080822 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
August 8, 2022
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2022
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, August 8, 2022
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – August 8, 2022
2. ROLL CALL
3. APPROVAL OF MINUTES:
• Regular Meeting Minutes – July 25, 2022
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.2 Approval of financial claims through August 8, 2022
6.4 Resolution approving final pay request to Sunram Construction, Inc. for playground
improvement site work at Jaycee Park (Improvement Project No. 1026)
6.5 Resolution approving final payment to Northwest Asphalt, Inc. in the amount of
$38,400 for the 2020 Infrastructure Improvement Project (Improvement Project No. 1034)
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution awarding contract to Insituform Technologies USA, LLC in the amount of
$513,411.60 for the 2022-2023 Sanitary Sewer Lining Project (Improvement Project No.
1086)
8.2 Resolution authorizing the preparation of a feasibility report for construction of the 2023
Infrastructure Improvement project (Improvement Project No. 1090)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Resolution establishing findings of fact and conclusions of law relating to revocation of
rental property registration permit for Berkeley Heights Homes LLC for violation of
rental property registration permit requirements for having a third instance of disorderly
behavior at the property located at 3957 Wisconsin Avenue North
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Tim W. Hoyt, Acting City Manager
Date: August 4, 2022
Subject: Agenda Items for Monday, August 8, 2022
Items 6.1, 6.2, and 6.3
Item 6.1 – there are no business license requests for this agenda.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
This item approves a final payment to Sunram Construction for $2,875.72 for playground improvement site
work at Jaycee Park. The final payment brings the total cost of the project to $57,514 which is $9,230 under
the contract amount due to lower quantities of various items. The site work portion of the project included
replacement of the playground container, entrance ramp, sidewalk, and installation of concrete pads for a
bench and picnic table. All work has been completed and Director Rader and I recommend approval.
Item 6.5
This item approves a final payment to Northwest Asphalt for $38,400 for the 2020 infrastructure
improvement project. The street reconstruction and utility work for the 2020 project was completed in
2020 but the contract was not closed due to grass restoration issues caused by the dry weather. The
final contract amount was $2,526,801 or $362,564 less than the original contract as less replacements
were required for curb, driveway and subgrade soils. Director Weber and I recommend approval.
Item 8.1
A bid opening took place on July 28 for the 2022 and 2023 sanitary sewer lining project. The sewer
lining work of two years was combined into one project to achieve favorable bids. Three bids were
received, and the low bid was submitted by Insituform Technologies for $513,411 which includes the
base bid and five alternates. The lining work will occur in the northwest corner of the city and the
northeast corner of the city. A total of $700,000 is available in the 2022 and 2023 sanitary sewer CIP
funds for this project. Director Weber and I recommend award of the contract.
Item 8.2
This item authorizes the preparation of a feasibility report for construction of the 2023 infrastructure
project in the Northwood East area of the city. The feasibility report will be presented to Council this
fall. The preliminary project cost estimate for mill and overlay, reclamation and overlay, and utility
Page 2
work is $5,070,371. The project will be funded by the street infrastructure fund and utility budgets.
Director Weber and I recommend approval.
Item 10.1
A public hearing was held on July 25, 2022, regarding disorderly conduct at 3957 Wisconsin Avenue. Council
voted to revoke the property’s rental registration permit. The item before Council at this time is a resolution
establishing findings of fact and conclusions of law relating to the revocation of the rental property
registration permit for Berkeley Heights Homes LLC. The city attorney has prepared a letter to be mailed to
the property owner that will meet the 30‐day notification requirement. Director Sargent and I recommend
adoption of the resolution.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
If you have any questions regarding items in the agenda packet, please contact me prior to the
meeting so that staff can research any issues and be prepared to respond at the meeting.
New Hope City Council July 25, 2022
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes July 25, 2022
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Tim Hoyt, Acting City Manager
Dan Boyum, City Engineer
Rich Johnson, Director of HR/Admin. Services
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to approve the work session meeting minutes of June 20, 2022, executive
session meeting minutes of June 20, 2022, and the regular meeting minutes of
June 27, 2022. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London;
and the following voted against the same: None; Abstained: None; Absent: None.
Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Tim Hoyt, acting city manager, reviewed the consent
items. Director Rader responded to questions from Council regarding Item 6.9.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through July 25, 2022.
New Hope City Council July 25, 2022
Page 2
MOTION
Item 6.4
Motion to accept a $1,260 donation for the golf course.
RESOLUTION 2022‐83
Item 6.5
Resolution approving the Master Partnership Contract between the Minnesota
Department of Transportation and the City of New Hope.
RESOLUTION 2022‐84
Item 6.6
Resolution approving State of Minnesota Joint Powers agreements with the city of
New Hope on behalf of its city attorney and police department.
RESOLUTION 2022‐85
Item 6.7
Resolution approving final payment of $18,987.50 to Northwest Asphalt for the
Meadow Lake/Golf Course Culvert Replacement Project (Improvement Project
No. 1037).
RESOLUTION 2022‐86
Item 6.8
Resolution approving final payment of $6,057.81 to Met‐Con Construction, Inc. for
the Mechanic’s Bay Vehicle Lift Replacement Project (Improvement Project No.
1071).
RESOLUTION 2022‐87
Item 6.9
Resolution approving the Sandburg Middle School Facility Use Agreement.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
RENTAL LICENSE
3957 WISCONSIN AVE
Item 7.1
Mayor Hemken introduced for discussion Item 7.1, Civil hearing regarding
revoking rental property registration permit for 3957 Wisconsin Avenue, relating
to three disorderly behavior violations.
Mr. Jeff Sargent, director of community development, explained that three
disorderly behavior violations have occurred at the property within a 12‐month
period. He stated Council is conducting a hearing and will decide to take any of
the following actions against the property owner relating to the rental property
registration permit: 1) impose a fine; 2) revoke the permit; 3) suspend the permit
for a specific period of time; or 4) take no action. He stated at this time staff is
recommending revoking the rental registration license due to inadequate
management of the property and its tenants. The entity would not be allowed to
reapply for a rental license at this address for one year.
Mr. Sargent explained that the Disorderly Behavior at Registered Rental Dwelling
Units ordinance was adopted in 2006 to assure that rental housing in the city is
decent, safe and sanitary and is so operated and maintained as not to become a
nuisance to the neighborhood or to become an influence that fosters blight and
deterioration or creates a disincentive to reinvestment in the community.
He stated as outlined in the ordinance, the property owner is given the opportunity
to be heard at a public meeting. The property owner may be represented by
counsel and the city official may be represented by the city attorney. The Council
shall hear all relevant evidence and arguments and shall review all testimony,
documents, and other evidence submitted. Following the hearing, the Council
shall make findings based on the evidence and shall make a decision on the
New Hope City Council July 25, 2022
Page 3
recommendation to fine, revoke, suspend, deny, or not renew a registration permit
based on the findings. He stated a written decision will be issued to the property
owner within 30 days of the hearing. He stated the city attorney will preside over
the hearing.
Ms. Stacy Woods, city attorney, accepted testimony relative to the three disorderly
behavior slips issued on June 12, 2022; June 20, 2022; and June 30, 2022. She
presented Exhibits A‐G.
Testimony was accepted by Officer William Leon Aguilar, Officer Joshua Arthur,
Sergeant Pete Stanley, Chief Tim Hoyt, and resident Josie Swanson.
The property owner, Mr. Sekou AM Dukuly, and the on‐site property manager,
Sheikh K. Dukuly II, also provided testimony.
Ms. Woods thanked the individuals for their testimonies. She stated the City
Council will issue a verbal decision at this time, and the decision will be provided
in writing to the property owner within 30 days.
CLOSE HEARING
Item 7.1
Motion was made by Council Member Elder, seconded by Council Member
London, to close the public hearing. All present voted in favor. Motion carried.
Discussion ensued between the members of the Council regarding the disorderly
behavior citations. It was determined that the property owner had violated Section
3‐31(i) of the City Code by allowing tenants of the property to engage in three or
more acts of disorderly behavior at the property within a 12‐month period.
MOTION
Item 7.1
Motion was made by London, seconded by Council Member Elder, to revoke the
rental property registration permit for 3957 Wisconsin Avenue. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
LABOR AGREEMENT
LELS 2023‐2025
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution ratifying the 2023‐
2025 labor agreement with Law Enforcement Labor Services (LELS) Local #273.
Mr. Tim Hoyt, acting city manager, stated information regarding the three‐year
agreement was reviewed with Council at a closed session on June 27. He stated the
agreement calls for a 3% market increase and 3% across the board wage increases
effective January 2, 2023, a 3% wage increase effective January 1, 2024, and a 3%
wage increase effective January 12, 2025. The contract also includes an increase in
shift differential pay from $.60 to $.75 per hour for sergeants between 7 pm and 7
am and when their schedule is changed at the city’s request. He stated the costs
are included in the 2023 proposed budget, and Director Johnson is available to
answer any questions.
Council Member London inquired of the total cost to the city so that Council can
understand the total impact. Council Member Isenberg mentioned when several
options are under negotiation it would be helpful to understand cost implications
of each.
New Hope City Council July 25, 2022
Page 4
Mr. Rich Johnson, director of HR/admin. services, stated he can provide the
budgetary impact of the labor agreement for 2023 to Council by email. He noted
the personnel cost difference between the 2022 to 2023 budgets also include step
increases.
Mayor Hemken thanked staff for negotiating a three‐year contract.
RESOLUTION 2022‐88
Item 10.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION RATIFYING THE 2023‐2025 LABOR AGREEMENT
WITH LAW ENFORCEMENT LABOR SERVICES (LELS) LOCAL #273.” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
Council Member Elder announced that the New Hope Community Farmers
Market may move to the Hy‐Vee Parking lot.
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to appoint Don Collier to the Planning Commission for a three‐year
term. All present voted in favor. Motion carried.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 8:38 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
August 8, 2022
Approved by: Tim W. Hoyt, Acting City Manager
Originating Department: City Manager
By: Tim W. Hoyt, Acting City Manager
Agenda Title
Approval of claims through August 8, 2022
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\P&R\PARKS\2022\#1026 Jaycee closeout ‐ Sunram\Q&R ‐ Project Closeout Sunram.docx
Request for Action
August 8, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving final pay request to Sunram Construction, Inc. for playground improvement site work
at Jaycee Park (Improvement Project No. 1026)
Requested Action
Staff recommends that the City Council approve a resolution to accept the site work portion of the
improvements to the playground at Jaycee Park (improvement project no. 1026) and authorize final payment
to Sunram Construction, Inc. in the amount of $2,875.72. This final payment brings the total cost for the
projects to $57,514.32, which is $9,230.68 under the contract amount $66,745. The difference is due to various
bid items that required fewer quantities.
The necessary paperwork has been provided by the contractor.
Background
The playground equipment at Jaycee Park had last been replaced in 1994. Staff and the city engineer along
with a representative from Flagship Recreation, worked with residents to develop a plan that would work
well in the designated area of the park. The site work portion of the project included replacement of the
playground container, entrance ramp, sidewalk, and installation of concrete pads for a bench and picnic
table. The playground equipment and installation was completed as a separate contract with Landscape
Structures.
The majority of the project was completed during the summer of 2019. Staff and the city engineering have
been working with the contractor over the past several years to complete the turf restoration.
Funding
This project was included in the 2019 CIP and the 2019 Park Infrastructure budget as shared with the Council
during 2019 budget discussions. Funding is available in the Park Infrastructure Fund.
Attachments
Resolution
Letter from Dan Boyum, City Engineer
Sunram Construction, Inc. invoice in the amount of $2,875.72
Agenda Section
Consent
Item Number
6.4
City of New Hope
Resolution No. 2022‐
Resolution approving final pay request to Sunram Construction, Inc. for playground improvement site work
at Jaycee Park (Improvement Project No. 1026)
WHEREAS, the city entered into a contract with Sunram Construction, Inc. to complete the site work for the
playground equipment project for Jaycee Park; and,
WHEREAS, staff is recommending that the Council adopt a resolution to accept the completion of the
playground site work at Jaycee Park (Improvement Project No. 1026) and approve final
payment to Sunram Construction, Inc., in the amount of $2,875.72; and,
WHEREAS, staff has reported that all work has been satisfactorily completed and recommends that final
payment be made to Sunram Construction, Inc.; and,
WHEREAS, the funding source for the projects are the Park Infrastructure Fund.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope, Hennepin County,
Minnesota:
1. That the City Council accepts the playground site work at Jaycee Park, Improvement Project
No. 1026 from Sunram Construction, Inc.
2. That the city manager is hereby directed to authorize the final payment of $2,875.72 to
Sunram Construction, Inc.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 8th day of August,
2022.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309
July 28, 2022
File:193804595
Attention:Susan Rader, Director of Parks and Recreation
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Dear Susan,
Reference: Payment Request 2/Final – 2019 Jaycee Park and Playground Improvements (City
Project No. 1026)
Enclosed find the final pay request and the IC-134 forms for the above referenced project. The
contractor, Sunram Construction, Inc., has completed this work in accordance with the contract
plans and specifications; therefore, it is recommended that final payment of $2,875.72 is made
and the City of New Hope accepts the project.
The Original Contract Amount as indicated on the Contractor’s Request for Payment is $66,745.00.
The Final Construction Amount is $57,514.32, which is $9,230.68 less than the Original Contract.
There were various bid items that required fewer quantities than estimated, and those items
contributed to the costs coming in less than anticipated. Some of the larger savings came from
blow mulch and draintile quantities.
Sunram Construction, Inc. has completed the punch list items on the project.
If you have any questions or require further information, please call me at (612) 712-2021.
Regards,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
Phone: 612 712 2021
dan.boyum@stantec.com
Attachments:Pay Request No. 2/Final, IC-134 Form
c.Tim Hoyt, Valerie Leone, Bernie Weber, Shawn Markham, Andrew Kramer – New Hope; Stacy Woods – City
Attorney; Ann Ackerson – Stantec.
I:\RFA\PUBWORKS\2020\Council\1034 2020 Infrastructure Improvement\Final Payment
Request for Action
August 8, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution approving final payment to Northwest Asphalt, Inc. in the amount of $38,400 for the 2020
Infrastructure Improvement Project (Improvement Project No. 1034)
Requested Action
Staff recommends that the Council accept the 2020 Infrastructure Improvement Project and authorize final
payment.
Policy/Past Practice
The City Council routinely considers public infrastructure improvement projects to extend the useful life of
the infrastructure and/or improve the level of service.
Background
The project consisted of a full street reconstruction with the replacement of water main and storm sewer
utility on both Northwood Parkway and 36 ½ Circle between Boone and 36th avenues. Additionally, this
project included pavement work on many streets in the neighborhood between Boone Avenue and Highway
169, and 36th and 27th avenues. Project construction began in the spring of 2020 and all major project work
was completed in fall of 2020, with the exception of restoration work on certain streets that had drought
related establishment issues in 2021 and were completed in 2022.
Funding
Northwest Asphalt, Inc. was the low bid contractor with a contract amount of $2,889,365.98. The final
construction amount is $2,526,801.44, or $362,564.54 under the contract amount. The underrun was primarily
due to less removals/replacements of curb, driveway, and subgrade soils. The pavement in the mill and
overlay area also did not require excess patching or repair between the street milling and overlay indicating
the street treatment was occurring before excess damage occurred throughout the pavement section.
It should be noted that the final restoration took multiple seasons and applications before grass density was
acceptable enough for final payment. The dryer growing season in 2021 contributed to the length of the
restoration time. Also, the contractor provided an extended 4‐year warranty plus an additional $2,500 deduct
on the final lift of bituminous for the reconstructed streets as a result of oil spilling on a small area of the
pavement.
Attachments
Resolution
City Engineer’s Memorandum
Final Pay Request
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 22‐
Resolution approving final payment to Northwest Asphalt, Inc.
in the amount of $38,400 for the 2020 Infrastructure Improvement Project
(Improvement Project No. 1034)
WHEREAS, the infrastructure improvement identified follow the pavement management strategy
adopted by the Council; and
WHEREAS, the city has entered into a contract with Northwest Asphalt, Inc. for construction of the 2020
Infrastructure Improvements; and
WHEREAS, staff is recommending that the Council adopt a resolution to accept improvement project
number 1034 and approve final payment to Northwest Asphalt, Inc. in the amount of
$38,400; and
WHEREAS, the city engineer has reported that all work and documentation has been satisfactorily
completed and recommends, along with staff, final payment be made to Northwest Asphalt,
Inc.
NOW, THEREFORE, BE IT RESOLVED,
1. That the City Council accepts the 2020 Infrastructure Improvement project from
Northwest Asphalt, Inc.
2. That the city manager is hereby directed to authorize the final payment in the amount of
$38,400.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 8th day of
August, 2022.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309
July 28, 2022
File:193804756
Attention:Bernie Weber, Director of Public Works
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Dear Bernie,
Reference: Final Payment Request No. 8 & Final – 2020 Infrastructure Improvements
City Project No. 1034
Enclosed find Payment Request No. 8 & Final for the above referenced project. The contractor,
Northwest Asphalt, Inc. completed the work in accordance with the contract plans and
specifications and has submitted all closeout documents. Therefore, it is recommended that final
payment of $38,400 be made, and the City of New Hope accepts the project.
The Final Construction Amount is $2,526,801.44, or $362,564.54 under the Contract Amount of
$2,889,365.98. The underrun was primarily due to less removals/replacements of curb, driveway
and subgrade soils. The pavement in the Mill and Overlay area also did not require excess
patching or repair between the street milling and overlay – this can be an indication that the
street treatment was occurring before excess damage throughout the pavement section.
It should be noted that the final restoration took multiple seasons and applications before grass
density was acceptable enough for final payment. The dryer growing season in 2021contributed
to the length of the restoration time. Also, the contractor provided an extended 4-year warranty
plus an additional $2.500 deduct on the final lift of bituminous for the reconstruction streets as a
result of oil spilling on the pavement.
If you have any questions or require further information, please call me at (612) 712-2021.
Regards,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
Phone: 612 712 2021
dan.boyum@stantec.com
Attachments: Pay Request No. 3 & Final and IC-134 Forms
c.Tim Hoyt, Valerie Leone, Dave Lemke, Matt Rowedder, Shawn Markham, Andrew Kramer, Nick Macklem – New
Hope; Stacy Woods – City Attorney; Ann Ackerson – Stantec.
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 2 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Payment Summary
No.Up To Date Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
1 2020-05-05 $99,081.57 $4,954.08 $94,127.49
2 2020-06-06 $411,556.08 $20,577.80 $390,978.28
3 2020-07-14 $630,898.21 $31,544.91 $599,353.30
4 2020-08-25 $1,059,797.29 $52,989.87 $1,006,807.42
5 2020-11-20 $175,771.97 $8,788.60 $166,983.37
6 2021-10-15 $100,525.77 $5,026.28 $95,499.49
7 2022-03-01 $51,670.55 ($82,981.54)$134,652.09
8 2022-07-28 ($2,500.00)($40,900.00)$38,400.00
Funding
Category Name
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
this Request
Total Amount
Paid to Date
Parks $19,550.86 $0.00 $19,234.72 $316.14 $19,550.86
Sanitary Sewer $181,585.08 $0.00 $178,648.77 $2,936.31 $181,585.08
Storm Sewer $60,774.21 $0.00 $59,791.47 $982.74 $60,774.21
Street $1,920,030.28 $0.00 $1,891,442.03 $28,588.25 $1,920,030.28
Water Main $344,861.01 $0.00 $339,284.45 $5,576.56 $344,861.01
Accounting Fund Amount Paid this
Request
Revised Contract
Amount
Funds
Encumbered to
Date
Paid Contractor to
Date
Park Funds $316.14 $30,272.00 $30,272.00 $19,550.86
Sanitary Sewer $2,936.31 $143,246.32 $143,246.32 $181,585.08
Storm Sewer $982.74 $53,638.74 $53,638.74 $60,774.21
Street Fund $28,588.25 $2,312,564.14 $2,315,064.14 $1,920,030.28
Watermain Funds $5,576.56 $347,144.78 $347,144.78 $344,861.01
Contract Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
1 2021.501/
00010 MOBILIZATION (P)LS $97,000.00 1 0 $0.00 1 $97,000.00
2 2563.601/
00010 TRAFFIC CONTROL (P)LS $12,338.00 1 0 $0.00 1 $12,338.00
3 2104.601/
0003
REMOVE AND REPLACE
SANITARY SEWER FRAME AND
RINGS WITH HDPE RINGS AND
FRAME
EA $1,269.00 11 0 $0.00 11 $13,959.00
4 2506.501/
00001
12" TALL MH BARREL SECTION
WITH STEP LF $775.00 2 0 $0.00 2 $1,550.00
5 2104.501/
00081
REMOVE EXISTING SANITARY
SEWER SERVICE EA $300.00 4 0 $0.00 4 $1,200.00
6 2104.603/
10000
REMOVE EXISTING SANITARY
SEWER PIPE LF $12.00 220 0 $0.00 220 $2,640.00
7 2104.602/
00001
REMOVE EX. SANITARY
SEWER MANHOLE EA $450.00 2 0 $0.00 1 $450.00
8 2503.603/
21010
10" PVC SANITARY SEWER
PIPE - SDR 35 LF $39.58 220 0 $0.00 220 $8,707.60
9 2503.603/
24004
4" PVC SCHEDULE 40
SANITARY SEWER SERVICE LF $35.53 120 0 $0.00 112 $3,979.36
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 3 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Contract Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
PIPE
10 2503.602/
13502 10" X 4" WYE EA $497.00 4 0 $0.00 4 $1,988.00
11 2506.602/
06120
4' DIA. SANITARY SEWER
MANHOLE EA $3,644.00 2 0 $0.00 1.5 $5,466.00
12 2503.602/
00370
CONNECT TO EXISTING
SANITARY SEWER SERVICE EA $400.00 4 0 $0.00 4 $1,600.00
13 2503.602/
00300
CONNECT TO EXISTING
SANITARY SEWER EA $905.00 4 0 $0.00 3 $2,715.00
14 2503.602/
00411
REPAIR SANITARY SEWER
SERVICE EA $615.00 15 0 $0.00 15 $9,225.00
15 2451.607/
00001 IMPROVED PIPE FOUNDATION LF $5.00 55 0 $0.00 80 $400.00
16 2503.603 TELEVISE SANITARY SEWER LF $4.50 220 0 $0.00 220 $990.00
17 2104.503/
00271
REMOVE EXISTING
WATERMAIN LF $8.00 2550 0 $0.00 2457 $19,656.00
18 2104.501/
00085 REMOVE WATER SERVICE EA $200.00 54 0 $0.00 54 $10,800.00
19 2104.502/
00880 REMOVE HYDRANT EA $300.00 5 0 $0.00 5 $1,500.00
20 2104.502/
00871 REMOVE VALVE AND BOX EA $200.00 11 0 $0.00 10 $2,000.00
21 2504.601/
00040 TEMPORARY WATER SERVICE LS $10,200.00 1 0 $0.00 1 $10,200.00
22 2504.602/
00010
CONNECT TO EXISTING
WATER MAIN EA $1,205.00 4 0 $0.00 4 $4,820.00
23 2504.603/
02006 6" PVC WATER MAIN LF $34.24 2550 0 $0.00 2491 $85,291.84
24 2504.602/
00806 6" GATE VALVE AND BOX EA $1,490.00 11 0 $0.00 11 $16,390.00
25 2504.602/
00020 HYDRANT EA $5,206.00 5 0 $0.00 5 $26,030.00
26 2504.603/
00008 EXTEND HYDRANT BARREL LF $835.00 4 0 $0.00 4 $3,340.00
27 2504.608/
00020 DUCTILE IRON FITTINGS LB $6.81 1320 0 $0.00 1320 $8,989.20
28 2502.604 INSULATION - 4" THICK SY $27.00 40 0 $0.00 40 $1,080.00
29 2451.607/
00001 IMPROVED PIPE FOUNDATION LF $5.00 700 0 $0.00 700 $3,500.00
30 2504.602/
00411
1" CORPORATION STOP AND
SADDLE EA $507.00 54 0 $0.00 54 $27,378.00
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 4 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Contract Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
31 2504.602/
03100 1" CURB STOP AND BOX EA $425.00 54 0 $0.00 54 $22,950.00
32 2504.603/
00710 1" TYPE "K" COPPER PIPE LF $33.38 1775 0 $0.00 1760.9314 $58,779.89
33 2504.602/
00014
CONNECT TO EXISTING
WATER SERVICE EA $328.00 54 0 $0.00 54 $17,712.00
34 2104.502/
00770
REMOVE STORM SEWER MH
OR CATCH BASIN EA $400.00 7 0 $0.00 7 $2,800.00
35 2104.503/
00285
REMOVE EXISTING STORM
PIPE LF $12.00 220 0 $0.00 259 $3,108.00
36 2503.603/
00004 15" RCP STORM SEWER PIPE LF $51.73 220 0 $0.00 259 $13,398.07
37 2506.602/
06181
4' DIA STORM SEWER CBMH
OR MH EA $2,840.00 3 0 $0.00 3 $8,520.00
38 2506.602/
06188
4' DIA STORM SEWER CBMH
WITH SUMP EA $3,265.00 2 0 $0.00 2 $6,530.00
39 2506.602/
06062 2'X3' STORM SEWER CB EA $1,858.00 2 0 $0.00 2 $3,716.00
40 2506.602/
06220
CONNECT EXISTING STORM
SEWER PIPE TO STRUCTURE EA $900.00 3 0 $0.00 3 $2,700.00
41 2630.0005
6
CONNECT TO EXISTING
STORM SEWER PIPE EA $880.00 1 0 $0.00 6 $5,280.00
42 2502.602/
00241
CONNECT TO STORM
STRUCTURE (DRAINTILE)EA $250.00 12 0 $0.00 13 $3,250.00
43 2503.603/
20090 TELEVISE STORM SEWER LF $5.00 220 0 $0.00 220 $1,100.00
44 2540.601 TEMPORARY MAIL LS $5,985.00 1 0 $0.00 1 $5,985.00
45 2573.530/
00010 INLET PROTECTION EA $125.00 15 0 $0.00 11 $1,375.00
46 2573.502/
00040
SILT FENCE, TYPE MACHINE
SLICED LF $3.50 310 0 $0.00 0 $0.00
47 2573.609 TEMPORARY ROCK
CONSTRUCTION ENTRANCE TN $25.00 190 0 $0.00 82.28 $2,057.00
48 2130.523/
00010 WATER FOR DUST CONTROL MG
AL $25.00 105 0 $0.00 40.4 $1,010.00
49 2104.523/
00540 SALVAGE SIGN EA $52.50 5 0 $0.00 5 $262.50
50 2104.523/
00562
SALVAGE AND REINSTALL
STREET NAME BLADE SIGN EA $157.50 6 0 $0.00 8 $1,260.00
51 2104.502/
02400 SALVAGE FLAG POLE EA $250.00 1 0 $0.00 1 $250.00
52 2104.502/
02900 SALVAGE YARD LIGHT EA $1,250.00 1 0 $0.00 0 $0.00
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 5 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Contract Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
53 2104.503/
00390 REMOVE FENCE LF $10.00 65 0 $0.00 77 $770.00
54 2104.602/
00010 REMOVE TREE EA $400.00 42 0 $0.00 76 $30,400.00
55 2104.602/
00011 REMOVE BUSH EA $50.00 8 0 $0.00 5 $250.00
56 2104.504/
00121
REMOVE BITUMINOUS
PAVEMENT (NO PETROMAT)SY $1.63 8110 0 $0.00 8265 $13,471.95
57 2104.513/
00011
SAWING BITUMINOUS
PAVEMENT - STREET LF $2.50 180 0 $0.00 191 $477.50
58 2104.501/
00024
REMOVE CONCRETE CURB &
GUTTER LF $3.80 5050 0 $0.00 4958 $18,840.40
59 2104.518/
00130
REMOVE CONCRETE
SIDEWALK SF $1.35 1000 0 $0.00 406 $548.10
60 2104.503/
00123
REMOVE BITUMINOUS
DRIVEWAY PAVEMENT SF $1.10 9016 0 $0.00 9232 $10,155.20
61 2104.503/
00024
REMOVE CONCRETE
DRIVEWAY PAVEMENT SF $2.04 6216 0 $0.00 7425 $15,147.00
62 2105.501/
00010 COMMON EXCAVATION (P)CY $23.50 6936 0 $0.00 6349 $149,201.50
63 2105.507/
00010 SUBGRADE EXCAVATION (CV)CY $23.50 2700 0 $0.00 200 $4,700.00
64 2105.604/
00034
GEOTEXTILE FABRIC TYPE V,
NON-WOVEN SY $1.50 10688 0 $0.00 10792 $16,188.00
65 2105.522 SELECT GRANULAR BORROW
(MODIFIED)TN $17.80 11050 0 $0.00 11292.03 $200,998.13
66 2211.501/
00010 AGGREGATE BASE, CLASS 5 TN $18.45 5867 0 $0.00 6017.01 $111,013.83
67 2502.541/
06060
6" PVC PERFORATED DRAIN
TILE, WITH SOCK LF $18.50 5050 0 $0.00 5050 $93,425.00
68 2502.602/
00001
6" PVC SUMP PIPE STUB
INCLUDING WYE AND CAP EA $285.00 54 0 $0.00 54 $15,390.00
69 2502.602/
00408
6" PVC DRAIN TILE CLEAN OUT
WITH METAL CAP EA $385.00 21 0 $0.00 20 $7,700.00
70 2357.502/
00010
BITUMINOUS MATERIAL FOR
TACK COAT GAL $2.50 450 0 $0.00 360 $900.00
71 2360.501/
0003
TYPE SP 12.5 NON WEARING
COURSE MIXTURE (2,B)TN $56.82 1020 0 $0.00 916.96 $52,101.67
72 2360.503/
22201 BITUMINOUS WEDGE LF $1.88 4956 0 $0.00 4962 $9,328.56
73 2104.604/
00124 REMOVE BITUMINOUS WEDGE LF $1.08 4956 0 $0.00 4962 $5,358.96
74 2360.501/
12300
TYPE SP 9.5 WEARING
COURSE MIX (2,C)TN $71.80 760 0 $0.00 945.06 $67,855.31
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 6 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Contract Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
75 2360.505/
00001
TYPE SP 9.5 BITUMINOUS
MIXTURE FOR DRIVEWAYS
(2,B)
TN $145.45 240 0 $0.00 121.4 $17,657.63
76 2531.507/
00001
6" CONCRETE
DRIVEWAY/APRON SF $6.90 8656 0 $0.00 12417 $85,677.30
77 2531.501/
02315
B618 CONCRETE CURB AND
GUTTER LF $14.20 5000 0 $0.00 4940 $70,148.00
78 2540.603/
00016
MASTIC PRIOR TO WEAR
PAVING LF $0.45 5000 0 $0.00 4914 $2,211.30
79 2521.501/
00040 4" CONCRETE WALK SF $6.35 500 0 $0.00 182 $1,155.70
80 2531.618 6" CONCRETE PEDESTRIAN
RAMP SF $12.85 300 0 $0.00 528 $6,784.80
81 2531.618/
00011 TRUNCATED DOME SURFACE SF $60.00 16 0 $0.00 82 $4,920.00
82 2557.603/
11035 WOODEN PRIVACY FENCE LF $50.00 40 0 $0.00 62 $3,100.00
83 2574.604 EROSION CONTROL COMPOST
BLANKET - BLOWN W/ SEED SY $4.35 6280 0 $0.00 6873 $29,897.55
84 2574.525/
00010
TOPSOIL BORROW, MNDOT
3877.2B(LV)CY $33.45 1047 0 $0.00 580 $19,401.00
85 2564.531/
00130 SIGN PANELS SF $47.25 30 0 $0.00 31 $1,464.75
86 2582.503/
00001
ZEBRA CROSSWALK, WHITE
PAINT SF $2.10 270 0 $0.00 270 $567.00
87 2582.503/
10125
24" SOLID WHITE STOP BAR
(PAINT)LF $4.20 45 0 $0.00 45 $189.00
88 2123.610/
00045
STREET SWEEPER (WITH
PICKUP BROOM)HR $135.00 200 0 $0.00 160 $21,600.00
89 2453.610/
00010 EXPLORATORY DIGGING HR $800.00 6 0 $0.00 6 $4,800.00
90 2104.602/
00003
REMOVE AND REPLACE
WATER GV BOX SECTION EA $450.00 9 0 $0.00 10 $4,500.00
91 2504.602/
00033 ADJUST VALVE EA $350.00 5 0 $0.00 7 $2,450.00
92 2104.601/
0003
REMOVE AND REPLACE
SANITARY SEWER FRAME AND
RINGS WITH HDPE RINGS AND
FRAME
EA $1,048.00 38 0 $0.00 67 $70,216.00
93 2503.503/
00001 INTEGRAL CONCRETE RING LF $150.00 22 0 $0.00 41 $6,150.00
94 2104.602/
00004
REMOVE AND REPLACE
STORM SEWER FRAME AND
RINGS WITH HDPE RINGS AND
FRAME
EA $1,048.00 4 0 $0.00 4 $4,192.00
95 2104.601/ REMOVE AND REPLACE LS $2,900.00 1 0 $0.00 1 $2,900.00
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 7 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Contract Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
00005 STORM SEWER TOP SLAB,
FRAME AND RINGS (SPECIAL)
96 2573.530/
00010 INLET PROTECTION EA $125.00 3 0 $0.00 0 $0.00
97 2232.604/
00001
RECLAIM AND SHAPE
BITUMINOUS PAVEMENT SY $4.04 4324 0 $0.00 4324 $17,468.96
98 2232.604/
00011
MILL BITUMINOUS PAVEMENT
WITH PETROMAT - 2" DEPTH
AND HAUL TO P.W.
SY $2.05 1710 0 $0.00 835 $1,711.75
99 2232.504/
00040
MILL BITUMINOUS PAVEMENT
- 1.5" DEPTH SY $1.63 861 0 $0.00 6629 $10,805.27
100 2232.504/
00060
MILL BITUMINOUS PAVEMENT
- 2" DEPTH SY $1.09 28952 0 $0.00 24461 $26,662.49
101 2232.504/
00080
MILL BITUMINOUS PAVEMENT
- 2.5" DEPTH SY $1.32 6034 0 $0.00 4126 $5,446.32
102 2104.501
REMOVE AND REPLACE
CONCRETE CURB AND
GUTTER
LF $32.89 1105 0 $0.00 947 $31,146.83
103 2104.503/
00123
REMOVE BITUMINOUS
DRIVEWAY PAVEMENT SF $1.97 2200 0 $0.00 324 $638.28
104 2104.503/
00024
REMOVE CONCRETE
DRIVEWAY PAVEMENT SF $3.00 4400 0 $0.00 252 $756.00
105 2211.609 AGGREGATE BASE, CLASS 5 -
(SPECIAL)TN $26.00 1344 0 $0.00 143.88 $3,740.88
106 2231.500
BITUMINOUS PATCHING
(SPECIAL) - TYPE SP 12.5 NON-
WEARING COURSE
MIXTURE(B)
TN $146.70 450 0 $0.00 218.75 $32,090.63
107 2357.502/
00010
BITUMINOUS MATERIAL FOR
TACK COAT GAL $2.50 2118 0 $0.00 2132 $5,330.00
108 2360.501/
12200
TYPE SP 9.5 WEARING
COURSE MIX (2,B)TN $59.70 5620 0 $0.00 5015.4 $299,419.38
109 2360.505/
00001
TYPE SP 9.5 BITUMINOUS
MIXTURE FOR DRIVEWAYS
(2,B)
TN $145.45 57 0 $0.00 0 $0.00
110 2531.507/
00001
6" CONCRETE
DRIVEWAY/APRON SF $6.85 4400 0 $0.00 252 $1,726.20
111 2540.603/
00016
MASTIC PRIOR TO WEAR
PAVING LF $0.45 23350 0 $0.00 24108 $10,848.60
112 2574.604 EROSION CONTROL COMPOST
BLANKET - BLOWN W/ SEED SY $5.35 1292 0 $0.00 192 $1,027.20
113 2574.525/
00010
TOPSOIL BORROW, MNDOT
3877.2B(LV)CY $33.45 339 0 $0.00 21 $702.45
114 2582.503/
10125
24" SOLID WHITE STOP BAR
(PAINT)LF $4.20 45 0 $0.00 83 $348.60
115 2582.503/
00001
ZEBRA CROSSWALK, WHITE
PAINT SF $2.10 270 0 $0.00 504 $1,058.40
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 8 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Contract Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
116 2123.610/
00045
STREET SWEEPER (WITH
PICKUP BROOM)HR $135.00 50 0 $0.00 0 $0.00
117 2021.501/
00010 MOBILIZATION LS $4,095.00 1 0 $0.00 1 $4,095.00
118 2563.601/
00010 TRAFFIC CONTROL LS $3,150.00 1 0 $0.00 1 $3,150.00
119 2573.530/
00010 INLET PROTECTION EA $125.00 3 0 $0.00 0 $0.00
120 2104.601/
0003
REMOVE AND REPLACE
SANITARY SEWER FRAME AND
RINGS WITH HDPE RINGS AND
FRAME
EA $1,269.00 27 0 $0.00 34 $43,146.00
121 2503.503/
00001 INTEGRAL CONCRETE RING LF $150.00 18 0 $0.00 15 $2,250.00
122 2232.504/
00040
MILL BITUMINOUS PAVEMENT
- 1.5" DEPTH SY $1.63 2580 0 $0.00 8301 $13,530.63
123 2232.504/
00060
MILL BITUMINOUS PAVEMENT
- 2" DEPTH SY $1.09 18858 0 $0.00 12493 $13,617.37
124 2232.604/
00001
RECLAIM AND SHAPE
BITUMINOUS PAVEMENT SY $4.50 872 0 $0.00 820 $3,690.00
125 2104.501
REMOVE AND REPLACE
CONCRETE CURB AND
GUTTER
LF $32.89 745 0 $0.00 76 $2,499.64
126 2104.503/
00123
REMOVE BITUMINOUS
DRIVEWAY PAVEMENT SF $1.97 1000 0 $0.00 0 $0.00
127 2104.503/
00024
REMOVE CONCRETE
DRIVEWAY PAVEMENT SF $3.00 2600 0 $0.00 0 $0.00
128 2211.609 AGGREGATE BASE, CLASS 5 -
(SPECIAL)TN $26.00 806 0 $0.00 0 $0.00
129 2231.500
BITUMINOUS PATCHING
(SPECIAL) - TYPE SP 12.5 NON-
WEARING COURSE
MIXTURE(B)
TN $146.70 300 0 $0.00 62.22 $9,127.67
130 2357.502/
00010
BITUMINOUS MATERIAL FOR
TACK COAT GAL $3.00 1176 0 $0.00 1198 $3,594.00
131 2360.501/
12200
TYPE SP 9.5 WEARING
COURSE MIX (2,B)TN $59.70 2840 0 $0.00 2540.24 $151,652.33
132 2360.505/
00001
TYPE SP 9.5 BITUMINOUS
MIXTURE FOR DRIVEWAYS
(2,B)
TN $146.90 23 0 $0.00 0 $0.00
133 2531.507/
00001
6" CONCRETE
DRIVEWAY/APRON SF $6.85 2600 0 $0.00 0 $0.00
134 2540.603/
00016
MASTIC PRIOR TO WEAR
PAVING LF $0.45 14850 0 $0.00 15608 $7,023.60
135 2574.604 EROSION CONTROL COMPOST
BLANKET - BLOWN W/ SEED SY $5.35 833 0 $0.00 7 $37.45
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 9 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Contract Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
136 2574.525/
00010
TOPSOIL BORROW, MNDOT
3877.2B(LV)CY $33.45 161 0 $0.00 1 $33.45
137 2123.610/
00045
STREET SWEEPER (WITH
PICKUP BROOM)HR $135.00 20 0 $0.00 0 $0.00
138 2021.501/
00010 MOBILIZATION LS $2,500.00 1 0 $0.00 1 $2,500.00
139 2563.601/
00010 TRAFFIC CONTROL LS $420.00 1 0 $0.00 1 $420.00
140 2232.604/
00002
RECLAIM AND SHAPE
EXISTING BITUMINOUS
SIDEWALK
SY $4.50 1170 0 $0.00 1044 $4,698.00
141 2360.501/
12200
TYPE SP 9.5 WEARING
COURSE MIX (2,B)TN $83.93 230 0 $0.00 217.24 $18,232.95
142 2574.525/
00010
TOPSOIL BORROW, MNDOT
3877.2B(LV)CY $33.45 140 0 $0.00 37 $1,237.65
143 2753.604/
00002 HYDROSEED W/ MULCH SY $2.50 1200 0 $0.00 335 $837.50
144 2573.502/
00040
SILT FENCE, TYPE MACHINE
SLICED LF $3.50 1075 0 $0.00 0 $0.00
145 2573.530/
00010 INLET PROTECTION EA $125.00 3 0 $0.00 0 $0.00
146 2123.610/
00045
STREET SWEEPER (WITH
PICKUP BROOM)HR $135.00 3 0 $0.00 0 $0.00
147 2021.501/
00010 MOBILIZATION LS $4,200.00 1 0 $0.00 1 $4,200.00
148 2563.601/
00010 TRAFFIC CONTROL LS $420.00 1 0 $0.00 1 $420.00
149 2232.604/
00001
RECLAIM AND SHAPE
BITUMINOUS PAVEMENT SY $11.17 863 0 $0.00 845 $9,438.65
150 2104.501/
00024
REMOVE CONCRETE CURB &
GUTTER LF $6.50 155 0 $0.00 87 $565.50
151 2104.503/
00027
REMOVE EXISTING
CONCRETE APRON SY $18.00 30 0 $0.00 30 $540.00
152 2531.501/
02315
B618 CONCRETE CURB AND
GUTTER LF $28.00 155 0 $0.00 155 $4,340.00
153 2531.507/
00001
6" CONCRETE
DRIVEWAY/APRON SF $8.86 225 0 $0.00 280 $2,480.80
154 2357.502/
00010
BITUMINOUS MATERIAL FOR
TACK COAT GAL $3.00 50 0 $0.00 75 $225.00
155 2360.501/
0003
TYPE SP 12.5 NON WEARING
COURSE MIXTURE (2,B)TN $73.54 180 0 $0.00 150 $11,031.00
156 2360.501/
12200
TYPE SP 9.5 WEARING
COURSE MIX (2,B)TN $78.77 130 0 $0.00 97.89 $7,710.80
157 2574.525/
00010
TOPSOIL BORROW, MNDOT
3877.2B(LV)CY $33.45 50 0 $0.00 9 $301.05
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 10 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Contract Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
158 2574.604 EROSION CONTROL COMPOST
BLANKET - BLOWN W/ SEED SY $5.35 150 0 $0.00 2 $10.70
159 2582.503/
10126 4" WHITE LINE, PAINT LF $3.00 270 0 $0.00 252 $756.00
160 2573.530/
00010 INLET PROTECTION EA $125.00 1 0 $0.00 0 $0.00
161 2123.610/
00045
STREET SWEEPER (WITH
PICKUP BROOM)HR $135.00 3 0 $0.00 0 $0.00
162 2021.501/
00010 MOBILIZATION LS $3,818.00 1 0 $0.00 1 $3,818.00
163 2563.601/
00010 TRAFFIC CONTROL LS $420.00 1 0 $0.00 1 $420.00
164 2573.530/
00010 INLET PROTECTION EA $125.00 2 0 $0.00 0 $0.00
165 2232.604/
00003
RECLAIM AND SHAPE
EXISTING BITUMINOUS TRAIL SY $6.50 750 0 $0.00 375 $2,437.50
166 2360.501/
12201
TYPE SP 9.5 WEARING
BITUMINOUS MIXTURE (2,B)TN $82.76 150 0 $0.00 130.15 $10,771.21
167 2574.525/
00010
TOPSOIL BORROW, MNDOT
3877.2B(LV)CY $33.45 150 0 $0.00 21 $702.45
168 2574.604 EROSION CONTROL COMPOST
BLANKET - BLOWN W/ SEED SY $5.35 650 0 $0.00 262 $1,401.70
Project Totals:$0.00 $2,529,301.44
Project Category Totals
Category Amount This Request Amount To Date
Part 1 -General $0.00 $109,338.00
Part 2A -Sanitary Sewer (RECON)$0.00 $54,869.96
Part 2B -Watermain (RECON)$0.00 $320,416.93
Part 2C -Storm Sewer (RECON)$0.00 $50,402.07
Part 2D - Streets (RECON)$0.00 $1,105,994.64
Part 3A: Utilities (M&O/FPR)$0.00 $90,408.00
Part 3B -Streets (M&O/FPR)$0.00 $450,928.24
Alt. 1 -Additional M&O and FPR Streets $0.00 $257,447.14
Alt. 2 -Erickson Dr. Bituminous Sidewalk Improvements $0.00 $27,926.10
Alt. 3 -Zealand Ave. Firestation Back Parking Lot $0.00 $42,019.50
Alt. 4 -Civic Park Bituminous Trail Improvements $0.00 $19,550.86
City of New Hope
4401 Xylon Ave N
New Hope , MN 55428
Page 11 of 11
Client Project Number: 1034
Payment Number: 8 / FINAL
Contract Change Item Status
Line Item Description Units Unit
Price
Contract
Quantity
Quantity This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
169 1
DEDUCT -
BITUMINOUS
WEARING COURSE
AND EXTENDED
WARRANTY
LS -2,500.00 1 1 -2,500.00 1 -2,500.00
Contract Change Totals:$-2,500.00 $-2,500.00
Contract Total $2,526,801.44
Contract Change Totals
Number Description Effective Date Amount
1 Pavement Deduct for Northwood Parkway in addition to extended warranty 07/28/2022 ($2,500.00)
I:\RFA\PUBWORKS\2022\Council\1086 2022‐2023 Sewer Lining\8‐8 Award Contract\Q&R Award Contract 1086 2022‐2023 Sanitary Sewer Lining.docx
Request for Action
August 8, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution awarding a contract to Insituform Technologies USA, LLC. in the amount of $513,411.60 for the
2022‐2023 Sanitary Sewer Lining Project (Improvement Project No. 1086)
Requested Action
Staff is recommending that Council authorize city staff to continue with the city’s I/I reduction program and
pass a resolution awarding a contract for the 2022‐2023 sanitary sewer pipe lining project to the low and
responsible bidder, Insituform Technologies USA, LLC. in the amount of $513,411.60.
Policy/Past Practice
The city has a long history of completing initiatives to reduce inflow and infiltration in our sanitary sewer
system. Some of these efforts include replacement of older, center hole sanitary sewer manhole covers with
solid covers in low areas of the city prone to street flooding; roof vent and foundation drain inspection of
apartments and commercial buildings; and the yearly lining and televising of the sewer system.
Background
The city’s 2022 and 2023 capital improvement program (CIP) each include $350,000 for the lining of
deteriorating areas of the sanitary sewer network for a total of $700,000. Staff is recommending that these two
years of work be combined under one contract to save cost in engineering and to encourage low bids. The
city has done this in the past when the 2020 and 2021 sewer lining projects were combined into one project.
The project plans identify the first area to be completed in 2022 and a second area to be completed in 2023 to
ensure the funds are split appropriately over the two‐year contract period.
The 2022 sanitary sewer lining will occur within the area evaluated as part of the flow monitoring program
completed in 2019. This area in the northwest corner of the city has a few existing stretches of sanitary sewer
that remained after the 2020 and 2021 projects. Sanitary pipe will also be lined adjacent to the proposed noise
wall along TH 169 from Independence to 62nd Avenue. The 2023 sanitary sewer lining will finish one
remaining street in the 2022 improvement area and then move to the northeast corner of the city. The decision
to line sanitary sewer in the northeast corner of the city is based upon the I&I seen at the lift station at 60th
Avenue and Quebec Avenue. The total footage of pipe being lined in the 2022 area is 2,527 feet, and in the
2023 area is 3,737 feet. The complete project area can be seen on the attached Location Map.
There was a total of 3 bids, and the low bidder was Insituform Technologies USA, LLC. with a total base bid
amount of $434,078.20. This compares to the Engineer’s opinion of probable costs of $472,854.62. All bids can
be viewed on the attached Bids Results Letter. Five alternate bids were included for budgetary reasons. Based
on review with staff, it is recommended to proceed with Alternates 1 and 5 at this time. The adjusted total
base bid would be $513,411.60. The bid tabs have been reviewed and found to be in order.
Agenda Section
Development &
Planning
Item Number
8.1
Funding
The sanitary sewer lining project is listed in the 2022 CIP at $350,000 and the 2023 CIP at $350,000, for a two‐
year total of $700,000. The City Engineer’s opinion of probable costs for the project was $472,854.62 for
construction with $144,570.93 of indirect costs, for a total of $617,425.55, but the bids came in below this
projected cost. The City Engineer had taken into consideration the potential for high bids due to supply chain
issues and inflation. Due to the favorable bids, staff recommends proceeding with the base bid, and
Alternates 1 and 5 for additional sewer lining, bringing the project to a total of $691,764.51 when you include
indirect costs, contingencies, and 2022 metering costs. Funding for the project would be provided from the
sanitary sewer fund.
Attachments
Resolution
Engineer’s Memo
Bid Results Letter
Budget Review Summary
Location Map
City of New Hope
Resolution No. 22‐
Resolution awarding a contract to Insituform Technologies USA, LLC. in the
amount of $513,411.60 for the 2022‐2023 Sanitary Sewer Lining Project
(Improvement Project No. 1086)
WHEREAS, the capital improvement program identifies programs to reduce the inflow and infiltration
entering the sanitary sewer system; and,
WHEREAS, Metropolitan Council Environmental Services (MCES) has determined that lining sanitary
sewer pipe reduces the impact of excessive inflow and infiltration (I/I) and extends the life of
the sanitary sewer infrastructure; and,
WHEREAS, the 2022 and 2023 I/I abatement program activities are included in the 2022 and 2023 sanitary
sewer operating budget and capital improvement program.
WHEREAS, the city has accepted quotes for the improvement described and has identified the lowest
responsible and responsive bidder; and,
WHEREAS, the city engineer, Stantec and staff are recommending that Council award the contract to
Insituform Technologies USA, LLC.; and
NOW, THEREFORE, BE IT RESOLVED:
1. That the contract between the city of New Hope and Insituform Technologies USA, LLC. in
the amount of $513,411.60 is approved.
2. That the mayor and city manager are authorized to sign the contract documents.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 8th day of August,
2022.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000
Minneapolis MN 55402-2309
Tel: (612) 712-2000
July 28, 2022
Attention: Bernie Weber
Director of Public Works - City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 2022 & 2023 Sanitary Lining – Recommend Award of Project
City Project No.: 1086. Stantec File No. 193805565
Dear Bernie,
In New Hope’s continued effort to reduce service costs, an annual pipe lining project has been
implemented to help address inflow and infiltration into the city’s sanitary sewer system. The
2022/2023 project includes lining sanitary mains over a two-year period. The Capital Improvement
Plan has identified $350,000 in 2022 and $350,000 in 2023 for sanitary sewer lining.
The improvements will occur within the streets and area evaluated as part of the 2019 flow
monitoring program in the NW part of the city as well as areas draining to the existing lift station on
60th Avenue North and Quebec Avenue North.
This work has combined two years of Capital Improvement funds, including indirect costs, of
$700,000. The Bid Opening was held on July 28, 2022, and three contractors submitted bids.
The Low Bid is from Insituform Technologies USA, LLC. with a Total Base Bid of $434,078.20. In
addition to the base bid, five alternate bids were included in the bidding documents. Based on
review with staff, it is recommended to proceed with Alternates 1 and 5 at this time. The Adjusted
Total Base Bid would be $513,411.60. Insituform Technologies has worked in New Hope in the past.
Staff recommends award of the project to them.
If Council chooses to award the project, this can be done at the August 8, 2022 Council Meeting.
The work would be completed in November/December 2023.
If you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
STANTEC
Dan D. Boyum, P.E.
Attachments: Bid Results Letter, Location Plans, Budget Review Table
Cc: Tim Hoyt, Valerie Leone, Nick Macklem, Shawn Markham, Dave Lemke, Matt Rowedder,
Andrew Kramer – New Hope; Ann Ackerson, Craig Larson - Stantec
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000 Minneapolis MN 55402
July 28, 2022
Honorable Mayor and City Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Re:2022 & 2023 Sanitary Sewer Lining Project
City Project No. 1086
Stantec Project No. 193805565
Dear Honorable Mayor and City Council:
Bids were opened for the 2022 & 2023 Sanitary Sewer Lining Project on July 28, 2022. Transmitted herewith is a
copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once
the Project has been awarded.
There was a total of 3 Bids. The following summarizes the results of the Bids received:
Contractor BASE BID ALT. 1 ALT. 2 ALT. 3 ALT. 4 ALT. 5
Low Insituform Tech. USA LLC $434,078.20 $34,919.40 $55,855.70 $33,024.20 $16,792.20 $44,414.00
#2 Visu-Sewer, Inc.$464,884.00 $32,896.00 $55,812.00 $30,880.00 $14,304.00 $41,022.00
#3 S.J. Louis Trenchless, LLC $522,362.50 $42,410.00 $70,635.00 $49,990.00 $28,345.00 $51,561.50
The low Bidder on the Project was Insituform Technologies USA, LLC with a Total Base Bid Amount of
$434,078.20. This compares to the Engineer’s Opinion of Probable Costs of $472,854.62. Alternates were
included for budgetary reasons.
If the City Council wishes to award the Project on the Total Base Bid, then Insituform Technologies USA, LLC
should be awarded the Project based on the Total Base Bid Amount of $434,078.20.If the City Council wishes
to award Alternates 1 and 5, then Insituform Technologies USA, LLC should be awarded the Project based on
the Adjusted Total Base Bid Amount of $513.411.60.
Should you have any questions, please feel free to contact me.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
Enclosure – Bid Tabulation
Project Name:City Project No.:1086 Stantec Project No.:Bid Opening:Owner:Dan Boyum, P.E.License No. 23451BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price TotalBASE BIDPART 1: 2022 LINING AREA1 MOBILIZATION LS 1 $13,567.10 $13,567.10 $8,000.00 $8,000.00 $8,500.00 $8,500.002 TRAFFIC CONTROL LS 1 $15,481.80 $15,481.80 $9,000.00 $9,000.00 $1,150.00 $1,150.003 BYPASS PUMPING LS 1 $13,152.90 $13,152.90 $6,000.00 $6,000.00 $750.00 $750.004 HYDROPHILIC END SEAL, 9" EA 18 $26.50 $477.00 $20.00 $360.00 $115.00 $2,070.005 HYDROPHILIC END SEAL, 12" EA 10 $26.50 $265.00 $20.00 $200.00 $125.00 $1,250.006 SEWER PIPE JOINT GROUTING GAL 20 $238.20 $4,764.00 $20.00 $400.00 $245.00 $4,900.007 SEWER REHABILITATION WITH CIPP, 9" LF 1613 $41.50 $66,939.50 $48.00 $77,424.00 $57.75 $93,150.758 SEWER REHABILITATION WITH CIPP, 12" LF 914 $62.80 $57,399.20 $102.00 $93,228.00 $65.00 $59,410.009 MANHOLE PROTECTIVE LINER - EXISTING MANHOLE LF 131 $545.20 $71,421.20 $600.00 $78,600.00 $598.00 $78,338.00TOTAL PART 1$243,467.70 $273,212.00 $249,518.75PART 2: 2023 LINING AREA10 MOBILIZATION LS 1 $2,918.90 $2,918.90 $6,000.00 $6,000.00 $8,500.00 $8,500.0011 TRAFFIC CONTROL LS 1 $16,828.10 $16,828.10 $5,000.00 $5,000.00 $1,150.00 $1,150.0012 BYPASS PUMPING LS 1 $698.30 $698.30 $3,600.00 $3,600.00 $750.00 $750.0013 HYDROPHILIC END SEAL, 9" EA 27.00 $26.50 $715.50 $20.00 $540.00 $115.00 $3,105.0014 HYDROPHILIC END SEAL, 8" EA 8 $26.50 $212.00 $20.00 $160.00 $100.00 $800.0015 SEWER PIPE JOINT GROUTING GAL 50 $238.20 $11,910.00 $20.00 $1,000.00 $245.00 $12,250.0016 SEWER REHABILITATION WITH CIPP, 9" LF 3281 $42.10 $138,130.10 $44.00 $144,364.00 $60.75 $199,320.7517 SEWER REHABILITATION WITH CIPP, 8" LF 456 $42.10 $19,197.60 $68.00 $31,008.00 $103.00 $46,968.00TOTAL PART 2$190,610.50 $191,672.00 $272,843.75ALTERNATE 1: 62ND AVE N - SUMTER TO WEST BROADWAY18 MOBILIZATION LS 1 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $6,000.0019 TRAFFIC CONTROL LS 1 $5,699.30 $5,699.30 $3,000.00 $3,000.00 $750.00 $750.0020 BYPASS PUMPING LS 1 $687.90 $687.90 $1,600.00 $1,600.00 $750.00 $750.0021 HYDROPHILIC END SEAL, 9" EA 2 $26.50 $53.00 $20.00 $40.00 $170.00 $340.0020 SEWER PIPE JOINT GROUTING GAL 10 $317.60 $3,176.00 $20.00 $200.00 $325.00 $3,250.0021 SEWER REHABILITATION WITH CIPP, 9" LF 696 $34.20 $23,803.20 $36.00 $25,056.00 $45.00 $31,320.00TOTAL ALTERNATE 1$34,919.40 $32,896.00 $42,410.00ALTERNATE 2: 62ND AVE N - WEST BROADWAY TO LOUISIANA22 MOBILIZATION LS 1 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $6,000.0023 TRAFFIC CONTROL LS 1 $6,387.20 $6,387.20 $3,000.00 $3,000.00 $750.00 $750.0024 BYPASS PUMPING LS 1 $687.90 $687.90 $3,600.00 $3,600.00 $750.00 $750.00I hereby certify that this is an exactreproduction of bids received.2022 & 2023 Sanitary Sewer LiningNew Hope, MinnesotaThursday, July 28, 2022 at 10:00 AM CDT193805565Bidder No. 1Insituform Technologies USA, LLC Visu-Sewer, Inc.Bidder No. 2S.J. Louis Trenchless, LLCBidder No. 3193805565-Bid Tab.xlsmBT-1
BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price TotalBidder No. 1Insituform Technologies USA, LLC Visu-Sewer, Inc.Bidder No. 2S.J. Louis Trenchless, LLCBidder No. 325 HYDROPHILIC END SEAL, 9" EA 6 $26.50 $159.00 $20.00 $120.00 $170.00 $1,020.0026 SEWER PIPE JOINT GROUTING GAL 15 $317.60 $4,764.00 $20.00 $300.00 $325.00 $4,875.0027 SEWER REHABILITATION WITH CIPP, 9" LF 1272 $33.30 $42,357.60 $36.00 $45,792.00 $45.00 $57,240.00TOTAL ALTERNATE 2$55,855.70 $55,812.00 $70,635.00ALTERNATE 3: 62ND AVE N - SUMTER TO WINNETKA28 MOBILIZATION LS 1 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $6,000.0029 TRAFFIC CONTROL LS 1 $7,792.30 $7,792.30 $3,000.00 $3,000.00 $750.00 $750.0030 BYPASS PUMPING LS 1 $687.90 $687.90 $500.00 $500.00 $750.00 $750.0031 HYDROPHILIC END SEAL, 9" EA 4 $26.50 $106.00 $20.00 $80.00 $170.00 $680.0026 SEWER PIPE JOINT GROUTING GAL 10 $317.60 $3,176.00 $20.00 $200.00 $325.00 $3,250.0027 SEWER REHABILITATION WITH CIPP, 9" LF 482 $41.00 $19,762.00 $50.00 $24,100.00 $80.00 $38,560.00TOTAL ALTERNATE 3$33,024.20 $30,880.00 $49,990.00ALTERNATE 4: UTAH AVE N - 62ND TO CDS28 MOBILIZATION LS 1 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $6,000.00 $6,000.0029 TRAFFIC CONTROL LS 1 $4,254.80 $4,254.80 $500.00 $500.00 $750.00 $750.0030 BYPASS PUMPING LS 1 $687.90 $687.90 $500.00 $500.00 $750.00 $750.0031 HYDROPHILIC END SEAL, 9" EA 2 $34.40 $68.80 $20.00 $40.00 $170.00 $340.0032 SEWER PIPE JOINT GROUTING GAL 5 $481.50 $2,407.50 $20.00 $100.00 $375.00 $1,875.0033 SEWER REHABILITATION WITH CIPP, 9" LF 162 $48.60 $7,873.20 $72.00 $11,664.00 $115.00 $18,630.00TOTAL ALTERNATE 4$16,792.20 $14,304.00 $28,345.00ALTERNATE 5: VIRGINA AVE N - 62ND TO 61ST; 61ST AVE N - SOUTH OF VIRGINIA34 MOBILIZATION LS 1 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $6,000.0035 TRAFFIC CONTROL LS 1 $1,857.30 $1,857.30 $500.00 $500.00 $750.00 $750.0036 BYPASS PUMPING LS 1 $687.90 $687.90 $500.00 $500.00 $750.00 $750.0037 HYDROPHILIC END SEAL, 9" EA 8 $26.50 $212.00 $20.00 $160.00 $170.00 $1,360.0038 SEWER PIPE JOINT GROUTING GAL 10 $317.60 $3,176.00 $20.00 $200.00 $325.00 $3,250.0039 SEWER REHABILITATION WITH CIPP, 9" LF 797 $46.40 $36,980.80 $46.00 $36,662.00 $49.50 $39,451.50TOTAL ALTERNATE 5$44,414.00 $41,022.00 $51,561.50BID SUMMARYTOTAL PART 1: 2022 LINING AREA$243,467.70 $273,212.00 $249,518.75TOTAL PART 2: 2023 LINING AREA$190,610.50 $191,672.00 $272,843.75TOTAL BASE BID$434,078.20 $464,884.00 $522,362.50TOTAL ALTERNATE 1$34,919.40 $32,896.00 $42,410.00TOTAL ALTERNATE 2$55,855.70 $55,812.00 $70,635.00TOTAL ALTERNATE 3$33,024.20 $30,880.00 $49,990.00TOTAL ALTERNATE 4$16,792.20 $14,304.00 $28,345.00TOTAL ALTERNATE 5$44,414.00 $41,022.00 $51,561.50TOTAL BASE BID PLUS ALTERNATES 1 AND 5 $513,411.60 $538,802.00 $616,334.00193805565-Bid Tab.xlsmBT-2
BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price TotalBidder No. 1Insituform Technologies USA, LLC Visu-Sewer, Inc.Bidder No. 2S.J. Louis Trenchless, LLCBidder No. 3Phone:Email:jlause@aegion.comvisu-info@visu-sewer.comestimate@sjltrenchless.comSigned By: Jana LauseJaime WoodsTitle: Contracting & Attesting OfficerPresident/CEO Vice PresidentBid Bond Bid Bond Bid Bond1 and 2 1 and 2 1 and 2Bid Security:Addenda Acknowledged:(636) 530-8000 (320) 253-9291(262) 695-2340Keith M. Alexander1351 Broadway Street W.Rockville, MN 56369580 Goddard AvenueChesterfield, MO 63005Visu-Sewer, Inc.W230 N 4855 Bekter DrivePewaukee, WI 53072Contractor Name and Address:Insituform Techniologies USA, LLC S.J. Louis Trenchless, LLC193805565-Bid Tab.xlsmBT-3
Estimated Project Costs
Item
Insituform
Technologies
USA, LLC
Contingencies
(5%)
Total
Construction
Indirect
Costs
Project
Costs
2022 Sanitary Lining - Base Bid $243,467.70 $12,173.39 $255,641.09 $48,693.54 $304,334.63
2023 Sanitary Lining - Base Bid $190,610.50 $9,530.53 $200,141.03 $38,122.10 $238,263.13
Subtotal - Base Bid $434,078.20 $21,703.92 $455,782.12 $86,815.64 $542,597.76
+ 2022 Estimated Metering $50,000.00 $50,000.00
Subtotal - Base Bid + Metering $136,815.64 $592,597.76
Alternate 1 $34,919.40 $1,745.97 $36,665.37 $6,983.88 $43,649.25
Alternate 2 $55,855.70 $2,792.79 $58,648.49 $11,171.14 $69,819.63
Alternate 3 $33,024.20 $1,651.21 $34,675.41 $6,604.84 $41,280.25
Alternate 4 $16,792.20 $839.61 $17,631.81 $3,358.44 $20,990.25
Alternate 5 $44,414.00 $2,220.70 $46,634.70 $8,882.80 $55,517.50
Summary of Base Bid and Recommended Alternates
Item
Insituform
Technologies
USA, LLC
Contingencies
(5%)
Total
Construction
Indirect
Costs
Project
Costs
Base Bid $434,078.20 $21,703.92 $455,782.12 $86,815.64 $542,597.76
+ Alternate 1 $34,919.40 $1,745.97 $36,665.37 $6,983.88 $43,649.25
+ Alternate 5 $44,414.00 $2,220.70 $46,634.70 $8,882.80 $55,517.50
Subtotal - Base Bid + Allt 1 + Alt 5 $513,411.60 $25,670.59 $539,082.19 $102,682.32 $641,764.51
+ 2022 Estimated Metering $50,000.00 $50,000.00
Total $513,411.60 $25,670.59 $539,082.19 $152,682.32 $691,764.51
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SSPlotDate:06/21/2022-1:49pmDrawingname:U:\193805565\CAD\Dwg\193805565_C001.dwgXrefs:,193805565_XSPL,193805565_BORDER,193805565_XSSS>>>SS
SANITARY LINING LEGEND
EXISTING SANITARY SEWER PIPE
EXISTING SANITARY SEWER PIPE - TO BE LINED IN 2022 - BASE BID
EXISTING SANITARY SEWER PIPE - TO BE LINED IN 2023 - BASE BID
EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 1
EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 2
EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 3
EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 4
EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 5
EXISTING TRUNK SANITARY SEWER PIPE
EXISTING SANITARY SEWER MANHOLE
EXISTING SANITARY SEWER MANHOLE - TO BE LINED IN 2022 - BASE BID>>>>>>>>>>>>>>>>>>>>>>>>>>>>DATE PROJ. NO.PlotDate:06/21/2022-1:49pmDrawingname:U:\193805565\CAD\Dwg\193805565_C001.dwgXrefs:,193805565_XSPL,193805565_BORDER,193805565_XSSS2335 Highway 36 W
St. Paul, MN 55113
www.stantec.com
PROJECT LOCATIONS
CITY OF NEW HOPE, MN
2022 & 2023 SANITARY SEWER LINING
6/20/2022 193805565
FIGURE1
SITE 2 - 2023 BASE BID AND ALTERNATES
SITE 1 - 2022 & 2023 BASE BID 150 300>>>SS
I:\RFA\PUBWORKS\2022\Council\1090 2023 Infrastructure Improvement Project\8‐8 Authorize Preparation of Feasibility
Request for Action
August 8, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution authorizing the preparation of a feasibility report for construction of the 2023 Infrastructure
Improvements Project (Improvement Project No. 1090)
Requested Action
Staff recommends that Council approve a resolution authorizing the city engineer, Stantec, to proceed in the
preparation of a feasibility report for construction of a 2023 Infrastructure Improvement Project (Improvement
Project No. 1090) in the areas shown on the 2021 Pavement Management Plan.
Policy/Past Practice
The City Council routinely considers public infrastructure improvement projects to extend the useful life of the
infrastructure and/or improve the level of service. The city’s pavement management plan identifies these areas
in the street infrastructure projects portion of the plan.
Background
Many of the streets planned for a reclaim and overlay in the 2023 Infrastructure Improvement Project have
street Pavement Rating Index (PRI) ratings as poor. These conditions can be seen on the 2021 PRI map in the
attached Engineer’s Memo. The feasibility report will outline the proposed improvements and determine the
project need and cost effectiveness. Some improvements may be adjusted based on the findings of the
feasibility report.
This feasibility report will also identify all tax‐exempt properties that will be affected by this work and provide
an estimated assessment rate for these properties. These assessments will be one funding source for the project.
Funding
The major source of funding for the project will be the city’s street infrastructure funds. The preliminary cost
estimate for the total project is estimated at $5,070,371. This project cost reflects a 25% increase to past cost
estimates. That increase was used to address current pricing increases, inflation, and material shortages seen in
2022.
Attachments
Resolution
Engineer’s Memo
2023 Street Infrastructure Projects
2021 PRI map
Agenda Section
Development &
Planning
Item Number
8.2
City of New Hope
Resolution No. 22 –
Resolution authorizing the preparation of a feasibility report for
construction of the 2023 Infrastructure Improvements Project
(Improvement Project No. 1090)
WHEREAS, Council approves the preparation of a feasibility report for the construction of the 2023
Infrastructure Improvements Project (Improvement Project No. 1090); and,
WHEREAS, Stantec will provide the feasibility study on behalf of the city; and,
WHEREAS, the City intends to fund in part by assessments to tax exempt properties and city street
infrastructure fund sources.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that
the City Council hereby approves the preparation of the feasibility study for 2023
infrastructure improvements.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 8th day of August,
2022.
_____________________________
Mayor
Attest: _____________________________
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
July 26, 2022
File: 19385550
Attention: Bernie Weber, Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 2023 Infrastructure Improvements
Authorize Preparation of Feasibility Report (City Project No. 1090)
Dear Bernie,
As identified on the City’s Capital Improvement Plan (CIP) and Pavement Management Plan
(PMP), street and utility improvements are scheduled in Northwood East area of the city. The
street improvements are shown on the attached map.
To be consistent with past processes when doing infrastructure projects, we recommend the
Council authorizes preparation of a feasibility report. The feasibility report will outline the proposed
improvements and determine the project need and cost effectiveness. The report will break
down the project into logical sections of improvements. This allows the city to adjust the scope of
the project depending on budgetary constraints.
The preliminary project cost estimate for the mill and overlay, reclaim and overlay, and utility work
is $5,070,371.00. This project cost reflects a 25% increase to past cost estimates. That increase was
used to address current pricing increases, inflation, and material shortages seen in 2021.
The report could be presented to the Council in September or October. If the Council decides to
move forward with the project, plans could be prepared over the fall/ winter. The project could
be scheduled for bid in January or February, with construction to begin in the spring of 2023.
If you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
STANTEC
Dan D. Boyum, P.E.
Attachments: 2023 Street Infrastructure Location Plan, 2021 Pavement Rating Index, and 2023
Infrastructure Project Cost Estimate.
Cc: Andrew Kramer, Dave Lemke, Shawn Markham, Tim Hoyt, Nick Macklem, Matt Rowedder –
New Hope; Ann Ackerson – Stantec.
New HopePlymouth
Crystal
Robbinsdale
BrooklynCenterHIGHWAY 169BOONE AVE NWINNETKA AVE N36TH AVE N
62ND AVE N
49TH AVE N
BASS
L
A
K
E
FLAG AVE N32ND AVE N NEVADA AVE NQUEBEC AVE N46TH AVE N
42ND AVE N (CSAH 9)
59TH AVE N
40TH AVE N
47TH AVE N
32ND PL N
MEDICINE LAKE RD(CSAH 70)
54TH AVE N
50TH AVE N
28TH AVE N
45TH AVE N
29TH AVE N
30TH AVE NGETTYSBURG AVE N55TH AVE N
JORDAN AVE NW
E
S
T
B
R
O
A
D
W
A
Y
40 1/2 AVE N AQUILA AVE NENSIGN AVE NOREGON AVE N53RD AVE N
39TH AVE N
60TH AVE N
60 1/2 AVE N
XYLON AVE NHIGHWAY 169 FRONTAGEDEL DR
30TH ACE N31ST AVE NWINPARK DR
HILLSBORO AVE N61 1/2 AVE N
ZEALAND AVE NNORTHWOOD PKWYLOUISIANA AVE N56TH AVE N
58TH AVE N
SUMTER AVE N35TH AVE N
33RD AVE N
NORTHERN DR MARYLAND AVE NJERSEY AVE NINTERNATIONAL PKWYSCIENCE CENTER DR
YUKON AVE N33RD PL N UTAH AVE NCAVELL AVE N34TH AVE N
61ST AVE N
47 1/2 AVE N
HOPEWOOD LN NINDEPENDENCE AVE NELM GROVE AVEDECATUR AVE NANGE
L
I
N
A
D
R
VIRGINIA AVE N DUDLEY AVE N
59TH PL N
LOUISANA AVE NOREGON AVEN38TH AVE N
48TH AVE N PENNSYLVANIA AVE NERICKSON DRRHODE ISLAND AVE NSAINT RAPHAEL DR
52ND AVE NSUMTER AVENUE NWISCONSIN AVE N
27TH PL N
57TH AVE N
38 1/2 AVE N
41ST AVE N
VALLEY PL
36 1/2 CIR
N
LAMPHERE DR51ST AVE N
46 1/2 AVE N
45 1/2 AVE N
37TH AVE N
LOMBARDY AVE
COUNTY ROAD 9 KENTUCKY AVE NBOONE
P
L
N
26TH
VA
L
L
E
V
I
S
T
A
S
T
ELM GROVE CT
34TH PL N34 1/2 AVE N
FAIRVIEW AVE N
59 1/2 AVE N
RESEARCH CENTER RD E
44TH AVE N35 1/2 AVE N
32ND CIR NMEADOW
L
A
K
E
P
L
TERRA LINDA DR
48TH CIR N
43RD AVE N
41 1/2 AVE N
ALLEN CIR
SHIRLEY PL47 1/2 PL NWISCONSIN CIR N47 1/2 CIR NINDEPENDENCE CIR N YUKON CIR32ND CT NMARYLAND AVE NMARYLAND AVE NMARYLAND AVE NXYLON AVE NINDEPENDENCE AVE N32ND AVE N MARYLAND AVE N58TH AVE NXYLON AVE NSUMTER AVE
NMARYLAND AVE NXYLON AVE NQUEBEC AVE N52ND AVE N
UTAH AVE N31ST AVE N
58TH AVE N
SUMTER AVE N33RD PL N NEVADA AVE NNEVADA AVE NMARYLAND AVE NF
L
A
G
A
V
E
N
NEVADA AVE NRHODE ISLAND AVE N34TH AVE N
31ST AVE NYUKON AVE NPENNSYLVANIA AVE N45TH AVE NXYLON AVE N45TH AVE N
VIRGINIA AVE NPENNSYLVANIA AVE N59TH PL NGETTYSBURG AVE N35TH AVE NFLAG AVE N30TH AVE N NEVADA AVE N59TH AVE N
FLAG AVE NLOUISIANA AVE N61ST AVE N
47TH AVE N
47TH AVE N XYLON AVE NSUMTER AVE NUTAH AVE N33RD AVE NYUKON AVE N46TH AVE N
YUKON AVE N48TH AVE NBOONE AVE NWINNETKA AVE NNORTH
W
O
O
D
P
A
R
K
W
A
Y
31ST AVE N
0 15,000 30,000Feet
($$¯
1:18,000 (At original document size of 11x17)Revised: 2021-11-08 By: dmerickson. Added Virginia, Yukon and 33rd Place due to WM - 6/30/2022V:\1938\Clients\New_Hope\Projects\2021_Pavement_Maps\2023 Street Infrastructure Projects.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data.
2" Mill & Overlay
Reclaim & Overlay
2023 StreetInfrastructure ProjectsNew Hope, Minnesota2021 Pavement Management Plan
New HopePlymouth
Crystal
Robbinsdale
BrooklynCenterHIGHWAY 169BOONE AVE NWINNETKA AVE N36TH AVE N
62ND AVE N
49TH AVE N
BASS LAKE
FLAG AVE N32ND AVE N NEVADA AVE NQUEBEC AVE N46TH AVE N
42ND AVE N (CSAH 9)
59TH AVE N
40TH AVE N
47TH AVE N
32ND PL N
MEDICINE LAKE RD(CSAH 70)
54TH AVE N
50TH AVE N
28TH AVE N
45TH AVE N
29TH AVE N
30TH AVE NGETTYSBURG AVE N55TH AVE N
JORDAN AVE NW
E
S
T B
R
O
A
D
W
A
Y
40 1/2 AVE N AQUILA AVE NENSIGN AVE NOREGON AVE N53RD AVE N
39TH AVE N
60TH AVE N
60 1 /2 AV E N
XYLON AVE NHIGHWAY 169 FRONTAGEDEL DR
30TH ACE N31ST AVE NWINPARK DR
HILLSBORO AVE N61 1/2 AVE N
ZEALAND AVE NNORTHWOOD PKWYLOUISIANA AVE N56TH AVE N
58TH AVE N
SUMTER AVE N35TH AVE N
33RD AVE N
NORTHERN DR MARYLAND AVE NJERSEY AVE NINTERNATIONAL PKWYSCIENCE CENTER DR
YUKON AVE N33RD PL N UTAH AVE NCAVELL AVE N34 TH AV E N
61ST AVE N
47 1/2 AVE N
HOPEWOOD LN NINDEPENDENCE AVE NELM GROVE AVEDECATUR AVE NANGELINA DR
VIRGINIA AVE N DUDLEY AVE N
59TH PL N
LOUISANA AVE NOREGON AVEN38TH AVE N
4 8 T H A V E N PENNSYLVANIA AVE NERICKSON DRRHODE ISLAND AVE NSAINT RAPHAEL DR
52ND AVE NSUMTER AVENUE NW I S C O N S I N A V E N
27TH PL N
57TH AVE N
38 1/2 AVE N
41ST AVE N
VALLEY PL
36 1/2 CIR N
LAMPHERE DR51ST AVE N
46 1/2 AVE N
45 1/2 AVE N
3 7 T H A V E N
LOMBARDY AVE
COUNTY ROAD 9 KENTUCKY AVE NBOONE PL N
26TH
VALLE VISTA ST
ELM GROVE CT
34 TH P L N34 1/2 AVE N
FAIRVIEW AVE N
59 1/2 AVE N
RESEARCH CENTER RD E
44TH AVE N3 5 1 /2 A V E N
32ND CIR NMEADOW LAKE PL
TERRA LINDA DR
48TH CIR N
43RD AVE N
41 1/2 AVE N
A L L E N C IR
SHIRLEY PL47 1/2 PL NWISCONSIN CIR N47 1/2 CIR NINDEPENDENCE CIR N YUKO N CIR32ND CT NMARYLAND AVE NMARYLAND AVE NMARYLAND AVE NXYLON AVE NINDEPENDENCE AVE N32ND AVE N MARYLAND AVE N58TH AVE NXYLON AVE NSUMTER AVE NMARYLAND AVE NXYLON AVE NQUEBEC AVE N52ND AVE N
UTAH AVE N31ST AVE N
58TH AVE N
SUMTER AVE N3 3 R D P L N NEVADA AVE NNEVADA AVE NMARYLAND AVE NF
L
A
G
A
V
E N
NEVADA AVE NRHODE ISLAND AVE N34TH AVE N
31ST AVE NYUKON AVE NPENNSYLVANIA AVE N45TH AVE NXYLON AVE N45TH AVE N
VIRGINIA AVE NPENNSYLVANIA AVE N59TH PL NGETTYSBURG AVE N35TH AVE NFLAG AVE N30TH AVE N NEVADA AVE N59TH AVE N
FLAG AVE NLOUISIANA AVE N6 1 S T AV E N
47TH AVE N
47TH AVE N XYLON AVE NSUMTER AVE NUTAH AVE N33RD AVE NYUKON AVE N46TH AVE N
YUKON AVE N48TH AVE NBOONE AVE NWINNETKA AVE NNORTHWOOD PARKWAY
31ST AVE NHIGHWAY 169BOONE AVE NWINNETKA AVE N36TH AVE N
62ND AVE N
49TH AVE N
BASS LAKE
FLAG AVE N32ND AVE N NEVADA AVE NQUEBEC AVE N46TH AVE N
42 ND AVE N (CSAH 9)
59TH AVE N
40TH AVE N
47TH AVE N
32ND PL N
MEDICINE LAKE RD(CSAH 70)
54TH AVE N
50TH AVE N
28TH AVE N
45TH AVE N
29TH AVE N
55TH AVE N
JORDAN AVE NW
E
S
T B
R
O
A
D
W
A
Y
40 1/2 AVE N AQUILA AVE NENSIGN AVE NOREGON AVE N53RD AVE N
39TH AVE N
60 TH AVE N
60 1 /2 AVE N
HIGHWAY 169 FRONTAGEDEL DR31ST AVE NWINPARK DRHILLSBORO AVE N61 1/2 AVE N
ZEALAND AVE NLOUISIANA AVE N58TH AVE N
35TH AVE N MARYLAND AVE NY
U
K
O
N A
V
E N
33RD PL NUTAH AVE NCAVELL AVE N34TH AVE N
61ST AVE N
47 1/2 AVE NINDEPENDENCE AVE N38TH AVE N
48TH AVE N
RHODE ISLAND AVE NWISCONSIN AVE N41ST AVE N
51ST AVE N
44TH AVE NFLAG AVE NYUKO N AVE N
NEVADA AVE N45TH AVE N
0 15,000 30,000Feet
($$¯
1:18,000 (At original document size of 11x17)Revised: 2021-11-11 By: dmericksonV:\1938\Clients\New_Hope\Projects\2021_Pavement_Maps\PRI_Ratings_2021_Map.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipie nt ac cepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and age nts, from any and all claims arising in any way from the content or provisionof the data.
New Hope, Minnesota2021 Pavement Management Plan
2021 Pavement Rating Index (PRI)
* As of 11/11/2021
PR I 01 - 2021 - 4041 - 6061 - 8081 - 100
0.00 miles
0.00 miles
3.43 miles
26.87 miles
37.09 miles
2023 Infrastructure Improvements
Project Cost Review - July 26, 2022
Item Construction Indirect Project Costs
Sanitary Sewer $104,166.67 $20,833.33 $125,000.00
Storm Sewer $158,333.33 $31,666.67 $190,000.00
Water Main $1,301,666.67 $260,333.33 $1,562,000.00
Street $2,661,142.50 $532,228.50 $3,193,371.00
Total $4,225,309.17 $845,061.83 $5,070,371.00
I:\RFA\COMM DEV\2022\City Council\08‐08‐22 Rental Revocation 3957 Wisconsin Ave\Q ‐ 3957 Wisconsin Ave Rental License Revocation 08‐08‐22.docx
Request for Action
August 8, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Community Development
By: Jeff Alger, Community Development Specialist;
Jeff Sargent, Director of Community Development
Agenda Title
Resolution establishing findings of fact and conclusions of law relating to revocation of rental property
registration permit for Berkeley Heights Homes LLC for violation of rental property registration permit
requirements for having a third instance of disorderly behavior at the property located at 3957 Wisconsin
Avenue North
Requested Action
Staff requests the City Council consider a resolution establishing findings of fact and conclusions of law
relating to the revocation of a rental property registration permit for Berkeley Heights Homes LLC for
violations of rental property registration permit requirements for having a third instance of disorderly
behavior at the property located at 3957 Wisconsin Avenue North.
Policy/Past Practice
The Disorderly Behavior at Registered Rental Dwelling Units ordinance was adopted in 2006 to “assure that
rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a
nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a
disincentive to reinvestment in the community.” Upon the issuance of a third disorderly behavior slip, the
City Council has the discretion to take corrective action against the property owner.
Background
A public hearing to consider the revocation of the rental property registration permit for 3957 Wisconsin
Avenue North was held at the July 25, 2022, City Council meeting. Disorderly behavior slips were issued to
residents at the property on June 12, 2022, June 20, 2022, and June 30, 2022. At the July 25, 2022, City Council
meeting, the City Council heard relevant evidence and arguments and reviewed all testimony, documents,
and other evidence submitted related to issuance of the disorderly behavior slips. It was determined that the
property owner had violated Section 3‐31(i) of the City Code by allowing tenants of the property to engage in
three or more acts of disorderly behavior at the property within a 12‐month period.
Pursuant to Section 3‐31(i)(5) of the City Code, the City Council has the authority to revoke, suspend, or not
renew a rental registration permit if three instances of disorderly behavior occur at a rental dwelling unit
within 12 months. Following the public hearing at the July 25, 2022, City Council meeting, staff was directed
to prepare a resolution revoking the rental registration permit for Berkeley Heights Homes LLC, as the owner
of the property at 3957 Wisconsin Avenue North and prohibiting the owner from re‐applying for another
rental registration permit for 3957 Wisconsin Avenue North or any other property in the city of New Hope
for at least one year. The resolution requires that tenants of 3957 Wisconsin Avenue North must vacate the
property within 45 days (September 22, 2022) and prohibits the property owner from having an ownership
interest in any other entity that attempts to apply for another rental registration permit for 3957 Wisconsin
Avenue North or any other property in the city for at least one year.
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
Request for Action, Page 2
Recommendation
Staff recommends that the City Council consider a resolution establishing findings of fact and conclusions of
law relating to the revocation of a rental property registration permit for Berkeley Heights Homes LLC for
violations of rental property registration permit requirements for having a third instance of disorderly
behavior at the property located at 3957 Wisconsin Avenue North.
Attachments
Resolution
Unapproved City Council minutes (July 25, 2022)
For more information, please refer to the reports included in the July 25, 2022, City Council meeting packet,
which was previously distributed.
RESOLUTION NO. 22-___
RESOLUTION ESTABLISHING FINDINGS OF FACT AND
CONCLUSIONS OF LAW RELATING TO REVOCATION OF RENTAL PROPERTY
REGISTRATION PERMIT FOR BERKELEY HEIGHTS HOMES LLC FOR
VIOLATION OF RENTAL PROPERTY REGISTRATION PERMIT REQUIREMENTS
FOR HAVING A THIRD INSTANCE OF DISORDERLY BEHAVIOR AT THE
PROPERTY LOCATED AT 3957 WISCONSIN AVENUE NORTH
BE IT RESOLVED by the City Council of the City of New Hope as follows:
RECITALS AND FINDINGS OF FACT
WHEREAS, a public hearing was held before the New Hope City Council on July 25,
2022, to consider revocation of property registration permit against Berkeley Heights Homes LLC,
a Minnesota limited liability company, (whose principal is: Sekou AM Dukuly) (“Owner”) for
violations of New Hope City Code §3-31 relating to a third instance of disorderly behavior within
a 12 month period at the real property located at 3957 Wisconsin Avenue North, New Hope,
Minnesota (“Property”) with a property tax identification number of 18-118-21-41-0020; and
WHEREAS, Owner owns the Property and operates it as a group home; and
WHEREAS, it is the purpose of City Code §3-31 to assure that rental housing in the city
is decent, safe and sanitary and is so operated and maintained as not to become a nuisance to the
neighborhood or to become an influence that fosters blight and deterioration or creates a
disincentive to reinvestment in the community (§3-31(b)); and
WHEREAS, the operation of rental dwelling units is a business enterprise that entails
certain responsibilities. Operators are responsible to take such reasonable steps as are necessary
to assure that the citizens of the city who occupy such units may pursue the quiet enjoyment of the
normal activities of life in surroundings that are: safe, secure and sanitary; free from crimes and
criminal activity, nuisances or annoyances (§3-31(b)); and
WHEREAS, pursuant to City Code §3-31(i)(5), the City Council has the authority to
revoke, suspend or not renew the rental registration permit if a third instance of disorderly behavior
occurs at a rental dwelling unit within 12 months after the first of two previous notices of disorderly
behavior at the same unit; and
WHEREAS, it is the responsibility of the Owner to assure that tenants not engage in
disorderly behavior in the rental dwelling unit as stated in City Code §3-31 (i)(1);
WHEREAS, pursuant to City Code §3-31(i)(2)(a) and (c); Disorderly behavior at
registered rental dwelling units includes (a) drug-related illegal activity in the rental dwelling unit;
and (c) violation of Minn. Stat. § 609.72 (Disorderly Conduct); and
2
WHEREAS, on June 12, 2022, the New Hope Police Department issued the first
disorderly behavior slip to a resident at the Property for Disorderly Conduct per City Code Section
3-31 (i)(2)(c), and a notice was sent to the Owner per City Code Section 3-31 (i)(3); and
WHEREAS, on June 20, 2022, the New Hope Police Department issued the second
disorderly behavior slip to a resident at the Property for Drug Activity/Paraphernalia per City Code
§3-31 (i)(2)(a), and a notice was sent to the Owner per City Code §3-31 (i)(4); and
WHEREAS, on June 30, 2022, the New Hope Police Department issued the third
disorderly behavior slip to a resident at the Property for Disorderly Conduct per City Code §3-31
(i)(2)(c), and a notice was sent to the Owner per City Code Section 3-31 (i)(5); and
WHEREAS, on July 25, 2022 a public hearing was held before the City Council regarding
Owner’s violation of the rental registration permit requirements set out in City Code §3-31 as
referenced above; and
WHEREAS, at the July 25, 2022 public hearing the City Council determined Owner had
in fact violated City Code §3-31(i) by allowing the tenants of the Property engage in three or more
acts disorderly behavior at the Property within a 12-month period; and
WHEREAS, at the conclusion of the public hearing the City Council revoked the rental
registration permit for the real property located at 3957 Wisconsin Avenue North, New Hope,
Minnesota with a property tax identification number of 18-118-21-41-0020.
FINDINGS OF FACT
WHEREAS, based on the testimony of Director of Police and Acting City Manager Tim
Hoyt, Officer William Leon Aguilar, Officer Joshua Arthur, Officer Pete Stanley, Director of
Community Development, Jeff Sargent, resident Josie T. Swanson, Sekou AM Dukuly, and Sheikh
K. Dukuly II, the New Hope City Council hereby makes the following findings of fact:
1. Owner owns the real property located at 3957 Wisconsin Avenue North, New Hope,
Minnesota.
2. Owner is currently renting the Property to tenants, operating the Property as a group
home.
3. Owner, doing business as Berkeley Heights Homes LLC obtained a rental registration
permit with the City in March of 2021 as shown on the attached Exhibit A-1.
4. Tenants of the Property have engaged in three or more disorderly behavior acts within
a 12-month period with New Hope Police being called to the Property on at least 3
separate occasions. See Exhibits B, D and F.
3
5. The Acting City Manager notified Owner of each of the 3 separate incidents of
disorderly behavior by first class mail pursuant to City Code §3-31. See Exhibits C, E
and G.
6. Owner failed to assure that the tenants not engage in disorderly behavior in the rental
dwelling unit as required by City Code §3-31(i)(1)-(9).
7. Owner was provided with at least a 20-day notice of the public hearing on July 25,
2022, and had the opportunity to be heard to contest the proposed revocation of the
rental registration permit. See Exhibit G.
8. The defenses and/or explanations of Owner and Sheikh K. Dukuly II who acted as the
On-Site Property Manager were not persuasive and did not effectively disprove the
actual incidents of disorderly behavior.
.
CONCLUSIONS OF LAW
WHEREAS, based on the testimony of Director of Police Tim Hoyt, Building Official
Eric Hanson, Director of Community Development, Jeff Sargent, and Sekou AM Dukuly, the New
Hope City Council hereby makes the following conclusions of law:
1. That Owner of the real property located at 3957 Wisconsin Avenue North, has violated
City Code §§3-31(i) by allowing the tenants of the property to engage in three or more
acts of disorderly behavior at the Property within a 12-month period.
2. That City Code §3-31(i)(5) provides for the City Council’s ability to revoke, suspend
or not renew the rental property registration permit for the Property after the occurrence
of a third disorderly behavior act at the Property within a 12-month period.
3. The arguments presented by Owner and Sheikh K. Dukuly II did not refute the fact that
they had violated §3-31 by allowing at least 3 disorderly behavior incident to occur at
the Property.
ORDER
1. Based on the Findings of Fact and Conclusions of Law as set out in this Resolution
and Exhibits A-G, this Council hereby revokes the rental registration permit for
Berkeley Heights Homes LLC, as Owner of the Property at 3957 Wisconsin
Avenue North in the city of New Hope pursuant to New Hope City Code §3-
31(i)(5) and 3-31 (j)(5) with the following terms:
a. The tenants of the Property must vacate it within 45 days of this resolution
b. If the Owner fails to remove the tenants within 45 days of this resolution,
then the City may commence legal action seeking injunctive relief requiring
him to do so.
4
c. The Owner may not re-apply for another rental registration permit for 3957
Wisconsin Ave. N. or any other property in the City of New Hope for at
least 1 year.
d. Sekou AM Dukuly may not have an ownership interest in any other entity
that attempts to apply for another rental registration permit for 3957
Wisconsin Ave. N. or any other property in the City of New Hope for at
least 1 year.
2. This order shall take effect immediately.
Dated: August 8, 2022
____________________________________
Kathi Hemken, Mayor
Attest: ________________________________
Valerie Leone, City Clerk
New Hope City Council July 25, 2022
Page 2
MOTION
Item 6.4
Motion to accept a $1,260 donation for the golf course .
RESOLUTION 2022-83
Item 6.5
Resolution approving the Master Partnership Contract between the Minnesota
Department of Transportation and the City of New Hope.
RESOLUTION 2022-84
Item 6.6
Resolution approving State of Minnesota Joint Powers agreements with the city of
New Hope on behalf of its city attorney and police department.
RESOLUTION 2022-85
Item 6.7
Resolution approving final payment of $18,987.50 to Northwest Asphalt for the
Meadow Lake/Golf Course Culvert Replacement Project (Improvement Project
No. 1037).
RESOLUTION 2022-86
Item 6.8
Resolution approving final payment of $6,057.81 to Met-Con Construction, Inc. for
the Mechanic’s Bay Vehicle Lift Replacement Project (Improvement Project No.
1071).
RESOLUTION 2022-87
Item 6.9
Resolution approving the Sandburg Middle School Facility Use Agreement.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
RENTAL LICENSE
3957 WISCONSIN AVE
Item 7.1
Mayor Hemken introduced for discussion Item 7.1, Civil hearing regarding
revoking rental property registration permit for 3957 Wisconsin Avenue, relating
to three disorderly behavior violations.
Mr. Jeff Sargent, director of community development, explained that three
disorderly behavior violations have occurred at the property within a 12-month
period. He stated Council is conducting a hearing and will decide to take any of
the following actions against the property owner relating to the rental property
registration permit: 1) impose a fine; 2) revoke the permit; 3) suspend the permit
for a specific period of time; or 4) take no action. He stated at this time staff is
recommending revoking the rental registration license due to inadequate
management of the property and its tenants. The entity would not be allowed to
reapply for a rental license at this address for one year.
Mr. Sargent explained that the Disorderly Behavior at Registered Rental Dwelling
Units ordinance was adopted in 2006 to assure that rental housing in the city is
decent, safe and sanitary and is so operated and maintained as not to become a
nuisance to the neighborhood or to become an influence that fosters blight and
deterioration or creates a disincentive to reinvestment in the community.
He stated as outlined in the ordinance, the property owner is given the opportunity
to be heard at a public meeting. The property owner may be represented by
counsel and the city official may be represented by the city attorney. The Council
shall hear all relevant evidence and arguments and shall review all testimony,
documents, and other evidence submitted. Following the hearing, the Council
shall make findings based on the evidence and shall make a decision on the
New Hope City Council July 25, 2022
Page 3
recommendation to fine, revoke, suspend, deny, or not renew a registration permit
based on the findings. He stated a written decision will be issued to the property
owner within 30 days of the hearing. He stated the city attorney will preside over
the hearing.
Ms. Stacy Woods, city attorney, accepted testimony relative to the three disorderly
behavior slips issued on June 12, 2022; June 20, 2022; and June 30 , 2022. She
presented Exhibits A-G.
Testimony was accepted by Officer William Leon Aguilar, Officer Joshua Arthur,
Sergeant Pete Stanley, Chief Tim Hoyt, and resident Josie Swanson.
The property owner, Mr. Sekou AM Dukuly, and the on-site property manager,
Sheikh K. Dukuly II, also provided testimony.
Ms. Woods thanked the individuals for their testimonies. She stated the City
Council will issue a verbal decision at this time, and the decision will be provided
in writing to the property owner within 30 days.
CLOSE HEARING
Item 7.1
Motion was made by Council Member Elder, seconded by Council Member
London, to close the public hearing. All present voted in favor. Motion carried.
Discussion ensued between the members of the Council regarding the disorderly
behavior citations. It was determined that the property owner had violated Section
3-31(i) of the City Code by allowing tenants of the property to engage in three or
more acts of disorderly behavior at the property within a 12-month period.
MOTION
Item 7.1
Motion was made by London, seconded by Council Member Elder, to revoke the
rental property registration permit for 3957 Wisconsin Avenue . Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
LABOR AGREEMENT
LELS 2023-2025
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution ratifying the 2023-
2025 labor agreement with Law Enforcement Labor Services (LELS) Local #273 .
Mr. Tim Hoyt, acting city manager, stated information regarding the three-year
agreement was reviewed with Council at a closed session on June 27. He stated the
agreement calls for a 3% market increase and 3% across the board wage increases
effective January 2, 2023, a 3% wage increase effective January 1, 2024, and a 3%
wage increase effective January 12, 2025. The contract also includes an increase in
shift differential pay from $.60 to $.75 per hour for sergeants between 7 pm and 7
am and when their schedule is changed at the city’s reque st. He stated the costs
are included in the 2023 proposed budget, and Director Johnson is available to
answer any questions.
Council Member London inquired of the total cost to the city so that Council can
understand the total impact. Council Member Isenberg mentioned when several
options are under negotiation it would be helpful to understand cost implications
of each.
S:\August 8, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
August 8, 2022
Approved by: Tim W. Hoyt, Acting City Manager
Originating Department: City Manager
By: Tim W. Hoyt, Acting City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Aug. 9 Primary Election, polling locations open from 7 a.m. to 8 p.m.
5:30 p.m. – 8 p.m. – Community Conversations, hosted by the New Hope Human Rights
Commission at Civic Center Park
No Citizen Advisory Commission Meeting
Aug. 10 5 p.m. – Canvas Board Meeting
7 p.m. to 8:30 p.m. – Music in the Park, “Salsa del Soul”, at the New Hope Performance
Center
Aug. 11 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting
Aug. 12 11 a.m. to 2 p.m. – Food Truck Friday at New Hope City Hall
Aug. 13 9 a.m. to 1 p.m. – New Hope Community Farmers Market
Aug. 15 6/6:30 p.m. – City Council Work Session
Aug. 16 Safety Camp
Aug. 17 Safety Camp
Aug. 18 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting
Safety Camp / 5 p.m. – Safety Camp Graduation
Aug. 19 11 a.m. to 2 p.m. – Food Truck Friday at New Hope City Hall
Aug. 20 9 a.m. to 1 p.m. – New Hope Community Farmers Market
Aug. 22 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1