05 23 22 City Council MinutesNew Hope City Council May 23, 2022
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City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes May 23, 2022
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Rich Johnson, Director of HR/Admin. Services
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
Isenberg, to approve the regular meeting minutes of May 9, 2022. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
PRESENTATIONS:
OATH OF OFFICE
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Oath of Office for Police Officer
Tom Lesnikowski.
Police Chief Tim Hoyt shared Officer Lesnikowski’s background and City Clerk
Valerie Leone administered the oath of office. Council extended their
congratulations and thanked the department and family members for attending
the ceremony in a show of support.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
New Hope City Council May 23, 2022
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removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
BUSINESS LICENSES
Item 6.1
Approval of business licenses.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through May 23, 2022.
RESOLUTION 2022‐62
Item 6.4
Resolution appointing Tim Hoyt as director to the HRG Board for a term expiring
December 31, 2022.
RESOLUTION 2022‐63
Item 6.5
Resolution appointing Tim Hoyt as New Hope’s representative on the “Golden
Valley/Crystal/New Hope Joint Water Commission” for a term ending December
31, 2022.
RESOLUTION 2022‐64
Item 6.6
Resolution appointing Tim Hoyt to the West Metro Fire‐Rescue District’s Board of
Directors.
RESOLUTION 2022‐65
Item 6.7
Resolution appointing Tim Hoyt to the North Metro Mayors Association’s Board
of Directors effective June 2, 2022.
RESOLUTION 2022‐66
Item 6.8
Resolution appointing Beth Kramer as New Hope’s representative on the
Northwest Suburbs Cable Communications Commission and CCX Media Board of
Directors.
MOTION
Item 6.9
Motion to accept a $40 donation for recreation scholarships.
RESOLUTION 2022‐67
Item 6.10
Resolution approving Addendum #4 to the engineering services agreement with
Stantec Consulting Services Inc. for the additional construction management
services for the Civic Center Park improvements (Improvement Project No. 941)
and pool (Improvement Project No. 995).
RESOLUTION 2022‐68
Item 6.11
Resolution approving $500,000 transfer from park infrastructure fund to ice arena
operating fund for debt service and capital improvements.
RESOLUTION 2022‐69
Item 6.12
Resolution authorizing the purchase and appropriation of funds in the amount of
$13,475 for the crack repair of the basketball court at Liberty Park and tennis courts
at Begin Park, and crack repair and surface repainting of the basketball court at
Lions Park by Tennis Court Doctor.
RESOLUTION 2022‐70
Item 6.13
Resolution approving final payment to Donlar Construction Company in the
amount of $18,482.70 for the construction of the New Hope Aquatic Park facility
(Improvement Project No. 995).
RESOLUTION 2022‐71
Item 6.14
Resolution approving final payment request to Becker Arena Products for the
replacement of the dasher boards and glass in the north rink at the New Hope Ice
Arena (Improvement Project No. 1079).
New Hope City Council May 23, 2022
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MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
AWARD CONTRACTS
2022 CRACK REPAIR
AND SEAL COAT
PROJECT
(IMPROVEMENT
PROJECT NO. 1084)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution awarding contracts
to Allied Blacktop Company and Fahrner Asphalt Sealers for the 2022 Crack Repair
and Seal Coat project (Improvement Project No. 1084).
Mr. Dan Boyum, city engineer, explained that crack repair and seal coating is
performed annually to extend the life of pavement. He illustrated the project area.
Bids were sought and only one bid was received for the crack repair/seal coat and
one bid received for the mastic work. He noted typical other bidders did not
submit a bid this year due to lack of available subcontractors or scheduling
conflicts.
Mr. Boyum stated the base bid on the project includes crack repair, seal coat, and
fog seal on Boone Avenue between 42nd Avenue and 49th Avenue, and crack repair
with mastic between 49th Avenue and Bass Lake Road. In addition, streets in the
Sunnyside and Begin Park neighborhoods are recommended to have varying
degrees of crack repair, seal coat, and fog seal (alternates 1 and 2). The base bid
was $212,916.90; Alternate 1 was $51,126.20; and Alternate 2 was $74,262.50. He
recommended awarding a contract to Allied Blacktop Company for $338,305.60 for
the 2022 crack repair and seal coat project; and a contract to Fahrner Asphalt
Sealers for $46,200 for the mastic work. He stated the total of the two contracts is
$384,505.60 which is below the CIP budgeted amount of $458,622.77.
Council discussed the crackfill that is lifting on Boone Avenue. Mr. Boyum stated
the project includes placing mastic crack repair over the joints to prevent lifting.
He noted a mill and overlay will eventually be undertaken for the roadway. He
stated the work caries a two‐year warranty.
RESOLUTION 2022‐72
Item 8.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING CONTRACTS TO ALLIED
BLACKTOP COMPANY AND FAHRNER ASPHALT SEALERS FOR THE 2022
CRACK REPAIR AND SEAL COAT PROJECT (IMPROVEMENT PROJECT
NO. 1084).” The motion for the adoption of the foregoing resolution was seconded
by Council Member Elder, and upon vote being taken thereon, the following voted
in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None; whereupon the
resolution was declared duly passed and adopted, signed by the mayor which was
attested to by the city clerk.
PLANS AND
SPECIFICATIONS
(IMPROVEMENT
PROJECT NOS.
1016 & 1029)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution authorizing
preparation of plans and specifications for the 42nd Avenue signal, trail, and utility
improvements (Improvement Project No. 1016 & 1029).
Mr. Dan Boyum, city engineer, explained the resolution authorizes preparation of
plans and specifications for the 42nd Avenue signal, trail, and utility improvements.
He stated the city has been coordinating with Hennepin County on scheduling and
coordinating the signal project and other improvements along 42nd Avenue
including burying overhead power, installing additional lighting, paving a trail
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from Boone Avenue to Gettysburg Avenue, watermain improvements, and
construction of a city monument sign. In recent discussions with county staff, they
also would like to have the city include Americans with Disabilities Act (ADA)
and mill and overlay improvements to 42nd Avenue North with the city project.
The county would fund the mill and overlay and ADA associated costs. Mr.
Boyum reviewed project cost estimates. He stated the city’s costs would be funded
by the street infrastructure fund, utility and street lighting funds, and state aid
funds. The plans and specifications may be presented to Council as early as June,
2022, for approval; and construction would occur in spring/summer of 2023.
Council Member Elder inquired whether the traffic semaphores would have
audible sounds for visually impaired persons. Mr. Boyum responded that the
signals at Boone/42nd and Winnetka/42nd Avenues would both have the sounds for
crosswalk safety.
Council Member London pointed out the need for a full reconstruction of 42nd
Avenue. Mr. Boyum commented that Hennepin County tried to secure funding for
reconstruction of 42nd Avenue but was unsuccessful. The county plans to mill and
overlay 42nd Avenue from Gettysburg to east of Winnetka Avenue in lieu of
reconstruction. He stated spot repair will be undertaken on curbing.
RESOLUTION 2022‐73
Item 8.2
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE 42ND AVENUE SIGNAL, TRAIL, AND UTILITY
IMPROVEMENTS (IMPROVEMENT PROJECT NO. 1016 & 1029).” The motion
for the adoption of the foregoing resolution was seconded by Council Member
Hoffe, and upon vote being taken thereon, the following voted in favor thereof:
Hemken, Elder, Hoffe, Isenberg; and the following voted against the same:
London; Abstained: None; Absent: None; whereupon the resolution was declared
duly passed and adopted, signed by the mayor which was attested to by the city
clerk.
ORDINANCE
AMENDMENT
RELATED TO
GARBAGE
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Ordinance No. 2022‐04, An
ordinance amending section 9‐11(b) of the New Hope City Code related to
garbage.
Mr. Kirk McDonald, city manager, stated this is a housekeeping ordinance to add
language back into code that was inadvertently deleted when the organics
recycling ordinance amendment was passed in 2021. The ordinance amendment
outlines the garbage collection days and zones (collection day for properties on
42nd Avenue and south of 42nd is Tuesday; collection day for properties north of
42nd Avenue is Wednesday). Haulers were recently reminded of the collection
days.
ORDINANCE NO.
22‐04
Item 10.1
Council Member Isenberg introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 2022‐04, AN ORDINANCE AMENDING
SECTION 9‐11(B) OF THE NEW HOPE CITY CODE RELATED TO
GARBAGE.” The motion for the adoption of the foregoing ordinance was
seconded by Council Member Elder, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
New Hope City Council May 23, 2022
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following voted against the same: None; Abstained: None; Absent: None;
whereupon the ordinance was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
2023‐2025 I.U.O.E.
LOCAL 49 LABOR
AGREEMENT
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Resolution ratifying the 2023‐
2025 Labor Agreement with I.U.O.E. Local 49.
Mr. Kirk McDonald, city manager, state the resolution ratifies the 2023‐2025 labor
agreement with I.U.O.E. Local 49. He noted staff reviewed the tentative agreement
at a closed meeting on May 16. The agreement includes a 2% market adjustment
and a 3% across the board wage increase effective January 2, 2023; a 3% across the
board wage increase effective January 1, 2024; and a 3% across the board wage
increase effective January 13, 2025. It also increases standby pay by approximately
5%. He stated funds will be included in the 2023 budget.
RESOLUTION 2022‐74
Item 10.2
Council Member Hoffe introduced the following resolution and moved its
adoption: “RESOLUTION RATIFYING THE 2023‐2025 LABOR AGREEMENT
WITH I.U.O.E. LOCAL 49.” The motion for the adoption of the foregoing
resolution was seconded by Council Member Elder, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
ARPA FUND
TRANSFERS
Item 10.3
Mayor Hemken introduced for discussion Item 10.3, Resolution approving
American Rescue Plan Act (ARPA) Fund transfers.
Mr. Kirk McDonald, city manager, stated the resolution approves fund transfers
of the American Rescue Plan Act (ARPA) funds. The 2021 Federal single audit is
complete and an unmodified opinion was issued. Abdo and staff are
recommending the ARPA funds totaling $1,142,382 be transferred from the
General Fund as follows: $100,000 to the EDA for the Curbside Appeal Program,
$200,000 to the IT Fund for the police department’s new records management
system and $842,382 to the Public Works Facility Fund for future facility
improvements. He stated staff discussed this action with Council at the May 16
work session, and Council was in agreement.
RESOLUTION 2022‐75
Item 10.3
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING AMERICAN RESCUE PLAN ACT
(ARPA) FUND TRANSFERS.” The motion for the adoption of the foregoing
resolution was seconded by Council Member Isenberg, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
FUNDING
TRANSFERS FOR
EMERALD ASH
BORER PROGRAM
Mayor Hemken introduced for discussion Item 10.4, Resolution approving
transfers from Street and Park Infrastructure Funds to General Fund for Emerald
Ash Borer Program.
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Item 10.4 Mr. Kirk McDonald, city manager, stated at the May 16 work session, staff also
discussed the need for additional funding for the Emerald Ash Borer program due
to the increase in EAB infestations. Council supported a fund transfer of $400,000
from the Street Infrastructure Fund and $100,000 transfer from the Park
Infrastructure Fund into the General Fund for the Emerald Ash Borer program.
RESOLUTION 2022‐76
Item 10.4
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING TRANSFERS FROM STREET AND
PARK INFRASTRUCTURE FUNDS TO GENERAL FUND FOR EMERALD
ASH BORER PROGRAM.” The motion for the adoption of the foregoing
resolution was seconded by Council Member Elder, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken and council members extended their congratulations to Mr.
McDonald on his retirement effective June 1, 2022. They expressed gratitude for
his 32 years of service with the city and his leadership as city manager.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:52 p.m.
Respectfully submitted,
Valerie Leone, City Clerk