110920 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
November 9, 2020
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Cedrick Frazier
Council Member Andy Hoffe
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15-minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763-531-5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on-line meetings and past meetings on-demand are available through
https://ccxmedia.org/ccx-cities/new-hope/.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2019
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, November 9, 2020
7:00 p.m.
Regular Session
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – November 9, 2020
2. ROLL CALL
3. APPROVAL OF MINUTES:
Council Meeting Work Session Minutes – October 19, 2020
4. OPEN FORUM
5. PRESENTATIONS
5.1 Resolution expressing appreciation to Commissioner Mike Opat for his service to
Hennepin County and contributions to the city of New Hope
5.2 Resolution expressing appreciation to Representative Lyndon Carlson, Sr. for his public
service in the Minnesota House of Representatives and contributions to the city of New
Hope
6. CONSENT BUSINESS
6.2 Approval of financial claims through November 9, 2020
7. PUBLIC HEARING
7.1 Civil hearing regarding possible revocation of rental property registration permit for 4309
Rhode Island Avenue, relating to three disorderly behavior violations
8. DEVELOPMENT AND PLANNING
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Resolution approving agreement between the city of New Hope and Hennepin County
for the 2021 and 2022 embedded social worker to be shared by the cities of Crystal, New
Hope and Robbinsdale for $40,000 ($20,000 per year)
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: November 5, 2020
Subject: Agenda Items for Monday, November 9, 2020
Open Forum
Staff is not aware of anyone planning to address the Council for the Open Forum.
Item 5.1
Commissioner Mike Opat has represented District 1 which includes the city of New Hope since 1993.
He did not seek re‐election in 2020. Council and staff would like to thank Mr. Opat for his many years
of public service. I recommend approval.
Item 5.2
Representative Lyndon Carlson has served in the Minnesota House of Representatives for the
legislative district that includes New Hope since 1972 and is retiring from office. He is the longest‐
serving Minnesota legislator and longest‐serving member of the Minnesota House of Representatives.
Throughout his tenure, Representative Carlson has supported the betterment of the New Hope
community. Council and staff would like to publicly thank Mr. Carlson for his service. I recommend
approval.
Item 6.1
There are no new business license requests.
Item 6.2
This item involves routine financial claims.
Item 6.3
There are no new liability claims to report.
Item 7.1
A component of the city’s Rental Property Registration program includes consequences for disorderly
behavior violations. The tenant at 4309 Rhode Island Avenue (apartment 216) has received three disorderly
behavior violations within the last 12 months. A hearing has been scheduled to take action against the
property owner (options include a fine, revocation, suspension, denial, or non renewal of a registration
permit). The attorney representing the management company for Kings Manor has been in contact with staff
regarding the hearing, and may be evicting the offending tenant. However, due to the pandemic, certain
restrictions have been placed on evictions. The attorney is determining the legality of evicting the offending
tenant. The Council should allow the property owner to be heard at the hearing, consider the evidence, and
make a decision on any action to be taken. Director Sargent and a representative of the police department
will be present at the meeting to answer any questions.
Item 10.1
Staff is recommending entering into an agreement with Hennepin County for the embedded social worker to
be shared by the cities of Crystal, Robbinsdale, and New Hope for years 2021 and 2022. The Embedded
Social Worker Project provides counseling, intervention, support and referral services for persons after police
contacts, particularly where mental health services are needed. Several other police agencies utilize the
program with positive results. Council reviewed the proposal at the September 21 work session and was
supportive. The cost to New Hope is $20,000 per year and funds are available in the 2021 budget. The police
chief and I recommend approval.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
If you have any questions regarding items in the agenda packet, please call the city clerk or me
before the meeting so that staff can research any issues and be prepared to respond at the meeting.
City Council Work Session October 19, 2020
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
October 19, 2020
Northwood Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member (arrived at 6:45 pm)
Cedrick Frazier, Council Member
Andy Hoffe, Council Member
Jonathan London, Council Member
Staff present:
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Vicki Holthaus, AEM
Rich Johnson, Director of HR/Admin. Services
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Mark Severson, Recreation Facilities Manager
Bernie Weber, Director of Public Works
2021‐2024
ASSESSMENT
SERVICES
AGREEMENT
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Discuss Four Year (2021‐2024)
Assessment Services Agreement with Hennepin County.
Mr. Kirk McDonald, city manager, introduced Jim Atchison of Hennepin County. Mr.
McDonald explained the four‐year agreement with Hennepin County expired July 3,
2020, and a new agreement has been prepared by the county for another four‐year
period.
Mr. Jim Atchison explained the 2020 agreement was for $160,000 and the 2021
agreement specifies a sum of $165,000.
Mr. Atchison responded to questions from Council including the process to verify
property status (homestead or non‐homestead) and the annual inspection of 20 percent
of properties. He explained that due to the pandemic and inability to enter many
properties, the county used other means such as surveys, aerials, curbside assessments,
and phone interviews to establish values. He explained the assessors work closely with
the city’s building department for building permit information relating to new
construction, additions and renovations.
Council supported the agreement and directed staff to place the item on the October
26 agenda.
HRG
PROGRAMS/2021
Mayor Hemken introduced for discussion item 11.2, Discussion regarding HRG
programs/2021 rates and curbside residential organics recycling.
City Council Work Session October 19, 2020
Page 2
RATES/ORGANICS
RECYCLING
OPTIONS
Item 11.2
Mr. Kirk McDonald, city manager, introduced Tim Pratt of the HRG (Hennepin
Recycling Group). Mr. McDonald reported there will be no increase in recycling rates
for 2021.
Mr. Tim Pratt, HRG administrator and Brooklyn Park staff member, reviewed the
recycling program components, participation levels, fees, a future mobile app
(Recollect), and plans to ensure access to residential curbside organics collection is
implemented by January 1, 2022. He stated he will continue working with city staff to
address the organics recycling requirement and other language updates in the city’s
ordinances.
He stated the cost of the bulky waste collection contract with the HRG will likely
increase in 2022. Mr. Pratt stated the program is popular but it requires rear loading
trucks and the new trucks are equipped as side loading vehicles.
Mr. Pratt stated the 2022 increase will likely be at least $.50 per household per month.
Mayor Hemken inquired of the organics recycling costs. Mr. Pratt stated the cost is
approximately $70 per year per household. He stated the HRG may split the cost for
the first year to encourage participation.
Council thanked Mr. Pratt for the update.
2021 COLA
ADJUSTMENT/
INSURANCE
CONTRIBUTIONS
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Discussion regarding the cost of
living adjustment (COLA) for non‐represented employees in 2021 and the city’s
monthly contribution towards insurance coverage for 2021.
Mr. Rich Johnson, director of HR/Admin. Services, was recognized. He recommended
Council consider a 3% cost of living adjustment (COLA) for non‐represented
employees in 2021. He explained that three year agreements have been approved for
2020‐2022 with public works and police labor unions for a 3% increase, and the past
practice has been to provide all employees (labor unions and non‐represented) with
similar increases. He noted that West Metro Fire‐Rescue District included a 3% COLA
and CCX Media budgeted a 2% COLA in their 2021 budgets. He reviewed the budget
impact that is included in the city’s proposed 2021 budget.
Director Johnson updated Council regarding the health and dental premiums. He
explained in 2019 and 2020, the City Council agreed to provide employees with
the “typical” increase of ½ of the mid‐range plan’s premium plus an additional
amount which was equal to one‐half of the amount the city’s contribution
towards health insurance that had fallen below that of its 12 comparable cities.
One‐half of the shortfall was implemented each year to reduce the impact on
each of the annual budgets. Although New Hope’s current city contribution
towards insurance is again below its comparable cities contribution, only the
“typical” increase is being requested for 2021 as staff was able to negotiate a
14.7% decrease in health insurance premiums for 2020. Staff is recommending
increasing the city’s contribution amount by $18, $39, and $46 for single,
employee plus one, and family health insurance coverage, respectively,
City Council Work Session October 19, 2020
Page 3
effective January 1, 2021. He stated it is necessary to set the contribution
amounts prior to the open enrollment period which begins in November, and
the expenditure is included in the 2021 budget.
Council Member Elder inquired of the actual premium cost.
Director Johnson indicated he would distribute a spreadsheet containing the various
plans and premiums to Council.
Council supported staff’s recommendations for a 3% wage adjustment and the city’s
monthly contribution toward employee insurance coverage.
FEASABILITY
REPORT
(IMPROVEMENT
PROJECT NO. 1054)
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Discuss Revised Feasibility Report
on 2021 Infrastructure Improvements Project (Improvement Project No. 1054).
Mr. Dan Boyum, city engineer, explained the original feasibility report and cost
estimate was prepared and presented at the September 28, 2020 Council Meeting.
Following presentation of the report, it was noticed the formula in the Reclaim and
Overlay cost estimate was not summing up all line items. The original report had a
project cost of $463,117.85 for Reclaim and Overlay. The correct total is $665,532.40, a
difference of $202,414.55. He reported that the time the engineering staff spent to
revise the report was not charged to the city. He stated the street costs are still under
the CIP Street Budget. He stated both Alternate 1 and Alternate 2 are included as part
of the bidding process.
Council Member Elder commended City Engineer Boyum for making the Council
aware of the mathematical error.
COMMUNITY
DEVELOPMENT
DEPARTMENT
UPDATE
Item 11.5
Mayor Hemken introduced for discussion item 11.5, Community Development
Department Update.
Mr. Jeff Alger, community development specialist, reported the city’s scattered site
housing program continues to thrive since it was reinstituted in 2014. He stated the
acquisition of distressed single‐family homes and vacant lots has resulted in the
construction or rehabilitation of 22 homes. He indicated homes sold in the last year
have had higher sales prices than anticipated. He stated staff worked with AEM to
develop a new template for evaluating scattered site housing projects. He updated
Council on the sales of the Windsor Ridge project.
Mr. Jeff Sargent, director of community development, reported on other
redevelopment efforts in the city. Discussion ensued regarding the Habit for Humanity
project at 8270 47th Avenue North. Council Member Elder recommended the city
donate a work day by city employees. Council Member London inquired if a two‐stall
garage is part of the project. Mr. Alger stated due to the existing garage’s location, it is
not possible to add another stall.
Mr. Sargent reported on a new effort to increase coordination on code violations in
certain areas of the city between the police department, West Metro Fire‐Rescue
District and the community development department. Council Member London
City Council Work Session October 19, 2020
Page 4
suggested staff look at 3109 Independence as a possible scattered site project. Mr. Alger
stated he would research the property.
Council Member London thanked the inspectors for addressing lighting issues at
commercial and industrial properties. He stated he requested a report from the former
police chief on areas of concern and a list of police calls in ascending order. He
indicated he would still like to see such a report.
Council asked staff regarding the status of the rental housing inspections. Director
Sargent indicated the inspections are a bit behind due to the pandemic but they will
get back on course shortly.
Mr. Sargent advised Council of the Livable Communities Act administered by
Metropolitan Council and stated the city has utilized the programs in the past. Mr.
Sargent reported that the city must re‐enroll in the program by November 15 in order
to be eligible for grants during the 2021‐2030 period. Council directed staff to place the
matter on a future agenda for approval.
Council thanked the community development staff for the update.
2021 ENTERPRISE
AND UTILITY FUND
BUDGETS/UTILITY
RATES
Item 11.6
Mayor Hemken introduced for discussion item 11.6, Discussion regarding 2021
enterprise and utility fund budgets/discuss 2021 utility rates.
Mr. Bernie Weber, public works director, and Ms. Vicki Holthaus of AEM, reviewed
the utility budgets. Mr. Weber highlighted expenditures planned for each fund during
the 2021 budget cycle. Ms. Holthaus reviewed cash balances and recommended the
following rate increases: 5% water, 5% storm water drainage, 5% sewer, and 5% street
lighting. Ms. Holthaus explained the need for the increases. She stated the increases
are needed to support the city’s ten year plan, utility replacement and aging
infrastructure. She also stated the city must keep pace with sewer charges from the Met
Council and water purchase from the city of Minneapolis.
Mr. Kirk McDonald pointed out that staff will present the ten‐year plan
(costs/revenues) at the November work session.
Ms. Susan Rader, director of parks and recreation, and Mark Severson, recreation
facilities manager, reported on revenue and expenditures for 2021 for the golf course
and ice arena. Ms. Rader stated staff recommends no change in golf course greens fees
but a minimal increase in adult and senior passes is recommended. She stated staff the
prime ice rental rate increased from $210 to $215 per hour effective September of 2020.
Staff shared the capital improvement plans for the city’s recreation facilities.
Ms. Vicki Holthaus, AEM, reported on cash balances of the funds.
Mr. Kirk McDonald, city manager, indicated utility rate fee changes will be presented
to Council on the updated Fee Schedule at the November work session and formal
action requested at the December 14 council meeting.
Council thanked staff for the budget review.
City Council Work Session October 19, 2020
Page 5
AGENDA
ADDITIONS
Mr. Kirk McDonald requested the addition of two minor items to the work session for
Council’s review.
Mayor Hemken stated she received an inquiry from someone interested in opening a
tobacco shop in New Hope. She stated the recently adopted tobacco ordinance caps
the number of tobacco licenses at 21. She asked Council if there was interest in raising
the cap. Council unanimously declined increasing the number of allowed tobacco
license holders. Mayor Hemken stated she would inform the party of Council’s
decision.
City Manager McDonald explained that after the city clerk mailed the annual liquor
license renewals, one of the businesses (Pub 42) asked if the city was going to pro‐rate
the 2021 fee in light of the Governor’s order on the closure of restaurants due to the
pandemic. He stated the annual license fee is $6,200 and the city’s loss of revenue
would be approximately $8,000. He stated although the CARES funds cannot be
utilized for lost revenue, the city will have a large fund balance in 2021. He asked
Council if there was an interest in refunding part of the business license fees to on‐sale
liquor license holders.
Council acknowledged the hardships endured by restaurants. It was noted that all
businesses have been impacted by the pandemic. Council Member London pointed
out the city charges the same fee for tobacco licenses even though the 21+ shops can
sell additional products than other tobacco license holders.
No decision was made regarding pro‐rating liquor license fees for 2021. Mr. McDonald
stated staff is reviewing fees of neighboring cities and the analysis will be presented to
Council in the near future. He stated the liquor license issue can be reviewed at the
same meeting.
ADJOURNMENT The meeting was adjourned at 8:55 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2020\Appreciation\Q ‐ Opat Appreciation 11‐09‐20.docx
Request for Action
November 9, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Jeff Alger, Community Development Specialist;
Kirk McDonald, City Manager
Agenda Title
Resolution expressing appreciation to Commissioner Mike Opat for his service to Hennepin County and
contributions to the city of New Hope
Requested Action
Staff requests that the City Council adopt a resolution expressing appreciation to Hennepin County
Commissioner Mike Opat for his service to Hennepin County and contributions to the city of New Hope.
Policy/Past Practice
The City Council acknowledges elected and appointed officials for their years of service to the community.
Background
Commissioner Mike Opat has represented Hennepin County District 1, which includes the city of New Hope,
since 1993. He was elected to the board nine times and served as Board Chair for nine years. Throughout his
tenure, Commissioner Opat has supported the betterment of the New Hope community.
Recommendation
It is recommended that the City Council adopt a resolution expressing appreciation to Hennepin County
Commissioner Mike Opat for his service to Hennepin County and contributions to the city of New Hope.
Mayor Hemken will present Commissioner Opat with a proclamation.
Attachments
Resolution
Agenda Section
Presentations
Item Number
5.1
RESOLUTION NO. 2020-___
RESOLUTION EXPRESSING APPRECIATION TO
COMMISSIONER MIKE OPAT
FOR HIS SERVICE TO HENNEPIN COUNTY
AND CONTRIBUTIONS TO THE CITY OF NEW HOPE
BE IT RESOLVED by the City Council of the City of New Hope as follows:
WHEREAS, Hennepin County Commissioner Mike Opat has represented District 1,
which includes the city of New Hope, since 1993; and
WHEREAS, Commissioner Opat previously served as Board Chair for nine years,
currently serves as Board Chair for the Public Works Energy and Environment committee, and
currently serves on the regional Counties Transit Improvement Board; and
WHEREAS, during his tenure, Commissioner Opat has been a strong supporter of the city
of New Hope and has assisted the city in securing more than a dozen grants through the Hennepin
Youth Sports Program, including $275,000 for the New Hope Ice Arena energy improvements,
$250,000 for the New Hope Aquatic Park construction, $50,000 for Lighted Field improvements,
and a combined $117,000 for additional equipment and playground improvements; he has also
provided letters of support for the New Hope Aquatic Park, 2018 State Bonding Bill request and
Minnesota Swimming Inc. grant program, as well as the New Hope Ice Arena Mighty Ducks grant
program; and
WHEREAS, Commissioner Opat has been a strong supporter of county road infrastructure
and stormwater improvement projects within the city, including the implementation of railroad
quiet zones, the replacement of waters mains on 42nd Avenue North, the removal of a railroad
bridge on 27th Avenue North, and valve replacement with the Joint Water Commission at Bass
Lake Road and Winnetka Avenue North; and
WHEREAS, he has led the county's effort to build the Metro Blue Line light rail extension
project connecting downtown Minneapolis to Brooklyn Park while traveling through three cities
that border New Hope; and
WHEREAS, the city of New hope is extremely appreciative of having a commissioner
that has supported the betterment of the New Hope community.
NOW, THEREFORE, BE IT RESOLVED that the New Hope City Council extends its
appreciation and thanks to Commissioner Opat for his service to Hennepin County and the city of
New Hope.
Dated the 9th day of November, 2020.
____________________________________
Kathi Hemken, Mayor
Attest: __________________________
Valerie Leone, City Clerk
I:\RFA\City Manager\2020\Appreciation\5.2 Q ‐ Carlson Appreciation 11‐09‐20.docx
Request for Action
November 9, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Jeff Alger, Community Development Specialist;
Kirk McDonald, City Manager
Agenda Title
Resolution expressing appreciation to Representative Lyndon Carlson, Sr. for his public service in the
Minnesota House of Representatives and contributions to the city of New Hope
Requested Action
Staff requests that the City Council adopt a resolution expressing appreciation to Representative Lyndon
Carlson, Sr. for his public service in the Minnesota House of Representatives and contributions to the city of
New Hope.
Policy/Past Practice
The City Council acknowledges elected and appointed officials for their years of service to the community.
Background
Representative Lyndon Carlson, Sr. has served in the Minnesota House of Representatives, representing
districts that have included the city of New Hope since 1972. He is the longest‐serving Minnesota legislator
and longest‐serving member of the Minnesota House of Representatives. Throughout his tenure,
Representative Carlson has supported the betterment of the New Hope community.
Recommendation
It is recommended that the City Council adopt a resolution expressing appreciation to Representative Lyndon
Carlson, Sr. for his public service in the Minnesota House of Representatives and contributions to the city of
New Hope.
Mayor Hemken will present Representative Carlson with a proclamation.
Attachments
Resolution
Agenda Section
Presentations
Item Number
5.2
RESOLUTION NO. 2020-___
RESOLUTION EXPRESSING APPRECIATION TO
REPRESENTATIVE LYNDON CARLSON, SR.
FOR HIS PUBLIC SERVICE IN THE MINNESOTA HOUSE OF REPRESENTATIVES
AND CONTRIBUTIONS TO THE CITY OF NEW HOPE
BE IT RESOLVED by the City Council of the City of New Hope as follows:
WHEREAS, Rep. Lyndon Carlson, Sr. has served in the Minnesota House of
Representatives, representing districts that have included the city of New Hope since 1972; and
WHEREAS, he is the longest-serving Minnesota legislator and longest-serving member
of the Minnesota House of Representatives; and
WHEREAS, Rep. Carlson has previously served as Assistant Minority Leader, Chair of
the Finance Committee and Education Committee, and served as a member of the Legislative
Citizens Commission on Minnesota Resources and the Midwest Higher Education Commission;
and
WHEREAS, Rep. Carlson was instrumental in New Hope’s 2018 state bonding bill
request for the construction of a new Aquatic Facility, a regional asset, and the city was successful
in receiving $2 million for the construction of a new 50-meter pool; and
WHEREAS, during his tenure, Rep. Carlson has been a strong supporter of city of New
Hope projects and legislation and has provided letters of support for grant requests, assisting the
city in securing funds for the New Hope Aquatic Park through Minnesota Swimming Inc., for the
New Hope Ice Arena through the Mighty Ducks Grant Program, and for both facilities through the
Hennepin Youth Sports Program; and
WHEREAS, he has been a strong proponent of funding Local Government Aid (LGA)
appropriations for the city of New Hope, to assist in providing property tax relief for residents of
the city; and
WHEREAS, the city of New hope is extremely appreciative of having a representative in
the legislature that has supported the betterment of the New Hope community.
NOW, THEREFORE, BE IT RESOLVED that the New Hope City Council extends its
appreciation and thanks to Rep. Carlson for his service to the state and the city of New Hope.
Dated the 9th day of November, 2020.
____________________________________
Kathi Hemken, Mayor
Attest: __________________________
Valerie Leone, City Clerk
G:\City Manager\AGENDA\6.2 R-Approval of Claims Merge Doc.docx
Request for Action
November 9, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through November 9, 2020
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
x Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
I:\RFA\COMM DEV\2020\City Council\11‐9‐20 Rental Revocation 4309 Rhode Island Avenue\7.1 Q ‐ Rental Revocation 4309 Rhode Island Ave 11‐9‐20.docx
Request for Action
November 9, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Sargent, Director
Tim Hoyt, Director of Police
Agenda Title
Civil hearing regarding the possible revocation of rental property registration permit for 4309 Rhode Island
Avenue, relating to three disorderly behavior violations
Requested Action
The City Council is requested to hold a hearing and discuss possible corrective actions relating to the Kings
Manor rental property at 4309 Rhode Island Avenue, Apt. 216 (“Property”). The tenant occupying the
Property has been cited three times for disorderly behavior violations within the last 12 months. Since there
have been three such instances within a 12 month period, the matter has been referred to the City Council for
a hearing where they shall decide to take any of the following actions against the property owner relating to
the rental property registration permit for the Property: (1) impose a fine; (2) revoke the permit; (3) suspend
the permit for a specific period of time; or (4) take no action. There are 87 units in the Kings Manor complex.
Revocation or suspension of the rental license would affect the entire complex since there is only one rental
license issued to the property.
Policy/Past Practice
The Disorderly Behavior at Registered Rental Dwelling Units ordinance was adopted in 2006 to “assure that
rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a
nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a
disincentive to reinvestment in the community.”
Background
Between June 24, 2020 and September 29, 2020, the Police have been called out to 4309 Rhode Island Avenue,
Apartment 216, a total of eight (8) times for excessively loud noise coming from the unit. Copies of the police
reports are attached for review. A chronology of events pertaining to this case is attached for review. Police
officers responding to these calls have the discretion to issue a disorderly behavior slip, depending on each
situation. Pursuant to New Hope Code §3‐31, (i)(5), following the third instance of disorderly behavior that
occurs at a rental dwelling unit within 12 months after the first of two previous notices of disorderly behavior
at the same unit, the rental dwelling unit registration permit may be revoked, suspended or not renewed by
the Council. In the alternative, the Council has the option to issue a fine to the property owner or take no
action at all.
After each instance of disorderly behavior, the police department sends a letter to the property owner and
unit tenant to notify each of the offense. The first letter to the owner was sent on August 3, 2020, the second
letter was sent on September 30, 2020, and the third letter informing the owner of the hearing was sent on
October 15, 2020. All letters are attached for review, including a copy of a letter sent by the management
company to the tenant after the first violation occurred.
Agenda Section
Public Hearing
Item Number
7.1
Request for Action, Page 2
It should be noted that the attorney representing the management company for Kings Manor has been in
contact with staff regarding this hearing, and is working to try to evict the offending tenant. During the
COVID‐19 pandemic, restrictions on evictions were put into place. Under Governor Walz’s Executive Order
20‐79, effective August 4, 2020, instances when tenants could be evicted include tenants who:
“Seriously” endanger the safety of other tenants or residents;
Engage in other illegal activity, such as prostitution or drug use on the property;
Have “significantly damaged property” and/or
If the property manager or their family needs to move into the property
The attorney representing the management company for Kings Manor is currently in the process of
determining whether the offender’s actions qualifies for eviction from the premises.
Hearing Procedures
As outlined in the ordinance, the property owner is given the opportunity to be heard at a public meeting.
The property owner may be represented by counsel and the city official may be represented by the city
attorney. The Council shall hear all relevant evidence and arguments and shall review all testimony,
documents, and other evidence submitted. Following the hearing, the Council shall make findings based on
the evidence and shall make a decision on the recommendation to fine, revoke, suspend, deny, or not renew
a registration permit based on the findings. If the Council determines to fine the property owner, the ordinance
suggests the following fine amount matrix:
1st Violation 2nd Violation Within 12 Months
of 1st Violation
3rd Violation Within 12 Months
of 1st Violation
$500 $1,000 $2,000
Whatever action the Council determines it will make shall be based on a “fair preponderance of the evidence”
and shall include findings to support its decision. The Council shall make findings based on the evidence and
shall make a decision on the recommendation to: (1) impose a fine; (2) revoke permit; (3) suspend permit; (4)
take no action based on the findings. The Council shall issue a written decision regarding the recommendation
of the Building Official within 30 days following the date of the hearing and shall notify the property owner
of the decision by first class mail with a duplicate copy to the building official. The decision shall specify the
rental dwelling unit or units to which it applies. Thereafter, and until a registration permit is reissued or
reinstated, no rental dwelling units that have had their rental registration permit revoked, suspended, denied,
or nonrenewed may be re‐let or occupied. All fines are payable within 30 days of the Council action imposing
the fine. Failure to timely pay any fine imposed will result in a late fee equal to 25 percent of the fine and
revocation or suspension of the registration permit to which the fine applies.
It should be noted that the Police and Community Development departments have seen much improvement
as a result of this program. The rental stock has improved greatly as a result of the inspection program and
the tenant make up has improved as well. The last time that the Council considered a rental revocation was
on March 12, 2018. At that time, the owner was in the process of evicting the subject tenant, so no action was
taken by the Council. In most instances, rental property owners have taken corrective action (eviction)
following the second incident.
Request for Action, Page 3
Recommendation
Staff recommends the City Council follow conduct the hearing and make its decision based upon the evidence
provided in this report and evidence presented at the hearing.
Attachments
Disorderly Behavior Letters to Owner (3)
Letter from Owner to Tenant
Police Reports (8)
Chronology of Events
I:/RFA/Police/Q&R‐HomeFree2018 012218
Request for Action
November 9, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Police
By: Scott Slawson, Interim Director of Police
Agenda Title
Resolution approving agreement between the city of New Hope and Hennepin County for the 2021 and 2022
embedded social worker to be shared by the cities of Crystal, New Hope and Robbinsdale for $40,000 ($20,000
per year)
Requested Action
Staff is recommending the Council pass a resolution approving a contract between Hennepin County and the
city of New Hope for the embedded social worker to be shared by the cities of Crystal, New Hope and
Robbinsdale for the years 2021 and 2022. The council discussed this program during the 2021 budget review
process at the September 21 work session and was supportive.
Policy/Past Practice
The Embedded Social Worker Project provides a variety of counseling, intervention, support and referral
services for persons after police contacts, particularly where mental health services are needed. The goal is to
reduce emergency situations and police contacts in the future by quickly identifying people in need of
services. Eight other Hennepin County police agencies utilize the program currently.
Background
In 2014 Hennepin County spearheaded an initiative, called the Criminal Justice Behavioral Health Initiative.
The Initiative’s aim is to improve the coordination of behavioral health services across County systems to
ensure that public safety, human services, and health are working together to leverage available resources,
produce better outcomes, and reduce costly and ineffective cycling of residents involved in the criminal
justice process. The agreement has been reviewed by the city attorney.
Funding
The 2021 cost is $20,000. Funds are budgeted in the 2021 General Fund.
Attachment
Resolution
Agreement
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
City of New Hope
Resolution No. 20‐
Resolution approving agreement
between the city of New Hope and Hennepin County
for the 2021‐2022 Embedded Social Worker for $40,000
WHEREAS, the city of New Hope is committed to serving its residents through Human Services
programs; and
WHEREAS, the city of New Hope is committed to collaboration with other agencies and the
opportunity to enter into the embedded social worker project with other agencies
furthers this commitment; and
WHEREAS, quicker intervention in issues involving mental health and homelessness can provide
better service to the community and reduce future emergency police contacts: and
WHEREAS, the project is evaluated each year and funds have been appropriated in the 2021
budget for this project.
NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approve the
agreement with Hennepin County for 2021 and 2022 and authorize the payment of
$40,000 for the Embedded Social Worker, and authorize the Mayor and City Manager to
sign the agreement.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 9th day of
November, 2020.
___________________________
Mayor
Attest: ________________________
City Clerk
S:\November 9, 2020 Council Meeting\12.1 Q ‐ Upcoming Events_022420.docx
Request for Action
November 9, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Nov. 10 7:30 a.m. – District 281 Government Advisory Council Meeting (Virtual)
7 p.m. – Citizens Advisory Commission Meeting (In‐person or Virtual via WebEx)
Nov. 11 Veterans Day – City Offices Closed
Nov. 12 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting (Virtual)
Nov. 13 5 p.m. – City Council meets as Canvassing Board for General Election (Virtual)
Nov. 16 6:30 p.m. – City Council Work Session (In‐person)
Nov. 18 2 p.m. – New Hope Business Networking Group Meeting (Virtual)
3:15 p.m. – District 281 Partnership Meeting (Virtual)
5:30 p.m. – North Metro Mayors Association Board of Directors Meeting at Maple Grove
City Hall (In‐person and Virtual)
Nov. 19 7:30 a.m. – Northwest Community TV Cable Board and Commission Meeting (Virtual)
8:30 a.m. – Bassett Creek Watershed Management Commission Meeting (Virtual)
Nov. 23 7 p.m. – City Council Meeting (In‐person)
Agenda Section
Other Business
Item Number
12.1