06 28 21 City Council MinutesNew Hope City Council June 28, 2021
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City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes June 28, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member (arrived at 7:04 p.m.)
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Brandon Bell, Community Development Assistant
Dan Boyum, City Engineer
Dave Johnson, Police Sergeant
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Isenberg, seconded by Council Member
London, to approve the regular meeting minutes of June 14, 2021. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
Mr. David Moos, 8508 Northwood Parkway, expressed concern regarding loud
music played by renters of the Northwood Park picnic pavilion. He stated he does
not believe calling 911 is a good use of police resources. He referred to the city’s
noise ordinance and recommended the city take stronger enforcement action
against violators.
Mr. Mark Burch, 8516 Northwood Parkway, concurred with Mr. Moos’ statements.
He noted the police have responded to complaints, and the volume is lowered only
for a short time.
Mr. Burch also questioned the status of the 2020 road construction project at
Northwood Parkway. He stated there has been a lack of communication this year.
New Hope City Council June 28, 2021
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Several residents expressed concerns regarding disorderly conduct at two group
homes in the city. The following persons spoke regarding disorderly conduct at
the group home located at 3840 Boone Avenue North:
• Kathy Anderson, 3620 Boone Avenue North
• Beth Larson, 8600 39th Avenue North
• Shane Koehler, 8525 39th Avenue North
The following persons shared concerns regarding disorderly conduct at the group
home located at 3957 Wisconsin Avenue North:
• Barb Winge, 3949 Wisconsin Avenue North
• Jeff Harper, 3941 Wisconsin Avenue North
• Diane and Stephen Connolly, 3981 Wisconsin Avenue North
• Carol Kline, 3948 Wisconsin Avenue North
The City Council advised residents that staff will follow up on the matters and
report to residents either by e-mail or written communication. Community
Development Director Jeff Sargent indicated he will consult the city attorney on
measures the city can take regarding the group homes’ rental registrations,
citations, and possible revocation.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
BUSINESS
LICENSE(S)
Item 6.1
Approval of business license(s).
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through June 28, 2021.
RESOLUTION 2021-68
Item 6.4
Resolution establishing Public Works Facility Fund and Approving Transfers into
Fund.
MOTION
Item 6.5
Motion ratifying city manager’s approval for expenditures related to security
measures at city hall campus.
MOTION
Item 6.6
Motion waiving permit fees for temporary signs for West Metro Fire-Rescue
District Waffle Breakfast on July 24, 2021.
MOTION
Item 6.7
Motion authorizing Pub42 to dispense liquor off premises for the HeyDay softball
tournament on July 15-18, 2021.
New Hope City Council June 28, 2021
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RESOLUTION 2021-69
Item 6.8
Resolution authorizing the appropriation of funds in the amount of $12,201.94 for
the replacement of the HVAC equipment at the New Hope Village Golf Course
clubhouse.
MOTION
Item 6.9
Motion to accept a $1,185 donation for the golf course.
MOTION
Item 6.10
Motion accepting a donation of $3,000 from Off Broadway Musical Theatre.
MOTION
Item 6.11
Motion accepting donations for the 2021 Movies in the Park and Music in the Park
programs.
MOTION
Item 6.12
Motion accepting contributions for the 2020-2021 Donut Make You Wonder and
Author Series programs.
MOTION
Item 6.13
Motion accepting a 2021 Community Safety Grant award from CenterPoint Energy
for West Metro Fire-Rescue District’s home safety survey program and safety
equipment for the New Hope Aquatic Park.
MOTION
Item 6.14
Motion to accept a $250 donation in memory of Janet Theisen.
MOTION
Item 6.15
Motion to accept a $50 donation for recreation scholarships toward the youth disc
golf programs.
MOTION
Item 6.16
Motion accepting a $300 donation for the Bike Rodeo event from the West Metro
VFW.
RESOLUTION 2021-70
Item 6.17
Resolution to enter into a Grant Agreement with Hennepin County for the
Meadow Lake Pilot Rain Garden Project.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
CUP 7700 42ND AVE N
(PLANNING CASE
NO. 21-06)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving
Conditional Use Permit for P&C Family Daycare at 7700 42nd Avenue North (New
Hope Planning Case 21-06).
Mr. Brandon Bell, community development assistant, stated the applicant, Glen
and Shirley Toby are requesting a conditional use permit for a daycare operation
at 7700 42nd Avenue North. He explained the property is zoned CC, City Center,
and commercial day care uses are allowed by CUP within the district. Mr. Bell
stated the daycare would operate in the 3,850 square-foot tenant space adjacent to
Marco’s Pizza (with a 4,300 square-foot fenced recreation area at the rear of the
building). The daycare would serve approximately 53 children ranging from
infants to preschoolers. There would be about 10 staff members. Mr. Bell illustrated
the site plan and traffic circulation and parking areas. He stated the public hearing
was held at the June 1 Planning Commission meeting, and the planning
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commission recommended approval with an 8-0 vote, subject to conditions
outlined in the resolution. He reviewed the 12 conditions of approval.
Council Member London asked whether the owner of Marco’s Pizza had any
concerns regarding traffic. Mr. Bell stated the business did not contact the city but
the additional traffic may generate customers for Marco’s Pizza. Mayor Hemken
directed staff to contact Marco’s Pizza to confirm the owner is aware of the daycare
business and the parking situation.
Shirley and Glen Toby were recognized. Ms. Toby stated they have operated a
home daycare and desire to expand the business into a daycare center.
Mayor Hemken opened the floor to comments from the audience. There was no
one desirous of addressing the Council for the public hearing.
Mayor Hemken welcomed the new business.
RESOLUTION 2021-71
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR
P&C FAMILY DAYCARE AT 7700 42ND AVENUE NORTH (NEW HOPE
PLANNING CASE 21-06).” The motion for the adoption of the foregoing
resolution was seconded by Council Member Isenberg, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
CONTRACT AWARD
2021 CRACK REPAIR
AND SEAL COAT
PROJECT
(IMPROVEMENT
PROJECT NO. 1066)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution awarding a contract
to Allied Blacktop Company for $137,563.87 for the 2021 Crack Repair and Seal
Coat project (Improvement Project No. 1066).
Mr. Dan Boyum, city engineer, illustrated the project area including the
neighborhood surrounding Civic Center Park, Meadow Lake south neighborhood,
and the Hidden Valley Park parking lot. He explained that crack repair work
would also be performed on Winnetka Avenue north of Bass Lake Road and a
portion of Gettysburg Avenue north of Bass Lake Road. Additionally, the base bid
includes installing mastic crack repair along the failing joints on Boone Avenue
between 49th and 42nd. He reported there are two alternates on the project:
Alternate No. 1 is the crack repair, seal coat and fog seal of Zealand Avenue south
of 49th Avenue; and Alternate No. 2 is the crack repair, seal coat and fog seal of
the Olson Industrial area, located between 50th and 52nd and east of the Hwy 169
frontage road.
Mr. Boyum stated two bids for the 2021 crack repair and seal coat project were
received on June 23, and Allied Blacktop Company submitted the low bid for
$137,563.87 (base bid $116,842 plus Alt. 1 for $7,582.75 and Alt. 2 for $13,139.12).
The project total, including indirect costs, is $165,076.64. He stated the 2021 CIP
includes $297,735 for the project, and during routine street inspection this spring,
staff reevaluated the project scope. He stated the project costs will be funded by
the street infrastructure fund. The city has worked with Allied Blacktop Company
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in the past with good results. He stated the work would be completed between
July and September 2021.
RESOLUTION 2021-72
Item 8.2
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING A CONTRACT TO ALLIED
BLACKTOP COMPANY FOR $137,563.87 FOR THE 2021 CRACK REPAIR AND
SEAL COAT PROJECT (IMPROVEMENT PROJECT NO. 1066).” The motion for
the adoption of the foregoing resolution was seconded by Council Member
Isenberg, and upon vote being taken thereon, the following voted in favor thereof:
Hemken, Hoffe, Isenberg, London; and the following voted against the same:
None; Abstained: Elder (due to absence during discussion); Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
2022
INFRASTRUCTURE
IMPROVEMENTS
PROJECT
(IMPROVEMENT
PROJECT NO. 1074
Item 8.3
Mayor Hemken introduced for discussion Item 8.3, Resolution authorizing the
preparation of a feasibility report for construction of the 2022 Infrastructure
Improvements project (Improvement Project No. 1074).
Mr. Dan Boyum, city engineer, illustrated the proposed project area and existing
street conditions. He stated the city conducts infrastructure improvements to
extend the useful life of the infrastructure. The streets planned for the 2022 project
have street PRI ratings as poor and are located near Liberty Park. He stated the
feasibility report would identify proposed improvements and costs. The estimated
cost for the project is $2,079,521.60 that would be funded primarily with street
infrastructure funds. The feasibility report would be presented to Council this fall
and construction would take place in 2022 He noted January and February is
typically the ideal time to seek bids for infrastructure improvements.
RESOLUTION 2021-73
Item 8.3
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PREPARATION OF A
FEASIBILITY REPORT FOR CONSTRUCTION OF THE 2022
INFRASTRUCTURE IMPROVEMENTS PROJECT (IMPROVEMENT
PROJECT NO. 1074).” The motion for the adoption of the foregoing resolution
was seconded by Council Member Isenberg, and upon vote being taken thereon,
the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and
the following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
POLICE VEHICLES
ENTERPRISE FLEET
MANAGEMENT
LEASE
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution approving
agreement with Enterprise Fleet Management for lease of police vehicles.
Mr. Kirk McDonald, city manager, reported at the June 21 work session staff
reviewed the proposal of entering into a lease with Enterprise Fleet Management.
The agreement approves an initial lease of 14 police vehicles (eight vehicles
ordered in 2021 and six scheduled for 2022 due to supply chain issues). He noted
more vehicles could be leased in the future based on the city’s fleet needs. A lease
program would provide budget stability and increase vehicle replacement
frequency which results in safer vehicles and lower maintenance costs. The lease
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program is open ended with no early termination, mileage or abnormal wear and
tear penalties. The analysis prepared by AEM shows a projected savings of
$328,513 over 15 years by partnering with Enterprise Fleet Management and
utilizing Enterprise’s buying power and fleet management efficiencies.
Council Member Elder supported the endeavor and commented on the positive
results achieved by other governmental agencies. He complimented Chief Hoyt
and Director Weber for the research and for proceeding cautiously with a small
number of leased vehicles initially.
Council Member London expressed hesitation regarding the analysis as the city’s
new police facility was constructed with a garage with the assumption that the
garage would extend the service life of vehicles. He stated there has not been
sufficient time to determine if vehicles could be retained longer or not.
RESOLUTION 2021-74
Item 10.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING AGREEMENT WITH ENTERPRISE
FLEET MANAGEMENT FOR LEASE OF POLICE VEHICLES.” The motion for
the adoption of the foregoing resolution was seconded by Council Member Hoffe,
and upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 8:49 p.m.
Respectfully submitted,
Valerie Leone, City Clerk