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080822 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  August 8, 2022  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London      The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2022 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North Monday, August 8, 2022 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – August 8, 2022 2. ROLL CALL 3. APPROVAL OF MINUTES: • Regular Meeting Minutes – July 25, 2022 4. OPEN FORUM 5. PRESENTATIONS 6. CONSENT BUSINESS 6.2 Approval of financial claims through August 8, 2022 6.4 Resolution approving final pay request to Sunram Construction, Inc. for playground improvement site work at Jaycee Park (Improvement Project No. 1026) 6.5 Resolution approving final payment to Northwest Asphalt, Inc. in the amount of $38,400 for the 2020 Infrastructure Improvement Project (Improvement Project No. 1034) 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 8.1 Resolution awarding contract to Insituform Technologies USA, LLC in the amount of $513,411.60 for the 2022-2023 Sanitary Sewer Lining Project (Improvement Project No. 1086) 8.2 Resolution authorizing the preparation of a feasibility report for construction of the 2023 Infrastructure Improvement project (Improvement Project No. 1090) 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Resolution establishing findings of fact and conclusions of law relating to revocation of rental property registration permit for Berkeley Heights Homes LLC for violation of rental property registration permit requirements for having a third instance of disorderly behavior at the property located at 3957 Wisconsin Avenue North 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum          To:  New Hope City Council  From: Tim W. Hoyt, Acting City Manager  Date: August 4, 2022  Subject: Agenda Items for Monday, August 8, 2022     Items 6.1, 6.2, and 6.3  Item 6.1 – there are no business license requests for this agenda.    Item 6.2 ‐ involves routine financial claims.     Item 6.3 – there are no new liability claims to report.    Item 6.4  This item approves a final payment to Sunram Construction for $2,875.72 for playground improvement site  work at Jaycee Park. The final payment brings the total cost of the project to $57,514 which is $9,230 under  the contract amount due to lower quantities of various items. The site work portion of the project included  replacement of the playground container, entrance ramp, sidewalk, and installation of concrete pads for a  bench and picnic table. All work has been completed and Director Rader and I recommend approval.    Item 6.5  This item approves a final payment to Northwest Asphalt for $38,400 for the 2020 infrastructure  improvement project. The street reconstruction and utility work for the 2020 project was completed in  2020 but the contract was not closed due to grass restoration issues caused by the dry weather. The  final contract amount was $2,526,801 or $362,564 less than the original contract as less replacements  were required for curb, driveway and subgrade soils. Director Weber and I recommend approval.    Item 8.1  A bid opening took place on July 28 for the 2022 and 2023 sanitary sewer lining project. The sewer  lining work of two years was combined into one project to achieve favorable bids. Three bids were  received, and the low bid was submitted by Insituform Technologies for $513,411 which includes the  base bid and five alternates. The lining work will occur in the northwest corner of the city and the  northeast corner of the city. A total of $700,000 is available in the 2022 and 2023 sanitary sewer CIP  funds for this project. Director Weber and I recommend award of the contract.    Item 8.2  This item authorizes the preparation of a feasibility report for construction of the 2023 infrastructure  project in the Northwood East area of the city. The feasibility report will be presented to Council this  fall. The preliminary project cost estimate for mill and overlay, reclamation and overlay, and utility   Page 2  work is $5,070,371. The project will be funded by the street infrastructure fund and utility budgets.  Director Weber and I recommend approval.    Item 10.1  A public hearing was held on July 25, 2022, regarding disorderly conduct at 3957 Wisconsin Avenue. Council  voted to revoke the property’s rental registration permit. The item before Council at this time is a resolution  establishing findings of fact and conclusions of law relating to the revocation of the rental property  registration permit for Berkeley Heights Homes LLC. The city attorney has prepared a letter to be mailed to  the property owner that will meet the 30‐day notification requirement. Director Sargent and I recommend  adoption of the resolution.    Item 12.1  Mayor Hemken will review the list of upcoming events/meetings.       If you have any questions regarding items in the agenda packet, please contact me prior to the  meeting so that staff can research any issues and be prepared to respond at the meeting.  New Hope City Council  July 25, 2022  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes July 25, 2022  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:            Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Tim Hoyt, Acting City Manager  Dan Boyum, City Engineer  Rich Johnson, Director of HR/Admin. Services  Valerie Leone, City Clerk  Susan Rader, Director of Parks & Recreation  Jeff Sargent, Director of Community Development  Bernie Weber, Director of Public Works  Stacy Woods, City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Isenberg, seconded by Council Member  Hoffe, to approve the work session meeting minutes of June 20, 2022, executive  session meeting minutes of June 20, 2022, and the regular meeting minutes of  June 27, 2022. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London;  and the following voted against the same: None; Abstained: None; Absent: None.  Motion carried.    OPEN FORUM    There was no one present desirous of addressing the council.  ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  removed for discussion. Mr. Tim Hoyt, acting city manager, reviewed the consent  items. Director Rader responded to questions from Council regarding Item 6.9.    FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through July 25, 2022.  New Hope City Council  July 25, 2022  Page 2   MOTION  Item 6.4    Motion to accept a $1,260 donation for the golf course.  RESOLUTION 2022‐83  Item 6.5    Resolution approving the Master Partnership Contract between the Minnesota  Department of Transportation and the City of New Hope.  RESOLUTION 2022‐84  Item 6.6    Resolution approving State of Minnesota Joint Powers agreements with the city of  New Hope on behalf of its city attorney and police department.  RESOLUTION 2022‐85  Item 6.7    Resolution approving final payment of $18,987.50 to Northwest Asphalt for the  Meadow Lake/Golf Course Culvert Replacement Project (Improvement Project  No. 1037).    RESOLUTION 2022‐86  Item 6.8    Resolution approving final payment of $6,057.81 to Met‐Con Construction, Inc. for  the Mechanic’s Bay Vehicle Lift Replacement Project (Improvement Project No.  1071).    RESOLUTION 2022‐87  Item 6.9    Resolution approving the Sandburg Middle School Facility Use Agreement.  MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member  Isenberg, to approve the Consent items. All present voted in favor. Motion  carried.    RENTAL LICENSE  3957 WISCONSIN AVE  Item 7.1    Mayor Hemken introduced for discussion Item 7.1, Civil hearing regarding  revoking rental property registration permit for 3957 Wisconsin Avenue, relating  to three disorderly behavior violations.    Mr. Jeff Sargent, director of community development, explained that three  disorderly behavior violations have occurred at the property within a 12‐month  period. He stated Council is conducting a hearing and will decide to take any of  the following actions against the property owner relating to the rental property  registration permit: 1) impose a fine; 2) revoke the permit; 3) suspend the permit  for a specific period of time; or 4) take no action. He stated at this time staff is  recommending revoking the rental registration license due to inadequate  management of the property and its tenants. The entity would not be allowed to  reapply for a rental license at this address for one year.    Mr. Sargent explained that the Disorderly Behavior at Registered Rental Dwelling  Units ordinance was adopted in 2006 to assure that rental housing in the city is  decent, safe and sanitary and is so operated and maintained as not to become a  nuisance to the neighborhood or to become an influence that fosters blight and  deterioration or creates a disincentive to reinvestment in the community.     He stated as outlined in the ordinance, the property owner is given the opportunity  to be heard at a public meeting. The property owner may be represented by  counsel and the city official may be represented by the city attorney.  The Council  shall hear all relevant evidence and arguments and shall review all testimony,  documents, and other evidence submitted. Following the hearing, the Council  shall make findings based on the evidence and shall make a decision on the  New Hope City Council  July 25, 2022  Page 3   recommendation to fine, revoke, suspend, deny, or not renew a registration permit  based on the findings. He stated a written decision will be issued to the property  owner within 30 days of the hearing. He stated the city attorney will preside over  the hearing.    Ms. Stacy Woods, city attorney, accepted testimony relative to the three disorderly  behavior slips issued on June 12, 2022; June 20, 2022; and June 30, 2022. She  presented Exhibits A‐G.    Testimony was accepted by Officer William Leon Aguilar, Officer Joshua Arthur,  Sergeant Pete Stanley, Chief Tim Hoyt, and resident Josie Swanson.     The property owner, Mr. Sekou AM Dukuly, and the on‐site property manager,  Sheikh K. Dukuly II, also provided testimony.       Ms. Woods thanked the individuals for their testimonies. She stated the City  Council will issue a verbal decision at this time, and the decision will be provided  in writing to the property owner within 30 days.    CLOSE HEARING  Item 7.1  Motion was made by Council Member Elder, seconded by Council Member  London, to close the public hearing. All present voted in favor. Motion carried.     Discussion ensued between the members of the Council regarding the disorderly  behavior citations. It was determined that the property owner had violated Section  3‐31(i) of the City Code by allowing tenants of the property to engage in three or  more acts of disorderly behavior at the property within a 12‐month period.    MOTION  Item 7.1  Motion was made by London, seconded by Council Member Elder, to revoke the  rental property registration permit for 3957 Wisconsin Avenue. Voted in favor  thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against  the same: None; Abstained: None; Absent: None. Motion carried.    LABOR AGREEMENT  LELS 2023‐2025  Item 10.1  Mayor Hemken introduced for discussion Item 10.1, Resolution ratifying the 2023‐ 2025 labor agreement with Law Enforcement Labor Services (LELS) Local #273.    Mr. Tim Hoyt, acting city manager, stated information regarding the three‐year  agreement was reviewed with Council at a closed session on June 27. He stated the  agreement calls for a 3% market increase and 3% across the board wage increases  effective January 2, 2023, a 3% wage increase effective January 1, 2024, and a 3%  wage increase effective January 12, 2025. The contract also includes an increase in  shift differential pay from $.60 to $.75 per hour for sergeants between 7 pm and 7  am and when their schedule is changed at the city’s request. He stated the costs  are included in the 2023 proposed budget, and Director Johnson is available to  answer any questions.    Council Member London inquired of the total cost to the city so that Council can  understand the total impact. Council Member Isenberg mentioned when several  options are under negotiation it would be helpful to understand cost implications  of each.    New Hope City Council  July 25, 2022  Page 4   Mr. Rich Johnson, director of HR/admin. services, stated he can provide the  budgetary impact of the labor agreement for 2023 to Council by email. He noted  the personnel cost difference between the 2022 to 2023 budgets also include step  increases.     Mayor Hemken thanked staff for negotiating a three‐year contract.    RESOLUTION 2022‐88  Item 10.1  Council Member Elder introduced the following resolution and moved its  adoption: “RESOLUTION RATIFYING THE 2023‐2025 LABOR AGREEMENT  WITH LAW ENFORCEMENT LABOR SERVICES (LELS) LOCAL #273.” The  motion for the adoption of the foregoing resolution was seconded by Council  Member Hoffe, and upon vote being taken thereon, the following voted in favor  thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against  the same: None; Abstained: None; Absent: None; whereupon the resolution was  declared duly passed and adopted, signed by the mayor which was attested to by  the city clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.    Mayor Hemken reported on upcoming events.    Council Member Elder announced that the New Hope Community Farmers  Market may move to the Hy‐Vee Parking lot.    Motion was made by Council Member Elder, seconded by Council Member  Isenberg, to appoint Don Collier to the Planning Commission for a three‐year  term. All present voted in favor. Motion carried.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 8:38 p.m.  Respectfully submitted,    Valerie Leone, City Clerk    G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  August 8, 2022    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Approval of claims through August 8, 2022  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\P&R\PARKS\2022\#1026 Jaycee closeout ‐ Sunram\Q&R ‐ Project Closeout Sunram.docx    Request for Action  August 8, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution approving final pay request to Sunram Construction, Inc. for playground improvement site work  at Jaycee Park (Improvement Project No. 1026)  Requested Action  Staff recommends that the City Council approve a resolution to accept the site work portion of the  improvements to the playground at Jaycee Park (improvement project no. 1026) and authorize final payment  to Sunram Construction, Inc. in the amount of $2,875.72. This final payment brings the total cost for the  projects to $57,514.32, which is $9,230.68 under the contract amount $66,745. The difference is due to various  bid items that required fewer quantities.     The necessary paperwork has been provided by the contractor.   Background  The playground equipment at Jaycee Park had last been replaced in 1994. Staff and the city engineer along  with a representative from Flagship Recreation, worked with residents to develop a plan that would work  well in the designated area of the park. The site work portion of the project included replacement of the  playground container, entrance ramp, sidewalk, and installation of concrete pads for a bench and picnic  table. The playground equipment and installation was completed as a separate contract with Landscape  Structures.  The majority of the project was completed during the summer of 2019. Staff and the city engineering have  been working with the contractor over the past several years to complete the turf restoration.  Funding  This project was included in the 2019 CIP and the 2019 Park Infrastructure budget as shared with the Council  during 2019 budget discussions. Funding is available in the Park Infrastructure Fund.  Attachments   Resolution   Letter from Dan Boyum, City Engineer   Sunram Construction, Inc. invoice in the amount of $2,875.72    Agenda Section Consent Item Number  6.4    City of New Hope    Resolution No. 2022‐    Resolution approving final pay request to Sunram Construction, Inc. for playground improvement site work  at Jaycee Park (Improvement Project No. 1026)    WHEREAS, the city entered into a contract with Sunram Construction, Inc. to complete the site work for the  playground equipment project for Jaycee Park; and,      WHEREAS,  staff is recommending that the Council adopt a resolution to accept the completion of the  playground site work at Jaycee Park (Improvement Project No. 1026) and approve final  payment to Sunram Construction, Inc., in the amount of $2,875.72; and,    WHEREAS, staff has reported that all work has been satisfactorily completed and recommends that final  payment be made to Sunram Construction, Inc.; and,    WHEREAS, the funding source for the projects are the Park Infrastructure Fund.    NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope, Hennepin County,  Minnesota:  1. That the City Council accepts the playground site work at Jaycee Park, Improvement Project  No. 1026 from Sunram Construction, Inc.  2. That the city manager is hereby directed to authorize the final payment of $2,875.72 to  Sunram Construction, Inc.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 8th day of August,  2022.             Mayor      Attest:       City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 July 28, 2022 File:193804595 Attention:Susan Rader, Director of Parks and Recreation City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Dear Susan, Reference: Payment Request 2/Final – 2019 Jaycee Park and Playground Improvements (City Project No. 1026) Enclosed find the final pay request and the IC-134 forms for the above referenced project. The contractor, Sunram Construction, Inc., has completed this work in accordance with the contract plans and specifications; therefore, it is recommended that final payment of $2,875.72 is made and the City of New Hope accepts the project. The Original Contract Amount as indicated on the Contractor’s Request for Payment is $66,745.00. The Final Construction Amount is $57,514.32, which is $9,230.68 less than the Original Contract. There were various bid items that required fewer quantities than estimated, and those items contributed to the costs coming in less than anticipated. Some of the larger savings came from blow mulch and draintile quantities. Sunram Construction, Inc. has completed the punch list items on the project. If you have any questions or require further information, please call me at (612) 712-2021. Regards, Stantec Consulting Services Inc. Dan D. Boyum, P.E. City Engineer Phone: 612 712 2021 dan.boyum@stantec.com Attachments:Pay Request No. 2/Final, IC-134 Form c.Tim Hoyt, Valerie Leone, Bernie Weber, Shawn Markham, Andrew Kramer – New Hope; Stacy Woods – City Attorney; Ann Ackerson – Stantec. I:\RFA\PUBWORKS\2020\Council\1034 2020 Infrastructure Improvement\Final Payment   Request for Action  August 8, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution approving final payment to Northwest Asphalt, Inc. in the amount of $38,400 for the 2020  Infrastructure Improvement Project (Improvement Project No. 1034)  Requested Action  Staff recommends that the Council accept the 2020 Infrastructure Improvement Project and authorize final  payment.  Policy/Past Practice  The City Council routinely considers public infrastructure improvement projects to extend the useful life of  the infrastructure and/or improve the level of service.   Background  The project consisted of a full street reconstruction with the replacement of water main and storm sewer  utility on both Northwood Parkway and 36 ½ Circle between Boone and 36th avenues. Additionally, this  project included pavement work on many streets in the neighborhood between Boone Avenue and Highway  169, and 36th and 27th avenues. Project construction began in the spring of 2020 and all major project work  was completed in fall of 2020, with the exception of restoration work on certain streets that had drought  related establishment issues in 2021 and were completed in 2022.   Funding  Northwest Asphalt, Inc. was the low bid contractor with a contract amount of $2,889,365.98. The final  construction amount is $2,526,801.44, or $362,564.54 under the contract amount. The underrun was primarily  due to less removals/replacements of curb, driveway, and subgrade soils. The pavement in the mill and  overlay area also did not require excess patching or repair between the street milling and overlay indicating  the street treatment was occurring before excess damage occurred throughout the pavement section.   It should be noted that the final restoration took multiple seasons and applications before grass density was  acceptable enough for final payment. The dryer growing season in 2021 contributed to the length of the  restoration time. Also, the contractor provided an extended 4‐year warranty plus an additional $2,500 deduct  on the final lift of bituminous for the reconstructed streets as a result of oil spilling on a small area of the  pavement.    Attachments   Resolution   City Engineer’s Memorandum   Final Pay Request      Agenda Section Consent Item Number  6.5  City of New Hope  Resolution No. 22‐  Resolution approving final payment to Northwest Asphalt, Inc.   in the amount of $38,400 for the 2020 Infrastructure Improvement Project   (Improvement Project No. 1034)    WHEREAS, the infrastructure improvement identified follow the pavement management strategy  adopted by the Council; and  WHEREAS, the city has entered into a contract with Northwest Asphalt, Inc. for construction of the 2020  Infrastructure Improvements; and  WHEREAS, staff is recommending that the Council adopt a resolution to accept improvement project  number 1034 and approve final payment to Northwest Asphalt, Inc. in the amount of  $38,400; and  WHEREAS,     the city engineer has reported that all work and documentation has been satisfactorily  completed and recommends, along with staff, final payment be made to Northwest Asphalt,  Inc.      NOW, THEREFORE, BE IT RESOLVED,     1. That the City Council accepts the 2020 Infrastructure Improvement project from  Northwest Asphalt, Inc.    2. That the city manager is hereby directed to authorize the final payment in the amount of  $38,400.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 8th day of  August, 2022.          Mayor    Attest:       City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 July 28, 2022 File:193804756 Attention:Bernie Weber, Director of Public Works City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Dear Bernie, Reference: Final Payment Request No. 8 & Final – 2020 Infrastructure Improvements City Project No. 1034 Enclosed find Payment Request No. 8 & Final for the above referenced project. The contractor, Northwest Asphalt, Inc. completed the work in accordance with the contract plans and specifications and has submitted all closeout documents. Therefore, it is recommended that final payment of $38,400 be made, and the City of New Hope accepts the project. The Final Construction Amount is $2,526,801.44, or $362,564.54 under the Contract Amount of $2,889,365.98. The underrun was primarily due to less removals/replacements of curb, driveway and subgrade soils. The pavement in the Mill and Overlay area also did not require excess patching or repair between the street milling and overlay – this can be an indication that the street treatment was occurring before excess damage throughout the pavement section. It should be noted that the final restoration took multiple seasons and applications before grass density was acceptable enough for final payment. The dryer growing season in 2021contributed to the length of the restoration time. Also, the contractor provided an extended 4-year warranty plus an additional $2.500 deduct on the final lift of bituminous for the reconstruction streets as a result of oil spilling on the pavement. If you have any questions or require further information, please call me at (612) 712-2021. Regards, Stantec Consulting Services Inc. Dan D. Boyum, P.E. City Engineer Phone: 612 712 2021 dan.boyum@stantec.com Attachments: Pay Request No. 3 & Final and IC-134 Forms c.Tim Hoyt, Valerie Leone, Dave Lemke, Matt Rowedder, Shawn Markham, Andrew Kramer, Nick Macklem – New Hope; Stacy Woods – City Attorney; Ann Ackerson – Stantec. City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 2 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Payment Summary No.Up To Date Work Certified Per Request Amount Retained Per Request Amount Paid Per Request 1 2020-05-05 $99,081.57 $4,954.08 $94,127.49 2 2020-06-06 $411,556.08 $20,577.80 $390,978.28 3 2020-07-14 $630,898.21 $31,544.91 $599,353.30 4 2020-08-25 $1,059,797.29 $52,989.87 $1,006,807.42 5 2020-11-20 $175,771.97 $8,788.60 $166,983.37 6 2021-10-15 $100,525.77 $5,026.28 $95,499.49 7 2022-03-01 $51,670.55 ($82,981.54)$134,652.09 8 2022-07-28 ($2,500.00)($40,900.00)$38,400.00 Funding Category Name Work Certified to Date Less Amount Retained Less Previous Payments Amount Paid this Request Total Amount Paid to Date Parks $19,550.86 $0.00 $19,234.72 $316.14 $19,550.86 Sanitary Sewer $181,585.08 $0.00 $178,648.77 $2,936.31 $181,585.08 Storm Sewer $60,774.21 $0.00 $59,791.47 $982.74 $60,774.21 Street $1,920,030.28 $0.00 $1,891,442.03 $28,588.25 $1,920,030.28 Water Main $344,861.01 $0.00 $339,284.45 $5,576.56 $344,861.01 Accounting Fund Amount Paid this Request Revised Contract Amount Funds Encumbered to Date Paid Contractor to Date Park Funds $316.14 $30,272.00 $30,272.00 $19,550.86 Sanitary Sewer $2,936.31 $143,246.32 $143,246.32 $181,585.08 Storm Sewer $982.74 $53,638.74 $53,638.74 $60,774.21 Street Fund $28,588.25 $2,312,564.14 $2,315,064.14 $1,920,030.28 Watermain Funds $5,576.56 $347,144.78 $347,144.78 $344,861.01 Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 1 2021.501/ 00010 MOBILIZATION (P)LS $97,000.00 1 0 $0.00 1 $97,000.00 2 2563.601/ 00010 TRAFFIC CONTROL (P)LS $12,338.00 1 0 $0.00 1 $12,338.00 3 2104.601/ 0003 REMOVE AND REPLACE SANITARY SEWER FRAME AND RINGS WITH HDPE RINGS AND FRAME EA $1,269.00 11 0 $0.00 11 $13,959.00 4 2506.501/ 00001 12" TALL MH BARREL SECTION WITH STEP LF $775.00 2 0 $0.00 2 $1,550.00 5 2104.501/ 00081 REMOVE EXISTING SANITARY SEWER SERVICE EA $300.00 4 0 $0.00 4 $1,200.00 6 2104.603/ 10000 REMOVE EXISTING SANITARY SEWER PIPE LF $12.00 220 0 $0.00 220 $2,640.00 7 2104.602/ 00001 REMOVE EX. SANITARY SEWER MANHOLE EA $450.00 2 0 $0.00 1 $450.00 8 2503.603/ 21010 10" PVC SANITARY SEWER PIPE - SDR 35 LF $39.58 220 0 $0.00 220 $8,707.60 9 2503.603/ 24004 4" PVC SCHEDULE 40 SANITARY SEWER SERVICE LF $35.53 120 0 $0.00 112 $3,979.36 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 3 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date PIPE 10 2503.602/ 13502 10" X 4" WYE EA $497.00 4 0 $0.00 4 $1,988.00 11 2506.602/ 06120 4' DIA. SANITARY SEWER MANHOLE EA $3,644.00 2 0 $0.00 1.5 $5,466.00 12 2503.602/ 00370 CONNECT TO EXISTING SANITARY SEWER SERVICE EA $400.00 4 0 $0.00 4 $1,600.00 13 2503.602/ 00300 CONNECT TO EXISTING SANITARY SEWER EA $905.00 4 0 $0.00 3 $2,715.00 14 2503.602/ 00411 REPAIR SANITARY SEWER SERVICE EA $615.00 15 0 $0.00 15 $9,225.00 15 2451.607/ 00001 IMPROVED PIPE FOUNDATION LF $5.00 55 0 $0.00 80 $400.00 16 2503.603 TELEVISE SANITARY SEWER LF $4.50 220 0 $0.00 220 $990.00 17 2104.503/ 00271 REMOVE EXISTING WATERMAIN LF $8.00 2550 0 $0.00 2457 $19,656.00 18 2104.501/ 00085 REMOVE WATER SERVICE EA $200.00 54 0 $0.00 54 $10,800.00 19 2104.502/ 00880 REMOVE HYDRANT EA $300.00 5 0 $0.00 5 $1,500.00 20 2104.502/ 00871 REMOVE VALVE AND BOX EA $200.00 11 0 $0.00 10 $2,000.00 21 2504.601/ 00040 TEMPORARY WATER SERVICE LS $10,200.00 1 0 $0.00 1 $10,200.00 22 2504.602/ 00010 CONNECT TO EXISTING WATER MAIN EA $1,205.00 4 0 $0.00 4 $4,820.00 23 2504.603/ 02006 6" PVC WATER MAIN LF $34.24 2550 0 $0.00 2491 $85,291.84 24 2504.602/ 00806 6" GATE VALVE AND BOX EA $1,490.00 11 0 $0.00 11 $16,390.00 25 2504.602/ 00020 HYDRANT EA $5,206.00 5 0 $0.00 5 $26,030.00 26 2504.603/ 00008 EXTEND HYDRANT BARREL LF $835.00 4 0 $0.00 4 $3,340.00 27 2504.608/ 00020 DUCTILE IRON FITTINGS LB $6.81 1320 0 $0.00 1320 $8,989.20 28 2502.604 INSULATION - 4" THICK SY $27.00 40 0 $0.00 40 $1,080.00 29 2451.607/ 00001 IMPROVED PIPE FOUNDATION LF $5.00 700 0 $0.00 700 $3,500.00 30 2504.602/ 00411 1" CORPORATION STOP AND SADDLE EA $507.00 54 0 $0.00 54 $27,378.00 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 4 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 31 2504.602/ 03100 1" CURB STOP AND BOX EA $425.00 54 0 $0.00 54 $22,950.00 32 2504.603/ 00710 1" TYPE "K" COPPER PIPE LF $33.38 1775 0 $0.00 1760.9314 $58,779.89 33 2504.602/ 00014 CONNECT TO EXISTING WATER SERVICE EA $328.00 54 0 $0.00 54 $17,712.00 34 2104.502/ 00770 REMOVE STORM SEWER MH OR CATCH BASIN EA $400.00 7 0 $0.00 7 $2,800.00 35 2104.503/ 00285 REMOVE EXISTING STORM PIPE LF $12.00 220 0 $0.00 259 $3,108.00 36 2503.603/ 00004 15" RCP STORM SEWER PIPE LF $51.73 220 0 $0.00 259 $13,398.07 37 2506.602/ 06181 4' DIA STORM SEWER CBMH OR MH EA $2,840.00 3 0 $0.00 3 $8,520.00 38 2506.602/ 06188 4' DIA STORM SEWER CBMH WITH SUMP EA $3,265.00 2 0 $0.00 2 $6,530.00 39 2506.602/ 06062 2'X3' STORM SEWER CB EA $1,858.00 2 0 $0.00 2 $3,716.00 40 2506.602/ 06220 CONNECT EXISTING STORM SEWER PIPE TO STRUCTURE EA $900.00 3 0 $0.00 3 $2,700.00 41 2630.0005 6 CONNECT TO EXISTING STORM SEWER PIPE EA $880.00 1 0 $0.00 6 $5,280.00 42 2502.602/ 00241 CONNECT TO STORM STRUCTURE (DRAINTILE)EA $250.00 12 0 $0.00 13 $3,250.00 43 2503.603/ 20090 TELEVISE STORM SEWER LF $5.00 220 0 $0.00 220 $1,100.00 44 2540.601 TEMPORARY MAIL LS $5,985.00 1 0 $0.00 1 $5,985.00 45 2573.530/ 00010 INLET PROTECTION EA $125.00 15 0 $0.00 11 $1,375.00 46 2573.502/ 00040 SILT FENCE, TYPE MACHINE SLICED LF $3.50 310 0 $0.00 0 $0.00 47 2573.609 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN $25.00 190 0 $0.00 82.28 $2,057.00 48 2130.523/ 00010 WATER FOR DUST CONTROL MG AL $25.00 105 0 $0.00 40.4 $1,010.00 49 2104.523/ 00540 SALVAGE SIGN EA $52.50 5 0 $0.00 5 $262.50 50 2104.523/ 00562 SALVAGE AND REINSTALL STREET NAME BLADE SIGN EA $157.50 6 0 $0.00 8 $1,260.00 51 2104.502/ 02400 SALVAGE FLAG POLE EA $250.00 1 0 $0.00 1 $250.00 52 2104.502/ 02900 SALVAGE YARD LIGHT EA $1,250.00 1 0 $0.00 0 $0.00 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 5 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 53 2104.503/ 00390 REMOVE FENCE LF $10.00 65 0 $0.00 77 $770.00 54 2104.602/ 00010 REMOVE TREE EA $400.00 42 0 $0.00 76 $30,400.00 55 2104.602/ 00011 REMOVE BUSH EA $50.00 8 0 $0.00 5 $250.00 56 2104.504/ 00121 REMOVE BITUMINOUS PAVEMENT (NO PETROMAT)SY $1.63 8110 0 $0.00 8265 $13,471.95 57 2104.513/ 00011 SAWING BITUMINOUS PAVEMENT - STREET LF $2.50 180 0 $0.00 191 $477.50 58 2104.501/ 00024 REMOVE CONCRETE CURB & GUTTER LF $3.80 5050 0 $0.00 4958 $18,840.40 59 2104.518/ 00130 REMOVE CONCRETE SIDEWALK SF $1.35 1000 0 $0.00 406 $548.10 60 2104.503/ 00123 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF $1.10 9016 0 $0.00 9232 $10,155.20 61 2104.503/ 00024 REMOVE CONCRETE DRIVEWAY PAVEMENT SF $2.04 6216 0 $0.00 7425 $15,147.00 62 2105.501/ 00010 COMMON EXCAVATION (P)CY $23.50 6936 0 $0.00 6349 $149,201.50 63 2105.507/ 00010 SUBGRADE EXCAVATION (CV)CY $23.50 2700 0 $0.00 200 $4,700.00 64 2105.604/ 00034 GEOTEXTILE FABRIC TYPE V, NON-WOVEN SY $1.50 10688 0 $0.00 10792 $16,188.00 65 2105.522 SELECT GRANULAR BORROW (MODIFIED)TN $17.80 11050 0 $0.00 11292.03 $200,998.13 66 2211.501/ 00010 AGGREGATE BASE, CLASS 5 TN $18.45 5867 0 $0.00 6017.01 $111,013.83 67 2502.541/ 06060 6" PVC PERFORATED DRAIN TILE, WITH SOCK LF $18.50 5050 0 $0.00 5050 $93,425.00 68 2502.602/ 00001 6" PVC SUMP PIPE STUB INCLUDING WYE AND CAP EA $285.00 54 0 $0.00 54 $15,390.00 69 2502.602/ 00408 6" PVC DRAIN TILE CLEAN OUT WITH METAL CAP EA $385.00 21 0 $0.00 20 $7,700.00 70 2357.502/ 00010 BITUMINOUS MATERIAL FOR TACK COAT GAL $2.50 450 0 $0.00 360 $900.00 71 2360.501/ 0003 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B)TN $56.82 1020 0 $0.00 916.96 $52,101.67 72 2360.503/ 22201 BITUMINOUS WEDGE LF $1.88 4956 0 $0.00 4962 $9,328.56 73 2104.604/ 00124 REMOVE BITUMINOUS WEDGE LF $1.08 4956 0 $0.00 4962 $5,358.96 74 2360.501/ 12300 TYPE SP 9.5 WEARING COURSE MIX (2,C)TN $71.80 760 0 $0.00 945.06 $67,855.31 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 6 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 75 2360.505/ 00001 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B) TN $145.45 240 0 $0.00 121.4 $17,657.63 76 2531.507/ 00001 6" CONCRETE DRIVEWAY/APRON SF $6.90 8656 0 $0.00 12417 $85,677.30 77 2531.501/ 02315 B618 CONCRETE CURB AND GUTTER LF $14.20 5000 0 $0.00 4940 $70,148.00 78 2540.603/ 00016 MASTIC PRIOR TO WEAR PAVING LF $0.45 5000 0 $0.00 4914 $2,211.30 79 2521.501/ 00040 4" CONCRETE WALK SF $6.35 500 0 $0.00 182 $1,155.70 80 2531.618 6" CONCRETE PEDESTRIAN RAMP SF $12.85 300 0 $0.00 528 $6,784.80 81 2531.618/ 00011 TRUNCATED DOME SURFACE SF $60.00 16 0 $0.00 82 $4,920.00 82 2557.603/ 11035 WOODEN PRIVACY FENCE LF $50.00 40 0 $0.00 62 $3,100.00 83 2574.604 EROSION CONTROL COMPOST BLANKET - BLOWN W/ SEED SY $4.35 6280 0 $0.00 6873 $29,897.55 84 2574.525/ 00010 TOPSOIL BORROW, MNDOT 3877.2B(LV)CY $33.45 1047 0 $0.00 580 $19,401.00 85 2564.531/ 00130 SIGN PANELS SF $47.25 30 0 $0.00 31 $1,464.75 86 2582.503/ 00001 ZEBRA CROSSWALK, WHITE PAINT SF $2.10 270 0 $0.00 270 $567.00 87 2582.503/ 10125 24" SOLID WHITE STOP BAR (PAINT)LF $4.20 45 0 $0.00 45 $189.00 88 2123.610/ 00045 STREET SWEEPER (WITH PICKUP BROOM)HR $135.00 200 0 $0.00 160 $21,600.00 89 2453.610/ 00010 EXPLORATORY DIGGING HR $800.00 6 0 $0.00 6 $4,800.00 90 2104.602/ 00003 REMOVE AND REPLACE WATER GV BOX SECTION EA $450.00 9 0 $0.00 10 $4,500.00 91 2504.602/ 00033 ADJUST VALVE EA $350.00 5 0 $0.00 7 $2,450.00 92 2104.601/ 0003 REMOVE AND REPLACE SANITARY SEWER FRAME AND RINGS WITH HDPE RINGS AND FRAME EA $1,048.00 38 0 $0.00 67 $70,216.00 93 2503.503/ 00001 INTEGRAL CONCRETE RING LF $150.00 22 0 $0.00 41 $6,150.00 94 2104.602/ 00004 REMOVE AND REPLACE STORM SEWER FRAME AND RINGS WITH HDPE RINGS AND FRAME EA $1,048.00 4 0 $0.00 4 $4,192.00 95 2104.601/ REMOVE AND REPLACE LS $2,900.00 1 0 $0.00 1 $2,900.00 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 7 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 00005 STORM SEWER TOP SLAB, FRAME AND RINGS (SPECIAL) 96 2573.530/ 00010 INLET PROTECTION EA $125.00 3 0 $0.00 0 $0.00 97 2232.604/ 00001 RECLAIM AND SHAPE BITUMINOUS PAVEMENT SY $4.04 4324 0 $0.00 4324 $17,468.96 98 2232.604/ 00011 MILL BITUMINOUS PAVEMENT WITH PETROMAT - 2" DEPTH AND HAUL TO P.W. SY $2.05 1710 0 $0.00 835 $1,711.75 99 2232.504/ 00040 MILL BITUMINOUS PAVEMENT - 1.5" DEPTH SY $1.63 861 0 $0.00 6629 $10,805.27 100 2232.504/ 00060 MILL BITUMINOUS PAVEMENT - 2" DEPTH SY $1.09 28952 0 $0.00 24461 $26,662.49 101 2232.504/ 00080 MILL BITUMINOUS PAVEMENT - 2.5" DEPTH SY $1.32 6034 0 $0.00 4126 $5,446.32 102 2104.501 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF $32.89 1105 0 $0.00 947 $31,146.83 103 2104.503/ 00123 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF $1.97 2200 0 $0.00 324 $638.28 104 2104.503/ 00024 REMOVE CONCRETE DRIVEWAY PAVEMENT SF $3.00 4400 0 $0.00 252 $756.00 105 2211.609 AGGREGATE BASE, CLASS 5 - (SPECIAL)TN $26.00 1344 0 $0.00 143.88 $3,740.88 106 2231.500 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON- WEARING COURSE MIXTURE(B) TN $146.70 450 0 $0.00 218.75 $32,090.63 107 2357.502/ 00010 BITUMINOUS MATERIAL FOR TACK COAT GAL $2.50 2118 0 $0.00 2132 $5,330.00 108 2360.501/ 12200 TYPE SP 9.5 WEARING COURSE MIX (2,B)TN $59.70 5620 0 $0.00 5015.4 $299,419.38 109 2360.505/ 00001 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B) TN $145.45 57 0 $0.00 0 $0.00 110 2531.507/ 00001 6" CONCRETE DRIVEWAY/APRON SF $6.85 4400 0 $0.00 252 $1,726.20 111 2540.603/ 00016 MASTIC PRIOR TO WEAR PAVING LF $0.45 23350 0 $0.00 24108 $10,848.60 112 2574.604 EROSION CONTROL COMPOST BLANKET - BLOWN W/ SEED SY $5.35 1292 0 $0.00 192 $1,027.20 113 2574.525/ 00010 TOPSOIL BORROW, MNDOT 3877.2B(LV)CY $33.45 339 0 $0.00 21 $702.45 114 2582.503/ 10125 24" SOLID WHITE STOP BAR (PAINT)LF $4.20 45 0 $0.00 83 $348.60 115 2582.503/ 00001 ZEBRA CROSSWALK, WHITE PAINT SF $2.10 270 0 $0.00 504 $1,058.40 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 8 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 116 2123.610/ 00045 STREET SWEEPER (WITH PICKUP BROOM)HR $135.00 50 0 $0.00 0 $0.00 117 2021.501/ 00010 MOBILIZATION LS $4,095.00 1 0 $0.00 1 $4,095.00 118 2563.601/ 00010 TRAFFIC CONTROL LS $3,150.00 1 0 $0.00 1 $3,150.00 119 2573.530/ 00010 INLET PROTECTION EA $125.00 3 0 $0.00 0 $0.00 120 2104.601/ 0003 REMOVE AND REPLACE SANITARY SEWER FRAME AND RINGS WITH HDPE RINGS AND FRAME EA $1,269.00 27 0 $0.00 34 $43,146.00 121 2503.503/ 00001 INTEGRAL CONCRETE RING LF $150.00 18 0 $0.00 15 $2,250.00 122 2232.504/ 00040 MILL BITUMINOUS PAVEMENT - 1.5" DEPTH SY $1.63 2580 0 $0.00 8301 $13,530.63 123 2232.504/ 00060 MILL BITUMINOUS PAVEMENT - 2" DEPTH SY $1.09 18858 0 $0.00 12493 $13,617.37 124 2232.604/ 00001 RECLAIM AND SHAPE BITUMINOUS PAVEMENT SY $4.50 872 0 $0.00 820 $3,690.00 125 2104.501 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF $32.89 745 0 $0.00 76 $2,499.64 126 2104.503/ 00123 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF $1.97 1000 0 $0.00 0 $0.00 127 2104.503/ 00024 REMOVE CONCRETE DRIVEWAY PAVEMENT SF $3.00 2600 0 $0.00 0 $0.00 128 2211.609 AGGREGATE BASE, CLASS 5 - (SPECIAL)TN $26.00 806 0 $0.00 0 $0.00 129 2231.500 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON- WEARING COURSE MIXTURE(B) TN $146.70 300 0 $0.00 62.22 $9,127.67 130 2357.502/ 00010 BITUMINOUS MATERIAL FOR TACK COAT GAL $3.00 1176 0 $0.00 1198 $3,594.00 131 2360.501/ 12200 TYPE SP 9.5 WEARING COURSE MIX (2,B)TN $59.70 2840 0 $0.00 2540.24 $151,652.33 132 2360.505/ 00001 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B) TN $146.90 23 0 $0.00 0 $0.00 133 2531.507/ 00001 6" CONCRETE DRIVEWAY/APRON SF $6.85 2600 0 $0.00 0 $0.00 134 2540.603/ 00016 MASTIC PRIOR TO WEAR PAVING LF $0.45 14850 0 $0.00 15608 $7,023.60 135 2574.604 EROSION CONTROL COMPOST BLANKET - BLOWN W/ SEED SY $5.35 833 0 $0.00 7 $37.45 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 9 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 136 2574.525/ 00010 TOPSOIL BORROW, MNDOT 3877.2B(LV)CY $33.45 161 0 $0.00 1 $33.45 137 2123.610/ 00045 STREET SWEEPER (WITH PICKUP BROOM)HR $135.00 20 0 $0.00 0 $0.00 138 2021.501/ 00010 MOBILIZATION LS $2,500.00 1 0 $0.00 1 $2,500.00 139 2563.601/ 00010 TRAFFIC CONTROL LS $420.00 1 0 $0.00 1 $420.00 140 2232.604/ 00002 RECLAIM AND SHAPE EXISTING BITUMINOUS SIDEWALK SY $4.50 1170 0 $0.00 1044 $4,698.00 141 2360.501/ 12200 TYPE SP 9.5 WEARING COURSE MIX (2,B)TN $83.93 230 0 $0.00 217.24 $18,232.95 142 2574.525/ 00010 TOPSOIL BORROW, MNDOT 3877.2B(LV)CY $33.45 140 0 $0.00 37 $1,237.65 143 2753.604/ 00002 HYDROSEED W/ MULCH SY $2.50 1200 0 $0.00 335 $837.50 144 2573.502/ 00040 SILT FENCE, TYPE MACHINE SLICED LF $3.50 1075 0 $0.00 0 $0.00 145 2573.530/ 00010 INLET PROTECTION EA $125.00 3 0 $0.00 0 $0.00 146 2123.610/ 00045 STREET SWEEPER (WITH PICKUP BROOM)HR $135.00 3 0 $0.00 0 $0.00 147 2021.501/ 00010 MOBILIZATION LS $4,200.00 1 0 $0.00 1 $4,200.00 148 2563.601/ 00010 TRAFFIC CONTROL LS $420.00 1 0 $0.00 1 $420.00 149 2232.604/ 00001 RECLAIM AND SHAPE BITUMINOUS PAVEMENT SY $11.17 863 0 $0.00 845 $9,438.65 150 2104.501/ 00024 REMOVE CONCRETE CURB & GUTTER LF $6.50 155 0 $0.00 87 $565.50 151 2104.503/ 00027 REMOVE EXISTING CONCRETE APRON SY $18.00 30 0 $0.00 30 $540.00 152 2531.501/ 02315 B618 CONCRETE CURB AND GUTTER LF $28.00 155 0 $0.00 155 $4,340.00 153 2531.507/ 00001 6" CONCRETE DRIVEWAY/APRON SF $8.86 225 0 $0.00 280 $2,480.80 154 2357.502/ 00010 BITUMINOUS MATERIAL FOR TACK COAT GAL $3.00 50 0 $0.00 75 $225.00 155 2360.501/ 0003 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B)TN $73.54 180 0 $0.00 150 $11,031.00 156 2360.501/ 12200 TYPE SP 9.5 WEARING COURSE MIX (2,B)TN $78.77 130 0 $0.00 97.89 $7,710.80 157 2574.525/ 00010 TOPSOIL BORROW, MNDOT 3877.2B(LV)CY $33.45 50 0 $0.00 9 $301.05 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 10 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 158 2574.604 EROSION CONTROL COMPOST BLANKET - BLOWN W/ SEED SY $5.35 150 0 $0.00 2 $10.70 159 2582.503/ 10126 4" WHITE LINE, PAINT LF $3.00 270 0 $0.00 252 $756.00 160 2573.530/ 00010 INLET PROTECTION EA $125.00 1 0 $0.00 0 $0.00 161 2123.610/ 00045 STREET SWEEPER (WITH PICKUP BROOM)HR $135.00 3 0 $0.00 0 $0.00 162 2021.501/ 00010 MOBILIZATION LS $3,818.00 1 0 $0.00 1 $3,818.00 163 2563.601/ 00010 TRAFFIC CONTROL LS $420.00 1 0 $0.00 1 $420.00 164 2573.530/ 00010 INLET PROTECTION EA $125.00 2 0 $0.00 0 $0.00 165 2232.604/ 00003 RECLAIM AND SHAPE EXISTING BITUMINOUS TRAIL SY $6.50 750 0 $0.00 375 $2,437.50 166 2360.501/ 12201 TYPE SP 9.5 WEARING BITUMINOUS MIXTURE (2,B)TN $82.76 150 0 $0.00 130.15 $10,771.21 167 2574.525/ 00010 TOPSOIL BORROW, MNDOT 3877.2B(LV)CY $33.45 150 0 $0.00 21 $702.45 168 2574.604 EROSION CONTROL COMPOST BLANKET - BLOWN W/ SEED SY $5.35 650 0 $0.00 262 $1,401.70 Project Totals:$0.00 $2,529,301.44 Project Category Totals Category Amount This Request Amount To Date Part 1 -General $0.00 $109,338.00 Part 2A -Sanitary Sewer (RECON)$0.00 $54,869.96 Part 2B -Watermain (RECON)$0.00 $320,416.93 Part 2C -Storm Sewer (RECON)$0.00 $50,402.07 Part 2D - Streets (RECON)$0.00 $1,105,994.64 Part 3A: Utilities (M&O/FPR)$0.00 $90,408.00 Part 3B -Streets (M&O/FPR)$0.00 $450,928.24 Alt. 1 -Additional M&O and FPR Streets $0.00 $257,447.14 Alt. 2 -Erickson Dr. Bituminous Sidewalk Improvements $0.00 $27,926.10 Alt. 3 -Zealand Ave. Firestation Back Parking Lot $0.00 $42,019.50 Alt. 4 -Civic Park Bituminous Trail Improvements $0.00 $19,550.86 City of New Hope 4401 Xylon Ave N New Hope , MN 55428 Page 11 of 11 Client Project Number: 1034 Payment Number: 8 / FINAL Contract Change Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 169 1 DEDUCT - BITUMINOUS WEARING COURSE AND EXTENDED WARRANTY LS -2,500.00 1 1 -2,500.00 1 -2,500.00 Contract Change Totals:$-2,500.00 $-2,500.00 Contract Total $2,526,801.44 Contract Change Totals Number Description Effective Date Amount 1 Pavement Deduct for Northwood Parkway in addition to extended warranty 07/28/2022 ($2,500.00) I:\RFA\PUBWORKS\2022\Council\1086 2022‐2023 Sewer Lining\8‐8 Award Contract\Q&R Award Contract 1086 2022‐2023 Sanitary Sewer Lining.docx   Request for Action  August 8, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution awarding a contract to Insituform Technologies USA, LLC. in the amount of $513,411.60 for the  2022‐2023 Sanitary Sewer Lining Project (Improvement Project No. 1086)  Requested Action  Staff is recommending that Council authorize city staff to continue with the city’s I/I reduction program and  pass a resolution awarding a contract for the 2022‐2023 sanitary sewer pipe lining project to the low and  responsible bidder, Insituform Technologies USA, LLC. in the amount of $513,411.60.   Policy/Past Practice  The city has a long history of completing initiatives to reduce inflow and infiltration in our sanitary sewer  system. Some of these efforts include replacement of older, center hole sanitary sewer manhole covers with  solid covers in low areas of the city prone to street flooding; roof vent and foundation drain inspection of  apartments and commercial buildings; and the yearly lining and televising of the sewer system.  Background  The city’s 2022 and 2023 capital improvement program (CIP) each include $350,000 for the lining of  deteriorating areas of the sanitary sewer network for a total of $700,000. Staff is recommending that these two  years of work be combined under one contract to save cost in engineering and to encourage low bids. The  city has done this in the past when the 2020 and 2021 sewer lining projects were combined into one project.  The project plans identify the first area to be completed in 2022 and a second area to be completed in 2023 to  ensure the funds are split appropriately over the two‐year contract period.    The 2022 sanitary sewer lining will occur within the area evaluated as part of the flow monitoring program  completed in 2019. This area in the northwest corner of the city has a few existing stretches of sanitary sewer  that remained after the 2020 and 2021 projects. Sanitary pipe will also be lined adjacent to the proposed noise  wall along TH 169 from Independence to 62nd Avenue. The 2023 sanitary sewer lining will finish one  remaining street in the 2022 improvement area and then move to the northeast corner of the city. The decision  to line sanitary sewer in the northeast corner of the city is based upon the I&I seen at the lift station at 60th  Avenue and Quebec Avenue. The total footage of pipe being lined in the 2022 area is 2,527 feet, and in the  2023 area is 3,737 feet. The complete project area can be seen on the attached Location Map.     There was a total of 3 bids, and the low bidder was Insituform Technologies USA, LLC. with a total base bid  amount of $434,078.20. This compares to the Engineer’s opinion of probable costs of $472,854.62. All bids can  be viewed on the attached Bids Results Letter. Five alternate bids were included for budgetary reasons. Based  on review with staff, it is recommended to proceed with Alternates 1 and 5 at this time. The adjusted total  base bid would be $513,411.60. The bid tabs have been reviewed and found to be in order.  Agenda Section Development &  Planning Item Number  8.1  Funding  The sanitary sewer lining project is listed in the 2022 CIP at $350,000 and the 2023 CIP at $350,000, for a two‐ year total of $700,000. The City Engineer’s opinion of probable costs for the project was $472,854.62 for  construction with $144,570.93 of indirect costs, for a total of $617,425.55, but the bids came in below this  projected cost. The City Engineer had taken into consideration the potential for high bids due to supply chain  issues and inflation. Due to the favorable bids, staff recommends proceeding with the base bid, and  Alternates 1 and 5 for additional sewer lining, bringing the project to a total of $691,764.51 when you include  indirect costs, contingencies, and 2022 metering costs. Funding for the project would be provided from the  sanitary sewer fund.   Attachments   Resolution   Engineer’s Memo   Bid Results Letter   Budget Review Summary   Location Map                                                                  City of New Hope    Resolution No. 22‐    Resolution awarding a contract to Insituform Technologies USA, LLC. in the   amount of $513,411.60 for the 2022‐2023 Sanitary Sewer Lining Project   (Improvement Project No. 1086)    WHEREAS, the capital improvement program identifies programs to reduce the inflow and infiltration  entering the sanitary sewer system; and,    WHEREAS, Metropolitan Council Environmental Services (MCES) has determined that lining sanitary  sewer pipe reduces the impact of excessive inflow and infiltration (I/I) and extends the life of  the sanitary sewer infrastructure; and,    WHEREAS, the 2022 and 2023 I/I abatement program activities are included in the 2022 and 2023 sanitary  sewer operating budget and capital improvement program.    WHEREAS,  the city has accepted quotes for the improvement described and has identified the lowest  responsible and responsive bidder; and,    WHEREAS, the city engineer, Stantec and staff are recommending that Council award the contract to  Insituform Technologies USA, LLC.; and    NOW, THEREFORE, BE IT RESOLVED:    1.  That the contract between the city of New Hope and Insituform Technologies USA, LLC. in  the amount of $513,411.60 is approved.  2.  That the mayor and city manager are authorized to sign the contract documents.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 8th day of August,  2022.          Mayor    Attest:       City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000 Minneapolis MN 55402-2309 Tel: (612) 712-2000 July 28, 2022 Attention: Bernie Weber Director of Public Works - City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: 2022 & 2023 Sanitary Lining – Recommend Award of Project City Project No.: 1086. Stantec File No. 193805565 Dear Bernie, In New Hope’s continued effort to reduce service costs, an annual pipe lining project has been implemented to help address inflow and infiltration into the city’s sanitary sewer system. The 2022/2023 project includes lining sanitary mains over a two-year period. The Capital Improvement Plan has identified $350,000 in 2022 and $350,000 in 2023 for sanitary sewer lining. The improvements will occur within the streets and area evaluated as part of the 2019 flow monitoring program in the NW part of the city as well as areas draining to the existing lift station on 60th Avenue North and Quebec Avenue North. This work has combined two years of Capital Improvement funds, including indirect costs, of $700,000. The Bid Opening was held on July 28, 2022, and three contractors submitted bids. The Low Bid is from Insituform Technologies USA, LLC. with a Total Base Bid of $434,078.20. In addition to the base bid, five alternate bids were included in the bidding documents. Based on review with staff, it is recommended to proceed with Alternates 1 and 5 at this time. The Adjusted Total Base Bid would be $513,411.60. Insituform Technologies has worked in New Hope in the past. Staff recommends award of the project to them. If Council chooses to award the project, this can be done at the August 8, 2022 Council Meeting. The work would be completed in November/December 2023. If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, STANTEC Dan D. Boyum, P.E. Attachments: Bid Results Letter, Location Plans, Budget Review Table Cc: Tim Hoyt, Valerie Leone, Nick Macklem, Shawn Markham, Dave Lemke, Matt Rowedder, Andrew Kramer – New Hope; Ann Ackerson, Craig Larson - Stantec Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis MN 55402 July 28, 2022 Honorable Mayor and City Council City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re:2022 & 2023 Sanitary Sewer Lining Project City Project No. 1086 Stantec Project No. 193805565 Dear Honorable Mayor and City Council: Bids were opened for the 2022 & 2023 Sanitary Sewer Lining Project on July 28, 2022. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There was a total of 3 Bids. The following summarizes the results of the Bids received: Contractor BASE BID ALT. 1 ALT. 2 ALT. 3 ALT. 4 ALT. 5 Low Insituform Tech. USA LLC $434,078.20 $34,919.40 $55,855.70 $33,024.20 $16,792.20 $44,414.00 #2 Visu-Sewer, Inc.$464,884.00 $32,896.00 $55,812.00 $30,880.00 $14,304.00 $41,022.00 #3 S.J. Louis Trenchless, LLC $522,362.50 $42,410.00 $70,635.00 $49,990.00 $28,345.00 $51,561.50 The low Bidder on the Project was Insituform Technologies USA, LLC with a Total Base Bid Amount of $434,078.20. This compares to the Engineer’s Opinion of Probable Costs of $472,854.62. Alternates were included for budgetary reasons. If the City Council wishes to award the Project on the Total Base Bid, then Insituform Technologies USA, LLC should be awarded the Project based on the Total Base Bid Amount of $434,078.20.If the City Council wishes to award Alternates 1 and 5, then Insituform Technologies USA, LLC should be awarded the Project based on the Adjusted Total Base Bid Amount of $513.411.60. Should you have any questions, please feel free to contact me. Sincerely, STANTEC CONSULTING SERVICES INC. Dan D. Boyum, P.E. Enclosure – Bid Tabulation Project Name:City Project No.:1086 Stantec Project No.:Bid Opening:Owner:Dan Boyum, P.E.License No. 23451BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price TotalBASE BIDPART 1: 2022 LINING AREA1 MOBILIZATION LS 1 $13,567.10 $13,567.10 $8,000.00 $8,000.00 $8,500.00 $8,500.002 TRAFFIC CONTROL LS 1 $15,481.80 $15,481.80 $9,000.00 $9,000.00 $1,150.00 $1,150.003 BYPASS PUMPING LS 1 $13,152.90 $13,152.90 $6,000.00 $6,000.00 $750.00 $750.004 HYDROPHILIC END SEAL, 9" EA 18 $26.50 $477.00 $20.00 $360.00 $115.00 $2,070.005 HYDROPHILIC END SEAL, 12" EA 10 $26.50 $265.00 $20.00 $200.00 $125.00 $1,250.006 SEWER PIPE JOINT GROUTING GAL 20 $238.20 $4,764.00 $20.00 $400.00 $245.00 $4,900.007 SEWER REHABILITATION WITH CIPP, 9" LF 1613 $41.50 $66,939.50 $48.00 $77,424.00 $57.75 $93,150.758 SEWER REHABILITATION WITH CIPP, 12" LF 914 $62.80 $57,399.20 $102.00 $93,228.00 $65.00 $59,410.009 MANHOLE PROTECTIVE LINER - EXISTING MANHOLE LF 131 $545.20 $71,421.20 $600.00 $78,600.00 $598.00 $78,338.00TOTAL PART 1$243,467.70 $273,212.00 $249,518.75PART 2: 2023 LINING AREA10 MOBILIZATION LS 1 $2,918.90 $2,918.90 $6,000.00 $6,000.00 $8,500.00 $8,500.0011 TRAFFIC CONTROL LS 1 $16,828.10 $16,828.10 $5,000.00 $5,000.00 $1,150.00 $1,150.0012 BYPASS PUMPING LS 1 $698.30 $698.30 $3,600.00 $3,600.00 $750.00 $750.0013 HYDROPHILIC END SEAL, 9" EA 27.00 $26.50 $715.50 $20.00 $540.00 $115.00 $3,105.0014 HYDROPHILIC END SEAL, 8" EA 8 $26.50 $212.00 $20.00 $160.00 $100.00 $800.0015 SEWER PIPE JOINT GROUTING GAL 50 $238.20 $11,910.00 $20.00 $1,000.00 $245.00 $12,250.0016 SEWER REHABILITATION WITH CIPP, 9" LF 3281 $42.10 $138,130.10 $44.00 $144,364.00 $60.75 $199,320.7517 SEWER REHABILITATION WITH CIPP, 8" LF 456 $42.10 $19,197.60 $68.00 $31,008.00 $103.00 $46,968.00TOTAL PART 2$190,610.50 $191,672.00 $272,843.75ALTERNATE 1: 62ND AVE N - SUMTER TO WEST BROADWAY18 MOBILIZATION LS 1 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $6,000.0019 TRAFFIC CONTROL LS 1 $5,699.30 $5,699.30 $3,000.00 $3,000.00 $750.00 $750.0020 BYPASS PUMPING LS 1 $687.90 $687.90 $1,600.00 $1,600.00 $750.00 $750.0021 HYDROPHILIC END SEAL, 9" EA 2 $26.50 $53.00 $20.00 $40.00 $170.00 $340.0020 SEWER PIPE JOINT GROUTING GAL 10 $317.60 $3,176.00 $20.00 $200.00 $325.00 $3,250.0021 SEWER REHABILITATION WITH CIPP, 9" LF 696 $34.20 $23,803.20 $36.00 $25,056.00 $45.00 $31,320.00TOTAL ALTERNATE 1$34,919.40 $32,896.00 $42,410.00ALTERNATE 2: 62ND AVE N - WEST BROADWAY TO LOUISIANA22 MOBILIZATION LS 1 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $6,000.0023 TRAFFIC CONTROL LS 1 $6,387.20 $6,387.20 $3,000.00 $3,000.00 $750.00 $750.0024 BYPASS PUMPING LS 1 $687.90 $687.90 $3,600.00 $3,600.00 $750.00 $750.00I hereby certify that this is an exactreproduction of bids received.2022 & 2023 Sanitary Sewer LiningNew Hope, MinnesotaThursday, July 28, 2022 at 10:00 AM CDT193805565Bidder No. 1Insituform Technologies USA, LLC Visu-Sewer, Inc.Bidder No. 2S.J. Louis Trenchless, LLCBidder No. 3193805565-Bid Tab.xlsmBT-1 BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price TotalBidder No. 1Insituform Technologies USA, LLC Visu-Sewer, Inc.Bidder No. 2S.J. Louis Trenchless, LLCBidder No. 325 HYDROPHILIC END SEAL, 9" EA 6 $26.50 $159.00 $20.00 $120.00 $170.00 $1,020.0026 SEWER PIPE JOINT GROUTING GAL 15 $317.60 $4,764.00 $20.00 $300.00 $325.00 $4,875.0027 SEWER REHABILITATION WITH CIPP, 9" LF 1272 $33.30 $42,357.60 $36.00 $45,792.00 $45.00 $57,240.00TOTAL ALTERNATE 2$55,855.70 $55,812.00 $70,635.00ALTERNATE 3: 62ND AVE N - SUMTER TO WINNETKA28 MOBILIZATION LS 1 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $6,000.0029 TRAFFIC CONTROL LS 1 $7,792.30 $7,792.30 $3,000.00 $3,000.00 $750.00 $750.0030 BYPASS PUMPING LS 1 $687.90 $687.90 $500.00 $500.00 $750.00 $750.0031 HYDROPHILIC END SEAL, 9" EA 4 $26.50 $106.00 $20.00 $80.00 $170.00 $680.0026 SEWER PIPE JOINT GROUTING GAL 10 $317.60 $3,176.00 $20.00 $200.00 $325.00 $3,250.0027 SEWER REHABILITATION WITH CIPP, 9" LF 482 $41.00 $19,762.00 $50.00 $24,100.00 $80.00 $38,560.00TOTAL ALTERNATE 3$33,024.20 $30,880.00 $49,990.00ALTERNATE 4: UTAH AVE N - 62ND TO CDS28 MOBILIZATION LS 1 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $6,000.00 $6,000.0029 TRAFFIC CONTROL LS 1 $4,254.80 $4,254.80 $500.00 $500.00 $750.00 $750.0030 BYPASS PUMPING LS 1 $687.90 $687.90 $500.00 $500.00 $750.00 $750.0031 HYDROPHILIC END SEAL, 9" EA 2 $34.40 $68.80 $20.00 $40.00 $170.00 $340.0032 SEWER PIPE JOINT GROUTING GAL 5 $481.50 $2,407.50 $20.00 $100.00 $375.00 $1,875.0033 SEWER REHABILITATION WITH CIPP, 9" LF 162 $48.60 $7,873.20 $72.00 $11,664.00 $115.00 $18,630.00TOTAL ALTERNATE 4$16,792.20 $14,304.00 $28,345.00ALTERNATE 5: VIRGINA AVE N - 62ND TO 61ST; 61ST AVE N - SOUTH OF VIRGINIA34 MOBILIZATION LS 1 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $6,000.0035 TRAFFIC CONTROL LS 1 $1,857.30 $1,857.30 $500.00 $500.00 $750.00 $750.0036 BYPASS PUMPING LS 1 $687.90 $687.90 $500.00 $500.00 $750.00 $750.0037 HYDROPHILIC END SEAL, 9" EA 8 $26.50 $212.00 $20.00 $160.00 $170.00 $1,360.0038 SEWER PIPE JOINT GROUTING GAL 10 $317.60 $3,176.00 $20.00 $200.00 $325.00 $3,250.0039 SEWER REHABILITATION WITH CIPP, 9" LF 797 $46.40 $36,980.80 $46.00 $36,662.00 $49.50 $39,451.50TOTAL ALTERNATE 5$44,414.00 $41,022.00 $51,561.50BID SUMMARYTOTAL PART 1: 2022 LINING AREA$243,467.70 $273,212.00 $249,518.75TOTAL PART 2: 2023 LINING AREA$190,610.50 $191,672.00 $272,843.75TOTAL BASE BID$434,078.20 $464,884.00 $522,362.50TOTAL ALTERNATE 1$34,919.40 $32,896.00 $42,410.00TOTAL ALTERNATE 2$55,855.70 $55,812.00 $70,635.00TOTAL ALTERNATE 3$33,024.20 $30,880.00 $49,990.00TOTAL ALTERNATE 4$16,792.20 $14,304.00 $28,345.00TOTAL ALTERNATE 5$44,414.00 $41,022.00 $51,561.50TOTAL BASE BID PLUS ALTERNATES 1 AND 5 $513,411.60 $538,802.00 $616,334.00193805565-Bid Tab.xlsmBT-2 BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price TotalBidder No. 1Insituform Technologies USA, LLC Visu-Sewer, Inc.Bidder No. 2S.J. Louis Trenchless, LLCBidder No. 3Phone:Email:jlause@aegion.comvisu-info@visu-sewer.comestimate@sjltrenchless.comSigned By: Jana LauseJaime WoodsTitle: Contracting & Attesting OfficerPresident/CEO Vice PresidentBid Bond Bid Bond Bid Bond1 and 2 1 and 2 1 and 2Bid Security:Addenda Acknowledged:(636) 530-8000 (320) 253-9291(262) 695-2340Keith M. Alexander1351 Broadway Street W.Rockville, MN 56369580 Goddard AvenueChesterfield, MO 63005Visu-Sewer, Inc.W230 N 4855 Bekter DrivePewaukee, WI 53072Contractor Name and Address:Insituform Techniologies USA, LLC S.J. Louis Trenchless, LLC193805565-Bid Tab.xlsmBT-3 Estimated Project Costs Item Insituform Technologies USA, LLC Contingencies (5%) Total Construction Indirect Costs Project Costs 2022 Sanitary Lining - Base Bid $243,467.70 $12,173.39 $255,641.09 $48,693.54 $304,334.63 2023 Sanitary Lining - Base Bid $190,610.50 $9,530.53 $200,141.03 $38,122.10 $238,263.13 Subtotal - Base Bid $434,078.20 $21,703.92 $455,782.12 $86,815.64 $542,597.76 + 2022 Estimated Metering $50,000.00 $50,000.00 Subtotal - Base Bid + Metering $136,815.64 $592,597.76 Alternate 1 $34,919.40 $1,745.97 $36,665.37 $6,983.88 $43,649.25 Alternate 2 $55,855.70 $2,792.79 $58,648.49 $11,171.14 $69,819.63 Alternate 3 $33,024.20 $1,651.21 $34,675.41 $6,604.84 $41,280.25 Alternate 4 $16,792.20 $839.61 $17,631.81 $3,358.44 $20,990.25 Alternate 5 $44,414.00 $2,220.70 $46,634.70 $8,882.80 $55,517.50 Summary of Base Bid and Recommended Alternates Item Insituform Technologies USA, LLC Contingencies (5%) Total Construction Indirect Costs Project Costs Base Bid $434,078.20 $21,703.92 $455,782.12 $86,815.64 $542,597.76 + Alternate 1 $34,919.40 $1,745.97 $36,665.37 $6,983.88 $43,649.25 + Alternate 5 $44,414.00 $2,220.70 $46,634.70 $8,882.80 $55,517.50 Subtotal - Base Bid + Allt 1 + Alt 5 $513,411.60 $25,670.59 $539,082.19 $102,682.32 $641,764.51 + 2022 Estimated Metering $50,000.00 $50,000.00 Total $513,411.60 $25,670.59 $539,082.19 $152,682.32 $691,764.51 601/2 AVE N A V E NAVE AVE.NLANEUTAH61STAVENWE S T B R O A D WA Y AVEN60TH AVE NLOUISIANAAVENQUEBECISLANDRHODEN61STAVESUMTERAVEN61STSUMTERPL60TH AVE N LOMBARDY 6 0T H AVE NVIRGINIAAVEN62NDAVEN AVENLOUISIANACITY OF BROOKLYN PARK CITY OF NEW HOPE CITY OF NEW HOPE CITY OF CRYSTAL >>>>>>>>>>>>> >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> > > >>>>>>>>> > > > > >> >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>FMFMFMFMFMFMFMFMFMFMFMFMFMFMFM>>>>>>>>>>>>>>>> >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> > > >>>>>>>>> > > > > >> >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>FMFMFMFMFMFMFMFMFMFMFMFMFMFMFM>>>>>>>>>>>>>>>>>>>> >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> > > > > > > > > >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SSSS SS SS SS SS SS SS SS SS SS SS SSSS SS SSSSSSSS SS SS SS SS SS CIRSTATEHIGHWAY169AVE HILLSBORO62ND AVE N HILLS-BORO 9220BASSLAKERD T H 16 9 N B O N-R A M P C S A H 1 0 B A S S L A K E R D CITY OF BROOKLYN PARK CITY OF NEW HOPE CITY LIMITS >>>>>>>>>>>>> > > >>>>> > > > > > > > > > >>>>>>>> >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>INDEPENDENCEAVENGETTYSBURG61ST CIR N B A S S C R E E K C I R N AVENGETTYSBURGAVEN6 0 T H A V E N A L L E N C I R GETTYSBURG AVE N HILLSBORO AVE N >>>>>>>>>>>>>>>>>>>>>>>>>>SS SS SS SSSS SS SS SSSS SS SS SS SS SSSSSSSS SS SS SS SS SS SS SS SS 59TH AVE SS SS SS SS SS SS SS SS SS SSSSSS SS SS SS SS SS SSPlotDate:06/21/2022-1:49pmDrawingname:U:\193805565\CAD\Dwg\193805565_C001.dwgXrefs:,193805565_XSPL,193805565_BORDER,193805565_XSSS>>>SS SANITARY LINING LEGEND EXISTING SANITARY SEWER PIPE EXISTING SANITARY SEWER PIPE - TO BE LINED IN 2022 - BASE BID EXISTING SANITARY SEWER PIPE - TO BE LINED IN 2023 - BASE BID EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 1 EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 2 EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 3 EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 4 EXISTING SANITARY SEWER PIPE - TO BE LINED - ALTERNATE 5 EXISTING TRUNK SANITARY SEWER PIPE EXISTING SANITARY SEWER MANHOLE EXISTING SANITARY SEWER MANHOLE - TO BE LINED IN 2022 - BASE BID>>>>>>>>>>>>>>>>>>>>>>>>>>>>DATE PROJ. NO.PlotDate:06/21/2022-1:49pmDrawingname:U:\193805565\CAD\Dwg\193805565_C001.dwgXrefs:,193805565_XSPL,193805565_BORDER,193805565_XSSS2335 Highway 36 W St. Paul, MN 55113 www.stantec.com PROJECT LOCATIONS CITY OF NEW HOPE, MN 2022 & 2023 SANITARY SEWER LINING 6/20/2022 193805565 FIGURE1 SITE 2 - 2023 BASE BID AND ALTERNATES SITE 1 - 2022 & 2023 BASE BID 150 300>>>SS I:\RFA\PUBWORKS\2022\Council\1090 2023 Infrastructure Improvement Project\8‐8 Authorize Preparation of Feasibility  Request for Action  August 8, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Public Works  By: Bernie Weber, Public Works Director    Agenda Title  Resolution authorizing the preparation of a feasibility report for construction of the 2023 Infrastructure  Improvements Project (Improvement Project No. 1090)    Requested Action  Staff recommends that Council approve a resolution authorizing the city engineer, Stantec, to proceed in the  preparation of a feasibility report for construction of a 2023 Infrastructure Improvement Project (Improvement  Project No. 1090) in the areas shown on the 2021 Pavement Management Plan.     Policy/Past Practice  The City Council routinely considers public infrastructure improvement projects to extend the useful life of the  infrastructure and/or improve the level of service. The city’s pavement management plan identifies these areas  in the street infrastructure projects portion of the plan.    Background  Many of the streets planned for a reclaim and overlay in the 2023 Infrastructure Improvement Project have  street Pavement Rating Index (PRI) ratings as poor. These conditions can be seen on the 2021 PRI map in the  attached Engineer’s Memo. The feasibility report will outline the proposed improvements and determine the  project need and cost effectiveness.  Some improvements may be adjusted based on the findings of the  feasibility report. This feasibility report will also identify all tax‐exempt properties that will be affected by this work and provide  an estimated assessment rate for these properties. These assessments will be one funding source for the project.      Funding  The major source of funding for the project will be the city’s street infrastructure funds.  The preliminary cost  estimate for the total project is estimated at $5,070,371. This project cost reflects a 25% increase to past cost  estimates. That increase was used to address current pricing increases, inflation, and material shortages seen in  2022.    Attachments   Resolution   Engineer’s Memo   2023 Street Infrastructure Projects   2021 PRI map  Agenda Section Development &  Planning Item Number  8.2      City of New Hope    Resolution No. 22 –     Resolution authorizing the preparation of a feasibility report for  construction of the 2023 Infrastructure Improvements Project  (Improvement Project No. 1090)    WHEREAS,  Council approves the preparation of a feasibility report for the construction of the 2023  Infrastructure Improvements Project (Improvement Project No. 1090); and,    WHEREAS,  Stantec will provide the feasibility study on behalf of the city; and,     WHEREAS,  the City intends to fund in part by assessments to tax exempt properties and city street  infrastructure fund sources.    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that      the City Council hereby approves the preparation of the feasibility study for 2023     infrastructure improvements.  Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 8th day of August,  2022.  _____________________________          Mayor  Attest: _____________________________   City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 July 26, 2022 File: 19385550 Attention: Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: 2023 Infrastructure Improvements Authorize Preparation of Feasibility Report (City Project No. 1090) Dear Bernie, As identified on the City’s Capital Improvement Plan (CIP) and Pavement Management Plan (PMP), street and utility improvements are scheduled in Northwood East area of the city. The street improvements are shown on the attached map. To be consistent with past processes when doing infrastructure projects, we recommend the Council authorizes preparation of a feasibility report. The feasibility report will outline the proposed improvements and determine the project need and cost effectiveness. The report will break down the project into logical sections of improvements. This allows the city to adjust the scope of the project depending on budgetary constraints. The preliminary project cost estimate for the mill and overlay, reclaim and overlay, and utility work is $5,070,371.00. This project cost reflects a 25% increase to past cost estimates. That increase was used to address current pricing increases, inflation, and material shortages seen in 2021. The report could be presented to the Council in September or October. If the Council decides to move forward with the project, plans could be prepared over the fall/ winter. The project could be scheduled for bid in January or February, with construction to begin in the spring of 2023. If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, STANTEC Dan D. Boyum, P.E. Attachments: 2023 Street Infrastructure Location Plan, 2021 Pavement Rating Index, and 2023 Infrastructure Project Cost Estimate. Cc: Andrew Kramer, Dave Lemke, Shawn Markham, Tim Hoyt, Nick Macklem, Matt Rowedder – New Hope; Ann Ackerson – Stantec. New HopePlymouth Crystal Robbinsdale BrooklynCenterHIGHWAY 169BOONE AVE NWINNETKA AVE N36TH AVE N 62ND AVE N 49TH AVE N BASS L A K E FLAG AVE N32ND AVE N NEVADA AVE NQUEBEC AVE N46TH AVE N 42ND AVE N (CSAH 9) 59TH AVE N 40TH AVE N 47TH AVE N 32ND PL N MEDICINE LAKE RD(CSAH 70) 54TH AVE N 50TH AVE N 28TH AVE N 45TH AVE N 29TH AVE N 30TH AVE NGETTYSBURG AVE N55TH AVE N JORDAN AVE NW E S T B R O A D W A Y 40 1/2 AVE N AQUILA AVE NENSIGN AVE NOREGON AVE N53RD AVE N 39TH AVE N 60TH AVE N 60 1/2 AVE N XYLON AVE NHIGHWAY 169 FRONTAGEDEL DR 30TH ACE N31ST AVE NWINPARK DR HILLSBORO AVE N61 1/2 AVE N ZEALAND AVE NNORTHWOOD PKWYLOUISIANA AVE N56TH AVE N 58TH AVE N SUMTER AVE N35TH AVE N 33RD AVE N NORTHERN DR MARYLAND AVE NJERSEY AVE NINTERNATIONAL PKWYSCIENCE CENTER DR YUKON AVE N33RD PL N UTAH AVE NCAVELL AVE N34TH AVE N 61ST AVE N 47 1/2 AVE N HOPEWOOD LN NINDEPENDENCE AVE NELM GROVE AVEDECATUR AVE NANGE L I N A D R VIRGINIA AVE N DUDLEY AVE N 59TH PL N LOUISANA AVE NOREGON AVEN38TH AVE N 48TH AVE N PENNSYLVANIA AVE NERICKSON DRRHODE ISLAND AVE NSAINT RAPHAEL DR 52ND AVE NSUMTER AVENUE NWISCONSIN AVE N 27TH PL N 57TH AVE N 38 1/2 AVE N 41ST AVE N VALLEY PL 36 1/2 CIR N LAMPHERE DR51ST AVE N 46 1/2 AVE N 45 1/2 AVE N 37TH AVE N LOMBARDY AVE COUNTY ROAD 9 KENTUCKY AVE NBOONE P L N 26TH VA L L E V I S T A S T ELM GROVE CT 34TH PL N34 1/2 AVE N FAIRVIEW AVE N 59 1/2 AVE N RESEARCH CENTER RD E 44TH AVE N35 1/2 AVE N 32ND CIR NMEADOW L A K E P L TERRA LINDA DR 48TH CIR N 43RD AVE N 41 1/2 AVE N ALLEN CIR SHIRLEY PL47 1/2 PL NWISCONSIN CIR N47 1/2 CIR NINDEPENDENCE CIR N YUKON CIR32ND CT NMARYLAND AVE NMARYLAND AVE NMARYLAND AVE NXYLON AVE NINDEPENDENCE AVE N32ND AVE N MARYLAND AVE N58TH AVE NXYLON AVE NSUMTER AVE NMARYLAND AVE NXYLON AVE NQUEBEC AVE N52ND AVE N UTAH AVE N31ST AVE N 58TH AVE N SUMTER AVE N33RD PL N NEVADA AVE NNEVADA AVE NMARYLAND AVE NF L A G A V E N NEVADA AVE NRHODE ISLAND AVE N34TH AVE N 31ST AVE NYUKON AVE NPENNSYLVANIA AVE N45TH AVE NXYLON AVE N45TH AVE N VIRGINIA AVE NPENNSYLVANIA AVE N59TH PL NGETTYSBURG AVE N35TH AVE NFLAG AVE N30TH AVE N NEVADA AVE N59TH AVE N FLAG AVE NLOUISIANA AVE N61ST AVE N 47TH AVE N 47TH AVE N XYLON AVE NSUMTER AVE NUTAH AVE N33RD AVE NYUKON AVE N46TH AVE N YUKON AVE N48TH AVE NBOONE AVE NWINNETKA AVE NNORTH W O O D P A R K W A Y 31ST AVE N 0 15,000 30,000Feet ($$¯ 1:18,000 (At original document size of 11x17)Revised: 2021-11-08 By: dmerickson. Added Virginia, Yukon and 33rd Place due to WM - 6/30/2022V:\1938\Clients\New_Hope\Projects\2021_Pavement_Maps\2023 Street Infrastructure Projects.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. 2" Mill & Overlay Reclaim & Overlay 2023 StreetInfrastructure ProjectsNew Hope, Minnesota2021 Pavement Management Plan New HopePlymouth Crystal Robbinsdale BrooklynCenterHIGHWAY 169BOONE AVE NWINNETKA AVE N36TH AVE N 62ND AVE N 49TH AVE N BASS LAKE FLAG AVE N32ND AVE N NEVADA AVE NQUEBEC AVE N46TH AVE N 42ND AVE N (CSAH 9) 59TH AVE N 40TH AVE N 47TH AVE N 32ND PL N MEDICINE LAKE RD(CSAH 70) 54TH AVE N 50TH AVE N 28TH AVE N 45TH AVE N 29TH AVE N 30TH AVE NGETTYSBURG AVE N55TH AVE N JORDAN AVE NW E S T B R O A D W A Y 40 1/2 AVE N AQUILA AVE NENSIGN AVE NOREGON AVE N53RD AVE N 39TH AVE N 60TH AVE N 60 1 /2 AV E N XYLON AVE NHIGHWAY 169 FRONTAGEDEL DR 30TH ACE N31ST AVE NWINPARK DR HILLSBORO AVE N61 1/2 AVE N ZEALAND AVE NNORTHWOOD PKWYLOUISIANA AVE N56TH AVE N 58TH AVE N SUMTER AVE N35TH AVE N 33RD AVE N NORTHERN DR MARYLAND AVE NJERSEY AVE NINTERNATIONAL PKWYSCIENCE CENTER DR YUKON AVE N33RD PL N UTAH AVE NCAVELL AVE N34 TH AV E N 61ST AVE N 47 1/2 AVE N HOPEWOOD LN NINDEPENDENCE AVE NELM GROVE AVEDECATUR AVE NANGELINA DR VIRGINIA AVE N DUDLEY AVE N 59TH PL N LOUISANA AVE NOREGON AVEN38TH AVE N 4 8 T H A V E N PENNSYLVANIA AVE NERICKSON DRRHODE ISLAND AVE NSAINT RAPHAEL DR 52ND AVE NSUMTER AVENUE NW I S C O N S I N A V E N 27TH PL N 57TH AVE N 38 1/2 AVE N 41ST AVE N VALLEY PL 36 1/2 CIR N LAMPHERE DR51ST AVE N 46 1/2 AVE N 45 1/2 AVE N 3 7 T H A V E N LOMBARDY AVE COUNTY ROAD 9 KENTUCKY AVE NBOONE PL N 26TH VALLE VISTA ST ELM GROVE CT 34 TH P L N34 1/2 AVE N FAIRVIEW AVE N 59 1/2 AVE N RESEARCH CENTER RD E 44TH AVE N3 5 1 /2 A V E N 32ND CIR NMEADOW LAKE PL TERRA LINDA DR 48TH CIR N 43RD AVE N 41 1/2 AVE N A L L E N C IR SHIRLEY PL47 1/2 PL NWISCONSIN CIR N47 1/2 CIR NINDEPENDENCE CIR N YUKO N CIR32ND CT NMARYLAND AVE NMARYLAND AVE NMARYLAND AVE NXYLON AVE NINDEPENDENCE AVE N32ND AVE N MARYLAND AVE N58TH AVE NXYLON AVE NSUMTER AVE NMARYLAND AVE NXYLON AVE NQUEBEC AVE N52ND AVE N UTAH AVE N31ST AVE N 58TH AVE N SUMTER AVE N3 3 R D P L N NEVADA AVE NNEVADA AVE NMARYLAND AVE NF L A G A V E N NEVADA AVE NRHODE ISLAND AVE N34TH AVE N 31ST AVE NYUKON AVE NPENNSYLVANIA AVE N45TH AVE NXYLON AVE N45TH AVE N VIRGINIA AVE NPENNSYLVANIA AVE N59TH PL NGETTYSBURG AVE N35TH AVE NFLAG AVE N30TH AVE N NEVADA AVE N59TH AVE N FLAG AVE NLOUISIANA AVE N6 1 S T AV E N 47TH AVE N 47TH AVE N XYLON AVE NSUMTER AVE NUTAH AVE N33RD AVE NYUKON AVE N46TH AVE N YUKON AVE N48TH AVE NBOONE AVE NWINNETKA AVE NNORTHWOOD PARKWAY 31ST AVE NHIGHWAY 169BOONE AVE NWINNETKA AVE N36TH AVE N 62ND AVE N 49TH AVE N BASS LAKE FLAG AVE N32ND AVE N NEVADA AVE NQUEBEC AVE N46TH AVE N 42 ND AVE N (CSAH 9) 59TH AVE N 40TH AVE N 47TH AVE N 32ND PL N MEDICINE LAKE RD(CSAH 70) 54TH AVE N 50TH AVE N 28TH AVE N 45TH AVE N 29TH AVE N 55TH AVE N JORDAN AVE NW E S T B R O A D W A Y 40 1/2 AVE N AQUILA AVE NENSIGN AVE NOREGON AVE N53RD AVE N 39TH AVE N 60 TH AVE N 60 1 /2 AVE N HIGHWAY 169 FRONTAGEDEL DR31ST AVE NWINPARK DRHILLSBORO AVE N61 1/2 AVE N ZEALAND AVE NLOUISIANA AVE N58TH AVE N 35TH AVE N MARYLAND AVE NY U K O N A V E N 33RD PL NUTAH AVE NCAVELL AVE N34TH AVE N 61ST AVE N 47 1/2 AVE NINDEPENDENCE AVE N38TH AVE N 48TH AVE N RHODE ISLAND AVE NWISCONSIN AVE N41ST AVE N 51ST AVE N 44TH AVE NFLAG AVE NYUKO N AVE N NEVADA AVE N45TH AVE N 0 15,000 30,000Feet ($$¯ 1:18,000 (At original document size of 11x17)Revised: 2021-11-11 By: dmericksonV:\1938\Clients\New_Hope\Projects\2021_Pavement_Maps\PRI_Ratings_2021_Map.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipie nt ac cepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and age nts, from any and all claims arising in any way from the content or provisionof the data. New Hope, Minnesota2021 Pavement Management Plan 2021 Pavement Rating Index (PRI) * As of 11/11/2021 PR I 01 - 2021 - 4041 - 6061 - 8081 - 100 0.00 miles 0.00 miles 3.43 miles 26.87 miles 37.09 miles 2023 Infrastructure Improvements Project Cost Review - July 26, 2022 Item Construction Indirect Project Costs Sanitary Sewer $104,166.67 $20,833.33 $125,000.00 Storm Sewer $158,333.33 $31,666.67 $190,000.00 Water Main $1,301,666.67 $260,333.33 $1,562,000.00 Street $2,661,142.50 $532,228.50 $3,193,371.00 Total $4,225,309.17 $845,061.83 $5,070,371.00 I:\RFA\COMM DEV\2022\City Council\08‐08‐22 Rental Revocation 3957 Wisconsin Ave\Q ‐ 3957 Wisconsin Ave Rental License Revocation 08‐08‐22.docx   Request for Action  August 8, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Jeff Alger, Community Development Specialist;   Jeff Sargent, Director of Community Development  Agenda Title  Resolution establishing findings of fact and conclusions of law relating to revocation of rental property  registration permit for Berkeley Heights Homes LLC for violation of rental property registration permit  requirements for having a third instance of disorderly behavior at the property located at 3957 Wisconsin  Avenue North  Requested Action  Staff requests the City Council consider a resolution establishing findings of fact and conclusions of law  relating to the revocation of a rental property registration permit for Berkeley Heights Homes LLC for  violations of rental property registration permit requirements for having a third instance of disorderly  behavior at the property located at 3957 Wisconsin Avenue North.  Policy/Past Practice  The Disorderly Behavior at Registered Rental Dwelling Units ordinance was adopted in 2006 to “assure that  rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a  nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a  disincentive to reinvestment in the community.” Upon the issuance of a third disorderly behavior slip, the  City Council has the discretion to take corrective action against the property owner.  Background  A public hearing to consider the revocation of the rental property registration permit for 3957 Wisconsin  Avenue North was held at the July 25, 2022, City Council meeting. Disorderly behavior slips were issued to  residents at the property on June 12, 2022, June 20, 2022, and June 30, 2022. At the July 25, 2022, City Council  meeting, the City Council heard relevant evidence and arguments and reviewed all testimony, documents,  and other evidence submitted related to issuance of the disorderly behavior slips. It was determined that the  property owner had violated Section 3‐31(i) of the City Code by allowing tenants of the property to engage in  three or more acts of disorderly behavior at the property within a 12‐month period.    Pursuant to Section 3‐31(i)(5) of the City Code, the City Council has the authority to revoke, suspend, or not  renew a rental registration permit if three instances of disorderly behavior occur at a rental dwelling unit  within 12 months. Following the public hearing at the July 25, 2022, City Council meeting, staff was directed  to prepare a resolution revoking the rental registration permit for Berkeley Heights Homes LLC, as the owner  of the property at 3957 Wisconsin Avenue North and prohibiting the owner from re‐applying for another  rental registration permit for 3957 Wisconsin Avenue North or any other property in the city of New Hope  for at least one year. The resolution requires that tenants of 3957 Wisconsin Avenue North must vacate the  property within 45 days (September 22, 2022) and prohibits the property owner from having an ownership  interest in any other entity that attempts to apply for another rental registration permit for 3957 Wisconsin  Avenue North or any other property in the city for at least one year.    Agenda Section Ordinances &  Resolutions Item Number  10.1    Request for Action, Page 2    Recommendation  Staff recommends that the City Council consider a resolution establishing findings of fact and conclusions of  law relating to the revocation of a rental property registration permit for Berkeley Heights Homes LLC for  violations of rental property registration permit requirements for having a third instance of disorderly  behavior at the property located at 3957 Wisconsin Avenue North.  Attachments   Resolution   Unapproved City Council minutes (July 25, 2022)    For more information, please refer to the reports included in the July 25, 2022, City Council meeting packet,  which was previously distributed.      RESOLUTION NO. 22-___ RESOLUTION ESTABLISHING FINDINGS OF FACT AND CONCLUSIONS OF LAW RELATING TO REVOCATION OF RENTAL PROPERTY REGISTRATION PERMIT FOR BERKELEY HEIGHTS HOMES LLC FOR VIOLATION OF RENTAL PROPERTY REGISTRATION PERMIT REQUIREMENTS FOR HAVING A THIRD INSTANCE OF DISORDERLY BEHAVIOR AT THE PROPERTY LOCATED AT 3957 WISCONSIN AVENUE NORTH BE IT RESOLVED by the City Council of the City of New Hope as follows: RECITALS AND FINDINGS OF FACT WHEREAS, a public hearing was held before the New Hope City Council on July 25, 2022, to consider revocation of property registration permit against Berkeley Heights Homes LLC, a Minnesota limited liability company, (whose principal is: Sekou AM Dukuly) (“Owner”) for violations of New Hope City Code §3-31 relating to a third instance of disorderly behavior within a 12 month period at the real property located at 3957 Wisconsin Avenue North, New Hope, Minnesota (“Property”) with a property tax identification number of 18-118-21-41-0020; and WHEREAS, Owner owns the Property and operates it as a group home; and WHEREAS, it is the purpose of City Code §3-31 to assure that rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a disincentive to reinvestment in the community (§3-31(b)); and WHEREAS, the operation of rental dwelling units is a business enterprise that entails certain responsibilities. Operators are responsible to take such reasonable steps as are necessary to assure that the citizens of the city who occupy such units may pursue the quiet enjoyment of the normal activities of life in surroundings that are: safe, secure and sanitary; free from crimes and criminal activity, nuisances or annoyances (§3-31(b)); and WHEREAS, pursuant to City Code §3-31(i)(5), the City Council has the authority to revoke, suspend or not renew the rental registration permit if a third instance of disorderly behavior occurs at a rental dwelling unit within 12 months after the first of two previous notices of disorderly behavior at the same unit; and WHEREAS, it is the responsibility of the Owner to assure that tenants not engage in disorderly behavior in the rental dwelling unit as stated in City Code §3-31 (i)(1); WHEREAS, pursuant to City Code §3-31(i)(2)(a) and (c); Disorderly behavior at registered rental dwelling units includes (a) drug-related illegal activity in the rental dwelling unit; and (c) violation of Minn. Stat. § 609.72 (Disorderly Conduct); and 2 WHEREAS, on June 12, 2022, the New Hope Police Department issued the first disorderly behavior slip to a resident at the Property for Disorderly Conduct per City Code Section 3-31 (i)(2)(c), and a notice was sent to the Owner per City Code Section 3-31 (i)(3); and WHEREAS, on June 20, 2022, the New Hope Police Department issued the second disorderly behavior slip to a resident at the Property for Drug Activity/Paraphernalia per City Code §3-31 (i)(2)(a), and a notice was sent to the Owner per City Code §3-31 (i)(4); and WHEREAS, on June 30, 2022, the New Hope Police Department issued the third disorderly behavior slip to a resident at the Property for Disorderly Conduct per City Code §3-31 (i)(2)(c), and a notice was sent to the Owner per City Code Section 3-31 (i)(5); and WHEREAS, on July 25, 2022 a public hearing was held before the City Council regarding Owner’s violation of the rental registration permit requirements set out in City Code §3-31 as referenced above; and WHEREAS, at the July 25, 2022 public hearing the City Council determined Owner had in fact violated City Code §3-31(i) by allowing the tenants of the Property engage in three or more acts disorderly behavior at the Property within a 12-month period; and WHEREAS, at the conclusion of the public hearing the City Council revoked the rental registration permit for the real property located at 3957 Wisconsin Avenue North, New Hope, Minnesota with a property tax identification number of 18-118-21-41-0020. FINDINGS OF FACT WHEREAS, based on the testimony of Director of Police and Acting City Manager Tim Hoyt, Officer William Leon Aguilar, Officer Joshua Arthur, Officer Pete Stanley, Director of Community Development, Jeff Sargent, resident Josie T. Swanson, Sekou AM Dukuly, and Sheikh K. Dukuly II, the New Hope City Council hereby makes the following findings of fact: 1. Owner owns the real property located at 3957 Wisconsin Avenue North, New Hope, Minnesota. 2. Owner is currently renting the Property to tenants, operating the Property as a group home. 3. Owner, doing business as Berkeley Heights Homes LLC obtained a rental registration permit with the City in March of 2021 as shown on the attached Exhibit A-1. 4. Tenants of the Property have engaged in three or more disorderly behavior acts within a 12-month period with New Hope Police being called to the Property on at least 3 separate occasions. See Exhibits B, D and F. 3 5. The Acting City Manager notified Owner of each of the 3 separate incidents of disorderly behavior by first class mail pursuant to City Code §3-31. See Exhibits C, E and G. 6. Owner failed to assure that the tenants not engage in disorderly behavior in the rental dwelling unit as required by City Code §3-31(i)(1)-(9). 7. Owner was provided with at least a 20-day notice of the public hearing on July 25, 2022, and had the opportunity to be heard to contest the proposed revocation of the rental registration permit. See Exhibit G. 8. The defenses and/or explanations of Owner and Sheikh K. Dukuly II who acted as the On-Site Property Manager were not persuasive and did not effectively disprove the actual incidents of disorderly behavior. . CONCLUSIONS OF LAW WHEREAS, based on the testimony of Director of Police Tim Hoyt, Building Official Eric Hanson, Director of Community Development, Jeff Sargent, and Sekou AM Dukuly, the New Hope City Council hereby makes the following conclusions of law: 1. That Owner of the real property located at 3957 Wisconsin Avenue North, has violated City Code §§3-31(i) by allowing the tenants of the property to engage in three or more acts of disorderly behavior at the Property within a 12-month period. 2. That City Code §3-31(i)(5) provides for the City Council’s ability to revoke, suspend or not renew the rental property registration permit for the Property after the occurrence of a third disorderly behavior act at the Property within a 12-month period. 3. The arguments presented by Owner and Sheikh K. Dukuly II did not refute the fact that they had violated §3-31 by allowing at least 3 disorderly behavior incident to occur at the Property. ORDER 1. Based on the Findings of Fact and Conclusions of Law as set out in this Resolution and Exhibits A-G, this Council hereby revokes the rental registration permit for Berkeley Heights Homes LLC, as Owner of the Property at 3957 Wisconsin Avenue North in the city of New Hope pursuant to New Hope City Code §3- 31(i)(5) and 3-31 (j)(5) with the following terms: a. The tenants of the Property must vacate it within 45 days of this resolution b. If the Owner fails to remove the tenants within 45 days of this resolution, then the City may commence legal action seeking injunctive relief requiring him to do so. 4 c. The Owner may not re-apply for another rental registration permit for 3957 Wisconsin Ave. N. or any other property in the City of New Hope for at least 1 year. d. Sekou AM Dukuly may not have an ownership interest in any other entity that attempts to apply for another rental registration permit for 3957 Wisconsin Ave. N. or any other property in the City of New Hope for at least 1 year. 2. This order shall take effect immediately. Dated: August 8, 2022 ____________________________________ Kathi Hemken, Mayor Attest: ________________________________ Valerie Leone, City Clerk New Hope City Council July 25, 2022 Page 2 MOTION Item 6.4 Motion to accept a $1,260 donation for the golf course . RESOLUTION 2022-83 Item 6.5 Resolution approving the Master Partnership Contract between the Minnesota Department of Transportation and the City of New Hope. RESOLUTION 2022-84 Item 6.6 Resolution approving State of Minnesota Joint Powers agreements with the city of New Hope on behalf of its city attorney and police department. RESOLUTION 2022-85 Item 6.7 Resolution approving final payment of $18,987.50 to Northwest Asphalt for the Meadow Lake/Golf Course Culvert Replacement Project (Improvement Project No. 1037). RESOLUTION 2022-86 Item 6.8 Resolution approving final payment of $6,057.81 to Met-Con Construction, Inc. for the Mechanic’s Bay Vehicle Lift Replacement Project (Improvement Project No. 1071). RESOLUTION 2022-87 Item 6.9 Resolution approving the Sandburg Middle School Facility Use Agreement. MOTION Consent Items Motion was made by Council Member Elder, seconded by Council Member Isenberg, to approve the Consent items. All present voted in favor. Motion carried. RENTAL LICENSE 3957 WISCONSIN AVE Item 7.1 Mayor Hemken introduced for discussion Item 7.1, Civil hearing regarding revoking rental property registration permit for 3957 Wisconsin Avenue, relating to three disorderly behavior violations. Mr. Jeff Sargent, director of community development, explained that three disorderly behavior violations have occurred at the property within a 12-month period. He stated Council is conducting a hearing and will decide to take any of the following actions against the property owner relating to the rental property registration permit: 1) impose a fine; 2) revoke the permit; 3) suspend the permit for a specific period of time; or 4) take no action. He stated at this time staff is recommending revoking the rental registration license due to inadequate management of the property and its tenants. The entity would not be allowed to reapply for a rental license at this address for one year. Mr. Sargent explained that the Disorderly Behavior at Registered Rental Dwelling Units ordinance was adopted in 2006 to assure that rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a disincentive to reinvestment in the community. He stated as outlined in the ordinance, the property owner is given the opportunity to be heard at a public meeting. The property owner may be represented by counsel and the city official may be represented by the city attorney. The Council shall hear all relevant evidence and arguments and shall review all testimony, documents, and other evidence submitted. Following the hearing, the Council shall make findings based on the evidence and shall make a decision on the New Hope City Council July 25, 2022 Page 3 recommendation to fine, revoke, suspend, deny, or not renew a registration permit based on the findings. He stated a written decision will be issued to the property owner within 30 days of the hearing. He stated the city attorney will preside over the hearing. Ms. Stacy Woods, city attorney, accepted testimony relative to the three disorderly behavior slips issued on June 12, 2022; June 20, 2022; and June 30 , 2022. She presented Exhibits A-G. Testimony was accepted by Officer William Leon Aguilar, Officer Joshua Arthur, Sergeant Pete Stanley, Chief Tim Hoyt, and resident Josie Swanson. The property owner, Mr. Sekou AM Dukuly, and the on-site property manager, Sheikh K. Dukuly II, also provided testimony. Ms. Woods thanked the individuals for their testimonies. She stated the City Council will issue a verbal decision at this time, and the decision will be provided in writing to the property owner within 30 days. CLOSE HEARING Item 7.1 Motion was made by Council Member Elder, seconded by Council Member London, to close the public hearing. All present voted in favor. Motion carried. Discussion ensued between the members of the Council regarding the disorderly behavior citations. It was determined that the property owner had violated Section 3-31(i) of the City Code by allowing tenants of the property to engage in three or more acts of disorderly behavior at the property within a 12-month period. MOTION Item 7.1 Motion was made by London, seconded by Council Member Elder, to revoke the rental property registration permit for 3957 Wisconsin Avenue . Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None. Motion carried. LABOR AGREEMENT LELS 2023-2025 Item 10.1 Mayor Hemken introduced for discussion Item 10.1, Resolution ratifying the 2023- 2025 labor agreement with Law Enforcement Labor Services (LELS) Local #273 . Mr. Tim Hoyt, acting city manager, stated information regarding the three-year agreement was reviewed with Council at a closed session on June 27. He stated the agreement calls for a 3% market increase and 3% across the board wage increases effective January 2, 2023, a 3% wage increase effective January 1, 2024, and a 3% wage increase effective January 12, 2025. The contract also includes an increase in shift differential pay from $.60 to $.75 per hour for sergeants between 7 pm and 7 am and when their schedule is changed at the city’s reque st. He stated the costs are included in the 2023 proposed budget, and Director Johnson is available to answer any questions. Council Member London inquired of the total cost to the city so that Council can understand the total impact. Council Member Isenberg mentioned when several options are under negotiation it would be helpful to understand cost implications of each. S:\August 8, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  August 8, 2022    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  Aug. 9  Primary Election, polling locations open from 7 a.m. to 8 p.m.    5:30 p.m. – 8 p.m. – Community Conversations, hosted by the New Hope Human Rights  Commission at Civic Center Park    No Citizen Advisory Commission Meeting      Aug. 10 5 p.m. – Canvas Board Meeting    7 p.m. to 8:30 p.m. – Music in the Park, “Salsa del Soul”, at the New Hope Performance  Center    Aug. 11 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting         Aug. 12 11 a.m. to 2 p.m. – Food Truck Friday at New Hope City Hall    Aug. 13 9 a.m. to 1 p.m. – New Hope Community Farmers Market    Aug. 15 6/6:30 p.m. – City Council Work Session      Aug. 16 Safety Camp    Aug. 17 Safety Camp    Aug. 18 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting    Safety Camp / 5 p.m. – Safety Camp Graduation    Aug. 19 11 a.m. to 2 p.m. – Food Truck Friday at New Hope City Hall    Aug. 20 9 a.m. to 1 p.m. – New Hope Community Farmers Market    Aug. 22 7 p.m. – City Council Meeting    Agenda Section Other Business Item Number  12.1