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041023 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  April 10, 2023  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2023 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North April 10, 2023 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – April 10, 2023 2. ROLL CALL 3. APPROVAL OF MINUTES: • Work Session Minutes – March 20, 2023 • Executive Session Minutes – March 20, 2023 • Regular Meeting Minutes – March 27, 2023 4. OPEN FORUM 5. PRESENTATIONS 5.1 Update from Hennepin County Commissioner Jeff Lunde 6. CONSENT BUSINESS 6.1 Approval of business license(s) 6.2 Approval of financial claims through April 10, 2023 6.4 Resolution proclaiming April 16-22, 2023, as National Volunteer Week in the city of New Hope 6.5 Resolution proclaiming April 16-22, 2023, to be the “Great Shingle Creek Watershed Cleanup Week” 6.6 Resolution proclaiming April 23-29, 2023 as National Crime Victims’ Rights Week in the city of New Hope 6.7 Resolution proclaiming the month of May, 2023, as Arbor Month in the city of New Hope 6.8 Resolution proclaiming the month of May, 2023, as Building Safety Month in the city of New Hope 6.9 Resolution proclaiming May 21-27, 2023, as National Public Works Week in the city of New Hope 6.10 Resolution approving Lease Agreement A-2311624 with Hennepin County for use of election equipment 6.11 Resolution approving Joint Powers Agreement and Amendment #1 between Hennepin County and the city of New Hope for years 2023 and 2024 6.12 Resolution approving renewing the agreement with Solution Builders to provide information technology support services for the city effective May 1, 2023 to April 30, 2024 6.13 Resolution approving agreement with Off Broadway Musical Theatre for the 2023 season 6.14 Resolution authorizing the appropriation of funds in the amount of $24,518 for the purchase and installation of scoreboards at the New Hope Ice Arena 6.15 Resolution authorizing participation in the Metropolitan Council Environmental Services 2020 Municipal Inflow and Infiltration Grant and submittal of final documentation for reimbursement 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 8.1 Resolution awarding contract to SOLitude Lake Management for the 2023 alum treatment under the Meadow Lake Management Plan (Project No. 1053) 8.2 Resolution authorizing the purchase of signal pole assemblies for the 42nd Avenue Signal Light, Trail, and Utility Improvements (Project No. 1029) 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 11.1 Motion approving renewal of insurance premiums for general liability, property damage, employee bond and worker’s compensation for the period April 20, 2023 through April 20, 2024 through the League of Minnesota Cities Insurance Trust (LMCIT) 11.2 Motion to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by League of Minnesota Cities Insurance Trust (LMCIT) 11.3 Motion selecting city manager candidate finalists 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum To: New Hope City Council From: Tim Hoyt, Acting City Manager Date: April 6, 2023 Subject: Agenda Items for Monday, April 10, 2023 Open Forum We are not aware of anyone who intends to address Council for the open forum. Item 5.1 County Commissioner Jeff Lunde will provide an update to Council. Items 6.1, 6.2, and 6.3 Item 6.1 – there is one business license request for this agenda from a lawn fertilizer company. Item 6.2 - involves routine financial claims. Item 6.3 – there are no new liability claims to report. Item 6.4 This resolution proclaims the week of April 16-22 as Volunteer Week in the city. More than 2,000 volunteer hours have been donated to the city through various activities. This does not include the hours served on city commissions or the adopt-a-park program. Staff wishes to acknowledge the importance of volunteers and their valuable contributions. Communications Coordinator Beth Kramer and I recommend approval. Item 6.5 This resolution proclaims the week of April 16-22 as the Great Shingle Creek Watershed Cleanup Week in the city. The community is invited to participate in cleanup activities on Wednesday, May 3, at 5 pm at Meadow Lake Park. Besides general cleanup, volunteers will help with landscaping and plantings. The event will be advertised on the city’s website, and City Forester Shawn Markham will coordinate the activities. Director Rader and I recommend approval. Item 6.6 This resolution proclaims the week of April 23-29 as National Crime Victims’ Rights Week in the city. The Council is asked to reaffirm its commitment to respect and enforce victims’ rights and address their needs. Director Hoyt and I support adoption of the resolution. Item 6.7 This item proclaims the month of May as Arbor Month in the city. One of the requirements to retain the “Tree City USA” designation is to adopt this resolution and to participate in tree plantings and other environmental enhancements. The city will continue to proactively address the Emerald Ash Borer  Page 2 threat by removing diseased trees and replacing with a variety of species on public property. Director Rader and I recommend approval. Item 6.8 This resolution proclaims the month of May 2023 as Building Safety Month in the city to recognize the importance of building safety and fire prevention. Director Sargent and I recommend approval. Item 6.9 This resolution proclaims the week of May 21-27 as National Public Works Week in the city of New Hope. Observance is intended to raise awareness of the importance of public works employees and their contributions to maintain the city’s infrastructure to provide a safe and healthy community. Director Weber and I recommend approval. Item 6.10 This item approves a lease agreement with the county for election equipment. Due to recent equipment upgrades the county is asking cities to sign a new lease that covers all the election equipment. Although the county owns the equipment, the city is responsible for proper storage of the equipment and reimbursing the county annually for equipment maintenance fees. The total cost for the city in 2024 is $4,085. City Clerk Leone and I recommend approval. Item 6.11 Staff recommends approval of the Joint Powers Agreement and Amendment #1 with Hennepin County for the embedded social worker position for years 2023 and 2024. During the past two years the city shared an embedded social worker with the cities of Crystal and Robbinsdale. During the 2023 budget discussions, based on the need, it was recommended to transition to a full-time embedded social worker for New Hope. The cost will be $60,000 for year 2023 and $72,707 for year 2024. I recommend approval. Item 6.12 This item approves a contract renewal with Solution Builders for information technology support services. The contract renewal for May 1, 2023 to April 30, 2024 is $157,968, which is an increase of 3% over the previous contract. The city has utilized the services of Solution Builders since 2015 with good results. Funding is included in the 2023 budget. In addition to the IT support performed remotely, the city receives two days per week of on-site support. Director Johnson and I recommend approval. Item 6.13 This resolution approves an agreement with Off Broadway Musical Theatre for the 2023 musical for $5,000. This year’s performance will be “The Sound of Music” held at the city’s Performance Center. The musical will be held Wednesday thru Saturday on July 19-22 and July 26-29. Funding for the musical is included in the Recreation budget. Director Rader and I recommend approval.  Page 3 Item 6.14 This item approves the purchase and installation of two scoreboards and a four-digit clock from AIM Electronics, Inc. for $24,518 for the south rink at the arena. The vendor is part of the cooperative purchasing program. The scoreboard replacement was originally listed in the 2020 CIP budget but the purchase was delayed until 2023. The amount budgeted for the purchase was $25,000. Director Rader and I recommend approval. Item 6.15 In the fall of 2003 the city initiated a program to reduce inflow and infiltration (I/I) from entering the sanitary sewer system. The state legislature appropriated funding of $5 million in 2020 for grants to municipalities to reduce I/I. The city was notified in 2021 of the grant eligibility. The resolution approves the grant and the city’s request for reimbursement of $109,381 for I/I improvements completed in 2021-2022. The city expended $341,312 for pipe lining, pipe joint sealing, and manhole sealing. Director Weber, the city engineer, and I recommend approval. Item 8.1 This resolution awards a contract to SOLitude Lake Management for $59,104 for the 2023 alum treatment under the Meadow Lake Management Plan. This treatment is part of the Meadow Lake Management Plan that was developed to reduce the internal phosphorus loading in Meadow Lake. The city will be reimbursed from Shingle Creek Watershed Management Commission. Director Weber and I recommend approval. Item 8.2 Staff recommends purchasing the signal pole assemblies for the intersection of 42nd and Boone Avenue from Millerbernd Manufacturing Company for $121,356. The traffic signals at this intersection will be replaced as part of the county and city improvements on 42nd Avenue this summer. To prevent any project schedule delays, it is advantageous to order the product now. The city will seek reimbursement for the assemblies with municipal state aid funding. Hennepin County will pay for their share of the poles in accordance with the construction cooperative agreement. Director Weber and I recommend approval. Item 11.1 This item approves the city’s property liability and workers compensation annual insurance premium renewal. The premium for property/liability coverage is $197,589. This is an increase of $5,327 from last year. The premium for workers compensation, based on a $5,000 deductible for work-related medical expenses, is $367,398. The total cost of the insurance (property, workers compensation, liquor liability, open meeting law defense, faithful performance, and volunteer accident plan) is $564,987 which is lower than the 2023 budgeted amount of $777,180. I recommend approval. Item 11.2 This item accepts statutory limitations of $500,000 for individual claimant recovery. Cities with coverage through the LMCIT must specify whether or not the city wishes to waive the monetary limits on tort liability. Staff recommends the city “not waive” the statutory tort limits. I recommend approval.  Page 4 Item 11.3 Mr. Pat Melvin of DDA will be in attendance at the Council Meeting to assist the Council in identifying the city manager candidate finalists. Each council member should be prepared to share their top five candidates (refer to candidates by number, not name). Pat will also discuss the format for the May 2nd interviews. Item 12.1 Mayor Hemken will review the list of upcoming events/meetings. Reminder – the Board of Appeal and Equalization Meeting will be Thursday, April 13. If you have any questions regarding items in the agenda packet, please contact me prior to the meeting so that staff can research any issues and be prepared to respond at the meeting. City Council Work Session March 20, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Work Session Meeting  March 20, 2023 Northwood Conference Room     CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m.    ROLL CALL Council present:    Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    ‐  Staff present:    Tim Hoyt, Acting City Manager  Brad Kallio, Community Relations and Crime Prev. Officer  Valerie Leone, City Clerk  Bill Robberstad, Central Garage Supervisor  Jeff Sargent, Director of Community Development  Stacy Woods, Assistant City Attorney    HUMAN RIGHTS  COMMISSION  UPDATE  Item 11.1    Mayor Hemken introduced for discussion item 11.1, Update by Human Rights  Commission.    Mayor Hemken acknowledged the presence of Donna Meyer, chair of the HRC, along  with members Trista Rehnke, Mindy London, Allison Isenberg, and Matthew London.    Chair Meyer stated the purpose of the commission and reported the HRC is fully  staffed with ten members. She reported the staff liaison is Brad Kallio. She reviewed  2022 accomplishments including commission recruitment, Sunnyside Park  sponsorship, Colors of the World project continuation, community conversations,  partnered with city communications coordinator to publicize HRC events, Juneteenth  proclamation by the city, collaboration with HR team regarding DE&I policy and  statement adoption, connected with joint community policing program (JCPP) to re‐ establish partnership, reviewed HRC bylaws with proposed changes to be approved  by the City Council in 2023, volunteered at city‐sponsored events.    Chair Meyer reviewed the 2023 subcommittees and reported on 2023 objectives  including community conversations, Colors of the World, Outreach, Sunnyside Park  sponsorship, fundraising, Iftar dinner co‐sponsored with JCPP, and a Hispanic  heritage celebration.    Chair Meyer explained the HRC is interested in promoting a Hispanic heritage  celebration and asked for Council to consider such an endeavor. She also asked for  staff’s guidance on rules regarding fundraising.    City Council Work Session March 20, 2023  Page 2   Council discussed the joint community police partnership (JCPP). Acting City  Manager Hoyt pointed out the JCPP program is partially funded by Hennepin County  and co‐sponsored events should be approved by the county.    Council Member Isenberg expressed his willingness to assist the HRC in community  events such as park sponsorship. He inquired of the status of the HRC spotlight. Chair  Meyer stated the program hasn’t been implemented yet. Commissioner Isenberg noted  the HRC may wish to promote similar existing programs such as the “Good  Citizenship Award” program.     Discussion ensued regarding the HRC posting a diversity calendar similar to one  prepared by the school district. Council expressed support for the calendar and posting  it on the city’s website.    On behalf of the Council Member Elder expressed gratitude to the HRC for their  enthusiasm and willingness to serve the community.    Mayor Hemken asked the HRC to provide Council with the proposed diversity  calendar and the dates for community events in the parks.    Mayor Hemken thanked the HRC for the update.    PURCHASE OR  LEASE OF VEHICLES  AND EQUIPMENT  Item 11.2    Mayor Hemken introduced for discussion item 11.2, Resolution approving purchase  or lease of vehicles and equipment in accordance with the city’s capital improvement  program for 2023 and 2024.    Mr. Tim Hoyt, acting city manager, stated in 2021 the city began leasing police vehicles  through Enterprise Fleet Management. He stated with the current supply and demand  issues it is becoming increasingly difficult to secure vehicles without a long delay.  Currently there is no state contract for purchasing vehicles. The city is able to obtain  large equipment (ie loaders, tractors, snowplows) through cooperative purchasing  agreements. Enterprise is able to obtain vehicles through the state cooperative  purchasing program due to the company’s volume purchases. Sometimes when a piece  of equipment is located, a quick decision must be made to secure the item, whether  through Enterprise or another vendor.      He stated the list of vehicles and equipment contained in the capital improvement  program through year 2024 was distributed to Council. He requested pre‐ authorization so the city will not miss ordering deadlines that have become  increasingly short. Mr. Hoyt stated the objective is to streamline the ordering process.  He stated staff recommends approval of the resolution approving the purchases in  accordance with the CIP. He pointed out in the past staff presented the equipment at a  council meeting before placing the order. He assured Council staff would continue to   work cooperatively between departments and also continue to delay purchases  whenever necessary.     Mr. Bill Robberstad, central garage supervisor, explained that equipment is regularly  reviewed and if maintenance has been minimal, the replacement of some vehicles may  be delayed.    City Council Work Session March 20, 2023  Page 3   Mayor Hemken recommended that staff present items to Council after an order has  been placed in order to ratify the action. Mr. Hoyt agreed that staff would provide  updates on the CIP and equipment purchase prices.    Council Member London cautioned against leasing all city vehicles. He also pointed  out the city’s financial management plan/purchasing policy that has limits on how  much the city manager can authorize for purchases. He commented that the city will  be hiring a new city manager soon and that individual should be consulted.    It was noted that the city would continue to abide by the cooperative purchasing  guidelines.     RESOLUTION 2023‐36  Item 11.2  Council Member Elder introduced the following resolution and moved its adoption:  “RESOLUTION APPROVING PURCHASE OR LEASE OF VEHICLES AND  EQUIPMENT IN ACCORDANCE WITH THE CITY’S CAPITAL IMPROVEMENT  PROGRAM FOR 2023 AND 2024.” The motion for the adoption of the foregoing  resolution was seconded by Council Member Hoffe, and upon vote being taken  thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London;  and the following voted against the same: None; Abstained: None; Absent: None;  whereupon the resolution was declared duly passed and adopted, signed by the mayor  which was attested to by the city clerk.    CALL FOR  CLOSED MEETING  Item 11.3    Mayor Hemken introduced for discussion item 11.3, Resolution calling for a closed  meeting of the New Hope City Council authorized by Minn. Stat. §13D.05, subd. 3(b)  to discuss and consider litigation defense and settlement strategies with Ashton  Homes, LLC; Berkeley Heights Homes, LLC; Sekou AM Dukuly; Dr. Sheikh K. Dukuly  II regarding group home at 3840 Boone Avenue North.    RESOLUTION 2023‐37  Item 11.3  Council Member Elder introduced the following resolution and moved its adoption:  “RESOLUTION CALLING FOR A CLOSED MEETING OF THE NEW HOPE CITY  COUNCIL AUTHORIZED BY MINN. STAT. §13D.05, SUBD. 3(b) TO DISCUSS  AND CONSIDER LITIGATION DEFENSE AND SETTLEMENT STRATEGIES.”  The motion for the adoption of the foregoing resolution was seconded by Council  Member Isenberg, and upon vote being taken thereon, the following voted in favor  thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the  same: None; Abstained: None; Absent: None; whereupon the resolution was declared  duly passed and adopted, signed by the mayor which was attested to by the city clerk.    ADJOURNMENT The meeting was adjourned at 7:13 p.m. as there was no further business to come  before the Council at its work session.    Respectfully submitted,     Valerie Leone, City Clerk    City Council Executive Session March 20, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Executive Session   March 20, 2023 Northwood Room     CALL TO ORDER The New Hope City Council met in executive session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 7:15 p.m.     ROLL CALL Council present:          Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member     Staff present:      Tim Hoyt, Acting City Manager/Director of Police  Valerie Leone, City Clerk  Jeff Sargent, Director of Community Development  Stacy Woods, Assistant City Attorney     Also present: Jessica Schwie, Kennedy & Graven    LITIGATION  DEFENSE AND  SETTLEMENT  STRATEGIES  Mayor Hemken introduced Item 11.1, Discussion regarding litigation defense and  settlement strategies with Ashton Homes, LLC; Berkeley Heights Homes, LLC;  Sekou AM Dukuly; Dr. Sheikh K. Dukuly II regarding group home at 3840 Boone  Avenue North.    Ms. Jessica Schwie, Kennedy & Graven, shared information with Council regarding  the litigation.     ADJOURNMENT The meeting was adjourned at 8:20 p.m. as there was no further business to come  before the Council at its executive session.    Respectfully submitted,     Valerie Leone, City Clerk    New Hope City Council  March 27, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes March 27, 2023  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:          Absent:    Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member    Jonathan London, Council Member    Tim Hoyt, Acting City Manager  Valerie Leone, City Clerk  Susan Rader, Director of Parks & Recreation  Jeff Sargent, Director of Community Development  Stacy Woods, City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Elder, seconded by Council Member Hoffe,  to approve the regular meeting minutes of March 13, 2023. Voted in favor thereof:  Hemken, Elder, Hoffe, Isenberg; and the following voted against the same: None;  Abstained: None; Absent: London. Motion carried.    OPEN FORUM    There was no one present desirous of addressing the council.  ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  removed for discussion. Mr. Tim Hoyt, acting city manager, reviewed the consent  items.    FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through March 27, 2023.  MOTION  Item 6.4    Motion approving amendments to the Human Rights Commission Mission  Statement and Bylaws.      New Hope City Council  March 27, 2023  Page 2   MOTION  Item 6.5    Motion to accept a $1,500 donation in memory of Bruce and Shirley Berglin.     Ms. Susan Rader, director of parks and recreation, explained the generous  donation for a memorial bench was made by Wendy Becker, Lisa Fay, and Terry  Berglin in honor of their parents.    Council Member Elder thanked the family members on behalf of the city.    MOTION  Item 6.6    Motion waiving permit fees for temporary signs for New Hope Lions Pancake  Breakfast on April 16, 2023.  RESOLUTION 2023‐38  Item 6.7    Resolution approving final payment to Sunram Construction, Inc. in the amount  of $156,065.16 for the construction of the city hall and pool parking lots, land‐ scaping, and park trails (Improvement Project Nos. 994/941).    MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member  Isenberg, to approve the Consent items. All present voted in favor. Motion  carried.    RENTAL LICENSE  REVOCATION   3959 OREGON AVE N  Item 10.1    Mayor Hemken introduced for discussion Item 10.1, Resolution establishing  findings of fact and conclusions of law relating to revocation of rental property  registration permit for Richard Swenson for having a third instance of disorderly  behavior at the property located at 3959 Oregon Avenue North.    Mr. Jeff Sargent, director of community development, explained a public hearing  to consider the revocation of the rental property registration permit for 3959  Oregon Avenue North was held at the March 13, 2023, City Council Meeting.  Disorderly behavior slips were issued to residents at the property on September 2,  2022, January 13, 2023, and January 16, 2023. At the March 13, 2023, City Council  meeting, the City Council heard relevant evidence and arguments and reviewed  all testimony, documents, and other evidence submitted related to issuance of the  disorderly behavior slips. It was determined that the property owner had violated  Section 3‐31(i) of the City Code by allowing tenants of the property to engage in  three or more acts of disorderly behavior at the property within a 12‐month period.    He stated following the public hearing at the March 13, 2023, City Council Meeting,  staff was directed to prepare a resolution revoking the rental registration permit  for Richard Swenson, as the owner of the property of 3959 Oregon Avenue North  and prohibiting the owner from re‐applying for another rental registration permit  for 3959 Oregon Avenue North or any other property in the city of New Hope for  a period of three years. The resolution requires that tenants of 3959 Oregon Avenue  North must vacate the property within 60 days (May 26, 2023) and prohibits the  property owner from having an ownership interest in any other entity that  attempts to apply for another rental registration permit for 3959 Oregon Avenue  North or any other property in the city for three years.    Staff recommends that the City Council consider a resolution establishing findings  of fact and conclusions of law relating to the revocation of a rental property  registration permit for Richard Swenson for violations of rental property  New Hope City Council  March 27, 2023  Page 3   registration permit requirements for having a third instance of disorderly behavior  at the property located at 3959 Oregon Avenue North.    Council Member Elder reported it is necessary for the Council to take action to  protect the community. He expressed support for adoption of the resolution.  He  also thanked the property owner for attending the March 13 Council Meeting and  explaining the situation.     RESOLUTION 2023‐39  Item 10.1  Council Member Elder introduced the following resolution and moved its  adoption: “RESOLUTION ESTABLISHING FINDINGS OF FACT AND  CONCLUSIONS OF LAW RELATING TO REVOCATION OF RENTAL  PROPERTY REGISTRATION PERMIT FOR RICHARD SWENSON FOR  HAVING A THIRD INSTANCE OF DISORDERLY BEHAVIOR AT THE  PROPERTY LOCATED AT 3959 OREGON AVENUE NORTH.” The motion for  the adoption of the foregoing resolution was seconded by Council Member Hoffe,  and upon vote being taken thereon, the following voted in favor thereof: Hemken,  Elder, Hoffe, Isenberg; and the following voted against the same: None; Abstained:  None; Absent: London; whereupon the resolution was declared duly passed and  adopted, signed by the mayor which was attested to by the city clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.    Mayor Hemken reported on upcoming events.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 7:11 p.m.  Respectfully submitted,    Valerie Leone, City Clerk    I:\RFA\City Manager\2023\5.1 Q ‐ Presentation Hennepin County Commissioner Jeff Lunde.docx    Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim Hoyt, Acting City Manager    Agenda Title  Update from Hennepin County Commissioner Jeff Lunde  Requested Action  Staff is requesting that the City Council receive an update from the Hennepin County Commissioner for  District 1, Jeff Lunde.   Policy/Past Practice  In the past the City Council has received updates from elected and appointed officials from other  governmental agencies.  Background  Jeff Lunde, former Mayor of Brooklyn Park, was elected to serve as the new Hennepin County Commissioner  for District 1, effective January 1, 2021. Prior to that time Mike Opat served as the District 1 representative  from 1993‐2020. District 1 includes the cities of New Hope, Crystal, Robbinsdale, Brooklyn Center, Brooklyn  Park and Osseo. Commissioner Lunde’s last update to the Council was April of 2022.    Lunde serves as chair of the Law, Safety and Justice Committee; co‐chair of the Intergovernmental Relations  Committee; and vice‐chair of the Housing and Redevelopment Authority (HRA). He is also a member of the  various criminal justice committees (e.g., CJCC), Blue Line Extension Corridor Management Committee,  Brooklyn Bridge Alliance for Youth, Statewide Cannabis Task Force, and NLX (Northern Lights Express is a  proposed higher speed passenger rail project that would provide rail service between Minneapolis and  Duluth).     Lunde advocated for the expansion of the embedded social worker program to the cities of New Hope,  Crystal and Robbinsdale and has supported many of the city’s grant applications.   Attachments   Powerpoint    Agenda Section Presentations Item Number  5.1  District 1 •Brookyln Park •Brooklyn Center •Crystal •Robbinsdale •New Hope •Osseo Hennepin County Hennepin County •Chair, Law, Safety & Justice •Co-Chair, IGR •Vice Chair, HRA •Various criminal justice committees (e.g., CJCC) •BLRT Committees •Brooklyn Bridge Alliance for Youth •Statewide Cannabis Task Force •NLX Committee Assignments Hennepin County •External Partners: •Youth Interventions Task Force •Statewide Cannabis Task Force •Cities United •Hennepin County Initiatives: •911 Mental Health Response Pilot •Anti-Hate Initiative Law, Safety & Justice Hennepin County Risk Assessment Instrument (RAI) -determine if the youth will be released or held while awaiting their first court appearance in front of a judge. The purpose of the RAI is to determine which youth need to be detained based on the seriousness of the offense or the likelihood of pre-trial failure, which is the likelihood of the youth committing a new crime before the court date or the likelihood of the youth not showing up for the court date. The RAI tool is based on many factors, including the youth’s current alleged offense and their prior history. Some offenses automatically qualify a youth to be held at the JDC pending a detention hearing. Risk Assessment Override -The RAI results may be overridden if unusual circumstances impacting public safety provide compelling reasons to depart from the final score. An override can be requested by either the JDC or law enforcement. RAI Oversight -The RAI was initially developed by Fourth Judicial District Court Research. Its current use is governed by stakeholders across Hennepin County’s justice system. JDC Youth Assessment Hennepin County –JDC Process Hennepin County Diversion Hennepin County Types of diversion •Pre-Charge (before a citation or criminal charge is filed with the court) •Pre-Court (after the citation or criminal charge is filed but before the first court appearance) •In Court (after the first court appearance) Benefits of diversion •If successfully completed, a person’s charges will be dismissed or not filed at all •No criminal record improves a person’s chances of getting jobs, an education, loans, housing, licenses and other opportunities •Court processes can be time-consuming and costly •Studies show that diversion works better than court for young people (without a prior record and for less serious offenses) Hennepin County Hennepin County •Unsheltered resident housing strategies •SRO –Single Room Occupancy •Streets 2 Housing (S2H) •Eviction Prevention Team at Housing Court •Affordable Housing Preservation Housing ARPA funding •Affordable housing preservation: $46 million •S2H: $36 million •Emergency rental assistance: $50 million Hennepin County housing impact Hennepin County Hennepin County invests $146 million annually in housing activities across income levels Total invested per year: $146 million Hennepin County •Community Investment Initiative (CII) •2023/2024:$1 million over 2 years towards affordable commercial space along the BLRT corridor Total investment •2023:$14.4 million allocated (shared w/ housing) ARPA funding •CII: $10 million, funded 18 projects Economic Development •Business District Initiative (BDI) •Offers suburban cities resources to help turn their valued town centers into vibrant destinations (e.g., marketing, wayfinding, façade improvement). Hennepin County •BLRT Update •May:Anti-Displacement Work Group recs released at the Corridor Management Committee (CMC) •November 2023:publish SDEIS (30% design) •February -May 2024:Municipal Consent votes •Transit Safety •Bike Trail Connections –Three Rivers •Tunnel at Mississippi Gateway ($300,000) •Tunnel at Winnetka Ave. Transportation Blue Line Extension project timeline Hennepin County Hennepin County Commissioner Jeffrey Lunde jeffrey.lunde@hennepin.us Anna Schmiel –Policy & Communications Aide anna.schmiel@hennepin.us Contacts I:\RFA\City Manager\2023\6.1 Business Licenses\6.1 Q ‐ Business Licenses 041023.docx   Request for Action  April 10, 2023    Approved by: Tim W. Hoyt  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Approval of business license(s)  Requested Action  In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented  to the City Council for consideration. Staff recommends approval of all listed requests.    Background  All required paperwork and fees have been received for the following businesses:    Hantho Outdoor Services Lawn Fertilizer Company, Lawn Fertilizer Trucks                Agenda Section Consent Item Number  6.1  G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  April 10, 2023    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Approval of claims through April 10, 2023  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\HR & Admin Svcs\Communications\Q & R ‐ Volunteer Week 2023.docx   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: HR & Admin Services  By: Beth Kramer, Communications Coordinator    Agenda Title  Resolution proclaiming April 16‐22, 2023, as Volunteer Week in the city of New Hope  Requested Action  Staff recommends that the City Council approve a resolution proclaiming April 16‐22, 2023, as New Hope  Volunteer Week in conjunction with National Volunteer Week.  Policy/Past Practice  The city recognizes the importance of the city’s many volunteers and the contribution they make to the  community.   Background  National Volunteer Week began in 1974 to recognize and celebrate the efforts of volunteers and the impact of  volunteer service on communities. Since its inception, the week’s emphasis has evolved into a nationwide  effort to encourage individuals to volunteer within their communities.      In 2022, volunteers donated more than 2,000 hours to the city of New Hope. These numbers do not include  the hundreds of hours volunteered to the city by the Citizen Advisory Commission, Human Rights  Commission, Planning Commission, and Personnel Board or the various organizations and families who  have adopted 18 parks through the adopt‐a‐park program.     During National Volunteer Week, we recognize the power of volunteers to make a difference and the  extraordinary individuals who are making a meaningful contribution to the New Hope community through  the dedication of their time and talents.   Attachment   Resolution      Agenda Section Consent Item Number  6.4      City of New Hope    Resolution No. 23‐    Resolution proclaiming April 16‐22, 2023, as   National Volunteer Week in the city of New Hope    WHEREAS, the week of April 16‐22, 2023, has been designated National Volunteer Week to recognize and  celebrate the efforts of volunteers and the impact of volunteer service on communities  nationwide; and,    WHEREAS, the city of New Hope is dedicated to the efforts provided by the City’s volunteers; and,    WHEREAS, the entire community can effect positive change with volunteer action no matter how big or  small; and,    WHEREAS, city of New Hope volunteers provided more than 2,000 hours of service during the 2022  calendar year; and;     WHEREAS, New Hope’s many volunteers are a point of community pride;     NOW, THEREFORE, BE IT RESOLVED:  That the City Council of the city of New Hope hereby proclaims the week of April 16‐22,  2023, as National Volunteer Week in the city of New Hope and extends its appreciation to  the extraordinary individuals who are making a meaningful contribution to the New Hope  community through the dedication of their time and talents.      Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 10th day of April,  2023.        Mayor      Attest:       City Clerk  I:\RFA\P&R\FORESTRY\2023\Q & R ‐ Shingle Creek Cleanup 2023.docx   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Public Works  By: Bernie Weber, Public Works Director,   Susan Rader, Parks and Recreation Director,   Shawn Markham, Forester    Agenda Title  Resolution proclaiming April 16‐22, 2023, to be the “Great Shingle Creek Watershed Cleanup Week”  Requested Action  Staff recommends Council adopt a resolution proclaiming April 16‐22, 2023, to be the “Great Shingle Creek  Watershed Cleanup Week” in New Hope.    Background  The community is invited to participate in cleanup activities tentatively planned for Wednesday, May 3, 2023,  at 5:00 p.m. at Meadow Lake Park in New Hope. Mr. Shawn Markham, city forester, will oversee the local  activities. New Hope has recognized and has actively participated in the “Great Shingle Creek Watershed  Clean‐up” since 2008. Volunteers from the community, elected officials, and city staff will combine their  efforts to clean up Meadow Lake Park and make efforts to control invasive species in the park. Efforts from  past years included debris removal from Bass Creek in the northwest portion of New Hope, planting of trees  and shrubs, shoreline cleanup, and litter removal.     Besides general cleanup, volunteers will help with landscaping and plantings. Volunteers are encouraged to  wear gloves and boots and meet at Meadow Lake Park at 5:00 p.m. In addition to the cleanup, in honor of  Arbor Day, the group will plant a tree in the park.     Attachments   Resolution     Agenda Section Consent Item Number        6.5    City of New Hope    Resolution No. 2023‐    Resolution Proclaiming April 16‐22, 2023, to be the  “Great Shingle Creek Watershed Cleanup Week”        WHEREAS, the City of New Hope is dedicated to preserving and protecting the water resources in our  watersheds; and    WHEREAS, litter and trash can be washed into our lakes, rivers, wetlands and streams, polluting the water  and blocking our storm sewers and storm drains; and    WHEREAS, citizens can take an active role in protecting our water resources by picking up litter and trash  and keeping our streets, parks, neighborhoods and community clean; and    WHEREAS, the Shingle Creek and West Mississippi Watershed Management Commissions’ annual Cleanup  event “The Great Shingle Creek Watershed Cleanup” will take place April 16‐22, 2023.    NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of New Hope does hereby  proclaims April 16‐22, 2023, to be the “Great Shingle Creek Watershed Cleanup Week”.  BE IT FURTHER RESOLVED that the City Council hereby reaffirms its commitment to protecting and  preserving our water resources and encourages residents, businesses, and institutions to use  The Great Shingle Creek Watershed Cleanup Week 2023 to help prevent water pollution and  preserve our watersheds by participating in a Cleanup Event or by using this time to pick up  trash and clean up our homes, businesses, streets, neighborhoods, and community.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 10th day of April 2023.                                                  _____________________________                                            Mayor             Attest: __________________________               City Clerk  I:\RFA\POLICE\2023\Council Meetings\Crime Victims Week 2023\6.6 Q & R ‐ Crime Victims Week 2023.docx   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Police  By: Tim Hoyt, Acting City Manager/Dir. of Police    Agenda Title  Resolution proclaiming April 23‐29, 2023 as National Crime Victims’ Rights Week in the city of New Hope  Requested Action  Staff recommends that the City Council approve a resolution proclaiming April 23‐29, 2023 as National Crime  Victims’ Rights Week in the city of New Hope.  Policy/Past Practice  The city recognizes the importance of maintaining a safe and secure community, and understands the  courageous role that crime victims have in participating in the criminal justice process.  Background  As we continue to make strides in reducing the crime rate, we must remember that there are still far too many  victims of crime. Those who have suffered a violation of their person, property, or trust deserve to be treated  with dignity and respect by our criminal justice and juvenile justice systems and by society at‐large.  We recognize that our response to crime victims plays an important role in their efforts to rebuild their lives  following the offense. Let all of us — criminal justice and victim service professionals, businesses, healthcare  providers, educators, policymakers, houses of worship, and a host of other social and civic groups work  together to ensure that survivors of crime receive the holistic services and support they need, while bringing  honor to victims, responding compassionately and respectfully.   This year marks the 42nd anniversary of National Crime Victims’ Rights Week and the theme is theme  is Survivor Voices: Elevate. Engage. Effect Change. This yearʹs theme calls upon communities to amplify the  voices of survivors and create environments where survivors have the confidence that they will be heard,  believed, and supported.  In the year 2023 and beyond, let us bring honor to victims and create a world where respect and dignity will  be basic rights for everyone victimized by crime, and where those responsible for implementing the rights of  victims are accountable for their actions. This not only helps the individual heal, but it also improves  community safety and wellbeing.  Attachment   Resolution     Agenda Section Consent Item Number  6.6  City of New Hope    Resolution No. 2023‐    Resolution proclaiming April 23‐29, 2023 as National   Crime Victims’ Rights Week in the city of New Hope    WHEREAS one violent crime is committed in America every 26.2 seconds and one property crime  every 4.4 seconds, 25.9 million Americans are victims of crime each year, and of those,  6.3 million are victims of violent crime; and    WHEREAS since the passage of the Victims of Crime Act of 1984, significant progress in  improving the treatment of crime victims has been made through the efforts of  thousands of victims and survivors, who have turned their own experiences into a  force for positive change, ensuring that others can receive justice, meaningful  assistance, and compassionate treatment before the law; and    WHEREAS honoring the rights of victims—including the rights to be heard and to be treated with  fairness, dignity, and respect—and working to meet their needs rebuilds their trust in  the criminal justice and social service systems; and    WHEREAS being a victim of crime and navigating the criminal justice system can be a frightening  and confusing experience, however when crime victims feel supported they play an  indispensable role in bringing offenders to justice; and    WHEREAS individuals’ trust in the compassion, understanding, and support of their  communities is achieved through sustained, deep‐rooted, and coordinated outreach;  and    WHEREAS as we carry crime victimsʹ rights in 2023 and beyond, our community’s continued  engagement with the challenges faced by victims of crime will ensure that the  progress made to date is not lost, and that new ground is broken to gain greater  justice and healing for all victims; and    WHEREAS identifying, reaching, and serving all victims of crime—especially those from groups  that often have less access to healing services and avenues to justice—is essential; and     WHEREAS National Crime Victims’ Rights Week provides an opportunity to recommit to  ensuring that accessible, appropriate, and trauma‐informed services are offered to all  victims of crime; and    WHEREAS the city of New Hope is joining forces with victim service programs, criminal justice  officials, and concerned citizens throughout Minnesota and America to observe  National Crime Victimsʹ Rights Week;      NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope   designates the week of April 23‐29, 2023 as National Crime Victimsʹ Rights Week in  the city of New Hope; and      NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council of the city of New  Hope reaffirms a commitment to creating a victim service and criminal justice  response that assists all victims of crime; and expressing our sincere gratitude and  appreciation for those community members, victim service providers, and criminal  justice professionals who are committed to improving our response to all victims of  crime so that they may find relevant assistance, support, justice, and peace during  National Crime Victimsʹ Rights Week in the city of New Hope, and throughout the  year.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 10th day  of April, 2023.     Mayor  Attest:    City Clerk     I:\RFA\P&R\FORESTRY\2023\Q & R Arbor Month Proclamation   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Parks & Recreation  By: Shawn Markham, Forester,  Susan Rader, Director    Agenda Title  Resolution proclaiming the month of May 2023, as Arbor Month in the City of New Hope  Requested Action  Staff recommends Council adopt a resolution proclaiming May 2023 as Arbor Month in New Hope.    Policy/Past Practice  A formal Arbor Month proclamation is one of the requirements for designation as a Tree City USA by the  National Arbor Day Foundation. New Hope has been designated a Tree City USA for each of the last 25  years. City staff will continue to proactively address the emerald ash borer threat by removing diseased trees  and replacing with a variety of species on City property.    Attachment   Resolution    Agenda Section Consent Item Number  6.7        City of New Hope    Resolution No. 2023‐    Resolution proclaiming the month of May 2023, as  Arbor Month in the City of New Hope        WHEREAS, trees are a valuable resource in the State of Minnesota as well as in the City of New Hope ‐  purifying air and water, helping conserve soil, serving as recreational settings, providing habitat  for wildlife, and enriching lives of residents in many important ways; and,    WHEREAS, pollutants, tree diseases, drought and urban development have damaged and continue to threaten  trees, creating the need for concerted action to ensure the future of urban forests in this community  and the state; and,    WHEREAS, each year the people of Minnesota pay special attention to the wonderful gift that trees represent  and dedicate themselves to the continued health of the stateʹs trees; and,    WHEREAS, the City will plant a tree at Meadow Lake Park in May 2023 in observance of Arbor Day, and is  continuing an emerald ash borer tree removal/replacement program.    NOW, THEREFORE, BE IT RESOLVED that the New Hope City Council does hereby proclaim the month of May  2023 to be Arbor Month in the City of New Hope.       Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 10th day of April 2023.                                                _____________________________                                          Mayor             Attest: __________________________         City Clerk               I:\RFA\COMM DEV\2023\City Council\04‐10‐23 Building Safety Month\Q ‐ Building Safety Month 2023.docx    Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Jeff Sargent, Director   Agenda Title  Resolution proclaiming the month of May 2023 as Building Safety Month in the city of New Hope  Requested Action  Staff recommends adoption of a resolution proclaiming the month of May 2023 as “Building Safety Month.”  Policy/Past Practice  It is a past practice for the City Council to adopt this annual resolution proclaiming the month of May as  Building Safety Month.  Background  Through continuing attention to building safety, New Hope residents can enjoy the comfort and peace of mind  that structures are safe and sound. Building safety and fire prevention officials work year‐round to guide the  safe construction of buildings. Building Safety Month is sponsored by the International Code Council, and this  is an excellent time to educate the public and increase awareness about the role building safety and fire  prevention officials, local and state building departments, and federal agencies play in protecting lives and  property. As New Hope residents observe Building Safety Month, everyone is encouraged to improve building  safety at home and in the community and to recognize the important role that local building safety and fire  prevention officials play in public safety.    Recommendation  Staff recommends approval of a resolution proclaiming the month of May 2023 as “Building Safety Month.”  Attachment   Resolution    Agenda Section Consent Item Number  6.8  City of New Hope  Resolution No. 2023‐    Resolution proclaiming the month of May 2023 as  Building Safety Month in the city of New Hope     WHEREAS, our city’s continuing efforts to address critical issues of safety, energy efficiency and  resilience in the built environment that affect our citizens, both in everyday life and in times of  natural disaster, give us confidence that our structures are safe and sound; and     WHEREAS, our confidence is achieved through the devotion of vigilant guardians – building  safety and fire prevention officials, architects, engineers, builders, laborers and others in the  construction industry – who work year‐round to ensure the safe construction of buildings; and  WHEREAS, these guardians, dedicated members of the International Code Council, use a  consensus process that brings together local state, and federal officials with expertise in the built  environment to create and implement the highest quality codes to protect Americans in the  buildings where we live, learn, work, worship and play; and   WHEREAS, the International Codes, the most widely adopted building safety, energy and fire  prevention codes in the nation, are used by most U.S. cities, counties and states; these modern  building codes also include safeguards to protect the public from natural disasters such as  hurricanes, snowstorms, tornadoes, wildland fires and earthquakes; and  WHEREAS, Building Safety Month is sponsored by the International Code Council, to remind  the public about the critical role of our communities’ largely unknown guardians of public  safety, our local code officials, who assure us of safe, efficient and livable buildings; and  WHEREAS, Building Safety Month 2023 encourages appropriate steps everyone can take to  ensure that the places where we live, learn, work, worship and play are safe and sustainable, and  recognizes that countless lives have been saved due to the implementation of safety codes by local  and state agencies; and  WHEREAS, each year, in observance of Building Safety Month, Americans are asked to consider  projects to improve building safety and sustainability at home and in the community, and to  acknowledge the essential services provided to all of us by local and state building departments  and federal agencies in protecting lives and property.  NOW, THEREFORE, IT IS HEREBY PROCLAIMED, that May 2023 is Building Safety Month in  the city of New Hope. Accordingly, our citizens are encouraged to join communities across  America to participate in Building Safety Month activities.  Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 10th day  of April, 2023.  ________________________________________         Kathi Hemken, Mayor    Attest: _____________________________________           Valerie Leone, City Clerk I:\RFA\PUBWORKS\2023\Council\National Public Works Week 2023   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution proclaiming May 21‐27, 2023, as National Public Works Week in the city of New Hope  Requested Action  Staff recommends that the City Council approve a resolution proclaiming May 21‐27, 2023, as National Public  Works Week.  Policy/Past Practice  The city recognizes the importance of public works in maintaining the city’s infrastructure.   Background  National Public Works Week is observed in May each year to raise awareness of public works issues, and to  acknowledge the dedication provided by public works employees. Public works personnel maintain the city’s  infrastructure to provide a safe and healthy environment for the community. Adoption of the resolution  acknowledges the valuable contributions made by public works personnel.   Attachments   Resolution      Agenda Section Consent Item Number  6.9      City of New Hope    Resolution No. 23‐    Resolution proclaiming May 21‐27, 2023, as   National Public Works Week in the city of New Hope    WHEREAS, the week of May 21‐27, 2023, has been designated National Public Works Week to recognize the  men and women in the United States who provide and maintain the infrastructure and services  collectively known as public works; and,    WHEREAS, public works infrastructure, facilities and services play a pivotal role in the health, safety and  quality of life in communities throughout the United States; and,    WHEREAS, public works professionals design, build, operate, maintain and protect the transportation  systems, water supply infrastructure, sewer systems, public buildings and other structures and  facilities; and,    WHEREAS, the New Hope Public Works Department provides a vital public service; and;     NOW, THEREFORE, BE IT RESOLVED:  That the City Council of the city of New Hope hereby proclaims the week of May 21‐27,  2023, as National Public Works Week in the city of New Hope and extends its appreciation  to public works personnel for their dedication and commitment to the community.      Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 10th day of April,  2023.        Mayor      Attest:       City Clerk  I:\RFA\City Manager\2023\Q&R Election Eqp lease 04.10.23.docx   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Resolution approving Lease Agreement A‐2311624 with Hennepin County for use of election equipment   Requested Action  Staff recommends the Council adopt the resolution approving the updated lease agreement for election  equipment.   Background  Hennepin cities are asked to approve a new lease agreement that includes all election equipment in the city’s  possession (ballot counters, assistive voting devices, and poll books), and the new lease will replace the 2013 lease  agreement. The term of the new maintenance agreement will expire February 28, 2031.    The county recently purchased new assistive voting devices (AVT equipment/ballot markers). The OmniBallot  equipment, used in the 2022 election cycle, replaced the 12‐year old AutoMark ballot marking devices. The county  also provides cities with DS200 digital scan precinct count units and poll books. Although the county owns the  equipment, the city is responsible for storage of the equipment and paying the annual maintenance fees. The  county does not charge the city for use of the poll books or for any programming fees during even‐numbered  years.    The city has eight polling places. Ten DS200 counting units are necessary as eight are delivered to the polling  places, one is required during absentee direct voting at city hall and one is required as a back‐up. Nine OmniBallot  units are needed as eight are delivered to the polling places, and one is used during absentee voting at city hall.     Item Qty Current Maint. Fee Total  DS200 digital scan precinct count units 10 $206 $2,060  OmniBallot AVT equipment 9 $225 $2,025  Poll Books 29 ‐0‐  ‐0‐   $4,085    Funding  Funds are included in the Elections Budget.   Attachment   Resolution   Lease A2311624     Agenda Section Consent Item Number  6.10        City of New Hope    Resolution No. 2023‐    Resolution approving Lease Agreement A‐2311624   with Hennepin County for use of election equipment      WHEREAS, the Hennepin County Board of Commissioners in Resolution Number 99‐6‐426 authorized  the purchase of ES&S election equipment for a county‐wide digital scan voting system,  election hardware and services; and    WHEREAS, pursuant to M.S. §383B.145, subd. 5, the county may transfer property to the city for its  use; and    WHEREAS, the county desires to lease the new election equipment to the city, and the city desires to   accept said equipment from the county for use in all city elections; and    WHEREAS, the Hennepin County/City of New Hope Lease agreement, attached hereto as Exhibit A,   establishes the terms and conditions of the lease agreement.    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that   the city approves Lease Agreement A2311624 and authorizes the mayor and city manager  to sign said lease on behalf of the city.         Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of  April, 2023.              _________________________          Mayor        Attest:________________________     City Clerk  I:\RFA\POLICE\2023\Council Meetings\6.5 Q&R Embedded Social Worker Contract ‐2023.docx   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Police  By: Tim Hoyt, Acting City Manager/  Director of Police    Agenda Title  Resolution approving Joint Powers Agreement and Amendment #1 between Hennepin County and the city  of New Hope for the Embedded Social Worker position for years 2023 and 2024  Requested Action  Staff is recommending the Council pass a resolution approving a contract between Hennepin County and the  city of New Hope for the embedded social worker to exclusively serve New Hope. During the past two years  the city shared an embedded social worker with the cities of Crystal and Robbinsdale.   Policy/Past Practice  The Embedded Social Worker Project provides a variety of counseling, intervention, support and referral  services for persons after police contacts, particularly where mental health services are needed.  The goal is to  reduce emergency situations and police contacts in the future by quickly identifying people in need of  services. Several other Hennepin County police agencies also utilize the program.  Background  In 2014 Hennepin County spearheaded an initiative, called the Criminal Justice Behavioral Health Initiative.  The Initiative’s aim is to improve the coordination of behavioral health services across County systems to  ensure that public safety, human services, and health are working together to leverage available resources,  produce better outcomes, and reduce costly and ineffective cycling of residents involved in the criminal  justice process. During the past two years the city shared an embedded social worker with the cities of  Crystal and Robbinsdale and each city paid $20,000 (one‐third of the total cost). The program was very  successful.     During the 2023 budget discussions it was recommended to transition to a full‐time embedded social worker  for New Hope at the $60,000 rate, and funding was included in the 2023 police budget. The original JPA  incorrectly listed the fees as $72,707 for calendar year 2023.  Amendment #1 of the JPA contains the correct  fees. The county will bill the city $60,000 for year 2023 and $72,707 for year 2024.  Funding  The 2023 cost is $60,000. Funds are budgeted in the 2023 General Fund.  Attachment   Resolution   Joint Powers Agreement and Amendment #1     Agenda Section Consent Item Number  6.11  City of New Hope    Resolution No. 23‐    Resolution approving Joint Powers Agreement and Amendment #1   between Hennepin County and the city of New Hope  for the Embedded Social Worker position for years 2023 and 2024      WHEREAS,  the city of New Hope is committed to serving its residents through Human Services   programs; and    WHEREAS, quicker intervention in issues involving mental health and homelessness can provide  better service to the community and reduce future emergency police contacts; and    WHEREAS,  the city of New Hope collaborated with other agencies to employ an embedded social  worker for years 2021 and 2021; and     WHEREAS,  the program was successful and New Hope desires to enter into an agreement with    Hennepin County for a full‐time embedded social worker.    NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approves the   agreement with Hennepin County for 2023 and 2024, and authorizes the payment of  $60,000 and $72,707, respectively, for the Embedded Social Worker, and authorizes the  Mayor and City Manager to sign the agreement.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 10th day of  April, 2023.           ___________________________  Mayor      Attest: ________________________  City Clerk  HC# A2211437 1 AMENDMENT #1 JOINT POWERS AGREEMENT BETWEEN HENNEPIN COUNTY AND CITY OF NEW HOPE This Amendment One to Joint Powers Agreement (“Agreement”) is made and entered into by and between the County of Hennepin, State of Minnesota (“COUNTY”) on behalf of its Human Services and Public Health Department (“HSPHD”), 300 South Sixth Street, Minneapolis, Minnesota 55487, and City of New Hope (“CITY”), 4401 Xylon Avenue North, New Hope, Minnesota 55428, on behalf of it’s police department, (“POLICE DEPARTMENT”) and pursuant to the authority conferred upon them by Minn. Stat. § 471.59. The parties to this Agreement may also be referred to individually as “Party” and collectively as “Parties”. IT IS HEREBY AGREED that Agreement No. A2211437 between the above-named Parties is hereby amended in accordance with the provisions set forth below. Clause 4, PAYMENT, paragraph A., shall be amended to read: 4. PAYMENT A. POLICE DEPARTMENT shall pay ($60,000) Sixty Thousand dollars for the period January 1, 2023, through December 31, 2023. This amendment shall be effective January 1, 2023. Except as hereinabove amended, the terms, conditions and provisions of said Contract No. A2211437 shall remain in full force and effect. (The remainder of this page is intentionally left blank) 2 The Parties hereto agree to be bound by the provisions set forth in this amendment. COUNTY OF HENNEPIN Reviewed for COUNTY by the County STATE OF MINNESOTA Attorney’s Office By: Chair of Its County Board Date: ATTEST: Deputy/Clerk of County Board Date: By: County Administrator Date: City of New Hope By: ___________________________________ Title: __________________________________ Date: __________________________________ By: ___________________________________ Title: __________________________________ Date: __________________________________ I:\RFA\HR & Admin Svcs\IT\Solution Builders\6.12 Q & R  ‐ 2023 ‐ 2024 Agreement with Solution Builders to Provide IT Services for the City.docx   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: HR & Admin Services  By: Rich Johnson, Director of HR & Admin.  Services    Agenda Title  Resolution approving renewing the agreement with Solution Builders to provide information technology  support services for the city effective May 1, 2023 to April 30, 2024  Requested Action  Staff recommends the council approve the 2023 – 2024 proposed agreement with Solution Builders.   Policy/Past Practice  In the past, the city has utilized the services of outside vendors to provide services to the city e.g. financial  services, currently provided by Abdo Financial Solutions.  Background  In May 2015, the city transitioned from having an in‐house IT Coordinator, to utilizing Solution Builders, Inc.  as its information technology service provider. This arrangement has proven to be very cost effective and  successful overall, as both city staff and Solution Builders have worked hand‐in‐hand to meet the city’s  needs. The proposed contract is attached.  Funding  The cost for the one‐year renewal is $157,968 which is an increase of $4,608 or 3% from the previous year.  There is a clause in the current agreement (as well as the proposed agreement) which limits the annual  increase to 3% year over year.  Funding for this increase is included in the 2023 IT budget.   Attachments   Resolution   Addendum to the Master Service Agreement between Solution Builders, Inc. and the City of New Hope   Master Services Agreement between Solution Builders, Inc. and the City of New Hope     Agenda Section Consent Item Number  6.12      City of New Hope    Resolution No. 2023 –     Resolution approving renewing the agreement with Solution Builders to provide information  technology support services for the city effective May 1, 2023 to April 30, 2024    WHEREAS, Solution Builders, Inc. currently provides Information Technology Services to the city; and      WHEREAS, the current agreement ends April 30, 2023; and     WHEREAS, an agreement was reached between the city and Solution Builders, Inc. to renew this  agreement effective May 1, 2023, to April 30, 2023; and    WHEREAS, a copy of the amendment to the agreement is on file; and     NOW, THEREFORE, BE IT RESOLVED, by the City Council in and for the City of New Hope as follows:  The Mayor, City Manager and New Hope City staff are authorized and directed to sign  all appropriate documents, and to take whatever additional actions are necessary or  desirable, to complete the agreement between the City of New Hope and Solution  Builders, Inc.      Adopted by the New Hope City Council, Hennepin County, Minnesota, this 10th day of April, 2023.             _____________________________________         Mayor      Attest:____________________________________   City Clerk  Service Addendum to the Master Services Agreement This ADDENDUM (“Addendum”)is made to the Master Service Agreement (“Agreement”) between AND 1.Term of Addendum: This Addendum will begin on the 1st day of the month of May 2023 and continue for 12 consecutive months ending on April 30th, 2024, unless terminated earlier as provided herein. 2.Services Provided (see attached document for plan description) •Network Support •Dedicated Onsite Support •PD Remote Support Technology 3.Monthly Fees: 4.Support Scope: 5.Specific Notes: Agreement and Acceptance: I acknowledge that I have read this Addendum and all attached documents, understand them, and agree to be bound by their terms and conditions. For Client: Authorizing Signature: ________________________________________________ Date: ____________ Print Name:_______________________________________ Title: _____________________________ SBINC: Solution Builders, Inc. Authorizing Signature: ________________________________________________ Date: ____________ Print Name: _______________________________________ Title: _____________________________ CLIENT City of New Hope 4401 Xylon Avenue N New Hope, MN 55428 SBINC Solution Builders, Inc. 3500 American Blvd W, Suite 50 Bloomington, MN 55431 (Main) 952.854.8188 (Fax) 952.854.0864 Server Count Workstation Count Staff Count (Annual High) 7 165 108 SBInc Plan Monthly Amount Annual Amount Network Support Dedicated Onsite Support 2 days/week PD Remote Support Technology $13,164.00 $157,968.00 Service Addendum to the Master Services Agreement This ADDENDUM (“Addendum”)is made to the Master Service Agreement (“Agreement”) between AND 1.Term of Addendum: This Addendum will begin on the 1st day of the month of May 2023 and continue for 12 consecutive months ending on April 30th, 2024, unless terminated earlier as provided herein. It will automatically renew at the then Electronic Waste Recycling term and rates on each anniversary date. Billing will occur monthly. 2.Services Provided: Electronic Waste Recycling. 3.Monthly Fees: Included with support agreement. Covers all basic electronic waste recycling for client. Basic recycling includes laptops, desktops and small peripherals. Service includes:Twin Cities metro on-site pickup of electronic waste, serial number tracking of unit recycled, simple electronic destruction of disk drive or storage. 4.Optional Documented Destruction Service: Client may optionally ask for documented destruction of equipment. Solution Builders will additionally wipe the drive using a Department of Defense overwrite and provide client a certificate of destruction. Documented Destruction Service is an additional $30.00 per disk drive/storage unit documented. Agreement and Acceptance: I acknowledge that I have read this Addendum and all attached documents, understand them, and agree to be bound by their terms and conditions. For Client: Authorizing Signature: ________________________________________________ Date: ____________ Print Name:_______________________________________ Title: _____________________________ SBINC: Solution Builders, Inc. Authorizing Signature: ________________________________________________ Date: ____________ Print Name: _______________________________________ Title: _____________________________ CLIENT City of New Hope 4401 Xylon Avenue N New Hope, MN 55428 SBINC Solution Builders, Inc. 3500 American Blvd W, Suite 50 Bloomington, MN 55431 (Main) 952.854.8188 (Fax) 952.854.0864 Network Support Support Services Provided ✓20% Discount for project labor ✓Setup and configuration of workstations, printers (network or local), cell phones and workstation attached peripherals is included with this Network Support Agreement. Support Services Not Included ✓Projects ✓Installation Labor for Projects (hardware and software) not falling into the included line above. ✓Any costs for Hardware, Software, Licensing Compliance Audits, or Infrastructure purchases or replacements ✓Major Operating System/Software/Firmware Upgrades ✓Non-Coordinated Client or Third-Party System Modifications ✓Non-Business-Related Data and Applications ✓Custom Programming Services ✓Microsoft Licensing Verification Audits ✓Third Party Support Fees Client Initials ___________ STRATEGY INFRASTRUSCTURE INFRASTRUSCTURE & SUPPORT SUPPORT Technology Consulting Proactive Technology Management Network Administration Reactive Support Services Dedicated Client Manager Centralized Services Dedicated Network Administrator Client Support Team ✓Technology Summary ✓Design Desk Resource ✓Budget Planning ✓Business Impact of Technology Decisions ✓Project Management ✓Patch Management ✓Anti-Virus Software ✓Spam Filtering Software ✓Desktop Optimization ✓Documentation ✓Backup Management ✓Network Health Reviews based on Best Practices ✓Centralized Service Report Review ✓Unlimited Support Desk Support ✓Unlimited Onsite Support ✓Unlimited Remote and or/Onsite After-Hours Emergency Support ✓Problem Isolation &Resolution ✓Tier1 LOB Application Support ✓“How To” Questions ✓Client Portal ✓Remote Support Framework Dedicated Onsite Support Features Provided ✓Sixteen hours of weekly scheduled technician onsite time to address support issues in-person with client’s staff. ✓Can be scheduled either two full day or four half days depending on client’s needs and technician availability. Client Initials ___________ Master Services Agreement Master Service Agreement (“Agreement”) between Solution Builders, Inc. 3500 American Blvd W, Suite 50 Bloomington, MN 55431 AND City of New Hope, 4401 Xylon Avenue N, New Hope, MN 55428 (“Client”) THIS AGREEMENT (“Agreement”) is made and entered into by Solution Builders, Inc. (“SBINC”) and Client (“Client”). Any Service Addendums (Addendum) and/or other Exhibits attached hereto are incorporated by reference and detail the term of the agreement , the service(s) provided, the fees and any other information about the service(s) to be provided by SBINC. Client agrees that the conditions and terms of this Agreement shall remain in effect on an ongoing basis for all future work and Addendums. 1.Solution Builders Hours and Rates:An Agreement provides for support services to be provided during normal business hours. Normal business hours are defined as being between the hours of 7:00 AM and 7:00 PM (Central Time), Monday through Friday excluding national holidays. The Normal Business Hours Rates below will be applied towards special projects completed outside the scope of the support plan chosen. Upon request from Client, SBINC will provide support services outside of normal business ho urs. The After-Hours Rates below will be applied towards after normal business hours, weekend and holiday support service requests. 2.Total Monthly Fees and Payment Terms: During the term of an Addendum, Client will pay fees to SBINC based on the Monthly Fees identified in the Addendum and all applicable taxes and any additional monthly amount that may be added during the term of th e Addendum. Total Monthly Fees for each month are due at the beginning of each month. All fees will be subject to a finance charge of 1.5% monthly if not paid within 15 days. Failure of SBINC to assess the finance charge does not waive its right to retroacti vely assess the finance charge. 3.Support Scope Changes: Support option Addendums do envision some fluctuation in the support requirements of Client without an adjustment of the support fee. The following events will trigger an automatic review of the support budget amount: a.Increase in staff count of 10% or more during the term of the Addendum b.Decrease in staff count of 20% or more that is not related to seasonal staff level fluctuations c.Addition of remote office locations with permanent staff d.Support requirements resulting in an increase of 30% or greater in the annualized budget amount e.At the time of renewal if there are no support scope changes an annual increase shall not exceed 5% of the previous term’s support fees. 4.End of Term/Automatic Renewal: At the end of the term of the Addendum, the Addendum will automatically renew for consecutive terms of the same duration as the term, unless terminated in writing at least sixty (60) days prior to the expiration of the then-current term. If Client allows the Addendum to expire, prompt payment must be made by the Client of any unpaid monthly fees due thro ugh the termination or expiration of the Addendum. 5.Early Termination: An Addendum may be terminated early by either party by submitting written notice of the intent to terminate the Addendum to the other party, at least sixty (60) days in advance of the termination date. The written request to terminate th e Addendum must be followed by prompt payment by the Client of any unpaid monthly fees due through the termination date of the Addendum. 6.Default:In the event Client fails to pay charges accrued when due, SBINC reserves the right to withdraw further services. Upon default, Client agrees to pay all expenses of collection, including reasonable attorneys’ fees, whether or not legal action is commenced to collect the indebtedness. 7.Product Purchases/No Warranty: SBINC may, when requested by Client, resell products to Client in SBINC’s role as a reseller of computer and technology related equipment and software. SBINC MAKES NO WARRANTIES, WHETHER WRITTEN, ORAL OR IMPLIED, INCLUDING WITHOUT LIMITATION, WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE OR WARRANTY OF MERCHANTABILITY. IN NO EVENT SHALL SBINC BE LIABLE FOR SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS, REVENUE, OR DATA, OR LOSS OF USE BY CLIENT OR ANY THIRD PARTY, REGARDLESS OF WHETHER A CLAIM OR ACTION IS ASSERTED IN CONTRACT OR TORT, WHETHER OR NOT THE POSSIBILITY OF SUCH DAMAGES HAS BEEN DISCLOSED TO SBINC IN ADVANCE OR COULD HAVE BEEN REASONABLY FORSEEN BY SBINC. Client Initials__________ Service Normal Business Hours Rates After-Hours Rates Workstation/Printer/Mobile Support $145 $217.50 Server Support $175 $262.50 Router/Switch/Firewall Support $225 $337.50 Project Management $175 $262.50 Senior Project Management $255 $382.50 Minimum on-site support charge 1.5 hours 3 hours Minimum remote support charge .5 hours 2 hours Master Services Agreement 8.Limits of Liability: Client acknowledges that network and computer systems support is inherently complex and relies on the inter - operability of various software and hardware components from various manufacturers. Client understands that SBINC is not the manufacturer of said components and therefore SBINC is not a guarantor or insurer of the equipment or services rendered. Alt hough SBINC is responsible to provide its best efforts, SBINC is not responsible for the in-operation of hardware or software systems.SBINC shall not be liable in any way for any delays in, or any failure of, services performed hereunder due to any wrongful or negligent act or omission of Client, or its employees and agents; and/or Client's failure to provide to or secure for SBINC as appropriate, re asonable access to Client's facilities, equipment and/or information as required by SBINC to meet its performance obligations under th is Agreement. In furtherance and not in limitation of the foregoing, SBINC will not be liable in respect of any decisions made b y Client as a result of the performance of services hereunder. SBINC IS PERFORMING THE SERVICES AND PROVIDING THE TECHNICAL INFORMATION ON AN "AS IS" BASIS AND SPECIFICALLY DOES NOT PROVIDE WARRANTIES WITH RESPECT TO THE USE BY CLIENT OF ANY DELIVERABLES.THE OBLIGATIONS AND LIABILITIES OF SBINC AND ITS AFFILIATES AS SET FORTH HEREIN ARE EXCLUSIVE AND EXPRESSLY IN LIEU OF ALL OTHER OBLIGATIONS, LIABILITIES AND REMEDIES, EXPRESS OR IMPLIED, INCLUDING ANY OBLIGATION, LIABILITY, RIGHT, CLAIM, OR REMEDY (COLLECTIVELY, "CLAIMS") IN TORT, CONTRACT, STATUTE, OR OTHERWISE, WHETHER OR NOT ARISING FROM NEGLIGENCE OF SBINC OR ITS AFFILIATES, ACTUAL OR IMPUTED. NO WARRANTIES (EITHER EXPRESS OR IMPLIED), REPRESENTATIONS, PROMISES OR STATEMENTS HAVE BEEN MADE BY SBINC OR ITS AFFILIATES UNLESS CONTAINED IN THIS AGREEMENT. NO WARRANTY, EXPRESS OR IMPLIED, IS MADE HEREIN THAT THE DELIVERABLES OR ANY PART ARE MERCHANTABLE, OR FIT OR SUITABLE FOR THE PARTICULAR PURPOSES FOR WHICH THE DELIVERABLES OR ANY PART THEREOF MAY BE ACQUIRED BY CLIENT. IN NO EVENT SHALL SBINC OR ITS AFFILIATES BE LIABLE TO CLIENT FOR ANY DIRECT, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION, DAMAGES ARISING FROM CLAIMS RELATED TO LOSS OF DATA, LOSS OF PROFITS OR REVENUE, LOSS OF USE OF EQUIPMENT, OR OTHER DOWN TIME COSTS, WHETHER CLAIMED BY REASON OF BREACH OF WARRANTY OR OTHERWISE, AND WITHOUT REGARD TO THE FORM OF ACTION IN WHICH SUCH CLAIM IS MADE. NOTWITHSTANDING ANYTHING CONTAINED HEREUNDER TO THE CONTRARY, THE TOTAL MAXIMUM LIABILITY OF SBINC HEREUNDER SHALL IN NO EVENT EVER EXCEED THE AMOUNTS THAT CLIENT HAS PAID SBINC OVER THE PAST 12 MONTHS FOR THE SPECIFIC WORK FOR WHICH CLIENT'S CLAIM AROSE. CLIENT AGREES TO INDEMNIFY, DEFEND, AND HOLD HARMLESS SBINC FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, LOSSES, COSTS, AND EXPENSES (INCLUDING REASONABLE ATTORNEY'S FEES) INCURRED BY SBINC ARISING IN CONNECTION WITH THE PERFORMANCE OF SERVICES EXCEPT SOLELY TO THE EXTENT RESULTING FROM THE WILLFUL OR KNOWING MISCONDUCT OF SBINC. In the event of any dispute by either party to the Agreement, both parties agree to a 60-day period to allow for resolution of any disputes. In the event that a dispute still exists, both parties agree to submit to binding arbitration to resolve the dispute. 9.Limits of Support Provided:An Agreement does not require SBINC to provide unlimited support for resolution of any network or computer related support need. SBINC is responsible to make a best effort in resolution of support issues. This Agreement s hall not be construed to include support for or training on specific office productivity applications, line of business or vertical applications unless specifically requested by Client. 10.Remote Support Access Authorization:In addition to onsite support, and for the purposes of providing proactive monitoring, SBINC Support Staff and designates may access Client’s network remotely to resolve issues, perform maintenance, and monitor network systems. Client hereby authorizes SBINC and designates to access Client’s network remotely via an Internet connection or any other connection established for this purpose. 11.Data Backup and Recovery:Client acknowledges that Client is solely responsible for securing the integrity and preservation of Client’s data. Client is advised to backup all data stored on Client systems. Furthermore, Client agrees that SBINC is not r esponsible for any loss of Client data which may be occasioned as a result of system hardware or software failure, or inadvertent human error. In the unfortunate event that data loss occurs, Client agrees that Client is responsible for all costs incurred for data recovery services if employed by Client. 12.Confidentiality:SBINC will not, and will cause its employees and contractors to not, at any time or in any manner, either directly or indirectly, use for the personal benefit of SBINC or divulge, disclose, or communicate in any manner any information that is proprietary to Client or Clients of Client. SBINC will protect such information and treat it as strictly confidential. This provision s hall continue to be effective after the expiration of the Agreement. Client Initials ___________ Master Services Agreement 13.Permanent Hire:Client may at any time elect to make an offer of permanent employment to support personnel provided by SBINC, any SBINC employee or staff, or any contract personnel provided by SBINC. If an offer of permanent employment is accepted du ring an Addendum term or during twelve months following an Addendum term, a fee equal to one half of the first year total compensation amount of the support person being hired will be due to SBINC from Client on or before the 30th day after the start date of a ny such individual. 14.Governing Law:The Agreement shall be construed under and governed by the laws of the State of Minnesota. 15.Entire Agreement: This Agreement constitutes the entire Agreement and all Addendums, schedules and documents incorporated herein by reference contain the entire Agreement of the parties and there are no other promises or conditions in any other ag reement, whether oral or written. 16.Severability:If any provision of the Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of the Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 17.Force Majeure:SBINC shall not be held liable for failure to perform its obligations under the Agreement when prevented from doing so by strike, lockout, breakdown, accident, order or regulation by any governmental authority, or because of war or other emerge ncy, or for any other cause beyond their reasonable control. Agreement and Acceptance: I acknowledge that I have read this Master Services Agreement and all attached documents, understand them, and agree to be bound by their terms and conditions. For Client: Authorizing Signature: ________________________________________________ Date: ____________ Print Name:_______________________________________ Title: _____________________________ SBINC: Solution Builders, Inc. Authorizing Signature: ________________________________________________ Date: ____________ Print Name: Title: ___________________________ I:\RFA\P&R\THEATRE\2023\Q & R ‐ OBMT 2023.docx    Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title   Resolution approving an agreement with Off Broadway Musical Theatre for the 2023 season  Requested Action  Staff recommends the City Council approve the agreement with Off Broadway Musical Theatre (OBMT) for the  summer of 2023 in the amount of $5,000.     The agreement calls for OBMT to produce up to eight performances (weather permitting) of the musical, “The  Sound of Music”, at the city’s Performance Center. The dates for this year’s productions will be July 19‐22, and  July 26‐29. All performances will start at 8 p.m. OBMT will be advertising a suggested donation of $5 per person  to help offset some of their costs for the productions. In addition to the suggested $5 donation, OBMT will also be  collecting donations for the local food shelf.  Policy/Past Practice  These productions help achieve a city goal of drawing a wide variety of residents and nonresidents to the city  center area for a community event.  Background  The City of New Hope has been committed to the arts for many years. The city has had a drama program  since the 1960s, with a drama specialists hired each summer. The city’s first summer musical, “Alice in  Wonderland” was produced in 1971.     Five years later, the “New Hope Musical Theater” company was organized by volunteers, which later  became known as the Off Broadway Music Theatre. The city started contracting with OBMT in 1982 to  produce the summer musical.    For many years, the musicals have been offered Thursday thru Saturday for three consecutive weekends.  This year, OBMT has made a change and will be offering performances Wednesday thru Saturday for two  weekends in July.     Auditions for the 2023 musical will be held on April 21 from 6 p.m.‐9 p.m., April 22 from 10 a.m.‐2 p.m. and  April 23 is TBD.  Funding  $5,000 has been included in the 2023 Recreation budget specifically for this program expense.    Attachments   Resolution   Agreement  Agenda Section Consent Item Number  6.13    City of New Hope    Resolution No. 2023‐     Resolution approving an agreement with Off Broadway Musical Theatre for the 2023 season      WHEREAS, the City of New Hope requests to hire a musical production company to produce “The Sound of  Music” for two weekends in July; and,    WHEREAS, the Off Broadway Musical Theatre has successfully produced the city’s summer musicals since  1976; and,    WHEREAS, there is $5,000 budgeted for this expense.    NOW, THEREFORE, BE IT RESOLVED, that the City of New Hope will contract with Off Broadway Musical  Theatre for a musical production to be presented in July at the city’s Performance Center.      Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of April, 2023.                                                ________________________                                                 Mayor                   Attest: _________________________   City Clerk  I:\RFA\P&R\ARENA\2023\South Scoreboard\Q&R ‐ Scoreboard South Rink.docx      Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director and  Mark Severson, Recreation Facilities Manager    Agenda Title  Resolution authorizing the appropriation of funds in the amount of $24,518 for the purchase and installation  of scoreboards at the New Hope Ice Arena   Requested Action  Staff requests that the City Council approve a resolution authorizing the purchase and installation of two  scoreboards and a four‐digit clock from AIM Electronics, Inc. for $24,518.   Policy/Past Practice  The city develops a ten‐year capital improvement program (CIP) for capital equipment, facility  improvements, and infrastructure projects. Each year the CIP is reviewed, updated, and extended for another  ten‐year period. The replacement of the scoreboard was originally listed in the 2020 CIP budget and has been  moved forward each year.  Background  The existing scoreboard in the south arena was purchased and installed in 1996. It is located on the south end  wall of the arena. Over the last few years, the scoreboard has become less functional and legible due to  deterioration of its parts. The ability to find replacement parts is almost impossible since the scoreboard is  outdated, and parts are no longer manufactured. The controllers and the drivers of the scoreboard are also  obsolete and finding used parts to repair them is getting more and more difficult.       The south arena is the home ice of the Armstrong/Cooper Girls High School hockey program and is also used  for games and tournaments year‐round by Armstrong/Cooper Youth Hockey Association, Upper Midwest  Prep Elite, Showcase Hockey, and the Adult Hockey Association. It is important to have a well‐functioning,  readable scoreboard when games are being played.     The existing scoreboard would be replaced with a new, similar scoreboard with the addition of a “shots on  goal” panel on each side of the board and a 24” x 22’ ID/sponsor panel along the bottom of the scoreboard for  future sponsorship/advertisement opportunities.     Also included in the quote is an additional scoreboard and a four‐digit clock for the north wall in the south  arena. The second scoreboard will include a game clock and the score of the game to allow players and  spectators to keep better track of the game time during play. The four‐digit clock will have two functions,  being an hour timer for youth games/practices and being a time‐of‐day clock that will be visible for the  walkers when utilizing the arena as a walking track. Both have been requested by users over the years.      The scoreboards and clock are LED, which are more energy efficient, and each carry a five‐year warranty.       Agenda Section Consent Item Number  6.14    Request for Action, Page 2      Staff is recommending the approval of the quote from AIM Electronics, Inc. For $24,518, which includes  removal of the existing scoreboard, shipping and installation of the new scoreboards and clock, and staff  training. AIM Electronics, Inc. is part of the Sourcewell Cooperative Purchasing Program and previously  replaced the scoreboards in the community gyms.      The work would be performed late summer.    Funding  The cost for purchase and installation of the scoreboards from AIM Electronics, Inc. is $24,518. If necessary,  there may be some additional electrical costs. This project was originally included in the 2020 CIP and the  2020 Ice Arena Operating budget and was delayed until 2023. The amount budgeted for this purchase was  $25,000.     Attachments   Resolution   Recreation Facilities Manager’s memo   Quote from AIM Electronics, Inc.   Copy of 2023 CIP listing  I:\RFA\P&R\ARENA\2023\South Scoreboard\Q&R ‐ Scoreboard South Rink.docx     City of New Hope    Resolution No. 2023 ‐    Resolution authorizing the appropriation of funds in the amount of $24,518  for the purchase and installation of scoreboards at the New Hope Ice Arena    WHEREAS,  the City of New Hope operates the Ice Arena as a business; and,    WHEREAS,  having updated functioning scoreboards at the New Hope Ice Arena is important; and,    WHEREAS,  the City of New Hope prepares a ten‐year capital improvement program (CIP) as a guiding  document for equipment acquisition and improvement projects to assist with preparation of each  annual operating budget; and,    WHEREAS,  staff recommends the purchase of two new scoreboards and four‐digit clock from AIM  Electronics, Inc.; and,  WHEREAS,    funds are available for this project within the Ice Arena Operating Fund.    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that the  appropriation of $24,518 from the Ice Arena Operating Budget for payment to AIM Electronics,  Inc. is hereby authorized.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of April,  2023.               ______________________________           Mayor    Attest: ________________________  City Clerk  City of New Hope, MinnesotaCapital Improvement Plan - Ice Arena Fund 9303Schedule of Planned Capital Outlay 2022 to 20322022 2023 20242025 2026 2027 2028 2029 2030 2031 2032Year toEstimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated EstimatedReplace Item Cost Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts AmountsIce Arena 2022 IA door security and security cameras60,000 60,000 - - - - - - - - - - Ice Arena 2022 IA HVAC upgrades50,000 50,000 - - - - - - - - - - Ice Arena 2022 IA replace dasher boards and glass (north rink)210,000 210,000 - - - - - - - - - - Ice Arena 2022 IA scoreboard (south rink) 25,000 25,000 - - - - - - - - - - Ice Arena 2022 IA weight room upgrades20,000 20,000 - - - - - - - - - - Ice Arena 2023 IA compressors26,500 - 26,500 - - - - - - - - - Ice Arena 2023 IA concession stand36,000 - 36,000 - - - - - - - - - Ice Arena 2023 IA meeting room carpet9,600 - 9,600 - - - - - - - - - Ice Arena 2023 IA re-cement floor and replace glass and boards (south rink) 1,200,000 - 1,200,000 - - - - - - - - - Ice Arena 2023 IA skate tile18,000 - 18,000 - - - - - - - - - Ice Arena 2023IA water heaters48,000 - 48,000 - - - - - - - - - Ice Arena 2024IA bathrooms50,000 - - 50,000 - - - - - - - - Ice Arena 2024IA bleacher caps (south rink)25,000 - - 25,000 - - - - - - - - Ice Arena 2024IA HVAC (south rink)50,000 - - 50,000 - - - - - - - - Ice Arena 2024IA Zamboni room garage doors20,000 - - 20,000 - - - - - - - - Ice Arena 2025 IA bleacher caps (north rink)33,000 - - - 33,000 - - - - - - - Ice Arena 2025 IA HVAC (south rink)50,000 - - - 50,000 - - - - - - - Ice Arena 2025 IA reader board- - - - - - - - - - - - Ice Arena 2025 IA skate tile for locker rooms20,000 - - - 20,000 - - - - - - - Ice Arena 2025 IA system relief valves8,000 - - - 8,000 - - - - - - - Ice Arena 2026 IA community room tile22,000 - - - - 22,000 - - - - - - Ice Arena 2026 IA compressors24,000 - - - - 24,000 - - - - - - Ice Arena 2026 IA HVAC75,000 - - - - 75,000 - - - - - - Ice Arena 2026 IA radiant heaters (north rink) 30,000 - - - - 30,000 - - - - - - Ice Arena 2026 IA shower20,000 - - - - 20,000 - - - - - - Ice Arena 2027 IA bathrooms (lower level public)30,000 - - - - - 30,000 - - - - - Ice Arena 2027 IA overhead doors25,000 - - - - - 25,000 - - - - - Ice Arena 2027 IA water heater for showers15,000 - - - - - 15,000 - - - - - Ice Arena 2028 IA protective netting15,000 - - - - - - 15,000 - - - - Ice Arena 2029IA compressors27,000 - - - - - - - 27,000 - - - Ice Arena 2030IA system relief valves10,000 - - - - - - - - 10,000 - - Ice Arena 2031IA water heaters30,000 - - - - - - - - - 30,000 - Ice Arena 2032IA cameras30,000 - - - - - - - - - - 30,000 Ice Arena 2032IA compressors30,000 - - - - - - - - - - 30,000 365,000$ 1,338,100$ 145,000$ 111,000$ 171,000$ 70,000$ 15,000$ 27,000$ 10,000$ 30,000$ 60,000$ Department   I:\RFA\PUBWORKS\2023\Council\2020 MCES I‐I Grant   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Public Works  By: Bernie Weber, Public Works Director    Agenda Title  Resolution authorizing participation in the Metropolitan Council Environmental Services 2020 Municipal  Inflow and Infiltration Grant and submittal of final documentation for reimbursement  Requested Action  Staff recommends that Council authorize the execution of the Metropolitan Council Environmental Services  (MCES) 2020 Municipal Inflow and Infiltration (I/I) Grant.  Policy/Past Practice  The City Council routinely considers grant opportunities to pursue efforts to improve city infrastructure.  Background  The Metropolitan Council Environmental Services (MCES) has identified the City of New Hope as one of  many metro cities having excessive quantities of stormwater and groundwater, commonly referred to as  inflow and infiltration (I/I), entering the public sanitary sewer system. The city has implemented an I/I  mitigation plan in an effort to eliminate excess I/I.  The State Legislature has appropriated $5,000,000 in  general obligation bond funds for grants to municipalities to reduce I/I in their public infrastructure.    On April 28, 2021, the city of New Hope was notified by MCES, by a letter of intent, of their Preliminary  Minimum Allocation (PMA) Grant eligibility, dependent on the completion of designated projects aimed to  minimize I/I into the city’s sanitary sewer system. Also, the city is eligible for additional funds based on the  documentation of completed I/I reduction projects between January 1, 2021, and December 31, 2022.      Grant eligibility requirements include the submittal of a resolution authorizing the city’s participation for the  MCES 2020 Municipal I/I Grant, and approving the grant agreement between the Metropolitan Council and  the city after the final grant amount has been determined.  Funding  Based on previous projections and MCES calculations, the estimated grant final reimbursement amount for  the city of New Hope was $68,083. The city has completed $341,312 of eligible work, within the timeframe  designated by the MCES, which was used to determine the final grant eligible amount of $109,381. An  abbreviated breakdown of this work and associated costs can be viewed in the table on Page 2.  A complete  detailed breakdown of this work and associated costs can be viewed in the table included in the Engineer’s  Memorandum.           Agenda Section Consent Item Number  6.15    Request for Action, Page 2      Category  Final Construction  Costs (1)  50% of Construction  Costs Covered  Grant Eligible  (Varies)  Pipe Lining and  Replacement $245,097 $122,549 $61,274  Pipe Joint Sealing and  Chimney Seals $1,930 $965 $965  Manhole Sealing Joints,  casting, covers $94,85 $47,142 $47,142  Total $341,312 $170,656 $109,381    Attachments   Resolution   Engineer’s Memorandum   Grant Letter of Intent      City of New Hope    Resolution No. 2023 ‐    Resolution authorizing participation in the Metropolitan Council Environmental Services  2020 Municipal Inflow and Infiltration Grant and submittal of final documentation for reimbursement    WHEREAS,  the Metropolitan Council Environmental Services (MCES) has identified the City of New  Hope as one of the many metro cities having excessive quantities of storm water and  groundwater, commonly referred to as Inflow and Infiltration (I/I), entering the public sanitary  sewer system; and    WHEREAS,  to facilitate the reduction of I/I, MCES is offering a Preliminary Minimum Allocation of  $50,000 per metro city, with provisions for future distribution of available funding until the  total $5,000,000 for the State of Minnesota has been expended on I/I reduction measures; and    WHEREAS,  the Public Works Department has identified and completed upgrades to public sanitary sewer  system components requiring rehabilitation to minimize or eliminate excessive I/I.    NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope that the Department  of Public Works is authorized to participate in these grants; and    BE IT FURTHER RESOLVED, by the City Council that Bernie Weber, the Director of Public Works, or his  designee be authorized to submit applications, final documentation for reimbursement, and to  serve as the contact person; and    BE IT FURTHER RESOLVED, that the City agrees to remit available grant funding toward the continued   minimization or elimination of excessive I&I within the public sanitary sewer system; and    BE IT FURTHER RESOLVED, that the City will secure and retain receipts for all eligible repairs and that  MCES will have reasonable access to audit these records upon request.       Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of April,  2023.               ______________________________           Mayor    Attest: ________________________  City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis MN 55402 April 4, 2023 File: 193806134 Attention: Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: 2020 I/I Grant Program Metropolitan Council Environmental Services (MCES) Dear Bernie, The following table is a summary of the costs being submitted to the MCES for the work done between January 1, 2021 and December 31, 2022 on the following projects: ·2020 & 2021 Sanitary Sewer Lining (Visu-sewer) ·2021 Sanitary Sewer Lining Quote Project (Hydro-Klean) ·2021 Infrastructure Improvements (T.A. Schifsky) ·2022 Infrastructure Improvements (NW Asphalt) The eligible costs being forwarded to the MCES for final review are as follows: Category Final Construction Costs 50% of Construction Costs Covered Grant Eligible (Varies)Comments Total - Pipe Lining and Replacement $245,097 $122,549 $61,274 Visu-Sewer and Hydro-Klean Total - Pipe Sealing and Chimney Seals $1,930 $965 $965 Visu-Sewer and Hydro-Klean Total -Manhole Sealing Joints, castings, covers $94,285 $47,142 $47,142 T.A. Schifsky and NW Asphalt Total - All Sections $341,312 $170,656 $109,381 We understand a resolution is needed to submit to the MCES, and Staff will bring that to the April 10. 2023 Council Meeting for approval. If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, STANTEC Dan D. Boyum, P.E. Cc: Tim Hoyt, Valerie Leone, Dave Lemke, Matt Rowedder – New Hope; Ann Ackerson - Stantec I:\RFA\PUBWORKS\2023\Council\1053 Meadow Lake Management Plan\Q & R 1053 award contract for MLMP alum treatment.doc   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Public Works  By: Nick Macklem, Stormwater Spec./Project Coord.  Bernie Weber, Director of Public Works    Agenda Title  Resolution awarding contract to SOLitude Lake Management for the 2023 alum treatment under the Meadow  Lake Management Plan (Project No. 1053)  Requested Action  Staff recommends that the Council pass a resolution awarding contract to SOLitude Lake Management for an  alum treatment as the next step of the Meadow Lake Management Plan (MLMP) (Project No. 1053).    Policy/Past Practice  The city has previously partnered with local watershed organizations for lake improvement and water  quality projects. The city and Shingle Creek Watershed Management Commission (SCWMC) entered into  multiple agreements in 2021 for the completion of the MLMP.   Background  In the spring of 2019 SCWMC engineers and city staff met with the Meadow Lake Watershed Association  (MLWA) to discuss the status and health of Meadow Lake, and to see if there was any interest from MWLA  in an in‐lake management project. Over the summer and fall of 2019, the Meadow Lake Management Plan  was developed by the watershed engineer. The MLMP is a long‐term five to seven year adaptive  management plan that targets reducing the internal phosphorus loading in Meadow Lake. This began with a  drawdown that was completed in the fall of 2021 and will continue with a future alum treatment which is  recommended for the spring of 2023.     West Central Environmental Consultants (WCEC) completed the winter drawdown of Meadow Lake starting  in December 2021. The lake filled naturally with snowmelt and precipitation in the spring of 2022 and was  monitored throughout the year. Monitoring results showed the invasive fathead minnow population had  been controlled, however the invasive aquatic plant curly leaf pondweed remained in the waterbody. Post‐ drawdown sampling of the lake‐bottom sediment revealed that although the sediments consolidated to a  degree, internal phosphorus levels remained high.     To address the internal phosphorus loading in Meadow Lake, an alum treatment is recommended by the  SCWMC staff. The city in partnership with SCWMC advertised for bids for the proposed alum treatment.  Bids were received on March 21, 2023, and one bid of $59,104 was submitted by SOLitude Lake Management.  There is a significant discrepancy between the bid received and the SCWMC engineer’s estimate of $35,553.  The SCWMC engineers contacted the contractor to understand the rationale for the discrepancy. The  contractor stated the following reasons for the cost increase for Meadow Lake and why the engineer’s cost  estimate was not representative for this specific project:    Agenda Section Development &  Planning Item Number  8.1  1. Sodium aluminate cost has increased exponentially this winter/spring because of the aluminum  market and freight cost (due to fuel and driver cost). Anticipating the high cost of the sodium  aluminate, because of the market volatility, the contractor stated they provided a very “bare bones  quote” to provide the most savings for the city.    2. Mobilization cost is higher for smaller ponds because of labor of deploying the boat without a boat  launch and time of application on a shallow pond. The contractor must take more time to apply the  alum in shallow areas because of safety concerns of running aground.    The rationale provided by the contractor is reasonable and understandable. The cost of the alum application  and engineer’s observation is 100% reimbursable from the Commission, and there are adequate funds  available from the Clean Water Fund Grant received for the project to cover this increased cost. Based on the  cost and the result of the review, SCWMC engineering team recommends awarding the Meadow Lake alum  application project to SOLitude Lake Management.  Funding  The Meadow Lake Management Plan is fully funded by the Shingle Creek Watershed Management  Commission. The commission successfully received a Board of Water and Soil Resources grant and a Clean  Water Fund Grant, which resulted in a fully funded project. The city paid for initial work on this project in  2020 and 2021 while the commission waited to receive grant funds. The city will be fully reimbursed by the  commission from these grant funds.  Attachments   Resolution   Stantec Memo on behalf of SCWMC   Meadow Lake Buffered Alum Treatment Quote                          City of New Hope  Resolution No. 23‐  Resolution awarding contract to SOLitude Lake Management for the   2023 alum treatment under the Meadow Lake Management Plan   (Project No. 1053)    WHEREAS, city and watershed staff have identified the need for infrastructure improvements specified  in the Meadow Lake Management Plan; and    WHEREAS, plans and specifications for the Meadow Lake Management Plan (Project No. 1053) have  been prepared by watershed consultant engineers, Stantec, and approved by SCWMC; and    WHEREAS, the SCWMC has received acceptable bids and the Council does hereby determine to proceed  with the spring 2023 alum treatment; and    WHEREAS, the quote of $59,104.00 from SOLitude Lake Management is the lowest responsible quote  submitted; and    WHEREAS, funding is available from the SCWMC and the city is being reimbursed in accordance with a  cooperative agreement between the two agencies; and    WHEREAS, A cooperative and subgrant agreement between the SCWMC and the city has been prepared to  address grant funding received for the project; and      NOW, THEREFORE, BE IT RESOLVED,   1. That the contract for the spring 2023 alum treatment as part of the Meadow Lake  Management Plan (Project No. 1053) is awarded to SOLitude Lake Management.     2. That the mayor and city manager are authorized and directed to sign the same.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of  April, 2023.            Mayor  Attest:                 City Clerk     March 22, 2023 Project/File: Meadow Lake Alum Treatment Award Recommendation Bernie Weber City of New Hope 4401 Xylon Ave N New Hope, MN 763-592-6772 Dear Bernie Weber, Reference: Award Recommendation The City received one submittal from SOLitude Lake Management in response to the request for quotes for the Meadow Lake alum application. Our review consisted of checking the price calculations, as well as reviewing the submitted quote for the required technical, equipment, experience qualifications outlined in the Request for Quotes and Technical Specifications. Below is a summary comparison of engineer’s cost estimate and the bid received. We based our engineer’s cost estimates on the average cost per gallon of aluminum sulfate and sodium aluminate applied from several alum applications in the last year and quoted costs from alum applicators/suppliers. ENGINEER’S ESTIMATE CONTRACTOR PROJECT TOTAL $ 35,553 $ 59,104 There is a significant discrepancy between the engineer’s cost estimate and the quote received. Stantec contacted the contractor to understand the rationale for the discrepancy. The contractor stated the following reasons for the cost increase for Meadow Lake and why the engineer’s cost estimate was not representative for this specific project. 1. Sodium aluminate cost has increased exponentially this winter/spring because of the Al market and freight cost (due to fuel and driver cost). Anticipating the high cost of the sodium aluminate, because of the market volatility, the contractor stated they provided a very “bare bones quote” to provide the most savings for the City. 2. Mobilization cost is higher for smaller ponds because of labor of deploying the boat without a boat launch and time of application on a shallow pond. The contractor must take more time to apply the alum in shallow areas because of safety concerns of running aground. June 8, 2022 Bernie Weber Page 2 of 2 Reference: Bid Review The rationale provided by the contractor is reasonable and understandable. The cost of the alum application and engineer’s observation is 100% reimbursable from the Commission, and there are adequate funds available from the Clean Water Fund Grant received for the project to cover this increased cost. Based on the cost and the result of the review, Stantec recommends awarding the Meadow Lake Alum Application Project to SOLitude Lake Management. Thank you, STANTEC CONSULTING SERVICES INC. Katie Kemmitt Environmental Scientist Phone: 763 252 6879 Katie.Kemmitt@stantec.com Meadow Lake Buffered Alum Treatment Quote Proposal Form Project Manual 00300-1 SECTION 00300 QUOTE PROPOSAL FORM CITY OF NEW HOPE Meadow Lake Buffered Alum Treatment Class of Work: Buffered Alum Treatment Quotes Close At: March 21, 2023, 12:00 PM MEADOW LAKE BUFFERED ALUM TREATMENT To: City of New Hope (Owner) 4401 Xylon Ave N New Hope, MN 55428 Proposal of name address Pursuant to the Advertisement for Quotes, for Meadow Lake Buffered Alum Treatment, to furnish all necessary machinery, equipment, tools, labor and other means and deliver materials and to perform all work set forth below (the Work) at rates and at a total price or prices as hereinafter set forth and in accordance with the Contract Documents, including the Drawings and Specifications, and addenda thereto on file in the office of the aforesaid OWNER and the office of the Engineer, Stantec Inc., 1 Carlson Parkway, Suite 100, Plymouth, MN 55447. First: In submitting this Quote Proposal, the undersigned contractor understands and agrees that the Instructions and Contract Documents referred to therein control and, without limiting the foregoing, that this Quote Proposal is based upon the following undertakings: 1. To the extent it deems necessary, the Contractor has inspected the site(s) of the work, existing construction in the areas of the proposed work, and has informed themself as to the condition thereof as the same bears on the work to be performed. 2. That Contractor has received and examined the Drawings and Specifications, and has informed themself of all addenda thereto, the form of the contract, and the Performance Bond and Payment Bond to be furnished in the event the Contractor has the successful quote and is awarded the contract. 3. Certain types of equipment and kinds of material are described in t he specifications by means of trade names and catalog numbers and/or manufacturer's names. In each instance where this occurs, it is not SOLitude Lake Management 735 S. 56th Street, Suite 2, Lincoln, NE 68510 Meadow Lake Buffered Alum Treatment Quote Proposal Form Project Manual 00300-2 intended to exclude from consideration such types or equipment and kinds of material bearing other trade names, catalog numbers and/or manufacturer's names, capable of accomplishing the purpose of the types of equipment and kinds of material specifically indicated. Such types of equipment and kinds of material will be acceptable to the OWNER if equivalence is determined by ENGINEER. However, no determinations regarding substitutions will be made until after Effective Date of the Agreement. The procedure for submission of any such application and consideration of application is set forth in the Contract Documents. Contractors should base their quote on the exact equipment that is specified. 4. That Quote Proposals will be opened at the aforementioned office of the OWNER at 12:00 PM, March 21, 2023 and only Quote Proposals received prior thereto will be considered. 5. The OWNER intends to award a contract to the lowest responsible, responsive Contractor based on the Base Quote amount. The OWNER, however, reserves the right to reject any or all quotes and to waive any minor irregularities, informalities or discrepancies. 6. That this Quote Proposal and the Quote Security submitted herewith may not, except with the consent of the aforesaid OWNER, be withdrawn for a period of sixty (60) days after the day set for the Opening of Quotes. 7. That the City and the Engineer, at a minimum, will consider the following factors in evaluating the quotes: a. Experience in performing similar projects and a list of similar work completed in the last five years. b. Experience of individuals the Applicator will assign to this work. c. Success other communities and agencies have experience in similar projects performed by the Applicator. d. An understanding of the work to be completed. e. The proposed approach to completing the project. f. Proposed schedule for completing the work. g. The ability to perform the work within the specified time. h. Proposed cost of the services to be performed. i. Familiarity with the City of New Hope and other related agencies’ policies, procedures, and standards. j. Alum supplier. Second: The undersigned Contractor agrees, if the successful contractor, to execute the contract in the form as set forth in the Contract Documents and to furnish the required insurance documentation, Performance Bond and Payment Bond in form as set forth in the Contract Documents no later than ten (10) calendar days of receiving Notice of Award from the OWNER. Third: The undersigned contractor further agrees to begin, prosecute and complete the Work in accordance with the Contract Times in Instructions to Contractors with three (3) days of receipt of the Notice to Proceed from the Owner, and to prosecute said work so as to complete the same as specified Meadow Lake Buffered Alum Treatment Quote Proposal Form Project Manual 00300-3 in the Supplemental General Conditions, subject to Liquidated Damages and other remedies. Fourth: The undersigned contractor further agrees to guarantee performance of all work in accordance with Drawings and Specifications and in a good and workmanlike manner, and to renew or repair any work that may be rejected due to defective materials or workmanship prior to final completion and acceptance of the material and installation by the OWNER. Fifth: The undersigned Contractor has the necessary equipment utilizing a barge or similar vessel with an Engineer approved microprocessor injection system that allows for uniform application of liquid aluminum sulfate at variab le boat speeds, as provided in Section 02400 of the Specifications, and treatment capacity to successfully apply a minimum of 4,884 gallons of liquid aluminum sulfate and 2,442 gallons of liquid sodium aluminate to the Meadow Lake treatment area at the specified dose per day during the hours of operation provided in the Technical Specifications. The undersigned Contractor further agrees prior to letting of the contract and signing of the Agreement, to provide the following upon OWNER’S request: 1. Such catalogs, photographs, drawings, specifications, descriptive information and other details as to special equipment or materials contractor proposes to furnish for the work, to permit a valuation of the merits thereof and determination whether such special equipment or materials comply with the specifications. 2. A properly executed affidavit of non-collusion. 3. A statement of contractor's qualifications. 4. A statement setting forth all items of work that the contractor proposes to sublet, and names of the subcontractors to whom such items shall be sublet. Sixth: Following is a tabulation of the undersigned contractor's quote for all work to be performed to carry out the aforementioned construction project including, where required, alternate quotes, it being understood that this quote contemplates all machinery, equipment, tools, labor, and other means and all materials and times specified in accordance with the Drawings and Specifications and all Addenda thereto. At the opening of Quote Proposals, the total quote price will be read out loud. The undersigned contractor proposes to do all unclassified work required to complete the contemplated improvement at the unit prices given in this Quote Proposal. Seventh: This quote is genuine and not made in the interest or on behalf of any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; contractor has not directly or indirectly induced or solicited any other contractor to submit a false or sham quote; contractor has not solicited or induced any person, firm, or a corporation to refrain from quoting; and contractor has not sought by collusion to obtain for itself any advantage over any other contractor or over OWNER. Meadow Lake Buffered Alum Treatment Quote Proposal Form Project Manual 00300-4 Eighth: The total quote price represents the material, labor, equipment, all other costs to the contractor, and the contractor’s profit to complete the project as specified, in the timeframe anticipated. Contractor will complete the Work for the unit prices in the attached Quote Schedule: Meadow Lake Buffered Alum Treatment Quote Proposal Form Project Manual 00300-5 ADDENDUM ACKNOWLEDGMENT Addendum No. 1 Addendum No. 2 Addendum No. 3 Addendum No. 4 Contractor Print Name Title Signature Date Enclosed herewith is Quote Security in the form of )a) Certified check in the amount of ) ) Dollars ) ($ ______________________) payable to CITY OF NEW HOPE. ) )or ) )b) Quote Bond in the amount of ) Dollars ($ ______________________) to CITY OF NEW HOPE as obligee. The amount of the Quote Security being at least five percent (5%) of the total amount of this Quote Proposal as required by the Advertisement for Quotes and by the Information Available to Contractors. n/a SOLitude Lake Management John C. Holz Senior Limnologist 3/21/23 2,955.20 (5%) Meadow Lake Buffered Alum Treatment Quote Proposal Form Project Manual 00300-6 WITNESS Our hands and seals this day of , 2023 Individual ) or ) Partnership) Execution ) ) Co-partners doing business under the name and style of: ) ) ) ) A Corporation of the State of Corporate ) Execution ) ) By ) ) Title Corporate ) By Seal ) ) Title 21st March Virginia John C. Holz Senior Limnologist John C. Holz Senior Limnologist Meadow Lake Buffered Alum Treatment Quote Proposal Form Project Manual 00300-7 QUOTE SCHEDULE CITY OF NEW HOPE Meadow Lake Alum Treatment Class of Work: Alum Treatment ITEM UNIT QUANTITY UNIT COST ITEM COST Mobilization/Demobilization LS 1 Site Restoration LS 1 Liquid Aluminum Sulfate GAL 4,884 Liquid Sodium Aluminate GAL 2,442 TOTAL $10,545.44 $10.545.44 $500.00 $500.00 $13,479.84 $34,578.72 $59,104.00 $14.16 $2.76 20th 2023 Federal Insurance Company Timothy Bowen see attached jurat Meadow Lake Buffered Alum Treatment 5% SOLitude Lake Management, LLC 2844 Crusader Circle, Suite 450, Virginia Beach, VA 23453 Five percent of amount bid March SOLitude Lake Management, LLC Federal Insurance Company 202B Hall's Mill Road, Whitehouse Station, NJ 08889 Indiana City of New Hope 4401 Xylon Ave. N, New Hope, MN 55428 Brett Ponton, CEO 20th March 2023 Federal Insurance Company Robin L. Amstutz, Timothy Bowen and Triniy Garcia of Chicago, Illinois --- - FED- VIG-PI (rev. 08-18) 20th day of March, 2023. PROPOSAL FOR: Bernie Weber Operations Manager City of New Hope 4401 Xylon Ave. N New Hope, MN 55428 bweber@newhopemn.gov PROPOSAL BY: Dr. John C. Holz Senior Limnologist SOLitude Lake Management 735 S. 56th Street, Suite H Lincoln, NE 68510 john.holz@solitudelake.com March 21, 2023 Meadow Lake Buffered Alum Treatment Response to RFQ Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com March 21, 2023 To:Bernie Weber Operations Manager City of New Hope SOLitude Lake Management is proposing to provide full-scale alum application services to successfully implement the Meadow Lake Buffered Alum Treatment Project (Project). Please accept our response to the City of New Hope’s Request for Quotes (RFQ). SOLitude has reviewed all available information and has a solid understanding of the RFQ and the Project. We are aware of the City’s desire to select a highly skilled and experienced applicator to meet the challenges of the project. Our submittal focuses on SOLitude’s unmatched ability to execute the application with the highest possible level of precision, effectiveness, safety and professionalism. Specifically, you will find our proposal is focused on three areas that are critical for the success of your project: ●Project Understanding. SOLitude is the elite contractor conducting large-scale alum applications throughout the US. We have a detailed understanding of the unique challenges and general needs associated with alum projects, as well as the specifics of this Project. We have the application technology and project experience in similar lakes to fully address these challenges. Our unmatched approach will ensure an application where the project design and strategy benefits are maximized in a the most cost-effective manner. ●Efficient and precise application methods. SOLitude’s technically advanced application equipment and techniques are state-of-the-art and unique to the industry. Custom designed, our computer-controlled flow and GPS tracking equipment has a proven track record of performance and the precision of our alum injection method has been well documented in third-party studies. With hundreds of completed lake applications, millions of gallons of alum applied and 40+ years of experience, our application expertise and experience are unparalleled. ●Professionalism. Alum applications generate much attention from the lake community, the public and the media. SOLitude’s personnel and equipment promote a positive and professional image of the project. SOLitude not only possesses hands-on experience for the technical needs of this project, but also has a history of effectively implementing lake restoration projects. We have proven staff, experience, and project familiarity: all the ingredients to deliver a successful project.If you have any questions regarding our proposal, please contact Dr. John Holz, who will serve as the proposed Project Principal for SOLitude Lake Management. John C. Holz, PhD SOLitude Lake Management john.holz@solitudelake.com - 402.430.0352 - www.solitudelakemanagement.com Learn more about SOLitude Lake Management at www.solitudelakemanagement.com. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com COMPANY OVERVIEW SOLitude Lake Management is dedicated to providing clients with the most complete and cost-effective solutions for the management of their lakes, ponds, wetlands and stormwater facilities. We are a licensed pesticide company and the services we offer are all performed by highly educated and trained biologists, ecologists, environmental scientists and aquatic resource specialists. Our goal is to restore and preserve ecological balance while enhancing the natural beauty of aquatic ecosystems. Algae and lake weed control is particularly important to the health and quality of any aquatic ecosystem. SOLitude is a Steward of Water and SePRO Preferred Applicator, and we have participated in the field trials and testing of many new herbicides and other products used for the treatment of aquatic weeds and algae. Our algae testing and monitoring also allows us to identify and quantify the presence of toxic algae that, if left untreated, could pose human and animal health concerns. SOLitude is one of the preeminent experts in lake and pond aeration. For several years, our company has been recognized as one of the top three distributors of AquaMaster fountains and aeration systems in the world. SOLitude is a factory service center, accredited repair facility, and distributor for AquaMaster, Vertex, Otterbine, Kasco and AquaControl fountains and aerators. Water quality monitoring, testing, and restoration are the backbone of any long term integrated lake or pond management program. Our firm is a leader in the testing and implementation of biological augmentation as a means to improve water quality and remove organic sludge and other biodegradable wastes that accumulate on the bottom of a pond. We are also an experienced distributor and applicator of the latest in phosphorus remediation products, such as Phoslock and Alum, designed to remove or sequester available phosphorus from the water column, thus restoring water quality and improving clarity. For area-selective removal of nuisance, floating and rooted aquatic vegetation, hydro- raking and mechanical harvesting services are offered. In addition to being an economical alternative to dredging, hydro-raking and harvesting are valued for their ecological benefits to aquatic ecosystems. Should maintenance dredging be required, SOLitude can coordinate a multi-faceted dredging effort. Innovation sets SOLitude apart from others in the industry. We utilize the latest mapping and depth measuring hardware, software, and other equipment to provide our clients with three dimensional lake models, bathymetric studies, sediment and contour mapping and vegetation surveys. Mapping services in combination with routine maintenance and inspections allows us to help clients properly budget for future facility repairs or dredging. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com Fish can often be an overlooked part of the lake management equation, but we pride ourselves in being a leader in fisheries management. From fish stocking to fish habitat management, electrofishing surveys and population assessments, we offer a complete range of services to help clients reach and exceed their fisheries management goals. For those clients who are looking to create a trophy fishery, we have cutting edge management programs to help achieve these goals. SOLitude Lake Management and staff are active members of many associations dedicated to the improvement of our industry and professional growth including NALMS (North American Lake Management Society), APMS (The Aquatic Plant Management Society), AERF (Aquatic Ecosystem Restoration Foundation), RISE (Responsible Industry for a Sound Environment), WSSA (Weed Science Society of America), CAI (Community Associations Institute), GCSAA (Golf Course Superintendents Association of America), various Turfgrass Councils, and the American Fisheries Society, to name a few. We are founding members of the Society of Lake Management Professionals, an organization dedicated to the management and preservation of fresh water resources, and the accreditation of the professionals who serve this industry. Visit www.solitudelakemanagement.com/services to learn more about our offerings and award winning organization. PROPOSAL Technical Scope of Services Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com Meadow Lake Buffered Alum Treatment 1.0 Statement of Understanding SOLitude Lake Management is pleased to have the opportunity to assist the City of New Hope (Project Owner) in managing Meadow Lake by conducting a buffered alum application. SOLitude has the professionalism and extensive experience, technical expertise and resources to ensure the successful completion of this project. SOLitude has reviewed the Request for Quotes (RFQ), and accompanying attachments provided by the Project Owner and has a clear understanding of the background and goals of the project. This Proposal is in accordance with the RFQ and we have read and understand all sections and provisions therein. SOLitude is prepared to meet the desired treatment schedule and specifications requested by the Project Owner. Our work extensive work and experience in smaller ponds and intermediate-sized lakes make SOLitude uniquely qualified for this important project. As detailed in the rigorous project Technical Specifications, SOLitude understands that the Project Owner seeks a highly efficient and effective application to meet the project goals. SOLitude has the project understanding, application technology and project experience in similar lakes to fully address these challenges and concerns. Our approach, which is unmatched by any other alum applicator, will ensure an application where the project design and strategy benefits are maximized. This approach, and detailed strategies to address challenges, are presented in this submittal. 2.0 Safety SOLitude understands that there is no higher priority than safety, both in terms of human safety and environmental safety. This level of safety is a function of detailed project specifications, experienced project oversight, employee training, state-of-the-art equipment, proper storage tanks, safety equipment, water quality monitoring and the execution of a site-specific Spill Prevention and Safety Plan for every project. Our alum application operations have been reviewed by a third party safety consultant and are OSHA compliant. 3.0 Alum & Sodium Aluminate Application The following sections describe the proposed Scope of Services. HAB Aquatic Solutions, which has conducted nearly all of the alum applications in WI and MN over the last ten years, was acquired by SOLitude Lake Management. Although the name has changed, the staff, equipment, experience and commitment to providing our clients with the best possible service has not. In fact this merger has enhanced our reach, resources and benefits across the lake management sector. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com 2.1 Application Overview SOLitude understands they will furnish and be responsible for all labor, mobilization, demobilization, materials, equipment and incidentals required to complete the Meadow Lake application; including alum, sodium aluminate, application equipment, sampling equipment, storage equipment and spill containment equipment. SOLitude will be responsible for transport of the liquid alum and sodium aluminate to the staging area identified in the RFQ and the application to the lake from a custom application vessel. SOLitude will arrange for portable storage tanks at the staging area and alum/sodium aluminate will be pumped from the storage tanks to tanks onboard the application vessel. The application vessel uses computerized dosage equipment that maintains a target dose rate by accounting for changes in vessel speed. All application equipment is integrated with GPS tracking to ensure a uniform and verifiable application area and rate. SOLitude will also be responsible for traffic management, restoring the staging area to pre-project conditions, submitting daily logs and maintaining a secure staging area. 2.2 Alum & Sodium Aluminate Delivery Alum and sodium aluminate will meet the specifications stated in the project’s RFQ. The two products will be delivered to the site the day of application in 5,000-gallon tankers following the predetermined access routes. Alum and sodium aluminate will be transferred to temporary lakeshore storage tanks from air-pressurized delivery tankers through enforcer suction discharge hose. Lakeshore storage tanks will be secured (locked) if the products are stored overnight. SOLitude will be responsible for scheduling the delivery of both products and security. 2.3 Staging Area Temporary storage tanks will be installed at the project staging area. Storage tanks and any other sensitive equipment will be secured within temporary fencing. SOLitude will coordinate timely delivery, storage and transfer of the alum and sodium aluminate to ensure efficient operation of the lake application. All piping and fittings will be appropriate to the materials being transferred, corrosion resistant, with proper joint seals, and free of observable defects. All storage tanks, pipes, hoses, couplings and connectors will meet appropriate standards for handling alum and sodium aluminate. 2.4 Application Protocol Alum and sodium aluminate will be applied from 8’ x 24’ customized barge. This vessel is powered with a Prodrive 40 horsepower air-cooled outboard motor, is equipped with a 20’ application boom. The vessel has an application rate of 12,000 gallons per day. The minimum application water depth for this vessel is two feet. Alum and sodium aluminate will be stored separately onboard the vessel in polyethylene tanks. Onboard pumps supply the alum and sodium aluminate separately to application ports on the spray bars. All piping is stainless steel or heavy-duty HDPE tubing. Type 316 stainless-steel fittings are used in areas where contact with liquid products are anticipated. All couplings and connectors for distribution lines, storage tanks, pump and injector units meet corrosion resistance standards for both alum and sodium aluminate. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com SOLitude’s subsurface injection technology utilizes injection lines with jet nozzles that are suspended from the application boom and penetrate the water surface. Alum and sodium aluminate are injected under pressure and flash mixes with lake water. This method bypasses the lake water’s surface tension and allows the floc to form and begin to settle quickly out of the photic zone (documented settling rates of 1 ft every 2 min). Thus, floc contact with algae and potential wind redistribution of floc is minimized. This system has successfully applied alum to lakes with high algal concentrations (e.g., Grand Lake St. Mary’s, OH; Spring Lake, MN) and wind concerns (e.g., Georges Pond, ME; Cedar Lake, WI). The pumping system on the application vessel is controlled by a computerized GPS systems that varies the flow rate with boat speed and bathymetric measurements (via sonar) to ensure the target dose rate is achieved. The treatment area/sectors will be delineated and installed into the GIS system and the application will be guided by integrated GPS Navigation System. The guidance system screen will show the lake and application boundary with a grid overlay. While assisting the operator in maintaining accurate passes/transects, the system logs the path of the treatment vessel with an accuracy of ± 1 meter. pH is monitored in real time from the vessel with a YSI Pro10 meter (calibrated daily) and the application stops if pH drops below 6.3 s.u. The computer-controlled pumping system has a manual backup system and replacements for all major parts (including pumps) exist on-site. 2.5 Equipment & Personnel Redundancy SOLitude provides complete redundancy for equipment and personnel during all alum applications to ensure that the project is not only completed, but completed on time. Downtime is minimized or eliminated by having replacement equipment and parts onsite for all components of the application process (e.g., pumps, hoses, fittings, valves, computerized flow control system components, etc.). SOLitude has a backup barges that can be transported to the project site within 1-2 days. We also have trained on-call personnel that can be to the project site within a day to replace onsite staff if needed. 2.6 Application Timing & Duration This project entails applying a total of 4,884 gallons of alum and 2,442 gallons of sodium aluminate to all areas of Meadow greater than 2 feet in depth. We anticipate the application will take one day to complete. SOLitude understands that lake pH water temperature and weather conditions will ultimately control the speed of application. SOLitude is available to conduct the application between April 15th and May 20th, 2023. We will maintain maximum scheduling flexibility during this time and will work closely with the Project Owner to conduct the treatment at the optimal time. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com 2.7 Jar Tests and pH Monitoring Jar tests will be conducted every morning prior to the application of alum and sodium aluminate to evaluate the effects of the application to the lake water at the time of application. Tests will be conducted on 20 gallons of lake water, which will be dosed with planed rates of alum and sodium aluminate application. The effects of the dose on lake water pH will be monitored and results will be used to adjust the application rate if needed. The lake pH will be monitored in surface water samples at hourly intervals during the application. Application will be suspended if pH falls below 6.3 or rises above 9.0 S.U. 2.8 Communication Prior to application commencement, SOLitude will establish a communication plan and tree with input from the Project Owner and/or the Project Owner’s Representative/Engineer. Communication regarding project scope, quality control, cost control and change management will flow through the Project Principal (J. Holz). Communication regarding day-to-day field activities, project safety, and schedule management will flow through the Project Manager (T. Barrow). Daily Application Log: A log of contractor activities and application information will be prepared each day of the project. The log will be shared electronically with the Project Owner and/or the Project Owner’s Representative/Engineer by 10:00AM the following day. At a minimum, the log will contain: ●Date of Work ●Hours of Application ●Quantity of Alum Applied ●Quantity of Sodium Aluminate Applied ●Acreage Treated/Map ●Summary of Alum Deliveries ●Jar Test Results ●pH Measurements ●Explanation of any Downtime REFERENCES Alum Treatment Experience and Case Studies Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com 3.0 Selected Past Projects (2018-2022) • IBIS Ponds, FL • Honeoye, NY • Bur Oaks, MN • Stormwater Basin LP-63, MN • Fish, MN • Wasserman, MN • Blue, MN • Agnes II, MN • Crystal II, MN • Sweeney II, MN • Monponsett, ME • Half Moon IV, WI • East Balsam II, WI • Long III, WI • Lily, MN • Hyland II, MN • Mona II, MI • Long, ME • Riverside Lakes III, NE • Ketchum II, WA • Stafford, RI • Nippo, NH • Congamond, MA • Cochnewgon, ME • Auburn, ME • Hinckleys, MA • East Pond, ME • Monponsett, MA • Cliff, MA • Georges Pond, ME • Heritage, PA • Moswansicut Reservoir, RI • Keller II, MN • Half Moon III, WI • Cedar III, WI • Savage Pond, MN • Mona, MI • Crystal, MN • Ketchum, WA • Black II, WA • Pomerleau Lake II, MN • Bass Lake II, MN • North Lake, MN • Bald Lake, MN • Hay Lake, MN • Cliff Lake, MN • Shields Lake II, MN • Lake Agnes, MN • Waughop II, MN • Long Lake II, WI • East Balsam Lake, WI • Lake Riley II, MN • Upper Prior Lake, MN • Cornelia Lake, MN • Lake Como, MN • Spring Lake III, MN • Waughop Lake I, WA • Shields Lake I, MN • Moody Lake II, MN • Stormwater Basin JP 5, MN • Stormwater Basin LP 44, MN • Stormwater Basin GP 1.2, MN • Stormwater Basin LP 53, MN • Stormwater Basin LP 41, MN • Holz Lake, MN • Heine Lake, MN • Blackhawk Lake West II, MN • Thomas Lake, MN • Carlson Lake, MN • Fish Lake II, MN • Keller Lake, MN • Bass Lake I, MN • Pomerleau Lake I, MN • Wasserman West Lake, MN • Normandale Lake, MN • Long Lake, WA • Cove Lake, IL • Victoria Springs, NE • Crystal Lake, NE • Kirkpatrick Lake, NE • Wood Pond, MN • Rice Marsh Lake, MN • Lotus Lake, MN • Spring Lake II, MN • Heart Lake, WA Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com 4.0 Past Project Descriptions Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com Cedar Lake Star Prairie, WI Project Budget $1,759,883 Project Timeframe 2017 - 2021 Project Reference: Dan Early, Cedar Lake Protection & Restoration District early.danielj@gmail.com 763-442-2666 Key Staff: John Holz, Senior Limnologist Tadd Barrow, Water Quality Specialist Site Description Cedar Lake is an 1,118-acre recreational lake near Star Prairie, WI with a maximum depth of 34 feet. Cedar Lake has been on the Wisconsin list of impaired waters since 1998 because of high total phosphorus levels. The lake is eutrophic to hypereutrophic with summer algae blooms that result in odors and unsightly build-up of algae along the shorelines.The lake is phosphorus (P) limited: it is the concentration of P which controls the level of algae growth. Impairment of recreation uses was added to the list of water quality concerns for Cedar Lake because of excess algae growth in 2012. Cedar Lake algae blooms have been documented since the 1930s.Copper sulfate was used on the lake since the 1940s to provide short term relief of nuisance blooms. Lake samples confirmed P was very high in the sediments and available to be released into the overlying water column. Scope of Work Aluminum sulfate application to internal phosphorus loading ane reduce cyanobacteria blooms Project Description The first three (out of five planned alum applications) were conducted in June 2017, June 2019 and June 2021. Thus far, 60% of the total dose has been applied to the 680-ac application zone Results to date include an average of 26% less phosphorus in the lake water during the summer growing season. This lowered the chlorophyll a concentration (a measure of the amount of algae in the lake) by 54%. Having less algae has improved the water clarity by 26% during the two summers following applications. Additional improvements will continue after the 2023 and subsequent doses. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com Fish Lake Maple Grove, MN Project Budget $375,471 Project Timeframe 2017 - 2019 Project Reference: BIll James, University of Wisconsin- Stout jamesw@uwstout.edu 763-694-7846 Key Staff: John Holz, Senior Limnologist Tadd Barrow, Water Quality Specialist Site Description Fish Lake is a 232-acre recreational lake in Maple Grove, MN with a maximum depth of 61 feet. The lake was eutrophic with summer algae blooms that resulted in odors and unsightly build-up of algae along the shorelines. Elevated phosphorus (P) levels (above Minnesota’s P standard) historically drove the excessive algal growth. Fish Lake samples confirmed that P was very high in the sediments and releasing into the water column via internal loading. Scope of Work Aluminum sulfate application to internal phosphorus loading ane reduce cyanobacteria blooms Project Description Half of the total alum dose (95,000 gallons) in over 5 days in September 2017 and the remaining half dose (95,000 gallons) over a 5-day period in August 2019. The alum floc has been successfully inactivating sediment P, reducing internal loading, lowering water column P, reducing algal biomass and increasing water transparency since the first application in 2017. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com Bald Eagle Lake White Bear Lake, MN Project Budget $878,992 Project Timeframe 2014 - 2016 Project Reference: Matt Kocian, Rice Creek Watershed District mkocian@ricecreek.org 763-398-3075 Key Staff: John Holz, Senior Limnologist Tadd Barrow, Water Quality Specialist Site Description Bald Eagle Lake is 1,071 acres in size and is located just north of the Twin Cities near the town of White Bear Lake, MN. The Rice Creek Watershed District partnered with Wenck Associates to complete a Total Maximum Daily Load (TMDL) study and determined Bald Eagle Lake was impaired/threatened by an excess of phosphorus. Scope of Work Aluminum sulfate application to reduce internal phosphorus loading. Project Description The watershed district conducted two liquid alum applications. In April 2014, half of the required dose was applied (248,000 gallons) in 8 days. The remaining dose (an additional 248,000 gallons) was applied in April 2016. Prior to the aluminum sulfate application, the 30-year water clarity summer average was 3.9 feet at Bald Eagle Lake. Post alum lake treatment, water quality has been averaging 8.0 feet. The current quality of Bald Eagle Lake is the best it has been in the 30-year sampling record and is now greatly exceeding the project goals for total phosphorus, chlorophyll (a measure of the amount of algae in the lake) and water clarity (Secchi disk depth). Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com Long Lake Centuria, WI Project Budget $377,340 Project Timeframe 2018 - 2022 Project Reference: Michael Langer, Long Lake Protection & Rehabilitation District langerdistro@yahoo.com 612-590-9908 Key Staff: John Holz, Senior Limnologist Tadd Barrow, Water Quality Specialist Site Description 273-acre lake near Centuria, WI with an average depth of 11 feet and a maximum depth of 17 feet. The lake is eutrophic, experiences excessive summer algae blooms, and has poor water quality (high phosphorus (P) concentrations, large amounts of algae, low water clarity). A substantial amount of P has accumulated in the lakebed sediments over the years. The sediments release the P when oxygen levels decrease at the lake bottom. This leaching of P from the lakebed is called “internal loading” and ultimately increases the amount of P available for algal uptake and growth. Samples from the bottom of Long Lake confirmed that P was very high in the sediments and available for release into the overlying water column. Historically, about 70% of the P in the lake has originated from the sediments and the other 30% enters from the surrounding watershed. Scope of Work Buffered aluminum sulfate application to reduce internal phosphorus loading Project Description Three buffered alum applications were conduction in 2018, 2020 and 2022. The 88-ac application zone received a total dose of 115,258 gal of alum and 21,123 gal of buffer over the three applications. The lake has already realized a 75-90% reduction in internal P loading from the sediments, lower water column P, reduced algal concentrations and improved recreational opportunities for lake users. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com Lake Riley Chanhassen, MN Project Budget $341,332 Project Timeframe 2016 - 2020 Project Reference: Terry Jeffery, Riley Purgatory Bluff Creek Watershed District tjeffery@rpbcwd.org 952-607-6512 Key Staff: John Holz, Senior Limnologist Tadd Barrow, Water Quality Specialist Site Description Riley is 297 acres in size and bordered by the cities of Chanhassen and Eden Prairie, MN in the Minneapolis metropolitan area. Lake Riley’s total phosphorus (P) concentrations were historically above the Minnesota Pollution Control Agency’s standard of 40 g/L and was classified as impaired for excess nutrients. Nuisance algal blooms, poor water clarity and reduced recreational opportunities were common for this high-use lake. Scope of Work Aluminum sulfate application to reduce internal phosphorus loading. Project Description Two buffered alum applications were conduction in 2016 and 2018. The 120-ac application zone received a total dose of 296,452 gal of alum over the two applications. Water quality improvements have been dramatic. Summer epilimnetic total P dropped below the state stand to approximately 30 ug/L and hypolimnetic P fell from from 600 ug/L to an average of 110 ug/L. Chlorophyll (a measure of algae) dropped by 55% and water clarity increased by over 3 feet. OUR TEAM Qualifications and Experience of Key Personnel Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com 5.0 Firm Experience & Qualifications SOLitude Lake Management (and formerly HAB Aquatic Solutions) has been providing professional lake management services since 1971. We have successfully completed well over a thousand treatment programs, mechanical projects, and other types of management plans on lakes across the U.S. We currently manage over 1,000 waterbodies on an annual basis and have a well-rounded and experienced staff to meet any lake management challenge. To the best of our knowledge, SOLitude has the most prior alum application experience in both large and small lakes. Smaller-scale alum treatments, like the Ibis project, require a commitment of highly trained personnel and specialized application vessels and equipment. We are proud to have successfully completed all of the most noteworthy and successful alum treatments over the last 30 years. 6.0 Key Personnel John Holz, PhD | Project Principal/Senior Limnologist Dr. Holz and has over 25 years of experience in surface water quality/aquatic habitat management and research. Dr. Holz has performed the role of Project Principal on over 125 lake phosphorus inactivation projects. While earning his PhD from the University of Nebraska-Lincoln (UNL), Dr. Holz’s research advanced our understanding of water resource issues and developed improved management tools for lakes, streams and watersheds, including assessing/interpreting/predicting the response of water bodies to pollutants and the effectiveness of restoration techniques. Dr. Holz conducted research that advanced our ability to address numerous unique water quality challenges and pollutant effects. Specific areas of expertise include lake restoration and management, watershed management, biological indicators of water quality, phytoplankton ecology and management, nutrient inactivation (alum), determination of appropriate water quality goals, nutrient criteria development, water quality monitoring, water quality modeling, internal phosphorus loading, and determining effectiveness of TMDL’s using water quality and biological information. Dr. Holz was honored for his alum research advancements by the North American Lake Management Society in 1999 when he received their Technical Excellence Award in recognition for Outstanding Research in Lake Restoration, Protection and Management. As a faculty member at UNL, Dr. Holz obtained $7.95 million in funding to support water quality research, authored over 20 publications, taught courses in Limnology (the study of lakes and streams) and Lake and Reservoir Restoration, and served as a technical advisor to the U.S. Environmental Protection Agency (EPA) on water quality management issues in the U.S. Dr. Holz is a recognized leader in water quality/aquatic habitat management. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com Tadd Barrow, MS | Project Manager/Water Quality Specialist Mr. Barrow has over 20 years of experience in fisheries, surface water quality/aquatic habitat management and research. He has performed the role of Project Manager on over 125 lake restoration projects. While earning his M.S. from the University of Nebraska-Lincoln (UNL), Mr. Barrow’s research led to insights on the management of sensitive fish species related to unique water quality stressors, including assessing/interpreting/predicting the response of fishes to pollutants and the available aquatic biota. Mr. Barrow conducted research that advanced our ability to address numerous unique water quality challenges and pollutant effects. Specific areas of expertise include communication with public, private agencies and businesses discussing lake ecology and restoration and management, watershed management, biological indicators of water quality, phytoplankton ecology and management, nutrient inactivation (alum), determination of appropriate water quality goals, water quality monitoring, internal phosphorus loading, and determining impacts of toxic algae using water quality and biological information. As a faculty member at UNL, Mr. Barrow obtained $5.96 million in funding to support water quality research, authored over 15 publications, and guest lectured courses in Limnology and Lake and Reservoir Restoration. Mr. Barrow established a nationally unique lake water quality volunteer monitoring program. Mr. Barrow is also a graduate of the National Extension Leadership and Development and is a leader in water quality/aquatic habitat management and toxic algae assessment. Marc Bellaud | Project Quality Control/Director Technical Services Mr. Bellaud, Director of Technical Services has more than 25 years of experience in the aquatics industry. Marc’s work has primarily focused on applied aquatic invasive species control programs and related lake and pond management issues. He has authored dozens of lake management plans and feasibility studies and has designed and implemented integrated aquatic plant management programs in lakes and ponds throughout the Northeast. Marc is a Licensed Aquatic Pesticide Applicator in the six states, but has always prided himself on incorporating all available technologies and techniques to best meet client’s needs. Joel Barrow | Project Barge Operator/Application Specialist Mr. Barrow has over 20 years of experience in the field of project supervision and has an intimate understanding of all boats, pumps, software and miscellaneous equipment required to complete an alum application. His specific project tasks include barge and software operation, equipment mobilization/demobilization, product transfer to application barge, equipment maintenance/repair and the enforcement of numerous safety plan tasks. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com 7.0 Key Personnel Resumes Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com John Holz, PhD Senior Limnologist Education Ph.D. in Biological Sciences (Aquatic Ecology), University of Nebraska Master of Science degree in Forestry, FIsheries and WIldlife, University of Nebraska Biological Sciences degree in Natural Resources, University of Nebraska Professional Associations American Society of Limnology and Oceanography Ecological Society of America North American Lake Management Society Biography Dr. Holz and has over 25 years of experience in surface water quality/aquatic habitat management and research. Dr. Holz has performed the role of Project Principal on over 125 lake phosphorus inactivation projects. While earning his PhD from the University of Nebraska-Lincoln (UNL), Dr. Holz’s research advanced our understanding of water resource issues and developed improved management tools for lakes, streams and watersheds, including assessing/interpreting/predicting the response of water bodies to pollutants and the effectiveness of restoration techniques. Dr. Holz conducted research that advanced our ability to address numerous unique water quality challenges and pollutant effects. Specific areas of expertise include lake restoration and management, watershed management, biological indicators of water quality, phytoplankton ecology and management, nutrient inactivation (alum), determination of appropriate water quality goals, nutrient criteria development, water quality monitoring, water quality modeling, internal phosphorus loading, and determining effectiveness of TMDL’s using water quality and biological information. Dr. Holz was honored for his alum research advancements by the North American Lake Management Society in 1999 when he received their Technical Excellence Award in recognition for Outstanding Research in Lake Restoration, Protection and Management. As a faculty member at UNL, Dr. Holz obtained $7.95 million in funding to support water quality research, authored over 20 publications, taught courses in Limnology (the study of lakes and streams) and Lake and Reservoir Restoration, and served as a technical advisor to the U.S. Environmental Protection Agency (EPA) on water quality management issues in the U.S. Dr. Holz is a recognized leader in water quality/aquatic habitat management. Serving Clients Nationwide | 888.480.LAKE | solitudelakemanagement.com Tadd Barrow Water Quality Specialist Education Master of Science degree in Natural Resources (Fisheries), University of Nebraska Biological Sciences degree in Forestry, Fisheries & Wildlife, University of Nebraska Professional Associations American Fisheries Society North American Lake Management Society Biography Mr. Barrow has over 20 years of experience in fisheries, surface water quality/aquatic habitat management and research. He has performed the role of Project Manager on over 125 lake restoration projects. While earning his M.S. from the University of Nebraska-Lincoln (UNL), Mr. Barrow’s research led to insights on the management of sensitive fish species related to unique water quality stressors, including assessing/interpreting/predicting the response of fishes to pollutants and the available aquatic biota. Mr. Barrow conducted research that advanced our ability to address numerous unique water quality challenges and pollutant effects. Specific areas of expertise include communication with public, private agencies and businesses discussing lake ecology and restoration and management, watershed management, biological indicators of water quality, phytoplankton ecology and management, nutrient inactivation (alum), determination of appropriate water quality goals, water quality monitoring, internal phosphorus loading, and determining impacts of toxic algae using water quality and biological information. As a faculty member at UNL, Mr. Barrow obtained $5.96 million in funding to support water quality research, authored over 15 publications, and guest lectured courses in Limnology and Lake and Reservoir Restoration. Mr. Barrow established a nationally unique lake water quality volunteer monitoring program. Mr. Barrow is also a graduate of the National Extension Leadership and Development and is a leader in water quality/aquatic habitat management and toxic algae assessment. I:\RFA\PUBWORKS\2023\Council\1029 42nd Avenue Improvements\4/10 1029 Authorize purchase signal pole assemblies   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution authorizing the purchase of signal pole assemblies for the 42nd Avenue Signal Light, Trail, and  Utility Improvements (Project No. 1029)  Requested Action  Staff is recommending that Council pass a resolution authorizing the purchase of signal pole assemblies to be  installed on 42nd Avenue under Improvement Project No. 1029.  Policy/Past Practice  The City Council routinely considers public infrastructure improvement projects to extend the useful life of  the infrastructure and/or improve the level of service.  Background  These new signal pole assemblies will be installed in 2023 in conjunction with the other county and city  improvements on 42nd Avenue. Because of a 15 to 17 ‐ week timeframe for manufacturing and delivery of  signal pole assemblies, engineering and Public Works staff recommend the city authorize the purchase of the  signal pole assemblies for the traffic signals for 42nd Avenue North at the intersection with Boone Avenue  North.     The signal pole assemblies are manufactured by Millerbernd Manufacturing Company out of Winsted,  Minnesota. Hennepin County requires a specific standard for their poles and mast arms, and Millerbernd is  the supplier of these assemblies. Purchasing the signal pole assemblies at this time will help with the overall  project schedule. This is a similar process that was used for purchasing the decorative lighting that will also  be installed as part of the 42nd Avenue improvements in 2023.   Funding  The quote for the manufacturing and delivery of the signal pole assemblies is $121,356. Since the signal pole  assemblies are eligible for municipal state aid funding, the city will seek reimbursement for these assemblies  with municipal state aid funding. Hennepin County will pay for their share of the poles in accordance with  the construction cooperative agreement. County staff are making the preparations to forward that agreement  to the city for approval.  Attachments   Resolution   Engineer’s Memorandum    Millerbernd Manufacturing Quote     Agenda Section Development &  Planning Item Number  8.2  City of New Hope  Resolution No. 23‐    Resolution authorizing the purchase of signal pole assemblies for the   42nd Avenue Signal Light, Trail, and Utility Improvements   (Project No. 1029)    WHEREAS, the city of New Hope prepares a ten‐year capital improvement program (CIP) as a guiding  document for improvement projects to assist preparations of each annual operating budget; and,    WHEREAS, the city engineer has identified the need for infrastructure improvements specified in the 2023  CIP; and,    WHEREAS, the quote of $121,356 for signal pole assemblies has been received from Millerbernd  Manufacturing Company; and    WHEREAS, the funds for the purchase of signal pole assemblies is available in the municipal state aid funds.      NOW, THEREFORE, BE IT RESOLVED:    1. The City Council authorizes the purchase of signal pole assemblies for the 42nd Avenue  Signal Light, Trail, and Utility Improvements (Project No. 1029), and a payment of $121,356  be issued to Millerbernd Manufacturing Company from the municipal state aid fund.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 10th day of April,  2023.        Mayor    Attest:       City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 April 4, 2023 File: 193805693 Attention: Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: 42nd Avenue (CSAH 9) and Boone Avenue Improvements – Authorize purchase of signal pole assemblies for Boone/42nd Ave. N. Traffic Signal - City Project No.’s 1016 and 1029 Dear Bernie, Because of the 15 to 17-week timeframe for manufacturing and delivery of signal pole assemblies, we are recommending the city authorize the purchase of the signal pole assemblies for the Boone/42nd Avenue N. Traffic Signal. Purchasing the signal pole assemblies at this time will help with the overall project schedule. The signal pole assembly is manufactured by Millerbernd Manufacturing out of Winsted, Minnesota. Hennepin County has a specific standard for their poles and mast arms, and Millerbernd is the official supplier of the assemblies. Their quote for the manufacturing and delivery of the signal pole assemblies is $121,356.00. Since the signal pole assemblies are eligible for municipal state aid funding, the city will seek reimbursement for these assemblies with municipal state aid funding. Hennepin County will pay for their share of the poles in accordance with the Construction Cooperative Agreement. County staff are preparing to forward that agreement to the city for approval. Even with purchasing the signal pole assemblies as discussed above, we anticipate the traffic signal work will be some of the last work being done on the improvements along 42nd Avenue North (CSAH 9). If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, Stantec Consulting Services Inc. Dan D. Boyum, P.E. City Engineer dan.boyum@stantec.com Attachments: Millerbernd Manufacturing Quote Cc: Tim Hoyt, Valerie Leone, Andrew Kramer, Dave Lemke, Matt Rowedder, Nick Macklem – New Hope; Stacy Woods - Jensen Sondrall Persellin & Woods, P.A., Ann Ackerson – Stantec. Phone:320-485-2111 Quote Number: 148709 QUOTE Page:1 of 2 MILLERBERND MANUFACTURING COMPANY 622 6th St S Winsted MN 55395 United States Quote To: CITY OF NEW HOPE 4401 XYLON AVE N NEW HOPE MN 55428 Phone:  Fax:  Date:4/4/2023 Expires:5/19/2023 Reference:MN NEW HOPE SAP.182-020-028 42ND AVE (CSAH 9)GETTYSBURG AVE SIGNALS Sales Person:Scott Thelen Fax: United States HENNEPIN COUNTY SIGNAL POLE ASSEMBLIES INCLUDE: Hennepin County "NEW DESIGN" (CLASSIC) mast arm signal pole assemblies. (CCHSHR- Rotatable), plumbizer design vertical shaft with pair of hubs @ 0,90,180,270 DEG, Complete with 2"X96" anchor bolts all designs and double anchor bolt nuts, mechanical anchor bolt cage, steel template, reinforced access door with removable cover - lug - screw, all hubs and slipfitters, Classic Signal Mastarm with fixed mount "RING STIFFENED BOX CONNECTION" 21' Mastarm mounting height,luminaire extension (Luminaire extension MJCH8-400: CLASSIC 8ft. Bolt on Davit style at 40ft. mounting height. w/3/4" camera hub 12" back from slipfitter on bottom side) OR MJCH8-35/400 = CLASSIC 8ft. Bolt on Davit style at 35ft. mounting height and camera mount at 40' mounting height. HOT DIP GALVANIZED & Factory finish painted bronze (FTU-004) ALL COMPONENTS: H-base, vertical post, signal mastarm & luminaire extension. (Set of 4) Anchor bolts with double anchor bolt nuts, washers, and mechanical cage and template. 1) Quoted prices are valid for 45 days. Prices are subject to change on orders that are not released within 90 days from the date of the original purchase order. 2) Quotation is subject to acceptance at time of order placement. Quoted unit prices are based on total quantities listed in their entirety. Any variation in quantities or split purchase orders may result in additional charges. 3) This quotation is based upon Millerbernd Manufacturing Company Current Standard Terms and Conditions of sale located at https://www.millerbernd.com/wp-content/uploads/2017/12/MMC-Standard-TC.pdf. 4) F.O.B. Delivery Site-freight is included in pricing structure. 5) Please be advised delivery will be based on manufacturing lead times at time of release and may differ from quoted lead time. USD Line Part Description Drawing Expected Qty Unit Price Ext. PriceRev 1 SYSTEM A 42ND AVE (CSAH 9) 000 1.00 121,356.00 121,356.00EA QuotForm:001:00 Phone:320-485-2111 Quote Number: 148709 QUOTE Page:2 of 2 MILLERBERND MANUFACTURING COMPANY 622 6th St S Winsted MN 55395 United States 2 CCHSHR40D210MJCH8-35/40GP MA-1: NEW HEAVY DESIGN CLSC. 40'MA GALV/PAINTED BRONZE W/LUM EXT 1.00 0.00 0.00EA 3 CCHSHR25C210MJCH8-40GVPT MA-2 & MA-4: NEW HEAVY DESIGN CLSC. 25'MA GALV/PAINTED BRONZE W/LUM EXT 2.00 0.00 0.00EA 4 CCHSHR35C210MJCH8-40GVPT MA-3: NEW HEAVY DESIGN CLSC. 35'MA GALV/PAINTED BRONZE W/LUM EXT 1.00 0.00 0.00EA Lines Total 121,356.00 Line Miscellaneous Charges 0.00 Quote Total 121,356.00 Total Taxes 0.00 Quote Miscellaneous Charges 0.00 QuotForm:001:00 I:\RFA\City Manager\2023\Liab And Wc Insurance Renewal\11.1 Q ‐ Insur Renewal 04.10.23.Docx    Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk/Treasurer and  Rich Johnson, Director of HR/Admin Services    Agenda Title  Motion approving renewal of insurance premiums for general liability, property damage, employee bond  and worker’s compensation for the period April 20, 2023 through April 20, 2024 through the League of  Minnesota Cities Insurance Trust (LMCIT)  Requested Action  Staff is requesting that Council pass a motion allowing the city to secure insurance coverage from the League  of Minnesota Cities Insurance Trust (LMCIT) as summarized in the attached “Summary Recap”.  Background  This is the annual renewal of property and liability insurance and workers compensation coverage for the  city. As in past years, the city’s insurance agent has assisted the city in checking markets and coverage, and  recommends we continue coverage with the League of Minnesota Cities Insurance Trust as the rates provide  less expensive premiums than private insurers.    Property/Liability Coverage:  The premium for the 2023‐24 year is $197,589 (including the package policy and liquor liability). This is an  increase of $5,327 from last year’s premium of $192,262. The general limit of coverage per occurrence  increased from $68 million to nearly $76 million. The per occurrence deductible is $25,000 and the annual  aggregate deductible is $125,000 (this was increased from $75,000 to $125,000 beginning in the 2011‐12  coverage year to lower premium costs). Another change made in 2011 was coverage for city‐wide street lights  (considered property in the open and not covered unless specifically added to the policy).     Years 2019, 2020, and 2021 are used to calculate the 2023‐24 experience modification rate. The experience  modification rate for 2023‐24’s Property/Liability coverage is .794 (last year’s rating was .803).    Workers Compensation Coverage:  If the city were to maintain the current $5,000 deductible for workers compensation insurance, the premium  for 2023‐2024 will be $367,398, an increase of $1,103 or .3% from last year’s premium of $366,295. Although  the city’s overall payroll is projected to increase by 8.7% and the various premium rates have increased by  approximately 3%, the overall annual premium increase is very slight due to the city’s experience  modification rating dropping from .96 to .85. The experience modification rating is a multiplier in calculating  the annual premium due, therefore having a .85 versus a .96 experience mod will result in a significant  savings to the city on its annual workers compensation insurance premium.       Staff is recommending the city remain at the current $5,000 deductible for work‐related medical expenses in  the coming year. By doing so, the city will receive a credit of $24,771, resulting in an overall premium of  $367,398.    Agenda Section Unfinished & Org  Business Item Number  11.1      Except for the 2021 to 2022 renewal (when the city chose to move to a zero deductible) the city has  maintained a $5,000 deductible since 2016.     For the coming year, the city will again qualify for a 10% percent discount of the sworn law enforcement   personnel’s workers compensation premium due to at least 90% of the sworn officers being non‐smokers.  Funding  The overall cost for the insurance package (property, workers comp, liquor liability, open meeting law  defense, faithful performance, and volunteer accident plan) is $564,987 (see attachment). This is lower than  the 2023 budgeted amount of $777,180.    The city periodically receives dividend checks, depending on the overall experience, and dividend checks  favorably impact the budget. In 2022 the city received a dividend check for $27,125 based on the city’s share  of $10 million property/casualty dividend. Cities should not rely on dividends for financial planning  purposes.  Attachment   Summary Recap    I:\RFA\City Manager\2023\Liab insur waiver\11.2 Q ‐ Insurance Waiver 04.10.23.docx   Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk    Agenda Title  Motion to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by  League of Minnesota Cities Insurance Trust (LMCIT)  Requested Action  Staff requests Council pass a motion to accept statutory limitations for individual claimant recovery of $500,000.  Policy/Past Practice  It is recommended the city follow past practice and not waive the statutory limitation which leaves the  individual recovery amount at the lower amount.  Background  Cities with coverage through the League of Minnesota Cities Insurance Trust must indicate whether or not  the city wishes to waive the monetary limits on tort liability established by M.S. 466.04. If the city does not  waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any  claim to which the statutory tort limits apply. The per occurrence limit would be limited to $1,500,000.    If the city waives the statutory tort limits, a single claimant could potentially recover up to $2,000,000 on a  single occurrence.  The estimated cost of premium increase for excess liability ($1,000,000 limit) is $32,000.    Insurance premiums presented at this Council Meeting are based on not waiving the statutory limitation. If  the city waives the monetary limits on tort liability, it would increase the exposure, and the city’s premium  would increase substantially.  Attachments   LMCIT Liability Coverage Waiver Form   Minnesota Statutes 466.04    Agenda Section Unfinished & Org  Business Item Number  11.2  I:\RFA\City Manager\2023\City Mgr Vacancy\04.10.23\11.3 Select finalists.docx    Request for Action  April 10, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim Hoyt, Acting City Manager  Valerie Leone, City Clerk‐Treasurer    Agenda Title  Motion selecting city manager candidate finalists   Requested Action  The next step in the city manager recruitment process is selecting finalists.   Background  On January 23, 2023, the city entered into an agreement with DDA Human Resources, Inc. for recruitment  services for the city manager position. The deadline for applications was March 14, 2023. DDA reviewed  applications and administered a work‐related personality index to all semi‐finalists. Next the semi‐finalists  completed video interviews. Members of the Council independently reviewed the video interviews and  selected their top five candidates. The next step in the process is selecting finalists for in‐person interviews on  May 2, 2023. DDA will arrange the interviews with finalists and will also contact the candidates that were not  selected as finalists to thank them for their participation.    Mr. Pat Melvin of DDA will be in attendance on April 10 to assist with determining which candidates will be  invited to interview on May 2. Candidate names are non‐public until they are finalists. Therefore, Council  will identify their top five candidates by a number instead of a name. Finalist packets including reference and  background checks, personality index reports, and resumes will be provided to Council by April 25 to  prepare for the May 2 interviews. Pat will also discuss the interview day format.    Council may also want to consider:  1) Whether to reimburse candidates for reasonable travel expenses and set a maximum dollar amount.  (Crystal reimbursed $200 to finalists who required a hotel stay).    2) Who on the City Council should work with Pat Melvin to negotiate terms of the employment  agreement with the finalist (after May 2). The employment agreement would require formal approval  at a Council Meeting, but a subcommittee could expedite the process and avoid the need for special  council meetings.    Attachment   Recruitment Timeline   Sample Interview Schedule      Agenda Section Unfinished & Org  Business Item Number  11.3  City of New Hope City Manager Search Timeline ITEM TASK COMPLETION DATE Decision by Council to proceed January 12, 2023 Information gathering  Gather all pertinent background information  Gather salary information and review job description  Meet with staff, stakeholders, and Council January 23, 2023 Professional position profile Develop position profile and advertisement February 6, 2023 Approve position profile Council approves profile, job description, salary range, and hiring process February 13, 2023 Candidate recruitment  Post position immediately upon approval of profile  Comprehensively advertise  Email and phone calls to prospective candidates February 14, 2023- March 14, 2023 Screening of applicants DDA will review and rank applicants based on job related criteria and select semifinalists March 15, 2023 Personality Index DDA will administer a work-related personality index to all semifinalists April 2, 2023 Video interview Each semifinalist will complete a video interview April 2, 2023 Selection of finalists  Council selects finalists for interviews  DDA will notify candidates not selected as finalists April 10, 2023 Background check of all finalists Includes:  Criminal background: county, state, national  Sex offender registry  Social Security number verification  Education verification  Credit check April 24, 2023 Reference check on all finalists DDA will conduct reference checks with current and former employers on all finalists April 24, 2023 Intellect profile DDA will administer an intellect profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. April 24, 2023 Finalist packet DDA will provide the Council information including:  Summary of references  Results of background checks  Personality index reports  Video interview  Resumes, etc. April 25, 2023 Interviews DDA will prepare all interview materials and be present at all interviews and other functions. May 2, 2023 Special Meeting Decision Council will select candidate for offer May 2, 2023 Offer and agreement DDA will negotiate agreement with selected candidate May 5, 2023 Projected start date New Manager begins June 2023 Follow up DDA will follow up periodically with the new Manager June 2024 Wayzata Office 3620 Northome Ave Wayzata, MN 55391 (612) 920-3320 x116 | Fax: (612) 605-2375 pat@daviddrown.com www.ddahumanresources.com New Hope City Manager Interview Schedule Tuesday, May 2, 2023 Interviews with Leadership Team (30 minutes) Interviews with City Council (50 minutes) Time Candidate 10:00 am Candidate 1 10:55 am Candidate 2 11:50 am Candidate 3 12:45 pm Lunch 1:15 pm Candidate 4 2:10 pm Candidate 5 3:05 pm Deliberations • All meetings will occur at: New Hope City Hall 4401 Xylon Avenue North New Hope, MN 55428 • The Leadership Team Interview will be held in the Civic Center Meeting Room. Each interview will be limited to 30 minutes, and Rich Johnson, Director of Human Resources and Administrative Services, will be keeping time, notifying the candidates if not on track to complete all questions and assisting with any issues that arise. • The City Council interview will be held in the Northwood Meeting Room. Each interview will be limited to 50 minutes, and DDA Human Resources Representative, Pat Melvin, will be keeping time, notifying the candidates if not on track to complete all questions and assisting with any issues that arise. • Candidates will have a room available for working and securely storing items such as clothing, laptops, etc. between interviews. This Room is yet to be determined. • An agenda must be published for the New Hope City Council Special Meeting as there will be a quorum of the City Council present at 10:00 a.m. • If a consensus is reached, Council is to take formal action in the form of a motion. The motion is “to offer the position of the New Hope City Manager to and negotiate the terms of employment with (names of the first and second choice candidates). This action allows the negotiation team to negotiate the terms and eliminates the need for additional Council meetings should negotiations with the first choice fail. The final terms of employment will be officially approved at a future Council meeting. If there are any questions or issues during the interviews, please text Pat Melvin at (612) 385-7162. Time Candidate 8:45 am Candidate 1 9:20 am Candidate 2 9:55 am Candidate 3 10:30 am Candidate 4 11:05 am Candidate 5 11:40 am Feedback S:\April 10, 2023 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  April 10, 2023    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  April 11 7 p.m. – Citizen Advisory Commission Meeting    April 12 6:30 p.m. – West Metro Fire‐Rescue District Board of Directors Meeting at Station #3,    4251 Xylon Avenue North    April 13 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting    1:30 p.m. – Corridor Management Committee Meeting    7 p.m. – New Hope Board of Appeal and Equalization Meeting    April 17 6/6:30 p.m. – City Council Work Session    April 18 7:30 a.m. – District 281 Partnership Meeting    April 19 11:30 a.m. – North Metro Mayors Operating Committee Meeting    April 20 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting    April 24 7 p.m. – City Council Meeting       Agenda Section Other Business Item Number  12.1