072423 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
July 24, 2023
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2023
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
July 24, 2023
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – July 24, 2023
2. ROLL CALL
3. APPROVAL OF MINUTES:
• Work Session Minutes – June 20, 2023
• Executive Session Minutes – June 20, 2023
• Regular Meeting Minutes – June 26, 2023
4. OPEN FORUM
5. PRESENTATIONS
5.1 Oath of office for Sergeant Miguel Robles, Police Officer Isaiah Gorman and Police
Officer Matthias Waldemar
6. CONSENT BUSINESS
6.1 Approval of business licenses
6.2 Approval of financial claims through July 24, 2023
6.3 Acknowledgement of liability claims in second quarter of 2023
6.4 Motion approving temporary on-sale liquor license on October 14-15, 2023, for Church
of St. Joseph, 8701 36th Avenue North
6.5 Motion waiving permit fees for temporary signs and tent for New Hope Lions Club
Corn Feed on August 9, 2023
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Ordinance No. 23-02, An ordinance amending section 8-41 regulating
Tetrahydrocannabinol Products in the New Hope City Code
10.2 Ordinance No. 23-03, An ordinance amending section 2-50 related to the Economic
Development Authority in and for the City in the New Hope City Code
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Reece Bertholf, City Manager
Date: July 20, 2023
Subject: Agenda Items for Monday, July 24, 2023
Open Forum
We are not aware of anyone who intends to address Council for the open forum.
Item 5.1
Following a presentation by Chief Hoyt, the city clerk will conduct the oath of office for Sergeant Miguel
Robles, Police Officer Isaiah Gorman and Police Officer Matthias Waldemar. Miguel Robles was promoted to
sergeant on July 18, and Officers Gorman and Waldemar completed their probationary period on July 18,
2023. Family and friends have been invited to witness the swearing in ceremony.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are two business license requests: one by Viking Liquor for a THC license. The second license
request is by AA Vape and Tobacco Shop for a tobacco license and THC license for the site formerly
occupied by E‐Cig Vape Lounge. Background checks were conducted as part of the THC license process and
there are no issues.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there were three claims submitted for a sewer backup which have been denied by the League. The
utility department performs regular maintenance of the sanitary sewer system with all lines jetted every
three years.
Item 6.4
Church of St. Joseph at 8701 36th Avenue North has requested a temporary liquor license for their fall
festival on October 14‐15. The applicant has requested the city waive the $50 application fee. If this item
is approved, the police department will conduct a compliance check during the event. City Clerk Leone
and I recommend approval.
Item 6.5
This item approves waiving the permit fees for temporary sign permit fees and a special hazard permit
required for a tent totaling $165. The Lions Club will be hosting the corn feed on August 19 from 4 to
8:30 p.m. at the parking lot near 45th and Winnetka avenues. Director Sargent and I recommend
approval.
Page 2
Item 10.1
This item approves an ordinance amendment regarding regulations of THC products. A law change
effective August 1, 2023, allows the sale of THC products at off sale liquor stores. City Clerk Leone and
I recommend approval.
Item 10.2
This item approves an ordinance amendment to section 2‐50 to clarify the EDA’s composition and
election of officers. The EDA will be asked to approve a resolution regarding the election of officers for
2023 to ensure the city is in compliance with state law. City Clerk Leone and I recommend approval.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
EDA #4
The resolution appoints officers to the EDA. The appointments include members of the Council and
city staff. In the future the appointment resolution will be presented annually to the EDA as the second
meeting in January. This was discussed with the city attorney. I recommend approval.
If you have any questions regarding items in the agenda packet, please contact me prior to the
meeting so that staff can research any issues and be prepared to respond at the meeting.
City Council Work Session June 20, 2023
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
June 20, 2023
Northwood Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Council absent:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Reece Bertholf, City Manager
Erin Enstad, Abdo
Vicki Holthaus, Abdo (virtual)
Tim Hoyt, Director of Police
Rich Johnson, Director of HR/Admin. Services
Valerie Leone, City Clerk
Stacy Woods, City Attorney
DIALOGUE WITH
PERSONNEL BOARD
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Dialogue between City Council
and Personnel Board.
Mr. Rich Johnson, director of HR/admin. services. introduced Tony Brown and Wendy
Brostrom, commissioners of the Personnel Board. He stated Eric Galstad was unable
to attend the meeting. Mr. Johnson reported the last dialogue was held in November
of 2021. Since that time the Personnel Board has assisted with 13 job recruitments and
reviewed 11 job descriptions. He explained the city is nearly fully staffed.
Mr. Tony Brown and Ms. Wendy Brostrom shared their backgrounds and expressed
their views regarding the job market. It was noted the city has a good reputation which
draws quality candidates. Ms. Brostrom stated employers must keep people engaged
and maintain open dialogue with employees.
Discussion ensued regarding the city’s culture and leadership.
Council thanked the Personnel Board for their expertise.
2022 ANNUAL
COMPREHENSIVE
FINANCIAL REPORT
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Review 2022 Annual
Comprehensive Financial Report (ACFR) with Abdo.
Mr. Reece Bertholf, city manager, explained that Erin Enstad of Abdo is present to
review the audit with Council and Vicki Holthaus of Abdo is available virtually for
questions as well.
City Council Work Session June 20, 2023
Page 2
Ms. Erin Enstad, Abdo, provided financial highlights of the 2022 audit:
• The assets of the city exceeded its liabilities by $100,927,731 at the close of the year,
of which $30,306,053 (unrestricted net position) may be used to meet the city’s
ongoing obligations to citizens and creditors.
• Combined ending fund balances were $31,403,877, an increase of $1,349,091
compared to prior year. Approximately 18.3 percent of this total amount is
available for spending at the city’s discretion.
• Unassigned fund balance of the General Fund was $7,655,481 or 44 percent of total
General Fund 2022 expenditures and transfers out. The city’s policy is to maintain
a 42 percent reserve.
• The city’s total bonded debt decreased by $3,522,412 (7.2 percent) during the
current fiscal year.
• The city implemented Governmental Accounting Standards Board (GASB)
Statement No. 87, Leases, in fiscal 2022.
Ms. Enstad reported on the financial position of the general fund and noted the fund
balance decrease was mainly due to transfers to finance capital improvements (transfer
of ARPA funds to the public works CIP for the phase 2 expansion). She reported the
Council approved unbudgeted transfers of $500,000 into the General Fund for Emerald
Ash Borer abatement program and $1,142,382 out of fund balance accumulated in 2021
to internally finance capital improvements.
Ms. Enstad reported the total net position of the enterprise funds (sewer, water, storm
water, street lighting, golf course, ice arena) was $31,949,744, an increase of $2,389,438.
She reviewed the individual accounts.
Ms. Enstad stated the audit will be presented at the next council meeting for formal
acceptance.
Mayor Hemken noted the city may receive higher local government aid in 2023
compared to prior years.
Council thanked Ms. Enstad for the presentation.
2024 BUDGET
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Preliminary Discussion on 2024
Budget.
Mr. Reece Bertholf, city manager, stated there are 19 goals/priorities that were
prepared by staff. He asked Council to advise him of any additions or modifications.
He stated staff is also seeking feedback from Council on the proposed budget and
timeline.
Ms. Enstad reviewed the proposed goals and priorities, budget schedule, local
government aid projection of $1,306,156, central garage funding, administrative
transfers, IT charges, election cost increase, council salaries, employee compensation
and insurance, park and street infrastructure levies, the EDA and HRA levies, and debt
service levies. She indicated no new positions are planned for 2024. Ms. Enstad
City Council Work Session June 20, 2023
Page 3
explained the public works facility expansion (phase 2) is part of the city’s long-range
financial plan.
Ms. Enstad indicated three scenarios have been provided showing the preliminary city
levy:
1) 5% general fund levy increase would result in a 3.82% increase of the property
tax levy;
2) 7% general fund levy increase would result in a 5.09% property tax levy
increase; and
3) 5% general fund levy increase and the addition of $100,000 capital funds for
fire, swimming pool, and city hall would result in a 5.40% property tax levy
increase.
She stated for scenario 1 and scenario 2, a $300,000 transfer could be made from the
general fund for the CIP for fire, pool, and city hall. She explained that she along with
the directors and the city manager will be reviewing the proposed budgets in detail
during July and August.
Ms. Enstad reviewed the budget timeline and asked Council their opinion on holding
the budget hearing on November 27 at 6:30 p.m. prior to the regular council meeting
(two weeks prior to the budget adoption meeting). She noted in prior years the budget
hearing was held on the first Monday in December (one week prior to the budget
adoption meeting). Council expressed support for holding the budget meeting on
November 27.
Council thanked Ms. Enstad and staff for the budget information.
VEHICLE LEASE
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Discuss the leasing of an
unmarked vehicle through Enterprise Fleet Management.
Mr. Tim Hoyt, police chief, explained at the March 20 work session, due to market
conditions, staff was authorized to order vehicles planned for replacement through
year 2024 per the CIP (with ratification by Council at a later date). He stated this spring
the Northwest Metro Drug Task Force dissolved. Other task force opportunities are
being explored with the county. Director Hoyt stated the city is able to assume the lease
of the vehicle that was driven by the city’s investigator who was assigned to the task
force. The vehicle is a 2022 Volkswagen Tiguan. The city will save approximately
$5,000 in ancillary equipment set-up and installation costs as the vehicle is already
equipped as an unmarked vehicle. The monthly lease price is $480.67 ($5,768 annually),
and the lease cost would be funded through the central garage vehicle replacement
fund. He requested permission to add the vehicle to the city’s fleet.
Council expressed support and directed staff to place the item on the June 26 agenda
for formal approval.
RESOLUTION
CALLING FOR
CLOSED MEETING
Item 11.5
Mayor Hemken introduced for discussion item 11.5, Resolution calling for a closed
meeting of the New Hope City Council authorized by Minn. Stat. §13D.05, Subd. 3(b)
to discuss and consider litigation defense and settlement strategies with Ashton
Homes, LLC.
City Council Work Session June 20, 2023
Page 4
RESOLUTION 2023-82
Item 11.5
Council Member Elder introduced the following resolution and moved its adoption:
“RESOLUTION CALLING FOR A CLOSED MEETING OF THE NEW HOPE CITY
COUNCIL AUTHORIZED BY MINN. STAT. §13D.05, SUBD. 3(B) TO DISCUSS
AND CONSIDER LITIGATION DEFENSE AND SETTLEMENT STRATEGIES.”
The motion for the adoption of the foregoing resolution was seconded by Council
Member Isenberg, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same:
None; Abstained: None; Absent: London; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
ADJOURNMENT The meeting was adjourned at 7:51 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
City Council Executive Session June 20, 2023
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Executive Session
June 20, 2023
Northwood Room
CALL TO ORDER The New Hope City Council met in executive session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:52 p.m.
ROLL CALL Council present:
Council absent:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Reece Bertholf, City Manager
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Stacy Woods, Assistant City Attorney
Also present: Jessica Schwie, Kennedy & Graven
Isabella Spence, law student intern with Kennedy & Graven
LITIGATION
DEFENSE AND
SETTLEMENT
STRATEGIES
Mayor Hemken introduced Item 11.1, Discussion regarding litigation defense and
settlement strategies with Ashton Homes, LLC; Berkeley Heights Homes, LLC;
Sekou AM Dukuly; Dr. Sheikh K. Dukuly II regarding group homes at 3840 Boone
Avenue North and 3957 Wisconsin Avenue North.
Ms. Jessica Schwie, Kennedy & Graven, shared information with Council regarding
the litigation.
ADJOURNMENT The meeting was adjourned at 8:37 p.m. as there was no further business to come
before the Council at its executive session.
Respectfully submitted,
Valerie Leone, City Clerk
New Hope City Council June 26, 2023
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes June 26, 2023
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Also present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Reece Bertholf, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Rich Johnson, Director of HR/Admin. Services
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
Ann Ackerman, Stantec
APPROVAL OF
MINUTES
Motion was made by Council Member Elder, seconded by Council Member
London, to approve the regular meeting minutes of June 12, 2023. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
PRESENTATION:
2022 ANNUAL
FINANCIAL REPORT
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Motion to accept the 2022
annual comprehensive financial report (ACFR).
Mr. Reece Bertholf, city manager, stated the report was reviewed with Council at
the June 20 work session by staff from Abdo Financial Solutions. He introduced
Bill Lauer of the audit firm Malloy, Montague, Karnowski, Radosevich & Co.
(MMKR) to summarize the audit. He recommended that the Council accept the
2022 audit to enable the city to submit the audit to the state auditor in a timely
manner.
New Hope City Council June 26, 2023
Page 2
Mr. Bill Lauer summarized the 2022 audit. He reviewed the auditor’s role and
stated the city received a “clean opinion,” which is the highest reporting available.
He stated the city implemented Governmental Accounting Standards Board
(GASB) Statement No. 87, Leases, in fiscal 2022. He reported the standard changed
the way lease transactions are reported by the city. Implementation resulted in the
reporting of new lease receivables and related deferred inflows of financial
resources for certain agreements where the city is the lessor, and new “right‐to‐
use” leased assets and related lease liabilities for certain agreements where the city
is the lessee. He stated the implementation did not result in the reinstatement of
beginning net position or fund balances. He stated there were no findings this year
for internal control and compliance report. He mentioned comments in the
management report regarding a deposit sweep account and credit card usage.
Council Member London asked whether the vehicle leases that were referred to as
“right to use” reflected higher debt. Mr. Lauer explained the leases are reflected as
both assets and liabilities.
Mr. Lauer stated the governmental fund balance as of December 31, 2022, was
$31,403,877, an increase of $1,349,091 from the prior year. He stated resources
accumulated for the second phase of the city’s public works facility addition in the
public works facility CIP fund contributed to the increase in assigned fund
balances.
Mr. Lauer reviewed the financial position of the General Fund revenue and
expenditures as well as the enterprise funds financial position (sewer utility, water
utility, golf utility, golf course, ice arena, storm water and street lighting). He stated
total net position of the city’s enterprise funds was $31,949,744 (an increase of
$2,389,438). The city’s total net position as of December 31, 2022, was $100,927,731
(an increase of $4,854,216).
Council Member London noted the city’s desire to achieve a higher bond rating.
He asked the auditor whether the city’s net position could improve the city’s bond
rating. Mr. Lauer indicated the city has a strong net position, and fiscal
responsibility is reflected on the budget expenditures and revenues.
Council thanked Mr. Lauer for his presentation.
MOTION
Item 5.1
Motion was made by Elder, seconded by Council Member Isenberg, to accept the
2022 annual comprehensive financial report (ACFR). Voted in favor thereof:
Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the
same: None; Abstained: None; Absent: None. Motion carried.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Reece Bertholf, city manager, reviewed the consent
items.
New Hope City Council June 26, 2023
Page 3
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through June 26, 2023.
RESOLUTION 2023‐83
Item 6.4
Resolution approving City Manager Reece Bertholf Opting Out of the Minnesota
Public Employees Retirement Association.
MOTION
Item 6.5
Motion accepting certificate of achievement for excellence in financial reporting.
RESOLUTION 2023‐84
Item 6.6
Resolution approving the Sandburg Middle School Facility Use Agreement.
RESOLUTION 2023‐85
Item 6.7
Resolution approving a contract with DK Concrete LLC for New Hope’s sidewalk
replacement services (improvement project no. 1098).
RESOLUTION 2023‐86
Item 6.8
Resolution ratifying leases of vehicles and purchase of equipment in accordance
with the city’s capital improvement program for 2023 and 2024.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
2023 CRACK REPAIR
AND SEAL COAT
PROJECT
(IMPROVEMENT
PROJECT NO. 1099)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution awarding contract
to Allied Blacktop Company for the 2023 crack repair and seal coat project
(improvement project no. 1099).
Mr. Dan Boyum, city engineer, stated crack repair and seal coating is performed
annually to extend the life of pavement. He illustrated the 12 miles of streets
proposed for crack repair and seal coat (Liberty Park neighborhood, Dorothy Mary
Park neighborhood, the West Broadway West neighborhood, the Begin Park
neighborhood, areas west of Holiday Park, the Northwood South area, the Quebec
Avenue area between 49th and Winnetka Avenue North, the Winpark Drive area,
Nevada Avenue from 36th Avenue North to the city limits, and 49th Avenue North
from Boone to Winnetka Avenue North, respectively).
Mr. Boyum stated four companies requested bid plans, but only one company
submitted a bid. He explained staff is considering soliciting bids earlier next year
to encourage more bidders.
He recommended awarding the contract to Allied Blacktop Company for
$481,346.35. The base bid was $412,452.60; Alternate 1 for 55th Avenue was
$38,403.85; and Alternate 2 for Quebec Avenue area was $30,489.90. The estimated
total including indirect costs and contingencies is $606,496 which is below the CIP
budgeted amount of $622,277.
Discussion ensued regarding companies who perform crack repair and seal coat
work. Mr. Boyum stated Allied Blacktop and Pearson Brothers are the two
companies who perform the majority of the work in the metro area. He noted the
city could bid the crack repair separate from the seal coat work, but doing so could
create scheduling conflicts between the two general contractors.
New Hope City Council June 26, 2023
Page 4
Council Member London inquired of the city engineer’s indirect costs. Mr. Boyum
stated the standard 20% rate was used for budget purposes, although engineer
indirect costs for this type of project is typically much less (approximately 10‐12%).
Mayor Hemken thanked Stantec staff for their volunteer work in the city on June
20, 2023. Director Rader explained that 25 Stantec volunteers helped with various
projects at Northwood Park, Fred Sims Park, and the New Hope Golf Course. She
stated they also provided a BBQ lunch for city staff. Ms. Rader noted Stantec has
been performing “Community Day” in the city for several years, and it is much
appreciated.
RESOLUTION 2023‐87
Item 8.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING CONTRACT TO ALLIED BLACKTOP
COMPANY FOR THE 2023 CRACK REPAIR AND SEAL COAT PROJECT
(IMPROVEMENT PROJECT NO. 1099).” The motion for the adoption of the
foregoing resolution was seconded by Council Member Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
INTERFUND LOAN
(IMPROVEMENT
PROJECT NO. 1092)
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution approving
interfund loan in the amount of $1,073,601 from the temporary financing fund to
the Ice Arena Fund for South Rink Floor Improvements (Improvement Project No.
1092).
Ms. Susan Rader, director of parks and recreation, stated last November Council
approved the replacement of the floor, dasher boards and glass in the south rink
for $1,065,001. She stated the project started in mid‐March and was completed in
early June. Some minor additional items were required bringing the final project
cost to $1,073,601. She stated as recommended by Abdo and as outlined in the long‐
term plan, the interfund loan will be an interest free loan to be repaid over 15 years.
RESOLUTION 2023‐88
Item 10.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING INTERFUND LOAN IN THE
AMOUNT OF $1,073,601 FROM THE TEMPORARY FINANCING FUND TO
THE ICE ARENA FUND FOR SOUTH RINK FLOOR IMPROVEMENTS
(IMPROVEMENT PROJECT NO. 1092).” The motion for the adoption of the
foregoing resolution was seconded by Council Member Isenberg, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
New Hope City Council June 26, 2023
Page 5
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:43 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2023\5.1 Q ‐ Oath of Office police 72423.docx
Request for Action
July 24, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treas.
Agenda Title
Oath of office for Sergeant Miguel Robles, Police Officer Isaiah Gorman and Police Officer Matthias
Waldemar
Requested Action
Staff is requesting that the Council allow the city clerk to formally administer the oath of office to three
members of the police department.
Policy/Past Practice
Police officers are sworn in at a council meeting after completion of their probationary period. Police
personnel also take the oath for promotions. Members of the police department are recognized as they enter a
new phase of their career.
Background
Miguel Robles was promoted to sergeant on July 18, 2022. Officers Gorman and Waldemar completed their
probationary period on July 18, 2023.
Chief Hoyt will share the background of the personnel with the Council and community. Family and friends
are invited to the swearing in ceremony.
Agenda Section
Presentations
Item Number
5.1
I:\RFA\City Manager\2023\6.1 Business Licenses\6.1 Q ‐ Business Licenses 072423.docx
Request for Action
July 24, 2023
Approved by: Reece Bertholf
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
AA Vape and Tobacco Shop LLC dba New
Hope E‐Cig and Tobacco Outlet
9430 36th Avenue North THC Products and
Tobacco
Sunar LLC dba Viking Liquor 7141 42nd Avenue North THC Products
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
July 24, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Approval of claims through July 24, 2023
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\City Manager\2023\Liab Claims\6.3 Q‐liability claim.docx
Request for Action
July 24, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk/Treasurer
Agenda Title
Acknowledgement of liability claims in second quarter of 2023
Requested Action
Staff recommends acknowledgement of the recent liability claims.
Policy/Past Practice
Claims against the city are submitted to the League of Minnesota Cities Insurance Trust and are acknowledged
by the City Council.
Background
The following three claims were submitted to the city regarding sewer back‐ups.
Date Property address
May 10, 2023 3532 Decatur Court N
May 11, 2023 3524 Decatur Court N
June 28, 2023 3037 Boone Ave N
Claims are handled by the League on the city’s behalf.
Background
Correspondence from LMCIT
Agenda Section
Consent
Item Number
6.3
I:\RFA\City Manager\2023\temp liq St Joes\6.4 Q ‐ temporary liquor st joeʹs 7.24.23.docx
Request for Action
July 24, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Motion approving temporary on‐sale liquor license on October 14‐15, 2023, for Church of St. Joseph, 8701 36th
Avenue North
Requested Action
Staff requests the City Council authorization in accordance with city code 10‐9.
Background
Church of St. Joseph desires to sell beer at its fall festival on October 14‐15, 2023. City code allows issuance of
a temporary liquor license to a church organization. All paperwork has been submitted to the city. The
church has requested the $50 application fee be waived.
If the license is granted, a compliance check will be conducted by the police department during the event.
Attachment
Application
Agenda Section
Consent
Item Number
6.4
I:\RFA\COMM DEV\AnnualRenewal‐RFA\Signs waive fees\Q‐Corn Feed.docx
Request for Action
July 24, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: Community Development
By: Jeff Sargent, Director of Community Development
Agenda Title
Motion waiving permit fees for temporary signs and tent for New Hope Lions Corn Feed on August 9, 2023
Requested Action
Staff requests that the City Council approve waiving the permit fees for temporary signs and a tent for the New
Hope Lions Corn Feed to be held at the parking lot near the intersection of 45th and Winnetka avenues on
August 9, 2023, from 4:00 p.m. to 8:30 p.m.
Policy/Past Practice
In the past, the City Council has waived the fees for the signage and tent for the corn feed fundraising event.
Background
New Hope Lions Club member Don Anderson has requested that the city waive $40 in fees for a temporary
sign permit and $125 in fees for a special hazard permit required for a tent, for a total of $165. Small signs
(similar to realtor and garage sale signs) will be placed on private property along Boone and Winnetka avenues
from August 2 to August 9, 2023. The tent will be erected at the parking lot near the Unique Thrift Store at 45th
and Winnetka avenues.
Recommendation
Staff recommends approval of a motion waiving the fees for the temporary sign and tent permits.
Attachments
Sign Permit application
Special Hazard permit application (tent)
Agenda Section
Consent
Item Number
6.5
I:\RFA\City Manager\2023\Ordinances\Ord 23‐02\10.1 Q ‐ Ord 23‐02 ‐ 07.24.23.docx
Request for Action
July 24, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treas.
Agenda Title
Ordinance No. 23‐02, An ordinance amending section 8‐41 regulating Tetrahydrocannabinol Products in the
New Hope City Code
Requested Action
Staff requests that the City Council consider an ordinance amending Section 8‐41 of the New Hope City Code
related to the licensing of THC products.
Policy/Past Practice
City code is amended as needed to comply with state law.
Background
On November 28, 2022, the city adopted an ordinance to regulate tetrahydrocannabinol products.
The legislature passed a bill effective August 1, 2023, amending state statute chapter 340A to allow the sale of
THC products at off sale liquor stores. It is necessary to amend city code 8‐41 to comply with state law by
eliminating 8‐41(d)(1)b. The ordinance amendment also includes a correction in section 8‐41(d)3 by deleting
the reference of a license transfer as license transfers are not permitted per 8‐41(b)(6). Any change in ownership
requires a new application.
The city attorney’s office drafted the ordinance amendment. A summary ordinance is not necessary since the
text is not extensive and publication costs will be minimal in the Sun Post.
Attachment
Ordinance 23‐02
Memo sent to off sale liquor establishments
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
1
ORDINANCE NO. 2023-02
AN ORDINANCE AMENDING SECTION 8-41 REGULATING
TETRAHYDROCANNABINOL PRODUCTS
IN THE NEW HOPE CITY CODE
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 8-41 – Tetrahydrocannabinol products is hereby amended to repeal the
stricken text as follows:
(d) Ineligibility and basis for denial of license.
(1) Ineligibility.
b. Exclusive liquor store. No license shall be issued to an exclusive liquor store as
defined in Minn. Stat. § 340A.101, subd. 10.
b.c. City location required. A person who does not have, or at the time of the
issuance of the license does not plan to have, at least one permanent physical
premises in the city at which the licensed business will be located.
(3) The city shall conduct a background investigation on all new applications and
applications to transfer a license. The city may conduct a background and
financial check on an application for a renewal of a license if it is in the public
interest to do so. If a license is mistakenly issued or renewed to a person, it
shall be revoked upon the discovery that the person was ineligible for the
license under this section and the city shall provide the person with a notice of
revocation, along with information on the right to appeal.
Section 2. Effective Date. This ordinance shall be effective upon passage and publication.
Dated the 24th day of July, 2023.
____________________________________
Kathi Hemken, Mayor
Attest: ___________________________
Valerie Leone, City Clerk
(Published in the New Hope-Golden Valley Sun-Post the ____day of _______________, 2023.)
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82302 Section 8-41-THC Products\Ordinance amending Section 8-41 - THC Products.docx
I:\RFA\City Manager\2023\Ordinances\Ord 23‐03\10.2 Q ‐ Ord 23‐03 07.24.23.docx
Request for Action
July 24, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treas.
Agenda Title
Ordinance No. 23‐03, An ordinance amending section 2‐50 related to the Economic Development Authority
in and for the City in the New Hope City Code
Requested Action
Staff requests that the City Council consider an ordinance amending Section 2‐50 of the New Hope City Code
clarifying the EDA’s composition and election of officers.
Policy/Past Practice
City code is amended as needed to comply with state law.
Background
The New Hope Economic Development Authority was established in 1989. EDA Resolution 89‐01 and bylaws
were adopted on March 27, 1989. Members of the City Council serves as EDA Commissioners with terms
coinciding with Council terms. MS §469.096, Subd. 2 and the EDA bylaws require the election of officers on
an annual basis.
Staff recommends an ordinance amendment to outline the annual appointment requirement.
The city attorney’s office drafted the ordinance amendment. A summary ordinance is not necessary since the
text is not extensive and publication costs will be minimal in the Sun Post.
Attachment
Ordinance 23‐03
Agenda Section
Ordinances &
Resolutions
Item Number
10.2
1
ORDINANCE NO. 2023-03
AN ORDINANCE AMENDING SECTION 2-50 – THE ECONOMIC DEVELOPMENT
AUTHORITY IN AND FOR THE CITY IN THE NEW HOPE CITY CODE
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 2-50 – The economic development authority in and for the city is hereby
amended to repeal the stricken text and add the underlined text as follows:
(e) Officers. The officers of the EDA shall consist of a President, Vice-President,
Secretary, Treasurer, Assistant Treasurer, Executive Director, and a Clerk. The President, Vice
President, and Treasurer shall be members of the Board and the EDA shall elect them annually
on the second Monday in January. The offices of Secretary, Assistant Treasurer, Executive
Director and Clerk need not be held by a Commissioner.
(e) (f) Statutory provisions. The statutory provisions of Minn. Stat. §§ 469.090 – 469.108,
as amended from time to time shall govern the actions and operation of the economic
development authority.
Section 2. Effective Date. This ordinance shall be effective upon passage and publication.
Dated the 24th day of July, 2023.
____________________________________
Kathi Hemken, Mayor
Attest: ___________________________
Valerie Leone, City Clerk
(Published in the New Hope-Golden Valley Sun-Post the ____day of _______________, 2023.)
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82303 EDA - Section 2-50\Ordinance amending Section 2-50 EDA.docx
S:\July 24, 2023 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
July 24, 2023
Approved by: Reece Bertholf, City Manager
Originating Department: City Manager
By: Reece Bertholf, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
July 26‐29 8 p.m. – OBMT presents “The Sound of Music” at New Hope Performance
Center
July 28 11 a.m. to 2 p.m. – Food Truck Friday at New Hope City Hall
Aug. 1 National Night Out
Aug. 2 8:30 a.m. – New Hope/Crystal Business Networking Group Meeting, Opus Music
Academy, hosted by Kathy Petersen at City Hall, 4401 Xylon Avenue
1:30 p.m. – Joint Water Commission Meeting
No Planning Commission Meeting
7 p.m. to 8:30 p.m. – Music in the Park, “Kashimana” at New Hope Performance Center
Aug. 4 11 a.m. to 2 p.m. – Food Truck Friday at New Hope City Hall
12:30 p.m. to 3 p.m. – Wet and Wild Water Day at Valley Place Park, 6822 32nd Avenue
North, Crystal
Aug. 7 4 p.m. – Blue Line Coalition Meeting
7 p.m. – Human Rights Commission Meeting
Aug. 8 7 p.m. – Citizens Advisory Commission Meeting
Aug. 10 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting
1:30 p.m. – Corridor Management Committee Meeting
Aug. 11 11 a.m. to 2 p.m. – Food Truck Friday at New Hope City Hall
Aug. 14 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1