101220 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
October 12, 2020
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Cedrick Frazier
Council Member Andy Hoffe
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2019
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, October 12, 2020
7:00 p.m.
Regular Session
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – October 12, 2020
2. ROLL CALL
3. APPROVAL OF MINUTES:
Council Work Session Minutes – September 21, 2020
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.1 Approval of business license(s)
6.2 Approval of financial claims through October 12, 2020
6.4 Resolution adopting the city of New Hope 2040 Comprehensive Plan and placing the
plan into effect
6.5 Resolution appointing election judges for General Election of November 3, 2020
6.6 Resolution proclaiming October 13, 2020, as Honerene Keppel Day
6.7 Resolution approving final payment request to Flagship Recreation for Begin Park
playground project in the amount of $43,699.43 (Improvement Project No. 1040)
6.8 Resolution approving a contract with Kenlawn Co. for snow removal and maintenance
services
7. PUBLIC HEARING
7.1 Public hearing and resolution adopting and confirming assessments for delinquent utility
service charges and administrative citations
8. DEVELOPMENT AND PLANNING
8.1 Resolution allocating coronavirus aid, relief, and economic security (CARES) Act funds
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Ordinance No. 20-12, An ordinance amending New Hope code section 2-11 setting mayor
and councilmembers’ salaries
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: October 8, 2020
Subject: Agenda Items for Monday, October 12, 2020
Open Forum
Staff is not aware of anyone planning to address the Council for the Open Forum.
Item 6.1
There is one new business license request for a massage therapist license. Det. Tony Loser conducted the
background investigation and recommends approval. All paperwork has been submitted. The city clerk and
I recommend approval.
Item 6.2
This item involves routine financial claims.
Item 6.3
There are no new liability claims to report.
Item 6.4
Every 10 years the city is required to prepare an update to the Comprehensive Plan. The city’s 2040
Comprehensive Plan project began in 2017 with assistance by Northwest Associated Consultants. The
last step of the process was review of the plan by Metropolitan Council, which recently occurred. The
city must adopt a resolution approving the final version of the 2040 Comprehensive Plan that
incorporates comments from Met Council and includes all appendices. Director Sargent and I
recommend approval.
Item 6.5
This item appoints 85 election judges for the General Election on November 3, 2020 in accordance with state
statutes. The city has eight precincts that require a staffing level of eight to 10 election judges per polling
place. City Clerk Leone and I recommend approval.
Item 6.6
The manager of Broadway Village requested the city to proclaim October 13, 2020, as Honerene Keppel
Day in the city to recognize her 100th birthday. Mayor Hemken will present the proclamation to them
on Tuesday. The city adopts proclamations of celebratory nature upon request. I recommend approval.
Item 6.7
This item approves a final pay request to Flagship Recreation for the Begin Park playground project. The
final pay request is $43,699.43 which was the original contract. Equipment was installed this summer. All
necessary paperwork has been received including the safety audit. The funding source is the Park
Infrastructure Fund. Director Rader and I recommend approval.
Item 6.8
This item approves renewing a contract with KENLAWN Company for snow removal and maintenance
services of the streetscape along Xylon Avenue between 42nd and 45th avenues and along 45th Avenue
between Xylon and Winnetka avenues for $32,937. The city has outsourced this maintenance work since
December of 2016. The contract has been held by KENLAWN Co. since November of 2018 and the city has
been pleased with their performance. They are willing to continue the service through October 31, 2021, at
the same rate as the current contract. The cost is funded by the street infrastructure fund. Director Weber and
I recommend approval.
Item 7.1
This is the annual public hearing to adopt the assessment rolls for delinquent city service charges incurred
between June 1, 2019, and May 30, 2020. All impacted property owners were notified of the hearing date, the
process for challenges, and payment options. Presently the total of delinquent utility charges is $246,639.76,
the total of delinquent city services is $3,347.08, and the total for delinquent administrative citations is
$31,910. To date staff has not received any written objections. After accepting public input, a motion should
be made to close the public hearing, followed by another motion to adopt the resolution and assessment
rolls. City Clerk Leone and I recommend approval.
Item 8.1
At the September 21 work session Council discussed the allocation of the CARES Act Funds the city received
for eligible COVID‐19 pandemic expenses. It is necessary to adopt a plan allocating the use of the funds.
AEM prepared the resolution that allocates an amount not to exceed $235,277 to the West Metro Fire‐Rescue
District for public safety personnel costs and the remainder of the $1,641,664 CARES allocation would be
submitted for police department personnel costs. AEM and I recommend approval of the resolution.
Item 10.1
This ordinance amendment sets council salaries for years 2021 and 2022. The city attorney prepared the
ordinance amendment subsequent to the September 21 work session and per the direction of the city
council. Salaries for the mayor and council members will increase by 3% for years 2021 and 2022. This
is the same adjustment recommended for non‐union employees for 2021. The 2021 budget contains
funds for the proposed increase. I recommend approval.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
If you have any questions regarding items in the agenda packet, please call the city clerk or me
before the meeting so that staff can research any issues and be prepared to respond at the meeting.
City Council Work Session September 21, 2020
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
September 21, 2020
Civic Center Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Cedrick Frazier, Council Member
Andy Hoffe, Council Member
Jonathan London, Council Member
Staff present:
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Tim Fournier, Director of Police
Vicki Holthaus, AEM
Rich Johnson, Director of HR/Admin. Services
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
CONCEPT PLAN FOR
C‐AXIS INC.
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Discuss concept plan for C‐Axis
Inc. campus at 7100 27th Avenue North.
Mr. Jeff Sargent, director of community development, explained over the last several
months, staff has held multiple meetings with representatives of C‐Axis Inc. in regards
to the possible construction of a new industrial campus at 7100 27th Avenue North. C‐
Axis Inc. manufactures medical devices and has offices in Hamel, MN and Puerto Rico.
The business is growing and in need of additional space and has been evaluating
potential sites inside and outside of Minnesota, including New Hope, for its planned
expansion. City staff and representatives of C‐Axis Inc. have met with the Minnesota
Department of Employment and Economic Development (DEED), which is offering
potential assistance to the business if it elects to build in New Hope. DEED provided
C‐Axis Inc. with information on the type of assistance that may be available, including
the Minnesota Investment Fund (MIF), Minnesota Job Creation Fund (MJCF), and
Minnesota Job Skills Partnership (MJSP). Phase one of the project would involve
constructing a 20,000 square foot building that would open in January of 2022. C‐Axis
Inc. would relocate 60 employees to the facility and another 40 jobs would be added
within three years. The preliminary design would allow for C‐Axis Inc. to expand the
building by an additional 20,500 square feet in the future.
There are currently two buildings located at 5.21‐acre industrial site at 7100 27th
Avenue North. C‐Axis Inc. is proposing to add a third building to the site without
City Council Work Session September 21, 2020
Page 2
subdividing the parcel, thus requiring approval of a variance or a Conditional Use
Permit (CUP) for Planned Unit Development (PUD). There is a large, wooded area at
the southwest corner of the lot that would accommodate the proposed building. Prior
to committing to the site, making plans to relocate equipment and employees, and
preparing a full set of plans, C‐Axis Inc. requested a meeting with the City Council to
gauge their level of support for the flexibilities that would be required in constructing
on the site. C‐Axis Inc. has prepared a conceptual plan for the New Hope site and a
brief introduction on the business and its vision for the site, both of which are attached.
C‐Axis Inc. is also requesting that the city support the MIF and MJCF applications. It
is required that a local municipality sponsor the MIF loan via resolution of support,
and the local unit of government must hold a public hearing on the request. Funds are
awarded to local units of government, who provide loans to assist expanding
businesses. DEED does not provide money directly to businesses, it loans funds to a
local unit of government. DEED and the local government unit enter into an agreement
that specifies that the money must be used to assist the specified business. The funds
are then loaned to the business by the local unit of government. The loan can either be
forgiven (after the business meets its goals) or repaid to the local government agency.
If repaid, the local government unit keeps 40% of the repayments, up to $100,000. If the
local government unit elects to recoup the repayments, it must then create a revolving
loan fund with the money retained from the repayment. The funds can only be
administered to other businesses if the city follows the same project selection process
and expenditure requirements that DEED utilizes when administering MIF loans. The
city essentially serves as a pass through entity for the loan. In 2019, the City Council
supported forgiving the portion of a MIF loan to Abel Conn that could be recouped by
the city, though the project did not proceed. This practice is common amongst other
cities and would make New Hope more competitive in its efforts to attract C‐Axis Inc.
as it evaluates potential locations for the project.
Director Sargent stated Jared Haley of C‐Axis, Inc. is available to address the Council.
Mr. Sargent stated if the City Council supports the concept plan, staff will prepare a
letter of support to be signed by Mayor Hemken.
Mr. Jared Haley, vice president of operations for C‐Axis, Inc. was recognized. He
explained their family‐owned business and growth opportunities. He asked for
Council’s support for the construction of a campus at 7100 27th Avenue North.
Mr. Jeff Alger, community development specialist, commented regarding the upfront
costs required for expansion and the applicant’s request for conceptual support prior
to submission of a formal land use application. He stated if Council is supportive, a
letter of support would be prepared.
Council discussed the loan program, job creation, and land acquisition.
Mr. Haley noted if approved, the company would relocate to New Hope and would
remodel the Hamel property for different market.
Mayor Hemken disclosed that she is friends with the Haley family and that she has no
financial gain or conflict of interest by voting on the issue.
City Council Work Session September 21, 2020
Page 3
The Council unanimously expressed support for the project.
Mr. Sargent indicated the next step is the application process through the Planning
Commission/City Council and approval of the DEED grant.
Mr. Haley thanked the Council for its support.
REDUCED PRESSURE
ZONE DEVICE (RPZ)
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Discussion regarding reduced
pressure zone device (RPZ) monitoring throughout the city.
Mr. Jeff Sargent, director of community development, stated staff is exploring whether
the city should hire a company to help with the monitoring of RPZs throughout the
city. He explained the 2015 Minnesota Plumbing Code requires that all testable
Reduced Pressure Zone devices (RPZs), or backflow prevention devises, be tested
annually and the results submitted to the authority having jurisdiction. RPZs are
required to ensure that water systems do not discharge pollution or contaminated
water back into the drinking or city water supply. Currently, staff accepts and records
permit applications for installing an RPZ and for testing/rebuilding one. Staff does not
have monitoring program in place to guarantee the monitoring or testing of the private
RPZs throughout the city takes place. This does not mean the RPZs haven’t been tested,
only that the city has no record of it. In many cases, the testing company does not get
a permit for testing, nor do they inform the city when the tests are performed. Most
typically, RPZs are required for commercial and industrial uses, mostly for
underground irrigation systems and boilers, however there are some residential
irrigation systems that have RPZs as well. Just recently, there has been a larger push
by the Minnesota Pollution Control Agency for cities to more closely monitor which
properties have RPZs and whether or not they are being tested annually.
Mr. Sargent stated staff has been approached by Brycer, LLC, a company who could
help the city monitor the RPZ permits and testing throughout the city. Brycer would
enter into a contract with the city and would be given the city’s information regarding
the existing RPZ permits that have been issued. The company would then contact the
permit holders and ask for any inspection records of the RPZs. If no testing has been
conducted, Brycer would then require those inspections, on behalf of the city, and work
with the testing agency to ensure the tests get complete. Brycer works directly with the
testing agency and charges them for the testing results which are required by the state.
The city benefits by obtaining the initial permit fee for the RPZ and the compliance
with state requirements to ensure that the RPZs get tested on an annual basis.
Mr. Bernie Weber, director of public works, emphasized the need for RPZs to prevent
contamination of drinking water.
Council Member Elder noted Brycer has a good track record.
Council Member London inquired whether the city is not in compliance with state
statute. He also inquired if property owners could use other vendors.
Mr. Weber stated property owners could utilize any licensed plumber. He noted the
city could be found negligent if a backflow prevention device malfunctioned.
City Council Work Session September 21, 2020
Page 4
Mr. Sargent commented that MPCA is encouraging cities to more closely monitor the
need for RPZs and the annual testing. He stated the city does not have adequate staff
to dedicate to the process.
The majority of Council expressed support for utilizing an outside company such as
Brycer, LLC.
Mr. Kirk McDonald, city manager, stated the city attorney reviewed the contract and
found it to be in order. He stated staff will present additional information regarding
the plumbing code and MPCA requirements.
PERFORMANCE
MEASUREMENT
REPORT AND
SMART GOALS
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Update on Performance
measurement Report and SMART goals.
Mr. Jeff Alger, community development specialist, reviewed the 2020 Performance
Measurement Report and SMART goals document that contains data of 2016‐2019. Mr.
Alger requested Council’s approval to post the document on the city website.
Council accepted the report and complimented Mr. Alger for his work. Council
Member Elder recommended a one‐page summary/fact sheet be included with utility
bills to make residents aware of the report. Mayor Hemken noted she will also mention
the report during her segment on CCX.
ECONOMIC
DEVELOPMENT
REPORT
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Update on Economic
Development Report.
Mr. Jeff Alger, community development specialist, stated the report was developed in
2016 and is updated annually. He stated the economic development report highlights
redevelopment projects throughout the city from the previous year and the tools that
are in place to promote development activity. He stated the city’s EDA promotes and
facilitates business development and housing redevelopment activities. He noted the
report was utilized in 2017, when bonds were issued for the new police station/city hall
construction project and again in 2019, when bonds were issued for the swimming pool
complex. He noted the 2020 report highlights the following projects: IronWood,
Windsor Ridge, City Hall/Police Facility, Now Mart, Automotive Concepts, Cooper
High School, CubeSmart Self Storage, Hy‐Vee Aisles Online (delayed), Holy Trinity
Church, Arizona Taco Co., and AbelConn, LLC.
Council discussed the effectiveness of the scattered site housing program.
Council Member London encouraged staff to advertise the programs offered through
CEE.
Council accepted the report and supported posting it on the city’s website.
FEMA AND CARES
ACT FUNDING
Item 11.5
Mayor Hemken introduced for discussion item 11.5, Discuss FEMA and CARES Act
Funding for COVID‐19 Pandemic Expenses.
Mr. Kirk McDonald, city manager, explained the city is eligible for two types of
funding reimbursements from federal agencies/programs: 1) FEMA (Federal
City Council Work Session September 21, 2020
Page 5
Emergency Management Assistance), and 2) CARES Act funding or CRF (Coronavirus
Relief Fund). Both programs have detailed regulations and reimbursement guidelines
and require a significant amount of staff/consultant time to compile the appropriate
documentation for submittal. The CRF funding requires that the city formally approve
a plan regarding how the funds are spent and a reimbursement request has not been
submitted to date. FEMA reimbursement requests do not require formal council
approval and are more routine in nature.
Mr. McDonald stated the city needs to develop a plan regarding how the CARES Act
funds will be spent and the plan needs to be formally approved at a future council
meeting. He stated $1,641,644 was allocated to New Hope for the CARES Act. He
explained there are many regulations and reporting requiremetns that are labor
intensive and a change order to AEM’s contract is recommended. He also noted the
city has received funding requests from the YMCA and Seven Dreams Foundations.
He noted it is not clear whether the city can directly allocate funds to non‐profits.
Ms. Vicki Holthaus, AEM, explained some of the guidelines including categories of
eligible expenses. She noted public safety personnel is the city’s largest cost. Discussion
ensued regarding public safety’s staffing during the pandemic for the police
department and West Metro Fire Rescue District’s duty crew. Mr. McDonald stated if
the duty crew costs are not eligible for federal funding, the costs will need to be shared
between New Hope and Crystal.
Mr. McDonald commented on budget shortfalls for revenues especially in Parks and
Recreation Department due to COVID‐19. He commented that New Hope phased
employees back to work and opened doors to customers on June 1 which was ahead
of other cities.
Council discussed impending deadlines and possible duplication of funding to other
agencies. The consensus of Council was not to distribute city‐allocated funds to non‐
profit organizations or the school district. It was noted if the city does not utilize the
full allocation, the funds must be returned to Hennepin County for a future
redistribution.
Council Member Frazier inquired if staff is aware of any cities that developed
programs for housing funds to prevent landlords from evicting tenants.
Ms. Holthaus stated she is unaware of any such city programs.
Ms. Holthaus stated she will meet with the city’s auditor to review funding priorities
to ensure they agree with the city’s allocation plan.
Council supported placing a change order with AEM on the September 28 Council
Meeting agenda.
2021 GENERAL FUND
BUDGETS
Item 11.6
Mayor Hemken introduced for discussion item 11.6, Discussion of 2021 general fund
budgets with city manager and department heads.
Mr. Kirk McDonald, city manager, stated the 2021 general fund budget is $15,936,977,
which is an increase of $526,427 (3.4%) over the 2020. He reviewed the major changes
City Council Work Session September 21, 2020
Page 6
in the budget. He stated the tax levy for the general fund is $10,879,465 which is a
$368,034 or 3.5% increase over the 2020 general fund levy.
The city manager and department directors reviewed major projects or changes
planned for 2021 as outlined in the budget narratives:
Mr. McDonald reported on the proposed budgets for Mayor and Council, City
Manager, Assessing, City Hall, Elections, and Fire Services.
Mr. Rich Johnson, director of human resources, reported on the proposed
budgets for Human Resources, Finance, Communications, and IT.
Mr. Jeff Sargent, director of community development, reported on the
proposed budgets for Planning, Inspections, Legal Services, and EDA.
Mr. Tim Fournier, director of police, reported on the proposed budgets for
Police, Police Reserves, and Animal Control. He also reviewed recommended
personnel changes.
Mr. Bernie Weber, director of public works, reported on the proposed budgets
for Streets, Engineering, Street Infrastructure Fund, and Central Garage.
Ms. Susan Rader, director of parks and recreation, reported on the proposed
budgets for Recreation, Parks, Swimming Pool, and Park Infrastructure Fund.
Mr. McDonald advised Council the enterprise and utility fund budgets will be
presented at the October 19 work session. Council thanked the department heads for
their presentations.
ADJOURNMENT The meeting was adjourned at 9:30 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2020\6.1 Business Licenses\10.12.20 ‐ Massage\6.1 Q‐Business Licenses 101220.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following business:
Touched by Peace Massage 7600 Bass Lake Road
Suite 106C
Therapeutic Massage Enterprise & Therapist
Attachments:
Memo from Det. Loser re: Massage Therapist Application, Quinnisha Regina Niki Hunter
Agenda Section
Consent
Item Number
6.1
Memorandum
To: City Clerk Valerie Leone
From: Det. Anthony Loser
Date: October 1, 2020
Subject: Massage Therapist License Application
Applicant – Quinnisha Regina Niki Hunter (37)
CJIS Checks: LETG/CCH/DVS/NCIC/MNCIS/ BCPD – No disqualifiers.
Educational/Training/Experience
MN School of Cosmetology – Graduated 09/30/2020. MSC Diploma received. Educational
Transcript received: Massage Therapy (MSC), 700 earned hours.
Prior Therapeutic Massage Experience: None.
Proof of Insurance
Associated Bodywork & Massage Professionals– Professional Liability Policy – Massage
Active: 09/02/2020 Expiration: 09/01/2021 / Policy #API-ABMP-20 / Member ID: 1344717.
Conclusion
I reviewed the applicant’s application and find Quinnisha Regina Niki Hunter is eligible for
licensure. I RECOMMEND the city issues a Therapeutic Massage Therapist license to Quinnisha
Regina Niki Hunter, dba: Touched By Peace Massage, to perform massage at the business address
7600 Bass Lake Road Ste. 106C, New Hope, MN 55428.
cc: Chief Fournier
/ahl 20015910
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through October 12, 2020
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\COMM DEV\2020\City Council\10‐12‐20 Comp Plan\Q ‐ 2020 Adopt 2040 Comp Plan 10‐12‐20.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Alger, Community Development Specialist;
Jeff Sargent, Director of Community Development
Agenda Title
Resolution adopting the city of New Hope 2040 Comprehensive Plan and placing the plan into effect
Requested Action
Staff requests that the City Council approve a resolution adopting the city’s 2040 Comprehensive Plan and
placing it into effect.
Policy/Past Practice
The city routinely updates its Comprehensive Plan, as required by state statute and the Metropolitan Council.
Background
Per state statute and Metropolitan Council requirements, all cities, counties, and townships within the seven‐
county metropolitan region must prepare a Comprehensive Plan and update the plan as needed every ten
years. The current update extends the plan through 2040. At the February 13, 2017, City Council meeting, the
appointment of Northwest Associated Consultants (NAC) as the city’s consultant for the 2040 Comprehensive
Plan update was approved. The city is also agreed to contract with Stantec to provide specific updates to the
plan. A Comprehensive Plan Committee was formed and a joint meeting with the City Council was held on
June 19, 2017. The Comprehensive Plan update was introduced to the public on June 21, 2017, with a meeting
at City Hall. The Comprehensive Plan Committee continued meeting regularly to provide input on specific
chapters and make updates to the plan. An open house was held on May 30, 2018, to allow the public the
opportunity to review the plan, ask questions, and make comments or suggestions. A public hearing was then
held at the June 5, 2018, Planning Commission meeting. The City Council approved a resolution authorizing
submission of the plan to adjacent communities and the Metropolitan Council for review on June 25, 2018, and
it was distributed on July 11, 2018. This allowed for a six‐month review and comment period. The Metropolitan
Council completed its review of the plan on April 8, 2020, and found that it meets the requirements of the
Metropolitan Land Planning Act; conforms to the metropolitan system plans for transportation (including
aviation), water resources, and parks; is consistent with Thrive MSP 2040; and is compatible with the plans of
adjacent jurisdictions and affected special districts and school districts.
The attached resolution approves the final version of the 2040 Comprehensive Plan, which incorporates
comments from Metropolitan Council and includes all appendices. The plan can be accessed on the city’s
website under the City Hall>Community Development>Comprehensive Plan Update page.
Recommendation
Staff recommends that the City Council approve a resolution adopting the city’s 2040 Comprehensive Plan
and placing it into effect.
Attachments
Resolution
Agenda Section
Consent
Item Number
6.4
1
RESOLUTION NO. 2020-___
RESOLUTION ADOPTING THE CITY OF NEW HOPE 2040 COMPREHENSIVE
PLAN AND PLACING THE PLAN INTO EFFECT
BE IT RESOLVED by the City Council of the City of New Hope as follows:
WHEREAS, Minnesota Statutes section 473.864 requires each local governmental unit to
review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official
controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan
system plans and ensure its fiscal devices and official controls do not conflict with the
comprehensive plan or permit activities that conflict with metropolitan system plans; and
WHEREAS, the proposed City of New Hope 2040 Comprehensive Plan is a planning tool
intended to guide the future growth and development of the City in a manner that conforms with
metropolitan system plans and complies with the Metropolitan Land Planning Act and other
applicable planning statutes; and
WHEREAS, the proposed City of New Hope 2040 Comprehensive Plan reflects a
community planning process involving elected officials, appointed officials, city staff, community
organizations, the public at large, developers, and other stakeholders; and
WHEREAS, the Planning Commission has considered the proposed 2040 Comprehensive
Plan and all public comments, held a duly noticed public hearing on June 5, 2018 and thereafter
submitted its recommendations to the City Council; and
WHEREAS, the City Council approved Resolution 2018-79 on June 25, 2018 authorizing
the proposed 2040 Comprehensive Plan to be submitted to the adjacent communities and the
Metropolitan Council for review; and
WHEREAS, pursuant to Minnesota Statutes section 473.858, the proposed 2040
Comprehensive Plan was submitted to adjacent governmental units and affected special districts
and school districts for review and comment on July 11, 2018 and the statutory six -month review
and comment period has elapsed and all relevant comments were addressed; and
WHEREAS, at its regular meeting on April 8, 2020, the Metropolitan Council completed
its review of the proposed 2040 Comprehensive Plan and found that the Plan meets the
requirements of the Metropolitan Land Planning Act; conforms to the metropolitan system plans
for transportation (including aviation), water resources, and parks; is consistent with Thrive MSP
2040; and is compatible with the plans of adjacent jurisdictions and affected special districts and
school districts; and
2
WHEREAS, the 2040 proposed Comprehensive Plan includes all revisions made during
the review process and responds to additional advisory comments that are part of the Metropolitan
Council’s actions authorizing the City of New Hope to place its proposed 2040 Comprehensive
Plan into effect.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope,
Minnesota, that the New Hope 2040 Comprehensive Plan is adopted and effective as of the date
of this resolution.
BE IT FURTHER RESOLVED that, pursuant to sections 473.864 and 473.865 of the
Metropolitan Land Planning Act, the City will: (1) review its fiscal devices and official controls;
(2) if necessary, amend its fiscal devices and official controls to ensure they do not conflict with
the 2040 Comprehensive Plan or permit activity in conflict with metropolitan system plans; and
(3) submit amendments to fiscal devices or official controls to the Metropolitan Council for
“information purposes.”
Dated the 12th day of October, 2020.
____________________________________
Kathi Hemken, Mayor
Attest: __________________________
Valerie Leone, City Clerk
I:\RFA\City Manager\2020\Q‐elec jud appt 2020 Nov Election.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk/Treasurer
Agenda Title
Resolution appointing election judges for General Election of November 3, 2020
Requested Action
Staff recommends adoption of the resolution appointing election judges.
Policy/Past Practice
The city must follow state statutes relative to election law.
Background
M.S.§204B.21 requires each municipality to adopt a resolution appointing election judges. In June the Council
appointed 46 Election Judges for the August 11 Primary Election. Since that time 40 additional judges were
recruited and trained, and Council is asked to appoint 85 Election Judges for the November 3 General Election.
Many persons work half‐day shifts. Election judges are paid $11.50 per hour. Any Minnesota resident who is
eligible to vote and is able to read, write, and speak English may apply to serve as an election judge.
Due to COVID‐19 the city is promoting absentee balloting (also known as early voting) which opened September
18. Hennepin County issues absentee ballots for on‐line applications, and city staff handles ballot issuance for
walk‐in voters.
Attachments
Resolution
Exhibit A ‐ list of election judges
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 2020 ‐
Resolution appointing election judges for
General Election of November 3, 2020
WHEREAS, the City Clerk has submitted for approval a list of election judges to officiate at
the General Election of November 3, 2020; and
WHEREAS, said list includes those individuals who have agreed to serve as Election Judges;
and
WHEREAS, Minnesota Statute Section 203B.121 requires establishment of an Absentee Ballot
Board to facilitate the absentee process for an upcoming election;
WHEREAS, City Hall serves as an absentee ballot center for the residents of New Hope; and
Hennepin County staff may also serve as election judges to administer absentee
ballots on behalf of New Hope voters under the direction of the Hennepin
County Elections Manager; and
WHEREAS, the City Clerk has the authority per MS 204B.21 subd. 2 to add additional
Election Judges within the 25‐day period before each election if it is determined
that additional elections judges are required to conduct the election; and
NOW, THEREFORE BE IT RESOLVED the New Hope City Council hereby approves the
attached list of election judges to officiate at the General Election.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 12th
day of October, 2020.
____________________________
Mayor
Attest: ______________________________
City Clerk
EXHIBIT A
Last First
Albrecht Eva
Allen John
Babine Kristin
Babine Kimberly
Beaver Sharon
Benham Julie
Birkholz Corey
Bremel Jill
Burns Thomas
Butler Sarah
Caretta Spencer
Collier Patti
Coone Norman
Cranbrook Carole
Crane Brian
Derfus Gloria
Eckes Mark
Erickson Alec
Fedje Richard
Fernandez Shanelle
Fernandez Wilmer
Flesner Joanne
Formanek Michael
Gabriel Judith
Gale III Edward
Goldman Beverly
Goldman Joseph
Grant Marcia
Grant Robert
Halupnick Kaela
Hamilton Colleen
Harma Roger
Harma Marilyn
Hodgson Alice
Holm Ilene
Houghtaling Peter
Jain Rodger
Jans Glenn
Janzen Shirley
Last First
Jayee Dehkontee
Johnson Craig
Johnson Nancy
Johnson Doug
Johnson Michael
Johnson Alicia
Jones Steven
Jones Cynthia
Knutzen Rachel
Koski Gail
Koski Michael
LaBissoniere Alana
Landy Roger
Lietzow Jay
McCarlson Elizabeth
Melynchuk Susan
Miller Glenn
Neese Eric
Nelson David
Nolte Sandra
Norton Jacob
Norton Noah
Novitsky Faith
Novitsky Gary
Nyce David
Pagel Dewane
Pederson Teresa
Peterson Margaret
Picquet Thomas
Pronovici Kenneth
Pronovici Juliana
Reid Jamila
Schafer Matthew
Schwenneker Ronda
Spencer Erin
Spilde Marge
Stulberg Elizabeth
Swanson Mark
Thommes LeeAnn
Tjaden Lorna
Torgerson Jason
Totten Karen
Last First
Vesper Janine
Wangen Rosanna
Weatherhead Scott
Zahn Zelda
I:/RFA/City Manager/2020/Proclamation Keppel/q‐proclamation Keppel 10.12.20
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution proclaiming October 13, 2020, as “Honerene Keppel Day” in the city of New Hope, Minnesota
Requested Action
Staff recommends the Council pass a resolution honoring the life of Honerene Keppel.
Policy/Past Practice
Upon request the city will adopt proclamations for special events.
Background
The manager of Broadway Village contacted the city and requested a proclamation to present to Honerene
Keppel to recognize her 100th birthday. She has lived at Broadway Village for 15 years and has been very
active. On October 13, 2020, Ms. Keppel will be 100 years old.
Attachments
Resolution
Agenda Section
Consent
Item Number
6.6
City of New Hope
Resolution No. 2020 ‐
Resolution proclaiming October 13, 2020, as
“Honerene Keppel Day”
in the city of New Hope, Minnesota
WHEREAS, Honerene Keppel will celebrate her 100th birthday on October 13, 2020; and
WHEREAS, Ms. Keppel independently raised five children, was employed at Honeywell for
over 30 years, and was an active member of the community; and
WHEREAS, Ms. Keppel was an avid dancer and participated in senior dances in the metro area
at least three times a week; and
WHEREAS, she has resided at Broadway Village for the past 15 years and enjoys playing bingo
with fellow residents; and
WHEREAS, the New Hope City Council along with Broadway Village community wishes to
congratulate and honor Ms. Keppel on her 100th birthday.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of New Hope hereby
proclaims October 13, 2020, as Honerene Keppel Day in the city of New Hope,
Minnesota.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 12th day
of October, 2020.
_________________________
Mayor
Attest: _______________________
City Clerk
I:\RFA\P&R\PARKS\2020\#1040 ‐ Begin Park\Equipment Closeout\Begin Park equipment final payment.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving final payment request to Flagship Recreation for Begin Park playground project in the
amount of $43,699.43 (Improvement Project No. 1040)
Requested Action
Staff recommends that the City Council approve a resolution to accept the new play equipment for Begin
Park (improvement project no. 1040) and authorize final payment to Flagship Recreation for $43,699.43, the
original amount of the quote. All necessary paperwork has been received from the contractor including an IC
134, as well as the safety audit called for in the agreement. Staff recommends release of the final check.
Once the final site work items are completed by Dunaway Construction and the grass has been established,
the final project closeout will occur.
Background
Begin Park is located at 5407 Wisconsin Avenue N. The playground equipment was last replaced in 1996 and
was repainted in 2010.
Following a survey to the neighborhood last fall, a planning committee made up of representatives from
Flagship Recreation, City Council, CAC Commissioners and staff from Stantec and the city met a number of
times to study the best type of equipment to recommend and developed plans that would meet the park
needs based on the resident surveys, park size and budget. Several residents who had expressed interest in
being part of the committee were invited to the meetings, but did not attend. Staff shared the equipment plan
with them via email and asked for input regarding the color. The final plan was approved by the City
Council in April 2020 and the equipment was installed over the summer.
Funding
Funds are available for this project in the Park Infrastructure Fund which is levy funded each year.
Attachments
Resolution
Invoice from Flagship Recreation for installation, refurbishing of reused equipment, mats, wood fiber and
fabric ($43,699.43)
Agenda Section
Consent
Item Number
6.7
City of New Hope
Resolution No. 2020‐
Resolution approving final payment request to Flagship Recreation for Begin Park playground project in the
amount of $43,699.43 (Improvement Project No. 1040)
WHEREAS, this project is included in the 2020 CIP and the 2020 Park Infrastructure budget; and,
WHEREAS, the city entered into a contract with Landscape Structures and Flagship Recreation for the
purchase and installation of playground equipment for Begin Park; and,
WHEREAS, staff is recommending that the Council adopt a resolution to accept the completion of the
playground installation improvement project #1040 and approve final payment to Flagship
Recreation in the amount of $43,699.43; and,
WHEREAS, staff has reported that all work has been satisfactorily completed and recommends that final
payment be made; and,
WHEREAS, the funding source for the Begin Park playground project is the Park Infrastructure Fund.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope, Hennepin County,
Minnesota:
1. That the City Council accepts the playground improvement project at Begin Park,
improvement project #1040 from Flagship Recreation.
2. That the city manager is hereby directed to authorize the final payment of $43,699.43 to
Flagship Recreation.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 12th day of October,
2020.
Mayor
Attest:
City Clerk
I:\RFA\PUBWORKS\2020\Council\2020 Xylon Avenue Maintenance\6.8 Q&R 2020‐21 Xylon Avenue Maintenance.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution approving a contract with Kenlawn Co. for snow removal and maintenance services
Requested Action
Staff requests that the New Hope City Council approve a resolution approving the snow removal and
landscaping/maintenance services contract with Kenlawn Co. for the streetscape along Xylon Avenue North
between 42nd and 45th avenues and landscaping services for the area along 45th Avenue North between
Xylon and Winnetka avenues in the amount of $32,937.
Policy/Past Practice
City staff reviews maintenance needs within the city and determines what needs are best serviced by outside
contractors. The city has utilized contractors to maintain the Xylon Avenue area since December of 2016.
Kenlawn Co. began servicing the area in November of 2018.
Background
The Xylon Avenue streetscape improvement project was approved in conjunction with the construction of
the Hy‐Vee grocery store, the first new development in the City Center zoning district. The streetscape
project included many elements that were new to the city, including a civic plaza, arbors, raised planters,
hanging plants, trash receptacles, and passive seating areas. Due to other priorities and the level of service
required to manage and maintain the City Center area throughout all seasons, the public works department
has not had enough available resources to service and manage the area at a consistent level. In 2016, a
contractor was hired to maintain the Streetscape for two years. In 2018, the city expanded the scope of the
contract as warrantied maintenance/items expired and previously unforeseen maintenance necessities were
included. The new contract was revised to include the following:
Removal of snow from the sidewalk on the west side of Xylon Avenue North, between city hall and
the fire station, around the civic plaza area, and the areas around benches, bike racks, and trash
receptacles.
Picking up litter.
Sweeping of general debris.
Trimming, pruning, and replacement of dead plants, shrubs, and trees
Installation of wood chips annually.
Agenda Section
Consent
Item Number
6.8
Kenlawn Co., a company based in New Hope that has been in operation since 1983 has been providing the
Xylon Avenue Streetscape maintenance since 2018. Kenlawn Co. has provided the city with excellent service
and the city has developed a good working relationship with the company. Finding a company that can provide
all the maintenance needs of New Hope’s streetscape, performed at a high level, can be difficult.
The quote provided by KENLAWN, Co. is as follows.
Snow removal services $1,501.75/month; $18,021/year
(0% increase from 2019‐20)
Landscaping, trash removal, and
sweeping services
$1,243/month; $14,916/year
(0% increase from 2019‐20)
Total $2,744.75/month; $32,937/year
Funding
Funding is available in the Street Infrastructure Fund.
Attachments
Resolution
Snow Removal and Landscape Maintenance quote, KENLAWN, Co.
City of New Hope
Resolution No. 20‐
Resolution approving a contract with
KENLAWN, Co.
for Snow Removal and Landscape Maintenance Services
WHEREAS, in 2018, City staff determined that it was necessary to engage an outside firm to provide snow
removal, landscaping, trash removal and sweeping services (“Services”) for the Xylon Avenue
Streetscape between 42nd and 45th Avenues (“Xylon Avenue Streetscape”) at the City’s
direction;; and,
WHEREAS, funding is available in the Street Infrastructure fund; and,
WHEREAS, City staff sought a quote for outsourcing these services from KENLAWN Co., a Minnesota
corporation (“KENLAWN”);
WHEREAS, the city of New Hope previously entered into a contract with KENLAWN and has been pleased
with KENLAWN’s services from 11/1/18 through 10/31/20; and
WHEREAS, it is in the best interests of the City of New Hope to enter into a renewed contract with
KENLAWN Co. for the purpose of performing the services for the term of 11/1/20 through
10/31/21; and
WHEREAS, KENLAWN has proposed a 0% increase for the 2020‐21 Contract;
WHEREAS, the Contract authorizes KENLAWN to subcontract for irrigation maintenance, including repair
and winterization; and
WHEREAS, City staff and City Attorney have reviewed the proposed Contract and are agreeable with the
terms, believing them to be in the best interest of the City to handle the services; and
WHEREAS, staff has prepared a proposed contract with KENLAWN Co., setting forth the project scope of
work, terms, conditions, and compensation for snow removal and streetscape maintenance
services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows:
1. That the contract for snow removal and landscape services for year 2020‐21 is awarded to
KENLAWN, Co.; and,
2. That a contract between the city of New Hope and KENLAWN, Co. is approved, and the
mayor and city manager are authorized and directed to sign the same.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota this 12th day of October
2020.
______________ ______________
Mayor
Attest: ________ _________________
City Clerk
I:\RFA\City Manager\2020\delinquent utilities-Hearing\q-certify delinquent UB 10.12.20.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk-Treasurer
Agenda Title
Public hearing and resolution adopting and confirming assessments for delinquent utility service charges and
administrative citations
Requested Action
A public hearing has been scheduled for October 12th to assess unpaid bills for delinquent city service charges
including utilities and administrative citations. Staff requests the adoption of the resolution after the public
hearing is closed.
Policy/Past Practice
In accordance with M.S. 429.101 the city may collect unpaid charges against properties through certification to
property taxes.
Background
All affected property owners were notified of the hearing date and time, the process for challenges, and the total
to be assessed. Delinquent accounts from June 1, 2019, through May 30, 2020, are included. As of October 5, 2020,
the total for delinquent utility charges is $246,639.76. The total of delinquent city services (alarm fees) is
$3,347.08, and the total of delinquent administrative citations is $31,910. Payments will be accepted up to 4:30
pm on November 16, so the final assessment total may be slightly lower. The assessment payment term is one
year. The proposed assessment rolls of delinquent accounts as of October 5th are attached to the resolution.
The public hearing notice instructs persons with objections to appear in person at the public hearing or to submit
a written objection. As of October 7th we have not received any written objections.
Financial assistance programs may be available to assist individuals with past due accounts. The telephone
number for the Suburban Hennepin County Energy Assistance Program is 952-930-3541.
Funding
There is no budgetary impact as penalties and a $50 service charge on the delinquent accounts are added to the
assessments. Interest is due and payable at the rate of 7%, thirty days after the assessment roll is adopted.
Attachments
• Notice of Hearing which was mailed to property owners
• Notice of Hearing which was published in the Sun Post
• Resolution and Assessment Rolls showing Delinquent Charges
Agenda Section
Public Hearing
Item Number 7.1
Date MDY PENDING ASSESSMENT NOTICE
(This is the only notice you will receive)
Dear Property Owner:
The above-referenced “Service Address” has a past-due utility account. The delinquency may include charges for water,
sewer, storm drainage, street lighting, weed removal, snow removal, diseased tree removal and recycling services that
were assessed as of June 1, 2020. Payments will be accepted as follows:
• To avoid an administrative charge of $50, the above “Amount Past Due” must be paid by 4:30 p.m. on
Monday, October 19, 2020.
• Payments made from Tuesday, October 20, 2020, through 4:30 p.m. on Monday, November 16, 2020, MUST
include the $50 administrative charge.
• In addition, payments made from Monday, November 9, 2020, through Monday, November 16, 2020, will ONLY
be accepted in the form of cash, money order, or credit card (MasterCard, Visa, Discover, and American Express
only). Checks will not be accepted. Payments must be made in person between the hours of 8:00 a.m. – 4:30
p.m., Monday through Friday excluding city holidays.
• Payments can be made by phone 24/7 by calling (844) 869-3219. (VISA, MasterCard, Electronic Check)
Delinquent balances not paid by 4:30 p.m. on Monday, November 16, 2020, will be assessed against the above
property. This means that the delinquent balance will be reported to Hennepin County, which will then be added to the
2021 property tax statement for the “Service Address.” Assessed amounts will accrue interest at an annual rate of seven
percent (7%) from November 1, 2020, through December 31, 2021.
Certification letters will NOT be sent to properties with tenants. It is the owner’s responsibility to notify their
tenants of any past due amounts that have been accrued throughout the year.
The City Council will meet in the Council Chambers at New Hope City Hall, 4401 Xylon Avenue N., on Monday, October
12, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider assessments to be levied against
properties benefiting from the services provided. Property owners may appear at this public hearing to object to proposed
assessments against their property.
If you wish, you may appeal the assessment of unpaid utilities to Hennepin County District Court under Minnesota
Statutes, Section 429.081. To do so, you must:
• File a signed, written objection to the amount of the assessment with the City Clerk prior to the October 12, 2020,
assessment hearing, or present the written objection to the presiding officer at the assessment hearing; and
• Serve notice of the appeal to the Mayor or the City Clerk within 30 days after the adoption of the assessment and
file such notice with the District Court within 10 days after the notice was served to the Mayor or the City Clerk.
If you have any questions regarding this matter, please call the City of New Hope Utility Billing Department at
763.592.6760. Thank you.
CITY OF NEW HOPE
5500 International Pkwy ~ New Hope, Minnesota 55428-4858 ~ www.ci.new-hope.mn.us
City Hall: 763.531.5100 ~ Police (non-emergency): 763.531.5170 ~ Public Works: 763.592.6777
City Hall Fax: 763.531.5136 ~ Police Fax: 763.531.5174 ~ Public Works Fax: 763.592.6776
Property Owner Address Line 1 ACCOUNT NUMBER : Account Number
Property Owner Address Line 2 CUSTOMER NUMBER: Customer Number
Property Owner Address Line 3 SERVICE ADDRESS: Service Address
Property Owner Address Line 4 PROPERTY ID: Tax Roll Numeric
Property Owner Address Line 5 AMOUNT PAST DUE: Current WO Balance
Property Owner Address Line 6 ADD’L CHG AFTER 10/19/20: $ 50.00
CITY OF NEW HOPE
NOTICE OF PUBLIC HEARING ON ASSESSMENTS
FOR 2020 DELINQUENT CITY SERVICES CHARGES
1. Notice is hereby given that the Council of the City of New Hope will meet at the City
Hall, 4401 Xylon Avenue North, in said City on Monday, October 12, 2020, at 7:00 p.m.
or as soon thereafter as the matter may be heard, to pass upon the proposed assessment
for the delinquent billings for city services. The proposed assessment rolls are now on
file in the office of the city clerk and are open to public inspection by all persons
interested. Written or oral objections, if any, to the proposed assessments for the charges
and services described in the caption, and hereinafter, will be considered at this meeting.
Delinquent accounts for city services must be paid by November 16, 2020, or they will
be certified for collection (bearing 7% interest from date of certification) on property
taxes payable in 2021.
2. The assessments are for the following city services:
Delinquent Utility Charges $281,554
Delinquent Administrative Citations $34,770
Delinquent Alarm Charges and Mowing Services $3,697
3. No appeal may be taken to the amount of any assessment unless a written objection
signed by the affected property owner is filed with the city clerk prior to the assessment
hearing, or presented to the presiding official at the hearing.
4. An owner may appeal an assessment to district court pursuant to Section 429.081
Minnesota Statutes, by serving notice of appeal upon the mayor or clerk of the
municipality within thirty (30) days after the adoption of the assessment and filing such
notice with the district court within ten (10) days after service upon the mayor or clerk.
5. The City has no ordinance permitting the deferment of the levy of special assessments
for city services on a hardship basis for citizens age 65 or over as authorized in M.S.
435.193.
September 17, 2020
Valerie Leone
City Clerk
(for publication in the New Hope-Golden Valley Post September 24, 2020)
City of New Hope
Resolution No. 2020-
Resolution adopting and confirming assessments for
delinquent utility service charges and administrative citations
WHEREAS, pursuant to proper notice duly given, the Council has met and heard and passed
upon all objections to the proposed assessments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of New Hope, Minnesota:
1. The proposed rolls for the assessment of delinquent water and sanitary
sewer service and connection charges, street lighting, storm drainage
charges, weed removal, tree removal, recycling service charges, alarm
charges, and administrative citations as presented by the City Clerk, is
hereby adopted as the assessment roll. The interest rate of seven percent
(7%) per annum will be charged. The assessment payment term is one year.
2. Prior to certification of the assessments to the County Auditor, the owner of
any lot, piece or parcel of land assessed hereby, may at any time pay the
whole of such assessment prior to 4:30 pm on November 16, 2020.
3. The City Clerk shall certify said roll to the County Auditor on or before
December 1, 2020, for collection with taxes payable in 2021.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 12th
day of October, 2020.
________
Mayor
Attest: _______
City Clerk
I:\RFA\City Manager\2020\FEMA and CARES Funding\CM 10 12 20\8.1 Q CARES Act Funds 10.12.2020.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Resolution Allocating Coronavirus Aid, Relief, and Economic Security (CARES) Act Funds
Requested Action
Staff recommends that the City Council approve the attached resolution allocating Coronavirus Aid, Relief
and Economic Security (CARES) Act Funds. The Council discussed the allocation of CARES funding at the
September 21 work session. Representatives from AEM will be in attendance at the meeting to respond to
questions.
Policy/Past Practice
The City Council provides direction to city staff regarding how funds acquired by the city should be
expended within the parameters of the regulations and guidelines provided. The city has not experienced a
pandemic in the past and the continuity of city operations during this event has presented challenges and
some additional expenditures not anticipated when the 2020 budget was approved in December, 2019.
Background
The city received $1,641,664 for eligible COVID-19 pandemic expenses from the Federal Coronavirus Aid,
Relief and Economic Security (CARES) Act or Coronavirus Relief Fund (CRF) in July, 2020. The distribution
came from the office of Minnesota Management and Budget (MMB). The city needs to document expenses,
develop a plan and have it approved by the City Council to seek reimbursement. There are a number of
detailed regulations and guidelines regarding how the funds can be expended/distributed and they have
changed on a frequent basis over the course of the summer. Interpretations and clarifications on the
guidelines have been sought from the League of Minnesota Cities, Metro Cities, Government Finance Officer
Association, AEM, the city attorney and MMKR to try and insure the funds are allocated appropriately. The
City Council approved a change order to the AEM contract due to all the additional work associated with
documenting eligible expenses, submitting reimbursement requests and providing additional support for the
single audit.
Subsequent to the work session additional information on expenditure eligibility has been distributed which
makes it clear that all public safety (police department) payroll costs are eligible expenses. It has also been
clarified that cities may distribute funds to public safety joint powers organizations, so West Metro Fire-
Rescue District expenses are eligible. A summit was also conducted with four major auditing firms, including
MMKR, to confirm they were all in agreement that public safety costs were eligible. The auditors agreed that
the submission of public safety personnel costs created a much more streamlined audit process than would
be required if they needed to review invoices for purchases and ensuring that Federal procurement
procedures were adhered to. For this reason, AEM and staff are recommending that the city seek the
reimbursement for public safety personnel costs versus claiming reimbursement for PPE, technology and
other administrative expenses. The expenses that were incurred due to the pandemic that are not related to
public safety can be covered by the fund balance remaining after the reimbursement.
Agenda Section
Development &
Planning
Item Number 8.1
Request for Action, Page 2
The attached resolution prepared by AEM allocated an amount not to exceed $235,277 to the West Metro Fire-
Rescue District for public safety personnel costs. Per the attached correspondence from Chief Larson, this is
the maximum amount New Hope would need to reimburse the District (based on the funding formula) for
duty crew and full-time staff costs if a portion is not reimbursed by FEMA. If a reimbursement is received
from FEMA, the transfer to the Fire District would be less. The remainder of the $1,641,664 CARES allocation
would be submitted for police department personnel costs. The resolution states that the City Council finds
this allocation methodology to be a necessary part of the city’s response to the COVID-19 pandemic and is
consistent with the intent of the Federal guidelines for CARES Act expenditures.
Attachments
Resolution
October 6 AEM Correspondence
September 28 Chief Larson Correspondence
September 21 Dept. of Treasury Information – Public Safety Costs
September 25 MMB FAQ – Joint Powers Agreement
1
City of New Hope
Resolution No. 2020 - ____
RESOLUTION ALLOCATING CORONAVIRUS AID, RELIEF,
AND ECONOMIC SECURITY (CARES) ACT FUNDS
WHEREAS, the State of Minnesota provided the City with local government aid funding through
the Federal CARES Act to mitigate the unexpected costs and burdens of the COVID-19 pandemic
on the City; and
WHEREAS, Federal guidance on CARES Act expenditures allows the City to be reimbursed for
their COVID-19 related expenses if the City Council reasonable believes the expenses meet the
following three criteria:
1. Are necessary expenditures incurred due to the public health emergency with respect
to the Coronavirus Disease 2019 (COVID-19);
2. Were not accounted for in the budget most recently approved as of March 27, 2020;
3. Were or will be incurred during the period that begins on March 1, 2020, and ends on
December 30, 2020 (State of Minnesota has required cities to expend the funds by
November 15, 2020).
WHEREAS, the City Council will follow the rules and guidance provided by the Federal
Government and State of Minnesota concerning the use of CARES Act funding; and
WHEREAS, the City has identified the following expenses for the use of the City’s CARES Act
funding:
1. Transfer not to exceed $235,277 to West Metro Fire-Rescue District (a joint powers
association) for public safety personnel costs;
2. Police department public safety personnel costs not to exceed $1,641,664;
WHEREAS, the allocation is a necessary part of the City’s response to the COVID-19 pandemic
for the reason(s) stated above; and
WHEREAS, the City Council finds the allocation listed herein to be necessary parts of the City’s
response to the COVID-19 pandemic and consistent with the intent of the Federal guidance for
CARES Act expenditures; and
WHEREAS, the expenses relative to the allocations described herein are made between March 1,
2020 and December 30, 2020 (State of Minnesota has required cities expend funds by November
15, 2020); and
WHEREAS, the City may transfer the CARES Act funding allocated to it to another government
entity or political subdivision of the State of Minnesota; and
WHEREAS, the City Council finds the allocations listed herein to be authorized uses of public
funds that serve a public purpose; and
2
NOW THEREFORE, BE IT THEREFORE RESOLVED by the City Council of the city of
New Hope, that the City Council elects to use its CARES Act funding on the allocations listed
herein.
Adopted this 12th day of October, 2020.
Kathi Hemken, Mayor
ATTEST: Valerie Leone, City Clerk
I:\RFA\City Manager\2020\Council Salaries\q‐council salary 10 12 20.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Ordinance No. 20‐12, An ordinance amending New Hope code section 2‐11 setting mayor and councilmembers’
salaries
Requested Action
Staff requests adoption of the ordinance to increase council salaries for years 2021 and 2022.
Policy/Past Practice
Minn. Stat. 415.11 gives City Councils authority to set their salaries by ordinance. However, “No change in
salary shall take effect until after the next succeeding municipal election.” In order to make adjustments in
compensation for 2021 and 2022, an ordinance change must be adopted and published prior to the General
Election on November 3, 2020. The salary change will become effective beginning in January, 2021.
Background
The city attorney has prepared an ordinance amendment based upon the following:
Current Salary
Proposed 2021
(3% increase)
Proposed 2022
(3% increase)
Annual Bi‐Weekly Annual Bi‐Weekly Annual Bi‐Weekly
Mayor $13,416 $516 $13,818 $532 $14,233 $548
Council Member $9,798 $377 $10,092 $389 $10,395 $400
Funding
The 2021 budget contains funds for the salary increase.
Attachments
Ordinance 20‐12
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
−1−
ORDINANCE NO. 20-12
AN ORDINANCE AMENDING NEW HOPE CODE
SECTION 2-11 SETTING MAYOR AND
COUNCILMEMBERS’ SALARIES
The City Council of the City of New Hope ordains:
Section 1. Section 2-11(a) “Mayor and councilmembers’ salaries.” of the New Hope
City Code is hereby amended to read as follows:
(a) Mayor and councilmembers’ salaries. The salary of the mayor is hereby
established at $501.00 532.00 per two-week pay period effective January 2,
2019 2021 and shall increase to $516.00548.00 effective January 2, 2020
2022. The salary of each councilmember is hereby established at
$366.00389.00 per two-week pay period effective January 2, 2019 2021
and shall increase to $377.00 400.00 effective January 2, 2020.2022 These
salaries shall remain in place until amended by ordinance per Minn. Stat.
§415.11.
Section 2. Effective Date. This Ordinance shall be effective upon its passage and
publication.
Dated the 12th day of October, 2020.
____________________________________
Kathi Hemken, Mayor
Attest: ___________________________
Valerie Leone, City Clerk
(Published in the New Hope-Golden Valley Sun-Post the 22nd day of October, 2020.)
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S:\October 12, 2020 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
October 12, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Oct.13 7:30 a.m. – District 281 Government Advisory Council Meeting (Virtual)
7 p.m. – Citizen Advisory Commission Meeting (In‐person Council Chambers & WebEx)
Oct. 14 6:30 p.m. – West Metro Fire‐Rescue District Board of Directors Meeting at Station #3,
Xylon Avenue (In‐person)
7 p.m. – League of Women Voters Candidates Forum, not open to the public, will
broadcast on CCX
Oct. 15 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting (Virtual)
Oct. 19 6:30 p.m. – City Council Work Session Meeting (In‐person Civic Center Conference
Room and WebEx)
Oct. 21 2 p.m. – New Hope Business Networking Group, location TBD
Oct. 26 7 p.m. – City Council Meeting (In person – Council Chambers)
Agenda Section
Other Business
Item Number
12.1