05 22 23 City Council MinutesNew Hope City Council May 22, 2023
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City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes May 22, 2023
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Absent:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member (arrived at 7:04 p.m.)
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Tim Hoyt, Acting City Manager
Ann Ackerson, Engineer in Training (Stantec)
Dan Boyum, City Engineer
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
Isenberg, to approve the regular meeting minutes of May 8, 2023. All present
voted in favor. Motion carried.
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to approve the work session meeting minutes of May 15, 2023. All present
voted in favor. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Tim Hoyt, acting city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through May 22, 2023.
New Hope City Council May 22, 2023
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RESOLUTION 2023‐72
Item 6.4
Resolution approving transfers from Street and Park Infrastructure Funds to
General Fund for Emerald Ash Borer Program.
RESOLUTION 2023‐73
Item 6.5
Resolution approving $500,000 transfer from park infrastructure fund to ice arena
operating fund for debt service and capital improvements.
RESOLUTION 2023‐74
Item 6.6
Resolution approving agreement with CivicPlus for codification services.
MOTION
Consent Items
Motion was made by Council Member Hoffe, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
2023 SEAL COAT AND
FOG SEAL PROJECT
(IMPROVEMENT
PROJECT NO. 1099)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving plans
and specifications for the 2023 seal coat and fog seal project and ordering
advertisement for bids (Improvement Project No. 1099).
Ms. Ann Ackerson, Engineer in Training (Stantec), was recognized. Ms. Ackerson
reported on the various maintenance improvements proposed for the Liberty Park
neighborhood, the Dorothy Mary Park neighborhood, an area west of West
Broadway, the Begin Park neighborhood, an area west of Holiday Park, an area
south of Northwood Park, and a few other sections of streets in the city.
Ms. Ackerson stated two alternates will be sought: Alternate 1 for seal coat and fog
seal on 55th Avenue between Winnetka and Boone; and Alternate 2 for crack repair,
seal coat, and fog seal on Quebec Avenue between 49th and Winnetka and a section
of 48th Avenue. She stated the alternates can be considered if favorable bids are
received.
Ms. Ackerson illustrated the crack repair methods and stated the work will be
completed between July and September, 2023. She stated the project comprises 12.2
miles of streets. The estimated cost for the base bid is $577,690, and the 2023 CIP
has $622,277 budgeted for the project.
Council Member Elder inquired whether the project will include any curb and
gutter work. Ms. Ackerson responded that no concrete curb and gutter work is
planned as part of the seal coat project.
Mr. Bernie Weber, director of public works, explained a mixture of rock and oil is
sprayed in areas with shallow holes instead of patching with asphalt.
Council Member Isenberg asked staff to ensure the work does not interfere with
Night Out events held on August 1, 2023.
RESOLUTION 2023‐75
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
THE 2023 SEAL COAT AND FOG SEAL PROJECT AND ORDERING
ADVERTISEMENT FOR BIDS (IMPROVEMENT PROJECT NO. 1099).” The
motion for the adoption of the foregoing resolution was seconded by Council
New Hope City Council May 22, 2023
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Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same:
None; Abstained: None; Absent: London; whereupon the resolution was declared
duly passed and adopted, signed by the mayor which was attested to by the city
clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:25 p.m.
Respectfully submitted,
Valerie Leone, City Clerk