051523 Work Session Meeting Packet
CITY COUNCIL
WORK SESSION MEETING
New Hope City Hall, 4401 Xylon Avenue North
Northwood Conference Room
Monday, May 15, 2023
6:00 p.m. - dinner
6:30 p.m. - meeting
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
1. CALL TO ORDER – May 15, 2023
2. ROLL CALL
11. UNFINISHED & ORGANIZATIONAL BUSINESS
11.1 Update from West Metro Fire-Rescue District
11.2 Discussion of New Hope’s Emerald Ash Borer program funding
11.3 Discuss Transfer from Park Infrastructure Fund to Ice Arena Operating Fund
11.4 Discuss ordering additional banners for new streetlights along 42nd Avenue North
and streetlight banner designs
11.5 Discuss Public Works facility Phase 2 expansion (Improvement Project No. 1039)
11.6 Discuss MnDOT Snowplow truck lease program
12. OTHER BUSINESS
13. ADJOURNMENT
Revised Agenda
Item 11.6 added
I:\RFA\City Manager\2023\WMFRD\WS 051523\11.1 Q ‐ West Metro Fire‐Rescue District Update 05.15.23.docx
Request for Action
May 15, 2023
Approved by: Tim Hoyt, Acting City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treas.
Agenda Title
Update from West Metro Fire‐Rescue District
Requested Action
Staff requests the City Council receive an update from Chief Larson on West Metro Fire‐Rescue District
operations. Council Member Elder serves as the New Hope council representative on the board, and Marc
Berris serves as the New Hope citizen representative on the board. The city manager also serves on the board.
Policy/Past Practice
West Metro Fire‐Rescue District was formed in 1998 as a joint powers agreement between the cities of New
Hope and Crystal. The agreement was updated and approved by both city councils in 2011 and updated in
2017 and 2019. One of the items in the board’s work plan and in the chief’s goals is for the chief to provide
periodic updates to the city councils to keep the lines of communication open between the fire district and the
two cities. The last update was provided at the February work session.
Background
Chief Larson will be discussing routine items with the City Council and will review the preliminary 2024
budget:
1. Routine Items
Calls for Service Report through March 31
Public Events
Staffing
Training
Apparatus
Fire investigations
Preliminary 2024 Budget
Attachments:
New Hope Council Update
Agenda Section
Work Session
Item Number
11.1
1
West Metro Fire-Rescue District
May 15, 2023
New Hope Council Quarterly Update
Calls for Service Report
January 1 – March 31, 2023 Total Calls for Service 392 Estimated fire loss $299,700
Crystal 152
New Hope 226
Mutual Aid 14
January 1 – December 31, 2022 Total Calls for Service 2128 with 2 severe weather
Crystal 959 Estimated fire loss $1,501,240
New Hope 1099
Mutual Aid 68
January 1 – December 31, 2021 Total Calls for Service 2124 Estimated fire loss $1,703,242
Crystal 890
New Hope 1,169
Mutual Aid 65
January 1 – December 31, 2020 Total Calls for Service 1828 Estimated fire loss $1,313,433
Crystal 781
New Hope 983
Mutual Aid 64
Not responded to per COVID-19 Protocols 178
January 1 – December 31, 2019 Total Calls for Service 2018 Estimated fire loss $2,276,913
January 1 – December 31, 2018 Total Calls for Service 1856 Estimated fire loss $632,167
January 1 – December 31, 2017 Total Calls for Service 1922 Estimated fire loss $588,517
Fires EMS/Rescue Hazardous Condition Service Call Good Intent Fire Alarm Severe Weather Total
Mutual/Auto Aid 14 39%0 0 0 0%0 0 14 4%
New Hope 14 39%130 58%23 58%6 67%4 50%49 66%0 226 58%
Crystal 8 22%95 42%17 43%3 33%4 50%25 34%0 152 39%
Total 36 9%225 57%40 10%9 4%8 5%74 15%392 100%
0
50
100
150
200
250
300
350
400
450
2023 Calls for Service Jan 1 -Mar 31
2
January 1 – December 31, 2016 Total Calls for Service 1573 Estimated fire loss $1,637,094
January 1 – December 31, 2015 Total Calls for Service 1514 Estimated fire loss $657,914
January 1 – December 31, 2014 Total Calls for Service 1663 Estimated fire loss $1,861,162
January 1 – December 31, 2013 Total Calls for Service 1448 Estimated fire loss $357,182
January 1 – December 31, 2012 Total Calls for Service 1349 Estimated fire loss $169,900
January 1 – December 31, 2011 Total Calls for Service 1638 Estimated fire loss $318,749
Public Events
- We held our 12 th annual “Firefighters Fighting Hunger” Food & Cash Drive on 3 -18. It was a
success with $5,404 & 1,291 pounds of food collected at 5 local grocery stores. This year we
were at Crystal Cub, Aldi & Almsted’s; New Hope HyVee & Plymouth Cub (we also spent a
short time at Crystal Target in the lot near Taco bell but left due to the cold and wind)
Retirement / Resignation
None to report
Explorers
We have added 2 new Explorer kids and 1 new Explorer Adult Advisor. We currently have 12 Explorers and 15
advisors.
Specialized Training – Honor Guard
We hosted our annual statewide Honor Guard Clinic at Camp Ripley in March. We had Honor Guard teams
from 20 fire departments attend this clinic. Feedback has been positive. We are excited that there are more
active Honor Guard teams trained and ready to help in the event of a fire department related funeral in MN.
This year we also hosted a Funeral Operations Class for FD leadership; this training was designed to let leaders
in emergency services know what they would have to do in case of an active duty, line of duty or retiree
funeral and how to take care of the families. This class was attended by leadership from 15 different
departments.
Both of these classes were jointly hosted by the MN Fallen Firefighters Association and West Metro Fire-
Rescue District. We contracted with Honor Guard Clinics and Schools, LLC for the instructors. The difference
between these two courses is that Funeral Operations Class is in regards to taking care of the families and the
planning phase and the Honor Guard Clinic is to teach the execution phase (the “boots on the ground”,
uniformed members performing the ceremonies).
Counseling, Debriefing and Defusing
You may recall that we contract with Rachael Peterson of Peterson CNC, LLC to help our firefighters in the
needs of counseling and CISM debriefing. She is a professional counselor and former police officer. She has
been active counseling several of our firefighters for the past couple of years, as well as helping us with
multiple CISM Debriefing’s & Defusing’s.
On March 29th, we had Rachael come in to do a presentation for our spouses, significant others, etc. to help
them understand and identify the realities and indicators of PTSD and other issues that can come from
working in the emergency services. It was well received with many of the attendees talking about the value of
this information and the appreciation for the department ’s concern for their firefighter’s well-being.
3
25-year anniversary of West Metro Fire
Our 25th anniversary is coming up this year on July 6th. We are in the planning process of this event and will
put on an open house type of event at the fire station with demonstrations, displays, interactive events for
children, food trucks and some 25-year department swag.
Training
2021 Apprentices
The apprentice firefighters attended a defensive driving class in St. Cloud, now that they are done with this
class, the apprentice firefighters will work on an apparatus operator packet with a variety of qualified
instructors, completing over 80 miles of apparatus driving skills, address familiarization, and ladder truck
operations training.
The above skills will be documented and must be completed prior to the start of the Fire Apparatus Operator
class.
2022 Recruits
The 2023 West Suburban Fire Academy will soon be completed. A total of 33 students will complete upwards
of 220 hours on initial firefighter training. Each student will gain state certifications in firefighter I, firefighter II,
and hazardous materials operations.
Emergency Management
Captain Wheeler submitted an Urban Areas Security Initiative (UASI) grant to Homeland Security and
Emergency Management (HSEM) in the amount of $86,548 for technological upgrades to the EOC.
The UASI Program assists high-threat, high-density Urban Areas in efforts to build and sustain the capabilities
necessary to prevent, protect against, mitigate, respond to, and recover from acts of terrorism. The UASI
program is intended to provide financial assistance to address the unique multi-discipline planning,
organization, equipment, training, and exercise needs of high-threat, high-density Urban Areas, and to assist
these areas in building and sustaining capabilities to prevent, protect against, mitigate, respond to, and
recover from threats or acts of terrorism using the Whole Community approach.
Apparatus
We will be taking delivery of the first new engine the first week in May. The other three engines are still being
built and expected to be completed late spring/early summer.
We have signed purchase agreements and received down payments for two of the three remaining E-one
engines. The cities of Oliva and Lanesboro are rural departments here in Minnesota. If all goes well at the
final inspection of the new engines Olivia and Lanesboro will take delivery of their apparatus this spring or
early summer.
Fire Investigations:
1/27/2023 46XX Quebec Avenue North - Small commercial fire in an oven
2/10/2023 52XX 35th Avenue North - Small fire on an exterior wall of a residential home
4
2/18/2023 27XX Winnetka Avenue North - Dumpster fire
3/25/2023 52XX Louisiana Avenue North - Detached garage fire with exposure fires
3/28/2023 70XX 36th Avenue North - Basement Fire in home
3/31/2023 61XX Virginia Avenue North – Fire caused by lightning
We received the following message from a community member:
Good morning!
My name is XXXXXXXXXXXXXX and I live at XXXXXXXXXX Ave N.
On Saturday 3/25 at approximately 10:40pm you responded to a house and garage fire at my next-door neighbors.
I am absolutely blown away by the response and efforts that your crew delivered.
You saved the houses on both sides from catastrophe and you put down that fire in minutes.
Even the first guy on the scene, not sure of his title but assume he had the role of preparing the crew for what they will
encounter, he was incredible.
He calmly talked to me and others exiting households, and even though he was busy reporting details to the crew as
they approached he also directed traffic and got vehicles out of the way so the responders were not inhibited.
Upon arrival, your team dropped that fire in minutes. I was blown away at the process.
Thank you, Lord, that we have people like this who are willing to serve this community. I am so so thankful for all of you
start to finish, and am not forgetting the ones behind the scenes that weren't on site.
I'm going to copy this email and mail it to each of the stations so I don’t miss anyone.
What a team.
THANK YOU!!!!!!!!!!!!
XXXX
*** Some info was redacted from his letter and replaced with XXXXXXXXX's ***
I:\RFA\P&R\FORESTRY\2023\EAB Transfers\WS\Q‐ EAB Fund Transfer Discussion.docx
Request for Action
May 15, 2023
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Parks & Recreation
By: Bernie Weber, Public Works Director;
Susan Rader, Parks & Recreation Director; and
Tim Hoyt, Acting City Manager
Agenda Title
Discussion of New Hope’s Emerald Ash Borer program funding
Requested Action
Staff requests to briefly discuss transfers from the Street Infrastructure Fund and Park Infrastructure Fund to
support additional emerald ash borer efforts for removal/replacement in 2023. If the Council is supportive, a
resolution authorizing the transfers would be presented at the May 22 council meeting.
Policy/Past Practice
The City of New Hope has continually sought opportunities to better the community at large, as well as make
the community a safer and better place. In the past the City of New Hope developed programs to help
manage invasive species in our community.
Background
Emerald Ash Borer:
In 2010, the New Hope City Council approved the creation and implementation of a city emerald ash borer
(EAB) program. The creation of the program included increased funding to fulfill goals related to control of
the EAB. Since 2010, the city’s primary focus has been the removal of public trees, including boulevard trees
and trees located in parks and public spaces, and replacement of removed ash trees with trees of greater
diversity to avoid problems associated with planting species monocultures.
Streets Operating Budget
In 2016, the City Council increased the trees removal/replacement budget from $125,000 to $150,000 in the
2017 budget and has been continued through 2021. In 2022, a budget increase of $50,000 was approved by the
City Council, for a total of $200,000 dedicated to tree removal and replacement with a primary focus on
public ash trees. In addition, in May of 2022 the City Council approved a transfer of $400,000 from the Street
Infrastructure Fund to provide additional funding.
In 2023, staff has continued to see significant increases in emerald ash borer infestations throughout the city,
now affecting most of New Hope’s public and private ash trees. Tree removals and replacement cost
estimates will again far exceed the 2023 budgeted amount of $200,000 dedicated for boulevard tree removal
and replacement. Tree removal, stumping and restoration averages about $1,200/tree. In 2023 tree planting
costs will go from $500 in 2022, to $650.
In 2022, city staff and city contractors removed just under 500 infested public ash trees. In 2023, the needed
trees removals are expected to exceed 2022 totals.
Agenda Section
Work Session
Item Number
11.2
Request for Action, Page 2
Staff estimates, at a minimum, there are 300‐400+ Boulevard trees with severe infestations, that should/need
to be removed this year. ($360,000‐$480,000). The planting of trees has not been factored in additional needed
funding. Planting of replacement trees is completed as money is available. Currently there is a list of 200+
residents waiting to have replacement trees planted.
Parks Operating Budget
Staff also reported a significant increase in EAB infestations throughout the parks and facilities in 2023. In
2022, an inventory of all ash trees located in parks and golf course totaled approximately 860 trees that were
3” or larger. Since the inventory was completed, staff and the city’s contractor removed approximately 180
trees from parks and the golf course. Using the above estimates for removal and replacement (approximately
170 trees per year over 4 years), the costs will again far exceed the $25,000 budget dedicated for tree
removal/replacement in 2023.
Staff estimates that most of the ash trees located in city parks, golf course and ice arena have some level of
emerald ash borer infestation. All these trees, except for the six chemically treated trees at Hidden Valley
Park, will need to be removed in the next 2‐4 years. Currently, tree replacements are estimated at a 1:1
replacement for the majority of the non‐natural area trees. No new trees are currently scheduled for the
natural areas, however as more trees are removed, staff will look at planting seedlings later through a
Hennepin County tree planting initiative.
The estimated required tree work suggests an additional $100,000 is necessary for tree removal and
replacement of ash trees this year. This amount was budgeted in the 2023 Parks Infrastructure Fund budget,
which was approved by Council.
The city also received $37,000 in grants for replacing park trees in 2023 and the purchase of IT equipment for
forestry fieldwork.
Funding
Staff and Abdo are recommending $300,000 be transferred from the Streets Infrastructure Fund to the Streets
Operating budget. Project costs are adjusted on an annual basis, and it is anticipated that the deficit caused by
the transfer will be absorbed with future project adjustments.
As approved in the 2023 Parks Infrastructure Fund budget, a transfer of $100,000 will be made to the Parks
Operating budget to cover the expenses for the identified 2023 removals and replacements in the parks, golf
course and ice arena. Staff has budgeted $100,000 in the Park Infrastructure CIP budget over the next several
years to assist in the removals and replacements. As time permits each winter, staff will continue to remove
some trees in‐house. Each spring the remaining ash trees will be evaluated to determine the removals needed
for the year. Similar to the Streets Infrastructure Fund, future Parks Infrastructure projects may be adjusted to
allow for the additional tree removal and replacement expenses.
If the Council is supportive of these recommendations, resolutions will be placed on the May 22, 2023 council
agenda authorizing the transfers.
Attachments
May 15, 2023, Abdo Memorandum re: EAB Transfers
MEMO
TO: TIM HOYT
FROM: ERIN ENSTAD, ABDO FINANCIAL SOLUTIONS
SUBJECT: EMERALD ASH BORER PROGRAM
DATE: MAY 15, 2023
BACKGROUND
Annually, the City of New Hope appropriates funds for the removal and replacement of trees in public right-of-way, which
have been impacted by Emerald Ash Borer. In addition, the city must address the impacts of Emerald Ash Borer in its
municipal parks, recreational areas, and public boulevards. Management has identified that the impact of the Emerald
Ash Borer continues to grow, and an additional allocation is necessary to remedy the impacts of the disease.
Upon review of the 2023 Long-term Plan, the Street Infrastructure Fund 9203 has available cash to transfer to the General
Fund in support of mitigating the impacts of Emerald Ash Borer. A cash deficit is anticipated in 2028 as a result of this
transfer in the Street Infrastructure Fund; however, the capital plan for street infrastructure may be revised to remedy this.
Further, a one-year interfund loan may be used to remedy the deficit.
The Park Infrastructure Fund 9233 has budgeted $100,000 for this in 2023.
RECOMMENDATIONS
We recommend the City Council approve the proposed Resolution which will allow for a one-time transfer of $300,000
from Street Infrastructure (9203) and $100,000 from the Park Infrastructure (9233) to General Fund (9001) to assist with
the Emerald Ash Borer program.
I:\RFA\P&R\ARENA\2023\Fund Transfer\WS Discuss\11.3 Q ‐ Transfer from Park Infrastructure Fund to Ice Arena Operating Fund.docx
Request for Action
May 15, 2023
Approved by: Tim Hoyt, Acting City Manager
Originating Department: City Manager
By: Tim Hoyt, Acting City Manager and
Susan Rader, Parks & Recreation Director
Agenda Title
Discuss Transfer from Park Infrastructure Fund to Ice Arena Operating Fund
Requested Action
Staff requests to briefly discuss the annual transfer from the park infrastructure fund to the ice arena
operating fund for debt service purposes. The transfer is included in the approved 2023 tax levy and budget.
If the Council is supportive, a resolution authorizing the transfer would be presented at the May 22 council
meeting.
Policy/Past Practice
In 2017, the City Council reviewed the financial operations of the ice arena and agreed to increase the park
infrastructure tax levy to make annual transfers to the ice arena operating fund to provide for the required
debt service payments on the 2011A bonds and ongoing capital needs of the facility. The bonds were
refinanced in February 2021, to achieve a savings in interest costs, with the understanding that the debt
service would continue to be paid with a transfer from the park infrastructure fund to the ice arena operating
fund.
Background
Staff and Abdo are recommending that the Council approve a $500,000 transfer from the park infrastructure
fund to the ice arena fund for ice arena debt service and capital improvements. The long‐term financial plan
that was reviewed with the Council in November 2022 included annual transfers from the park infrastructure
fund to the ice arena fund to provide funding for the outstanding debt at the facility and ongoing capital
improvements. The 2023 budget and tax levy approved by the Council in December 2022 included the usual
5% increase in the park infrastructure tax levy and $500,000 for ice arena debt service. A transfer is
recommended so the funds can be transferred to the appropriate fund.
At the June 19, 2017 work session, staff and Abdo reviewed the financial operations of the ice arena and
reported that the current cash generated from ice arena operations was not adequate to provide for the
required debt service payments on the 2011A bonds or the ongoing capital outlay needs of the facility. It was
noted that many of the ice arenas in neighboring communities receive funding form internal transfer or tax
levies (Champlin, Coon Rapids, Maple Grove, Plymouth and Rogers). The recommendations presented
included considering increasing the park infrastructure and/or general fund tax levy so annual transfers
could be made and implementing a long‐term financing plan for all parks and recreation facilities/equipment.
The City Council agreed that the ice arena is an important community asset and a valuable recreational
facility, and supported making the needed capital improvements and adopting a plan to make the required
debt service payment to ensure the ongoing viability of the operation.
Agenda Section
Work Session
Item Number
11.3
Request for Action, Page 2
Beginning with the 2017 budget, the park infrastructure fund tax levy increased incrementally over five years
by $100,000 to achieve the goal of setting aside $500,000 per year for the required debt service and capital
improvements. The final increase was implemented in 2021 reaching the $500,000 goal, so there is no
additional increase in the 2023 budget.
Attachments
2023 Budget Excerpts
2022 Excerpt Long‐Term Financial Plan
CITY OF NEW HOPE, MINNESOTA
LONG-TERM PLAN
Presented on November 21, 2022
Prepared by Abdo Financial Solutions
Assumptions with Future Action
Fire Capital Fund 9010 may implement a $100,000 levy in 2024 to build reserves for future capital outlay needs. A
comprehensive CIP for this fund was proposed in March 2022.
City Hall Capital Fund 9202 may implement a $100,000 levy in 2024 to build reserves for future building and major
capital expenditure needs. A comprehensive CIP for this fund was proposed in March 2022. Other significant
assumptions are as follows:
Swimming Pool Capital Fund 9204 may implement a $100,000 levy in 2024 to build reserves for future capital
outlay needs. A comprehensive CIP for this fund was proposed in March 2022.
Park Infrastructure Capital Fund 9233 will increase the levy for capital by 5 percent, annually. In addition, it is
assumed that $500,000 will be levied each year to support Ice Arena capital and debt service obligations through
2032. The Ice Arena levy is shown as a transfer out from the Park Infrastructure Capital Fund.
Ice Arena Fund 9303 will continue to receive an annual transfer of levy dollars from the Park Infrastructure Capital
Fund through 2032, other significant assumptions are as follows:
o Ice Arena Fund 9303 will utilize a total of $1,417,120 interfund loan from the Temporary Financing Fund in
from 2021-2023 to fund several large capital projects for the arena, including: replacement of the roof and
skylight on the south rink ($450,000) in 2021, replacement of north rink dasher boards and glass
210,000) in 2022, and re-cementing the floor and replacing the glass and boards at the south rink
757,120) in 2023. The long-term plan assumes a fifteen (15) year amortization and no interest on the
interfund loans.
Golf Course Enterprise Fund 9302 capital outlay needs will be monitored and adjusted based on operating
performance of the facility and available cash reserves. When possible, capital purchases will be delayed to
ensure adequate cash flow is available. As needed, temporary interfund loans may be used to provide cash flow
needed for capital acquisition and may be repaid in the subsequent year from operating revenue. As a result of
the COVID-19 pandemic, the Golf Course fund has seen a significant increase in sales in 2020 and 2021. Due to
these recent revenue trends future assumptions for this fund will need to be monitored. The addition of a golf
superintendent is built into the budget for 2023 along with the assumption of increased revenue due to the new
position.
Street Infrastructure Capital Fund 9203 will increase the levy for capital by 5 percent, annually. Other significant
assumptions are as follows:
o Franchise fee revenue of $705,000 will be allocated to the Street Infrastructure Capital Fund, with the
remaining revenue allocated to the General Fund. This is an increase of 265,000 annually for the proposed
increase in rates.
o Municipal State Aid revenue will be received for applicable projects.
o The interfund loan provided by the Temporary Financing Fund in 2016 to fund capital improvement
projects will be repaid based on the original amortization with taking cash flow needs into consideration,
with final payment expected to occur in 2026.
Sewer Fund 9300 has planned average annual capital expenses of $659,188 over the life of the long-term plan.
These expenses are projected to be paid with a pay-as-you-go methodology due to the projected growth in the
fund’s cash reserves.
Water Fund 9301 will receive a $2,500,000 payment from the Joint Water Commission in 2024 will offset project
costs related to the repainting of the south water tower. A full-time maintenance position is being budgeted for in
2023.
10
City of New Hope, Minnesota
Capital Improvement Plan - Parks Infrastructure Fund 9233
Schedule of Projected Revenue, Expenditures and Debt
2022 2023 2024
Estimated Estimated Estimated
Amounts Amounts Amounts
Revenues
Property taxes (5% increase annually)404,938$ 425,185$ 446,444$
Additional property tax levy for Ice 500,000 500,000 500,000
Grant revenues - - -
Interest on investments 14,893 15,402 3,174
Miscellaneous (Leases - cell and radio towers; developer revenue)52,702 54,648 56,691
Total Revenues 972,533 995,235 1,006,310
Expenditures
Capital outlay
Parks & Recreation 469,000 1,718,000 348,000
Total Expenditures 469,000 1,718,000 348,000
Excess (Deficiency) of Revenues
Over (Under) Expenditures 503,533 (722,765) 658,310
Other Financing Sources
Bond proceeds - - -
Transfers out (Ice Arena levy transfer)(500,000) (500,000) (500,000)
Total Other Financing Sources (500,000) (500,000) (500,000)
Net Change in Fund Balances 3,533 (1,222,765) 158,310
Fund Balances January 1 1,536,671 1,540,204 317,439
Fund Balances, December 31 1,540,204$ 317,439$ 475,748$
Capital Project Fund Projected Activity
32
City of New Hope, Minnesota
Capital Improvement Plan - Ice Arena Fund 9303
Statement of Cash Flows
2022 2023 2024
Estimated Estimated Estimated
Cash Flows from Operating Activities
Receipts from customers and users (enterprise assumption of 2.5% growth)962,117$ 986,170$ 1,010,824$
Payments to suppliers and employees (enterprise modified assumption of 2.5% growth)(889,738) (911,981) (934,781)
Net Cash Provided (Used) by Operating Activities 72,379 74,188 76,043
Cash Flows from Noncapital Financing Activities
Transfers in (levy, Park Infrastructure Fund)500,000 500,000 500,000
Transfers out (administrative charges)(11,314) (11,597) (11,887)
Net Cash Provided (Used) by Noncapital Financing Activities 488,686 488,403 488,113
Cash Flows from Capital and Related Financing Activities
Acquisition of capital assets (365,000) (1,338,100) (145,000)
Proceeds from bonds and notes issued or interfund loan 650,000 767,120 -
Existing Principal and interest paid on long-term debt (263,000) (275,550) (282,950)
Payment for refunding of bonds - - -
Interfund loan payments (from Temp Financing for 2021-2023 improvements)- (43,333) (94,475)
Net Cash Used by Capital and Related Financing Activities 22,000 (889,863) (522,425)
Cash Flows from Investing Activities
Investment earnings (1,941) 3,871 637
Net Increase (Decrease) in Cash and Cash Equivalents 581,124 (323,401) 42,368
Cash and Cash Equivalents, January 1 (194,063) 387,061 63,660
Cash and Cash Equivalents, December 31 387,061$ 63,660$ 106,029$
Enterprise Fund Projected Activity
46
I:\RFA\COMM DEV\2023\Work Session\05‐15‐23 Streetlight Banners\WS ‐ Streetlight Banners 05‐15‐23.docx
Request for Action
May 15, 2023
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Community Development
By: Jeff Alger, Community Development Specialist;
Jeff Sargent, Director of Community Development
Agenda Title
Discuss ordering additional banners for new streetlights along 42nd Avenue North and streetlight banner
designs.
Requested Action
Staff requests to discuss banners for the new streetlights to be installed along 42nd Avenue North between
Xylon and Gettysburg avenues. It is recommended that new banner designs be considered for all streetlights
on 42nd and Xylon avenues.
Policy/Past Practice
It is a practice of staff to engage in discussions with the City Council regarding branding efforts as well as the
use and maintenance of city property. The city promotes businesses, recreation, and amenities by hanging
streetlight banners along 42nd and Xylon avenues.
Background
The streetlight banner design that is in place for the existing banners along 42nd Avenue North between
Louisiana and Xylon avenues and along Xylon Avenue North between 42nd and 45th avenues was created by
graphic design students at Hennepin Technical College in 2015. The banners feature six unique designs and
taglines, including “A Great Place to” Grow, Learn, Live, Play, Shop, and Work.
The banners that are in place along 42nd Avenue North are about four years old. When 35 new streetlights
were installed along 42nd Avenue North in 2019, the size of the banners was reduced, and the taglines were
translated into several different languages to promote inclusiveness. These smaller banners were produced by
Mainstreet Designs and are generally expected to last three to five years. The fabric for these banners has a
“richer” look that is not as smooth as standard vinyl. The fabric is 11 ounces per yard and printed on one side.
Two pieces are then sewn together back‐to‐back, with a 10‐ounce opaque block out layer in between to
eliminate any transparence from sunlight. The banners have a three‐year warranty to protect from fading and
construction defects. All banners are coated with a UV protectant to prevent fading and are double folded for
extra durability and protection to the pocket stitching.
The banners on Xylon Avenue North were produced by another vendor and are comprised of standard vinyl.
They were installed in 2016 and replaced with extras from the order in 2020. There are seven streetlights with
banners along Xylon Avenue North and eight streetlights with hanging flower baskets.
As part of the 42nd Avenue North improvements taking place this summer, 11 additional streetlights will be
added to the street between Xylon and Gettysburg avenues. Banner arms have been ordered for these
streetlights. Once installed, there will be a total of 53 matching streetlights on 42nd Avenue North and Xylon
Avenue North that will be equipped for banners.
Agenda Section
Work Session
Item Number
11.4
Request for Action, Page 2
Considering that the existing banners are nearing the end of their useful life and that new streetlights are being
added to 42nd Avenue North, staff felt it was an appropriate time to consider a redesign of the banners. Staff
would like direction from the City Council on whether the existing theme (A Great Place To…) and design
should continue to be utilized or if a new design should be pursued. Options moving forward include but are
not limited to the following:
1. Hiring a graphic designer to design several concepts for the City Council to consider.
2. Working with the city’s communication coordinator on developing several concepts for the City
Council to consider.
3. Coordinating a contest for residents or graphic design students to submit concepts. Parameters of the
contest and possible prizes could be considered.
4. Continuing to use the current designs and ordering new banners for the new streetlights.
If the City Council would like to pursue a new design, staff would present conceptual designs at a future work
session.
Funding
Funding is available in the EDA budget to purchase new banners.
Recommendation
Staff is requesting direction from the City Council on whether the existing theme (A Great Place To…) and
design should continue to be utilized or if a new streetlight banner design should be pursued. After having
ordered banners from several different vendors over the years, it is recommended that the city work with
Mainstreet Designs on the production of any new banners as their banners have held up well over the last
four years and come with a three‐year warranty.
Attachments
Photo of banner on Xylon Avenue North
Current banner designs in English and Spanish
Map of existing and future streetlights with banners
GGGGGGGGC
H
H HCONS
S
SS
SS
SS
SS SSS
S
S
U
U
A10
A11
A1 A2GETTYSBURG AVE N.FLAG AVE N.ENSIGN AVE N.42ND AVE N. (CSAH 9)BEGIN 42ND ST
SAP 182-020-028
STA. 505+24
ROW
ROW
42ND ST
PROPOSED
UE
4200
FLAG AVE N
4201
FLAG AVE N
4240 GETTYSBURG AVE N
HOLY TRINITY LUTHERAN
CHURCH
4225 GETTYSBURG AVE N
NEW HOPE CHURCH
9109 9009 9001 4164
ENSIGN AVE N
ROW
ROW
ROW
ROW
C
C C
UU
H
S
SS
SS SS
U
3059 3060
A9
A3
A4
42ND AVE N. (CSAH 9)
ROW
UE
ROW
42ND ST
PROPOSED
UE
8640
8810
88308910
8805-8963
SANDPIPER COVE
LEGEND NOTES:
1.SEE CITY STANDARD PLATES FOR ALL
LIGHTING UNIT DETAILS.
2.FINAL AND LIGHTING UNIT PLACEMENT
SHALL BE DETERMINED IN THE FIELD.
3.IT SHALL BE THE CONTRACTORS
RESPONSIBILITY TO UTILIZE THE GOPHER
ONE CALL EXCAVATION NOTICE SYSTEM
FOR ALL UTILITY LOCATION. NOTE THAT
NOT ALL PUBLIC AND PRIVATE UTILITIES
ARE SHOWN ON THE LIGHTING PLANS.
1.5" NMC CONDUIT
(DIRECTIONAL DRILL)
3#6,1#6G
A1
MNDOT SERVICE CABINET TYPE
L1 AND EQUIPMENT PAD
HH
1.5" EMPTY CONDUIT
LIGHTING UNIT A
LIGHTING HANDHOLE
EXISTING LIGHTING UNIT
SHEET
OF
DATENO SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.
REVISION
CHECKED
Plot Date: 02/14/2023 - 2:42pmDrawing name: U:\193805693\CAD\Dwg\Plansheets\193805693_L101.dwgXrefs:, 193805693_Border, 193805693-XSXV, 193805693-XSXT, 193805693-XSNL, 193805693-XSNOTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.APPR
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
NEW HOPE, MN
42ND AVE (CSAH 9) IMPROVEMENTS
GETTYSBURG AVENUE TO WINNETKA AVENUE
WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER
UNDER THE LAWS OF THE STATE OF MINNESOTA.
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
SAP 182-020-028, SAP 182-101-020
0 25 50
N
LIGHTING PLAN
42ND AVENUE N. (CSAH 9)
112
PBR
MAF
MAF
MTF
MTF
193805693 138
0 25 50
N
MATCHLINE511+00MATCHLINE511+00MATCHLINE517+00
H
C
G-VENT
U
S S S
S
SS
SS
SS
H
H
CTRAN
TRAN
H
SERVICE ENTRANCE
CABINET TYPE L1
A7
UNDERGROUND SERVICE
LATERAL
A8
BENCHBENCHBOONE AVE N.AQUILA AVE N.42ND AVE N. (CSAH 9)
ROW
UE
ROW
42ND ST
GETHSEMANE CEMETERY
4200
4201
8610
4200
4151
VALLEYWOOD
APARTMENTS
ROW
ROW
ROW
C
SS
SSSS
A6
A5ZEALAND AVE N.42ND AVE N. (CSAH 9)
ROW
UE
ROW
42ND ST
GETHSEMANE CEMETERY
8420
APARTMENTS ON 42
N
D
AVENUE
4200
APARTMENTS
4201
8500
HERITAGE DENTAL
LEGEND NOTES:
1.SEE CITY STANDARD PLATES FOR ALL
LIGHTING UNIT DETAILS.
2.FINAL AND LIGHTING UNIT PLACEMENT
SHALL BE DETERMINED IN THE FIELD.
3.IT SHALL BE THE CONTRACTORS
RESPONSIBILITY TO UTILIZE THE GOPHER
ONE CALL EXCAVATION NOTICE SYSTEM
FOR ALL UTILITY LOCATION. NOTE THAT
NOT ALL PUBLIC AND PRIVATE UTILITIES
ARE SHOWN ON THE LIGHTING PLANS.
1.5" NMC CONDUIT
(DIRECTIONAL DRILL)
3#6,1#6G
A1
MNDOT SERVICE CABINET TYPE
L1 AND EQUIPMENT PAD
HH
1.5" EMPTY CONDUIT
LIGHTING UNIT A
LIGHTING HANDHOLE
EXISTING LIGHTING UNIT
SHEET
OF
DATENO SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.
REVISION
CHECKED
Plot Date: 02/14/2023 - 2:43pmDrawing name: U:\193805693\CAD\Dwg\Plansheets\193805693_L101.dwgXrefs:, 193805693_Border, 193805693-XSXV, 193805693-XSXT, 193805693-XSNL, 193805693-XSNOTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.APPR
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
NEW HOPE, MN
42ND AVE (CSAH 9) IMPROVEMENTS
GETTYSBURG AVENUE TO WINNETKA AVENUE
WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER
UNDER THE LAWS OF THE STATE OF MINNESOTA.
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
SAP 182-020-028, SAP 182-101-020
0 25 50
N
LIGHTING PLAN
42ND AVENUE N. (CSAH 9)
113
PBR
MAF
MAF
MTF
MTF
193805693 138
0 25 50
N
MATCHLINE517+00MATCHLINE523+00MATCHLINE523+00MATCHLINE529+00
H
H
C
C
U
H
S
HHH
H
H H
H
H
BENCH
TRASH
S
S
SS
SS CON
H
H
HXYLON AVE N.42ND AVE N. (CSAH 9)
ROW
UE
ROW42ND ST
GETHSEMANE CEMETERY
HYVEE GAS
8320
WELLS FARGO BANK
ROW ROW
LEGEND NOTES:
1.SEE CITY STANDARD PLATES FOR ALL
LIGHTING UNIT DETAILS.
2.FINAL AND LIGHTING UNIT PLACEMENT
SHALL BE DETERMINED IN THE FIELD.
3.IT SHALL BE THE CONTRACTORS
RESPONSIBILITY TO UTILIZE THE GOPHER
ONE CALL EXCAVATION NOTICE SYSTEM
FOR ALL UTILITY LOCATION. NOTE THAT
NOT ALL PUBLIC AND PRIVATE UTILITIES
ARE SHOWN ON THE LIGHTING PLANS.
1.5" NMC CONDUIT
(DIRECTIONAL DRILL)
3#6,1#6G
A1
MNDOT SERVICE CABINET TYPE
L1 AND EQUIPMENT PAD
HH
1.5" EMPTY CONDUIT
LIGHTING UNIT A
LIGHTING HANDHOLE
EXISTING LIGHTING UNIT
SHEET
OF
DATENO SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.
REVISION
CHECKED
Plot Date: 02/14/2023 - 2:43pmDrawing name: U:\193805693\CAD\Dwg\Plansheets\193805693_L101.dwgXrefs:, 193805693_Border, 193805693-XSXV, 193805693-XSXT, 193805693-XSNL, 193805693-XSNOTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.APPR
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
NEW HOPE, MN
42ND AVE (CSAH 9) IMPROVEMENTS
GETTYSBURG AVENUE TO WINNETKA AVENUE
WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER
UNDER THE LAWS OF THE STATE OF MINNESOTA.
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
SAP 182-020-028, SAP 182-101-020
LIGHTING PLAN
42ND AVENUE N. (CSAH 9)
114
PBR
MAF
MAF
MTF
MTF
193805693 138
0 25 50
N
MATCHLINE529+00MATCHLINE535+00LIGHTING Q
STATION
TO
STATION
OFFSET
RANGE ALIGN
LIGHTING
UNIT
TYPE
SPECIAL
LIGHT
FOUNDATION
DESIGN E
SERVICE
CABINET
TYPE L1
EQUIPMENT
PAD
B
CONDUIT
1.5" NMC
CONDUIT
1.5" NMC
(DIRECTIONAL BORE)
CONDUIT
2" NMC
UNDER
GROUND
WIRE
1/C 2 AWG
UNDER
GROUND
WIRE
1/C 6 AWG
NOTES
EACH EACH EACH EACH LF LF LF LF LF
SAP 182-020-028
505+00 - 511+00 LT 42ND AVE 2 2 50 395 1780
505+00 - 511+00 RT 42ND AVE 2 2 50 419 1876
511+00 - 517+00 LT 42ND AVE 1 1 50 599 2596
511+00 - 517+00 RT 42ND AVE 2 2 50 593 2572
517+00 - 523+00 LT 42ND AVE 2 2 50 808 3432
517+00 - 523+00 RT 42ND AVE 1 1 50 646 40 120 2944
523+00 - 529+00 LT 42ND AVE 1 1 50 83 532
523+00 - 529+00 RT 42ND AVE 1 1 50 562 2448
529+00 - 535+00 LT 42ND AVE
529+00 - 535+00 RT 42ND AVE
535+00 - 541+00 LT 42ND AVE
535+00 - 541+00 RT 42ND AVE
541+00 - 546+00 LT 42ND AVE
541+00 - 546+00 RT 42ND AVE
SAP 182-020-028 TOTAL 11 11 1 1 400 4105 40 120 18180
TOTAL 11 11 1 1 400 4105 40 120 18180
HANDHOLE
BASE COVER
LEVELING NUTS
ANCHOR BOLTS
CONDUIT
D D
3" SPA.@ TOP
BARS
Ø16"3'-0 3/16"16'-0" (POLE HEIGHT)19'-3 1/4" (NOMINAL HEIGHT)4'- 2 1/2"1'-6"2'-0"2'-0"
FLOAT IN CONC.
SURFACE
#4 HORIZONTAL TIES SPACED @12" MAX. OR AS SHOWN
6-#6 REINFORCING BARS FULL DEPTH
READY MIXED MIN. 3000 PSI AIR
ENTRAINED CONCRETE.
BOLT DIAMETER & PROJECTION
TO BE AS RECOMMENDED BY
MANUFACTURE.
5/8" X 20'-0"
GROUND ROD6'-0"2'-0" FINISHED GRADE
SIGN REFER TO C8.01
FOR DETAILS.
SIGNS/
BANNERS
BY OWNER
9'- 9 1/2"C CONCRETE BASE DETAIL
NOT TO SCALE
D SECTION - NEW
NOT TO SCALE
A LIGHTING UNIT TYPE SPECIAL (16')
NOT TO SCALE
B LIGHTING UNIT TYPE SPECIAL (16')
NOT TO SCALE 2"2"SHEET
OF
DATENO SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.
REVISION
CHECKED
Plot Date: 02/14/2023 - 2:43pmDrawing name: U:\193805693\CAD\Dwg\Plansheets\193805693_L102.dwgXrefs:, 193805693_BorderTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.APPR
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
NEW HOPE, MN
42ND AVE (CSAH 9) IMPROVEMENTS
GETTYSBURG AVENUE TO WINNETKA AVENUE
WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER
UNDER THE LAWS OF THE STATE OF MINNESOTA.
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
SAP 182-020-028, SAP 182-101-020
LIGHTING PLAN
DETAILS
116
PBR
MAF
MAF
MTF
MTF
193805693 138
EXISTING SIGNAL
LIGHTS TO REMAIN
NEW 16-FOOT LIGHTING
UNIT TYPICAL OF 9 ON
THIS SHEET.
EXISTING LIGHT TO
REMAIN.
NEW 1.5" CONDUIT EXISTING PERMANENT
UTILITY EASEMENT
EXISTING PERMANENT
UTILITY EASEMENT
EXISTING CONDUIT WITH
NEW WIRE
NEW CONDUIT WITH NEW WIRE
DIRECTIONALLY DRILLED
EXISTING LIGHT
CONDUIT/WIRE
EXISTING IRRIGATION
MAINLINE
EXISTING FIBEROPTIC
EXISTING POWER TO
READER BOARD AND
COLLONADE
EXISTING CENTURYLINK
EXISTING BURIED
POWER (XCEL)
EXISTING CTV (COMCAST)
EXISTING POWER
(TREE RECEPTACLES)>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>
>>
>>
>>>>>>>>CTV G-DG-DG-DG-D>>>>>>>>>>>>>>H
C-DC-DC-DH
CTV-DCTV-D
C T V -D
C T V -D
C T V -D
CTV-DE-D
E-D
E-D
E-D
ROCK ROCK
ROCK
ROCK G-BG-BG-BG-BG-BG-BG-BG-BG-BG-BG-BG-BFO-BFO-B
G-BG-BG-BG-BG-BG-BG-BG-BG-BG-B
E -B E-B E-B
C T V -BCTV-BCTV-BCTV-BCTV-BCTV-BCTV-BCTV-BCTV-B
CTV-B
E -BE-B E -B E -B E-B E-B E-B
C-DC-DC-DC-DC-DC-DC-DC-DC-DC-D
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>S S
S
S>>>>>>>>>>>>
McDONALDS
NORTH
MEMORIAL
CLINIC
HYVEE GAS
APPLEBEE'S
FOFOFOFOFOFOFOFOFOFOFOFOFOC
T
V
-DCTV-DCTV-DCTV-DCTV-DlllllllllllllllllllllllllEEEEEEEEEEEEEEEEEEEEF
OFOFOFOFOFOFOFOFOFOFOFOFOFOllllllllllllllllllllll
G-DG-DG-DG-DG-DG-DG-D G-D
G-D E-DE-DE-DE-DE-DC-D
CC-DC-DC-DC-DE
E
H
E
E
E
EEEEEEEE
EEEEEEEEEECTV
H H
S
DIRECTIONALLY DRILLED
NEW EASEMENT
EXISTING SIDEWALK
NEW 5'X5' EASEMENT
AROUND NEW LIGHT WINNETKAAVEN(CSAH156)XYLONAVEN42ND AVE N (CSAH 9)
HANDHOLE
LOCATION
EXISTING LIGHTS
TO REMAIN
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:03/04/2020-10:44amDrawingname:V:\1938\active\193804214\CAD\Dwg\193804214_E101.dwgXrefs:,193804214_XSNL,193804214-border,34Parcel,193804214_XSXT,TB-34x22_NumericTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA201942NDAVENUESTREETLIGHTIMPROVEMENTS193804214PROFESSIONALENGINEERMINNESOTA.2/21/2019CITYPROJECTNO.1014A SITE LIGHTING PLAN- FUTURE
LIGHTINGPLAN-WINNETKAAVENUETOXYLONAVENUENORTHMINNESOTA.MICHAELT.FITZPATRICK53078E1.02
MTF
MTF/HS
MTF
MTF
NOTE:
ALL WORK ON THIS SHEET WILL BE PAID UNDER PART 2 AS SHOWN ON THE
BID FORM.
LEGEND
16 FOOT TALL STREET LIGHT
EGAN COMPANIES, INC.
3/9/2020 KY
RECORD PLAN 3/9/2020
H
H
S S
S
S WINNETKAAVEN(CSAH156)RHODEISLANDAVENQUEBECAVENRR42ND AVE N (CSAH 9)
EXISTING SERVICE CABINET
TO REMAIN.
EXISTING LIGHTS
TO REMAIN
EXISTING SIGNAL
LIGHTS TO REMAIN
EXISTING 1.5" CONDUIT (TYP.)
SEE NOTE 1.
4-FOOT TALL LIGHTED BOLLARD
(TYP.)
12-FOOT TALL PEDESTRIAN
LIGHT (TYP.)
16-FOOT TALL STREET LIGHT
(TYP.)RRNEVADAAVENLOUISIANAAVEN42ND AVE N (CSAH 9)MARYLANDAVENEXISTING SERVICE CABINET TO REMAIN.
EXISTING SIGNAL
LIGHTS TO REMAIN
TWO LIGHT FIXTURES LOCATED UNDER THE
BRIDGE TO REMAIN. THE CONDUIT AND WIRE
FROM THE TWO LIGHT FIXTURES BACK TO
LIGHTING UNIT P4 SHALL REMAIN. CONNECT
EXISTING WIRING TO NEW WIRING FOR A
COMPLETE AND OPERABLE SYSTEM.
TWO LIGHT FIXTURES LOCATED UNDER THE
BRIDGE TO REMAIN. THE CONDUIT AND WIRE
FROM THE TWO LIGHT FIXTURES BACK TO
LIGHTING UNIT P11 SHALL REMAIN.
CONNECT EXISTING WIRING TO NEW WIRING
FOR A COMPLETE AND OPERABLE SYSTEM.
EXISTING 1.5" CONDUIT (TYP.)
SEE NOTE 1.
12-FOOT TALL PEDESTRIAN
LIGHT (TYP.)16-FOOT TALL STREET LIGHT
(TYP.)
B SITE LIGHTING PLAN
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:03/04/2020-10:37amDrawingname:V:\1938\active\193804214\CAD\Dwg\193804214_E101.dwgXrefs:,193804214_XSNL,193804214-border,34Parcel,193804214_XSXT,TB-34x22_NumericTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA201942NDAVENUESTREETLIGHTIMPROVEMENTS193804214PROFESSIONALENGINEERMINNESOTA.2/21/2019CITYPROJECTNO.1014A SITE LIGHTING PLAN
LIGHTINGPLANMINNESOTA.MICHAELT.FITZPATRICK53078E1.01
MTF
MTF/HS
MTF
MTF
EXISTING CONDUIT AND WIRES AND CONCRETE
BASES SHALL BE CONSIDERED EXISTING TO
REMAIN.
ALL WORK ON THIS SHEET SHALL BE PAID
UNDER PART 1 AS SHOWN ON THE BID TERM.
SEE SHEET E1.02
LEGEND
16 FOOT TALL STREET LIGHT
12 FOOT TALL PEDESTRIAN LIGHT
4 FOOT TALL LIGHTED BOLLARD
EGAN COMPANIES, INC.
3/9/2020 KY
RECORD PLAN 3/9/2020
I:\RFA\PUBWORKS\2023\Work Session\051523\WS ‐ Public Works Facility Expansion 05.15.23.docx
Request for Action
May 15, 2023
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Discuss Public Works facility Phase 2 expansion (Project No. 1039)
Requested Action
Staff requests a discussion on the progression of the completed improvements at the city’s public works facility
and next steps for possible improvements under the Phase 2 expansion of the facility. The city engineer has
prepared the attached correspondence regarding Phase 2 expansion of the facility. If supportive of moving
forward with consideration of the Phase 2 expansion project, it is recommended that plans and specifications
be prepared by the city engineer and be authorized at a future council meeting.
Policy/Past Practice
It is past practice of staff to request direction from the City Council on potential improvement projects or
expansions to city facilities. In 2014, 2015, and 2016, the cost of a central garage expansion was identified in the
city’s 2018 Capital Improvement Plan. After review of the city’s long‐term plan in late 2016, the City Council
postponed any action associated with the project until at least 2020 due to the police station/city hall and
pool/park improvement projects. The initial Phase 1 improvements started construction in 2021, and Phase 2
improvements are scheduled to begin construction in 2024.
Background
Since it was constructed in 1979, there have been several additions to the public works building/central garage
including in 2000, when a new garage bay, additional storage, office space, and a vehicle lift were added. Space
available at the central garage has reached capacity. Currently there are 29 vehicles and pieces of equipment
that are always stored outside at the Public Works Facility, and 12 additional vehicles and pieces of equipment
are stored outside when not in current use. This has resulted in the need for an addition to the central garage,
which would allow all vehicles and equipment to be stored indoors. Storing the vehicles indoors extends their
longevity. Storing a vehicle outside during the winter can reduce the effectiveness of its battery, thus reducing
reliability. It can also reduce the efficiency of auto fluids and increase exposure to dust and salt, potentially
resulting in the acceleration of required repairs and maintenance. When stored outside during the winter, staff
time must be used to clear snow from vehicles and equipment before they are utilized. Snow melting on
vehicles combined with salt residue and humidity can result in accelerated rust. Storing vehicles indoors
protects them from elements such as sunlight, hail, and extreme temperatures.
In 2016, the city discussed a full expansion at the Public Works Facility which intended to upgrade facilities
and increase interior storage space for vehicles and equipment. While the project did not move forward at that
time, the present‐day space needs for the facility and site remain unchanged. In order to store all vehicles and
equipment indoors and allow for improved efficiency, a feasibility report looking at a phased approach to the
expansion was reviewed by the council in August 2020. The council decided to proceed with a phased approach
to the expansion, and Phase 1 improvements started construction in 2021. Phase 2 improvements are scheduled
to begin construction in 2024.
Agenda Section
Work Session
Item Number
11.5
Request for Action, Page 2
I:\RFA\PUBWORKS\2023\Work Session\051523\WS ‐ Public Works Facility Expansion 05.15.23.docx
The city has been allocating funds to pay for the Phase 2 improvements with the intent to avoid bonding for
the improvements. A breakdown of the Phase 2 improvements is listed below:
Public Works Facility expansion with approximately 20,000 square‐feet of new garage/equipment
storage.
Renovation of the existing garage/equipment storage space to improve vehicle circulation and
equipment storage.
Provide a new fuel dispensing system for diesel fuel and unleaded gasoline adjacent to the new
garage/equipment storage addition.
Security improvements both inside and out at the building expansion.
Pavement replacement and site improvements on the remaining areas not addressed with the Phase 1
improvements.
Estimated Total Cost
The estimated subtotal of the Phase‐2 improvements is $5,025,644, and this includes soil correction estimated
costs based on 2021 soil borings. When contingencies, indirect costs and expenses associated with
construction testing are added to the subtotal, the total estimated probable costs are $6,050,772.80.
Funding
The updated opinion of probable costs from the engineering team is $6,050,772.80. Of that amount, the City
has saved $5,767,592 in the central garage fund, leaving $283,180.80 to be covered with other sources. Starting
in 2018, the City started charging out a building replacement charge each year to help fund this project. This
charge will cover the overage.
Recommendation
Staff recommends that at a future council meeting the City Council authorize the city engineer to prepare plans
and specifications for the Phase 2 building and site improvements discussed above and further develop an
estimate of costs.
Attachments
City engineering letter, site plan, and opinion of probable cost on the Phase 2 Expansion
Abdo memorandum re: funding
Memo
bd v:\1938\active\193804913\communications\correspondence\weber_boyum_memo_phase_2_expansion_update_2023_04_27.docx
To:Bernie Weber From:Dan D. Boyum
New Hope Public Works Director New Hope City Engineer
File:City Project No. 1039 Date:April 27, 2023
Reference: Public Works Phase 2 Expansion - Update
A Public Works Building Expansion has been included in the city’s capital improvement plan. A feasibility
report looking at a phased approach to the expansion was reviewed ty the council in August 2020. The
council decided to proceed with a phased approach to the expansion, and Phase 1 improvements started
construction in 2021. Phase 2 improvements are scheduled to begin construction in 2024. The city has been
allocating funds to pay for the Phase 2 improvements with the intent to avoid bonding for the improvements.
Public Works and Engineering staff met recently with the Bruce Paulson, the architect from Stantec, who
prepared the feasibility report and plans/specifications for the Phase 1 improvements. Public Works staff
provided preliminary feedback on the proposed Phase 2 improvements. Mr. Paulson was asked to prepare
an updated opinion of probable costs on the Phase 2 improvements. The updated opinion of probable costs
is summarized in the table below. A more detailed breakdown is contained in the attachment.
Table 1 -Opinion of Probable Costs -Phase 2 Building Expansion
Item Amount
Building Improvements $4,050,000.00
Security System Improvements $39,650.00
New Fuel Dispensing System $359,000.00
Pavement Replacement/Site Improvements $521,634.00
Remove Overhead Door and Enlarge Opening $26,500.00
Electric Vehicle Charging Stations $28,860.00
Subtotal $5,025,644.00
+ 10% Contingencies $502,564.40
+ 10% Indirect Costs $502,564.40
+ Construction Testing $20,000.00
Total Project Costs $6,050,772.80
Bruce Paulson and I can review the project scope and updated opinion of probable cost at a future council
work session. Please contact me with any questions.
Stantec Consulting Services Inc.
Dan Boyum ,PE
New Hope City Engineer
Phone: 612 712 2021
Fax: 651 636 1311
Dan.Boyum@stantec.com
Attachment:Phase 2 Expansion Drawing (from 2020 Feasibility Report), Updated Opinion of Probable Cost
c. Bruce Paulson, Tim Hoyt
BSBSG-METERLEGENDEXISTING FACILITYPROPOSED RENOVATEDSPACESPROPOSED EXPANSIONNEW PAVEMENT(ASPHALT ORCONCRETE)NEW SECURITY FENCENEW VERTICAL PIVOTSECURITY GATENEW SECURITY FENCENEW VERTICAL PIVOTSECURITY GATENEW FUEL ISLANDW/ TWO PUMPSNEW 10,000 GALLONUNDERGROUND FUELSTORAGE TANKSPROPOSEDEXPANSION200' X 100' =20,000 GSFSHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
AND THAT I AM A DULY LICENSED
UNDER THE LAWS OF THE STATE OF
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/25/2023 - 12:20pmDrawing name: V:\1938\active\193804913\CAD\Dwg\Expansion Study\193804913-C102-P2_2023_COLOR.dwgXrefs:, 193804913-XSXT, 193804913-XA1XA, 193804913-XSXV, 193804913-XSNO, 193804913-XA1NA, 193804913-XB1NA, 193804913-BDR THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.
CITY OF NEW HOPE, MINNESOTA
PUBLIC WORKS FACILITY EXPANSION FEASIBILITY STUDY
193804913733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
MINNESOTA
MAY 15, 2023C102SITE PLAN WITH PROPOSED EXPANSION
PROJECT: New Hope Public Works - Phase 2 Expansion PROJECT NO: 193804913
CLIENT: City of New Hope, MN DATE: April 24, 2023
PAGE TITLE: Preliminary Opinion of Probable Construction Costs
Total Item
Unit Quantity Per Unit Total
New public works facility building expansion SF 20,000 $155.00 $3,100,000.00
New mechanical systems SF 20,000 $19.00 $380,000.00
New plumbing systems SF 20,000 $7.00 $140,000.00
New electrical systems SF 20,000 $16.00 $320,000.00
Soils correction at east half of building CY 2,200 $50.00 $110,000.00
Subtotal $4,050,000.00
Relocate south security gate - vertical pivot operators EA 1 $15,000.00 $15,000.00
New chain link security fence LF 290 $85.00 $24,650.00
Subtotal $39,650.00
LS 1 $19,000.00 $19,000.00
LS 1 $250,000.00 $250,000.00
New concrete pavement at fuel dispensing system SF 9,000 $10.00 $90,000.00
Subtotal $359,000.00
New Fuel Dispensing System
ITEM
Public Works Facility Building Expansion
Security System Improvements
Remove existing fuel dispensing system, concrete island, and
underground fuel storage tanks
New fuel dispensing system for diesel and unleaded gasoline;
concrete island with bollards; and (2) 10,000 gallon underground
fuel storage tanks; (2) fuel dispensers with two hoses per
dispenser; card reader controller for fuel dispensing; fuel tank
monitoring system; all necessary electrical conduits and wiring; all
necessary underground plumbing piping and vents
1 of 2
PROJECT: New Hope Public Works - Phase 2 Expansion PROJECT NO: 193804913
CLIENT: City of New Hope, MN DATE: April 24, 2023
PAGE TITLE: Preliminary Opinion of Probable Construction Costs
Total Item
Unit Quantity Per Unit TotalITEM
LS 1 $35,000.00 $35,000.00
SY 6,775 $4.00 $27,100.00
LF 810 $12.00 $9,720.00
LF 200 $100.00 $20,000.00
CY 2,000 $40.00 $80,000.00
SY 1,776 $3.00 $5,328.00
CY 558 $32.00 $17,856.00
LS 1 $4,900.00 $4,900.00
Ton 2,775 $32.00 $88,800.00
Ton 937 $110.00 $103,070.00
Ton 703 $145.00 $101,935.00
Gallon 386 $5.00 $1,930.00
LF 1,230 $1.50 $1,845.00
LF 870 $25.00 $21,750.00
LF 1,200 $2.00 $2,400.00
Subtotal $521,634.00
Remove existing overhead door, tracks, and motor operator EA 1 $1,500.00 $1,500.00
Enlarge wall opening to 24' wide by 22' high EA 1 $25,000.00 $25,000.00
Subtotal $26,500.00
Provide wall mounted heavy duty with RFID EA 6 $4,810.00 $28,860.00
Subtotal $28,860.00
Subtotal Estimated Opinion of Probable Construction Cost $5,025,644.00
10% Contingency $502,564.40
10% Indirect Costs $502,564.40
Construction Testing $20,000.00
Total Estimated Opinion of Probable Project Cost $6,050,772.80
Electric Vehicle Charging Stations
Select Granular Borrow (CV)
Remove Curb and Gutter
Storm Sewer Pipe and Structures
Bituminous Mastic
New pavement markings
Curb and Gutter
Bituminous Tack
Aggregate Base
Bituminous Wear
Bituminous Base
Common Excavation (P)
Geotextile Fabric
Remove Overhead Door and Enlarge Opening
Pavement Replacement/Site Improvements
Bituminous removal
Mobilization
Shape Aggregate Base
2 of 2
MEMO
TO: TIM HOYT
FROM: ERIN ENSTAD, ABDO FINANCIAL SOLUTIONS
SUBJECT: FUNDING FOR THE PHASE 2 PUBLIC WORKS FACILITY IMPROVEMENTS
DATE: MAY 15, 2023
BACKGROUND
Recently, the City received an update for the phase two public works facility improvement project. The updated opinion of
probable costs from Stantec was $6,050,772.80. Of that amount, the City has saved $5,767,592 in the central garage
fund, leaving $283,180.80 to be covered with other sources. Starting in 2018, the City started charging out a building
replacement charge each year to help fund this project. This charge will cover the overage.
RECOMMENDATIONS
We recommend the City Council continue to charge out a building replacement charge to cover the overage.
City of New Hope, Minnesota
Capital Improvement Plan - Central Garage Fund 9402
Schedule of Planned Capital Outlay 2022 to 2032
2022 2023 2024
Year to Estimated Estimated Estimated
Replace Item Cost Amounts Amounts Amounts
Public Works 2022 CG Equipment - Central Garage Master Asset List 1,306,907$ 1,306,907$ -$ -$
Public Works 2023 CG Equipment - Central Garage Master Asset List 1,272,135 - 1,272,135 -
Public Works 2024 CG Public Works Remaining Expansion Improvements 5,767,592 - - 5,767,592
Public Works 2024 CG Equipment - Central Garage Master Asset List 1,204,489 - - 1,204,489
Public Works 2025 CG Equipment - Central Garage Master Asset List 1,261,777 - - -
Public Works 2026 CG Equipment - Central Garage Master Asset List 1,261,777 - - -
Public Works 2027 CG Equipment - Central Garage Master Asset List 1,261,777 - - -
Public Works 2028 CG Paint inside PW 200,000 - - -
Public Works 2028 CG Equipment - Central Garage Master Asset List 1,261,777 - - -
Public Works 2029 CG Equipment - Central Garage Master Asset List 1,261,777 - - -
Public Works 2029 CG Seal Coat and Fog parking lot 100,000 - - -
Public Works 2030 CG Equipment - Central Garage Master Asset List 1,261,777 - - -
Public Works 2030 CG Replace roof 200,000 - - -
Public Works 2030 CG Replace roof unit 30,000 - - -
Public Works 2031 CG Equipment - Central Garage Master Asset List 1,261,777 - - -
Public Works 2031 CG Paint inside PW, New Door, Security Camera Upgrades 300,000 - - -
Public Works 2032 CG Equipment - Central Garage Master Asset List 1,261,777 - - -
1,306,907$ 1,272,135$ 6,972,081$
(1)Equipment replacement for years 2025-2032 calculated using an average of years 2021 through 2024.
City of New Hope, Minnesota
Capital Improvement Plan - Central Garage Fund 9402
Statement of Cash Flows
2022 2023 2024
Estimated Estimated Estimated
Cash Flows from Operating Activities
Receipts from interfund services provided (5% growth annually)2,373,673$ 2,492,357$ 2,616,974$
Payments to suppliers and employees (5% growth annually)(1,126,080) (1,182,384) (1,241,503)
Net Cash Provided (Used) by Operating Activities 1,247,593 1,309,973 1,375,471
Cash Flows from Capital and Related Financing Activities
Transfer of grant revenues and unspent bond proceeds 1,142,382 - -
Acquisition of capital assets (1,306,907) (1,272,135) (6,972,081)
Intergovernmental 1,142,382 - -
Net Cash Used by Capital and Related Financing Activities 977,857 (1,272,135) (6,972,081)
Cash Flows from Investing Activities
Investment earnings 90,459 113,618 115,133
Net Increase (Decrease) in Cash and Cash Equivalents 2,315,909 151,456 (5,481,477)
Cash and Cash Equivalents, January 1 9,045,897 11,361,806 11,513,262
Cash and Cash Equivalents, December 31 11,361,806$ 11,513,262$ 6,031,785$
Department
Enterprise Fund Projected Activity
34
2025 2026 2027 2028 2029 2030 2031 2032
Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts
-$ -$ -$ -$ -$ -$ -$ -$
- - - - - - - -
- - - - - - - -
- - - - - - - -
1,261,777 - - - - - - -
- 1,261,777 - - - - - -
- - 1,261,777 - - - - -
- - - 200,000 - - - -
- - - 1,261,777 - - - -
- - - - 1,261,777 - - -
- - - - 100,000 - - -
- - - - - 1,261,777 - -
- - - - - 200,000 - -
- - - - - 30,000 - -
- - - - - - 1,261,777 -
- - - - - - 300,000 -
- - - - - - - 1,261,777
1,261,777$ 1,261,777$ 1,261,777$ 1,461,777$ 1,361,777$ 1,491,777$ 1,561,777$ 1,261,777$
2025 2026 2027 2028 2029 2030 2031 2032
Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
2,747,823$ 2,885,214$ 3,029,475$ 3,180,949$ 3,339,996$ 3,506,996$ 3,682,346$ 3,866,463$
(1,303,578) (1,368,757) (1,437,195) (1,509,055) (1,584,508) (1,663,733) (1,746,920) (1,834,266)
1,444,245 1,516,457 1,592,280 1,671,894 1,755,489 1,843,263 1,935,426 2,032,198
- - - - - - - -
(1,261,777) (1,261,777) (1,261,777) (1,461,777) (1,361,777) (1,491,777) (1,561,777) (1,261,777)
- - - - - - - -
(1,261,777) (1,261,777) (1,261,777) (1,461,777) (1,361,777) (1,491,777) (1,561,777) (1,261,777)
60,318 62,746 65,920 69,884 72,684 77,348 81,637 86,189
242,786 317,426 396,423 280,001 466,396 428,834 455,286 856,610
6,031,785 6,274,571 6,591,997 6,988,420 7,268,421 7,734,817 8,163,651 8,618,937
6,274,571$ 6,591,997$ 6,988,420$ 7,268,421$ 7,734,817$ 8,163,651$ 8,618,937$ 9,475,547$
Enterprise Fund Projected Activity
35
I:\RFA\PUBWORKS\2023\Work Session\051523\WS - snowplow truck lease 05.15.23.docx
Request for Action
May 15, 2023
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Discuss MnDOT Snowplow truck lease program
Requested Action
Staff would like to seek Council’s authorization to enter into a lease for two new snowplows.
Background
At the Council Meeting of November 14, 2022, Council authorized the purchase of a 2023 Mack cab and chassis,
dump body and snow removal equipment through the state cooperative purchasing venture for $322,097. This
truck was to replace a 2013 International dump truck (vehicle #7). In December of 2022 the city was notified of
supply chain issues and that the truck might not be available until 2025 at a 15% increased price.
Staff also recommends replacing the 2015 International dump truck (vehicle #43) that is on the 2023 CIP
schedule.
On May 12, 2023, staff learned Minnesota Department of Transportation has received excess plow trucks, and
the inventory is being offered to municipalities through TransLease, Inc. The city has the opportunity to lease
two tandem axle plow trucks (Western Star 4700/47X Chassis) for $6,194.40 per month (or $74,333 annually)
for each truck. They would be under warranty and include the annual DOT inspection costs. After a year the
city could evaluate whether to continue the lease arrangement or not. The city could also purchase the
equipment at the end of the lease. The lease arrangement would guarantee having snowplows for the 2023-24
winter season. After a year, staff is hopeful the market conditions and inventory will improve for vehicle
purchases.
The city may be able to sell the city’s used trucks to Boyer Trucks for a higher amount than if the trucks were
sold at auction.
Funding
The lease costs would be funded through the central garage vehicle replacement fund.
Attachments
• MnDOT Snowplow Truck lease program – Price Schedule
• RFA dated 11/14/22
Agenda Section Work Session
Item Number
11.6
ADDENDUM 1 - EXHIBIT D: PRICE SCHEDULE
MNDOT SNOWPLOW TRUCK LEASE PROGRAM
SWIFT EVENT NO.11487
FILE NO PLOWLEASE-102422
Vendor Name: Boyar Trucks
Contact Person: Duane Wittowski
Street Address: 4631 Odessa Ave NE
P 0 Box:
City,State,Zip St Michael MN 5536.7
Phone#: 612-676-3800
Toll Free#:
Fax#:
Email Address: dwitfmskigboyer(rurks.com
Website: bhh,lP://www.bovertrucks.cam
1.0 MNDOT TANDEM AXLE PLOW TRUCK
Standard Truck to Include:
Western Star 4700/47X Chassis as specified in Exhibit C,Supplement 1
All body,pre-wet,hydraulic,lighting&electrical,customer supplied items,options,and components as
specified in Attachment F and F-2
All labor and parts/supplies needed for the build of a complete truck as specified in Attachment F and F-
2
All attachments as specified in Attachment F and F-2 including,but not limited to:
-Underbody Plow
-Pup Hitch
-Front Hitch
-Steel Reversible Plow
-Wing(selection of Right-Hand or Left-Hand)
-BTE AS-100 onboard truck wash system(or MnDOT approved equal)
1 1 TANDEM AXLE BASE UNIT PRICE:
%OF LEASE PAYMENT TO BE APPLIED TO — 'f=.,I:- •ILI". -r - il,.EI
--.',
12 PURCHASE: Document
MONTHLY PAYMENT PER QUANTITY
LENGTH OF LEASE TERM 1.10 TRUCKS 11-25 TRUCKS :T- C S 1i. C 8
1 YEAR $6,194.40Ioa, $6,194.40/ea. $6,I94.40/ea. 56,194.40/oa,
2 YEARS 56,194.40/ea. $6,194.40/oa. 56,194.40/ea, 56,194.4D/ea.
3 YEARS 56,194.40/ea. 56,194.40/ea. $6,194.40/ea. $6,194-40/ea.
4 YEARS $6,194.40fea. $6.194.40/ea, $6,194-40/ea. 56,194.40/ea.
5 YEARS 56,194.40/ea. $6,194-40/oa. 56,194.40/ea. $6,194.40/ea.
'Quantities may be combined for a single agency with multiple locations for a collective total
2.0 BASE CHASSIS OPTIONS
PRICE
2,1 Heavier axle As Built Price Calculated into Lease See F
2.2 Repto drive ILO PTO transmission As Built Price Calculated into Lease See F
2,3 Disc brakes As Built Price Calculated into Lease See F
2,4 Increased engine horsepower Re-Rate Available up to 525HP Prior to Delivery
2.5 Extended wheelbase As Built Price Calculated Into Lease See F
2.6 Gear ratio As Built Price Calculated into Lease See F
Other chassis options(please list in lines provided below;add additional if needed)
No Additional charge -Calculated in Lease
2.7 All Options are built as quoted in Exhibit C,Supplement I Payment
2.8 Certteral Lub System No Additional charge -Calculated in Lease
2.9
2.10
2.11
3.0 BODY&OTHER OPTIONS
PRICE
3,1 Bonnell MCR"live"conveyor bottom or MnDOT approved equal See Attachement F2
3,2 In-box tank(minimum total system capacity of 970-gallons) See Attachement F2
3.3 Poly reversible plow ILO steel See Attachement F2
Other body or component options(please list in lines provided below;add additional if needed)
No Additional charge -Calculated in Lease
3.4 All Options are built as quoted in F,Fl and F2 and F2-2 Payment
3.5 Whalen Core Controller for Warning Lights No Additional charge -Calculated In Lease
3.6 Wireless Road Temp Sensor No Additional charge -Calculated in Lease
3.7
3,8
4.0 LABOR,REPAIRS,&ADDITIONAL SERVICES
PRICE
4,1 Mechanical Labor $ 178.00 per hour
4.2 Hydraulic Labor Sublet per hour
4.3 Body Labor Sublet per hour
Sublet if not
4.4 Towing Services Warranty (specify per mile,flat rate,hour,etc)
Other Labor(please list in lines provided below;add additional if needed)
4.5
4.6 per hour
per hour
4,7 Mechanical Parts No Cost+ cost+%
4.8 Hydraulic Parts No Cost+ cost+
4.9 Body Parts No Cost+ cost+
Other Parts(please list in lines provided below;add additional if needed)
4,10
__ cost+
4,11 cost+%
5.0 DELIVERY CHARGES-See Exhibit D:Pricing _
NO FLAT RATE ALLOWED
5.1 DELIVERY STARTING POINT-City,State,Zip No Charge for delivery to the starting point
5 2 Price per loaded mile for delivery N/C
6.0 EXTENDED WARRANTY OPTIONS
Use this section to offer extended and/or additional performance/warranty options.(Specify years,miles or hours extended term covers.)
PRICE
6,1 5 Year 250,000 mile Engine Coverage No Additional charge-Calculated in Lease
6,2 5 Year TC4 Chassis Coverage _No Additional charge -Calculated in Lease
6.3 5 Year Towing Coverage No Additional charge -Calculated in Lease
6.4
7.0 OTHER OPTIONS NOT SPECIFIED ABOVE _
Use this section to otter other options,lease insurance,field service program,emergency maintenance services.etc(Add tines as needed)
PRICE
Annual PM Service preformed at MNDOT locations or No Additional charge -Calculated in Lease
7.1 arranged Payment
Annual DOT Inspections preformed at MNDOT Locations No Additional charge-Calculated in Lease
7.2 or arra ed Payment
7.3 Mudflaps supplied for replacement No Additional charge -Calculated in Lease
7.4 24 Hour On Call Emergency Service No Additional charge-Calculated In Lease
7.5
7.6
Request for Action
Ordinances&
November 14, 2022 Resolutions
Approved by:Tim Hoyt,Acting City Manager Agenda Section
Manager
Item Number
Originating Department:Public Works 10.2
By:Bernie Weber,Director
Agenda Title
Resolution authorizing the purchase of equipment and appropriation of funds in the amount of$322,097.58
for the purchase of a 2023 Mack cab and chassis, dump body and snow removal equipment
Requested Action
Staff is recommending that the Council approve a resolution authorizing the purchase of a 2023 Mack cab and
chassis, dump body and snow removal equipment as proposed in the 2022 Capital Improvement Program
(CIP).
Policy/Past Practice
The city develops a ten-year Capital Improvement Program(CIP)for capital equipment, facility
improvements, and infrastructure projects.Every two years the CIP is reviewed,updated, and extended
two years for another ten-year period. The purchase of a 2023 Mack cab and chassis, dump body and snow
removal equipment is listed in the 2022 CIP.
Background
The 2023 Mack dump truck would replace a 2013 International dump truck(vehicle #7) currently used by
street department staff. This vehicle is used primarily for snow/ice removal. Rather than selling the 2013
International dump truck, staff recommends the 2013 International be utilized by the New Hope Public
Works per the department's request.The 2006 Sterling dump truck(#20)Public Works currently uses would
be sent to auction.
Staff recommends using the purchasing opportunity provided through the Minnesota Department
of Administration's Materials Management Division, called the cooperative purchasing venture(CPV).
The State of Minnesota Department of Administration has awarded contract No. 194871 to Nuss Truck
for the Mack cab and chassis and contract No. 212541 to Towmaster Truck Equipment for the dump body and
snow removal equipment.Staff recommends removing the 2006 Sterling dump truck(#20)from the fleet and
dispose through auctioning services provided by the Minnesota Department of Administration Surplus Services
Division.
Funding
The state contract total for purchase of the Mack cab and chassis is$135,732 plus sales tax of$8,822.58 for a total of
$144,554.58.The dump body,snow removal equipment,set-up,and installation costs are estimated at$177,543.The
total cost for the plow truck complete is$322,097.58.The current vehicle replacement fund has$311,178 dedicated
for this vehicle replacement,leaving a shortfall of$10,919.58 which could be supplemented by the equipment
replacement fund.
Attachments
• Resolution
I:\RFA\PUBWORKS\2022\Council\2023 Purchase Mack Cab-chasis-dump-snow removal equipment\Q R 2023 Mack and dump body.docx