100810 Weekly UpdateMemorandum
To: New Hope City Council, Management Team
cc: J. Beck, K. Brutlag, S. Crandall, M. Hanson, J. Quisberg, S. Sondrall, S. Webber
From: Kirk McDonald, City Manager
Date: October 8, 2010
Subject: Weekly Council Update
Council/Work Session Follow Up
Election Update
A number of activities are in process for elections, keeping staff very busy. Absentee voting is in process
at city hall. Election equipment is being tested this week and next; an election judge is being hired on a
temporary basis starting 10/13 to assist at the front desk with absentee voting walk ins; polling places
are being confirmed and delivery of equipment coordinated with public works; election judge training
for judges who did not work at the primary will be held on 10/14; absentee voting at the city's three
nursing homes will be conducted on October 19, 20, 21; absentee voting will be available on Saturday,
10/30, at city hall and the absentee ballot board and central count at Minnetonka city hall will take place
that weekend. All in all, a very busy time as we head in to the final weeks before the election.
2. Bond /Refunding Update
The official statement is in process and a copy will be provided to Council when it is completed.
3. Complete Streets
I am attaching a copy of an anonymous letter I received this week from a concerned resident regarding
this program.
4. West Metro Pensions
• The attached information was passed on this week from Chief Crandall regarding the state aid
allocation for fire pensions. The 2010 budget contained an estimated total pension liability of
$476,000 with $325,000 coming from the operating budget and $151,000 of State aid. Per the
auditor's report, West Metro's State aid allocation for this year will be $154,961. Therefore the
budget is in line with the trends in State aid.
• Attached are the draft minutes from the 9/15/10 WMFR board meeting.
• Ex- Officio Member — just fyi, the Crystal city manager has informed me the Crystal City Council
discussed appointing an appointed or elected official to serve on the Relief Association Board of
Trustees and has decided to appoint their finance director to serve in that capacity on their behalf.
• Firing Range Noise — you may or may not be aware that there has been an ongoing issue over the
past years with noise being generated throughout the WMFR station offices when the firing range is
in use by the New Hope & Crystal police departments and I am committed to getting this issue
resolved, just as we are resolving our issues on station maintenance costs. There is a vent from the
October 8, 2010
firing range that extends from the basement to the roof which is located in the corner of what is now
the chief's office. When the building was first constructed, the space was utilized as an exercise
equipment room, I believe, and was converted to office space over the past years. Chief Crandall has
requested the issue be addressed. We had two local companies look at the issue and provide
proposals to address the problem (attached) and the quotes are as follows:
Egan $3,278 (insulate shaft)
NSI /Horwitz $7,600 (demolish and redirect duct work)
We have reviewed the quotes and proposals and discussed cost sharing the solution with both the
Crystal police department and Chief Crandall. All are agreeable on the lesser cost solution as a start
to addressing the problem. Crystal has agreed to share in the cost and the chief is open to
contributing to the solution if the board approves. A two -way split would be $1,639 each and a
three -way split would be $1,029 each.
I would like to proceed to get this matter corrected this fall, do not see it as a major expenditure, and
consider it routine repair and maintenance. If you have any problem with me proceeding on this, or
feel it should be discussed at a work session, please advise, otherwise I will be authorizing the work
to proceed so we can get this issue resolved. There are no funds specifically budgeted in the general
fund for this repair so I would recommend paying for our share from public safety bond funds, but
am open to your suggestions.
5. Upcoming Events
Just a reminder of the upcoming events:
• Wednesday/ 10/13, 6 pm - Joint City Council /Planning Commission workshop re: 42nd Avenue TOD
Study in council chambers.
• Wednesday, 10/20, 7 am - Mayor's Prayer Breakfast at Cooper Community Gyms.
• Thursday, 10/28, 5 pm - District 287 groundbreaking ceremony at North Education Center
(Hosterman site).
6. October 8 Work Session
• Ryan Companies has contacted the community development director and requested to postpone
their 10/18 appearance until after the first of the year. Staff did meet with them to discuss
redevelopment opportunities in the city and they are working on concept plans for several areas.
We have a full agenda for 10/18, so staff did not have a problem postponing this item at their
request.
The planning commission was scheduled to have a dialogue with the Council at the 10/18 work
session; however, we will be meeting with them in a joint workshop on 10/13 and did not feel it
necessary to have them attend both meetings. The community development director discussed with
the chair and he was agreeable, therefore, the dialogue has been added to the 10/13 agenda.
7. 2011 Budget
Staff and AEM are continuing to finalize a budget reduction plan and the proposed 2011 utility budgets
along with recommendations on rates. All will be sent next week with the 10/18 work session packet.
• Page 2
October 8, 2010
8. Cooperative Agreement
It is my understanding that at a future council meeting the City Council will be asked to consider
approval of the attached cooperative agreement for the Twin Lake Wetland 639W improvement project,
so it is being provided to you in advance.
Construction Reports
This week's reports are attached.
Development and Planning
Planning Commission
The Planning Commission met on October 5 to consider the application from District 287 for a zoning text
amendment, to allow an exception for a building under a CUP to exceed the current 32 foot height
maximum and a CUP for District 287s North Education Center. The Commission after about two hours of
discussion unanimously recommended forwarding this to the Council for approval. No major issues came
up and only one household came to comment and interestingly their major concern was that they did not
want to miss the demolition as they stated they had been waiting years for that.
The city attorney would like the text amendment dealt with very carefully, so therefore a second public
hearing before the Council will be scheduled for October 25 prior to Council consideration of the matter.
District 287
Staff met with District 287 personnel and the demolition contractor for the Hosterman building. In
discussing the potential noise from this process it was pointed out that demolition would not be possible
without making some noise. There will be large hydraulic excavators with scoops, pinchers and jack
hammers on site. There also will be large front end loaders and many dump trucks. All of these vehicles
have back up beepers and by OSHA regulations the beepers have to be louder than the equipment they are
located on. The dump trucks and semi -dumps which operate on the city streets are considered to have a
decibel level of approximately 90 decibels and generally this noise on public streets is exempt from city
regulation.
Staff has discussed our concerns about possible neighborhood complaints regarding the noise from the site
and have discussed possible methods of mitigating the noise with the contractor and District 287. The
contractor has assured staff they will do everything in their power to minimized excessive noise. They have
compared this process to the demolition that took place in the Winnetka Green area a few years back or the
noise of a road construction project when it is right in front of your house.
In any case, staff feels the neighborhood will be so happy about the current facility coming down that there
will be few complaints. Under city ordinances it would be difficult to preemptively stop the planned
demolition before it starts. Staff has plans to monitor the situation on a regular basis and will collect noise
data as necessary.
A representative of Doboszenski & Sons, Inc. has informed me that they intend to attend the Council
meeting on Monday to provide an update on proposed activity /schedule as a courtesy for the Council
during the Open Forum.
® Page 3
October 8, 2010
Public Works
Highlights of Maintenance
• Lowered the water level of the south tower to allow C1earWire to install antennas on the tower
• Continued with transponder change -outs
• Collected weekly water quality samples
• Continued with ball field maintenance and garbage pickup
• Continued mowing grass in parks and city facilities
• Continued patching streets
+ Continued cleaning sanitary sewers
• Continued training new employee Ryan Frieler
• Repaired broken water mains at 2921 Sumter and 29th/Yukon
• Assisted contractors with water service breaks at Midland Shopping Center and 5000 Winnetka
• Staff also continued to perform routine maintenance on vehicles and city facilities
Highlights of Management
• Coordinated OSHA training for the department
• Coordinated training to all maintenance workers on operations of new loader
• Attended the JWC meeting
• Attended the Bonestroo "Kick -off' meeting regarding their pumping proposal
• Attended the Safety Committee meeting
• Attended the Employee of the Quarter Committee meeting
• Met with Hennepin County and CenterPoint Energy regarding the gas main in the intersection of
45th/Winnetka and possible conflict with our storm sewer
• Prepared surplus items and equipment for the 2010 city auction. The auction is now on -line at httn: //k-
bid.com /Current.htm Viewing of all equipment is October 13 at public works with closing October 14.
All equipment will then be picked up by the buyers on October 18.
Utility Billing Certification Information
Certification
Amount Still
Certification
Amount Still
Process
Due
Process
Due
2010
TOTALS
2010
TOTALS
8/2/2010
$282,048.77
9/2/10
$249,739.24
8/6/2010
$277,486.97
9/9/10
$245,734.73
8/9/2010
$273,756.04
9/14/10
$242,808.75
8/11/2010
$271,282.62
9/22/10
$232,183.18
8/13/2010
$270,516.49
9/29/10
$226,371.97
8/16/2010
$269,896.76
8/19/2010
$267,750.32
8/24/2010
$264,491.87
8/25/2010
$260,116.63
Infrastructure and Miscellaneous Projects
• Bass Lake Road Water main — Installed curb and gutter and driveway approaches.
• Winnetka Avenue Infrastructure Project — Installed concrete sidewalks and paved the intersections to
the side streets.
• Page 4
October 8, 2010
• 49 Avenue Ball Field Improvements - Installed base for the bituminous pathway and installed
irrigation piping for the softball field.
• Northwood Lake West Inlet Cleanin& - Punch list items were completed: seeding and top soil put
down.
Parks and Recreation
• This weekend the arena hosts round four of the high school elite games beginning on Saturday at 10 am.
On Sunday there will be four games beginning at 9:30 am. In addition, the local youth hockey program
continues their tryout process. On Monday 10/11, the fail session for skating lessons begins and on
Tuesday the arena will host a feature game for the Elite League beginning at 7 pm. All high school boys
and girls teams have chosen their captains and practices are scheduled this week.
• The ice arena purchased the second used compressor from Brooklyn Park this week. Brooklyn Park is
renovating their ice arena and two compressors were removed as part of that project. The compressors
are only five years old and in good repair. Last summer when the New Hope Ice Arena's compressor
failed, one of these used units was purchased and installed at a big cost savings to the city. At that time
the council was informed that a second used compressor would most likely be available in the future.
The contractor kept the second used unit in reserve until New Hope decided to purchase it. The second
unit will be placed in storage now until needed. If the NHIA is renovated down the road and the unit is
determined not to be needed, it can be sold for a good price, more than likely at least its purchase price
($7,000). Staff is planning to use the Liquor Reserve Fund to cover the cost of both these compressors as
well as the installation of the first one last summer. If the council has any concerns with this please
advise the city manager. Staff did review this issue with the mayor and she was agreeable.
• The golf course is in best shape of the year! Open golf will take place all weekend. Leagues continue
next week. Staff will continue blowing and mulching leaves. The parking lot construction is affecting
rounds of play. The maintenance building reroof project is expected to be underway soon.
• Staff continues to work on an application for a Hennepin County Youth Sports grant for an
improvement project for Lions Park. The neighborhood meeting attracted over 16 people (not everyone
signed in). Their input shows much support for new play equipment, lighting for the parking lot,
improving the trails (making a full loop around the park), a picnic shelter with grills, more benches, two
portable toilet enclosures, reconstruction of the tennis courts and pickle ball striping. A draft application
will be on the agenda for discussion at the 10/18 Council work session.
• Fall recreation programs are going well. Registrations are at 941 with 18 classes /programs being full.
Recreation staff will be hosting an information table at the Farmer's market this weekend. Upcoming
programs include: Try Archery (2 classes), Under the Sea, Defensive Driving (8 hour class) and
Dinomania. Gymnastics classes will begin this weekend at the new location at Sandburg Learning
Center. There are currently 112 kids registered from Tumbling Tots (3 -4 year olds) to advanced level
instructional classes. There are another 29 girls that will compete on one of three of the New Hope
Tumblers competitive teams. Fall softball will begin playoffs next weekend. The Community Gyms will
host a coaches clinic for Cooper Traveling Youth coaches on Saturday, 10/16.
Police
• A national summary on the DEA Drug Take -Back day is attached. Over 121 tons were collected at over
4,000 sites. Information about abuse is also included.
• Human Rights Commissioner Marie Hayes is involved in a project to improve communication between
Liberian parents, students and their schools. Please see a copy of the Star Tribune news article that is
• Page 5
October 8, 2010
attached.
Sgt. Scott Slawson volunteered to fill in for the exhibit coordinator for the International Association of
Women Police. Their international conference was held at the Marriott City Center in Minneapolis. Scott
coordinated the set -up of 2 exhibit halls, and then coordinated vendor move -in. This was so the primary
coordinator could attend the opening day at Target Field. (As a side note, Tom Mahan and his wife are
part of the police band and they participated in opening events also). Officer Korth also assisted with set
up.
The Bureau of Justice Assistance (BJA) informed us that our request for just over $4,100 in grant money
for body armor reimbursement has been awarded. This is the federal program that reimburses the
Police Department for 50% of the cost for all body armor purchases. The State of Minnesota also has a
program for 50% reimbursement for sworn officers only.
Hennepin County Emergency Management sent a new siren coverage map incorporating the coverage
provided by the new siren at 55th & Yukon. The map is attached.
Finance
• Continuing to review the 2011 budget and make adjustments as needed.
• Filed 3rd quarter 941 form.
• Received $200,205 from State of Minnesota for police aid
• Answered utility calls while UB clerk out of the office
• Began reconciling September cash and 3rd quarter investments
IT
• Troubleshot a issue with the voicemail system
• Continued working on setting up the new file server
• Updated Adobe software on 55 computers
• Burned copies of 3 LaserFiche volumes for offsite storage
• Troubleshot printing issues
• Attended department staff meeting
• Invoices
• Started working on setting up an IP phone
• Password resets for various city staff members
Human Resources
• Fourteen candidates for police officer participated in the second round of staff interviews. The
Personnel Board meeting scheduled for next Tuesday to interview the top candidates has been
postponed due to staff's decision to interview additional candidates to augment the candidate pool for
consideration by the persomiel board.
• The personnel board and human resources manager evaluated the proposals received for the 2010
Classification and Compensation Update and met with the top two firms. A firm was selected and will
be asked to attend the 10/18 Council work session to be introduced and answer questions.
• The ice arena maintenance operator position was advertised in the SunPost and the city's website. The
deadlines for applications is 10/18 at noon.
• The Charitable Giving campaign has concluded. The goal was to match the amount contributed last
year. Due to everyone's generosity who made a contribution, we reached 104% of our goal!
• Open enrollment meetings were held for 2011 insurance benefits. GBS gave an overview of New Hope's
• Page 6
October 8, 2010
insurance offerings as well as healthcare reform. HealthPartners explained their comprehensive (and
condensed) handout that includes the city's medical plans and other important HealthPartners
information. One -on -one meetings for employees will be held next week.
The city received a $1,000 stipend from Hennepin County for the Wellness Program. The city was
awarded the stipend for its participation in the Hennepin County Way2Go! program which emphasizes
maintaining your weight within two pounds over the long term. The final weigh -in for this year is next
week. The Wellness Team has a number of ideas on how to utilize these funds and will discuss it further
before making purchases.
Communications
Website
• Stories on the homepage of the city's website this week include: Maple Grove Yard Waste site, Seat belt
enforcement campaign, Tickets available for Mayor's Prayer Breakfast (and invitation), and Gymnastics
program new home and fall class openings (through 10/8). There are video links on the homepage to
stories about the new home and fall session for gymnastics, leaf disposal options for residents, fall
skating lessons, and League of MN Cities program "Building Community: It's An Art"
Media
• Prepared 10 media releases for this week including a story about the District 287 North Education
Center which is making its way through the city approval process.
• A spot by Steve Ellingson shot a Community Corner spot about the gymnastics program's and openings
in fall classes aired 10/6. A Northwest Cities story about leaf disposal options for New Hope residents
including the Maple Grove Yard Waste site and the need to use compostable paper or plastic bags aired
this week on Cable 12.
Publications
• The communications coordinator finished formatting the content for the winter In Motion recreation
brochure and has begun layout.
• Staff has also begun working on the fall issue of the In Touch newsletter.
Miscellaneous
1. CAC Update
Attached is the monthly update
2. Northwest Cable TV
Attached is their monthly calendar.
3. District 281
The Government Advisory Council meeting was held this week and New Hope representatives were
in attendance, please see attached agenda. The Legislative Action Coalition from Robbinsdale Area
Schools is hosting a legislative candidate forum focused on education on 10/26 from 7 -9 pm at the
administrative offices. Also the superintendant indicated that the school board would be conducting a
discussion on transportation services at an upcoming work session.
4. LWC
The Joint Water Commission (city managers /staff) met this week and the meeting agenda and minutes
from the 8/3/10 meeting are attached.
• Page 7
October 8, 2010
5. Five Cities Transportation
Attached are the New Hope September statistics for this program.
Meetings /Events -Next Week
October 11 • 7 pm Council meeting
October 12 • 7 -8 am - Flu shots
• 7 pm CAC
• Personnel Board - police officer interviews
October 13 • 8 am - New Hope Business Forum at city hall
• 6 pm Joint City Council /Planning Commission workshop re: TOD Study
October 14 • League of Women Voters Council candidate forum
October 15
October 16 • 8 am -1 pm - Farmers Market - Business
I will be in town this weekend and can be contacted in an emergency. Have a good weekend.
Attachments:
Complete Streets
West Metro Pensions
Board Minutes
Cooperative Agreement
Construction Reports
DEA Drug Take -Back
Star Tribune
Siren coverage map
CAC Update
NWTV
JWC
Five Cities Transportation
• Page 8
October 8, 2010
Mr. Kirk McDonald
4401 Xylon Avenue North
New Hope, MN 55428
Dear Mr. McDonald:
10/1/2010
I read the article about the "Complete Streets Initiative" in the Sun -Post. Do you people really buy this "plan"
based on "facts" that can be disproved by a third grader? Your partner, Transit for Livable Communities
(whatever that means) has twisted the facts and apparently our city fathers can't see past the euphoria of
feeling good about spending our money on another big government "plan"!
Let's look at the numbers they espouse; They tell you "40% of Minnesotans do not drive" and you believe it.
OK Mr. McDonald, there are 5,266,214 people in Minnesota. Of those 5,266,214 people, 23.02%
are under the age of 16 which is 1,212,282 people that are not old enough to drive. That leaves
4,053,932 people that are allowed to drive after passing the test(s). According to the Minnesota Depart-
ment of Transportation, there are 3,035,553 licensed drivers in the state of Minnesota. Well Mr. McDon-
ald, that means 75% of those eligible to drive are driving. That's 25% that do not drive not 40 %1 And, do
you really believe that as the population grows (and it will continue to grow), there will be fewer cars on the
roads? If you do, you are living in a different suburb than I am.
Furthermore, the article states that New Hope's "walk score" (who dreams up this stuff ?) is 55 compared
to Minneapolis' score of 77. Who are they kidding? New Hope is not Minneapolis. New Hope is a
sprawling, large area. There are no skyscrapers in New Hope and the weather can be pretty inclement
much of the time. Of course people walk more in Minneapolis, it's more compact and there is no place to
park for less than ten bucks (Minneapolis also has a football stadium and we just bought a new baseball
staadium). Comparisons need to be apples to apples! New Hope is not Miami or some other sun belt
city either. Walking simply just isn't feasible for much of the year. How stupid do they think we are? In my
opinion, your partner's plan is self serving and just doesn't pass the sniff test for New Hope/
SO BE CAREFUL MR. McDONALD, DON'T BE SO EAGER TO SIGN ON TO THEIR SALES PITCH OR
YOUR LEGACY IS LIKELY TO BE ONE OF UNUSED PATHS, SUBSIDIZED TRANSIT AND CLOGGED
STREETS...
Sincerely,
A Very Concerned Resident
McDonald Kirk
From: Scott Crandall [scrandail @westmetrofire.com]
Sent: Wednesday, October 06, 2010 10:13 AM
To: Anne Norris [Crystal]; 'Brian Hubbard; Stauner Daniel; 'Gary Laurant (asclouie @q.com);
McDonald Kirk; 'Laurie Ann Moore (Imoore133 @com cast. net)'; 'Renae Bowman;
'gary.j.laurant @usps.gov'
Subject: State Auditor's E- Update -- October 1, 2010
Everyone:
Our 2010 budget contained an estimated total pension liability of $476k. $325k from our GOB and of $151k
of State aid. Per the Auditors report our State aid allocation for this year will be 154,961. Relatively speaking
we should be in good shape and appear to be tracking the trends in state aid appropriately.
All of this is contingent on the final calculations of earned pension credits for each employee which will be
calculated after the first of the year.
Scott
From: Auditor's Update [ma ilto: a uditorsu pdate@osa. state. mn. us]
Sent: Friday, October 01, 2010 2:48 PM
To: Anne Norris
Subject: State Auditor's E- Update -- October 1, 2010
State Auditor
Rebecca Otto
R-1 r M
October i t
1. Posted: 2010 Fire /Police State Aid Amounts
2. Released: Pension Newsletter & TIF Newsletter
3. Avoiding Pitfalls: Employee Fraud
The official online
news publication of the
Office of the State Auditor
-----------------------------------------------------------------------
1. Posted: 2010 Fire /Police State Aid Amounts
The 2010 fire and police state aid amounts from the Minnesota Department of Revenue have been posted to the OSA
website. In addition, we have posted listings of the 2009 and 2010 supplemental benefit reimbursement amounts for
volunteer fire relief associations. The information can be found at:
http://www.auditor.state.mn.us/default.aspx?paqe=20070105.001
----------------------------------------------------------------- - - - - --
2. Released: Pension Newsletter & TIF Newsletter
Pension Newsletter
The September Pension Newsletter was released this week. It provides updates on the Investment Study Group and
the Volunteer Fire Relief Association Working Group. The Newsletter also contains helpful hints for common compliance
issues and reminders about multiple signatures on checks and the importance of internal controls. The Newsletter can be
viewed at:
http: / /www.auditor, state. mn. us /default.aspx ?page= pensionDocs
TIF Newsletter
The September TIF Newsletter has been released. The newsletter contains a reporting reminder and information on
county administrative expenses and on the four -year knockdown rule. To view the complete Newsletter, go to:
htti)://www.auditor.state.mn.us/defauIt.aSDX?Daae=tifDocs.
3. Avoiding Pitfalls: Employee Fraud
Studies have found a number of patterns in employee fraud. One finding has been that the fewer employees who are
involved with financial transactions, the greater the risk for fraud or misuse of public funds. In addition, when fraud
occurs, studies have shown a direct correlation between the length of time an employee has been employed by an entity
and the size of the loss. An employee's tenure is likely related to both trust and opportunity. The more trust an entity
places in an employee, the greater the person's opportunity to commit fraud. Long -term employees may also be the most
familiar with gaps in the entity's operations and controls.
Segregation of duties and oversight are essential to deterring fraud. Public entities need to spread accounting and
banking duties among multiple employees. When that is not possible due to the size of the public entity, elected officials
may need to become involved in the process. For example, someone other than the person writing checks should receive
and review unopened monthly bank statements. In a small entity, an elected official may need to perform that function.
For more information about employee fraud, see the Association of Certified Fraud Examiners' (ACFE) "Report to the
Nations ", found on the AFCE website at:
http://www.acfe.com/rttn/2010-rttn.asp
-----------------------------------------------------------------------
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Name
2010 Aid
* denotes penalty for late filing
13,101
Truman City Of
10,911
Twin Lakes City Of *
4,975
Twin Lakes V.F.D. *
5,193
Twin Valley City Of
11,348
Two Harbors City Of
31,767
Tyler City Of
10,475
Ulen City Of
9,602
Underwood City Of
14,603
Upsala City Of
7,420
Vadnais Heights City Of
53,741
Vergas City Of
13,320
Vermilion Lake Town Of
6,983
Vemdale City Of
10,475
Vernon Center City Of
8,729
Vesta City Of
7,420
Victoria City Of
31,050
Villard City Of
10,475
Vining City Of
6,547
Virginia City Of
27,851
Wabasha City Of
16,655
Wabasso City Of
9,602
Waconia City Of
45,389
Wadena City Of
19,436
Waite Park City Of
26,835
Waldorf City Of
10,038
Walker City Of
32,042
Walnut Grove City Of
8,729
Walters City Of
7,420
Wanamingo City Of
14,146
Wanda City Of
8,729
Warba City Of
8,292
Warren City Of
12,916
Warroad City Of
18,175
Waseca City Of
44,422
Watertown City Of
26,068
Waterville City Of
11,563
Watkins City Of
10,911
Watson City Of
8,729
Waubun City Of
729
Waverly City Of
0,448
Wayzata City Of
47,036
Welcome City Of
10,911
Wells City Of
14,663
Wendell City Of
8,729
West Concord City Of
11,008
West Metro Fire Rescue
154,961
Westbrook City Of
8,292
Wheaton City Of
13,318
White Bear Lk City Of
159,880
Williams City Of
8,729
Willmar City Of
64,923
Willow River City Of
6,983
Wilmont City Of
10,475
Wilson Town Of
13,093
Windom City Of
26,588
Winger City Of
6,110
Winnebago City Of
11,066
Winona City Of
92,362
Name
* denotes penalty for late filing
2010 Aid
Winsted City Of
13,101
Winthrop City Of
10,223
Wolf Lake City Of
9,165
Wolverton City Of
5,888
Wood Lake City Of
8,729
Woodbury V.F.D., Inc.
227,400
Woodstock City Of
6,547
Worthington City Of
37,656
Wrenshall City Of
8,292
Wright City Of
7,856
Wykoff City Of
8,729
Wyoming City Of
29,393
Zimmerman City Of
38,356
Zumbro Falls City Of
10,702
Zumbrota City Of
17,083
Total 22,533,395
Name
2009 ,Aid
Name
2009 Aid
* denotes penalty for late filing
* denotes penalty for late filing
Truman City Of
8,018
Winsted City Of
12,056
Twin Lakes City Of *
3,930
Winthrop City Of
8,950
Twin Lakes V.F.D.
3,619
Wolf Lake City Of
7,686
Twin Valley City Of
6,722
Wolverton City Of
5,013
Two Harbors City Of
29,132
Wood Lake City Of
5,170
Tyler City Of
6,953
Woodbury V.F.D., Inc.
221,344
Ulen City Of
5,687
Woodstock City Of
3,878
Underwood City Of
13,452
Worthington City Of
35,305
Upsala City Of
6,174
Wrenshall City Of
6,367
Vadnais Heights City Of
52,357
Wright City Of*
3,490
Vergas City Of
11,981
Wykoff City Of
5,248
Vermilion Lake Town Of
4,136
Wyoming City Of
28,858
Verndale City Of
6,705
Zimmerman City Of
37,809
Vernon Center City Of
5,170
Zumbro Falls City Of
9,852
Vesta City Of
4,395
Zumbrota City Of
16,202
Victoria City Of
29,773
Villard City Of
6,204
Vining City Of
4,152
Total
20,522,187
Virginia City Of
26,357
Wabasha City Of
15,629
Wabasso City Of
6,448
Waconia City Of
42,919
Wadena City Of
18,335
Waite Park City Of
25,394
Waldorf City Of
5,946
Walker City Of
29,784
Walnut Grove City Of
5,426
Walters City Of
4,395
Wanamingo City Of
13,199
Wanda City Of
5,170
Warba City Of
4,912
Warren City Of
11,070
Warroad City Of
16,963
Waseca City Of
41,679
Watertown City Of
24,974
Waterville City Of
10,658
Watkins City Of
8,265
Watson City Of
5,170
Waubun City Of
5,170
Waverly City Of
10,127
Wayzata City Of
45,143
Welcome City Of
6,781
Wells City Of
13,364
Wendell City Of
5,170
West Concord City Of
10,004
West M etro Fire Rescue
151,053 i
Westbrook City Of
6,195
Wheaton City Of
11,356
White Bear Lk City Of
154,503
Williams City Of
5,620
Willmar City Of
61,120
Willow River City Of
4,768
W ilmont City Of
6,492
Wilson Town Of
7,756
Windom City Of
23,537
Winger City Of
3,619
Winnebago City Of
9,963
Winona City Of
87,036
ins 9`16
WEST METRO FIRE - RESCUE DISTRICT
Board Meeting Minutes
September 15, 2010
A. Call to Order
Vice President Gary Laurant called the meeting to order at 18:00.
B. Roll Call:
Gary Laurant
Representative At Large, Vice President
Directors
Anne Norris
City Manager, City of Crystal, Secretary
Present
Kirk McDonald
City Manager, City of New Hope
ReNae Bowman
Citizen Representative (Mayor), Crystal
Dan Stauner
Council, City of New Hope
Directors Absent
Brian Hubbard
Citizen Representative, City of New Hope, President
Laurie Ann Moore
Council, City of Crystal
Staff Present
Sarah Larson
West Metro Administrative Captain
Margaret L. Runnakko
West Metro Executive Assistant
Staff Absent
Scott Crandall
West Metro Fire Chief
C. Approval of
Motion by Director Bowman, seconded by Director Norris for approval of the
Minutes
June '9 and July 28, 2010 Board Meeting Minutes. Approved by all present.
Motion carried
D. Open Forum None.
E. Consent Motion by Director Bowman, seconded by Director Stauner for approval of
Agenda the Consent Agenda as presented, approved by all present. Motion carried
1. Expenditures under $20,000 for May 2010.
2. Accept May 2010 financial statement.
3. Expenditures under $20,000 for June 2010.
4. Accept June 2010 financial statement.
5. Accept the donation of ten commercial grade fire extinguishers.
F. Chief's Administrative Captain Sarah Larson read Chief Crandall's Chief's report:
Report ® Record calls for services occurred in July due to storms. This may
result in part time salaries going over budget and a need to adjust
this budget line item at year -end.
• Sarah reported that she begins her Certificate in Public Safety
Administration program on September 16, 2010.
Board Meeting Minutes
September 15, 2010
Regular Meeting #4; 2010
Page 2
F. Chief's • The third session of Ethical Leadership Development training for
Report leadership staff is scheduled for September 23 with emphasis on
(continued) communication. The training will occur bimonthly through 2011.
• There have been no critical incidents or major fires since the last
board meeting. On Tuesday August 24 a new daytime response
plan was implemented that modified response protocols to 22
event types.
• Fire Statistics for the 2010 as of July 31— a total of 924 calls:
o 101 Fires in structures
o 26 Other fires
o 321 EMS calls
o 476 other requests for service
• There were no injuries to firefighters; one minor injury to a civilian.
Properties responded to were valued at $21.6 million; services
provided by WMFR resulted in saving $20.5 million in property
value. $1.1 million in losses. A 94.84% save ratio.
• Update on the 2010 Recruit class — they are nearing the
completion of one year of training. They have earned their state
certifications for FFII and Hazardous Materials Operations. As of
last week 1 St Responder training was started. During the
apprentice year, they will have comprehensive driving skills
training.
• Recruiting has begun to bring on 2011 recruits with classes starting
in February. Seven Firefighters were recruited in 2009; this year
the goal is to hire ten which will bring the department up to full
staffing.
o In response to board questions, Captain Larson stated that
recruiting is for daytime response; or a mix depending
upon the result of an analysis of potential retirements over
the next several years in the District. In the last group no
true day responders were hired.
• Training emphasis for the rest of the year for firefighters will be on
incident command and single family homes best practices.
• A joint EOC activation and planning training is nearing completion;
this training will be held for the cities of Crystal and New Hope.
• A successful, fun annual family picnic was held in July at Firefighter
Hammerseng's home.
• West Metro Firefighters participated in Crystal's Amazing Race on
June 21 as well as New Hope's Farmer's Market Safety Days on
July 31. Feedback from both events was very positive.
Board Meeting Minutes
Regular Meeting #4; 2010
September 15, 2010
Page 3
F. Chief's
+ All turnout gear has been returned to NFPA compliance through
Report
the annual maintenance program. Quite a bit of repair work was
(continued)
required on the turnout gear after one year of service.
• A new comprehensive program was used for NFPA compliant hose
testing. The company providing the service utilizes a special
testing unit that produces safer more time efficient result. It also
provided the District with database information for each piece of
hose owned. Cost is equivalent with firefighters conducting the
testing.
• A Police, Fire and EMS liaison meeting is scheduled for September
22, 2010.
• West Metro participated in Nite to Unite on August 3, 2010.
• West Metro participated in the Deputy Duey Funeral detail on
August 18, 2010.
Director McDonald asked that the results of the recent communication survey
be placed on the agenda for the next board meeting.
G. Old Business 1. Director /Vice President Laurant reported that Director /President Hubbard
requested that item 1(Shared Services Discussion) be deferred to the
November 10, 2010 meeting.
2. Joint Powers Agreement committee update.
Director Stauner stated that he is waiting for some feedback from
Director /President Hubbard on the proposed, revised joint powers that
were distributed after the last board meeting before reporting again.
3. Engine project update.
Captain Larson reported that the Engine project is proceeding well;
communications are good and delivery is about 140 days out.
4. Rescue project update.
Plans have been made for a four -day preconstruction meeting on
September 26 at the E -One factory; similar to the one done prior to the
Engine construction. Chief Crandall and two firefighter /team members
will be attending that meeting.
H. New Business 1. Resolution 2010 -5 appointing two ex- officio members to the West Metro
Fire Relief Association's Board of Trustees.
After discussion it was agreed that this be deferred to the November
meeting.
2. Resolution 2010 -6 allowing donation of used turnout gear and EMS bags
to the Minnesota DNR.
Board Meeting Minutes
September 15, 2010
Motion to Approve
Resolution 2010 -6
Donating Used
Equipment
I. Other Matters
and
Announcements
J. Adjournment
Regular Meeting #4; 2010
Page 4
Motion by Director Bowman, seconded by Director Norris to approve
Resolution 2010 -6 allowing the donation of used turnout gear and EMS bags
to the Minnesota DNR. Approved by all present. Motion carried
The next regular Board of Directors' meeting is scheduled for November 10,
2010 at 6:00 PM.
Director Bowman moved that the meeting be adjourned at 18:17. Seconded
by Director Norris. Approved by all present. Motion carried
Respectfully submitted,
Margaret L. Runnakko, Executive Assistant
Special Projects Group
7625 Boone Ave N
Brooklyn Park, MN 55428
• * .
Direct 763 - 595 -4307
Fax 763- 5954324
Gary M. Currier
PROPOSAL SUBMITTED TO:
PHONE:763- 592 -6777
DATE:
CITY OF NEW HOPE
1 06/01/2010
STREET
JOB NAME:
5500 INTERNATIONAL PARKWAY
WEST METRO FIRE & RESCUE
CITY, STATE AND ZIP CODE:
JOB LOCATION:
NEW HOPE, MN 55428
4351 XYLON
ATTENTION:
MISCELLANEOUS JOB INFORMATION:
PAUL COONE — OPERATIONS MANAGER
SOUND INSULATION
Egan Companies proposes the following;
• Cover area with poly to protect from dust
• Remove necessary ceiling tiles, grid and wall angle as needed
• Cut open shaft wall from floor to deck; Approx. 11 ft high
• Insulate shaft with Sound Insulation
• Close up shaft wall
• Finish and paint walls to match
• Reinstall ceiling tiles, grid and wall angle
• Clean up after completion.
• Retake Sound Readings with decibel meter
• The office will need to be turned over to us for three (3) days
WE PROPOSE hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
THREE THOUSAND TWO HUNDRED SEVENTYEIGHT DOLLARS ($ 3,278.00)
PAYMENT TO BE MADE AS FOLLOWS
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alternation or
deviation from above specifications involving extra Costs will be executed only upon written orders, and will become an extra charge over and above
the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary
insurance. Our workers are fully covered by Workmen's Compensation Insurance.
AUTHORIZED SIGNATURE: NOTE: This proposal may be withdrawn by us if not accepted within 30 days.
Gary M. Currier— Sr. Project Manager
ACCEPTANCE OF PROPOSAL — The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to
do the work as specified. Payment will be made as outlined above.
DATE OF ACCEPTANCE: SIGNATURE:
Dulfuing U71 rfur✓[tzeA
Coone Paul
From: Gary M. Currier [GMCurrier @eganco.com]
Sent: Tuesday, June 01, 2010 2:47 PM
To: Coone Paul
Subject: FW: New Hope Fire Station
Paul,
The followigg is our proposal to insulate the shaft in the Fire Chief's Office on the 2 °d floor.
Cover area with poly to protect from dust.
Remove necessary ceiling tiles, grid and angle, as needed
Cut open shaft wall from floor to deck; Approx. 11 ft high
Insulate shaft with Sound Insulation.
Close up shaft wall.
Finish and paint walls to match.
Reinstall ceiling tiles, grid and angle.
Clean up of area after completion.
The office will need to be turned over to us for three (3) days.
Total Cost: $3,278.00
Please contact me with your approval.
Thanks,
Gary M. Currier
Sr. Project Manager
Special Projects
Egan Company
emc0eeanco.com
Direct: 763- 595 -4307
Cell: 612 -490 -0062
From: Gary M. Currier
Sent: Wednesday, May 26, 2010 8:53 AM
To: 'Coone Paul'
Subject: RE: New Hope Fire Station
Paul,
I did get a decibel meter.
I could come over and take a reading.
I will call you.
Also, I got a price to insulate the exposed duct behind the shooting range.
They recommended Vinaflex. This is a really dense sound insulation,
The cost to you would be $1,829.00.
Thanks,
Gary M. Currier
Sr. Project Manager
Special Projects
1
Pr
-i E- TAI
ME
P J tj M B I'N G -
S11 MECHANICAL CONTRA CTING CO,
I �33 0 FAX I
(,.',')EBI- AVENI)F N, - NIE"W HOPE, MIN 1 5 5428 1, 2. - AX 176 3) 233-9E? 1 C-)
City of New Hope
5500 International Parkway
May 14, 201
Proposal Number: PI0 -0153
New Hope, MN 55428 Reg W; r' Ran
Attn: Paul Coone
NS/I is pleased to provide a mechanical price for the above referenced project. We have based our pricing on our walk-
through dated May 4, 201
I. Base Bid S 7,600.00
Ventilation .................................................................. .......................... *-- .......
II. Scope - Ventilation
• Demo existing ductwork behind the gun range and installed double wall insulated ductwork in order to
prevent the sound from entering the shaft.
• Sales tax
Ill. Exclusions
1) Overtime.
2) Modifications and/or repairs to existing equipment.
We to furnish matt rial arid'Viwr — complete in OhOve IPCQ f'<)r 11)¢' surl (if: ..... ......... .......... $7�600-00
'N TROI 'SALNI) SIX HUNDRED AND N01100 DOLLARS ....... ...........................
to 70 as die Wovl, progreSseS to the value of o -,,ii wort. comi let ancl rmiteiial onjob si lt.
'11'o c rtilc 01"CIVLr a,�', lobe pdd within 30 day's 2ftcr cuinpiction.
Ail rn'xeria� k uoorameed iolx, as ecifik�d, All work Toboc0l in a
jccf)[ dil 1'g lo stin&ij pratt �co.. Any alto ution of dog iafiOli fi diWvo zPcoificaljons ''it w!V;r1gV-1
Clnh.' uporn written ordu,, and ill h( an extra ove r and brLc the
All iiroonvills coillingent Upon striU. aaidcnts 0 delay: beyond our oolltrol. ()%vnc-r to ca . v)-y
IJ" 'I C
` re, wrilado and oth'�'r lwces'�ary Our ��,'urkers ;pis; fully y covered [! � W(9 . , .r:- pi.'nsatloll
:
I s'.' 1'3 tl
Acceptance of Proposal
Niarty V�fdhuzvo LEEIX'. AP
Please rote this j propc"�uJ n 1), W""I".t by 13", if 1 accepted
ithin 30 clivs.
WOrY art' JR;'x zccqied. You em�
— he ao�w':. 'L
and corid�tioils are sail= "- pt �:ipalurc:
do ille t'(z 1" as souillend. Nylnc"Ilt 1w lila& .is owlli.kcd nbr--
1),'%' of Accol"AW
S i 2V i 8', LU'C!
......... ......
COOPERATIVE AGREEMENT
FOR
TWIN LAKE WETLAND 639W IMPROVEMENT PROJECT
This Agreement is made as of this _ day of 2010, by and among the
Shingle Creek Watershed Management Commission, a joint powers watershed management
organization (hereinafter the "Commission "), the City of Crystal, Minnesota (hereinafter "Crystal "),
and the Cities of Brooklyn Center, Brooklyn Park, New Hope and Robbinsdale, all of which are
Minnesota municipal corporations (hereinafter the "Contributing Cities').
WITNESSETH:
WHEREAS, the Commission adopted the Shingle Creek and West Mississippi Second
Generation Watershed Management Plan as amended on September 8, 2005, May 10, 2007,
September 11, 2008, September 10, 2009 and September 9, 2010 (the "Plan "), a watershed
management plan within the meaning of Minn. Stat., § 103B.231; and
WHEREAS, the Plan includes a capital improvement program ( "CIP ") that lists a number of
water quality project capital improvements; and
WHEREAS, the water quality projects identified in the CIP include the Twin Lake Wetland
639W Improvement Project more fully described in Attachment One to this Agreement, which is
hereby made apart hereof (the "Project"); and
WHEREAS, the Plan specifies that projects in the CIP will be partially funded by a County
tax levy under Minn. Stat., § 103B.251; and
WHEREAS, the Commission has entered into a grant contract with the State of Minnesota
effective as of June 2, 2010 (the "Grant Contract "), a copy of which is attached hereto as
Attachment Two, and hereby made a part hereof; and
WHEREAS, the Grant Contract provides that the Minnesota Pollution Control Agency of
the State of Minnesota, shall grant to the Commission a sum not to exceed Three Hundred
Thousand and No /100 Dollars ($300,000.00), which funds shall be used to perform the duties and
tasks specified in the Grant Contract; and
WHEREAS, on September 9, 2010, the Commission adopted a resolution ordering the
Project, directing that it be constructed by Crystal and that the Commission's share of the Project
costs be certified to Hennepin County for payment in accordance with Minn. Stat., § 103B.251; and
WHEREAS, it is expected that Hennepin County will levy taxes throughout the watershed
for the Project, for collection and settlement in 2011; and
3748090 CLL SH220 -12 1
WHEREAS, the Commission and Crystal have agreed for the City as Sub - grantee to assume
certain of the duties and responsibilities of Grantee under the Grant Contract in consideration of
receiving a portion of the funds provided for in the Grant Contract and subject to the terms,
conditions, and limitations set forth therein; and
WHEREAS, the Contributing Cities have agreed to contribute to the Project on the terms
and conditions hereinafter set forth; and
WHEREAS, Crystal is willing to construct the Project on the terms and conditions
hereinafter set forth.
NOW, THEREFORE, ON THE BASIS OF THE PREMISES AND MUTUAL
COVENANTS AND AGREEMENTS HEREINAFTER SET FORTH, THE PARTIES AGREE
AS FOLLOWS:
The Project will consist of improvements in the City of Crystal as more fully described
on Attachment One.
2. Crystal will design the Project and prepare plans and specifications for construction of
the Project. Plans and specifications are subject to approval by the Commission's
consulting engineer, and the City Engineers of each of the Contributing Cities.
3. Crystal will advertise for bids and award contracts in accordance with the requirements
of law. Crystal will not award contracts if the amount bid by the lowest responsible
bidder, together with other reasonable and necessary project costs customarily included
in the cost of public improvements (including but not limited to engineering costs and a
reasonable allowance for contingencies) (hereinafter referred to as the "Total Estimated
Project Cost ") exceeds $570,000, without the prior approval of the City Councils of the
Contributing Cities. Crystal will award the contract and supervise and administer the
construction of the Project to assure that it is completed in accordance with plans and
specifications. Crystal will require the contractor to provide all payment and
performance bonds required by law. Crystal will require that the Commission and the
Contributing Cities be named as additional insured on all liability policies required by
Crystal of the contractor. Crystal will require that the contractor defend, indemnify,
protect and hold harmless the Commission, Crystal and the Contributing Cities, their
agents, officers, and employees, from all claims or actions arising from performance of
the work of the Project conducted by the contractor. Crystal will supervise the work of
the contractor. However, the Commission may observe and review the work of the
Project until it is completed. Crystal will not approve any change order that will result
in a Total Estimated Project Cost in excess of $570,000 without the prior approval of
the City Councils of the Contributing Cities.
4. Crystal will pay the contractor and all other expenses related to the construction of the
Project and keep and maintain complete records of such costs incurred.
3748090 CLL SH220 -12 2
Upon award of a contract for construction of the Project, Crystal will invoice, and
each of the Contributing Cities will promptly pay to Crystal, an amount determined as
follows:
The Total Estimated Project Cost minus $282,681 (the portion of grant
proceeds from the Minnesota Pollution Control Agency that apply to
construction of the Project rather than monitoring and reporting that will be
undertaken by the Commission) minus the amount estimated by the
Commission to be received from settlement of the tax levy described in
paragraph 5 is the "Projected Net Project Cost ". Crystal and each
Contributing City will pay to Crystal an initial payment, which will be
invoiced by Crystal, equal to the following percentage of the Projected Net
Project Cost:
Brooklyn Center 23% (estimated to be $29,325)
Brooklyn Park 39 -1/3% (estimated to be $50,150)
Crystal 31% (estimated to be $39,525)
New Hope 5 -1/3% (estimated to be $ 6,800)
Robbinsdale 1 -1/3% (estimated to be $ 1,700)
After all project costs, all income from the grants received under the Grant Contract
and all funds received or to be received from the Commission are finally determined,
Crystal will disburse to the Contributing Cities and Crystal any funds remaining,
prorated on the basis of the percentages of contribution in this paragraph 4. If funds
paid by Crystal and the Contributing Cities, the Pollution Control Agency under the
Grant Contract and the Commission are not sufficient to cover projects costs, Crystal
will invoice itself and the Contributing Cities for the deficiency prorated on the basis
of the percentages in this paragraph 4, which invoice each of the Contributing Cities
will promptly pay.
5. The Commission will use its best efforts to secure payment from the County in
accordance with Minn. Stat., § 103B.251 in the amount of One Hundred Forty -Two
Thousand Five Hundred Dollars ($142,500). It is understood that tax settlement from
the County is not expected to occur until 2011.
Out -of- pocket costs related to the Project, incurred and paid by the Commission for
publication of notices, securing County tax levy, preparation of contracts, review of
proposed contract documents and administration of this contract shall be repaid from
funds received in the tax settlement from Hennepin County. Amounts received from
the County, up to $142,500, less reimbursement to the Commission of such expenses,
are available for reimbursement to Crystal for costs incurred by Crystal in the design
and construction of the Project. Reimbursement to Crystal will be made on completion
of the project and submittal of as- builts. Reimbursement to Crystal will be made as
soon as funds are available provided a request for payment has been received from
3748090 CLL SH220 -12 3
out of performance of their respective obligations under the Grant Contract and
this Agreement.
8. Crystal's books, records, documents, and accounting procedures related to the Project
are subject to examination by the Commission and the Contributing Cities.
9. Crystal will secure all necessary local, state, or federal permits required for the
construction of the Project.
10. The project will be constructed on land owned or easements held by Crystal or on land
owned by the Metropolitan Airports Commission and leased to Crystal.
11. Crystal will have ownership of the associated improvements, and will maintain them in
good operating condition in perpetuity or until such time as they are replaced with like
improvements.
12. Crystal will defend, indemnify, protect and hold harmless the Commission and the
Contributing Cities and its agents, officers, and employees, from any claims arising out
of the design, construction, or maintenance of the Project, including environmental
claims. Nothing herein shall be deemed a waiver of the limitations of liability in
Minnesota Statutes, Chapter 466.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their
duly authorized officers on behalf of the parties as of the day and date first above written.
3748090 CLL SH220 -12
SHINGLE CREED. WATERSHED
MANAGEMENT COMMISSION
By:
Its Chair
And by:
Its Secretary
CITY OF CRYSTAL
By:
Its Mayor
And by:
Its Manager
5
CITY OF BROOKLYN CENTER
By:
Its Mayor
And by:
Its Manager
CITY OF BROOKLYN PARK
By:
Its Mayor
And by:
Its Manager
CITY OF NEW HOPE
By:
Its Mayor
And by:
Its Manager
CITY OF ROBBINSDALE
By:
Its Mayor
And by:
Its Manager
374809v3 CLL SH220 -12 6
ATTACHMENT ONE
Twin Lake Wetland 639W Improvement Project
Feasibility Summary
The proposed project is the modification of the outlet of Wetland 27 -0639W to reduce phosphorus
export from the wetland to Upper Twin Lake, an Impaired Water that exceeds the state standard for total
phosphorus concentration. The proposed modification consists of the construction of a sheet pile weir
just upstream of the outlet to increase storage in the wetland, and the construction of an upstream outlet
structure and high flow overflow channel. Wetland 639W is shown in Figure 1.
Modifying the outlet to limit outflow from the wetland will help the wetland stay as wet as possible,
reducing the periods of soil dryness that lead to soil mineralization and export of friable material. This
will be accomplished through the construction of a sheet pile weir along the "bottom" of the wetland.
This weir will be set at elevation 856.0, approximately two feet above the ground elevation. Figure 2
shows a schematic drawing of the proposed modified outlet. A new outlet set at elevation 855.5 will be
constructed at a point upstream of the central wetland basin. This outlet will discharge into a new open
channel that will be constructed along the edge of the wetland and into an existing swale downstream of
the sheet pile weir. Figure 3 shows the general location of the new channel.
Water will be stored in the wetland until the elevation exceeds 855.5, at which point the upper outlet will
begin to discharge into the channel. Hydrologic and hydraulic modeling indicate that channel discharge
and storage in the wetland between Precipitation Evapotranspiration
elevations 855.5 and 856.0 can
accommodate up to a 1.5 inch event.
When the basin is full (i.e., at
elevation 855.5), events smaller than
DS weir
1.5 inches will be retained in the
US Overflow
weir At 855.5
At 856.0
wetland. Larger events will be
discharged both through the channel
and over the top of the sheet pile
Channel
t ..
0
2 -3'
weir.
Figure 2. Conceptual cross section of
Groundwater
proposed sheet pile weir and new
[ wetland storage
outlet.
Wetland 639W
Storage: 1.5" event
Conceptual Model
374809v3 CLL SH220 -12 7
wlrri
E
Wetland
639W
Municipal Boundary j 1 500 250 0 500 Feet
Wetland 639W S !
L \1240ll240- O1\mxdlvaetland 639W
Slle Creel, Nt atershed A C "ol1u11i's3ion t R �►'„'� TN 2008 r Y 1d' � 1
. y
z�T }[ l (}TXj - WanckAssociates,Inc. 1800 Pioneer Creek Center FI�.J
�/� llC d 11 J VV Environmental Engineers Maple Plain, MN55359 -0429
374809v3 CLL SH220 -12
Figure 3. Proposed Wetland 639W outlet modification.
Performance and Cost
Previous study and the Twin and Ryan Lakes Nutrient TMDL estimated that Wetland 639W exports
between 600 -800 pounds of total phosphorus annually, depending on the amount of precipitation
received. The goal of this project is to reduce phosphorus export by an average 300 pounds per year.
This would accomplish a significant fraction of the approximately 750 pound annual total phosphorus
wasteload reduction required to Upper Twin Lake. Because Middle Twin is connected to Upper Twin
through a short channel, improving Upper Twin will have a beneficial effect on Middle Twin. It is
estimated that the project could remove up to 500 pounds of phosphorus export in an average year.
The following is a summary of the estimated costs and funding sources for this project. The MPCA
Section 319 construction grant extends through August 29, 2014. The benefitting cities include Brooklyn
Center, Brooklyn Park, Crystal, and New Hope. Because the project is located mostly in Crystal, Crystal
will be the lead agency and manage the construction project.
Costs
Construction $410,000
Contingency 85,000
Final Design and Construction Engineering 50,000
Followup Monitoring and Reporting 25,000
Total $570,000
Funding
MPCA Section 319 Grant $300,000
Shingle Creek WMC 142,500
Cities 127,500
Total $570,000
3748090 CLL SH220 -12 1
October 7, 2010
■ 0 : I
M=
This Status Report will provide an update on the status of the Winnetka Avenue
Improvements project and the events that have transpired to date.
WORK COMPLETED TO DATE BY S.R. WEIDEMA:
Reclaimed existing pavement between Bass Lake Rd and 62 Ave
Removal of curb and gutter and sidewalk and driveway aprons between Bass Lake
Rd and 62 Ave
Installation of water main and services 100% Complete
Installation of sanitary sewer 100% Complete
Installation of storm sewer 100% Complete
Street — aggregate base course 100% Complete
Street — concrete curb and sidewalk 100% Complete
Street — base course pavement 100% Complete
WORK COMPLETED FOR THE WEEK BEGINNING October 4 201
Installed concrete sidewalks
Paved bituminous base course
WORK SCHEDULED FOR THE WEEK BEGINNING October 11. 2010
Pave bituminous driveways
Backfill boulevard and install topsoil
**SCHEDULE DEPENDENT WEATHER PERMITTING"
Copy: Paul Coone Shawn Markham Shari French Lorraine Kloss
Jason Quisberg Kirk McDonald Guy Johnson Valerie Leone
Notes compiled by Kevin Mattson
1:\34\3408209\Communications\Correspondence\Construction Status Reports
October 7, 201
it- Bonestroo
This Status Report will provide an update on the status of the Winnetka Avenue
Improvements project and the events that have transpired to date.
• g 3 1 , rl Nuff - - � -- lllljiqlii��� glituls" I'M
Cleared and grubbed trees and bushes
Installation of concrete curb and walk 40% Complete
Installation of water main and services 100% Complete
Installation of sanitary sewer 100% Complete
WORK COMPLETED FOR THE WEEK BEGINNING October 4, 201
Installation of curb and gutter and driveways on Bass Lake Rd
Toleranced of aggregate base along Bass Lake Rd
Subgrade prep and installation of aggregate base
WORK SCHEDULED FOR THE WEEK BEGINNING October 11, 2010
Pave westbound lanes in Bass Lake Rd (sched. 10/8)
Installation of light pole bases in golf course parking lot and Bass Lake Rd (sched.
10/8)
Grading new golf course parking lot
Installation of storm sewer in golf course parking lot
Installation of concrete sidewalk along Bass Lake Rd
**SCHEDULE DEPENDENT WEATHER PERMITTING"
Copy: Paul Coone Shawn Markham Shari French Lorraine Kloss
Jason Quisberg Kirk McDonald Guy Johnson Valerie Leone
Mark Severson
Notes compiled by Kevin Mattson
1:\34\3409221\Communications\Correspondence\Construction Status Reports
October 7, 2010
■ i1 11
This Status Report will provide an update on the status of the Northwood Lake West
Inlet Cleaning project and the events that have transpired to date.
WORK COMPLETED TO DATE BY DENNIS FEHN GRAVEL AND EXCAVATING:
Clearing and grubbing of trees
Removal of existing storm pipe
Installation of storm sewer pipe
Installation of concrete block maintenance trail
Sediment excavation 100% Complete
Graded and restored disturbed areas with topsoil and plantings
WORK COMPLETED FOR THE WEEK BEGINNING October 4 2010
Punch list items — seeding and topsoil
* *SCHEDULE DEPENDENT WEATHER PERMITTING **
Copy: Paul Coone Shawn Markham Shari French Lorraine Kloss
Jason Quisberg Kirk McDonald Guy Johnson Valerie Leone
Notes compiled by Kevin Mattson
1: \34\ 34061831\ Communications \Correspondence\Construction Status Reports
October 7, 2010
■ :1 11
This Status Report will provide an update on the status of the Athletic Field
Improvements project and the events that have transpired to date.
WORK COMPLETED TO DATE BY URBAN COMPANIES:
Removal of bituminous pathway
Installed drain tile for infield area
Installed irrigation main connecting softball and baseball fields
Installed drinking fountain water service
Graded infield
Installed aggregate base for bituminous pathway
WORK COMPLETED FOR THE WEEK BEGINNING October 4, 2010
Installed aggregate base for bituminous pathway
Installed irrigation system piping for softball field
14111 � 7ii1 T1��= Itli ilk Ih[� �Z�_•
Install irrigation system for softball field
Pave bituminous pathway (sched. 1019)
* *SCHEDULE DEPENDENT WEATHER PERMITTING **
Copy: Paul Coone Shawn Markham Shari French Lorraine Kloss
Jason Quisberg Kirk McDonald Guy Johnson Valerie Leone
Notes compiled by Kevin Mattson
1: \34\ 34092230\ Communications \Correspondence \Construction Status Reports
Sector: ClKR - Healthcare and Public Health Area: National
DEA Drug Take-Back Nets 121 Tons of Unwanted Drugs
A daylong, nationwide effort to get people to turn in old or unwanted prescription drugs
collected more than 121 tons of unused medicine. With prescription drug abuse on the
rise, the goal was to keep the drugs from falling into the hands of abusers and criminals.
The Drug Enforcement Administration organized the national prescription drug "Take-
Back" day for Sept. 25. Officials offered people across the country a free, anonymous
and legal way to get rid of potentially dangerous prescription drugs that have been
cluttering medicine cabinets. DEA spokesman David Ausiello said people across the
country flocked to more than 4,000 sites to get rid of old drugs and just about anything
they got with a prescription that they didn't need any more, including needles. During
the six years ending in 2006, there was a 175 percent increase in accidental
prescription overdoses, according to federal data. By 2009, 7 million Americans aged 12
and older abused prescription drugs for non-medical purposes. That was up from 6.3
million in 2008. Unsure of what to do with unused prescriptions, countless people flush
them down the toilet, potentially sending unwanted medicines into the water supply. Or
worse, they throw old medicines out, giving drug-seeking criminals a chance to find
them in the trash. The take-back program gave federal authorities a chance to collect
and then incinerate the drugs. '
Analyst Notes: Congress recently cleared legislation for the President that will allow the
DEA to create a framework for a permanent solution for prescription drug disposal.
Currently, there are no legal means to transfer possession of certain prescription drugs
for disposal other than providing them to law enforcement Until permanent regulations
are in place, however, DEA will continue to hold one-day take-back programs.
Source: Associated Press - 10/5/2010 - Author: N/A
httr)://www.foxnews.com/us/2010/10/0S/
•
Emergency Siren
Locations and Coverages
Parks
NN
W +E
1
Produced by:
Hennepin County
Emergency Preparedness on
September 21, 2010.
This map has been created for general
reference purposes only and is not
considered a legally recorded map or
document.
Hennepin County makes no warranty,
representation, or guarantee as to the
content, accuracy, timeliness, or
completeness of any of the information
provided herein.
All data and information containined
herein are for informational purposes
only. The user acknowledges and
agrees that the use of such product
is at the sole risk of the user.
Hennepin County,
Minnesota
City Boundaries
u
Roads
Emergency Siren Location
Emergency Siren Coverage
Water
Parks
NN
W +E
1
Produced by:
Hennepin County
Emergency Preparedness on
September 21, 2010.
This map has been created for general
reference purposes only and is not
considered a legally recorded map or
document.
Hennepin County makes no warranty,
representation, or guarantee as to the
content, accuracy, timeliness, or
completeness of any of the information
provided herein.
All data and information containined
herein are for informational purposes
only. The user acknowledges and
agrees that the use of such product
is at the sole risk of the user.
Hennepin County,
Minnesota
Subject: FW: CAC October Update
Subject: CAC October Update
The following information is provided for you by a number of city staff. The next CAC meeting will
be held 7:00 pm Tuesday evening, October 12, at city hall.
In the City Manager's Department the main focus continues to be on the 2010 election and the
2011 budget. Preparations are underway for the November 2 General Election. Staff continues to
process absentee ballots for persons unable to vote at the polls on Election Day. Equipment testing
will begin soon. A candidates forum sponsored by the League of Women Voters is scheduled the
evening of October 14 at city hall.
The City Council approved the preliminary maximum tax levy at the September 13 council meeting,
with a $260,711 or 2.87% increase over the 2010 levy. A large part of the levy increase is a result of
bonding for the new fire engines purchased by West Metro Fire District. The city has been notified
that it will receive $643,000 in local government aid in 2011, however a plan will be implemented
prior to the adoption of the final budget to address the possibility that no LGA will be received.
Staff will continue to work with the council over the next few months to refine the budget in an
effort to reduce the levy. A public hearing on the 2011 budget will be held on November 29 at 7:00
p.m. The city continues to take advantage of low interest rates and the council recently approved
moving forward with the refunding of 2002 storm sewer revenue bonds which will result in an
overall savings of $72,000.
Police officer recruitment continues as 42 candidates were invited to the first round of interviews.
The goal is to fill the police officer position in December. The Ice Arena Maintenance Operator
vacancy will be advertised October 7 th in the Sun Post and it is staff's intention to fill that vacancy
in December as well. Open enrollment employee meetings regarding 2011 employee insurance
benefits will be held October 4 th and 5 th and one -on -one meetings over the next 10 days. Open
enrollment will close October 18 Responses to the 2010 Compensation Study RFP are being
evaluated. The top candidates will be interviewed by the personnel board and human resources
manager with a recommendation to be made later this month to the city council.
Forty media releases were sent to local media and published on the city website in September. The
September issue of In the Pipeline was published the last week of September and included stories
about election day and absentee voting, relocation of the utility billing function and bill payment
options, call the city first if your sewer backs up, dispose of leaves at the Maple Grove Yard Waste
site, and Recreation Corner highlighted men's basketball league, gymnastics program new home
and fall classes, and half -pint safety camp. Regular updates continued to be made to the city
website. The website received 8,539 visitors and 22,753 page views in September, down from
August, but consistent with September 2009. August stories about New Hope on Cable 12's
Community Corner news briefs included the fall open golf (9/17) and fall skating lessons (9/30).
October Community Corner stories will include mention of the new home for New Hope gymnastics
and fall classes (10/6) and a spot on October 26. Cable 12's Northwest Cities program featuring
New Hope wilt focus on leaf disposal options for New Hope residents including the Maple Grove
yard waste site and the need to use compostable bags if you place leaves at the curb for your
garbage hauler. The communications coordinator took photos at the Kids Garage Sale in
September. Judging for the New Hope In Focus photo contest is complete and the deadline for the
public to vote for the People's Choice Award was September 30. The City Council wilt announce the
winners at its October 11 meeting. The communications coordinator will begin work on both the
fall issue of the In Touch newsletter and the In Motion recreation brochure for winter programs the
first week in October.
Other events coming up in October include another joint work session with the Planning
Commission on the TOD study on October 13, dialogue with the Planning Commission at the
October 18 work session, and the Mayor's Prayer Breakfast on October 20 at 7:00 a.m. at the
Copper Community gyms. New Hope and Crystal staff will also participate with West Metro Fire -
Rescue on another emergency management training exercise at the end of the month.
Upcoming Parks and Recreation programs include: a Defensive Drive class, Tripsters outing to
Fanny Hill and to a Casino, CPR class, Safe on My Own class, FACT class, Archery Camp, Babysitting
workshop, 1 St Aid class, '/2 Pint Safety Camp. The search for a new location for the Gymnastics
program ended with Robbinsdate Area Schools offering a tease through June 2012 for gym A at
Sandburg Learning Center. The equipment is being moved to the new location. Staff is busy
notifying students and their families that a location has been found and classes will begin October
9th.
The ice arena will host the High School Elite League Oct 9 and 10 and again Oct 29 -31 for their play
offs. Youth Hockey tryouts began Oct 1 Cooper girls' hockey captains' practices begin Oct 25.
The golf course is in the middle of the parking lot reconstruction. The course remains open every
day with parking provided, just watch for signs as to entrance and exit. The project will be
substantially completed this fall. The course will remain open as long as weather allows.
Staff wilt be applying for another Hennepin County Youth Sports grant, the deadline is November
1 The application will again be for an improvement at Lions Park, 38 Et Oregon avenues. An
application was submitted last spring but the project was not chosen. A neighborhood meeting was
recently held to update the residents on the grant process and to receive additional input as to the
needs of this park. Replacement of the 21 year old play equipment continues to be their highest
priority.
From Community Development: the Planning Commission will be meeting on October 5 to consider
the Planning Application from District 287 for a new North Education Center at the old Hosterman
site. The application includes a request for a conditional use permit and a zoning text amendment.
The zoning text amendment is required for the school to exceed two stories in height. The school is
proposed to have a portion that is three stories. District 287 and District 281 closed on the sale of
the Hosterman site on September 24 District 287 has bid the demolition of the Hosterman
building and the low bid came in from Doboszenski Et Sons, Inc. The Demolition should start later
this year. The Design and Review Committee of the Planning Commission met with District 287
representatives to review initial plans for the new North Education Center which will replace the
Hosterman building.
The Planning Commission and Citizen Advisory Commission conducted a joint meeting in September
to learn more about Tax Increment Financing and how that financing toot is utilized in development
projects.
In August, the Council also authorized staff to seek quotes for the replacement of street banners
(summer and winter) along 42nd Avenue. At the September 27 meeting, the Council briefly
discussed the design and purchase of 96 street banners and subsequently postponed further
discussion to the October work session.
Visit the New Hope Farmers Market on Saturday mornings for fresh produce needs. September 25
was Family Day at the Market and the Armstrong High School Marching Band played several
selections. Check out the website at www.newhopemarket.or or became a "Friend" and visit us on
Facebook.
From the Police Department: the Walgreen's pharmacy was robbed on August 31 of Oxycontin. A
witness directed Sgt. Dave Johnson in the general direction that the suspect fled. Sgt. Johnson
observed the suspect fleeing into K -Mart. Sgt. Johnson apprehended the suspect in one of the
dressing rooms where with the assistance of two other officers the suspect was taken in custody
and over 600 pills recovered. The suspect was charged with two felonies. Later that same week
officers responded to a domestic disturbance. Upon arrival two people fled the house as the
intoxicated subject was armed with loaded firearms. Officers were assisted by surrounding
agencies. In a relatively short period of time a NH officer negotiated a peaceful surrender by the
subject. He has been charged with one felony and numerous weapons including an AK -47 were
confiscated under the authority of a search warrant.
The city is in the process of hiring an officer to fill an open space created by a retirement. 240
applications were received with 39 interviewed last week. The top 14 are being interviewed this
week. The Personnel Board will interview the top candidates from this group next week.
New Hope Police participated in the Safe Et Sober State Enforcement Wave August 19 through
September 5. Overall, NH officers worked 90 hours of DUI enforcement during this time period. As
noted in the Star Tribune article published on September 13, 2010, NH made 25 DUI arrests, the
largest number behind the State Patrol, Minneapolis, and St. Paul. Officers stopped a total of 170
vehicles resulting in the DUI arrests and 106 other enforcement actions. This is all part of the
continuing effort to reduce the number of deaths resulting from impaired drivers. All of the
personnel costs are being reimbursed through a grant.
On Saturday, September 25, 2010, DEA coordinated a state and local take back drugs initiative with
select law enforcement agencies. The one day program accepted expired, unwanted, and unused
pharmaceuticals and other medications for destruction. The program was a success with similar
days planned in the future. The goal is to safety dispose of narcotics no longer needed and to keep
them out of the hands of teens and others who are looking for easy sources (relatives' homes) to
obtain narcotics for their use.
The New Hope Police jail facility was inspected by three separate entities during September
ensuring that it complies with health, juvenile and Department of Corrections requirements. The
facility passed all three inspections meaning it will be certified to continue holding arrested
persons.
The Citizens Police Academy began in September. The class is full with a waiting list for next year.
The program runs for six weeks on Thursday to rave reviews every year.
Staff received notice from the COPS Office that the city has been awarded a 2010 Secure Our
Schools grant in the amount of $112,620. This is the third SOS Grant award for New Hope. Previous
awards were received in 2004 and 2007. NHPD serves as the fiscal agent with ISD 281 matching the
grant allocated expenditure. The grant is for the purchase of security related projects in the
schools for the purpose of enhancing safety in the school buildings. Thanks to Melodie Hanson with
Robbinsdale Redesign for writing an excellent grant application.
From Public Works: all concrete curbing and a majority of the sidewalks have been installed for
the 2010 street infrastructure project along Winnetka Avenue. Also, the entire base course of
asphalt has been installed on Winnetka Avenue, from Bass Lake Road to 62nd Avenue. Asphalt
paving of the lateral streets abutting Winnetka Avenue, and a few driveways, will be completed
this month. As weather permits, boulevard restoration behind the curbs and sidewalks wilt continue
this fall. Installation of the final lift of asphalt and the remaining boulevard restoration work will
be completed next summer.
The installation of the new 16 -inch water main and the spot repairs to the sanitary sewer and
storm water infrastructure have been completed for the 2010 Bass Lake Road water main
infrastructure improvement project. Due to weather related wet clay soil conditions, the
restoration of the west bound lanes of Bass Lake Road has been delayed. The current schedule has
the paving of the west bound lanes taking place in the first or second week of this month, with one
west bound lane reopening after the paving. Also this month, the contractor will continue work on
the reconstruction of the city's golf course parking lot, the installation of lighting for the parking
lot and the pedestrian street lighting, and the installation of the new sidewalk along Bass Lake
Road.
At its September 27 meeting, the City Council passed a resolution supporting Mn /DOT's proposed
noise wall project along TH 169, from the area of 36th Avenue to 42nd Avenue. Mn /DOT engineers
will begin coordinating plans and specifications over the next few months. Also at the September
27 meeting, the City Council authorized the preparation of a feasibility report for construction of a
proposed 2011 Infrastructure Project. The proposed project would be in the south portion of the
city, between Boone and Nevada avenues, south of 30th Avenue.
Plans and specifications for improving a regional pond on 45th Avenue, just east of Winnetka
Avenue, have been approved by the City Council. The city is currently advertising for bids and the
Council will review them at its November 8 meeting.
Public Works staff will be completing the street maintenance and seal coat preparations for the
2011 seat coat project neighborhoods and will begin the city's boulevard tree trimming program as
time allows. Staff will continue with this year's sanitary sewer and storm water infrastructure
cleaning programs as weather permits. Staff is also continuing turf and ball field maintenance at
city facilities. Depending on weather conditions in October, the city's fall street sweeping program
may begin towards the end of the month.
We Create Community Through People, Parks and Programs
Shari French, Director
New Hope Parks and Recreation
4401 Xylon Avenue North
New Hope, MN 55428
763 - 531 -5152 (phone)
763- 531 -5136 (fax)
October 201
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The mission of Robbinsdale Area Schools
is to inspire and educate all learners
to discover their potential and
positively contribute to their community.
Government Advisory Council
October 5, 2010, 7:30 — 9:00 a.m.
Education Service Center Boardroom
1. Welcome /Introductions
2. Once Around the Table
3. District News
a. "Discover Your Potential" Video — Jeff Dehler
b. Rigorous Courses and ACT Results — Gayle Walkowiak
4. Next Meeting —Tuesday, November 9,7:30 a.m.
AGENDA
JOINT WATER COMMISSIO11
1:30 prn — October 6, 2010
Council'Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes—August 3, 2010
3. Receive and file minutes from the Water Advisory Board—June 17, 2010
4. Approve agreement with McPhillips Bros. Roofing Co. for roof
replacement on the pump house in Golden Valley—Tracy
5. Approval of roof repairs to Crystal JWC pump station roof—Mathisen
6. Award Contract for 24" Valve Replacement—Kloepper
7. Consider Proposals and Award Contract for engineering study of Crystal
JWC forcemain from Minneapolis—Mathisen
8. Adjournment
. .;
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to
order at 2:00 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
MOVED by Norris seconded by McE
minutes of the July 7, 2010 meeting.
MOVED by McDona -sonde
U t" ry minutes from the 28, 2
to schedu
motion ,d unanimously to approve the
Norris a C ry otion carried unanimously to approve the
,hater A Board.
following resolution and moved its adoption after
RESOLUTION 10 -02
RESOL L AD " ,THE 2011 -2015 CAPITAL PROJECTS FOR THE GOLDEN
EY -C AL -NEW HOPE JOINT WATER COMMISSION
The motion for the on of the foregoing resolution was seconded by Commissioner
McDonald and upon ote being taken thereon, the following voted in favor thereof: Burt,
Norris, and McDonald; and the following voted against the same: none, whereupon said
resolution was declared duly passed and adopted, signed by the Chair and his signature
attested by the Vice Chair.
Joint Water Commission
Page 2 of 3
Fund Budget
Commissioner Norris introduced the following resolution and moved its adoption after
adjusting the budget amount to $7,469,905.
RESOLUTION 10-03
RESOLUTION OF THE JOINT WATER COMMISSIN ADOPTING THE 2011 GENERAL
FUND BUDGET 1416'1'
The motion for the adoption of the foregoing resolution was nded by Commissioner
McDonald and upon a Vote being taken thereon, the folio, V, in favor thereof: Burt,
McDonald, and Norris; and the following voted against t me: whereupon said
resolution was declared duly passed and adopted s* 4 by the C a nd his signature
attested by the Vice Chair.
FA?-T4ff- am: 71PMIC�U# In
Commissioner Norris introduced the following res'64'
, g-gg"moved its adoption:
MOV ' jcDonald ,
Bergers swell , Inc
New H
No other business at"th"is time.
Next Meeting
,d "orris and motion carried unanimously to approve
amount of $14,900 for rehabilitation of Municipal Well 1 in
The next meeting will be September 1, 201
Fire
Joint Water Commission
Page 3 of 3
The meeting was adjourned at 1:57 pm.
ATTEST:
Chr
Thomas D. BA Chair
Minneapolis Water Advisory Board
Meeting No. 6 Minutes
June 17, 2010 — 4:00 pm
In Attendance
Sandra Colvin Roy, Council Member and Co-Chair, City of Minneapolis
Linda Loomis, Mayor and Co-Chair, City of Golden Valley
Tom Burt, City Manager, City of Golden Valley
Jeannine Clancy, Director of Public Works, City of Golden Valley
Steve Kotke, Director of Public Works, City of Minneapolis,
Bernie Bullert, Interim Director of Water Treatment & Distribution, Minneapolis Water Works
Chris Catlin, Superintendent of Water Plant Operations, Minneapolis Water Works
Brette Hjelle, Interagency Coordinator, City of Minneapolis
Anne Norris, City Manager, City of Crystal
Tom Mathisen, Director of Public Works, City of. Crystal
Glen Gerads, Assistant 0 . thity Superintendent, City of Bloomington
Jesse Struve, Utilities Engineer, City of Edina
Kaihi Hemken, Mayor, City of New Hope
Guy Johnson, Director of Public Works, City of New Hope
Allen Dye, Metropolitan Airports Commission
Guests
Tony Myers, CH2M Hill
Alan Ispass, CH2M Hill
Co-Chair Loomis called the meeting to order at 4:05 pm.
Approval of Minutes
MOVED by Mayor Kathi Hernken, seconded by Sandra Colvin Roy, and motion carried
unanimously to approve the minutes of January 28, 2010.
Capital Projects Update (Bullert)
Bullert presented an update on the following major projects:
• Pump Station 4 — This station was totally rebuilt and is operational with only a few
punch list items remaining to finish out the project.
• Columbia Heights Ultrafiltration Plant — New membranes are installed and in use.
• Filter Press — The new filter press installation is on schedule and targeted to open
and operational by April 15, 2011. The new presses will help eliminate the sludge
bed problem.
• Update on 2011 to 2015 Capital Program — Minneapolis Mayor Rybak is currently
developing the proposed 2011 budget. Changes may occur in the budget once the
Asset Master Plan is completed. The reimbursable watermain projects (Project No.
WTR9R) is moving forward and the plans and specifications are out for bid.
• Chlorine Building — Staff is continuing to monitor the filters before the one-year
warranty ends in August 2010.
GAJWC\WAB\M1NUTES\WAB Meeting Six Minutes.doc
Asset Master Plan Review (ullert)
Alan: spass, CH2M Hill, presented an overview and detail involved in developing the Asset
Master Plan. The goal is to identify a 10 -year project plan that ensures the treatment
systems continue to work properly and provide adequate supply and good water quality
over the next 20 to 30 years. The team also considered project payback in the planning
process.. During asset evaluation, no capital projects were identified that need to be
replaced immediately or in the immediate future. However, since the plan was not
completed prior to the 2011 budget process, Minneapolis will review the plan for projects
that should be addressed in 2011. This will not modify the financial pro forma proposed for
2011 -2012.
The plan approach was to look at:the infrastructure and identify the likelihood of risk, the
level of service, and impact should a failure occur. Also evaluated were opportunities to
reduce energy demands, operation and process enhancements, taste and odor control,
water stabilization, and ,filter improvements.
Water Works staff and Ct)2M Hill evaluated the condition. of approximately 200 assets. The
majority of the assets (about 90 %) tested were in good to very good condition. Only I% was
in poor or very poor condition. The data was analyzed and a suite of projects was
developed that would reduce the risk for asset failure, optimize energy use, improve water
quality, eliminate taste and odor, and increase the efficiency and liability.
Based on goals of the Water Works Department, criteria was developed that will be used to
prioritize the projects. Possible labor reduction was also considered in the evaluation
process.
The next step is to submit a draft report to Minneapolis by mid -July. Staff will review and
forward the plan to the WAB for comments by the August meeting. The report will have a list
of projects with an estimated cost prioritized by cost - benefit and /or other criteria presented
in the 10 -year implementation plan. Prioritization of the projects breaks down to reflect a
20% return on investment, 30% on how much the project contributes to reducing the risk,
and 10% for compliance issues.
Legislative / Interagency Summary (Builert/Hjelle)
• Legislative Session Update: Hjelle highlighted two legislative issues: groundwater
testing and Mt. Simon - Hinckley Aquifer. The concern is will surface water users be
asked to pay for the groundwater testing. Financing the testing was tabled and will be
discussed at a later session.
Although the Mt. Simon - Hinckley Aquifer item does not relate directly with the WAB, it
was a point of interest. The bill related to a controversial power company and Governor
Pawlenty vetoed the bill.
Hjelle is trying to get Deborah Swackhamer from the Minnesota Water Sustainability
Framework to speak at the next meeting and describe the organization's holistic
approach to water. Loomis said this group had not been in touch with the Metropolitan
Council. The direction of the group is to develop a water policy for the state. The report
Js to be finalized in September.
GAJWCIWABWIlNUTES \WAB Meeting Six Minutes.doc
Meetings with DNR and Minnesota Department of Health (MDH): Bullert met with the
agencies to discuss the following:
(1) Hydrant permitting issue process.
(2) Erosion control and phosphates. The City learned that phosphate is one of
MDH's priority nutrients and will meet to discuss how to remain in compliance
and reach: goals.
(3) Taste and odor. The DNR is interested in what Minneapolis will do. The role of
lead and copper surfaced as important points of discussion.
In the meeting with the DNR, Bullert talked about the option of wells as a backup. The DNR
is open to the possibility of developing wells as a backup water supply.
Next Meeting
The next meeting is scheduled for Thursday, August 19, The tentative agenda will include
the Draft Asset Master Plan, Pro Forma review, and a guest speaker from the Minnesota
Water Sustainability FraAwork.
Adjournment
The meeting adjourned at 5:10 pm.
Respectfully submitted:
'J
Pa Schutrop
Administrative Assistant, City of Golden Valley
GA. WC1WABIMINUTES\WAB Meeting Six Minutes.doc
MEMORANDUM
TO: City Managers - Five Cities Senior Transportation Project
Alternates - Five Cities Senior Transportation Project
FROM: Rita beBruyn, Senior Program Coordinator
DATE: October 7, 2010
SUBJECT: Five Cities Transportation Rider Statistics September 2010
Persons Served: 134
New Persons served: 5
Rides: 746
ffwf��
City of New Hope
Persons New Persons
Served Served Rides
Apartments: 54 5 286
Homes: 3 0 36
Total: 57 5 322
Date:
Destinations
Apartment
Home
Riders
Riders
9/1
Cub
4
1
9/1
Friendly Robins
1
0
9/2
Cub /Target
18
0
9/8
Cub
6
3
9/9
Cub
16
0
9/10
Ridgedale
5
1
9/14
Walmart
3
1
9/15
Rainbow
2
2
9/16
Cub /Rainbow
15
0
9/21
Brunch Bunch
15
0
9/22
Cub
8
3
9/23
Cub
21
0
9/24
Target
4
3
9/29
Cub
3
4
9/30
Cub /Thriftway
22
0