081020 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
August 10, 2020
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Cedrick Frazier
Council Member Andy Hoffe
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15-minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763-531-5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on-line meetings and past meetings on-demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2019
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, August 10, 2020
7:00 p.m.
Regular Session
City Hall will be open to the public for this meeting; however due to the current COVID-19 pandemic, the city will be
making its council meeting available via Webex. The public may participate in this meeting by phone by calling 415-
655-0001 and entering meeting/access code 133 727 4730 followed by the # sign. When prompted for a password,
simply press #. Anyone wishing to speak at Open Forum is encouraged to call the city clerk at 763-531-5117 in advance
for instructions.
1. CALL TO ORDER – August 10, 2020
2. ROLL CALL
3. APPROVAL OF MINUTES:
Council Meeting Minutes – July 27, 2020
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.2 Approval of financial claims through August 10, 2020
6.4 Resolution approving the Sandburg Learning Center Facility Use Agreement
7. PUBLIC HEARING
7.1 Public Hearing to consider the potential Meadow Lake Drawdown project
8. DEVELOPMENT AND PLANNING
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: August 6, 2020
Subject: Agenda Items for Monday, August 10, 2020
I will be on personal leave and have asked Director Sargent to attend the meeting in my absence.
Open Forum
Staff is not aware of anyone planning to address the Council for the Open Forum.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are no business license requests.
Item 6.2 - involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
This item approves a new facility use agreement prepared by ISD 281 for use of Sandburg Middle
School’s Gum D from July 1, 2020 through June 30, 2021 for an annual cost of $18,604.56 plus building
supervisor charges. The city has been using the facility since 2010. The lease rate is a 3% increase over
last year and it includes utilities and cleaning. The estimated cost of the building supervisor fees is
$7,200 for a total cost of $25,804.56. Registration revenue from the gymnastics program covers the lease.
It should be noted that the school district did not charge the city for part of 2020 due to COVID-19.
Funds are contained in the Recreation budget for the expense. Director Rader and I recommend
approval.
Item 7.1
This is a public hearing that is necessary before the Shingle Creek Watershed Management Commission
(SCWMC) can submit a permit application to the DNR to drawdown Meadow Lake. Discussions regarding
the health of Meadow Lake began in 2019. Details of the proposed project were shared with Council at the
February work session, and a memorandum of understanding and a work scope for the SCWMC engineer
(Wenck Consulting) was approved in June. The project generally consists of a winter drawdown of Meadow
Lake followed by monitoring, a potential summer drawdown, chemical treatment of invasive plant and fish
species, and eventual alum treatment. Of these items, the city will be responsible for funding the initial
monitoring and drawdown. Costs are estimated to not exceed $70,000. These costs will be reimbursed in full
by the SCWMC in 2021 after the funds are levied. In addition, the city will also be responsible for the
drawdown of the Golf Course Pond, which will be handled by Public Works staff. The city is also
responsible for additional maintenance work that may be needed at the outlet pipe connecting the Golf
Course Pond to Meadow Lake. Representatives from SCWMC will participate in the Webex meeting to
briefly present information regarding the project and to address any questions from Council and area
residents. The DNR requires 75% of property owners to consent to the drawdown of Meadow Lake. The
watershed association has been coordinating the collection of signatures of properties who consent to the
drawdown. In addition to signatures, the watershed association has been distributing additional educational
materials and a wildlife survey to all residents. The wildlife survey will provide additional information to
SCWMC and the DNR for development of the wildlife management plan. If the DNR approves the permit,
the project will be presented to Council this fall for approval. Director Weber and I recommend holding the
public hearing by accepting comments and closing the hearing. No formal action is required at this meeting.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
If you have any questions regarding items in the agenda packet, please call the city clerk before the
meeting so that staff can research any issues and be prepared to respond at the meeting.
New Hope City Council July 27, 2020
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes July27, 2020
Regular Meeting City Hall, 7:00 p.m.
Virtual Meeting via WebEx
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The Pledge was not recited since the meeting was not held in the council chambers.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member (arrived at 7:12 p.m.)
Cedrick Frazier, Council Member
Andy Hoffe, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Brandon Bell, Community Development Assistant
Dan Boyum, City Engineer
Tim Fournier, Director of Police
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
Frazier, to approve the work session minutes of June 15, 2020. Voted in favor
thereof: Hemken, Frazier, Hoffe, London; and the following voted against the
same: None; Abstained: None; Absent: Elder. Motion carried.
Motion was made by Council Member Frazier, seconded by Council Member
Hoffe, to approve the regular meeting minutes of June 22, 2020. Voted in favor
thereof: Hemken, Frazier, Hoffe, London; and the following voted against the
same: None; Abstained: None; Absent: Elder. Motion carried.
OPEN FORUM
Mr. Jerry Metzler, 3524 Aquila Ave N, inquired of the city’s plan if rioting occurs
in the city. Mayor Hemken advised Mr. Metzler that the city was quick to impose
the curfew when the protests began in Minneapolis. She asked for his phone
number to discuss his concerns later this week and indicated if necessary, the
Council could discuss the topic at a future work session.
New Hope City Council July 27, 2020
Page 2
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
Council Member Elder arrived at 7:12 p.m.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through July 27, 2020.
MOTION
Item 6.4
Motion ratifying approval to Pub42 to dispense liquor off premises for the HeyDay
softball tournament held July 16-19, 2020.
MOTION
Item 6.5
Motion accepting contributions for the cancelled 2020 Safety Camp .
MOTION
Item 6.6
Motion accepting donations for the 2020 Movies in the Park.
RESOLUTION 2020-74
Item 6.7
Resolution approving change order no. 9 with a deduct amount of $26,730 with
Donlar Construction Company for the pool construction project (Improvement
Project No. 995).
RESOLUTION 2020-75
Item 6.8
Resolution approving change order no. 5 in the amount of $3,855.10 with American
Liberty Construction, Inc. for the theatre construction project (Improvement
Project No. 941).
RESOLUTION 2020-76
Item 6.9
Resolution approving final payment to S.R. Weidema, Incorporated in the amount
of $47,197.20 for the 2019 Winpark Drive Infrastructure Improvement Project
(Improvement Project No. 1019).
MOTION
Consent Items
Motion was made by Council Member London, seconded by Council Member
Frazier, to approve the Consent items. All present voted in favor. Motion carried.
CALVARY CHAPEL
PLANNING CASE
20-08
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving
conditional use permit for Calvary Chapel New Hope dba Calvary Chapel Twin
Cities at 9220 Bass Lake (New Hope Planning Case 20-08).
Mr. Brandon Bell, community development assistant, explained the request is for
a conditional use permit for Calvary Chapel New Hope at 9220 Bass Lake Road.
He explained the property is a multi-tenant building in an R-O, Residential Office,
zoning district, and religious uses of properties are allowed in this zoning district
by conditional use permits. He reviewed the building layout, parking plans, and
parking lot egress. He stated the proposed use is consistent with the intent of the
city’s comprehensive plan, the proposed use is compatible with adjacent land uses,
the proposed use will not depreciate the area’s value, the proposed use will not
New Hope City Council July 27, 2020
Page 3
generate nuisance characteristics, and the proposed use conforms to all applicable
performance standards outlined in the city code. He indicated the Planning
Commission considered the request at its meeting of July 7 and recommended
approval subject to conditions outlined in the resolution (tenant occupancy, c hurch
hours of operation, and plan approval by the fire marshal and building official).
Council had no questions for staff or the petitioner.
RESOLUTION 2020-77
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR
CALVARY CHAPEL NEW HOPE DBA CALVARY CHAPEL TWIN CITIES AT
9220 BASS LAKE (NEW HOPE PLANNING CASE 20-08).” The motion for the
adoption of the foregoing resolution was seconded by Council Member Elder, and
upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Frazier, Hoffe, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
2020 CRACK REPAIR
AND SEALCOAT
PROJECT
(IMPROVEMENT
PROJECT NO. 1045)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution awarding a contract
to Allied Blacktop Company for $74,887.40 for the 2020 Crack Repair and Seal Coat
project (Improvement Project No. 1045).
Mr. Dan Boyum, city engineer, recommended awarding a contract to the low
bidder, Allied Blacktop Company, for $74,887.40 for 4.6 miles of crack repair, seal
coat, and fog seal work in 2020. He stated the activity is performed on streets to
maximize the life of the pavement. Mr. Boyum illustrated the project area (streets
west and north of city hall, a cul-de-sac on Ensign Ave/35th, Sumter Ave north of
Bass Lake Road, a small area on 58th Avenue between Quebec and Pennsylvania,
and the golf course parking lot). He indicated the bid came in under the $110,000
estimate and the CIP budget contains $150,828 for the work. He also explained that
Allied Blacktop is not the company that performed the problematic crack filling on
Boone Avenue. He stated Allied Blacktop has completed similar projects in the city
in the past and has received favorable recommendations from staff.
Mr. Boyum reviewed the project schedule with construction beginning mid-
August and completed in September.
Mayor Hemken inquired of the impact to residents of Ironwood Apartments who
rent parking space at the golf course. Mr. Boyum noted that the work at the golf
course will begin at 5:30 a.m. to be less intrusive for golf course patrons. He stated
tenants of Ironwood will be provided notice to move vehicles before the work
takes place.
Council Member London inquired of the inspections process. Mr. Boyum stated
Megan Hedstrom, public works staff, handles the inspections.
Council Member Frasier asked how soon any crackfill problems become
noticeable. Mr. Boyum stated if there are trouble-spots, they are not typically
detected until winter months.
New Hope City Council July 27, 2020
Page 4
Public Works Director Weber indicated the contractor that performed the Boone
Avenue crackfill project attempted to resolve the problem three times. He stated
public works street crew repaired the street and monies were withheld from the
contractor’s final payment.
RESOLUTION 2020-78
Item 8.2
Council Member Frazier introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING A CONTRACT TO ALLIED
BLACKTOP COMPANY FOR $74,887.40 FOR THE 2020 CRACK REPAIR AND
SEAL COAT PROJECT (IMPROVEMENT PROJECT NO. 1045).” The motion for
the adoption of the foregoing resolution was seconded by Council Member Elder,
and upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Frazier, Hoffe, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
2021
INFRASTRUCTURE
IMPROVEMENTS
PROJECT
(IMPROVEMENT
PROJECT NO. 1054)
Item 8.3
Mayor Hemken introduced for discussion Item 8.3, Resolution authorizing the
preparation of a feasibility report for construction of the 2021 infrastructure
improvements project (improvement project no. 1054).
Mr. Dan Boyum, city engineer, stated this item authorizes preparation of a
feasibility report for construction of the 2021 infrastructure project. He illustrated
the project area for street and utility improvements near Lions Park. He stated a
small area will include full street reconstruction due to watermain replacement
and approximately three miles will be reclaim or overlay. He noted the feasibility
report will identify proposed improvements and costs. The estimated cost for the
project is $1,871,330 which would be funded primarily with street infrastructure
funds. He reviewed the project schedule and noted the feasibility report is
proposed to be presented to Council on September 28, 2020, and impacted
residents would be notified of the public hearing.
Council Member London commented on the significant amount of watermain
breaks on Oregon Avenue and inqui red of the timeline.
Mr. Bernie Weber, public works director, stated there are approximately two
watermain breaks per year. He noted the existing watermain was installed in the
late 1950s.
RESOLUTION 2020-79
Item 8.3
Council Member Hoffe introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PREPARATION OF A
FEASIBILITY REPORT FOR CONSTRUCTION OF THE 2021
INFRASTRUCTURE IMPROVEMENTS PROJECT (IMPROVEMENT
PROJECT NO. 1054).” The motion for the adoption of the foregoing resolution
was seconded by Council Member Frazier, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Frazier, Hoffe, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted , signed by the
mayor which was attested to by the city clerk.
TOBACCO
ORDINANCE
Mayor Hemken introduced for discussion Item 10.1, Ordinance 20 -08, An
ordinance regulating the sale of tobacco and related devices and products within
New Hope City Council July 27, 2020
Page 5
Item 10.1 the city of New Hope, Minnesota (including adoption of summary ordinance for
publication purposes).
Mayor Hemken informed the audience of the order for item 10.1 at the advisement
of the city attorney: 1) presentation by the community development assistant; 2)
accept public comment; 3) entertain a motion to postpone until August 17 work
session; and take a vote on the matter at the August 24 Council Meeting.
Mr. Brandon Bell, community development assistant, provided background from
December, 2019, to present regarding changes to the city’s ordinances that led up
to proposed Ordinance 20-08 regulating the sale of tobacco and related devices and
products. He credited the Mitchell Hamline Public Health Law Center for assisting
the city in drafting the ordinance amendment free of charge. He stated the Council
previously reviewed the ordinance amendment and passed it by a 4-1 vote on May
26, 2020. At the advice of the city attorney, the ordinance amendment is being
reconsidered by Council to allow for a one-month notice of the meeting to all
tobacco licensees of the city. Notices were mailed June 16, 2020 regard ing the July
27 Council Meeting. Some of the changes include raising the age to purchase
tobacco products from 18 to 21, raising the age of those allowed to sell tobacco
products to 18, banning the sale of all flavored tobacco products except for mint,
menthol and wintergreen, prohibiting the sale of tobacco at any facility that
contains an on-site pharmacy, capping the number of tobacco licensees in the city
to the total number of licenses held at the beginning of 2021 , and change the age of
those allowed to conduct compliance checks from 15-17 to 17-20 to align with new
state policies.
Mayor Hemken stated there are several persons who have expressed an interest to
speak on the matter. She permitted each person to speak for a maximum of three
minutes.
The following persons spoke in favor of the proposed ordinance or greater
restrictions: Jess Nolan, American Heart Association; and Ruth Tripp; Hennepin
County Public Health.
The following persons spoke against the proposed ordinance amendment: Jack
Stortenbecker, Hy-Vee; V. John Ella, Attorney at Law representing New Hope
Smokes; Cap O’Rourke, O’Rourke Strategic Consulting representing E Cig Vap
Lounge; and Marcos Ayala, E Cig Vap Lounge.
Mayor Hemken thanked everyone who spoke regarding the issue. She sta ted the
City Council will consider the public comments and discuss the proposed
ordinance further at its work session of August 17, 2020. It was noted the August
17 meeting will likely be a closed meeting to discuss threatened litigation. Mayor
Hemken stated the proposed ordinance will be presented again at the council
meeting of August 24 for a vote.
MOTION
Item 10.1
Motion was made by Council Member Elder, seconded by Council Member
London, to postpone consideration of the proposed ordinance to the August 17
Work Session and the August 24 Council Meeting. All present voted in favor.
Motion carried.
New Hope City Council July 27, 2020
Page 6
4215 LOUISIANA AVE
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Ordinance 20 -10, An
ordinance amending the New Hope zoning map established by New Hope code
section 4-4(b) by rezoning 4215 Louisiana Avenue North from CB, Community
Business District to R-1, Single –family Residential District (New Hope Planning
Case 20-07).
Mr. Jeff Alger, community development specialist, explained the EDA purchased
the distressed property at 4215 Louisiana Avenue North in February of 2020. He
illustrated the property and stated the site abuts single-family homes and
commercial properties. The property is zoned CB, community business, and staff
recommends rezoning it to R-1, single-family residential so it is consistent with the
2040 Comprehensive Plan. The structure has been demolished and if the rezoning
is approved, a request for proposals will be sent to developers and a new single -
family home will be constructed on the site. The planning commission considered
the rezoning request at its July 7 meeting and recommended approval.
Discussion ensued regarding the requirement for fencing along the south property
line to be included in the request for proposal . Council Member London
recommended the RFP include trees and shrubs for screening as well.
Mayor Hemken pointed out the Council will have the opportunity to review the
proposals submitted by developers.
ORDINANCE 20-10
Item 10.2
Council Member London introduced the following ordinance and moved its
adoption: “ORDINANCE 20-10, AN ORDINANCE AMENDING THE NEW
HOPE ZONING MAP ESTABLISHED BY NEW HOPE CODE SECTION 4-4(B)
BY REZONING 4215 LOUISIANA AVENUE NORTH FROM CB,
COMMUNITY BUSINESS DISTRICT TO R-1, SINGLE–FAMILY
RESIDENTIAL DISTRICT (NEW HOPE PLANNING CASE 20-07).” The motion
for the adoption of the foregoing ordinance was seconded by Council Member
Elder, and upon vote being taken thereon, the following voted in favor thereof:
Hemken, Elder, Frazier, Hoffe, London; and the following voted against the same:
None; Abstained: None; Absent: None; whereupon the ordinance was declared
duly passed and adopted, signed by the mayor which was attested to by the city
clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
Council Member Frazier called attention to well-written articles regarding ending
systemic racism and the response to COVID-19 in the recent edition of the League
of Minnesota Cities magazine.
ADJOURNMENT
Motion was made by Council Member Frazier, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 8:35 p.m.
New Hope City Council July 27, 2020
Page 7
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\P&R\MISC\2020\Gymnastics Lease\Q&R- Gymnastics Lease Agreement.docx
Request for Action
August 10, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving the Sandburg Learning Center Facility Use Agreement
Requested Action
Staff recommends approval of a new facility use agreement prepared by Independent School District 281 for
use of Sandburg Middle School’s Gym D from July 1, 2020 – June 30, 2021 at a yearly rate of $18,604.56, plus
building supervisor charges. Sandburg Middle School is located at 2400 Sandburg Lane in Golden Valley. The
previous agreement, which was for one year, expired on June 30, 2020.
Background
For many years, the Parks and Recreation-sponsored Gymnastics program was held at Hosterman School in
the stage gym. In 2010, the school was sold to School District 287 and torn down to build a new school in its
place. At that time, staff began the search for a new space for the gymnastics program which included
approximately 3-4,000 square feet of space and a ceiling height of at least 18 feet. Storage was a need if
equipment needed to be put up and taken down each day, although a dedicated space was preferred. Space
in commercial and industrial areas was looked at as well as District 281 space.
In September 2010, the city entered into a twenty-one month agreement with District 281 for the dedicated
use of Sandburg Learning Center, Gym A. In June 2012, the City Council approved a one year agreement
with the rights to extend the agreement for five additional one year terms. At that time, District 281 staff
indicated that they would be willing to renew on a yearly basis, but they wanted to be able to include a cost
of living increase each year and/or to raise the building supervisor fees if they were increased for other users.
The fifth one-year addendum was approved by the City Council in May 2017. In 2018, the District began
providing a new agreement each year.
The proposed lease agreement for July 1, 2020-June 30, 2021 is $18,604.56 per year is an approximate 3%
increase and is the standard increase for all groups using Sandburg Middle School, including District 281
programs. The lease continues to cover the utilities and cleaning.
The building supervisor fees are charged separately by Community Education. Since July 1, 2018, the fees
have been $6 per hour during the school year and $15 per hour on Saturdays and during the summer.
Currently, there is no indication that the building supervisor fees will change. Based on scheduled use, staff
estimates the building supervisor fees between July 1, 2020 and June 30, 2021 to be approximately $7,200.
Agenda Section
Consent
Item Number
6.4
Request for Action, Page 2
Agreements and Addendums with District 281:
Dates Covered Agreement Amount Building
Supervisor Fees
Total
Original
Agreement
9/2010-6/2012 $14,517.00 Included $14,517.00
Agreement 7/2012-6/2013 $15,393.18 $3,604.82 $18,998.00
Addendum 1 7/2013-6/2014 $15,858.84 $6,271.94 $22,130.78
Addendum 2 7/2014-6/2015 $16,324.44 $5,821.76 $22,146.20
Addendum 3 7/2015-6/2016 $16,817.52 $5,696.01 $22,513.53
Addendum 4 7/2016-6/2017 $17,310.48 $5,868.89 $23,179.37
Addendum 5 7/2017-6/2018 $17,010.60* $6,637.05 $23,647.65
Agreement 7/2018-6/2019 $17,533.20 $7,644.50 $25,177.70
Agreement 7/2019-6/2020 $12,789.61** $4,698.25** $17,487.86**
Agreement 7/2020-6/2021 $18,604.56 $7,200.00 est. $25,804.56 est.
* In September 2017, the facility re-opened as a middle school. Due to the anticipated needs of the
school, the Gymnastics program was moved from Gym A to Gym D, which was 126 square feet
smaller in size. Gym D is approximately 2,600 square feet.
**In 2020, the lease amount was not charged for the second half of March, April, May or June due to
COVID-19 and building supervisor costs were not incurred during this time. The original agreement
amount was $18,055.83.
Funding
The proposed lease agreement for July 1, 2020-June 30, 2021 is $18,604.56, which is an increase of $548.73 from
the previous agreement. Registration revenue from the gymnastics program will cover this additional cost
expected for 2021.
Funds have been budgeted in the 2021 Recreation budget to cover the lease and building supervisor fee
expenses for the gymnastics program. As in previous years, revenue from program fees will cover all
expenses including lease and building supervisor fees, seasonal staff, supplies, equipment, meet fees, etc.
Enrollment in 2019 totaled 598 class registrations and 50 participants for the competitive teams. Fees were
increased by $2 for 2020 and an additional increase will take place in 2021.
Attachments
Resolution
Sandburg Learning Center Facility Use Agreement
CITY OF NEW HOPE
Resolution No. 2020-
Resolution approving the
Sandburg Learning Center Facility Use Agreement
WHEREAS, the city of New Hope desires to provide social and recreational activities to area residents; and
WHEREAS, the city of New Hope has offered a youth gymnastics program for many years; and
WHEREAS, the city wishes to continue to offer gymnastics programs in a facility that has dedicated space
available.
NOW, THEREFORE, BE IT RESOLVED, that the city of New Hope will approve a facility use agreement with
Independent School District 281 for the City’s use of Gym D at the Sandburg Middle School.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of August
2020.
____________________________
Mayor
Attest: __________________________
City Clerk
I:\RFA\PUBWORKS\2020\Council\1053 Meadow Lake Drawdown - Watershed Project\8-10 Public Hearing
Request for Action
August 10, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Public Hearing to consider the potential Meadow Lake Drawdown project
Requested Action
Staff requests the Council conduct the public hearing on the project by receiving the presentation, accepting
public comments and closing the hearing. No formal action is required at this meeting.
Policy/Past Practice
The City Council routinely holds public hearings prior to the approval of any project. A public hearing is
required by the DNR prior to permitting the project.
Background
In the spring of 2019, the Shingle Creek Watershed Management Commission (SCWMC) engineer met with
the Meadow Lake Watershed Association (MLWA) to discuss the status and health of Meadow Lake, and to
see if there was any interest from the MLWA in an in-lake management project. The lake association
expressed interest in a lake management plan and project, and city staff began discussions with watershed
engineers about the potential project. In February of this year, SCWMC engineer’s met with the Council at the
Work Session to discuss details of the project. In June, the City Council approved a memorandum of
understanding and a work scope for the SCWMC engineer Wenck Consulting to perform design work and to
detail funding mechanisms for the potential project.
The project generally consists of a winter drawdown of Meadow Lake followed by monitoring, a potential
summer drawdown, chemical treatment of invasive plant and fish species, and eventual alum treatment. Of
these items, the city will be responsible for funding the initial monitoring and draw down. Costs are
estimated to not exceed $70,000. These costs will be reimbursed in full by the SCWMC in 2021 after the funds
are levied. In addition, the city will also be responsible for the drawdown of the Golf Course Pond, which
will be handled by Public Works staff. The city is also responsible for additional maintenance work that may
be needed at the outlet pipe connecting the Golf Course Pond to Meadow Lake.
Representatives from SCWMC will be in attendance at the Webex meeting to briefly present information
regarding the project and to address any questions from Council and area residents. The DNR requires 75%
of property owners to consent to the drawdown of Meadow Lake. The MLWA has been coordinating the
collection of signatures of properties who consent to the drawdown. It should be noted that the city owns
three parcels of property on the lakeshore (Meadow Lake Park and golf course). In addition to signatures, the
watershed association has been distributing additional educational materials and a wildlife survey to all
residents. The wildlife survey will provide additional information to SCWMC and the DNR for development
of the wildlife management plan. Please see the attached correspondence on the drawdown submitted by
Diane Stauner.
Agenda Section
Public Hearing
Item Number
7.1
Following this public hearing, SCWMC will be applying to the DNR for the permit to drawdown Meadow
Lake. If authorized by the DNR, this fall the project will be brought to the Council for approval.
Attachments
Public Hearing notice
Drawdown consent form
Meadow Lake Parcels
Drawdown FAQ
Wildlife Survey
Correspondence from Diane Stauner
-Public Notice Ad Proof-
Ad ID: 1062335
Copy LIne: Meadow Lake-PH
PO Number:
Start: 07/30/20
Stop: 07/30/2020
Total Cost: $35.70
# of Lines: 23
Total Depth: 2.556
# of Inserts: 1
Ad Class: 150
Phone # (763) 691-6000
Email: publicnotice@ecm-inc.com
Rep No: SE700
Date: 07/22/20
Account #: 412484
Customer: CITY OF NEW HOPE
Address: 4401 XYLON AVE N
NEW HOPE
Telephone: (763) 531-5117
Fax:
This is the proof of your ad scheduled to run on the dates
indicated below. Please proof read carefully if changes are needed,
please contact us prior to deadline at
Cambridge (763) 691-6000 or email at publicnotice@ecm-inc.com
Ad Proof
Enlarged
Publications:
SP Robb/Crystal/NewHope/GoldV
Contract-Gross
CITY OF NEW HOPEMEADOW LAKE DRAWDOWN
Notice is hereby given that the
New Hope City Council will meet at
City Hall, 4401 Xylon Avenue North,
New Hope, Minnesota on Monday,
August 10, 2020, at 7 p.m. to hold
a public hearing to consider a lake
level drawdown on Meadow Lake
starting in fall 2020 and ending in
spring 2021. Call 763-531-5117
for instructions regarding the vir-
tual meeting. The purpose of the
drawdown is to control curly-leaf
pondweed and rough fish and to
consolidate sediments. More infor-
mation is available at shinglecreek.
org/projects-underway.html.
Published in the
Sun Post
July 30, 2020
1062335
Signatures of Consent
The City of New Hope and the Shingle Creek Watershed Management Commission
in partnership with the Meadow Lake Watershed Association are considering a lake
level drawdown on Meadow Lake starting in fall 2020 and ending in spring 2021. The
purpose of the drawdown is to control curly-leaf pondweed and rough fish and to
consolidate sediments. More information is available at shinglecreek.org/projects-
underway.html.
Minnesota Statutes 103G.408 (a)(2)(ii) requires that the consent of at least 75
percent of the riparian landowners is required before the Commissioner will
consider permitting a shallow lake drawdown.
We, the owners of the properties abutting Meadow Lake consent to the full
drawdown of the lake level from fall 2020 to spring 2021 and we have been
informed of the nature and purpose of the project.
Note: Property owner name is at it appears in the Hennepin County property records. Only one signature per
property is necessary.
1
Owner Name Property Address Signature
City of New Hope (Golf Course) 8400 Meadow Lake Road E
City of New Hope (Park) 8130 Bass Lake Road
P C Schreiner-Sturm Et Al 8404 Meadow Lake Rd E
R C Englund Etal 8408 Meadow Lake Rd E
Jane E Nelson 8412 Meadow Lake Rd E
Tessa Scheller & Jann Luesse 8416 Meadow Lake Rd E
D P Nelson & D L Nelson 8420 Meadow Lake Rd E
D W Stauner & D E Stauner 8424 Meadow Lake Rd E
L Achterkirch/L Achterkirch 5820 Meadow Lake Rd W
L M Hope & S H Shook 5824 Meadow Lake Rd W
Lauren Bergal 5828 Meadow Lake Rd W
David D Pooley 5832 Meadow Lake Rd W
Andrew Morris 5836 Meadow Lake Rd W
Signatures of Consent
The City of New Hope and the Shingle Creek Watershed Management Commission
in partnership with the Meadow Lake Watershed Association are considering a lake
level drawdown on Meadow Lake starting in fall 2020 and ending in spring 2021. The
purpose of the drawdown is to control curly-leaf pondweed and rough fish and to
consolidate sediments. More information is available at shinglecreek.org/projects-
underway.html.
Minnesota Statutes 103G.408 (a)(2)(ii) requires that the consent of at least 75
percent of the riparian landowners is required before the Commissioner will
consider permitting a shallow lake drawdown.
We, the owners of the properties abutting Meadow Lake consent to the full
drawdown of the lake level from fall 2020 to spring 2021 and we have been
informed of the nature and purpose of the project.
Note: Property owner name is at it appears in the Hennepin County property records. Only one signature per
property is necessary.
2
Owner Name Property Address Signature
G R Mc Elmurry 5840 Meadow Lake Rd W
Adam Schenck & Rebecca Halat 5900 Meadow Lake Rd W
Julie Hanley 5904 Meadow Lake Rd W
Peter Jason Zedler 5908 Meadow Lake Rd W
S J Boitz & A E Boitz 5912 Meadow Lake Rd W
Wilton A Lobitz 5916 Meadow Lake Rd W
Alan Stano & Michelle Stano 5920 Meadow Lake Rd W
Michael L Jacobs 5924 Meadow Lake Rd W
Linda Stokes & Otis Stokes 5928 Meadow Lake Rd W
Margaret E Hels Trustee 5932 Meadow Lake Rd W
L D Green & P W Green 5936 Meadow Lake Rd W
Robert E Copus 5940 Meadow Lake Rd W
Bradley J Nightingale 5944 Boone Ave N
Signatures of Consent
The City of New Hope and the Shingle Creek Watershed Management Commission
in partnership with the Meadow Lake Watershed Association are considering a lake
level drawdown on Meadow Lake starting in fall 2020 and ending in spring 2021. The
purpose of the drawdown is to control curly-leaf pondweed and rough fish and to
consolidate sediments. More information is available at shinglecreek.org/projects-
underway.html.
Minnesota Statutes 103G.408 (a)(2)(ii) requires that the consent of at least 75
percent of the riparian landowners is required before the Commissioner will
consider permitting a shallow lake drawdown.
We, the owners of the properties abutting Meadow Lake consent to the full
drawdown of the lake level from fall 2020 to spring 2021 and we have been
informed of the nature and purpose of the project.
Note: Property owner name is at it appears in the Hennepin County property records. Only one signature per
property is necessary.
3
Owner Name Property Address Signature
Vil Of New Hope 86 Address Unassigned
S & D Reed 6016 Boone Ave N
J H Trombley & D L Trombley 6024 Boone Ave N
Kristopher Corts 6032 Boone Ave N
Jaime Makepeace 8541 60 1/2 Ave N
Harold R Clough 8533 60 1/2 Ave N
Paul A Krejci 8525 60 1/2 Ave N
A N Mceachern/C M Mceachern 8517 60 1/2 Ave N
Samantha Marie Delomas 8489 Meadow Lake Rd N
Kathleen R Nelson 8481 Meadow Lake Rd N
L D Bushway & M J Bushway 8473 Meadow Lake Rd N
Cynthia Marie Mathison 8465 Meadow Lake Rd N
Jodi Lynn Taitt 8457 Meadow Lake Rd N
Signatures of Consent
The City of New Hope and the Shingle Creek Watershed Management Commission
in partnership with the Meadow Lake Watershed Association are considering a lake
level drawdown on Meadow Lake starting in fall 2020 and ending in spring 2021. The
purpose of the drawdown is to control curly-leaf pondweed and rough fish and to
consolidate sediments. More information is available at shinglecreek.org/projects-
underway.html.
Minnesota Statutes 103G.408 (a)(2)(ii) requires that the consent of at least 75
percent of the riparian landowners is required before the Commissioner will
consider permitting a shallow lake drawdown.
We, the owners of the properties abutting Meadow Lake consent to the full
drawdown of the lake level from fall 2020 to spring 2021 and we have been
informed of the nature and purpose of the project.
Note: Property owner name is at it appears in the Hennepin County property records. Only one signature per
property is necessary.
4
Owner Name Property Address Signature
G M Decola & L K Decola 8449 Meadow Lake Rd N
Mark A Nicholson 8441 Meadow Lake Rd N
Essam Saad Wahbah 8433 Meadow Lake Rd N
D J & A K Tarnowski 8425 Meadow Lake Rd N
Dale Jesser 8417 Meadow Lake Rd N
Lowell A & Leann A Keifer 8409 Meadow Lake Rd N
Cody P Burckhardt Et Al 8401 Meadow Lake Rd N
M E & R C Grant Trustee 5900 Xylon Ave N
T C Lane Jr & J L Lane 8110 59th Ave N
Bonnie M Ikola 5833 Wisconsin Ave N
Hugo Tamez & Christine Tamez 5825 Wisconsin Ave N
86
8130
86
8400
84018409 5900
86
8110
8465
8457
5825
5833
8517
8449 8441
8541 84898533
8481
8525
6032
84736024
6016
8417
5940
5944
5916
5908
5904
8425
5912
5928
8433
5924 5920
5936 8417
5932
5900
8433 8425
5840
5820
8404
8412
8420
8408
8424 8416
5832
5828
5836
5824
86
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P,NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri(Thailand), N GC C, (c) OpenStreetMap contributors, and the GIS UserCommunityMeadow Lake Riparian Parcels
1
Frequently Asked Questions
What efforts are already in place to reduce pollution in Meadow Lake?
Typically the first step to reduce pollution is to install BMP’s (Best Management Practices). In
2006, the city installed 4 grit chambers at 4 of the 5 total inlets to Meadow Lake. These chambers
swirl the runoff storm water as it enters to separate solids out of the water. The city removes
sediment and debris from these chambers twice a year. The city is currently working to design
and install a BMP at the remaining untreated inlet located at 59th and Wisconsin. In addition, the
city has increased street sweeping scheduled in the area to reduce pollution from entering the
lake. The Meadow Lake Watershed Association and the City are also currently working to draft
a Community Action Plan which details other ways that residents can construct BMP’s in
partnership with the city.
The lake was drawn down in 2006. Water quality was generally better the next year or two,
but then returned to the current state. What makes this drawdown different?
Meadow Lake was partially drawn down in 2006. This was done primarily to dredge the delta’s
that were present at each inlet to the lake. Prior to the grit chamber installation all sediment
flowed directly into the lake, causing build-up of sandy and organic deltas at each inlet. In 2006,
972 cubic yards of material were removed from the lake. Because the lake was only partially
drawn down for the removal of the sediment, the lake bottom was not exposed to winter
temperatures for long enough of a duration to see long lasting sediment compaction. The
drawdown proposed this year would be a full lake drawdown. The drawdown would begin in
late September or early October and would last through the spring snow melt. The golf course
pond that is connected to Meadow Lake will also be drawn down. By allowing the sediment in
both of these waterbodies to be fully exposed to an entire winter, the compaction of lake bottom
will be much greater than in previous partial drawdowns. Additionally following the
drawdown there is a planned alum treatment which will “lock-in” the phosphorus in the
compacted sediment. While chemical treatments have been done on Meadow Lake in the past,
technology and industry knowledge has grown exponentially in the past 20 years. The dosing
and timing of the alum treatment will be determined using water monitoring data that will be
collected over the next few years to determine the most effective strategy.
Why can’t the sediment and phosphorus be removed from the lake during the drawdown? In
addition to the 972 cubic yards at the inlets to the lake, it was estimated in 2006 that there were
another 2000+ cubic yards of material to be removed from the center of the lake. Due to
environmental and habitat concerns, as well as the financial cost of removing the material, the
full lake was not dredged at that time. At this time the cost per cubic yard to remove lake
sediment has increased greatly from the estimated cost in 2006. The material needs to be hauled
to a landfill which is cost-prohibitive.
2
What will the lake look like over the fall and winter while drawn down?
The lake will obviously look drastically different during the drawdown. Sediment as well as
plants will be visible. Below are photos of Normandale Lake, which was drawn down in the
winter of 2018. Normandale Lake is similar to Meadow Lake in that it is a shallow lake with
high internal phosphorus content and invasive curly-leaf pondweed. As winter approaches and
snow begins to fall, plants will die off and snow and sediment will remain.
What will Meadow Lake look like once the project is complete?
It’s important to manage expectations in a long-term water
quality project like this. The drawdown would be the first
step in a 6 to 8 year water quality project. Using
Normandale Lake as an example again, to the left can be
seen pre- and post-project visuals of the lake. Specifically
in this photo you can see the reduction of curly-leaf
pondweed and the immediate positive effect on water
clarity. The major difference to note between the
Normandale Lake project and the approach planned on
Meadow Lake, is that in Normandale Lake an alum
treatment was performed immediately after the
drawdown. In Meadow Lake, it is important that other
water quality issues are addressed prior to the alum
treatment to maximize the water quality benefits of the
project.
3
The drawdown is intended to kill the invasive curly-leaf pondweed. Will other more
favorable plants die as well?
Many residents have planted their own native seed banks on their own lakeshores. Native,
healthy and beneficial aquatic plants have deep roots in order to survive hard winter freezes.
The drawdown is intended to essentially replicate a natural process of a drought year followed
by a cold winter. It is unlikely that the drawdown will eliminate all curly-leaf pondweed and it
is also unlikely that all of the healthy and beneficial plants will survive the drawdown. If
necessary, the remaining curly-leaf pondweed will be treated chemically in 2021. It is expected
that native aquatic species will ‘bounce back’. Underneath the curly leaf pondweed, there is
evidence that there are areas of healthy native aquatic species in the seed bank. However there
is always a chance that native plant growth in some areas on Meadow Lake will not occur. Plant
growth will be closely monitored by the Shingle Creek Watershed over the next year. It may be
necessary for a short-duration summer drawdown in 2022 to both promote native plant growth
and to give staff an opportunity to seed areas that require a little extra help.
How will the lake be drawn down?
The Shingle Creek Watershed Commission engineer, Wenck Consulting, has been preparing a
drawdown plan. An 8” diesel pump will be installed at the lake outlet on the northwest corner
of Meadow Lake. The pump will be operated from 7 AM – 5 PM (10 hours a day) on weekdays.
It is estimated to take about 17 days for the lake to be completely drawn down. The pump and
hose will stay on site for 3 months between the start of the drawdown, which would begin in
late September or early October. The pumps will need to be re-started after any rain events
during this time. The pump will be enclosed in an insulated enclosure of plywood to reduce
noise impacts. In addition, in the same time frame the city will be pumping out of the southeast
corner of the golf course pond that is hydrologically connected to Meadow Lake.
When will the lake be refilled by? How long into the spring will it remain drawn down?
A hydrologic model of the area has been developed by Wenck Consulting. They have
determined that once temperatures consistently rise above freezing it would take about 42 days
for the lake to refill just by filling with limited baseflow. Snow melt and any precipitation in the
spring would reduce this time frame.
For more general information about shallow lake ecology for water quality, visit Ramsey-
Washington Metro Watershed District’s webpage at www.rwmwd.org/shallow-lakes-video-
addresses-water-quality-ecology-and-recreation. There are some great resources here for
realistic water quality goals.
Any other questions? Feel free to reach out to the experts. Send emails to the project engineer
and manager, dspector@wenck.com and mhedstrom@newhopemn.gov.
1
Meadow Lake Wildlife Survey
In early August, the Shingle Creek Watershed Management Commission (SCWMC) will begin the
fish and wildlife survey on Meadow Lake. As part of this survey, SCWMC is requesting the
Meadow Lake Watershed Association and all area residents participate in sharing wildlife and
habitat information. The more data you share, the more complete unde rstanding the
Minnesota DNR will have when it comes to the permitting of the lake drawdown.
Specifically, SCWMC is interested in:
Observations residents have had on waterfowl, turtle and amphibian habits over the
spring and summer of 2020.
Historical information regarding waterfowl, turtle and amphibian sightings or habits that
you feel may be relevant to the design and permitting of the Meadow Lake Drawdown.
Please submit your wildlife survey information by August 7th to the city’s Stormwater
Specialist and Project Coordinator Megan Hedstrom.
The Meadow Lake Wildlife Survey can be submitted by:
Email to MHedstrom@newhopemn.gov
Mail to or drop off at the New Hope Public Works facility located at 5500 International
Parkway. The building is open to the public weekdays between 8 and 4:30.
Drop off in the Utility Billing payment receptacle in the City Hall parking lot.
2
2020 Meadow Lake Wildlife and Habitat Information
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I:\RFA\City Manager\2020\12.1 Q - Upcoming Events.docx
Request for Action
August 10, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Aug. 11 Primary Election, polling locations open from 7 a.m. to 8 p.m.
No Citizen Advisory Commission Meeting
Aug. 13 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting (Virtual)
Aug. 14 5 p.m. – City Council meets as canvassing board for primary election results (Virtual)
Aug. 15 9 a.m. to 1 p.m. – New Hope Community Farmers Market
Aug. 17 6:30 p.m. – City Council Work Session (In person – Civic Center conference room)
Aug. 20 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting (Virtual)
Aug. 21 Approximately 8:30 p.m. – Outdoor Movie at New Hope Performance Center, “Toy
Story 4” (free, but preregistration is required). Sponsored by New Hope Women of
Today.
Aug. 22 9 a.m. to 1 p.m. – New Hope Community Farmers Market
Aug. 24 7 p.m. – City Council Meeting (In person – Council Chambers)
Agenda Section
Other Business
Item Number
12.1