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050823 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  May 8, 2023  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2023 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North May 8, 2023 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – May 8, 2023 2. ROLL CALL 3. APPROVAL OF MINUTES: • Work Session Minutes – April 17, 2023 • Regular Meeting Minutes – April 24, 2023 • Special Meeting Minutes – May 2, 2023 4. OPEN FORUM 5. PRESENTATIONS 6. CONSENT BUSINESS 6.1 Approval of business license(s) 6.2 Approval of financial claims through May 8, 2023 6.4 Resolution proclaiming May 25, 2023, as National Missing and Exploited Children’s Day in the city of New Hope 6.5 Resolution approving agreement between the city of New Hope and Hennepin County for Elevate Hennepin 6.6 Motion waiving permit fees for temporary signs and tent for Can Do Woofaroo walk and fundraising event on September 23, 2023 6.7 Resolution declaring adoption and implementation of State performance measures 6.8 Resolution approving a contract with ABCities Consulting, LLC for city planning services through 2024 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 8.1 Resolution awarding contract to New Look Contracting Inc. for $483,606.75 for field improvements at Lighted Baseball Field (Improvement Project No. 1095) 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Resolution appointing Reece Bertholf as city manager for the city of New Hope effective June 12, 2023, and approving employment agreement 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum          To:  New Hope City Council  From: Tim Hoyt, Acting City Manager  Date: May 4, 2023  Subject: Agenda Items for Monday, May 8, 2023     Commission Interview – an interview with a candidate interested in serving on the planning commission has  been scheduled for 6:30 p.m.    Open Forum  We are not aware of anyone who intends to address Council for the open forum.     Items 6.1, 6.2, and 6.3  Item 6.1 – there is one business license request for a THC license. A background check was conducted that  revealed no issues.   Item 6.2 ‐ involves routine financial claims.   Item 6.3 – there are no new liability claims to report.    Item 6.4  This resolution proclaims May 25, 2023, as National Missing and Exploited Children’s Day in the city.  Parents are encouraged to talk with their children about safety and how to protect themselves from potential  danger. The BCA and New Hope Police Department encourage the community to draw attention to child  safety issues year‐round. I recommend approval.     Item 6.5  This resolution approves the agreement with Hennepin County for the Elevate Hennepin program. The  program is a resource hub connecting local entrepreneurs and small businesses to trusted resources  and expert advisors free of charge. Council discussed the program at its April work session and  supported funding the program at $5,000 per year. Director Sargent and I recommend approval.    Item 6.6  Can Do Canines has requested the city to waive $165 in sign and tent permit fees for their annual  fundraising event. The Can Do Woofaroo walk is scheduled for September 23. Because the walk takes  place on a Saturday it is not disruptive to area businesses. Director Sargent and I recommend approval.    Item 6.7  This resolution declares adoption and implementation of performance measures to aid in evaluating  residents’ satisfaction with local services. The city must notify the state of its participation by July 1.   Page 2  The survey will be distributed with the July utility bills and will be posted on the website. I recommend  approval.    Item 6.8  Al Brixius of Northwest Associates Consultants provided planning services since 1987. The company is  dissolving, and Al is planning for his retirement. He is willing to work as an independent planner for  New Hope through the end of 2024. This resolution approves a contract with ABCities Consulting, LLC  for city planning services through 2024. Director Sargent and I recommend approval.    Item 8.1  This resolution awards a contract to New Look Contracting Inc. for $483,606.75 for field improvements  at lighted baseball field. Lighted Baseball Field is located at 8810 49th Avenue North and is the only full‐size  baseball field operated in the city. The project includes the base field/site improvements and several  alternates including full fence replacement, installation of a shade structure, minor grading of the infield and  baselines and replacement of the batting cage. The use of sod, rather than seed, is needed in order for play to  resume on the field next spring. The project also includes improvements to the trail between the parking lot  and field, removal of a park building near the left outfield fence line, removal of the retaining wall and  cement slab and regrading of the area. The 2023 CIP contains $828,000 for the field project. Some of the funds  were utilized for the lighting retrofit project leaving a balance of $670,326 which will fund the field  improvements. Director Rader and I recommend approval.     Item 10.1  This item appoints Reece Bertholf as city manager effective June 12, 2023. Council is also asked to  approve the agreement defining the employment terms. Reece is relocating to Minnesota from South  Carolina, and we are excited to have him join the city. I recommend approval.    Item 12.1  Mayor Hemken will review the list of upcoming events/meetings.    Reminder – if Council desires to appoint the planning commission candidate, a motion should be  made.      If you have any questions regarding items in the agenda packet, please contact me prior to the  meeting so that staff can research any issues and be prepared to respond at the meeting.  City Council Work Session April 17, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Work Session Meeting  April 17, 2023 Northwood Conference Room     CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m.     ROLL CALL Council present:    Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member     Staff present:    Tim Hoyt, Acting City Manager  Jeff Alger, Community Development Specialist  Brandon Bell, Comm Dev Coord/Mgmt Analyst  Erin Enstad, Abdo  Vicki Holthaus, Abdo  Rich Johnson, Director of HR/Admin. Services  Valerie Leone, City Clerk  Jeff Sargent, Director of Community Development  Stacy Woods, City Attorney    REVISED AGENDA Motion was made by Council Member Elder, seconded by Council Member London,  to approve the revised agenda adding Item 11.7, Discussion regarding city manager  recruitment process. All present voted in favor. Motion carried.    PLANNING  COMMISSION  UPDATE  Item 11.1    Mayor Hemken introduced for discussion item 11.1, Update by Planning Commission.    Mr. Jeff Alger, community development specialist, reviewed the role of the Planning  Commission. He explained the members of the Planning Commission also serve on  subcommittees. The Codes & Standards Committee reviews text amendments, and the  Design & Review Committee reviews land use requests before matters are formally  presented to the Planning Commission and City Council.     Mr. Alger stated the planning commission currently has eight members: Roger Landy  (chair), Ray Alkalai, Don Collier, Howard Kaplan, Heather Koshiol, Matt Mannix,  Michael Redden, and Mike Terres. Persons in attendance were recognized (Roger  Landy, Ray Alkalia, Don Collier, Howard Kaplan and Matt Mannix).    Chair Landy reported on the planning commission’s activities in 2022 and 2023.     Planning commissioners and staff responded to questions from Council including the  number of vacant industrial spaces, status of St. Therese’s project, and recent business  relocations.     City Council Work Session April 17, 2023  Page 2   Council thanked the Planning Commission for their important work with reviewing  planning cases before the issues are brought to Council.     Chair Landy credited Al Brixius, city planner, for his expertise and assistance.    ELEVATE HENNEPIN  Item 11.2    Mayor Hemken introduced for discussion item 11.2, Discussion of possible contract  with Hennepin County to become a partner in Elevate Hennepin.    Mr. Brandon Bell, community development coordinator/management analyst,  described the Elevate Hennepin program offered through Hennepin County. He stated  the program is offered to businesses at no cost. If New Hope desires to be a partner,  the county is requesting a financial contribution of $5,000 per year to support the  program. He explained New Hope businesses can access the program even if the city  does not provide funding. He noted the city previously supported “Open to Business”  through Metropolitan Consortium of Community Developers (MCCD) for $3,750  annually. The contract was not renewed as Open to Business is one of the advisors  available under the Elevate Hennepin program.    Ms. Mary Matze, Hennepin County, was recognized. She explained the Elevate  Hennepin initiative was launched in 2020‐2021 to help stabilize businesses. She stated  the advisor services include business planning, legal, marketing, financial  management/projections, and lending and preparation to access capital. Ms. Matze  explained that the program helps connect business owners to various resources and  over 1,400 businesses have already received technical assistance. She stated the  advisors are contracted through the county.    Council Member London commented that Elevate Hennepin has a broader scope than  the Open to Business program. He indicated it would be helpful to know the  effectiveness of such programs.    Mr. Bell explained that as a partner city, New Hope would be provided with quarterly  reports.     Mayor Hemken pointed out the savings of not funding Open to Business could offset  the $5,000 contribution for Elevate Hennepin. She noted the Business Network Group  expressed enthusiasm for the program.    Mr. Jeff Alger, community development specialist, stated a link to the program is on  the city’s website. He indicated county staff may conduct site visits to businesses to  proactively raise awareness of the program.    Mayor Hemken thanked Ms. Matzke for the presentation.    Council expressed support to fund the program and directed staff to place the item on  a future council agenda for formal approval.    ENTERPRISE  RESOURCE  PLANNING  SOFTWARE  Mayor Hemken introduced for discussion item 11.3, Discussion regarding the  replacement of the city’s Enterprise Resource Planning (ERP) software and Abdo’s  proposal to assist the city in this effort.    City Council Work Session April 17, 2023  Page 3   Item 11.3    Mr. Rich Johnson, director of HR/admin services, explained the city has been using an  enterprise resource planning (ERP) system known as JD Edwards by Oracle through  LOGIS since 2001. LOGIS has implemented a new ERP and staff believes there may be  better options at a more reasonable cost in the marketplace.     He stated Abdo has submitted a proposal to evaluate various ERPs and assist the city  in its selection of software. The software review will include finance programs such as  accounts receivable, accounts payable, financial reporting as well as payroll, human  resources, special assessments, recreation, license/permits/ inspections, and utility  billing. Key stakeholders will be included to identify the city’s needs. Abdo has  submitted a proposal to evaluate various ERPs for $22,500 and for chart of accounts  mapping for $7,500. It is recommended to fund the project with IT Reserve Fund  budget and include funding in the 2024 budget.    Ms. Erin Enstad, Abdo, shared the financial implications of continuing with LOGIS.     Discussion ensued regarding potential cost savings, involving key stakeholders to  identify needs, migrating data from the PIMS software to retain historical information,  the need for modules to work together as one database (general ledger must be a true  accounting solution), and continuation of hosting software on a server at LOGIS.    Ms. Vicki Holthaus, Abdo, explained the reason LOGIS was formed in the 1970s was  because there was no full ERP software at that time. She stated Abdo will request  proposals from 30 vendors that serve the local government sector. She explained that  Abdo believes the city will be able to secure comparable or better services than what  LOGIS is offering at a lower price and without a 10‐year commitment. She commented  it is important to determine what functionality is offered in the marketplace. She     Mr. Johnson stated the ERP software implementation could take 12‐18 months. The city  will issue a RFP in May and conduct demos with various vendors and stakeholders.  The goal is to go live by calendar year 2025.     Council expressed its confidence in Abdo’s capability to assist the city with the  evaluation process. Staff was directed to place the item on a future council meeting  agenda for formal approval.    JUNETEENTH  Item 11.4    Mayor Hemken introduced for discussion item 11.4, Discussion regarding Juneteenth  (June 19) which will become a state holiday effective August 1, 2023.    Mr. Rich Johnson, director of HR/admin services, stated on June 17, 2021, President  Biden declared June 19th a federal holiday to commemorate the emancipation of  enslaved African Americans. The holiday references June 19, 1865, which is the date  slavery was outlawed in the State of Texas. On February 3, 2023, Governor Tim Walz  signed a bill into law making Juneteenth a holiday in Minnesota. This law is scheduled  to go into effect August 1, 2023. He pointed out there is currently legislation at the state  level that could change the effective date to June 1, 2023.    Mr. Johnson explained that city employees currently have 10 holidays and two floating  holidays. He shared information from the city’s 12 comparable cities and asked Council  for its input regarding implementing Juneteenth for the city of New Hope.  City Council Work Session April 17, 2023  Page 4     Council was supportive of adding Juneteenth as an additional holiday effective in  conjunction with the date it becomes a holiday in Minnesota. Staff was directed to place  the item on a future council meeting agenda for formal approval.     ADVANCE  RESIGNATION  POLICY   Item 11.5    Mayor Hemken introduced for discussion item 11.5, Discussion regarding  implementation of an advance resignation policy.    Mr. Rich Johnson, director of HR/admin services, requested feedback from Council  regarding the possibility of implementing an advance resignation program. He stated    in an effort to provide smooth transitions and adequate time for recruitment, training,  the transfer of institutional knowledge, etc. staff believes it would be in the best interest  of the city to implement a program to provide an incentive to staff members who are  contemplating resignation/retirement from the city to provide a significant advance  notice.    Mr. Johnson pointed out there are several potential retirements in the next three years.  He explained the incentive could be health insurance coverage or a monetary payment  based on the length of notice. He commented that the topic was asked at last week’s  labor management committee meeting.     Council expressed support for the concept but expressed concern regarding the cost.     Mr. Johnson stated he wanted to start the dialogue to see if Council had interest in such  a program before exploring other cities’ policies, creating a draft policy, or reviewing  costs of a program.     Mayor Hemken noted actual costs would be helpful to determine the feasibility of such  a program.    COMPENSATION  STUDY   Item 11.6    Mayor Hemken introduced for discussion item 11.6, Discussion regarding conducting  a compensation study update.    Mr. Rich Johnson, director of HR/admin services, explained the city’s 2011  compensation study was updated in 2017. He stated it is typical for a study to be  conducted every five to seven years to ensure that the city’s compensation plan  remains competitive with the market. He stated if Council supports proceeding with a  compensation study an RFP will be drafted and sent out in the near future. There is  $30,000 in the 2023 budget for the study.    Mr. Johnson stated staff will continue to carefully examine each vacancy that occurs to  ensure that position continues to be needed and whether or not any sort of revamping  of the position or reorganization of that department would be beneficial.    Council supported a compensation study update and directed staff to place the item  on a future council meeting agenda for formal approval.    CITY MANAGER  RECRUITMENT  PROCESS  Mayor Hemken introduced for discussion, Discussion regarding city manager  recruitment process.    City Council Work Session April 17, 2023  Page 5   Item 11.7 Mr. Tim Hoyt, acting city manager, reminded Council of the May 2 interviews with the  city manager candidate finalists. He asked Council to notify Pat Melvin of DDA if any  additional interview questions were desired.    Mr. Rich Johnson, director of HR/admin services, informed Council it is common  practice, especially with high‐ranking positions, to require a management assessment.  He recommended utilizing Martin‐McAllister Consulting to perform an assessment  and noted the cost is $2,000. He indicated if there are two candidates with high scores  at the May 2 interviews, the Council could choose to have both candidates undergo the  management assessment prior to making an offer. The assessment could assist Council  in selecting a candidate.    Council asked Director Johnson to have Martin‐McAllister hold two spots for New  Hope.    Next Mr. Johnson indicated Council may wish to form a two‐person subcommittee to  negotiate terms of the employment contract with the finalist and the assistance of DDA.  The employment agreement would require formal approval at a council meeting, but  a subcommittee could expedite the process and avoid the need for special council  meetings. It is recommended that the mayor and one council member be appointed to  a subcommittee.    Council agreed to Mayor Hemken and Mayor Pro tem Isenberg serving on the sub‐ committee.     ADJOURNMENT The meeting was adjourned at 8:40 p.m. as there was no further business to come before  the Council at its work session.    Respectfully submitted,     Valerie Leone, City Clerk    New Hope City Council  April 10, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes April 24, 2023  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:            Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Tim Hoyt, Acting City Manager  Dan Boyum, City Engineer  Rich Johnson, Director of HR/Admin. Services  Valerie Leone, City Clerk  Susan Rader, Director of Parks & Recreation  Bernie Weber, Director of Public Works  Stacy Woods, City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to approve the regular meeting minutes of April 10, 2023. All present voted  in favor. Motion carried.    OPEN FORUM    There was no one present desirous of addressing the council.  PRESENTATION  OATH OF OFFICE  Item 5.1  Mayor Hemken introduced for discussion Item 5.1, Oath of office for Police Jared  Gray and Sabrina DeMars.    Police Chief Tim Hoyt shared the backgrounds of Officer Jared Gray and Sabrina  DeMars and City Clerk Valerie Leone administered the oath of office. Council  extended their congratulations and thanked the department and family members  for attending the ceremony in a show of support.    PRESENTATIONS:  SNOWMAN/SNOW  SCULPTURE  CONTEST  Item 5.2  Mayor Hemken introduced for discussion Item 5.2, Awards presentation for the  2022‐2023 New Hope Snowman/Snow Sculpture Contest Winners.    Ms. Susan Rader, director of parks and recreation, stated this is the sixth year of  the contest that was open to New Hope individuals, families, neighborhoods, and  groups. She introduced Scott Kulzer, citizens advisory chair, in attendance to assist  with the awards presentation. Ms. Rader shared photos of the 15 entries and  congratulated the contest winners:  New Hope City Council  April 10, 2023  Page 2   Third place – Happy Snail, created by Miles Witter and The Witter Family  Second place – Freezy, created by The Johanneson Family  First Place – T‐Rex Snowman, created by Rocky and Lake Cheney    She stated winners were given a choice of a cash prize or a certificate towards a  parks and recreation program. Mayor Hemken thanked the contestants for  participating and thanked the Citizen Advisory Commission for sponsoring the  fun winter contest.    RELAY FOR LIFE  Item 5.3  Mayor Hemken introduced for discussion Item 5.3, Resolution approving special  event at Cooper High School, Relay for Life, on Saturday, May 6, 2023, under the  supervision of District 281 personnel and parents.    Ms. Julie Nordstrom and Ms. Hailey Namie addressed the Council and requested  authorization to hold the annual Relay for Life event at Cooper High School. The  students reported on the components of the American Cancer Society’s Relay for  Life fundraising event and noted last year’s event raised over $26,000.     It was noted there will be no use of amplified sound after 11 pm and stadium  lighting is decreased after 11 pm. The event requires adoption of a resolution as  it’s a special event under the Cooper High Schools conditional use permit.      Mayor Hemken invited the public to participate in the May 6 event in the fight  against cancer (information available at www.relayforlife.org/rdalehsmn).    The Council thanked the high school students for their participation in the  important community event.    RESOLUTION 2023‐54  Item 5.3  Council Member Elder introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING SPECIAL EVENT AT COOPER HIGH  SCHOOL, RELAY FOR LIFE, ON SATURDAY, MAY 6, 2023, UNDER THE  SUPERVISION OF DISTRICT 281 PERSONNEL AND PARENTS.” The motion  for the adoption of the foregoing resolution was seconded by Council Member  Isenberg, and upon vote being taken thereon, the following voted in favor thereof:  Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the  same: None; Abstained: None; Absent: None; whereupon the resolution was  declared duly passed and adopted, signed by the mayor which was attested to by  the city clerk.    DOMESTIC ASSAULT  INTERVENTION  PROJECT  Item 5.4  Mayor Hemken introduced for discussion Item 5.4, Resolution approving  agreement between the city of New Hope and Home Free for the 2023 Domestic  Assault Intervention Project.    Mr. Tim Hoyt, acting city manager/police chief, explained the Home Free Domestic  Assault Intervention Project is a program of Missions, Inc. He stated Elsa Swenson,  program manager of Missions, Inc. was unable to attend tonight’s meeting, but she  has provided statistics that he will share with Council.      Mr. Hoyt stated in 2022 Home Free Community Program served 566 individuals.  Included in this number is 115 new incidents for 113 distinct individuals that were  New Hope City Council  April 10, 2023  Page 3   referred from the police department. He stated Missions, Inc. made contact with  and provided safety planning, criminal and civil advocacy, and emotional support  services for at least 103 New Hope families in 2022. They provided at least 1,402  services to residents of New Hope, or people who had an incident occur in the city,  which averages near 350 hours of advocate time working with New Hope  residents.    He stated Missions, Inc. is committed to the city of New Hope and is a tremendous  partner. He explained the contractual arrangement guarantees shelter space for  New Hope women and children fleeing intimate partner violence. This is a really  important partnership for New Hope residents as there is a chronic shortage of  shelter bed space. The shelter has an average turn away rate of 70% due to capacity,  and the same is true across the state because the need is so high. He stated  Missions, Inc. strives to meet the needs of the residents and be proactive and  innovative to respond to and end domestic violence in New Hope.     Council Member London asked that the 70% average turn away statistic be shared  with Commissioner Lunde as this was an issue he mentioned when he recently  addressed the Council. Acting City Manager Hoyt indicated he would relay the  information.    RESOLUTION 2023‐54  Item 8.1  Council Member Isenberg introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING AGREEMENT BETWEEN THE CITY  OF NEW HOPE AND HOME FREE FOR THE 2023 DOMESTIC ASSAULT  INTERVENTION PROJECT.” The motion for the adoption of the foregoing  resolution was seconded by Council Member Elder, and upon vote being taken  thereon, the following voted in favor thereof: Hemken, Hoffe, Elder, Isenberg,  London; and the following voted against the same: None; Abstained: None;  Absent; whereupon the resolution was declared duly passed and adopted, signed  by the mayor which was attested to by the city clerk.    ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  removed for discussion. Mr. Tim Hoyt, acting city manager, reviewed the consent  items.    FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through April 24, 2023.  RESOLUTION 2023‐56  Item 6.4    Resolution proclaiming May 14‐20, 2023, as National Police Week in the city of  New Hope.  RESOLUTION 2023‐57  Item 6.5    Resolution approving LG214 Premises Permit Application for Armstrong Cooper  Youth Hockey Association to conduct lawful gambling at Winnetka Pizza, dba  Frankie’s Pizza, at 3556 Winnetka Avenue North.    New Hope City Council  April 10, 2023  Page 4   RESOLUTION 2023‐58  Item 6.6    Resolution approving agreement with the New Hope/Crystal/Plymouth Swim  Club for use of the New Hope Aquatic Park for summer practices and meets.  RESOLUTION 2023‐59  Item 6.7    Resolution authorizing the appropriation of funds in the amount of $25,207.97 to  rebuild the ice compressors at the New Hope Ice Arena.  RESOLUTION 2023‐60  Item 6.8    Resolution authorizing the appropriation of funds in the amount of $37,018.60 for  the purchase and installation of skate tile at the New Hope Ice Arena.  RESOLUTION 2023‐61  Item 6.9    Resolution authorizing the purchase of equipment and appropriation of funds in  the amount of $10,000 for the purchase of batteries from R&R Specialties of  Wisconsin Inc. for the New Hope Ice Arena.    RESOLUTION 2023‐62  Item 6.10    Resolution approving an agreement with Abdo Financial Solutions to assist the  city in evaluating and selecting a new Enterprise Resource Planning (ERP) system  and to perform chart of accounts mapping.    RESOLUTION 2023‐63  Item 6.11    Resolution adopting Juneteenth (June 19) as a City holiday, effective in conjunction  with the date it becomes a State of Minnesota holiday.    MOTION  Item 6.12    Motion approving issuance of a Request for Proposal to conduct a Compensation  Study in 2023 for the City of New Hope.  RESOLUTION 2023‐64  Item 6.13    Resolution approving a cooperative construction agreement with Hennepin  County for the 42nd Avenue Signal Light, Trail, and Utility Project  (Improvement Project No. 1029).    MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member  Isenberg, to approve the Consent items. All present voted in favor. Motion  carried.    42ND AVE SIGNAL  LIGHT, TRAIL, AND  UTILITY PROJECT   (IMPROVEMENT  PROJECT NO. 1029)  Item 8.1    Mayor Hemken introduced for discussion Item 8.1, Resolution awarding  contract to GMH Asphalt Corporation for construction of the 42nd Avenue  Signal Light, Trail, and Utility Project (Improvement Project No. 1029).    Mr. Dan Boyum, city engineer, stated the project involves replacement of the  Boone/42nd Avenue traffic signal, mill and overlay and ADA improvements  between Gettysburg and Winnetka avenues, pipe burst watermain improvements,  burying Xcel power from Boone to Gettysburg Avenue, installation of decorative  lighting from Gettysburg to Xylon Avenue, and paving a trail on the south side of  42nd Avenue from Boone to Gettysburg Avenue and connecting to the new trails  being constructed from the TH 169/CSAH 9 bridge.     Mr. Boyum reported there were four bids received on April 13, and the low bid  was submitted by GMH Asphalt Corporation for $2,576,553.37. The total project  cost is $3,526,625 which includes indirect costs, contingencies, and previously  approved materials (decorative street lights and traffic signal pole assemblies). The  funding sources include state aid, street light fund, water fund, and county funds.     Mr. Boyum reviewed the project schedule with construction beginning this spring.   New Hope City Council  April 10, 2023  Page 5     Council Member London asked whether the medians on 42nd Avenue will be  included in the project. Mr. Boyum responded that the medians will remain in  place as the work includes mill and overlay and turn lanes only. He noted some  areas will require curb and gutter replacement.    Council Member London expressed safety concerns as much of the curb that abuts  the sidewalk along 42nd Avenue does not provide adequate protection (height). He  indicated he is grateful for the county project and is hopeful that a full street  reconstruction will occur in less than ten years.    Council Member Isenberg inquired regarding options of the city monument sign.  Mr. Boyum stated the monument sign will be installed after completion of the TH  169/42nd Avenue bridge project. He indicated various monument sign options will  be shared with Council at a later date.     RESOLUTION 2023‐52  Item 8.1  Council Member Isenberg introduced the following resolution and moved its  adoption: “RESOLUTION AWARDING CONTRACT TO GMH ASPHALT  CORPORATION FOR CONSTRUCTION OF THE 42ND AVENUE SIGNAL  LIGHT, TRAIL, AND UTILITY PROJECT (IMPROVEMENT PROJECT NO.  1029).” The motion for the adoption of the foregoing resolution was seconded by  Council Member Elder, and upon vote being taken thereon, the following voted in  favor thereof: Hemken, Hoffe, Elder, Isenberg, London; and the following voted  against the same: None; Abstained: None; Absent; whereupon the resolution was  declared duly passed and adopted, signed by the mayor which was attested to by  the city clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.    Mayor Hemken reported on upcoming events.    Council Member London thanked residents for picking up trash on Earth Day last  Saturday.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 7:50 p.m.  Respectfully submitted,    Valerie Leone, City Clerk    New Hope City Council  May 2, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes May 2, 2023  Special Meeting Northwood Conference Room      CALL TO ORDER The New Hope City Council met in special session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 9:15 a.m.    ROLL CALL Council present:            Others present:     Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Pat Melvin, DDA Human Resources  INTERVIEWS  Item 11.1    Mayor Hemken introduced for discussion Item 11.1, Interviews with six finalists  for the city manager position.    The Council conducted interviews with Scott Meszaros, Robert Hillard, Willie  Morales, Reece Bertholf, John Harrenstein, and Daniel Buchholtz.    Following interviews and review of the management team’s feedback, Mr. Melvin  requested the City Council to identify two finalists.     MOTION  Item 11.1  Motion was made by Council Member Elder, seconded by Council Member Hoffe,  to approve Daniel Buchholtz as the first candidate and Reece Bertholf as the  second candidate for the city manager position pending a leadership/  management assessment. All present voted in favor. Motion carried.    MOTION  Item 11.1  Motion was made by Council Member Elder, seconded by Council Member Hoffe,  to authorize Mayor Hemken, Mayor Pro tem Isenberg, and Pat Melvin to begin  negotiations upon notification of each candidate’s suitability for the position  and final determinations. All present voted in favor. Motion carried.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 4:16 p.m.  Respectfully submitted,    Valerie Leone, City Clerk      I:\RFA\City Manager\2023\6.1 Business Licenses\6.1 Q ‐ Business Licenses 050823.docx   Request for Action  May 8, 2023    Approved by: Tim W. Hoyt  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Approval of business license(s)  Requested Action  In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented  to the City Council for consideration. Staff recommends approval of all listed requests.    Background  All required paperwork and fees have been received for the following businesses:    ZaZa LLC 2728 Winnetka Avenue North THC Products                Agenda Section Consent Item Number  6.1  G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  May 8, 2023    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Approval of claims through May 8, 2023  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\POLICE\2023\Council Meetings\Missing & Exploited Children\6.4 Q ‐ Missing and Exploited Children 2023.docx   Request for Action  May 8, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Police  By: Tim Hoyt, Acting City Manager/Dir. of Police    Agenda Title  Resolution proclaiming May 25, 2023, as National Missing and Exploited Children’s Day in the city of New Hope  Requested Action  Staff recommends approval of a resolution proclaiming May 25, 2023, as National Missing and Exploited  Children’s Day in the city of New Hope.  Policy/Past Practice  The City Council has expressed support in the past for issues intended to promote the general health, safety,  and welfare of children in the community.  Background  Since 1983, when it was first proclaimed by President Ronald Regan, National Missing and Exploited Children’s  Day on May 25th each year shines a spotlight on child safety. The observance also honors the professionals  dedicated to protecting children around the country. On May 25th, 1979, Etan Patz disappeared on his way  from the bus to school. During the time of his disappearance, cases of missing children rarely gained national  media attention. In Etan’s case his father was a professional photographer and distributed black‐and‐white  photos of his son to try and find him. This resulted in a massive search and media attention. Each year on the  day of his abduction, May 25th, communities across the United States recognize National Missing and Exploited  Children’s Day recognizing the hundreds of thousands of children who went missing each year.     There are many circumstances that lead to missing children. Some of which include Autism and Wandering,  Child Sex Trafficking, Family Abductions, Endangered Runaways, and Nonfamily Abductions and Attempts.  Of those children that are abducted, 9 percent are kidnapped by family, only a small fraction are stranger  abductions. With the rapid growth of the Cyberworld, stranger abductions and child sex trafficking is rising  at an even more concerning rate.  With the goal of decreasing these instances of missing and exploited  children we continue to focus on awareness and education in our community.     The goal of National Missing and Exploited Children’s Day is to encourage parents to talk with their children  about safety and how to protect themselves from potential danger. In partnership with the National Center  for Missing and Exploited Children (NCMEC), the Minnesota Bureau of Criminal Apprehension (BCA),  offers easy‐to‐access materials that help to facilitate these important topics of discussion with parents and  their children. The BCA and this department encourage communities to draw attention to child safety issues  not just in May but year‐round as well. Staff recommends that the City Council approve a resolution  proclaiming May 25, 2023, as National Missing and Exploited Children’s Day  Attachment   Resolution    Agenda Section Consent Item Number  6.4  City of New Hope    Resolution No. 2023 ‐      Resolution proclaiming May 25, 2023, as   National Missing and Exploited Children’s Day  in the city of New Hope      WHEREAS,  all children need (and deserve) love, guidance, support and education in  order to minimize threats and situations that could lead to sexual  exploitation and/or physical abduction; and    WHEREAS, National Missing and Exploited Children’s Day on May 25th each year shines a  spotlight on child safety. The observance also honors the professionals  dedicated to protecting children around the country; and    WHEREAS, many circumstances such autism, family and non‐family abductions,  endangered runaways, and rapid growth of the cyberworld are all  situations leading to the rising instances of missing and exploited children;  and    WHEREAS, In 1983, President Ronal Reagan proclaimed May 25th to be National  Missing and Exploited Children’s Day and this day has been observed by  every administration since; and    WHEREAS, education and discussions with children in the amount of at least 25  minutes by parents and guardians is important to, to prevent child  abductions and sexual exploitation, as well as how to respond to situations  and where to seek help, in order to increase the safety of our  neighborhoods; and     WHEREAS,  community involvement and awareness are also vital to keeping our  children safe and out of situations that could be dangerous for the most  vulnerable members of our community,     NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope  proclaim May 25, 2023, as National Missing and Exploited Children’s Day,  and encourage parents and guardians to interact with their children  about child safety and promote awareness through education. The BCA  encourages adults to take 25 minutes to talk to children in their lives  about child safety.  Through such measures, we are hopeful, that the  number of children missing or exploited can be reduced.  These efforts  will promote child safety and strengthen the communities in which we  live.     Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota,  this 8th day of May 2023.                                                                           ______________________________                                                                     Mayor     Attest:______________________________              City Clerk  I:\RFA\COMM DEV\2023\City Council\05‐08‐23 Elevate Hennepin Contract Approval\Q&R ‐ Elevate Hennepin Agreement.docx   Request for Action  May 8, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Brandon Bell, CD Coord./Management Analyst,   and Jeff Sargent, Director    Agenda Title  Resolution approving agreement between the city of New Hope and Hennepin County for Elevate Hennepin  Requested Action  Staff is recommending approval of a resolution approving a contract between Hennepin County and the city  of New Hope for partnership in the Elevate Hennepin program.  Policy/Past Practice  The city is always looking for ways to assist local businesses and entrepreneurs to help encourage economic  development within the city.  Background  At the April 17th  City Council work session, the City Council discussed New Hope becoming a partner city in  the Elevate Hennepin program. Elevate Hennepin is a resource hub powered by Hennepin County and  partners connecting local entrepreneurs and small businesses to trusted resources and expert advisors at no  cost. The City Council was in general agreement to sign the contract with Hennepin County.  Funding  The cost of the program $5,000 annually with an initial two‐year contract. Funding for the project will come  from the Economic Development Authority budget. The contract can be terminated after the first year if the  city wishes to do so.  Attachments   Resolution   Agreement     Agenda Section Consent Item Number  6.5  City of New Hope    Resolution No. 23‐    RESOLUTION APPROVING AGREEMENT BETWEEN THE CITY OF NEW HOPE AND HENNEPIN  COUNTY FOR ELEVATE HENNEPIN      WHEREAS,  the city of New Hope is committed to serving its businesses through resource assistance     programs; and    WHEREAS,  the city of New Hope will become a partner city in the Elevate Hennepin program. After  consideration, the City Council agreed to support a county‐led program to help connect  New Hope small businesses with access to free advisors and resources; and    WHEREAS,  the initial two‐year annual contract will cost $5,000 annually and can be cancelled after  one‐year.     NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approves the   agreement with Hennepin County for a two‐year contract to become a partner in the  Elevate Hennepin program.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 8th day of  May, 2023.           ___________________________  Kathi Hemken, Mayor      Attest: ________________________  Valerie Leone, City Clerk  Contract A2311689 AGREEMENT FOR ELEVATE HENNEPINSM PROGRAMMING This Agreement (“Agreement”) is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300 Government Center, Minneapolis, Minnesota 55487, on behalf of its Housing and Economic Development Department, 701 Fourth Avenue South, Suite 400, Minneapolis, MN 55415 (“COUNTY”) and the New Hope Economic Development Authority, 4401 Xylon Avenue North, New Hope, MN 55428 (“AUTHORITY”), both political subdivisions of the State of Minnesota (“Parties”). RECITALS WHEREAS, Hennepin County Board Resolution No. 21-0370 authorized up to $19 million of pandemic recovery funding, made possible by Federal American Rescue Plan Act, reclassified by Hennepin County Board Resolution 22-0136 to pandemic recovery activities to be used for eligible costs, operations, staffing, and services to advance equitable economic recovery strategies, including small business technical assistance and specialized consulting to address the needs of businesses impacted by the public health emergency; and WHEREAS, the Parties recognize a need for inter-governmental cooperation to effectively and equitably implement, promote and sustain the Elevate HennepinSM program (“the Program”), a suite of small business programming that provides aspiring entrepreneurs and local businesses based in Hennepin County with inclusive access to professional consulting, a network of over twenty culturally diverse small business technical experts, and targeted cohort-based programming for businesses at specific stages of growth, all of which are available through a website that provides one-stop access to a wide variety of events, trainings, loans, grants, and other small business resources offered by multiple agencies; and WHEREAS, this inter-governmental cooperation represents a multijurisdictional program designed to promote economic development and job creation; and WHEREAS, the Parties are authorized to enter into this Agreement pursuant to Minnesota Statute § 383B.79 and other applicable law. NOW THEREFORE, the Parties agree to cooperate in the implementation and promotion of the Program as follows: 1. TERM AND COST OF THE AGREEMENT This Agreement shall commence on March 22, 2023, and expire on December 31, 2024 unless cancelled or terminated earlier in accordance with the provisions herein. AUTHORITY shall pay COUNTY in accordance with this Agreement an annual fee of Five Thousand Dollars and no/100 ($5,000.00) in 2023, and Five Thousand Dollars and no/100 ($5,000.00) in 2024. The total cost of this Agreement, including all reimbursable expenses, shall not exceed Ten Thousand Dollars and no/100 ($10,000.00). 2 2. SERVICES TO BE PROVIDED A. COUNTY shall maintain the Program as described above, offering technical assistance and cohort programming, available at no-cost to qualifying businesses and entrepreneurs located in City of New Hope throughout the contract term. COUNTY shall provide AUTHORITY with an annual report documenting the number of business clients served by the Program, aggregate demographics of business clients, and other Program information to assist AUTHORITY in measuring outcomes. B. COUNTY shall provide AUTHORITY with branding guidelines and communication toolkits to promote the Program on the City of New Hope’s website, newsletter, social media, and other communication channels. COUNTY shall promote and recognize AUTHORITY as an Elevate HennepinSM sponsor and include recognition of AUTHORITY on the website promoting all COUNTY Elevate HennepinSM programming. AUTHORITY shall promote Elevate HennepinSM on the City of New Hope’s website, newsletters, social media, and other forms of communications, as appropriate and following the directives in Section 19 of this Agreement, and shall follow COUNTY’s branding guidelines, as directed by COUNTY. AUTHORITY shall make best efforts to coordinate communications with COUNTY and provide a quarterly update on AUTHORITY’s promotional and communication efforts, on a form provided by COUNTY. C. AUTHORITY confirms, transfers, assigns, and conveys to COUNTY all right, title, and interest in all intellectual property which AUTHORITY may create, conceive, develop, or originate, either individually or jointly with others, and which arises out of the performance of this Agreement, including but not limited to copyrights, patents, trade secrets, trademarks, service marks, and rights in data or other technology (“Intellectual Property Rights”). As applicable, all works of authorship created by AUTHORITY for COUNTY in performance of this Agreement shall be considered “works made for hire” as defined in the U.S. Copyright Act. AUTHORITY shall, upon request of COUNTY, execute all papers and perform all other acts necessary to assist COUNTY to establish, protect, and preserve COUNTY’s Intellectual Property Rights. For clarification, each party shall retain ownership of intellectual property developed prior to or outside of this Agreement (“Pre-existing IP”). However, and as applicable, COUNTY grants AUTHORITY a royalty-free license to use COUNTY’s Elevate HennepinSM IP solely for the purposes and duration of this Agreement. Any use of the Elevate HennepinSM name and/or IP that is not expressly permitted by this Agreement (including without limitation any use of the Elevate HennepinSM name or IP in connection with products sold under any third-party private label) is prohibited without the prior written consent of COUNTY. AUTHORITY recognizes and acknowledges that all right, title, and interest in and to the Elevate HennepinSM and 3 Elevate HennepinSM IP is the property of COUNTY. The Elevate HennepinSM name and Elevate HennepinSM IP are provided on an “as is” basis. D. AUTHORITY agrees that it will immediately cease all use of the Elevate HennepinSM name and any Elevate HennepinSM IP upon termination of this Agreement. E. Should COUNTY rename or rebrand the Elevate HennepinSM Program at any point as described in Section 12.B., the terms and obligations under this Section remain in force and will be applicable to the Program IP under COUNTY’s chosen name or brand. 3. PAYMENT FOR SERVICES COUNTY shall invoice AUTHORITY on an annual basis by December 15. AUTHORITY shall provide payment by the end of each calendar year. In the event this Agreement is terminated early by either party in accordance with this Agreement, AUTHORITY shall be responsible for payment to COUNTY of a portion of any unpaid annual cost, prorated through the date notice of termination was provided. 4. CONTRACT ADMINISTRATION To coordinate the services of COUNTY and AUTHORITY so as to accomplish the purposes of this Agreement, Brandon Bell, or successor (“Contract Administrator”), shall manage this Agreement on behalf of AUTHORITY and serve as liaison between AUTHORITY and COUNTY. Patricia Fitzgerald, Community and Economic Development Director, Hennepin County Housing and Economic Development, 701 4th Avenue South, Suite 400, Minneapolis, MN 55415, or successor, shall manage the Agreement on behalf of COUNTY. 5. INDEPENDENT CONTRACTORS AUTHORITY and COUNTY shall select the means, method, and manner of performing the services. Nothing is intended nor should be construed as creating or establishing the relationship of a partnership or a joint venture between the parties or as constituting AUTHORITY as the agent, representative, or employee of COUNTY for any purpose. AUTHORITY and COUNTY are and shall remain independent contractors for all services performed under this Agreement. AUTHORITY and COUNTY shall secure at their own expense all personnel required in performing services under this Agreement. AUTHORITY’s personnel and/or subcontractors engaged to perform any work or services required by this Agreement will have no contractual relationship with COUNTY and will not be considered employees of COUNTY. COUNTY shall not be responsible for any claims related to or on behalf of any of AUTHORITY’s personnel, including without limitation, claims that arise out of employment or alleged employment under the Minnesota Unemployment Insurance Law (Minnesota Statutes Chapter 268) or the Minnesota Workers’ Compensation Act (Minnesota Statutes Chapter 176) or claims of discrimination 4 arising out of applicable law, against AUTHORITY, its officers, agents, contractors, or employees. Such personnel or other persons shall neither accrue nor be entitled to any compensation, rights, or benefits of any kind from COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, workers’ compensation, unemployment compensation, disability, severance pay, and retirement benefits. 6. RECORDS – AVAILABILITY/ACCESS Subject to the requirements of Minnesota Statutes section 16C.05, subd. 5, COUNTY, AUTHORITY, the State Auditor, or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are pertinent to the accounting procedures and practices of the parties and involve transactions relating to this Agreement. The parties shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its expiration, cancellation, or termination. 7. DEFAULT AND CANCELLATION/TERMINATION Notwithstanding any provision of this Agreement, either Party may withdraw from this Agreement before the expiration date of December 31, 2024. Notice shall be effective upon delivery to the contact managers for each Party listed in Section 4 of this Agreement of a copy of the resolution of the Party’s governing body, or a copy of the Party’s appropriate administrative authority, indicating its intent to withdraw from this Agreement. If AUTHORITY or COUNTY fails to perform any of the provisions of this Agreement, fails to administer the work so as to endanger the performance of the Agreement or otherwise breaches or fails to comply with any of the terms of this Agreement, that Party shall be in default. Unless the default is excused in writing by the non-defaulting Party, the non-defaulting Party may upon written notice immediately cancel or terminate this Agreement in its entirety. Each Party shall attempt to resolve disputes related to this Agreement in good faith. 8. INDEMNIFICATION Each Party to this Agreement shall be liable for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other Party, its officers, employees or agents. Each Party hereby agrees to indemnify, hold harmless and defend the other, its officers, employees or agents, against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney’s fees which the other Party, its officers, employees or agents may sustain, incur or be required to pay, arising out of or by reason of any act or omission of the indemnifying Party, its officers, employees or agents, in the execution, performance, or failure to adequately perform its obligations pursuant to this Agreement. Liability of the Parties shall be governed by the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws. 5 Under no circumstances, however, shall a Party be required to pay on behalf of itself and the other Party, any amounts in excess of the limits on liability established in Minnesota Municipal Tort Liability Act, Minn. Stat. Ch. 466, applicable to any one Party. The limits of liability for one or both of the Parties may not be added together to determine the maximum amount of liability for any Party. 9. INSURANCE Each Party shall maintain public liability coverage protecting itself, its Board, officers, agents, employees and duly authorized volunteers against any unusual and customary public liability claims in amounts which shall, at a minimum, comply with Minn. Stat. § 466.04 and the Workers’ Compensation law and shall be in accordance with Minnesota statutory requirements. Said policies shall be kept in effect during the entire term of this Agreement. The Parties may satisfy this requirement through a program of self-insurance. 10. DATA PRIVACY A. The Parties, their agents, employees, and any of their subcontractors, in providing all services hereunder, agree to abide by the provisions of the Minnesota Government Data Practices Act (MGDPA), Minn. Stat. Ch. 13, as amended, and Minn. Rules promulgated pursuant to chapter 13. Each Party shall promptly notify the other if either Party becomes aware of any potential claims, or facts giving rise to such claims, under the MGDPA or other data, data security, privacy or confidentiality laws, related to services performed under this Agreement. B. In addition to the foregoing MGDPA and other applicable law obligations, AUTHORITY shall comply with the following duties and obligations regarding County Data and County Systems (as each term is defined herein). As used herein, “County Data” means any data or information, and any copies thereof, created by AUTHORITY or acquired by AUTHORITY from or through COUNTY pursuant to this Agreement, including but not limited to handwriting, typewriting, printing, photocopying, photographing, facsimile transmitting, and every other means of recording any form of communication or representation, including electronic media, email, letters, works, pictures, drawings, sounds, videos, or symbols, or combinations thereof. If AUTHORITY has access to or possession/control of County Data, AUTHORITY shall safeguard and protect the County Data in accordance with generally accepted industry standards, all laws, and all then applicable COUNTY policies, procedures, rules and directions. To the extent of any inconsistency between accepted industry standards and such COUNTY policies, procedures, rules and directions, AUTHORITY shall notify COUNTY of the inconsistency and follow COUNTY direction. AUTHORITY shall immediately notify COUNTY of any known or suspected security breach or unauthorized access to County Data, then comply with all responsive directions provided by COUNTY. The foregoing shall not be 6 construed as eliminating, limiting or otherwise modifying AUTHORITY’s indemnification obligations herein. C. INTENTIONALLY OMITTED. D. Upon expiration, cancellation or termination of this Agreement: (1) At the discretion of COUNTY and as specified in writing by the Contract Administrator, AUTHORITY shall deliver to the Contract Administrator all County Data so specified by COUNTY. (2) COUNTY shall have full ownership and control of all such County Data. If COUNTY permits AUTHORITY to retain copies of the County Data, AUTHORITY shall not, without the prior written consent of COUNTY or unless required by law, use any of the County Data for any purpose or in any manner whatsoever; shall not assign, license, loan, sell, copyright, patent and/or transfer any or all of such County Data; and shall not do anything which in the opinion of COUNTY would affect COUNTY’s ownership and/or control of such County Data. (3) Except to the extent required by law or as agreed to by COUNTY, AUTHORITY shall not retain any County Data that are confidential, protected, privileged, not public, nonpublic, or private, as those classifications are determined pursuant to applicable law. In addition, AUTHORITY shall, upon COUNTY’s request, certify destruction of any County Data so specified by COUNTY. 11. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS A. AUTHORITY and COUNTY each bind themselves, their partners, successors, assigns and legal representatives to each other for all covenants, agreements and obligations herein. B. Neither AUTHORITY nor COUNTY shall assign, transfer or pledge this Agreement and/or the services to be performed, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of the other Party. Permission to assign, however, shall under no circumstances relieve the assigning Party of its liabilities and obligations under the Agreement. Nothing in this Agreement shall prevent COUNTY from renaming or rebranding the Elevate HennepinSM Program during or after the term of this Agreement, and such renaming or rebranding will not affect the obligations of the Parties or the terms of this Agreement. C. AUTHORITY shall not subcontract this Agreement and/or the services to be performed, whether in whole or in part, without the prior written consent of COUNTY. Permission to subcontract, however, shall under no circumstances relieve 7 AUTHORITY of its liabilities and obligations under the Agreement. Further, each Party shall be fully responsible for the acts, omissions, and failure of its subcontractors in the performance of the specified contractual services, and of person(s) directly or indirectly employed by subcontractors. Contracts between either Party and each of their subcontractors shall require that the subcontractor’s services be performed in accordance with this Agreement. The Parties shall make contracts between them and any subcontractors available upon request from the other Party. 12. MERGER, MODIFICATION AND SEVERABILITY The entire Agreement between the Parties is contained herein and supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. The Parties are each bound by their own electronic signature(s) on this Agreement, and each agrees and accepts the electronic signature of the other party. Any alterations, variations or modifications of the provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the Parties. Except as expressly provided, the substantive legal terms contained in this Agreement, including but not limited to Indemnification, Insurance, Merger, Modification and Severability, Termination or Minnesota Law Governs may not be altered, varied, modified or waived by any change order, implementation plan, scope of work, development specification or other development process or document. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. 13. DUTY TO NOTIFY Each Party shall promptly notify the other of any demand, claim, action, cause of action or litigation brought against either Party, its employees, officers, agents or subcontractors, which arises out of the services described in this Agreement. Each Party shall also notify the other whenever a party has a reasonable basis for believing that it and/or its employees, officers, agents or subcontractors, and/or the other party, might become the subject of a demand, claim, action, cause of action, administrative action, criminal arrest, criminal charge or litigation arising out of and/or related to the services described in this Agreement. 14. SURVIVAL OF PROVISIONS Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement do survive such term, cancellation or termination. Such provisions include but are not limited to: SERVICES TO BE PROVIDED (as to ownership of property); INDEPENDENT CONTRACTORS; INDEMNIFICATION; INSURANCE; DUTY TO NOTIFY; DATA PRIVACY AND SECURITY; RECORDS- 8 AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION/TERMINATION; MEDIA OUTREACH; and MINNESOTA LAW GOVERNS. 15. COMPLIANCE AND NON-DEBARMENT CERTIFICATION A. Each Party shall comply with all applicable law, conditions of any funding sources, regulations, rules and ordinances currently in force or later enacted. B. Each Party certifies that it is not prohibited from doing business with either the federal government or the state of Minnesota as a result of debarment or suspension proceedings. Both Parties shall immediately notify the other if that Party is debarred or suspended during the term of this Agreement. 16. NOTICES Unless the Parties otherwise agree in writing, any notice or demand which must be given or made by a Party under this Agreement or any statute or ordinance shall be in writing and shall be sent registered or certified mail. Notices to COUNTY shall be sent to the County Administrator with a copy to the originating COUNTY department at the address given in Section 4 of this Agreement. Notice to AUTHORITY shall be sent to the address stated in Section 4 of this Agreement. 17. CONFLICTS OF INTEREST Each Party affirms that to the best of its knowledge, its involvement in this Agreement does not result in a conflict or potential conflict of interest with any Party or entity which may be affected by the terms of this Agreement. Should any conflict or potential conflict of interest become known to either Party, that Party shall immediately notify the other of the conflict or potential conflict, specifying the part of this Agreement giving rise to the conflict or potential conflict, and advise the other Party whether it will or will not resign from the other engagement or representation. Unless waived by the non-conflicted Party, a conflict or potential conflict may, in the non-conflicted Party’s discretion, be cause for cancellation or termination of this Agreement. 18. MEDIA OUTREACH COUNTY shall provide media toolkits including, but not limited to, sample social media posts to AUTHORITY. COUNTY shall also provide Program brand guidance to AUTHORITY, which AUTHORITY shall follow. For clarification and not limitation, all Outreach shall be provided by COUNTY prior to publication or release. As used herein, the term “Outreach” shall mean all media, social media, news releases, external facing communications, advertising, marketing, promotions, client lists, civic/community events or opportunities, and/or other forms of outreach created for AUTHORITY pursuant to this Agreement that reference or otherwise use the term “Hennepin County” or any derivative thereof; or (ii) that directly or indirectly relate to, reference, or concern the County of 9 Hennepin, this Agreement, the services performed hereunder, or COUNTY personnel, including but not limited to COUNTY employees and elected officials. 19. MINNESOTA LAWS GOVERN The laws of the state of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, state of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the state of Minnesota. COUNTY ADMINISTRATOR APPROVAL Reviewed for COUNTY by the County Attorney's Office: {{Sig_es_:signer3:signature}} {{userstamp3_es_:signer3:stamp}} Reviewed for COUNTY by: {{Sig_es_:signer4:signature}} {{userstamp4_es_:signer4:stamp}} Document Assembled by: {{Sig_es_:signer1:signature}} {{userstamp1_es_:signer1:stamp}} {{Exh_es_:signer1:attachment:label("Attachments")}} COUNTY OF HENNEPIN STATE OF MINNESOTA By: {{Sig_es_:signer5:signature}} {{userstamp5_es_:signer5:stamp}} I:\RFA\COMM DEV\AnnualRenewal‐RFA\Signs waive fees\6.6 Q ‐ Can Do Canines.docx   Request for Action  May 8, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Brandon Bell, CD Coord./Management Analyst  and Jeff Sargent, CD Director  Agenda Title  Motion waiving permit fees for temporary signs and tent for Can Do Canines Can Do Woofaroo walk and  fundraising event on September 23, 2023  Requested Action  Staff requests that the City Council approve waiving the permit fees for temporary signs and a tent for the  Can Do Canines Can Do Woofaroo walk and fundraising event to be held on September 23, 2023, at 9440  Science Center Drive, from 10:00 a.m. to 2:00 p.m.  Policy/Past Practice  In the past, the City Council has waived the fees for the signage and tent for the Can Do Canines Can Do  Woofaroo walk and fundraising event.  Background  Can Do Canines Event Coordinator Melissa Herman has requested that the city waive $40 in fees for a  temporary sign permit from September 16 to September 23 and $125 in fees for a special hazard permit  required for a tent, for a total of $165. The one‐mile fundraising walk and festival will benefit the  organization, which is dedicated to enhancing the quality of life for people with disabilities by creating  mutually beneficial partnerships with specially trained dogs. Can Do Canines will be advertising on small  directional ground signs on the day of the event and a large banner will be placed on the building. A special  hazard permit is required to erect the tent that will be used on‐site. Can Do Canines typically goes around to  collect signatures from all businesses in the area, but due to the COVID‐19 pandemic, staff has approved that  they instead simply notify every business in the area of the event with either a flyer or mail out.   Recommendation  Staff recommends approval of a motion waiving the fees for the temporary sign and tent permits.  Attachments   Sign permit application   Special hazard permit application (tent)   Special Event Application   Email requesting fees be waived    Agenda Section Consent Item Number  6.6  I:\RFA\City Manager\2023\Perf Measures Survey\5‐8 Performance Measures Survey Q&R\6.7 Q & R ‐ Performance Measures Program 05‐08‐23.docx   Request for Action  May 8, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Brandon Bell, CD Coord/Mgmt Analyst  and Valerie Leone, City Clerk  Agenda Title  Resolution declaring adoption and implementation of State performance measures  Requested Action  Staff recommends that the City Council adopt a resolution implementing the state performance measures to  aid in evaluating residents’ satisfaction with local services. Many metro area and out of state cities are  participating in the program, and notification of participation must be submitted to the state by July 1, 2023.  Policy/Past Practice  In 2011, the Minnesota Legislature’s Council on Local Results and Innovation released a standard set of ten  performance measures for cities to aid residents, taxpayers, and state and local officials in determining the  effectiveness of cities in providing services and to measure the residents’ opinions of those services. The city  has participated in the program since 2011 to evaluate residents’ satisfaction with city services. Cities that  participate in the program are eligible for a reimbursement of $0.14 per capita, resulting in approximately  $3,133 per year for New Hope.  Background  At the February 21, 2023, work session, the City Council expressed support for participating in the 2023  performance measures survey program and reaffirmed its values/mission statement. Last year the city the  Morris Leatherman Company conducted a professional city‐wide survey.   The proposed city services survey for 2023 is attached. Question #18 was added regarding the Curbside  Appeal Reimbursement program. Council can add additional questions if so desired.   Staff intends to distribute the survey with the July utility bills and will be open for submittal until October 1,  2023. The survey will be made available on the city’s website (newhopemn.gov/survey) and at city hall and  will be distributed at city events such as National Night Out. Staff will report the performance measures  results to the state, incorporate them into the Performance Measurement Report/SMART Goals document,  and include the information in the annual budget presentation.  Funding  The city would receive approximately $3,133 from the state for the per capita reimbursement.  Recommendation  Staff recommends adoption of a resolution declaring participation and implementation of State performance  measures for 2021.  Agenda Section Consent Item Number  6.7  Request for Action, Page 2    Attachments   Resolution   2023 New Hope City Services Survey    City of New Hope    Resolution No. 2023 ‐    Resolution declaring adoption and implementation of State performance measures    WHEREAS, the State Legislature created the Council on Local Results and Innovation which set a standard  set of ten performance measures for cities that will aid residents, taxpayers and state and local  elected officials in determining the efficiency of local services; and    WHEREAS, the city of New Hope has participated in the new standards measure program voluntarily since  2011 and wishes to do so again in 2023, and the city may be eligible for a reimbursement and  exemption from levy limits; and    WHEREAS, the city has adopted the following performance measures:  1. Rating of the overall quality of services in New Hope   2. Percent change in the taxable property market value   3. Citizens’ rating of the overall general appearance of the city  4. Bond rating  5. Citizens’ rating of the quality of city recreational facilities  6. Citizens’ rating of the quality of city recreational programs  7. Part I and II crime rates  8. Citizens’ rating of safety in the community  9. Average police response time  10. Insurance industry rating of fire services  11. Citizens’ rating of the fire protection services  12. Fire calls per 1,000 population  13. Average city pavement rating index  14. Citizens’ rating of overall condition of county roads  15. Citizens’ rating of overall condition of city streets  16. Citizens’ rating of the quality of snowplowing on city streets   17. Citizens’ rating of the dependability and overall quality of city water supply  18. Citizens’ rating of the quality of stormwater management in the city  19. Citizens’ rating of the dependability and overall quality of city sanitary sewer service   20. Number of sewer blockages on city system per 1,000 connections  21. Citizens’ rating of the quality of code enforcement  22. Citizens’ rating of communication/distribution of information    NOW, THEREFORE, BE IT RESOLVED that the New Hope City Council will report the results of the   performance measures to its citizenry by the end of the year through publication, direct mailing,  posting on the city’s website, or through a public hearing at which the budget and levy will be  discussed and public input allowed.    BE IT FURTHER RESOLVED, the city of New Hope will submit to the Office of the State Auditor the actual    results of the performance measures adopted by the city.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, the 8th day of May, 2023.      Mayor  Attest: City Clerk     2023 New Hope City Services Survey Complete this paper survey or visit newhopemn.gov/survey to complete an online version. Completed paper surveys should be returned with monthly utility bills or to New Hope City Hall in person (either inside or in the utility bill drop box) or by mail, 4401 Xylon Ave N, New Hope, MN 55428. Submit only one copy of the survey per adult resident per year. Please complete and return surveys by Oct. 1, 2023. We appreciate your feedback! 1. How many years have you lived in New Hope? O 0-1 Year O 2-5 Years O 6-10 Years O 11-20 Years O More than 20 Years 2. As things now stand, how long in the future do you expect to live in New Hope? O 0-1 Year O 2-5 Years O 6-10 Years O 11-20 Years O More than 20 Years 3. How would you rate the overall appearance of the city? O Excellent O Good O Neutral O Fair O Poor 4. Do you think the city is too tough, about right or not tough enough in enforcing the City Code on such nuisance issues as trash can screening, exterior storage and inoperable vehicles? O Too Tough O About Right O Not Tough Enough 5. How would you describe your overall feeling of safety in the city? O Very Safe O Somewhat Safe O Somewhat Unsafe O Very Unsafe 6. What is your perception of the quality of fire education, inspection and response services provided by West Metro Fire-Rescue District? O Excellent O Good O Neutral O Fair O Poor 7. How would you rate the overall condition of county roads (Winnetka Avenue south of Bass Lake Road, Bass Lake Road, 42nd Avenue and Medicine Lake Road)? O Excellent O Good O Neutral O Fair O Poor 8. How would you rate the overall condition of city streets (not including county roads)? O Excellent O Good O Neutral O Fair O Poor 9. How would you rate the overall quality of snowplowing of city streets? O Excellent O Good O Neutral O Fair O Poor 10. How would you rate the dependability and overall quality of the city sanitary sewer service? O Excellent O Good O Neutral O Fair O Poor 11. How would you rate the dependability and overall quality of the city water supply? O Excellent O Good O Neutral O Fair O Poor 12. How would you rate the overall quality of stormwater management in the city? O Excellent O Good O Neutral O Fair O Poor Survey continued on other side. 13. How would you rate the overall quality of city recreational facilities (parks, trails, recreation facilities)? O Excellent O Good O Neutral O Fair O Poor O N/A 14. How would you rate the overall quality of city recreational programs? O Excellent O Good O Neutral O Fair O Poor O N/A 15. How would you rate the quality of communication/distribution of information? O Excellent O Good O Neutral O Fair O Poor O N/A 16. Of these sources, how do you obtain most of your city information? O City Website O City Publications O Social Media O Sun Post/CCX Media O Word of Mouth 17. Did you know about the Curbside Appeal Reimbursement Program the city offers for qualifying home improvement projects? If yes, how did you hear about it? O News Media O City Website/Facebook Page O Newsletter O Other O I did not know about this 18. How would you rate the overall quality of services provided by the city? O Excellent O Good O Neutral O Fair O Poor 19. How do you feel about your opportunities to provide input and feedback about issues of New Hope? O Excellent O Good O Neutral O Fair O Poor Additional comments or concerns: ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ If you would like someone from the city to contact you about your comments/concerns, please provide your contact information below. Name ________________________________________________________________________ Daytime Phone ________________________________________________________________ I:\RFA\COMM DEV\2023\City Council\05‐08‐23 ABCities Contract Approval\Q ‐ ABCities Contract Approval 05‐08‐23.docx   Request for Action  May 8, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Jeff Sargent, Director  Agenda Title  Resolution approving a contract with ABCities Consulting, LLC for city planning services through 2024.  Requested Action  Staff requests that the City Council approve a resolution approving a contract with ABCities Consulting, LLC  for planning consultant services through 2024.  Policy/Past Practice  The city enters into contracts for professional services on an as‐needed basis.  Background  The city of New Hope hired David Licht as a planning consultant when he worked for Midwest Planning and  Northwest Consultants in the 1979s. In 1980, Northwest Associated Consultants (NAC) was established. Alan  Brixius, the city’s current city planner, was first exposed to New Hope in 1984 as a planner supporting David  Licht. Alan reviewed development applications and filled in for David when necessary. Alan became New  Hope’s primary city planner in 1987.     Al Brixius has recently informed staff that he will be leaving NAC on June 1, 2023, as the company will be  dissolving. Given his plans to retire by the end of 2024, Alan has created a new planning company, ABCities  Consulting LLC, and will be working as an independent planner. He will only be working for a few clients  over the next two years and has submitted a contract proposal in order to continue to be New Hope’s planning  consultant. Given the long history that New Hope has had with Alan, and the excellent planning services that  he has provided to the city over the last 36 years, staff recommends that the city retain the services of Mr.  Brixius through the end of 2024.    The proposed contract outlines the services that ABCities Consulting LLC will provide to the city of New Hope.  The services are the same that have been provided by NAC for the last 36 years. The fees charged by ABCities  Consulting LLC are as follows:    Private Initiated Technical Assistance:                               $170.00/hour  City Technical Assistance:                                                    $150.00/hour  Meeting Attendance:                                                             $150.00/meeting    It should be noted that these rates are consistent with the current rates charged by NAC for planning consulting  services.    Recommendation  Staff recommends that the City Council approve the resolution approving a contract with ABCities Consulting,  LLC for city planning services through 2024.    Agenda Section Consent Item Number  6.8    Request for Action, Page 2    Attachments   Resolution   Letter from Alan Brixius   Proposed Contract        I:\RFA\COMM DEV\2023\City Council\05‐08‐23 ABCities Contract Approval\R ‐ Contract for ABCities 05‐08‐23.docx  City of New Hope    Resolution No. 2023‐    RESOLUTION APPROVING A CONTRACT WITH ABCITIES CONSULTING, LLC FOR CITY  PLANNING SERVICES THROUGH 2024    WHEREAS, the city has retained the services of Northwest Associated Consultants for city planning services  since 1980; and,    WHEREAS, Alan Brixius has been the city of New Hope’s consulting city planner since 1984; and,    WHEREAS, Northwest Associated Consultants will be dissolving as a business on June 1, 2023,    WHEREAS, Alan Brixius has formed a consulting company, namely ABCities Consulting, LCC, in order to  continue to provide planning services; and,    WHEREAS, The proposed contract is consistent with the current scope of services and fees that the current  planning consultant contract provides; and,      NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows:    1. That the contract for planning consultant services is awarded to ABCities Consulting, LLC,  from June 1, 2023, to December 31, 2024.    2. That a contract between the city of New Hope and ABCities Consulting, LLC is approved,  and the mayor and acting city manager are authorized and directed to sign the same.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota this 8th day of May, 2023.              ______________                                ______________          Kathi Hemken, Mayor    Attest:  ________                             _________________   Valerie Leone, City Clerk        ABCITIES LLC     16405 78TH AVENUE N. MAPLE GROVE TEL: 763-242-6955 EMAIL ALBRIXIUS@GMAIL.COM April 17, 2023 Jeff Sargent Community Development Director New Hope City Hall 4401 Xylon Avenue New Hope, MN 55428 New Hope Planning Services Dear Jeff, Currently NAC provides planning services to the City of New Hope on an as needed basis. The following proposal reflects the terms for ABCities Consulting assuming the role of planning consultant services to the City of New Hope. ABCities When we last met, we discussed my plans to leave NAC, as of June 1, 2023, and only work for a few clients for the next two years prior to my retirement. In preparation of my departure from NAC, I have established a new planning company ABCities Consulting LLC. and will be working as an independent planner. I understand that New Hope will be soliciting proposals for consultants for planning, legal and other services after selecting a new City Manager. I wish to encourage the City to undertake this process to ultimately find a new planning consultant that will serve the City well into the future. In the interim, I am committed to continue to provide planning services to the City until a new planning consultant is selected or yearend 2024. In providing these services I am providing you with the attached new contract under ABCities consulting. As an independent planner, without the business overhead of an office lease or staff salaries, I can offer some reduction in charge rates for the city. Conclusion: I greatly value my relationships with New Hope’s Staff, Planning Commission and City Council. My proposal is intended to continue to provide quality planning services to New Hope until the City can find my replacement. I take great pride in the years that New Hope has offer me and the things that the City has accomplished. Please review the attached contract and let me know if it is acceptable. If you are agreeable to this proposal and the contract is acceptable, would like to finalize the contract by the end of May, 2023.          ABCITIES LLC  Thank you for the opportunity make this proposal. ______________________________ Alan Brixius, ABCities Consulting LLC 16405 78TH AVENUE N. MAPLE GROVE ABCITIES LLC TEL: 763-242-6955 EMAIL ALBRIXIUS@GMAIL.COM April __, 2023 AGREEMENT FOR PROFESSIONAL PLANNING SERVICES THIS AGREEMENT, entered into by and between the CITY OF NEW HOPE, MINNESOTA, hereinafter referred to as the "Client" and ABCITIES CONSULTING, LLC., hereinafter referred to as the "Consultant". WITNESSETH: ARTICLE 1. AREA OF SERVICE That the Client does hereby agree to employ the Consultant to render professional technical planning, zoning, and development assistance services to the extent and kind described in Article 2 below in and for the City of NEW HOPE, Minnesota. ARTICLE 2. SERVICES OF THE CONSULTANT The Consultant hereby agrees to render the professional services as follows after receipt of work authorization by the City Community Director or City Administrator, (the Client’s representative), or their designate. A. Tec hnica l Pla nning a nd Development Assistance 1. Provide general assistance and consultation to the Municipality, regarding the Municipality's planning and development, and related functions and activities. The Consultant will be available to assist and advise the Municipality on the administration, structure, forms, procedures and processing of development ordinances, applications and / or requirements. Services shall be rendered on an as needed basis to be determined by the Municipality. Any services performed under this Article will be billed on a monthly basis as per Article 4.A. of this Agreement. The Consultant shall provide a schedule of charge rates Exhibit A. Such schedule shall distinguish between rates charged for City-initiated and privately initiated projects as indicated in Exhibit A. 2. The Consultant will prepare written reports, complete with planning considerations, for Planning Commission agenda items as directed by the Municipality. 3. The Consultant shall attend staff, advisory committee, and/or City Council meetings or other special meetings as directed by the City Community Development Director, City Administrator or designated representative. B. CITY-INITIATED ASSISTANCE NOT INCLUDED IN THE TECHNICAL PLANNING AND DEVELOPMENT ASSISTANCE. From time to time, projects that exceed the routine review and analysis or common city processes for planning and zoning- related issues may be found to be outside the scope of the items identified in 2.A.1. In such matters, the Client may request a specific quote and scope of services for the identified project, the work for which would be invoiced separately. For such projects, no work shall be commenced, nor compensation owed, until a written approval is granted by the Client and the work is expressly directed. The Consultant hereby agrees that any such work is eligible at all times to be submitted for a competitive bid, to the Consultant and/or outside consultants, without obligation of the Client to the Consultant under this Contract. Services shall be rendered on an as needed basis to be determined by the Client’s representative as noted herein. Any services performed under this Article will be billed on a monthly basis as per Article 4.A (Hourly Rate) of this Agreement. ARTICLE 3. SERVICES OF THE CLIENT The Client hereby agrees to furnish to or make available for examination or use by the Consultant, without charge, the following: A. Agenda packets for all meetings when attendance of the Consultant is required within a reasonable time to allow for review of each relevant item on the agenda. B. All materials, applications, submitted plans, narratives, and documents applicable to all agenda items. Such material and documents shall be submitted to the Consultant within a reasonable period of time before any meeting at which time they are to be considered. C. Material and documents, as determined by the Consultant, that are necessary for the services to be performed, including meeting minutes, development regulations, Comprehensive Plan documents, or other related documents, D. GIS services. ARTICLE 4. PAYMENT A. Technical Planning and Development Assistance The Client hereby agrees to pay the Consultant for professional services included in Article 2. of this Agreement as follows: 1. The work described in Articles 2.A and 2.B will be charged to the Municipality on a time and materials basis and computed in accordance with the rate schedule attached as Exhibit A. 2. All meetings, as stated in Article 2.A of this Agreement shall be payable at a fixed rate of one hundred fifty dollars ($150) per meeting. 3. If the Client finds it necessary to abandon requested work, the Client shall notify the Consultant in writing and the Consultant shall be compensated for all work completed and materials expended prior to said notice. 4. The Consultant shall submit a statement of services rendered under Article 2. on a monthly basis payable by the Client. ARTICLE 5. OTHER PARTIES A. It is mutually agreed that this Agreement is not transferable by either party to a third party without the written consent of the other. The Consultant, at its own discretion, may seek professional assistance with certain aspects of any project. Such work shall at all times be subject to the Client’s acceptance as if it were completed wholly by the Consultant, and shall be invoiced as such, under the requirements of Articles 2 and 4 of this agreement. B. The Consultant's reports and other materials prepared in the performance of this Agreement are instruments of services and remain the property of the Client. However, any further distribution of these reports by the Client must note the Consultant as the source. C. For lawsuits or legal actions brought by a third party against the Client, which also names the consultant, resulting from negligence, reckless, or improper actions of the Client or the consultant, each party shall be liable for its own acts to the extent provided by law, and each party hereby agrees to indemnify, hold harmless and defend the other, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney’s fees which the other, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the party, its agents, servants and employees in the execution, performance or failure to adequately perform its obligations pursuant to this Agreement. D. Insurance Requirements. The Consultant agrees that, in order to protect itself, as well as the Client, under the indemnity provision set forth above, it will at all times during the term of this Agreement keep in full force and effect the following insurance protection in amounts not less than the limits specified below, or greater as necessary: 1. Commercial General Liability - $2,000,000.00 per incident, including the following endorsements: a. Automobile coverage - $100,000/$300,000. Any policy obtained and maintained under this clause shall provide that it shall not be canceled, materially changed or not renewed without thirty (30) days prior notice thereof to the Client. ARTICLE 6. TERMINATION A. This Agreement may be terminated by either party delivering to the other party written notice of termination in which case this Agreement shall be deemed terminated as of 9:00 AM on the tenth (10th) day following receipt of said written notice. The notice of termination shall specify the circumstances warranting termination of the contract. B. In the event of termination by the Client, the Client shall pay the Consultant for work completed prior to the termination date on a time plus materials basis, such payment to be made within thirty (30) days after receipt of Client of a final invoice showing work completed. All materials shall be retained by the Consultant until all payments due from the Client have been received by the Consultant. C. In the event of termination by the Consultant, the Consultant shall forward to the Client on or prior to the termination date any unearned fees or retainers held by the Consultant within thirty (30) days of termination date. CONDITIONS HEREIN AGREED TO: ABCITIES CONSULTING, LLC. ____________________________________ _______________ Alan R. Brixius, Principal Date NEW HOPE, MINNESOTA _____________________________________ _______________ Date ____________________________________ ________________ Date Please Sign and Return One Copy ABCITIES LLC Exhibit A Fee and Rate Schedule Article 2.A.2. – Private Initiated Technical Assistance: $170.00 per hour Article 2.A.3 – City Technical Assistance: $150.00 per hour Other Charges:  Copies - 10 cents per 8.5 x 11 and 15 cents per 11 x 15 copies.  Mileage – 66 cents per mile. I:\RFA\P&R\PARKS\2023\#1095 Lighted Baseball Field\Award Contract\Q & R ‐ Award Lighted Baseball Field improvements contract 1095.docx     Request for Action  May 8, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution awarding contract to New Look Contracting Inc. for $483,606.75 for field improvements at  Lighted Baseball Field (Improvement Project No. 1095)  Requested Action  Staff requests approval of a resolution awarding a contract for the field and site improvements at Lighted  Baseball Field (improvement project no. 1095) to the lowest responsible bid, New Look Contracting Inc., in  the amount of $483,606.75. The project will include the base field/site improvements and several alternates,  including full fence replacement (Alt 1), installation of a shade structure (Alt 2), minor grading of the infield  and baselines (Alt 6), and replacement of the batting cage (Alt 7).     It is anticipated that work will begin mid‐August with the majority of the project being completed this fall.   Background  Lighted Baseball Field is located at 8810 49th Avenue North and opened in 1974. It is the only full‐size baseball  field operated by the City. A softball field is also located adjacent to the baseball field.    The baseball field was last rebuilt in 1995 and has had other minor improvements made over the years. It is  important to keep the field in good playing condition for the safety of the players.    The field work will include reshaping and grading the infield grass area, reshaping and leveling a portion of  the outfield, and rebuilding the pitcher’s mound. The use of sod, rather than seed, will be used in order for  play to resume on the field next spring. In several areas, the fence is also failing. The base bid was for most of  the current posts to remain and be straightened, with only the fence fabric and gates being replaced,  however, staff is recommending the awarding of alternate 1 instead.   The trail that connects the parking lot and the baseball field will be replaced along with the installation of a  new concrete pedestrian ramp. As part of the trail improvements, the timber curbing used along the north  end of the trail will be replaced with a bituminous curb. The park building located near the left outfield fence  line, retaining wall and cement slab will be removed and the slope regraded to eliminate the need for a new  retaining wall.    Several alternates are being recommended including the full fence replacement including posts, with the  exception of the backstop posts that would remain; installation of a 12’ x 12’ shade structure in the location of  the old park building; minor grading of the aglime infield and baselines, including adding material; and the  replacement of the existing batting cage.      Agenda Section Development &  Planning Item Number  8.1      Request for Action, Page 2    On March 13, 2023, the City Council approved the plans and specifications and authorized the advertisement  of bids. And on April 20, 2023, bids were received from four contractors. The four bids are listed below, and  the full bid tabulation is attached:     Item  Engineerʹs  Estimate  New Look  Contracting,  Inc.  Peterson  Companies,  Inc.  G. Urban  Companies,  Inc.  Parkstone  Contracting,  LLC  Base Bid                Part A – Site/Field                   Improvements $226,324.45 $249,762.25 $289,819.67 $371,420.05 $448,960.00    Part B ‐ Fence Improvements $83,242.50 $78,567.50 $91,102.75 $81,950.00 $91,800.00  Total Base Bid $309,566.95 $328,329.75 $380,922.42 $453,370.05 $540,760.00  Alternates                Alt. 1 ‐ Full Fence Replace. $130,377.50 $123,257.50 $131,061.50 $139,600.00 $141,920.00    Alt. 2 – Conc. Bleacher Pads $22,836.00 $34,600.00 $26,347.90 $43,250.00 $34,600.00    Alt. 3 ‐ Retaining Wall Cap $18,562.50 $45,000.00 $34,575.00 $43,125.00 $44,250.00    Alt. 4 ‐ Shade Structure $9,900.00 $11,500.00 $10,055.00 $15,000.00 $20,400.00    Alt. 5 ‐ Synthetic Turf $17,094.00 $39,368.00 $25,682.44 $31,080.00 $45,584.00    Alt. 6 ‐ Infield Grading $13,387.00 $18,665.00 $9,291.26 $30,225.00 $20,900.00    Alt. 7 ‐ Batting Cage Replace. (1) $80,422.00 $71,837.12 $85,030.00 $99,852.00  Note(s): (1) New batting cage was added during the bidding process based on staff discussions. There was  no historic pricing from past park projects. Estimated pricing between $70,000‐$80,000.                    New Look Contracting, Inc. has done previous work in New Hope as a subcontractor on the City Hall  Project. Recommendation  It is the recommendation of staff and the city engineer that the City Council award the low bid of $483,606.75  for improvements at Lighted Baseball Field to New Look Contracting Inc.   Funding  Funding is available in the Park Infrastructure Fund, which is levy funded each year. This project is included  in the 2023 CIP and the 2023 Park Infrastructure budget as shared with the Council during 2023 budget  discussions. Funding of $828,000 was budgeted for the field project, although some of the funds were  allocated to the lighting retrofit project, allowing for a total budget of $670,326. This includes a $10,000 grant  award that was received from the Twins Community Fund. The Park Infrastructure Fund is levy funded each  year.                Request for Action, Page 3    The cost breakdown of the project:     Estimated  Improvements   Contingency  (10%)  Indirect   (20%)  Estimated  Project Costs  Field Improvements $249,762.25  $24,976.23 $54,947.70 $329,686.17  Fence Improvements Not recommended     Alt 1 (full fence replacement) $123,257.50 $12,325.75 $27,116.65 $162,699.90  Alt 2 (concrete bleacher pads) Not recommended     Alt 3 (cap on retaining wall) Not recommended     Alt 4 (shade structure) $11,500.00 $1,150.00 $2,530.00 $15,180.00  Alt 5 (synthetic turf) Not recommended     Alt 6 (infield grading) $18,665.00 $1,866.50 $4,106.30 $24,637.80  Alt 7 (batting cage replacement) $80,422.00 $8,042.20 $17,692.84 $106,157.04  Total $483,606.75 $48,360.68 $106,393.49 $638,360.91    Attachments   Resolution   Stantec letter and bid tabulation   Plan sheet   2023 CIP list      City of New Hope    Resolution No. 2023‐    Resolution awarding low bid of $483,606.75 to New Look Contracting Inc.  for field improvements at Lighted Baseball Field (Improvement Project No. 1095)    WHEREAS, this project is an improvement which will improve safety and add to the value of community  assets; and,    WHEREAS,  the city engineer has prepared plans, specifications, and contract terms for the work; and,    WHEREAS, the bid from New Look Contracting Inc. in the amount of $483,606.75 for improvements of  Lighted Baseball Field is the lowest responsible bid submitted; and,    WHEREAS, the city engineer has recommended that Council award the contract to New Look Contracting  Inc.; and,    WHEREAS, the funding source for the project is the Park Infrastructure Fund.    NOW, THEREFORE, BE IT RESOLVED the City Council of the City of New Hope, Minnesota authorize  entering into a contract for the improvements at Lighted Baseball Field with New Look  Contracting Inc. for $483,606.75.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 8th day of May, 2023.             Mayor      Attest:       City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 100 Minneapolis MN 55402 May 2, 2023 Honorable Mayor and City Council City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re:2023 Lighted Baseball Field Improvements City Project No. 1095 Stantec Project No. 193806068 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on April 20, 2023. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There was a total of 4 Bids. The following summarizes the results of the Bids received: Contractor Part A –Site Improvem. Part B – Fence Improvem. Total Base Bid Alternate 1- Full Fence Alternate 2 – Bleacher Pads Low New Look Contracting, Inc.$249,762.25 $78,567.50 $328,329.75 $123,257.50 $34,600.00 #2 Peterson Companies, Inc.$289,819.67 $91,102.75 $380,922.42 $131,061.50 $26,347.90 #3 G. Urban Companies, Inc.$371,420.05 $81,950.00 $453,370.05 $139,600.00 $43,250.00 #4 Parkstone Contracting, LLC $448,960.00 $91,800.00 $540,760.00 $141,920.00 $34,600.00 Alternate 3 – Ret. Wall Cap Alternate 4 – Shade Structure Alternate 5 – Synthetic Turf Alternate 6 – Infield Grading Alternate 7 – Batting Cage Low $45,000.00 $11,500.00 $39,368.00 $18,665.00 $80,422.00 #2 $34,575.00 $10,055.00 $25,682.44 $9,291.26 $71,837.12 #3 $43,125.00 $15,000.00 $31,080.00 $30,225.00 $85,030.00 #4 $44,250.00 $20,400.00 $45,584.00 $20,900.00 $99,852.00 The Low Bidder on the Project was New Look Contracting, Inc. with a Total Base Bid of $328,329.75. The Total Base Bid compares to the Engineer’s Opinion of Probable Cost of $309,566.95. After review of Alternates, City staff is recommending proceeding with Alternate 1 (in lieu of Part B - Base Bid), Alternate 4, Alternate 6, and Alternate 7. New Look Contracting, Inc. is also the Low Bidder on the Adjusted Total Base Bid of $483,606.75. The Bids listed above have been reviewed and found to be in order. If the City Council wishes to award the Project to the Low Bidder, then New Look Contracting, Inc. should be awarded the Project with an Adjusted Total Base Bid of $483,606.75. Should you have any questions, please feel free to contact me at 612-712-2021. Honorable Mayor and Council May 2, 2023 Reference: 2023 Lighted Baseball Field Improvements - Bid Results Page 2 of 2 Sincerely, STANTEC CONSULTING SERVICES INC. Dan D. Boyum, P.E. Enclosure – Bid Tabulation Project Name:City Project No.:1095 Stantec Project No.:Bid Opening:Owner:Dan Boyum, PELicense No. 23451BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price TotalBASE BID:PART A - SITE IMPROVEMENTS1 MOBILIZATION LS 1 $25,000.00 $25,000.00 $76,663.00 $76,663.00 $23,000.00 $23,000.00 $27,000.00 $27,000.002 INLET PROTECTION EA 4 $250.00 $1,000.00 $165.00 $660.00 $400.00 $1,600.00 $350.00 $1,400.003 BIOROLL LF 200 $10.00 $2,000.00 $3.30 $660.00 $10.00 $2,000.00 $7.00 $1,400.004 ADJUST/REPAIR SPRINKLER HEADS (INFIELD) LS 1 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $7,500.00 $7,500.00 $4,000.00 $4,000.005 ADJUST/REPAIR SPRINKLER HEADS (OUTFIELD) LS 1 $1,000.00 $1,000.00 $4,000.00 $4,000.00 $7,500.00 $7,500.00 $8,000.00 $8,000.006 REMOVE EXISTING BITUMINOUS PAVEMENT / TRAIL SY 1225 $7.65 $9,371.25 $3.86 $4,728.50 $9.00 $11,025.00 $15.00 $18,375.007 REMOVE PARK SHELTER LS 1 $12,000.00 $12,000.00 $36,825.00 $36,825.00 $20,000.00 $20,000.00 $80,000.00 $80,000.008 ABATEMENT AT PARK SHELTER LS 1 $4,000.00 $4,000.00 $1,100.00 $1,100.00 $3,000.00 $3,000.00 $15,000.00 $15,000.009 RELOCATE SPRINKLER SYSTEM CONTROLS LS 1 $6,500.00 $6,500.00 $2,988.00 $2,988.00 $30,000.00 $30,000.00 $10,000.00 $10,000.0010 PROTECT AND ADJUST SPRINKLER VALVE BOX EA 2 $500.00 $1,000.00 $250.00 $500.00 $1,000.00 $2,000.00 $500.00 $1,000.0011 REMOVE CONCRETE RETAINING WALL LF 40 $40.00 $1,600.00 $69.80 $2,792.00 $100.00 $4,000.00 $100.00 $4,000.0012 REMOVE CONCRETE PED RAMP SF 90 $5.00 $450.00 $6.13 $551.70 $3.00 $270.00 $5.00 $450.0013 REMOVE CONCRETE WALK SF 600 $2.00 $1,200.00 $0.92 $552.00 $3.00 $1,800.00 $5.00 $3,000.0014 REMOVE TIMBER RETAINING WALL SF 28 $20.00 $560.00 $8.29 $232.12 $10.00 $280.00 $50.00 $1,400.0015 REMOVE TIMBER CURBING LF 190 $5.00 $950.00 $5.23 $993.70 $25.00 $4,750.00 $15.00 $2,850.0016 REMOVE CURB STOP AND BOX EA 1.00 $2,500.00 $2,500.00 $2,365.00 $2,365.00 $4,000.00 $4,000.00 $3,500.00 $3,500.0017 DRAINTILE SPOT REPAIR LF 75 $35.00 $2,625.00 $28.93 $2,169.75 $75.00 $5,625.00 $50.00 $3,750.0018 SAWING BITUMINOUS PAVEMENT LF 20 $25.00 $500.00 $7.04 $140.80 $8.00 $160.00 $20.00 $400.0019 COMMON EXCAVATION AT PARK SHELTER (CV) CY 76 $40.00 $3,040.00 $39.95 $3,036.20 $100.00 $7,600.00 $80.00 $6,080.0020 COMMON EXCAVATION AT INFIELD SOD (CV) CY 150 $40.00 $6,000.00 $36.01 $5,401.50 $100.00 $15,000.00 $80.00 $12,000.0021 COMMON EXCAVATION AT OUTFIELD SOD AREA (CV) CY 400 $40.00 $16,000.00 $35.20 $14,080.00 $100.00 $40,000.00 $80.00 $32,000.0022 SHAPE PARK SHELTER AREA LS 1 $900.00 $900.00 $2,885.00 $2,885.00 $8,000.00 $8,000.00 $6,000.00 $6,000.0023 AGGREGATE BASE, CLASS 5 TN 155 $50.00 $7,750.00 $44.80 $6,944.00 $65.00 $10,075.00 $55.00 $8,525.0024 SHAPE BITUMINOUS PAVEMENT/TRAIL LF 680 $4.00 $2,720.00 $7.23 $4,916.40 $15.00 $10,200.00 $25.00 $17,000.0025 REBUILD PITCHING MOUND AND CLAY SUBSTRUCTURE LS 1 $4,500.00 $4,500.00 $8,565.00 $8,565.00 $6,000.00 $6,000.00 $12,500.00 $12,500.0026 RED BALL DIAMOND ROCK TN 30 $160.00 $4,800.00 $72.53 $2,175.90 $100.00 $3,000.00 $125.00 $3,750.0027 TYPE SP 9.5 BITUMINOUS MIXTURE FOR PAVEMENT / TRAIL (2,B)TN 222 $130.00 $28,860.00 $114.22 $25,356.84 $175.00 $38,850.00 $175.00 $38,850.0028 6" BITUMINOUS CURB LF 190 $23.00 $4,370.00 $24.35 $4,626.50 $20.00 $3,800.00 $30.00 $5,700.0029 6" CONCRETE PAD SF 144 $34.00 $4,896.00 $26.84 $3,864.96 $25.00 $3,600.00 $25.00 $3,600.0030 6" CONCRETE PEDESTRIAN CURB RAMP SF 90 $33.00 $2,970.00 $23.75 $2,137.50 $25.00 $2,250.00 $25.00 $2,250.0031 TRUNCATED DOME SURFACE SF 16 $64.00 $1,024.00 $88.00 $1,408.00 $90.00 $1,440.00 $100.00 $1,600.0032 TOPSOIL BORROW, MNDOT 3877.2B (LV) - PARK SHELTER AND WALL AREACY 34 $95.00 $3,230.00 $58.77 $1,998.18 $60.00 $2,040.00 $80.00 $2,720.0033 TOPSOIL BORROW, MNDOT 3877.2B (LV) - INFIELD SOD AREACY 237 $95.00 $22,515.00 $38.45 $9,112.65 $60.00 $14,220.00 $80.00 $18,960.00Bidder No. 3I hereby certify that this is an exactreproduction of bids received.2023 Lighted Baseball Field ImprovementsNew Hope, MinnesotaThursday, April 20, 2023 at 2:00 PM CDT193806068Bidder No. 1New Look Contracting, Inc. Peterson Companies, Inc.Bidder No. 2 Bidder No. 4G. Urban Companies, Inc. Parkstone Contracting, LLC193806068-Bid Tabs.xlsmBT-1 BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price TotalBidder No. 3Bidder No. 1New Look Contracting, Inc. Peterson Companies, Inc.Bidder No. 2 Bidder No. 4G. Urban Companies, Inc. Parkstone Contracting, LLC34 TOPSOIL BORROW, MNDOT 3877.2B (LV) - OUTFIELD SOD AREACY 480 $75.00 $36,000.00 $35.85 $17,208.00 $60.00 $28,800.00 $80.00 $38,400.0035 EROSION CONTROL BLANKET, CAT. 3 W/MNDOT SEED MIX 25-151SY 231 $5.00 $1,155.00 $46.09 $10,646.79 $5.00 $1,155.00 $20.00 $4,620.0036 SOD, TYPE LAWN (30-INCHES WIDE) - INFIELD SY 1016 $8.00 $8,128.00 $8.37 $8,503.92 $15.00 $15,240.00 $15.00 $15,240.0037 SOD, TYPE LAWN (30-INCHES WIDE) - OUTFIELD SY 2056 $8.00 $16,448.00 $7.81 $16,057.36 $15.00 $30,840.00 $15.00 $30,840.0038 WATER FOR DUST CONTROL MGAL 5 $100.00 $500.00 $132.00 $660.00 $0.01 $0.05 $400.00 $2,000.0039 STREET SWEEPER WITH PICKUP BROOM HR 4 $175.00 $700.00 $328.35 $1,313.40 $200.00 $800.00 $200.00 $800.00TOTAL PART A - SITE IMPROVEMENTS$249,762.25 $289,819.67 $371,420.05 $448,960.00PART B - FENCE IMPROVEMENTS40 6' TALL FENCE - CHAIN LINK FENCE REPLACEMENT WITH POSTS STRAIGHTENEDLF 440 $17.00 $7,480.00 $27.25 $11,990.00 $20.00 $8,800.00 $20.00 $8,800.0041 6' TALL FENCE - FULL REPLACEMENT LF 275 $42.00 $11,550.00 $55.97 $15,391.75 $60.00 $16,500.00 $50.00 $13,750.0042 7' TALL FENCE - CHAIN LINK FENCE REPLACEMENT WITH POSTS STRAIGHTENEDLF 280 $25.00 $7,000.00 $32.00 $8,960.00 $25.00 $7,000.00 $30.00 $8,400.0043 12' TALL OUTFIELD FENCE - FULL REPLACEMENT LF 200 $115.00 $23,000.00 $121.33 $24,266.00 $125.00 $25,000.00 $135.00 $27,000.0044 3' x 7' PEDESTRIAN GATE EA 1 $900.00 $900.00 $645.00 $645.00 $1,500.00 $1,500.00 $1,000.00 $1,000.0045 REPLACE ALL CHAIN LINK FENCE ON 30' BACKSTOP LS 1 $23,000.00 $23,000.00 $21,650.00 $21,650.00 $17,000.00 $17,000.00 $26,700.00 $26,700.0046 NEW CHAIN LINK FENCE TOP CAP (COLOR TO BE DETERMINED)LF 1025 $5.50 $5,637.50 $8.00 $8,200.00 $6.00 $6,150.00 $6.00 $6,150.00TOTAL PART B - FENCE IMPROVEMENTS$78,567.50 $91,102.75 $81,950.00 $91,800.00TOTAL PART A - SITE IMPROVEMENTS $249,762.25 $289,819.67 $371,420.05 $448,960.00TOTAL PART B - FENCE IMPROVEMENTS $78,567.50 $91,102.75 $81,950.00 $91,800.00TOTAL BASE BID$328,329.75 $380,922.42 $453,370.05 $540,760.00ALTERNATE NO. 1 - FULL FENCE REPLACEMENT AND MOW STRIP IN LIEU OF BASE BID - PART B - FENCE IMPROVEMENTS47 6' TALL FENCE - FULL REPLACEMENT LF 715 $42.00 $30,030.00 $48.40 $34,606.00 $60.00 $42,900.00 $50.00 $35,750.0048 7' TALL FENCE - FULL REPLACEMENT LF 280 $52.00 $14,560.00 $61.17 $17,127.60 $65.00 $18,200.00 $60.00 $16,800.0049 12' TALL OUTFIELD FENCE - FULL REPLACEMENT LF 200 $115.00 $23,000.00 $121.33 $24,266.00 $125.00 $25,000.00 $135.00 $27,000.0050 NEW CONCRETE MOW STRIP (14" X 6") LF 530 $41.00 $21,730.00 $40.73 $21,586.90 $45.00 $23,850.00 $44.00 $23,320.0051 3' x 7' PEDESTRIAN GATE EA 1 $900.00 $900.00 $645.00 $645.00 $1,500.00 $1,500.00 $1,000.00 $1,000.0052 16' x 6' DOUBLE SWING GATE EA 2 $2,200.00 $4,400.00 $1,490.00 $2,980.00 $2,500.00 $5,000.00 $2,600.00 $5,200.0053 REPLACE ALL CHAIN LINK FENCE ON 30' BACKSTOP LS 1 $23,000.00 $23,000.00 $21,650.00 $21,650.00 $17,000.00 $17,000.00 $26,700.00 $26,700.0054 NEW CHAIN LINK FENCE TOP CAP (COLOR TO BE DETERMINED)LF 1025 $5.50 $5,637.50 $8.00 $8,200.00 $6.00 $6,150.00 $6.00 $6,150.00ALTERNATE NO. 1 - FULL FENCE REPLACEMENT AND MOW STRIP IN LIEU OF BASE BID - PART B - FENCE IMPROVEMENTS$123,257.50 $131,061.50 $139,600.00 $141,920.00193806068-Bid Tabs.xlsmBT-2 BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price TotalBidder No. 3Bidder No. 1New Look Contracting, Inc. Peterson Companies, Inc.Bidder No. 2 Bidder No. 4G. Urban Companies, Inc. Parkstone Contracting, LLCALTERNATE NO. 2 - CONCRETE PADS FOR BLEACHERS55 6" CONCRETE BLEACHER PADS SF 1730 $20.00 $34,600.00 $15.23 $26,347.90 $25.00 $43,250.00 $20.00 $34,600.00TOTAL ALTERNATE NO. 2 - CONCRETE PADS FOR BLEACHERS$34,600.00 $26,347.90 $43,250.00 $34,600.00ALTERNATE NO. 3 - CONCRETE CAP ON EXISTING EAST RETAINING WALL56 REMOVE EAST RETAINING WALL TOP 4" CAP LF 375 $5.00 $1,875.00 $3.98 $1,492.50 $15.00 $5,625.00 $8.00 $3,000.0057 CONCRETE CAP FOR EXISTING EAST RETAINING WALL LF 375 $115.00 $43,125.00 $88.22 $33,082.50 $100.00 $37,500.00 $110.00 $41,250.00TOTAL ALTERNATE NO. 3 - CONCRETE CAP ON EXISTING EAST RETAINING WALL$45,000.00 $34,575.00 $43,125.00 $44,250.00ALTERNATE NO. 4 - 12' X 12' SHADE STRUCTURE AT CONCRETE PAD BY OLD SHELTER AREA58 12' X 12' SHADE STRUCTURE LS 1 $11,500.00 $11,500.00 $10,055.00 $10,055.00 $15,000.00 $15,000.00 $20,400.00 $20,400.00TOTAL ALTERNATE NO. 4 - 12' X 12' SHADE STRUCTURE AT CONCRETE PAD BY OLD SHELTER AREA$11,500.00 $10,055.00 $15,000.00 $20,400.00ALTERNATE NO. 5 - SYNTHETIC TURF IN BATTING CAGE59 SYNTHETIC TURF SF 1036 $38.00 $39,368.00 $24.79 $25,682.44 $30.00 $31,080.00 $44.00 $45,584.00TOTAL ALTERNATE NO. 5 - SYNTHETIC TURF IN BATTING CAGE$39,368.00 $25,682.44 $31,080.00 $45,584.00ALTERNATE NO. 6 - MINOR GRADING - INFIELD ALONG BASELINE AND RUNNING LANE60 MINOR GRADING - INFIELD LS 1 $3,000.00 $3,000.00 $2,327.60 $2,327.60 $15,000.00 $15,000.00 $5,000.00 $5,000.0061 RED BALL DIAMOND ROCK TN 86 $140.00 $12,040.00 $55.91 $4,808.26 $100.00 $8,600.00 $125.00 $10,750.0062 6" SELECT GRANULAR BORROW TN 10 $100.00 $1,000.00 $53.54 $535.40 $100.00 $1,000.00 $140.00 $1,400.0063 DRAINTILE SPOT REPAIR LF 75 $35.00 $2,625.00 $21.60 $1,620.00 $75.00 $5,625.00 $50.00 $3,750.00TOTAL ALTERNATE NO. 6 - MINOR GRADING - INFIELD ALONG BASELINE AND RUNNING LANE$18,665.00 $9,291.26 $30,225.00 $20,900.00ALTERNATE NO. 7 - NEW BATTING CAGE, NETTING AND SYNTHETIC SURFACING64 BATTING CAGE LS 1 $34,000.00 $34,000.00 $27,645.00 $27,645.00 $38,000.00 $38,000.00 $40,000.00 $40,000.0065 12" CONCRETE CURB LF 194 $58.00 $11,252.00 $52.63 $10,210.22 $45.00 $8,730.00 $43.00 $8,342.0066 BATTING CAGE NETTING LS 1 $5,200.00 $5,200.00 $6,465.00 $6,465.00 $5,000.00 $5,000.00 $6,000.00 $6,000.0067 SYNTHETIC TURF SF 1110 $27.00 $29,970.00 $24.79 $27,516.90 $30.00 $33,300.00 $41.00 $45,510.00TOTAL ALTERNATE NO. 7 - NEW BATTING CAGE, NETTING AND SYNTHETIC SURFACING$80,422.00 $71,837.12 $85,030.00 $99,852.00193806068-Bid Tabs.xlsmBT-3 BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price TotalBidder No. 3Bidder No. 1New Look Contracting, Inc. Peterson Companies, Inc.Bidder No. 2 Bidder No. 4G. Urban Companies, Inc. Parkstone Contracting, LLCBID SUMMARYTOTAL BASE BID$328,329.75 $380,922.42 $453,370.05 $540,760.00TOTAL ALTERNATE NO. 1 - FULL FENCE REPLACEMENT AND MOW STRIP$123,257.50 $131,061.50 $139,600.00 $141,920.00TOTAL ALTERNATE NO. 2 - CONCRETE PADS FOR BLEACHERS$34,600.00 $26,347.90 $43,250.00 $34,600.00TOTAL ALTERNATE NO. 3 - CONCRETE CAP ON EXISTING EAST RETAINING WALL$45,000.00 $34,575.00 $43,125.00 $44,250.00TOTAL ALTERNATE NO. 4 - 12' X 12' SHADE STRUCTURE AT CONCRETE PAD BY OLD SHELTER AREA$11,500.00 $10,055.00 $15,000.00 $20,400.00TOTAL ALTERNATE NO. 5 - SYNTHETIC TURF IN BATTING CAGE$39,368.00 $25,682.44 $31,080.00 $45,584.00TOTAL ALTERNATE NO. 6 - MINOR GRADING - INFIELD ALONG BASELINE AND RUNNING LANE$18,665.00 $9,291.26 $30,225.00 $20,900.00TOTAL ALTERNATE NO. 7 - NEW BATTING CAGE, NETTING AND SYNTHETIC SURFACING$80,422.00 $71,837.12 $85,030.00 $99,852.00TOTAL BASE BID + ALTERNATE NO. 1 (IN LIEU OF PART B - BASE BID) + ALTERNATE NO. 4 + ALTERNATE NO. 6 + ALTERNATE NO. 7$483,606.75 $512,064.55 $641,275.05 $732,032.00Phone:Email:ckopitzke@newlookcontracting.netjmiller@petersoncompanies.netgurban@urbancompaniesusa.combrooks@parkstonecontracting.comSigned By: Collin KopitzkeGreg Urban Brooks DusterhoeftTitle: Estimator/Project ManagerPresident Owner PresidentBid Bond Bid Bond Bid Bond Bid Bond1 and 2 1 and 2 1 and 2 1 and 23781 Labore Rd. 8270 Foothill Road S.Cottage Grove, MN 55016St. Paul, MN 55110Contractor Name and Address:New Look Contracting, Inc. G. Urban Companies, Inc. Parkstone Contracting, LLC14045 Northdale Blvd.Rogers, MN 55374Peterson Companies, Inc.8326 Wyoming TrailChisago City, MN 55013Bid Security:Addenda Acknowledged:(763) 645-5576 (651) 248-9830 (651) 346-9376(651) 257-6864Jonathan M. Peterson193806068-Bid Tabs.xlsmBT-4 H EX. BATTING CAGE DUGOUT DUGOUTU EESS SS SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:03/29/2023-12:34pmDrawingname:U:\193806068\CAD\Dwg\193806068_C601.dwgXrefs:,193806068_XSXT,193806068_BORDER,193806068_XSNOTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.CITYOFNEWHOPE,MNLIGHTEDBASEBALLFIELDIMPROVEMENTS193806068 PBR NAR ACA KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM3/13/202323451CITYPROJECTNO.1095733MarquetteAvenueSuite1000MinneapolisMN55402-2309www.stantec.comALTERNATES-PROPOSEDIMPROVEMENTSC6.02 ALT. 1 - 14" WIDE, 6" THICK CONCRETE MOW STRIP UNDER INFIELD FENCE SEE DETAIL E ON C8.02 N 0 25'50' ALT. 4 - 12'x12' SHADE STRUCTURE FOUNDATION/FOOTING TO BE INCORPORATED WITH CONCRETE PAD ALT. 7 - NEW BATTING CAGE, SYNTHETIC SURFACING AND NETTING. SEE DETAILS K, L AND M ON C8.04. ALT. 1 - FULL FENCE REPLACEMENT INCL. GATES SEE DETAIL J, AND OTHER FENCE DETAILS ON C8.03 ALT. 6 - MINOR GRADING ALONG BASELINE AND RUNNING TRACK, ADD RED DIAMOND ROCK ALT. - 5 SYNTHETIC TURF INSIDE EXISTING BATTING CAGE SEE DETAIL A ON C8.01 ALT. 2 - 6" CONCRETE BLEACHER PADS (TYP.) ALT. 3 - CONCRETE CAST-IN-PLACE CAP ON EX. EAST RETAINING WALL SEE DETAIL I ON C8.03 City of New Hope, Minnesota Capital Improvement Plan - Parks Infrastructure Fund 9233 Schedule of Planned Capital Outlay 2022 to 2032 2023 Year to Estimated Department Replace Item Cost Amounts Parks & Recreation 2023 Parks Lighted Baseball Field 828,000 828,000 Parks & Recreation 2023 Parks lighting improvements 90,000 90,000 Parks & Recreation 2023 Parks maintenance (Liberty Park basketball courts)150,000 150,000 Parks & Recreation 2023 Park Meadow Lake pickleball court improvements 135,000 135,000 Parks & Recreation 2023 Pool misc equipment 5,000 5,000 1,208,000$ I:\RFA\City Manager\2023\City Mgr Vacancy\05.08.23\10.1 RFA city mgr emp agreement.docx    Request for Action  May 8, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim Hoyt, Acting City Manager  Rich Johnson, Director of HR/Admin Services    Agenda Title  Resolution appointing Reece Bertholf as city manager for the city of New Hope effective June 12, 2023, and  approving employment agreement  Requested Action  Staff recommends that the City Council adopt the resolution appointing Reece Bertholf as city manager.   Background  City Manager Kirk McDonald retired June 1, 2022. Since that time Police Chief Tim Hoyt has been serving as  Acting City Manager.     An agreement with DDA Human Resources was entered in January of 2023 to assist with professional  recruitment services for the city manager position. Interviews were held on May 2, 2023, with six finalists for  the position of city manager.     A tentative employment agreement has been reached with Reece Bertholf with a planned start date of June  12, 2023. The terms of the employment agreement include:   1. Annual salary of $160,000  2. Start date of Monday, June 12, 2023 (flexibility and remote work expectations for a planned move  from South Carolina to Minnesota in mid to late August).  3. Accruing annual personal leave at 7.38 hours/pay period, with 100 leave hours on the books upon  starting with the City  4. 11 Holidays (includes Juneteenth when it becomes a State holiday) in addition to two floating  holidays  5. In case of no misconduct by employee and the Council terminates his employment, a severance of 6  months’ salary, health and dental benefits  6. 60 day resignation requirement  7. Reimbursement for mileage at the IRS rate through the City for use of personal vehicle  Attachments   Resolution   Employment Agreement      Agenda Section Ordinances &  Resolutions Item Number  10.1  City of New Hope    Resolution 2023‐    Resolution Appointing Reece Bertholf as City Manager  for the city of New Hope effective June 12, 2023  and approving employment agreement        WHEREAS, the New Hope City Council conducted interviews for the position of city manager on  May 2, 2023; and    WHEREAS, the City Council desires to appoint Reece Bertholf as City Manager effective June 12,  2023; and    WHEREAS, following an offer of employment and negotiation with a subcommittee of the New Hope  City Council, a tentative Employment Agreement has been reached.    NOW, THEREFORE, BE IT RESOLVED, that the New Hope City Council approves the employment    agreement between Reece Bertholf and the city of New Hope and authorizes the mayor     and clerk to execute said agreement on behalf of the city.       Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 8th day of May,  2023.       Mayor    Attest:      City Clerk    - 1 - EMPLOYMENT AGREEMENT BETWEEN THE CITY OF NEW HOPE AND REECE BERTHOLF This Agreement is entered into this 8th day of May, 2023, between the City of New Hope, a Minnesota municipal corporation ("Employer"), and Reece Bertholf ("Employee"). The parties agree as follows: 1. POSITION. Employer agrees to employ Employee as its City Manager. Employee agrees to serve as City Manager in accordance with state statutes, City ordinances and the Code of Ethics of the International and Minnesota City/County Management Associations, and to perform such other legally permissible and proper duties and functions as the City Council shall from time-to-time assign. 2. PENSION PLAN. Employer shall contribute to PERA as required by State law for Employee or an alternate pension plan, if selected by Employee, authorized by State law. In lieu of pension, the City will be agreeable to a contribution to Mission Square in the same amount as would have occurred with PERA. 3. SALARY. Employer shall pay Employee a salary of $160,000.00 per year starting Monday, June 12, 2023. Employer and Employee agree that an initial performance review will be conducted on Employee at Council’s discretion during the first six (6) months and annually thereafter. The Employer agrees to consider an increase in compensation to the Employee dependent upon the results of the performance evaluation. Said salary increases will be adopted by resolution. 4. SENIORITY. Employee’s personal leave accrual will begin at the 10-year mark of 7.38 hours/pay period (24 days annually) and shall accrue in accordance with the city’s Personnel Rules and Regulations. Upon hire with the City and independent of the annual personal leave accrual, the employee will receive 100 hours of personal leave in his account. 5. HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by other non-union employees. 6. GENERAL INSURANCE. Employer shall provide Employee the same group medical, dental, life and disability insurance benefits as provided to all other non-union employees. 7. DUES AND SUBSCRIPTIONS. Employer shall budget and pay the professional dues and subscriptions for Employee which are deemed reasonable and necessary for Employee's continued participation in national, regional, state and local associations necessary and desirable for Employee's continued professional participation, growth and advancement. - 2 - 8. PROFESSIONAL DEVELOPMENT. Employer shall budget and pay necessary and reasonable registration, travel and subsistence expenses of Employee for professional and official travel, meetings and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official and other committees thereof which Employee serves as a member. Employee shall use good judgment in his/her outside activities so he/she will not neglect his primary duties to the Employer. 9. CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of representation in and before local civic and other organizations. Employee is authorized to become a member of such civic clubs or organizations as deemed appropriate by Employee and Employer; and at Employer's expense. 10. COMMISSIONER POSITIONS. Employee agrees to personally serve on the West Metro Fire-Rescue District Board, North Metro Mayors Association, Hennepin Recycling Group (HRG) and the New Hope, Crystal, Golden Valley Joint Water Commission. Employee may serve on or participate in all other committees, commissions, boards or groups normally filled by the City Manager. Employee may appoint or assign other qualified individuals to these appointments or positions as he sees fit, exclusive of the four assignments mentioned herein. 11. AUTOMOBILE. Employee shall be reimbursed for use of personal automobile for city business at the established IRS rate per mile. 12. GENERAL EXPENSES. Employer shall reimburse Employee reasonable miscellaneous job-related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 13. HOURS OF WORK. It is understood the position of City Manager requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. It is further understood that Employee may absent himself/herself from the office to a reasonable extent in consideration of extraordinary time expenditures for evening and weekend meetings at other than normal working hours. It is understood that the employee will have some scheduling conflicts the week of June 12, 2023 due to parenting responsibilities for which the Employer will allow flexibility in work schedule and again in mid to late August, 2023 for two weeks to perform the move from South Carolina to Minnesota for which the employer will allow some flexibility and expect remote work. 14. TERMINATION BENEFITS. In the event Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of City Manager, then in that event, Employer agrees to pay Employee at the time of receipt of his/her last paycheck a lump sum cash payment equal to six months aggregate salary and to continue to provide and pay for medical and dental benefits for a period of six months following termination. However, in the event Employee is terminated because of his/her malfeasance in office, gross misconduct, conviction for a felony, or conviction for an illegal act involving - 3 - personal gain to Employee, then Employer shall have no obligation to pay the termination benefits. If Employer at any time during the employment term reduces the salary or other financial benefits of Employee in a greater percentage than across-the-board reduction for all non-union employees, or if Employer refuses, following written notice, to comply with any other provisions of this Agreement benefiting Employee or Employee resigns following a formal suggestion by Employer that he/she resign, then Employee may, at his option, be deemed to be "terminated" on the effective date of Employee's resignation and the Employee shall also be entitled to receive the termination benefits set forth above. If Employee voluntarily resigns his/her position with Employer, Employee agrees to give the Employer sixty (60) days advance notice. If Employee voluntarily resigns his/her position with Employer, there shall be no termination pay due to Employee. 15. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from his/her position with Employer, subject only to the provisions of this Agreement. IN WITNESS WHEREOF, Employer and Employee have lawfully executed the contract. EMPLOYER: CITY OF NEW HOPE By: _________________________________ Its Mayor By: _________________________________ Its City Clerk Date: ________________________________ EMPLOYEE: REECE BERTHOLF By: __________________________________ Reece Bertholf ______________________________________ Date g:\city manager\corresp\emp agrmts\emp agrmt bertholf 2023.docx S:\May 8, 2023 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  May 8, 2023    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  May 9  6 p.m. – Citizen Advisory Commission Liberty Park Clean‐up Event    No Citizen Advisory Commission Meeting    May 10  6:30 p.m. – West Metro Fire‐Rescue District Board of Directors Work Session at Station  #3, 4251 Xylon Avenue    May 11  12:30 p.m. – Shingle Creek Watershed Management Commission Meeting    1:30 p.m. – Corridor Management Committee Meeting    May 15  6/6:30 p.m. – City Council Work Session    May 16  7:30 a.m. – District 281 Partnership Meeting    May 17  5:30 p.m. – North Metro Mayors Board of Directors Meeting    May 18  7:30 a.m. – Northwest Cable Television Cable Board/Commission Meeting    8:30 a.m. – Bassett Creek Watershed Management Commission Meeting    May 22  7 p.m. – City Council Meeting        Agenda Section Other Business Item Number  12.1