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06 28 21 City Council MinutesNew Hope City Council June 28, 2021 Page 1 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 City Council Minutes June 28, 2021 Regular Meeting City Hall, 7:00 p.m. CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE The City Council and all present stood for the Pledge of Allegiance. ROLL CALL Council present: Staff present: Kathi Hemken, Mayor John Elder, Council Member (arrived at 7:04 p.m.) Andy Hoffe, Council Member Michael Isenberg, Council Member Jonathan London, Council Member Kirk McDonald, City Manager Jeff Alger, Community Development Specialist Brandon Bell, Community Development Assistant Dan Boyum, City Engineer Dave Johnson, Police Sergeant Valerie Leone, City Clerk Susan Rader, Director of Parks & Recreation Jeff Sargent, Director of Community Development Bernie Weber, Director of Public Works Stacy Woods, Assistant City Attorney APPROVAL OF MINUTES Motion was made by Council Member Isenberg, seconded by Council Member London, to approve the regular meeting minutes of June 14, 2021. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None. Motion carried. OPEN FORUM Mr. David Moos, 8508 Northwood Parkway, expressed concern regarding loud music played by renters of the Northwood Park picnic pavilion. He stated he does not believe calling 911 is a good use of police resources. He referred to the city’s noise ordinance and recommended the city take stronger enforcement action against violators. Mr. Mark Burch, 8516 Northwood Parkway, concurred with Mr. Moos’ statements. He noted the police have responded to complaints, and the volume is lowered only for a short time. Mr. Burch also questioned the status of the 2020 road construction project at Northwood Parkway. He stated there has been a lack of communication this year. New Hope City Council June 28, 2021 Page 2 Several residents expressed concerns regarding disorderly conduct at two group homes in the city. The following persons spoke regarding disorderly conduct at the group home located at 3840 Boone Avenue North: • Kathy Anderson, 3620 Boone Avenue North • Beth Larson, 8600 39th Avenue North • Shane Koehler, 8525 39th Avenue North The following persons shared concerns regarding disorderly conduct at the group home located at 3957 Wisconsin Avenue North: • Barb Winge, 3949 Wisconsin Avenue North • Jeff Harper, 3941 Wisconsin Avenue North • Diane and Stephen Connolly, 3981 Wisconsin Avenue North • Carol Kline, 3948 Wisconsin Avenue North The City Council advised residents that staff will follow up on the matters and report to residents either by e-mail or written communication. Community Development Director Jeff Sargent indicated he will consult the city attorney on measures the city can take regarding the group homes’ rental registrations, citations, and possible revocation. ROTATING VOTES Please note that votes taken on each agenda item are called by the secretary on a rotating basis; however, the written minutes always list the mayor’s name first followed by the council members’ in alphabetical order. CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated that all items will be enacted by one motion unless requested that an item be removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent items. BUSINESS LICENSE(S) Item 6.1 Approval of business license(s). FINANCIAL CLAIMS Item 6.2 Approval of financial claims through June 28, 2021. RESOLUTION 2021-68 Item 6.4 Resolution establishing Public Works Facility Fund and Approving Transfers into Fund. MOTION Item 6.5 Motion ratifying city manager’s approval for expenditures related to security measures at city hall campus. MOTION Item 6.6 Motion waiving permit fees for temporary signs for West Metro Fire-Rescue District Waffle Breakfast on July 24, 2021. MOTION Item 6.7 Motion authorizing Pub42 to dispense liquor off premises for the HeyDay softball tournament on July 15-18, 2021. New Hope City Council June 28, 2021 Page 3 RESOLUTION 2021-69 Item 6.8 Resolution authorizing the appropriation of funds in the amount of $12,201.94 for the replacement of the HVAC equipment at the New Hope Village Golf Course clubhouse. MOTION Item 6.9 Motion to accept a $1,185 donation for the golf course. MOTION Item 6.10 Motion accepting a donation of $3,000 from Off Broadway Musical Theatre. MOTION Item 6.11 Motion accepting donations for the 2021 Movies in the Park and Music in the Park programs. MOTION Item 6.12 Motion accepting contributions for the 2020-2021 Donut Make You Wonder and Author Series programs. MOTION Item 6.13 Motion accepting a 2021 Community Safety Grant award from CenterPoint Energy for West Metro Fire-Rescue District’s home safety survey program and safety equipment for the New Hope Aquatic Park. MOTION Item 6.14 Motion to accept a $250 donation in memory of Janet Theisen. MOTION Item 6.15 Motion to accept a $50 donation for recreation scholarships toward the youth disc golf programs. MOTION Item 6.16 Motion accepting a $300 donation for the Bike Rodeo event from the West Metro VFW. RESOLUTION 2021-70 Item 6.17 Resolution to enter into a Grant Agreement with Hennepin County for the Meadow Lake Pilot Rain Garden Project. MOTION Consent Items Motion was made by Council Member Elder, seconded by Council Member Hoffe, to approve the Consent items. All present voted in favor. Motion carried. CUP 7700 42ND AVE N (PLANNING CASE NO. 21-06) Item 8.1 Mayor Hemken introduced for discussion Item 8.1, Resolution approving Conditional Use Permit for P&C Family Daycare at 7700 42nd Avenue North (New Hope Planning Case 21-06). Mr. Brandon Bell, community development assistant, stated the applicant, Glen and Shirley Toby are requesting a conditional use permit for a daycare operation at 7700 42nd Avenue North. He explained the property is zoned CC, City Center, and commercial day care uses are allowed by CUP within the district. Mr. Bell stated the daycare would operate in the 3,850 square-foot tenant space adjacent to Marco’s Pizza (with a 4,300 square-foot fenced recreation area at the rear of the building). The daycare would serve approximately 53 children ranging from infants to preschoolers. There would be about 10 staff members. Mr. Bell illustrated the site plan and traffic circulation and parking areas. He stated the public hearing was held at the June 1 Planning Commission meeting, and the planning New Hope City Council June 28, 2021 Page 4 commission recommended approval with an 8-0 vote, subject to conditions outlined in the resolution. He reviewed the 12 conditions of approval. Council Member London asked whether the owner of Marco’s Pizza had any concerns regarding traffic. Mr. Bell stated the business did not contact the city but the additional traffic may generate customers for Marco’s Pizza. Mayor Hemken directed staff to contact Marco’s Pizza to confirm the owner is aware of the daycare business and the parking situation. Shirley and Glen Toby were recognized. Ms. Toby stated they have operated a home daycare and desire to expand the business into a daycare center. Mayor Hemken opened the floor to comments from the audience. There was no one desirous of addressing the Council for the public hearing. Mayor Hemken welcomed the new business. RESOLUTION 2021-71 Item 8.1 Council Member Elder introduced the following resolution and moved its adoption: “RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR P&C FAMILY DAYCARE AT 7700 42ND AVENUE NORTH (NEW HOPE PLANNING CASE 21-06).” The motion for the adoption of the foregoing resolution was seconded by Council Member Isenberg, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. CONTRACT AWARD 2021 CRACK REPAIR AND SEAL COAT PROJECT (IMPROVEMENT PROJECT NO. 1066) Item 8.2 Mayor Hemken introduced for discussion Item 8.2, Resolution awarding a contract to Allied Blacktop Company for $137,563.87 for the 2021 Crack Repair and Seal Coat project (Improvement Project No. 1066). Mr. Dan Boyum, city engineer, illustrated the project area including the neighborhood surrounding Civic Center Park, Meadow Lake south neighborhood, and the Hidden Valley Park parking lot. He explained that crack repair work would also be performed on Winnetka Avenue north of Bass Lake Road and a portion of Gettysburg Avenue north of Bass Lake Road. Additionally, the base bid includes installing mastic crack repair along the failing joints on Boone Avenue between 49th and 42nd. He reported there are two alternates on the project: Alternate No. 1 is the crack repair, seal coat and fog seal of Zealand Avenue south of 49th Avenue; and Alternate No. 2 is the crack repair, seal coat and fog seal of the Olson Industrial area, located between 50th and 52nd and east of the Hwy 169 frontage road. Mr. Boyum stated two bids for the 2021 crack repair and seal coat project were received on June 23, and Allied Blacktop Company submitted the low bid for $137,563.87 (base bid $116,842 plus Alt. 1 for $7,582.75 and Alt. 2 for $13,139.12). The project total, including indirect costs, is $165,076.64. He stated the 2021 CIP includes $297,735 for the project, and during routine street inspection this spring, staff reevaluated the project scope. He stated the project costs will be funded by the street infrastructure fund. The city has worked with Allied Blacktop Company New Hope City Council June 28, 2021 Page 5 in the past with good results. He stated the work would be completed between July and September 2021. RESOLUTION 2021-72 Item 8.2 Council Member London introduced the following resolution and moved its adoption: “RESOLUTION AWARDING A CONTRACT TO ALLIED BLACKTOP COMPANY FOR $137,563.87 FOR THE 2021 CRACK REPAIR AND SEAL COAT PROJECT (IMPROVEMENT PROJECT NO. 1066).” The motion for the adoption of the foregoing resolution was seconded by Council Member Isenberg, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: Elder (due to absence during discussion); Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. 2022 INFRASTRUCTURE IMPROVEMENTS PROJECT (IMPROVEMENT PROJECT NO. 1074 Item 8.3 Mayor Hemken introduced for discussion Item 8.3, Resolution authorizing the preparation of a feasibility report for construction of the 2022 Infrastructure Improvements project (Improvement Project No. 1074). Mr. Dan Boyum, city engineer, illustrated the proposed project area and existing street conditions. He stated the city conducts infrastructure improvements to extend the useful life of the infrastructure. The streets planned for the 2022 project have street PRI ratings as poor and are located near Liberty Park. He stated the feasibility report would identify proposed improvements and costs. The estimated cost for the project is $2,079,521.60 that would be funded primarily with street infrastructure funds. The feasibility report would be presented to Council this fall and construction would take place in 2022 He noted January and February is typically the ideal time to seek bids for infrastructure improvements. RESOLUTION 2021-73 Item 8.3 Council Member London introduced the following resolution and moved its adoption: “RESOLUTION AUTHORIZING THE PREPARATION OF A FEASIBILITY REPORT FOR CONSTRUCTION OF THE 2022 INFRASTRUCTURE IMPROVEMENTS PROJECT (IMPROVEMENT PROJECT NO. 1074).” The motion for the adoption of the foregoing resolution was seconded by Council Member Isenberg, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. POLICE VEHICLES ENTERPRISE FLEET MANAGEMENT LEASE Item 10.1 Mayor Hemken introduced for discussion Item 10.1, Resolution approving agreement with Enterprise Fleet Management for lease of police vehicles. Mr. Kirk McDonald, city manager, reported at the June 21 work session staff reviewed the proposal of entering into a lease with Enterprise Fleet Management. The agreement approves an initial lease of 14 police vehicles (eight vehicles ordered in 2021 and six scheduled for 2022 due to supply chain issues). He noted more vehicles could be leased in the future based on the city’s fleet needs. A lease program would provide budget stability and increase vehicle replacement frequency which results in safer vehicles and lower maintenance costs. The lease New Hope City Council June 28, 2021 Page 6 program is open ended with no early termination, mileage or abnormal wear and tear penalties. The analysis prepared by AEM shows a projected savings of $328,513 over 15 years by partnering with Enterprise Fleet Management and utilizing Enterprise’s buying power and fleet management efficiencies. Council Member Elder supported the endeavor and commented on the positive results achieved by other governmental agencies. He complimented Chief Hoyt and Director Weber for the research and for proceeding cautiously with a small number of leased vehicles initially. Council Member London expressed hesitation regarding the analysis as the city’s new police facility was constructed with a garage with the assumption that the garage would extend the service life of vehicles. He stated there has not been sufficient time to determine if vehicles could be retained longer or not. RESOLUTION 2021-74 Item 10.1 Council Member Isenberg introduced the following resolution and moved its adoption: “RESOLUTION APPROVING AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT FOR LEASE OF POLICE VEHICLES.” The motion for the adoption of the foregoing resolution was seconded by Council Member Hoffe, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. EXCHANGE OF COMMUNICATION Item 12.1 Mayor Hemken introduced for discussion Item 12.1, Exchange of communication between members of the City Council. Mayor Hemken reported on upcoming events. ADJOURNMENT Motion was made by Council Member Isenberg, seconded by Council Member Elder, to adjourn the meeting, as there was no further business to come before the Council. All present voted in favor. Motion carried. The New Hope City Council adjourned at 8:49 p.m. Respectfully submitted, Valerie Leone, City Clerk