10 11 21 City Council MinutesNew Hope City Council October 11, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes October 11, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Isenberg, seconded by Council Member
London, to approve the regular meeting minutes of September 27, 2021. Voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
Mr. Tom Schmidt, member of the planning commission since 2005, submitted his
letter of resignation as he is moving out of New Hope. He noted it has been an
honor and privilege to serve the city. The City Council thanked Mr. Schmidt for
his 17 years of service.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through October 11, 2021.
New Hope City Council October 11, 2021
Page 2
RESOLUTION 2021‐92
Item 6.4
Resolution approving final payment of $91,257 to W.L. Hall Company for the
replacement of the skylight at the New Hope Ice Arena (Improvement Project
No. 1058).
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
PUBLIC HEARING
DELINQUENT CITY
CHARGES
Item 7.1
Mayor Hemken introduced for discussion Item 7.1, Public hearing and resolution
adopting and confirming assessments for delinquent utility service charges and
administrative citations.
Mr. Kirk McDonald, city manager, explained the public hearing is to adopt the
assessment rolls for delinquent city service charges incurred between June 1, 2020,
and May 31, 2021. He stated all impacted property owners were notified of the
hearing, and staff received only one written objection from the property owner of
4800 Decatur Avenue North regarding administrative citations which will be
entered into the record. He reported the total delinquent utility charges is
$73,751.19; the total delinquent city services (alarm calls) is $1,634.97; and the total
for delinquent administrative citations is $27,370.
Mayor Hemken called for a vote to close the public hearing as there was no one
present desiring to speak at the public hearing.
CLOSE HEARING
Item 7.1
Motion was made by Council Member Elder, seconded by Council Member
London, to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2021‐93
Item 7.1
Council Member London introduced the following resolution and moved its
adoption: “PUBLIC HEARING AND RESOLUTION ADOPTING AND
CONFIRMING ASSESSMENTS FOR DELINQUENT UTILITY SERVICE
CHARGES AND ADMINISTRATIVE CITATIONS.” The motion for the
adoption of the foregoing resolution was seconded by Council Member Isenberg,
and upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
CHANGE ORDER
NO. 2
(IMPROVEMENT
PROJECT NO. 1039)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving change
order no. 2 for $7,113.73 with Rochon Corporation for the Phase 1 Improvements
at the Public Works Facility and geotechnical services for $7,325 to Independent
Testing Technologies (ITT) (Improvement Project No. 1039).
Mr. Dan Boyum, City Engineer, provided an update on the progress of the public
works facility expansion project by Rochon Corporation. He explained that staff is
requesting approval of change order no. 2 for $7,113.73 with Rochon Corporation
and approval of geotechnical services for $7,325 to Independent Testing
Technologies. He stated the change order includes owner‐removed trees,
elimination of two windows and removal of exhaust fan, spray foam masonry
cells, additional B618 concrete curb and gutter, insulate existing concrete blocks
above window and door openings, and additional fire sprinkler heads. Three of
New Hope City Council October 11, 2021
Page 3
the seven items included in change order no. 2 are credits (tree removal, window
and exhaust fan removal, and exterior draintile).
Mr. Boyum explained that poor soils were discovered during footing excavation
for the soils storage building. He stated it is recommended that soil borings be
obtained to determine the footing design and the need for helical anchors. Borings
are also recommended for the future Phase 2 garage expansion. He stated bids
were obtained from two firms for the soil borings, and the low quote was
submitted by Independent Testing Technologies for $7,320. Mr. Boyum stated
there are adequate funds to pay for the change order and geotechnical services
with project contingency funds. He also pointed out the probable schedule delay
as a result of the poor soils.
Council Member London expressed frustration that items such as the fire sprinkler
heads and the insulation were not identified and included in the original bid.
Mr. Boyum explained that the type of insulation was not known until the concrete
blocks were cut as the insulation type was not identified on the building plans on
file. He stated the fire marshal recommends installing the additional sprinkler
heads at this time although it could be delayed if so desired by Council.
Mr. Boyum stated it is not uncommon to encounter these issues during renovation
projects. He pointed out remodeling projects greatly differ from new construction.
He noted Stantec will strive to prepare more detailed plans in the future.
RESOLUTION 2021‐94
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR
$7,113.73 WITH ROCHON CORPORATION FOR THE PHASE 1
IMPROVEMENTS AT THE PUBLIC WORKS FACILITY AND
GEOTECHNICAL SERVICES FOR $7,325 TO INDEPENDENT TESTING
TECHNOLOGIES (ITT) (IMPROVEMENT PROJECT NO. 1039).” The motion
for the adoption of the foregoing resolution was seconded by Council Member
Hoffe, and upon vote being taken thereon, the following voted in favor thereof:
Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the
same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
BOND PROCEEDS
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution calling for a public
hearing regarding use of proceeds of $18,435,000 General Obligation Capital
Improvement Plan Bonds, series 2017A.
Mr. Kirk McDonald, city manager, explained that staff recommends scheduling a
public hearing on November 8 regarding the use of proceeds of the $18,435,000
general obligation capital improvement plan bonds. He stated the remainder of the
2017 bond proceeds from the city hall/police facility can be redistributed for
financing another public use authorized by law. The estimated balance of the bond
proceeds is between $400,000 to $500,000, after final expenditures for security
measures, audio‐visual improvements, and final payments to contractors and
consultants. He pointed out at the work session of August 16, 2021, Council
New Hope City Council October 11, 2021
Page 4
discussed options for use of the remaining funds and supported utilizing the funds
for the public works facility project. Per bond counsel, the city can apply excess
proceeds to the 2021 public works facility improvements, and Council must adopt
an updated capital improvement plan to include the public works facility project.
He stated the resolution schedules the public hearing for November 8, 2021.
Council Member London inquired of the balance amount.
Mr. McDonald stated the proceeds is estimated around $500,000. He state a few
items are still underway (technological changes in the council chambers and
Northwood Room to allow cablecasting of public meetings while held in a remote
environment, completion of city hall security measures, and final payments). He
stated the actual amount of the bond proceeds will be known on or before the
public hearing in November.
RESOLUTION 2021‐95
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION CALLING FOR A PUBLIC HEARING REGARDING
USE OF PROCEEDS OF $18,435,000 GENERAL OBLIGATION CAPITAL
IMPROVEMENT PLAN BONDS, SERIES 2017A.” The motion for the adoption
of the foregoing resolution was seconded by Council Member Isenberg, and upon
vote being taken thereon, the following voted in favor thereof: Hemken, Elder,
Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
PURCHASE OF
EQUIPMENT
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution authorizing the
purchase of equipment and appropriation of funds in the amount of $32,413.81 for
the purchase of a 2021 Toro Sand Pro 5040 from MTI Distributing.
Ms. Susan Rader, director of parks and recreation, explained staff is
recommending the purchase of a 2021 Toro Sand Pro 5040 to replace a 13‐year old
Toro Workman in the parks department. The vehicle is exclusively used for
ballfield maintenance and levels playing surfaces. The 2021 CIP has $28,414.71 in
the vehicle replacement fund for this equipment. It is recommended that the city
obtain the equipment through the State of Minnesota Cooperative Purchasing
Venture with the contract held by MTI Distributing. The total price of the vehicle
is $32,413.81. MTI Distributing has offered $2,500 trade‐in value for the 2008 Toro
Workman. She stated staff recommends selling the old Toro to the Golf Course for
$2,500, and funding the remaining balance of $1,499.10 by the vehicle replacement
fund.
Council Member Elder inquired of the use of the equipment at the golf course. Ms.
Rader stated the Workman could assist with various golf course projects.
Council Member London asked if it would replace an existing piece of equipment
at the golf course. Ms. Rader stated it will be an additional vehicle at this time.
Mayor Hemken commended staff for repurposing equipment when it’s in the
city’s best interest.
New Hope City Council October 11, 2021
Page 5
RESOLUTION 2021‐96
Item 10.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT
AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $32,413.81 FOR
THE PURCHASE OF A 2021 TORO SAND PRO 5040 FROM MTI
DISTRIBUTING.” The motion for the adoption of the foregoing resolution was
seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events. Council Member Elder
acknowledged the successful City Day event on October 9, 2021. Mayor Hemken
recognized National Police Week October 13‐17, 2021, and thanked New Hope
police officers for their exceptional service.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:30 p.m.
Respectfully submitted,
Valerie Leone, City Clerk