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100810 Weekly UpdateMemorandum To: New Hope City Council, Management Team cc: J. Beck, K. Brutlag, S. Crandall, M. Hanson, J. Quisberg, S. Sondrall, S. Webber From: Kirk McDonald, City Manager Date: October 8, 2010 Subject: Weekly Council Update Council/Work Session Follow Up Election Update A number of activities are in process for elections, keeping staff very busy. Absentee voting is in process at city hall. Election equipment is being tested this week and next; an election judge is being hired on a temporary basis starting 10/13 to assist at the front desk with absentee voting walk ins; polling places are being confirmed and delivery of equipment coordinated with public works; election judge training for judges who did not work at the primary will be held on 10/14; absentee voting at the city's three nursing homes will be conducted on October 19, 20, 21; absentee voting will be available on Saturday, 10/30, at city hall and the absentee ballot board and central count at Minnetonka city hall will take place that weekend. All in all, a very busy time as we head in to the final weeks before the election. 2. Bond /Refunding Update The official statement is in process and a copy will be provided to Council when it is completed. 3. Complete Streets I am attaching a copy of an anonymous letter I received this week from a concerned resident regarding this program. 4. West Metro Pensions • The attached information was passed on this week from Chief Crandall regarding the state aid allocation for fire pensions. The 2010 budget contained an estimated total pension liability of $476,000 with $325,000 coming from the operating budget and $151,000 of State aid. Per the auditor's report, West Metro's State aid allocation for this year will be $154,961. Therefore the budget is in line with the trends in State aid. • Attached are the draft minutes from the 9/15/10 WMFR board meeting. • Ex- Officio Member — just fyi, the Crystal city manager has informed me the Crystal City Council discussed appointing an appointed or elected official to serve on the Relief Association Board of Trustees and has decided to appoint their finance director to serve in that capacity on their behalf. • Firing Range Noise — you may or may not be aware that there has been an ongoing issue over the past years with noise being generated throughout the WMFR station offices when the firing range is in use by the New Hope & Crystal police departments and I am committed to getting this issue resolved, just as we are resolving our issues on station maintenance costs. There is a vent from the October 8, 2010 firing range that extends from the basement to the roof which is located in the corner of what is now the chief's office. When the building was first constructed, the space was utilized as an exercise equipment room, I believe, and was converted to office space over the past years. Chief Crandall has requested the issue be addressed. We had two local companies look at the issue and provide proposals to address the problem (attached) and the quotes are as follows: Egan $3,278 (insulate shaft) NSI /Horwitz $7,600 (demolish and redirect duct work) We have reviewed the quotes and proposals and discussed cost sharing the solution with both the Crystal police department and Chief Crandall. All are agreeable on the lesser cost solution as a start to addressing the problem. Crystal has agreed to share in the cost and the chief is open to contributing to the solution if the board approves. A two -way split would be $1,639 each and a three -way split would be $1,029 each. I would like to proceed to get this matter corrected this fall, do not see it as a major expenditure, and consider it routine repair and maintenance. If you have any problem with me proceeding on this, or feel it should be discussed at a work session, please advise, otherwise I will be authorizing the work to proceed so we can get this issue resolved. There are no funds specifically budgeted in the general fund for this repair so I would recommend paying for our share from public safety bond funds, but am open to your suggestions. 5. Upcoming Events Just a reminder of the upcoming events: • Wednesday/ 10/13, 6 pm - Joint City Council /Planning Commission workshop re: 42nd Avenue TOD Study in council chambers. • Wednesday, 10/20, 7 am - Mayor's Prayer Breakfast at Cooper Community Gyms. • Thursday, 10/28, 5 pm - District 287 groundbreaking ceremony at North Education Center (Hosterman site). 6. October 8 Work Session • Ryan Companies has contacted the community development director and requested to postpone their 10/18 appearance until after the first of the year. Staff did meet with them to discuss redevelopment opportunities in the city and they are working on concept plans for several areas. We have a full agenda for 10/18, so staff did not have a problem postponing this item at their request. The planning commission was scheduled to have a dialogue with the Council at the 10/18 work session; however, we will be meeting with them in a joint workshop on 10/13 and did not feel it necessary to have them attend both meetings. The community development director discussed with the chair and he was agreeable, therefore, the dialogue has been added to the 10/13 agenda. 7. 2011 Budget Staff and AEM are continuing to finalize a budget reduction plan and the proposed 2011 utility budgets along with recommendations on rates. All will be sent next week with the 10/18 work session packet. • Page 2 October 8, 2010 8. Cooperative Agreement It is my understanding that at a future council meeting the City Council will be asked to consider approval of the attached cooperative agreement for the Twin Lake Wetland 639W improvement project, so it is being provided to you in advance. Construction Reports This week's reports are attached. Development and Planning Planning Commission The Planning Commission met on October 5 to consider the application from District 287 for a zoning text amendment, to allow an exception for a building under a CUP to exceed the current 32 foot height maximum and a CUP for District 287s North Education Center. The Commission after about two hours of discussion unanimously recommended forwarding this to the Council for approval. No major issues came up and only one household came to comment and interestingly their major concern was that they did not want to miss the demolition as they stated they had been waiting years for that. The city attorney would like the text amendment dealt with very carefully, so therefore a second public hearing before the Council will be scheduled for October 25 prior to Council consideration of the matter. District 287 Staff met with District 287 personnel and the demolition contractor for the Hosterman building. In discussing the potential noise from this process it was pointed out that demolition would not be possible without making some noise. There will be large hydraulic excavators with scoops, pinchers and jack hammers on site. There also will be large front end loaders and many dump trucks. All of these vehicles have back up beepers and by OSHA regulations the beepers have to be louder than the equipment they are located on. The dump trucks and semi -dumps which operate on the city streets are considered to have a decibel level of approximately 90 decibels and generally this noise on public streets is exempt from city regulation. Staff has discussed our concerns about possible neighborhood complaints regarding the noise from the site and have discussed possible methods of mitigating the noise with the contractor and District 287. The contractor has assured staff they will do everything in their power to minimized excessive noise. They have compared this process to the demolition that took place in the Winnetka Green area a few years back or the noise of a road construction project when it is right in front of your house. In any case, staff feels the neighborhood will be so happy about the current facility coming down that there will be few complaints. Under city ordinances it would be difficult to preemptively stop the planned demolition before it starts. Staff has plans to monitor the situation on a regular basis and will collect noise data as necessary. A representative of Doboszenski & Sons, Inc. has informed me that they intend to attend the Council meeting on Monday to provide an update on proposed activity /schedule as a courtesy for the Council during the Open Forum. ® Page 3 October 8, 2010 Public Works Highlights of Maintenance • Lowered the water level of the south tower to allow C1earWire to install antennas on the tower • Continued with transponder change -outs • Collected weekly water quality samples • Continued with ball field maintenance and garbage pickup • Continued mowing grass in parks and city facilities • Continued patching streets + Continued cleaning sanitary sewers • Continued training new employee Ryan Frieler • Repaired broken water mains at 2921 Sumter and 29th/Yukon • Assisted contractors with water service breaks at Midland Shopping Center and 5000 Winnetka • Staff also continued to perform routine maintenance on vehicles and city facilities Highlights of Management • Coordinated OSHA training for the department • Coordinated training to all maintenance workers on operations of new loader • Attended the JWC meeting • Attended the Bonestroo "Kick -off' meeting regarding their pumping proposal • Attended the Safety Committee meeting • Attended the Employee of the Quarter Committee meeting • Met with Hennepin County and CenterPoint Energy regarding the gas main in the intersection of 45th/Winnetka and possible conflict with our storm sewer • Prepared surplus items and equipment for the 2010 city auction. The auction is now on -line at httn: //k- bid.com /Current.htm Viewing of all equipment is October 13 at public works with closing October 14. All equipment will then be picked up by the buyers on October 18. Utility Billing Certification Information Certification Amount Still Certification Amount Still Process Due Process Due 2010 TOTALS 2010 TOTALS 8/2/2010 $282,048.77 9/2/10 $249,739.24 8/6/2010 $277,486.97 9/9/10 $245,734.73 8/9/2010 $273,756.04 9/14/10 $242,808.75 8/11/2010 $271,282.62 9/22/10 $232,183.18 8/13/2010 $270,516.49 9/29/10 $226,371.97 8/16/2010 $269,896.76 8/19/2010 $267,750.32 8/24/2010 $264,491.87 8/25/2010 $260,116.63 Infrastructure and Miscellaneous Projects • Bass Lake Road Water main — Installed curb and gutter and driveway approaches. • Winnetka Avenue Infrastructure Project — Installed concrete sidewalks and paved the intersections to the side streets. • Page 4 October 8, 2010 • 49 Avenue Ball Field Improvements - Installed base for the bituminous pathway and installed irrigation piping for the softball field. • Northwood Lake West Inlet Cleanin& - Punch list items were completed: seeding and top soil put down. Parks and Recreation • This weekend the arena hosts round four of the high school elite games beginning on Saturday at 10 am. On Sunday there will be four games beginning at 9:30 am. In addition, the local youth hockey program continues their tryout process. On Monday 10/11, the fail session for skating lessons begins and on Tuesday the arena will host a feature game for the Elite League beginning at 7 pm. All high school boys and girls teams have chosen their captains and practices are scheduled this week. • The ice arena purchased the second used compressor from Brooklyn Park this week. Brooklyn Park is renovating their ice arena and two compressors were removed as part of that project. The compressors are only five years old and in good repair. Last summer when the New Hope Ice Arena's compressor failed, one of these used units was purchased and installed at a big cost savings to the city. At that time the council was informed that a second used compressor would most likely be available in the future. The contractor kept the second used unit in reserve until New Hope decided to purchase it. The second unit will be placed in storage now until needed. If the NHIA is renovated down the road and the unit is determined not to be needed, it can be sold for a good price, more than likely at least its purchase price ($7,000). Staff is planning to use the Liquor Reserve Fund to cover the cost of both these compressors as well as the installation of the first one last summer. If the council has any concerns with this please advise the city manager. Staff did review this issue with the mayor and she was agreeable. • The golf course is in best shape of the year! Open golf will take place all weekend. Leagues continue next week. Staff will continue blowing and mulching leaves. The parking lot construction is affecting rounds of play. The maintenance building reroof project is expected to be underway soon. • Staff continues to work on an application for a Hennepin County Youth Sports grant for an improvement project for Lions Park. The neighborhood meeting attracted over 16 people (not everyone signed in). Their input shows much support for new play equipment, lighting for the parking lot, improving the trails (making a full loop around the park), a picnic shelter with grills, more benches, two portable toilet enclosures, reconstruction of the tennis courts and pickle ball striping. A draft application will be on the agenda for discussion at the 10/18 Council work session. • Fall recreation programs are going well. Registrations are at 941 with 18 classes /programs being full. Recreation staff will be hosting an information table at the Farmer's market this weekend. Upcoming programs include: Try Archery (2 classes), Under the Sea, Defensive Driving (8 hour class) and Dinomania. Gymnastics classes will begin this weekend at the new location at Sandburg Learning Center. There are currently 112 kids registered from Tumbling Tots (3 -4 year olds) to advanced level instructional classes. There are another 29 girls that will compete on one of three of the New Hope Tumblers competitive teams. Fall softball will begin playoffs next weekend. The Community Gyms will host a coaches clinic for Cooper Traveling Youth coaches on Saturday, 10/16. Police • A national summary on the DEA Drug Take -Back day is attached. Over 121 tons were collected at over 4,000 sites. Information about abuse is also included. • Human Rights Commissioner Marie Hayes is involved in a project to improve communication between Liberian parents, students and their schools. Please see a copy of the Star Tribune news article that is • Page 5 October 8, 2010 attached. Sgt. Scott Slawson volunteered to fill in for the exhibit coordinator for the International Association of Women Police. Their international conference was held at the Marriott City Center in Minneapolis. Scott coordinated the set -up of 2 exhibit halls, and then coordinated vendor move -in. This was so the primary coordinator could attend the opening day at Target Field. (As a side note, Tom Mahan and his wife are part of the police band and they participated in opening events also). Officer Korth also assisted with set up. The Bureau of Justice Assistance (BJA) informed us that our request for just over $4,100 in grant money for body armor reimbursement has been awarded. This is the federal program that reimburses the Police Department for 50% of the cost for all body armor purchases. The State of Minnesota also has a program for 50% reimbursement for sworn officers only. Hennepin County Emergency Management sent a new siren coverage map incorporating the coverage provided by the new siren at 55th & Yukon. The map is attached. Finance • Continuing to review the 2011 budget and make adjustments as needed. • Filed 3rd quarter 941 form. • Received $200,205 from State of Minnesota for police aid • Answered utility calls while UB clerk out of the office • Began reconciling September cash and 3rd quarter investments IT • Troubleshot a issue with the voicemail system • Continued working on setting up the new file server • Updated Adobe software on 55 computers • Burned copies of 3 LaserFiche volumes for offsite storage • Troubleshot printing issues • Attended department staff meeting • Invoices • Started working on setting up an IP phone • Password resets for various city staff members Human Resources • Fourteen candidates for police officer participated in the second round of staff interviews. The Personnel Board meeting scheduled for next Tuesday to interview the top candidates has been postponed due to staff's decision to interview additional candidates to augment the candidate pool for consideration by the persomiel board. • The personnel board and human resources manager evaluated the proposals received for the 2010 Classification and Compensation Update and met with the top two firms. A firm was selected and will be asked to attend the 10/18 Council work session to be introduced and answer questions. • The ice arena maintenance operator position was advertised in the SunPost and the city's website. The deadlines for applications is 10/18 at noon. • The Charitable Giving campaign has concluded. The goal was to match the amount contributed last year. Due to everyone's generosity who made a contribution, we reached 104% of our goal! • Open enrollment meetings were held for 2011 insurance benefits. GBS gave an overview of New Hope's • Page 6 October 8, 2010 insurance offerings as well as healthcare reform. HealthPartners explained their comprehensive (and condensed) handout that includes the city's medical plans and other important HealthPartners information. One -on -one meetings for employees will be held next week. The city received a $1,000 stipend from Hennepin County for the Wellness Program. The city was awarded the stipend for its participation in the Hennepin County Way2Go! program which emphasizes maintaining your weight within two pounds over the long term. The final weigh -in for this year is next week. The Wellness Team has a number of ideas on how to utilize these funds and will discuss it further before making purchases. Communications Website • Stories on the homepage of the city's website this week include: Maple Grove Yard Waste site, Seat belt enforcement campaign, Tickets available for Mayor's Prayer Breakfast (and invitation), and Gymnastics program new home and fall class openings (through 10/8). There are video links on the homepage to stories about the new home and fall session for gymnastics, leaf disposal options for residents, fall skating lessons, and League of MN Cities program "Building Community: It's An Art" Media • Prepared 10 media releases for this week including a story about the District 287 North Education Center which is making its way through the city approval process. • A spot by Steve Ellingson shot a Community Corner spot about the gymnastics program's and openings in fall classes aired 10/6. A Northwest Cities story about leaf disposal options for New Hope residents including the Maple Grove Yard Waste site and the need to use compostable paper or plastic bags aired this week on Cable 12. Publications • The communications coordinator finished formatting the content for the winter In Motion recreation brochure and has begun layout. • Staff has also begun working on the fall issue of the In Touch newsletter. Miscellaneous 1. CAC Update Attached is the monthly update 2. Northwest Cable TV Attached is their monthly calendar. 3. District 281 The Government Advisory Council meeting was held this week and New Hope representatives were in attendance, please see attached agenda. The Legislative Action Coalition from Robbinsdale Area Schools is hosting a legislative candidate forum focused on education on 10/26 from 7 -9 pm at the administrative offices. Also the superintendant indicated that the school board would be conducting a discussion on transportation services at an upcoming work session. 4. LWC The Joint Water Commission (city managers /staff) met this week and the meeting agenda and minutes from the 8/3/10 meeting are attached. • Page 7 October 8, 2010 5. Five Cities Transportation Attached are the New Hope September statistics for this program. Meetings /Events -Next Week October 11 • 7 pm Council meeting October 12 • 7 -8 am - Flu shots • 7 pm CAC • Personnel Board - police officer interviews October 13 • 8 am - New Hope Business Forum at city hall • 6 pm Joint City Council /Planning Commission workshop re: TOD Study October 14 • League of Women Voters Council candidate forum October 15 October 16 • 8 am -1 pm - Farmers Market - Business I will be in town this weekend and can be contacted in an emergency. Have a good weekend. Attachments: Complete Streets West Metro Pensions Board Minutes Cooperative Agreement Construction Reports DEA Drug Take -Back Star Tribune Siren coverage map CAC Update NWTV JWC Five Cities Transportation • Page 8 October 8, 2010 Mr. Kirk McDonald 4401 Xylon Avenue North New Hope, MN 55428 Dear Mr. McDonald: 10/1/2010 I read the article about the "Complete Streets Initiative" in the Sun -Post. Do you people really buy this "plan" based on "facts" that can be disproved by a third grader? Your partner, Transit for Livable Communities (whatever that means) has twisted the facts and apparently our city fathers can't see past the euphoria of feeling good about spending our money on another big government "plan"! Let's look at the numbers they espouse; They tell you "40% of Minnesotans do not drive" and you believe it. OK Mr. McDonald, there are 5,266,214 people in Minnesota. Of those 5,266,214 people, 23.02% are under the age of 16 which is 1,212,282 people that are not old enough to drive. That leaves 4,053,932 people that are allowed to drive after passing the test(s). According to the Minnesota Depart- ment of Transportation, there are 3,035,553 licensed drivers in the state of Minnesota. Well Mr. McDon- ald, that means 75% of those eligible to drive are driving. That's 25% that do not drive not 40 %1 And, do you really believe that as the population grows (and it will continue to grow), there will be fewer cars on the roads? If you do, you are living in a different suburb than I am. Furthermore, the article states that New Hope's "walk score" (who dreams up this stuff ?) is 55 compared to Minneapolis' score of 77. Who are they kidding? New Hope is not Minneapolis. New Hope is a sprawling, large area. There are no skyscrapers in New Hope and the weather can be pretty inclement much of the time. Of course people walk more in Minneapolis, it's more compact and there is no place to park for less than ten bucks (Minneapolis also has a football stadium and we just bought a new baseball staadium). Comparisons need to be apples to apples! New Hope is not Miami or some other sun belt city either. Walking simply just isn't feasible for much of the year. How stupid do they think we are? In my opinion, your partner's plan is self serving and just doesn't pass the sniff test for New Hope/ SO BE CAREFUL MR. McDONALD, DON'T BE SO EAGER TO SIGN ON TO THEIR SALES PITCH OR YOUR LEGACY IS LIKELY TO BE ONE OF UNUSED PATHS, SUBSIDIZED TRANSIT AND CLOGGED STREETS... Sincerely, A Very Concerned Resident McDonald Kirk From: Scott Crandall [scrandail @westmetrofire.com] Sent: Wednesday, October 06, 2010 10:13 AM To: Anne Norris [Crystal]; 'Brian Hubbard; Stauner Daniel; 'Gary Laurant (asclouie @q.com); McDonald Kirk; 'Laurie Ann Moore (Imoore133 @com cast. net)'; 'Renae Bowman; 'gary.j.laurant @usps.gov' Subject: State Auditor's E- Update -- October 1, 2010 Everyone: Our 2010 budget contained an estimated total pension liability of $476k. $325k from our GOB and of $151k of State aid. Per the Auditors report our State aid allocation for this year will be 154,961. Relatively speaking we should be in good shape and appear to be tracking the trends in state aid appropriately. All of this is contingent on the final calculations of earned pension credits for each employee which will be calculated after the first of the year. Scott From: Auditor's Update [ma ilto: a uditorsu pdate@osa. state. mn. us] Sent: Friday, October 01, 2010 2:48 PM To: Anne Norris Subject: State Auditor's E- Update -- October 1, 2010 State Auditor Rebecca Otto R-1 r M October i t 1. Posted: 2010 Fire /Police State Aid Amounts 2. Released: Pension Newsletter & TIF Newsletter 3. Avoiding Pitfalls: Employee Fraud The official online news publication of the Office of the State Auditor ----------------------------------------------------------------------- 1. Posted: 2010 Fire /Police State Aid Amounts The 2010 fire and police state aid amounts from the Minnesota Department of Revenue have been posted to the OSA website. In addition, we have posted listings of the 2009 and 2010 supplemental benefit reimbursement amounts for volunteer fire relief associations. The information can be found at: http://www.auditor.state.mn.us/default.aspx?paqe=20070105.001 ----------------------------------------------------------------- - - - - -- 2. Released: Pension Newsletter & TIF Newsletter Pension Newsletter The September Pension Newsletter was released this week. It provides updates on the Investment Study Group and the Volunteer Fire Relief Association Working Group. The Newsletter also contains helpful hints for common compliance issues and reminders about multiple signatures on checks and the importance of internal controls. The Newsletter can be viewed at: http: / /www.auditor, state. mn. us /default.aspx ?page= pensionDocs TIF Newsletter The September TIF Newsletter has been released. The newsletter contains a reporting reminder and information on county administrative expenses and on the four -year knockdown rule. To view the complete Newsletter, go to: htti)://www.auditor.state.mn.us/defauIt.aSDX?Daae=tifDocs. 3. Avoiding Pitfalls: Employee Fraud Studies have found a number of patterns in employee fraud. One finding has been that the fewer employees who are involved with financial transactions, the greater the risk for fraud or misuse of public funds. In addition, when fraud occurs, studies have shown a direct correlation between the length of time an employee has been employed by an entity and the size of the loss. An employee's tenure is likely related to both trust and opportunity. The more trust an entity places in an employee, the greater the person's opportunity to commit fraud. Long -term employees may also be the most familiar with gaps in the entity's operations and controls. Segregation of duties and oversight are essential to deterring fraud. Public entities need to spread accounting and banking duties among multiple employees. When that is not possible due to the size of the public entity, elected officials may need to become involved in the process. For example, someone other than the person writing checks should receive and review unopened monthly bank statements. In a small entity, an elected official may need to perform that function. For more information about employee fraud, see the Association of Certified Fraud Examiners' (ACFE) "Report to the Nations ", found on the AFCE website at: http://www.acfe.com/rttn/2010-rttn.asp ----------------------------------------------------------------------- You have received this e -mail because you are listed as a local or state government official, or you signed up for e -mail updates from the Office of the State Auditor. To unsubscribe from this list or to change your profile, click here The Office of the State Auditor is located at 525 Park Street, Suite 500, Saint Paul, MN 55103. Phone: (651) 296 -2551 TTY: (800) 627 -3529 Fax: (651) 296 -4755 Web: www.auditor.state.mn.us Email list management powered by http: / /MailerMailer.com Name 2010 Aid * denotes penalty for late filing 13,101 Truman City Of 10,911 Twin Lakes City Of * 4,975 Twin Lakes V.F.D. * 5,193 Twin Valley City Of 11,348 Two Harbors City Of 31,767 Tyler City Of 10,475 Ulen City Of 9,602 Underwood City Of 14,603 Upsala City Of 7,420 Vadnais Heights City Of 53,741 Vergas City Of 13,320 Vermilion Lake Town Of 6,983 Vemdale City Of 10,475 Vernon Center City Of 8,729 Vesta City Of 7,420 Victoria City Of 31,050 Villard City Of 10,475 Vining City Of 6,547 Virginia City Of 27,851 Wabasha City Of 16,655 Wabasso City Of 9,602 Waconia City Of 45,389 Wadena City Of 19,436 Waite Park City Of 26,835 Waldorf City Of 10,038 Walker City Of 32,042 Walnut Grove City Of 8,729 Walters City Of 7,420 Wanamingo City Of 14,146 Wanda City Of 8,729 Warba City Of 8,292 Warren City Of 12,916 Warroad City Of 18,175 Waseca City Of 44,422 Watertown City Of 26,068 Waterville City Of 11,563 Watkins City Of 10,911 Watson City Of 8,729 Waubun City Of 729 Waverly City Of 0,448 Wayzata City Of 47,036 Welcome City Of 10,911 Wells City Of 14,663 Wendell City Of 8,729 West Concord City Of 11,008 West Metro Fire Rescue 154,961 Westbrook City Of 8,292 Wheaton City Of 13,318 White Bear Lk City Of 159,880 Williams City Of 8,729 Willmar City Of 64,923 Willow River City Of 6,983 Wilmont City Of 10,475 Wilson Town Of 13,093 Windom City Of 26,588 Winger City Of 6,110 Winnebago City Of 11,066 Winona City Of 92,362 Name * denotes penalty for late filing 2010 Aid Winsted City Of 13,101 Winthrop City Of 10,223 Wolf Lake City Of 9,165 Wolverton City Of 5,888 Wood Lake City Of 8,729 Woodbury V.F.D., Inc. 227,400 Woodstock City Of 6,547 Worthington City Of 37,656 Wrenshall City Of 8,292 Wright City Of 7,856 Wykoff City Of 8,729 Wyoming City Of 29,393 Zimmerman City Of 38,356 Zumbro Falls City Of 10,702 Zumbrota City Of 17,083 Total 22,533,395 Name 2009 ,Aid Name 2009 Aid * denotes penalty for late filing * denotes penalty for late filing Truman City Of 8,018 Winsted City Of 12,056 Twin Lakes City Of * 3,930 Winthrop City Of 8,950 Twin Lakes V.F.D. 3,619 Wolf Lake City Of 7,686 Twin Valley City Of 6,722 Wolverton City Of 5,013 Two Harbors City Of 29,132 Wood Lake City Of 5,170 Tyler City Of 6,953 Woodbury V.F.D., Inc. 221,344 Ulen City Of 5,687 Woodstock City Of 3,878 Underwood City Of 13,452 Worthington City Of 35,305 Upsala City Of 6,174 Wrenshall City Of 6,367 Vadnais Heights City Of 52,357 Wright City Of* 3,490 Vergas City Of 11,981 Wykoff City Of 5,248 Vermilion Lake Town Of 4,136 Wyoming City Of 28,858 Verndale City Of 6,705 Zimmerman City Of 37,809 Vernon Center City Of 5,170 Zumbro Falls City Of 9,852 Vesta City Of 4,395 Zumbrota City Of 16,202 Victoria City Of 29,773 Villard City Of 6,204 Vining City Of 4,152 Total 20,522,187 Virginia City Of 26,357 Wabasha City Of 15,629 Wabasso City Of 6,448 Waconia City Of 42,919 Wadena City Of 18,335 Waite Park City Of 25,394 Waldorf City Of 5,946 Walker City Of 29,784 Walnut Grove City Of 5,426 Walters City Of 4,395 Wanamingo City Of 13,199 Wanda City Of 5,170 Warba City Of 4,912 Warren City Of 11,070 Warroad City Of 16,963 Waseca City Of 41,679 Watertown City Of 24,974 Waterville City Of 10,658 Watkins City Of 8,265 Watson City Of 5,170 Waubun City Of 5,170 Waverly City Of 10,127 Wayzata City Of 45,143 Welcome City Of 6,781 Wells City Of 13,364 Wendell City Of 5,170 West Concord City Of 10,004 West M etro Fire Rescue 151,053 i Westbrook City Of 6,195 Wheaton City Of 11,356 White Bear Lk City Of 154,503 Williams City Of 5,620 Willmar City Of 61,120 Willow River City Of 4,768 W ilmont City Of 6,492 Wilson Town Of 7,756 Windom City Of 23,537 Winger City Of 3,619 Winnebago City Of 9,963 Winona City Of 87,036 ins 9`16 WEST METRO FIRE - RESCUE DISTRICT Board Meeting Minutes September 15, 2010 A. Call to Order Vice President Gary Laurant called the meeting to order at 18:00. B. Roll Call: Gary Laurant Representative At Large, Vice President Directors Anne Norris City Manager, City of Crystal, Secretary Present Kirk McDonald City Manager, City of New Hope ReNae Bowman Citizen Representative (Mayor), Crystal Dan Stauner Council, City of New Hope Directors Absent Brian Hubbard Citizen Representative, City of New Hope, President Laurie Ann Moore Council, City of Crystal Staff Present Sarah Larson West Metro Administrative Captain Margaret L. Runnakko West Metro Executive Assistant Staff Absent Scott Crandall West Metro Fire Chief C. Approval of Motion by Director Bowman, seconded by Director Norris for approval of the Minutes June '9 and July 28, 2010 Board Meeting Minutes. Approved by all present. Motion carried D. Open Forum None. E. Consent Motion by Director Bowman, seconded by Director Stauner for approval of Agenda the Consent Agenda as presented, approved by all present. Motion carried 1. Expenditures under $20,000 for May 2010. 2. Accept May 2010 financial statement. 3. Expenditures under $20,000 for June 2010. 4. Accept June 2010 financial statement. 5. Accept the donation of ten commercial grade fire extinguishers. F. Chief's Administrative Captain Sarah Larson read Chief Crandall's Chief's report: Report ® Record calls for services occurred in July due to storms. This may result in part time salaries going over budget and a need to adjust this budget line item at year -end. • Sarah reported that she begins her Certificate in Public Safety Administration program on September 16, 2010. Board Meeting Minutes September 15, 2010 Regular Meeting #4; 2010 Page 2 F. Chief's • The third session of Ethical Leadership Development training for Report leadership staff is scheduled for September 23 with emphasis on (continued) communication. The training will occur bimonthly through 2011. • There have been no critical incidents or major fires since the last board meeting. On Tuesday August 24 a new daytime response plan was implemented that modified response protocols to 22 event types. • Fire Statistics for the 2010 as of July 31— a total of 924 calls: o 101 Fires in structures o 26 Other fires o 321 EMS calls o 476 other requests for service • There were no injuries to firefighters; one minor injury to a civilian. Properties responded to were valued at $21.6 million; services provided by WMFR resulted in saving $20.5 million in property value. $1.1 million in losses. A 94.84% save ratio. • Update on the 2010 Recruit class — they are nearing the completion of one year of training. They have earned their state certifications for FFII and Hazardous Materials Operations. As of last week 1 St Responder training was started. During the apprentice year, they will have comprehensive driving skills training. • Recruiting has begun to bring on 2011 recruits with classes starting in February. Seven Firefighters were recruited in 2009; this year the goal is to hire ten which will bring the department up to full staffing. o In response to board questions, Captain Larson stated that recruiting is for daytime response; or a mix depending upon the result of an analysis of potential retirements over the next several years in the District. In the last group no true day responders were hired. • Training emphasis for the rest of the year for firefighters will be on incident command and single family homes best practices. • A joint EOC activation and planning training is nearing completion; this training will be held for the cities of Crystal and New Hope. • A successful, fun annual family picnic was held in July at Firefighter Hammerseng's home. • West Metro Firefighters participated in Crystal's Amazing Race on June 21 as well as New Hope's Farmer's Market Safety Days on July 31. Feedback from both events was very positive. Board Meeting Minutes Regular Meeting #4; 2010 September 15, 2010 Page 3 F. Chief's + All turnout gear has been returned to NFPA compliance through Report the annual maintenance program. Quite a bit of repair work was (continued) required on the turnout gear after one year of service. • A new comprehensive program was used for NFPA compliant hose testing. The company providing the service utilizes a special testing unit that produces safer more time efficient result. It also provided the District with database information for each piece of hose owned. Cost is equivalent with firefighters conducting the testing. • A Police, Fire and EMS liaison meeting is scheduled for September 22, 2010. • West Metro participated in Nite to Unite on August 3, 2010. • West Metro participated in the Deputy Duey Funeral detail on August 18, 2010. Director McDonald asked that the results of the recent communication survey be placed on the agenda for the next board meeting. G. Old Business 1. Director /Vice President Laurant reported that Director /President Hubbard requested that item 1(Shared Services Discussion) be deferred to the November 10, 2010 meeting. 2. Joint Powers Agreement committee update. Director Stauner stated that he is waiting for some feedback from Director /President Hubbard on the proposed, revised joint powers that were distributed after the last board meeting before reporting again. 3. Engine project update. Captain Larson reported that the Engine project is proceeding well; communications are good and delivery is about 140 days out. 4. Rescue project update. Plans have been made for a four -day preconstruction meeting on September 26 at the E -One factory; similar to the one done prior to the Engine construction. Chief Crandall and two firefighter /team members will be attending that meeting. H. New Business 1. Resolution 2010 -5 appointing two ex- officio members to the West Metro Fire Relief Association's Board of Trustees. After discussion it was agreed that this be deferred to the November meeting. 2. Resolution 2010 -6 allowing donation of used turnout gear and EMS bags to the Minnesota DNR. Board Meeting Minutes September 15, 2010 Motion to Approve Resolution 2010 -6 Donating Used Equipment I. Other Matters and Announcements J. Adjournment Regular Meeting #4; 2010 Page 4 Motion by Director Bowman, seconded by Director Norris to approve Resolution 2010 -6 allowing the donation of used turnout gear and EMS bags to the Minnesota DNR. Approved by all present. Motion carried The next regular Board of Directors' meeting is scheduled for November 10, 2010 at 6:00 PM. Director Bowman moved that the meeting be adjourned at 18:17. Seconded by Director Norris. Approved by all present. Motion carried Respectfully submitted, Margaret L. Runnakko, Executive Assistant Special Projects Group 7625 Boone Ave N Brooklyn Park, MN 55428 • * . Direct 763 - 595 -4307 Fax 763- 5954324 Gary M. Currier PROPOSAL SUBMITTED TO: PHONE:763- 592 -6777 DATE: CITY OF NEW HOPE 1 06/01/2010 STREET JOB NAME: 5500 INTERNATIONAL PARKWAY WEST METRO FIRE & RESCUE CITY, STATE AND ZIP CODE: JOB LOCATION: NEW HOPE, MN 55428 4351 XYLON ATTENTION: MISCELLANEOUS JOB INFORMATION: PAUL COONE — OPERATIONS MANAGER SOUND INSULATION Egan Companies proposes the following; • Cover area with poly to protect from dust • Remove necessary ceiling tiles, grid and wall angle as needed • Cut open shaft wall from floor to deck; Approx. 11 ft high • Insulate shaft with Sound Insulation • Close up shaft wall • Finish and paint walls to match • Reinstall ceiling tiles, grid and wall angle • Clean up after completion. • Retake Sound Readings with decibel meter • The office will need to be turned over to us for three (3) days WE PROPOSE hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: THREE THOUSAND TWO HUNDRED SEVENTYEIGHT DOLLARS ($ 3,278.00) PAYMENT TO BE MADE AS FOLLOWS All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alternation or deviation from above specifications involving extra Costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. AUTHORIZED SIGNATURE: NOTE: This proposal may be withdrawn by us if not accepted within 30 days. Gary M. Currier— Sr. Project Manager ACCEPTANCE OF PROPOSAL — The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. DATE OF ACCEPTANCE: SIGNATURE: Dulfuing U71 rfur✓[tzeA Coone Paul From: Gary M. Currier [GMCurrier @eganco.com] Sent: Tuesday, June 01, 2010 2:47 PM To: Coone Paul Subject: FW: New Hope Fire Station Paul, The followigg is our proposal to insulate the shaft in the Fire Chief's Office on the 2 °d floor. Cover area with poly to protect from dust. Remove necessary ceiling tiles, grid and angle, as needed Cut open shaft wall from floor to deck; Approx. 11 ft high Insulate shaft with Sound Insulation. Close up shaft wall. Finish and paint walls to match. Reinstall ceiling tiles, grid and angle. Clean up of area after completion. The office will need to be turned over to us for three (3) days. Total Cost: $3,278.00 Please contact me with your approval. Thanks, Gary M. Currier Sr. Project Manager Special Projects Egan Company emc0eeanco.com Direct: 763- 595 -4307 Cell: 612 -490 -0062 From: Gary M. Currier Sent: Wednesday, May 26, 2010 8:53 AM To: 'Coone Paul' Subject: RE: New Hope Fire Station Paul, I did get a decibel meter. I could come over and take a reading. I will call you. Also, I got a price to insulate the exposed duct behind the shooting range. They recommended Vinaflex. This is a really dense sound insulation, The cost to you would be $1,829.00. Thanks, Gary M. Currier Sr. Project Manager Special Projects 1 Pr -i E- TAI ME P J tj M B I'N G - S11 MECHANICAL CONTRA CTING CO, I �33 0 FAX I (,.',')EBI- AVENI)F N, - NIE"W HOPE, MIN 1 5 5428 1, 2. - AX 176 3) 233-9E? 1 C-) City of New Hope 5500 International Parkway May 14, 201 Proposal Number: PI0 -0153 New Hope, MN 55428 Reg W; r' Ran Attn: Paul Coone NS/I is pleased to provide a mechanical price for the above referenced project. We have based our pricing on our walk- through dated May 4, 201 I. Base Bid S 7,600.00 Ventilation .................................................................. .......................... *-- ....... II. Scope - Ventilation • Demo existing ductwork behind the gun range and installed double wall insulated ductwork in order to prevent the sound from entering the shaft. • Sales tax Ill. Exclusions 1) Overtime. 2) Modifications and/or repairs to existing equipment. We to furnish matt rial arid'Viwr — complete in OhOve IPCQ f'<)r 11)¢' surl (if: ..... ......... .......... $7�600-00 'N TROI 'SALNI) SIX HUNDRED AND N01100 DOLLARS ....... ........................... to 70 as die Wovl, progreSseS to the value of o -,,ii wort. comi let ancl rmiteiial onjob si lt. '11'o c rtilc 01"CIVLr a,�', lobe pdd within 30 day's 2ftcr cuinpiction. Ail rn'xeria� k uoorameed iolx, as ecifik�d, All work Toboc0l in a jccf)[ dil 1'g lo stin&ij pratt �co.. Any alto ution of dog iafiOli fi diWvo zPcoificaljons ''it w!V;r1gV-1 Clnh.' uporn written ordu,, and ill h( an extra ove r and brLc the All iiroonvills coillingent Upon striU. aaidcnts 0 delay: beyond our oolltrol. ()%vnc-r to ca . v)-y IJ" 'I C ` re, wrilado and oth'�'r lwces'�ary Our ��,'urkers ;pis; fully y covered [! � W(9 . , .r:- pi.'nsatloll : I s'.' 1'3 tl Acceptance of Proposal Niarty V�fdhuzvo LEEIX'. AP Please rote this j propc"�uJ n 1), W""I".t by 13", if 1 accepted ithin 30 clivs. WOrY art' JR;'x zccqied. You em� — he ao�w':. 'L and corid�tioils are sail= "- pt �:ipalurc: do ille t'(z 1" as souillend. Nylnc"Ilt 1w lila& .is owlli.kcd nbr-- 1),'%' of Accol"AW S i 2V i 8', LU'C! ......... ...... COOPERATIVE AGREEMENT FOR TWIN LAKE WETLAND 639W IMPROVEMENT PROJECT This Agreement is made as of this _ day of 2010, by and among the Shingle Creek Watershed Management Commission, a joint powers watershed management organization (hereinafter the "Commission "), the City of Crystal, Minnesota (hereinafter "Crystal "), and the Cities of Brooklyn Center, Brooklyn Park, New Hope and Robbinsdale, all of which are Minnesota municipal corporations (hereinafter the "Contributing Cities'). WITNESSETH: WHEREAS, the Commission adopted the Shingle Creek and West Mississippi Second Generation Watershed Management Plan as amended on September 8, 2005, May 10, 2007, September 11, 2008, September 10, 2009 and September 9, 2010 (the "Plan "), a watershed management plan within the meaning of Minn. Stat., § 103B.231; and WHEREAS, the Plan includes a capital improvement program ( "CIP ") that lists a number of water quality project capital improvements; and WHEREAS, the water quality projects identified in the CIP include the Twin Lake Wetland 639W Improvement Project more fully described in Attachment One to this Agreement, which is hereby made apart hereof (the "Project"); and WHEREAS, the Plan specifies that projects in the CIP will be partially funded by a County tax levy under Minn. Stat., § 103B.251; and WHEREAS, the Commission has entered into a grant contract with the State of Minnesota effective as of June 2, 2010 (the "Grant Contract "), a copy of which is attached hereto as Attachment Two, and hereby made a part hereof; and WHEREAS, the Grant Contract provides that the Minnesota Pollution Control Agency of the State of Minnesota, shall grant to the Commission a sum not to exceed Three Hundred Thousand and No /100 Dollars ($300,000.00), which funds shall be used to perform the duties and tasks specified in the Grant Contract; and WHEREAS, on September 9, 2010, the Commission adopted a resolution ordering the Project, directing that it be constructed by Crystal and that the Commission's share of the Project costs be certified to Hennepin County for payment in accordance with Minn. Stat., § 103B.251; and WHEREAS, it is expected that Hennepin County will levy taxes throughout the watershed for the Project, for collection and settlement in 2011; and 3748090 CLL SH220 -12 1 WHEREAS, the Commission and Crystal have agreed for the City as Sub - grantee to assume certain of the duties and responsibilities of Grantee under the Grant Contract in consideration of receiving a portion of the funds provided for in the Grant Contract and subject to the terms, conditions, and limitations set forth therein; and WHEREAS, the Contributing Cities have agreed to contribute to the Project on the terms and conditions hereinafter set forth; and WHEREAS, Crystal is willing to construct the Project on the terms and conditions hereinafter set forth. NOW, THEREFORE, ON THE BASIS OF THE PREMISES AND MUTUAL COVENANTS AND AGREEMENTS HEREINAFTER SET FORTH, THE PARTIES AGREE AS FOLLOWS: The Project will consist of improvements in the City of Crystal as more fully described on Attachment One. 2. Crystal will design the Project and prepare plans and specifications for construction of the Project. Plans and specifications are subject to approval by the Commission's consulting engineer, and the City Engineers of each of the Contributing Cities. 3. Crystal will advertise for bids and award contracts in accordance with the requirements of law. Crystal will not award contracts if the amount bid by the lowest responsible bidder, together with other reasonable and necessary project costs customarily included in the cost of public improvements (including but not limited to engineering costs and a reasonable allowance for contingencies) (hereinafter referred to as the "Total Estimated Project Cost ") exceeds $570,000, without the prior approval of the City Councils of the Contributing Cities. Crystal will award the contract and supervise and administer the construction of the Project to assure that it is completed in accordance with plans and specifications. Crystal will require the contractor to provide all payment and performance bonds required by law. Crystal will require that the Commission and the Contributing Cities be named as additional insured on all liability policies required by Crystal of the contractor. Crystal will require that the contractor defend, indemnify, protect and hold harmless the Commission, Crystal and the Contributing Cities, their agents, officers, and employees, from all claims or actions arising from performance of the work of the Project conducted by the contractor. Crystal will supervise the work of the contractor. However, the Commission may observe and review the work of the Project until it is completed. Crystal will not approve any change order that will result in a Total Estimated Project Cost in excess of $570,000 without the prior approval of the City Councils of the Contributing Cities. 4. Crystal will pay the contractor and all other expenses related to the construction of the Project and keep and maintain complete records of such costs incurred. 3748090 CLL SH220 -12 2 Upon award of a contract for construction of the Project, Crystal will invoice, and each of the Contributing Cities will promptly pay to Crystal, an amount determined as follows: The Total Estimated Project Cost minus $282,681 (the portion of grant proceeds from the Minnesota Pollution Control Agency that apply to construction of the Project rather than monitoring and reporting that will be undertaken by the Commission) minus the amount estimated by the Commission to be received from settlement of the tax levy described in paragraph 5 is the "Projected Net Project Cost ". Crystal and each Contributing City will pay to Crystal an initial payment, which will be invoiced by Crystal, equal to the following percentage of the Projected Net Project Cost: Brooklyn Center 23% (estimated to be $29,325) Brooklyn Park 39 -1/3% (estimated to be $50,150) Crystal 31% (estimated to be $39,525) New Hope 5 -1/3% (estimated to be $ 6,800) Robbinsdale 1 -1/3% (estimated to be $ 1,700) After all project costs, all income from the grants received under the Grant Contract and all funds received or to be received from the Commission are finally determined, Crystal will disburse to the Contributing Cities and Crystal any funds remaining, prorated on the basis of the percentages of contribution in this paragraph 4. If funds paid by Crystal and the Contributing Cities, the Pollution Control Agency under the Grant Contract and the Commission are not sufficient to cover projects costs, Crystal will invoice itself and the Contributing Cities for the deficiency prorated on the basis of the percentages in this paragraph 4, which invoice each of the Contributing Cities will promptly pay. 5. The Commission will use its best efforts to secure payment from the County in accordance with Minn. Stat., § 103B.251 in the amount of One Hundred Forty -Two Thousand Five Hundred Dollars ($142,500). It is understood that tax settlement from the County is not expected to occur until 2011. Out -of- pocket costs related to the Project, incurred and paid by the Commission for publication of notices, securing County tax levy, preparation of contracts, review of proposed contract documents and administration of this contract shall be repaid from funds received in the tax settlement from Hennepin County. Amounts received from the County, up to $142,500, less reimbursement to the Commission of such expenses, are available for reimbursement to Crystal for costs incurred by Crystal in the design and construction of the Project. Reimbursement to Crystal will be made on completion of the project and submittal of as- builts. Reimbursement to Crystal will be made as soon as funds are available provided a request for payment has been received from 3748090 CLL SH220 -12 3 out of performance of their respective obligations under the Grant Contract and this Agreement. 8. Crystal's books, records, documents, and accounting procedures related to the Project are subject to examination by the Commission and the Contributing Cities. 9. Crystal will secure all necessary local, state, or federal permits required for the construction of the Project. 10. The project will be constructed on land owned or easements held by Crystal or on land owned by the Metropolitan Airports Commission and leased to Crystal. 11. Crystal will have ownership of the associated improvements, and will maintain them in good operating condition in perpetuity or until such time as they are replaced with like improvements. 12. Crystal will defend, indemnify, protect and hold harmless the Commission and the Contributing Cities and its agents, officers, and employees, from any claims arising out of the design, construction, or maintenance of the Project, including environmental claims. Nothing herein shall be deemed a waiver of the limitations of liability in Minnesota Statutes, Chapter 466. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers on behalf of the parties as of the day and date first above written. 3748090 CLL SH220 -12 SHINGLE CREED. WATERSHED MANAGEMENT COMMISSION By: Its Chair And by: Its Secretary CITY OF CRYSTAL By: Its Mayor And by: Its Manager 5 CITY OF BROOKLYN CENTER By: Its Mayor And by: Its Manager CITY OF BROOKLYN PARK By: Its Mayor And by: Its Manager CITY OF NEW HOPE By: Its Mayor And by: Its Manager CITY OF ROBBINSDALE By: Its Mayor And by: Its Manager 374809v3 CLL SH220 -12 6 ATTACHMENT ONE Twin Lake Wetland 639W Improvement Project Feasibility Summary The proposed project is the modification of the outlet of Wetland 27 -0639W to reduce phosphorus export from the wetland to Upper Twin Lake, an Impaired Water that exceeds the state standard for total phosphorus concentration. The proposed modification consists of the construction of a sheet pile weir just upstream of the outlet to increase storage in the wetland, and the construction of an upstream outlet structure and high flow overflow channel. Wetland 639W is shown in Figure 1. Modifying the outlet to limit outflow from the wetland will help the wetland stay as wet as possible, reducing the periods of soil dryness that lead to soil mineralization and export of friable material. This will be accomplished through the construction of a sheet pile weir along the "bottom" of the wetland. This weir will be set at elevation 856.0, approximately two feet above the ground elevation. Figure 2 shows a schematic drawing of the proposed modified outlet. A new outlet set at elevation 855.5 will be constructed at a point upstream of the central wetland basin. This outlet will discharge into a new open channel that will be constructed along the edge of the wetland and into an existing swale downstream of the sheet pile weir. Figure 3 shows the general location of the new channel. Water will be stored in the wetland until the elevation exceeds 855.5, at which point the upper outlet will begin to discharge into the channel. Hydrologic and hydraulic modeling indicate that channel discharge and storage in the wetland between Precipitation Evapotranspiration elevations 855.5 and 856.0 can accommodate up to a 1.5 inch event. When the basin is full (i.e., at elevation 855.5), events smaller than DS weir 1.5 inches will be retained in the US Overflow weir At 855.5 At 856.0 wetland. Larger events will be discharged both through the channel and over the top of the sheet pile Channel t .. 0 2 -3' weir. Figure 2. Conceptual cross section of Groundwater proposed sheet pile weir and new [ wetland storage outlet. Wetland 639W Storage: 1.5" event Conceptual Model 374809v3 CLL SH220 -12 7 wlrri E Wetland 639W Municipal Boundary j 1 500 250 0 500 Feet Wetland 639W S ! L \1240ll240- O1\mxdlvaetland 639W Slle Creel, Nt atershed A C "ol1u11i's3ion t R �►'„'� TN 2008 r Y 1d' � 1 . y z�T }[ l (}TXj - WanckAssociates,Inc. 1800 Pioneer Creek Center FI�.J �/� llC d 11 J VV Environmental Engineers Maple Plain, MN55359 -0429 374809v3 CLL SH220 -12 Figure 3. Proposed Wetland 639W outlet modification. Performance and Cost Previous study and the Twin and Ryan Lakes Nutrient TMDL estimated that Wetland 639W exports between 600 -800 pounds of total phosphorus annually, depending on the amount of precipitation received. The goal of this project is to reduce phosphorus export by an average 300 pounds per year. This would accomplish a significant fraction of the approximately 750 pound annual total phosphorus wasteload reduction required to Upper Twin Lake. Because Middle Twin is connected to Upper Twin through a short channel, improving Upper Twin will have a beneficial effect on Middle Twin. It is estimated that the project could remove up to 500 pounds of phosphorus export in an average year. The following is a summary of the estimated costs and funding sources for this project. The MPCA Section 319 construction grant extends through August 29, 2014. The benefitting cities include Brooklyn Center, Brooklyn Park, Crystal, and New Hope. Because the project is located mostly in Crystal, Crystal will be the lead agency and manage the construction project. Costs Construction $410,000 Contingency 85,000 Final Design and Construction Engineering 50,000 Followup Monitoring and Reporting 25,000 Total $570,000 Funding MPCA Section 319 Grant $300,000 Shingle Creek WMC 142,500 Cities 127,500 Total $570,000 3748090 CLL SH220 -12 1 October 7, 2010 ■ 0 : I M= This Status Report will provide an update on the status of the Winnetka Avenue Improvements project and the events that have transpired to date. WORK COMPLETED TO DATE BY S.R. WEIDEMA: Reclaimed existing pavement between Bass Lake Rd and 62 Ave Removal of curb and gutter and sidewalk and driveway aprons between Bass Lake Rd and 62 Ave Installation of water main and services 100% Complete Installation of sanitary sewer 100% Complete Installation of storm sewer 100% Complete Street — aggregate base course 100% Complete Street — concrete curb and sidewalk 100% Complete Street — base course pavement 100% Complete WORK COMPLETED FOR THE WEEK BEGINNING October 4 201 Installed concrete sidewalks Paved bituminous base course WORK SCHEDULED FOR THE WEEK BEGINNING October 11. 2010 Pave bituminous driveways Backfill boulevard and install topsoil **SCHEDULE DEPENDENT WEATHER PERMITTING" Copy: Paul Coone Shawn Markham Shari French Lorraine Kloss Jason Quisberg Kirk McDonald Guy Johnson Valerie Leone Notes compiled by Kevin Mattson 1:\34\3408209\Communications\Correspondence\Construction Status Reports October 7, 201 it- Bonestroo This Status Report will provide an update on the status of the Winnetka Avenue Improvements project and the events that have transpired to date. • g 3 1 , rl Nuff - - � -- lllljiqlii��� glituls" I'M Cleared and grubbed trees and bushes Installation of concrete curb and walk 40% Complete Installation of water main and services 100% Complete Installation of sanitary sewer 100% Complete WORK COMPLETED FOR THE WEEK BEGINNING October 4, 201 Installation of curb and gutter and driveways on Bass Lake Rd Toleranced of aggregate base along Bass Lake Rd Subgrade prep and installation of aggregate base WORK SCHEDULED FOR THE WEEK BEGINNING October 11, 2010 Pave westbound lanes in Bass Lake Rd (sched. 10/8) Installation of light pole bases in golf course parking lot and Bass Lake Rd (sched. 10/8) Grading new golf course parking lot Installation of storm sewer in golf course parking lot Installation of concrete sidewalk along Bass Lake Rd **SCHEDULE DEPENDENT WEATHER PERMITTING" Copy: Paul Coone Shawn Markham Shari French Lorraine Kloss Jason Quisberg Kirk McDonald Guy Johnson Valerie Leone Mark Severson Notes compiled by Kevin Mattson 1:\34\3409221\Communications\Correspondence\Construction Status Reports October 7, 2010 ■ i1 11 This Status Report will provide an update on the status of the Northwood Lake West Inlet Cleaning project and the events that have transpired to date. WORK COMPLETED TO DATE BY DENNIS FEHN GRAVEL AND EXCAVATING: Clearing and grubbing of trees Removal of existing storm pipe Installation of storm sewer pipe Installation of concrete block maintenance trail Sediment excavation 100% Complete Graded and restored disturbed areas with topsoil and plantings WORK COMPLETED FOR THE WEEK BEGINNING October 4 2010 Punch list items — seeding and topsoil * *SCHEDULE DEPENDENT WEATHER PERMITTING ** Copy: Paul Coone Shawn Markham Shari French Lorraine Kloss Jason Quisberg Kirk McDonald Guy Johnson Valerie Leone Notes compiled by Kevin Mattson 1: \34\ 34061831\ Communications \Correspondence\Construction Status Reports October 7, 2010 ■ :1 11 This Status Report will provide an update on the status of the Athletic Field Improvements project and the events that have transpired to date. WORK COMPLETED TO DATE BY URBAN COMPANIES: Removal of bituminous pathway Installed drain tile for infield area Installed irrigation main connecting softball and baseball fields Installed drinking fountain water service Graded infield Installed aggregate base for bituminous pathway WORK COMPLETED FOR THE WEEK BEGINNING October 4, 2010 Installed aggregate base for bituminous pathway Installed irrigation system piping for softball field 14111 � 7ii1 T1��= Itli ilk Ih[� �Z�_• Install irrigation system for softball field Pave bituminous pathway (sched. 1019) * *SCHEDULE DEPENDENT WEATHER PERMITTING ** Copy: Paul Coone Shawn Markham Shari French Lorraine Kloss Jason Quisberg Kirk McDonald Guy Johnson Valerie Leone Notes compiled by Kevin Mattson 1: \34\ 34092230\ Communications \Correspondence \Construction Status Reports Sector: ClKR - Healthcare and Public Health Area: National DEA Drug Take-Back Nets 121 Tons of Unwanted Drugs A daylong, nationwide effort to get people to turn in old or unwanted prescription drugs collected more than 121 tons of unused medicine. With prescription drug abuse on the rise, the goal was to keep the drugs from falling into the hands of abusers and criminals. The Drug Enforcement Administration organized the national prescription drug "Take- Back" day for Sept. 25. Officials offered people across the country a free, anonymous and legal way to get rid of potentially dangerous prescription drugs that have been cluttering medicine cabinets. DEA spokesman David Ausiello said people across the country flocked to more than 4,000 sites to get rid of old drugs and just about anything they got with a prescription that they didn't need any more, including needles. During the six years ending in 2006, there was a 175 percent increase in accidental prescription overdoses, according to federal data. By 2009, 7 million Americans aged 12 and older abused prescription drugs for non-medical purposes. That was up from 6.3 million in 2008. Unsure of what to do with unused prescriptions, countless people flush them down the toilet, potentially sending unwanted medicines into the water supply. Or worse, they throw old medicines out, giving drug-seeking criminals a chance to find them in the trash. The take-back program gave federal authorities a chance to collect and then incinerate the drugs. ' Analyst Notes: Congress recently cleared legislation for the President that will allow the DEA to create a framework for a permanent solution for prescription drug disposal. Currently, there are no legal means to transfer possession of certain prescription drugs for disposal other than providing them to law enforcement Until permanent regulations are in place, however, DEA will continue to hold one-day take-back programs. Source: Associated Press - 10/5/2010 - Author: N/A httr)://www.foxnews.com/us/2010/10/0S/ • Emergency Siren Locations and Coverages Parks NN W +E 1 Produced by: Hennepin County Emergency Preparedness on September 21, 2010. This map has been created for general reference purposes only and is not considered a legally recorded map or document. Hennepin County makes no warranty, representation, or guarantee as to the content, accuracy, timeliness, or completeness of any of the information provided herein. All data and information containined herein are for informational purposes only. The user acknowledges and agrees that the use of such product is at the sole risk of the user. Hennepin County, Minnesota City Boundaries u Roads Emergency Siren Location Emergency Siren Coverage Water Parks NN W +E 1 Produced by: Hennepin County Emergency Preparedness on September 21, 2010. This map has been created for general reference purposes only and is not considered a legally recorded map or document. Hennepin County makes no warranty, representation, or guarantee as to the content, accuracy, timeliness, or completeness of any of the information provided herein. All data and information containined herein are for informational purposes only. The user acknowledges and agrees that the use of such product is at the sole risk of the user. Hennepin County, Minnesota Subject: FW: CAC October Update Subject: CAC October Update The following information is provided for you by a number of city staff. The next CAC meeting will be held 7:00 pm Tuesday evening, October 12, at city hall. In the City Manager's Department the main focus continues to be on the 2010 election and the 2011 budget. Preparations are underway for the November 2 General Election. Staff continues to process absentee ballots for persons unable to vote at the polls on Election Day. Equipment testing will begin soon. A candidates forum sponsored by the League of Women Voters is scheduled the evening of October 14 at city hall. The City Council approved the preliminary maximum tax levy at the September 13 council meeting, with a $260,711 or 2.87% increase over the 2010 levy. A large part of the levy increase is a result of bonding for the new fire engines purchased by West Metro Fire District. The city has been notified that it will receive $643,000 in local government aid in 2011, however a plan will be implemented prior to the adoption of the final budget to address the possibility that no LGA will be received. Staff will continue to work with the council over the next few months to refine the budget in an effort to reduce the levy. A public hearing on the 2011 budget will be held on November 29 at 7:00 p.m. The city continues to take advantage of low interest rates and the council recently approved moving forward with the refunding of 2002 storm sewer revenue bonds which will result in an overall savings of $72,000. Police officer recruitment continues as 42 candidates were invited to the first round of interviews. The goal is to fill the police officer position in December. The Ice Arena Maintenance Operator vacancy will be advertised October 7 th in the Sun Post and it is staff's intention to fill that vacancy in December as well. Open enrollment employee meetings regarding 2011 employee insurance benefits will be held October 4 th and 5 th and one -on -one meetings over the next 10 days. Open enrollment will close October 18 Responses to the 2010 Compensation Study RFP are being evaluated. The top candidates will be interviewed by the personnel board and human resources manager with a recommendation to be made later this month to the city council. Forty media releases were sent to local media and published on the city website in September. The September issue of In the Pipeline was published the last week of September and included stories about election day and absentee voting, relocation of the utility billing function and bill payment options, call the city first if your sewer backs up, dispose of leaves at the Maple Grove Yard Waste site, and Recreation Corner highlighted men's basketball league, gymnastics program new home and fall classes, and half -pint safety camp. Regular updates continued to be made to the city website. The website received 8,539 visitors and 22,753 page views in September, down from August, but consistent with September 2009. August stories about New Hope on Cable 12's Community Corner news briefs included the fall open golf (9/17) and fall skating lessons (9/30). October Community Corner stories will include mention of the new home for New Hope gymnastics and fall classes (10/6) and a spot on October 26. Cable 12's Northwest Cities program featuring New Hope wilt focus on leaf disposal options for New Hope residents including the Maple Grove yard waste site and the need to use compostable bags if you place leaves at the curb for your garbage hauler. The communications coordinator took photos at the Kids Garage Sale in September. Judging for the New Hope In Focus photo contest is complete and the deadline for the public to vote for the People's Choice Award was September 30. The City Council wilt announce the winners at its October 11 meeting. The communications coordinator will begin work on both the fall issue of the In Touch newsletter and the In Motion recreation brochure for winter programs the first week in October. Other events coming up in October include another joint work session with the Planning Commission on the TOD study on October 13, dialogue with the Planning Commission at the October 18 work session, and the Mayor's Prayer Breakfast on October 20 at 7:00 a.m. at the Copper Community gyms. New Hope and Crystal staff will also participate with West Metro Fire - Rescue on another emergency management training exercise at the end of the month. Upcoming Parks and Recreation programs include: a Defensive Drive class, Tripsters outing to Fanny Hill and to a Casino, CPR class, Safe on My Own class, FACT class, Archery Camp, Babysitting workshop, 1 St Aid class, '/2 Pint Safety Camp. The search for a new location for the Gymnastics program ended with Robbinsdate Area Schools offering a tease through June 2012 for gym A at Sandburg Learning Center. The equipment is being moved to the new location. Staff is busy notifying students and their families that a location has been found and classes will begin October 9th. The ice arena will host the High School Elite League Oct 9 and 10 and again Oct 29 -31 for their play offs. Youth Hockey tryouts began Oct 1 Cooper girls' hockey captains' practices begin Oct 25. The golf course is in the middle of the parking lot reconstruction. The course remains open every day with parking provided, just watch for signs as to entrance and exit. The project will be substantially completed this fall. The course will remain open as long as weather allows. Staff wilt be applying for another Hennepin County Youth Sports grant, the deadline is November 1 The application will again be for an improvement at Lions Park, 38 Et Oregon avenues. An application was submitted last spring but the project was not chosen. A neighborhood meeting was recently held to update the residents on the grant process and to receive additional input as to the needs of this park. Replacement of the 21 year old play equipment continues to be their highest priority. From Community Development: the Planning Commission will be meeting on October 5 to consider the Planning Application from District 287 for a new North Education Center at the old Hosterman site. The application includes a request for a conditional use permit and a zoning text amendment. The zoning text amendment is required for the school to exceed two stories in height. The school is proposed to have a portion that is three stories. District 287 and District 281 closed on the sale of the Hosterman site on September 24 District 287 has bid the demolition of the Hosterman building and the low bid came in from Doboszenski Et Sons, Inc. The Demolition should start later this year. The Design and Review Committee of the Planning Commission met with District 287 representatives to review initial plans for the new North Education Center which will replace the Hosterman building. The Planning Commission and Citizen Advisory Commission conducted a joint meeting in September to learn more about Tax Increment Financing and how that financing toot is utilized in development projects. In August, the Council also authorized staff to seek quotes for the replacement of street banners (summer and winter) along 42nd Avenue. At the September 27 meeting, the Council briefly discussed the design and purchase of 96 street banners and subsequently postponed further discussion to the October work session. Visit the New Hope Farmers Market on Saturday mornings for fresh produce needs. September 25 was Family Day at the Market and the Armstrong High School Marching Band played several selections. Check out the website at www.newhopemarket.or or became a "Friend" and visit us on Facebook. From the Police Department: the Walgreen's pharmacy was robbed on August 31 of Oxycontin. A witness directed Sgt. Dave Johnson in the general direction that the suspect fled. Sgt. Johnson observed the suspect fleeing into K -Mart. Sgt. Johnson apprehended the suspect in one of the dressing rooms where with the assistance of two other officers the suspect was taken in custody and over 600 pills recovered. The suspect was charged with two felonies. Later that same week officers responded to a domestic disturbance. Upon arrival two people fled the house as the intoxicated subject was armed with loaded firearms. Officers were assisted by surrounding agencies. In a relatively short period of time a NH officer negotiated a peaceful surrender by the subject. He has been charged with one felony and numerous weapons including an AK -47 were confiscated under the authority of a search warrant. The city is in the process of hiring an officer to fill an open space created by a retirement. 240 applications were received with 39 interviewed last week. The top 14 are being interviewed this week. The Personnel Board will interview the top candidates from this group next week. New Hope Police participated in the Safe Et Sober State Enforcement Wave August 19 through September 5. Overall, NH officers worked 90 hours of DUI enforcement during this time period. As noted in the Star Tribune article published on September 13, 2010, NH made 25 DUI arrests, the largest number behind the State Patrol, Minneapolis, and St. Paul. Officers stopped a total of 170 vehicles resulting in the DUI arrests and 106 other enforcement actions. This is all part of the continuing effort to reduce the number of deaths resulting from impaired drivers. All of the personnel costs are being reimbursed through a grant. On Saturday, September 25, 2010, DEA coordinated a state and local take back drugs initiative with select law enforcement agencies. The one day program accepted expired, unwanted, and unused pharmaceuticals and other medications for destruction. The program was a success with similar days planned in the future. The goal is to safety dispose of narcotics no longer needed and to keep them out of the hands of teens and others who are looking for easy sources (relatives' homes) to obtain narcotics for their use. The New Hope Police jail facility was inspected by three separate entities during September ensuring that it complies with health, juvenile and Department of Corrections requirements. The facility passed all three inspections meaning it will be certified to continue holding arrested persons. The Citizens Police Academy began in September. The class is full with a waiting list for next year. The program runs for six weeks on Thursday to rave reviews every year. Staff received notice from the COPS Office that the city has been awarded a 2010 Secure Our Schools grant in the amount of $112,620. This is the third SOS Grant award for New Hope. Previous awards were received in 2004 and 2007. NHPD serves as the fiscal agent with ISD 281 matching the grant allocated expenditure. The grant is for the purchase of security related projects in the schools for the purpose of enhancing safety in the school buildings. Thanks to Melodie Hanson with Robbinsdale Redesign for writing an excellent grant application. From Public Works: all concrete curbing and a majority of the sidewalks have been installed for the 2010 street infrastructure project along Winnetka Avenue. Also, the entire base course of asphalt has been installed on Winnetka Avenue, from Bass Lake Road to 62nd Avenue. Asphalt paving of the lateral streets abutting Winnetka Avenue, and a few driveways, will be completed this month. As weather permits, boulevard restoration behind the curbs and sidewalks wilt continue this fall. Installation of the final lift of asphalt and the remaining boulevard restoration work will be completed next summer. The installation of the new 16 -inch water main and the spot repairs to the sanitary sewer and storm water infrastructure have been completed for the 2010 Bass Lake Road water main infrastructure improvement project. Due to weather related wet clay soil conditions, the restoration of the west bound lanes of Bass Lake Road has been delayed. The current schedule has the paving of the west bound lanes taking place in the first or second week of this month, with one west bound lane reopening after the paving. Also this month, the contractor will continue work on the reconstruction of the city's golf course parking lot, the installation of lighting for the parking lot and the pedestrian street lighting, and the installation of the new sidewalk along Bass Lake Road. At its September 27 meeting, the City Council passed a resolution supporting Mn /DOT's proposed noise wall project along TH 169, from the area of 36th Avenue to 42nd Avenue. Mn /DOT engineers will begin coordinating plans and specifications over the next few months. Also at the September 27 meeting, the City Council authorized the preparation of a feasibility report for construction of a proposed 2011 Infrastructure Project. The proposed project would be in the south portion of the city, between Boone and Nevada avenues, south of 30th Avenue. Plans and specifications for improving a regional pond on 45th Avenue, just east of Winnetka Avenue, have been approved by the City Council. The city is currently advertising for bids and the Council will review them at its November 8 meeting. Public Works staff will be completing the street maintenance and seal coat preparations for the 2011 seat coat project neighborhoods and will begin the city's boulevard tree trimming program as time allows. Staff will continue with this year's sanitary sewer and storm water infrastructure cleaning programs as weather permits. Staff is also continuing turf and ball field maintenance at city facilities. Depending on weather conditions in October, the city's fall street sweeping program may begin towards the end of the month. We Create Community Through People, Parks and Programs Shari French, Director New Hope Parks and Recreation 4401 Xylon Avenue North New Hope, MN 55428 763 - 531 -5152 (phone) 763- 531 -5136 (fax) October 201 1lfvrthwest Community Televisvtt!C'Jtt7 mel 12 giants 1 9 * t ` ti Sq) 2010 Wv S 4%9 `r w T F 4 e" {a i N c� tf`3 I "a �27t� it 1 hi l* if, 17 N 4 let 2Cl 21 22 23 24 25 26 27 28 2 9 A ._. t ? €i1f3 S 10 'f 1v 1" F N 7 N 9 1t1 it !2 13 14 15 10 17 18 19 20 21 22 23 24 23 Zit 27 28 29 30 111 Event `Buffarays Class: QvientaWr, Coopar Vo'.'u yba'S Event N Branch v Ever Piymouth City Cooper LWyslg'rs Candlda;ea Forum Sower EkEr = €.�rmslrona vs Mare Grove Fvx, '10 11 12 13 14 15 16 ("ol inSE)C3°+1` Y Even( Coon EvontNeurHCpoC: Event Armsboi)gvs Class :Portob!'A kmstrong Vo "eyba'i Counc 1 Candidate 's par #. Center FoWlsarI Camera Forum LIVE EventSoccer Play -offs? &k Event hlap`e Grove vs clm Slid Event Eden Prate: vs Gass Or�,rf,s #tort Event So.;cer C!as; Ed t'r HeritageCheisban EvenI nicer WayeataFootbM Event Sorcer Ray- offs:? v Vo'a;yba'! LIVE Play-offs? Play -off s4 EventSenate Candaia °es Forum New dope 24 5 26 27 28 A, 0 Class:Portabes Event Soccot E;art:Sorner EventSoccer EventFoolbal Camera Play offs? Play-offs? Playoff,? � Ftayctfs? Cass. Robbloada?e Ern' W.iyba'l City S r egis!atN a Par ^.o fs? CianddsPes Forum Event:FOotbel 1 Dayti 3tt ravings Tit oet ENDS $ DISTRICT 281 l •� The mission of Robbinsdale Area Schools is to inspire and educate all learners to discover their potential and positively contribute to their community. Government Advisory Council October 5, 2010, 7:30 — 9:00 a.m. Education Service Center Boardroom 1. Welcome /Introductions 2. Once Around the Table 3. District News a. "Discover Your Potential" Video — Jeff Dehler b. Rigorous Courses and ACT Results — Gayle Walkowiak 4. Next Meeting —Tuesday, November 9,7:30 a.m. AGENDA JOINT WATER COMMISSIO11 1:30 prn — October 6, 2010 Council'Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes—August 3, 2010 3. Receive and file minutes from the Water Advisory Board—June 17, 2010 4. Approve agreement with McPhillips Bros. Roofing Co. for roof replacement on the pump house in Golden Valley—Tracy 5. Approval of roof repairs to Crystal JWC pump station roof—Mathisen 6. Award Contract for 24" Valve Replacement—Kloepper 7. Consider Proposals and Award Contract for engineering study of Crystal JWC forcemain from Minneapolis—Mathisen 8. Adjournment . .; The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 2:00 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope MOVED by Norris seconded by McE minutes of the July 7, 2010 meeting. MOVED by McDona -sonde U t" ry minutes from the 28, 2 to schedu motion ,d unanimously to approve the Norris a C ry otion carried unanimously to approve the ,hater A Board. following resolution and moved its adoption after RESOLUTION 10 -02 RESOL L AD " ,THE 2011 -2015 CAPITAL PROJECTS FOR THE GOLDEN EY -C AL -NEW HOPE JOINT WATER COMMISSION The motion for the on of the foregoing resolution was seconded by Commissioner McDonald and upon ote being taken thereon, the following voted in favor thereof: Burt, Norris, and McDonald; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Joint Water Commission Page 2 of 3 Fund Budget Commissioner Norris introduced the following resolution and moved its adoption after adjusting the budget amount to $7,469,905. RESOLUTION 10-03 RESOLUTION OF THE JOINT WATER COMMISSIN ADOPTING THE 2011 GENERAL FUND BUDGET 1416'1' The motion for the adoption of the foregoing resolution was nded by Commissioner McDonald and upon a Vote being taken thereon, the folio, V, in favor thereof: Burt, McDonald, and Norris; and the following voted against t me: whereupon said resolution was declared duly passed and adopted s* 4 by the C a nd his signature attested by the Vice Chair. FA?-T4ff- am: 71PMIC�U# In Commissioner Norris introduced the following res'64' , g-gg"moved its adoption: MOV ' jcDonald , Bergers swell , Inc New H No other business at"th"is time. Next Meeting ,d "orris and motion carried unanimously to approve amount of $14,900 for rehabilitation of Municipal Well 1 in The next meeting will be September 1, 201 Fire Joint Water Commission Page 3 of 3 The meeting was adjourned at 1:57 pm. ATTEST: Chr Thomas D. BA Chair Minneapolis Water Advisory Board Meeting No. 6 Minutes June 17, 2010 — 4:00 pm In Attendance Sandra Colvin Roy, Council Member and Co-Chair, City of Minneapolis Linda Loomis, Mayor and Co-Chair, City of Golden Valley Tom Burt, City Manager, City of Golden Valley Jeannine Clancy, Director of Public Works, City of Golden Valley Steve Kotke, Director of Public Works, City of Minneapolis, Bernie Bullert, Interim Director of Water Treatment & Distribution, Minneapolis Water Works Chris Catlin, Superintendent of Water Plant Operations, Minneapolis Water Works Brette Hjelle, Interagency Coordinator, City of Minneapolis Anne Norris, City Manager, City of Crystal Tom Mathisen, Director of Public Works, City of. Crystal Glen Gerads, Assistant 0 . thity Superintendent, City of Bloomington Jesse Struve, Utilities Engineer, City of Edina Kaihi Hemken, Mayor, City of New Hope Guy Johnson, Director of Public Works, City of New Hope Allen Dye, Metropolitan Airports Commission Guests Tony Myers, CH2M Hill Alan Ispass, CH2M Hill Co-Chair Loomis called the meeting to order at 4:05 pm. Approval of Minutes MOVED by Mayor Kathi Hernken, seconded by Sandra Colvin Roy, and motion carried unanimously to approve the minutes of January 28, 2010. Capital Projects Update (Bullert) Bullert presented an update on the following major projects: • Pump Station 4 — This station was totally rebuilt and is operational with only a few punch list items remaining to finish out the project. • Columbia Heights Ultrafiltration Plant — New membranes are installed and in use. • Filter Press — The new filter press installation is on schedule and targeted to open and operational by April 15, 2011. The new presses will help eliminate the sludge bed problem. • Update on 2011 to 2015 Capital Program — Minneapolis Mayor Rybak is currently developing the proposed 2011 budget. Changes may occur in the budget once the Asset Master Plan is completed. The reimbursable watermain projects (Project No. WTR9R) is moving forward and the plans and specifications are out for bid. • Chlorine Building — Staff is continuing to monitor the filters before the one-year warranty ends in August 2010. GAJWC\WAB\M1NUTES\WAB Meeting Six Minutes.doc Asset Master Plan Review (ullert) Alan: spass, CH2M Hill, presented an overview and detail involved in developing the Asset Master Plan. The goal is to identify a 10 -year project plan that ensures the treatment systems continue to work properly and provide adequate supply and good water quality over the next 20 to 30 years. The team also considered project payback in the planning process.. During asset evaluation, no capital projects were identified that need to be replaced immediately or in the immediate future. However, since the plan was not completed prior to the 2011 budget process, Minneapolis will review the plan for projects that should be addressed in 2011. This will not modify the financial pro forma proposed for 2011 -2012. The plan approach was to look at:the infrastructure and identify the likelihood of risk, the level of service, and impact should a failure occur. Also evaluated were opportunities to reduce energy demands, operation and process enhancements, taste and odor control, water stabilization, and ,filter improvements. Water Works staff and Ct)2M Hill evaluated the condition. of approximately 200 assets. The majority of the assets (about 90 %) tested were in good to very good condition. Only I% was in poor or very poor condition. The data was analyzed and a suite of projects was developed that would reduce the risk for asset failure, optimize energy use, improve water quality, eliminate taste and odor, and increase the efficiency and liability. Based on goals of the Water Works Department, criteria was developed that will be used to prioritize the projects. Possible labor reduction was also considered in the evaluation process. The next step is to submit a draft report to Minneapolis by mid -July. Staff will review and forward the plan to the WAB for comments by the August meeting. The report will have a list of projects with an estimated cost prioritized by cost - benefit and /or other criteria presented in the 10 -year implementation plan. Prioritization of the projects breaks down to reflect a 20% return on investment, 30% on how much the project contributes to reducing the risk, and 10% for compliance issues. Legislative / Interagency Summary (Builert/Hjelle) • Legislative Session Update: Hjelle highlighted two legislative issues: groundwater testing and Mt. Simon - Hinckley Aquifer. The concern is will surface water users be asked to pay for the groundwater testing. Financing the testing was tabled and will be discussed at a later session. Although the Mt. Simon - Hinckley Aquifer item does not relate directly with the WAB, it was a point of interest. The bill related to a controversial power company and Governor Pawlenty vetoed the bill. Hjelle is trying to get Deborah Swackhamer from the Minnesota Water Sustainability Framework to speak at the next meeting and describe the organization's holistic approach to water. Loomis said this group had not been in touch with the Metropolitan Council. The direction of the group is to develop a water policy for the state. The report Js to be finalized in September. GAJWCIWABWIlNUTES \WAB Meeting Six Minutes.doc Meetings with DNR and Minnesota Department of Health (MDH): Bullert met with the agencies to discuss the following: (1) Hydrant permitting issue process. (2) Erosion control and phosphates. The City learned that phosphate is one of MDH's priority nutrients and will meet to discuss how to remain in compliance and reach: goals. (3) Taste and odor. The DNR is interested in what Minneapolis will do. The role of lead and copper surfaced as important points of discussion. In the meeting with the DNR, Bullert talked about the option of wells as a backup. The DNR is open to the possibility of developing wells as a backup water supply. Next Meeting The next meeting is scheduled for Thursday, August 19, The tentative agenda will include the Draft Asset Master Plan, Pro Forma review, and a guest speaker from the Minnesota Water Sustainability FraAwork. Adjournment The meeting adjourned at 5:10 pm. Respectfully submitted: 'J Pa Schutrop Administrative Assistant, City of Golden Valley GA. WC1WABIMINUTES\WAB Meeting Six Minutes.doc MEMORANDUM TO: City Managers - Five Cities Senior Transportation Project Alternates - Five Cities Senior Transportation Project FROM: Rita beBruyn, Senior Program Coordinator DATE: October 7, 2010 SUBJECT: Five Cities Transportation Rider Statistics September 2010 Persons Served: 134 New Persons served: 5 Rides: 746 ffwf�� City of New Hope Persons New Persons Served Served Rides Apartments: 54 5 286 Homes: 3 0 36 Total: 57 5 322 Date: Destinations Apartment Home Riders Riders 9/1 Cub 4 1 9/1 Friendly Robins 1 0 9/2 Cub /Target 18 0 9/8 Cub 6 3 9/9 Cub 16 0 9/10 Ridgedale 5 1 9/14 Walmart 3 1 9/15 Rainbow 2 2 9/16 Cub /Rainbow 15 0 9/21 Brunch Bunch 15 0 9/22 Cub 8 3 9/23 Cub 21 0 9/24 Target 4 3 9/29 Cub 3 4 9/30 Cub /Thriftway 22 0