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031521 Work Session Meeting Packet CITY COUNCIL WORK SESSION MEETING New Hope City Hall, 4401 Xylon Avenue North Civic Center Conference Room Monday, March 15, 2021 6:30 p.m. Mayor Kathi Hemken Council Member John Elder Council Member Andy Hoffe Council Member Michael Isenberg Council Member Jonathan London Governor Walz has declared a peacetime emergency (Emergency Executive Order 20‐01). City Hall will be open to the public for this meeting; however due to the current COVID‐19 pandemic, the city is conducting the council meeting by electronic means in accordance with Minnesota Statutes section 13D.021. The public may participate in this meeting by phone by calling 415‐655‐0001 and entering meeting/access code 133 608 4862 followed by the # sign. When prompted for a password, simply press #. If you have comments about a matter on the agenda, please submit an email to cityhall@newhopemn.gov or call the city clerk at 763‐531‐5117. 1. CALL TO ORDER – March 15, 2021 2. ROLL CALL 11. UNFINISHED & ORGANIZATIONAL BUSINESS 11.1 Discussion with representatives from county assessor’s office regarding Local Board of Appeal and Equalization meeting 11.2 Discuss stop signs on Ensign Avenue near 40‐1/2 Avenue North 11.3 Receive presentation on Meadow Lake Management Plan and the Meadow Lake Community Action Plan 11.4 Discussion regarding city’s capital improvement program (CIP) for parks and recreation and public works departments for 2021‐2030 11.5 Discuss metrics for Golf Course Business Plan 12. OTHER BUSINESS 13. ADJOURNMENT I:\RFA\City Manager\2021\Bd of Appeal work session\11.1 Q ‐ Board of Appeal Work Session 031521.docx Request for Action March 15, 2021 Approved by: Kirk McDonald Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Discussion with representatives from county assessor’s office regarding Local Board of Appeal and Equalization meeting Requested Action Jim Atchison, representative from the Hennepin County Assessor’s office, will be in attendance virtually at the work session to discuss the upcoming Local Board of Appeal and Equalization meeting in New Hope, which is scheduled for April 1. Rob Winge, principal appraiser, may also be in attendance. Scott deLambert, the Hennepin County Assessor assigned to New Hope (and Golden Valley) for the past number of years, recently retired from Hennepin County. Mr. Winge will be the contact for New Hope through the Board of Review and a permanent replacement for the two cities will follow thereafter. Policy/Past Practice The Council has met in the past with the county assessor prior to the Board of Review to discuss the Council’s role as a Board, the valuation process, etc. Background Staff thought it would be helpful if the county assessor met with the Council prior to the Board of Review meeting. They will be making a presentation and will be available to answer questions from the city council. Please see attached information regarding the duties of the local board, training requirements, the valuation process, etc. A revaluation map for New Hope is also attached. The law requires attendance at the local board meeting by at least one voting member who has, within the last four years, attended the training course. New Hope meets the requirements: Name Training in effect until Mayor Hemken July 1, 2021 Council Member Elder July 1, 2024 Council Member London July 1, 2024 Online training for the 2022 board of appeal season will be available July 1, 2021, through January 31, 2022. Attachments  Hennepin County Correspondence  PowerPoint presentation  Assessment Review and Appeals process  Duties of the local board/Excerpt MN Dept. Revenue Handbook  Reevaluation map Agenda Section Work Session Item Number 11.1 I:\RFA\PUBWORKS\2021\Work Session\3‐15 Ensign Stop Sign Request for Action March 15, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Public Works By: Bernie Weber, Director Agenda Title Discuss stop signs on Ensign Avenue Requested Action Staff would like to update Council on the stop signs installed mid‐block on Ensign Avenue and requests that the Council decide whether the signs should remain or be removed. Background In the summer of 2017, public works installed stop signs mid‐block on Ensign Avenue between 42nd and 40th avenues. This was done on a temporary basis to control construction traffic and help staff and residents observe the effects on traffic through the neighborhood. Staff received feedback, both positive and negative, on these stop signs. This topic was then brought to the April 2018 work session where the Council recommended a survey take place among residents on Ensign as well as a traffic study so that an informed decision could be made. A survey was sent to the 30 homes on Ensign Avenue between 42nd and 40 ½ avenues. Of 24 responses received, 12 were in favor of the sign being removed, 11 were in favor of leaving the sign installed and one home did not have a preference. All responses are attached, along with a map of the homes that responded. Some of the reasons residents have cited that the signs should remain in place include:  The road is safer now that signs have been installed due to slower traffic  Less cars using Ensign because of the inconvenience of stopping at the sign  Many children in the neighborhood that appreciate the traffic slowing down for the sign Those residents not in favor of the sign have cited the following reasons:  It is not normal to have a stop sign mid‐block  It may create a false sense of safety for resident children  It limits parking for the homes next to the stop signs  Cars stopping and starting at mid‐block will create more noise In addition to the survey, a traffic study was completed on Ensign Avenue in early May of 2018. The results of this traffic study are attached, as well as the engineer’s analysis. The engineer states that the annual average daily traffic (AADT) is around 300 vehicles. This number is relatively normal and not concerning for a local street. At the April 2018 meeting the Council decided to leave the stop signs in place, and informed all residents that a final decision had been made. In February of 2021 a resident on this block of Ensign Avenue requested that the new police chief revisit this topic with the Council. Agenda Section Work Session Item Number 11.2 Request for Action, Page 2 Recommendation The Engineer notes that the mid‐block stop signs may be slowing traffic down, but additionally may be creating a false sense of security for pedestrians. In 2018, the police chief Tim Fournier also commented on the issue, stating that the sign has a purpose to help slow traffic down on what is considered a very long stretch of continuous roadway between intersections, his entire statement is attached. The new police chief Tim Hoyt has reviewed the issue and his statement is also attached. Attachments  Email and attachments provided by resident  2021 Police Comments  2018 Engineers Traffic Memo  2018 Traffic Data Figure 1  2018 Traffic Data Figure 2  2018 Police Comments  2018 Map of Resident Responses  2018 Resident Comments From: Tim Hoyt <thoyt@newhopemn.gov> Sent: Monday, February 22, 2021 10:31 AM To: Bernie Weber <bweber@newhopemn.gov> Subject: RE: Stop sign on Ensign Bernie, Beyond the stats which I have given you, I really do not have any other comments. I feel that having a sign which could deter speed on any given block would be a good thing, being that there are kids in the area. I can add more comments at the meeting. -Tim From: Lorilee Stafford <lstafford@newhopemn.gov> Sent: Thursday, February 18, 2021 7:49 AM To: Bernie Weber <bweber@newhopemn.gov> Subject: Stats from Ensign Bernie, The Chief wanted me to send you the following stats from the last four years on Ensign for your RFA. Also in relation to this there have been no major accidents or incidents in the area. 2017 Failure to Stop: 5 Improper Turn: 1 Distracted Driving: 0 Equipment Violations: 8 Speed: 8 Seat Belt: 2 2018 Failure to Stop: 2 Improper Turn: 1 Distracted Driving: 3 Equipment Violations: 2 Speed: 0 Seat Belt: 2 2019 Failure to Stop: 1 Improper Turn: 0 Distracted Driving: 0 Equipment Violations: 1 Speed: 2 Seat Belt: 0 2020 Failure to Stop: 0 Improper Turn: 0 Distracted Driving: 0 Equipment Violations: 1 Speed: 0 Seat Belt: 0 Lorilee Stafford – Police Clerk City of New Hope | 4401 Xylon Ave N | New Hope, MN 55428 Phone: 763-531-5170 | Fax: 763-531-5174 | lstafford@newhopemn.gov Memo lc c:\users\cwlong\desktop\weber_stantec^ensign traffic memo 5-15-18.docx To:Bernie Weber, Director of Public Works From:Mark Powers, Transportation Engineer Chris Long, Consulting City Engineer Stantec Consulting Services Inc. File:193804300.913 Date:May 14, 2018 Reference:Ensign Avenue Traffic Study INTRODUCTION As requested, this memo provides the analysis of traffic count data obtained to further understand the traffic volume and movements on Ensign Avenue North, between 40 ½ Avenue North and Rockford Road (42 nd Avenue North). Concerns had been brought to the city by residents pertaining to traffic on the roadway. The residents were concerned with a potential large number of vehicles using Ensign Avenue as a cut through to/from Rockford Road. Concerns were also raised about the speed of vehicles travelling on the roadway. Speeds of vehicles were not specifically analyzed as the city does not have existing speed data available, and the temporary mid-block stop signs (shown in the photo below) were installed prior to this study beginning. This memo details the study that was undertaken by Stantec to review the traffic volume and movements observed. May 14, 2018 Bernie Weber, Director of Public Works Page 2 of 3 Reference: Ensign Avenue Traffic Study lc c:\users\cwlong\desktop\weber_stantec^ensign traffic memo 5-15-18.docx DATA COLLECTION Turning movement counts were taken by Traffic Data Inc. on May 1 st and 2nd, 2018 at the intersections of Ensign Avenue at Rockford Road and Ensign Avenue at 40 ½ Avenue (see photo of traffic count camera installed on stop sign to the right). The counts detailed the turning movements made at the two intersections during the 48-hour period. Figures 1 and 2 are attached and show the AM and PM peak hour turning movements for both days. ANALYSIS The analysis for the cut through traffic focused on the peak hours. These two periods, when traffic is heaviest, gives us a perspective of the busiest conditions on Ensign Avenue in the study area. The first collection day, which is also garbage collection day for this area, had heavier traffic during both peak hours. During the AM peak there were 6 vehicles that entered the study area northbound and 12 vehicles entered southbound. The PM peak had 9 vehicles northbound and 17 vehicles southbound. This equates to one vehicle on average entering the study every 3 minutes and 20 seconds in the AM peak hour, and 2 minutes and 18 seconds during the PM peak hour. These values would also include any vehicle trips from the residents returning home at that time. RESULTS The analysis shows that the number of vehicles travelling on Ensign Avenue during the peak hours is not particularly high when considering typical residential street amounts. While the numbers do show that there may be some cut through traffic, it is not likely a significant amount. The small number of turning movements into the study area is more likely other residents from the greater neighborhood area taking their most efficient route. Based upon the traffic count data obtained, the AADT for the roadway is likely around 300, which is not a concerning AADT for a local street. The primary reason that cut through traffic would likely occur would be if vehicles were experiencing excessive delays at the Rockford Road and Boone Avenue intersection. This intersection will be reviewed further as signal improvements are planned for 2019 and will be coordinated with Hennepin County. Any further concerns of cut through traffic will be reviewed to make sure this intersection is operating efficiently. It should be noted that the addition of the temporary stop signs may have reduced the number of vehicles that would have been observed during the study, but it is unlikely that its installation had a significant impact on the traffic volumes. May 14, 2018 Bernie Weber, Director of Public Works Page 3 of 3 Reference: Ensign Avenue Traffic Study lc c:\users\cwlong\desktop\weber_stantec^ensign traffic memo 5-15-18.docx VEHICLE SPEED DISCUSSION Although not typical, a mid-block stop sign may slow traffic and most specifically near the stop sign location. However, drivers may speed between the intersections and mid-block stop signs and could ignore compliance with the stop signs. There may also be a false sense of security for pedestrians who expect all motorists to stop, which could conflict with motorists who do not see the signs or feel the signs are unwarranted. Stop signs are a form of traffic control, and not necessarily identified as traffic calming. If the stop signs are deemed to be excessive in its endeavors, several other traffic calming methods or devices could be further explored, such as the following: speed control signs, speed bumps, community education and awareness, and enhanced enforcement. STANTEC CONSULTING SERVICES INC. Mark Powers, EIT Transportation Engineer Phone: (651) 967-4595 Mark.Powers@stantec.com Attachments: Figures 1 & 2: Peak Hour Turning Movements c. Kirk McDonald, Dave Lemke, Andrew Kramer, Megan Albert, Tim Fournier – New Hope; Kellie Schlegel, Ann Dienhart, Adam Martinson – Stantec. Christopher W. Long, PE Consulting City Engineer Phone: (651) 604-4808 Chris.Long@stantec.com NOT TO SCALE LEGEND MOVEMENTS TURNING X/X DATE: 5/14/2018 FIGURE 1 PEAK HOUR MOVEMENTS 5/1/18 Ensign AvenueRockford Rd Rockford Rd 3/13/33/4 9/13 Avenue2 1 40 Avenue2 140 ENSIGN AVENUE - CITY OF NEW HOPE PROJECT NO: 193804300.913 AM/PM 7/31/78/15 2/4 2/53/44/01/0 11/15 1/6 866/982 9/58/1899/1366 NOT TO SCALE LEGEND MOVEMENTS TURNING X/X DATE: 5/14/2018 FIGURE 2 PEAK HOUR MOVEMENTS 5/2/18 Ensign AvenueRockford Rd Rockford Rd 1/11/27/11 6/15 Avenue2 1 40 Avenue2 140 ENSIGN AVENUE - CITY OF NEW HOPE PROJECT NO: 193804300.913 AM/PM 3/53/95/16 1/2 3/93/20/10/2 14/15 2/2 932/946 9/410/1998/1394 From: Fournier Tim Sent: Tuesday, May 15, 2018 11:52 AM To: Weber Bernie <bweber@ci.new-hope.mn.us> Cc: Albert Megan <malbert@ci.new-hope.mn.us> Subject: Ensign Stop Sign Comments Ensign Av is a feeder from Rockford Road. As such, it is used by not only area residents, but others looking to avoid the light at Boone. While this usually happens more during certain construction periods, the sign has a purpose to help slow down traffic on what is considered a very long stretch of continuous roadway between intersections. Intersections (whether controlled by a stop sign or not) tend to slow traffic down. With the upcoming Boone Av construction project, unless there is compelling data to warrant the removal of the stop sign on the 4000 block of Ensign, I support leaving it in. From: Fournier Tim Sent: Thursday, May 17, 2018 10:51 AM To: Long, Chris (St. Paul) <Chris.Long@stantec.com>; Weber Bernie <bweber@ci.new-hope.mn.us> Cc: McDonald Kirk <kmcdonald@ci.new-hope.mn.us>; Lemke David <dlemke@ci.new-hope.mn.us>; Kramer Andrew <akramer@ci.new-hope.mn.us>; Albert Megan <malbert@ci.new-hope.mn.us> Subject: RE: Ensign Traffic Memo Here are the stats on Ensign the past two years. Nothing too remarkable except the speed violations have really dropped off. Violations that occurred in the 4000-4100 block of Ensign Ave/Stop sign area. 2018 Failure to Stop: 2 Improper Turn: 1 Distracted Driving: 3 Equipment Violations: 2 Speed: 0 Seat Belt: 2 2017 Failure to Stop: 5 Improper Turn: 1 Distracted Driving: 0 Equipment Violations: 8 Speed: 8 Seat Belt: 2 42nd Avenue 40 1/2 Avenue Ensign Avenue41649001 89249000 41164117 4082 4108 4076 4058 4156 4132 4148 4140 4124 4100 4070 4064 4157 4149 4141 4133 4125 4101 4109 4081 4075 4069 4063 4057 12 homes want the sign removed (2 homes did not submit addresses) 11 homes want the sign to remain in place 1 home did not care either way Sign LocationE I:\RFA\PUBWORKS\2021\Work Session\3‐15 Meadow Lake Management Plan Request for Action March 15, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Public Works By: Megan Hedstrom, Storm Water Specialist Agenda Title Receive presentation on Meadow Lake Management Plan and the Meadow Lake Community Action Plan Requested Action Staff is recommending Council receive a brief presentation from the city’s stormwater specialist and discuss the schedule and funding of this project. Policy/Past Practice The city has previously partnered with local watershed organizations for lake projects. Background In the spring of 2019 Shingle Creek Watershed Commission (SCWC) engineers met with the Meadow Lake Watershed Association (MLWA) to discuss the status and health of Meadow Lake, and to see if there was any interest from MWLA in an in‐lake management project. The lake association expressed interest in a lake management plan and project, and city staff began discussions with watershed engineers about the potential project. Over the summer and fall, the Meadow Lake Management Plan was developed by the watershed engineer. This plan targets reducing the internal phosphorus loading in Meadow Lake. The plan includes preliminary monitoring and a winter drawdown of Meadow Lake. Following the drawdown, Meadow Lake will be monitored for at least two years to evaluate the effects of the drawdown. A partial summer drawdown may be necessary to stimulate native plant growth. Finally, an alum treatment will be applied to Meadow Lake. Overall, it is anticipated this plan would take place between 2021 and 2028. The city has been funding work on this project in 2020 and early 2021. In addition to the Meadow Lake Management Plan, the city and MLWA have been working to develop the Meadow Lake Community Action Plan. This plan targets reducing the external phosphorus loading in Meadow Lake. While the city and MLWA have both worked diligently installing storm water treatment in this watershed, more improvements are still needed to meet state water quality standards. The Meadow Lake Community Action Plan identifies ways that both the city and residents can help make improvements to water quality in Meadow Lake. The Meadow Lake Community Action Plan also acts as a guide for storm water education city‐wide. Many of the goals identified in this plan align closely with new permit requirements from the MPCA. The city will need to renew the MS4 permit with the MPCA in April of 2021, and portions of this plan will need to be executed city wide to meet more stringent new requirements by the state. Agenda Section Work Session Item Number 11.3 Funding The Meadow Lake Management Plan is fully funded by the Shingle Creek Watershed Management Commission. The commission successfully received a Board of Water and Soil Resources grant and a Clean Water Fund grant, which resulted in a fully funded project. The city has been paying for work on this project in 2020 and 2021 while the commission waits to receive grant funds. As of March 1, 2021 the city has paid for $18,546.35 of design and planning costs for this project, and will be fully reimbursed by the commission in July of 2021 when grant funds have been received. The Meadow Lake Community Action Plan has been prepared by the MLWA and the storm water specialist. Each year, there is $100,000 available in the CIP for storm water projects, and any projects eventually planned in the Meadow Lake area would be funded thru this fund. However, the majority of the plan is based in education and outreach which would be performed by the storm water specialist during normal working hours. Attachments  Meadow Lake Management Plan  Meadow Lake Community Action Plan WENCK File #3649-0500 September 2020 Prepared by: WENCK Associates, Inc. 7500 Olson Memorial Hwy Golden Valley, MN 55427 Phone: 763-2529-6800 Wenck.com Prepared for: City of New Hope, MN Shingle Creek Watershed Management Commission Meadow Lake Drawdown Feasibility Report September 2020 i WENCK File #3649-0500 September 2020 Table of Contents 1.0 INTRODUCTION AND BACKGROUND ........................................................... 1-1 1.1 Introduction ....................................................................................... 1-1 1.2 Project Background ............................................................................. 1-1 2.0 CURRENT CONDITIONS ............................................................................... 2-1 2.1 Watershed and Lake Characteristics ...................................................... 2-1 2.2 Lake Water Quality .............................................................................. 2-3 2.3 Aquatic Communities ........................................................................... 2-5 2.3.1 Aquatic Vegetation .................................................................. 2-5 2.3.2 Phytoplankton and Zooplankton ................................................ 2-5 2.3.3 Fishery .................................................................................. 2-5 2.3.4 Other Aquatic Life ................................................................... 2-1 2.3.5 Other Observed Wildlife ........................................................... 2-1 3.0 PROBLEM ASSESSMENT .............................................................................. 3-1 3.1 Problem Assessment ............................................................................ 3-1 3.1.1 Phosphorus Loading................................................................. 3-1 3.1.2 Biologic Condition .................................................................... 3-2 3.2 Meadow Lake Management Plan ............................................................ 3-2 3.2.1 Project Goals and Objectives .................................................... 3-2 3.2.2 Lake Drawdown ...................................................................... 3-4 3.2.3 Alum Treatment ...................................................................... 3-4 4.0 LAKE DRAWDOWN ...................................................................................... 4-1 4.1 Purpose ............................................................................................. 4-1 4.2 Drawdown Details ............................................................................... 4-1 4.2.1 Pump Operation Plan ............................................................... 4-1 4.2.2 Lake Refill .............................................................................. 4-2 4.3 Project Impacts ................................................................................... 4-3 4.3.1 Impacted Properties ................................................................ 4-3 4.3.2 Impact to Downstream Receiving Waters ................................... 4-3 4.3.3 Fish and Wildlife Protection Plan ................................................ 4-1 5.0 REFERENCES ............................................................................................... 5-1 TABLES Table 2.1. Physical characteristics of Meadow Lake. ..................................................... 2-1 Table 2.2. Fish data collected on Meadow Lake. .......................................................... 2-5 Table 2.3. Turtles observed in Meadow lake. ............................................................... 2-1 Table 3.1. Updated existing and allowable TP loads for Meadow Lake. ............................ 3-1 Table 4.1. Pumped flow as a percent of Bass Creek flow. ............................................. 4-3 September 2020 ii FIGURES Figure 1.1. Meadow Lake in New Hope, MN. ............................................................... 1-2 Figure 2.1. Meadow Lake lakeshed and stormwater features. ........................................ 2-2 Figure 2.2. Meadow Lake historic summer total phosphorus (TP) concentrations. ............ 2-3 Figure 2.3. Meadow Lake historic summer chlorophyll-a concentrations. ........................ 2-4 Figure 2.4. Meadow Lake historic Secchi depth in meters. ............................................ 2-4 Figure 2.5. Over 30,000 fathead minnows captured (left) and their size distribution (right) from the 2020 survey. ................................................................................... 2-6 Figure 2.6. 2016 SAV survey results. ......................................................................... 2-1 Figure 2.7. Mini-fyke net deployed in Meadow Lake in September 2020 (left) and turtles incidentally caught in the 2017 fish survey (right). ............................................ 2-1 Figure 3.1. Meadow Lake Management Plan decision tree. ............................................ 3-3 Figure 4.1. Drawdown pumping schematic plan and outlet structure. ............................. 4-2 Figure 4.2. Outflow from Meadow Lake to Bass Creek. ................................................. 4-1 Figure 4.3. Meadow Lake bathymetry and proposed un-drained area for turtle hibernation (translucent red). .......................................................................................... 4-2 APPENDICES Appendix A Property Owner Consent Documentation September 2020 1-1 1.0 Introduction and Background 1.1 INTRODUCTION Meadow Lake (27-0057-00) is a shallow eutrophic lake located in New Hope, MN (Figure 1- 1). Meadow Lake discharges through storm sewer to Bass Creek, a tributary of Shingle Creek, which is a tributary of the Mississippi River. In 2002 the Minnesota Pollution Control Agency (MPCA) added the lake to the state’s 303(d) list of Impaired Waters because of excess nutrient concentrations. 1.2 PROJECT BACKGROUND In 2010, the Shingle Creek Watershed Management Commission (Commission) completed a Total Maximum Daily Load (TMDL) study and Implementation Plan to assess nutrient loading concerns and provide strategies to reduce excess nutrient loading (Wenck 2010a, 2010b). The TMDL identified both watershed and internal phosphorus loading and estimated that the combined daily loads would have to be reduced by 82 percent for the lake to consistently meet state water quality standards. The implementation plan suggested an approach that included reducing watershed load by adding load and volume reducing Best Management Practices (BMPs) and considering an integrated plan to manage the aquatic vegetation, fish, and zooplankton communities to maintain a level of water clarity desirable both aesthetically and for maintenance of a fishery. The Plan also noted that Meadow Lake might be a good candidate for a water level drawdown. A drawdown would expose and consolidate the mucky lake sediments, reduce invasive submersed aquatic vegetation (SAV), and provide an opportunity for the native seed bank to reestablish a more beneficial aquatic vegetation community. However, the lakeshore owners were not supportive of a drawdown at that time. A follow up progress report in 2019 (Wenck 2019) summarized progress toward meeting the required TMDL load reductions. The report estimated that the City and property owners had achieved an estimated 42 pounds of the required 61 pounds of annual phosphorus watershed load removal. In addition, several shoreline naturalizations have been planted to protect the shoreline, filter lawn runoff, and provide near-shore habitat. As a part of the progress report, the lake response model was updated with more recent monitoring data and sediment core phosphorus release testing results, to update the internal load reduction estimate. That modeling estimates an internal load reduction of 93 percent, or 110 pounds per year, is necessary. Fish and SAV surveys revealed a nuisance amount of the invasive curly-leaf pondweed and an ongoing infestation of fathead minnows. Both contribute to the poor water clarity, lack of native species, and poor water quality. Following the completion of the progress report neighbors and city staff at public input meetings expressed an interest in pursuing a drawdown, and the Commission developed a proposed Meadow Lake Management Plan. This Plan sets forth a program of activities including a drawdown, alum treatment, and fish and SAV management and a multi-year, phased, stepwise Decision Tree detailing potential lake responses and follow-up actions. September 2020 1-2 Figure 1.1. Meadow Lake in New Hope, MN. September 2020 2-1 2.0 Current Conditions 2.1 WATERSHED AND LAKE CHARACTERISTICS Meadow Lake in the City of New Hope, MN is in the Shingle Creek watershed. This shallow lake has a relatively small lakeshed that is entirely developed. Land use is single family residential and includes an elementary school. Table 2.1 below shows the physical characteristics of the lake and its lakeshed. Table 2.1. Physical characteristics of Meadow Lake. Parameter Meadow Lake Surface Area (ac) 12 Average (Maximum) Depth (ft) 1.9 (4) Volume (ac-ft) 23 Residence Time (years) 0.1 Littoral Area (ac) 12 (100%) Watershed Size (ac) 88 Storm sewer collects runoff from the 88 acre lakeshed (Figure 2.1), which flows into the lake from seven outfalls. Grit chambers or sump manholes have been installed on five of those outlets. A large boulevard rain garden provides additional treatment of street runoff, and a rain garden on the school property treats runoff from one of the parking lots. In the northwest corner of the lake is an outlet structure that discharges into city storm sewer and then into Bass Creek approximately one-half mile to the west. The lake is hydraulically connected to a pond (“Pond A”) on the New Hope Village Golf Course by a pipe with an invert slightly lower than the lake’s runout elevation. Pond A is connected to another pond (“Pond B”) (need to show where this is) on the golf course via a pipe with an invert higher than the lake’s runout elevation. This is intended to provide an emergency overflow for the lake/pond system. Pond B outlets into storm sewer on Bass Lake Road that flows east, eventually to Upper Twin Lake in the City of Crystal. The City of New Hope intends to use the proposed drawdown of Meadow Lake as an opportunity to drawdown Pond A to repair the equalizer pipe and associated structures. September 2020 2-2 Figure 2.1. Meadow Lake lakeshed and stormwater features. September 2020 2-3 2.2 LAKE WATER QUALITY Meadow Lake is hypereutrophic and greatly exceeds the North Central Hardwood Forest shallow lakes standards. The lake is monitored by volunteers every 2-3 years through the Metropolitan Council’s Citizen Assisted Monitoring Program (CAMP) and by the Commission approximately every five years. CAMP monitoring is limited to surface samples, while the Commission sampling includes both surface and water column profiles. Figures 2.2, 2.3, and 2.4 show the summer average total phosphorus (TP) and chlorophyll-a concentrations and summer average Secchi depth. The dashed red horizontal line indicates the applicable state water quality standard for this ecoregion. Water quality data is being collected in 2020 but is not yet available for review. Figure 2.2. Meadow Lake historic summer total phosphorus (TP) concentrations. September 2020 2-4 Figure 2.3. Meadow Lake historic summer chlorophyll-a concentrations. Figure 2.4. Meadow Lake historic Secchi depth in meters. September 2020 2-5 2.3 AQUATIC COMMUNITIES 2.3.1 Aquatic Vegetation Spring and summer vegetation surveys were performed by the Commission on Meadow Lake in 2016 (Wenck 2017) as part of the routine Intensive Lake Monitoring Program (Figure 2.6) and again in 2020 in preparation for drawdown implementation. To the Commission’s knowledge, no other systematic vegetation surveys have been performed on Meadow Lake to date. The 2016 surveys showed low species diversity (four species observed) and a Floristic Quality Index (FQI) score of 5.5 (well below the 17.8 shallow lake threshold). Plant abundance was high (100% coverage) during the June 2016 survey and low (19% coverage) during the August 2016 survey. The most common species observed during the June and August 2016 surveys were CLP (57%) and Elodea (19%), respectively. The spring and summer 2020 surveys observed seven and nine species and FQI scores of 12.9 and 15.3, respectively. Plant abundance was high during both surveys (93–100% coverage). The most common species observed during the spring and summer 2020 surveys were sago pondweed (75%) and Elodea (86%). Eurasian water milfoil was not observed during any survey. Copper sulfate was applied to the lake in the 1990s to suppress algae and vegetation growth with limited success. There was some native vegetation response to a partial drawdown in 2006, which was undertaken to facilitate dredging sediment deltas at the storm sewer outfalls, but the effect was temporary. 2.3.2 Phytoplankton and Zooplankton Phytoplankton and zooplankton surveys were completed in summer 2020. Cyanobacteria and dinoflagellates were present in the phytoplankton sample, a typical community for a shallow Minnesota lake in the late summer. The concentrations of both phytoplankton types were low and not near nuisance levels. The zooplankton sample has not been analyzed yet. The phytoplankton and zooplankton data provide a snapshot of the summer, pre-drawdown community. 2.3.3 Fishery A fisheries assessment was completed on Meadow Lake in early August 2017. Only two species were observed during the 2017 assessment and the population was dominated by fathead minnow. A follow-up assessment was completed in September 2020. Fathead minnows were the only fish captured during the 2020 assessment. Rusty crayfish and painted turtles were captured as bycatch. Table 2.2 summarizes fish sampling data. Table 2.2. Fish data collected on Meadow Lake. Sample Year Fathead Minnow Black Bullhead Creek Chub Biomass (g) Count Biomass (g) Count Biomass (g) Count 2009 1 2,400 0 0 2010 1 350 0 0 2011 1 0 11,900 0 2017 2 8,782 4,099 0 0 10 1 2020 2 54,192 33,827 1 2009-2011 collection by Dr. Kyle Zimmer, University of St. Thomas; 2017 and 2020 collected by Wenck Associates. 2 Fathead minnow count during the 2020 survey was estimated using total biomass collected and the average fathead minnow weight. September 2020 2-6 Previous surveys conducted on Meadow Lake by others for academic research showed that the minnow population varies significantly annually, with sampling some years finding no minnows and some years thousands of individuals. Fathead minnow are very tolerant of winter-kill conditions; however, Meadow Lake is likely not deep enough to support the species year-round. Fish may over winter in the adjacent golf course ponds and/or recolonize the lake from Bass Creek during high water levels. Minnows could also be introduced by human sources, such as dumping a bait bucket into the lake. In high densities, fathead minnow can have significant water quality impacts through feeding on zooplankton, secretion, and sediment resuspension. Thus, it is highly likely that fathead minnows contribute to poor water quality conditions in Meadow Lake. Figure 2.5. Over 30,000 fathead minnows captured (left) and their size distribution (right) from the 2020 survey. September 2020 2-1 Figure 2.6. 2016 SAV survey results. September 2020 2-1 2.3.4 Other Aquatic Life Lakeshore property owners have observed snapping and painted turtles in the lake. In 2011 and 2017, fish surveys counted turtles incidentally caught in mini-fyke nets. A turtle survey was conducted in 2020 to document turtle species and their relative abundance in Meadow Lake. No threatened or endangered turtle species have been observed in Meadow Lake. Table 2.3. Turtles observed in Meadow lake. Sample Year Snapping Turtle Painted Belly 2011 0 26 2017 6 104 2020 2 109 Figure 2.7. Mini-fyke net deployed in Meadow Lake in September 2020 (left) and turtles incidentally caught in the 2017 fish survey (right). 2.3.5 Other Observed Wildlife In preparation for the lake drawdown, lakeshore residents were requested to report their wildlife observations. Resident 1: • Spring 2020: two bald eagles in a large crab apple tree near the shoreline. • After iceout when the water was still clear about 50 seagulls circled overhead and fed on fathead minnows for about two weeks. • Grey herons and egrets have been observed feeding on the shoreline. • A goose built its nest in the cattails and laid eggs. Sat on eggs for two weeks, the nest was attacked and eggs did not hatch. September 2020 2-2 • Painted turtles traveled upland to lay eggs May-June 2020. • Pair of coyotes traveled across the ice and hunted rabbits and squirrels in my backyard all winter long 2019- 2020. • Buck rubbed and scraped antlers on a young birch tree near shoreline around September 2019. Deer scat in my backyard throughout winter/spring 2019-2020. Resident 2: Over 40 different wildlife species, including bald eagles and 22 other bird species have been recently observed. The wildlife list consists of: wood duck, mallard, gull, bald eagle, egret, great blue heron, owl, wild turkey, northern shoveler, common merganser, hooded merganser, tundra swan, buffelhead, loon, coopers hawk, red hawk, green heron, Canada goose, pied-billed grebe, blue-winged teal, scaup, ring-necked duck, osprey, fox, coyote, opossum, raccoon, painted turtle, snapping turtle, minnows, frogs/toads, crayfish, muskrat, rabbit, squirrel, deer, mink, otter, trumpeter swan, bats. Resident 3: Wildlife seen in the south bay of Meadow Lake, spring and summer 2020: • Snapping Turtles. Painted Turtles traveling southward from the lake to warm uplands to lay eggs. • American Toads, Spring Peepers. May be less variety of frogs this year compared to last year. • Birds: (Blue Herons - spring through the present), Green Herons (July, August), Kingfishers (August), Egrets (spring), many gulls and terns remained for weeks this April and May • Nesting ducks with chicks included: Wood Ducks, Hooded Mergansers, Mallards • Nesting Canada Geese and goslings • Pied-Billed Grebe: April • Dragon flies and damselflies hatching from the lake • American Mink, 3 sightings in May and June • Otters, sighted July 13, 2020 • Blue Herons and Great Egrets were most abundant in the spring. A part of their diet are young turtles, other amphibians, and fish. Green Herons have nested on the lake for about 10 years. • Bald eagle November 2018 eating a goose on the ice, and December 2019 eating a duck on the ice. • Coyotes and Red Foxes travel on the ice in winter • Deer • Muskrats and opossums • Canadian Toads, American Toads, Grey Tree Frogs, Spring Peepers, Chorus frogs, Cope's Gray tree frog • Crayfish • Ducks, geese, etc. Wood Ducks, Mallards, Blue Winged Teal, Hooded Mergansers, Common Mergansers, Red- breasted Merganser, Pied-billed Grebe, Bufflehead, Ruddy duck, Ring-necked duck, Lesser Scaup, Northern Pintail, Northern Shoveler, Snow goose, Canada Goose, Trumpeter Swan, American Bittern, cormorants, gulls, terns • Common Loon: summer of 2019 and 2018 diving and residing for a few days • Other birds: Sharp-tailed Grouse, Turkey, Nighthawks, Robins, warblers, finches, sparrows, flycatchers, woodpeckers, hummingbirds, juncos, nuthatches, swallows, tanangers, waxwings, Cardinals, Catbirds, Chickadees, blackbirds, hawks, owls • Dragonflies, Damselflies in May and June September 2020 3-1 3.0 Problem Assessment 3.1 PROBLEM ASSESSMENT The City of New Hope, the property owners in the watershed, and the Meadow Lake Watershed Association have undertaken several BMPs to reduce external phosphorus load. There has been no significant improvement in lake water quality and clarity and the lake continues to significantly exceed state water quality standards. While, as noted in Section 2.3.5 above, the lake attracts birds, waterfowl, reptiles, amphibians, wildlife, and various insects, it does not support a balanced fishery, is subject to nuisance algal blooms and periodically produces mats of curly-leaf pondweed. The lake can be aesthetically unpleasing and is not attractive for recreation by the residents of the 47 homes that ring the lake nor users of the park along the southeast side of the lake. 3.1.1 Phosphorus Loading A TMDL progress report in 2019 (Wenck 2019) summarized efforts toward meeting the required TMDL load reductions. The report estimated that through structural and nonstructural BMPs and enhanced street sweeping the City and property owners had achieved about 42 pounds of the required 61 pounds of annual phosphorus watershed load removal. As a part of the progress report, the lake response model was updated with more recent monitoring data and sediment core phosphorus release testing results, to update the internal load reduction estimate. That modeling estimates an additional 19 pounds of annual TP watershed load reduction and an internal load reduction of 93 percent, or 110 pounds per year, is necessary. Meadow Lake’s lab-measured sediment TP release rate was 12.4 mg/m2/day, which is high and exceeds the 75th percentile of lakes in Minnesota. Shallow lakes typically do not respond in a stepwise fashion to nutrient load reductions. Impaired shallow lakes tend to stay in a turbid water state until there is enough change in lake inputs to flip the lake to a clear water state. It is likely that even if the watershed load were reduced to zero the water quality conditions in Meadow Lake would not improve until the release of phosphorus from the sediments is controlled. Table 3.1. Updated existing and allowable TP loads for Meadow Lake. TP Source Existing TP Load [lbs/yr] Allowable TP Load [lbs/yr] Required Load Reduction Estimated Achieved lbs/yr Percent lbs/yr Wasteload Watershed MS4 87.2 25.7 61.5 71% 42.0 Load Atmospheric 2.8 2.8 0.0 0% 0 Internal 117.7 7.7 110.0 93% 0 TOTAL LOAD 207.7 36.2 171.5 83% 42.0 September 2020 3-2 3.1.2 Biologic Condition As described in Section 2, fish and SAV surveys revealed a nuisance amount of the invasive plant curly-leaf pondweed that varies from year to year and an ongoing infestation of fathead minnows. Both contribute to the poor water clarity, lack of native species, and poor water quality. Curly-leaf pondweed can form dense mats that shade the lake bottom, limiting the growth of more beneficial native SAV. It senesces in mid to late summer, and microbial activity breaking down the plant matter consumes dissolved oxygen from the water column. In anoxic conditions, lake sediments are more prone to redox reactions that release dissolved phosphorus. As noted above, sediment release rates are in Meadow Lake are very high, so this anoxic release can fuel late summer algal blooms. Once the curly-leaf pondweed is gone, there is limited native SAV available to stabilize the sediments and to provide shelter, food, and habitat. Fathead minnows are omnivores that are categorized as bottom filter feeders, sifting through dirt and silt to find food. The carnivorous portion of their diet is made up of mainly insects, crustaceans, other aquatic invertebrates, and zooplankton. The herbivorous portion of their diet is primarily made up of algae and phytoplankton. Fathead minnows will also feed on bottom detritus. This rooting action releases sediment into the water column, where it reduces clarity and is a source of water column phosphorus. 3.2 MEADOW LAKE MANAGEMENT PLAN 3.2.1 Project Goals and Objectives The Meadow Lake Management Plan is a multi-year, holistic approach to improving water quality and biotic integrity in the lake. Initial efforts will focus on reestablishing a balanced biology by removing the fathead minnow population and limiting recolonization, reducing curly-leaf pondweed to non-nuisance levels, and restoring a healthy native aquatic vegetation community through one or more temporary drawdowns and supplemental SAV chemical treatments if needed. The second phase of emphasis is on reducing phosphorus loading from the sediments. Annual monitoring would be conducted throughout both phases of the plan and would guide adaptive management until the desired outcome – a clear water lake with a healthy biologic community – is achieved. Implementation of the plan will be stepwise, with future actions dependent on lake and biotic response. The Decision Tree shown in Figure 3.1 illustrates how future activities depend upon meeting interim goals. If the interim goals are achieved faster than is shown, then implementation can be accelerated. However, if it takes longer to achieve the interim goals, the City and Commission will not proceed to the next management action until all the interim goals are met. September 2020 3-3 Figure 3.1. Meadow Lake Management Plan decision tree. September 2020 3-4 3.2.2 Lake Drawdown The proposed lake drawdown in the first year of implementation is intended to consolidate sediments, eliminate fathead minnows and prevent recolonization, and reduce curly-leaf pondweed growth. This phase has two primary activities: engineering and water quality and biological monitoring. Engineering would focus on 1) designing, permitting, and implementing the late fall drawdown, with pumps estimated to be in place 2-3 months until freezeover; 2) determining whether it is hydraulically necessary to connect the lake and golf course ponds; 3) if the connection is to remain, designing and completing any desired pipe and outfall improvements; and 4) designing and installing fish barriers on the lake outlet structure and if necessary the outfall from the golf course ponds. Water quality monitoring for TP, chl-a, and Secchi depth will be completed in 2020 by trained volunteers through the Met Council’s CAMP program. The Commission will update the fish survey, spring and summer aquatic vegetation surveys, and monthly phyto- and zooplankton surveys. Four pre-drawdown sediment cores will be taken and tested for bulk density and loss-on-ignition (a test for organic content) while an additional core would also be tested for phosphorus fractionation. Following the drawdown water quality and biologic monitoring will be completed to determine if the drawdown adequately reduced curly-leaf pondweed and eradicated the fathead minnow population. If the native vegetation response is not satisfactory, a summer drawdown may be completed to encourage additional native plant growth. Monthly water quality sampling will include TSS, chl-a, SD, and surface and bottom TP and OP and DO/ temperature profiles. Four post-drawdown sediment cores would be taken and tested for bulk density and loss- on-ignition while an additional core would also be tested for phosphorus fractionation. When the desired fish and vegetation response has been achieved, then the Plan will turn to Phase 2, and alum treatment. 3.2.3 Alum Treatment This phase would be completed over 2-3 years and includes treating the lake sediments with alum or other chemical treatment to bind phosphorus in the water column and limit release from the sediments. Two factors are considered when calculating an alum dose: redox-P concentration and the depth of anoxia. Anoxic depth is defined as the sediment area that is exposed to dissolved oxygen lower than 2 mg/L, which is represents the area that will be treated with alum. The second factor is the depth of sediment that will be treated with alum. As a conservative estimate the one-foot contour will be used as the alum treatment area, or about 9 acres of the lake’s 11.5 acres. The most current sediment release data will be used to compute the optimal alum dose. Alum will be applied in two doses. Between the doses, sediment cores will be taken to verify second dose application rates. Monitoring will include water quality sampling as in year one. Monitoring may also include aquatic vegetation and fish and zoo- and phytoplankton surveys as warranted. September 2020 4-1 4.0 Lake Drawdown 4.1 PURPOSE The purposes of the proposed whole lake drawdown are to: • Consolidate mucky sediment • Eradicate the current population of fathead minnows • Significantly reduce the extent of curly-leaf pondweed by freezing turions in the sediment • Reinvigorate the native seedbank to reestablish native SAV 4.2 DRAWDOWN DETAILS 4.2.1 Pump Operation Plan The proposed drawdown would begin in October 2020. An 8” diesel dewatering pump (5.6 cfs) would be installed in the backyard of a residence in the northwest corner of the lake (see Figure 4.1.) The property owners have provided permission for this installation. The pump will be enclosed in an insulated wooden box to minimize noise and to insulate the pump from freezing temperatures. Approximately 350 feet of 8” intake hose will be extended out to the deepest contour of the lake (the maximum depth is 3.58 feet). An 8” discharge pipe would be directed to the downstream side of the outlet’s weir wall (Figure 4.1.) The equalizer pipe between the lake and the adjacent pond on the New Hope Village Golf Course will be sandbagged. In a separate project, the City will draw down that pond to replace the pipe. The pump is proposed to be operated 7:00 am – 5:00 pm (10 hours) weekdays for about 17 days to achieve the initial, full drawdown of the lake. Thereafter, the pump will be operated following rain events, or when the depth of the lake reaches 0.25’. The City will contract with Wenck Response staff who will operate and maintain the pump. Wenck Response is a 24/7/365 emergency response operation which is located approximately one mile from Meadow Lake. Wenck Response staff will be responsible for starting the pumps in the morning and shutting off the pumps in the evening, refueling, and performing maintenance on the pump. Once the drawdown is complete, Wenck Response staff will visit the site daily to observe the rate of groundwater seepage and side slope weeping and confer with the project engineer to estimate how frequently “maintenance” pumping should occur. As noted later in this report, a small shallow pool will be left to provide a winter refuge for turtles. The expected drawdown volume is 21.4 acre-feet. Based on the lake’s surveyed bathymetry, the volume below the Normal Water Level is 17.1 acre-feet. The estimated volume was multiplied by 1.25 to conservatively estimate the additional volume expected to enter the lake from the saturated side-slopes. The 2,500 GPM diesel pump is estimated to achieve a conservative 2 cfs of pumping after losses through the intake/discharge piping. This assumes the pump is operating at 40% efficiency and there will be a base flow of 0.2 cfs. The baseflow of 0.2 cfs is equivalent to the estimated inflow of 152 af/yr (0.21 cf/sec) as calculated in the Meadow Lake TMDL lake response model. September 2020 4-2 Figure 4.1. Drawdown pumping schematic plan and outlet structure. 4.2.2 Lake Refill Assuming a constant inflow of 0.21 cfs based on the lakeshed’s hydrologic model, the 17.4 acre-feet of storage below the outlet will be replenished in approximately 42 days, or 1.4 months. Assuming the pumps are pulled in mid-to-late December, the lake should reach its normal water level during the thaw in early March. September 2020 4-3 4.3 PROJECT IMPACTS 4.3.1 Impacted Properties There are 50 parcels directly abutting Meadow Lake. Three are owned by the City of New Hope, and the remaining 47 are single family residences. Many of these residents, as well as property owners not directly on the lake, are members of the Meadow Lake Watershed Association (MLWA), a nonprofit dedicated to improving the quality and natural beauty of Meadow Lake (meadowlakematters.org). Commission and City staff discussed the potential drawdown and overall Management Plan with the Association at its annual meeting in early 2019, where the community expressed interest in proceeding. The City hosted a well- attended Open House at the Golf Course on July 30, 2019. Following a decision by the City Council and Commission to proceed with the project, in mid-2020 the MLWA met door to door with abutting property owners and obtained signatures affirming the property owners’ consent from 45 of the 47 residential properties (see Appendix A). The City of New Hope mailed notice of a public hearing to the 47 parcels owners, and the New Hope City Council held a public hearing at its regular Council meeting on August 10, 2020. The meeting was held virtually through WebEx. Several abutting property owners attended and spoke in favor of the project. One property owner submitted written comments opposed to the project. 4.3.2 Impact to Downstream Receiving Waters The outlet of Meadow Lake discharges to City of New Hope Storm sewer (Figure 4.2). The outlet of Meadow Lake is a 16-inch RCP pipe which connects to storm sewer under Boone Avenue. That storm sewer flows along city streets until it ultimately discharges to Bass Creek approximately across from 61st Avenue circle. Approximately three weeks of 2.2 cfs of pumping should have a negligible effect on Bass Creek. At this location, based on the Commission’s XP-SWMM model of the watershed, 2.2 cfs falls between 1-3% of the flow during storm events greater than a 1-year event and would be equivalent to 17% of a 1-in storm event. The initial drawdown of the lake will be completed in October-November 2020, when base flows are low and less frequent larger storm events rarely occur. The streambanks of this reach of Bass Creek were stabilized by the City of New Hope in 2012 with cedar tree revetments, live stakes and bio-log toe protection. Table 4.1. Pumped flow as a percent of Bass Creek flow. Storm Event Bass Creek Flow (cfs) % of Pump Flow (2.2 cfs) 1-in. 13.2 17% 1-yr 71.9 3% 2-yr 94.5 2% 10-yr 147.8 1% 100-yr 202.2 1% September 2020 4-1 Figure 4.2. Outflow from Meadow Lake to Bass Creek. September 2020 4-1 4.3.3 Fish and Wildlife Protection Plan No threatened or endangered species have been observed on Meadow Lake; however, the drawdown project intends to minimize wildlife impacts as much as possible. Fish and other aquatic organisms will be impacted during the drawdown due to loss of habitat and altered over-wintering conditions. Fathead minnow eradication is a goal of the project, and there are no other fish species found in the lake. Other aquatic species such as crayfish may also be impacted. Once complete, the proposed drawdown would likely enhance habitat for fish and other aquatic organisms by improving water quality and habitat diversity. The snapping turtles and painted turtles in Meadow Lake will be impacted by the drawdown. The drawdown will likely take place in October after many turtles have already chosen hibernation habitat. The hibernating turtles are left susceptible to freezing when overlying water is removed and can no longer provide insulation. The Minnesota DNR does not require any mitigation because no threatened or endangered turtle species have been observed on the lake; however, turtle conservation is of particular concern to some homeowners. Wenck has communicated to the City of New Hope and the MLWA that some turtle mortality is expected as a result of the project. Potential strategies for turtle conservation were discussed with John Moriarty of Three Rivers Park District, and Carol Hall and Erica Hoaglund of the Minnesota DNR in August and September 2020. The adjacent golf course pond (Pond A, Figure 2-1) is being drawn down for culvert maintenance and cannot provide suitable refuge for hibernating turtles. The most feasible options for conserving the turtle community discussed are as follows: 1. Wenck will leave a open-water pool in the southwest portion of the lake during the drawdown (Figure 4-3). This area will provide an opportunity for the turtle population to hibernate safely over winter. During the 2006 partial drawdown, residents observed two points of subsurface groundwater flow, one of which occurred on the southwestern lakeshore. This groundwater flow will potentiallyprovide oxygenated and unfrozen habitat for hibernating turtles. 2. If the drawdown begins before turtles have started hibernating and turtles are spotted migrating to overwintering locations, Wenck and involved homeowners will attempt to capture and relocate them to a nearby water body. In a conversation with Erica Hoaglund, Eagle Lake (DOI: 27011101) was identified as a potential receiving water body for captured turtles. Mortality of aquatic life will be apparent as water levels return to normal on the lake in Spring 2021. The biomass may reach nuisance levels, and if so Wenck will conduct a recovery effort to collect and appropriately dispose it to minimize impacts to lake residents. The project may have temporary impacts on terrestrial wildlife that use the lake and its surrounding riparian area. Coyote, fox, deer, opossum, mink, and otter have all been observed on or near the lake (Section 2.3.5). Many of these species may abandon habitat on and near Meadow Lake until the proposed work is finished and the water level returns to normal levels. Because terrestrial organisms are more mobile and have more options for habitat than aquatic organisms, the impacts are expected to be minimal. Nearby resources such as Magda, Eagle, Pike, and Bass Lake, Bass Creek, and public parks (provide other habitat and refuge opportunities for the terrestrial community in over the course of winter. Though the proposed drawdown will have short-term impacts on wildlife, the project’s purpose and long-term goal is to enhance overall habitat for wildlife by improving water quality and providing increased habitat diversity. September 2020 4-2 Figure 4.3. Meadow Lake bathymetry and proposed un-drained area for turtle hibernation (translucent red). 5.0 References Wenck Associates Inc. 2010a. Meadow Lake Nutrient TMDL. pca.state.mn.us/sites/default/files/wq-iw8-18e.pdf Wenck Associates Inc. 2010b. Meadow Lake Nutrient TMDL Implementation Plan. pca.state.mn.us/sites/default/files/wq-iw8-18c.pdf Wenck Associates, Inc. 2019. Lake Magda and Meadow Lake 5 Year Review. shinglecreek.org/uploads/5/7/7/6/57762663/magda_and_meadow_5-year_tmdl_.pdf Appendix A Appendix B Toll Free: 800-472-2232 Email: wenckmp@wenck.com Web: wenck.com MEADOW LAKE COMMUNITY ACTION PLAN DRAFT March 1, 2021 CITY OF NEW HOPE IN PARTNERSHIP WITH MEADOW LAKE WATERSHED ASSOCIATION 2 TABLE OF CONTENTS MEADOW LAKE COMMUNITY ACTION PLAN .............................................................................................. 1 TABLE OF CONTENTS .................................................................................................................................... 2 LIST OF FIGURES ........................................................................................................................................... 3 APPENDICES .................................................................................................................................................. 3 EXECUTIVE SUMMARY ................................................................................................................................. 4 INTRODUCTION ............................................................................................................................................ 5 BACKGROUND & HISTORY ........................................................................................................................ 5 MEADOW LAKE COMMUNITY ACTION PLAN ............................................................................................ 9 GOAL 1: RETURN & MAINTAIN A CLEAR WATER STATE IN MEADOW LAKE ............................................ 11 GOAL 2: PROMOTE HEALTHY & DIVERSE AQUATIC & TERRESTRIAL SPECIES .......................................... 16 GOAL 3: CREATE & MAINTAIN NATIVE & DIVERSE SHORELINES .............................................................. 18 GOAL 4: ENGAGE WITH THE COMMUNITY & EDUCATE CITIZENS ABOUT MEADOW LAKE ..................... 20 GOAL 5: CREATE A COALITION OF WATERSHED STAKEHOLDERS TO RAISE AWARENESS & IMPLEMENT BMPs ........................................................................................................................................................... 22 GOAL #1 ACTION PLAN (2020 to 2021) ...................................................................................................... 24 GOAL #2 ACTION PLAN (2020 to 2021) ...................................................................................................... 25 GOAL #3 ACTION PLAN (2020 to 2021) ...................................................................................................... 26 GOAL #4 ACTION PLAN (2020 to 2021) ...................................................................................................... 27 GOAL #5 ACTION PLAN (2020 to 2021) ...................................................................................................... 28 APPENDIX A: Monitoring Results .............................................................................................................. 29 APPENDIX B: Salt Records ......................................................................................................................... 32 APPENDIX C: Grit Chamber Cleaning ......................................................................................................... 35 3 LIST OF FIGURES FIGURE 1. Meadow Lake, New Hope, Minnesota……………………..……………………………………………… 6 FIGURE 2. Greater Watershed Area..…..………………………………………………..………………………………… 7 FIGURE 3. MLCAP Goals……………………..………………………………………………..………………………………… 10 FIGURE 4. Enhanced Street Sweeping...………………………………………………..………………………………… 13 APPENDICES APPENDIX A. Monitoring Results……………………..……………………………..……………………………………… 28 APPENDIX B. Salt Records……………………..………………………………………………..……………………………… 31 APPENDIX C. Grit Chamber Cleaning……………………..……………………………..………………………………… 34 4 EXECUTIVE SUMMARY Meadow Lake is a 12 acre shallow lake located in northern New Hope, Minnesota. With a small, fully developed 88 acre watershed, Meadow Lake’s one outlet connects to underground storm sewers that empty into Bass Creek. Bass Creek joins with Eagle Creek in Brooklyn Park to become Shingle Creek, which eventually flows to the Mississippi River. In 2002, Meadow Lake’s phosphorus measurement was 280 ppm, and the Minnesota Pollution Control Agency listed it as an Impaired Water for excess nutrients. In its current condition Meadow Lake is not capable of sustaining a balanced ecology. The public cannot recreate in Meadow Lake, and its aesthetics are unpleasing. With 25 years of observation, data collection and modeling, the Shingle Creek Watershed Management Commission (Commission), City of New Hope and Meadow Lake Watershed Association (MLWA) are poised to help Meadow Lake return to a clear water state. In 2019 Wenck Associates developed the Meadow Lake Management Plan (MLMP), which is a long-term plan endorsed in partnership by the Commission, City and MLWA. The purpose of the MLMP is to address the internal sediment-derived loading of Meadow Lake and to improve water quality and biotic integrity. In addition to excess phosphorus and other nutrients, Meadow Lake suffers from invasive curly-leaf pondweed and fathead minnow infestations. The MLMP is comprised of a series of actions over six or more years in two Phases. The Meadow Lake Community Action Plan (MLCAP) is a long-term plan developed by the City of New Hope and MLWA and designed to support the MLMP. The purpose of the MLCAP is to identify goals and objectives that the City, MLWA and community can take to reduce watershed load by managing storm water and reduce phosphorus runoff in the watershed. As part of the planning process for the MLCAP, the City of New Hope and MLWA met regularly. Five overarching goals were identified from these meetings: GOAL 1: Work to return and then maintain a clear water state in Meadow Lake. GOAL 2: Promote a healthy and diverse population of aquatic and terrestrial species. GOAL 3: Create and maintain native and diverse shorelines. GOAL 4: Engage with the community and educate citizens about Meadow Lake. GOAL 5: Create a Community Coalition of watershed stakeholders to raise awareness and implement Best Management Practices (BMPs). For each goal, the City and MLWA developed a list of objectives and identified roles and responsibilities to accomplish them. An action plan for 2020 through 2021 is included for each goal to compliment the pace at which the MLMP is proceeding. This timeline will be routinely reviewed and updated at least once a year. 5 INTRODUCTION Meadow Lake is a 12 acre shallow lake located in northern New Hope, Minnesota. With a small, fully developed 88 acre watershed, underground storm sewers originally transported stormwater to Meadow Lake by way of seven (7) inlets. In 2006, two (2) of these inlets were taken out of service and retired. Meadow Lake’s one outlet connects to underground storm sewers that empty into Bass Creek (Figure 1). Bass Creek joins with Eagle Creek in Brooklyn Park to become Shingle Creek, which eventually flows to the Mississippi River (Figure 2). The Minnesota Pollution Control Agency (MPCA) set numerical standards to maintain lakes for their designated use. This standard is often referred to as the Total Maximum Daily Load, or TMDL. Shallow lakes like Meadow Lake have a 60 ppm phosphorus standard. When shallow lakes are above this standard, they are more likely to produce excessive algae that can impact their recreational use. In 2002, Meadow Lake’s phosphorus measurement was 280 ppm, and the MPCA listed it as an Impaired Water for excess nutrients. In its current condition Meadow Lake is not capable of sustaining a balanced ecology. The public cannot recreate in Meadow Lake, and its aesthetics are unpleasing. With 25 years of observation, data collection and modelling, the Shingle Creek Watershed Management Commission, City of New Hope and Meadow Lake Watershed Association are poised to help Meadow Lake return to a clear water state. BACKGROUND & HISTORY Shingle Creek Watershed Management Commission Since 1996, the Shingle Creek Watershed Management Commission (Commission) has been conducting water quality monitoring approximately every three years. Much of the data was collected by citizen volunteers through programs sponsored by the Metropolitan Council and MPCA. In 2019 the Commission conducted a five-year TMDL review of Meadow Lake. In addition to monitoring water quality, the Commission collected sediment cores, undertook fish and aquatic vegetation surveys, and assembled information about best management practices (BMPs) completed in the watershed. The primary pollutant addressed in the updated modeling was Total Phosphorus (TP). The review showed that Meadow Lake requires: • An 83% (96 pound/year) reduction of TP from the watershed. • An 85% (62 pound/year) reduction of TP from internal sediment-derived load. An analysis conducted for the TMDL five-year review estimates that about 42 pounds of TP are removed annually by the BMPs that have been installed. 6 7 8 City of New Hope The City of New Hope has reduced watershed load to Meadow Lake through the following BMPs: • In 2006 the City realigned the storm sewer system along Meadow Lake Road West to improve street drainage and eliminate stormwater flow through two (2) of the inlets to Meadow Lake. The City installed four grit chambers at four (4) of the five (5) remaining active inlets to Meadow Lake and a large boulevard rain garden (Figure 1). The grit chambers are monitored and cleaned at least once a year and more often if additional sedimentation occurs. • In 2015 the City started an enhanced street sweeping program in the watershed. The enhanced sweeping program focuses increased sweeping in the direct drainage areas of local waterbodies. Street sweeping occurs on the streets surrounding Meadow Lake monthly throughout the spring, summer and fall months. Spring sweeping occurs as soon as possible during the snow melt to remove as much chloride as possible from the runoff. The City is committed to improving water quality in Meadow Lake through the implementation of the Meadow Lake Management Plan and the Meadow Lake Community Action Plan. Meadow Lake Watershed Association Established in 2006, the goal of the Meadow Lake Watershed Association (MLWA) is to preserve and improve the quality and natural beauty of Meadow Lake. In 2009 MLWA established a Lake Management Plan with short- and long-term goals and objectives to engage and educate shoreline property owners and the watershed community on how to reduce watershed load and manage storm water. Over the years, MLWA has: • Received two grants from the Minnesota DNR to conduct a series of educational workshops on shoreline restoration and provided support to property owners who restored their shorelines with native plants. • Partnered with Meadow Lake School to plant and maintain a 10,000 square foot rain garden. • Supported an Eagle Scout community service project to restore shoreline in Meadow Lake Park. • Partnered with the City of New Hope to expand the Eagle Scout project and restored over 200 feet of shoreline in Meadow Lake Park. • Received grants from the Commission to support community education. In 2018 MLWA updated its Plan, which has been in active implementation for over a decade. Meadow Lake Management Plan In 2019 Wenck Associates developed the Meadow Lake Management Plan (MLMP), which is a long-term plan endorsed in partnership by the Commission, the City of New Hope and MLWA. The purpose of the MLMP is to address the internal loading of Meadow Lake and to improve water quality and biotic 9 integrity. In addition to excess phosphorus and other nutrients, Meadow Lake suffers from invasive curly-leaf pondweed and fathead minnow infestations. The MLMP is comprised of a series of actions over six (6) or more years in two Phases: • Phase I: will take three (3) to four (4) years and includes one (1) or more whole-lake drawdowns to control the invasive fish and vegetation, consolidate sediments and regenerate the native seed bank. Fish barriers will be installed to prevent reentry of undesirable species. Education and outreach programs will be developed and implemented to inform watershed residents of good maintenance practices to help protect future water quality. • Phase II: will take an additional three (3) or more years. Phase II will address internal phosphorous load by chemically treating the lake with alum to seal the lake sediments. Future maintenance actions may be necessary to keep invasive vegetation and fish in check. In May 2020 the Commission launched the MLMP. Surveys of aquatic vegetation and fish populations were performed to establish baselines for each. Plans were also prepared for a full-lake winter drawdown to compact lake bottom sediments. MEADOW LAKE COMMUNITY ACTION PLAN The Meadow Lake Community Action Plan (MLCAP) is a long-term plan developed by the City of New Hope and MLWA and designed to support the MLMP. The purpose of the MLCAP is to identify goals and objectives that the City, MLWA and community can take to manage stormwater and reduce phosphorus runoff in the watershed. As part of the planning process for the MLCAP, the City of New Hope and MLWA met regularly. Five overarching goals were identified from these meetings: GOAL 1: Work to return and then maintain a clear water state in Meadow Lake. GOAL 2: Promote a healthy and diverse population of aquatic and terrestrial species. GOAL 3: Create and maintain native and diverse shorelines. GOAL 4: Engage with the community and educate citizens about Meadow Lake. GOAL 5: Create a Community Coalition of watershed stakeholders to raise awareness and implement Best Management Practices (BMPs). For each goal, the City and MLWA developed a list of objectives and identified roles and responsibilities to accomplish them. An action plan for 2020 through 2021 is included for each goal to compliment the pace at which the MLMP is proceeding. This timeline will be routinely reviewed and updated at least once a year. The MLCAP goals are illustrated in Figure 3. The following items follow: (1) a description of the goals and objectives; and (2) an Action Plan for each goal in 2020 and 2021. 10 Figure 3: MLCAP Goals 11 GOAL 1: RETURN & MAINTAIN A CLEAR WATER STATE IN MEADOW LAKE The primary goal of the MLCAP is to work, in conjunction with the MLMP, to return Meadow Lake to a clear water state. The focus of Goal #1 is to improve the health of the lake by reducing: • Total Phosphorus (TP). • Inflow contaminants. • Aquatic Invasive Species (AIS). • Volume of stormwater flow. The Action Plan for Goal #1 in 2020 and 2021 is provided on page 23. OBJECTIVES A. Conduct AIS Inspections Inspections for Aquatic Invasive Species will be conducted in coordination with the Commission. Inspections will be conducted by: • City staff, monthly between April and October, or as weather allows. • Citizen-Assisted Monitoring Program (CAMP) volunteers, as assigned. • Commission, as scheduled. The Commission monitors water quality one (1) year out of every three (3) years. Historically, CAMP volunteers complete monitoring the two (2) years that the Commission does not monitor. All parties monitor for the presence of curly-leaf pondweed as well as other common aquatic invasive species. Commission monitoring currently includes a fish survey to evaluate the fish and turtle populations of Meadow Lake. The Meadow Lake Management Plan intends to eliminate all fish population from Meadow Lake. City and CAMP monitoring will include examining Meadow Lake for any new or surviving fish population. Monitoring information from both the Commission and CAMP volunteers is published annually on the Commission’s website http://www.shinglecreek.org/water-quality.html. The most recent Meadow Lake water quality data are available in Appendix A. B. Monitor Inflow Contaminants Inflow contaminants such as TP, suspended solids, debris and chlorides, will be monitored by: 12 • The Commission annually throughout the duration of the MLMP; and • Citizen-Assisted Monitoring Program (CAMP) volunteers, as assigned. The most recent Meadow Lake monitoring results are available in Appendix A. C. Sweep Streets Streets will be swept at least once a month throughout the spring, summer and fall months. Spring sweeping will occur as soon as possible during the snow melt to remove as much chloride as possible from the runoff. Additionally, streets will be swept after major storms, as needed. Figure 4 illustrates the streets that receive enhanced sweeping within the Meadow Lake Watershed. D. Reduce Chloride Use in Winter To meet the Shingle Creek Watershed chloride TMDL assigned by the MPCA in 1998, the City will: • Track chloride use by each plow driver for each winter storm event every year. • Use “Salt Smart” technology and education to reduce salt. • Reduce chloride use at the Meadow Lake Park & Village Golf Course. The critical condition for the chloride impairment is winter runoff. The chronic standard for protection of Shingle Creek is 230 mg/L of chloride. At the time of the original TMDL report in 1998 a reduction of almost 71% in chloride level would be required to achieve the MPCA water quality standards in Shingle Creek. Chloride data are not currently being collected for Meadow Lake, but the Commission monitors chlorides downstream of Meadow Lake in Shingle Creek at the Brooklyn Park monitoring station. The MPCA originally indicated that significant chloride reductions would likely come through the implementation of BMPs by the road maintenance authorities and private commercial applicators. More information about the chloride TMDL and salt reduction by the City of New Hope can be found in Appendix B. To reduce community chloride use, the City and MLWA will work on communicating easy salt reduction techniques to: • Meadow Lake Elementary School (District 281). • Homeowners. • Residential snow plowing service providers. 13 14 E. Monitor & Clean Grit Chambers The four grit chambers installed at the inlets to Meadow Lake will be cleaned by City staff: • At least twice a year starting in 2021; and • More often if additional sedimentation occurs. Typically, the City removes about one cubic yard of sediment from each grit chamber each year. As long as the amount of sediment removed remains one cubic yard or less, the grit chambers will continue to perform as designed. If the City observes that sedimentation in any one of the chambers is greater than a cubic yard upon removal, it will increase the frequency of cleaning that grit chamber. Sediment removal data for the grit chambers since 2016 are provided in Appendix C. F. Reduce Sediment Accumulation A majority of the Meadow Lake watershed is being treated by the four grit chambers installed by the City in 2006 as highlighted in green in Figure 1. There is one remaining area of untreated impervious surfaces in the Meadow Lake watershed located near the inlet on the Eastern side of Meadow Lake on 59th and Wisconsin Avenue (highlighted in red on Figure 1). The City will be investigating installation of BMPs in this area to treat stormwater prior to entering Meadow Lake. In addition, there is potential for untreated water to enter Meadow Lake from stormwater flows overland directly into Meadow Lake from: (1) private residential lakeshore property; (2) public City park property; and (3) public City Golf Course property (highlighted in orange on Figure 1). The City and MLWA will work toward educating homeowners and City maintenance staff on BMP strategies that will reduce overland stormwater from entering Meadow Lake. G. Monitor & Clean Outlet The one outlet from Meadow Lake (illustrated in Figure 1) will be maintained as follows: • City staff will clean the outlet at least once a year. • City staff will assist the private property owner with removing debris, as requested. • City staff will remove cattails, at least once a year. City staff will ensure that adequate maintenance is provided to prevent debris or vegetation from obstructing flow at the outlet. H. Reduce Volume of Stormwater Runoff To assist with installation of BMPs to reduce the volume of stormwater runoff from public and private land, the City and MLWA will provide the following services: 15 Rain Gardens • The City will install curb cuts for private rain gardens, as requested, and incorporate curb cuts in street and curb maintenance plans. • The City and MLWA will assist residents in applying for grants to establish private rain gardens. Rain Barrels • The City and MLWA will work with residents to install rain barrels. Other Strategies • The City will begin education regarding appropriate sump pump and rain gutter discharge, including the advantages of rain gardens. • The City will continue the practice of installing stormwater BMPs, including rain gardens, during the Capital Improvement Program (CIP) street infrastructure process scheduled between 2026 and 2028. • The City will explore the possibility of a BMP pilot program to manage stormwater in collaboration with private homeowners in 2021. I. Monitor & Manage Interrelationship Between Golf Course & Meadow Lake Waterways As part of the Meadow Lake Management Plan, the City of New Hope and the Village Golf Course will be replacing the pipe between the Golf Course pond and Meadow Lake. A fish barrier will also be installed and will maintained by the City (illustrated in Figure 1). • City staff will inspect the outlet and fish barrier by City, at least once a year. • City staff will the assist property owner that lives near Meadow Lake Park with removing debris, as requested. J. Provide & Maintain Infrastructure to Help Residents Manage Pet Waste As part of the Meadow Lake Management Plan, the City of New Hope will be reviewing and determining where adequate infrastructure should be placed to help residents manage pet waste, including: • Pet waste bag dispensers & bag refills • Trash cans strategically to dispose of pet waste & servicing them 16 GOAL 2: PROMOTE HEALTHY & DIVERSE AQUATIC & TERRESTRIAL SPECIES Healthy and diverse populations of aquatic and terrestrial species play an important role in the overall health of Meadow Lake. As the MLMP proceeds to reduce, eliminate and control invasive curly-leaf pondweed and fathead minnow infestations, the purpose of Goal #2 is to attract and support desirable: • Aquatic and terrestrial species. • Waterfowl. • Biodiversity within Meadow Lake’s natural environment. The Action Plan for Goal #2 in 2020 and 2021 is provided on page 24. OBJECTIVES A. Improve Conditions to Attract Beneficial Aquatic Organisms The City and MLWA will coordinate with the Commission, DNR and other stakeholders to attract beneficial aquatic organisms to Meadow Lake: • The City and MLWA will provide support to the Commission’s Aquatic Invasive Species (AIS) surveys, as needed. • The City and MLWA will routinely review and monitor AIS survey data collected and work with the Commission to identify appropriate steps to control AIS. • MLWA will research ways to attract and support desirable organisms for shallow lake habitats including both invertebrates and vertebrates. Examples include insects, crustaceans, amphibians, turtles and fish. • The City and MLWA will work with watershed residents to implement habitat improvements to attract and support aquatic species identified as desirable. • The City will design and install educational signage in Meadow Lake Park to prohibit dumping of bait fish in Meadow Lake. B. Improve Conditions to Attract Beneficial Terrestrial Organisms The City and MLWA will coordinate with the Commission, DNR and other stakeholders to attract beneficial terrestrial organisms to Meadow Lake: 17 • The City and MLWA will survey areas of existing cattail, bulrush and other desirable native species annually. • MLWA will research shoreland habitat improvements to attract and nurture desirable terrestrial animals and insects. Examples include bees, butterflies, birds and small mammals. • The City and MLWA will work with watershed residents to implement habitat improvements to attract and support terrestrial species identified as desirable. • The City and MLWA will work with watershed residents to implement habitat improvements that target beneficial pollinators. C. Improve Conditions to Attract Waterfowl The City and MLWA will coordinate with the Commission, DNR and other stakeholders to attract waterfowl to Meadow Lake: • MLWA will work with residents to conduct annual waterfowl surveys. • MLWA will research shoreland habitat improvements to attract and nurture desirable waterfowl. • The City and MLWA will work with watershed residents to implement habitat improvements to attract desirable waterfowl. 18 GOAL 3: CREATE & MAINTAIN NATIVE & DIVERSE SHORELINES The establishment of native plant shoreline buffer zones is instrumental to reducing the volume and improving the quality of stormwater runoff that reaches Meadow Lake. Through educational workshops and grants, MLWA has been very active in supporting the establishment of native plant buffer zones on public and private shorelines. As part of the MLMP, shoreline inspections will be performed to identify priority shoreline areas for native plantings. The focus of Goal #3 is to: • Maintain existing native plant shoreline buffers; • Educate homeowners on the benefit of native plant shoreline buffer zones; and • Provide support to property owners that wish to establish new native plant shoreline buffer zones. The Action Plan for Goal #3 in 2020 and 2021 is provided on page 25. OBJECTIVES A. Promote Shoreline Restoration & Erosion Control with Plants Native to Lakeshores in Hennepin County • The City and MLWA will monitor potential sources for future grant and other funding opportunities to establish native plant shoreline restorations and shoreline erosion control and communicate this information to shoreline property owners. • The City and MLWA will encourage shoreline property owners to develop and maintain native plant buffers through educational events and the distribution of information describing the benefits of native plant buffers. • The City and MLWA will identify resources for shoreline buffer planning, selecting plant species and obtaining native plants. • The City and MLWA will identify resources for shoreline erosion control. • MLWA will recruit volunteers to assist shoreline property owners in preparing and establishing native plant buffers and shoreline erosion control. B. Identify & Eliminate Undesirable Plants from the Lakeshore & Watershed • The City and MLWA will conduct annual inspections of the shoreline for undesirable, invasive plants. • The City and MLWA will collect and distribute materials to lakeshore residents regarding identifying and controlling undesirable, invasive plants. 19 • The City and MLWA will collect and distribute materials to watershed residents regarding the identification and control of undesirable, invasive plants (e.g., Buckthorn). 20 GOAL 4: ENGAGE WITH THE COMMUNITY & EDUCATE CITIZENS ABOUT MEADOW LAKE Public support through sustained community engagement and educated citizens is critical for the ongoing stewardship of Meadow Lake. Information and education about Meadow Lake’s current water quality issues will set the stage for ongoing publicity about the MLMP and the journey toward achieving a clear water state. Goal #4 is fundamental to developing a relationship between Meadow Lake and the watershed community and will focus on: • Marketing and community outreach; • Educational opportunities; and • Community events. The Action Plan for Goal #4 in 2020 and 2021 is provided on page 26. OBJECTIVES A. Promote the Work of the MLMP through Ongoing Publicity • The City and MLWA will work with the local newspaper, Sun Post, and the local cable access provider CCX Media to provide ongoing, routine coverage of the Meadow Lake project. • The City and MLWA, in collaboration with the Commission, will publicize the journey of the MLMP on their respective websites. • The City and MLWA will optimize the use of social media, whenever possible. • The City and MLWA will leverage MLMP publicity to educate the watershed community on how individual practices can make a difference in protecting and improving water quality and ecological integrity. B. Provide Ongoing Education • The City and MLWA will provide annual educational opportunities to all watershed residents. • The City and MLWA will develop information to distribute to new lakeshore homeowners regarding installation and maintenance of a native plant buffer. • The City and MLWA will develop information to distribute to watershed property owners about BMPs for yard runoff, such as rain barrels, curb cuts and rain gardens. 21 • The City and MLWA will develop information to distribute to watershed property owners about BMPs for lawn maintenance, such as compost bins, fertilizers, herbicides, insecticides and fall yard waste removal. • The City and MLWA will develop educational materials about smart salting and distribute to all watershed residents in utility bills each winter and publish it on the City and MLWA websites. • The City and MLWA will develop educational materials for residents managing pet waste in a manner that does not end up in the street or storm drains. • The City and MLWA will develop educational materials for residents washing their cars on their lawn instead on impervious surfaces. • The City and MLWA will develop educational messages that create motivational reasons for making lake improvements such as: enhance property values and increase a sense of community, safety and security. • The City and MLWA will jointly distribute and market educational opportunities and information. C. Sponsor Community Events • MLWA will host an Annual Meeting at the New Hope Village Golf Course. • MLWA will host community gatherings for watershed residents. • MLWA will host an annual native plant shoreline buffer clean up in Meadow Lake Park. • The City will host an annual Earth Day clean-up event in Meadow Lake Park where City staff and volunteers will clear invasive plants, plant new trees and native plants, and clear the inlet between Meadow Lake and the Golf Course pond. • The City and MLWA will jointly publicize community events. 22 GOAL 5: CREATE A COALITION OF WATERSHED STAKEHOLDERS TO RAISE AWARENESS & IMPLEMENT BEST MANAGEMENT PRACTICES Partnerships are key to the success of the MLMP and MLCAP. A community coalition of watershed stakeholders is needed to design, fund and physically install many of the BMPs necessary to flip Meadow Lake to a clear water state and maintain it long term. The focus of Goal #5 is to create a coalition among the following Meadow Lake watershed stakeholders, including but not limited to: • Shingle Creek Watershed Management Commission. • City of New Hope. • New Hope Village Golf Course. • Meadow Lake Watershed Association. • Robbinsdale School District & Meadow Lake School. • Other lake associations (Northwood Lake Association, etc.). The Action Plan for Goal #5 in 2020 and 2021 is provided on page 27. OBJECTIVES A. Establish a Coalition of Watershed Stakeholders • The City and MLWA will create a detailed list of potential stakeholders. • In collaboration with the Commission’s MLMP, the City and MLWA will identify a detailed list of potential BMP projects and the stakeholders involved. • The City and MLWA will work with the Commission, as needed, to prioritize the list of potential projects and stakeholders. B. Design & Implement Stakeholder Best Management Practices (BMP) Projects • The City and MLWA will invite stakeholders of priority BMP projects to meet and explore the possibility of designing and implementing projects and include the support of the Commission, when appropriate. • After stakeholder meetings, the City and MLWA will create a list of feasible projects. • The City, MLWA and stakeholders will develop a budget and timeline for feasible projects. 23 • The City, MLWA and stakeholders will identify funding sources for feasible projects, including grants. • The City, MLWA and stakeholders will submit grant applications, as appropriate. • The City, MLWA and stakeholders will implement BMP projects that are fully funded. • The City will update MLWA and stakeholders on new and revised BMP projects. 24 GOAL #1 ACTION PLAN (2020 to 2021) Work to Return and then Maintain a Clear Water State in Meadow Lake Objectives Roles & Responsibilities Timeline City of New Hope Meadow Lake Watershed Association Update City code/ordinances to reflect goals in water quality Draft ordinances to review at November council work session, potential approval at December council meeting Review draft ordinances, if desired Winter 2020 AIS and Inflow contaminants monitoring Authorize Wenck to conduct fall/spring monitoring as part of the MLMP Recruit CAMP monitoring volunteers and work with Wenck to obtain sampling equipment to supplement engineer monitoring Spring-Fall 2021 Enhance process for street sweeping Create a street sweeping schedule to share with MLWA Provide City feedback on the need for additional street sweeping beyond regularly scheduled events Spring 2021 Reduce chloride use Develop a salt usage standard for each type of snow event. After each snow event, obtain salt usage from individual plow drivers, monitor usage and compare to the standard. Distribute smart salting literature to the community. Assist the City in distributing smart salting literature to the community. Winter 2020 / Winter 2021 Reduce runoff volume City education and potential discount for rain barrels (offered by county each year) Assist the City in educating the community about rain barrels and discounts. Spring 2021 Reduce runoff volume Sump pump/gutter discharge inspection and education, geared to reduce the number of sumps that discharge directly into the curb line Assist the City in educating residents about sump pump/gutter discharge best practices. Spring 2021 25 GOAL #2 ACTION PLAN (2020 to 2021) Promote a Healthy & Diverse Population of Aquatic & Terrestrial Species Objectives Roles & Responsibilities Timeline City of New Hope Meadow Lake Watershed Association Design/install educational signage at park regarding fish population Design/fabricate/install signage Review, if desired Winter/Spring 2021 Conduct shoreline inspection in coordination with the Commission’s MLMP City/engineer will conduct shoreline inspection post-drawdown Will assist, as needed Spring/Summer 2021 Conduct an annual waterfowl survey City creates survey and posts on the City’s website Assist the City in promoting the survey among residents Spring/Summer 2021 Review survey data & determine next steps Review data & distribute to MLWA Review data, share with the community & submit recommendations when appropriate Spring/Summer 2021 26 GOAL #3 ACTION PLAN (2020 to 2021) Create and Maintain Native and Diverse Shorelines Objectives Roles & Responsibilities Timeline City of New Hope Meadow Lake Watershed Association Based on inspections conducted in Goal #2, identify and prioritize potential shoreline restoration projects Create a list of potential shoreline restoration projects (private & public lands) Assist the City in creating a list Spring/Summer 2021 Identify potential sources for grants and other funding opportunities to complete shoreline restorations Develop a list of available funding sources Recruit property owners that would be interested in restoring their shorelines Winter/Spring 2021 Collect & distribute materials on identifying and controlling undesirable, invasive plants Develop a list of materials Assist the City in distributing the materials Winter/Spring 2021 27 GOAL #4 ACTION PLAN (2020 to 2021) Engage with the Community and Educate Citizens About Meadow Lake Objectives Roles & Responsibilities Timeline City of New Hope Meadow Lake Watershed Association Promote the MLMP through CCX media City to organize story/interview with CCX. Post to social media/website and publicize Be interviewed, if desired Fall 2020/Spring 2021 Time lapse video of drawdown Coordinate with IT to see if we have technology to do this, or how to get the tech. Post to social media/website and publicized May need to put camera onto private property for best view Fall 2020 Fall Meeting regarding drawdown Tentatively scheduled October 12 at Council Meeting Assist the City in notifying the community about the Council Meeting Fall 2020 New Homeowner Packet Develop/print information for new or interested homeowners on Meadow Lake Develop information about MLWA to be included in the packet. Assist the City in reviewing & finalizing the packet and distribution to homeowners Winter 2020/Spring 2021 Non-lakeshore owner packet Develop/print information for non-lakeshore homeowners with ideas and information on how to participate in water quality improvements Develop information about MLWA to be included in the packet. Assist the City in reviewing & finalizing the packet and distribution to non-lakeshore homeowners Winter 2020/Spring 2021 Smart Salting information Continue to promote “smart salt” literature Assist the City in promoting & distributing “smart salt” literature Winter 2020 Native Plant Sales Develop a list of local native plant sales to be held in the metro area Assist the City in distributing native plant sales information to the community Winter 2020/Spring 2021 Pilot Meadow Lake Rain Garden Work on implementing a Pilot Meadow Lake Rain Garden and develop a packet containing information about the common barriers to installing a rain garden and how to overcome them Work on implementing the Pilot Meadow Lake Rain Garden and assist the City in developing a packet containing information about the common barriers of installing a rain garden and how to overcome them Winter 2020 – Fall 2021 28 GOAL #5 ACTION PLAN (2020 to 2021) Create a Community Coalition of Watershed Stakeholders to Raise Awareness and Implement Best Management Practices Objectives Roles & Responsibilities Timeline City of New Hope Meadow Lake Watershed Association Create detailed list of potential stakeholders Collaborate to create list of stakeholders & key contacts Work with City to create list of stakeholders & key contacts Winter 2020/Spring 2021 Identify potential BMP projects Develop a list of BMP projects, prioritize and create a timeline Work with the City to identify potential BMP projects Winter 2020/Spring 2021 Design & Implement priority BMP projects Develop a work scope, budget & timeline for priority BMP projects Work with the City, as appropriate Summer/Fall 2021 29 APPENDIX A: Monitoring Results The 2020 monitoring results will be published on the Shingle Creek Watershed Management Commission’s website as soon as they are available. The most recent monitoring data can be found at http://www.shinglecreek.org/uploads/5/7/7/6/57762663/magda_and_meadow_5-year_tmdl_.pdf. Relevant data are included in Figures A.1-4. These data were collected by SCWMC staff as well as CAMP volunteers. Figure A.1: Summer Average Phosphorus Concentration 30 Figure A.2: Summer Average Secchi Depth Figure A.3: Summer Average Chlorophyll-a Concentration 31 Figure A.4: Curly Leaf Pondweed Survey 32 APPENDIX B: Salt Records Table B.1: City of New Hope Salt Usage Truck 40 (Tons) Truck 84 (Tons) Meadow Lake Watershed Estimated Usage (Tons) Total City-wide Usage (Tons) 2017- 2018 220 137 56 748 2018- 2019 242 154 62 887 2019- 2020 88 83 28 325 As illustrated in Figure B.1, Truck 40 covers a total of 14.62 miles of City streets, 1.98 miles of which are in the Meadow Lake watershed, or 13.54%. Truck 84 covers a total of 2.86 miles of City streets, .54 miles of which are in the Meadow Lake watershed, or 18.88%. Truck 84 covers only residential streets and the City’s snow and ice policy is to typically only salt at intersections in residential areas. Truck 40 covers significantly less mileage, but these are the heaviest traffic routes which are salted more frequently and heavily for safety. A fully loaded plow truck can hold on average 17 tons of salt. Table B.2: 2019 Salt Usage per Storm Date Truck 40 (Tons) Truck 84 (Tons) Meadow Lake Watershed (Estimated Tons) Total City-wide Usage (Tons) 14-Nov 2.50 2.38 0.79 8.79 27-Nov 5.93 5.69 1.88 22.22 30-Nov 12.63 11.79 3.94 46.61 9-Dec 5.48 6.48 1.97 23.93 12-Dec 7.87 5.63 2.13 21.63 13-Dec 4.47 3.70 1.30 15.63 31-Dec 6.62 9.40 2.67 38.76 13-Jan 3.88 5.47 1.56 18.58 14-Jan 2.78 3.29 1.00 12.47 17-Jan 10.79 7.92 2.96 35.53 23-Jan 3.50 4.23 1.04 10.22 24-Jan 1.80 3.62 0.93 11.16 31-Jan 0.59 5.86 1.19 12.35 7-Feb 1.68 3.08 0.81 11.67 9-Feb 7.44 0.93 1.18 13.95 18-Feb 9.62 3.39 1.94 21.65 Total 87.56 82.88 27.27 325.16 33 Figure B.1: City of New Hope Snow Plow Routes 34 Figure B.2: Salt Smart 35 APPENDIX C: Grit Chamber Cleaning Table C.1: Volume of Grit Chamber Sediment Removal in Cubic Yards Grit Chamber 1: 8404 Meadow Lake Road East Grit Chamber 2: 5944 Boone Avenue North Grit Chamber 3: 8525 60 ½ Avenue North Grit Chamber 4: 8433 Meadow Lake Road North 2015 Fall 1 2 1 1 2016 Fall 3 1 1 1 2017 Spring 1 ½ 1 ½ ½ 2018 Spring 1 ¼ ½ ¼ 2019 Spring 1 ½ ½ 1 1 2020 Fall ½ 1 ½ ¼ I:\RFA\P&R\CIP\2021\11.4 Q ‐ CIP March 2021.docx Request for Action March 15, 2021 Approved by: Kirk McDonald, City Manager Originating Departments: Public Works and Parks and Recreation By: Bernie Weber, Director of Public Works & Susan Rader, Director of Parks and Recreation Agenda Title Discussion regarding the city’s capital improvement program (CIP) for parks and recreation and public works departments for 2021‐2030 Requested Action Staff recommends the City Council discuss the CIP for both parks and recreation and public works for 2021‐ 2030. The Parks and Recreation Department’s portion of the plan includes improvements for the parks, ice arena, community gyms and golf course. Once the pool project is finalized and all of the operation manuals have been received, pool improvement/replacement items will also be included in the 10‐year CIP. The Public Works Department’s portion of the plan includes improvements to the city’s infrastructure, the Public Works facility and equipment replacement. The department heads worked with Vicki Holthaus from AEM and the city manager to produce this standardized document containing all the information for these ten years with focus given to the 2021 year projects. Staff uses this information as a planning tool and all projects are brought to the City Council for approval. A memo that summarizes the CIP cash flow for the funds for the next ten years has also been provided. As a reminder, changes were made in 2013 that included separating the golf course and ice arena expenditures from the Parks Infrastructure Fund to give a true indication of the cost to run those two facilities. In addition, equipment purchases of $10,000 and greater are being charged to the Central Garage Fund. Both the golf and arena budgets contribute to this fund on a yearly basis to assist with future replacement costs. Equipment purchases of less than $10,000 will be covered under the facility operating funds. Per AEM’s recommendation, recreation or parks items costing $5,000 or less are included in the appropriate operating budget. Background The city’s CIP had traditionally been a five‐year program that was reviewed and updated each year. In 2018, the program was extended to cover ten years. The discussion could include a review of the proposed projects and purchases, updates of current projects, and possible available funding sources for the projects and purchases. Staff will address 2021‐2022 in detail and cover highlights for 2023‐2030. Although improvements are listed in the CIP for a specific year; each is brought forward to the City Council for approval based upon actual need and available funding. Attachments  AEM Memo with CIP Cash Flow Scenario  2021‐2030 CIP Detail  Public Works CIP Attachment  Parks and Recreation CIP Attachment Agenda Section Work Session Item Number 11.4 MEMO TO: KIRK MCDONALD FROM: VICKI HOLTHAUS SUBJECT: CIP FOR STREET, PARK, CENTRAL GARAGE, SEWER, WATER, STORM WATER, STREET LIGHT, ICE ARENA & GOLF DATE: MARCH 11, 2021 BACKGROUND At your request, we have projected the Street, Park, Central Garage, Sewer, Water, Storm Water, Street Light, Ice Arena, and Golf operational expenses using an inflationary factor and capital expenses based on the equipment replacement schedule. After this review we used the CIP data to project balances in the Street, Park, Central Garage, Sewer, Water, Storm Water, Street Light, Ice Arena, and Golf funds. Attached are the summary CIP and the cash flow schedules for Street, Park, Central Garage, Sewer, Water, Storm Water, Street Light, Ice Arena, and Golf funds for 2021 through 2030. Street Infrastructure – The primary sources of revenue to support the Street Infrastructure capital improvement plan, include: a street infrastructure levy and franchise fee revenue. In 2017, the City developed a ten year pavement management plan. The ten year plan focused on improving the City’s overall street infrastructure rating, while utilizing the current resources of the Street Infrastructure Fund. The 10 year pavement management plan for the City does not include projections for new street reconstruction debt. The introduction of the additional franchise fee revenue in 2017 will provide resources to complete additional street projects throughout the life of the plan. - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 2021 2022 2023 2024 2025 Street Infrastructure Fund Total Revenues Total Expenditures Fund Balances, December 31 Park Infrastructure – the primary source of revenue for the Park Infrastructure Fund is a park infrastructure property tax levy. The ten year CIP continues to allow for playground project replacements and has identified a major field improvement project at Lighted Field. The chart below does not consider grant revenue for projects. Staff intends to seek out grant funding for the Lighted Field project in 2023. If outside funding is not identified for this project it may be pushed back until adequate cash is available in the Park Infrastructure Fund. In addition, the City Council approved a $500,000 levy from the Park Infrastructure Fund for taxes payable in 2021 (the 2020 levy for Ice was $400,000). The additional levy is intended to support Ice Arena operations and capital replacement needs. The ten year capital improvement plan suggests a $500,000 annual levy for Ice. $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 2021 2022 2023 2024 2025 Park Infrastructure Fund Total Revenues Total Expenditures Fund Balances, December 31 Central Garage – the primary source of revenue for the Central Garage Fund is the rates assessed to other City operating funds and departments. The City assesses an operations, replacement and a building charge out rate to other internal departments and records the allocation monthly. Annual replacement of vehicles and equipment is contemplated in the City’s ten year plan. Other major capital projects include the proposed public works addition in 2024. Limited scope improvements have been budgeted for 2021. - 1,000,000.00 2,000,000.00 3,000,000.00 4,000,000.00 5,000,000.00 6,000,000.00 7,000,000.00 8,000,000.00 9,000,000.00 2021 2022 2023 2024 2025 Central Garage Fund TOTAL REVENUES TOTAL EXPENSES Cash and Cash Equivalents, December 31 Sewer – the primary source of revenue for the Sewer Fund is rates charged to residential and commercial utility consumers. Ongoing increases in the rate paid to the Metropolitan Council for discharge and treatment of the City’s sewage will need to be factored into annual rate increase discussions. The ten year capital improvement plan for the Sewer Fund is set in conjunction with the ten year pavement management plan. Necessary sewer line replacement will occur and neighborhood street projects take place. Additionally, the City will need to continue to fund sewer pipe lining projects. These critical projects ensure that the City’s inflow and infiltration (I & I) is reduced, thereby reducing the amount of sewage discharged to the Metropolitan Council for treatment. Capital improvements related to reducing I & I may reduce the amount of surcharges the City is assessed by the Metropolitan Council. - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 2021 2022 2023 2024 2025 Sewer Fund TOTAL REVENUES TOTAL EXPENSES Cash and Cash Equivalents, December 31 Water - the primary source of revenue for the Water Fund is rates charged to residential and commercial utility consumers. The ten year capital improvement plan for the Water Fund is set in conjunction with the ten year pavement management plan. Necessary water line replacement will occur and neighborhood street projects take place. Additionally, the City has several water tower projects contemplated that will be funded with reserves held with the Joint Water Commission (JWC). JWC projects are paid for by the City and later reimbursed by JWC. - 2,000,000.00 4,000,000.00 6,000,000.00 8,000,000.00 10,000,000.00 2021 2022 2023 2024 2025 Water Fund TOTAL REVENUES TOTAL EXPENSES Cash and Cash Equivalents, December 31 Storm Water - the primary source of revenue for the Storm Water Fund is rates charged to residential and commercial utility consumers. The ten year capital improvement plan for the Storm Water Fund is set in conjunction with the ten year pavement management plan. Necessary storm water improvements will occur when neighborhood street projects take place. Additionally, the City has annual total maximum daily load (TMDL) project requirements that are set forth in the City’s MS-4 storm water permit. - 500,000.00 1,000,000.00 1,500,000.00 2,000,000.00 2,500,000.00 2021 2022 2023 2024 2025 Storm Water Fund TOTAL REVENUES TOTAL EXPENSES Cash and Cash Equivalents, December 31 Street Light - the primary source of revenue for the Street Light Fund is rates charged to residential and commercial utility consumers. In 2023, it is anticipated that the City will complete a lighting project on 42nd Avenue in conjunction with a Hennepin County project, as well as a signal replacement on Boone Avenue. Municipal state aid dollars for streets will be used to fund the signal replacement. An interfund loan may be necessary to provide cash flow for this project and will be repaid by user fees in subsequent years. (400,000.00) (200,000.00) - 200,000.00 400,000.00 600,000.00 2021 2022 2023 2024 2025 Street Light Fund TOTAL REVENUES TOTAL EXPENSES Cash and Cash Equivalents, December 31 Ice Arena – the Ice Arena operations and capital replacement are funded through charges assessed to arena users, along with a levy from the Park Infrastructure Fund. The City Council approved a $500,000 levy from the Park Infrastructure Fund for taxes payable in 2021 (the 2020 levy for Ice was $400,000). The additional levy is intended to support Ice Arena operations and capital replacement needs. The ten year capital improvement plan suggests a $500,000 annual levy for Ice. In 2021 and 2022, several major facility improvements are needed at the Ice Arena. An interfund loan of approximately $1,500,000 from the temporary financing fund is contemplated to finance these improvements. $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2021 2022 2023 2024 2025 Ice Arena Fund Total Revenues Total Expenses Cash and Cash Equivalents Golf – the capital improvement plan for the Golf Course is supported through rates charged to users of the facility. Capital improvements at the Golf Course will occur based on the business plan for the facility. City Management will continue to evaluate operational and capital costs in conjunction with available revenue. Projects may need to be adjusted based on available cash reserves. $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 2021 2022 2023 2024 2025 Golf Fund Total Revenues Total Expenses Cash and Cash Equivalents, December 31 The following pages include a summary of projects by funding source and year in addition to the detail by department, as provided by Directors Rader and Weber. We welcome any comments or questions you may have upon further review. Funding SourceSum of Cost Column Labelsyear Ice Arena Temp Fin / IFLPark Infrastructure GolfStreet Infrastructure MSA State Aid Street Light Sewer Water JWC Storm WaterCentral Garage Grand Total2021 335,000 500,000 494,000 107,000 2,007,411 504,257 131,243 489,477 2,881,577 7,449,965 2022 58,000 936,000 705,000 79,000 974,505 600,000 954,000 140,000 1,306,907 5,753,412 2023 332,000 1,305,000 126,000 4,279,752 392,570 400,000 510,000 1,204,000 1,500,000 220,000 1,272,135 11,541,457 2024 145,000 370,000 71,000 2,210,760 834,330 700,000 60,000 175,000 6,848,846 11,414,936 2025 133,000 335,000 68,500 1,325,740 100,000 550,000 3,560,000 250,000 1,154,243 7,476,483 2026 119,000 350,000 101,000 3,150,652 600,000 975,000 360,000 1,154,243 6,809,895 2027 70,000 590,000 52,000 2,379,248 1,532,065 750,000 65,000 300,000 1,154,243 6,892,556 2028 15,000 400,000 72,000 3,092,245 650,000 986,000 300,000 1,354,243 6,869,488 2029 27,000 445,000 19,000 633,632 850,000 70,000 180,000 1,254,243 3,478,875 2030 10,000 455,000 19,000 1,661,259 750,000 70,000 300,000 1,384,243 4,649,502 CITY OF NEW HOPESCHEDULE OF PLANNED CAPITAL IMPROVEMENTS 2020 TO 2030 PROJECTED $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,0002021 2022 2023 2024 2025 2026 2027 2028 2029 2030Planned Capital Projects by Fund 2020 - 2030Central GarageStorm WaterJWCWaterSewerStreet LightMSA State AidStreet InfrastructureGolfPark InfrastructureTemp Fin / IFLIce Arena Year2021Total CostFunding SourceProject / Purchase GolfIce ArenaTemp Fin / IFLPark Infrastructure Central Garage Street Infrastructure Sewer Storm Water Water Grand TotalPark & RecreationGC cash register5,000 5,000 GC clubhouse HVAC 20,000 20,000 GC concession equipment 12,000 12,000 GC door security15,000 15,000 GC golf carts (3 of 5) 8,000 8,000 GC misc equipment6,000 6,000 GC paint maintenance shop 10,000 10,000 GC security cameras 25,000 25,000 GC tee protector fence 6,000 6,000 IA dehumidification system 160,000 160,000 IA door security20,000 20,000 IA radiant heaters (north rink)25,000 25,000 IA replace roof (south rink)500,000 500,000 IA scoreboard (south rink)25,000 25,000 IA security cameras 70,000 70,000 IA skate tile replacement15,000 15,000 IA weight room upgrades 20,000 20,000 Park maintenance (garages)22,000 22,000 Parks addition of bocce ball courts25,000 25,000 Parks concrete, trail work75,000 75,000 Parks Corner Park play equipment project185,000 185,000 Parks court, equipment painting, benches100,000 100,000 Parks frisbee golf equipment12,000 12,000 Parks lighting improvements75,000 75,000 Public WorksCG Equipment - Central Garage Master Asset List1,048,725 1,048,725 CG Public Works Reduced Project Scope Improvements1,632,852 1,632,852 CG Replace 50,000 Lb Truck Lift200,000 200,000 SI 2021 Local Projects (Crack, Seal Coat & Fog Seal)277,419 277,419 SI 2021 Street & Infrastructure Improvements - Lion's Park (incl parking lot)1,404,605 86,757 221,977 121,243 1,834,582 SI Boone RR Crossing75,000 75,000 SI Joint Full Reconstruct w/ Crystal (36th and Louisiana)10,000 50,000 10,000 70,000 SI Joint Mill and Overlay with Crystal (38th and Louisiana)3,691 3,691 SI Lion's Park parking lot80,000 80,000 SI Parks Hidden Valley Parking Lot (Crack, Seal Coat & Fog Seal)10,000 10,000 SI Retaining Walls 80,000 80,000 SI Winnetka RR Crossing24,696 24,696 SI Xylon Maintenance42,000 42,000 SS 2021 Line sewer pipes350,000 350,000 SS/SW Bass Lake Rd (Henn Co)67,500 67,500 135,000 SW MLR/Rosalyn Court - Flood Mitigation Project50,000 50,000 SW Required TMDL projects100,000 100,000 Grand Total107,000 335,000 500,000 494,000 2,881,577 2,007,411 504,257 489,477 131,243 7,449,965 Year2022Total CostFunding SourceProject / PurchaseGolfIce ArenaTemp Fin / IFLPark Infrastructure Central GarageStreet Infrastructure Sewer Storm Water Water Grand TotalPark & RecreationCgyms pitching machines5,000 5,000 GC clubhouse update20,000 20,000 GC golf cart parking area20,000 20,000 GC golf carts (4 of 5)8,000 8,000 GC maintenance garage updates25,000 25,000 GC misc equipment6,000 6,000 IA HVAC upgrades (south rink)50,000 50,000 IA meeting room carpet8,000 8,000 IA re-cement floor and replace glass and boards (south rink) 728,000 728,000 IA replace dasher boards and glass (north rink)208,000 208,000 Parks Civic Center hockey rink220,000 220,000 Parks concrete, trail work75,000 75,000 Parks Hidden Valley Park play equipment project250,000 250,000 Parks lighting improvements100,000 100,000 Parks maintenance (courts, equipment painting, benches and picnic tables)55,000 55,000 Public WorksCG Equipment - Central Garage Master Asset List1,306,907 1,306,907 SI 2022 Local Projects (Crack, Seal Coat & Fog Seal)458,622 458,622 SI 2022 Rebuild Lift station and pump pipe150,000 150,000 SI 2022 Street & Infrastructure Improvements - Liberty Park W415,883 100,000 40,000 597,000 1,152,883 SI Sidewalk replace100,000 100,000 SS 2022 Line sewer pipes350,000 350,000 SW Required TMDL projects100,000 100,000 WA Watermain - Bass Lake Rd and 169 Ramp357,000 357,000 Grand Total79,000 58,000 936,000 705,000 1,306,907 974,505 600,000 140,000 954,000 5,753,412 Year2023Total CostFunding SourceProject / PurchaseGolfIce ArenaPark InfrastructureCentral GarageMSA State AidStreet InfrastructureStreet LightSewer Storm Water WaterJWCGrand TotalPark & RecreationGC clubhouse carpet12,000 12,000 GC cold storage50,000 50,000 GC fire system30,000 30,000 GC fireplace updates20,000 20,000 GC golf carts (5 of 5)8,000 8,000 GC misc equipment6,000 6,000 IA bleacher caps (north rink)25,000 25,000 IA concession stand upgrades30,000 30,000 IA rebuild compressors22,000 22,000 IA replace south rink skylight200,000 200,000 IA replace water heaters40,000 40,000 IA Zamboni room garage doors15,000 15,000 Park Hidden Valley Hockey rink100,000 100,000 Parks concrete, trail work75,000 75,000 Parks hockey rink fencing10,000 10,000 Parks Liberty Park play equipment project200,000 200,000 Parks Lighted Baseball Field690,000 690,000 Parks lighting improvements75,000 75,000 Parks maintenance155,000 155,000 Public WorksCG Equipment - Central Garage Master Asset List1,272,135 1,272,135 SI 2023 Local Projects (Crack, Seal Coat & Fog Seal) 512,756 512,756 SI 2023 Street & Infrastructure Improvements - Northwoods East2,547,332 100,000 80,000 50,000 2,777,332 SI 42nd Ave & Boone (Multiple Projects: Monument, Trail/Power Bury, Utilities, Lighting & Boone/Gettysburg Signal Replace; Henn Co Rockford Rehab)392,570 944,664 400,000 60,000 40,000 1,154,000 2,991,234 SI Sidewalk replace100,000 100,000 SI Signal Replacement at Gettysburg175,000 175,000 SS 2023 Line sewer pipes350,000 350,000 SW Required TMDL projects100,000 100,000 WA JWC - Repaint South Water Tower1,500,000 1,500,000 Grand Total126,000 332,000 1,305,000 1,272,135 392,570 4,279,752 400,000 510,000 220,000 1,204,000 1,500,000 11,541,457 Year 2024Total CostFunding SourceProject / Purchase GolfIce Arena Park Infrastructure Central GarageMSA State AidStreet Infrastructure Sewer Storm Water Water Grand TotalPark & RecreationGC cart paths 20,000 20,000 GC fencing 25,000 25,000 GC golf cart lease (1 of 5) 10,000 10,000 GC misc equipment 6,000 6,000 GC paint clubhouse exterior 10,000 10,000 IA community room tile 20,000 20,000 IA HVAC upgrades (south rink) 50,000 50,000 IA remodel bathrooms50,000 50,000 IA replace bleacher caps (south rink) 25,000 25,000 Park outdoor fitness equipment40,000 40,000 Parks concrete, trail work50,000 50,000 Parks Elm Grove Park play equipment project170,000 170,000 Parks lighting improvements75,000 75,000 Parks maintenance35,000 35,000 Public WorksCG Equipment - Central Garage Master Asset List1,081,254 1,081,254 CG Public Works Remaining Expansion Improvements5,767,592 5,767,592 SI 2024 Local Projects (Crack, Seal Coat & Fog Seal) 464,868 464,868 SI 2024 Street & Infrastructure Improvements - Jaycee Park1,395,892 100,000 75,000 60,000 1,630,892 SI 2024 Street Infrastructure - 56th & Xylon (MSA)834,330 834,330 SI Noise Wall from Bass Lake Road to 62nd Ave250,000 250,000 SI Sidewalk replace100,000 100,000 SS 2024 Line sewer pipes450,000 450,000 SS 2024 Rebuild lift station pipes and pump150,000 150,000 SW Required TMDL projects100,000 100,000 Grand Total 71,000 145,000 370,000 6,848,846 834,330 2,210,760 700,000 175,000 60,000 11,414,936 Year 2025Total CostFunding SourceProject / Purchase GolfIce Arena Park Infrastructure Central GarageMSA State AidStreet Infrastructure Sewer Storm Water Water Grand TotalPark & RecreationGC fencing 25,000 25,000 GC gas grills 7,500 7,500 GC golf cart lease (2 of 5) 10,000 10,000 GC irrigation pump and motor 20,000 20,000 GC misc equipment 6,000 6,000 IA HVAC upgrades (south rink) 50,000 50,000 IA reader board55,000 55,000 IA skate tile for locker rooms20,000 20,000 IA system relief valves8,000 8,000 Parks concrete, trail work50,000 50,000 Parks lighting improvements75,000 75,000 Parks maintenance85,000 85,000 Parks picnic shelter at Northwood125,000 125,000 Public WorksCG Equipment - Central Garage Master Asset List1,154,243 1,154,243 SI 2025 36th Avenue Bridge Replacement (MSA)100,000 100,000 SI 2025 Local Projects (Crack, Seal Coat & Fog Seal) 179,751 179,751 SI 2025 Street & Infrastructure Improvements - St. Raphael1,045,989 100,000 150,000 60,000 1,355,989 SI Sidewalk Replacement100,000 100,000 SS 2025 Line sewer pipes450,000 450,000 SW Required TMDL projects100,000 100,000 WA Water meter replacement to AMI3,500,000 3,500,000 Grand Total 68,500 133,000 335,000 1,154,243 100,000 1,325,740 550,000 250,000 3,560,000 7,476,483 Year2026Total CostFunding SourceProject / Purchase GolfIce Arena Park Infrastructure Central Garage Street InfrastructureSewer Storm Water Water Grand TotalPark & RecreationGC fencing25,000 25,000 GC golf cart lease (3 of 5) 10,000 10,000 GC misc equipment 6,000 6,000 GC reader board 60,000 60,000 IA HVAC upgrades75,000 75,000 IA rebuild compressors24,000 24,000 IA shower replacement20,000 20,000 Parks concrete, trail work50,000 50,000 Parks Holiday Park play equipment project200,000 200,000 Parks lighting improvements75,000 75,000 Parks maintenance25,000 25,000 Public WorksCG Equipment - Central Garage Master Asset List1,154,243 1,154,243 SI 2026 Local Projects (Crack, Seal Coat & Fog Seal) 370,186 370,186 SI 2026 Street & Infrastructure Improvements - Northwoods South2,653,912 150,000 260,000 975,000 4,038,912 SI 2026 Street Mill & Overlay126,554 126,554 SS 2026 Line sewer pipes450,000 450,000 SW Required TMDL projects100,000 100,000 Grand Total101,000 119,000 350,000 1,154,243 3,150,652 600,000 360,000 975,000 6,809,895 Year2027Total CostFunding SourceProject / Purchase GolfIce ArenaPark Infrastructure Central GarageMSA State AidStreet Infrastructure Sewer Storm Water Water Grand TotalPark & RecreationGC fencing25,000 25,000 GC golf cart lease (4 of 5) 10,000 10,000 GC misc equipment 7,000 7,000 GC VFD Irrigation 10,000 10,000 IA overhead doors25,000 25,000 IA remodel bathrooms (lower level public) 30,000 30,000 IA water heater for showers15,000 15,000 Parks concrete, trail work50,000 50,000 Parks lighting improvements; retro fit Lighted field 305,000 305,000 Parks maintenance135,000 135,000 Parks pavillion100,000 100,000 Public WorksCG Equipment - Central Garage Master Asset List1,154,243 1,154,243 SI 2027 Local Projects (Crack, Seal Coat & Fog Seal) 286,417 286,417 SI 2027 Street & Infrastructure Improvements - N of Bass Lake Rd (MSA)1,532,065 2,092,831 100,000 200,000 65,000 3,989,896 SS 2027 Line sewer pipes500,000 500,000 SS 2027 Rebuild lift station pipes and pump150,000 150,000 SW Required TMDL projects100,000 100,000 Grand Total52,000 70,000 590,000 1,154,243 1,532,065 2,379,248 750,000 300,000 65,000 6,892,556 Year2028Total CostFunding SourceProject / Purchase GolfIce ArenaPark Infrastructure Central GarageStreet Infrastructure Sewer Storm Water Water Grand TotalPark & RecreationGC fencing 25,000 25,000 GC golf cart lease (5 of 5) 10,000 10,000 GC misc equipment 7,000 7,000 GC restroom upgrades 30,000 30,000 IA protective netting15,000 15,000 Parks concrete, trail work75,000 75,000 Parks lighting improvements75,000 75,000 Parks maintenance100,000 100,000 Parks shelter roofs150,000 150,000 Public WorksCG Equipment - Central Garage Master Asset List1,154,243 1,154,243 CG Paint inside PW200,000 200,000 SI 2028 Local Projects (Crack, Seal Coat & Fog Seal)523,815 523,815 SI 2028 Street & Infrastructure Improvements-Meadow Lake North2,568,430 100,000 200,000 70,000 2,938,430 SS 2028 Line sewer pipes550,000 550,000 SW Required TMDL projects100,000 100,000 WA Infrastructure - Gettysburg 60th to 62nd916,000 916,000 Grand Total 72,000 15,000 400,000 1,354,243 3,092,245 650,000 300,000 986,000 6,869,488 Year 2029Total CostFunding SourceProject / Purchase GolfIce ArenaPark Infrastructure Central GarageStreet Infrastructure Sewer Storm Water Water Grand TotalPark & RecreationGC golf cart lease (1 of 5) 12,000 12,000 GC misc equipment 7,000 7,000 IA rebuild compressors 27,000 27,000 Parks concrete, trail work100,000 100,000 Parks Lions Park playground project210,000 210,000 Parks maintenance135,000 135,000 Public WorksCG Equipment - Central Garage Master Asset List1,154,243 1,154,243 CG Seal Coat and Fog parking lot100,000 100,000 SI 2029 Street & Infrastructure Improvements - S of Northwood633,632 100,000 80,000 70,000 883,632 SS 2029 Line sewer pipes600,000 600,000 SS 2029 Rebuild lift station pipes and pump150,000 150,000 SW Required TMDL projects100,000 100,000 Grand Total 19,000 27,000 445,000 1,254,243 633,632 850,000 180,000 70,000 3,478,875 Year 2030Total CostFunding SourceProject / Purchase GolfIce ArenaPark Infrastructure Central GarageStreet Infrastructure Sewer Storm Water Water Grand TotalPark & RecreationGC golf cart lease (2 of 5) 12,000 12,000 GC misc equipment 7,000 7,000 IA system relief valves 10,000 10,000 Parks Civic Center playground project 250,000 250,000 Parks concrete, trail work100,000 100,000 Parks maintenance105,000 105,000 Public WorksCG Equipment - Central Garage Master Asset List 1,154,243 1,154,243 CG Replace roof200,000 200,000 CG Replace roof unit30,000 30,000 SI 2030 Street & Infrastructure Improvements (28th & 29th)1,661,259 150,000 200,000 70,000 2,081,259 SS 2030 Line sewer pipes600,000 600,000 SW Required TMDL projects100,000 100,000 Grand Total 19,000 10,000 455,000 1,384,243 1,661,259 750,000 300,000 70,000 4,649,502 2021 CIP Public Works Public Works Central Garage $1,048,725  Equipment – Central Garage Master Asset List to include: trailer for roller, 2 workman, sidewalk plow machine.  Public Works improvements project $1,632,825  Replace 50,000 LB truck lift. $200,000 Street Infrastructure  Local Projects ( Crack, Seal Coat & Fog Seal) $277,419  Street & Infrastructure Improvements – Loins Park $1,444,458  Boone R&R Crossing $ 75,000  Mill and Overlay & Infrastructure Improvements (City of Crystal; 36 and Louisiana ) $70,000  Hidden Valley parking lot seal coat $10,000  Retaining wall replacement $80,000  Winnetka R&R crossing $24,696  Xylon Maintenance $42,000 Sewer  Line Sewer pipes $350,000  Bass Lake Rd (Hen Co) $67,500 Storm Water  Bass Lake Rd (Hen Co) $67,500  Rosalyn Court – flood mitigation project $50,000  Required TMDL projects $100,000 2022 CIP Public Works Public Works Central Garage  Equipment – Central Garage Master Asset List ($1,306,907) to include: 1 Dump Truck with Plow – 1 ton Utility Truck – 1 Fronted End loader ‐ 7 Squad cars Street Infrastructure  Local Projects ( Crack, Seal Coat & Fog Seal) $458,622  Street & Infrastructure Improvements – Liberty Park $415,883  Sidewalk Replace $100,000 Sewer  Lift Station Rebuild $150,000  Street & Infrastructure Improvements – Liberty Park $100,000  Line Sewer pipes $350,000 Storm Water  Street & Infrastructure Improvements – Liberty Park $40,000  Required TMDL projects $100,000 Water  Street & Infrastructure Improvements – Liberty Park $597,000  Water main replace Bass Lake Rd and 169 Ramp $357,000 2023 CIP Public Works Public Works Central Garage Equipment – Central Garage Master Asset List ($1,272,135) to include: Water Tanker Truck, Front End Loader, Jetter truck Street Infrastructure  Local Projects ( Crack, Seal Coat & Fog Seal) $512,756  Street & Infrastructure Improvements – Northwood East $2,547,332  42nd Ave Trail/Power Bury & Gettysburg Signal Replacement (Hen Co Rockford Rehab) $864,664  Sidewalk replace $100,000  Signal Replacement at Gettysburg $175,000 MSA  42nd Ave Rehab MSA (Trails) $192,570  42nd Ave Lighting (Hen Co Rehab/MSA) $200,000 Sewer  Street & Infrastructure Improvements – Northwood East $100,000  Line sewer pipes $350,000  42nd Ave Rehab $60,000 Storm Water  Street & Infrastructure Improvements – Northwood East $ 80,000  42nd Ave Rehab $40,000  Required TMDL projects $100,000 Water  Street & Infrastructure Improvements – Northwood East $50,000 JWC  Repaint South Water Tower $1,500,000 2024 CIP Public Works Public Works Central Garage  Equipment – Central Garage Master Asset List ($1,081,254) to include: Dump Truck , tractor , 1 Ton Dump truck, Sidewalk Machine  Public Works Expansion $5,767,592 Street Infrastructure  Local Projects ( Crack, Seal Coat & Fog Seal) $ 464,868  Street & Infrastructure Improvements‐ Jaycee Park $1,395,892  Noise Wall from Bass lake Rd to 62nd $250,000  Sidewalk Replace $100,000 MSA  Mill & over lay 56th & Xylon $834,330 Sewer  Street & Infrastructure Improvements – Jaycee Park $100,000  Line Sewer Pipes $450,000  Rebuild lift Station $150,000 Storm Water  Street & Infrastructure Improvements – Jaycee Park $75,000  Required TDML projects $ 100,000 Water  Street & Infrastructure Improvements – Jaycee Park $60,000 2025 CIP Public Works Public Works Central Garage  Equipment – Central Garage Master Asset List ($1,154,243) Street Infrastructure  Local Projects ( Crack, Seal Coat & Fog Seal) $179,751  Street & Infrastructure Improvements – St. Raphael $1,045,989  Sidewalk Replace $100,000 MSA  36th Bridge Replacement $100,000 Sewer  Street & Infrastructure Improvements – St. Raphael $100,000  Line Sewer Pipes $450,000 Storm Water  Street & Infrastructure Improvements – St. Raphael $150,000  Required TMDL Projects $100,000 Water  Street & Infrastructure Improvements – St. Raphael $60,000  Water Meter replacement to AMI $3,500,000 2026 CIP Public Works Public Works Central Garage  Equipment – Central Garage Master Asset List ($1,154,243) Street Infrastructure  Local Projects ( Crack, Seal Coat & Fog Seal) $370,186  Street & Infrastructure Improvements –North Wood South $2,653,912 Sewer  Street & Infrastructure Improvements – North Wood South $150,000  Line Sewer Pipes $450,000 Storm Water  Street & Infrastructure Improvements – North Wood South $260,000  Required TMDL projects $100,000 Water  Street & Infrastructure Improvements – North Wood South $975,000 2027 CIP Public Works Public Works Central Garage  Central Garage Master Asset List $1,154,243 Street Infrastructure  Local Projects ( Crack, Seal Coat & Fog Seal) $286,417  Street & Infrastructure Improvements –N of Bass lake Rd $2,092,831 MSA  Boone and 62nd $1,532,065 Sewer  Street & Infrastructure Improvements – $100,000  Line Sewer Pipes $500,000  Lift Station Rebuild $150,000 Storm Water  Street & Infrastructure Improvements –$200,000  Required TMDL projects $100,000 Water $975,000  Street & Infrastructure Improvements – $65,000 2028 CIP Public Works Public Works Central Garage  Equipment – Central Garage Master Asset List $1,154,243  Paint inside Public Works $200,000 Street Infrastructure  Local Projects ( Crack, Seal Coat & Fog Seal) $523,815  Street & Infrastructure Improvements – Meadow lake N $2,568,430 Sewer  Street & Infrastructure Improvements $100,000  Line Sewer Pipes $550,000 Storm Water  Street & Infrastructure Improvements $200,000  Required TMDL projects $100,000 Water  Street & Infrastructure Improvements –$70,000  Water main replacement Gettysburg From 60th to 62nd $916,000 2029 CIP Public Works Public Works Central Garage  Equipment – Central Garage Master Asset List $1,154,243 Street Infrastructure  Local Projects ( Crack, Seal Coat & Fog Seal) $ 100,000  Street & Infrastructure Improvements $633,632 Sewer  Line Sewer Pipes $600,000  Lift Station Rebuild $150,000 Storm Water $180,000  Required TMDL projects $100,000 Water $65,000  Street & Infrastructure Improvements – $70,000 2030 CIP Public Works Public Works Central Garage  Equipment – Central Garage Master Asset List $1,154,243  Roof Replace Public Works $200,000  Replace Roof unit $30,000 Street Infrastructure  Street & Infrastructure Improvements ‐ 1,661,259 Sewer  Line Sewer Pipes $600,000 Storm Water  Street & Infrastructure Improvements – $200,000  Required TMDL projects $100,000 Water  Street & Infrastructure Improvements – $70,000 CIP Projects for Golf Course, Ice Arena, Parks, Community Gyms and Pool CIP Projects 2021  Golf Course: o Carried over from 2020: $5,000: Replace cash register at front counter. Last replaced in 2015. o $20,000: Replace clubhouse HVAC (AC and furnace). Original in 2001 o Carried over from 2020: $12,000: Update concession equipment (incl. refrigerator and freezer). Original in 2000. o Carried over from 2020: $15,000 to install door security system (key cards) that are compatible with the new city hall. o $8,000: Year 3 of a 5‐year lease for golf carts. Current fleet is 18 carts. This item is an ongoing CIP item. o $6,000: Miscellaneous golf equipment for small equipment purchases. This item is included in the CIP each year. o $10,000: Paint exterior of the maintenance shop. This was last done in the 1990’s. o Carried over from 2020: $25,000: Add security cameras to the clubhouse, parking lot and maintenance shop. o $6,000: Replace the tee protector fence at tee #1.  Ice Arena: o Carried over from 2020: $200,000: Replace the dehumidification system in the south rink. Originally installed in 1996. o Carried over from 2020: $20,000: Upgrade the door security system (key cards) to be compatible with the new city hall system. o $25,000: Replace radiant heaters in north rink. Original in 1996. o $500,000: Replace south rink roof. Original in 1996. o Carried over from 2020: $25,000: Replace south rink scoreboard. Original in 1996. o Carried over from 2020: $70,000: Add security cameras. o $15,000: Replace the skating tile in the south rink bench and walk areas. o Carried over from 2020: $20,000: Upgrades to the weight room – flooring, ceiling tile, paint. Original in 1996.  Parks: o $22,000: Improvements to maintenance garages at Lighted Fields and Victory Park o $25,000: Look into the addition of a bocce ball court to add new amenity at the golf course. o $75,000: Parks concrete and trail improvements. This item will be included in the CIP each year. o $185,000: Corner Park playground was installed in 1997 and is scheduled for replacement in 2021. Staff is identifying one playground for replacement each year until 2025, and then the replacement schedule will be every 18 years. o $100,000: Park maintenance would include court resurface of Corner Park basketball court, replacement of Little Acre Park basketball court and possible addition of engineered wood fiber at playgrounds. o $12,000: Updates at Frisbee golf course ‐ signage and benches. o $75,000: Replace or add lighting.  Pool: o Once the project is complete and operation manuals are received, replacement items will be included in the 10‐year CIP. CIP Projects for Golf Course, Ice Arena, Parks, Community Gyms and Pool CIP Projects 2022  Community Gyms (PI): o $5,000: Replace two pitching machines. Last replaced in 2013.  Golf Course: o $20,000: Update clubhouse (lights, ceiling fans, counters). Original in 2001. o $20,000: Add a parking area for carts. o $8,000: Year 4 of a 5‐year lease for golf carts. o $25,000: Updates to the maintenance garage (replace garage doors and heaters). Original in 2001. o $6,000: Miscellaneous golf equipment for small equipment purchases.  Ice Arena: o $50,000: Additional HVAC upgrades. o $8,000: Replacement of meeting room carpets. Last replaced in 2012. o $728,000: Re‐cement south rink floor, replace glass and boards in south rink. Original in 1996. o $208,000: Replace glass and boards in north rink. Last replaced in 1998.  Parks: o $220,000: Installation of Civic Center Park hockey rink and lights. o $75,000: Parks concrete and trail improvements. o $250,000: Hidden Valley Park playground was installed in 1997 and is scheduled for replacement in 2022. This project will also include replacement of the retaining wall. The tot area was replaced in 2018 because of arson. o $100,000: Replace or add lighting. o $55,000: Park maintenance would include minor court work at Lions Park basketball court, Begin Park tennis court and Meadow Lake tennis courts. This category also includes the purchase of additional picnic tables, benches, park signs and possible addition of engineered wood fiber at playgrounds. CIP Projects 2023  Golf Course: o $12,000: Replace clubhouse carpet. Last replaced in 2014. o $50,000: Add cold storage building. o $30,000: Replace fire system. Dry system was original in 2001. o $8,000: Year 5 of a 5‐year lease for golf carts. o $6,000: Miscellaneous golf equipment for small equipment purchases. o $20,000: Replace clubhouse fireplace.  Ice Arena: o $25,000: Replace bleacher caps in north rink. Last replace in 2003. o $30,000: Upgrades to the concession stand area, including counter, cupboards, etc. o $22,000: Rebuild compressors. Done every 3‐years. Last rebuilt in 2020. o $200,000: Replace south rink skylight. Original in 1996. o $40,000: Replace additional three water heaters. o $15,000: Replacement of Zamboni overhead doors, both north and south.  Parks: o $100,000: Upgrades to Hidden Valley Park hockey rink. o $75,000: Parks concrete and trail improvements. CIP Projects for Golf Course, Ice Arena, Parks, Community Gyms and Pool o $10,000: Fencing replacement at Lions hockey rink. o $200,000: Liberty Park playground was installed in 2000. o $690,000: Upgrades to Lighted Field Baseball, including re‐level field, new lights, electrical, and fencing. Staff will plan to apply for a Hennepin Youth Sports Facility Grant and a Twins Community Grant. o $75,000: Replace or add lighting. o $155,000: Park maintenance would include replacement of Liberty Park basketball court, and resurfacing of Hidden Valley Park tennis and basketball courts. This category also includes the purchase of additional picnic tables and the possible addition of engineered wood fiber at playgrounds. CIP Projects 2024 – Highlights  Golf Course: o Add paved cart paths. o Start replacement of fencing. o Enter into new golf cart lease. o Paint clubhouse exterior. Original in 2001.  Ice Arena: o Replace community room tile. Last replaced in 2012. o Continue HVAC upgrades. o Remodel bathrooms. Last done in 2004. o Replace bleacher caps in south rink. Original in 1996.  Parks: o Possible addition of outdoor fitness equipment. o Elm Grove Park playground was installed in 2005. o Court maintenance, lighting and trail work continues. CIP Projects 2025 – Highlights  Golf Course: o Continue fencing replacement. o Replace outdoor grills. Last replaced in 2017. o Replace irrigation pump and motor. Last replaced in 2017.  Ice Arena: o Replace additional HVAC components. o Replace reader board. New in 2013. o Replace skate tile in locker rooms 1‐4. Last done in 2014.  Parks: o Install open air picnic pavilion on west side of Northwood Park. CIP Projects 2026 – Highlights  Golf Course: o Replace reader board. New in 2014.  Ice Arena: o Additional HVAC upgrades. CIP Projects for Golf Course, Ice Arena, Parks, Community Gyms and Pool o Remodel showers. Last done in 2016.  Parks: o Holiday Park playground was installed in 2008. CIP Projects 2027 – Highlights  Golf Course: o Continue to replace fencing. o Replace VFD irrigation. Last replaced in 2017.  Ice Arena: o Replace both overhead exterior doors. South rink door was original in 1996; the north rink door was last replaced in 1992. o Remodel lower level public bathrooms. Last remodeled in 1996. o Replace water heater for showers.  Parks: o Lighting replacement at Lighted Softball Field. o Addition of shade pavilion. o Replacement of Lions Park basketball court. CIP Projects 2028 – Highlights  Golf Course: o Remodel bathrooms. Original in 2001.  Ice Arena: o Replace protective netting. Last replaced in 2018.  Parks: o Replacement of some shelter roofs. CIP Projects 2029 – Highlights  Ice Arena: o Rebuild ice compressors. Last rebuilt in 2026.  Parks: o Lions Park playground was installed in 2011. o Replacement of Fred Sims Park basketball court. CIP Projects 2030 – Highlights  Ice Arena: o Replace system relief valves. Last done in 2025.  Parks: o Civic Center Park playground was installed in 2012. I:\RFA\P&R\Golf Course\2021\Business Plan Metrics\11.5 Q ‐ Golf Course Metrics.docx Request for Action March 15, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director and Mark Severson, Recreation Facilities Manager Agenda Title Discuss metrics for Golf Course Business Plan Requested Action Staff requests that the City Council discuss metrics for the 2019‐2021 Golf Course Business Plan. Policy/Past Practice Past policy and practice has been to provide the Council with facility updates and receive input and feedback. Background As part of the discussion regarding the construction of the west patio, in the fall of 2018, staff worked with Vicki Holthaus, Abdo Eick & Meyers, to develop a three year business plan that identified the addition of a patio and other CIP items. Key objectives for 2019‐2021 included:  To provide additional opportunities for social gatherings and to encourage golfers to stay longer.  Make use of relationships and word‐of‐mouth to make the golf course an attractive use for the Ironwood Apartment residents.  Expand facility amenities to allow for a variety of opportunities for non‐golf activities. Several of the metrics have been updated for Council review. Ms. Holthaus has recommended that these metrics be included in future quarterly reports and has provided an example by updating Attachment D of the 2020 4th Quarter Report. Attachments  2019 and 2020 Metrics  2019‐2021 Business Plan Agenda Section Work Session Item Number 11.5 ATTACHMENT D Received or Expended Actual Budget Actual Variance - Based on Thru Thru Thru Favorable Budget Thru 12/31/2019 12/31/2020 12/31/2020 (Unfavorable) Revenues Sales 292,003$ 337,500$ 418,835$ 81,335$ (1)124.1 % Misc. revenues 4,632 3,500 3,480 (20) 99.4 Interest 3,433 1,000 1,983 983 198.3 300,068 342,000 424,298 82,298 124.1 Expenses Cost of goods sold 25,535 28,500 23,449 5,051 82.3 Personal services 135,027 156,572 130,083 26,489 83.1 Supplies 26,020 35,100 24,092 11,008 (2)68.6 Other services/charges 78,688 135,290 83,101 52,189 (3)61.4 Utilities 25,649 25,000 26,985 (1,985) 107.9 Depreciation 36,502 37,000 37,000 - 100.0 Interest - - - - N/A 327,421 417,462 324,710 92,752 77.8 Other Financing Sources (Uses) Operating transfers in - - - - N/A Operating transfers out (10,506) (10,769) (10,769) - 100.0 Excess Revenues Over (Under) Expenses (37,859)$ (86,231)$ 88,819$ 175,050$ (103.0) % Item Explanation of Items Percentage Received/Expended Less than 80% or Greater than 120% and $ Variance Greater than $10,000. (1) Increased daily sales and green fees throughout 2020. (2) (3) Q4 Q3 Q2 Q1 Q4 Q3 Q2 Q1 12/31/2020 Supplies expenditures throughout 2020 are comparable to 2019 expenses ($26,020), lower in part to fewer supplies and door prizes due to COVID restrictions. Other services and charges through the fourth quarter in 2020 are comparable to 2019 expenses ($78,688), due in part to some CIP items being postponed. City of New Hope, Minnesota Statement of Revenues and Expenses - Budget and Actual - Golf Course Fund (Unaudited) For the Twelve Months Ended December 31, 2020 Percent $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 January April July October Golf Course Sales Comparison 2014 - 2020 2014 2015 2016 2017 2018 2019 2020 ‐‐ ‐ 10,000 20,000 30,000 2019 2020 Rounds of Golf ‐ 50 100 2019 2020 Clubhouse & Patio Rentals ‐‐ ‐ 10 20 30 2019 2020 Tournaments & Outings ‐‐ ‐ 20,000 40,000 2019 2020 Concession & Vending Sales Business Plan Prepared October 10, 2018 By AEM Financial Solutions, LLC City of New Hope, Minnesota Golf Course Business Plan Table of Contents Page No. Executive Summary 3 1.0 Objectives 4 1.1 Mission 4 2.0 Company Summary 5 2.1 Expansion Summary 5 3.0 Products and Services 6 4.0 Market Analysis Summary 6 4.1 Market Segmentation 6 5.0 Strategy and Implementation Summary 7 5.1 Marketing Strategy 7 5.2 Competitive Edge 7 5.3 Sales Strategy 8 5.3.1 Sales Forecast 9 6.0 Management Summary 10 6.1 Personnel Plan 10 6.2 Expansion of Personnel 10 7.0 Financial Plan 11 7.1 Break-even Analysis 11 7.2 Projected Profit and Loss 13 7.3 Ratios 14 Appendix Table - Projected Profit and Loss 16 Summary of Operations - New Hope Village Golf Course Scorecard 17 2 Executive Summary The New Hope Village Golf Course is a public, nine-hole, par-three course conveniently located a half mile east of Highway 169 at 8130 Bass Lake Road in New Hope. This well maintained course has seven holes with bunkers and a collection of water hazards that make it a challenge for beginners and experienced golfers alike. The clubhouse features a pro shop, a snack bar and an indoor seating area with televisions and fireplace. The clubhouse also has a covered patio with picnic tables and gas grills that makes it a great venue for a group or company outing. The New Hope Village Golf Course is a great option for golfers who want to get out and play a few holes, but don’t have a lot of time - a round typically takes only about 90 minutes. Tee time reservations may be made up to a week in advance. Over the next several years, operational expenses will continue to rise which will need to be offset by increasing revenues, so staff continues to look for ways to enhance the current golf operations as well as providing alternative ways for people to spend their dollars at New Hope Village Golf. The addition of a patio and other amenities to the golf course operations will encourage golfers to stay longer, provide additional space and amenities for group and corporate outings, and attract other non-golfers to the facility. The additional revenue, in either concession sales, merchandise sales, facility rental or green fees, will be a positive impact to the budget. Management has identified other revenue to pay for some of these amenities. 3 1.0 Objectives The objectives of the New Hope Village Golf Course for the next three years of operation include: • Continue to exceed customer’s expectations and provide additional opportunities for social gatherings. • Use strategic alliances and players’ word-of-mouth recommendations to make New Hope Village Golf Course a preferred attraction for Alatus luxury apartments. • Diversify the clientele of the New Hope Village Golf Course by expanding facilities to host larger gatherings, including: corporate events, weddings and evening socials that are open to the public. 1.1 Mission The mission of the New Hope Village Golf Course is to become a popular social destination for golfers, visitors and residents. $(100,000) $(50,000) $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 2015 2016 2017 Highlights Sales Gross Margin Net Profit Net Profit without Depreciation In 2015, the Golf Course Fund received ($47K) contributed capital from the Temporary Financing Fund related to the purchase of an electronic sign. The absence of this one-time revenue source would have produced a $2,827 loss in 2015. In 2016, the Golf Course Fund began paying accelerated replacement charges to the Central Garage Fund for equipment replacement, increasing expenses by approximately $17,000. In 2017, accelerated equipment replacement charges increased expenses. The 2017 loss is further explained by the introduction of an Administrative Transfer expense, poor weather conditions, lower sales due to construction in the area and the loss of mowing revenue after the EDA lot was purchased by Alatus. 4 2.0 Company Summary The New Hope Village Golf Course is a public, nine-hole, par-three course conveniently located a half mile east of Highway 169 at 8130 Bass Lake Road in New Hope. This carefully-maintained course has seven holes with bunkers and a collection of water hazards that make it a challenge for beginners and experienced golfers alike. The clubhouse features a pro shop, a snack bar and an indoor seating area with televisions and fireplace. The clubhouse also has a covered patio with picnic tables and gas grills that make it a great venue for a group or company outing. The golf course was purchased from a private group in 1971. Former Mayor Honsey was one of the private owners. The course had been opened in the 1960’s. That first year the course was leased by the city and subsequently purchased at the end of the first season at a cost of $202,800 using Gross Revenue Bonds. In 2001 a new clubhouse was built, again with revenue bond funding. In 2010 the parking lot was replaced using Park Infrastructure funding. The city requested special legislation to allow strong beer sales in 2017. This authority was requested to spur additional sales and meet customer expectations. In 2018, the luxury apartments were built adjacent to the New Hope Village Golf Course, greatly expanding the facility’s opportunity for membership growth. In an effort to leverage these expansion opportunities as well as expand upon the facilities attraction as a social destination for golfers and non-golfers alike, the following projects are under consideration. • Patio expansion and portable gas fireplace • Addition of other recreational features, including: bocce ball court, bean bag games and other lawn games • Upgrade of the kitchen facilities to expand menu options Several of these improvements could be funded from additional revenues being generated from the leasing payment and park dedication fees paid in conjunction with the luxury complex redevelopment. Opportunities for additional cart leasing will also be explored to meet demands for tournaments and other large events. Course management will continue to explore storage and parking restraints and partnership with local businesses to meet peak parking needs. The Golf Course will continue to see growth in expenditures in upcoming years as wages and operational costs continue to increase. To offset these increases and further expand revenue sales, management has proposed several expansion projects. 2.1 Expansion Summary The patio expansion and portable outdoor gas fireplace would be available for use in 2019. The work will be completed in-house with the assistance of the New Hope Public Works Department. The estimated budget for materials, labor cost and patio furniture is $17,000. The expansion of the facility’s seating capacity will provide an opportunity for guests to linger and create additional revenue opportunities for food and beverage sales. Expansion of the facility’s lawn games, including: bocce ball courts, bean bag games and other lawn games will provide additional social opportunities for non-golfers. The estimated budget for this project is $25,000. The additional seating capacity from the patio expansion will bring forth opportunities to expand food and beverage sales. Management intends to augment this demand in the short-term through partnerships with local food trucks, however; an upgrade of the facilities kitchen facilities in the next two to three years is needed to offer additional menu items for guests. The estimated cost for new commercial kitchen equipment is $15,000. Upgrade of these facilities will also accommodate the catering needs for larger corporate, wedding and other social events. It is anticipated that additional seasonal staff may be needed to support growth in food sales. The patio expansion would be funded with park dedication fees from the Alatus development and lease revenue from the Ironwood rental office. Additional expansion projects will be paid for with the use of Golf Fund reserves. Financial analysis is provided later in this report. 5 3.0 Products and Services The New Hope Village Golf Course offers the following services: • 9-hole golf course • Pro Shop • Snack bar • Off-season club house rental • Seasonal patio rental 4.0 Market Analysis Summary Luxury apartment development in 2018 has brought forth additional opportunities for membership and the expansion of food and beverage sales by creating additional social meeting space at the Club House. There are 180 apartments available, immediately adjacent to the course. 4.1 Market Segmentation Our customers can be broadly divided into two groups: • Residents. The city of New Hope residents account for approximately 15% of League play at New Hope Village Golf Course. • Non-residents. The Village Golf Course welcomes 551 non-resident League guests each year. • Corporate and other large events. In 2018, 10 corporate and other large club patio rentals were held and 27 scheduled golf events, including corporate, fundraising, family and church. 6 5.0 Strategy and Implementation Summary New Hope Village Golf Course will aggressively market to residents, non-residents and corporate/large event customers. • Residents. The course will initiate a season pass drive. A limited amount of discounted passes will be sold at a discount to residents of the city of New Hope. Alatus will market New Hope Village Golf to the residents and visitors in their apartments. • Non-residents. The course will continue its successful Groupon promotion to attract non-resident guests. Additional sales have resulted from ‘bounce back’ coupons that are offered to Groupon customers. Facility management will also work with the City’s Communications Department to implement other social media campaigns which may include: Facebook, Twitter, Instagram and others. Punch cards will remain a featured item for promotion to non-residents. Clip-and-save mailers will continue as well. • Corporate and other large events. Specific marketing will be developed to attract corporate, wedding and graduation events. A calendar of open-to-the-public events will be established annually and marketed via traditional sources as well as social media networks which may include Facebook Events. 5.1 Marketing Strategy The Alatus luxury apartment management will actively market the New Hope Village Golf Course in its 180 apartments. As a promotional opportunity to encourage first time members, New Hope Village Golf will offer residents a limited number of discounted passes. Marketing to non-residents and resident non-members through the use of Groupon campaigns and additional ‘bounce back’ sale opportunities. Social media marketing efforts will expand in the Spring of 2019 through collaborative efforts with the New Hope Communications Coordinator. Additional social marketing will include Facebook and Facebook Events. Eventual opportunities may include Twitter, Instagram and others. Punch cards will remain a featured item for promotion to non-residents and ads will continue to be placed in the Town Planner calendar. New Hope Village Golf will look to expand on Club House rentals through cooperation with the New Hope Business Networking Group and Twin West Chamber of Commerce. The golf season generally runs from April through October. The preferred schedule for corporate events includes weekdays during golf season and anytime during off-season. Emphasis will be placed on Club House rentals for corporate events during off-season. Wedding, graduation and other events on the patio may be accommodated during regular season, as the events will not conflict with regular sales and use of the Club House by golf customers. Targeted marketing campaigns will be run through traditional mailers as well as online and social media marketing. Hosted Club House events provide a great opportunity to bring in non-traditional customers and expand food and beverage sales as well as increase visibility for potential membership. A schedule of hosted events for 2019 will be distributed through traditional City channels, including: Pipeline, In Touch, and other City publications. Primary marketing will be done through Facebook Events. Events could include: paint night, craft beer tasting, meet the golf pro and others. 5.2 Competitive Edge New Hope Village Golf Course has maintained a stable revenue base by marketing league play. This consistent revenue base has afforded opportunities to expand the facility over the past several years. One of the most significant expansion being the new Club House in 2001. The course is conveniently located off I-169 and Bass Lake Road which is attractive to customers. In 2018, the Club House was approved for strong beer sales, which has increased beverage sale opportunities. Additional revenue growth opportunities are anticipated in the next one to three years as a result of the Alatus luxury apartment development adjacent the New Hope Village Golf Course. This 180 unit luxury apartment development is expected to bring forth additional green fees, food and beverage sales. 7 5.3 Sales Strategy The New Hope Village Golf Course sales strategy is to aggressively gain market share of residents and non-residents. New Hope Village Golf Course will use the following pricing strategy in 2019. Fees are reviewed on an annual basis. • Adults $15.00 • Seniors (62+) $13.00 • Juniors (ages 8 - 15) $9.50 • Second Round $9.00 • Adult Pass Book (20 rounds) $280.00 • Senior Pass Book (20 rounds) $260.00 • Junior Pass Book (10 rounds) $90.00 • Adult Punch Card (18 rounds) $238.50 • Adult Punch Card (9 rounds) $123.75 • Senior Punch Card (18 rounds) $202.50 • Senior Punch Card (9 rounds) $105.75 • Season Pass - Adult $345.00 • Season Pass - Senior $310.00 • Additional Pass - Same Household $135.00 • Season Pass - Family $500.00 • Adult Cart Rental $14.00 • Senior Cart Rental $12.00 • Pull Cart $2.00 • Club Rental $3.00 The following pricing applies to corporate and other large events who are using the clubhouse or covered patio. • The use permit rate for groups of less than 50 is: o New Hope Residents - $140 for a 3-hour minimum, and $40 for each additional hour or partial hour thereafter. o Nonresident groups - $165 for a 3-hour minimum, and $45 for each additional hour or partial hour thereafter. • The use permit rate for groups 50 - 100 is: o New Hope Residents - $360 for up to 6 hours, and $40 for each additional hour or partial hour thereafter. o Nonresident groups - $410 for up to 6 hours, and $45 for each additional hour or partial hour thereafter. 8 5.3.1 Sales Forecast The following is the sales forecast for three years. We anticipate significant growth in membership sales and rounds played in 2019 due to the influx of residents in the nearby luxury apartment. As the golf season progresses sales of golf equipment and clothing will increase slightly. Food and beverage sales will increase at a steady pace as the use of the patio facilities increase due to warmer weather. Event sales will also contribute to growth in food and beverage sales as hosted events gain traction. Greens fee revenue will continue to grow throughout the season as promotions will be offered at events, including ‘partial season’ memberships. Projections for off-season revenue look stable with incremental growth as traditional and social media campaigns provide end of season and winter bookings for Club House rentals. Furthermore, holiday sales of gift cards will produce new growth in sales. Table: Sales Forecast Company Object Account 2018 Budget 2019 Budget 2020 Forecast (3% Growth) 2021 Forecast (5% Growth) 100.00% 103.00% 105.00% Revenue Facility Rental 8,000.00$ 8,500.00$ 8,755.00$ 9,192.75$ Golf-Green Fees 240,000.00 245,000.00 252,350.00 264,967.50 Golf-Eqmt Rentl Fee 23,000.00 23,000.00 23,690.00 24,874.50 Golf-Merch Sales 20,000.00 20,000.00 20,600.00 21,630.00 Golf-League Fees 22,000.00 20,000.00 20,600.00 21,630.00 Golf-Concession Sales 22,000.00 23,000.00 23,690.00 24,874.50 Golf-Gift Certificate Sale (5,000.00) (5,000.00) (5,150.00) (5,407.50) Vending Revenue - - - - Interest Income 750.00 800.00 824.00 865.20 Other Misc Revenue 2,000.00 2,000.00 2,060.00 2,163.00 Total Revenue 332,750.00 337,300.00 347,419.00 364,789.95 Cost of Goods Sold Resale/Retail Goods 13,000.00 12,500.00 12,875.00 13,518.75 Resale/Food 5,000.00 5,000.00 5,150.00 5,407.50 Resale/Soda Pop 4,000.00 4,000.00 4,120.00 4,326.00 Resale/Beer 6,000.00 6,500.00 6,695.00 7,029.75 Total Cost of Goods Sold 28,000.00 28,000.00 28,840.00 30,282.00 9 Chart: Sales by Year 6.0 Management Summary The Recreation Facilities Manager, Mark Severson, is the manager of daily operations of the New Hope Village Golf Course. Mark is supported by the Recreation Facilities Supervisor and seasonal staff. Normal golf course and clubhouse hours during the peak months of May through September are 6 a.m. to 9 p.m. seven days a week (closing time adjusts for weather and daylight). During the shoulder months of March, April, and October, golf course and clubhouse hours are 7 a.m. to 6 p.m. seven days a week (again constantly adjusted by weather and daylight). During the off-season, the clubhouse is staffed during rental times and is checked daily by full-time staff or seasonal supervisor. 6.1 Personnel Plan New Hope Village Golf is open from April through October each year, dependent on weather. Seasonal staff is used to augment the work of full-time employees. The minimum personnel needed to operate the New Hope Village Golf Course is: • Recreation Facilities Manager • Recreation Facilities Supervisor • Front line and maintenance seasonal staff 6.2 Expansion of Personnel In 2019, 7,420 seasonal hours have been budgeted. Of those hours, 2,440 are for grounds maintenance, while another 3,000 hours are for Club House staffing. Additional food and beverage opportunities in Years 2 and 3 may require additional seasonal staff to support growth in sales. 10 7.0 Financial Plan The following is the financial plan for the New Hope Village Golf Course upcoming expansion projects. We anticipate growth in sales during 2019 due to the Course’s established revenue base, league membership base and new revenue opportunities that have resulted from recent residential development in the city of New Hope. The expansion of the kitchen facilities will result in continued revenue growth from high margins on food and beverage sales. 7.1 Break-even Analysis Patio Expansion The patio expansion is desired to encourage guests to extend their visit at the New Hope Village Golf Course to increase the average food and beverage ticket sale. Likewise, the patio expansion is intended to provide opportunities for non- golfers to socialize and encourage food and beverage sales. Furthermore, the expansion opens up additional opportunities for patio rentals for wedding, graduation and corporate events. Open-to-the public, hosted events, will provide additional revenue opportunities for vending commissions from food truck sales. The following forecast represents revenue growth projections for the patio expansion. Company Object Account Baseline (2019 Budget) 2019 Forecast (20%) 2020 Forecast (5% Growth) 2021 Forecast (7% Growth) 0.00% 120.00% 105.00% 107.00% Revenue 09302 - Golf Course 5101 - Facility Rental 8,500.00$ 10,200.00$ 10,710.00$ 11,459.70$ 09302 - Golf Course 5290 - Golf-Concession Sales 23,000.00 27,600.00 28,980.00 31,008.60 09302 - Golf Course 5345 - Vending Revenue - 500.00 525.00 561.75 Total Revenue 31,500.00 38,300.00 40,215.00 43,030.05 Cost of Goods Sold 5540 - Resale/Food 5,000.00 6,000.00 6,300.00 6,741.00 5560 - Resale/Soda Pop 4,000.00 4,800.00 5,040.00 5,392.80 5580 - Resale/Beer 6,500.00 7,800.00 8,190.00 8,763.30 Total Cost of Goods Sold 15,500.00 18,600.00 19,530.00 20,897.10 Estimated Gross Margin 16,000.00 19,700.00 20,685.00 22,132.95 Estimated Growth in Gross Margin 3,700.00 985.00 1,447.95 11 7.1 Break-even Analysis (Continued) Additional Recreational Amenities Similar to the patio expansion, the addition of recreational amenities such as a bocce ball court at the New Hope Village Golf Course, is intended to increase the average food and beverage ticket sale by providing opportunities for golfers and non-golfers to socialize. The following forecast represents revenue growth projections for the patio expansion and additional recreational amenities. Company Object Account Baseline (2019 Budget) 2019 Forecast (25%) 2020 Forecast (7% Growth) 2021 Forecast (9% Growth) 0.00% 125.00% 107.00% 109.00% Revenue 09302 - Golf Course 5101 - Facility Rental 8,500.00$ 10,625.00$ 11,368.75$ 12,391.94$ 09302 - Golf Course 5290 - Golf-Concession Sales 23,000.00 28,750.00 30,762.50 33,531.13 09302 - Golf Course 5345 - Vending Revenue - 500.00 535.00 583.15 Total Revenue 31,500.00 39,875.00 42,666.25 46,506.21 Cost of Goods Sold 09302 - Golf Course 5540 - Resale/Food 5,000.00 6,250.00 6,687.50 7,289.38 09302 - Golf Course 5560 - Resale/Soda Pop 4,000.00 5,000.00 5,350.00 5,831.50 09302 - Golf Course 5580 - Resale/Beer 6,500.00 8,125.00 8,693.75 9,476.19 Total Cost of Goods Sold 15,500.00 19,375.00 20,731.25 22,597.06 Estimated Gross Margin 16,000.00 20,500.00 21,935.00 23,909.15 Estimated Growth in Gross Margin 4,500.00 1,435.00 1,974.15 Upgrade of Kitchen Facilities The patio expansion and addition of other recreational opportunities will extend the length of stay for guests at the New Hope Village Golf Course providing additional opportunities for food and beverage sales. To expand upon existing menu options, an upgrade of the kitchen equipment (addition of a commercial fryer) will increase food sales. This table does not account for additional staffing requirements explained below. Other operating expenses (consumables and other) are estimated at one percent of food and beverage sales. The following forecast represents revenue growth projections for the patio expansion, additional recreational amenities and an upgrade of the kitchen facilities. Company Object Account Baseline (2019 Budget) 2019 Forecast (25%) 2020 Forecast (7% Growth) 2021 Forecast (159% growth, vending and facility rental at 9%) 2022 Forecast (25% Growth) 2023 Forecast (10% Growth) 2024 Forecast (10% Growth) 0.00%125.00%107.00%159.00%125.00%110.00%110.00% Revenue 09302 - Golf Course 5101 - Facility Rental 8,500.00$ 10,625.00$ 11,368.75$ 12,391.94$ 13,507.21$ 14,722.86$ 16,047.92$ 09302 - Golf Course 5290 - Golf-Concession Sales 23,000.00 28,750.00 30,762.50 48,912.38 61,140.47 67,254.52 73,979.97 09302 - Golf Course 5345 - Vending Revenue - 500.00 535.00 583.15 635.63 692.84 755.20 Total Revenue 31,500.00 39,875.00 42,666.25 61,887.46 75,283.31 82,670.22 90,783.08 Cost of Goods Sold 09302 - Golf Course 5540 - Resale/Food 5,000.00 6,250.00 6,687.50 10,633.13 13,291.41 14,620.55 16,082.60 09302 - Golf Course 5560 - Resale/Soda Pop 4,000.00 5,000.00 5,350.00 8,506.50 10,633.13 11,696.44 12,866.08 09302 - Golf Course 5580 - Resale/Beer 6,500.00 8,125.00 8,693.75 13,823.06 17,278.83 19,006.71 20,907.38 Total Cost of Goods Sold 15,500.00 19,375.00 20,731.25 32,962.69 41,203.36 45,323.70 49,856.06 Estimated Gross Margin 16,000.00 20,500.00 21,935.00 28,924.78 34,079.95 37,346.52 40,927.02 Estimated Growth in Gross Margin 4,500.00 1,435.00 6,989.78 5,155.18 3,266.57 3,580.50 12 7.1 Break-even Analysis (Continued) The cumulative investment in expansion with the correlating change in gross margin is shown below: Patio Patio and rec amenties Patio, rec amenities and kitchen upgrades Patio, rec amenities and kitchen upgrades Patio, rec amenities and kitchen upgrades Patio, rec amenities and kitchen upgrades 2019 Forecast 2020 Forecast 2021 Forecast 2022 Forecast 2023 Forecast 2024 Forecast Cumulative Investment in Expansion 17,000.00$ 42,000.00$ 57,000.00$ 57,000.00$ 57,000.00$ 57,000.00$ Cumulative Growth in Gross Margin 4,500.00 5,935.00 12,924.78 18,079.95 21,346.52 24,927.02 Additional Staffing The upgrade of commercial kitchen equipment in 2021 and the expansion of menu items will increase the pressure on Club House staff. It is anticipated that additional seasonal staffing will be needed to maintain the quality of customer service. 2019 Forecast 2020 Forecast 2021 Forecast 2022 Forecast 2023 Forecast 2024 Forecast Cashier (hours)3,000 3,000 3,750 3,750 3,750 3,750 Hourly rate (held constant)11.00 11.00 11.00 11.00 11.00 11.00 Expense 33,000.00 33,000.00 41,250.00 41,250.00 41,250.00 41,250.00 Growth in Expense from 2019 0.00 8,250.00 8,250.00 8,250.00 8,250.00 Adjusted for 3.0% COLA 0.00 8,497.50 8,752.43 9,015.00 9,285.45 7.2 Projected Profit and Loss The following table and charts show the projected profit and loss for the next six years. $(100,000) $- $100,000 $200,000 $300,000 $400,000 $500,000 2019 2020 2021 2022 2023 2024 Projected Profit and Loss Sales Gross Margin Net Profit Net Profit without Depreciation A complete table is provided in the Appendix. Over the next several years, operational expenses will continue to rise which will need to be offset by increasing revenues, so staff continues to look for ways to enhance the current golf operations as well as providing alternative ways for people to spend their dollars at New Hope Village Golf. The addition of a patio and other amenities to the golf course operations will encourage golfers to stay longer, provide additional space and amenities for group and corporate outings, and attract other non-golfers to the facility. The additional revenue, in either concession sales, merchandise sales, facility rental or green fees, will be a positive impact to the budget. Management has identified other revenue to pay for some of these amenities. 13 7.3 Ratios The following represents scorecard ratios that are tracked by management on a quarterly basis. • Sales • Gross profit • Gross profit % • Personnel costs • Personnel as a % of sales • Operating expenses as a % of sales • Net income • Pro Shop sales • Beer sales • Food sales • Event sales • Rounds played • Guest average check 14 Appendix 15 City of New Hope, Minnesota Table - Projected Profit and Loss Company Object Account 2019 2020 2021 2022 2023 2024 09302 - Golf Course 5101 - Facility Rental 10,625.00$ 11,368.75$ 12,391.94$ 13,507.21$ 14,722.86$ 16,047.92$ 09302 - Golf Course 5255 - Golf-Green Fees 245,000.00 252,350.00 264,967.50 278,215.88 292,126.67 306,733.00 09302 - Golf Course 5260 - Golf-Eqmt Rentl Fee 23,000.00 23,690.00 24,874.50 26,118.23 27,424.14 28,795.34 09302 - Golf Course 5265 - Golf-Merch Sales 20,000.00 20,600.00 21,630.00 22,711.50 23,847.08 25,039.43 09302 - Golf Course 5280 - Golf-League Fees 20,000.00 20,600.00 21,630.00 22,711.50 23,847.08 25,039.43 09302 - Golf Course 5290 - Golf-Concession Sales 23,000.00 23,690.00 24,874.50 26,118.23 27,424.14 28,795.34 09302 - Golf Course 5298 - Golf-Gift Certificate Sale (5,000.00) (5,150.00) (5,407.50) (5,677.88) (5,961.77) (6,259.86) 09302 - Golf Course 5345 - Vending Revenue 500.00 535.00 583.15 635.63 692.84 755.20 09302 - Golf Course 5410 - Interest Income 800.00 840.00 882.00 926.10 972.41 1,021.03 09302 - Golf Course 5490 - Other Misc Revenue 2,000.00 2,100.00 2,205.00 2,315.25 2,431.01 2,552.56 Sales 339,925.00 350,623.75 368,631.09 387,581.65 407,526.44 428,519.39 09302 - Golf Course 5520 - Resale/Retail Goods 12,500.00 13,125.00 13,781.25 14,470.31 15,193.83 15,953.52 09302 - Golf Course 5540 - Resale/Food 6,250.00 6,687.50 10,633.13 13,291.41 14,620.55 16,082.60 09302 - Golf Course 5560 - Resale/Soda Pop 5,000.00 5,350.00 8,506.50 10,633.13 11,696.44 12,866.08 09302 - Golf Course 5580 - Resale/Beer 8,125.00 8,693.75 13,823.06 17,278.83 19,006.71 20,907.38 Cost of Sales 31,875.00 33,856.25 46,743.94 55,673.67 60,517.52 65,809.58 Gross Margin 308,050.00 316,767.50 321,887.15 331,907.97 347,008.92 362,709.81 09302 - Golf Course 6101 - Wages/Full Time 40,300.00 41,509.00 42,754.27 44,036.90 45,358.01 46,718.75 09302 - Golf Course 6104 - Wages/Seasonal 86,400.00 88,992.00 100,161.76 111,916.61 124,289.11 137,307.78 09302 - Golf Course 6122 - PERA-City Part 9,500.00 9,785.00 10,078.55 10,380.91 10,692.33 11,013.10 09302 - Golf Course 6124 - FICA-City Part 9,700.00 9,991.00 10,290.73 10,599.45 10,917.44 11,244.96 09302 - Golf Course 6132 - Health Insurance 6,500.00 6,825.00 7,166.25 7,524.56 7,900.79 8,295.83 09302 - Golf Course 6151 - Wrkr's Comp Chr 2,800.00 2,870.00 2,941.75 3,015.29 3,090.68 3,167.94 09302 - Golf Course 6210 - Supply/Office 300.00 309.00 318.27 327.82 337.65 347.78 09302 - Golf Course 6270 - Supply/Dept Oprntg 9,000.00 9,450.00 9,922.50 10,418.63 10,939.56 11,486.53 09302 - Golf Course 6350 - Supply/Chemical 8,000.00 8,240.00 8,487.20 8,741.82 9,004.07 9,274.19 09302 - Golf Course 6390 - Supply/Landscaping 2,000.00 2,060.00 2,121.80 2,185.45 2,251.02 2,318.55 09302 - Golf Course 6430 - Supply/Motor Fuel 4,300.00 4,429.00 4,561.87 4,698.73 4,839.69 4,984.88 09302 - Golf Course 6670 - Supply/Eqmt Repr 7,000.00 7,210.00 7,426.30 7,649.09 7,878.56 8,114.92 09302 - Golf Course 6830 - Supply/Door Prizes 2,000.00 2,040.00 2,080.80 2,122.42 2,164.86 2,208.16 09302 - Golf Course 6850 - League Promo 3,000.00 3,090.00 3,182.70 3,278.18 3,376.53 3,477.82 09302 - Golf Course 7155 - Alarm Service Exp 700.00 721.00 742.63 764.91 787.86 811.49 09302 - Golf Course 7240 - Othr Printing Exp 750.00 772.50 795.68 819.55 844.13 869.46 09302 - Golf Course 7280 - Central Garage Chg 32,765.00 32,765.00 32,765.00 32,765.00 32,765.00 32,765.00 09302 - Golf Course 7300 - Electric Expense 11,300.00 11,639.00 11,988.17 12,347.82 12,718.25 13,099.80 09302 - Golf Course 7310 - Water/Sewer Exp 8,700.00 8,961.00 9,229.83 9,506.72 9,791.93 10,085.68 09302 - Golf Course 7320 - Natrl Gas Exp 3,000.00 3,090.00 3,182.70 3,278.18 3,376.53 3,477.82 09302 - Golf Course 7330 - Garbage Expense 750.00 772.50 795.68 819.55 844.13 869.46 09302 - Golf Course 7345 - Cable TV Serv 840.00 865.20 891.16 917.89 945.43 973.79 09302 - Golf Course 7350 - Genl Liability Ins 10,467.00 10,676.34 10,889.87 11,107.66 11,329.82 11,556.41 09302 - Golf Course 7380 - Credit Card and Bank Fees 6,400.00 6,528.00 6,658.56 6,791.73 6,927.57 7,066.12 09302 - Golf Course 7385 - Admin Trnsfr Exp 10,506.00 10,768.65 11,037.87 11,313.81 11,596.66 11,886.57 09302 - Golf Course 7400 - Repair/Genl 3,500.00 3,605.00 3,713.15 3,824.54 3,939.28 4,057.46 09302 - Golf Course 7450 - Repair/Othr Contrctrl 5,000.00 5,150.00 5,304.50 5,463.64 5,627.54 5,796.37 09302 - Golf Course 7490 - Misc Contractg Repr - - - - - - 09302 - Golf Course 7540 - IT Department Charge 12,193.00 12,193.00 5,000.00 5,000.00 5,000.00 5,000.00 09302 - Golf Course 7550 - Rental/Misc Eqmt 900.00 927.00 954.81 983.45 1,012.96 1,043.35 09302 - Golf Course 7610 - Dues/Subscriptn 600.00 618.00 636.54 655.64 675.31 695.56 09302 - Golf Course 7630 - Training/Seminars 800.00 824.00 848.72 874.18 900.41 927.42 09302 - Golf Course 7720 - Depreciation Exp 38,000.00 39,900.00 41,895.00 43,989.75 46,189.24 48,498.70 Expenses 337,971.00 347,576.19 358,824.60 378,119.87 398,312.31 419,441.66 Net (Income) / Loss (29,921.00)$ (30,808.69)$ (36,937.45)$ (46,211.90)$ (51,303.39)$ (56,731.86)$ 16 City of New Hope, Minnesota Summary of Operations - New Hope Village Golf Course Scorecard 2019 Measurable Year Budget Goal January February March April May June July August September October November December Sales 2019 Sales 2018 Gross profit 2019 Gross profit 2018 Gross profit %2019 Gross profit %2018 Personnel costs 2019 Personnel costs 2018 Personnel as % of sales 2019 Personnel as % of sales 2018 Operating exp as % of sales 2019 Operating exp as % of sales 2018 Net income 2019 Net income 2018 Pro Shop sales 2019 Pro Shop sales 2018 Beer sales 2019 Beer sales 2018 Food sales 2019 Food sales 2018 Event sales 2019 Event sales 2018 Rounds played 2019 Rounds played 2018 Guest average check 2019 Guest average check 2018 17