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021323 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  February 13, 2023  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2022 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North February 13, 2023 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – February 13, 2023 2. ROLL CALL 3. APPROVAL OF MINUTES: • Work Session Minutes – January 17, 2023 • Regular Meeting Minutes – January 23, 2023 4. OPEN FORUM 5. PRESENTATIONS 6. CONSENT BUSINESS 6.1 Approval of business licenses 6.2 Approval of financial claims through February 13, 2023 6.4 Resolution approving LG230 application to conduct off-site lawful gambling by Armstrong Cooper Youth Hockey Association at the New Hope Ice Arena 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $500,874.81 for purchase of a 2023 Vactor combination sewer cleaning truck and ancillary equipment from MacQueen Equipment LLC 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 11.1 Motion approving position profile created by DDA Human Resources, Inc. for recruitment of the city manager position 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum          To:  New Hope City Council  From: Tim Hoyt, Acting City Manager  Date: February 9, 2023  Subject: Agenda Items for Monday, February 13, 2023   Open Forum  One property owner may be addressing Council for the open forum regarding his opinion on how the state  surplus should be distributed and that senior citizens should not pay state tax.     Items 6.1, 6.2, and 6.3  Item 6.1 – there are six businesses seeking THC Product licenses and one seeking a tobacco license.  Background investigations were conducted by the police department as required by the THC ordinance.    Item 6.2 ‐ involves routine financial claims.   Item 6.3 – there are no new liability claims to report.    Item 6.4  Armstrong Cooper Youth Hockey is requesting approval to conduct their annual raffle at the ice arena   from February 25 – March 12, 2023. This is a fundraiser for the Mite program. The gambling control  board requires city approval before they will consider the application. City Clerk Leone and I  recommend approval.    Item 10.1  This item approves the purchase of a 2023 Vactor combination sewer cleaning truck and ancillary  equipment from MacQueen Equipment for $500,874.81. The truck will replace a 10‐year old truck  which has a trade‐in value of $110,000 to offset the full price of $609,024. The CIP contains $410,605 for  the purchase, and the $90,269 shortfall would be paid from the Central Garage Replacement Fund.  Director Weber and I recommend approval.    Item 11.1  Pat Melvin of DDA Human Resources will be present to review the city manager profile document and seek  authorization to advertise for the position. He also intends to discuss a date the Council is willing to  interview final candidates. It is anticipated that a new city manager can be in place by June, 2023.    Item 12.1  Mayor Hemken will review the list of upcoming events/meetings.      If you have any questions regarding items in the agenda packet, I would appreciate a call before the  meeting so that I can research any issues and be prepared to respond at the meeting.  City Council Work Session January 17, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Work Session Meeting  January 17, 2023 Northwood Conference Room     CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m.    ROLL CALL Council present:    Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member     Staff present:    Tim Hoyt, Acting City Manager  Dan Boyum, City Engineer  Valerie Leone, City Clerk  Nick Macklem, Stormwater Specialist  Jeff Sargent, Director of Community Development  Bernie Weber, Director of Public Works  Stacy Woods, City Attorney    DISCUSS 2023 CDBG  BLOCK GRANT  FUNDS  Item 11.1    Mayor Hemken introduced for discussion item 11.1, Discuss use of 2023 Community  Development Block Grant funds.    Mr. Jeff Sargent, director of community development, explained the city has  historically allocated the Community Development Block Grant (CDBG) funds it  receives to Hennepin County’s home rehab program and the city’s scattered site  housing program. He explained if the city’s CDBG allocation is less than $100,000,  instead of a direct allocation, the city will automatically be enrolled into a consolidated  pool of cities that receive less than $100,000 per year. He noted in 2018 service agencies  such as Community Action Partnership of Suburban Hennepin, TreeHouse, and  HOME Line began applying directly to Hennepin County for funds that were pooled  countywide. He stated this arrangement has worked well and is similar to the  consolidated pool that is being proposed for the remainder of the CDBG funds. He  introduced Tonja West‐Hafner, program analysis supervisor with Hennepin County.    Ms. West‐Hafner explained the Community Development Block Grant (CDBG)  program is a federal program authorized under Title 1 of the Housing and Community  Development Act of 1974. It is an annual grant to municipalities and states to assist in  the development of viable communities with at least 70 percent being expended to  serve persons of low‐ and moderate‐income. She indicated the city’s allocation for 2023  is $92,000, and, therefore the city is automatically enrolled into a consolidated pool of  cities. She explained that weighted census numbers (population 25%, poverty 50%, and  overcrowding 25%) are used to determine funding.     City Council Work Session January 17, 2023  Page 2   Mr. Sargent noted being in the consolidated pool indicates the New Hope population’s  income level is healthy.     Ms. West‐Hafner stated as part of the consolidated pool, the city is not required to  conduct a public hearing as the county handles the administrative aspects. Ms. West‐ Hafner noted the city has worked with Habitat for Humanity in the past. She stated  Habitat for Humanity may be able to secure a higher funding amount through the  consolidated pool. She indicated the only disadvantage of the consolidated pool is that  someone on New Hope’s current wait list will be placed at the bottom of the larger  pool’s wait list, but requests advance quickly due to the larger pool of funds  (approximately $500,000).    Ms. West‐Hafner responded to questions from Council. She stated approximately 30  cities comprise the consolidated pool. She also stated the city will be notified of funding  distributions as it is public information.     Mayor Hemken thanked Ms. West‐Hafner for her presentation.     PUBLIC WORKS  PROJECT UPDATES  Item 11.2    Mayor Hemken introduced for discussion item 11.2, Discuss public works project  updates.    Mr. Bernie Weber, director of public works, stated staff will provide its annual update  to Council on several 2023 projects.     Mr. Nick Macklem, stormwater specialist, provided an update on Meadow Lake  Management Plan which is a collaboration with Shingle Creek and the city. He  explained the 5‐7 year project began with the 2021 winter drawdown. He stated the  flathead minnow population was eliminated, but the phosphorous levels remained  high in lake bottom sediments and curly‐leaf pondweed still remained in the lake. He  noted the next steps could be aquatic vegetation treatment and alum treatment.     Mayor Hemken inquired regarding the cat tails. Mr. Macklem stated cat tails typically  migrate with water level of the lake and they grew towards the center of the pond due  to lower water levels. He noted there were no major drainage issues. He commented  when water rises the cat tails in the center of the pond will migrate to the edge of the  lake as people are accustomed to viewing.    Mr. Dan Boyum, city engineer, provided updates on the following projects:   2022‐23 sanitary sewer lining – work will begin this winter.   MnDOT Hwy 169 noise wall (Bass Lake Road to 62nd Avenue North) – tree removal  began this month and construction of noise wall will begins this spring with  completion in the fall. The city pays 10% or approximately $250,000.   Highway 169 and 42nd Avenue Bridge and Interchange – two agreements will be  presented to Council on January 23 for MnDOT and Hennepin County. The work  includes a new bridge, new interchange/signals, and new signals. The work will  begin in spring of 2023. The 42nd Avenue bridge across TH 169 will be closed   during the summer months.   42nd Avenue improvements – watermain improvements from Xylon to Gettysburg,  trail built on south side of 42nd from Boone to Gettysburg, decorative lighting from  Xylon to Gettysburg. Plans will be presented to Council in February. Other  City Council Work Session January 17, 2023  Page 3   improvements include 42nd/Boone Avenue signal, ADA, mill and overlay and  striping. Municipal state aid funds will be utilized. The work will be done in  conjunction with the TH 169 bridge project. He stated at the northeast corner of  42nd and Xylon there are paver bricks and the county would like to replace the  bricks with concrete but the city is resisting due to aesthetics.    2023 infrastructure improvements – work includes reclamation, mill and overlay,  and watermain improvements and several alternates. He stated plans will be  brought to the January 23 or February 13 meeting for approval.   TH 169/36th Avenue Bridge – MnDOT plans to replace this bridge in 2024. The city  is required to provide a waiver of municipal consent, and this item will be  presented at the January 23 Council Meeting.    Council thanked staff for the project updates.     DISCUSS  RECREATIONAL  VEHICLES  REGULATION  Item 11.3    Mayor Hemken introduced for discussion item 11.3, Discussion on possible regulation  of recreational vehicles.    Mr. Brandon Bell, community development coordinator/management analyst,  explained at the work session last June staff was asked to develop potential options for  regulating recreational vehicles that are parked in front yard driveways. He stated  recreational vehicles are defined as self‐propelled vehicles or vehicles stored on  licensed trailers which are used primarily for recreational‐leisure time activities  including, but not limited to, campers, tent trailers, motor homes or other vehicles used  for temporary living quarters, boats, canoes, kayaks, all‐terrain vehicles, snowmobiles,  golf carts, race cars, stock‐cars, motorcycles, utility trailers, off‐road vehicles, and  similar vehicles or equipment. No more than three recreational vehicles or equipment  may be stored outside as exterior storage on a property.    Mr. Bell stated staff has developed four different options if the City Council chooses to  recommend an ordinance amendment:  1. The definition for boats would be separated from recreational vehicles.  Restrictions on boats would be set at 20 feet in length. Any boat over 20 feet in  length would be prohibited from being parked on any driveway.   The 20‐foot length restriction is completely arbitrary and could be set at any  length   Length could be determined by running the boat registration numbers  typically displayed on the side of the boat, assuming they are visible.  2. All recreational vehicles 30 feet and longer would be prohibited from parking on  any driveway.   Currently, RVs must be setback at least 15 feet from the curb and may not  obstruct sidewalks.  3. All recreational vehicles parked on a driveway must belong to, and be registered  with, the owner(s) of the property they are parked on.    This option would still allow for the storage of large recreational vehicles,  including boats, assuming that they meet all of the setback requirements.    Mr. Bell noted staff receives very few complaints about the size of recreational vehicles.  The Codes and Standards Committee met about this subject in August 2021 and  decided that no change should be made to the current New Hope City Code. He stated  staff agrees with the committee’s recommendation of no change.  City Council Work Session January 17, 2023  Page 4     Mayor Hemken inquired how the city would monitor the recreational vehicles.    Mr. Jeff Sargent, director of community development, indicated city inspectors handle  on a complaint basis. He pointed out an ordinance restricting sizes of recreational  vehicles may be difficult to enforce due to access limitations onto private property to  obtain measurements. He stated staff may be able to determine the vehicle/equipment  length if registration numbers are visible. Mr. Sargent commented that Minnesota is a  state where many people have recreational vehicles. He noted the city currently has  regulations regarding where recreational vehicles can be stored on residential  properties. Mr. Sargent indicated staff will work with the city attorney to draft an  ordinance to limit size/height of recreational vehicles stored on residential properties  if so directed by Council.    City Attorney Stacy Woods concurred with Mr. Sargent that it is unlawful for staff to  access private property without permission (except during criminal situations).    Council agreed that no ordinance amendment is necessary at this time since  improvements have previously been made to the city code to address storage of  recreational vehicles on residential property and because the number of complaints  regarding the size of recreational vehicles has been low.      Mr. Sargent indicated staff will notify Council if there are recurring offenses.    DISCUSS BUSINESS  LICENSE RENEWAL  PROCESS  Item 11.4    Mayor Hemken introduced for discussion item 11.4, Discussion regarding business  license renewal process.    Ms. Valerie Leone, city clerk, explained that business license renewals are considered  for approval in December for the following year. She stated Chapter 8 of the City Code  outlines the renewal process including required paperwork and deadlines. At the  December 12, 2022, Council Meeting, Council Member London inquired whether  performance criteria was taken into consideration with the license renewal process. He  asked if complaints were tracked, specifically for residential refuse haulers.    Ms. Leone reviewed the various types of business licenses and requirements for renewal.  She stated staff addresses licensing issues when they arise such as noncompliant food  vendors and reminding refuse haulers of the city’s designated day for trash collection.     Mr. Tim Hoyt, acting city manager/police chief, stated staff strives to educate the public  and explain the requirements for licenses and permits.    Council Member London suggested implementing a procedure to enable the city to  track complaints of regular license holders, determine the number of complaints per  business, and address unresolved complaints.    City Clerk Leone indicated the city tracks complaints that are submitted via the city’s  website.    City Attorney Stacy Woods noted licensees are required to comply with city code.    City Council Work Session January 17, 2023  Page 5   ADJOURNMENT The meeting was adjourned at 7:53 p.m. as there was no further business to come  before the Council at its work session.    Respectfully submitted,     Valerie Leone, City Clerk    New Hope City Council  January 23, 2023  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes January 23, 2023  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:            Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Tim Hoyt, Acting City Manager/Police Chief  Dan Boyum, City Engineer  Brad Kallio, Community Relations Officer  Beth Kramer, Communications Coordinator  Susan Rader, Director of Parks & Recreation  Jeff Sargent, Director of Community Development  Vicki Thompson, Administrative Specialist  Bernie Weber, Director of Public Works  Stacy Woods, City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Hoffe, seconded by Council Member Elder,  to approve the special meeting minutes of January 3, 2023, regular meeting  minutes of January 9, 2023, and special meeting minutes of January 12, 2023.  Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following  voted against the same: None; Abstained: None; Absent: None. Motion carried.    OPEN FORUM    Ms. Thea Bruley, manager of NEAR Food Shelf, thanked the city and community  for donations and for supporting the food shelf.    PRESENTATIONS:  PLANNING  COMMISSION  RESIGNATION  Item 5.1  Mayor Hemken introduced for discussion Item 5.1, Resolution accepting  resignation of Jim Brinkman from the New Hope Planning Commission and  extending appreciation for his service.    Mr. Jeff Sargent, director of community development, relayed the city’s gratitude  to Mr. Brinkman for his 18+ years of service on the planning commission. He  reviewed the numerous projects reviewed by the planning commission during Mr.  Brinkman’s tenure.    Mayor Hemken presented an engraved plaque to Mr. Brinkman and thanked him  for his exceptional volunteer service.  New Hope City Council  January 23, 2023  Page 2     Mr. Brinkman expressed his fondness for the city and the city staff. He indicated  he has been able to enjoy the aquatic facility and outdoor performance theatre at  Civic Center Park. He also acknowledged his family members.     RESOLUTION 2023‐11  Item 5.1  Council Member London introduced the following resolution and moved its  adoption: “RESOLUTION ACCEPTING RESIGNATION OF JIM BRINKMAN  FROM THE NEW HOPE PLANNING COMMISSION AND EXTENDING  APPRECIATION FOR HIS SERVICE.” The motion for the adoption of the  foregoing resolution was seconded by Council Member Hoffe, and upon vote  being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,  Isenberg, London; and the following voted against the same: None; Abstained:  None; Absent: None; whereupon the resolution was declared duly passed and  adopted, signed by the mayor which was attested to by the city clerk.    2022 IN FOCUS  CONTEST AWARDS  Item 5.2    Mayor Hemken introduced for discussion Item 5.2, Presentation of the 2022 New  Hope In Focus Contest Awards.    Ms. Beth Kramer, communications coordinator, shared with Council the purpose  of the photo contest, in its 13th year, which is to inspire civic pride and motivate  those who live and work in New Hope to explore and take photos of their city. Ms.  Kramer apprised the Council of the guidelines for participating in the contest, and  that there were 19 photographers.      She stated three judges from the community with extensive knowledge of  photography and visual communication came together to evaluate each  photograph. The judging criteria included subject matter, composition, technical  quality and overall impact. She also reported that community members were  invited to vote for their favorite photograph in the “People’s Choice Award”  category.    Ms. Kramer recognized the contest winners: Dack Nehring, Dick Isenhart, Jerry  Vincent and Braeden Cooper.     Council thanked photo contestants and the judge panel for their participation.    POLICE  DEPARTMENT        2021 AND 2022  ANNUAL REPORT  Item 5.3    Mayor Hemken introduced for discussion Item 5.3, Presentation of Police  Department’s Annual Report for years 2021 and 2022.    Mr. Tim Hoyt, acting city manager/police chief reviewed highlights of the police  department’s 2021 and 2022 annual report. Chief Hoyt reviewed the mission and  vision statements and department divisions including investigations, patrol,  support services, K‐9, reserves and explorers, animal control and SWAT. He  emphasized as chief of police he has tremendous gratitude to the police  department for continuing to keep the community safe. He stated he remains  committed to building the bridge between the community and law enforcement as  the department continues to strive for positive change, unity and trust.     Chief Hoyt credited Lorilee Stafford for production of the report.    New Hope City Council  January 23, 2023  Page 3     Council thanked Chief Hoyt for the report.    BLUE SANTA,   TRI‐CITY SANTA  PARADE AND TEDDY  BEAR TOSS  DONATIONS  Item 5.4    Mayor Hemken introduced for discussion Item 5.4, Motion accepting donations  received for Blue Santa, Tri‐City Santa Parade and Teddy Bear Toss.    Mr. Brad Kallio, community relations and crime prevention officer, was  recognized. He asked Council to acknowledge the generous donations for the Blue  Santa program, the Tri‐City Santa Parade and the Teddy Bear Toss. He stated the  New Hope Police Department hosted Blue Santa (formerly Shop with a Cop) on  December 21, 2022, which included 47 children from 14 families. He stated the  event was possible by $3,000 in cash and gift card donations from the New Hope  Crime Prevention Fund and the Isenberg Toy Fest.     Mr. Kallio recognized Liz Booth for her contributions of time and energy in the  planning of the Tri‐City Santa Parade on December 10. He also recognized the  Armstrong/Cooper Hockey Team for the Teddy Bear Toss at the game on  December 13. He stated after the first goal fans threw donated teddy bears onto  the ice. The teddy bears were donated to the New Hope Police Department to have  on hand for children in need.    Council commended Officer Kallio for organizing the community programs.    MOTION  Item 5.4    Motion was made by Elder, seconded by Council Member Hoffe, accepting  donations received for Blue Santa, Tri‐City Santa Parade and Teddy Bear Toss.  Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following  voted against the same: None; Abstained: None; Absent: None. Motion carried.    ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  removed for discussion. Mr. Tim Hoyt, acting city manager, reviewed the consent  items.    BUSINESS LICENSES  Item 6.1    Approval of business licenses.  FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through January 23, 2023.  RESOLUTION 2023‐12  Item 6.4    Resolution re‐appointing Tim Hoyt as New Hope’s representative on the ʺGolden  Valley/Crystal/New Hope Joint Water Commissionʺ.  RESOLUTION 2023‐13  Item 6.5    Resolution approving agreement with DDA Human Resources, Inc. for  recruitment services for the city manager position.  New Hope City Council  January 23, 2023  Page 4   RESOLUTION 2023‐14  Item 6.6    Resolution extending the Memorandum of Understanding between Tim Hoyt and  the City of New Hope for Director of Police and Acting City Manager until  appointment of City Manager and increasing rate of pay retroactive to January 2,  2023.    RESOLUTION 2023‐15  Item 6.7    Resolution approving a cooperative construction agreement between the City of  New Hope and the State of Minnesota Department of Transportation that provides  for a lump sum payment for construction of a noise wall along TH 169  (Improvement Project No. 1089).    RESOLUTION 2023‐16  Item 6.8    Resolution approving a cooperative agreement between the City of New Hope and  the State of Minnesota Department of Transportation for the bridge and  interchange reconstruction project along TH 169 at 42nd Avenue North  (Improvement Project No. 1016).    RESOLUTION 2023‐18  Item 6.9    Resolution approving a cooperative agreement between the City of New Hope and  Hennepin County for the bridge and interchange reconstruction project along TH  169 at 42nd Avenue North (Improvement Project No. 1016).    RESOLUTION 2023‐18  Item 6.10    Resolution to waive municipal consent for the Trunk Highway (TH) 169 Bridge  Reconstruction Improvements at 36th Avenue North (Improvement Project No.  1087).    RESOLUTION 2023‐19  Item 6.11    Resolution requesting municipal state aid street funds advance for the 42nd  Avenue Infrastructure Improvements (Improvement Project Nos. 1029 and 1016).  RESOLUTION 2023‐20  Item 6.12    Resolution approving a contract renewal with Bratt Tree Company for  professional tree care services.  RESOLUTION 2023‐21  Item 6.13    Resolution approving final payment to Northwest Asphalt, Inc. in the amount of  $70,985 for the 2022 Infrastructure Project (Improvement Project No. 1074).  MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member  Isenberg, to approve the Consent items. All present voted in favor. Motion  carried.    2023  INFRASTRUCTURE  IMPROVEMENTS  PROJECT  (IMPROVEMENT  PROJECT NO. 1090)  Item 8.1    Mayor Hemken introduced for discussion Item 8.1, Resolution approving plans  and specifications and authorizing to advertise for bids for the proposed 2023  Infrastructure Improvements Project (Improvement Project No. 1090).    Mr. Dan Boyum, city engineer, stated on September 26, 2022, Council approved  the feasibility report for construction of the 2023 infrastructure improvements in  the Northwood southeast neighborhood, the Winnetka Green townhome area, and  parts of 61st Avenue North and Sumter Avenue North. He illustrated the areas  included in the project and the proposed street and utility improvements as well  as five alternates (Alternate Number 1 for Liberty Park basketball improvements;  Alternate Number 2 for Hidden Valley Trail improvements; Alternate Number 3  for Meadow Lake Elementary School Park pickleball courts; Alternate Number 4  for Meadow Lake storm sewer culvert improvements; and Alternate Number 5 for  Northwood Park pollinator garden). He stated due to proposed costs and other  New Hope City Council  January 23, 2023  Page 5   possible future improvements, staff is recommending removal of the alternate for  the Northwood Park pollinator garden. He also stated the Northwood northeast  neighborhood was originally planned to be included in the 2023 project but has  been delayed until 2025 due to underlying pavement conditions.     Mr. Boyum reviewed the project cost estimates totaling $4,385,233.69 which  includes contingencies, indirect costs and a 20% inflation factor. The CIP budget  contains $4,980,371 for the project, and the project will be funded with street  infrastructure funds and utility funds. There will not be any special assessments  as there are no tax‐exempt properties in the proposed project area.     Mr. Boyum reviewed the project schedule and recommended the Council accept  the plans and specifications and authorize advertising for bids. He stated the  Council could consider awarding the contract at the Council Meeting of March 13,  2023.     RESOLUTION 2023‐22  Item 8.1  Council Member Isenberg introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS  AND AUTHORIZING TO ADVERTISE FOR BIDS FOR THE PROPOSED 2023  INFRASTRUCTURE IMPROVEMENTS PROJECT (IMPROVEMENT  PROJECT NO. 1090).” The motion for the adoption of the foregoing resolution  was seconded by Council Member Hoffe, and upon vote being taken thereon, the  following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the  following voted against the same: None; Abstained: None; Absent: None;  whereupon the resolution was declared duly passed and adopted, signed by the  mayor which was attested to by the city clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.    Council Member Elder indicated interviews were held with commission  applicants prior to the Council Meeting. A motion was made by Council Member  Elder, seconded by Council Member Isenberg, to appoint Maria Leon, Kaamil  Ahmed Hassan and Ephraim Uwalaka to the Human Rights Commission for  two‐year terms expiring December 31, 2024. All present voted in favor. Motion  carried.    Council Member Elder commented on the large amount of snowfall which requires  snowplows to strategically place snow piles in neighborhoods. He asked for  residents’ understanding and tolerance of the extra snow. Council Member  Isenberg complimented the city’s snowplow drivers for efficient snow removal.    Council Member Elder thanked Vicki Thompson for serving as Council secretary  in the city clerk’s absence.    Mayor Hemken reported on upcoming events.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  New Hope City Council  January 23, 2023  Page 6   the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 8:02 p.m.  Respectfully submitted,    Valerie Leone, City Clerk      I:\RFA\City Manager\2023\6.1 Business Licenses\6.1 Q ‐ Business Licenses 021323.docx   Request for Action  February 13, 2023    Approved by: Tim W. Hoyt  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Approval of business license(s)  Requested Action  In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented  to the City Council for consideration. Staff recommends approval of all listed requests.    Background  All required paperwork and fees have been received for the following businesses:    AM 7th LLC dba AM Smoke Shop 4361 Winnetka Avenue North Tobacco License  AM 7th LLC dba Quebec AM Smoke Shop 7538 42nd Avenue North  THC Products  E‐Cig Vape Lounge LLP 9430 36th Avenue North THC Products  M and M Grocery Corp. dba LaPicante  Market & Meat  7912 Bass Lake Road THC Products  Nedda Tobacco dba New Hope Smoke Shop 2767 Winnetka Avenue North THC Products  Real Cooks Kitchen LLC dba RCK Soulfood  7500 Bass Lake Road THC Products  Winnetka Pizza dba Frankie’s Pizza 3556 Winnetka Avenue North THC Products                Agenda Section Consent Item Number  6.1  G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  February 13, 2023    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Approval of claims through February 13, 2023  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\City Manager\2023\ACYHA\6.4 Q&R ‐ Gambling‐ACYHA 021323.docx   Request for Action  February 13, 2023    Approved by: Tim Hoyt  Originating Department: City Manager  By: Valerie Leone, City Clerk    Agenda Title  Resolution approving LG230 application to conduct off‐site lawful gambling by Armstrong Cooper Youth  Hockey Association at the New Hope Ice Arena  Requested Action  Staff recommends that the Council approve the application permitting ACYHA to conduct lawful gambling at  the Ice Arena from February 25 ‐ March 12, 2023.   Background  ACYHA has requested permission to hold its annual raffle at the ice arena the weekend of March 11, 2023, during  the Mite Jamboree. The organization assembles baskets of donated items for the raffle. This is the largest  fundraiser for the Mite program. The Gambling Control Board requires the local unit of government to authorize  the event. Twelve off site events are allowed per calendar year not to exceed a total of 36 days.  Attachments   Resolution   Lawful Gambling Application     Agenda Section Consent Item Number  6.4  City of New Hope    Resolution No. 2023‐    Resolution approving LG230 application  to conduct off‐site lawful gambling by Armstrong Cooper Youth Hockey Association  at the New Hope Ice Arena      WHEREAS, Minnesota Statutes Chapter 349 provides that organizations licensed by the  Charitable Gambling Control Board must obtain authority from the Board to conduct  lawful gambling at a specific location. The statute also stipulates that the application  will not be approved unless the organization submits a resolution of approval by the  local unit of government;     WHEREAS, Armstrong Cooper Youth Hockey Association has submitted an LG230  Application to Conduct Off‐site Gambling at the New Hope Ice Arena, 4949  Louisiana Avenue North; and    NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope,    Minnesota, hereby approves the lawful gambling license application to conduct a  raffle on February 25 – March 12, 2023, at the New Hope Ice Arena.            Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 13th day of February,  2023.           Mayor      Attest:     City Clerk         I:\RFA\PUBWORKS\2023\Council\2023 VACTOR Combination\Q & R Vactor Combination.docx   Request for Action  February 13, 2023    Approved by: Tim Hoyt, City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $500,874.81 for  purchase of a 2023 Vactor combination sewer cleaning truck and ancillary equipment from MacQueen  Equipment LLC  Requested Action  Staff is recommending that the Council approve a resolution authorizing the purchase of a 2023 Vactor  combination sewer cleaning truck and ancillary equipment from MacQueen Equipment LLC.  Policy/Past Practice  The city develops a ten‐year Capital Improvement Program (CIP) for capital equipment, facility  improvements, and infrastructure projects. Every two years the CIP is reviewed, updated, and extended two  years for another ten‐year period. The current CIP has a combination sewer cleaning truck and ancillary  equipment listed in its capital equipment section for purchase in 2023.   Background  The 2023 capital improvement program (CIP) includes the purchase of a combination sewer cleaning truck  and ancillary equipment. The Vactor combination sewer cleaning truck would replace the city’s existing ten‐ year‐old combination sewer cleaning truck (unit 237). The combination sewer cleaning truck is a vital piece of  equipment in the Public Works fleet of equipment. Besides cleaning the sanitary sewer and storm water  pipes, the vacuum system of the jetter spends much more time cleaning storm water quality structures to  improve the water quality of the cityʹs lakes and ponds. With the ever‐increasing buried public and private  utility infrastructure, the vacuum system is now used year‐round for locates, sign installation, and  maintenance activities involving excavations such as below grade manholes, fire hydrant repairs and water  breaks.     Staff is recommending that the city use the Minnesota Cooperative Purchasing Program to purchase the 2023  Vactor combination sewer cleaning truck and ancillary equipment from MacQueen Equipment LLC.  MacQueen Equipment LLC has been awarded the contract (Contract No. 191951) as the vendor for Vactor  Equipment in 2023.    The central garage supervisor and equipment operators recommend the ten‐year‐old Vactor combination  sewer cleaning truck be retired from city use as operational features are becoming undependable from  frequent and expanded use. The machine has reached its life cycle estimate and staff recommends replacing  the machine before repairs become problematic. Issues with this machine tend to surface when the machine is  in operation during critical situations. It is important that this piece of equipment remains reliable and  available as this machine is needed to operate in critical situations. The central garage supervisor does not  advise extending the life cycle on the current unit.  Agenda Section Ordinances &  Resolutions Item Number  10.1      Staff recommends trading in the old combination sewer cleaning truck for MacQueens trade in offer of  $110,000. Based upon research of comparable equipment, this is a fair valuation.  Funding  The cost of the Vactor combination sewer cleaning truck and ancillary equipment is $609,024. The $110,000  trade in value, will bring the total cost of the Vactor combination sewer cleaning truck to $499,024 plus sales  tax at 6.5% which totals $500,874.81. In 2023, the CIP equipment replacement fund has $410,605.36 designated  for the purchase of a 2023 Vactor combination sewer cleaning truck and ancillary equipment from MacQueen  Equipment LLC.. The $90,269.45 shortfall would come out of the Central Garage Replacement Fund.    Attachments   Resolution   Central Garage Supervisor’s Memo   Quotation from MacQueen Equipment LLC.      City of New Hope  Resolution 23‐  Resolution authorizing the purchase of equipment  and appropriation of funds in the amount of $500,874.81 for purchase of a 2023 Vactor  combination sewer cleaning truck and ancillary equipment from MacQueen Equipment LLC.    WHEREAS, the city of New Hope prepares a ten‐year capital improvement program (CIP) as a  guiding document for equipment acquisition and improvement projects to assist  with preparation of each annual operating budget; and,    WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the  acquisition of individual equipment and/or projects listed therein; and,    WHEREAS, the Public Works Department recommends the acquisition of a 2023 Vactor  combination sewer cleaning truck and ancillary equipment from MacQueen  Equipment LLC.,    WHEREAS, the funds for this equipment have been provided within the central garage  equipment replacement fund CIP account for the Public Works Department.    NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota,  that the appropriation of $500,874.81 for payment to MacQueen Equipment LLC.,  from the central garage equipment replacement fund CIP account is authorized  and the central garage equipment replacement fund budget is hereby amended.      Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 13th  day of February 2023.        Mayor    Attest:      City Clerk        Memorandum      To:  Bernie Weber‐Director of Public Works    From: Bill Robberstad‐Central Garage Supervisor  Date: January 24, 2023  Subject: Purchase of a 2023 Vactor combination sewer cleaning truck       Staff is recommending the city purchase a 2023 Vactor combination sewer cleaning truck and  ancillary equipment from Macqueen Equipment LLC.    The 2023 capital improvement program (CIP) includes the purchase of a combination sewer cleaning  truck, to replace the city’s existing ten‐year‐old combination sewer cleaning truck(unit 237). The  combination sewer cleaning truck is a vital piece of equipment in the Public Works fleet of  equipment. Besides cleaning the sanitary sewer and storm water pipes, the vacuum system of the  jetter spends much more time cleaning storm water quality structures to improve the water quality  of the cityʹs lakes and ponds. With the ever‐increasing buried public and private utility  infrastructure, the vacuum system is now used year‐round for locates, sign installation, and  maintenance activities involving excavations such as below grade manhole and fire hydrant repairs  and water breaks    I recommend the ten‐year‐old Vactor combination sewer cleaning truck be retired from city use as  operational features are becoming undependable from frequent and expanded use. The machine has  reached its life cycle estimate and staff recommends replacing the machine before repairs become  problematic. Issues with this machine tend to surface when the machine is in operation during  critical situations.  I do not advise extending the life cycle on this particular unit.    Staff is recommending that the city utilize a cooperative purchasing opportunity provided through  State of Minnesota Cooperative Purchasing Venture (CPV) to purchase the new Vactor combination  sewer cleaning truck. Macqueen Equipment LLC. has been awarded Contract No. 191951 under the  CPV.    As you are aware, the new truck will not fit in the current Vactor parking bay. It will be  necessary to shuffle vehicle parking to accommodate the new Vactor truck inside Public Works.    The 2023 CIP has $410,605.36 in the replacement reserve fund for the purchase of this equipment. The  cost of the 2023 Vactor combination sewer cleaning truck and ancillary equipment is $609,024.36.  Macqueen Equipment LLC has offered $110,000 for the City of New Hopes old Vactor Combo unit,  bringing the total to $499,024.00 plus 6.5% sales tax ($1,850.81) for a total cost of $500,874.81 for the 2023 Vactor combination sewer cleaning truck. The $90,269.45 shortfall would come out of the  Central Garage Replacement Fund. Page 1 of 9 Admin Minnesota Office of State Procurement Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996 Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529. CONTRACT RELEASE: W-196(5) DATE: JANUARY 11, 2023 PRODUCT/SERVICE: WATER JETTERS: HIGH PRESSURE VACUUM AND HYDRO EXCAVATION UNITS CONTRACT PERIOD: APRIL 15, 2021, THROUGH SEPTEMBER 30, 2023 EXTENSION OPTIONS: UP TO 30 MONTHS ACQUISITION MANAGEMENT SPECIALIST (AMS): JACK MOORE PHONE: 651.201.2427 E-MAIL: jack.moore@state.mn.us WEB SITE: www.mmd.admin.state.mn.us NOTIFICATION OF MULTIPLE AWARDS This release contains multiple awards for similar or like items. State agencies and CPV members should review and compare all multiple award Contract Vendors in order to ensure the best value for their potential purchase. Factors such as, but not limited to, cost, equipment warranty terms, vendor location, delivery lead times, available substitutes, selected options and current fleet and equipment or parts inventory levels all may contribute to the total cost/value of an individual purchase. Multiple vendors may be able to satisfy the requirements of the purchaser and therefore it is important for the purchaser to review all Contracts and Contract prices before executing an order. CONTRACT VENDOR CONTRACT NO. TERMS DELIVERY RJ Sayers is certified as an eligible Veteran-Owned business R.J SAYERS DISTRIBUTING, LLC 191956 NET 30 42 DAYS ARO 21020 Cambodia Avenue Farmington, MN 55024 CONTACT: Rick Sayers PHONE: 651.460.6101 EMAIL: rjsayers@frontiernet.net VENDOR NO.:0000370479-001 MACQUEEN EQUIPMENT, LLC 191951 NET 30 180 DAYS ARO 1125 7th St E St. Paul, MN 55106 CONTACT: Mike Purdy PHONE: 651-245.3313 EMAIL: mike.purdy@macqueengroup.com VENDOR NO.: 0000198821-001 TRENCHERS PLUS, INC. 191952 NET 30 60-90 DAYS ARO 2309 W Hwy 13 Burnsville, MN 55337 CONTACT: John Rabideaux PHONE: 952.890.6000 EMAIL: john@trenchersplus.com VENDOR NO.: 0000209158-001 Contract Release: W-196(5) Page 2 of 9 CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below ☒ State agencies ☒ Cooperative Purchasing Venture (CPV) members STATE AGENCY CONTRACT USE. State agencies should make every effort to use the Contract Vendor(s) listed. However, this Contract does not prohibit State agencies from using their delegated local purchasing authority to procure similar products and services from other vendors. STATE AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contract Vendor. State agencies should use a Contract release order (CRO) or a blanket purchase order (BPC). The person ordering should include his or her name and phone number. Orders may be submitted via fax. CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs, let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing state contract that is not available to your entity, whether a state agency or CPV, please contact us. If you have specific comments or suggestions about an individual contract you can submit those via the Contract Feedback Form. HOW TO USE THIS MASTER CONTRACT  Step 1: Request a Quote Request a quote from one of the Contract Vendors listed on this Contract Release. Note that you should not request a quote from a Contract Vendor whose contract is not fully executed or on a contract that is expired. At a minimum the quote must include: 1. Contract vendor’s name. 2. Name of contract vendor’s representative providing the quote. 3. Date of quote. 4. State Contract Release W-196(5) and Contract number. 5. Detailed description of the Contract product(s) or item(s) being provided. Individual price, quantity and the agreed upon ARO. 6. Detailed description of the products that will be order and the title of the person accepted the order. Price per product ordered and state the agreed upon ARO per order. 7. Total price for all products/items quoted. 8. Expiration date of quote. 9. Delivery charges must clearly state the delivery charge per loaded mile and the delivery starting point. A flat, fixed price for shipping will not be accepted and the State reserves the right to reject the offer if a price per loaded mile is not included on the Price Schedule. If delivery is included in product cost, Responder may enter “no charge” or “0.00.” Mileage distance will be the distance from the delivery starting point to the Customer’s delivery point only. Mileage distances will be determined from https://www.google.com/maps or https://www.mapquest.com. The ordering agency may use the Contract Vendor delivery, may pick up the equipment, or may contract for delivery with anyone it chooses. The delivery charge may be a factor in the award. Contract Release: W-196(5) Page 3 of 9  Step 2: The Ordering Entity is to verify the quote to confirm contract pricing and that the After Receipt of Order (ARO), offered meets the business need. The contracts under this release contain FIXED and PERCENTAGE DISCOUNT OFF OF LIST pricing. Detailed Pricing information is available on the MnDOT Contract Specifications Index web page www.dot.state.mn.us/maintenance/equipment/contracts/contracts.html. The following information explains the methods for calculating and/or confirming the contract prices. • For FIXED pricing, the pricing offered must match or be lower than that detailed on this release on the MnDOT web page. • For PERCENTAGE DISCOUNT OFF OF LIST pricing, calculate the contract price by following these steps: 1) Locate the appropriate price list using this release and the MnDOT web page. 2) Calculate the Contract Price by applying the Percentage Discount Off of the Appropriate Price List to the appropriate Price List. 3) Confirm the price offered is equal to, or lower than, the price calculated in step 2. Only accept contract vendor quotes that provide itemized contract pricing (lump sum price quotes must be rejected and revised by the contract vendor to show itemized State contract pricing). Prior to accepting an order and/or issuing an invoice, inspect the products received to ensure they match both the terms and pricing of the contract. Contact the AMS/Buyer detailed on the first page of this Contract Release to report any pricing discrepancies or for assistance in confirming/calculating contract pricing.  Step 3: Establish a Purchase Order. Once the ordering plan has been approved, a purchase order (PO) may be issue before any products is shipped by the Contract Vendor. State agencies issuing purchase orders should use a Contract Release Order (CRO) or a Blanket Purchase Order (BPC).  Step 4: Paying the final Invoice Before issuing payment on an invoice, the Ordering Entity must inspect the contract products to ensure they match both the terms and pricing on the contract. Only accept invoices from Contract Vendors that itemized contract products and delivery charges as stated in the Special Terms. Lump sum prices must be rejected and reworked by the Contract Vendor to show itemized State contract pricing. The invoice must include enough detail for the Ordering Entity to verify that the products were delivered on the invoice have been provided. The Contract(s) pricing structure is a PERCENTAGE DISCOUNT OFF OF LIST PRICE. To calculate the Contract Price, follow the processes provided in Step 2 above. Note that the delivery method (Drop Ship or Inside Delivery) must be stated on the invoice. END OF HOW TO USE THIS MASTER CONTRACT INSTRUCTIONS Contract Release: W-196(5) Page 4 of 9 TERMS,CONDITIONS, AND SCOPE OF WORK 1. SCOPE. The purpose of the contract is to provide a source for High Pressure Water Jetters and Sewer Vac/Hydro Excavation Units, which may be purchased by State Agencies and Cooperative Purchasing Venture (CPV) member on an as needed basis. 2. PRICES. Pricing information is available on the MnDOT web page http://www.dot.state.mn.us/maintenance/fleet.html Select the ‘Visit current list of Equipment contracts’ link. Fixed prices are firm for the initial term of the Contract. NOTE: At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS immediately and fill out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the Contract price. 3. MISCELLANOUS ITEMS. State agencies may purchase incidental miscellaneous parts, accessories and labor that is directly related to a specific item(s) included on the Contract. The total purchase order issued by a State agency for these types of items may not exceed $5,000.00 for an individual purchase order. If the Customer’s entity requires a lower threshold for competitive bidding other than $5,000.00, they must follow their local entity’s requirements. Any purchase order must be issued to the Contract Vendor. 4. SHIPPING REQUIREMENTS. All deliveries are FOB Destination. The Contract Vendor has stated the delivery charge per loaded mile and the delivery starting point. Mileage distance will be the distance from the delivery starting point to the purchaser’s delivery point only. Mileage distances will be determined from http://maps.yahoo.com. The ordering agency may use the Contract Vendor delivery, may pick up the equipment, or may contract for delivery with anyone it chooses. 5. DELIVERY REQUIREMENTS. The Contract Vendor must notify the receiving agency at least 72 hours before delivery to allow for inspection and compliance. No delivery can be made on State holidays, Saturday or Sunday or after 4:00 p.m. on weekdays without prior approval by the agency to which the equipment is being delivered. The Contract Vendor must confirm delivery locations and requirements with the Customer. Prior to delivery, the Contract Vendor is responsible for confirming with the Customer that the delivery location will accommodate unloading the equipment. 6. INSTALLATION SERVICES. Unless otherwise called for on the Price Schedule, vendors MAY NOT add costs for installation services. Prices offered for attachments must include everything needed so unit is complete and ready to use by the operator from the cab and must include all installation/mounting costs. All options must include installation. 7. EQUIPMENT ORIENTATION. The cost of the equipment includes equipment orientation to the Customer. Orientation includes but is not limited to, equipment operating instructions, mounting, removal, operating and safety instructions. If requested by the State, the Contract Vendor will provide the orientation before the purchase of equipment will be considered complete. No additional orientation or training fees may be charged to the Customer. 8. EQUIPMENT LITERATURE. Upon request by a State agency or CPV member, the Contract Vendor shall provide equipment literature at no cost. 9. EQUIPMENT WARRANTY. Equipment offered includes the manufacturer’s standard warranty. The Contract Vendor shall be responsible for the cost of any inspections, adjustments, parts, labor, travel, pickup and/or delivery charges that are a result of equipment failure(s) prior to or during the warranty period. This shall be performed immediately without any delay. This warranty shall commence when the unit is put into service. The Contract Vendor shall be the single contact through which Customers will arrange warranty work that is still covered under the original manufacturer’s warranty on the equipment that is purchased. The Customer reserves the right to require the work to be subcontracted if it facilitates and expedites the completion of the repair. All costs will be borne by the Contract Vendor on warranty repairs. All warranty work must be done within the state of Minnesota unless mutually agreed by the Customer and the Contract Vendor. Contract Release: W-196(5) Page 5 of 9 10. NEW EQUIPMENT FOR RENT PROGRAM. The Contract Vendor may offer new equipment for rent if the equipment is the same make and model on contract. The Contract Vendor agrees to accept a State agency or CPV member purchase order and will not require the State agency or CPV member to sign a rental agreement. The Contract Vendor retains the title of the equipment during the rental term. The Contract Vendor will provide the Customer with the make, model and VIN number and equipment replacement value prior to delivery. State agencies will provide the Contract Vendor with proof of property insurance on the equipment during the rental term. CPV members should follow their local requirements for property insurance on un-owned equipment. If approved by the Contract Vendor, the routine and daily maintenance will be performed by the Customer as defined and required according to the Original Equipment Operator’s (OEM) manual, as long as doing so does not void the OEM’s warranty. Oil and lube changes will be accomplished by the Customer at the required intervals as stated in the OEM manual. All oil and filters must be provided by the Contract Vendor during the rental term. If the Contract Vendor does not approve the Customer for routine and daily maintenance, the Contract Vendor must make the arrangements and bear all costs for the routine and daily maintenance including any equipment moves from or to the Customer location. The customer will not be responsible and will not pay any rental costs when the equipment is non-operational or away from their site for repairs or routine maintenance. During the rental term, any warranty repairs needed due to OEM warranty requirements or equipment failures will be the responsibility of the Contract Vendor including all transportation and costs. The location of where the repairs will occur will be mutually agreed by the Customer and the Contract Vendor. If the Customer damages the equipment through negligence, the Customer will be responsible for the repairs. The location of where the repairs will occur will be mutually agreed by the Customer and the Contract Vendor. The Customer will only be responsible for actual, verifiable repair costs. If mutually agreed, the rental term may exceed the term of the Contract providing the purchase order is issued, and the rental term begins, prior to the end of the Contract term. The rental term cannot go past the State Fiscal Year end date (June 30th) after the Contract term has ended. If the Customer desires to purchase the rental equipment, it must be purchased prior to the end of the term of the Contract. The Contract Vendor will pay all costs associated with replacing or swapping out the equipment. 11. PURCHASE OF RENTED EQUIPMENT. If there are options for the Customer to purchase rented equipment after the equipment has been received and rented, then the final equipment price will be based on the number of engine hours, or miles prior to delivery to the Customer. New rented equipment is defined as rented equipment with zero hours, or miles prior to the delivery to the Customer. Used rental or demo equipment is defined as rental or demo equipment with registered engine hours or miles prior to delivery to the Customer. 12. PURCHASE NEW RENTED EQUIPMENT. New rented equipment is defined as new equipment with zero engine hours, or miles prior to the delivery to the Customer and rented by the Customer prior to purchase. If there is an option to purchase new rental equipment, and if included on the Price Schedule, the Contract Vendor will indicate the percentage of the rental price paid to be applied to the final purchase price. This percent will be deducted from the contracted price for the equipment. 13. RENTAL RETURN OR DEMO EQUIPMENT FOR SALE. During the term of the Contract, if a Contract Vendor owned rental return or demo equipment becomes available for purchase and the equipment is currently on contract, the equipment may be purchased by the Customer. The remaining manufacturer’s warranty shall be transferred to the new owner. The Contract Vendor should consider all associated costs involved if the rental or demo owned equipment is purchased and no additional interest or finance charges will be allowed if purchase occurs. The final equipment price will be based on the price deduction per used hour or mile offered from the current State Contract base price. Used equipment that has been purchased by a Contract Vendor customer, whether the purchase was made under the Contract or not and has been returned to the Contract Vendor is not part of this Solicitation and may not be offered. Customers must acquire used equipment according to their local purchasing requirements. Contract Release: W-196(5) Page 6 of 9 The equipment shall not be older than two years from the manufactured date and the remaining manufacturer’s warranty shall be transferred to the new owner. The price will be based on the price deduction per used hour offered from the current State Contract base price. The Contract Vendor should have considered all associated costs involved if the rental or demo owned equipment is purchased and no additional interest or finance charges will be allowed if purchase occurs. 14. EQUIPMENT SPECIFICATIONS. All equipment contracted will meet the specifications as defined. All optional equipment ordered must be OEM unless otherwise stated. It is agreed that any equipment delivered that fails to meet the specifications will be replaced or brought up to specification at no additional expense to the Customer and that all equipment quoted will comply with the State and federal regulations in effect at the date of manufacture. Any exceptions from specifications must be clearly indicated by the Contract Vendor, otherwise the offer will be considered in strict compliance. UNSPSC CODE 40151500 Industrial Pumps 40151700 Pump Parts and Accessories 78111808 Equipment Rental REVISIONS. 01/11/2022 Trenchers Plus contract extended through 09/30/2023. 10/04/2022 RJ Sayers and Macqueen extended through 09/30/2023. 07/22/2022 GapVax Price Schedule updated via amendment No. 1. 06/06/2022 Flexible Pipe Tool Price Schedule updated via amendment number 1. 07/21/2021 Contract updated to reflect business reassignment from ABM Equipment and Supply, LLC, Contract No. 191957 to ABM Equipment LLC, Contract No. 193382. 06/17/2021 Contract No.191955 with GapVax, Inc. executed. Contract Release: W-196(5) Page 7 of 9 WATER JETTERS: HIGH PRESSURE VACUUM AND HYDRO EXCAVATION UNITS W-196(5) EQUIPMENT LIST Detail pricing information is available on the MnDOT web page. Go to: http://www.dot.state.mn.us/maintenance/fleet.html Select the “Visit current list of equipment contracts” to access the contract index. Twin Star Equipment & Mfg. Co Contract No. 191953 Make/Model/Description Super Products SuperJet Camel Max 900 Collection/Jet Truck Super products 9yd Dump Collection Basin Mud Dog 1200 Vac Hydro Truck MacQueen Equipment, LLC Contract No. 191951 Vactor: T-SK Water Jetter Trailer RamJet Jetter Truck 2100I Rodder Truck 2100I Collection Basin iMPAC Combo Collection/Jetter TruVac HXX Hydro Excavation Truck TruVac HXX Prodigy Hydro Excavation Truck Tru Vac Paradigm Hydro Excavation Truck TruVac Wolf Hydro Excavation Truck TruVac Coyote Hydro Excavation Truck Hurco: SD400 Receiver Exerciser Skid/Trailer Gapvax, Inc. High Pressure WaterJetter: GAPVAX G7 4020 Jetter Trailer GAPVAX GJet 1600: Jetter Truck MC 1509: Collection/Jetter Truck Hydro Excavator Truck: VHE 1510: Hydro Excavation RJ Sayers Distributing LLC Contract No. 191956 Jetter: Sayers HydroSnake TM207041: Jetter Self-Propelled Contract Release: W-196(5) Page 8 of 9 ABM Equipment LLC Contract No. 193382 Vac-Con: Vav-Con 290 Single Engine Fan: Collection/Jetter Truck Vac-Con Combination Model/V290 Twin Engine Fan: Collection/Jetter Truck Vac-Con Combination Model PD3590HN Single Engine PD Blower: Collection/Jetter Truck Vac-Con PD3590H Twin Engine PD: Collection/Jetter Truck Vac-Con V230 Single Engine Fan: Collection/Jetter Truck Vac-Con V250 CB Twin/Single Engine Fan: Collection Truck Vac-Con MXT 390SH/800: Excavation Unit Vector: Vector VJ375: Jetter Skid/Trailer Vector VJ750: Jetter Skid/Trailer Vector NP500: Jetter Skid/Trailer Vector Technologies MS500: Vacuum/Hydro Excavation Truck Trenchers Plus, Inc. Contract No. 191952 Vacuum Excavators: 275 Hydro Excavators Trailer/Skid 350VX Excavators Trailer/Skid 550VX Excavators Trailer/Skid 850VX Excavators Trailer/Skid 1000VX Excavators Trailer/Skid 1300VX Excavators Trailer/Skid 1600VX Excavators Trailer/Skid 2000VX Excavators Trailer/Skid 2600VX Excavators Trailer/Skid 3000VX Excavators Trailer/Skid FT150VX Excavators Trailer/Skid VL150VX Excavators Skid VL275VX Excavators Skid VL350VX Excavators Skid VL550VX Excavators Skid VL850VX Excavators Skid VL1300VX Excavators Skid Vacuum Trailers & Vacuum Truck Mounts: 750 Vac Trailer 850 Deep Vac Trailer 850 Deep Vac Skid Mound 850 Super Deep Trailer 850 Super Deep Vac Trailer 850 Super Vac Trailer (Gasoline) 850 Super Vac Trailer - Diesel 850 HiCFM Super Vac Trailer (Gasoline) 850 HiCFM Super Vac Trailer - Diesel 850 HiCFM Super Vac Skid Mount - Diesel Enviro Vac 345 Trailer Enviro Vac 520 Trailer 750 VAC with 160 CFM Power-Flow Vacuum Pump 850 Deep-VAC with 230 CFM Deep Draw Vacuum Pump 1300 Deep-VAC with 230 CFM Deep Draw Vacuum Pump 500T Pit Cleaners 1000T Pit Cleaners Contract Release: W-196(5) Page 9 of 9 Flexible Pipe Tool Co. Contract No. 191958 Sewer Equipment 747-FR2000 ECO Jetter Trailer/Skid 747-FR2000 TV ECO Jetter Trailer/Skid JAJ-600SK Jetter Trailer/Skid JAJ-600WH Jetter Trailer/Skid 800H Jetter Truck Mounted 800-HPR-ECO Jetter Truck Mounted 800-HPRTV- ECO Jetter Truck Mounted 900 ECO 12 Yard Collection/Jetter Truck Genesis 13 Yard Collection/Jetter Truck 2000 Vacuum/Hydro Excavation Trailer/Skid HX-3 Hydro Trailer/Skid HX-6 Hydro Truck Mounted HX-9 Hydro Truck Mounted HX-12 Hydro Truck Mounted 444 series 2 Rodder Truck 866 Series 2 Rodder Truck O’Brian: 3518-SC Jetter Trailer 7040-SC Jetter Trailer Aquatech: SJ-1500 Jetter Truck B6 Collection/Jetter Truck B10 Collection/Jetter Truck B15 Collection /Jetter Truck F10 Collection/Jetter Truck F15 Collection/Jetter Truck Pacific Tek: PV250 Hydro Excavation Trailer/Skid PV350 Hydro Excavation Skid Mounted PV500 Hydro Excavation Trailer PV800 Hydro Excavation Trailer PV1000 Exercisers Advance Pump & Equipment: Versa Vac 500 PD Vac Hydro Skid i:\rfa\city manager\2023\city mgr vacancy\02.13.23\11.1 q-position profile.docx Request for Action February 13, 2023 Approved by: Tim Hoyt, Acting City Manager Originating Department: City Manager By: Valerie Leone, City Clerk-Treas. Agenda Title Motion approving position profile created by DDA Human Resources, Inc. for recruitment of the city manager position Requested Action Staff recommends that the Council review the position profile prepared by DDA Human Resources, Inc. and discuss the recruitment schedule. Background In January the city entered into an agreement with Pat Melvin of DDA Human Resources, Inc. for professional recruitment services for the city manager position. The firm will handle advertisement, development of position profile, applicant screening, personality index, background and reference checks on finalists, interview coordination with City Council, and negotiation of agreement with selected candidate. It is anticipated that a new city manager would be in place by June, 2023. Mr. Melvin will be in attendance at the February 13 Council Meeting to accept input from the Council regarding the Position Profile and authorize advertisement of the city manager position. Mr. Melvin will also review the proposed recruitment schedule and ask if Council is receptive to conducting interviews on Tuesday, May 2. Attachment • City Manager Position Profile • City Manager Job Description Agenda Section Unfinished & Org Business Item Number 11.1 Salary: $149,229 to $181,559 W E L C O M E T O NEW HOPE, MN! The City of New Hope, located in Hennepin County, was incorporated in 1953 as a Plan B Statutory city. It is a thriving residential community of approximately 22,000 residents. The City is an inner-ring suburb northwest of Minneapolis, is fully developed, and is known for its well‐kept residential neighborhoods with more than 8,700 housing units and a wide variety of housing units types including single‐family, twin homes, and medium and high density. Approximately 59 percent of the housing stock is single‐ family units, and 41 percent is multiple-family units. The City recently completed a single-family housing development known as Windsor Ridge in the last parcel of undeveloped property. Ironwood, a luxury apartment complex, was recently constructed adjacent to the City’s golf course. New Hope boasts many options for senior housing. There are three long‐term care facilities in the City as well as assisted living complexes and apartments. New Hope provides ample employment opportunities with 480 commercial and industrial businesses offering more than 10,000 jobs within the City. The City’s major employers include Independent School District 281, Minnesota Masonic Home/North Ridge Care Center, Hy-Vee (first in the metro), Horwitz (mechanical contractor), and Padagis (pharmaceutical manufacturing). The City has four major industrial park areas and six shopping centers/areas. The City is striving to increase momentum to continually increase the tax base while providing the highest level of services to residents, businesses, and property owners. Live, Work, and Play! The City Council strives to engage and involve residents in the decision-making process through effective communication, input at meetings, public hearings, neighborhood meetings, advisory commissions, and participation in civic and business organizations and community groups. The Council seeks insight and recommendations from several advisory commissions including the Citizen Advisory Commission, Human Rights Commission, Personnel Board, and the Planning Commission. General services provided by the City of New Hope include administration, human resources, communication, finance, licensing, planning, redevelopment, public safety, engineering, streets, utilities, forestry, parks, and recreation. The City operates under a Civil Service personnel system. There are approximately 100 regular staff, and about half of the City’s workforce is represented by three unions. West Metro Fire-Rescue District, formed in 1998 through a joint powers agreement, provides quality fire and safety services to the cities of New Hope and Crystal. The City has a 2023 annual operating budget of $48 million, debt service of $4.8 million ($43 million total outstanding debt as of 12/31/22), and an AA credit rating. The property tax levy for 2023 is $19,053,316 (an increase of 4.51% over last year). A ten-year capital plan is updated annually to determine department needs and project future debt. THE ORGANIZATION The Mayor and City Council are the legislative and policy-making body for the City of New Hope and serve the community at large. The Mayor presides over council meetings and represents the City at public events and in intergovernmental relationships. In all other ways, the Mayor and Council members have the same authority and responsibilities. ORGANIZATIONAL STRUCTURE BUDGET SUMMARY Recipient of GFOA's "Certificate of Achievement for Excellence in Financial Reporting" for 13 consecutive years. Street Infrastructure Levy supports street projects (no assessments for taxable properties). Long-term capital plan guides expenditures. New Hope offers many recreational activities for its residents. The City has an extensive system of 18 City parks, three school parks, one nine‐ hole par‐three golf course, an outdoor performance center, aquatic park, and an ice arena with two sheets of ice. The Parks and Recreation Department offers activities such as dance, gymnastics, swim lessons, team sports for youth and adults, sports camps, skating lessons, playground programs, activities for families, and adult trips to exciting locations. New Hope’s outdoor pool features a shallow water area with zero‐ depth entry, fast and slow body slides, current channel, vortex pool, tot slide and play features. The eight‐lane, 50‐meter pool offers one‐ and three‐meter diving boards, a drop slide, and wibit (floatable play). Other amenities include a sun turf area, chaise lounge seating, a bathhouse, and concession area. The New Hope Ice Arena offers year-round use of ice time for youth and adult recreational league hockey, skating lessons, and tournaments. Open skating along with available skate rentals, special events, and an indoor walking area are also popular programs. The arena is also home to the New Hope Dance Program, Armstrong Cooper Youth Hockey Association, both the Boys and Girls Armstrong/Cooper High School Hockey teams, and Charleston Overspeed Training. The New Hope Village Golf Course is a carefully-maintained nine-hole, par-three course that has seven holes with bunkers and a collection of water hazards that make it a challenge for beginners and experienced golfers alike. The clubhouse features a pro shop, snack bar, and indoor seating area with televisions and a fireplace, and an outdoor seating area with patio tables and umbrellas. During the golf season, offerings include leagues, lessons, tournaments, open golf, and pavilion rentals. The clubhouse is also available for rentals and special programming throughout the remainder of the year. New Hope’s performance center features natural built-in seating, an open grassy area for chairs, and a covered stage. This facility hosts concerts, movies in the park, City programs and special events, and is home to the Off Broadway Musical Theatre. Each year, New Hope's Parks and Recreation Department also hosts a variety of special events including Bike Rodeo, Vehicle Fair, Young Mudder, Wet and Wild Water Day, and Trick or Trot. Students of New Hope are served by the highly regarded Robbinsdale Area School District. Robbinsdale Area Schools takes pride in a strong tradition of achievement in academics and the arts. College-bound graduates of Robbinsdale Area Schools have traditionally scored above the state and national averages on the ACT exam. The district serves approximately 13,000 K-12 students and a large population of preschool and adult learners with the mission of developing caring, creative, and productive citizens. The district covers seven communities with a population of more than 100,000 residents and 47,000 households in the northwest suburbs including all or parts of New Hope, Brooklyn Center, Brooklyn Park, Crystal, Golden Valley, Plymouth, and Robbinsdale. The district operates 10 elementary schools for students in grades K-5 including Meadow Lake, Sonnesyn, and Robbinsdale Spanish Immersion schools located in New Hope, two middle schools for grades 6-8 located nearby in Plymouth and Robbinsdale, two high schools for 9-12 including Cooper located in New Hope and Armstrong in Plymouth, and Highview Alternative Program at Sandburg Middle School in Golden Valley. The district also has an extensive community education program.EDUCATIONAL OPPORTUNITIESROBBINSDALE AREA SCHOOLS NORTH EDUCATION CENTER North Education Center (District 287) was created by 13 Twin Cities area school districts to provide innovative specialized educational services to approximately 315 students ages 5 to 18 with unique needs. ESCUELA ÉXITOS Escuela Éxitos is an English and Spanish language immersion charter school that prepares students for success in an increasingly diverse and global economy. Works closely with the City Council, performs research on agenda items, reports on City affairs and problems, and presents recommendations for City Council consideration. Keeps the Council fully advised of all significant matters and effectively presents all items which require Council action or approval. Responds promptly and effectively to Council requests. Prepares and submits an annual budget for the City Council and keeps the City Council advised of the financial condition of the City and makes recommendations as needed to ensure prudent financial management. Assists with annual review of the City’s capital improvement plan, pavement management plan, and long-term financial plan. Attends and participates in discussions at all meetings of the City Council and of other official City bodies as appropriate. Leads the City’s senior management team to ensure overall effective integration of departmental activities and effective implementation of City Council policies. Supervises and assesses the performance of department heads and other direct reports; appoints and removes all City personnel; carries out disciplinary actions. Sets goals and strategies; creates a positive organizational climate for the City. Ensures City code and Council directives are correctly interpreted, communicated, and implemented. Ensures the effective and efficient delivery of quality city services and that citizen requests/concerns are properly handled. Cultivates positive relationships with City staff, residents, and businesses. Works collaboratively with other public agencies including schools, cities, counties, etc.; participates in community events and connects with businesses. Serves as the Emergency Management Director. Serves on the West Metro Fire-Rescue District Board of Directors, Joint Water Commission (JWC) Board of Directors, and the Hennepin Recycling Group (HRG) Board of Directors. Performs other job-related responsibilities as appropriate or directed by the Council. MAJOR RESPONSIBILITIES Skilled at interpersonal relationships and able to understand, communicate, and engage effectively with the Council, management team, staff, and residents. Promotes transparency with the Council, staff, and residents. Has a proven and successful track record in local government. Has strong finance and budgeting experience and knowledge; has good business acumen and values input when making decisions. Respects the expertise of staff; gives them wide latitude and holds them accountable for results. Is a trusted advisor with the fortitude to present recommendations that may not be popular. Empowers staff to do their best work; instills a sense of pride in working for the City of New Hope. Is open-minded, willing to listen, and takes time to fully understand issues. Possesses high integrity and a commitment to do what is best for the community. Values collaboration and can develop a good network. Has the ability to empower, delegate, and hold the management team to high standards. Values the development of current staff for potential advancement opportunities. Has good organizational awareness and ability to assess departmental needs. Recognizes and values diversity within the community and works to advance diversity, equity, and inclusion in the City. Has knowledge and experience in redevelopment to improve housing, businesses, and industries within the City. Is a proactive leader that will help develop the Council’s vision and promote it. Has a continuous improvement mindset, attention to metrics, and is focused on short and long-term goals. Understands each department's role in providing quality services. DESIRED ATTRIBUTES Performs complex professional work providing leadership to city staff; helping the City Council define, establish, and attain overall goals and objectives of local government; hiring and supervising city staff and managing all functions through department heads; developing and implementing strategic plans; delivering quality services to citizens in compliance with all legislative, judicial, and administrative obligations; and related work as apparent or assigned. Work involves setting policies and goals under the direction of the City Council. Organizational supervision is exercised over all personnel within the organization. POSITION ANNOUNCEMENT CITY: New Hope, Minnesota POSITION: City Manager SALARY: $149,229 to $181,559 APPLICATION DEADLINE: March 14, 2023 JOB SUMMARY MINIMUM QUALIFICATIONS Master's degree with coursework in Public Administration, or related field, and considerable experience working in local government in a leadership position, or an equivalent combination of education and experience. APPLY Visit https://daviddrown.hiringplatform.com/148696-new-hope-city-manager/566107-application-form/en and complete the application process by March 14, 2023. Finalists will be selected on April 10, 2023, and final interviews will be held on May 2, 2023. Please direct any questions to Pat Melvin at pat@daviddrown.com or 612-920-3320 x116. DDA Human Resources, Inc. Wayzata Office 3620 Northome Avenue Wayzata, MN 55391 Phone: 612-920-3320 x116 Fax: 612-605-2375 pat@daviddrown.com www.ddahumanresources.com City Manager SAFE System © 2013 City of New Hope, Minnesota Dept: Administration FLSA Status: Exempt General Definition of Work Performs complex professional work providing leadership to city staff; helping the City Council define, establish, and attain overall goals and objectives of local government; hiring and supervising city staff and managing all functions through department heads; developing and implementing strategic plans; delivering quality services to citizens in compliance with all legislative, judicial, and administrative obligations; and related work as apparent or assigned. Work involves setting policies and goals under the direction of the City Council. Organizational supervision is exercised over all personnel within the organization. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Essential Functions Keeps the Council fully advised of all significant matters and effectively presents all items which require council action or approval. Responds promptly and effectively to council requests. Directs the preparation of agendas and attends meetings of City Council. Assures city code and council directives are correctly interpreted, communicated and implemented. Sets goals and strategies; creates a positive organizational climate for the City. Ensures that overall city objectives are being met. Enforces and recommends changes to ordinances and resolutions. Directs the annual planning and budgeting processes for review and consideration by the City Council and oversees the operations within established fiscal parameters. Ensures the financial integrity of the City. Ensures the effective and efficient delivery of quality city services. Ensures that citizen requests and concerns are effectively and efficiently responded to and resolved Cultivates positive relationships with city staff, residents, and businesses. Works collaboratively with other public agencies such as schools, cities, counties, etc., participates in community associations, events and connects with businesses. Leads the city’s senior management team to ensure overall effective integration of departmental activities and effective implementation of city council policies. Supervises and assesses performance of all department heads and other direct reports; appoints and removes all city personnel. Carries out disciplinary actions. Serves as the emergency management director. Sits on the West Metro Fire-Rescue District Board of Directors, Joint Water Commission (JWC) Board of Directors and Hennepin Recycling Group (HRG) Board of Directors. Performs other job-related responsibilities as appropriate or directed by the Council. Knowledge, Skills and Abilities Comprehensive knowledge of modern principles, practices and procedures in city administration. Comprehensive knowledge of local, state and federal laws and regulations as they effect administration of the City. Comprehensive knowledge and skill leveraging intergovernmental relations and public relations. Comprehensive skill operating standard accounting software. General skill operating standard office equipment, hardware and software. City Manager SAFE System © 2013 City of New Hope, Minnesota Ability to plan, organize and direct the work of all operating departments in the City of New Hope. Ability to prepare and monitor an annual budget. Ability to work with the City Council in developing long-term strategic plans and goals for the city. Ability to prepare and present reports on a variety of city activities. Ability to provide leadership in identifying city problems and developing solutions for them. Ability to lead and direct staff initiatives. Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. Ability to understand and apply governmental accounting practices in the maintenance of financial records. Ability to compile city budgets and understand basic funding. Ability to establish and maintain confidentiality. Ability to negotiate resolutions. Ability to manage time and prioritize work tasks. Ability to establish and maintain effective working relationships with citizens, elected officials, consultants, other city staff, local business owners, vendors and the general public Education and Experience Master's degree with coursework in public administration, or related field and considerable experience working in local government in a leadership position, or equivalent combination of education and experience. Physical Requirements This work requires the occasional exertion of up to 25 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires sitting and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling, lifting and repetitive motions; work requires distance vision, ability to adjust focus, depth perception and color perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements Valid driver's license in the State of Minnesota. Last Revised: 1/20/23 I have reviewed and approve the above class description. _________________________________ ___________________________ _______________ Personnel Board Chair (Printed) Signature Date _________________________________ ___________________________ _______________ Mayor (Printed) Signature Date   S:\February 13, 2023 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  February 13, 2023    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  Feb. 14  No Citizen Advisory Commission Meeting    Feb. 15 11:30 a.m. – North Metro Mayors Operating Committee Meeting    Feb. 16  7:30 a.m. – Northwest Cable Television Cable Board/Commission Meeting    8:30 a.m. – Bassett Creek Watershed Management Commission Meeting    Feb. 20  Presidents’ Day – City Offices Closed    Feb. 21  7:30 a.m. – District 281 Partnership Meeting    6/6:30 p.m. – City Council Work Session    Feb. 27  7 p.m. – City Council Meeting         Agenda Section Other Business Item Number  12.1