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032723 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  March 27, 2023  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2023 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North March 27, 2023 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – March 27, 2023 2. ROLL CALL 3. APPROVAL OF MINUTES: • Regular Meeting Minutes – March 13, 2023 4. OPEN FORUM 5. PRESENTATIONS 6. CONSENT BUSINESS 6.2 Approval of financial claims through March 27, 2023 6.4 Motion approving amendments to the Human Rights Commission Mission Statement and Bylaws 6.5 Motion to accept a $1,500 donation in memory of Bruce and Shirley Berglin 6.6 Motion waiving permit fees for temporary signs for New Hope Lions Pancake Breakfast on April 16, 2023 6.7 Resolution approving final payment to Sunram Construction, Inc. in the amount of $156,065.16 for the construction of the city hall and pool parking lots, landscaping, and park trails (Improvement Project Nos. 994/941) 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Resolution establishing findings of fact and conclusions of law relating to revocation of rental property registration permit for Richard Swenson for having a third instance of disorderly behavior at the property located at 3959 Oregon Avenue North 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum          To:  New Hope City Council  From: Tim Hoyt, Acting City Manager  Date: March 23, 2023  Subject: Agenda Items for Monday, March 27, 2023   Open Forum  We are not aware of anyone who intends to address Council for the open forum.     Items 6.1, 6.2, and 6.3  Item 6.1 – there are no new business license requests.  Item 6.2 ‐ involves routine financial claims.   Item 6.3 – there are no new liability claims to report.    Item 6.4  This item approves the Human Rights Commission’s bylaws that were recently reviewed and updated by  the HRC.    Item 6.5  Family members of Bruce and Shirley Berglin have donated $1,500 for the purchase of a bench at  Hidden Valley Park. The bench with an engraved plaque will be installed this spring. Director Rader  and I recommend acceptance of the donation.    Item 6.6  The New Hope Lions are requesting the city waive permit fees of $80 for temporary signs used to  advertise the annual pancake breakfast. The fundraising event will be held on April 16 at the Crystal  Community Center. Council historically waives permit fees for events conducted by non‐profit  organizations. Director Sargent and I recommend approval.     Item 6.7  This final payment relates to the contract with Sunram Construction for the city hall and pool parking  lots, landscaping, and park trails at Civic Center Park. Staff has provided several periodic status  updates to Council regarding the project, and Council supported staff’s recommendation to deduct a  portion of the retainage for the additional engineering costs. Although it was a challenge to get the  contractor to finish the work and discuss terms for additional engineering services caused by contractor  delays, an agreement has finally been reached. Staff recommends final payment to Sunram  Construction, Inc. for $156,065.16 which includes the final retainage. A deduction of $28,300.58 was  made for additional engineering costs incurred by the city. Funding sources include city hall bonds,  park/pool bonds, and temporary financing if Abdo determines a fund transfer is necessary. Director  Rader and I recommend approval.   Page 2    Item 10.1  A public hearing was held on March 13, 2023, to consider revocation of the rental property permit for 3959  Oregon Avenue North as a result of multiple disorderly behavior citations. Following the public hearing  staff was directed to prepare a resolution revoking the rental registration permit for Richard Swenson,  property owner of 3959 Oregon Avenue North, and prohibiting the owner from re‐applying for another  rental registration permit in the city for a period of three years. The city attorney has prepared a resolution  establishing findings of fact and conclusions of law relating to the revocation of a rental property registration  permit due to the disorderly behavior violations. Director Sargent and I recommend approval.  Item 12.1  Mayor Hemken will review the list of upcoming events/meetings.      If you have any questions regarding items in the agenda packet, please call me so that staff can  research any issues and be prepared to respond at the meeting.  New Hope City Council  March 13, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes March 13, 2023  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:            Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Jeff Sargent, Director of Community Development  Jeff Alger, Community Development Specialist  Dan Boyum, City Engineer  Dave Lemke, Public Works Operations Manager  Valerie Leone, City Clerk  Susan Rader, Director of Parks & Recreation  Bernie Weber, Director of Public Works  Stacy Woods, City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Hoffe, seconded by Council Member  Isenberg, to approve the work session meeting minutes of February 21, 2023.  Voted in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted  against the same: None; Abstained: Elder; Absent: None. Motion carried.    Motion was made by Council Member Hoffe, seconded by Council Member  London, to approve the regular meeting minutes of February 27, 2023. Voted in  favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted against  the same: None; Abstained: Elder; Absent: None. Motion carried.    OPEN FORUM    There was no one present desirous of addressing the council.  ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  removed for discussion. Mr. Jeff Sargent, community development director,  reviewed the consent items.    New Hope City Council  March 13, 2023  Page 2   FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through March 13, 2023.  RESOLUTION 2023‐30  Item 6.4    Resolution relating to $4,016,000 Health Care Facilities Refunding Revenue Bond  (St. Therese Home, Inc. Project), Series 2012A and $2,634,000 Health Care Facilities  Revenue Bond (St. Therese Homes, Inc. Project) Series 2012B; authorizing an  amendment to trust indenture therefor.    MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member  London, to approve the Consent items. All present voted in favor. Motion carried.    CIVIL HEARING  3959 OREGON AVE   RENTAL PROPERTY  REGISTRATION  Item 7.1    Mayor Hemken introduced for discussion Item 7.1, Civil hearing regarding  revoking rental property registration permit for 3959 Oregon Avenue, relating to  three disorderly behavior violations.    Mr. Jeff Sargent, director of community development, explained that three  disorderly behavior violations have occurred at the property within a 12‐month  period. He stated Council is conducting a hearing and will decide to take any of  the following actions against the property owner relating to the rental property  registration permit: 1) impose a fine; 2) revoke the permit; 3) suspend the permit  for a specific period of time; or 4) take no action. He stated at this time staff is  recommending revoking the rental registration license due to inadequate  management of the property and its tenants. The entity would not be allowed to  reapply for a rental license at this address for one year.    Mr. Sargent explained that the Disorderly Behavior at Registered Rental Dwelling  Units ordinance was adopted in 2006 to assure that rental housing in the city is  decent, safe and sanitary and is so operated and maintained as not to become a  nuisance to the neighborhood or to become an influence that fosters blight and  deterioration or creates a disincentive to reinvestment in the community.     He stated as outlined in the ordinance, the property owner is given the opportunity  to be heard at a public meeting. The property owner may be represented by  counsel and the city official may be represented by the city attorney.  The Council  shall hear all relevant evidence and arguments and shall review all testimony,  documents, and other evidence submitted. Following the hearing, the Council  shall make findings based on the evidence. He stated a written decision will be  issued to the property owner within 30 days of the hearing. He stated the city  attorney will preside over the hearing.    Ms. Stacy Woods, city attorney, accepted testimony relative to the disorderly  behavior slips issued on September 2, 2022; January 10, 2023; January 13, 2023; and  January 16, 2023. She presented Exhibits B, C, F, G, J and K.    Testimony was accepted by Officer Jared Gray, Director Jeff Sargent, and Officer  Daniel Fitzmaurice.      The property owner, Mr. Richard Swenson, also provided testimony. He informed  Council that he has retained an attorney and has initiated the eviction process for  the current tenant. He also stated his intention of selling the property.   New Hope City Council  March 13, 2023  Page 3     Mayor Hemken opened the floor for the public hearing. There was no one in the  audience wishing to address the Council for the public hearing.    Ms. Woods thanked the individuals for their testimonies. She stated the City  Council will issue a verbal decision at this time, and the decision will be provided  in writing to the property owner within 30 days.    Director Sargent stated staff will present a resolution of the findings for Council to  consider on March 27, 2023. He stated if the rental registration is revoked, tenants  must vacate within 60 days.    CLOSE HEARING  Item 7.1  Motion was made by Council Member Elder, seconded by Council Member  London, to close the public hearing. All present voted in favor. Motion carried.     Discussion ensued between the members of the Council regarding the disorderly  behavior citations. It was determined that the property owner had violated Section  3‐31(i) of the City Code by allowing tenants of the property to engage in three or  more acts of disorderly behavior at the property within a 12‐month period.    MOTION  Item 7.1  Motion was made by London, seconded by Council Member Hoffe, to revoke the  rental property registration permit for 3959 Oregon Avenue. All present voted in  favor. Motion carried.    AWARD CONTRACT  INFRASTRUCTURE  PROJECT 1090   Item 8.1    Mayor Hemken introduced for discussion Item 8.1, Resolution awarding contract  to Northwest Asphalt, Inc. for construction of the 2023 Infrastructure Project 1090  (Improvement Project No. 1090).    Mr. Dan Boyum, city engineer, illustrated the project area and described the street  and utility work primarily in the Northwood southeast neighborhood and street  work near Elm Grove Avenue. He stated the low bid was submitted by Northwest  Asphalt, Inc. for a base bid of $2,080,032.80.     Mr. Boyum recommended award of the four alternate bids including Liberty Park  Basketball Court improvements, Hidden Valley Park trail improvements, Meadow  Lake Elementary School pickle ball court improvements, and Meadow Lake storm  sewer culvert improvements for $167,245.39 for a total contract amount of  $2,247,278.19. He stated the total estimated cost, including contingencies and  indirect costs, is $2,831,570.48 which is lower than the amount budgeted in the  capital improvement program (CIP). He commented on the difference between the  CIP and the bids are due to the elimination of the streets in the northeast  Northwood Park neighborhood that were originally included in the project scope  but have been delayed until 2025; inflation adjustments that were incorporated  into the CIP numbers and favorable bids. He stated funding sources include the  street infrastructure fund, park infrastructure fund, and utility funds. Mr. Boyum  explained that there are no tax‐exempt properties in the project area and therefore  there will not be any special assessments.    New Hope City Council  March 13, 2023  Page 4   Mr. Boyum reviewed the project schedule and stated the project will be  substantially complete by fall of 2023.  He stated Northwest Asphalt has been  awarded prior contracts in the city, and the city has been satisfied with the work.    Council Member London commented on the large discrepancy between the CIP  and actual bids.    Mr. Boyum stated the industry projection of street work was a 20% increase over  last year. He noted Northwest Asphalt is working on a project located in Golden  Valley that likely resulted in project cost‐efficiencies and the favorable bid prices.  He stated Stantec can provide a detailed analysis if so requested.    RESOLUTION 2023‐31  Item 8.1  Council Member Isenberg introduced the following resolution and moved its  adoption: “RESOLUTION AWARDING CONTRACT TO NORTHWEST  ASPHALT, INC. FOR CONSTRUCTION OF THE 2023 INFRASTRUCTURE  PROJECT (IMPROVEMENT PROJECT NO. 1090).” The motion for the adoption  of the foregoing resolution was seconded by Council Member Elder, and upon vote  being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,  Isenberg, London; and the following voted against the same: None; Abstained:  None; Absent: None; whereupon the resolution was declared duly passed and  adopted, signed by the mayor which was attested to by the city clerk.    42ND AVENUE  IMPROVEMENTS  (IMPROVEMENT  PROJECT NO. 1029)  Item 8.2    Mayor Hemken introduced for discussion Item 8.2, Resolution approving plans  and specifications and authorizing to advertise for bids for the proposed 42nd  Avenue Signal Lighting, Trail, and Utility Improvement Project (Improvement  Project No. 1029).     Mr. Dan Boyum, city engineer, explained staff is seeking approval of plans and  specifications and authorization to advertise for bids for the 42nd Avenue signal  lighting, trail, and utility improvement project. MnDOT is in the process of  reconfiguring TH 169 and the 42nd Avenue bridge and interchange. The city has  been coordinating with Hennepin County to complete improvements along 42nd  Avenue between Gettysburg Avenue and Xylon Avenue to coincide with  MnDOT’s project. The city will coordinate the county’s signal project at 42nd and  Boone with a city project to install decorative lighting between Gettysburg to Xylon  Avenue, construct a new trail and burying Xcel power from Boone to Gettysburg  Avenue, and making watermain improvements from Xylon to Gettysburg  Avenue. He noted it is recommended that construction of a city monument sign  be delayed until after completion of the TH 169/42nd Avenue bridge and  interchange improvements.     Mr. Boyum stated Hennepin County has requested Stantec to oversee the mill and  overlay improvements to 42nd Avenue for which the county will fund. Mr. Boyum  explained some existing brick pavers at Xylon and 42nd Avenue that were installed  in 2015 will be replaced with colored concrete to meet current ADA requirements.  The estimated cost of the project for the city is $2,363,358 and $1,915,578 for the  county for a total project cost of $4,278,936. The funding sources include state aid,  street light fund, water fund, and county funds. He stated after the bid opening  Hennepin County will reimburse the city for 95% of the estimated costs with the  New Hope City Council  March 13, 2023  Page 5   remaining final 5% reimbursed at project closeout. Mr. Boyum stated bids will be  presented to Council at the April 24 meeting for consideration of a contract award.    Mr. Boyum reviewed the project schedule and stated the project will be  substantially complete by fall of 2023.      Council Member London inquired regarding the county’s request for project  coordination by Stantec and the city. Mr. Boyum indicated there are many benefits  by having one primary contractor oversee a project.    Council Member London noted he would prefer a full reconstruction rather than  the mill and overlay on 42nd Avenue. Mr. Boyum stated additional milling will take  place at each joint to prevent cracks.     Council Member London noted the 2015 installation of pavers at the 42nd/Xylon  Avenue intersection was a wasteful use of city funds.    RESOLUTION 2023‐32  Item 8.2    Council Member Elder introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS  AND AUTHORIZING TO ADVERTISE FOR BIDS FOR THE PROPOSED  42ND AVENUE SIGNAL LIGHTING, TRAIL, AND UTILITY IMPROVEMENT  PROJECT (IMPROVEMENT PROJECT NO. 1029).” The motion for the adoption  of the foregoing resolution was seconded by Council Member Isenberg, and upon  vote being taken thereon, the following voted in favor thereof: Hemken, Elder,  Hoffe, Isenberg, London; and the following voted against the same: None;  Abstained: None; Absent: None; whereupon the resolution was declared duly  passed and adopted, signed by the mayor which was attested to by the city clerk.    42ND AVENUE  DECORATIVE  LIGHTING PROJECT  (IMPROVEMENT  PROJECT NO. 1097)  Item 8.3    Mayor Hemken introduced for discussion Item 8.3, Resolution authorizing the  purchase of decorative streetlights for the 42nd Avenue Decorative Lighting  Project (Improvement Project No. 1097).    Mr. Dan Boyum, city engineer, explained in 2019 the city placed decorative  streetlights along 42nd Avenue from Xylon to Nevada Avenue. Placement of  decorative lights from Xylon to Gettysburg Avenue along 42nd Avenue has been  identified in the city’s ten‐year CIP.     Mr. Boyum stated there is a 10‐week delivery schedule so staff recommends  purchasing the lighting elements with banner arms directly from the suppliers and  providing the lights to the contractor that will be awarded the 42nd Avenue  improvements project. The cost is $5,600 per light which totals $61,600, and funds  are available in the street light fund.     RESOLUTION 2023‐33  Item 8.3  Council Member Hoffe introduced the following resolution and moved its  adoption: “RESOLUTION AUTHORIZING THE PURCHASE OF  DECORATIVE STREETLIGHTS FOR THE 42ND AVENUE DECORATIVE  LIGHTING PROJECT (IMPROVEMENT PROJECT NO. 1097).” The motion for  the adoption of the foregoing resolution was seconded by Council Member Elder,  and upon vote being taken thereon, the following voted in favor thereof: Hemken,  Elder, Hoffe, Isenberg, London; and the following voted against the same: None;  New Hope City Council  March 13, 2023  Page 6   Abstained: None; Absent: None; whereupon the resolution was declared duly  passed and adopted, signed by the mayor which was attested to by the city clerk.    LIGHTED BASEBALL  FIELD  IMPROVEMENTS  (IMPROVEMENT  PROJECT NO. 1095  Item 8.4    Mayor Hemken introduced for discussion Item 8.4, Resolution approving plans  and specifications and authorizing advertisement of bids for Lighted Baseball  Field improvements (Improvement Project No. 1095).    Mr. Dan Boyum, city engineer, reviewed the proposed improvements to lighted  baseball field at 8810 49th Avenue North. He stated the scope of the work includes  reshaping and grading the infield grass area, reshaping and leveling a portion of  the outfield, rebuilding the pitchers mound, and some fence repairs. The use of  sod, rather than seed, is needed in order for play to resume on the field next spring.  The project would also include improvements to the trail between the parking lot  and field, removal of a park building near the left outfield fence line, removal of  the retaining wall and cement slab and regrading of the area. The estimated cost is  $445,776 including contingencies and indirect costs. Alternate bids will be obtained  for full fence replacement, concrete pads for the bleachers instead of bituminous,  concrete cap on existing retaining wall, shade structure, and synthetic turf in the  batting cage. He reported the cost of the alternates is estimated at $305,000. He  pointed out the city received $10,000 from a Twins Community Fund grant.    Mr. Boyum stated if Council approves plans and specifications, the bids will be  presented to Council at the April 24 meeting to consider awarding a contract.     Council Member London inquired of the users of the field and revenue.    Ms. Susan Rader, director of parks and recreation stated a variety of groups use  the regulation‐size field including Armstrong Cooper Youth Baseball, Cooper  High School, and several other youth and adult groups. She stated the revenue in  2022 was approximately $6,000, but the numbers have not returned to pre‐COVID  level yet.     RESOLUTION 2023‐34  Item 8.4  Council Member Isenberg introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS  AND AUTHORIZING ADVERTISEMENT OF BIDS FOR LIGHTED  BASEBALL FIELD IMPROVEMENTS (IMPROVEMENT PROJECT NO. 1095).”  The motion for the adoption of the foregoing resolution was seconded by Council  Member Elder, and upon vote being taken thereon, the following voted in favor  thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against  the same: None; Abstained: None; Absent: None; whereupon the resolution was  declared duly passed and adopted, signed by the mayor which was attested to by  the city clerk.    2023 CATERPILLAR  926M WHEEL  LOADER PURCHASE  Item 10.1  Mayor Hemken introduced for discussion Item 10.1, Resolution authoring the  purchase of equipment and appropriation of funds in the amount of $189,447.07  for purchase of a 2023 Caterpillar 926M Wheel Loader and ancillary equipment  from Ziegler Inc.    Mr. Dave Lemke, operations manager, stated staff is seeking authorization to  purchase a 2023 Caterpillar 926M wheel loader and ancillary equipment from  New Hope City Council  March 13, 2023  Page 7   Ziegler Inc. for $292,777.07. The current 10‐year old loader (unit #234) has reached  the end of its life cycle but has a good trade‐in value of $103,330 which reduces the  purchase price of the new equipment to $189,447.07. The loader is a vital piece of  equipment in the fleet and is used in the winter for snow removal and for  numerous maintenance functions by the street and utilities departments. He stated  Ziegler is the vendor for Caterpillar Equipment on the state cooperative  purchasing program. The 2023 CIP has $208,975 earmarked for the equipment.    RESOLUTION 2023‐35  Item 10.1  Council Member Isenberg introduced the following resolution and moved its  adoption: “RESOLUTION AUTHORING THE PURCHASE OF EQUIPMENT  AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $189,447.07 FOR  PURCHASE OF A 2023 CATERPILLAR 926M WHEEL LOADER AND  ANCILLARY EQUIPMENT FROM ZIEGLER INC.” The motion for the adoption  of the foregoing resolution was seconded by Council Member Elder, and upon vote  being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,  Isenberg, London; and the following voted against the same: None; Abstained:  None; Absent: None; whereupon the resolution was declared duly passed and  adopted, signed by the mayor which was attested to by the city clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.    Mayor Hemken reported on upcoming events.    Council asked Director Weber to convey to public works staff the gratitude of  Council and the community for their remarkable job with snow removal on city  streets.     ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 8:52 p.m.  Respectfully submitted,    Valerie Leone, City Clerk    G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  March 27, 2023    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Approval of claims through March 27, 2023  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  i:\rfa\city manager\2023\hrc bylaws\6.4 q ‐ hrc mission statement 03.27.23.docx   Request for Action  March 27, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk    Agenda Title  Motion approving amendments to the Human Rights Commission Mission Statement and Bylaws   Requested Action  Staff recommends approval of minor amendments to the HRC’s Mission Statement and Bylaws.   Background  The Human Rights Commission Mission Statement and Bylaws were last amended in 2000. The HRC recently  reviewed the documents and made minor amendments. Most of the changes are references to city code  numbers and some minor language changes. The purpose and intent of the Human Rights Commission  remains the same.    Attachments  Mission Statement and Bylaws      Agenda Section Consent Item Number  6.4  HUMAN RIGHTS COMMISSION MISSION STATEMENT To serve as an advisory body to the New Hope City Council on matters pertaining to human rights, laws, issues, policies and programs. To develop formal and informal educational programs to assist in the implementation of Federal and State Human Rights Acts and Laws and the Federal American Disability Act, and to ensure all citizens full and equal participation in the affairs of the community. To provide leadership and act in a cooperative matter with agencies, organizations, and other Human Rights Commissions in order to recognize and prevent discrimination and inequalities in the daily lives of the residents of the City, all employees working in the City, all businesses located within the City, and students within the City of New Hope. HUMAN RIGHTS COMMISSION By-Laws PURPOSE The purpose of these by-laws is to facilitate the Human Rights Commission’s responsibility as a permanent advisory commission to the City of New Hope. The Commission was re-established by the New Hope City Council under Ordinance 95-14 dated September 25, 1995. The Commission will help fulfill the City of New Hope’s responsibility as a partner with the State Department of Human Services, in securing for all of its citizens equal opportunity in housing, employment, public accommodations, public services and education, and to work consistently to improve the human relations climate in the City of New Hope. The Commission will service as an advisory body to the New Hope City Council on matters pertaining to human rights. At the direction of the City Council the Commission will develop formal and informal educational programs to assist in the implementation of Federal and State Human Rights Acts, and the Federal American Disabilities Act, as well as local ordinances pertaining to human rights, in order to assure that all citizens, property owners and organizations within the City have full and equal participation in the affairs of the community. At the direction of the City Council, the Commission will provide leadership and act cooperatively with human rights agencies, organizations, and other Human Rights Commissions in the recognition and prevention of discrimination and inequalities in the City of New Hope. ARTICLE I A. Organization/Composition and term in office The Commission shall be composed of up to ten New Hope residents appointed by a majority vote of the New Hope City Council per city code 2-25(d) for a two-year term. Commissioners may be reappointed. Of the ten commissioners, two may be high school students attending an area school. The term of office for the student commissioner(s) shall be the academic year (September 1st to August 31st). The student commissioner(s) may be reappointed. When a student commissioner leaves school permanently, the student commission appointment will expire. Another student will then be appointed by the City Council to fill the vacancy. ARTICLE II A. Duties/Powers/Responsibilities of Commission To adopt by-laws and rules of procedure for conducting its affairs, including the election, assumption of duties and defining the duties of its officers. To enlist the cooperation of agencies, organizations and individuals in the community in educational programs directed toward providing equal opportunity and eliminating inequalities. To formulate a human service education program in response to valid data obtained from professional analysis of community needs. To advise the City Council on human and civil rights issues. To cooperate with the State Department of Human Rights in the development of formal and informal educational programs which will assist in the implementation of the Minnesota Human Rights Act and which will provide for the commission’s assumption of leadership in recognizing and resolving potential human rights problem in the community. To obtain, when required, specific training and certification in human rights procedures. B. Election of Officers The officers of the Commission shall be elected each year by the current New Hope Human Rights Commission members at the January meeting. Election results shall be recorded in the minutes of the January meeting. Officers shall serve for a period of one year, commencing in January after being elected, and ending December 31st of that year. C. Officers The officers of the Commission shall be a chairperson, vice chairperson and a recording secretary. D. Duties of Officers 1. Chairperson The chairperson shall preside at all meetings of the New Hope Human Rights Commission and shall assume all the supervisory and management responsibilities associated with this position. The chairperson shall appoint all commission members to task forces. In addition, non- commission individuals may be selected to serve on a task force with the approval of the City Council. A commissioner on each task force will make a progress report at the monthly commission meeting. The chairperson (or a person appointed by the chairperson) shall upon being notified of a new commission member, welcome that member and inform said member about the role of the commission and his/her duties as a commissioner. 2. Vice Chairperson The vice chairperson shall, in the absence of the chairperson, assume all the responsibilities of the chairperson. 3. Secretary The secretary shall record and keep all commission minutes and records. The City Clerk shall keep all original commission minutes and records. The secretary shall mail to all current commission members and to others as instructed no later than five calendar days prior to the next meeting, a copy of the minutes from the last meeting and the agenda for the next meeting. The secretary shall notify all commission members of the time, place and reason for a special meeting. In the absence of the chair and vice chair, the secretary shall assume the duties of the commission chair. ARTICLE III A. Annual Meetings At its first meeting in January, the Commission shall set the dates and time for all regular meetings. B. Monthly Meetings The Commission shall hold a minimum of six regular monthly meetings in a calendar year unless otherwise specified. Monthly meetings will be held on the first Monday of the month at New Hope City Hall. C. Special Meetings The Commission chair or a majority of the present commissioners may call a special meeting. ARTICLE IV A. Conducting of Business In the presence of a quorum, a meeting is called to order. In the absence of all commission officers, the commissioners present may elect an acting chair. A quorum is defined as the presence of the majority of the commissioners. The most recent edition of Robert’s Rules of Order shall guide commission meetings, but not govern them. B. Order of Business • Roll call with results recorded in the minutes • Approval of the meeting agenda • Approval of last meeting minutes • Introduction of guests • Communications • Task force reports • Old business • New business • Announcements • Adjournment ARTICLE V A. Attendance Unexcused absences from three regular commission meetings shall be grounds for removal from this commission per City Code 2-7(c)(1)e. B. Removal From Office Section 2-7(2) of the New Hope City Code states that the commission may petition the City Council to remove any member when, in its discretion, the best interests of the City would be thereby served, after first giving the person so named an opportunity to be heard before the Commission and the City Council. A commissioners will be removed by a majority vote of the Council. C. Resignations The handling of all Commission resignations shall be governed by New Hope City Code 2-7(1)d. ARTICLE VI A. General Provisions No member of the Commission shall be authorized to speak on matters of human rights policy until the City Council and/or City Manager have approved of such statements. On all matters before the Commission, there shall be no proxy voting. ARTICLE VII A. By-Law Amendments/Ordinance Changes These by-laws may be recommended for amendment by a two-thirds affirmative vote of the commissioners at a regular or special meeting and then submitted to the City Council for approval. Notice of the proposed by-laws or ordinance changes shall be mailed by the secretary to all commissioners at least five days prior to the meeting of which amendment(s) or ordinance changes are considered. Any commission member may, in writing, propose changes to these by-laws or City Code 2-25. ARTICLE VIII A. Minnesota’s Open Meeting Law, Minnesota Statute §13D.01, states that all meetings, including executive sessions of any City commission meeting, shall be open to the public. B. The vote tally on all decisions of the Commission will be recorded in the minutes from that Commission meeting. ARTICLE IX A. These by-laws shall be governed by City Code 2-25. B. These by-laws were recommended for approval on October 7, 1996, by the New Hope Human Rights Commission, and approved by the New Hope City Council on October 27, 1997. C. These by-laws were recommended for approval on February 7, 2000, by the New Hope Human Rights Commission, and approved by the New Hope City Council on March 13, 2000. D. These by-laws were recommended for approval on February 6, 2023, by the New Hope Human Rights Commission, and approved by the New Hope City Council on March 27, 2023. I:\RFA\P&R\MISC\2023\Q ‐ Berglin Memorial Donation.docx    Request for Action  March 27, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Motion to accept a $1,500 donation in memory of Bruce and Shirley Berglin  Requested Action  Staff requests that the City Council approve a motion to accept this generous donation of $1,500 from the  family of Bruce and Shirley Berglin for a memorial bench at Hidden Valley Park.    Policy/Past Practice  It is past practice for the City Council to formally accept donations.    Background  Bruce and Shirley Berglin were longtime residents of New Hope and lived near Hidden Valley Park. Because  of the many fond memories of the time their parents spent at Hidden Valley Park including walking the  trails, Wendy Becker and Lisa Fay have donated funds for a memorial bench to be placed at the park.     The bench will be engraved with the following, “~ In Loving Memory ~ Bruce and Shirley Berglin”. The  family has requested that the memorial bench be located near the bridge along the north side of the pond.     Installation of the bench will take place later this spring.    A thank you letter will be sent.    Agenda Section Consent Item Number  6.5  I:\RFA\COMM DEV\AnnualRenewal‐RFA\Signs waive fees\6.4 Q ‐ pancake breakfast.docx   Request for Action  March 27, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Brandon Bell, CD Coord/Management Analyst   & Tim Hoyt, Acting City Manager  Agenda Title  Motion waiving permit fees for temporary signs for New Hope Lions Pancake Breakfast on April 16, 2023  Requested Action  Staff requests that the City Council approve waiving the permit fee for temporary signs for the annual New  Hope Lions Pancake Breakfast to be held on April 16, 2023, at the Crystal Community Center, from 8:00 a.m.  to 12:30 p.m.  Policy/Past Practice  In the past, the City Council has waived the fees for the event and for non‐profit organizations that benefit  the community, including the pancake breakfast and corn feed, which is held in August. This action is only  for the pancake breakfast; as the corn feed request will be placed on a future City Council agenda.  Background  New Hope Lions representative Don Anderson has requested that the city waive $80 in fees for a temporary  sign permit for the annual pancake breakfast. The fundraising event will be held on April 16, 2023, at the  Crystal Community Center, from 8:00 a.m. to 12:30 p.m. The funds raised will benefit community and  international projects. The New Hope Lions routinely advertise throughout the city for approximately ten  days prior to the event. Several small signs (similar to realtor and garage sale signs) will be placed on private  property from April 3, 2023, to April 16, 2023.  Recommendation  Staff recommends approval of a motion waiving the fees for the temporary sign permit.  Attachment   Sign permit application    Agenda Section Consent Item Number  6.6  I:\RFA\P&R\Pool and Civic Center Pk Projects\2023\#994, 941 Sunram Closeout\Q ‐ Closeout Sunram contract.docx    Request for Action  March 27, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director   Agenda Title  Resolution approving final payment to Sunram Construction, Inc. in the amount of $156,065.16 for the  construction of the city hall and pool parking lots, landscaping, and park trails (Improvement Project Nos.  994/941)  Requested Action  Staff recommends that the City Council accept the construction of the city hall and pool parking lots,  landscaping, and park trails (improvement project nos. 994/941) and authorize final payment to Sunram  Construction, Inc. in the amount of $156,065.16, which includes the final retainage.     The original contract amount was $2,806,727.30. One change order for the addition of a stormwater tank was  approved for the contract. That change order, as well as various deductions, resulted in a revised contract  amount of $2,836,738.32. The final Contract Value is $2,808,958.42, or $27,779.90 under the revised contract  amount, which is due to quantities coming in less than estimated as well as various deducts charged to the  contractor, including a deduction of $28,300.58 for additional engineering costs incurred by the City.    All of the necessary paperwork will be received from the contractor before the final check is released.  Background  The city began discussing the police department and city hall space needs issue in 2013. Following citizen  task force reports, the City Council approved a contract for design and construction services with Wold  Architects and Engineers in January 2017. On December 11, 2017, the Council awarded a contract for the  construction of a new police station/city hall facility on the site of the 50‐year‐old outdoor pool.    In June 2018, the Council approved an agreement with Stantec for the engineering and planning of the city  hall landscaping, parking lots, pool and Civic Center Park improvements. On December 10, 2018, the City  Council approved the plans and specifications and authorized the advertisement of bids for each of the  projects: Demolition; City Hall Landscaping, Parking Lots, Trails, Stormwater, and Park Landscaping;  Theater; Skatepark; and Pool.    A contract for the construction of the city hall and pool parking lots, landscaping, and park trails for  $2,806,727.30 was awarded to Sunram Construction, Inc. on March 25, 2019. One change order for the  addition of a stormwater tank was approved for the contract. Also, several deductions were processed,  bringing the revised contract amount to $2,836,738.32. The final Contract Value is $2,808,958.42, or $27,779.90  under the revised contract amount, which is due to quantities coming in less than estimated as well as  various deducts to the contractor that include additional engineering costs incurred by the City. Construction  started in the early spring of 2019. The remaining punchlist items were completed in late summer 2022 and  final quantity negotiations have taken place since then.     At the work session on October 17, 2022, staff and the Council discussed the retainage amount remaining for  the project. Also discussed was staff’s recommendation to not charge liquidated damages, but instead to  Agenda Section Consent Item Number  6.7    Request for Action, Page 2    deduct a portion of the additional engineering costs that the City incurred due directly to project delays by  Sunram Construction, Inc. Council expressed support of staff’s recommendation.    Since the October 2022 meeting, quantity negotiations continued to take place with Sunram Construction, Inc.  along with discussions regarding reimbursement of the additional engineering expenses.      Funding  The city hall portion will be paid for with the city hall bonds issued in December 2017, and the park portion  will be paid for with the park/pool bonds issued in December 2018 and July 2019.    Between all five of the Civic Center Park project contracts (pool, park and city hall landscaping, performance  center, skate park, and city hall demolition), in the fall of 2020, staff estimated that there would be a shortfall  of approximately $300,000 due primarily to the additional $270,000 that was spent on the removal of poor  soils and importing of sand for the pool area. Staff is still anticipating a shortfall, but it will be much less than  the 2020 estimate.      In November 2019, Vicki Holthaus had provided a memo outlining various funding options for project  overages. At the time, her recommendation was to record a one‐time transfer from the Temporary Financing  Fund to cover any overage on the projects. But she advised that the project overage should be recalculated at  the end of all of the projects and the transfer recorded at that time. The recommendation has remained  unchanged, and once the final indirect costs have been finalized, City staff will work with Abdo staff to  determine the final transfer amount needed.    Attachments   Resolution   Excerpt from October 17, 2022 Work Session   Letter from Dan Boyum, City Engineer   Sunram Construction, Inc. Payment Request 10 and Final in the amount of $156,065.16               City of New Hope    Resolution No. 2023‐     Resolution approving final payment to Sunram Construction, Inc. in the amount of $156,065.16  for the construction of the city hall and pool parking lots, landscaping, and park trails  (Improvement Project Nos. 994/941)    WHEREAS, the City entered into a contract with Sunram Contruction, Inc. to complete the construction of  the of the city hall and pool parking lots, landscaping, and park trails; and,      WHEREAS,  staff is recommending that the Council adopt a resolution to accept the completion of work for  the city hall and pool parking lots, landscaping, and park trails (Improvement Project Nos.  994/941) and approve final payment to Sunram Contruction, Inc. in the amount of $156,065.16;  and,    WHEREAS,  staff has reported that all work has been completed and recommends that final payment be  made to Sunram Contruction, Inc.; and,    WHEREAS, the funding source for this project is the city hall bonds issued in December 2017 and the  park/pool bonds issued in December 2018 and July 2019.    NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope, Hennepin County,  Minnesota:    1. That the City Council accepts the work for the construction of the construction of the city  hall and pool parking lots, landscaping, and park trails, Improvement Project Nos. 994/941,  from Sunram Construction, Inc.    2. That the city manager is hereby directed to authorize the final payment of $156,065.16 to  Sunram Construction, Inc.      Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 27th day of March  2023.                        Mayor        Attest:                                        City Clerk      City Council Work Session October 17,2022 Page 4 business.He stated a public hearing would be held regarding the request and staff would develop a revolving loan fund policy. Council supported staff’s recommendation. FRANCHISE ORDINANCES AND CENTERPOINT RENEWAL Item 11.6 Mayor Hemken introduced for discussion item 11.6,Review Gas and Electric Franchise ordinances and discuss renewal of CenterPoint Contract. Mr.Jeff Alger,community development specialist,stated state statute allows cities to charge utility companies for operating in the right of way.Costs are passed to customers through franchise fees.He stated the franchise fees were implemented in New Hope in 2002,and last year the city collected 962,395 in franchise fees.He stated city code requires review of the ordinance every two years.The city’s agreement with CenterPoint expires in 2023,and staff recommends renewing the agreement for another five year term. Mr.Alger illustrated a comparison of fees with other cities.He stated if New Hope increased the franchise fees to average”,it would generate an additional 300,000 annually. Mayor Hemken recommended the residential rate of the franchise fee be a maximum of 4.00. Council Member London inquired whether the public works department has estimates of the city’s costs for utilities in the city’s right of way.Mr.Bernie Weber,director of public works,stated the city does track the data. Council Member London opposed franchise fee increases. Council Member Isenberg stated the increase would be 24/year per residence based on the proposed 1.00/month increase for electric and gas franchise fees.It was noted that higher rates apply for commercial properties. Staff was directed to proceed with implementing franchise fee increases. CIVIC CENTER PARK/CITY HALL LANDSCAPING PROJECTS UPDATE IMPROVEMENT PROJECT.NOS 941/994) Item 11.7 Mayor Hemken introduced for discussion item 11.7,Update on Civic Center Park/City Hall Landscaping projects by Stantec Engineering Improvement Project Nos.941/994). Ms.Susan Rader,director of parks and recreation,provided an update on the Civic Center Park/city hall landscaping projects.She explained the final contract that remains open is held with Sunram Construction,Inc.She noted the contractor has completed the outstanding punchlist items and the remaining retainage is 145,000. Ms.Rader stated staff is recommending not charging Sunram any liquidated damages but to deduct 28,000 to cover additional engineering costs caused by Sunram’s delays. She explained that pursuing liquidated damages would incur legal costs. Ms.Stacy Woods,city attorney,explained the lowest responsible bidder criteria that the city must follow for contracts.She explained that contracts under 175,000 do not require sealed bids and staff can solicit quotes from reputable contractors. City Council Work Session October 17,2022 Page 5 Council supported staff’s recommendation. Ms.Rader stated a resolution to close the project and issue final payment to Sunram will be placed on a future council meeting agenda. CHANGE ORDER IMPROVEMENT PROJECT NO.1039) Item 11.8 Mayor Hemken introduced for discussion item 11.8,Discuss change orders related to Phase 1 Improvements at the Public Works Facility Improvement Project No.1039). Mr.Bernie Weber,director of public works,explained the need for a 18,654 change order for the public works project.He reviewed the cost for adding LED lighting at the gate areas to improve security,adding RFID long range readers for the gates,and the price increase for wear course paving in 2022 and patching work. Mr.Dan Boyum,city engineer,stated the contractor originally quoted 29,809,and staff negotiated the change order to 18,654. Council supported the change order and directed staff to place the item on the council meeting agenda of October 24,2022,for approval. DIVERSE, EQUITABLE,AND INCLUSIVE ENVIRONMENT STATEMENT Item 11.9 Mayor Hemken introduced for discussion item 11.9,Discussion regarding the creation of a statement to publicly share the city’s commitment to a diverse,equitable,and inclusive environment. Mr.Rich Johnson,director of HR/administrative services,explained that staff has worked internally and has met with the New Hope Human Rights Commission on two occasions to share information as well as gather their input regarding the city’s dedication to D,E,I. Mr.Johnson stated staff desires to have a statement that the city has a commitment to embracing a diverse,equitable,and inclusive environment. It was agreed that the city does not need to hire a person to promote D,E,I,as it is the responsibility of the city manager,directors,and Council. Council discussed the importance of a D,E,I statement and directed staff to prepare a statement by year end. FENCING CONSORTIUM JOINT POWERS AGREEMENT Item 11.10 Mayor Hemken introduced for discussion item 11.10, Discussion regarding Fencing Consortium Joint Powers Agreement. Mr.Tim Hoyt,acting city manager,discussed the increased security measures taken over the past couple of years based on civil unrest in surrounding cities.He recommended joining a fencing consortium to reduce costs on obtaining unscalable fencing that could be erected within hours.He stated if needed the city would have the support of public works staff from multiple cities to erect the fencing within hours. The fencing would allow separation between protesters and police officers.The fencing consortium reduces the need for crowd control measures to be used,creates a space for protesting,and reduces resource demands committed to one location. Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 March 20, 2023 File:193804335 Attention:Susan Rader, Director of Parks and Recreation City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Dear Susan, Reference: Payment Request 10 & Final – Civic Center Park – Park Amenities, Parking Lot, and Landscaping City Project No. 941, 994 Enclosed find Payment Request No. 10 & Final for the above referenced project. The contractor, Sunram Construction, Inc. has completed the work in accordance with the contract plans and specifications. The contractor is in the process of submitting final closeout forms. Therefore, it is recommended that the City of New Hope accepts the project and approves final payment of $156,065.16. However, the city should hold the final payment contingent upon receipt of the closeout forms. The original contract amount was $2,806,727.30. Various change orders and deductions on the project resulted in a revised contract amount of $2,836,738.32. The final Contract Value is $2,808,958.42, or $27,779.90 lower than the revised contract amount. The project came in under the contract amount due quantities coming in under the original estimates. If you have any questions or require further information, please call me at (612) 712-2021. Regards, Stantec Consulting Services Inc. Dan D. Boyum, P.E. City Engineer Phone: 612 712 2021 dan.boyum@stantec.com Attachments:Pay Request 10 & Final c.Tim Hoyt, Valerie Leone, Jeff Sargent, Bernie Weber – New Hope; Stacy Woods – City Attorney; Ann Ackerson – Stantec. City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 1 of 10 Client Project Number: Payment Number: 10 / Final Contract Number:193804335 Pay Request Number:10 / Final Stantec Project Number Project Description 941, 994 Civic Center Park - Park Amenities, Parking Lot, and Landscaping Contractor:Sunram Construction, Inc. 20010 75th Avenue N Up To Date:03/17/2023 Corcoran,MN 55340 Contract Amount Funds Encumbered Original Contract $2,806,727.30 Original $2,806,727.30 Contract Changes $30,011.02 Additional N/A Revised Contract $2,836,738.32 Total $2,806,727.30 Work Certified To Date Base Bid Items $2,777,770.14 Contract Changes $27,751.42 Material On Hand $3,436.86 Total $2,808,958.42 Work Certified This Request Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Request Total Amount Paid To Date $16,439.20 $2,808,958.42 $0.00 $2,652,893.26 $156,065.16 $2,808,958.42 Percent: Retained:0%Percent Complete:99.02% I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor: Sunram Construction, Inc. Approved by:Date: The Work on this project and application has been reviewed and the amount shown is recommended for payment. Stantec Engineer: Dan Boyum, PE Approved by:Date: Approved for Payment by Owner: City of New Hope Approved by:Date: City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 2 of 10 Client Project Number: Payment Number: 10 / Final Payment Summary No.Up To Date Work Certified Per Request Amount Retained Per Request Amount Paid Per Request 1 2019-06-15 $257,979.85 $12,898.99 $245,080.86 2 2019-07-14 $71,053.21 $3,552.66 $67,500.55 3 2019-09-17 $210,777.45 $10,538.88 $200,238.57 4 2019-10-25 $595,070.59 $29,753.53 $565,317.06 5 2019-12-09 $496,674.26 $24,833.71 $471,840.55 6 2020-04-10 $132,332.60 $6,616.63 $125,715.97 7 2020-05-20 $435,512.35 $21,775.62 $413,736.73 8 2020-06-26 $261,358.32 $13,067.91 $248,290.41 9 2020-12-14 $331,760.59 $16,588.03 $315,172.56 10 / FINAL 2023-03-17 $16,439.20 ($139,625.96)$156,065.16 Funding Category Name Work Certified to Date Less Amount Retained Less Previous Payments Amount Paid this Request Total Amount Paid to Date City Hall Fund $1,039,811.33 $0.00 $994,186.92 $45,624.41 $1,039,811.33 Park Fund $1,681,099.09 $0.00 $1,575,060.74 $106,038.35 $1,681,099.09 Change Order 1 - Storm water Fund $44,024.00 $0.00 $41,822.80 $2,201.20 $44,024.00 Change Order 1 - Watershed Grant $44,024.00 $0.00 $41,822.80 $2,201.20 $44,024.00 Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 1 2021.501/ 00010 MOBILIZATION LS $171,000.00 1 0 $0.00 1 $171,000.00 2 2563.601/ 00010 TRAFFIC CONTROL LS $7,500.00 1 0 $0.00 1 $7,500.00 3 2104.503/ 00015 REMOVE BITUMINOUS TRAIL SY $3.00 900 0 $0.00 1008.54 $3,025.62 4 2104.503/ 00016 REMOVE TRAIL/DRIVE ACCESS AGGREGATE - 4" THICK SY $3.75 1100 0 $0.00 0 $0.00 5 2104.503/ 00022 REMOVE CONCRETE WALK/PAD SF $1.80 11326 0 $0.00 11655 $20,979.00 6 2104.503/ 00026 REMOVE CONCRETE DRIVEWAY APRON SY $46.00 45 0 $0.00 0 $0.00 7 2104.501/ 00024 REMOVE CONCRETE CURB & GUTTER LF $7.50 1120 0 $0.00 1167 $8,752.50 8 2104.502/ 01220 REMOVE SIGN EA $200.00 5 0 $0.00 5 $1,000.00 9 2104.502/ 01760 REMOVE BENCH EA $350.00 2 0 $0.00 0 $0.00 10 2104.502/ 00770 REMOVE STORM SEWER MH OR CATCH BASIN EA $580.00 4 0 $0.00 4 $2,320.00 11 2104.501/ 00016 REMOVE STORM SEWER PIPE LF $9.45 1632 0 $0.00 1632 $15,422.40 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 3 of 10 Client Project Number: Payment Number: 10 / Final Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 12 2104.503/ 00270 REMOVE WATER MAIN LF $11.00 40 0 $0.00 20 $220.00 13 2104.502/ 00881 REMOVE FIRE HYDRANT AND VALVE EA $420.00 2 0 $0.00 1 $420.00 14 2104.502/ 01971 SALVAGE AND REINSTALL STORM STRUCTURE EA $1,850.00 1 0 $0.00 1 $1,850.00 15 2105.501/ 00010 COMMON EXCAVATION (P)CY $10.25 8900 0 $0.00 8622.16 $88,377.14 16 2105.507/ 00010 SUBGRADE EXCAVATION (CV)CY $16.80 1700 0 $0.00 2451.38 $41,183.18 17 2105.507/ 00011 SPREAD/DISPOSE OF SURCHARGE MATERIAL (EV)CY $7.30 5700 0 $0.00 2579 $18,826.70 18 2105.522 SELECT GRANULAR BORROW (MODIFIED)TN $19.25 12560 0 $0.00 12187.35 $234,606.49 19 2105.604/ 00035 GEOTEXTILE FABRIC - TYPE V SY $1.60 15170 0 $0.00 12214 $19,542.40 20 2211.501/ 00010 AGGREGATE BASE, CLASS 5 TN $24.90 6390 0 $0.00 6512.33 $162,157.02 21 2215.501/ 00010 FULL DEPTH RECLAMATION SY $0.95 4100 0 $0.00 4293 $4,078.35 22 2215.507/ 00011 PLACE AND COMPACT STOCKPILED RECLAIMED MATERIAL (EV) CY $18.00 925 0 $0.00 1036.28 $18,653.04 23 2357.502/ 00010 BITUMINOUS MATERIAL FOR TACK COAT GAL $3.15 454 0 $0.00 760 $2,394.00 24 2540.603/ 00015 MASTIC ON LIP OF CURB LF $0.70 3800 0 $0.00 3901 $2,730.70 25 2360.501/ 0006 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C)TN $83.20 1130 0 $0.00 1130.63 $94,068.42 26 2360.501/ 12300 TYPE SP 9.5 WEARING COURSE MIX (2,C)TN $87.75 850 0 $0.00 922.52 $80,951.13 27 2360.501/ 12201 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - TRAILS TN $87.55 470 0 $0.00 464.1 $40,631.96 28 2130.610 WATER FOR DUST CONTROL TGAL $150.00 40 0 $0.00 0 $0.00 29 2531.501/ 02315 B618 CONCRETE CURB AND GUTTER LF $17.25 3290 48.5 $836.63 3430.5 $59,176.13 30 2301.503/ 00030 26" RIBBON CURB LF $21.15 510 0 $0.00 513 $10,849.95 31 2301.503/ 00031 12" CONCRETE CURB LF $61.55 160 0 $0.00 105 $6,462.75 32 2521.501/ 00040 4" CONCRETE WALK SF $4.55 19970 257 $1,169.35 19244.27 $87,561.43 33 2521.501/ 00041 4" CONCRETE WALK -COLOR 1 SF $10.60 955 108 $1,144.80 1025.5 $10,870.30 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 4 of 10 Client Project Number: Payment Number: 10 / Final Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 34 2521.501/ 00042 4" CONCRETE WALK -COLOR 2 SF $8.75 1189 0 $0.00 1455.1 $12,732.13 35 2531.618 6" CONCRETE PEDESTRIAN RAMP SF $10.40 1350 0 $0.00 1618.23 $16,829.59 36 2531.618/ 00010 TRUNCATED DOMES SF $68.25 224 0 $0.00 286 $19,519.50 37 2451.607/ 00080 ROCK TRENCH EXCAVATION (CV) (P)CY $22.60 4400 0 $0.00 4400 $99,440.00 38 2105.507/ 00390 ANGULAR STONE (LV)CY $46.40 2680 0 $0.00 2468 $114,515.20 39 2105.607/ 00730 STRUCTURAL SOIL (CV) (P)CY $119.50 350 0 $0.00 350 $41,825.00 40 2502.541/ 06041 4" PVC PERFORATED DRAIN TILE, WITH SOCK LF $13.50 1262 0 $0.00 1145 $15,457.50 41 2502.541/ 06060 6" PVC PERFORATED DRAIN TILE, WITH SOCK LF $16.70 408 0 $0.00 371 $6,195.70 42 2502.602/ 00405 4" DRAIN TILE CLEANOUT EA $235.00 14 0 $0.00 9 $2,115.00 43 2503.603/ 21019 8" PVC SLOTTED DISTRIBUTION PIPE, WITH FIELD CUTS AND SOCK LF $19.00 417 0 $0.00 458 $8,702.00 44 2503.602/ 00506 6" PLUG EA $100.00 2 0 $0.00 2 $200.00 45 2503.602/ 00509 8" PLUG EA $125.00 3 0 $0.00 2 $250.00 46 2502.541/ 06042 4" PVC PIPE - CONDUIT FOR FUTURE UTILITY LF $16.85 600 0 $0.00 600 $10,110.00 47 2502.541/ 06043 4" PVC PIPE DRAIN LF $16.85 60 0 $0.00 50 $842.50 48 2502.503/ 06120 12" PVC PIPE DRAIN LF $41.00 418 0 $0.00 389 $15,949.00 49 2503.603/ 00001 12" RCP STORM SEWER, CL 5 LF $47.25 421 0 $0.00 420 $19,845.00 50 2503.503/ 19185 18" RCP STORM SEWER, CL 5 LF $51.50 1041 0 $0.00 1028 $52,942.00 51 2451.607/ 00001 IMPROVED PIPE FOUNDATION LF $20.00 300 0 $0.00 80 $1,600.00 52 2502.602/ 00201 12" PVC AREA DRAIN EA $2,790.00 2 0 $0.00 2 $5,580.00 53 2502.602/ 00202 27" YARD DRAIN EA $2,310.00 4 0 $0.00 5 $11,550.00 54 2506.602/ 06061 2'x3' CATCH BASIN EA $2,435.00 3 0 $0.00 2 $4,870.00 55 2506.602/ 06181 4' DIA STORM SEWER CBMH OR MH EA $3,000.00 12 0 $0.00 13 $39,000.00 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 5 of 10 Client Project Number: Payment Number: 10 / Final Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 56 2506.602/ 06186 4' DIA CBMH WITH 3' SUMP EA $3,800.00 1 0 $0.00 0 $0.00 57 2506.602/ 06187 6' DIA STORM SEWER CBMH WITH 3' SUMP, SAFL BAFFLE, AND SKIMMER EA $11,900.00 1 0 $0.00 1 $11,900.00 58 2506.602/ 06188 6' DIA STORM SEWER MH WITH WEIR EA $6,930.00 2 0 $0.00 2.5 $17,325.00 59 2104.601/ 0004 REMOVE AND REPLACE CATCH BASIN ADJUSTMENT RINGS WITH HDPE ADJUSTMENT RINGS EA $500.00 2 0 $0.00 3 $1,500.00 60 2635.0001 2 CONNECT TO EXISTING STORM SEWER STRUCTURE EA $580.00 4 0 $0.00 5 $2,900.00 61 2630.0005 6 CONNECT TO EXISTING STORM SEWER PIPE EA $500.00 1 0 $0.00 2 $1,000.00 62 2105.604/ 00038 GEOTEXTILE FABRIC, TYPE V (ROCK TRENCH) (P)SY $1.60 8030 0 $0.00 8030 $12,848.00 63 2504.602/ 00010 CONNECT TO EXISTING WATER MAIN EA $1,200.00 2 0 $0.00 2 $2,400.00 64 2504.603 6" PVC WATER MAIN, C900- DR18, WITH TRACER WIRE LF $40.00 292 0 $0.00 27 $1,080.00 65 2504.601 8" PVC WATER MAIN, C900- DR18, WITH TRACER WIRE LF $43.00 412 0 $0.00 692 $29,756.00 66 2504.602/ 00808 8" GATE VALVE AND BOX EA $2,310.00 2 0 $0.00 2 $4,620.00 67 2510.0289 HYDRANT, INCLUDING 6" GATE VALVE AND BOX EA $6,250.00 2 0 $0.00 2 $12,500.00 68 2504.608/ 00020 DUCTILE IRON FITTINGS LB $6.30 478 0 $0.00 739 $4,655.70 69 2504.602/ 00410 1" CORPORATION STOP EA $545.00 1 0 $0.00 1 $545.00 70 2504.602/ 03100 1" CURB STOP AND BOX EA $410.00 4 0 $0.00 4 $1,640.00 71 2515.0001 0 1" TYPE "K" COPPER PIPE LF $36.75 265 0 $0.00 288.5 $10,602.38 72 2504.601/ 00002 IRRIGATION VALVE BOX EA $1,350.00 1 1 $1,350.00 1 $1,350.00 73 2582.501/ 10001 PEDESTRIAN CROSSWALK, WHITE SF $3.80 360 0 $0.00 240 $912.00 74 2582.503/ 10104 4" SOLID WHITE LINE - PAINT LF $1.80 3717 0 $0.00 4026 $7,246.80 75 2582.501/ 01010 PAVEMENT MESSAGE (ADA SYMBOL)EA $63.00 8 0 $0.00 8 $504.00 76 2582.501/ 01011 PAVEMENT MESSAGE (VAN)EA $48.00 2 0 $0.00 0 $0.00 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 6 of 10 Client Project Number: Payment Number: 10 / Final Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 77 2573.530/ 00010 INLET PROTECTION EA $150.00 15 0 $0.00 23 $3,450.00 78 2573.502/ 00040 SILT FENCE, TYPE MACHINE SLICED LF $2.90 1000 0 $0.00 431 $1,249.90 79 2557.603/ 11015 TEMPORARY CONSTRUCTION FENCE LF $6.00 100 0 $0.00 277 $1,662.00 80 2753.604/ 0001 TEMPORARY HYDROMULCH WITH SEED SY $0.75 19400 0 $0.00 13800 $10,350.00 81 2573.609 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN $64.50 50 0 $0.00 30 $1,935.00 82 2573.533/ 00014 SEDIMENT CONTROL LOG LF $4.00 500 0 $0.00 535 $2,140.00 83 2574.604 EROSION CONTROL COMPOST BLANKET -BLOWN W/ SEED SY $5.50 19400 5000 $27,500.00 22832 $125,576.00 84 2574.525/ 00010 TOPSOIL BORROW, MNDOT 3877.2B(LV)CY $23.75 1850 1336 $31,730.00 1850 $43,937.50 85 2575.504/ 00014 SOD SY $6.25 1300 0 $0.00 1240 $7,750.00 86 2564.531/ 00130 SIGN PANELS SF $55.00 17 7 $385.00 38.5 $2,117.50 87 2540.602/ 00047 SIGN AND PIPE BOLLARD EA $1,000.00 4 0 $0.00 4 $4,000.00 88 2123.610/ 00045 STREET SWEEPER (WITH PICKUP BROOM)HR $150.00 40 0 $0.00 23 $3,450.00 89 2504.601/ 00003 IRRIGATION SYSTEM, COMPLETE LS $27,500.00 1 0 $0.00 1.05918 $29,127.45 90 2540.602/ 00015 DRINKING FOUNTAIN EA $12,100.00 2 0 $0.00 2 $24,200.00 91 2540.603/ 00090 PRECAST CONCRETE SEAT WALL LF $760.00 93 3.3 $2,508.00 93 $70,680.00 92 2540.602/ 00075 WOOD SEAT TOP (24")EA $3,875.00 6 0 $0.00 6 $23,250.00 93 2540.602/ 00076 WOOD SEAT TOP (70")EA $6,000.00 3 0 $0.00 3 $18,000.00 94 2540.602/ 00013 BICYCLE RACK EA $525.00 10 0 $0.00 10 $5,250.00 95 2540.602/ 00007 FLAG POLE - 30 FOOT EA $11,700.00 1 0 $0.00 1 $11,700.00 96 2540.602/ 00009 FLAG POLE - 35 FOOT EA $12,250.00 2 0 $0.00 2 $24,500.00 97 2571.502 DECIDUOUS AND EVERGREEN TREE EA $545.00 132 0 $0.00 129.454 $70,552.43 98 2571.510 DECIDUOUS AND EVERGREEN SHRUB EA $78.30 58 0 $0.00 58 $4,541.40 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 7 of 10 Client Project Number: Payment Number: 10 / Final Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 99 2571.507 PERENNIALS AND GRASSES EA $28.50 1284 0 $0.00 1284 $36,594.00 100 2511.507/ 00012 GRANITE RIP RAP TYPE 1 CY $285.00 5 0 $0.00 5 $1,425.00 101 2511.507/ 00013 GRANITE RIP RAP TYPE 2 CY $150.00 150 0 $0.00 150 $22,500.00 102 2540.602/ 08014 CUT LIMESTONE BLOCK EA $1,500.00 10 0 $0.00 10 $15,000.00 103 2105.607/ 00028 ROCK MULCH CY $200.00 3 0 $0.00 3 $600.00 104 2105.607/ 00029 DECOMPOSED GRANITE GARDEN ROCK TYPE 1 CY $225.00 15 0 $0.00 15 $3,375.00 105 2540.603/ 00332 CUSTOM STEEL EDGER LF $19.35 295 0 $0.00 295 $5,708.25 106 2540.603/ 00331 LANDSCAPE STEEL EDGER LF $7.60 1030 0 $0.00 800 $6,080.00 107 2540.602/ 00081 METAL LANDSCAPE BENCH - BACKLESS EA $1,700.00 2 0 $0.00 2 $3,400.00 108 2540.602/ 00082 METAL LANDSCAPE BENCH - WITH BACK EA $2,050.00 4 0 $0.00 2 $4,100.00 109 2557.603/ 11081 ORNAMENTAL STEEL FENCE LF $67.00 104 0 $0.00 96.8 $6,485.60 110 2557.602/ 00130 ORNAMENTAL FENCE BASE, PIER AND CAP EA $5,775.00 6 0 $0.00 5 $28,875.00 111 2540.601/ 00460 PRECAST MONUMENT SIGN LS $51,800.00 1 0 $0.00 1 $51,800.00 112 2104.509/ 00057 REMOVAL - EXISTING PARKING LOT LIGHTING UNIT TYPE EPA EA $157.00 3 0 $0.00 3 $471.00 113 2104.509/ 00058 REMOVAL - EXISTING PATHWAY LIGHTING UNIT TYPE EPC EA $420.00 7 0 $0.00 7 $2,940.00 114 2104.501/ 00550 REMOVAL -EXISTING WIRING SYSTEM LS $105.00 1 0 $0.00 1 $105.00 115 2545.502/ 00100 LIGHT POLE AND FIXTURE TYPE PA - PARKING LOT LIGHT SINGLE HEAD EA $3,675.00 1 0 $0.00 1 $3,675.00 116 2545.502/ 00101 LIGHT POLE AND FIXTURE TYPE PB - PARKING LOT LIGHT DOUBLE HEAD EA $4,882.00 5 0 $0.00 5 $24,410.00 117 2540.602/ 00048 BOLLARD TYPE BA - BOLLARD EA $450.00 11 0 $0.00 11 $4,950.00 118 2540.602/ 00049 BOLLARD TYPE BB - BOLLARD - IMPACT RATED EA $750.00 3 0 $0.00 3 $2,250.00 119 2545.502/ 00102 FLAG LIGHT TYPE F - FLAG POLE LIGHT EA $735.00 3 0 $0.00 3 $2,205.00 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 8 of 10 Client Project Number: Payment Number: 10 / Final Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 120 2545.502/ 21101 SERVICE CABINET - SPORTS COURT LIGHTING EA $17,745.00 1 0 $0.00 1 $17,745.00 121 2545.501/ 00111 CONDUIT AND WIRING - PARKING LOT LIGHTING LS $19,950.00 1 0 $0.00 1.13483709 $22,640.00 122 2545.501/ 00112 CONDUIT - PARKING LOT CCTV LS $9,975.00 1 0 $0.00 1 $9,975.00 123 2545.502/ 00104 LIGHT POLE AND FIXTURE TYPE PC - PATHWAY LIGHT EA $4,683.00 19 0 $0.00 19 $88,977.00 124 2545.509/ 00014 CONDUIT AND WIRING - PATHWAY LIGHTING LS $21,000.00 1 0 $0.00 1 $21,000.00 125 2105.501/ 00010 COMMON EXCAVATION (P)CY $25.00 209 0 $0.00 209 $5,225.00 126 2211.501/ 00010 AGGREGATE BASE, CLASS 5 TN $27.00 370 0 $0.00 370 $9,990.00 127 2105.604/ 00035 GEOTEXTILE FABRIC - TYPE V SY $2.00 1060 0 $0.00 924 $1,848.00 128 2360.501/ 12201 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) - TRAILS TN $91.75 170 0 $0.00 150 $13,762.50 129 2545.511/ 00106 LIGHT POLE AND FIXUTRE TYPE PC - PATHWAY LIGHT (PC4, PC5, PC6) EA $4,683.00 3 0 $0.00 3 $14,049.00 130 2545.509/ 00015 CONDUIT AND WIRING - PATHWAY LIGHTING (PC4, PC5, PC6) LS $5,985.00 1 0 $0.00 1 $5,985.00 133 2545.501/ 00115 1.5" CONDUIT AND HANDHOLES LS $9,240.00 1 0 $0.00 1 $9,240.00 Base Bid Totals:$66,623.78 $2,777,770.14 Project Category Totals Category Amount This Request Amount To Date Base Bid $66,623.78 $2,607,693.64 Alternate 4 -CCTV Conduit For Park $0.00 $9,240.00 Alternate 2 -North Loop Trail With Trail Lights $0.00 $50,859.50 Alternate 1 -Trail Lighting $0.00 $109,977.00 Contract Change Item Status CC CC #Line Item Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date CO1 1 1 99 STORMWATER CHAMBER SYSTEM, INCL FOUNDATION AND EMBEDMENT STONE, FABRIC, MANIFOLD, CHAMBERS, INSPECTION PORT, ACCESS PIPE, OUTLET PIPE, & UNDERDRAIN (LS) $68,838.00 1 0 $0.00 1 $68,838.00 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 9 of 10 Client Project Number: Payment Number: 10 / Final CO1 1 134 2506.602/06181 4' DIA STORM SEWER CBMH OR MH (EA)$3,000.00 1 0 $0.00 1 $3,000.00 CO1 1 135 2506.602/06186 4' DIA CBMH WITH 3' SUMP (EA)$3,800.00 1 0 $0.00 1 $3,800.00 CO1 1 136 2506.602/06188 6' DIA STORM SEWER MH WITH WEIR (EA)$6,930.00 1 0 $0.00 1 $6,930.00 CO1 1 137 2502.503/06120 12" PVC PIPE DRAIN (LF)$41.00 8 0 $0.00 43.219512 196 $1,772.00 CO1 1 138 2502.503/06121 18" PVC PIPE DRAIN (LF)$54.60 66 0 $0.00 0 $0.00 CO1 1 139 2503.503/19185 18" RCP STORM SEWER, CL 5 (LF)$51.50 72 0 $0.00 72 $3,708.00 SA2 2 141 002 DAMAGED TRASH CAN REPLACEMENT (EA)($1,170.00)1 0 $0.00 1 ($1,170.00) SA3 3 142 006 EROSION NONCOMPLIANCE PENALTY (DAY)($2,000.00)4 0 $0.00 4 ($8,000.00) SA4 4 143 007 IRRIGATION REPAIR DUE TO STRIKE (LS)($942.00)1 0 $0.00 1 ($942.00) SA5 5 144 8 Repair CCTV Conduit Deduct (LS)($2,040.00)1 1 ($2,040.00)1 ($2,040.00) SA6 6 145 9 Deduct: Labor on 6/20 to reset switch and POE for north pole camera (LS)($266.00)1 1 ($266.00)1 ($266.00) SA7 7 146 10 Deduct for reinspection at Door 2 ($2,358.00) as of 10/23/2020. (LS)($2,358.00)1 1 ($2,358.00)1 ($2,358.00) SA8 8 147 11 Deduct for Stantec Restaking Fees – $17,229.00 (LS)($17,220.00)1 1 ($17,220.00)1 ($17,220.00) SA9 9 148 12 Deduct for Additional Engineering Construction Services – Addendum #4 - $28,300.58 (LS) ($28,300.58)1 1 ($28,300.58)1 ($28,300.58) Contract Change Totals:($50,184.58)$27,751.42 Contract Total $2,808,958.42 Contract Change Totals Number Description Amount This Request Amount To Date 1 Addition of Stormwater Chamber System 0.00 88,048.00 2 Replacement of the park trash can near the playground that was damaged by Sunram that the City had to supply and install; see invoice; 0.00 -1,170.00 3 see Letter of Noncompliance 7/15/2020 to repairs completed end of day 7/20/2020 -$2000/day 0.00 -8,000.00 4 see invoice and cost breakdown for damage caused by Anderson Irrigation/Sunram hitting and damaging the existing irrigation installed by the pool contractor; the pool contractor then had to repair the damage; 0.00 -942.00 5 Repair Camera Fiber crushed at the conduit in Handhole post testing by electrical contractor. Installed new 6 strand fiber run (750 ft) $2,040 ($1440 Labor / $600 Materials) • handhole cover was higher when they installed the cable and tested it • handhole elevation was lowered sometime around July 17, 2020 • lowering of the handhole elevation got the cover closer to the fiber and crushed it -2,040.00 -2,040.00 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 10 of 10 Client Project Number: Payment Number: 10 / Final Material On Hand Balance Line Item Description Date Added Used Remaining 92 2540.602/00 075 WOOD SEAT TOP (24") 2020-03-20 6 EA $3,996.93 6 EA $3,996.93 0 EA $0.00 93 2540.602/00 076 WOOD SEAT TOP (70") 2020-03-20 2 EA $4,639.46 2 EA $4,639.46 0 EA $0.00 94 2540.602/00 013 BICYCLE RACK 2020-03-20 10 EA $2,820.74 10 EA $2,820.74 0 EA $0.00 107 2540.602/00 081 METAL LANDSCAPE BENCH - BACKLESS 2020-03-20 2 EA $3,179.16 2 EA $3,179.16 0 EA $0.00 108 2540.602/00 082 METAL LANDSCAPE BENCH - WITH BACK 2020-03-20 2 EA $3,436.86 2 EA $3,436.86 0 EA $0.00 108 2540.602/00 082 METAL LANDSCAPE BENCH - WITH BACK 2020-03-20 2 EA $3,436.86 0 EA $0.00 2 EA $3,436.86 116 2545.502/00 101 LIGHT POLE AND FIXTURE TYPE PB - PARKING LOT LIGHT DOUBLE HEAD 2020-03-20 3 EA $6,881.25 3 EA $6,881.25 0 EA $0.00 117 2540.602/00 048 BOLLARD TYPE BA - BOLLARD 2020-03-20 3 EA $833.12 3 EA $833.12 0 EA $0.00 123 2545.502/00 104 LIGHT POLE AND FIXTURE TYPE PC - PATHWAY LIGHT 2020-03-20 19 EA $57,043.89 19 EA $57,043.89 0 EA $0.00 129 2545.511/00 106 LIGHT POLE AND FIXUTRE TYPE PC - PATHWAY LIGHT (PC4, PC5, PC6) 2020-03-20 3 EA $9,006.93 3 EA $9,006.93 0 EA $0.00 133 2545.501/00 115 1.5" CONDUIT AND HANDHOLES 2020-03-20 1 LS $2,765.54 1 LS $2,765.54 0 LS $0.00 City coordinated repair with understanding costs would be taken from Prime's final payment. 6 Alarm service call to Bros. Fire & Security to diagnose and repair/reset POE for north pole camera. Internal short was cause. Work invoiced 7/12/2022. Work being reimbursed is labor for indicated 2 hours @ $133 = $266. -266.00 -266.00 7 Deduct for reinspection at Door 2 ($2,358.00) as of 10/23/2020.-2,358.00 -2,358.00 8 Deduct for Stantec Restaking Fees – $17,229.00 from Lucas spreadsheet dated 12/14/2020 -17,220.00 -17,220.00 9 Deduct for Additional Engineering Construction Services – Addendum #4 - $28,300.58 -28,300.58 -28,300.58 I:\RFA\COMM DEV\2023\City Council\03‐27‐23 Rental Revocation 3959 Oregon Avenue\Q ‐ 3959 Oregon Ave Rental License Revocation 03‐27‐23.docx   Request for Action  March 27, 2023    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Jeff Sargent, Director  Agenda Title  Resolution establishing findings of fact and conclusions of law relating to revocation of rental property  registration permit for Richard Swenson for having a third instance of disorderly behavior at the property  located at 3959 Oregon Avenue North.  Requested Action  Staff requests the City Council consider a resolution establishing findings of fact and conclusions of law  relating to the revocation of a rental property registration permit for Richard Swenson for violations of rental  property registration permit requirements for having a third instance of disorderly behavior at the property  located at 3959 Oregon Avenue North.  Policy/Past Practice  The Disorderly Behavior at Registered Rental Dwelling Units ordinance was adopted in 2006 to “assure that  rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a  nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a  disincentive to reinvestment in the community.” Upon the issuance of a third disorderly behavior slip, the  City Council has the discretion to take corrective action against the property owner.  Background  A public hearing to consider the revocation of the rental property registration permit for 3959 Oregon Avenue  North was held at the March 13, 2023, City Council meeting. Disorderly behavior slips were issued to residents  at the property on September 2, 2022, January 13, 2023, and January 16, 2023. At the March 13, 2023, City  Council meeting, the City Council heard relevant evidence and arguments and reviewed all testimony,  documents, and other evidence submitted related to issuance of the disorderly behavior slips. It was  determined that the property owner had violated Section 3‐31(i) of the City Code by allowing tenants of the  property to engage in three or more acts of disorderly behavior at the property within a 12‐month period.    Pursuant to Section 3‐31(i)(5) of the City Code, the City Council has the authority to revoke, suspend, or not  renew a rental registration permit if three instances of disorderly behavior occur at a rental dwelling unit  within 12 months. Following the public hearing at the March 13, 2023, City Council meeting, staff was directed  to prepare a resolution revoking the rental registration permit for Richard Swenson, as the owner of the  property of 3959 Oregon Avenue North and prohibiting the owner from re‐applying for another rental  registration permit for 3959 Oregon Avenue North or any other property in the city of New Hope for a period  of three years. The resolution requires that tenants of 3959 Oregon Avenue North must vacate the property  within 60 days (May 26, 2023) and prohibits the property owner from having an ownership interest in any  other entity that attempts to apply for another rental registration permit for 3959 Oregon Avenue North or  any other property in the city for three years.  Recommendation  Staff recommends that the City Council consider a resolution establishing findings of fact and conclusions of  law relating to the revocation of a rental property registration permit for Richard Swenson for violations of  Agenda Section Ordinances &  Resolutions Item Number  10.1    Request for Action, Page 2    rental property registration permit requirements for having a third instance of disorderly behavior at the  property located at 3959 Oregon Avenue North.  Attachments   Resolution   Exhibits A‐O   Unapproved City Council minutes (March 13, 2023)    For more information, please refer to the reports included in the March 13, 2023, City Council meeting  packet, which was previously distributed.      RESOLUTION NO. 23-___ RESOLUTION ESTABLISHING FINDINGS OF FACT AND CONCLUSIONS OF LAW RELATING TO REVOCATION OF RENTAL PROPERTY REGISTRATION PERMIT FOR RICHARD SWENSON FOR HAVING A THIRD INSTANCE OF DISORDERLY BEHAVIOR AT THE PROPERTY LOCATED AT 3959 OREGON AVENUE NORTH BE IT RESOLVED by the City Council of the City of New Hope as follows: RECITALS AND FINDINGS OF FACT WHEREAS, a public hearing was held before the New Hope City Council on March 13, 2023, to consider revocation of property registration permit against Richard Swenson (“Owner”) for violations of New Hope City Code §3-31 relating to a third instance of disorderly behavior within a 12 month period at the real property located at 3959 Oregon Avenue North, New Hope, Minnesota (“Property”) with a property tax identification number of 17-118-21-31-0004; WHEREAS, Richard Swenson owns the Property and operates it as a rental property; WHEREAS, it is the purpose of City Code §3-31 to assure that rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a disincentive to reinvestment in the community (§3-31(b)); WHEREAS, the operation of rental dwelling units is a business enterprise that entails certain responsibilities. Operators are responsible to take such reasonable steps as are necessary to assure that the citizens of the city who occupy such units may pursue the quiet enjoyment of the normal activities of life in surroundings that are: safe, secure and sanitary; free from crimes and criminal activity, nuisances or annoyances (§3-31(b)); WHEREAS, §3-31(i)(1) provides that it is the Owner’s responsibility to assure that the tenants, the tenants’ family members and the guests of any tenant or tenants’ family member not engage in disorderly behavior in the rental dwelling unit; WHEREAS, pursuant to City Code §3-31(i)(5), the City Council has the authority to revoke, suspend or not renew the rental registration permit if a third instance of disorderly behavior occurs at a rental dwelling unit within 12 months after the first of two previous notices of disorderly behavior at the same unit; WHEREAS, it is the responsibility of the Owner to assure that tenants not engage in disorderly behavior in the rental dwelling unit as stated in City Code §3-31 (i)(1); WHEREAS, pursuant to City Code §3-31(i)(2), “Disorderly behavior” at registered rental dwelling units includes (1) drug-related illegal activity in the rental dwelling unit; (2) acts of 2 violence or threats of violence; (3) violation of Minn. Stat. § 609.72 (Disorderly Conduct); (4) violation of Minn. Stat. §§609.74 and 609.745 (Public nuisance); (5) violation of Minn. Stat. §609.50 (Obstructing legal process); and (6) violation of New Hope Code section 9-42 (Regulation and abatement of prohibited noise) relating to the rental unit; WHEREAS, on September 2, 2022, the New Hope Police Department issued an incident report and the first disorderly behavior slip to a tenant at the Property named Theresa Putnam at the Property for Disorderly Conduct per City Code Section 3-31 (i)(2)(a) relating to drug related/illegal activity in the rental dwelling unit; WHEREAS, the September 2, 2022 incident involved an illegal drug overdose and resulting death at the Property and drug-related illegal activity; WHEREAS, on September 13, 2022, a notice was sent to the tenant Theresa Putnam and Owner per City Code Section 3-31 (i)(3) relating to the incident that occurred on September 2, 2022; WHEREAS, on January 13, 2023, the New Hope Police Department issued an incident report and the second disorderly behavior slip to two separate tenants at the Property named Gary Granger and Remah Clara Abbas Harb for Disorderly Conduct per City Code §3-31 (i)(2)(a) relating to drug related/illegal activity in the rental dwelling unit; WHEREAS, the January 13, 2023 incident involved a possible drug overdose and drug related illegal activity; WHEREAS, on February 9, 2023, a notice was sent to residents Gary Granger and Remah Clara Abbas Harb and the Owner per City Code §3-31 (i)(4); WHEREAS, on January 16, 2023, the New Hope Police Department issued an incident report and the third disorderly behavior slip to a tenant at the Property named Theresa Putnam and guest Jalyn Marie Pearson for Disorderly Conduct per City Code §3-31 (i)(2)(a) and (f) relating to drug related/illegal activity in the rental dwelling unit and Minn.Stat.§609.50 obstructing legal process; WHEREAS, the January 16, 2023 incident involved a traffic stop of a vehicle in the driveway of the Property which resulted in driver being arrested on several outstanding warrants, an attempt to flee into the Property, obstruction of legal process by occupants in the Property and illegal drug activity; WHEREAS, a notice was sent to the tenant at the Property named Theresa Putnam and Owner per City Code Section 3-31 (i)(5); WHEREAS, in addition to the three incidents of disorderly behavior that were noticed to the tenants and Owner, there were approximately 103 other calls for service to the New Hope Police Department relating to the Property between the dates of January 1, 2020 and February 1, 2023. A table listing these incident reports was introduced as evidence as Exhibit O at the hearing 3 and further demonstrates the failure of Owner to properly operate and manage the Property and prevent the tenants and guests of tenants from engaging in disorderly behavior at the Property; WHEREAS, on March 13, 2023 a public hearing was held before the City Council regarding Owner’s violation of the rental registration permit requirements set out in City Code §3- 31 as referenced above; WHEREAS, at the March 13, 2023 public hearing, by a unanimous vote, the City Council determined Owner had in fact violated City Code §3-31(i) by allowing a tenant of the Property to engage in three or more acts disorderly behavior at the Property within a 12-month period; and WHEREAS, at the conclusion of the public hearing the City Council revoked the rental registration permit for the real property located at 3959 Oregon Avenue North, New Hope, Minnesota with a property tax identification number of 17-118-21-31-0004. FINDINGS OF FACT WHEREAS, based on the testimony of Officer Jared Gray, Officer Daniel Fitzmaurice, Director of Community Development, Jeff Sargent, and Richard Swenson, the New Hope City Council hereby makes the following findings of fact: 1. Richard Swenson owns the real property located at 3959 Oregon Avenue North, New Hope, Minnesota. 2. Owner is currently renting the Property to tenants and/or has failed to remove individuals from residing at the Property who did not have permission to reside at the Property. 3. Owner obtained a rental registration permit with the City on June 1, 2006, with the current rental registration permit effective through June 30, 2023 as shown on the attached Exhibit A. 4. Multiple tenants/occupants of the Property have engaged in three or more disorderly behavior acts within a 12-month period with New Hope Police being called to the Property on at least 3 separate occasions. See Exhibits B, C, F, G, J and K. 5. The Chief of Police and Building Official notified tenant and occupants of the Property of each of the 3 separate incidents of disorderly behavior by first class mail pursuant to City Code §3-31. See Exhibits D, H and L. 6. The Chief of Police and Building Official notified Owner of the Property of each of the 3 separate incidents of disorderly behavior by first class mail pursuant to City Code §3- 31. See Exhibits E, I, M and N. 4 7. Owner failed to assure that the tenants and/or tenants’ guests not engage in disorderly behavior in the rental dwelling unit as required by City Code §3-31(i)(1)-(9). 8. Owner was provided with at least a 20-day notice of the public hearing on March 13, 2023, and had the opportunity to be heard to contest the proposed revocation of the rental registration permit. See Exhibit N. 9. In addition to the three incidents of disorderly behavior that were noticed to the tenants and Owner, there were approximately 103 other calls for service to the New Hope Police Department relating to the Property between the dates of January 1, 2020 and February 1, 2023. These calls include: (1) 13 calls regarding issuance of arrest warrants for criminal activities; (2) 22 noise disturbance calls; (3) 17 suspicious and stolen vehicles calls; (4) 26 calls regarding narcotics and/or narcotics-related medical emergencies; (5) calls regarding assaults, among other allegations. A table listing these incident reports was introduced as evidence as Exhibit O at the hearing and further demonstrates the failure of Owner to operate and maintain the Property and prevent the tenants and guests of tenants from engaging in disorderly behavior at the Property. 10. Owner did attend the public hearing and did not dispute the evidence presented. 11. Owner stated that he has been attempting to evict the occupants of the Property, who are squatters and never signed a lease with him, for some time, but has finally obtained an Eviction Order evicting all occupants of the Property as of 12:59 p.m. on March 31, 2023. 12. Owner stated that he intended to follow through with obtaining a writ of recovery and coordinating with the Hennepin County Sheriff’s Office to post at the Property if the occupants of the Property fail to vacate on or before March 31, 2023. 13. The defenses and/or explanations of Richard Swenson were not persuasive and did not effectively disprove the actual incidents of disorderly behavior. CONCLUSIONS OF LAW WHEREAS, based on the testimony of Officer Jared Gray, Officer Daniel Fitzmaurice, Director of Community Development, Jeff Sargent, and Richard Swenson, the New Hope City Council hereby makes the following conclusions of law: 1. That Owner of the Property located at 3959 Oregon Avenue North, has violated City Code §§3-31(i) by allowing tenants of the Property and/or tenant’s guests to engage in three or more acts of disorderly behavior at the Property within a 12-month period. 2. That City Code §3-31(i)(5) provides for the City Council’s ability to revoke, suspend or not renew the rental property registration permit for the Property after the occurrence of a third disorderly behavior act at the Property within a 12-month period. 5 3. Owner did not dispute the facts presented that he had violated §3-31 by allowing at least 3 disorderly behavior incidents to occur at the Property. ORDER 1. Based on the Findings of Fact and Conclusions of Law as set out in this Resolution and Exhibits A-O, this Council hereby revokes the rental registration permit for Richard Swenson, as Owner of the Property at 3959 Oregon Avenue North in the city of New Hope pursuant to New Hope City Code §3-31(i)(5) and 3-31 (j)(5) with the following terms: a. The tenants of the Property must vacate it within 60 days of this resolution b. If the Owner fails to remove the tenants within 60 days of this resolution, then the City may commence legal action seeking injunctive relief requiring him to do so. c. Richard Swenson may not re-apply for another rental registration permit for 3959 Oregon Ave. N. for at least 3 years. d. Richard Swenson may not have an ownership interest in any other entity that attempts to apply for another rental registration permit for 3959 Oregon Ave. N. or any other property in the City of New Hope for at least 3 years. 2. This order shall take effect immediately. Dated: March 27, 2023 ____________________________________ Kathi Hemken, Mayor Attest: ________________________________ Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-54022 - Rental Registration Permit Revocation - 3959 Oregon Ave N\Resolution revoking rental license 3959 Oregon Ave N.docx City Council Meeting Minutes Excerpt of 3/13/23 (Item 7.1) CIVIL HEARING 3959 OREGON AVE RENTAL PROPERTY REGISTRATION Item 7.1 Mayor Hemken introduced for discussion Item 7.1, Civil hearing regarding revoking rental property registration permit for 3959 Oregon Avenue, relating to three disorderly behavior violations. Mr. Jeff Sargent, director of community development, explained that three disorderly behavior violations have occurred at the property within a 12-month period. He stated Council is conducting a hearing and will decide to take any of the following actions against the property owner relating to the rental property registration permit: 1) impose a fine; 2) revoke the permit; 3) suspend the permit for a specific period of time; or 4) take no action. He stated at this time staff is recommending revoking the rental registration license due to inadequate management of the property and its tenants. The entity would not be allowed to reapply for a rental license at this address for one year. Mr. Sargent explained that the Disorderly Behavior at Registered Rental Dwelling Units ordinance was adopted in 2006 to assure that rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a disincentive to reinvestment in the community. He stated as outlined in the ordinance, the property owner is given the opportunity to be heard at a public meeting. The property owner may be represented by counsel and the city official may be represented by the city attorney. The Council shall hear all relevant evidence and arguments and shall review all testimony, documents, and other evidence submitted. Following the hearing, the Council shall make findings based on the evidence. He stated a written decision will be issued to the property owner within 30 days of the hearing. He stated the city attorney will preside over the hearing. Ms. Stacy Woods, city attorney, accepted testimony relative to the disorderly behavior slips issued on September 2, 2022; January 10, 2023; January 13, 2023; and January 16, 2023. She presented Exhibits B, C, F, G, J and K. Testimony was accepted by Officer Jared Gray, Director Jeff Sargent, and Officer Daniel Fitzmaurice. The property owner, Mr. Richard Swenson, also provided testimony. He informed Council that he has retained an attorney and has initiated the eviction process for the current tenant. He also stated his intention of selling the property. Mayor Hemken opened the floor for the public hearing. There was no one in the audience wishing to address the Council for the public hearing. Ms. Woods thanked the individuals for their testimonies. She stated the City Council will issue a verbal decision at this time, and the decision will be provided in writing to the property owner within 30 days. Director Sargent stated staff will present a resolution of the findings for Council to consider on March 27, 2023. He stated if the rental registration is revoked, tenants must vacate within 60 days. CLOSE HEARING Item 7.1 Motion was made by Council Member Elder, seconded by Council Member London, to close the public hearing. All present voted in favor. Motion carried. Discussion ensued between the members of the Council regarding the disorderly behavior citations. It was determined that the property owner had violated Section 3-31(i) of the City Code by allowing tenants of the property to engage in three or more acts of disorderly behavior at the property within a 12-month period. MOTION Item 7.1 Motion was made by London, seconded by Council Member Hoffe, to revoke the rental property registration permit for 3959 Oregon Avenue. All present voted in favor. Motion carried. S:\March 27, 2023 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  March 27, 2023    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  April 3  4 p.m. – Blue Line Coalition Meeting     7 p.m. – Human Right Commission Meeting    April 4  No Planning Commission Meeting    April 5  8:30 a.m. – Business Networking Group Meeting, hosted by Tashie George of Elevate  Hennepin at New Hope City Hall    1:30 p.m. – Joint Water Commission Meeting    April 10 7 p.m. – City Council Meeting       Agenda Section Other Business Item Number  12.1