11 22 21 City Council MinutesNew Hope City Council November 22, 2021
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City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes November 22, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Valerie Leone, City Clerk
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Elder, seconded by Council Member
London, to approve the regular meeting minutes of November 8, 2021. Voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None. Motion carried.
Motion was made by Council Member London, seconded by Council Member
Elder, to approve the work session meeting minutes of November 15, 2021. Voted
in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
New Hope City Council November 22, 2021
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FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through November 22, 2021.
RESOLUTION 2021‐105
Item 6.4
Resolution approving change order to Abdo Financial Solutions contract for
consultation on FEMA and ARPA funding.
RESOLUTION 2021‐106
Item 6.5
Resolution designating polling places in the city of New Hope.
MOTION
Item 6.6
Motion approving appointment of Malloy, Montague, Karnowski and Radosevich
(MMKR) to Perform 2021 City Audit.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
AWARD CONTRACT
MEADOW LAKE
CULVERT
(IMPROVEMENT
PROJECT NO. 1037)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution awarding contract
to Northwest Asphalt for construction of public improvement project no. 1037
(culvert improvement at Meadow Lake and golf course).
Mr. Dan Boyum, city engineer, explained that quotes were obtained for
improvements to the culvert area between the golf course pond and Meadow Lake
in conjunction with the Meadow Lake drawdown. The proposed work includes
adjusting the flared end of the culvert with a storm structure, stabilizing the
shoreline (rock from city hall parking lot will be repurposed for this use), and
installing access gates for easier maintenance access in the future. He stated bids
were received on November 17, and the low bid was submitted by Northwest
Asphalt for $70,054. The project will be funded by the storm water capital
improvement plan. He stated the work will occur this winter with final completion
by April 15, 2022.
Council Member London inquired regarding maintenance of culverts in all parts
of the city. He also called attention to the project area and noted plant growth near
the culvert impedes water flow.
Mr. Boyum stated the area will be widened near the culvert to improve the water
flow. He stated public works maintains many culverts in the city on an on‐going
basis.
RESOLUTION 2021‐107
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING CONTRACT TO NORTHWEST
ASPHALT FOR CONSTRUCTION OF PUBLIC IMPROVEMENT PROJECT
NO. 1037 (CULVERT IMPROVEMENT AT MEADOW LAKE AND GOLF
COURSE).” The motion for the adoption of the foregoing resolution was seconded
by Council Member Isenberg, and upon vote being taken thereon, the following
voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following
voted against the same: None; Abstained: None; Absent: None; whereupon the
resolution was declared duly passed and adopted, signed by the mayor which was
attested to by the city clerk.
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ORDINANCE
AMENDMENTS
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Ordinance No. 21‐05, an
ordinance amending Sections 4‐2(b) and 4‐3(b) of the New Hope City Code related
to accessory structures; Ordinance No. 21‐06, an ordinance amending Section 4‐
2(b) of the New Hope City Code related to tutorial uses; and Ordinance No. 21‐08,
an ordinance amending Section 4‐17(d) of the New Hope City Code related to
allowable uses in the City Center district; and summary ordinance for publication
purposes.
Mr. Jeff Alger, community development specialist, indicated several potential text
amendments to the city code were reviewed with the Codes and Standards
Committee in August of 2021 related to accessory structures, tutorial uses, and
allowable uses in the City Center district. He explained ordinance 21‐05 amends
the definition of a carport and modifies language regarding garages; ordinance 21‐
06 amends the definition of on‐site service businesses to include specialty schools
or tutoring centers; and ordinance 21‐08 clarifies the allowed use of on‐site service
businesses within the City Center district (off‐site service businesses are
prohibited). He stated the Planning Commission considered the amendments at its
November 2 meeting and recommended approval by a 7‐0 vote.
Mayor Hemken asked whether any existing businesses will be required to relocate
due to ordinance 21‐08. Mr. Alger explained that the change will apply to future
businesses. He noted the City Center zoning district is a fairly small area.
Mr. Kirk McDonald, city manager, asked Mr. Alger to explain what led to
ordinance 21‐06. Mr. Alger commented that during the pandemic the city received
many requests for education centers. He stated the ordinance amends the
definition of on‐site service businesses to include specialty schools or tutoring
centers offering one‐on‐one instruction of students.
ORDINANCES 21‐05,
21‐06, 21‐08
Item 10.1
Council Member Elder introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 21‐05, AN ORDINANCE AMENDING
SECTIONS 4‐2(B) AND 4‐3(B) OF THE NEW HOPE CITY CODE RELATED TO
ACCESSORY STRUCTURES; ORDINANCE NO. 21‐06, AN ORDINANCE
AMENDING SECTION 4‐2(B) OF THE NEW HOPE CITY CODE RELATED TO
TUTORIAL USES; AND ORDINANCE NO. 21‐08, AN ORDINANCE
AMENDING SECTION 4‐17(D) OF THE NEW HOPE CITY CODE RELATED
TO ALLOWABLE USES IN THE CITY CENTER DISTRICT; AND SUMMARY
ORDINANCE FOR PUBLICATION PURPOSES.” The motion for the adoption
of the foregoing ordinance was seconded by Council Member Isenberg, and upon
vote being taken thereon, the following voted in favor thereof: Hemken, Elder,
Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
BUCO ORDINANCE
AMENDMENT
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Ordinance No. 21‐07, an
ordinance amending Section 3‐33(c) of the New Hope City Code related to
responsibility for securing the BUCO.
Mr. Jeff Alger, community development specialist, explained the ordinance
amendment makes the property owner solely responsible for filing a Business Use
New Hope City Council November 22, 2021
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Certificate of Occupancy (BUCO) with the city. Previously the responsibility was
both the property owner and lessee. He noted the change will help with
compliance especially at multi‐tenant office buildings.
Mr. Alger stated ordinance 21‐07 does not amend the zoning code and therefore
did not require review by the Planning Commission.
ORDINANCE 21‐07
Item 10.2
Council Member London introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 21‐07, AN ORDINANCE AMENDING SECTION
3‐33(C) OF THE NEW HOPE CITY CODE RELATED TO RESPONSIBILITY
FOR SECURING THE BUCO.” The motion for the adoption of the foregoing
ordinance was seconded by Council Member Isenberg, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:27 p.m.
Respectfully submitted,
Valerie Leone, City Clerk