092820 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
September 28, 2020
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Cedrick Frazier
Council Member Andy Hoffe
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2019
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, September 28, 2020
7:00 p.m.
Regular Session
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – September 28, 2020
2. ROLL CALL
3. APPROVAL OF MINUTES:
Council Meeting Minutes – September 14, 2020
4. OPEN FORUM
5. PRESENTATIONS
5.1 Presentation of two Awards of Excellence from Minnesota Recreation and Park
Association
5.2 Presentation of the 2020 RAVE! Awards
6. CONSENT BUSINESS
6.2 Approval of financial claims through September 28, 2020
6.4 Resolution approving change order to AEM Financial Services contract for COVID‐19
pandemic FEMA/CARES funding consultation, reporting and grant administration
6.5 Resolution approving contract with Brycer, LLC regarding monitoring of reduced
pressure zone devices
6.6 Motion waiving permit fees for temporary signs for Armstrong Cooper Youth Hockey
Association registration
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution accepting feasibility report on 2021 infrastructure improvements project and
calling for a public hearing to consider ordering project (Improvement Project no. 1054)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: September 24, 2020
Subject: Agenda Items for Monday, September 28, 2020
Open Forum
Staff is not aware of anyone planning to address the Council for the Open Forum.
Item 5.1
The Minnesota Recreation and Parks Association is presenting New Hope with two Awards of
Excellence. One is for the New Year’s Eve Movie at the Ice Arena and the second is for the Urban
Orchard at Little Acre Park involving planting of fruit trees. The Award of Excellence program
recognizes agencies or organizations in Minnesota for outstanding achievements in parks, recreation,
and leisure services. Alyssa Fram will present the awards to the city. Director Rader and I recommend
acceptance.
Item 5.2
This is the annual presentation of the RAVE! Awards. The RAVE! Award recognizes outstanding residential
property maintenance and improvements made by New Hope residential property owners. Due to the
pandemic, award winners were not invited to the council meeting, and the awards will be delivered to their
homes. A judging panel was used to select award recipients. Staff requests that Council thank the judges and
all nominees for their time and effort.
Item 6.1
There are no new business license requests.
Item 6.2
This item involves routine financial claims.
Item 6.3
There are no new liability claims to report.
Item 6.4
The city has received FEMA and CARES Act funding for the COVID‐19 pandemic. Consultation, record
keeping and reporting requirements are necessary. Due to the additional workload, a change order has been
submitted by AEM Financial Services for $25,000. The cost of the change order and other administrative
expenses are eligible for reimbursement with CARES funding. Staff discussed the change order with Council
at its September 21 work session and Council was supportive. I recommend approval of the change order.
Item 6.5
At the September 21 work session, staff shared information with Council regarding RPZs (reduced
pressure zone devices) or backflow prevention devices (on irrigation systems and boilers). The 2015
MN Plumbing Code requires that all RPZs be tested annually and that the results be submitted to the
city. RPZs are required to ensure that water systems do not discharge pollution or contaminated water
back into the city’s water supply. The city issues permits for installation of RPZs but the city does not
have a monitoring program in place. Staff recommends the city contract with Brycer, LLC, to ensure
that the required testing is performed. The city would provide Brycer with the existing RPZ permits
that have been issued; the company would contact permit holders and request inspection records of the
RPZs. If no testing has been conducted, Brycer would require the inspections, on behalf of the city, and
work with a testing agency to ensure the tests get complete. Brycer works directly with the testing
agency and charges them for the testing results, which are required by the state. Property owners can
use any licensed plumber of their choice to do the testing. Director Sargent and I recommend approval.
Item 6.6
This item waives $320 in eight temporary sign permits for the ongoing Armstrong Cooper Youth Hockey
Association’s registration process. The New Hope Ice Arena is the home ice arena for the organization. The
signs help recruit new participants and alert families of upcoming registration dates. Director Sargent and I
recommend approval.
Item 8.1
At the July 27 Council Meeting Council authorized preparation of a feasibility report for construction of
the 2021 infrastructure project. The proposed project includes street and utility improvements between
36th Avenue North to the south, Oregon Avenue North to the west, 42nd Avenue North to the north, and
the city of Crystal border to the east. The work also includes Erickson Drive North. The total estimated
cost for the project is $1.5 to $1.8 depending on whether alternate no. 2 is included. The project will be
funded with street infrastructure funds and utility funds. There are two properties that will be assessed
for the work (Salvation Army and City of New Hope for Lions Park). The city engineer will present the
feasibility report and ask Council to accept the report and call for a public hearing on October 26.
Director Weber and I recommend approval.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
EDA Item 4
The EDA acquired the property at 4215 Louisiana Avenue North in March of 2020 as part of the
scattered site housing program. After the RFP process, Great Buy Homes was selected as the preferred
developer. The proposal includes the highest lot purchase price, the highest projected sale price of the
new home, and the largest finished square footage. The city has experience with Great Buy Homes (six
lots were sold to them over the past four years). The details of the proposal will be presented to the
EDA. Director Sargent and I recommend approval of the agreement with Great Buy Homes.
If you have any questions regarding items in the agenda packet, please call the city clerk or me
before the meeting so that staff can research any issues and be prepared to respond at the meeting.
New Hope City Council September 14, 2020
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes September 14, 2020
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Cedrick Frazier, Council Member
Andy Hoffe, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Vicki Holthaus, AEM
Valerie Leone, City Clerk
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member Elder,
to approve the work session meeting minutes of August 17, 2020. Voted in favor
thereof: Hemken, Elder, Frazier, Hoffe, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
Motion was made by Council Member Elder, seconded by Council Member
Frazier, to approve the executive session meeting minutes of August 17, 2020.
Voted in favor thereof: Hemken, Elder, Frazier, Hoffe, London; and the following
voted against the same: None; Abstained: None; Absent: None. Motion carried.
Motion was made by Council Member Hoffe, seconded by Council Member Elder,
to approve the regular meeting minutes of August 24, 2020. Voted in favor
thereof: Hemken, Elder, Frazier, Hoffe, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
New Hope City Council September 14, 2020
Page 2
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through September 14, 2020.
RESOLUTION 2020‐86
Item 6.4
Resolution providing for hearing on assessments for 2020 delinquent utility service
charges, administrative citations, and alarm and mowing charges.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Frazier, to approve the Consent items. All present voted in favor. Motion carried.
SEWER LINING
CHANGE ORDER
(IMPROVEMENT
PROJECT NO. 1048)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving Change
Order No. 1 for Visu‐Sewer Contract for the 2020 and 2021 Sewer Lining Project
(Improvement Project No. 1048).
Mr. Dan Boyum, city engineer, explained that sewer lining is performed to reduce
inflow and infiltration (I&I) into the sanitary sewer system. He stated lining the
sanitary sewers is a cost‐effective method of rebuilding the city’s existing
infrastructure. He stated the city has approximately 70 miles of sanitary sewer pipe
and about 11 miles have been lined. He stated 50% of the lining costs are credited
against demand charges, an amount the Metropolitan Council Environmental
Services (MCES) may charge a community for the cost of excess capacity. He
reviewed demand charges from past years.
Mr. Boyum stated the 2020 and 2021 CIP includes $700,000 for lining of the city’s
sanitary sewer collection system ($350,000 per year). The city awarded a contract
on April 27, 2020, with Visu‐Sewer for $321,115.10 for the 2020 and 2021 sewer
lining project. He stated the base bid was favorable and it is beneficial to add
another 3,291 feet to the project for 2020. The city attorney’s office was consulted
and advised that up to 25% of the original contract could be added as a change
order. Staff is recommending a change order of $73,699.25 be approved that would
increase the contract to $394,814.35.
Council Member London inquired of the effectiveness of sewer lining.
Mr. Boyum stated the flow is tracked at the various lift stations in the city. He
pointed out the city receives credit for 50% of the costs against the MCES
surcharge.
Mr. Bernie Weber, director of public works, stated a study was conducted in 2018
near the northwest part of the city and after the lining work is complete, the city
will be able to determine the amount of flow reduction.
Council Member London acknowledged that some I&I is from private lines
between the right‐of‐way and homes. He commented on the costly expense of
requiring a homeowner to update lines as part of the point of sale program. He
requested a cost/benefit analysis. Mr. McDonald stated the city of Golden Valley
has the program and staff can request a copy of their data.
New Hope City Council September 14, 2020
Page 3
RESOLUTION 2020‐87
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR VISU‐
SEWER CONTRACT FOR THE 2020 AND 2021 SEWER LINING PROJECT
(IMPROVEMENT PROJECT NO. 1048).” The motion for the adoption of the
foregoing resolution was seconded by Council Member Frazier, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Frazier,
Hoffe, London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
2021 PRELIMINARY
EDA LEVY
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution authorizing the
preliminary EDA levy for 2021.
Mr. Kirk McDonald, city manager, recommended setting the preliminary EDA
levy at $365,000, which is an increase of $17,000 from last year. He stated an EDA
levy must be adopted separate from the city’s base levy. He stated the EDA levy
helps fund redevelopment projects.
Mr. McDonald explained that subsequent to the August work session staff learned
the EDA levy could be set at $381,000, instead of $365,000, based on the total
estimated market value. He noted Council’s objective to keep the total tax levy
increase to a minimum.
Council briefly discussed the proposed EDA levy and agreed to set it at $365,000.
Council Member London commented that a large portion of the EDA budget is to
cover salaries. He noted the initial objective of the EDA levy was to acquire
properties for rehabilitation. He suggested the city increase the number of homes
acquired for redevelopment. City Manager McDonald stated the EDA budget will
be reviewed at the September work session.
RESOLUTION 2020‐88
Item 10.1
Council Member Frazier introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PRELIMINARY EDA LEVY
FOR 2021.” The motion for the adoption of the foregoing resolution was seconded
by Council Member Elder, and upon vote being taken thereon, the following voted
in favor thereof: Hemken, Elder, Frazier, Hoffe, London; and the following voted
against the same: None; Abstained: None; Absent: None; whereupon the
resolution was declared duly passed and adopted, signed by the mayor which was
attested to by the city clerk.
2021 PRELIMINARY
BUDGET
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Resolution approving 2021
proposed general fund budget and preliminary property tax levy, and setting
public hearing date for the 2021 budget and preliminary property tax levy.
Mr. Kirk McDonald, city manager, introduced Vicki Holthaus, a representative of
AEM Financial Solutions, LLC (the city’s financial consultant), to assist with the
budget presentation. He stated the City Council is asked to adopt the resolution
for the preliminary 2021 budget and to approve the maximum preliminary
property tax levy. He outlined the budget process and timeline for submission of
a preliminary and final tax levy to the county auditor. He stated a public comment
meeting is proposed for December 7, 2020.
New Hope City Council September 14, 2020
Page 4
Mr. McDonald reviewed past levies, local government aid and the impact on
equipment replacement funding for years 2018 to 2021. He also reviewed 2021
budget initiatives.
Mr. McDonald stated the proposed 2021 general fund budget is $15,936,977, which
is an increase of $526,427, or 3.4% over the 2020 budget. He noted the major
increases include:
$243,524 to fund 3% increase in wages/benefits including Council salaries
$156,000 increase for phase 1 of police department body and squad camera
purchases (funded by IT reserve)
$85,288 increase in West Metro Fire‐Rescue District JPA
$57,427 increase in central garage charges based on equipment replacement
$49,000 increase in city hall budget due to $24,000 replacement cost for new
generator, increase in utility costs ($22,000) and liability insurance ($17,000) for
larger building
$60,000 decrease in elections budget (2021 is not an election year)
Mr. McDonald stated the 2021 budget includes a 5% increase for street
infrastructure levy and a 5% increase for park infrastructure levy plus an
additional $100,000 (for a total of $500,000) to assist with ice arena debt service and
capital improvements. He pointed out the tax rate in New Hope may be higher
than comparable sized cities but New Hope does not assess taxable properties for
street improvements, as street and park infrastructure improvements are paid
through the general property tax levy.
Mr. McDonald reviewed the 2021 budget initiatives:
Continue to provide existing services/programs with current resources.
Utilize $865,307 of LGA in the general fund to help fund equipment
replacement savings at 100% level (not utilized for general operations).
Public safety is a high priority; implement phase 1 purchase of body worn
camera systems and replacement of squad camera systems/software.
Support/coordinate with West Metro Fire‐Rescue District partnership with
Crystal; including emergency preparedness training and support of long‐term
capital plan based on major apparatus report.
Redevelopment of city center and other areas is a high priority as well as
completion of Windsor Ridge single‐family home development.
Property maintenance and inspections continue as top priority; continue
aggressive scattered site housing program to remove or renovate deteriorated
homes and increase property values with new construction or rehabilitation.
Continue infrastructure/environmental improvements; complete final wear
course on 2020 reconstruction project, 2021 street infrastructure improvements
in Lions Park neighborhood and Erickson Drive, annual seal coat/crack
repair/fog seal improvements and sewer lining, coordinate on Meadow Lake
drawdown and golf course pond improvements. Continue to review public
works facility improvements, continue coordination with Joint Water
Commission and maintain partnerships with Northwood Lake and Meadow
Lake Watershed Associations.
New Hope City Council September 14, 2020
Page 5
Open new aquatic facility for 2021 season, replace playground equipment at
Corner Park, replace basketball court at Little Acre Park and make parking lot
repairs at Hidden Valley and Lions Park.
Facility improvements at the ice arena and golf course.
Continue dance, gymnastics, and Movies in Park program.
Continue Emerald Ash Borer removal/replacement program.
Continue contractual arrangement with Solution Builders for IT services.
Continue financial services contract with AEM, update ten‐year financial plan,
pavement management plan, and long‐term capital improvements plan.
Conduct professional city‐wide survey with Morris Leatherman to solicit
resident feedback on city services/programs/issues, encourage public
participation on city projects and promote inclusiveness.
Continue MN GreenStep Cities program.
Implement cost of living increase (3%) and shared increase for insurance
contributions included for employees; council salary adjustments.
Orient any new residents elected to serve on City Council to city departments,
programs and operations.
Ms. Vicki Holthaus, AEM, reviewed the proposed tax levy. She stated the
preliminary tax levy for the general fund is $10,879,465, which is a $368,034 or 3.5%
increase over the 2020 general fund levy. She stated the overall proposed tax levy
is $17,417,601, which is a 3.4% increase.
She explained the estimated overall impact of the city tax levy on residential
properties ranges from $14 to $43 per year for market values between $150,000 to
$400,000.
Ms. Holthaus reported on 2020 legislative session impacts:
• No levy limits
• 2021 LGA allotment increased from $807,579 to $865,307
• No change in PERA employer retirement contributions for 2021
• Potential grant funding from MN Secretary of State for Election expenses,
including health and safety of officials and voters, public outreach related to
social distancing, facilitation of absentee voting, etc.
Ms. Holthaus illustrated the city’s LGA and city tax rate over the past ten years.
She reported the city’s tax rate is slated to decrease from 64.721% to 62.471%. She
explained how the local tax rate is applied to the tax capacity.
Next Ms. Holthaus reviewed the general fund revenues and expenditures for 2019,
2020 and 2021. She stated if the preliminary 2021 budget is adopted, the city will
maintain a fund balance of 50% of expenditures. She explained a fund balance is
necessary for city operations for the first half of the year, as the city does not receive
any property tax revenue until mid‐year. She stated the overall levy increase is
3.4% compared to last year’s increase of 10.8%. Ms. Holthaus noted LGA will be
used for equipment replacement savings (not to offset general operations).
Ms. Holthaus stated Council and staff will continue to review budgets and
programs to finalize the budget document. She stated the budget meeting for
public comment is December 7, and the Council will consider adoption of the 2021
New Hope City Council September 14, 2020
Page 6
budget at its meeting of December 14, 2020. She also noted the preliminary budget
and the presentation will be posted on the city’s website.
Council Member London commented on the favorable 62.471% tax rate. He stated
the comprehensive annual financial report (CAFR) and long‐term plan used a rate
of 75%. He questioned whether the lower rate was attributable to increases in
property values. He commented that he believes New Hope’s property values are
20‐40% undervalued, however he noted properties on the west and south areas of
the city are reaching the fair values.
Ms. Holthaus stated the projections are intentionally conservative in terms of
growth.
Mr. McDonald reported he is pleased with the preliminary 2021 budget that
contains an overall levy increase of 3.4%. He reported it is lower than Golden
Valley’s 5.35% tax levy and Crystal’s 6.23% tax levy.
Council thanked staff for the work on the preliminary budget.
RESOLUTION 2020‐89
Item 10.2
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING 2021 PROPOSED GENERAL FUND
BUDGET AND PRELIMINARY PROPERTY TAX LEVY, AND SETTING
PUBLIC HEARING DATE FOR THE 2021 BUDGET AND PRELIMINARY
PROPERTY TAX LEVY.” The motion for the adoption of the foregoing resolution
was seconded by Council Member Frazier, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Frazier, Hoffe, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events. She also reported the Council
recently interviewed commission candidates.
Motion was made by Council Member Elder, seconded by Council Member
Frazier, to appoint Ose Sesay, Zachary Snabes, and Jennifer Toavs to the Human
Rights Commission and to appoint Marc Berris to the Fire Board. All present
voted in favor. Motion carried.
ADJOURNMENT
Motion was made by Council Member Elder, seconded by Council Member
Frazier, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:54 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
New Hope City Council September 14, 2020
Page 7
I:\RFA\P&R\MISC\2020\MRPA Awards of Excellence\Q‐ MRPA Award for New Years Eve Movie and Urban Orchard.docx
Request for Action
September 28, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director and
Aaron Thelen, Recreation Supervisor
Agenda Title
Presentation of two Awards of Excellence from Minnesota Recreation and Park Association
Requested Action
Staff requests that the City Council accept these Awards of Excellence from the Minnesota Recreation and
Park Association (MRPA). The first award is being given to the city for the New Year’s Eve Movie at the Ice
Arena in the Programming and Events category. The second award is being given to the city for the Urban
Orchard at Little Acre Park in the Sponsorships and Partnerships category. Alyssa Fram will present the
award on behalf of the MRPA Awards Committee.
Background
Awards of Excellence have been given by the MRPA since 1987. New Hope Parks and Recreation received a
Park and Facility award for the ice arena remodeling project in 1997, a Sponsorship and partnership award
for Opportunity Fest in 2001, an Administrative or Management Strategies award for the Ice Arena Business
Plan in 2005, and a Programming and Events award for the Young Mudder in 2018. The Award of Excellence
program recognizes agencies or organizations in Minnesota for outstanding achievements in parks,
recreation, and leisure services. A current MRPA member must submit the nomination form. The intent of the
program is to either recognize newly implemented projects, programs or initiatives that have occurred
during the previous year (2019 in this case) or for a project that has resulted in substantial change or
improvement to a program, facility, or event. A major goal of the program is to increase public awareness
and appreciation for the excellent parks, trails, recreation and leisure services available throughout
Minnesota.
The New Year’s Eve Movie at the Arena was a fun New Year’s Eve event for families. Recreation Supervisor
Aaron Thelen worked with staff at the New Hope Ice Arena to coordinate the date over winter break. The
movie Aladdin was shown on a jumbo screen on the ice at 1:30 p.m. on the north rink. The Ice Arena staff set
up an open skate on the south rink for families prior to the movie from 12:00‐1:15 p.m., and the Armstrong
Cooper Youth Hockey Association (ACYHA) served concessions to those in attendance. ACYHA was happy
to recruit volunteers to serve concessions for the event.
Additionally, since there is a fee to purchase the movie license, ACYHA was asked if they would sponsor the
movie and they were happy to sponsor and partner on the event with us. Overall feedback was very positive
on the event as we had over 125 people in attendance for the movie and over 115 people in attendance for
open skate before the movie. We plan to offer another movie at the Ice Arena again in the future.
The Urban Orchard at Little Acre Park includes 25 fruit trees that were planted along the trail at the park.
Aaron Thelen, Contract Manager/Forester Shawn Markham, and Streets and Parks Supervisor Andrew
Kramer worked with Hennepin County and The Food Group to make this Orchard a possibility. Staff sent a
Agenda Section
Presentations
Item Number
5.1
Request for Action, Page 2
letter to the residents asking for volunteers and The Food Group recruited volunteers and also helped
promote the event. On October 5, 2019 a community volunteer tree planting took place. Aaron Thelen, Shawn
Markham, a representative from Hennepin County and various residents in the neighborhood attended the
planting. Feedback from the community was extremely supportive and the residents who assisted in the
planting said they were excited to have this orchard in their community.
The trees for the orchard were donated by Hennepin County and included: Apple, Apricot, Pear and Plum
trees. Over the next few years The Food Group will coordinate pruning classes to teach those in the
community and the City will maintain the area with mulch, mowing and watering the trees as needed. As the
trees begin to grow, representatives from The Food Group and New Hope staff, will work with residents on
proper pruning techniques, through various hands on workshops. Once the trees begin to harvest, residents
will be able to enjoy the fruit or donate the fruit to The Food Group. An Urban Orchard sign has been posted
at Little Acre Park with details on the orchard.
Attachments
MRPA Award Nomination Form for the New Year’s Eve Movie at the Arena
New Year’s Eve Movie at the Arena Flyer
MRPA Award Nomination Form for the Urban Orchard at Little Acre Park
Photos of Urban Orchard planting
Minnesota Recreation and Park Association
2019 Awards of Excellence Application Form
Agency/Organization New Hope Parks and Recreation____________________________
Award Category Programming and Events__________________________________
Project Title New Year’s Eve Movie at the Arena_________________________
MRPA Member Applicant Aaron Thelen, City of New Hope____________________________
Address 4401 Xylon Ave N, New Hope, MN 55428___________________
Phone 763-531-5153_________________________________________
Email athelen@newhopemn.gov_________________________________
Please respond to each of the following questions in sequence. Be clear and concise, addressing
each of the numbered items listed below with detail.
Note: Awards committee members are only allowed to rate applications based on the
information provided, not prior personal knowledge.
1. Project description
2. Outline the planning process for the project
3. Outline funding plan for the project including: donations, grants, or public – private
funding sources, addressing community capacity if relevant
4. Explain the level of collaboration involved and with whom
5. Community Support/Impact: response to or support for the project including attendance,
correspondence, expanded community participation, newspaper articles, publicity,
proclamations or other examples of public support
6. Describe why the project is unique or otherwise deserving of an MRPA
Award of Excellence including improved access to services, created new program or facility
7. Include a sample of the publication, if nominating in the “Marketing & Publications”
category
8. Outline the evaluation or review process utilized throughout the project’s implementation
and completion highlighting relevant outcomes
9. Include your distribution methods, if nominating in “Marketing & Communications” category
10. Describe any technology used if applicable
Submission Procedure (please read carefully):
Please submit typed responses on 8.5x11” pages in 11 or 12-point type.
The application with attachments should be no more than 10 pages total and be one pdf
document. A publication can be attached when applicable.
Please name your file accordingly: Category – Project Title, Nominating Agency.
For example: Parks & Facilities – McColl Pond Environmental Learning Center, Savage.
In your email, please list which applications are attached by listing the file name.
If you are concerned with the size of your email file, please plan accordingly.
Deadline: Friday, February 14, 2020
Submit application to: Michelle Snider, snider@mnrpa.org
Submit questions to 2020 Awards Committee Co-Chairs
Elizabeth Owens Jared Flewellen
651-414-3437 651-675-5505
elizabeth.owens@woodburymn.gov jflewellen@cityofeagan.com
1. Project Description
In 2019 the City of New Hope hosted a New Year’s Eve Movie at the New Hope Ice Arena. The
Parks and Recreation department wanted to provide a fun New Year’s Eve event for families, so
we showed the movie Aladdin at 1:30pm on a jumbo screen on the north rink. The New Hope
Ice Arena staff then set up an open skate on the south rink for families before the movie from
12:00-1:15pm, and the Armstrong Cooper Youth Hockey Association (ACYHA) served
concessions to those in attendance.
2. Outline the planning process for the project
In the summer of 2019 we started planning programs for our winter recreation brochure and we
wanted to provide a new family event during winter break. We were thinking of different ideas
and since the city owns a jumbo screen, speakers and the Ice Arena we decided we would show
a movie on the ice. Through further discussion we decided to also offer open skate before the
movie. Finding a date which had both the north and south rinks available was difficult over
winter break but we found the afternoon of New Year’s Eve worked for both rinks. Besides
open skate and a movie we also wanted to serve concessions. Since the New Hope Ice Arena is
the home arena for the Armstrong Cooper Youth Hockey Association we asked them serve
concessions. ACYHA was also happy to recruit volunteers to serve concessions for the event.
Additionally, since there is a fee to purchase the movie license we also asked ACYHA if they
would sponsor the movie, and they were not only happy to sponsor but they also promoted the
event within their organization. On the day of the event Parks and Recreation staff and the Ice
Arena staff came a few hours early to set up the movie equipment and also stayed afterwards
for cleanup.
3. Outline funding plan for the project including: donations, grants, or public – private funding
sources, addressing community capacity if relevant.
The funding for the event was minimal as a majority of the equipment is already owned by the
city. The city owns the jumbo screen, speakers, DVD player, cables, Ice Arena facility, and the
movie is owned by a Parks and Recreation staff member. The movie license to show Aladdin
through Swank Motion Pictures is $300.00, but ACYHA was willing to sponsor the event and
provided the city with a check for $300.00. If someone attended the event to watch the movie
it was free, but the open skate beforehand had an entry fee of $4.00/person. Additionally, if
someone wanted to rent skates it was $3.00/person from the arena. The Ice Arena staff was
willing to provide staff as the open skate cashier, skate rental assistant and on ice staff. The
selling of concessions food was taken care of by ACYHA and they also provided volunteers to
work the concessions stand. Lastly, since the event took place during the normal work day there
was no additional cost for staff hours for set up and tear down.
4. Explain the level of collaboration involved and with whom.
The event would not have been made possible without the coordination and partnership
between Parks & Recreation staff and the Ice Arena staff. Between all of us we were able to
coordinate the date, time needed for set up, showing, tear down, and staff for open skate.
Additionally, ACYHA was a huge partner as they paid for the movie license sponsorship,
coordinated volunteers to work in the concessions stand, and promote the event within their
organization.
5. Community Support/Impact: Response to or support for the project including attendance,
expanded community participation, correspondence, newspaper articles, publicity,
proclamations or other examples of public support.
Overall feedback was very positive as we had over 125 people in attendance for the movie and
over 115 people in attendance for open skate before the movie. Many families and parents
approached the staff after the movie finished saying ‘Thank You’ and ‘This was a lot of fun’! As
our staff discussed the event afterwards we also thought this was an enjoyable family event,
and with such positive feedback we would like to offer this unique event again in the future.
We also heard additional feedback from various organizations after the event. A representative
from the local Sun Post newspaper attended the event, took pictures of participants skating and
then posted the pictures in the Sun Post on January 3, 2020 (photos taken by Alaina Rooker).
One of the captions in the photos stated:
“Armstrong Cooper Youth Hockey players crowd the rink boards during the afternoon
New Year’s open skate in New Hope. Skaters of all experience levels rang in the final
day of 2019 on ice at the New Hope Ice Arena, then hung up their skates and snuggled
into blankets for a viewing of ‘Aladdin’”.
The Armstrong Cooper Youth Hockey Association also took pictures during the event, and on
January 3, 2020 ACYHA posted the pictures on their Facebook page and shared:
“ACYHA and the community enjoyed Open Skate and Movie on New Year’s Eve day!”
6. Describe why the project is unique or otherwise deserving of an MRPA Award of Excellence,
including improved access to services, created new program or facility.
I believe the New Year’s Eve Movie at the Arena deserves an MRPA Awards of Excellence as it
utilized city resources and creativity to offer a fun event for the community. There has been
movies in the park, movies in the pool, and movies in the gym but having a movie on the ice is
very unique. As a city we want to offer programs for people of all ages and interests that are
fun, engaging with others, and draw people into our community and I believe the Movie at the
Arena is one of those events. Since the participant turnout was so high this is something we
would like to offer again in the future. I believe this is an event that was unique, memorable for
all participants, and also deserves an MRPA Award of Excellence.
7. Include a sample of the publication, if nominating in the “Marketing and Communications”
category.
N/A
8. Outline the evaluation or review process utilized throughout the project’s implementation
and completion highlighting relevant outcomes.
During the event city staff spoke with various attendees and each of them said they were having
a great time and enjoyed their experience. During the movie staff also saw many participants
smiling and singing along to the classic movie songs. Overall we thought this event was a huge
success with over 115 participants at the open skate and over 125 participants watching the
movie. This was also the largest open skate session at the Ice Arena to date. The attendees also
said they loved skating and watching the movie with their families and friends. Additionally, the
concessions stand was a big hit as it was busy selling popcorn, hot dogs, pop, and various other
snacks before and during the movie. Our goal for the event was to provide a family friendly
environment which everyone could have an enjoyable experience and we believe we succeeded
in this. As staff we believe this was a positive experience for all and since it went so well we are
already starting to look at offering this event again next year.
9. Include your distribution methods, if nominating in “Marketing and Communications”
category.
N/A
10. Describe any technology used if applicable.
During the movie we had a few different pieces of technology that was used. All of the
technology items are owned by the city, which was: an inflatable screen, DVD Player, projector,
mixing board, speakers and a microphone. Additionally, we were able to dim the lights in the
Arena to provide the movie setting. We also used our City website, Parks and Recreation
Facebook page and our City’s electronic signboards to promote the event beforehand.
Families, come and enjoy the PG movie Aladdin
at the New Hope Ice Arena! This movie tells the
story of a street rat that pursues the princess of
Agrabah and has the help of a powerful genie
who can grant him 3 wishes. Sit in the bleach-
ers, and bring a blanket, to watch the movie on
a jumbo screen on the North rink. Open Skate
will be available from 12-1:15pm on the South
rink prior to the movie ($4/person). Conces-
sions will be sold. Movie is sponsored by
Armstrong Cooper Youth Hockey Association.
When: Tuesday, December 31
Time: Movie starts at 1:30pm (FREE)
Location: New Hope Ice Arena
(4949 Louisiana Ave)
Movie
at the Arena
Aladdin (2019)
Minnesota Recreation and Park Association
2019 Awards of Excellence Application Form
Agency/Organization New Hope Parks and Recreation____________________________
Award Category Sponsorships and Partnerships______________________________
Project Title Urban Orchard at Little Acre Park__________________________
MRPA Member Applicant Aaron Thelen, City of New Hope____________________________
Address 4401 Xylon Ave N, New Hope, MN 55428___________________
Phone 763-531-5153_________________________________________
Email athelen@newhopemn.gov_________________________________
Please respond to each of the following questions in sequence. Be clear and concise, addressing
each of the numbered items listed below with detail.
Note: Awards committee members are only allowed to rate applications based on the
information provided, not prior personal knowledge.
1. Project description
2. Outline the planning process for the project
3. Outline funding plan for the project including: donations, grants, or public – private
funding sources, addressing community capacity if relevant
4. Explain the level of collaboration involved and with whom
5. Community Support/Impact: response to or support for the project including attendance,
correspondence, expanded community participation, newspaper articles, publicity,
proclamations or other examples of public support
6. Describe why the project is unique or otherwise deserving of an MRPA
Award of Excellence including improved access to services, created new program or facility
7. Include a sample of the publication, if nominating in the “Marketing & Publications”
category
8. Outline the evaluation or review process utilized throughout the project’s implementation
and completion highlighting relevant outcomes
9. Include your distribution methods, if nominating in “Marketing & Communications” category
10. Describe any technology used if applicable
Submission Procedure (please read carefully):
Please submit typed responses on 8.5x11” pages in 11 or 12-point type.
The application with attachments should be no more than 10 pages total and be one pdf
document. A publication can be attached when applicable.
Please name your file accordingly: Category – Project Title, Nominating Agency.
For example: Parks & Facilities – McColl Pond Environmental Learning Center, Savage.
In your email, please list which applications are attached by listing the file name.
If you are concerned with the size of your email file, please plan accordingly.
Deadline: Friday, February 14, 2020
Submit application to: Michelle Snider, snider@mnrpa.org
Submit questions to 2020 Awards Committee Co-Chairs
Elizabeth Owens Jared Flewellen
651-414-3437 651-675-5505
elizabeth.owens@woodburymn.gov jflewellen@cityofeagan.com
1. Project Description
The City of New Hope created an Urban Orchard with 25 fruit trees that were planted at Little
Acre Park. The New Hope Parks & Recreation and New Hope Public Works departments, along
with Hennepin County and The Food Group partnered together to make this Urban Orchard a
possibility. The trees for the orchard were donated by Hennepin County and included: Apple,
Apricot, Pear, and Plum trees. When the trees begin bearing fruit, the harvest will benefit
families in need and the residents of New Hope.
2. Outline the planning process for the project
Hennepin County reached out to Parks and Recreation in the fall of 2018 to see if the city
expressed interest in a donation of fruit trees to plant in our city. City staff was excited, but not
prepared to accept the donation in the short timeframe. This potential partnership initiated
discussions among city staff. Staff spent the next few months discussing a plan on where and
when we could plant the fruit trees. Early in the summer of 2019 a decision was made that
green space outside of the youth baseball field and next to the walking path at New Hope’s Little
Acre Park would be an ideal location. While Hennepin County and New Hope staff were
discussing the donation of fruit trees, Hennepin County also requested the city to recruit
volunteers in the community to help plant the trees. The decision was made that the best time
to plant these trees was late in the fall of 2019. This decision addressed the best timing for the
health of the trees and a time where all involved groups could come together to enact the
planting plan. In September, we sent a letter to the neighborhood surrounding Little Acre Park
detailing the project and asked for volunteers to help plant the trees. Staff also contacted The
Food Group, which is a local nonprofit focused on using nutritious food to strengthen
community, to see if they would help in this project. The Food Group was happy to help,
provided a staff member who took lead, promoted the event and recruited volunteers for the
planting.
3. Outline funding plan for the project including: donations, grants, or public – private funding
sources, addressing community capacity if relevant.
Everything needed for the Urban Orchard was donated, free, or were supplies that were already
owned by the different participating groups. There was no cost for the 25 fruit trees as they
were donated by Hennepin County. Materials and supplies needed to plant the trees (shovels,
rakes, stakes, and string) were provided by New Hope Public Works Department and Hennepin
County. Time invested to plant trees was from volunteer hours from residents and staff time.
Long term care of the trees will be primarily provided by New Hope staff. The Public Works
department will maintain the area with mulch, mowing and watering the trees as needed. As
the trees begin to grow, representatives from The Food Group and New Hope staff, will work
with New Hope residents on proper pruning techniques, through various hands on workshops.
Then once the trees begin to harvest residents will be able to enjoy the fruit or donate the fruit
to The Food Group.
4. Explain the level of collaboration involved and with whom.
The urban orchard would not have been possible without the partnership between New Hope
Parks & Recreation, New Hope Public Works, Hennepin County and The Food Group. The Parks
& Recreation department and Hennepin County staff coordinated the event. The New Hope City
Forester, was able to provide insight and knowledge during the planning phase of the urban
orchard. The Forester mapped out and staked the area for the location of the trees. Hennepin
County came out the day before the planting and pre-dug holes where the trees were planted.
Additionally, the Public Works department will provide regular mowing, provide water for the
trees and monitor the orchard. The Food Group and neighbors of Little Acre Park have also
committed to regularly observe the orchard, harvest ripe fruit once available, bring fruit home
to enjoy and distribute to The Food Group’s network of food shelf partners. Along with
regularly observations of the orchard, The Food Group will perform annual pruning for 2 years
and facilitate pruning classes at the orchard for volunteers who wish to learn more and help at
the orchard.
5. Community Support/Impact: Response to or support for the project including attendance,
expanded community participation, correspondence, newspaper articles, publicity,
proclamations or other examples of public support.
Overall, feedback from the community was extremely supportive and positive about the urban
orchard. Unfortunately, due to the nature of the season, the day of the planting was raining and
cold. The event still drew more volunteers than expected, and the planting was a great success.
In total there were 9 people at the event to assist in the planting. Representatives from Parks &
Recreation, Public Works, Hennepin County, The Food Group and residents of the Little Acre
Park neighborhood were in attendance. Each of the residents that attended said they were
happy to help plant because they were excited to have this orchard in their community and be
in a location that is within walking distance of their homes. Some of the residents also said
there were other neighbors interested in planting but were unavailable that day, so they were
willing to assist with future observation of the orchard. Additionally, on the day of the event
Hennepin County informed us that instead of the 21 fruit trees they were bringing they actually
delivered 25 fruit trees. Everyone at the planting was more than willing to help dig a few extra
holes for the additional trees.
Here is a copy of the letter that was mailed to residents inviting them to attend the fruit tree
planting:
Dear Neighbors of Little Acre Park,
We hope you enjoyed your summer and are looking forward to the fall as much as we
are!
City of New Hope staff would like to inform you of some of exciting news involving Little
Acre Park this fall. The City of New Hope will receive 21 Fruit Trees (Apple, Apricot, Pear,
and Plum) donated by Hennepin County. The city will be planting these trees in
proximity to the trail at Little Acre Park.
The City of New Hope is/will be partnering with Hennepin County, local residents and
“The Food Group”, a local nonprofit focused on using nutritious food to strengthen
community. Together, we will assist in the planting, as well as pruning and harvesting of
the trees. As a neighborhood resident of Little Acre Park, we would like to invite you and
your neighbors to attend the fruit tree planting on Saturday, October 5th at 10:00am. If
you are interested and available in helping or watching these trees be planted please
RSVP to the Volunteer Portal on The Food Group’s website:
https://thefoodgroupmn.volunteerhub.com/ or to Danielle Piraino with The Food Group
at 763-450-3872 by October 2nd. By RSVP’ing this helps us know how many supplies to
bring along with this day.
Thanks and have a great day!
6. Describe why the project is unique or otherwise deserving of an MRPA Award of Excellence,
including improved access to services, created new program or facility.
I believe our urban orchard deserves an MRPA Award of Excellence because it is a very unique
and special amenity in New Hope. It provides a beautiful viewing feature in our park, and it
provides residents opportunities to volunteer and care for Little Acre Park. Additionally, once
the fruit trees start harvesting the neighbors of Little Acre Park and The Food Group will be able
to enjoy the fruit and help distribute the fruit to The Food Group’s network of food shelf
partners. As a City, we continue to help and support those in our community. This orchard
provides a space which provides both help and support. Lastly, the collaboration between the
different organizations shows how our city desires to form bonds and partnerships with those
around us.
7. Include a sample of the publication, if nominating in the “Marketing and Communications”
category.
N/A
8. Outline the evaluation or review process utilized throughout the project’s implementation
and completion highlighting relevant outcomes.
During the planting event city staff spoke with the neighborhood volunteers about the future
efforts to ensure the continued success of the urban orchard. All residents were very happy to
assist in the planting and expressed interest in any future work being done at the orchard. A
few days after the event, Parks & Recreation and Public Works staff also sat down to discuss the
event. We believe this event and project was well received from the neighbors. This was
evident in seeing many volunteers come out in the rain and cold to help with the project. As the
trees grow and are harvested, we will continue to keep in contact with The Food Group and the
neighbors of the park to see how much fruit is produced and donated.
9. Include your distribution methods, if nominating in “Marketing and Communications”
category.
N/A
10. Describe any technology used if applicable.
N/A
Little Acre Park Fruit Tree Planting
I:\RFA\COMM DEV\2020\City Council\09‐28‐20 RAVE!\Q ‐ 2020 RAVE! Awards 09‐28‐20.docx
Request for Action
September 28, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Alger, Community Development Specialist;
Jeff Sargent, Director of Community Development
Agenda Title
Presentation of the 2020 RAVE! Awards
Requested Action
Staff requests that the City Council recognize winners of the 2020 RAVE! Awards. Due to the CVOID‐19
pandemic the award winners have not been invited to the City Council meeting and instead the awards will
be delivered to their homes.
Policy/Past Practice
Since 2006, the RAVE! Awards have recognized the efforts of residential property owners who contribute time
and resources to maintaining or improving residential properties in the city.
Background
In an effort to acknowledge outstanding residential property maintenance and improvements completed by
New Hope residents, the RAVE! residential property recognition program was developed in 2006. The program
allows the City Council the opportunity to formally recognize and thank residents who have accomplished
outstanding property maintenance and improvements. It encourages other residents to rise to the level of
excellence achieved by recipients of the award and highlights methods that can be utilized to enhance and
improve properties within the city.
Award Categories
Award categories were created as guidelines and were intended to be flexible to accommodate several types of
nominations. As described in the program information, if multiple outstanding nominations are received, the
city may choose to present more than one award in any given category. The general award categories include:
Outstanding general property maintenance and improvements
Outstanding remodel, renovation, or addition
Outstanding landscaping
Outstanding gardens
Outstanding environmentally sensitive improvements (i.e. use of rain gardens, green building
techniques, and storm water management)
Nominations, Judging and Winners
Nominations were accepted through August 14, 2020, and a total of 26 properties were nominated for
awards. On August 19, 2020, a volunteer panel of three judges consisting of commission members toured the
properties that were nominated with city staff. The judges included Donna Meyer, Human Rights
Commission Chair, Rick Riley, Citizen Advisory Commission member, and Bill Wills, Citizen Advisory
Commission member. The judges were extremely impressed with all of the properties that were nominated
and had to make difficult decisions in determining this year’s winners. Those who were not selected as
winners for 2020 were mailed a letter from Mayor Hemken thanking them for their contributions to the city.
Agenda Section
Presentations
Item Number
5.2
Request for Action, Page 2
The 2020 RAVE! Award winners include the following:
Environmentally Sensitive Design
Deb OʹDavis
6000 Xylon Avenue North
Neighborhood Inspiration
Broadway Village Apartments
Ruth Scheuneman
6042 West Broadway #3
Lanna Holmes
6044 West Broadway #6
Kathy Pierce
6048 West Broadway #2
Outstanding Curb Appeal
Julie Weiser & Tom Peterson
3507 Aquila Avenue North
Outstanding Landscaping
Jon Tate & AJ Gerst
8301 46th Avenue North
Outstanding Interior Remodel
Felicia Johnson & Preston Ghizoni
3657 Maryland Avenue North
Recognition
Recipients of the 2020 RAVE! Awards will be recognized as follows:
Recipients’ names and addresses will be displayed at City Hall.
Recognition articles will be posted on the city’s website and included in city publications.
Recipients will receive an engraved rock commemorating the accomplishment.
Recommendation
Staff recommends that the City Council recognize winners of the 2020 RAVE! Awards. Staff requests that the
City Council thank the judges and all nominees for their time and effort.
Attachments
Photos of winning properties
2020 RAVE! Award Winner
“Environmentally Sensitive
Design”
Deb O’Davis
6000 Xylon Avenue North
“Environmentally Sensitive Design” - 6000 Xylon Avenue North
“Environmentally Sensitive Design” - 6000 Xylon Avenue North
2020 RAVE! Award Winner
“Neighborhood Inspiration”
Broadway Village
Ruth Scheuneman
6042 West Broadway #3
Lanna Holmes
6044 West Broadway #6
Kathy Pierce
6048 West Broadway #2
“Neighborhood Inspiration” - Broadway Village
“Neighborhood Inspiration” - Broadway Village
2020 RAVE! Award Winner
“Outstanding Curb Appeal”
Julie Weiser & Tom Peterson
3507 Aquila Avenue North
“Outstanding Curb Appeal” - 3507 Aquila Avenue North
“Outstanding Curb Appeal” - 3507 Aquila Avenue North
2020 RAVE! Award Winner
“Outstanding Landscaping”
Jon Tate & AJ Gerst
8301 46th Avenue North
“Outstanding Landscaping” - 8301 46th Avenue North
“Outstanding Landscaping” - 8301 46th Avenue North
2020 RAVE! Award Winner
“Outstanding Interior
Remodel”
Felicia Johnson
3657 Maryland Avenue North
“Outstanding Interior Remodel” - 3657 Maryland Avenue North
“Outstanding Interior Remodel” - 3657 Maryland Avenue North
S:\September 28, 2020 Council Meeting\6.2 R‐Approval of Claims.docx
Request for Action
September 28,2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through September 28, 2020
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\City Manager\2020\AEM Contract Renewal\092820 CM\6.4 Q & R AEM Change Order 092820.docx
Request for Action
September 28, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Resolution approving change order to AEM Financial Services contract for COVID‐19 pandemic
FEMA/CARES funding consultation, reporting and grant administration
Requested Action
Staff recommends that the City Council approve the attached Resolution approving change order to AEM
Financial Services contract for COVID‐19 pandemic FEMA/CARES funding consultation, reporting and grant
administration. The City Council discussed FEMA and CARES Act funding at the September 21 work session
and was supportive of the change order to the contract due to additional consultation required for expense
reimbursement.
Policy/Past Practice
The Council has approved change orders in the past for projects that require additional work.
Background
The City Council approved a three‐year contract with AEM Financial Solutions, LLC for professional
financial management services for years 2018 – 2020 at the August 28, 2017 council meeting. The major
component of the contract was for finance director services, including cash and investment monitoring,
monthly/quarterly reporting, annual reporting, audit preparation and annual budget preparation. Generally,
it is mutually understood that when special projects or tasks are undertaken that require a significant amount
of additional time and effort that an amendment or change order to the agreement for additional
compensation may be considered.
In March, 2020, the COVID‐19 pandemic started to significantly impact the United States and the Federal
Government approved the Federal Coronavirus Aid, Relief and Economic Security (CARES) Act and
established the Coronavirus Relief Fund (CRF). The fund was designed to provide ready funding to address
unforeseen financial needs and risks created by the COVID‐19 public health emergency. The State of
Minnesota along with Hennepin and Ramsey Counties received CRF distributions directly from the U.S.
Treasury and on June 25 Governor Walz announced plans to distribute the funds. The City of New Hope
received $1,641,664 in CRF funds and it is necessary to compile a detailed plan and appropriate
documentation regarding how the funds will be utilized under the program guidelines.
AEM has submitted a change order to the agreement to include consultation for the city’s FEMA and CARES
Act funding in the amount of $25,000. The additional charges are for attendance at additional management
team meetings for consultation and scenario building regarding COVID‐19 financial impacts, setup of project
accounting ledgers and grant expense tracking, the application for state/federal funding, reporting to the
state/federal government until the grant projects are closed out, and additional support for the single audit.
The cost of the change order and other administrative expenses are eligible for reimbursement with CARES
Agenda Section
Consent
Item Number
6.4
Request for Action, Page 2
funding. The City Council reviewed and discussed the change order at the September 21 work session and
was supportive.
The attached resolution approves the change order and staff recommends approval of the resolution.
Attachments
Resolution
Change Order
City of New Hope
Resolution No. 2020‐
Resolution approving change order to AEM Financial Services contract for COVID‐19 pandemic
FEMA/CARES funding consultation, reporting and grant administration
WHEREAS, the City Council approved a three‐year contract with AEM Financial Solutions,
LLC for professional financial management services for years 2018 – 2020 at the August 28, 2017
council meeting; and
WHEREAS, the major component of the contract was for finance director services, including
cash and investment monitoring, monthly/quarterly reporting, annual reporting, audit
preparation and annual budget preparation; and
WHEREAS, it is mutually understood that when special projects or tasks are undertaken that
require a significant amount of additional time and effort that an amendment or change order
to the agreement for additional compensation may be considered; and
WHEREAS, in March 2020, the COVID‐19 pandemic started to significantly impact the United
States and the Federal Government approved the Federal Coronavirus Aid, Relief and
Economic Security (CARES) Act and established the Coronavirus Relief Fund (CRF); and
WHEREAS, the fund was designed to provide ready funding to address unforeseen financial
needs and risks created by the COVID‐19 public health emergency; and
WHEREAS, the State of Minnesota along with Hennepin and Ramsey Counties received CRF
distributions directly from the U.S. Treasury and on June 25 Governor Walz announced plans to
distribute the funds; and
WHEREAS, the City of New Hope received $1,641,664 in CRF funds and it is necessary to
compile a detailed plan and appropriate documentation regarding how the funds will be
utilized under the program guidelines; and
WHEREAS, AEM has submitted a change order to the agreement to include consultation for the
city’s FEMA and CARES Act funding in the amount of $25,000; and
WHEREAS, the additional charges are for attendance at additional management team meetings
for consultation and scenario building regarding COVID‐19 financial impacts, setup of project
accounting ledgers and grant expense tracking, the application for state/federal funding,
reporting to the state/federal government until the grant projects are closed out, and additional
support for the single audit; and
WHEREAS, the cost of the change order and other administrative expenses are eligible for
reimbursement with CARES funding; and
WHEREAS, the City Council reviewed and discussed the change order at the September 21
work session and was supportive.
NOW THEREFORE BE IT RESOLVED by the City of New Hope City Council:
1. That the change order to the AEM contract in the amount of $25,000 for consultation for
the FEMA/CARES Act funding is approved.
Adopted by the New Hope City Council on September 28, 2020.
____________________________________
Mayor
Attest:
City Clerk
I:\RFA\COMM DEV\2020\City Council\09‐28‐20 Brycer Contract RPZ\Q & R ‐ Brycer Contract RPZ 9‐28‐2020.docx
Request for Action
September 28, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Sargent, Director
Agenda Title
Resolution approving contract with Brycer, LLC regarding monitoring of reduced pressure zone devices
Requested Action
Staff requests the City Council to approve the resolution approving the contract with Brycer, LLC regarding
the monitoring of reduced pressure zone devices throughout the city.
Policy/Past Practice
It is a past practice of the City Council to approve contracts with outside agencies for services provided to the
city.
Background
The 2015 Minnesota Plumbing Code requires that all testable Reduced Pressure Zone devices (RPZs), or
backflow prevention devises, be tested annually and the results submitted to the authority having jurisdiction.
A copy of the code pertaining to this requirement is attached. RPZs are required to ensure that water systems
do not discharge pollution or contaminated water back into the drinking or city water supply. Currently, staff
accepts and records permit applications for installing an RPZ and for testing/rebuilding one. Staff has tracked
which properties have received an RPZ permit by entering the applicant’s information into a spreadsheet,
including the name and address of the applicant, the date of installation, and the testing dates.
Staff does not have monitoring program in place to guarantee the monitoring or testing of the private RPZs
throughout the city takes place. This does not mean the RPZs haven’t been tested, only that the city has no
record of it. In many cases, the testing company does not get a permit for testing, nor do they inform the city
when the tests are performed. Most typically, RPZs are required for commercial and industrial uses, mostly for
underground irrigation systems and boilers, however there are some residential irrigation systems that have
RPZs as well. Just recently, there has been a larger push by the Minnesota Pollution Control Agency for cities
to more closely monitor which properties have RPZs and whether or not they are being tested annually.
City staff has been approached by Brycer, LLC, a company who could help the city monitor the RPZ permits
and testing throughout the city. Brycer would enter into a contract with the city and would be given all of the
spreadsheet information regarding the existing RPZ permits that have been issued. The company would then
contact the permit holders and ask for any inspection records of the RPZs. If no testing has been conducted,
Brycer would then require those inspections, on behalf of the city, and work with a testing agency to ensure
the tests get complete. Brycer works directly with the testing agency and charges them for the testing results,
which are required by the state. The city benefits by obtaining the initial permit fee for the RPZ and the
compliance with state requirements to ensure that the RPZs get tested on an annual basis. The City Attorney
has reviewed the proposed contract and finds it acceptable.
Agenda Section
Consent
Item Number
6.5
Request for Action, Page 2
Recommendation
Staff recommends approving the resolution approving contract with Brycer, LLC regarding monitoring of
reduced pressure zone devices. Approving this contract would enable the city to be more in line with the
intentions of the Minnesota Plumbing Code and would better prepare the city if the Minnesota Pollution
Control Agency makes the record keeping of RPZs a mandatory requirement.
Attachments
Resolution
Draft Contract
Minnesota Plumbing Code excerpt
City Attorney email correspondence
RESOLUTION NO. 20-___
RESOLUTION APPROVING CONTRACT WITH BRYCER, LLC
REGARDING MONITORING OF REDUCED PRESSURE ZONE DEVICES
BE IT RESOLVED by the City Council of the City of New Hope as follows:
WHEREAS, the City of New Hope issues permits for installing of Reduced Pressure Zone
Devices (“RPZs”) and for testing/rebuilding RPZs;
WHEREAS, the State of Minnesota requires that all testable RPZs or backflow prevention
devices be tested on an annual basis;
WHEREAS, Brycer, LLC has proposed to offer services to assist the City with monitoring
the RPZ permits and testing throughout the City;
WHEREAS, Brycer, LLC proposes to work directly with the testing agencies and charge
them for the testing results which are required by the State of Minnesota;
WHEREAS, the City would benefit by obtaining the initial permit fee for the RPZ and
ensuring compliance with the requirements of the State of Minnesota to ensure that the RPZs are
tested on an annual basis without the need for additional staff time;
WHEREAS, to ensure compliance with Minnesota state laws to inspect RPZs, City staff
has determined that it is necessary to engage an outside firm to provide these RPZ monitoring
services at the City’s direction;
WHEREAS, a copy of the proposed contract with Brycer, LLC, is attached hereto as
Exhibit A (“Contract”); and
WHEREAS, City staff and City Attorney have reviewed the proposed Contract and are
agreeable with the terms, believing them to be in the best interest of the City to assist with this
RPZ monitoring program; and
WHEREAS, the City Council hereby approves the Contract attached as Exhibit A, it being
in the best interest of the City to engage the services of Brycer, LLC.
NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City of
New Hope as follows:
1. That the above recitals are incorporated herein by reference.
2. That the Contract with Brycer, LLC, attached hereto as Exhibit A, is approved.
3. The Mayor, City Manager and New Hope City staff are authorized and directed to
sign the Contract and all other appropriate documents, and to take whatever
additional actions are necessary or desirable, to complete the Contract and engage
the services of Brycer, LLC.
Dated the 28th day of September, 2020.
____________________________________
Kathi Hemken, Mayor
Attest: __________________________
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-10011(community development general)\Resolution approving Contract with Brycer,
LLC.docx
2237531/5/13399.000
BRYCER, LLC
4355 Weaver Parkway
Suite 230
Warrenville, IL 60555
July 28th, 2020
City of New Hope
4401 Xylon Ave N
New Hope, MN 55428
Re: “The Compliance Engine”
Dear City of New Hope:
We look forward to providing you with “The Compliance Engine” (the “Solution”). This proposal
letter provides the basic terms by which Brycer, LLC (“Brycer”) will provide you, the City of New Hope
(“Client”), with the Solution. The use of the Solution and all matters between Brycer and Client will be
subject to the standard “Terms and Conditions” attached to this proposal as Exhibit A. The basic terms are
as follows:
1. Term: Brycer will provide Client with the Solution for three years, commencing
_________________ (the “Initial Term”). Thereafter, the Term shall automatically renew for successive
three year periods unless terminated by Brycer or Client in writing at least 90 days prior to the expiration
of the then current Term (each, a “Renewal Term” and together with the Initial Term, the “Term”).
Following the expiration or termination of the Term (as provided in the Terms and Conditions), Client shall
stop using the Solution; provided, however, Brycer shall make available, and Client shall have the right to
download, Client’s data from the Solution for a period of 12060 days after the expiration or termination of
the Term. Notwithstanding the above provisions regarding the Renewal Term, Client shall have the right
to terminate this agreement at any time upon giving 90 days written notice to Brycer.
2. Fees: Client shall not pay any fees for use of the Solution. Brycer will collect all fees due
and payable by third party inspectors in connection with activities relating to the Solution.
3. Brycer Responsibilities: During the Term, Brycer shall be responsible for the following
in connection with Client’s use of the Solution:
Availability. Brycer shall make the Solution available to Client as set forth on Exhibit B.
The maintenance schedule and minimum service levels for the Solution are set forth on
Exhibit B.
Service Level. Brycer shall provide commercially reasonable levels of customer service
with respect to the Solution to all third parties who transact business with Client and access
the Solution.
Backup. Brycer shall backup the database used in connection with the Solution to a
separate server located within the same web hosting firm which the Solution is being hosted
on a real time basis. Upon request by Client (which can be no more than once a month) or
made prior to or within 60 days after the effective date of termination of the Term, Brycer
will make available to Client a complete and secure (i.e. encrypted and appropriately
authenticated) download file of Client data in XML format including all schema and
attachments in their native format. Brycer shall maintain appropriate administrative,
2237531/5/13399.000
physical and technical safeguards for protection of the security, confidentiality and
integrity of Client data. Brycer shall not (a) modify Client data or (b) disclose Client data
except as required by law.
Retention of Information. Brycer will maintain all information entered into the database
by third party inspectors for at least five years from the time such information is entered
into the database.
Notices. Brycer will be responsible for generating and delivering the following notices to
third parties in connection with the Solution: (a) reminders of upcoming inspections that
are due; (b) notices that an inspection is past due; and (c) notices of completed inspection
reports which contain one or more deficiencies.
Call Center Phone calls by Brycer on behalf of the Client to the property for EACH
life-safety system overdue for service based on dates automatically tracked within the
TCE database. Brycer is not an agent of the Client and all scripts for the overdue calls will
be approved by the Client.
Updates and Enhancements. In the event Brycer releases any updates, corrections, or
enhancements to the Solution during the Term, Brycer shall promptly provide such updates
or corrections to Client free of any charge or fee.
4. Client Responsibilities: During the Term, Client shall be responsible for the following in
connection with Client’s use of the Solution:
Operating System. Client shall be solely responsible for providing a proper operating
environment, including computer hardware or other equipment and software, for any
portion of the Solution installed on the Client’s equipment (the “Client Access Software”)
and for the installation of network connections to the Internet. In addition to any other
Client Access Software requirements, Client must use version Internet Explorer 11.0, Edge,
Firefox version 37, Chrome 40 or Safari 7.1 (or more recent versions), in addition to having
a .pdf reader installed on machines to view attachments.
Training. Client shall allow Brycer at Client’s facilities to train all applicable personnel
of Client on the use of the Solution.
Information. Client shall promptly provide Brycer with all appropriate information
necessary for Brycer to create the database for the Solution, including without limitation:
(a) all commercial building addresses within [jurisdiction] for Brycer’s initial upload; and
(b) quarterly updates to in a format acceptable to Brycer in its discretion.
Enforcement. Client shall take all actions necessary to require (e.g. resolution, ordinance,
fire policy, code amendment) the use of the Solution by third party inspection companies.
Reports. Client will require all compliant and deficient test results to be submitted.
5. Ownership of Data. Client owns all the data provided by Client and received from third
party contractors for Client. Brycer shall maintain appropriate administrative, physical and technical
safeguards for protection of the security, confidentiality and integrity of Client’s data.
2237531/5/13399.000
Please acknowledge your acceptance of this proposal and our standard Terms and Conditions by
counter-signing this proposal below. We look forward to a long-term and mutually beneficial relationship
with you.
Brycer, LLC
By:
Its:
Acknowledged and Agreed to this
___ day of ___________, 20____:
[CLIENT]
By:
Its:
2237531/5/13399.000
Exhibit A
Terms and Conditions
Any capitalized terms not defined in these Terms and Conditions shall have the meaning assigned to it in that certain Letter Agreement
attached hereto by and between Brycer, LLC and Client (the “Agreement).
1. Restrictions on Use. Client shall not copy, distribute, create derivative
works of or modify the Solution in any way. Client agrees that: (a) it
shall only permit its officers and employees (collectively, the
“Authorized Users”) to use the Solution for the benefit of Client; (b) it
shall use commercially reasonable efforts to prevent the unauthorized
use or disclosure of the Solution; (c) it shall not sell, resell, rent or lease
the Solution; (d) it shall not use the Solution to store or transmit
infringing or otherwise unlawful or tortious material, or to store or
transmit material in violation of third party rights; (e) it shall not
interfere with or disrupt the integrity or performance of the Solution or
third-party data contained therein; (f) it shall not reverse engineer,
translate, disassemble, decompile or otherwise attempt to create any
source code which is derived from the Solution (g) it shall not permit
anyone other than the Authorized Users to view or use the Solution and
any screen shots of the Solution and (h) it shall not disclose the features
of the Solution to anyone other than the Authorized Users. Client is
responsible for all actions taken by the Authorized Users in connection
with the Solution.
2. Proprietary Rights. All right, title and interest in and to the Solution,
the features of the Solution and images of the Solution as well any and
all derivative works or modifications thereof (the “Derivative Works”),
and any accompanying documentation, manuals or other materials
used or supplied under this Agreement or with respect to the Solution
or Derivative Works (the “Documentation”), and any reproductions
works made thereof, remain with Brycer. Client shall not remove any
product identification or notices of such proprietary rights from the
Solution. Client acknowledges and agrees that, except for the limited
use rights established hereunder, Client has no right, title or interest in
the Solution, the Derivative Works or the Documentation.
3. Independent Contractor. Nothing in the Agreement may be construed
or interpreted as constituting either party hereto as the agent, principal,
employee or joint venturer of the other. Each of Client and Brycer is
an independent contractor. Neither may assume, either directly or
indirectly, any liability of or for the other party. Neither party has the
authority to bind or obligate the other party and neither party may
represent that it has such authority.
4. Reservation of Rights. Brycer reserves the right, in its sole discretion
and with prior notice to Client, to discontinue, add, adapt, or otherwise
modify any design or specification of the Solution and/or Brycer’s
policies, procedures, and requirements specified or related hereto. All
rights not expressly granted to Client are reserved to Brycer, including
the right to provide all or any part of the Solution to other parties.
5. Use of Logos. During the term of this Agreement, Brycer shall have
the right to use Client’s logos for the purpose of providing the Solution
to Client.
6. Confidential Information. Brycer and Client acknowledge and agree
that in providing the Solution, Brycer and Client, as the case may be,
may disclose to the other party certain confidential, proprietary trade
secret information ("Confidential Information"). Confidential
Information may include, but is not limited to, the Solution, computer
programs, flowcharts, diagrams, manuals, schematics, development
tools, specifications, design documents, marketing information,
financial information or business plans. Each party agrees that it will
not, without the express prior written consent of the other party,
disclose any Confidential Information or any part thereof to any third
party. Notwithstanding the foregoing, the parties acknowledge that
Client and Brycer shall be permitted to comply with any all federal and
state laws concerning disclosure provided that any such required
disclosure will not include any of Brycer’s screen shots. The disclosing
party shall provide prior written notice of any required disclosure of
the nondisclosing party’s Confidential Information to the
nondisclosing party and shall disclose only the information that is
required to be disclosed by law. In the event that Client requests from
Brycer any reports or other information for purposes of complying with
federal and state disclosure laws, Brycer shall provide such information
within five business day following such request. Confidential
Information excludes information: (a) that is or becomes generally
available to the public through no fault of the receiving party; (b) that
is rightfully received by the receiving party from a third party without
limitation as to its use; or (c) that is independently developed by
receiving party without use of any Confidential Information. At the
termination of this Agreement, each party will return the other party all
Confidential Information of the other party. Each party also agrees that
it shall not duplicate, translate, modify, copy, printout, disassemble,
decompile or otherwise tamper with any Confidential Information of
the other party or any firmware, circuit board or software provided
therewith.
7. Brycer Warranty. Brycer represents and warrants to Client that Brycer
has all rights necessary in and to any patent, copyright, trademark,
service mark or other intellectual property right used in, or associated
with, the Solution, and that Brycer is duly authorized to enter into this
Agreement and provide the Solution to Client pursuant to this
Agreement.
8. Disclaimer. All information entered into Brycer’s database is produced
by third party inspectors and their agents. THEREFORE, BRYCER
SPECIFICALLY DISCLAIMS ANY REPRESENTATION OR
WARRANTY AS TO THE ACCURACY OR COMPLETENESS
OF ANY INFORMATION ENTERED INTO BRYCER’S
DATABASE BY EITHER CLIENT OR THIRD PARTY
INSPECTORS. EXCEPT AS SET FORTH IN SECTION 7,
BRYCER MAKES NO OTHER WARRANTY, EXPRESS OR
IMPLIED, WITH RESPECT TO THE SOLUTION OR ANY
OTHER INFORMATION AND ALL OTHER WARRANTIES,
WHETHER EXPRESS OR IMPLIED, ARE HEREBY
DISCLAIMED, INCLUDING, WITHOUT LIMITATION, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE. BRYCER'S SOLE
LIABILITY FOR BREACH OF THE REPRESENTATION AND
WARRANTY SET FORTH IN SECTION 7, AND CLIENT'S
SOLE REMEDY, SHALL BE THAT BRYCER SHALL
INDEMNIFY AND HOLD RECIPIENT HARMLESS FROM
AND AGAINST ANY LOSS, SUIT, DAMAGE, CLAIM OR
DEFENSE ARISING OUT OF BREACH OF THE
REPRESENTATION AND WARRANTY.
9. LIMITATION ON DAMAGES. BRYCER SHALL ONLY BE
LIABLE TO CLIENT FOR DIRECT DAMAGES PURSUANT
TO THE AGREEMENT. EXCEPT AS OTHERWISE
PROVIDED IN SECTION 7, IN NO EVENT SHALL BRYCER
BE LIABLE FOR OR OBLIGATED IN ANY MANNER FOR
SPECIAL, CONSEQUENTIAL, OR INDIRECT DAMAGES,
INCLUDING, BUT NOT LIMITED TO, LOSS OF USE, LOSS
OF PROFITS OR SYSTEM DOWNTIME. CLIENT
ACKNOWLEDGES AND AGREES THAT IN NO CASE SHALL
BRYCER 'S LIABILITY FOR ANY LOSS OF DATA OR DATA
INTEGRITY EXCEED THE REPLACEMENT COST OF THE
MEDIA ON WHICH THE DATA WAS STORED.
10. Risks Inherent to Internet. Client acknowledges that: (a) the Internet is
a worldwide network of computers, (b) communication on the Internet
may not be secure, (c) the Internet is beyond the control of Brycer, and
(d) Brycer does not own, operate or manage the Internet. Client also
acknowledges that there are inherent risks associated with using the
Solution, including but not limited to the risk of breach of security, the
risk of exposure to computer viruses and the risk of interception,
distortion, or loss of communications. Client assumes these risks
knowingly and voluntarily releases Brycer from all liability from all
2237531/5/13399.000
such risks. Not in limitation of the foregoing, Client hereby assumes
the risk, and Brycer shall have no responsibility or liability of any kind
hereunder, for: (1) errors in the Solution resulting from misuse,
negligence, revision, modification, or improper use of all or any part of
the Solution by any entity other than Brycer or its authorized
representatives; (2) any version of the Solution other than the then-
current unmodified version provided to Client; (3) Client's failure to
timely or correctly install any updates to the Client Access Software;
(4) problems caused by connecting or failure to connect to the Internet;
(5) failure to provide and maintain the technical and connectivity
configurations for the use and operation of the Solution that meet
Brycer’s recommended requirements; (6) nonconformities resulting
from or problems to or caused by non-Brycer products or services; or
(7) data or data input, output, accuracy, and suitability, which shall be
deemed under Client’s exclusive control.
11. Indemnity. Brycer (the “Indemnifying Party”) will defend and
indemnify Client against any damages, losses, liabilities, causes of
action, costs or expenses arising from Brycer’s breach of this
Agreement, gross negligence or intentional misconduct. Client will
defend and indemnify Brycer against any damages, losses, liabilities,
costs or expenses (including reasonable attorneys’ fees) arising from
Client’s breach of this Agreement, gross negligence or intentional
misconduct. Client acknowledges that Brycer does not create any of
the data and information included in the Solution and is not responsible
for and does not assess or make any suggestions or recommendations
with respect to any such data or information. Client will defend and
indemnify Brycer against any damages, losses, liabilities, costs or
expenses (including reasonable attorneys’ fees), claims, demands, suits
or proceedings made or brought against Brycer by a third party in
connection with Client’s or an Authorized User’s use of the Solution,
or any action or inaction taken by a third party, including, but not
limited to, third party inspectors, in connection with such third party
providing services for Client or otherwise at Client’s or an Authorized
User’s request or direction.
12. Breach. Brycer shall have the right to terminate or suspend this
Agreement, and all of Client’s rights hereunder, immediately upon
delivering written notice to Client detailing Client’s breach of any
provision of this Agreement. If Client cures such breach within 5 days
of receiving written notice thereof, Brycer shall restore the Solution
and Client shall pay any fees or costs incurred by Brycer in connection
with the restoration of the Solution.
13. Illegal Payments. Client acknowledges and agrees that it has not
received or been offered any illegal or improper bribe, kickback,
payment, gift or anything of value from any employee or agent of
Brycer in connection with the Agreement.
14. Beneficiaries. There are no third party beneficiaries to the Agreement.
15. Force Majeure. Neither party shall be responsible for any failure to
perform due to unforeseen, non-commercial circumstances beyond its
reasonable control, including but not limited to acts of God, war, riot,
embargoes, acts of civil or military authorities, fire, floods,
earthquakes, blackouts, accidents, or strikes. In the event of any such
delay, any applicable period of time for action by said party may be
deferred for a period of time equal to the time of such delay, except
that a party's failure to make any payment when due hereunder shall
not be so excused.
16. Notices. All notices required in the Agreement shall be effective: (a)
if given personally, upon receipt; (b) if given by facsimile or electronic
mail, when such notice is transmitted and confirmation of receipt
obtained; (c) if mailed by certified mail, postage prepaid, to the last
known address of each party, three business days after mailing; or (d)
if delivered to a nationally recognized overnight courier service, one
business day after delivery.
17. JURISDICTION AND VENUE. THE AGREEMENT SHALL BE
GOVERNED BY, CONSTRUED AND INTERPRETED IN
ACCORDANCE WITH, AND ENFORCEABLE UNDER, THE
LAWS OF THE STATE IN WHICH CLIENT EXISTS APPLICABLE
TO CONTRACTS MADE IN SUCH STATE AND THAT ARE TO
BE WHOLLY PERFORMED IN SUCH STATE WITHOUT
REFERENCE TO THE CHOICE-OF-LAW PRINCIPLES OF SUCH
STATE. THE PARTIES IRREVOCABLY AGREE THAT ALL
ACTIONS OR PROCEEDINGS IN ANY WAY, MANNER OR
RESPECT ARISING OUT OF OR FROM OR RELATED TO THE
AGREEMENT SHALL BE LITIGATED ONLY IN COURTS
LOCATED WITHIN THE STATE IN WHICH CLIENT EXISTS.
THE PARTIES HEREBY CONSENT AND SUBMIT TO THE
EXCLUSIVE JURISDICTION OF ANY LOCAL, STATE OR
FEDERAL COURT LOCATED WITHIN SAID STATE. THE
PARTIES HEREBY WAIVE ANY RIGHTS THEY MAY HAVE TO
TRANSFER OR CHANGE VENUE OF ANY SUCH ACTION OR
PROCEEDING ARISING OUT OF OR RELATING TO THIS
AGREEMENT. THE PARTIES WAIVE ANY RIGHT TO TRIAL
BY JURY ON ANY ACTION OR PROCEEDING TO ENFORCE OR
DEFEND ANY RIGHTS UNDER THE AGREEMENT, AND
AGREE THAT ANY SUCH ACTION OR PROCEEDING SHALL
BE TRIED BEFORE A COURT AND NOT BEFORE A JURY.
18. Attorneys’ Fees. The prevailing party in any proceeding in connection
with the Agreement shall be entitled to recover from the non-prevailing
party all costs and expenses, including without limitation, reasonable
attorneys’ and paralegals’ fees and costs incurred by such party in
connection with any such proceeding.
19. Entire Agreement. The Agreement sets out the entire agreement
between the parties relative to the subject matter hereof and supersedes
all prior or contemporaneous agreements or representations, oral or
written.
20. Amendment. The Agreement may not be altered or modified, except
by written amendment which expressly refers to the Agreement and
which is duly executed by authorized representatives of both parties.
The waiver or failure by either party to exercise or enforce any right
provided for in the Agreement shall not be deemed a waiver of any
further right under the Agreement. Any provision of the Agreement
held to be invalid under applicable law shall not render the Agreement
invalid as a whole, and in such an event, such provision shall be
interpreted so as to best accomplish the intent of the parties within the
limits of applicable law. The Agreement may be executed by facsimile
and in counterparts, each of which shall be deemed an original, and all
of which together shall constitute one and the same instrument.
21. Expiration. The rights and obligations contained in these Terms and
Conditions shall survive any expiration or termination of the
Agreement.
2237531/5/13399.000
Exhibit B
Maintenance Schedule and Minimum Service Levels
1. Uptime and Maintenance.
The Solution shall be available 24 hours per day during the term of this Agreement. The
Solution shall be fully functional, timely and accessible by Client at least 99.5% of the
time or better and Brycer shall use reasonable efforts to provide Client with advance
notice of any unscheduled downtime.
2. Response Time.
Brycer shall respond to telephone calls from Client within two hours of the call and/or
message and all emails from Client within two hours of the receipt of the email.
3. Customer Support
Customer support hours are 24/7/365. The toll free number is 1-855-279-2371
Brycer will assign client a dedicated customer representative with direct access to their
email and work number.
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-10011(community development general)\BRYCER SLA_New Hope - redline.docx
I:\RFA\COMM DEV\AnnualRenewal‐RFA\Signs waive fees\Q‐Armstrong Cooper Youth Hockey Association.docx
Request for Action
September 28, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Brandon Bell CD Assistant
and Jeff Sargent, CD Director
Agenda Title
Motion waiving permit fees for temporary signs for Armstrong Cooper Youth Hockey Association
registration
Requested Action
Staff requests that the City Council approve waiving the permit fees for temporary signs for the ongoing
Armstrong Cooper Youth Hockey Association (ACYHA) registration.
Policy/Past Practice
In the past, the City Council has waived sign permit fees for non‐profit organizations that benefit the
community.
Background
ACYHA Marketing and Communications Director Gina Swanson has requested that the city waive $320 in
fees for eight temporary sign permits (issued for seven days each) between September 24, 2020, and
November 30, 2020. ACYHA is the local youth hockey association, providing individuals the opportunity to
learn and develop hockey and teambuilding skills in a safe and fun environment. The New Hope Ice Arena is
the home ice arena for the organization and many of the participants live in the city. The signs help recruit
new participants and alert families to upcoming registration dates.
Recommendation
Staff recommends approval of a motion waiving the fees for the temporary sign permits.
Attachments
Sign Permit Application
Agenda Section
Consent
Item Number
6.6
I:\RFA\PUBWORKS\2020\Council\1054 2021 Infrastructure Improvement Project\9‐28 approve feasibility schedule PH
Request for Action
September 28, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution Accepting Feasibility Report on 2021 Infrastructure Improvements Project and calling for a
public hearing to consider ordering project (Improvement Project no. 1054)
Requested Action
Staff recommends that Council first receive presentation regarding the feasibility report and then
accept the feasibility report on 2021 infrastructure improvements project (improvement project no.
1054) and call for a public hearing to consider ordering project.
Policy/Past Practice
The City Council routinely considers public infrastructure improvement projects to extend the useful life of the
infrastructure and/or improve the level of service. The city’s pavement management plan identifies these areas
in the Street Infrastructure Projects portion of the plan.
Background
The general location of the potential 2021 project includes streets in the Lions Park neighborhood and Erickson
Drive, as shown on the attached project map. Streets included in the project were recommended based upon
pavement conditions identified in the 2019 Pavement Management Plan as well as underlying utility
condition.
The improvements identified include utility replacement on Oregon Avenue North as well as the mill and
overlay or reclaim and overlay of 3.17 miles of pavement. The type of improvement required is determined by
the existing condition of the pavement, road subgrade as well as the condition of the underlying utilities. In
general, roads identified for a mill and overlay (shown in green on the attached project map) were selected due
to the presence of petromat in the road base. As experienced in past projects, petromat is a fabric material
placed between the layers of bituminous pavement to provide strength in the street and reduce cracking.
Although this material extended the original pavement life, it does require additional costs to remove and
dispose. These streets will be milled above the petromat layer in the pavement, to leave the petromat
undisturbed, and then paved. All streets that do not have petromat are proposed as reclaim and overlay streets
(shown in orange on the attached project map).
Utility improvements on the mill and overlay and reclaim and overlay streets will include the replacement of
the sewer manhole lids to reduce inflow and infiltration. The feasibility report also recommends the
replacement of the water main located on Oregon Avenue North between 38th and 39th avenues. This section
of water main has a history of many water breaks as shown on the attached Water Break History map, and
should be replaced prior to any pavement rehabilitation.
In addition to water and sewer repairs, there are two areas of storm sewer repair and replacement identified in
the report. The intersection of 38th Avenue North and Maryland Avenue North has a history of significant
flooding. Storm sewer is proposed to be installed in this intersection to alleviate flooding issues. Additionally,
the storm sewer located on Oregon Avenue between 40th and 42nd avenues has significant structural issues.
Agenda Section
Development &
Planning
Item Number
8.1
Request for Action, Page 2
Two alternates are proposed in the feasibility: Alternate 1 which details the costs for sliplining the storm sewer
pipe, and Alternate 2 which details the cost for open‐cut replacement of the storm sewer pipe.
The city of Crystal plans to conduct additional work on the adjacent neighborhood to the east of Louisiana
Avenue North in 2021, as shown in green and in red on the attached project map.
This feasibility report identifies all tax‐exempt properties that will be affected by this work and provides an
estimated assessment rate for these properties. These assessments will be one funding source for the project. If
the report is approved, a public hearing could be held at the October 26, 2019 council meeting.
A notice has been sent to neighbors along the project area to make them aware of the feasibility report
discussion on September 28 Council Meeting. Residents are invited to submit any comments or questions
regarding the project prior to the Public Hearing.
Funding
The total project cost estimate for work proposed in the feasibility report is $1,504,518.34 (Base Bid). If the two
storm alternates associated with the sliplining or open‐cut replacement of the storm sewer line on Oregon
Avenue are awarded, the total project cost would increase to $1,797,668.34 (Base Bid + Alternate 1 (Slipline
Oregon Storm Sewer)) or $1,849,879.59 (Base Bid + Alternate 2 (Open‐cut Oregon Storm Sewer). The majority
of the project will be funded by the city’s street infrastructure and enterprise funds, as well as assessments to
tax‐exempt properties.
Project Cost Summary with Alternate 1
Item Construction Contingencies (10%) Indirect (20%) Project Costs
Mill and Overlay $568,517.30 $56,851.73 $113,703.46 $739,072.49
Reclaim and Overlay $356,244.50 $35,624.45 $71,248.90 $463,117.85
Subtotal ‐ Street $924,761.80 $92,476.18 $184,952.36 $1,202,190.34
Water Main $76,790.00 $7,679.00 $15,358.00 $99,827.00
Sanitary Sewer $73,700.00 $7,370.00 $14,740.00 $95,810.00
Storm Water & Alternate 1 $307,570.00 $30,757.00 $61,514.00 $399,841.00
Total $1,382,821.80 $138,282.18 $276,564.36 $1,797,668.34
Project Cost Summary with Alternate 2
Item Construction Contingencies (10%) Indirect (20%) Project Costs
Mill and Overlay $568,517.30 $56,851.73 $113,703.46 $739,072.49
Reclaim and Overlay $356,244.50 $35,624.45 $71,248.90 $463,117.85
Subtotal ‐ Street $924,761.80 $92,476.18 $184,952.36 $1,202,190.34
Water Main $76,790.00 $7,679.00 $15,358.00 $99,827.00
Sanitary Sewer $73,700.00 $7,370.00 $14,740.00 $95,810.00
Storm Water & Alternate 2 $347,732.50 $34,773.25 $69,546.50 $452,052.25
Total $1,422,984.30 $142,298.43 $284,596.86 $1,849,879.59
Request for Action, Page 3
Funding Summary
Funding Source
Feasibility Report
Estimate with
Alternate 1
(Sliplining)
Feasibility Report
Estimate with
Alternate 2
(Open‐cut)
Capital
Improvements
Plan (CIP)
Budget Amount
Difference
N
o
t
e
Mill and Overlay $739,072.49 $739,072.49
$1,521,331.00 $319,140.66
Reclaim and Overlay $463,117.85 $463,117.85
Subtotal ‐ Street Fund $1,202,190.34 $1,202,190.34
Water fund $99,827.00 $99,827.00 $100,000.00 $173.00
Sanitary Sewer fund $95,810.00 $95,810.00 $50,000.00 ($45,810.00)
Storm Water fund $399,841.00 $452,052.25 $200,000.00 ($199,841.00) Alt 1
($252,052.25) Alt 2
Total Project Costs $1,797,668.34 $1,849,879.59 $1,871,331.60 $73,663.26 Alt 1
$21,452.01 Alt 2
Per the attached correspondence from AEM, the storm water fund has adequate funding for the projected
overage for the Alternate 1 or 2 storm sewer infrastructure repair.
Attachments
Resolution
Engineer’s Memo
Project Map
Feasibility Report
Water Break History Map
AEM Stormwater Fund Report
City of New Hope
Resolution No. 20 –
Resolution Accepting Feasibility Report on 2021 Infrastructure Improvements Project and
calling for a public hearing to consider ordering project (Improvement Project no. 1054)
WHEREAS, pursuant to a motion by the City Council on July 27, 2020, a feasibility report was
prepared by the City Engineers, Stantec, with reference to proposed improvement no.
1054 (2021 Infrastructure Improvements), and this report is hereby received by the City
Council; and
WHEREAS, the report provides information regarding whether the proposed improvement is
necessary, cost‐effective and feasible, the estimated cost of the improvement as
recommended; and a description of the methodology used to calculate the individual
assessments for affected parcels; and,
WHEREAS, the city has placed the proposed project in its capital improvement program; and,
WHEREAS, the city engineer has completed and presented said report to the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope:
1. That the City Council accepts and will consider construction of Improvement Project
No. 1054 in accordance with the feasibility report for the proposed 2021
infrastructure improvements. Further, the City Council will consider the assessments
to the benefitting properties for a portion of the cost of the improvement pursuant to
Minn. Stat. Chapter 429.
2. That the City Council hereby orders a Public Hearing on October 26, 2020 for the
proposed 2021 infrastructure improvements (Project 1054) and the City Clerk shall
provide mailed and published notice of said hearing and improvement as required
by law.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of
September, 2020.
_____________________________
Mayor
Attest: _____________________________
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
September 22, 2020
File: 193804756
Attention: Bernie Weber, Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 2021 Infrastructure Improvements - Presentation of Feasibility Report
City Project No. 1034
Dear Bernie,
A feasibility report and cost estimate has been prepared for this project. The project generally
consists of street and utility improvements between 36th Avenue North to the south, Oregon
Avenue North to the west, 42nd Avenue North to the north, and the City of Crystal border to the
east. The work also includes Erickson Drive North (see attached project streets map).
The estimated total project cost for the street, water main, sanitary sewer, and storm sewer
improvements, including indirect costs, is approximately $1.850 million as shown below. This
compares to the Capital Improvements Plan (CIP) estimate of $1.871 million. The total estimated
project costs come under the CIP Budget, but the Sanitary and Storm Water estimates are higher
than the CIP Budget.
Funding Source Current Feasibility
Report Estimate
Capital Improvements Plan
(CIP) Budget Amount Difference
Mill and Overlay $739,072.49 $1,521,331.00 $319,140.66 Reclaim and Overlay $463,117.85
Water fund $99,827.00 $100,000.00 $173.00
Sanitary Sewer fund $95,810.00 $50,000.00 ($45,810.00)
Storm Water fund – Base
Bid + Alternate 2 $452,052.25 $200,000.00 ($252,052.25)
Total Project Costs $1,849,879.59 $1,871,331.60 $21,451.41
The costs in the feasibility report is higher on sanitary sewer and storm sewer items due to:
we estimated that all of the sanitary sewer structures will require removal and replacement
of the existing frames and rings. These structures will be reviewed further during design to
confirm if all of them will need this work done or if the final number will be less.
some of the storm sewer improvements included in the study were not included in the
original scope of storm sewer work initially proposed with the CIP.
After review of the Feasibility Report, it is recommended that the Council adopt a resolution
accepting the Feasibility Report and calling for a Public Hearing to consider ordering the project.
September 22, 2020
Mr. Bernie Weber
Page 2 of 2
Reference: 2020 Infrastructure Improvements – Presentation of Feasibility Report
The Public Hearing be conducted at the October 26th Council Meeting. It is recommended a
summary of the project scope be presented at the hearing along with the proposed assessment
roll. Using cost estimates prepared for the report, assessment amounts were calculated for
assessable properties within the project area. Because one property is a wetland, we did not
include that property as an assessable property. The assessable properties and corresponding
estimated assessments are shown in the table below:
Owner Address Assessment Amount
1 The Salvation Army 4860 Erickson Drive North $4,106.85
2 City of New Hope (Lions Park) 3810 Oregon Avenue North $4,106.85
Total $8,213.70
If Council accepts the information presented and chooses to move forward with this project after
the Public Hearing, we then recommend that the Council approves a resolution ordering the
construction of and preparation of plans and specifications for the 2021 Infrastructure
Improvements at the October 26th, 2020 meeting. Bids would be received on or around February
2021, construction work done in 2021, and substantial completion of the project in Fall 2021 with
final completion in Spring/Summer 2022.
A notice has been sent to neighbors along the project area to make them aware of the feasibility
report discussion on September 28, 2020 Council Meeting. Neighborhood meetings are typically
held if project streets are proposed for reconstruction. Since no streets are planned for
reconstruction, a neighborhood meeting is not being proposed for this project at this time.
If you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
dan.boyum@stantec.com
Attachments: 2021 Infrastructure Improvement Project Feasibility Report
Cc: Kirk McDonald, Valerie Leone, Andrew Kramer, Dave Lemke, Megan Hedstrom, Matt Rowedder – New Hope; Stacy Woods - Jensen Sondrall
Persellin & Woods, P.A.; Lucas Miller, Ann Dienhart – Stantec.
Feasibility Report For
2021 Infrastructure Improvements
Prepared for:
City of New Hope, Minnesota
City Project No. 1051
September 2020
Stantec Project No. 193805078
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000, Minneapolis, MN 55402-2309
September 22, 2020
Honorable Mayor and Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428-4898
Re:2021 Infrastructure Improvements
Client Project No. 1051
Stantec Project No. 193805078
Dear Mayor and Council Members:
We are pleased to present our Feasibility Report for the 2021 Infrastructure Improvements project.
The general location of the work includes streets between 36th Avenue N to the south, Oregon
Avenue N to the west, 42nd Avenue N to the north, and the City of Crystal border to the east. The
work also includes Erickson Drive N.
Streets included in the project were recommended based upon the current condition of the
pavement and underlying utilities.
The improvements identified include utility replacement on Oregon Avenue North, as well as the
continued focus on a more aggressive pavement management strategy to improve the driving
surface of more streets utilizing overlays and reclamation. This pavement management
philosophy will provide for quicker street improvements and will allow the utility funds to build for
future full reconstruction. The new overlays and reclaim streets will improve the quality of life,
increase the aesthetic value, and increase the safety of the roadways.
We recommend this report be presented and discussed at the September 28, 2020, Council
meeting.
Respectfully submitted,
STANTEC CONSULTING SERVICES, INC.
Dan D. Boyum, P.E.
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision
and that I am a duly Licensed Professional Engineer
under the laws of the State of Minnesota.
Dan D. Boyum, P.E.
Date: September 22, 2020 Reg. No. 23451
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 3
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENT PROJECT
TABLE OF CONTENTS
TABLE OF CONTENTS................................................................................................................................................. 3
INTRODUCTION ......................................................................................................................................................... 5
HISTORY ................................................................................................................................................................... 5
SCOPE OF STUDY ................................................................................................................................................... 5
FIGURE 1 – 2021 LOCATION AND PROPOSED IMPROVEMENTS ................................................................ 6
EXISTING CONDITIONS ............................................................................................................................................. 7
TABLE 1 – PAVEMENT RATING INDEX (PRI) SUMMARY ................................................................................. 7
TABLE 2 – GEOTECHNICAL PETROMAT FINDINGS ........................................................................................ 8
FIGURE 2 – PAVEMENT RATINGS INDEX .......................................................................................................... 9
FIGURE 3A – BORING AND GPR TESTING ..................................................................................................... 10
FIGURE 3B – BORING AND GPR TESTING ..................................................................................................... 11
FIGURE 4 – WATER MAIN BREAK HISTORY .................................................................................................... 12
STREET IMPROVEMENTS .......................................................................................................................................... 13
Full-depth reclamation ...................................................................................................................................... 13
TABLE 3 – FULL-DEPTH RECLAMATION STREETS ............................................................................................ 13
MILL AND OVERLAY ............................................................................................................................................ 14
TABLE 4 – MILL AND OVERLAY STREETS ........................................................................................................ 14
FIGURE 5 – TYPICAL SECTIONS ....................................................................................................................... 15
COMPLETE STREETS.............................................................................................................................................. 16
WATER MAIN IMPROVEMENTS .............................................................................................................................. 17
FIGURE 6 – PROPOSED WATER MAIN IMPROVEMENTS.............................................................................. 18
SANITARY SEWER IMPROVEMENTS ....................................................................................................................... 19
FIGURE 7 – PROPOSED SANITARY SEWER IMPROVEMENTS ....................................................................... 20
STORM SEWER IMPROVEMENTS ............................................................................................................................ 21
MILL AND OVERLAY ............................................................................................................................................ 21
STORMWATER MANAGEMENT .......................................................................................................................... 21
FIGURE 8 – PROPOSED STORM SEWER IMPROVEMENTS ........................................................................... 23
COST ESTIMATES ...................................................................................................................................................... 24
TABLE 5 –STREETS COST ESTIMATE .................................................................................................................. 24
TABLE 6 – UTILITY COST ESTIMATE................................................................................................................... 24
TABLE 7 – TOTAL PROJECT COSTS ................................................................................................................. 25
FINANCING .............................................................................................................................................................. 26
REVENUES ............................................................................................................................................................. 26
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 4
ASSESSMENTS ....................................................................................................................................................... 26
TABLE 8 – PROPOSED ASSESSMENT RATES ................................................................................................... 26
TABLE 9 – ASSESSABLE REVENUE .................................................................................................................... 26
TABLE 10 – FUNDING SOURCE ....................................................................................................................... 27
ALTERNATES DISCUSSION ................................................................................................................................... 27
FIGURE 9 – TAX EXEMPT PROPERTIES – ASSESSMENTS ................................................................................ 28
PROJECT SCHEDULE ............................................................................................................................................... 29
CONCLUSIONS AND RECOMMENDATIONS ....................................................................................................... 30
Appendices
Appendix A – Preliminary Cost Estimate Summary
Appendix B – Preliminary Assessments
Appendix C – Pavement and Geotechnical Evaluation, Braun Intertec
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 5
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENT PROJECT
INTRODUCTION
The purpose of this report is to investigate the feasibility of performing improvements to
reconstruct/rehabilitate existing local streets and local utilities within the proposed project area
shown on Figure 1.
HISTORY
In order to improve the overall quality of its local infrastructure system, the City of New Hope
continues with a more aggressive pavement management philosophy to improve the existing
driving surface and extend the pavement life of its streets.
As the road conditions and Pavement Rating Index’s (PRI’s) continued to decline, it was apparent
the City was not keeping up with street rehabilitations. The Pavement Management Plan continued
to fall behind, and a more aggressive approach to pavement management was agreed upon by
the City Council in May of 2014.
Interim overlays will be utilized to add structural integrity to the existing street sections. Full
reconstruction of the streets is to be completed with streets showing significant roadway subgrade
and drainage issues, as well as those having a significant amount of utility issues. Utility rehabilitation
on the overlay streets will be limited in efforts to build up water and other utility funds.
The pavement management strategy will improve the driving surface and will provide the ability to
improve more streets. The new overlays will improve the quality of life, increase the aesthetic value,
and increase the safety of the roadways.
SCOPE OF STUDY
The purpose of this report is to provide the feasibility of the utility improvements and a total of
approximately 3.17 miles of mill and overlay and reclaim and overlay street and parking lot
improvements. The type of improvement required will be determined by the existing condition of the
pavement, roadway subgrade, as well as the condition of the underlying utilities. For each type of
improvement, costs and funding will be evaluated. The report breaks down the project into logical
sections to allow for reduction in scope, if desired, at the time of deciding if the project should move
forward into the design stage.
New HopePlymouth
Crystal
Robbinsdale
£¤169
PlymouthNew Hope49th Ave N
Flag Ave NErickson Dr48th Ave NEnsign Ave N47 1/2 Ave N
($$¯
Revised: 2020-09-22 By: dmericksonV:\1938\active\193805078\GIS\Projects\Location_Map.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data.New Hope, Minnesota
Location and Proposed Street Improvements2021 Infrastructure Improvements Project
Figure 1 ³±9
New HopeCrystalCrystalLions ParkCP RailroadOregon Ave NNevada Ave NMaryland Ave N42nd Ave N
Louisiana Ave N40th Ave N
36th Ave N
38th Ave N
39th Ave N
41st Ave N
41 1/2 Ave N
39 1/2 Ave N
Louisiana Ave NMaryland Ave NProposed Street Improvements
Boring with Petromat
Boring without Petromat
1.5" Mill and Overlay
1.5" Mill and Overlay (By Others)
Reclaim and Overlay
Full Reconstruction (By Others)
500 0 500250 Feet
1:6,000 (At original document size of 8.5x11)
Site 1
Site 2
Site 1 Site 2
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 7
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENTS PROJECT
EXISTING CONDITIONS
The streets identified in this report were generally constructed in the 1960s.
City records have been reviewed and field inspections were performed on the structures and pipes
to identify warranted storm sewer and sanitary sewer improvement work in the project area.
Overall, the condition of the existing storm and sanitary systems in the mill and overlay segments is
fair. Several deteriorating storm structures and specific sanitary pipe issues have been identified.
The streets in the project area were rated in Fall of 2018 and Spring 2019 based on the City’s
Pavement Ratings Index (PRI). The index ranges from 0-100 and assigns a value to each street
segment based on the visual condition of the pavement. In general, a low PRI indicates a roadway
that is failing structurally, while a higher value indicates a segment in good condition. The table
below is a summary of the PRI ratings for the project area.
TABLE 1 –PAVEMENT RATING INDEX (PRI)SUMMARY
PRI Range Rating Description Length in Feet Length in Miles
0-20 Failing 0 0
21-40 Very Poor 0 0
41-60 Poor 16,533 3.17
61-80 Good 0 0
81-100 Excellent 0 0
Totals 16,533 3.17
AVERAGE PRI = 52
Figure 2 shows the pavement ratings for each street within this project area.
In addition to the PRI ratings, soil borings and ground penetrating radar have been completed to
assist us in further understanding the existing street section characteristics. Figures 3A and 3B
identifies the locations and limits of this field exploration. Final data and the accompanying reports
have been received and generally support the identified street improvements proposed in this
report.
As experienced in past projects, Petromat material has been found within some of the existing
pavement sections. Petromat is a fabric material that was placed between the layers of bituminous
pavement as an interim improvement to provide strength in the street and reduce cracking.
Although this material extended the original pavement life, Petromat does require additional costs
to remove and dispose. As such, field staff investigated several areas to determine if Petromat is in
the road sections. Following the investigation of the proposed improvement area, Petromat was
discovered on many of the streets previously planned for Full-depth reclamation. As a result of the
field findings, the improvement method for some streets has been revised. The Pavement and
Geotechnical Evaluation Report, completed by Braun Intertec dated September 11, 2020 is
included in Appendix C of this report.
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 8
TABLE 2 –GEOTECHNICAL PETROMAT FINDINGS
Street From To
Petromat
Depth (in.)
Prelim.
Improvement
Recommended
Street
Improvement
38th Ave N Oregon Ave N Louisiana Ave N 2 FDR 1.5" M&O
40th Ave N Nevada Ave N Maryland Ave N 3.5 FDR 1.5" M&O
Louisiana Ave N 36th Ave N 38th Ave N 4 FDR 1.5" M&O
Louisiana Ave N 38th Ave N 38th Ave N 2 FDR 1.5" M&O
Louisiana Ave N 40th Ave N 41st Ave N 2 FDR 1.5" M&O
Maryland Ave N 36th Ave N 38th Ave N 3 & 2 FDR 1.5" M&O
Maryland Ave N 39th ½ Ave N 40th Ave N 4.25 FDR 1.5" M&O
Maryland Ave N 40th Ave N 41st Ave N 2 FDR 1.5" M&O
Maryland Ave N 41st Ave N 42nd Ave N (CSAH
9)2 FDR 1.5" M&O
Nevada Ave N 39th ½ Ave N 40th Ave N 2.25 FDR 1.5" M&O
Nevada Ave N 40th Ave N 41st Ave N 3.5 FDR 1.5" M&O
Oregon Ave N 38th Ave N 39th Ave N 3 Full Recon 1.5" M&O
Oregon Ave N 40th Ave N 41st Ave N 2 FDR 1.5" M&O
All the water main within this project area is cast iron. As is typical with other existing cast iron water
main in the City, a history of breaks has been confirmed on several of the project streets and are
shown on Figure 4. The water main breaks are especially prevalent on Oregon Avenue between
38th and 39th Avenue. The water main will be replaced in this area; however, only the trench of the
water main will be reconstructed. The remaining streets will receive a 1.5” mill and overlay.
New HopePlymouth
Crystal
Robbinsdale
£¤169
PlymouthNew Hope49th Ave N
Flag Ave NErickson Dr48th Ave NEnsign Ave N47 1/2 Ave N
($$¯
Revised: 2020-09-22 By: dmericksonV:\1938\active\193805078\GIS\Projects\PRI_Ratings_map.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and co mpleteness of the data. The recipient releases Stantec, its o fficers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data.New Hope, Minnesota
Pavement Rating Index (PRI )2021 Infrastructure Improvements Project
Figure 2 ³±9
New HopeCrystalCrystalLions ParkCP RailroadOregon Ave NNevada Ave NMaryland Ave N42 n d A ve N
Louisiana Ave N40th Ave N
36th Ave N
38th Ave N
3 9 t h A v e N
41st Ave N
41 1/2 Ave N
3 9 1 /2 A v e N
Louisiana Ave NMaryland Ave NPRI : 41 - 60 Poor
500 0 500250 Feet
1:6,000 (At original document size of 8.5x11)
Site 1
Site 2
Site 1 Site 2
Boone AveBoone AveSchmidt Lake RdSchmidt Lake Rd
Flag AveFlag AveGettysburgAveGettysburgAve49th Ave49th Ave
IndependenceAveIndependenceAveIndependence AveIndependence AveHillsboroAveHillsboroAve44th Cir N44th Cir NFlag
AveFlag
Ave
Aquila CirAquila Cir
47 1/2 Ave47 1/2 Ave Decatu
r
P
lDecatu
r
P
l
42nd Ave42nd Ave
45th Ave45th Ave
46th Ave46th Ave
Aquila AveAquila AveIndependence AveIndependence AveIndependenceAveIndependenceAveStateHwy169ServiceDrStateHwy169ServiceDrNathanLaNathanLaDecaturAveDecaturAve47thAveN47thAveN47th Ave47th Ave Yukon AveYukon Ave48th Ave48th Ave Zealand AveZealand Ave47thAve47thAve
44t
h
A
v
e
44t
h
A
v
eDecaturAveDecaturAve46thAveN46thAveN
Boone CtBoone Ct Aquila AveAquila AveEnsign AveEnsign Ave46thAve46thAve
Cavell AveCavell AveRockford RdRockford Rd 42nd Ave42nd Ave Decatur AveDecatur AveZealand AveZealand Ave48thAve
48thAve
Ensign
AveEnsign
Ave
45th Ave45th Ave
Er ic k s o n Dr
E r ic k s o n Dr
NathanLaNathanLaM e n d e ls s o h n S e rviceR o ad
M e n d e ls s o h n S e rviceR o ad
£¤169
")9
C1
WBroadwayAve36thAveNMissionFarms
NewHope
Crystal
£¤169
")8
")9
")102
")156
1
2
Project Information
Drawing Information
Drawn By:
Drawn Drawn:
Checked By:
Last Modified:
Sheet: 1 of 2
o
0 400200
Feet
Project No:
B2006966
CMF
8/31/2020
AJG
8/31/2020
Pavement Core,
Hand Auger
Boring, & GPR
Location Sketch
CoreSktch
Drawing No:F:\2020\B2006966\GIS\B2006966.aprxCity of New Hope
2021 Infrastructure
Improvement Projects
Various City Streets
New Hope, Minnesota
1" = 400 Feet
Approximate Location of
Pavement Core &
Hand Auger Boring
Roadway where GPR Testing
was Completed 11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
braunintertec.com
38th Ave N38th Ave N
LouisianaAveLouisianaAve40thAve40thAve
NevadaAveNevadaAveJerseyAveJerseyAveGeorgiaAveGeorgiaAveIdaho AveIdaho AveWinnetkaAveWinnetkaAveNevada AveNevada AveQuebec AveQuebec AveWinnetka AveWinnetka Ave36th Ave36th Ave
42nd Ave42nd Ave
Winnetka AveWinnetka AveLouisianaAveLouisianaAve38th Ave38th Ave Georgia AveGeorgia AveKentucky AveKentucky AveHampshire AveHampshire AveKentucky
C
i
rKentucky
C
i
r
Kentucky AveKentucky AveJerseyCirJerseyCir IdahoAveIdahoAveIdaho
C
ir
Idaho
C
ir
41st Ave N41st Ave N
36th Ave N36th Ave N IdahoAveIdahoAve41st Pl41st Pl
41st Ave41st Ave
40th Ave40th Ave
38th Ave38th Ave
40th Ave N40th Ave N
MarkwoodDrMarkwoodDr
39th Ave N39th Ave N
Hampshire Ave NHampshire Ave NGeorgiaAveGeorgiaAveMaryland AveMaryland Ave37th Ave N37th Ave N
42nd Ave N42nd Ave N
JerseyAveJerseyAveOregonAveOregonAveJersey AveJersey Ave38 1/2 Ave38 1/2 Ave
37thAve37thAve Louisiana AveLouisiana AveGeorgia AveGeorgia Ave39th Ave N39th Ave N
39thAve39thAve
Maryland AveMaryland AveUtahAveUtahAve")9
")156
C19
C18
C17
C21
C20
C15
C13
C12
C22
C8
C5
C2
C3
C10
C9
C6
C7
C11
C14
C4
C16
WBroadwayAve36thAveNMissionFarms
NewHope
Crystal
£¤169
")8
")9
")102
")156
1
2
Project Information
Drawing Information
Drawn By:
Drawn Drawn:
Checked By:
Last Modified:
Sheet: 2 of 2
o
0 400200
Feet
Project No:
B2006966
CMF
8/31/2020
AJG
8/31/2020
Pavement Core,
Hand Auger
Boring, & GPR
Location Sketch
CoreSktch
Drawing No:F:\2020\B2006966\GIS\B2006966.aprxCity of New Hope
2021 Infrastructure
Improvement Projects
Various City Streets
New Hope, Minnesota
1" = 400 Feet
Approximate Location of
Pavement Core &
Hand Auger Boring
Roadway where GPR Testing
was Completed 11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
braunintertec.com
New HopePlymouth
Crystal
Robbinsdale
£¤169
PlymouthNew Hope49th Ave N
Flag Ave NErickson Dr48th Ave NEnsign Ave N47 1/2 Ave N
($$¯
Revised: 2020-09-22 By: dmericksonV:\1938\active\193805078\GIS\Projects\Watermain_Break_Histo ry_map.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and co mpleteness of the data. The recipient releases Stantec, its o fficers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data.New Hope, Minnesota
Water Main Break History2021 Infrastructure Improvements Project
Figure 4 ³±9
New HopeCrystalCrystalLions ParkCP RailroadOregon Ave NNevada Ave NMaryland Ave N42 n d A ve N
Louisiana Ave N40th Ave N
36th Ave N
38th Ave N
3 9 t h A v e N
41st Ave N
41 1/2 Ave N
3 9 1 /2 A v e N
Louisiana Ave NMaryland Ave NWatermain Break
Reclaim and Overlay
1.5" Mi ll and Overlay
1.5" Mi ll and Overlay (By Others)
Full Reconstr uction (By Others)
500 0 500250 Feet
1:6,000 (At original document size of 8.5x11)
Site 1
Site 2
Site 1 Site 2
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 13
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENT PROJECT
STREET IMPROVEMENTS
Approximately 3.17 miles of streets are proposed to be improved as identified in Figure 1. Two
different potential street improvement methods have been identified for this project. The typical
proposed street sections corresponding to the proposed improvements are shown on Figure 5. The
rehabilitation methods were generally chosen based on the following criteria:
·Full Depth Reclamation
o Poor street and underlying base conditions that cannot be significantly improved by mill
& overlay
o Very poor PRI rating – failing base and wear course pavement
o Limited or lesser amount of water main breaks than full reconstruct streets
o Additional storm sewer required
·Mill and Overlay
o Poor street conditions of which can have an effective benefit with a mill and overlay
o Average PRI rating
o Limited or lesser amount of water breaks than full reconstruct streets
o Minimal utility improvements required
Miscellaneous
Boulevards disturbed by construction in all areas will be graded, shaped, and restored. New 6-inch
thick concrete driveway aprons will be constructed to a distance of 5-feet behind the curb. All
traffic signs within the project limits will be replaced, as signs and posts will continue to be updated
to meet current code and sign retro-reflectivity standards. Streetlight replacement or upgrades are
not planned with this project, and costs are not included in this report.
FULL-DEPTH RECLAMATION
Full-depth reclamation (or Reclaim and Overlay) consists of grinding up the entire pavement section
and mixing it with the underlying aggregate base, creating a homogeneous roadway base. This
material is then shaped, compacted, and excess material is hauled away. A new, 3-inch lift of
bituminous wear pavement is then placed over the entire roadway. Curb replacement will be
completed on areas with severe damage or poor drainage prior to paving, and spot patching will
be completed on any areas with soft subgrade soils. There will be some improvements to the
existing storm sewer system as well. Table 3 below summarizes the areas identified to be reclaimed.
TABLE 3 –FULL-DEPTH RECLAMATION STREETS
Street From To Length (FT)
39th Ave N Oregon Ave N Maryland Ave N 858
Louisiana Ave N 40th Ave N Maryland Ave N 533
Maryland Ave N 39th Ave N 38th Ave N 907
41st Ave N Nevada Ave N City Limits 700
Nevada Ave N 42nd Ave N 41st Ave N 480
41st ½ Ave N Oregon Ave N Nevada Ave N 304
Erickson Dr 49th Ave N Culdesac 1244
Total:5,026 feet (0.95 mi)
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 14
MILL AND OVERLAY
The full width mill and overlay consists of milling the upper 1.5 inches of the existing bituminous
surface across the entire width of the street, followed by an equivalent depth overlay over the entire
bituminous surface. The depth of the mill and overlay has been determined by the presence of
Petromat paving fabric. If Petromat was not discovered during the preliminary pavement cores, a
city standard full-depth reclamation was planned. The full width mill and overlay increases structural
strength of the road. Curb replacement will be completed on areas of severely damaged or poorly
draining curb prior to paving. Spot patching will be completed on any severely cracked or failing
pavement prior to the new bituminous overlay. The following streets as well as Lion’s Park parking lot
are recommended to be rehabilitated with a full width mill and overlay.
TABLE 4 –MILL AND OVERLAY STREETS
Street From To Length (FT)
38th Ave N Oregon Ave N Louisiana Ave N 873
38th Ave N Louisiana Ave N City Limit 153
Oregon Ave N 42nd Ave N 39th Ave N 2236
Oregon Ave N 39th Ave N 38th AVE N 459
Louisiana Ave N 41st Ave N 40th Ave N 885
Louisiana Ave N 38th Ave N 36th Ave N 1159
Maryland Ave N 42nd Ave N Nevada Ave N 1912
Maryland Ave N 38th Ave N 36th Ave N 1320
39th ½Ave N Oregon Ave N Nevada Ave N 299
40th Ave N Oregon Ave N Louisiana Ave N 886
Nevada Ave N 41st Ave N 39th ½Ave N 1325
Total:11,507 feet (2.18 mi)
On past projects, the City has also utilized an edge mill and overlay improvement method. This
technique consists of milling off the upper portion of bituminous on only the outer 6’ of each side of
the roadway and is generally utilized in areas of poor drainage when the existing roadway crown is
too low. Given that there do not appear to be poorly drained areas as a result of a low centerline
crown, as well as the poor overall pavement conditions across the entire width of the roadway, a full
width mill and overlay is recommended on all the identified segments for this project.
LC
EXISTING PROPOSED
VARIES VARIES
TACK COAT1.5" MILL
SPOT REPAIR EX. CURB AND
GUTTER ONLY AS DIRECTED
BY ENGINEER
1.5" - WEARING COURSE (SPWEA240B)
MILL & OVERLAY
NOT TO SCALE
LC
EXISTING PROPOSED
VARIES VARIES
FULL DEPTH RECLAIM OF
EXISTING PAVEMENT AND
BASE
SPOT REPAIR EX. CURB AND
GUTTER ONLY AS DIRECTED
BY ENGINEER
3" - WEARING COURSE (SPWEA240B)
FULL DEPTH RECLAIM
NOT TO SCALE
SHAPE EXISTING RECLAIM
MATERIAL/HAUL EXCESS
3%
VARIES
DATE:PROJ. NO.:PlotDate:09/22/2020-4:49pmDrawingname:V:\1938\active\193805078\Reports\Feasibility\Figures\193804756-Fig5.dwgXrefs:2335 Highway 36 W
St. Paul, MN 55113
www.stantec.com
TYPICAL SECTION
NEW HOPE, MINNESOTA
2021 INFRASTRUCTURE IMPROVEMENTS
SEPT 2020
FIGURE:5
193805078
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 16
COMPLETE STREETS
In May 2011, the City of New Hope approved a Complete Streets policy. The policy outlined the
city’s commitment to consider the safety and functionality of streets for people of all ages and
abilities, and for various modes of transportation. Examples of modes of transportation include
walking, biking, wheelchairs, public transit, and automotive. In accordance with the policy, a
Complete Streets network has been reviewed with this project.
While streets will be further reviewed during the design phase for all street improvement areas, it is
not anticipated that any trails, sidewalks, bike lanes, or other complete streets elements will be
incorporated into this project area. All the streets are local streets which currently do not have any
of these elements and are not designated to have them within the City’s comprehensive plan.
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 17
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENT PROJECT
WATER MAIN IMPROVEMENTS
The water main on the street segments identified in this report is made of cast iron pipe (CIP).
Historically, the CIP water main throughout the city has been a significant maintenance issue.
Numerous breaks have occurred over the years, causing considerable inconvenience to residents
and maintenance cost to the City. Figure 4 shows the history of water main breaks throughout the
project area.
Mill and Overlay
The proposed water main improvements can be seen in Figure 6, located on Oregon Avenue North
between 38th Avenue North and 39th Avenue North. In this area, the number of consecutive breaks is
driving the replacement of the watermain in this area. Being the street improvement type will remain
mill & overlay, services and curb stops will not be replaced. Each service saddle and corporation
stop will be replaced at the new PVC main and reconnect to the service next to the main.
Replacement of the watermain in this area will include new hydrants and gate valves in the area.
Alternative methods of watermain installation including trenchless directional drilling or pipe-bursting
can be investigated during the design stage and bid as alternates if appropriate.
Any breaks that may occur in the future will require repair and patching of the roadway. The
primary goal of the mill and overlay improvements is to improve driving surface and not spend funds
on utility replacement until the scheduled reconstruction of these streets.
New HopePlymouth
Crystal
Robbinsdale
($$¯
Revised: 2020-09-22 By: dmericksonV:\1938\active\193805078\GIS\Projects\Proposed_Wate rmain_Improvments.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and co mpleteness of the data. The recipient releases Stantec, its o fficers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data.New Hope, Minnesota
Proposed Watermain Improvements2021 Infrastructure Improvements Project
Figure 6 ³±9
New HopeCrystalCrystal8" CIP8" CIP6" CIP6" CIP6" CIP
6" CIP8" CIP4" PVC
8" CIP 6" CIP8" CIP6" CIP8" PVC42 n d A ve N
Winnetka Ave NOregon Ave NCP Railroad36th Ave NQuebec Ave NMaryland Ave NNevada Ave NUt
ah Ave NLouisiana Ave N38th Ave N
40th Ave N
3 9 t h A v e N
41st Ave N
38 1/2 Ave N
3 7 th A v e NVirginia Ave N41 1/2 Ave N
3 9 1 /2 A v e N Maryland Ave N36th Ave N Louisiana Ave N38th Ave N40th Ave N
Proposed Watermain Impro vemen ts
Watermain - Remove and Replace
Service
Existing Waterm ain
Study Area
Site 1
Site 2
Site 2
500 0 500250 Feet
1:6,000 (At original document size of 8.5x11)
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 19
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENT PROJECT
SANITARY SEWER IMPROVEMENTS
The sanitary sewer mains have been televised and overall appear to be in satisfactory condition.
There is one length of sanitary main that Staff identified for lining between the manhole connecting
the park shelter service and the manhole located at the corner of Oregon Avenue North and 38th
Avenue North. This same corner manhole has also been identified as having inflow and infiltration
between the sections on the pre-cast structure. Staff will plan on bidding out this work in 2021 with a
lining contractor. By lining both these items, it will alleviate a known source of Inflow and Infiltration
(I&I).
No other spot repairs will be required in the mill and overlay or reclaim and overlay areas based on
current televising reports, which will be verified during final design.
All manhole covers within the project area that have open pick holes are proposed to be replaced
with covers with concealed pick holes. This will remove any unnecessary inflow into the sanitary
sewer system through those openings. All existing manholes covers with potential inflow are
identified on Figure 7.
All costs associated to removing inflow and infiltration can be credited to Metropolitan Council I/I
(Inflow/Infiltration) Excess Surcharge amounts.
New HopePlymouth
Crystal
Robbinsdale
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PlymouthNew Hope49th Ave N
Flag Ave NErickson Dr48th Ave NEnsign Ave N47 1/2 Ave N
($$¯
Revised: 2020-09-22 By: dmericksonV:\1938\active\193805078\GIS\Projects\Proposed_Sanitary_Sew er_Improvments.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and co mpleteness of the data. The recipient releases Stantec, its o fficers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data.New Hope, Minnesota
Proposed Sani tary Improvements2021 Infrastructure Improvements Project
Figure 7
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!(³±9
6" CIP
Oregon Ave NCP RailroadMaryland Ave NNevada Ave N42 n d A ve N
Louisiana Ave N40th Ave N
38th Ave N
36th Ave N
3 9 t h A v e N
41st Ave N
41 1/2 Ave N
3 9 1 /2 A v e N
Louisiana Ave NMaryland Ave NProposed Sanitary Improvements
!(Manhole - Lids/Rings Replacement
!(Manhole
Sanitary Sewer
Study Area
Site 1
Site 2
Site 1 Site 2
500 0 500250 Feet
1:6,000 (At original document size of 8.5x11)New HopeCrystalCrystal
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 21
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENT PROJECT
STORM SEWER IMPROVEMENTS
MILL AND OVERLAY
The storm sewer improvements planned for the Lion’s Park neighborhood will be minimal as the
amount of structures identified to be in poor condition during field investigations would exceed
designated 2021 budgets. The storm facilities on Erickson Drive were installed more recently and
have been found to be in good operational condition.
Some cost has been allocated to remove and replace several storm sewer casting, frame and rings
for structures that are determined to be in critical structural condition. In addition, storm drainage
issues are known to occur at the intersection of Maryland Avenue North and 38th Avenue North.
Currently there are not any storm structures located in this intersection causing significant surface
pooling which affects driver safety and impacts the long-term integrity of the curb and gutter and
pavement from the standing water. Upon field investigation, the low points are located at each
mid-rad of the curb at each corner. It is proposed to install storm inlet structures on each quadrant
corner of the intersection and use a sump structure before the new portion of storm run-off connects
with the existing system. The impact of these improvements to the surrounding areas will be isolated
to this intersection. To connect to the existing storm system while not negatively impacting Lion’s
Park and fields, the connecting pipe will be installed using a trenchless directional drill method. It is
recommended to complete these improvements with this project.
Another storm improvement proposed is to address a length of 18” corrugated metal pipe (CMP)
that has become mostly clogged from sedimentation and is effectively non-functioning. The CMP
pipe is also suspected to have deteriorated and requires attention before critical structural failure
occurs. The suggested method for addressing the approximate 1,200 lineal feet of pipe is to first
clean the sediment from the system, followed by sliplining or pulling a new pipe into the existing
CMP pipe. MnDOT and other agencies have used sliplining as a trenchless, cost-effective option to
extend the service life of an existing pipe and avoid digging up a street/roadway. The other option
would be to open cut and replace the existing pipe that is no longer working and deteriorating. We
have looked at both of those options in the report and are treating both options as alternates.
During the design phase of this project, additional localized drainage issues may be reviewed to be
completed within this project or added to a future backyard drainage project. Figure 8 identifies
storm sewer structures within the project area with the proposed storm improvements.
STORMWATER MANAGEMENT
This project lies within the Bassett Creek Watershed. As this project does not propose to create more
than one acre of fully reconstructed impervious surface, the Bassett Creek Watershed Management
Commission (BCWMC) requirements for improvements and development proposals do not apply.
Rain Gardens
Rain gardens provide for a natural filtration and storage area for rainwater prior to entering the
ground or the storm sewer system. This natural process helps to filter out pollutants that are washed
from streets and lawns with rainwater. Rain gardens also reduce peak flows during storm events.
Potential locations for rain gardens will be identified during the design process. The criteria used in
determining the potential rain garden locations include the following:
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 22
·Catch basin, existing water body, or drain tile near proposed location to allow discharge
from the rain garden drain tile.
·Existing slopes allowing for a rain garden without the need to install a retaining wall.
·Existing space acceptable for a rain garden (some locations may be limited by existing
sidewalks, mature trees, or right of way constraints.
Property owners that indicate a desire to have a rain garden will be contacted, and the area
analyzed to determine if a rain garden option will work at a given location during the design phase.
Storm Sump Structures
Storm Sump structures are storm structures that allow for separation of sediments by having a
reservoir that holds the storm water before out letting to the remainder of the storm system. One
sump structure is planned to be installed as the last structure before connecting to the existing storm
system at the intersection of Maryland Avenue North and 38th Avenue North. The sump structure will
be outfitted with guardian or ‘snout’ outlet which prevents trash and other debris from continuing
down the storm system.
There are several requirements set forth in the City of New Hope’s Local Water Management Plan
(LWMP) that this project must adhere to. These include the following:
·Use a 10-year rainfall event as the minimum criteria for all storm water conveyance facility
designs.
·Establish and maintain overflow routes from storm water basins and low areas to provide
relief during storm conditions which exceed design conditions, where possible.
New HopePlymouth
Crystal
Robbinsdale
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£¤169
PlymouthNew Hope49th Ave N
Flag Ave NErickson Dr48th Ave NEnsign Ave N47 1/2 Ave N
($$¯
Revised: 2020-09-22 By: dmericksonV:\1938\active\193805078\GIS\Projects\Proposed_Storm_Sewer_Improvments.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data.New Hope, Minnesota
Proposed Storm Improvements2021 Infrastructure Improvements Project
Figure 8
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Oregon Ave NCP RailroadMaryland Ave NNevada Ave N42nd Ave N
Louisiana Ave N40th Ave N
38th Ave N
36th Ave N
39th Ave N
41st Ave N
41 1/2 Ave N
39 1/2 Ave N
Louisiana Ave NMaryland Ave NProposed Storm Improvements
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Catch Basin - Proposed
Manhole - Existing
Catch Basin - Existing
Flared End Section - Existing
Storm Pipe - Proposed
Storm Pipe - Sliplining (Alt 1) or Open Cut (Alt 2)
Storm_Pipe - Existing
Study Area
Site 1
Site 2
Site 1 Site 2
500 0 500250 Feet
1:6,000 (At original document size of 8.5x11)New HopeCrystalCrystal
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 24
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENT PROJECT
COST ESTIMATES
The total project cost estimate for work proposed to be completed as part of the 2021 Infrastructure
Improvements project is $1,504,518.34 (Base Bid). If the two storm alternates associated with sliplining
or open-cutting repair of the storm sewer line on Oregon Avenue, then the total project cost would
increase to $1,797,668.34 (Base Bid + Alternate 1 (Slipline Oregon Storm Sewer)) or $1,849,879.59
(Base Bid + Alternate 2 (Open-cut Oregon Storm Sewer)).
Detailed cost estimates have been prepared and can be seen in Appendix A. Estimated indirect
costs include engineering, legal, fiscal, and contract administration. Summaries of the estimated
costs are shown below:
TABLE 5 –STREETS COST ESTIMATE
(Includes estimated 10% Contingencies and 20% Indirect Cost)
Improvement Strategy Streets Total Cost
Mill & Overlay – Street and Parking Lot $739,072.49
Reclaim & Overlay $463,117.85
Total $1,202,190.34
TABLE 6 –UTILITY COST ESTIMATE
(Includes estimated 10% Contingencies and 20% Indirect Cost)
Street Water Main Sanitary Sewer Storm Sewer Utility Total Cost
Mill & Overlay Streets $99,827.00 $65,650.00 $106,691.00 $272,168.00
Reclaim & Overlay Streets $30,160.00 $30,160.00
Total Project Utility Cost – Base
Bid $99,827.00 $95,810.00 $106,691.00 $302,320.00
If Alternate 1 (Sliplining) –
Oregon Storm Sewer $293,150.00 $293,150.00
Total Project Utility – Base +
Alternate 1 $99,827.00 $95,810.00 $399,841.00 $595,470.00
If Alternate 2 (Open Cut)–
Oregon Storm Sewer $345,361.25 $345,361.25
Total Project Utility – Base +
Alternate 2 $99,827.00 $95,810.00 $452,052.25 $647,681.25
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 25
TABLE 7 –TOTAL PROJECT COSTS
(Includes estimated 10% Contingencies and 20% Indirect Cost)
Improvement Strategy Total Cost
Streets and Utilities – Base Bid $1,504,518.34
+ Alternate 1 – Sliplining – Oregon Storm Sewer $293,150.00
Total Project Cost - Street and Utilities + Alternate 1 $1,797,668.34
Street and Utilities – Base Bid $1,504,518.34
+ Alternate 2 – Open Cut – Oregon Storm Sewer $345.361.25
Total Project Cost - Street and Utilities + Alternate 2 $1,849,879.59
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 26
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENT PROJECT
FINANCING
REVENUES
The following are possible sources of funding for the 2021 Infrastructure Improvements project:
·Street Improvement Fund
·Sanitary Sewer Fund
·Sanitary Sewer I/I Fund
·Water Main Fund
·Storm Water Fund
·Assessments
ASSESSMENTS
Benefiting, tax-exempt properties are proposed to be assessed for street improvements as part of
the construction of this project. Figure 9 shows the locations of these properties. Assessments will not
be levied against taxable residential and commercial/ industrial properties in accordance with the
New Hope’s Assessment Policy, nor will any utility improvements be assessed to any benefitting
property. The following tabulates the assessment rates for this project:
TABLE 8 –PROPOSED ASSESSMENT RATES
Improvement Strategy Commercial Rate
per Front Foot
Residential Rate per Front
Foot
Mill and Overlay and Reclaim and Overlay $76.67 $49.78
The assessable properties with their respective property types and assessments are as follows:
TABLE 9 –ASSESSABLE REVENUE
Owner Address Improvement
Strategy
Front
Footage Property Type Assessment
Amount
1 The Salvation Army 4860 Erickson
Drive N Reclaim 82.5 Residential $4,106.85
2 City of New Hope
(Lions Park)
3810 Oregon
Ave N Reclaim 82.5 Residential $4,106.85
Total Assessments $8,213.70
We did not include the city-owned property to the west of Erickson Drive North since it is a wetland.
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 27
TABLE 10 –FUNDING SOURCE
Funding
Source/
Improvement
Street Fund Water Fund Sewer Fund
*
Storm
Sewer Fund
**
Assessments
***Total
Street $1,193,976.64 $8,213.70 $1,202,190.34
Water Main $99,827.00 $99,827.00
Sanitary Sewer $95,810.00 $95,810.00
Storm Sewer $452,052.25 $452,052.25
Totals $1,193,976.64 $99,827.00 $95,810.00 $452,052.25 $8,213.70 $1,849,879.59
* Funding for I/I related improvements is estimated at $64,800.00, which can be funded from
separate Capital Improvement Projects within the Sewer Fund.
**The Storm Sewer Fund numbers above include the Base Bid Storm Sewer Improvements + Alternate
2 (Open Cut) – Oregon Storm Sewer.
***The City of New Hope Assessment is estimated at $4,106.85.
ALTERNATES DISCUSSION
This report breaks down the project into logical sections to allow for reduction in scope, if desired, at
the time of deciding if the project should move forward into the design stage. As the estimated
costs are higher than the original Capital Improvement Plan 2021 Budget, we will work with Staff to
identify logical improvement streets as a potential bidding alternate. Preliminarily, during the design
phase, once authorized, a portion of the Storm and Sanitary Improvements will be the most likely
area to be bid as alternates to review the actual bid costs with the budget amounts.
TABLE 11 – FEASIBILITY EST. COST COMPARED TO CIP BUDGET
Funding Source Current Feasibility
Report Estimate
Capital
Improvements
Plan (CIP)
Budget Amount
Difference
Proposed non-city assessment amount $4,106.85
$1,521,331.00 $319,140.66Proposed city assessment amount $4,106.85
Street Infrastructure fund $1,193,976.64
Water fund $99,827.00 $100,000.00 $173.00
Sanitary Sewer fund $95,810.00 $50,000.00 ($45,810.00)
Storm Water fund $452,052.25 $200,000.00 ($252,052.25)
Totals $1,849,879.59 $1,871,331.60 $21,451.41
New HopePlymouth
Crystal
Robbinsdale
£¤169
PlymouthNew Hope0711821320071
City of New Hope
Existing Wetland 0711821320053
Salvation Army
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49th Ave N
Flag Ave NErickson Dr48th Ave NEnsign Ave N47 1/2 Ave N
($$¯
Revised: 2020-09-22 By: dmericksonV:\1938\active\193805078\GIS\Projects\Tax_Exempt_Properties.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data.³±9
New HopeCrystalCrystalCP RailroadOregon Ave NNevada Ave NMaryland Ave N42nd Ave N
Louisiana Ave N40th Ave N
36th Ave N
38th Ave N
39th Ave N
41st Ave N
41 1/2 Ave N
39 1/2 Ave N
Louisiana Ave NMaryland Ave NProposed Improvements
Reclaim and Overlay
1.5" Mill and Overlay
1.5" Mill and Overlay (By Others)
Full Reconstruction (By Others)
Tax Exempt Properties *
500 0 500250 Feet
1:6,000 (At original document size of 8.5x11)
Site 1
Site 2
Site 1 Site 2
1711821310080
City of New Hope
Lions Park
Figure 9Tax Exempt Properties2021 Infrastructure Improvements Project
New Hope, Minnesota
* As of July 28, 2020
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 29
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENTS PROJECT
PROJECT SCHEDULE
Authorize Feasibility Report July 27, 2020
Receive Report and Authorize Public Hearing September 28, 2020
Hold Public Hearing October 26, 2020
Authorize Plans and Specifications October 26, 2020
Hold Open House (90% Plans)Nov./December 2020
Approve Plans and Specifications/Authorize Bids December 14, 2020 or
January 11, 2021
Receive Bids/Award Contract February 22, 2021
Start Construction Spring 2021
Substantial Completion Fall 2021
Final Completion/Hold Final Assessment Hearing Spring/Summer 2022
City of New Hope Stantec Project No: 193805078
2021 Infrastructure Improvements Page 30
CITY OF NEW HOPE – 2021 INFRASTRUCTURE IMPROVEMENTS PROJECT
CONCLUSIONS AND RECOMMENDATIONS
It is the finding of this study that the proposed improvements are necessary, feasible, and cost
effective. The following steps are recommended:
·Adopt this report as the guide for development of the proposed improvements
·Hold a Public Improvement Hearing
·Order the preparation of plans and specifications
·Review plans and specifications – authorize bidding
·Provide alternate bid improvement options
·Receive bids
·Install the public utilities and streets, with construction anticipated to be completed in 2021,
and final completion in Spring/Summer of 2022
·Hold an Assessment Hearing after final completion in Spring/Summer 2022
Appendix A – Preliminary Cost Estimate
Summary
Table A-1
Project Cost Summary:
Improvement Type
MILL &
OVERLAY
STREETS
RECLAIM &
OVERLAY
STREETS
Total
Construction
Cost
10%
Contingencies 20% Indirect
Total Project
Cost
Streets & Parking Lot $568,517.30 $356,244.50 $924,761.80 $92,476.18 $184,952.36 $1,202,190.34
Water Main $76,790.00 -$76,790.00 $7,679.00 $15,358.00 $99,827.00
Sanitary Sewer $50,500.00 $23,200.00 $73,700.00 $7,370.00 $14,740.00 $95,810.00
Storm Sewer $82,070.00 -$82,070.00 $8,207.00 $16,414.00 $106,691.00
Total Construction Cost $777,877.30 $379,444.50 $1,157,321.80
Contingencies (10%)$77,787.73 $37,944.45 $115,732.18
Indirect (20%)$155,575.46 $75,888.90 $231,464.36
Total Project Cost - Base Bid $1,011,240.49 $493,277.85 $1,504,518.34 $115,732.18 $231,464.36 $1,504,518.34
Alternate 1 - Line Oregon Storm Sewer $225,500.00
Contingencies (10%)$22,550.00
Indirect (20%)$45,100.00
Total - Alternate 1 $293,150.00
Alternate 2 - Open Cut Oregon Storm Sewer $265,662.50
Contingencies (10%)$26,566.25
Indirect (20%)$53,132.50
Total - Alternate 1 $345,361.25
Total Project Cost - Base Bid + Alternate 1 $1,304,390.49 $493,277.85 $1,797,668.34
Total Project Cost - Base Bid + Alternate 2 $1,356,601.74 $493,277.85 $1,849,879.59
September 2020
2021 Infrastructure Improvements
Preliminary Cost Estimate Summary
Appendix A-1
A.WATER MAIN - MILL AND OVERLAY STREETS
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $2,930.00 $2,930.00
2 TRAFFIC CONTROL LS 1 $730.00 $730.00
3 REMOVE CIP WATER MAIN LF 460 $10.00 $4,600.00
4 REMOVE WATER SERVICE EA 6 $150.00 $900.00
5 REMOVE HYDRANT, VALVE, AND BOX EA 2 $700.00 $1,400.00
6 REMOVE VALVE AND BOX EA 4 $300.00 $1,200.00
7 TEMPORARY WATER SERVICE LS 1 $4,000.00 $4,000.00
8 CONNECT TO EXISTING WM EA 3 $1,500.00 $4,500.00
9 6" PVC WATER MAIN, C900-DR18, WITH TRACER WIRE LF 460 $40.00 $18,400.00
10 6" GATE VALVE AND BOX EA 6 $2,050.00 $12,300.00
11 INSTALL HYDRANT EA 2 $6,000.00 $12,000.00
13 DUCTILE IRON FITTINGS LB 800 $7.00 $5,600.00
14 INSULATION - 4" THICK SY 5 $50.00 $250.00
15 IMPROVED PIPE FOUNDATION LF 460 $3.00 $1,380.00
16 1" CORPORATION STOP AND SADDLE EA 6 $500.00 $3,000.00
18 1" TYPE "K" COPPER PIPE LF 30 $80.00 $2,400.00
19 CONNECT WATER SERVICE EA 6 $200.00 $1,200.00
Subtotal $76,790.00
Contingencies (10%)$7,679.00
Indirect (20%)$15,358.00
Total Cost $99,827.00
B.SANITARY SEWER - MILL AND OVERLAY STREETS
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $1,920.00 $1,920.00
2 TRAFFIC CONTROL LS 1 $480.00 $480.00
3 REMOVE AND REPLACE SANITARY SEWER FRAME AND RINGS EA 37 $1,300.00 $48,100.00
Subtotal $50,500.00
Contingencies (10%)$5,050.00
Indirect (20%)$10,100.00
Total Cost $65,650.00
C.SANITARY SEWER - RECLAIM AND OVERLAY STREETS
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $880.00 $880.00
2 TRAFFIC CONTROL LS 1 $220.00 $220.00
3 REMOVE AND REPLACE SANITARY SEWER FRAME AND RINGS EA 17 $1,300.00 $22,100.00
Subtotal $23,200.00
Contingencies (10%)$2,320.00
Indirect (20%)$4,640.00
Total Cost $30,160.00
Appendix A-2
Preliminary Cost Estimate
2021 Infrastructure Street Improvements
September 2020
D.STORM SEWER - MILL AND OVERLAY STREETS
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $3,130.00 $3,130.00
2 TRAFFIC CONTROL LS 1 $780.00 $780.00
3 REMOVE MH OR CATCH BASIN EA 2 $500.00 $1,000.00
4 REMOVE EXISTING STORM PIPE LF 5 $12.00 $60.00
5 REMOVE AND REPLACE STORM SEWER FRAME AND RINGS WITH
HDPE RINGS AND FRAME EA 7 $1,300.00 $9,100.00
6 12" RCP STORM SEWER, CL 5 LF 130 $50.00 $6,500.00
7 4' DIA STORM SEWER CBMH EA 1 $3,500.00 $3,500.00
8 4' DIAMETER STORM SEWER MH OR CBMH WITH SUMP EA 1 $5,000.00 $5,000.00
9 2'X3' STORM CBMH EA 2 $2,500.00 $5,000.00
10 FURNISH AND INSTALL TRASH SEPARATOR EA 1 $1,000.00 $1,000.00
11 DIRECTIONALLY DRILL STORM 18" HDPE LF 400 $100.00 $40,000.00
12 6" PVC PERFORATED DRAIN TILE, WITH SOCK LF 100 $20.00 $2,000.00
13 CONNECT TO STRUCTURE (DRAINTILE)EA 8 $500.00 $4,000.00
14 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 $1,000.00 $1,000.00
Subtotal $82,070.00
Contingencies (10%)$8,207.00
Indirect (20%)$16,414.00
Total Cost $106,691.00
E.STORM SEWER - ALTERNATE 1 - LINE EXISTING OREGON STORM SEWER
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $8,590.00 $8,590.00
2 TRAFFIC CONTROL LS 1 $2,150.00 $2,150.00
3 CLEAN AND CIPP LINE EX. 18" CMP LF 1180 $182.00 $214,760.00
Subtotal $225,500.00
Contingencies (10%)$22,550.00
Indirect (20%)$45,100.00
Total Cost $293,150.00
F.STORM SEWER - ALTERNATE 2 - OPEN CUT AND REPLACE EXISTING OREGON STORM SEWER
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $10,120.00 $10,120.00
2 TRAFFIC CONTROL LS 1 $2,530.00 $2,530.00
3 MILL 4" WITH PETROMAT, HAUL AND STOCKPILE IN CITY CY 122 $10.00 $1,220.00
4 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 1,180 $20.00 $23,600.00
5 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 2,700 $2.00 $5,400.00
6 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 2,700 $3.00 $8,100.00
7 REMOVE MH OR CATCH BASIN EA 4 $500.00 $2,000.00
8 REMOVE EXISTING STORM PIPE LF 1180 $12.00 $14,160.00
9 18" RCP STORM SEWER, CL 5 LF 1180 $60.00 $70,800.00
10 4' DIA STORM SEWER CBMH EA 4 $3,500.00 $14,000.00
11 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 $1,000.00 $1,000.00
12 COMMON EXCAVATION (PLAN)CY 390 $30.00 $11,700.00
13 AGGREGATE BASE, CLASS 5 - (SPECIAL)TN 1,120 $30.00 $33,600.00
14 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON-WEARING
COURSE MIXTURE(B)TN 130 $130.00 $16,900.00
15 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B)TN 60 $150.00 $9,000.00
16 6" CONCRETE DRIVEWAY SF 2,700 $8.00 $21,600.00
17 EROSION CONTROL COMPOST BLANKET - BLOWN WITH SEED SY 1,310 $5.75 $7,532.50
18 TOPSOIL BORROW, MNDOT 3877.2B (LV)CY 310 $40.00 $12,400.00
Subtotal $265,662.50
Contingencies (10%)$26,566.25
Indirect (20%)$53,132.50
Total Cost $345,361.25
G.
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $21,660.00 $21,660.00
2 TRAFFIC CONTROL LS 1 $5,420.00 $5,420.00
3 MILL BITUMINOUS PAVEMENT - 1.5" DEPTH SY 43,029 $1.20 $51,634.80
4 MILL 4" WITH PETROMAT, HAUL AND STOCKPILE IN CITY CY 120 $15.00 $1,800.00
5 RECLAIM AND SHAPE BITUMINOUS SY 0 $4.50 $0.00
6 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 2,850 $40.00 $114,000.00
7 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 1,800 $2.00 $3,600.00
8 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 1,400 $3.00 $4,200.00
9 REMOVE BITUMINOUS STREET PAVEMENT SY 0 $1.50 $0.00
10 COMMON EXCAVATION (PLAN)CY 250 $30.00 $7,500.00
11 GEOTEXTILE FABRIC, TYPE V SY 0 $1.50 $0.00
12 SELECT GRANULAR BORROW (MODIFIED)TN 0 $18.00 $0.00
13 AGGREGATE BASE, CLASS 5 TN 0 $20.00 $0.00
14 AGGREGATE BASE, CLASS 5 - (SPECIAL)TN 2,290 $30.00 $68,700.00
15 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON-WEARING
COURSE MIXTURE(B)TN 490 $130.00 $63,700.00
16 BITUMINOUS MATERIAL FOR TACK COAT GAL 2,150 $3.50 $7,525.00
17 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)TN 1,960 $68.00 $133,280.00
18 TYPE SP 12.5 NON-WEARING COURSE MIXTURE (2,B)TN 0 $61.00 $0.00
19 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B)TN 40 $150.00 $6,000.00
20 6" CONCRETE DRIVEWAY SF 1,400 $8.00 $11,200.00
21 MASTIC PRIOR TO WEAR PAVING LF 23,680 $1.00 $23,680.00
22 EROSION CONTROL COMPOST BLANKET - BLOWN WITH SEED SY 2,670 $5.75 $15,352.50
23 TOPSOIL BORROW, MNDOT 3877.2B (LV)CY 630 $40.00 $25,200.00
24 24" SOLID WHITE STOP BAR LF 63 $5.00 $315.00
25 STREET SWEEPER WITH PICKUP BROOM HR 25 $150.00 $3,750.00
Subtotal $568,517.30
Contingencies (10%)$56,851.73
Indirect (20%)$113,703.46
Total Cost $739,072.49
STREET IMPROVEMENTS - MILL AND OVERLAY STREETS AND PARKING LOT
H.
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $19,500.00 $19,500.00
2 TRAFFIC CONTROL LS 1 $4,880.00 $4,880.00
3 MILL BITUMINOUS PAVEMENT - 1.5" DEPTH SY 0 $1.20 $0.00
4 MILL 4" WITH PETROMAT, HAUL AND STOCKPILE IN CITY CY 0 $15.00 $0.00
5 RECLAIM AND SHAPE BITUMINOUS SY 17,983 $4.50 $80,923.50
6 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 1,210 $40.00 $48,400.00
7 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 1,000 $2.00 $2,000.00
8 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 600 $3.00 $1,800.00
9 REMOVE BITUMINOUS STREET PAVEMENT SY 358 $1.50 $537.00
10 COMMON EXCAVATION (PLAN)CY 210 $30.00 $6,300.00
11 GEOTEXTILE FABRIC, TYPE V SY 380 $1.50 $570.00
12 SELECT GRANULAR BORROW (MODIFIED)TN 285 $18.00 $5,130.00
13 AGGREGATE BASE, CLASS 5 TN 190 $20.00 $3,800.00
14 AGGREGATE BASE, CLASS 5 - (SPECIAL)TN 660 $30.00 $19,800.00
15 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON-WEARING
COURSE MIXTURE(B)TN 210 $130.00 $27,300.00
16 BITUMINOUS MATERIAL FOR TACK COAT GAL 915 $3.50 $3,202.50
17 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)TN 3,600 $68.00 $244,800.00
18 TYPE SP 12.5 NON-WEARING COURSE MIXTURE (2,B)TN 50 $61.00 $3,050.00
19 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B)TN 22 $150.00 $3,300.00
20 6" CONCRETE DRIVEWAY SF 600 $8.00 $4,800.00
21 MASTIC PRIOR TO WEAR PAVING LF 10,250 $1.00 $10,250.00
22 EROSION CONTROL COMPOST BLANKET - BLOWN WITH SEED SY 1,340 $5.75 $7,705.00
23 TOPSOIL BORROW, MNDOT 3877.2B (LV)CY 310 $40.00 $12,400.00
24 24" SOLID WHITE STOP BAR LF 0 $5.00 $0.00
25 STREET SWEEPER WITH PICKUP BROOM HR 10 $150.00 $1,500.00
Subtotal $356,244.50
Contingencies (10%)$35,624.45
Indirect (20%)$71,248.90
Total Cost $463,117.85
STREET IMPROVEMENTS - RECLAIM AND OVERLAY STREETS
Appendix B – Preliminary Assessments
Commercial FF
Streets Subtotal 1,618
Total 1,618
Residential Rate = 2/3*Commercial Rate
Duplex/Zero Lot Line Residential Rate = 65%*Residential Rate
Estimated Cost = (Residential FF)*2/3*(Commercial Rate)+(Commercial FF)*(Commercial Rate)
2/3 x Residential FF +Commercial FF
Mill & Overlay and Reclaim & Overlay Rates
2/3 x 21,725 +1,618
Commercial Rate = per FF
Single Family Residential Rate = per FF
Duplex/Zero Lot Line Residential Rate = per FF
Commercial Rate =
Estimated Cost
$1,202,190
$74.67
Commercial Rate =
$49.78
$32.36
21,725
21,725
$1,202,190.34
$1,202,190.34
Appendix B-1
Preliminary Assessments
2021 Infrastructure Improvements
September 2020
Total Est Cost Residential FF
Property
Type Street Improvement
Front
Footage
Assessment
Rate
Assessment
Amount
1.
4860 Erickson Dr Residential Reclaim & Overlay 82.5 $49.78 $4,106.85
PID
Total Assessment $4,106.85
2.
Residential Reclaim & Overlay 82.5 $49.78 $4,106.85
PID 17-118-21-31-0080
Total Assessment $4,106.85
Total Assessment Value $8,213.70
07-118-21-32-0053
City of New Hope (Lions Park)
3810 Oregon Ave N
Appendix B-2
Preliminary Assessments
2021 Infrastructure Improvements
September 2020
Entity
The Salvation Army
Street Name From To
Residental
Properties
Residental
Properties
Front Footage
(82.5 LF /lot)
Multi Family
Units
Multi Family
Front Footage
(10.5 LF/Unit)
Commercial
Properties
Commercial
Property
Front
Footage
Total
Residential
Front
Footage
Total
Commercial
Front
Footage
Total
Front
Footage
Mill & Overlay and
Reclaim & Overlay
38TH OREGON CITY LIMIT 3 248 248 0 248
39TH OREGON MARYLAND 9 743 743 0 743
OREGON 42ND 39TH 40 3,300 32 336 3 267 3,636 267 3,903
OREGON 39TH 38TH 7 578 578 0 578
LOUISIANA 41ST MARYLAND 28 2,310 2,310 0 2,310
LOUISIANA 38TH 36TH 25 2,063 2,063 0 2,063
MARYLAND 42ND NEVADA 27 2,228 3 531 2,228 531 2,759
MARYLAND 39TH 36TH 32 2,640 56 588 3,228 0 3,228
39 1/2 OREGON NEVADA 3 248 248 0 248
41ST NEVADA CITY LIMIT 5 413 1 309 413 309 722
40TH OREGON LOUISIANA 10 825 825 0 825
NEVADA 42ND 39 1/2 29 2,393 56 588 4 270 2,981 270 3,251
41 1/2 OREGON NEVADA 0 0 2 241 0 241 241
ERICKSON 49TH CDS 20 1,650 1,650 0 1,650
OREGON AVE N 39TH AVE N 38TH AVE N 7 578 578 0 578
Mill & Overlay and Reclaim and Overlay Total 245 20,213 144 1,512 13 1,618 21,725 1,618 23,343
Project Totals 245 20,213 144 1,512 13 1,618 21,725 1,618 23,343
Appendix B-3
Preliminary Assessments
2021 Infrastructure Improvements
September 2020
Appendix C – Pavement and Geotechnical
Evaluation Report, Braun Intertec
Pavement and Geotechnical Evaluation
Report
City of New Hope 2021 Infrastructure Improvement Projects
New Hope, Minnesota
Prepared for
City of New Hope
Professional Certification:
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision
and that I am a duly licensed Professional Engineer
under the laws of the State of Minnesota.
Amy J. Grothaus, PE
Account Manager, Senior Engineer
License Number: 51327
September 11, 2020
Project B2006966
Braun Intertec Corporation
AA/EOE
Braun Intertec Corporation
1826 Buerkle Road
Saint Paul, MN 55110
Phone: 651.487.3245
Fax: 651.487.1812
Web: braunintertec.com
September 11, 2020 Project B2006966
Mr. Bernie Weber
Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Re: Pavement and Geotechnical Evaluation Report
City of New Hope 2021 Infrastructure Improvement Projects
New Hope, Minnesota
Dear Mr. Weber:
We are pleased to present this Pavement and Geotechnical Evaluation Report for the City of New Hope’s
2021 Infrastructure Projects.
Thank you for making Braun Intertec your pavement consultant for this project. If you have questions
about this report, or if there are other services that we can provide in support of our work to date, please
contact Amy Grothaus at 651.261.7122 (agrothaus@braunintertec.com).
Sincerely,
BRAUN INTERTEC CORPORATION
Amy J. Grothaus, PE
Account Manager, Senior Engineer
Charles M. Cadenhead Jr, PE
Vice President, Principal Engineer
c: Ms. Ann Dienhart, Stantec
Mr. Dan Boyum, Stantec
Table of Contents
Description Page
A. Introduction ............................................................................................................................... 1
A.1. Project Description ......................................................................................................... 1
A.2. Purpose.......................................................................................................................... 1
A.3. Background Information and Reference Documents....................................................... 1
A.4. Scope of Services............................................................................................................ 2
B. Results ........................................................................................................................................ 3
B.1. GPR Testing .................................................................................................................... 3
B.2. Pavement Core and Hand Auger Boring Results .............................................................. 3
C. Recommendations ...................................................................................................................... 4
C.1. Design and Construction Discussion ............................................................................... 4
C.1.a. Pavement Condition .......................................................................................... 4
C.1.b. Discussion of Planned Repairs ............................................................................ 4
C.1.c. Pavement Reuse ................................................................................................ 6
C.2. Reconstruction ............................................................................................................... 6
C.2.a. Subgrade Preparation and Proofroll ................................................................... 6
C.2.b. Engineered Fill Materials and Compaction ......................................................... 6
C.2.c. Design Section ................................................................................................... 8
C.3. Full Depth Reclamation (FDR) ......................................................................................... 8
C.3.a. Pulverization and Compaction ........................................................................... 8
C.3.b. Proofroll ............................................................................................................ 9
C.3.c. Design Section ................................................................................................... 9
C.4. Mill-and-Overlay ............................................................................................................ 9
C.5. Utilities .......................................................................................................................... 9
C.5.a. Excavation Oversizing ........................................................................................ 9
C.5.b. Subgrade Stabilization ....................................................................................... 9
C.5.c. Excavated Slopes ............................................................................................. 10
C.5.d. Selection, Placement and Compaction of Backfill ............................................. 10
C.5.e. Corrosion Potential .......................................................................................... 10
D. Procedures ............................................................................................................................... 11
D.1. Ground Penetrating Radar............................................................................................ 11
D.1.a. GPR Data Collection ......................................................................................... 11
D.1.b. GPR Analysis .................................................................................................... 11
D.2. Pavement Coring and Hand Auger Borings ................................................................... 11
E. Qualifications ........................................................................................................................... 12
E.1. Continuity of Professional Responsibility ...................................................................... 12
E.1.a. Plan Review ..................................................................................................... 12
E.1.b. Construction Observations and Testing ............................................................ 12
E.2. Use of Report ............................................................................................................... 12
E.3. Standard of Care .......................................................................................................... 12
Appendix A
Planned Repair Map provided by Stantec, Inc.
Appendix B
Map of GPR Testing, Pavement Coring and Hand Auger Borings
Table of Contents (continued)
Appendix C
GPR Graphical Results
Appendix D
Core Photo Log
Appendix E
Matrix of Pavement Results and Recommendations
A. Introduction
A.1. Project Description
This Pavement and Geotechnical Evaluation Report addresses the City of New Hope’s 2021 Infrastructure
Improvement Projects. The streets included total approximately 3.3 miles in length and have a
bituminous surface. The project includes Full-Depth Reclamation (FDR), with the exception of one small
reconstruction area on Oregon Ave N where watermain replacement work will be performed.
Stormwater repairs are planned for the 38th Ave N and Maryland Ave N intersection, and curb
replacement work will be performed in areas where drainage issues exist.
It was requested that we perform Ground Penetrating Radar (GPR), pavement cores and hand auger
borings. Table 1 provides additional project details.
Table 1. Site Aspects and Grading Description
Aspect Description
Pavement type(s) Bituminous
Assumed pavement loads 100,000 ESALs*
Grade changes Given the presence of curb and gutter, we assume
existing grades will be met
*Equivalent 18,000-lb single axle loads based on 20-year design.
A.2. Purpose
The purpose of our pavement and geotechnical evaluation will be to determine in-place pavement layer
thicknesses and characterize subsurface geologic conditions at selected explorations for use in assessing
the planned repairs.
A.3. Background Information and Reference Documents
We reviewed the following information:
City of New Hope
Project B2006966
September 11, 2020
Page 2
Sketch indicating the streets to be tested and recommended exploration locations, as
provided by Stantec.
Aerial Maps available from Google Earth®.
USDA Websoil survey of Hennepin County.
Pavement management data provided by Stantec.
City of New Hope Plate No.STR-40 (Residential Typical Street Section) provided by Stantec.
We have described our understanding of the proposed construction and site to the extent others
reported it to us. Depending on the extent of available information, we may have made assumptions
based on our experience with similar projects. If we have not correctly recorded or interpreted the
project details, the project team should notify us. New or changed information could require additional
evaluation, analyses and/or recommendations.
A.4. Scope of Services
We performed our scope of services for the project in accordance with our Proposal QTB124650 to Mr.
Bernie Weber, dated August 3, 2020, and authorized on August 6, 2020. The following list describes the
tasks completed in accordance with our authorized scope of services.
Estimating pavement thickness data on each street in a single direction of travel with an air-
coupled Ground Penetrating Radar (GPR).
Conducting bituminous pavement coring and hand auger borings in 22 locations on the
streets, noting their conditions and measuring their thicknesses.
Preparing this report containing our findings and recommendations for pavement
rehabilitation.
City of New Hope
Project B2006966
September 11, 2020
Page 3
B. Results
B.1. GPR Testing
GPR was used to approximate pavement layer thicknesses along the streets. The data was collected at a
nominal 1-foot interval. Where “ground truth” data (pavement coring and hand auger borings) were
performed, the interpreted layers from the GPR scan were compared directly to the measured
thicknesses to validate the accuracy of the GPR analysis.
Based on our analysis using the RADAN software program, the average pavement layer thicknesses are
provided in the matrix include in Appendix E. Within some of the GPR scans, there was excessive ambient
noise within some of the scans, which can affect the clarity and penetration depth of the data.
Appendix C provides the GPR data in graphical form. We highly recommend referring to Appendix C to
see how thicknesses vary along each street.
B.2. Pavement Core and Hand Auger Boring Results
On streets planned for FDR and reconstruction, we performed 22 pavement core and hand auger
borings. All explorations were performed within drive lanes at locations initially recommended by
Stantec. Following analysis of the GPR data, Braun Intertec revised a few of the locations based on the
preliminary GPR results. A final map of exploration locations is provided in Appendix B.
Information from the cores and hand auger borings was used to obtain pavement layer thicknesses for
the bituminous and aggregate base layers, if present, as well as to assess bituminous material conditions.
Results are provided in the matrix provided in Appendix E. Although not tested, underlying subbase
materials appeared to consist of brown and gray clayey soils.
As noted in the matrix, many of the pavement cores encountered Petromat™ paving fabric, which was
previously placed on some streets to help slow the progression of reflective cracking. The depth of the
fabric varied from approximately 2 inches to 4 1/4 inches deep, as noted in the matrix. Also noted is
whether or not stripping was observed within the pavement core. Stripping is the deterioration of the
asphalt/aggregate bond in a bituminous pavement due to the presence of moisture. Stripping often
begins at the bottom of the bituminous layer, where it may be in contact with saturated aggregate or
soil, and proceeds upward.
City of New Hope
Project B2006966
September 11, 2020
Page 4
Low-severity stripping is common in bituminous pavements over time. However, those that have
stripped to moderate to severe degrees would typically not be considered for rehabilitation methods
that may leave any damaged portion of the pavement in place, such as mill-and-overlay.
Photographs of the pavement cores are provided in Appendix D.
C. Recommendations
C.1. Design and Construction Discussion
C.1.a. Pavement Condition
The City is utilizing a Pavement Rating Index (PRI) to rate the streets from 0 to 100 as follows:
Excellent – PRI 81 to 100
Good – PRI 61 to 80
Poor – PRI 41 to 60
Very Poor – PRI 21 to 40
Failed – PRI 0 to 20
Based on our discussion, we understand the streets were being evaluated at the time of our report.
However, it was noted the PRI ratings for the streets planned for repair are in poor condition. Although
we did not perform a review of pavement surface conditions, using the rating system described above,
we assume the tested streets have likely deteriorated beyond the point of benefiting from any type of
preventive maintenance, such as a seal coat. Instead, we assume the pavements are in need of some
type of major repair that restores surface condition. Depending on underlying conditions, applicable
repairs may include mill-and-overlay, FDR or removal and replacement.
C.1.b. Discussion of Planned Repairs
As depicted in blue on the map provided in Appendix A, we understand that the planned repair for the
segment on Oregon Ave N between 38th Ave N and 39th Ave N includes reconstruction or full-depth
replacement. In this area, the existing pavement layers, fabric and drain tile will be removed and fully
replaced. Watermain replacement work will also be performed.
City of New Hope
Project B2006966
September 11, 2020
Page 5
Streets depicted in green on the map in Appendix A are planned for FDR. The FDR process involves
pulverizing and blending the existing bituminous pavement along with a portion of underlying aggregate
base. In general, the reclaimed material can either be left in place or windrowed and stockpiled so that
grading, excavation work, utility repairs or stabilization of subgrade soils can proceed. The left-in-place or
replaced reclaim is then compacted and overlaid with bituminous pavement.
From a design perspective, we provide the following considerations when performing FDR:
Reclamation should not be performed where paving fabric exists. Reclamation should also
not extend into materials that are unsuitable for reclamation, such as silts and clays. Based
on soil and hand auger boring results, underlying subgrade materials likely consist of clayey
soils that should be avoided. During FDR, variation of existing pavement depth should be
anticipated. Adjustments to the reclamation depth will be required where the pavement
section depths change along each street.
Based on the need to match existing curb sections, following reclamation, reclaimed material
should be surface compacted and graded as new aggregate base. Excess material should be
removed to allow the new bituminous overlay to match in-place curb lines. Slightly increasing
the cross slope (crown) of the roadway could be considered to accommodate more reclaim
material and improve drainage.
In addition to the repairs discussed above, stormwater repairs are planned for the 38th Ave N and
Maryland Ave N intersection, and curb replacement work will be performed in areas where drainage
issues exist.
Although mill-and-overlay is not shown on the planned repair map, given the presence of underlying
paving fabric and the desire to leave it in place, we understand mill-and-overlay will be performed
instead of FDR. With a mill-and-overlay repair approach, we assume reflective cracking may occur
quickly. It should be noting that the paving fabric should slow the progression of reflective cracking.
Within the matrix, based on our testing and review of the available data, the planned repairs are noted
as ideal, marginal, or poor. Mill-and-overlay streets with moderate to severe stripping have been noted
as poor within the matrix. Mill-and-overlay can be performed on these streets, however, the underlying
stripping may shorten the life provided by the repair. As noted in the matrix, a deeper mill of 3 to 4
inches is recommended for streets where the fabric is deeper. Performing a deeper mill-and-overlay will
provide additional benefit to the mill-and-overlay approach.
City of New Hope
Project B2006966
September 11, 2020
Page 6
C.1.c. Pavement Reuse
If desired, the existing pavements can be milled or reclaimed for use as recycled aggregate base, or as a
component to new pavements. We recommend implementing thorough quality control practices,
including frequent sieve analyses, to achieve a desirable gradation of the reclaimed material.
C.2. Reconstruction
C.2.a. Subgrade Preparation and Proofroll
Based on a websoil survey and hand auger boring results, we anticipate pavement subgrades will
generally consist of clayey sand and sandy lean clay. Since grade changes are not proposed, subgrade
soils on Oregon Ave N will generally be suitable for pavement support. However, it should be noted that
clayey and silty soils will be highly susceptible to strength loss upon exposure to moisture or traffic.
Depending on conditions at the time of excavations, watering or drying (moisture conditioning) of the
clayey and silty soils may be necessary to achieve the recommended levels of compaction. These soils
may require subcutting and replacement with imported, engineered material.
To improve drainage and reduce frost heave, the City standard section for reconstruction includes 18
inches of select granular, geotextile fabric and drain tile. We recommend drain tile be trenched at least 8
inches below the aggregate base (or subbase), wrapped in filter fabric and backfilled with highly
permeable aggregate.
After preparing the subgrade and prior to the placement of the aggregate base, we recommend
proofrolling the subgrade soils with a fully loaded tandem-axle truck. We also recommend having a
geotechnical representative observe the proofroll. Areas that fail the proofroll likely indicate soft or weak
areas that will require additional soil correction work to support pavements.
The contractor should correct areas that display excessive yielding or rutting more than 1 inch during the
proofroll, as determined by the geotechnical representative. Possible options for subgrade correction
include moisture conditioning and recompaction, subcutting and replacement with soil or crushed
aggregate, chemical stabilization and/or geotextiles. We recommend performing a second proofroll after
the aggregate base material is in place, and prior to placing bituminous pavement.
C.2.b. Engineered Fill Materials and Compaction
Table 2 below contains our recommendations for fill materials.
City of New Hope
Project B2006966
September 11, 2020
Page 7
If any clayey soils or silty sands are used as fill, the contractor may have more difficulty compacting those
soils if they become wet or allowed to become wet, or if spread and compacted over wet surfaces. In
these cases, the soils will need to be moisture conditioned prior to compaction, or imported fill that
consists of clean sands should be used as fill.
Table 2. Engineered Fill Materials*
Locations To Be Used
Engineered Fill
Classification
Possible Soil
Type
Descriptions Gradation
Additional
Requirements
Pavements Pavement fill SM, SC, CL, SP,
SP-SM
100% passing 3-inch
sieve
Organic Content
(OC) < 5%
Plasticity Index
(PI) < 15%
Below landscaped
surfaces, where
subsidence is not a
concern
Non-structural
fill 100% passing 6-inch
sieve < 10% OC
*More select soils comprised of coarse sands with < 5% passing #200 sieve may be needed to accommodate work occurring in
periods of wet or freezing weather.
We recommend spreading engineered fill in loose lifts of approximately 12 inches thick. We recommend
compacting engineered fill in accordance with the criteria presented below in Table 3.
Table 3. Compaction Recommendations Summary
Reference
Relative
Compaction, percent
(ASTM D698 –
Standard Proctor)
Moisture Content Variance from Optimum,
percentage points
< 12% Passing #200 Sieve
(typically SP, SP-SM, SP-SC)
> 12% Passing #200 Sieve
(typically CL, SC, SM)
Within 3 feet of
pavement subgrade 100 ±3 -1 to +3
More than 3 feet below
pavement subgrade,
utility trench backfill
95 ±3 ±3
Below landscaped
surfaces 90 ±5 ±4
*Increase compaction requirement to meet compaction required for structure supported by this engineered fill.
City of New Hope
Project B2006966
September 11, 2020
Page 8
The project documents should not allow the contractor to use frozen material as engineered fill
or to place engineered fill on frozen material. Frost should not penetrate under foundations
during construction.
We recommend performing density tests in engineered fill to evaluate if the contractors are effectively
compacting the soil and meeting project requirements.
C.2.c. Design Section
Based on information provided, we understand the City’s standard design for reconstruction of
residential roadways consists of the following pavement section:
1.5 inches SPWEA240C
2 inches SPNWB230B
8 inches Class 5 aggregate base
18 inches select granular
Geotextile fabric, Type V
We recommend requirements outlined in MnDOT Specification 2360. We recommend tack coat meeting
MnDOT Specification 2357 as required between lifts as well as placed along vertical faces where paving
will match adjacent pavement.
C.3. Full Depth Reclamation (FDR)
C.3.a. Pulverization and Compaction
We recommend following MnDOT Specification 2215 for FDR for the reclaiming process.
Recommended reclaim depths are provided in the matrix. As thicknesses vary within the GPR scans,
reclaim depths should be adjusted.
Following reclamation, reclaimed material should be graded to allow for the required bituminous section.
Any excess material should be removed.
Following pulverization of the in-place materials, we recommend all exposed materials be surface
compacted.
City of New Hope
Project B2006966
September 11, 2020
Page 9
C.3.b. Proofroll
Following compaction, we recommend exposed materials be proof rolled to check for the presence of
localized weak areas. The proofroll should be performed with a fully loaded, tandem axle dump truck at
walking speed.
The proofroll should be observed by a geotechnical engineer or qualified observer. Any detected weak
areas should be corrected with a subcut and backfilled with excess reclaimed material or other suitable
material such as MnDOT Class 5 aggregate base or Select Granular.
C.3.c. Design Section
Based on information provided, we understand the City’s standard design for FDR will consist of the
following pavement section:
3 inches SPWEA240C
Reclaim material (variable).
C.4. Mill-and-Overlay
For streets where mill-and-overlay will be performed, we recommend a minimum of 1 1/2 inches. We
recommend deeper depths on streets with deeper paving fabric. We recommend a mix consisting of
SPWEA240C.
C.5. Utilities
C.5.a. Excavation Oversizing
When removing unsuitable materials below utilities or pavements, we recommend extending the
excavation outward and downward at a slope of 1H:1V (horizontal:vertical) or flatter.
C.5.b. Subgrade Stabilization
We anticipate the soils at typical invert elevations will generally be suitable for utility support. However,
if construction encounters unfavorable conditions such as soft clay, organic soils or perched water at
invert grades, the unsuitable soils may require some additional subcutting and replacement with sand or
crushed rock to prepare a proper subgrade for pipe support. If these unsuitable or unstable soils remain
City of New Hope
Project B2006966
September 11, 2020
Page 10
in place, there is a risk of excessive settlement of the utility pipe or structures due to consolidation of the
underlying soft clay soils. If crushed rock is used as pipe bedding, we recommend wrapping the aggregate
in geotextile fabric to prevent the migration of fine-grained materials into the voids of the aggregate.
We recommend a geotechnical engineer observe all utility trench excavations and subcuts.
C.5.c. Excavated Slopes
Based on the hand auger borings, we anticipate the majority of on-site soils in excavations will consist of
fill and/or native clayey sands or sandy lean clay. These soils are typically considered Type C Soil under
OSHA (Occupational Safety and Health Administration) guidelines. OSHA guidelines indicate unsupported
excavations in Type C soils should have a gradient no steeper than 1 1/2H:1V. Slopes constructed in this
manner may still exhibit surface sloughing. OSHA requires an engineer to evaluate slopes or excavations
over 20 feet in depth.
An OSHA-approved qualified person should review the soil classification in the field. Excavations must
comply with the requirements of OSHA 29 CFR, Part 1926, Subpart P, “Excavations and Trenches.” This
document states excavation safety is the responsibility of the contractor. The project specifications
should reference these OSHA requirements.
C.5.d. Selection, Placement and Compaction of Backfill
We recommend compacting backfill placed above and below utilities to a minimum of 95 percent of
standard Proctor density. The exception is within 3 feet vertically of pavement subgrades, where the
minimum compaction level should be increased to 100 percent. The fill should be within 3 percentage
points of its optimum moisture content for sands; clays should only exceed their optimum moisture
contents by 1 percent.
To achieve compaction over wet subgrades, we recommend the use of sands or gravel with less than 5
percent by weight passing the number 200 sieve and less than 50 percent passing the number 40 sieve.
C.5.e. Corrosion Potential
Based on our experience, the soils encountered within the borings are moderately corrosive to metallic
conduits. We recommend specifying non-corrosive materials or providing corrosion protection, unless
project planning chooses to perform additional tests to demonstrate the soils are not corrosive.
City of New Hope
Project B2006966
September 11, 2020
Page 11
D. Procedures
D.1. Ground Penetrating Radar
D.1.a. GPR Data Collection
GPR data was collected on August 7, 2020. GPR collection occurred at posted speed limits and data was
recorded continuously along the streets to a depth of up to 2 feet. Analysis of this data provides a
continuous estimate of layer thickness for identifiable layers.
Scans of the pavement were collected according to GSSI, Inc. (manufacturer) SIR-20 processor settings at
a specified interval of approximately one scan per lineal foot in the outer wheel path in a single travel
direction. A calibration file, required for data post-processing, was collected at the onset of testing.
Distance along the roadway is measured using a Distance Measuring Instrument (DMI).
D.1.b. GPR Analysis
Data collected by the GPR unit was returned to our office and analyzed to estimate the pavement
thickness. Pavement layer interpretation was accomplished using RADAN 7.0, a software package
included with the GSSI RoadScan system.
The software includes tools to aid in delineating pavement layer transitions and automatically calculates
their depths from the pavement surface using the calibration file(s) collected prior to or following testing.
Where “ground-truth” data (pavement cores and hand auger borings) were performed, the interpreted
layers from the GPR scan were compared directly to the measured thicknesses from the pavement cores
and hand auger borings to validate the accuracy of the GPR analysis.
D.2. Pavement Coring and Hand Auger Borings
Pavement coring and hand auger borings were performed on August 28, 2020. Explorations were
conducted within drive lanes using a 4-inch core barrel. The bituminous pavement was repaired with a
cold-mix bituminous patch immediately after coring.
The cores were measured to obtain approximate bituminous thickness and their material conditions
were noted based on visual observation. Images of the cores can be found in the Core Photo Log
attached to this report in Appendix D.
City of New Hope
Project B2006966
September 11, 2020
Page 12
E. Qualifications
E.1. Continuity of Professional Responsibility
E.1.a. Plan Review
We based this report on a limited amount of information, and we made a number of assumptions to help
us develop our recommendations. We should be retained to review the geotechnical aspects of the
designs and specifications. This review will allow us to evaluate whether we anticipated the design
correctly, if any design changes affect the validity of our recommendations, and if the design and
specifications correctly interpret and implement our recommendations.
E.1.b. Construction Observations and Testing
We recommend retaining us to perform the required observations and testing during construction as
part of the ongoing geotechnical evaluation. This will allow us to correlate the subsurface conditions
exposed during construction with those encountered by the borings and provide professional continuity
from the design phase to the construction phase. If we do not perform observations and testing during
construction, it becomes the responsibility of others to validate the assumption made during the
preparation of this report and to accept the construction-related geotechnical engineer-of-record
responsibilities.
E.2. Use of Report
This report is for the exclusive use of the addressed parties. Without written approval, we assume no
responsibility to other parties regarding this report. Our evaluation, analyses and recommendations may
not be appropriate for other parties or projects.
E.3. Standard of Care
In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under
similar circumstances by reputable members of its profession currently practicing in the same locality.
No warranty, express or implied, is made.
Appendix A
49TH AVE N
DRIVEERICKSONAVENDECATURAVENENSIGNFLAGAVEN48TH AVE
LEGEND
RECON - UTILITY REPLACEMENT (0.27MI)
FULL DEPTH PAVEMENT RECLAIM (2.86 MI)
PAVEMENT CORE AND HAND AUGER (21)
*ALL STREETS TO RECEIVE GPR
4 2ND AVE N (CSAH 9)AVEN38TH AVE N
3 9 T H A V E N
40TH AVE N
MARYLANDMARYLANDAVENNEVADAAVENOREGONAVEN41ST AVE.N.AVEN3 9 1 /2
MARYLANDAVENLOUISIANAAVENLOUISIANAAVENLIONS
PARK
OREGONAVENSOOLINERAILROAD36TH AVE N
DATE PROJ. NO.PlotDate:07/29/2020-8:30amDrawingname:V:\1938\active\193805078\CAD\Dwg\193805078-GeotechFigure.dwgXrefs:,34HORIZON_PLANIMETRICS,34Parcel733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
REQUEST FOR QUOTE: GEOTECHNICAL STUDY AREA
CITY OF NEW HOPE, MINNESOTA
2021 INFRASTRUCTURE IMPROVEMENTS PROJECT
7/29/2020 193805078
SEE ABOVE
SEE BELOW
Appendix B
Boone AveBoone AveSchmidt Lake RdSchmidt Lake Rd
Flag AveFlag AveGettysburgAveGettysburgAve49th Ave49th Ave
IndependenceAveIndependenceAveIndependence AveIndependence AveHillsboroAveHillsboroAve44th Cir N44th Cir NFlag
AveFlag
Ave
Aquila CirAquila Cir
47 1/2 Ave47 1/2 Ave Decatu
r
P
lDecatu
r
P
l
42nd Ave42nd Ave
45th Ave45th Ave
46th Ave46th Ave
Aquila AveAquila AveIndependence AveIndependence AveIndependenceAveIndependenceAveStateHwy169ServiceDrStateHwy169ServiceDrNathanLaNathanLaDecaturAveDecaturAve47thAveN47thAveN47th Ave47th Ave Yukon AveYukon Ave48th Ave48th Ave Zealand AveZealand Ave47thAve47thAve
44t
h
A
v
e
44t
h
A
v
eDecaturAveDecaturAve46thAveN46thAveN
Boone CtBoone Ct Aquila AveAquila AveEnsign AveEnsign Ave46thAve46thAve
Cavell AveCavell AveRockford RdRockford Rd 42nd Ave42nd Ave Decatur AveDecatur AveZealand AveZealand Ave48thAve
48thAve
Ensign
AveEnsign
Ave
45th Ave45th Ave
Er ic k s o n Dr
E r ic k s o n Dr
NathanLaNathanLaM e n d e ls s o h n S e rviceR o ad
M e n d e ls s o h n S e rviceR o ad
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1
2
Project Information
Drawing Information
Drawn By:
Drawn Drawn:
Checked By:
Last Modified:
Sheet: 1 of 2
o
0 400200
Feet
Project No:
B2006966
CMF
8/31/2020
AJG
8/31/2020
Pavement Core,
Hand Auger
Boring, & GPR
Location Sketch
CoreSktch
Drawing No:F:\2020\B2006966\GIS\B2006966.aprxCity of New Hope
2021 Infrastructure
Improvement Projects
Various City Streets
New Hope, Minnesota
1" = 400 Feet
Approximate Location of
Pavement Core &
Hand Auger Boring
Roadway where GPR Testing
was Completed 11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
braunintertec.com
38th Ave N38th Ave N
LouisianaAveLouisianaAve40thAve40thAve
NevadaAveNevadaAveJerseyAveJerseyAveGeorgiaAveGeorgiaAveIdaho AveIdaho AveWinnetkaAveWinnetkaAveNevada AveNevada AveQuebec AveQuebec AveWinnetka AveWinnetka Ave36th Ave36th Ave
42nd Ave42nd Ave
Winnetka AveWinnetka AveLouisianaAveLouisianaAve38th Ave38th Ave Georgia AveGeorgia AveKentucky AveKentucky AveHampshire AveHampshire AveKentucky
C
i
rKentucky
C
i
r
Kentucky AveKentucky AveJerseyCirJerseyCir IdahoAveIdahoAveIdaho
C
ir
Idaho
C
ir
41st Ave N41st Ave N
36th Ave N36th Ave N IdahoAveIdahoAve41st Pl41st Pl
41st Ave41st Ave
40th Ave40th Ave
38th Ave38th Ave
40th Ave N40th Ave N
MarkwoodDrMarkwoodDr
39th Ave N39th Ave N
Hampshire Ave NHampshire Ave NGeorgiaAveGeorgiaAveMaryland AveMaryland Ave37th Ave N37th Ave N
42nd Ave N42nd Ave N
JerseyAveJerseyAveOregonAveOregonAveJersey AveJersey Ave38 1/2 Ave38 1/2 Ave
37thAve37thAve Louisiana AveLouisiana AveGeorgia AveGeorgia Ave39th Ave N39th Ave N
39thAve39thAve
Maryland AveMaryland AveUtahAveUtahAve")9
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C19
C18
C17
C21
C20
C15
C13
C12
C22
C8
C5
C2
C3
C10
C9
C6
C7
C11
C14
C4
C16
WBroadwayAve36thAveNMissionFarms
NewHope
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1
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Project Information
Drawing Information
Drawn By:
Drawn Drawn:
Checked By:
Last Modified:
Sheet: 2 of 2
o
0 400200
Feet
Project No:
B2006966
CMF
8/31/2020
AJG
8/31/2020
Pavement Core,
Hand Auger
Boring, & GPR
Location Sketch
CoreSktch
Drawing No:F:\2020\B2006966\GIS\B2006966.aprxCity of New Hope
2021 Infrastructure
Improvement Projects
Various City Streets
New Hope, Minnesota
1" = 400 Feet
Approximate Location of
Pavement Core &
Hand Auger Boring
Roadway where GPR Testing
was Completed 11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
braunintertec.com
Appendix C
38th Ave N
Louisiana Ave N
East End
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 38th Ave N - Louisiana Ave N to East End
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
0
10
20
30
0 50 100 150 200 250 300Depth (in.)Station (ft)
38th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
38th Ave N
Oregon Ave N
Louisiana Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 38th Ave N - Oregon Ave N to Louisiana Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-16 C-17
0
10
20
30
0 100 200 300 400 500 600 700 800Depth (in.)Station (ft)
38th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
39 1/2 Ave N
Oregon Ave N
Nevada Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 39 1/2 Ave N - Oregon Ave N to Nevada Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
0
10
20
30
0 50 100 150 200 250 300Depth (in.)Station (ft)
39 1/2 Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
39th Ave N
Marylane Ave N
Oregon Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 39th Ave N - Marylane Ave N to Oregon Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-14
0
10
20
30
0 100 200 300 400 500 600 700 800 900Depth (in.)Station (ft)
39th Ave N (WB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
40th Ave N
Oregon Ave N
Louisiana Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 40th Ave N - Oregon Ave N to Louisiana Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-10
0
10
20
30
0 100 200 300 400 500 600 700 800 900Depth (in.)Station (ft)
40th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
41 1/2 Ave N
Nevada Ave N
Oregon Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 41 1/2 Ave N - Nevada Ave N to Oregon Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-22
0
10
20
30
0 50 100 150 200 250Depth (in.)Station (ft)
41 1/2 Ave N (WB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
41st Ave N
East End
41st Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 41st Ave N - East End to 41st Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-8
0
5
10
15
20
0 100 200 300 400 500 600Depth (in.)Station (ft)
41st Ave N (WB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Erickson Drive
49th Ave N
CDS
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Erickson Drive - 49th Ave N to CDS
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-10
5
10
15
20
0 200 400 600 800 1,000Depth (in.)Station (ft)
Erickson Drive (SB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Louisiana Ave N
Maryland Ave
41st Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Louisiana Ave N - Maryland Ave to 41st Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-13 C-12
0
10
20
30
0 200 400 600 800 1,000 1,200 1,400Depth (in.)Station (ft)
Louisiana Ave N (NB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Louisiana Ave N
38th Ave N
36th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Louisiana Ave N - 38th Ave N to 36th Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-21
C-200
10
20
30
0 200 400 600 800 1,000 1,200Depth (in.)Station (ft)
Louisiana Ave N (SB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Maryland Ave N
36th Ave N
39th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Maryland Ave N - 36th Ave N to 39th Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-19 C-18 C-15
0
10
20
30
0 500 1,000 1,500 2,000Depth (in.)Station (ft)
Maryland Ave N (NB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Maryland Ave N
42nd Ave N
41st Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Maryland Ave N - 42nd Ave N to 41st Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-22
0
5
10
15
20
0 50 100 150 200 250 300 350 400Depth (in.)Station (ft)
Maryland Ave N (SB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Maryland Ave N
39 1/2 Ave N
41st Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Maryland Ave N - 39 1/2 Ave N to 41st Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-11 C-90
10
20
30
0 200 400 600 800 1,000 1,200 1,400Depth (in.)Station (ft)
Maryland Ave N (NB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Nevada Ave N
42nd Ave N
39 1/2 Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Nevada Ave N - 42nd Ave N to 39 1/2 Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
C-5 C-6 C-7
0
10
20
30
0 200 400 600 800 1,000 1,200 1,400 1,600Depth (in.)Station (ft)
Nevada Ave N (SB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Oregon Ave N
42nd Ave N (CSAH 9)
38th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Oregon Ave N - 42nd Ave N (CSAH 9) to 38th Ave N
City of New Hope
From
To
B2006966
Location
Project No.
Roadway
0
10
20
30
0 500 1,000 1,500 2,000 2,500Depth (in.)Station (ft)
Oregon Ave N (SB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Appendix D
Core #: C-1 Project: B2006966
Pavement: 3 1/2 inches Agg Base: 7 1/2 inches
Location: Erickson Drive
Date: August 28, 2020
Core #: C-2 Project: B2006966
Pavement: 3 1/2 inches Agg Base: 3 1/2 inches
Location: 41 1/2 Ave N
Date: August 28, 2020
Core #: C-3 Project: B2006966
Pavement: 4 inches Agg Base: 15 inches
Location: Oregon Ave N
Date: August 28, 2020
Core #: C-4 Project: B2006966
Pavement: 4 inches Agg Base: 12 inches
Location: Oregon Ave N
Date: August 28, 2020
Core #: C-5 Project: B2006966
Pavement: 5 1/2 inches Agg Base: 6 1/2 inches
Location: Nevada Ave N
Date: August 28, 2020
Core #: C-6 Project: B2006966
Pavement: 5 1/2 inches Agg Base: 9 1/2 inches
Location: Nevada Ave N
Date: August 28, 2020
Core #: C-7 Project: B2006966
Pavement: 5 inches Agg Base: 8 inches
Location: Nevada Ave N
Date: August 28, 2020
Core #: C-8 Project: B2006966
Pavement: 2 inches Agg Base: 13 inches
Location: 41st Ave N
Date: August 28, 2020
Core #: C-9 Project: B2006966
Pavement: 4 inches Agg Base: 12 inches
Location: Maryland Ave N
Date: August 28, 2020
Core #: C-10 Project: B2006966
Pavement: 3 1/2 inches Agg Base: 9 1/2 inches
Location: 40th Ave N
Date: August 28, 2020
Core #: C-11 Project: B2006966
Pavement: 7 1/2 inches Agg Base: 14 1/2 inches
Location: 39 1/2 Ave N
Date: August 28, 2020
Core #: C-12 Project: B2006966
Pavement: 3 inches Agg Base: 9 inches
Location: Louisiana Ave N
Date: August 28, 2020
Core #: C-13 Project: B2006966
Pavement: 6 inches Agg Base: 12 1/4 inches
Location: Louisiana Ave N
Date: August 28, 2020
Core #: C-14 Project: B2006966
Pavement: 5 inches Agg Base: 9 inches
Location: 39th Ave N
Date: August 28, 2020
Core #: C-15 Project: B2006966
Pavement: 6 inches Agg Base: 9 inches
Location: Maryland Ave N
Date: August 28, 2020
Core #: C-16 Project: B2006966
Pavement: 5 1/2 inches Agg Base: 10 1/2 inches
Location: 38th Ave N
Date: August 28, 2020
Core #: C-17 Project: B2006966
Pavement: 4 1/2 inches Agg Base: 4 1/2 inches
Location: 38th Ave N
Date: August 28, 2020
Core #: C-18 Project: B2006966
Pavement: 3 1/2 inches Agg Base: 10 1/2 inches
Location: Maryland Ave N
Date: August 28, 2020
Core #: C-19 Project: B2006966
Pavement: 7 1/2 inches Agg Base: 3 1/2 inches
Location: Maryland Ave N
Date: August 28, 2020
Core #: C-20 Project: B2006966
Pavement: 8 inches Agg Base: 5 inches
Location: Louisiana Ave N
Date: August 28, 2020
Core #: C-21 Project: B2006966
Pavement: 4 1/2 inches Agg Base: 10 1/2 inches
Location: Louisiana Ave N
Date: August 28, 2020
Core #: C-22 Project: B2006966
Pavement: 3 inches Agg Base: 10 1/2 inches
Location: Maryland Ave N
Date: August 28, 2020
Appendix E
Pavement Condition Matrix and Recommendations (sorted alphabetically by street name)
City of New Hope
Braun Intertec Project B2006966
Direction
Avg
Bituminous
Thickness
(in.)
Avg
Aggregate
Base
Thickness
(in.)Core #
Bituminous
Thickness
(in.)
Aggregate Base
Thickness (in)
Petromat
Depth (if
present)Notes
Recommended
Mill or Reclaim
Depth (in)
CL606 38th Ave N Oregon Ave N Maryland Ave N Bituminous EB 6.8 6.7 C-16 5.50 10.50 2.00 Core separated at top; medium severity stripping
throughout core Mill-and-overlay Marginal 1.50 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL607 38th Ave N Maryland Ave N Louisiana Ave N Bituminous EB 7.0 5.6 C-17 4.50 4.50 2.00 Top of core separated; medium severity throughout core Mill-and-overlay Marginal 1.50 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL508 38th Ave N Louisiana Ave N East End Bituminous EB 4.8 5.9 FDR Ideal 6 to 8
CL608 39th Ave N Maryland Ave N Oregon Ave N Bituminous WB 6.4 8.8 C-14 5.00 9.00 --Low severity stripping in bottom 1 inch of core FDR Ideal 6 to 8
CL626 39 1/2 Ave N Oregon Ave N Maryland Ave N Bituminous EB 5.4 6.5 FDR Ideal 6 to 8
CL635 40th Ave N Oregon Ave N Nevada Ave N Bituminous EB 4.3 6.7 FDR Ideal 6 to 8
CL636 40th Ave N Nevada Ave N Maryland Ave N Bituminous EB 4.4 7.8 C-10 3.50 9.50 3.50 Top of core separated; medium- to high-severity
throughout core Mill-and-overlay Poor 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL637 40th Ave N Maryland Ave N Louisiana Ave N Bituminous EB 4.4 7.2 FDR Ideal 6 to 8
CL630 41st Ave N Maryland Ave N Nevada Ave N Bituminous WB 4.2 7.2 C-8 2.00 13.00 --Low- to medium-severity stripping throughout core FDR Ideal 6 to 8
CL629 41st Ave N Maryland Ave N Maryland Ave N Bituminous WB 4.7 7.1 FDR Ideal 6 to 8
CL628 41st Ave N Louisiana Ave N Maryland Ave N Bituminous WB 4.8 7.4 FDR Ideal 6 to 8
CL627 41st Ave N East End Louisiana Ave N Bituminous WB 4.8 6.4 FDR Ideal 6 to 8
CL803 41 1/2 Ave N Nevada Ave N Oregon Ave N Bituminous WB 4.0 4.6 C-2 3.50 3.50 --Medium- to high-severity stripping throughout core FDR Ideal 6 to 8
CL778 Erickson Drive 49th Ave N CDS Bituminous SB 4.4 7.0 C-1 3.50 7.50 --Low- to medium-severity stripping in bottom 1 inch of
core FDR Ideal 6 to 8
CL612 Louisiana Ave N 38th Ave N 36th Ave N Bituminous SB 5.5 7.6 C-20 8.00 5.00 4.00 Core broken 2 inches from top; medium severity
throughout core Mill-and-overlay Marginal 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL611 Louisiana Ave N 38th Ave N 38th Ave N Bituminous SB 5.3 10.3 C-21 4.50 10.50 2.00 Low severity stipping in bottom 2 inches of core Mill-and-overlay Ideal 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL647 Louisiana Ave N Maryland Ave N 40th Ave N Bituminous NB 6.7 6.3 C-13 6.00 12.25 --Low severity stripping throughout core FDR Ideal 8 to 10
CL646 Louisiana Ave N 40th Ave N 41st Ave N Bituminous NB 5.1 7.1 C-12 3.00 9.00 2.00 Medium- to high-severity stripping throughout core Mill-and-overlay Poor 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
C-18 3.50 10.50 2.00 Top of core separated; medium severity throughout core Mill-and-overlay Poor 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
C-19 7.50 3.50 3.00 Low severity stipping in bottom 2 inches of core Mill-and-overlay Ideal 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL613 Maryland Ave N 38th Ave N 39th Ave N Bituminous NB 7.2 6.5 C-15 6.00 9.00 --Low severity stipping in bottom 2 inches of core FDR Ideal 8 to 10
CL 650 Maryland Ave N 39 1/2 Ave N 40th Ave N Bituminous NB 6.3 5.5 C-11 7.50 14.50 4.25 Low severity stripping in bottom 2 inches of core Mill-and-overlay Ideal 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL649 Maryland Ave N 40th Ave N 41st Ave N Bituminous NB 5.2 7.1 C-9 4.00 12.00 2.00 Core separated at top; medium severity stripping
throughout core Mill-and-overlay Marginal 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL648 Maryland Ave N 42nd Ave N 41st Ave N Bituminous SB 3.3 7.6 C-22 3.00 10.50 2.00 Top of core separated; medium severity throughout core Mill-and-overlay Marginal 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL642 Nevada Ave N 40th Ave N 39 1/2 Ave N Bituminous SB 6.4 7.3 C-7 5.00 8.00 2.25 Low severity stripping in bottom 2 inches of core Mill-and-overlay Ideal 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL641 Nevada Ave N 41st Ave N 40th Ave N Bituminous SB 4.7 7.4 C-6 5.50 9.50 3.50 Core separated at top; medium severity stripping
throughout core Mill-and-overlay Marginal 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL 640 Nevada Ave N 42nd Ave N 41st Ave N Bituminous SB 5.0 6.9 C-5 5.50 6.50 --Low- to medium-severity stripping throughout core FDR Ideal 6 to 8
CL610 Oregon Ave N 39th Ave N 38th Ave N Bituminous SB 5.9 6.9 C-4 4.00 12.00 3.00 Core broken; medium severity stripping throughout core Reconstruction Ideal
CL609 Oregon Ave N 39 1/2 Ave N 39th Ave N Bituminous SB 6.0 5.8 FDR Ideal 8 to 10
CL644 Oregon Ave N 40th Ave N 39 1/2 Ave N Bituminous SB 6.3 5.8 FDR Ideal 8 to 10
CL643 Oregon Ave N 41st Ave N 40th Ave N Bituminous SB 5.4 6.6 C-3 4.00 15.00 2.00 Low severity stripping in top 1 inch of core Mill-and-overlay Ideal 1.5 Due to the presence of Petromat, the proposed repair of FDR was revised
to a mill-and-overlay
CL131 Oregon Ave N 42nd Ave N 41st Ave N Bituminous SB 6.8 6.6 FDR Ideal 8 to 10
*For mill-and-overlay streets, a minimum depth of 1 1/2-inch is noted in the matrix. Deeper mill-and-overlay depths could be considered to help delay the development of reflective cracking.
NB 7.4 5.8CL614Maryland Ave N 36th Ave N 38th Ave N Bituminous
Project
Ranking
Coring Data GPR Testing
Repair*NotesMapkeyStreetFromToSurface Type
City of New Hope, Minnesota
Capital Improvement Plan - Storm Water Fund 9304
Schedule of Planned Capital Outlay 2019 to 2029
2019
Year to Estimated
Department Subledger Replace Item Cost Amounts
Storm water 2019 2019 Infrastructure Improvements - Winpark Drive 225,000$ 225,000$
Storm water 2019 Required TMDL projects 50,000 50,000
Storm water 2019 Yukon watermain/golf course 8,000 8,000
Storm water 2020 Winnetka Beltline Gas Main Replacement (Henn Co)25,000 -
Storm water 2020 2020 Infrastructure Improvements - Northwood East 55,465 -
Storm water 2020 Required TMDL projects 100,000 -
Storm water 2021 2021 Infrastructure Improvements - Lion's Park 200,000 -
Storm water 2021 Required TMDL projects 100,000 -
Storm water 2021 MLR/Rosalyn Court - Flood Mitigation Project 50,000 -
Storm water 2022 2022 Infrastructure Improvements - Liberty Park W 40,000 -
Storm water 2022 Required TMDL projects 100,000 -
Storm water 2023 42nd Avenue Rehab (Henn Co)40,000 -
Storm water 2023 2023 Infrastructure Improvements - Northwoods East 80,000 -
Storm water 2023 Required TMDL projects 100,000 -
Storm water 2024 2024 Infrastructure Improvements - Jaycee Park 50,000 -
Storm water 2024 Required TMDL projects 100,000 -
Storm water 2025 2025 Infrastructure Improvements - St. Raphael 55,000 -
Storm water 2025 Required TMDL projects 100,000 -
Storm water 2026 2026 Infrastructure Improvements - Northwoods South 260,000 -
Storm water 2026 Required TMDL projects 100,000 -
Storm water 2027 Required TMDL projects 100,000 -
Storm water 2027 2027 Infrastructure Improvements - N of Bass Lake Rd 65,000 -
Storm water 2028 Required TMDL projects 100,000 -
Storm water 2028 2028 Infrastructure Improvements-Meadow Lake North 80,000 -
Storm water 2029 Required TMDL projects 100,000 -
Storm water 2029 2029 Infrastructure Improvements 80,000 -
283,000$
City of New Hope, Minnesota
Capital Improvement Plan - Storm Water Fund 9304
Statement of Cash Flows
2019
Estimated
Cash Flows from Operating Activities
Receipts from customers and users (5% growth assumption)1,150,792$
Payments to suppliers and employees (5% growth assumption)(694,661)
Net Cash Provided (Used)
by Operating Activities 456,131
Cash Flows from Capital and Related Financing Activities
Acquisition of capital assets (283,000)
Existing Principal and interest paid on long-term debt (197,807)
Net Cash Used by Capital and Related
Financing Activities (480,807)
Cash Flows From Investing Activities
Investment earnings 5,863
Net Increase (Decrease) in Cash and Cash Equivalents (18,814)
Cash and Cash Equivalents, January 1 586,255
Cash and Cash Equivalents, December 31 567,441$
Enterprise Fund Projected Activity
40
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts Amounts
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$
- - - - - - - - - -
- - - - - - - - - -
25,000 - - - - - - - - -
55,465 - - - - - - - - -
100,000 - - - - - - - - -
- 200,000 - - - - - - - -
- 100,000 - - - - - - - -
- 50,000 - - - - - - - -
- - 40,000 - - - - - - -
- - 100,000 - - - - - - -
- - - 40,000 - - - - - -
- - - 80,000 - - - - - -
- - - 100,000 - - - - - -
- - - - 50,000 - - - - -
- - - - 100,000 - - - - -
- - - - - 55,000 - - - -
- - - - - 100,000 - - - -
- - - - - - 260,000 - - -
- - - - - - 100,000 - - -
- - - - - - - 100,000 - -
- - - - - - - 65,000 - -
- - - - - - - - 100,000 -
- - - - - - - - 80,000 -
- - - - - - - - - 100,000
- - - - - - - - - 80,000
180,465$ 350,000$ 140,000$ 220,000$ 150,000$ 155,000$ 360,000$ 165,000$ 180,000$ 180,000$
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated
1,208,331$ 1,268,748$ 1,332,185$1,398,795$1,468,734$1,542,171$ 1,619,279$ 1,700,243$ 1,785,256$ 1,874,518$
(729,394) (765,864) (804,157) (844,365) (886,583) (930,912) (977,458) (1,026,331) (1,077,647)(1,131,530)
478,937 502,884 528,028 554,430 582,151 611,259 641,822 673,913 707,608 742,989
(180,465)(350,000)(140,000)(220,000)(150,000)(155,000)(360,000)(165,000)(180,000)(180,000)
(191,342)(194,335)(198,210)(131,989)(132,568)(131,509)(131,588)(131,479)(131,666)(131,196)
(371,807)(544,335)(338,210)(351,989)(282,568)(286,509)(491,588)(296,479)(311,666)(311,196)
5,674 6,802 6,456 8,419 10,527 13,628 17,012 18,685 22,646 26,832
112,805 (34,648) 196,274 210,859 310,111 338,378 167,246 396,118 418,588 458,625
567,441 680,246 645,598 841,872 1,052,732 1,362,842 1,701,220 1,868,466 2,264,585 2,683,173
680,246$ 645,598$ 841,872$ 1,052,732$ 1,362,842$ 1,701,220$ 1,868,466$ 2,264,585$ 2,683,173$ 3,141,798$
Enterprise Fund Projected Activity
41
S:\September 28, 2020 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
September 28, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Oct. 3 9 a.m. to 1 p.m. – New Hope Community Farmers Market
Oct. 5 4 p.m. – Blue Line Coalition Meeting (Virtual)
7 p.m. – Human Rights Commission Meeting (Virtual)
Oct. 7 1:30 p.m. – Joint Waters Commission Meeting (Virtual)
No Planning Commission Meeting
Oct. 8 12:30 p.m. – Shingle Creek Watershed Management Commission at Brooklyn Park
Oct. 10 8 a.m. to 3 p.m. – HRG Drop Off Event at Brooklyn Park
Oct. 12 7 p.m. – City Council Meeting (In person – Council Chambers)
Agenda Section
Other Business
Item Number
12.1