  Isenberg, London; and the following voted against the same: None; Abstained:  None; Absent: Hemken. Motion carried.    ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Pro tem Isenberg introduced the consent items as listed for consideration  and stated that all items will be enacted by one motion unless requested that an  item be removed for discussion. Mr. Reece Bertholf, city manager, reviewed the  consent items.    FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through September 11, 2023.  RESOLUTION 2023‐95  Item 6.4    Resolution providing for hearing on assessments for 2023 delinquent utility  service charges, administrative citations, and alarm and mowing charges.  RESOLUTION 2023‐96  Item 6.5    Resolution approving Memorandum of Understanding with Minneapolis  Regional Chamber regarding New Hope Golf Outing.  RESOLUTION 2023‐97  Item 6.6    Resolution calling for a public hearing to consider ordering project for the 2024  infrastructure improvement project (Project No. 1107).  MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member Hoffe,  to approve the Consent items. All present voted in favor. Motion carried.    2024 PRELIMINARY  HRA LEVY  Item 10.1    Mayor Pro tem Isenberg introduced for discussion Item 10.1, Resolution  authorizing the preliminary HRA levy for 2024.    Mr. Reece Bertholf, city manager, stated the proposed HRA levy for 2024 is  $459,743, and it must be approved by both the Council and the EDA.    RESOLUTION 2023‐98  Item 10.1  Council Member London introduced the following resolution and moved its  adoption: “RESOLUTION AUTHORIZING THE PRELIMINARY HRA LEVY  FOR 2024.” The motion for the adoption of the foregoing resolution was seconded  by Council Member Elder, and upon vote being taken thereon, the following voted  in favor thereof: Elder, Hoffe, Isenberg, London; and the following voted against  the same: None; Abstained: None; Absent: Hemken; whereupon the resolution  was declared duly passed and adopted, signed by the mayor which was attested  to by the city clerk.    2024 GENERAL FUND  BUDGET AND  PRELIMINARY  PROPERTY TAX LEVY  Item 10.2    Mayor Pro tem Isenberg introduced for discussion Item 10.2, Resolution approving  2024 proposed budget and preliminary property tax levy, and setting public  hearing date for the 2024 budget and preliminary property tax levy.    Mr. Reece Bertholf, city manager, introduced Erin Enstad, a representative of Abdo  (the city’s financial consultant), to assist with the budget presentation. He stated  New Hope City Council  September 11, 2023  Page 3   the City Council is asked to adopt the resolution for the preliminary 2024 budget  and to approve the maximum preliminary property tax levy. He outlined the  budget process and timeline for submission of a preliminary and final tax levy to  the county auditor. He stated the general fund budgets will be reviewed at the  September 18 work session, and the utility and enterprise fund budgets will be  reviewed at the October 16 work session. He stated a public comment meeting is  proposed for November 27, 2023, with the final budget to be adopted at the  Council Meeting of December 11, 2023, to enable certifying the final levy to the  county and the department of revenue.    Ms. Erin Enstad, Abdo, reviewed the budget process, proposed revenue and  expenditures for 2024, and major changes over the prior year. She stated the total  2024 proposed tax levy is $20,075,245 which is an increase of $1,021,929 or 5.36%  over last year. Ms. Enstad stated the total tax levy includes the general fund, street  and park infrastructure funds, EDA levy, HRA levy, and prior debt levies.    She explained new levies for future capital needs are being funded at $100,000 each  for the fire station, aquatic center, and city hall/police facility. She also reported the     Ms. Enstad explained the median home value in 2023 is $326,050, and the estimated  tax impact on residential homes based on the city’s tax levy is minimal. She stated  the estimated total tax rate is 125.204%.     Ms. Enstad stated more budget discussions between Council and staff will take  place over the next several months before Council is asked to approve the final tax  levy.    Council Member London inquired of the difference between taxable revenue and  non‐taxable revenue. Ms. Enstad reported the non‐tax receipts include local  government aid, state aid, franchise fees, licenses and permits, recreation fees and  intergovernmental charges.    RESOLUTION 2023‐99  Item 10.2  Council Member London introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING 2024 PROPOSED BUDGET AND  PRELIMINARY PROPERTY TAX LEVY, AND SETTING PUBLIC HEARING  DATE FOR THE 2024 BUDGET AND PRELIMINARY PROPERTY TAX LEVY.”  The motion for the adoption of the foregoing resolution was seconded by Council  Member Elder, and upon vote being taken thereon, the following voted in favor  thereof: Elder, Hoffe, Isenberg, London; and the following voted against the same:  None; Abstained: None; Absent: Hemken; whereupon the resolution was declared  duly passed and adopted, signed by the mayor which was attested to by the city  clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Pro tem Isenberg introduced for discussion Item 12.1, Exchange of  communication between members of the City Council.    Mayor Pro tem Isenberg reported on upcoming events.     New Hope City Council  September 11, 2023  Page 4   Council Member London commended the New Hope Police Department for their  cooperation with Robbinsdale School District to provide school resource officers  at Cooper High School.    ADJOURNMENT    Motion was made by Council Member Elder, seconded by Council Member  London, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 7:30 p.m.  Respectfully submitted,         Valerie Leone, City Clerk    G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  September 25, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Reece Bertholf, City Manager    Agenda Title  Approval of claims through September 25, 2023  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\HR & Admin Svcs\Human Resources\2023\Council Meetings\Q&R Compensation Study Update 2023.docx    Request for Action  September 25, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: HR & Admin Services  By: Rich Johnson, Director  Agenda Title  Resolution authorizing the selection of Flaherty and Hood to conduct a Classification and Compensation Study  for the city  Requested Action  Staff recommends the Council adopt a resolution authorizing Flaherty and Hood to be contracted to perform  a Classification and Compensation Study.  Funding for this project is included in the 2023 budget.      Policy/Past Practice   The city has conducted compensation studies in the past to ensure that the city’s compensation system is  competitive and to ensure it meets the Pay Equity standards established by the State of Minnesota.  Background  The City contracted with Springsted, Inc. to conduct a compensation study in 2011 and again in 2017 to  perform an update. It is typical to conduct a study every five to seven years to ensure the city’s compensation  plan remains competitive with the market.    At the September 18, 2023 council work session, staff discussed three proposals the City received in response  to a request for proposals issued in July, 2023. Staff’s recommendation was to move forward with the  proposal by Flaherty and Hood which includes a not‐to‐exceed cost of $28,000. The Council unanimously  agreed that staff should bring forward a resolution at the next council meeting to retain Flaherty and Hood to  conduct this study.  Funding  The 2023 Human Resources budget includes funds for the completion of a compensation study update.    Attachments  Resolution  Proposal by Flaherty and Hood      Agenda Section Consent Item Number  6.4          City of New Hope    Resolution No. 23‐    Resolution authorizing Flaherty and Hood to conduct  the 2023 Classification and Compensation Update     WHEREAS,  the city requires the assistance of an independent firm to assist with the review, research,  development and implementation of a classification and compensation update; and,    WHEREAS,  the director of human resources and administrative services received three proposals, and  requirements for the work; and,    WHEREAS, Staff has recommended that Council proceed with retaining Flaherty and Hood to provide the  classification and compensation update.    NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota:    1.  That the proposal by Flaherty and Hood to conduct the 2023 Classification and  Compensation Update is approved, in the amount of $28,000.    2.  That the mayor and city manager are authorized and directed to sign the same.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 25th day of  September, 2023.               Mayor      Attest:       City Clerk    AGREEMENT FOR CLASSIFICATION AND COMPENSATION UPDATE SERVICES THIS AGREEMENT is made and entered by and between CITY OF NEW HOPE, MINNESOTA, a municipal corporation (hereinafter “CITY”), and FLAHERTY & HOOD, P.A. (hereinafter “FIRM”). Recitals WHEREAS, CITY has a need for Classification and Compensation Update services; WHEREAS, FIRM submitted a proposal to provide Classification and Compensation Update services to CITY; and WHEREAS, at a duly called meeting of the City Council, the CITY Council determined that FIRM be engaged to perform Classification and Compensation Update services and directed that an agreement for such services be executed between FIRM and CITY. Terms NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. APPOINTMENT: CITY appoints FIRM to perform Classification and Compensation Update services. 2. AUTHORIZED CITY CONTACT PERSONS: The City Manager and Director of Human Resources and Administrative Services shall be the primary contact persons between CITY and FIRM to request Classification and Compensation Update services from FIRM. 3. CLASSIFICATION AND COMPENSATION UPDATE SERVICES TO BE PROVIDED. FIRM will provide Classification and Compensation Update services to CITY upon request of the City Council or City Manager and Director of Human Resources and Administrative Services and as described in number 4 of this Agreement. 4. COMPENSATION, BILLING, AND PAYMENT PROCEDURES: 4.1. Rates. 4.1.1. Base Services. FIRM will bill and CITY will pay a total cost of $28,000 for classification and compensation update services summarized as follows and Agreement for Classification and Compensation Update Services Page 2 of 7 detailed in FIRM’s proposal to CITY of August 21, 2023, which is incorporated herein by reference in its entirety: 4.1. 2 Additional Services for Study. FIRM can provide the following additional services city-wide: Service Cost Interview using position questionnaires for incumbent employees addressing the skill, effort, responsibility, and working conditions of their position $7,500 (max - hourly) Organizational Analysis x Review the following related to each department/division/section’s organization o Mission, nature, and purpose o Organization and reporting structures o Services provided and functions performed o Alignment of services and functions with mission, nature and purpose o Positions necessary to provide services and perform functions o Amount of staffing x Organizational Questionnaires o Draft and distribute organizational questionnaires to management related to items in review above o Review and analyze completed questionnaires $8,500 Compensation Policy, Introduction, and Project Orientation Prepare PowerPoint and present to incumbent employees Job Analysis Job Classification Evaluation Labor Market Criteria and Selection External Market Study Compensation System Structure Classification & Compensation System/Compliance Testing Preparation of Final Documents and Compensation Policies and Plans System Implementation General Updates to Job Descriptions Employee Job Classification Reviews Training on System Maintenance and Updating and Post-Study Agreement for Classification and Compensation Update Services Page 3 of 7 Service Cost Draft process, forms, execution guide, and template responses for job evaluation point reviews requested by employees. Advise on handling specific requested reviews. $1,500 Draft new job descriptions for all positions in new format (up to 50) $4,500 Establish supplemental variable pay system, such as performance pay, merit pay, and/or skills or competency pay $3,000 Compile, review, and analyze organizational or market compensation data other than wages and health insurance $750 per category 4.1.3. Additional Job Classifications or Same Job Classifications after Study is Complete. FIRM can provide the following services after the study is complete: Service Cost Draft, review, and analyze position questionnaires for incumbent employee, if any, and management addressing the skill, effort, responsibility, and working conditions of the position; draft new or updated job description; and establish internal rating after initial job classification rated $800 Establish points and provide analysis after initial job classification pointed $350 Compile, review, and analyze market compensation data, including wages, wage structure, and health insurance benefits $800 Compile, review, and analyze market compensation data other than wages, wage structure, and health insurance contributions $650 per category 4.1.4. Other Services. Items in addition to those above or other labor relations, employment law, and human resources services are available to the CITY and will be billed at the hourly rates of $225 per hour for attorney, $170 per hour for analyst, and $95 per hour for administrative assistant, plus expenses. 4.2. Billing Procedure. CITY shall pay FIRM for the services rendered by FIRM to CITY as follows: 1. For Base Services, Flaherty & Hood, P.A. will bill the CITY for one-third of the base services of the lump sum cost up-front, one-third 10 weeks after Agreement for Classification and Compensation Update Services Page 4 of 7 start of study based on satisfactory progress, and one-third upon completion of the services. 2. For Additional Services For Study, as follows: a. One-half of cost of respective service being billed after FIRM submits first bill, but no sooner than commencement of providing the respective service b. Other one-half of cost of respective service after completion of respective service following FIRM submitting bill 3. For Additional Job Classifications or Same Job Classifications after Study is Complete or Other Services after completion of respective service following FIRM submitting bill CITY will pay the bill of FIRM within thirty (30) days or less of its receipt by CITY. 4.3. Disputes. In the event that CITY disputes any aspect of FIRM’s bill, the CITY Manager shall contact Brandon M. Fitzsimmons at FIRM stating the nature of the dispute. The parties pledge their mutual good faith in resolving any disputes. 4.4. Interest. Because CITY will be paying FIRM’s bills within thirty (30) days from their receipt, no interest will be charged. If CITY determines that it will be necessary to deviate from that payment schedule, then CITY will notify FIRM thereof. An interest rate of eight (8) percent per annum will be charged to CITY if CITY does not pay any bill of FIRM within thirty (30) days or less of its receipt by CITY with such arrangement subject to change as may be mutually agreed between the parties. 5. TERM AND TERMINATION: This Agreement shall commence following execution of the parties and shall continue in effect until such time as either party terminates this Agreement. This Agreement may be terminated by CITY at any time or by FIRM upon 60 days written notice. CITY shall pay FIRM for the work performed prior to the effective date of termination based upon the payment terms of this Agreement. 6. NOTICE: Any notices required under the provisions of this Agreement shall be in writing and sufficiently given if delivered in person or sent by U.S. mail, postage prepaid, as follows: 6.1. Notice to CITY shall be mailed or delivered to Director of Human Resources and Administrative Services, City of New Hope, 4401 Xylon Avenue North, New Hope, MN 55428 Agreement for Classification and Compensation Update Services Page 5 of 7 6.2. Notice to FIRM shall be delivered to Brandon M. Fitzsimmons, Flaherty & Hood, P.A., 525 Park Street, Suite 470, St. Paul, MN 55103. 7. STATUS OF FIRM AS INDEPENDENT CONTRACTOR: FIRM shall be an independent contractor for all purposes and shall be entitled to no compensation other than the compensation provided for in this Agreement. No statement contained in this Agreement shall be construed so as to find FIRM to be an employee of CITY. FIRM shall not be entitled to any of the rights, privileges, or benefits of employees of CITY, including but not limited to, workers’ compensation, health/death benefits and indemnification for third-party personal injury/property damage claims. FIRM acknowledges and agrees that no withholding or deduction for state or federal income taxes, FICA, FUTA, or otherwise, will be made from the payments due FIRM and that it is FIRM’s sole obligation to comply with the applicable provisions of all federal and state tax laws. FIRM shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services identified herein. FIRM is responsible for hiring sufficient workers to perform the services/duties required by this Agreement, withholding their taxes, and paying all other employment tax obligations on their behalf. 8. DATA PRACTICES: All data collected, created, received, maintained or disseminated for any purposes by the activities of FIRM because of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, as amended, the Minnesota Rules implementing such act now in force or as adopted, as well as federal regulations on data privacy. This paragraph does not create a duty or any obligation on the part of FIRM to provide access to public data to the public for inspection or otherwise if the public data are available from CITY. 9. AUDITS: Pursuant to Minn. Stat. §§ 6.551 and 16C.05, subd. 5, FIRM agrees that CITY, the State Auditor, or any of their duly authorized representatives, may examine any books, records, documents and the accounting practices and procedures of FIRM. If either CITY or FIRM requests that the State Auditor conduct such an examination, then the requesting party is liable for the costs of the examination. 10. INDEMNIFICATION AND INSURANCE: FIRM agrees it will defend, indemnify and hold harmless CITY, its officers and employees against any and all liability, loss, costs, damages and expenses which CITY, its officers or employees may hereafter sustain, incur, or be required to pay arising out of FIRM’s negligence related to performance of this Agreement. FIRM further agrees that in order to protect itself as well as CITY under the indemnity provision set forth above, it will at all times during the term of this Agreement keep in force lawyers professional liability insurance with a coverage amount of not less than $1,000,000 per claim. CITY agrees it will defend, indemnify and hold harmless FIRM, its officers and employees against any and all liability, loss, costs, damages and expenses which FIRM, its officers or employees may hereafter sustain, incur, or be required to pay arising out of CITY’s negligence related to performance of this Agreement. Agreement for Classification and Compensation Update Services Page 6 of 7 Nothing herein shall be deemed a waiver by CITY of the limitations on liability set forth in Minnesota Statutes, Section 466.04, as amended from time to time, and CITY’s obligation to indemnify, hold harmless and defend FIRM shall be limited by the limitations on liability set forth in Minnesota Statutes, Section 466.04. FIRM and CITY specifically agree and acknowledge that the above described indemnification and hold harmless provisions shall survive the termination of this agreement. 11. USE OF ELECTRONIC COMMUNICATION DEVICES: FIRM is authorized to utilize email without encryption to transmit and receive confidential client information and to use cellular telephones and other wireless devices for the same purposes. CITY specifically acknowledges that it understands the confidentiality risks associated with inadvertent interception. 12. FORCE MAJEURE: Each party shall be excused from any breach of this Agreement which is proximately caused by war, strike, act of God or other similar circumstance normally deemed outside the control of well-managed businesses. 13. GOVERNING LAW: This Agreement is made pursuant to, and shall be construed in accordance with the laws of the State of Minnesota. 14. HEADINGS AND CAPTIONS: Headings and captions contained in this Agreement are for convenience only and are not intended to alter any of the provisions of this Agreement. 15. ENTIRE AGREEMENT: This Agreement contains the entire Agreement for Classification and Compensation Update services between the parties hereto. No other agreement, statement, or promise made on or before the effective date of this Agreement will be binding on the parties. 16. MODIFICATION: Any modification of the provisions of this Agreement shall be reduced to writing and signed by the parties hereto. 17. SEVERABILITY IN EVENT OF PARTIAL INVALIDITY: If any provision of this Agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and of the entire Agreement will be severable and remain in effect. 18. CITY APPROVAL: The City Council has approved FIRM’s fees and expenses to provide Classification and Compensation Update services for CITY during the term of this Agreement. The signing of this Agreement will be ministerial and the FIRM is authorized to commence performing services following execution of this Agreement. 19. AGREEMENT NOT ASSIGNABLE. Except relating to conflicts of interest, the rights and obligations created by this Agreement may not be assigned by either party. 20. COUNTERPARTS. This Agreement may be executed in counterparts. Facsimile, photocopied or scanned signatures shall be considered as valid signatures as of the date Agreement for Classification and Compensation Update Services Page 7 of 7 thereof, although the original signature pages shall thereafter be appended to this Agreement. 21. WORK PRODUCTS. All records, information, materials and other work products prepared and developed in connection with the provision of services pursuant to this Agreement shall become the property of the CITY. IN WITNESS WHEREOF, CITY and FIRM have executed this Agreement and it is effective on the latest date affixed to the signatures hereto. CITY OF NEW HOPE FLAHERTY & HOOD, P.A. By: By: Its Mayor Brandon M. Fitzsimmons Its Director By: Its City Manager Date: Date: I:\RFA\HR & Admin Svcs\Human Resources\2023\Council Meetings\6.5 Q&R City Contribution 2024.docx    Request for Action  September 25, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: HR & Admin Services  By: Rich Johnson, Director    Agenda Title  Resolution establishing city’s monthly contribution for health benefits programs effective January 1, 2024  Requested Action  Staff recommends the Council adopt a resolution regarding the city contribution for health benefits programs  for 2024 increasing the monthly amounts as follows:   $6.00 per month towards the purchase of single health insurance coverage   $12.00 per month towards the purchase of employee +1 health insurance coverage   $15.00 per month towards the purchase of family health insurance coverage      Policy/Past Practice   Past practice has been to adjust the city’s contribution based upon the cost of the premiums. Historically, the  city has split the increase in premium with the employee (based on the middle high‐deductible plan).  Background  HealthPartners has been the city’s health insurance provider since 2009, and 20 of the past 24 years.     The City Council has typically provided employees with an increase equivalent to one‐half of the mid‐range  plan’s premium increase. The city is under contract with HealthPartners through 2024 and had a 9%  premium cap for 2024, however due to lower than projected usage the average “required” increase from  HealthPartners is 2.42% for 2024. Additionally, there will be revisions to IRS regulations regarding high  deductible health plans in 2024 and these changes will result in an average increase of 1.6% between the three  plans offered. In 2024 the City will be required to go out for bids on its health insurance plans as that is a  requirement under State Statute every five years.      This proposed increase to the city contribution was presented to the City Council at the September 18, 2023  work session where Council indicated its support.     Please see the attached 2023 to 2024 plans and premiums spreadsheets for more details.  Funding  The cost to implement these changes is included in the proposed 2024 budget.    Attachments   Resolution   City of New Hope Health Insurance Premium Rates 2023   City of New Hope Health Insurance Premium Rates 2024 (tentative)       Agenda Section Consent Item Number  6.5        City of New Hope     Resolution No. 23 ‐     Resolution establishing city’s monthly contribution for   health benefits programs effective January 1, 2024      WHEREAS, the city currently contributes $1,061 per month for each regular full‐time employee taking single  health insurance, $1,457 per month for each regular full‐time employee taking employee plus  one health insurance, and $1,628 per month for each regular full‐time employee taking family  health insurance benefits; and     WHEREAS, the City will continue to pay for the basic employee life, short‐term disability (for employees on  the city’s personal leave plan), and long‐term disability insurance benefits in addition to the  monthly insurance contribution.    NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope, Minnesota, hereby  approves increasing the city’s monthly contribution to $1,067 for each employee electing single  health coverage, $1,469 for each employee electing employee plus one health coverage, and  $1,643 for each employee electing family health coverage towards health insurance benefit  programs effective January 1, 2024.  Employees hired prior to November 1, 2009 who waive  health coverage, meet certain requirements, and provide proof of coverage will be eligible to  receive up to $807 per month in 2024.      Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 25th day of September,  2023.    Mayor        Attest:_____________________________    City Clerk    SD\SHULRGV$QQXDO6LQJOH&RYHUDJH(PSOR\HH&RYHUDJH)DPLO\&RYHUDJH6LQJOH&RYHUDJH(PSOR\HH&RYHUDJH)DPLO\&RYHUDJH&LW\&RQWULEXWLRQ     +LJK'HGXFWLEOH$ 1RQHPEHGGHG &UHGLWDEOH &*      +LJK'HGXFWLEOH% (PEHGGHG &UHGLWDEOH &*      +LJK'HGXFWLEOH& (PEHGGHG &UHGLWDEOH &*      +HDOWK3DUWQHUV'HQWDO,QVXUDQFH'LVWLQFWLRQVGHGXFWLEOHEDVHGRQFOLQLFKHDOWKSDUWQHUVFRPGHQWDOGLVWLQFWLRQV           6LQJOH 7RWDO&RQWULEXWLRQ0D[LPXPLV   )DPLO\RU      $JHDGGWRDQQXDO+6$PD[LPXP VLQJOHRUIDPLO\)OH[ 'HIHUUHG&RPS0D[LPXPVSame for all coverages Same for all coverages)OH[0HGLFDO   )OH[/LPLWHG 'HQWDODQG9LVLRQ2QO\    'HSHQGHQW&DUH   'HIHUUHG&RPS   'HIHUUHG&RPS$JH   +6$$GGLWLRQDO&RQWULEXWLRQ0D[LPXPV+6$&LW\&RQWULEXWLRQZLWK6LQJOH&RYHUDJH+6$FRQWIURPFLW\FRQWIRU)796 )73/VLQJOHFRYHUDJHLVKDOIRIVLQJOHPHGLFDOGHGXFWLEOH     &LW\RI1HZ+RSH+HDOWK,QVXUDQFH3UHPLXP5DWHV35(0,80SHU0217+ 35(0,80SHU3$<3(5,2'+HDOWK3DUWQHUV0HGLFDO,QVXUDQFH *URXS :DLYH )7(PSRQ3/KLUHGSULRUWR  0RQWK333(IIHFWLYH-DQXDU\G:\CityȱManager\HumanȱResources\INS\2023ȱRenewals\OpenȱEnrollmentȱforȱ2023\2023ȱInsuranceȱRates10/26/2022ȱ3:23ȱPM 24 pay periodsAnnualSingle CoverageEmployee + 1 CoverageFamily CoverageSingle CoverageEmployee + 1 CoverageFamily CoverageCity Contribution$1,067.00 $1,469.00 $1,643.00 $533.50 $734.50 $821.50High Deductible A (Non-embedded & Creditable) - CG 349$1,600/$3,200 $638.01 $1,435.48 $1,664.84 $319.01 $717.74 $832.42High Deductible B (Embedded & Creditable) - CG 347$3,200/$6,400 $577.11 $1,298.45 $1,505.93 $288.56 $649.23 $752.97High Deductible C (Embedded & Creditable) - CG 348$4,000/$8,000 $549.74 $1,236.88 $1,434.51 $274.87 $618.44 $717.26HealthPartners Dental Insurance Distinctions 6 - deductible based on clinic, healthpartners.com/dentaldistinctions$44.55 $89.09 $133.67 $22.28 $44.55 $66.84$800.00 $66.67 $33.33$1,600.00 $133.33 $66.67$2,000.00 $166.67 $83.33Single* - Total Contribution Maximum is $4,150 $3,350.00 $279.17 $139.58Family or 1+1* $8,300.00 $691.67 $691.67 $345.83 $345.83*Age 55+ add $1,000 to annual HSA maximum = $5,150 single; $9,300 1+1 or familyFlex & Deferred Comp MaximumsSame for all coverages Same for all coveragesFlex (FSA) Medical (ESTIMATE ONLY) $3,050.00$254.17 $127.08Flex (FSA) Limited - Dental and Vision Only (ESTIMATE ONLY)$3,050.00$254.17 $127.08Dependent Care $5,000.00 $416.67 $208.33Deferred Comp (457b) (ESTIMATE ONLY)$22,500.00$1,875.00 $937.50Deferred Comp (457b) Age 50+ (ESTIMATE ONLY) $30,000.00$2,500.00 $1,250.00HSA Additional Contribution MaximumsHSA City Contribution with Single CoverageHSA cont. from city cont. for FTVS & FTPL11 single coverage is half of single medical deductible ($1,600=$800; $3,200=$1,600; $4,000=$2,000)City of New Hope Health Insurance Premium RatesPREMIUM per MONTH PREMIUM per PAY PERIODHealthPartners Medical Insurance (Group 10734)Waive (FT Emp on PL hired prior to 11/2009) = Month $807; PPP $403.50Effective January 1, 2024STIMATE) smilysingle; $9is $4,150mums$8,30$200$3,300.0000)$1,600.00$800.0079.17166.67133.334.5$66.6$89.09$15.93$$1,434.51$2G:\City Manager\Human Resources\INS\2024 Renewals\2024 Insurance Rates DRAFT9/21/2023 8:26 AM I:\RFA\P&R\PARKS\2023\#1078 Hidden Valley Playground\Final Equipment\Q&R ‐ Hidden Valley Park equipment final payment.docx    Request for Action  September 25, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution approving final payment request to Flagship Recreation for Hidden Valley Park playground  project in the amount of $2,620 (Improvement Project No. 1078)  Requested Action  Staff recommends that the City Council approve a resolution to accept the new play equipment for Hidden  Valley Park (improvement project no. 1078) and authorize final payment to Flagship Recreation for $2,620 for  the installation of equipment, mats, wood fiber and fabric. This amount is $1,620 higher than the original  quote due to the final 38 linear feet of curbing installation being completed by Flagship Recreation and  removed from the general contractor’s scope. The price per linear foot matches the original bid price.     All necessary paperwork has been received from the contractor including an IC 134, as well as the safety  audit called for in the agreement. Staff recommends release of the final check.    Once the final restoration items have been completed by Haho Construction, the final project closeout will  occur.    Background  Hidden Valley Park is located at 8800 32nd Avenue North. The playground equipment for the large container  was last replaced in 1998.    Following a survey to the neighborhood in the fall of 2021, a planning committee made up of representatives  from the neighborhood, Flagship Recreation, Council, and staff from Stantec and the city met a number of  times to study the best type of equipment to recommend and developed plans that would meet the park  needs based on the resident surveys, park size and budget. The final plan was approved by the City Council  on May 9, 2022, and the equipment was installed last fall. At the time, it was too late for the final section of  curbing to be installed so it delayed until this year.   Funding  The final contract amount with Flagship Recreation for playground installation work is $34,032.40 . Funds are  available for this project in the Park Infrastructure Fund, which is levy funded each year.  Attachments   Resolution   Invoice from Flagship Recreation for installation, mats, wood fiber, fabric, and curbing ($2,620)      Agenda Section Consent Item Number  6.6    City of New Hope    Resolution No. 2023‐    Resolution approving final payment request to Flagship Recreation for Hidden Valley Park playground project  in the amount of $2,620 (Improvement Project No. 1078)    WHEREAS, this project was included in the 2022 CIP and the 2022 Park Infrastructure budget; and,       WHEREAS, the City entered into a contract with Landscape Structures and Flagship Recreation for the  purchase and installation of playground equipment for Hidden Valley Park; and,      WHEREAS,  staff is recommending that the Council adopt a resolution to accept the completion of the  playground installation portion of improvement project #1078 and approve final payment to  Flagship Recreation in the amount of $2,620; and,    WHEREAS,  staff has reported that all work has been satisfactorily completed and recommends that final  payment be made; and,    WHEREAS,  the final contract amount is $34,032.40 and the funding source for the Hidden Valley Park  playground project is the Park Infrastructure Fund.    NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope, Hennepin County,  Minnesota:  1. That the City Council accepts the playground installation portion of the improvement  project at Hidden Valley Park, improvement project no. 1078 from Flagship Recreation.  2. That the city manager is hereby directed to authorize the final payment of $2,620 to Flagship  Recreation.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 25th day of  September, 2023.             Mayor      Attest:       City Clerk           Invoice Date 9/1/2023 Invoice #F21405 Bill To CITY OF NEW HOPE 5500 INTERNATIONAL PARKWAY NEW HOPE, MN 55428 accountspayable@newhopemn.gov Ship To HIDDEN VALLEY PARK 8800 32ND AVE NORTH NEW HOPE MN 55427 Flagship Recreation 11123 Upper 33rd Street North Lake Elmo, MN 55042 P.O. Number Phone #763-550-7860 Total Balance Due Subtotal Sales Tax (0.0%) Deposit Terms - Net 30 days 1.5% finance charge on remaining balance Description Price Each Total AmountItemQuantity Installation by Landacape Structures Certified Installers 1,000.00 1,000.00TINSTALLA1 **Change order 11.17.22** Concrete curbing w/rerod 42.63158 1,620.00TCONCCurb38 Thank you for your order! $2,620.00 $2,620.00 $2,620.00 $0.00 $0.00 I:\RFA\COMM DEV\2023\City Council\09‐25‐23 MNSPECT Contract\Q & R ‐ MNSPECT, LLC Contract Code Enforcement 09‐25‐23.docx    Request for Action  September 25, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: Community Development  By: Jeff Sargent, Director of Community Development  Agenda Title  Resolution approving contract for inspection services with MNSPECT, LLC.  Requested Action  Staff requests approval of a resolution approving the contract for inspection services with MNSPECT, LLC.  Policy/Past Practice  It is a past practice for the City Council to approve professional service contracts for the city.   Background  The city of New Hope currently employs two Housing/Code Enforcement Inspectors. The role of this position  includes responding to all code compliance complaints, conducting rental housing inspections, conducting  point‐of‐sale permit inspections and other duties as assigned. A single code enforcement case may involve  multiple inspections, the issuance of administrative notices and the issuance of citations. This position is labor  intensive.  Since April 2023, one of the Housing/Code Enforcement Inspectors has been out on a leave of absence, without  a clear understanding of when he would return. Staff has recently learned that the leave will be extended once  again and for this reason requests that the City Council approve a resolution approving a contract with  MNSPECT, LLC so the city can add a temporary code enforcement inspector. Since it is unclear when the city’s  Housing/Code Enforcement inspector will return from leave, the contract is a 12‐month, open‐ended contract,  with the option for the city to terminate the contract at any time with a 30‐day written notice.  In 2016, the city hired MNSPECT, LLC for inspection services to help with building plan review and building  permit inspections for the construction of the Centra Homes’ Parkview development. Staff was satisfied with  the quality of the inspections and the professionalism of the company.   Since the service provided by MNSPECT, LLC is considered a professional service, a competitive bidding  process is not required. Staff is confident that MNSPECT, LLC will provide the same level of service as they  provided in 2016, and for this reason recommends approval of the contract.    Fees  MNSPECT, LLC will bill at an hourly rate of $85.00/hour and $127.50/hour for hours over 40 per week. The city  will require this position for up to 40 hours a week but will not exceed 40 hours per week. There is available  funding in the protective inspections budget to cover the cost of the proposed contract.  Recommendation  Staff recommends that the City Council approve the resolution approving the contract for inspection services  with MNSPECT, LLC.    Agenda Section Development &  Planning Item Number  8.1    Request for Action, Page 2    Attachments   Resolution   MNSPECT, LLC Contract    RESOLUTION NO. 23-___ RESOLUTION APPROVING CONTRACT FOR INSPECTION SERVICES WITH MNSPECT, LLC BE IT RESOLVED by the City Council of the City of New Hope as follows: WHEREAS, the Community Development Department regularly employs two full-time Housing/Code Enforcement Inspectors, with job responsibilities including, but not limited to code compliance enforcement, rental housing inspections, and point-of-sale permit inspections, and; WHEREAS, one of the regularly-employed Housing/Code Enforcement Inspectors is on a leave of absence for an undetermined and potentially lengthy period of time, and; WHEREAS, the workload for the position of the Housing/Code Enforcement Inspector is intensive and requires a minimum of two full-time employees to meet the required level of service, and; WHEREAS, the City is not required to follow the competitive bidding process set forth under Uniform Municipal Contracting Law of Minn. Stat. §471.345 when contracting for professional services such as inspections which require technical, scientific and professional training; WHEREAS, the city of New Hope has contracted the inspection services of MNSPECT, LLC in the past and staff have been satisfied with the level of work and professionalism of MNSPECT, LLC employees, and; WHEREAS, a copy of the proposed contract with MNSPECT, LLC, is attached hereto as Exhibit A (“Contract”); and WHEREAS, City staff and City Attorney have reviewed the proposed Contract and are agreeable with the terms, believing them to be in the best interest of the City to handle the inspection demands; and WHEREAS, the City Council hereby approves the Contract attached as Exhibit A, it being in the best interest of the City to engage the outside inspection services of MNSPECT, LLC. NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City of New Hope as follows: 1. That the above recitals are incorporated herein by reference. 2. That the Contract with MNSPECT, LLC, attached hereto as Exhibit A, is approved. 3. The Mayor, City Manager and New Hope City staff are authorized and directed to sign the Contract and all other appropriate documents, and to take whatever additional actions are necessary or desirable, to complete the Contract and engage the inspection services of MNSPECT, LLC. Dated the 25th day of September, 2023. ____________________________________ Kathi Hemken, Mayor Attest: __________________________ Valerie Leone, City Clerk Page 1 of 11 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF NEW HOPE, MINNESOTA AND MNSPECT, LLC This Professional Services Agreement (“Agreement”) is made and entered into by and between City of New Hope, Minnesota, (“Municipality”) and MNSPECT, LLC, a wholly owned subsidiary of SAFEbuilt, LLC, (“Consultant”). Municipality and Consultant shall be jointly referred to as “Parties”. RECITALS WHEREAS, Municipality is seeking a consultant to perform the services listed in Exhibit A – List of Services, (“Services”); and WHEREAS, Consultant is ready, willing, and able to perform Services. NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, Municipality and Consultant agree as follows: 1. SCOPE OF SERVICES Consultant will perform Services in accordance with ordinances adopted by the elected body of Municipality, state laws and regulations that are applicable to the Services provided under this Agreement. The qualified professionals employed by Consultant will maintain current certifications, certificates, licenses as required for Services that they provide to Municipality. Consultant is not obligated to perform services beyond what is contemplated by this Agreement. Unless otherwise provided in Exhibit C, Consultant shall provide the Services using hardware and Consultant’s standard software package. In the event that Municipality requires that Consultant utilize hardware or software specified by or provided by Municipality, Municipality shall provide the information specified in Exhibit C. Consultant shall use reasonable commercial efforts to comply with the requirements of Exhibit C and Municipality, at its sole expense, shall provide such technical support, equipment or other facilities as Consultant may reasonably request to permit Consultant to comply with the requirements of Exhibit C. 2. CHANGES TO SCOPE OF SERVICES Any changes to Services between Municipality and Consultant shall be made in writing that shall specifically designate changes in Service levels and compensation for Services. Both Parties shall determine a mutually agreed upon solution to alter services levels and a transitional timeframe that is mutually beneficial to both Parties. No changes shall be binding absent a written Agreement or Amendment executed by both Parties. 3. FEE STRUCTURE In consideration of Consultant providing services, Municipality shall pay Consultant for Services performed in accordance with Exhibit B – Fee Schedule for Services. 4. INVOICE & PAYMENT STRUCTURE Consultant will invoice Municipality, on a monthly basis and provide all necessary supporting documentation. All payments are due to Consultant within 30 days of Consultant’s invoice date. Payments owed to Consultant but not made within sixty (60) days of invoice date shall bear simple interest at the rate of one and one-half percent (1.5%) per month. If payment is not received within ninety (90) days of invoice date, Services will be discontinued until all invoices and interest are paid in full. Municipality may request, and Consultant shall provide, additional information before approving the invoice. When additional information is requested Municipality will identify specific disputed item(s) and give specific reasons for any request. Undisputed portions of any invoice shall be due within 30 days of Consultants invoice date, if additional information is requested, Municipality will submit payment within thirty (30) days of resolution of the dispute. Page 2 of 11 5. TERM This Agreement shall be effective on the latest date on which this Agreement is fully executed by both Parties. The initial term of this Agreement shall be twelve (12) months. Agreement shall automatically renew for subsequent twelve (12) month terms until such time as either Party notifies the other of their desire to terminate this Agreement. 6. TERMINATION Either Party may terminate this Agreement upon thirty (30) days written notice without cause and with no penalty or additional cost beyond the rates stated in this Agreement. This Agreement may be terminated for cause at any time if either Party to this Agreement should materially breach any material provision herein. In such case, the non-breaching party will notify the breaching party in writing specifying the respect in which such party has breached the Agreement. In the event that such breach is not remedied to the reasonable satisfaction of the non-breaching party within thirty (30) calendar days after delivery of the above notice, the non-breaching party may, by written notice to the breaching party, terminate this Agreement, effective immediately. If the breach is cured to the satisfaction of the non-breaching party, this Agreement shall continue as if no breach had occurred. Consultant shall be entitled to receive payment for work completed up to and including the date of termination within thirty (30) days of termination with or without cause. 7. FISCAL NON-APPROPRIATION CLAUSE Financial obligations of Municipality payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available in accordance with the rules, regulations, and resolutions of Municipality, and other applicable law. Upon the failure to appropriate such funds, this Agreement shall be terminated. 8. MUNICIPALITY OBLIGATIONS Municipality shall timely provide all data information, plans, specifications and other documentation reasonably required by Consultant to perform Services (Materials). Municipality has the right to grant and hereby grants Consultant a fully paid up, non-exclusive, non-transferable license to use the Materials in accordance with the terms of this Agreement. 9. PERFORMANCE STANDARDS Consultant shall perform the Services using that degree of care, skill, and professionalism ordinarily exercised under similar circumstances by members of the same profession practicing or performing the substantially same or similar services. Consultant represents to Municipality that Consultant retains employees that possess the skills, knowledge, and abilities to competently, timely, and professionally perform Services in accordance with this Agreement. 10. INDEPENDENT CONTRACTOR Consultant is an independent contractor, and, except as provided otherwise in this section, neither Consultant, nor any employee or agent thereof, shall be deemed for any reason to be an employee or agent of Municipality. Municipality shall have no liability or responsibility for any direct payment of any salaries, wages, payroll taxes, or any and all other forms or types of compensation or benefits to any personnel performing services for Municipality under this Agreement. Consultant shall be solely responsible for all compensation, benefits, insurance and employment-related rights of any person providing Services hereunder during the course of or arising or accruing as a result of any employment, whether past or present, with Consultant. Consultant and Municipality agree that Consultant will provide similar service to other clients while under contract with Municipality and Municipality acknowledges that Consultant employees may provide similar services to multiple clients. Consultant shall at its sole discretion assign and reassign qualified employees, as Page 3 of 11 determined by Consultant, to perform services for Municipality. Municipality may request that a specific employee be assigned to or reassigned from work under this Agreement and Consultant shall consider that request when determining staffing. Consultant shall determine all conditions of employment for its employees, including hours, wages, working conditions, promotion, discipline, hiring and discharge. Consultant exclusively controls the manner, means and methods by which services are provided to Municipality, including attendance at meetings, and Consultant’s employees are not subject to the direction and control of Municipality. Except where required by Municipality to use Municipality information technology equipment or when requested to perform the services from office space provided by the Municipality, Consultant employees shall perform the services using Consultant information technology equipment and from such locations as Consultant shall specify. No Consultant employee shall be assigned a Municipal email address as their exclusive email address and any business cards or other IDs shall state that the person is an employee of Consultant or providing Services pursuant to a contractual agreement between Municipality and Consultant. It is the intention of the Parties that, to the greatest extent permitted by applicable law, Consultant shall be entitled to protection under the doctrines of governmental immunity and governmental contractor immunity, including limitations of liability, to the same extent as Municipality would be in the event that the services provided by Consultant were being provided by Municipality. Nothing in this Agreement shall be deemed a waiver of such protections. 11. ASSIGNMENT AND SUBCONTRACT Neither party shall assign all or part of its rights or obligations under this Agreement to another entity without the written approval of both Parties; consent shall not be unreasonably withheld. Notwithstanding the preceding, Consultant may assign this Agreement in connection with the sale of all or substantially all of its assets or ownership interest, effective upon notice to Municipality, and may assign this Agreement to its parent, subsidiaries or sister companies (Affiliates) without notice to Municipality. Consultant may subcontract any or all of the services to its Affiliates without notice to Municipality. Consultant may subcontract any or all of the services to other third parties provided that Consultant gives Municipality prior written notice of the persons or entities with which Consultant has subcontracted. Consultant remains responsible for any Affiliate’s or subcontractor’s performance or failure to perform. Affiliates and subcontractors will be subject to same performance criteria expected of Consultant. Performance clauses will be included in agreements with all subcontractors to assure quality levels and agreed upon schedules are met. 12. INDEMNIFICATION To the fullest extent permitted by law, Consultant shall defend, indemnify, and hold harmless Municipality, its elected and appointed officials, employees and volunteers and others working on behalf of Municipality, from and against any and all third-party claims, demands, suits, costs (including reasonable legal costs), expenses, and liabilities (“Claims”) alleging personal injury, including bodily injury or death, and/or property damage, but only to the extent that any such Claims are caused by the negligence of Consultant or any officer, employee, representative, or agent of Consultant. Consultant shall have no obligations under this Section to the extent that any Claim arises as a result of Consultants compliance with Municipal law, ordinances, rules, regulations, resolution, executive orders or other instructions received from Municipality. To the fullest extent permitted by law and without waiver of governmental immunity, Municipality shall defend, indemnify, and hold harmless Consultant, its officers, employees, representatives, and agents, from and against any and all Claims alleging personal injury, including bodily injury or death, and/or property damage, but only to the extent that such Claims are caused by (a) the negligence of, or material breach of any obligation under this Agreement by, Municipality or any officer, employee, representative, or agent of Municipality or (b) Consultant’s compliance with Municipal law, ordinances, rules, regulations, resolutions, executive orders or other instructions received from Municipality. If either Party becomes aware of any incident likely to give rise to a Claim under the above indemnities, it shall notify the other and both Parties shall cooperate fully in investigating the incident. Page 4 of 11 13. LIMITS OF LIABILITY EXCEPT ONLY AS MAY BE EXPRESSLY SET FORTH HEREIN, CONSULTANT EXPRESSLY DISCLAIMS ANY AND ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ERROR-FREE OPERATION, PERFORMANCE, ACCURACY, OR NON-INFRINGEMENT. EXCEPT TO THE EXTENT ARISING FROM MUNICIPALITY’S PAYMENT OBLIGATIONS FOR SERVICES, IN NO EVENT SHALL CONSULTANT OR MUNICIPALITY BE LIABLE TO ONE ANOTHER FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, RELIANCE, EXEMPLARY, OR SPECIAL DAMAGES INCLUDING WITHOUT LIMITATION, DAMAGES FOR LOST PROFITS, LOST REVENUES, LOST DATA OR OTHER INFORMATION, OR LOST BUSINESS OPPORTUNITY, REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, INDEMNITY, NEGLIGENCE, WARRANTY, STRICT LIABILITY, OR TORT, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY REMAINING REMEDY. EXCEPT WITH RESPECT TO PAYMENT OBLIGATIONS FOR SERVICES, IN NO EVENT SHALL THE LIABILITY OF MUNICIPALITY OR CONSULTANT UNDER THIS AGREEMENT FROM ANY CAUSE OF ACTION WHATSOEVER (REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER LEGAL THEORY, AND WHETHER ARISING BY NEGLIGENCE, INTENTIONAL CONDUCT, OR OTHERWISE) EXCEED THE GREATER OF THE AMOUNT OF FEES PAID TO CONSULTANT PURSUANT TO THIS AGREEMENT OR THE AVAILABLE LIMITS OF CONSULTANTS INSURANCE (SUCH LIMITS DEFINE MUNICIPAL MAXIMUM LIABILITY TO THE SAME EXTENT AS IF MUNICIPALITY HAD BEEN OBLIGATED TO PURCHASE THE POLICIES). 14. INSURANCE A. Consultant shall procure and maintain and shall cause any subcontractor of Consultant to procure and maintain, the minimum insurance coverages listed below throughout the term of this Agreement. Such coverages shall be procured and maintained with forms and insurers acceptable to Municipality. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. B. Worker's compensation insurance to cover obligations imposed by applicable law for any employee engaged in the performance of work under this Agreement, and Employer's Liability insurance with minimum limits of one million dollars ($1,000,000) bodily injury each accident, one million dollars ($1,000,000) bodily injury by disease – policy limit, and one million dollars ($1,000,000) bodily injury by disease – each employee. Worker’s compensation coverage in “monopolistic” states is administered by the individual state and coverage is not provided by private insurers. Individual states operate a state administered fund of workers compensation insurance which set coverage limits and rates. Monopolistic states: Ohio, North Dakota, Washington, Wyoming. C. Commercial general liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) general aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual and employee acts), blanket contractual, independent Consultant’s, and products. The policy shall contain a severability of interest provision and shall be endorsed to include Municipality and Municipality’s officers, employees, and consultants as additional insureds. D. Professional liability insurance with minimum limits of one million dollars ($1,000,000) each claim and two million dollars ($2,000,000) general aggregate. E. Automobile Liability: If performance of this Agreement requires use of motor vehicles licensed for highway use, Automobile Liability Coverage is required that shall cover all owned, non-owned, and hired automobiles with a limit of not less than $1,000,000 combined single limit each accident. F. Municipality shall be named as an additional insured on Consultant’s insurance coverage. G. Prior to commencement of Services, Consultant shall submit certificates of insurance acceptable to Municipality. Page 5 of 11 15. THIRD PARTY RELIANCE This Agreement is intended for the mutual benefit of Parties hereto and no third-party rights are intended or implied. 16. OWNERSHIP OF DOCUMENTS Except as expressly provided in this Agreement, Municipality shall retain ownership of all Materials and of all work product and deliverables created by Consultant pursuant to this Agreement. The Materials, work product and deliverables shall be used by Consultant solely as provided in this Agreement and for no other purposes without the express prior written consent of Municipality. As between Municipality and Consultant, all work product and deliverables shall become the exclusive property of Municipality when Consultant has been compensated for the same as set forth herein, and Municipality shall thereafter retain sole and exclusive rights to receive and use such materials in such manner and for such purposes as determined by it. Notwithstanding the preceding, Consultant may use the Materials, work product, deliverables, applications, records, documents and other materials provided to perform the Services or resulting from the Services, for purposes of (i) benchmarking of Municipality’s and other client’s performance relative to that of other groups of customers served by Consultant; (ii) improvement, development marketing and sales of existing and future Consultant services, tools and products; (iii) monitoring Service performance and making improvements to the Services. For the avoidance of doubt, Municipality Data will be provided to third parties, other than hosting providers, development consultants and other third parties providing services for Consultant, only on an anonymized basis and only as part of a larger body of anonymized data. If this Agreement expires or is terminated for any reason, all records, documents, notes, data and other materials maintained or stored in Consultant’s secure proprietary software pertaining to Municipality will be exported into a CSV file and become property of Municipality. Notwithstanding the preceding, Consultant shall own all rights and title to any Consultant provided software and any improvements or derivative works thereof. Upon reasonable prior written notice, Municipality and its duly authorized representatives shall have access to any books, documents, papers and records of Consultant that are related to this Agreement for the purposes of audit or examination, other than Consultant’s financial records, and may make excerpts and transcriptions of the same at the cost and expense of Municipality. 17. CONSULTANT ACCESS TO RECORDS Parties acknowledge that Consultant requires access to Records in order for Consultant to perform its obligations under this Agreement. Accordingly, Municipality will either provide to Consultant on a daily basis such data from the Records as Consultant may reasonably request (in an agreed electronic format) or grant Consultant access to its Records and Record management systems so that Consultant may download such data. Data provided to or downloaded by Consultant pursuant to this Section shall be used by Consultant solely in accordance with the terms of this Agreement. 18. CONFIDENTIALITY Consultant shall not disclose, directly or indirectly, any confidential information or trade secrets of Municipality without the prior written consent of Municipality or pursuant to a lawful court order directing such disclosure. 19. CONSULTANT PERSONNEL Consultant shall employ a sufficient number of experienced and knowledgeable employees to perform Services in a timely, polite, courteous and prompt manner. Consultant shall determine appropriate staffing levels and shall promptly inform Municipality of any reasonably anticipated or known employment-related actions which may affect the performance of Services. Additional staffing resources shall be made available to Municipality when assigned employee(s) is unavailable. Page 6 of 11 20. DISCRIMINATION & ADA COMPLIANCE Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, disability, national origin or any other category protected by applicable federal or state law. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notice to be provided by an agency of the federal government, setting forth the provisions of Equal Opportunity laws. Consultant shall comply with the appropriate provisions of the Americans with Disabilities Act (the “ADA”), as enacted and as from time to time amended, and any other applicable federal regulations. A signed certificate confirming compliance with the ADA may be requested by Municipality at any time during the term of this Agreement. 21. E-VERIFY/VERIFICATION OF EMPLOYMENT STATUS Pursuant to FS 448.095, Consultant certifies that it is registered with and uses the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by Consultant during the term of the Agreement. Consultant shall not knowingly employ or contract with an illegal alien to perform work under this Agreement and will verify immigration status to confirm employment eligibility. If Consultant enters into a contract with a subcontractor to perform work or provide services pursuant to the Agreement, Consultant shall likewise require the subcontractor to comply with the requirements of FS 448.095, and the subcontractor shall provide to Consultant an affidavit stating that the subcontractor does not employ, contract with or subcontract with an unauthorized alien. Consultant will maintain a copy of such affidavit for the duration of its contract with owner. Consultant is prohibited from using the E-Verify program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. 22. SOLICITATION/HIRING OF CONSULTANT’S EMPLOYEES During the term of this Agreement and for one year thereafter, Municipality shall not solicit, recruit or hire, or attempt to solicit, recruit or hire, any employee or former employee of Consultant who provided services to Municipality pursuant to this Agreement (“Service Providers”), or who interacted with Municipality in connection with the provision of such services (including but not limited to supervisors or managers of Service Providers, customer relations personnel, accounting personnel, and other support personnel of Consultant). Parties agree that this provision is reasonable and necessary in order to preserve and protect Consultant’s trade secrets and other confidential information, its investment in the training of its employees, the stability of its workforce, and its ability to provide competitive building department programs in this market. If any provision of this section is found by a court or arbitrator to be overly broad, unreasonable in scope or otherwise unenforceable, Parties agree that such court or arbitrator shall modify such provision to the minimum extent necessary to render this section enforceable. In the event that Municipality hires any such employee during the specified period, Municipality shall pay to Consultant a placement fee equal to 25% of the employee’s annual salary including bonus. 23. COMPLAINTS Any complaint about Consultant received by Municipality shall be forwarded to Consultant’s representative listed in Notices Section of this Agreement. Municipality shall provide specific complaint details to the extent allowed by law. Consultant will submit a response to the Municipality within ten (10) business days of receipt. Page 7 of 11 24. NOTICES Any notice under this Agreement shall be in writing and shall be deemed sufficient when presented in person, or sent, pre-paid, first class United States Mail, or delivered by electronic mail to the following addresses: If to Municipality: If to Consultant: Kirk McDonald, City Manager City of New Hope 4401 Xylon Avenue New Hope, MN 55428 Email: thoyt@newhopemn.gov Joe DeRosa, CRO SAFEbuilt, LLC 444 N. Cleveland, Suite 444 Loveland, CO 80537 Email: jderosa@safebuilt.com 25. FORCE MAJEURE Any delay or nonperformance of any provision of this Agreement by either Party (with the exception of payment obligations) which is caused by events beyond the reasonable control of such party, shall not constitute a breach of this Agreement, and the time for performance of such provision, if any, shall be deemed to be extended for a period equal to the duration of the conditions preventing such performance. 26. DISPUTE RESOLUTION In the event a dispute arises out of or relates to this Agreement, or the breach thereof, and if said dispute cannot be settled through negotiation, Parties agree first to try in good faith to settle the dispute by mediation, before resorting to arbitration, litigation, or some other dispute resolution procedure. The cost thereof shall be borne equally by each Party. 27. ATTORNEY’S FEES In the event of dispute resolution or litigation to enforce any of the terms herein, each Party shall pay all its own costs and attorney’s fees. 28. AUTHORITY TO EXECUTE The person or persons executing this Agreement represent and warrant that they are fully authorized to sign and so execute this Agreement and to bind their respective entities to the performance of its obligations hereunder. 29. CONFLICT OF INTEREST Consultant shall refrain from providing services to other persons, firms, or entities that would create a conflict of interest for Consultant with regard to providing the Services pursuant to this Agreement. Consultant shall not offer or provide anything of benefit to any Municipal official or employee that would place the official or employee in a position of violating the public trust as provided under Municipality’s charter and code of ordinances, state or federal statute, case law or ethical principles. 30. GOVERNING LAW AND VENUE The negotiation and interpretation of this Agreement shall be construed under and governed by the laws of the State of Minnesota without regards to its choice of laws provisions. Exclusive venue for any action under this Agreement, other than an action solely for equitable relief, shall be in the state and federal courts serving Municipality and each party waives any and all jurisdictional and other objections to such exclusive venue. 31. COUNTERPARTS This Agreement and any amendments or task orders may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. For purposes of executing this Agreement, scanned signatures shall be as valid as the original. Page 8 of 11 32. ELECTRONIC REPRESENTATIONS AND RECORDS Parties hereby agree to regard electronic representations of original signatures as legally sufficient for executing this Agreement and scanned signatures emailed by PDF or otherwise shall be as valid as the original. Parties agree not to deny the legal effect or enforceability of the Agreement solely because it is in electronic form or because an electronic record was used in its formation. Parties agree not to object to the admissibility of the Agreement in the form of an electronic record, or a paper copy of an electronic document, or a paper copy of a document bearing an electronic signature, on the ground that it is an electronic record or electronic signature or that it is not in its original form or is not an original. 33. WAIVER Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. 34. ENTIRE AGREEMENT This Agreement, along with attached exhibits, constitutes the complete, entire and final agreement of the Parties hereto with respect to the subject matter hereof, and shall supersede any and all previous agreements, communications, representations, whether oral or written, with respect to the subject matter hereof. Invalidation of any of the provisions of this Agreement or any paragraph sentence, clause, phrase, or word herein or the application thereof in any given circumstance shall not affect the validity of any other provision of this Agreement. IN WITNESS HEREOF, the undersigned have caused this Agreement to be executed in their respective names on the dates hereinafter enumerated. ______________________________ ____________________ Gary Amato, CAO Date MNSPECT, LLC ______________________________ ____________________ Signature Date City of New Hope, Minnesota _____________________________ Name and Title City of New Hope, Minnesota September 14, 2023 Page 9 of 11 EXHIBIT A – LIST OF SERVICES 1. LIST OF SERVICES Code Enforcement Services  Provide personnel to conduct work under the direction of the Municipal Council/Board and Staff including but not limited to: o Respond to and investigate code violations as directed by Municipality o Post violation notices and provide initial citizen notifications and follow-up inspections o Address specific code enforcement issues at the direction of Municipality o Assist in the preparation of cases for court appearances and attend meetings as requested Reporting Services  Consultant’s staff shall utilize the Municipality’s reporting system 2. MUNICIPAL OBLIGATIONS  Municipality shall provide work and direction to Consultant’s staff  Municipality shall be responsible for retention of related notices, reports, and other related documentation  Municipality shall notify Consultant in advance a minimum of 2 days of any schedule changes 3. TIME OF PERFORMANCE  Consultant’s staff will perform Services during normal business hours excluding Municipal holidays  Services will be performed on a full-time basis (40 hours per week)  Consultant’s staff will be available by phone Page 10 of 11 EXHIBIT B – FEE SCHEDULE FOR SERVICES 1. FEE SCHEDULE  Beginning January 01, 2025 and annually thereafter, the hourly and flat rates listed shall be increased based upon the annual increase in the Department of Labor, Bureau of Labor Statistics or successor thereof, Consumer Price Index (United States City Average, All Items (CPI-U), Not Seasonally adjusted, All Urban Consumers, referred to herein as the “CPI”) for the Municipality or, if not reported for the Municipality the CPI for cities of a similar size within the applicable region from the previous calendar year, such increase, however, not to exceed 4% per annum. The increase will become effective upon publication of the applicable CPI data. If the index decreases, the rates listed shall remain unchanged.  Consultant fees for Services provided pursuant to this Agreement will be as follows: Service Fee Schedule: Code Enforcement Services $85.00 per hour / $127.50 for hours over 40 per week It is expected that Municipality will utilize Consultant’s Services on a full-time basis (40 hour per week) during the performance of this contract. Billable time will start at Municipality’s scheduled start time and will end at Municipality’s scheduled end time. Page 11 of 11 EXHIBIT C – MUNICIPAL SPECIFIED OR SAFEBUILT PROVIDED SOFTWARE 1. Consultant shall provide Services pursuant to this Agreement using hardware and Consultant’s standard software package, unless otherwise provided below. Use of Consultant’s software shall be subject to the applicable terms of service, privacy and other policies published by Consultant with respect to that software, as those policies may be amended from time to time. In the event that Municipality requires that Consultant utilize hardware and/or software specified by and provided by Municipality, Consultant shall use reasonable commercial efforts to comply with Municipal requirements. 2. Municipality, at its sole expense, shall provide such technical support, equipment or other facilities as Consultant may reasonably request to permit Consultant to comply with Municipal requirements. Municipality will provide the following information to Consultant.  Municipal technology point of contact information including name, title, email and phone number  List of technology services, devices and software that the Municipality will provide may include:  Client network access  Internet access  Proprietary or commercial software and access  Computer workstations/laptops  Mobile devices  Printers/printing services  Data access  List of reports and outputs S:\September 25, 2023 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  September 25, 2023    Approved by: Reece Bertholf, City Manager  Originating Department: City Manager  By: Reece Bertholf, City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  Sept. 29 6:30 p.m. – New Hope Crime Prevention Fund Night Golf Tournament at New Hope  Village Golf Course, 8130 Bass Lake Road    Sept. 30 7 p.m. – Movie in the Park, “Harry Potter and the Chamber of Secrets” at New Hope  Performance Center    Oct. 2  4 p.m. – Blue Line Coalition Meeting    7 p.m. – Human Right Commission Meeting    Oct. 3  7 p.m. – Planning Commission Meeting    Oct. 4  8:30 a.m. – New Hope/Crystal Business Networking Group Meeting, Thrivent Financial,  hosted by Patti Powell at 9220 Bass Lake Road    1:30 p.m. – Joint Water Commission Meeting    Oct. 7  4:30 p.m. to 6:30 p.m. – Trick or Trot and Transylvania followed by a free showing of  “Hotel Transylvania” at 6:45 p.m. at Civic Center Park    Oct. 9  7 p.m. – City Council Meeting              Agenda Section Other Business Item Number  12.1