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061520 City Council Work Session Packet CITY COUNCIL WORK SESSION MEETING New Hope City Hall, 4401 Xylon Avenue North Civic Center Room – Virtual Meeting City Hall will be open to the public for this meeting; however due to the current COVID -19 pandemic, the city will be making its council meeting available via Webex. The public may participate in this meeting by phone by calling 415-655-0001 and entering meeting/access code 133 473 6252 followed by the # sign. When prompted for a password, simply press #. Anyone wishing to speak at Open Forum is encouraged to call the city clerk at 763-531-5117 in advance for instructions. Monday, June 15, 2020 6:30 p.m. Mayor Kathi Hemken Council Member John Elder Council Member Cedrick Frazier Council Member Andy Hoffe Council Member Jonathan London 1. CALL TO ORDER – June 15, 2020 2. ROLL CALL 11. UNFINISHED & ORGANIZATIONAL BUSINESS 11.1 Update on Tax Increment Finance (TIF) 2019 cash flow projections 11.2 Update on Pool/Civic Center Park/City Hall Landscaping projects by Stantec Engineering (Improvement Project Nos. 995/941/994) 11.3 Dialogue between police department and Council regarding police policies 11.4 Receive presentation on the city’s ADA Transition Plan 11.5 Discuss and/or approve the 2020 Performance Measurements Survey 11.6 Review proposed revision to New Hope City Code regarding organics collection 11.7 Preliminary Discussion on 2021 Budget 11.8 Discuss Joint August Fire Board/Council Tentative Work Session 11.9 Discussion with Council regarding resuming meetings at city hall 12. OTHER BUSINESS 13. ADJOURNMENT I:\RFA\COMM DEV\2020\Work Sessions\TIF Cash Flow Analysis\WS - Update on TIF Cash Flow 6-15-20.docx Request for Action June 15, 2020 Approved by: Kirk McDonald, City Manager Originating Department: Community Development By: Jeff Sargent, Director Agenda Title Update on Tax Increment Finance (TIF) 2019 cash flow projections Requested Action Staff requests to have the city’s TIF consultants provide the City Council with an update on the city’s TIF program and cash flow projections. Representatives from the city’s financial consultant, Abdo Eick & Meyers (AEM) will be in attendance for the presentation, as will Stacie Kvilvang from Ehlers. Policy/Past Practice It is a staff past practice to provide occasional updates to the Council on existing TIF programs/funding and to have the consultants provide recommendations on the activities necessitated by changes in TIF regulations and applicable timelines. Background This is the annual update to the Council regarding the city’s use of TIF. The consultants are present to update the Council on the city’s overall TIF program, proposed amendments to the existing program and answer questions on how TIF might be used to assist in future redevelopment efforts. Attachments  2019 Cash Flows Projections (TIF) Agenda Section Work Session Item Number 11.1 City of New Hope New Hope, Minnesota June 15, 2020 2019 Cash Flow Projections City of New Hope, Minnesota 2019 Cash Flow Projections Table of Contents Page No. Introductory Section Executive Summary 3 Market Value Overview 4 Available Development Resources 5 EDA 6-7 TIF Districts Pooling Resources 8 Administrative Fee Opportunities 9 Other Key Highlights 10 District Overview 11 Financial Section TIF Districts TIF District Index 85-1 Elderly Apartments (Project #6)12 85-2 42nd Ave (Project #8)13 86-1 36th Ave Apartments (Project #7)14 02-1 Navarre Project 15 03-1 Ryland/East Winnetka /CVS 16 04-1 Old Frank's Nursery Site 18 04-2 PPL (Boone Ave)20 08-1 City Center SE (Ryan)22 11-1 Bass Lake Road Apartments 23 1615 Compass Pointe Housing 25 1616 Centra Homes 27 1617 City Center 29 1618 Industrial Equities 31 1619 Good Samaritan 33 Economic Development Authority 35 HRA Construction Fund 37 HRA Bond Fund 38 Other Schedules Assumptions 39 Interfund Loan Schedule 40 Revenue Notes 43 2 Executive Summary We have updated the development funds and cash flow analysis for the City of New Hope, Minnesota (the City). Assumptions are used throughout the report. Detail of the assumptions used can be found on the Assumptions page in the exhibits section. The following is a summary of the City’s active TIF Districts available cash, outstanding obligations and projected cash remaining at the end of each District’s life: Cash Outstanding Available Cash Available Name Termination Balance Obligation(1)Pooling Balance Pooling Active Districts 03-1 Ryland/East Winnetka /CVS 2031 1,441,315$ 1,495,619$ 924,214$ 2,659,759$ 1,251,347$ 04-1 Old Frank's Nursery Site 2031 (369,080) 880,294 - 136,461 136,461 04-2 PPL (Boone Ave)2032 (134,941) 1,199,941 - (132,794) - 11-1 Bass Lake Road Apartments 2044 (2,430,120) 14,021,036 - 63,477 63,477 1615 Compass Pointe Housing 2041 (87,836) 1,093,953 - 848,203 848,203 (2) 1616 Centra Homes 2043 (1,700,714) 2,000,133 - 66,574 66,574 1617 City Center 2042 (2,241,573) 5,879,701 - 23,704 23,704 1618 Industrial Equities 2033 7,598 528,122 - 8,701 8,701 1619 Good Samaritan 2044 (10,336) 686,476 - 1,645,117 1,645,117 (2) Total Active Districts (5,525,687)$ 27,785,274$ 924,214$ 5,319,202$ 4,043,583$ (1) Outstanding obligations include projected future bond, pay-as-you-go note and interfund loan and principal and interest payments. (2) Restricted for development that is intended for occupancy, in part, by low- and moderate-income individuals, as defined under a federal, state, or municipal law. Termination Year2019 TIF # The following is a summary of the City’s inactive TIF Districts available cash, outstanding loans and available pooling: Available Name Termination Cash Loans Pooling Inactive Districts 85-1 Elderly Apartments (Project #6)2012 409,357$ 375,323$ 409,357$ 85-2 42nd Ave (Project #8)2012 2,549,625 1,561,757 2,549,625 86-1 36th Ave Apartments (Project #7)2014 9,934 2,766,688 9,934 Total Inactive Districts 2,968,916$ 4,703,768$ 2,968,916$ 3 Market Value The following chart illustrates the market value growth over the duration of the above TIF Districts. 85-1 Elderly Apartments (Project #6) 85-2 42nd Ave (Project #8) 86-1 36th Ave Apartments (Project #7) 03-1 Ryland/Eas t Winnetka /CVS 04-1 Old Frank's Nursery Site 04-2 PPL (Boone Ave) 11-1 Bass Lake Road Apartments 1615 Compass Pointe Housing 1616 Centra Homes 1617 City Center 1618 Industrial Equities 1619 Good Samaritan 2019 Estimated Market Value $6,982,000 $47,867,00 $12,946,00 $35,465,00 $8,540,000 $11,110,00 $28,200,00 $10,158,00 $20,124,00 $21,495,00 $2,640,000 $190,000 Original Market Value $226,700 $15,667,10 $153,000 $2,875,700 $750,000 $381,100 $3,280,000 $811,000 $1,000,000 $10,136,00 $400,000 $190,000 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 $50,000,000 Market Value Comparison Original Market Value 2019 Estimated Market Value By using tax increment as an economic development tool, total market value has increased over $145 million. 4 Available Development Resources: EDA and Districts 2020 2021 2022 2023 2024 Districts $3,937,705 $4,007,226 $4,159,667 $4,312,927 $4,465,769 EDA $1,823,956 $1,159,804 $1,088,883 $1,027,392 $1,319,975 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 Available Cash Districts EDA Source • Tax Increment received • Interfund Loan Interest Uses • Scattered Site Housing (Land aquisition and demolition costs) • Developer Loans Limits • Restricted • Limited Source District Funds Source • Tax Levy • Interfund Loan Interest Uses • Operations (Payroll, adminstration services) • Scattered Site Housing (General Development) Limits • Tax Levy limit • Cash Needed for Operations EDA Funds Development Opportunities Costs Cash Impact Land Write Down (Interfund Loan)$100K - $2.5M (Historically)Loan to be repaid over 15-25 years Rehab Program $25K - $500K (Historically)Annual investment Development Project (Winnetka Mall)$3M and Up One-time Investment Possible Development Opportunities 5 Economic Development Authority (EDA): Future Costs and Revenues The EDA budget includes a significant amount of payroll and other operating costs and is also used to fund development needs through the scattered site housing program. Below is the projection of operating and scattered site housing costs over the next five years. $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 2020 2021 2022 2023 2024 EDA General Fund Costs Payroll Other operating Scattered Site Program Operating costs and payroll are expected to increase 2% annually while the EDA tax levy is expected to increase 5% annually. Below is the projection of total costs compared to revenues. $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 2020 2021 2022 2023 2024 EDA General Fund Revenues & Costs Total Costs Revenues 6 Economic Development Authority (EDA): Cash Balances $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2020 2021 2022 2023 2024 2025 2026 2027 Minimum Cash Operating Reserve (50% Next Year Operations) Minimum Cash Development Reserve (250K Annually) Cash Balance Total Minimum Cash Reserve Over the next ten years, the cash balance is expected to decrease, largely due to ongoing support of the City’s Scattered Site Housing Program and increasing operating costs. The Scattered Site Housing Program is expected to need more City support as funding from Community Development Block Grants decreases. To improve the EDA’s cash position, the following opportunities are being considered:  Reallocating excess increment received to the EDA budget will provide additional funding of about $30,000 annually.  Utilize available district funds to support the scattered site housing program.  Review payroll cost allocations and payroll documentation procedures for reallocation of TIF related payroll expenses to the related districts. 7 TIF Districts: Pre-90 Districts In the development accounts, $3,893,130 is available to be spent (pooled) anywhere in the City’s project area for TIF eligible costs. As of December 31, 2019, estimated pooled resources are available in the following districts:  Elderly Apartments (85-1) - $409,357  42nd Avenue (85-2) - $2,549,625  36th Ave Apartments (86-2) - $9,934  Ryland/East Winnetka/CVS (3-1) - $924,214 In addition to the available cash, these districts have made interfund loans to other TIF Districts totaling $2,225,611. As the interfund loans are repaid, cash available for pooling will increase. The below chart illustrates restricted cash, available cash for pooling and interfund receivables, for these districts as a whole, over the next ten years. $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Districts with Available Pooling - Cash Balance Cash available for pooling Interfund Receivable Suggested uses for the pooled resources include the following:  Scattered site housing program  TIF eligible costs; including land acquisition costs, demolition and environmental remediation costs and, on a limited basis, eliminating deficit balances in other TIF Districts.  Other initiates determined by the EDA’s strategic plan 8 TIF Districts: Administrative Fees Through 2019, administrative fees charged to the combined TIF Districts were about nine percent of TIF revenues collected. TIF Districts are allowed to charge up to ten percent for allowable administrative costs. Non captured administrative costs total about $400,000. Currently, administrative fees being charged to the Districts include professional service billings, county processing fees and publishing costs. To fully capture administrative costs associated with each district, EDA staff time and other internal resources used on TIF projects should be charged to the related districts. Going forward, an annual transfer from the combined TIF Districts of $80,000 to $100,000 could be made to reimburse the EDA fund for admin costs. To ensure proper reimbursement documentation exists, the City should consider the following recommendations:  Employee timecards should identify time spent working on TIF Districts or related projects, specifically stating the TIF District or project.  When deposits are received and planning is started, costs incurred as part of the development process should be charged to the related TIF District. The following table summarizes allowable administrative costs for each district and maximum transfers to the EDA over the next three years: Actual Allowable Not Captured 2020 2021 2022 85-1 Elderly Apartments (Project #6)11$ 85-2 42nd Ave (Project #8)2,271 86-1 36th Ave Apartments (Project #7)573 03-1 Ryland/East Winnetka /CVS 2,731 43,617 40,886 39,617 39,617 39,617 04-1 Old Frank's Nursery Site 22 9,303 9,281 8,104 8,104 8,104 04-2 PPL (Boone Ave)2,093 5,673 3,580 - - - 11-1 Bass Lake Road Apartments 3,045 52,681 1615 Compass Pointe Housing 573 9,220 8,647 8,120 8,120 8,120 1616 Centra Homes 935 28,636 27,701 27,536 27,536 27,536 1617 City Center - 27,944 27,944 26,944 26,944 26,944 1618 Industrial Equities 1,164 13,418$ 124,393$ 118,039$ 110,321$ 110,321$ 163,002$ District 2019 Administrative Costs Estimated Future Administrative Transfers 9 TIF Districts: Other Key Highlights o Interfund loans are recorded in most TIF Districts to either cover cash deficits or record costs associated with the purchase and sale of redevelopment property. See page 40 for a detailed schedule of the projected interfund loan balances. o Future Projects – The cash flow analysis has been updated with project activity that has occurred to-date. We have not included project expenses for the year 2020 and thereafter. Please keep this in mind when reviewing the projected cash balances. o City Center District – This district has an interfund loan with an authorized amount of $8 Million. Through 2018, $2,357,289 of the loan has been used to reimburse other Districts and the EDA for prior year land redevelopment costs. The City has until 2020 to incur project costs and use the remaining interfund loan. One possible use of the interfund loan is to pay bond payments related to the 2016A bonds. We would be pleased to further discuss any of the information contained in this memo or any other concerns that you would like us to address. We would also like to express our thanks for the courtesy and assistance extended to us by City staff during the course of our services. 10 Type Name Development Creation Termination Existing TIF Districts 85-1 Redevelopment Elderly Apartments (Project #6) Apartments 1985 2012 85-2 Redevelopment 42nd Ave (Project #8)Apartments & Commercial 1985 2012 86-1 Redevelopment 36th Ave Apartments (Project #7) Apartments 1986 2014 03-1 Redevelopment Ryland/East Winnetka /CVS 175 Townhomes, CVS Pharmacy 2003 2031 04-1 Redevelopment Old Frank's Nursery Site Winnetka Townhomes - 44 units 2004 2031 04-2 Housing PPL (Boone Ave)Apartments & 44 condos 2004 2032 11-1 Redevelopment Bass Lake Road Apartments Planned for Housing 2011 2040 1615 Housing Compass Pointe Housing 68-Unit Affordable Housing 2014 2041 1616 Redevelopment Centra Homes 34 Single Family Homes & 27 Townhomes 2014 2043 1617 Redevelopment City Center Commercial & Multi-Family Housing 2015 2042 1618 Renewal and Renovation Industrial Equities Commercial & Multi-Family Housing 2016 2033 1619 Housing Good Samaritan Apartments 2017 2044 TIF # City of New Hope, Minnesota New Hope Program Overview 11 City of New Hope, Minnesota TIF District #85-1 (Funds 9112(closed), 9213) Elderly Apartments (Proj. #6) Redevelopment District 1605 1985 - 12/31/2012 TIF Plan Totals 2012 Modified Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 3,000,000$ 2,722,903$ 2,722,903$ -$ -$ -$ -$ -$ Bond proceeds 400,000 407,750 407,750 - - - - - Investment earnings *300,000 167,686 176,350 (6,062) (4,821) 2,219 - - Sales/lease proceeds - 370,096 370,096 - - - - - Other revenues - 425,573 - 47,908 - - 13,429 13,429 Annual revenues 3,700,000 4,094,008 3,677,099 41,846 (4,821) 2,219 13,429 13,429 Expenses Land & bldg acq. and site improvements 1,250,000 1,223,545 1,566,867 (343,322) - - - - Interest reduction - 633,104 633,104 - - - - - Bond principal 400,000 499,236 499,236 - - - - - Bond interest 750,000 251,337 251,337 - - - - - Interest expense - 48,981 48,981 - - - - - Admin fees - City/EDA 300,000 297,558 295,884 551 1,123 - - - Admin Adjustment - - - - - - - - Other expenses 1,000,000 4,997 4,997 - - - - - Tax increment returned to the County - 35,451 25,751 (25,751) - - 22,022 13,429 Annual expenses 3,700,000 2,994,209 3,326,157 (368,522) 1,123 - 22,022 13,429 Annual increase/decrease - 1,099,800 350,942 410,368 (5,944) 2,219 (8,593) (0) Ending fund balance -$ 1,099,800$ 350,942$ 761,310$ 755,366$ 757,585$ 748,992$ 748,992$ Excess increment generated -$ 11,195$ (4,821)$ 2,219$ 13,429$ 13,429$ Cash balances (exluding interfund loans)350,942$ 761,310$ 755,366$ 757,585$ 748,992$ 748,992$ Cash balances (including interfund loans)350,942 389,296 380,565 382,262 336,378 298,948 Loan to City Center - 372,014 374,801 375,323 412,614 450,044 *interest earnings (on beg of yr balance)-1.73%-0.63%0.29%N/A N/A Administrative fees (based on non-admin expenses)11.03%9.76%N/A N/A N/A N/A N/A - Original market value N/A N/A N/A N/A N/A N/A Original tax capacity N/A N/A N/A N/A N/A N/A Total market value N/A N/A N/A N/A N/A N/A Estimated tax capacity N/A N/A N/A N/A N/A N/A Captured tax capacity N/A N/A N/A N/A N/A N/A Prior Year Notes: - Other revenues of $18,170 and transfers in of $89,052 identified as unspent and were returned to the EDA fund in 2012. Revised land sale proceeds of $200,000 were returned to the EDA in 2015. - $343,322 in project costs for the K-Mart Project were originally paid out of District 86-1, with the intent to be reimbursed once the City Center district was set-up. A transfer occurred in 2017 to reimburse District 85-1 from the City Center District. Due to the reimbursement, interfund loan interest has been adjusted. - A transfer of $25,751 will occur in 2017 to correct the 2015 miscoding of tax increment returned to the county. Cash was erroneously paid out of 85-1 instead of 85-2. Projected 12 City of New Hope, Minnesota TIF District #85-2 (Funds 9114(closed), 9215) 42nd Ave (proj. 8) Redevelopment District 1606 1985 - 12/31/2012 TIF Plan Totals 2012 Modified Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 12,000,000$ 9,511,786$ 9,511,786$ -$ -$ -$ -$ -$ Market value homestead credit - 2,207 2,207 - - - - - Bond proceeds 3,000,000 2,356,501 2,356,501 - - - - - Investment earnings *1,200,000 1,132,945 1,176,151 (24,744) (34,044) 15,582 - - Sales/lease proceeds 800,000 3,041,570 3,041,570 - - - - - Non-tax increment revenues - Grants - 227,652 227,652 - - - - - Other revenues - 1,903,957 420,249 190,045 - 27,854 54,985 54,967 Transfers in - - - - - - - - Annual revenues 17,000,000 18,176,618 16,736,116 165,301 (34,044) 43,436 54,985 54,967 Expenses Land & bldg acq. and site improvements 9,000,000 7,802,121 9,164,031 (1,361,910) - - - - Bond principal 3,000,000 3,070,923 3,070,923 - - - - - Bond interest 1,000,000 729,776 729,776 - - - - - Admin fees - City/EDA 1,272,727 733,149 731,475 551 1,123 - - - Admin adjustment - - - - - - - - Other expenses 2,727,273 16,328 16,328 - - - - - Transfers out - 521,079 521,079 - - - - - Tax increment returned to the County - 49,395 7,285 25,751 - - - 16,359 Annual expenses 17,000,000 12,922,771 14,240,897 (1,335,608) 1,123 - - 16,359 Annual increase/decrease - 5,253,846 2,495,219 1,500,909 (35,167) 43,436 54,985 38,608 Ending fund balance -$ 5,253,846$ 2,495,219$ 3,996,128$ 3,960,961$ 4,004,397$ 4,059,382$ 4,097,990$ Excess increment generated -$ -$ -$ -$ -$ 16,359$ Cash balances (exluding interfund loans)2,495,219$ 3,996,128$ 3,960,961$ 4,004,397$ 4,059,382$ 4,097,990$ Cash balances (including interfund loans)2,495,219 2,520,399 2,474,177 2,442,640 2,349,529 2,238,721 Loan to 11-1 - - - 72,904 73,073 74,011 Loan to City Center - 1,475,729 1,486,784 1,488,853 1,636,780 1,785,258 *interest earnings (on beg of yr balance)-0.99%-0.85%0.39%N/A N/A Administrative fees 7.71%7.69%N/A N/A N/A N/A N/A Original market value 15,702,100 N/A N/A N/A N/A N/A Original tax capacity 241,814 N/A N/A N/A N/A N/A Total market value 41,977,900 N/A N/A N/A N/A N/A Estimated tax capacity 707,058 N/A N/A N/A N/A N/A Captured tax capacity 429,882 N/A N/A N/A N/A N/A Prior Year Notes: -Transfers in of 500,002 identified as unspent and were returned to the EDA fund in 2012. Revised land sale proceeds of $595,299 were returned to the EDA in 2015. - $1,361,910 in project costs for the K-Mart Project were originally paid out of District 86-1, with the intent to be reimbursed once the City Center district was set-up. A transfer occurred in 2017 to reimburse District 85-2 from the City Center District. Due to the reimbursement, interfund loan interest has been adjusted. Projected 13 City of New Hope, Minnesota TIF District #86-1 (Funds 9113(closed), 9214) 36th ave Apartments Redevelopment District 1607 1986 - 12/31/2014 TIF Plan Totals 2012 Modified Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 8,000,000$ 5,322,700$ 5,322,700$ -$ -$ -$ -$ -$ Bond proceeds 6,800,000 1,734,229 1,734,229 - - - - - Investment earnings *800,000 779,050 839,062 (47,195) (23,141) 10,324 - - Sales/lease proceeds - 40,745 40,745 - - - - - Other revenues - 2,298,902 - 18,427 - 900,603 60,608 60,023 Annual revenues 15,600,000 10,175,626 7,936,736 (28,768) (23,141) 910,927 60,608 60,023 Expenses Land & bldg acq. and site improvements 3,500,000 2,058,095 2,190,149 (132,054) - - - - Public park facilities & ice arena 2,000,000 520,000 520,000 - - - - - Bond principal 6,800,000 2,127,390 2,127,390 - - - - - Bond interest 2,000,000 913,158 913,158 - - - - - Admin fees - City/EDA 800,000 454,207 450,871 551 2,785 - - - Admin adjustment - - - - - - - - Other expenses 500,000 7,407 7,407 - - - - - Transfers out - 4,655 - 4,655 - - - - Annual expenses 15,600,000 6,084,912 6,208,975 (126,848) 2,785 - - - Annual increase/decrease - 4,090,714 1,727,761 98,080 (25,926) 910,927 60,608 60,023 Ending fund balance -$ 4,090,714$ 1,727,761$ 1,825,841$ 1,799,915$ 2,710,842$ 2,771,450$ 2,831,473$ Excess increment generated -$ -$ -$ -$ -$ -$ Cash balances (exluding interfund loans)1,727,761 1,825,841 1,799,915 2,710,842 2,771,450 2,831,473 Cash balances (including interfund loans)1,209,176 1,353,788 1,392,161 (58,464) 8,869 51,245 Loan to 3-1 200,000 - - - - - Loan to 4-1 318,585 328,963 263,592 267,727 241,167 214,107 Loan to 11-1 - - - 2,357,216 2,362,707 2,393,018 Loan to City Center - 143,090 144,162 144,363 158,706 173,103 Total loans to other districts 518,585 472,053 407,754 2,769,306 2,762,581 2,780,228 *interest earnings (on beg of yr balance)-3.90%-1.71%0.74%N/A N/A Administrative fees 8.53%8.47%N/A N/A N/A N/A N/A Original market value 153,000 N/A N/A N/A N/A N/A Original tax capacity 2,130 N/A N/A N/A N/A N/A Total market value 10,008,000 N/A N/A N/A N/A N/A Estimated tax capacity 125,100 N/A N/A N/A N/A N/A Captured tax capacity 122,970 N/A N/A N/A N/A N/A Prior Year Notes: - Revised land sale proceeds of $64,779 were returned to the EDA in 2015. - $132,054 in project costs for the K-Mart Project were originally paid out of District 86-1, with the intent to be reimbursed once the City Center district was set-up. A transfer occurred in 2017 to reimburse District 86-1 from the City Center District. Due to the reimbursement, interfund loan interest has been adjusted. Projected 14 City of New Hope, Minnesota TIF District #02-1 (Funds 9116(closed), 9216) Navarre Project Economic Development District 1609 2002 - 12/31/2012 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 1,532,676$ 511,414$ 673,471$ (162,057)$ -$ -$ -$ -$ Bond proceeds 400,000 - - - - - - - Investment earnings *- 15,459 20,902 (5,443) - - - - Non-tax increment revenues - Other revenues (from Navarre for exp reimb)- 417,008 417,008 - - - - - Annual revenues 1,932,676 943,881 1,111,381 (167,500) - - - - Expenses Land & bldg acq. and site improvements 800,000 414,219 414,219 - - - - - Public park facilities & ice arena 50,000 - - - - - - - Bond principal 400,000 - - - - - - - Bond interest 200,000 - - - - - - - Debt service - rev. notes 300,000 468,402 468,402 - - - - - Admin fees - City/EDA 160,000 58,703 58,152 551 - - - - Admin adjustment - - - - - - - - Other expenses 22,676 2,557 2,557 - - - - - Annual expenses 1,932,676 943,881 943,330 551 - - - - Annual increase/decrease - - 168,051 (168,051) - - - - Ending fund balance -$ -$ 168,051$ -$ -$ -$ -$ -$ Cash balances 168,051$ -$ -$ -$ -$ -$ *interest earnings (on beg of yr balance)N/A N/A N/A N/A N/A Administrative fees 11.48%8.63%N/A N/A N/A N/A N/A Original market value 623,000 N/A N/A N/A N/A N/A Original tax capacity 10,960 N/A N/A N/A N/A N/A Total market value 6,500,000 N/A N/A N/A N/A N/A Estimated tax capacity 129,250 N/A N/A N/A N/A N/A Less fiscal disparities tax capacity (44,435) N/A N/A N/A N/A N/A Captured tax capacity 73,855 N/A N/A N/A N/A N/A Prior Year Notes: - In 2017-2018, $162,057 in tax increment was returned to the county, to reimburse for increment received after the decertification date and close the district. Projected 15 City of New Hope, Minnesota TIF District #03-1 (Funds 9117, 9217) Ryland/East Winnetka/CVS Redevelopment District 1610 2003 - 12/31/2031 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 24,600,000$ 7,029,096$ 3,621,959$ 368,302$ 421,791$ -$ 436,174$ 436,174$ Market value homestead credit - 110,359 110,359 - - - - - Bond proceeds 11,187,500 6,097,500 6,097,500 - - - - - Investment earnings *2,460,000 272,108 46,554 115,097 (17,847) 22,589 13,656 15,189 Sales/lease proceeds 2,600,000 787,500 787,500 - - - - - Non-tax increment revenues Other revenues (including bond premium)- 163,141 163,141 - - - - - Transfers in 1,160,000 - - - - - - - Annual revenues 42,007,500 14,459,704 10,827,013 483,399 403,944 22,589 449,830 451,363 Expenses Land & bldg acq. and site improvements 10,000,000 4,275,204 6,465,049 (2,189,845) - - - - Bond principal 11,187,500 5,881,500 4,068,000 202,500 211,500 - 225,000 225,000 Bond interest 8,362,500 1,351,378 1,177,909 40,745 36,605 - 27,920 23,420 Debt service - rev. notes 6,712,500 - - - - - - - Interest expense - 4 611,461 (611,457) - - - - Admin fees - City/EDA (includes issuance costs)2,460,000 608,178 342,439 2,676 1,361 - 43,617 43,617 Admin adjustment - - - - - - - - Other expenses (includes county admin fees)- 12,369 9,170 1,596 1,603 - - - Transfers out 3,285,000 - - - - - - - Annual expenses 42,007,500 12,128,633 12,674,028 (2,553,785) 251,069 - 296,537 292,037 Annual increase/decrease - 2,331,071 (1,847,015) 3,037,184 152,875 22,589 153,293 159,326 Ending fund balance -$ 2,331,071$ (1,847,015)$ 1,190,169$ 1,343,044$ 1,365,633$ 1,518,926$ 1,678,252$ Less next years debt service (including interfund loan)1,144,030 248,105 - 252,920 248,420 248,375 Fund balance available -$ 2,331,071$ (2,991,045)$ 942,064$ 1,343,044$ 1,112,713$ 1,270,506$ 1,429,877$ Cash balances (exluding interfund loans)(1,848,857)$ 1,189,262$ 1,342,912$ 1,365,633$ 1,518,926$ 1,678,252$ Cash balances (including interfund loans)- 955,859 1,098,015 1,119,767 1,276,869 1,436,729 Loan from EDA 1,512,242 - - - - - Loan from EDA (1)363,146 - - - - - Loan from 86-1 (1)200,000 - - - - - Loan to 4-1 (1)103,971 103,971 103,971 103,971 103,971 103,971 Loan to 4-2 (1)- 129,432 140,926 141,895 138,086 137,552 Loan to 11-1 (1)122,560 - - - - - *interest earnings (on beg of yr balance)-6.23%-1.50%1.68%1.00%1.00% Administrative fees 8.52%9.17%0.73%0.32%#DIV/0!10.00%10.00% Original market value 2,875,700 2,875,700 2,875,700 2,875,700 2,875,700 2,875,700 Original tax capacity 39,856 39,856 39,856 39,856 39,856 39,856 Total market value 30,074,000 30,916,000 34,693,000 35,465,000 35,465,000 35,465,000 Estimated tax capacity 298,238 307,510 347,626 355,446 355,446 355,446 Captured tax capacity 258,382 267,654 307,770 315,590 315,590 315,590 (1)Loans reported to cover negative cash balances in noted districts. Prior Year Notes: -In 2017, it was determined that $2,189,845 in land expense and a related interfund loan, originally recorded in 2008/2009 for the purchase of the Bass Lake Road Apartments, was related to parcels located within district 11-1. The land expense, interfund loan and related interest expense have been reclassified to district 11-1, resulting in an increase in cash of $1,289,060. Projected 16 City of New Hope, Minnesota TIF District #03-1 (Funds 9117, 9217) (Continued) Ryland/East Winnetka/CVS Redevelopment District 1610 2003 - 12/31/2031 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Tax increment 436,174$ 436,174$ 436,174$ 436,174$ -$ -$ -$ -$ - - Market value homestead credit - - - - - - - - - - Bond proceeds - - - - - - - - - - Investment earnings *16,783 18,392 20,021 21,674 - - - - - - Sales/lease proceeds - - - - - - - - - - Non-tax increment revenues Other revenues (including bond premium)- - - - - - - - - - Transfers in - - - - - - - - - - Annual revenues 452,957 454,566 456,195 457,848 - - - - - - Expenses Land & bldg acq. and site improvements - - - - - - - - - - Bond principal 229,500 234,000 238,500 247,500 - - - - - - Bond interest 18,875 14,065 8,807 3,032 - - - - - - Debt service - rev. notes - - - - - - - - - - Interest expense - - - - - - - - - - Admin fees - City/EDA (includes issuance costs)43,617 43,617 43,617 43,617 - - - - - - Admin adjustment - - - - - - - - - - Other expenses (includes county admin fees)- - - - - - - - - - Transfers out - - - - - - - - - - Annual expenses 291,992 291,682 290,924 294,149 - - - - - - Annual increase/decrease 160,965 162,884 165,271 163,699 - - - - - - Ending fund balance 1,839,217$ 2,002,101$ 2,167,372$ 2,331,071$ 2,331,071$ 2,331,071$ 2,331,071$ 2,331,071$ 2,331,071 2,331,071 Less next years debt service (including interfund loan)248,065 247,307 250,532 - - - - - - - Fund balance available 1,591,152$ 1,754,794$ 1,916,840$ 2,331,071$ 2,331,071$ 2,331,071$ 2,331,071$ 2,331,071$ 2,331,071 2,331,071 - Cash balances (exluding interfund loans)1,839,217$ 2,002,101$ 2,167,372$ 2,331,071$ 2,331,071$ 2,331,071$ 2,331,071$ 2,331,071$ 2,331,071 2,331,071 Cash balances (including interfund loans)1,590,328 1,738,458 1,887,038 2,032,450 2,017,820 2,000,534 2,043,772 2,082,618 2,080,094 2,087,104 Loan from EDA - - - - - - - - - - Loan from EDA (1)- - - - - - - - - - Loan from 86-1 (1)- - - - - - - - - - Loan to 4-1 (1)103,971 103,971 103,971 103,971 103,971 100,582 45,920 - - - Loan to 4-2 (1)144,918 159,672 176,363 194,650 209,280 229,955 241,379 248,453 250,977 243,967 Loan to 11-1 (1)- - - - - - - - - - *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00% Administrative fees 10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00% Original market value 2,875,700 2,875,700 2,875,700 2,875,700 2,875,700 2,875,700 2,875,700 2,875,700 2,875,700 2,875,700 Original tax capacity 39,856 39,856 39,856 39,856 39,856 39,856 39,856 39,856 39,856 39,856 Total market value 35,465,000 35,465,000 35,465,000 35,465,000 35,465,000 35,465,000 35,465,000 35,465,000 35,465,000 35,465,000 Estimated tax capacity 355,446 355,446 355,446 355,446 355,446 355,446 355,446 355,446 355,446 355,446 Captured tax capacity 315,590 315,590 315,590 315,590 315,590 315,590 315,590 315,590 315,590 315,590 (1)Loans reported to cover negative cash balances in noted districts. Projected (Continued) 17 City of New Hope, Minnesota TIF District #04-1 (Funds 9118, 9218) Old Frank's Nursery Site Redevelopment District 1611 2004 - 12/31/2031 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 6,000,000$ 1,889,508$ 618,837$ 69,925$ 84,290$ -$ 93,038$ 93,038$ Market value homestead credit - 12,165 12,165 - - - - - Bond proceeds 2,687,500 677,500 677,500 - - - - - Investment earnings *600,000 5,823 14,377 (4,485) (1,788) (3,003) - - Non-tax increment revenues Grants - 5,000 5,000 - - - - - Other revenues (including bond premium)- 5,400 5,400 - - - - - Annual revenues 9,287,500 2,595,396 1,333,279 65,440 82,502 (3,003) 93,038 93,038 Expenses Land & bldg acq. and site improvements 2,150,000 892,313 1,135,629 (243,316) - - - - Bond principal 2,687,500 653,500 452,000 22,500 23,500 - 25,000 25,000 Bond interest 1,612,500 171,591 152,317 4,527 4,067 - 3,102 2,602 Debt service - rev. notes 1,612,500 625,926 205,327 12,880 30,336 32,350 30,003 30,003 Interest expense - - 67,942 (67,942) - - - - Admin fees - City/EDA (includes issuance costs)600,000 109,655 71,564 976 (31,012) (32,350) 8,373 8,373 Other expenses (includes county admin fees)- 8,621 7,110 749 762 - - - Transfers out 625,000 - - - - - - - Annual expenses 9,287,500 2,461,606 2,091,889 (269,626) 27,653 - 66,478 65,978 Annual increase/decrease - 133,790 (758,610) 335,066 54,849 (3,003) 26,560 27,060 Ending fund balance -$ 133,790$ (758,610)$ (423,544)$ (368,695)$ (371,698)$ (345,138)$ (318,078)$ Less next years debt service (including interfund loan)127,112 27,567 - 28,102 27,602 57,600 Fund balance available -$ 133,790$ (885,722)$ (451,111)$ (368,695)$ (399,800)$ (372,740)$ (375,678)$ Cash balances (excluding cashflow loans)(590,583)$ (423,544)$ (368,695)$ (371,698)$ (345,138)$ (318,078)$ Cash balances (including cashflow loans)- 9,390 - - - - Loan from EDA (max $4M)168,027 - - - - - Loan from 3-1 (max $150K) (1) 103,971 103,971 103,971 103,971 103,971 103,971 Loan from 86-1 (max $500K) (1)318,585 328,963 263,592 267,727 241,167 214,107 *interest earnings (on beg of yr balance)0.76%0.42%0.81%1.00%1.00% Administrative fees 5.77%11.34%1.40%-36.79%#DIV/0!9.00%9.00% Original market value 750,000 750,000 750,000 750,000 750,000 750,000 Original tax capacity 12,290 12,290 12,290 12,290 12,290 12,290 Total market value 6,742,000 6,959,000 7,866,000 8,540,000 8,540,000 8,540,000 Estimated tax capacity 60,879 63,066 73,094 79,607 79,607 79,607 Captured tax capacity 48,589 50,776 60,804 67,317 67,317 67,317 (1)Loan reported to cover negative cash balance. Prior Year Notes: - In 2017, it was determined that $243,315 in land expense and a related interfund loan, originally recorded in 2008/2009 for the purchase of the Bass Lake Road Apartments, was related to parcels located within district 11-1. The land expense, interfund loan and related interest expense have been reclassified to district 11-1, resulting in an increase in cash of $143,229. Projected 18 City of New Hope, Minnesota TIF District #04-1 (Funds 9118, 9218) (Continued) Old Frank's Nursery Site Redevelopment District 1611 2004 - 12/31/2031 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Tax increment 93,038$ 93,038$ 93,038$ 93,038$ 93,038$ 93,038$ 93,038$ 93,038$ 93,038$ 93,038$ Market value homestead credit - - - - - - - - - - Bond proceeds - - - - - - - - - - Investment earnings *- - - - - - - - 87 635 Non-tax increment revenues Grants - - - - - - - - - - Other revenues (including bond premium)- - - - - - - - - - Annual revenues 93,038 93,038 93,038 93,038 93,038 93,038 93,038 93,038 93,125 93,673 Expenses Land & bldg acq. and site improvements - - - - - - - - - - Bond principal 25,500 26,000 26,500 27,500 - - - - - Bond interest 2,097 1,563 979 337 - - - - - Debt service - rev. notes 30,003 30,003 30,003 30,003 30,003 30,003 30,003 30,003 30,003 15,001 Interest expense - - - - - - - - - - Admin fees - City/EDA (includes issuance costs)8,373 8,373 8,373 8,373 8,373 8,373 8,373 8,373 8,373 8,373 Other expenses - - - - - - - - - - Transfers out - - - - - - - - - - Annual expenses 65,973 65,939 65,855 66,213 38,376 38,376 38,376 38,376 38,376 23,374 Annual increase/decrease 27,065 27,099 27,183 26,825 54,662 54,662 54,662 54,662 54,749 70,299 Ending fund balance (291,013)$ (263,914)$ (236,731)$ (209,906)$ (155,244)$ (100,582)$ (45,920)$ 8,742 63,491 133,790 Less next years debt service (including interfund loan)27,597 27,563 27,479 27,837 - - - - - - Fund balance available (318,610)$ (291,477)$ (264,210)$ (237,743)$ (155,244)$ (100,582)$ (45,920)$ 8,742 63,491 133,790 Cash balances (excluding cashflow loans)(291,013)$ (263,914)$ (236,731)$ (209,906)$ (155,244)$ (100,582)$ (45,920)$ 8,742$ 63,491$ 133,790$ Cash balances (including cashflow loans)- - - - - - - 8,742 63,491 133,790 Loan from EDA - - - - - - - - - - Loan from 3-1 (1)103,971 103,971 103,971 103,971 103,971 100,582 45,920 - - - Loan from 86-1 (1)187,042 159,943 132,760 105,935 51,273 - - - - - *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00% Administrative fees 9.00%9.00%9.00%9.00%9.00%9.00%9.00%9.00%9.00%9.00% Original market value 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000 Original tax capacity 12,290 12,290 12,290 12,290 12,290 12,290 12,290 12,290 12,290 12,290 Total market value 8,540,000 8,540,000 8,540,000 8,540,000 8,540,000 8,540,000 8,540,000 8,540,000 8,540,000 8,540,000 Estimated tax capacity 79,607 79,607 79,607 79,607 79,607 79,607 79,607 79,607 79,607 79,607 Captured tax capacity 67,317 67,317 67,317 67,317 67,317 67,317 67,317 67,317 67,317 67,317 (1)Loan reported to cover negative cash balance. Projected (Continued) 19 City of New Hope, Minnesota TIF District #04-2 (Funds 9119, 9219) PPL (Boone Avenue) Housing District 1612 2004 - 12/31/2032 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 6,000,000$ 2,234,005$ 683,856$ 77,755$ 91,547$ -$ 106,219$ 106,219$ Market value homestead credit - 15,807 15,807 - - - - - Bond proceeds 2,625,000 2,700,000 2,700,000 - - - - - Investment earnings *600,000 51,628 52,876 (1,248) 1,029 (1,029) - - Non-tax increment revenues Transfers in 150,000 300,000 300,000 - - - - - Annual revenues 9,375,000 5,301,440 3,752,539 76,507 92,576 (1,029) 106,219 106,219 Expenses Land & bldg acq. and site improvements 1,400,000 1,321,213 1,321,213 - - - - - Public park facilities & ice arena 700,000 - - - - - - - Bond principal 2,625,000 2,645,000 1,475,000 50,000 55,000 - 60,000 65,000 Bond interest 1,575,000 1,272,915 898,156 44,015 43,044 - 40,410 38,685 Debt service - rev. notes 1,575,000 - - - - - - - Admin fees - City/EDA (includes issuance costs)600,000 195,022 158,253 5,076 5,693 - 2,000 2,000 Other expenses (includes county admin fees)- 7,038 5,260 889 889 - - - Transfers out 900,000 - - - - - - - Annual expenses 9,375,000 5,441,188 3,857,882 99,980 104,626 - 102,410 105,685 Annual increase/decrease - (139,748) (105,343) (23,473) (12,050) (1,029) 3,809 534 Ending fund balance -$ (139,748)$ (105,343)$ (128,816)$ (140,866)$ (141,895)$ (138,086)$ (137,552)$ Less next years debt service 94,015 98,044 - 100,410 103,685 111,585 Fund balance available -$ (139,748)$ (199,358)$ (226,860)$ (140,866)$ (242,305)$ (241,771)$ (249,137)$ Cash balances (exluding interfund loans)(105,343)$ (128,816)$ (140,926)$ (141,895)$ (138,086)$ (137,552)$ Cash balances (including interfund loans)(105,343) 556 - - - - Loan from 3-1 - 129,432 140,926 141,895 138,086 137,552 *interest earnings (on beg of yr balance)1.18%-0.80%0.73%1.00%1.00% Administrative fees 8.67%22.62%6.53%6.22%#DIV/0!10.00%10.00% Original market value 381,100 381,100 381,100 381,100 381,100 381,100 Original tax capacity 4,166 4,166 4,166 4,166 4,166 4,166 Total market value 8,192,000 9,020,000 10,150,000 11,110,000 11,110,000 11,110,000 Estimated tax capacity 59,828 65,172 76,093 87,267 87,267 87,267 Captured tax capacity 55,662 61,006 71,927 83,101 83,101 83,101 Prior Year Notes: -$300,000 transfer in 2011 approved by Council from TIF District 85-2. Projected 20 City of New Hope, Minnesota TIF District #04-2 (Funds 9119, 9219) (Continued) PPL (Boone Avenue) Housing District 1612 2004 - 12/31/2032 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Tax increment 106,219$ 106,219$ 106,219$ 106,219$ 106,219$ 106,219$ 106,219$ 106,219$ 106,219$ 106,219$ Market value homestead credit - - - - - - - - - - Bond proceeds - - - - - - - - - - Investment earnings *- - - - - - - - - - Non-tax increment revenues Transfers in - - - - - - - - - - Annual revenues 106,219 106,219 106,219 106,219 106,219 106,219 106,219 106,219 106,219 106,219 Expenses Land & bldg acq. and site improvements - - - - - - - - - - Public park facilities & ice arena - - - - - - - - - - Bond principal 75,000 85,000 90,000 95,000 95,000 105,000 100,000 100,000 100,000 95,000 Bond interest 36,585 33,973 30,910 27,506 23,849 19,894 15,643 11,293 6,743 2,209 Debt service - rev. notes - - - - - - - - - - Admin fees - City/EDA (includes issuance costs)2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Other expenses - - - - - - - - - - Transfers out - - - - - - - - - - Annual expenses 113,585 120,973 122,910 124,506 120,849 126,894 117,643 113,293 108,743 99,209 Annual increase/decrease (7,366) (14,754) (16,691) (18,287) (14,630) (20,675) (11,424) (7,074) (2,524) 7,010 Ending fund balance (144,918)$ (159,672)$ (176,363)$ (194,650)$ (209,280)$ (229,955)$ (241,379)$ (248,453)$ (250,977) (243,967) Less next years debt service (including interfund loan)118,973 120,910 122,506 118,849 124,894 115,643 111,293 106,743 97,209 - Fund balance available (263,891)$ (280,582)$ (298,869)$ (313,499)$ (334,174)$ (345,598)$ (352,672)$ (355,196)$ (348,186) (243,967) Cash balances (exluding interfund loans)(144,918)$ (159,672)$ (176,363)$ (194,650)$ (209,280)$ (229,955)$ (241,379)$ (248,453)$ (250,977)$ (243,967)$ Cash balances (including interfund loans)- - - - - - - - - - Loan from 3-1 144,918 159,672 176,363 194,650 209,280 229,955 241,379 248,453 250,977 243,967 *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00% Administrative fees 10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00% Original market value 381,100 381,100 381,100 381,100 381,100 381,100 381,100 381,100 381,100 381,100 Original tax capacity 4,166 4,166 4,166 4,166 4,166 4,166 4,166 4,166 4,166 4,166 Total market value 11,110,000 11,110,000 11,110,000 11,110,000 11,110,000 11,110,000 11,110,000 11,110,000 11,110,000 11,110,000 Estimated tax capacity 87,267 87,267 87,267 87,267 87,267 87,267 87,267 87,267 87,267 87,267 Captured tax capacity 83,101 83,101 83,101 83,101 83,101 83,101 83,101 83,101 83,101 83,101 Projected (Continued) 21 City of New Hope, Minnesota TIF District #08-1 (Fund 9221) City Center SE (Ryan, Hazardous Substance Subdistrict) Redevelopment District 1613 2008 - 12/31/2037 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 13,100,000$ -$ -$ -$ -$ -$ -$ -$ Bond proceeds 4,100,000 - - - - - - - Investment earnings *1,310,000 61 - 61 - - - - Non-tax increment revenues Transfers in - 4,655 - 4,655 - - - - Annual revenues 18,510,000 4,716 - 4,716 - - - - Expenses Land & bldg acq. and site improvements 4,400,000 - - - - - - - Bond principal 4,100,000 - - - - - - - Bond interest 3,800,000 - - - - - - - Admin fees - City/EDA 1,300,000 2,155 1,604 551 - - - - Admin adjustments - - - - - - - - Other expenses (includes county admin fees)45,000 2,561 2,036 525 - - - - Transfers out 1,565,000 - - - - - - - Annual expenses 15,210,000 4,716 3,640 1,076 - - - - Annual increase/decrease 3,300,000 - (3,640) 3,640 - - - - Ending fund balance 3,300,000$ -$ (3,640)$ -$ -$ -$ -$ -$ Cash balances (exluding interfund loans)(3,640)$ -$ -$ -$ -$ -$ Cash balances (including interfund loans)(3,640) - - - - - Loan from 86-1 (max $100K)- - - - - - *interest earnings (on beg of yr balance)0.00%0.00%N/A N/A N/A N/A Administrative fees 0.00%0.00%0.00%N/A N/A N/A N/A Original market value 2,260,000 2,260,000 N/A N/A N/A N/A Original tax capacity 43,700 43,700 N/A N/A N/A N/A Total market value 1,783,000 1,758,000 N/A N/A N/A N/A Estimated tax capacity 34,160 33,200 N/A N/A N/A N/A N/A N/A N/A N/A Captured tax capacity - - N/A N/A N/A N/A Projected 22 City of New Hope, Minnesota TIF District #11-1 (Fund 9220, 9225) Bass Lake Road Apartments Redevelopment District 1614 2011 - 12/31/2044 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 10,300,000$ 14,091,871$ -$ -$ -$ -$ 457,088$ 536,128$ Bond proceeds 7,500,000 - - - - - - - Investment earnings *1,030,000 6,159 - (927) 3,324 3,762 - - Sales/lease proceeds - 1,443,000 - 1,443,000 - - - - Annual revenues 18,830,000 15,541,030 - 1,442,073 3,324 3,762 457,088 536,128 Expenses Land & bldg acq. and site improvements 5,000,000 2,776,225 83,442 2,553,019 139,764 - - - Public park facilities & ice arena 1,000,000 - - - - - - - Bond principal 7,500,000 - - - - - - - Bond interest 2,150,000 - - - - - - - Debt service - rev. notes - 10,238,131 - - - - 434,233 509,322 Interest expense 2,150,000 2,229,395 - 876,610 - - 57,157 56,555 Admin fees - City/EDA 1,030,000 114,085 55,169 17,140 1,276 - 1,500 1,500 Other expenses (includes county admin fees)- 3,517 2,451 526 540 - - - Annual expenses 18,830,000 15,361,353 141,062 3,447,295 141,580 - 492,891 567,376 Annual increase/decrease - 179,677 (141,062) (2,005,222) (138,256) 3,762 (35,803) (31,248) Ending fund balance -$ 179,677$ (141,062)$ (2,146,284)$ (2,284,540)$ (2,280,778)$ (2,316,581)$ (2,347,829)$ Cash balances (excluding interfund loans)(139,344)$ (2,172,784)$ (2,314,682)$ (2,310,920)$ (2,316,581)$ (2,347,829)$ Cash balances (including interfund loans)- - 55,171 119,200 119,200 119,200 Loan from EDA / 85-2 / 86-1 (max $4 Million)16,784 2,172,784 2,369,853 2,430,120 2,435,781 2,467,029 Loan from 3-1 (1) 122,560 - - - - - *interest earnings (on beg of yr balance)0.00%0.00%0.00%0.00%0.00% Administrative fees 0.00%0.00%0.00%0.00%$1,500 $1,500 Original market value - - 3,280,000 3,280,000 3,280,000 Original tax capacity - - 22,875 22,875 22,875 Total market value - - 28,200,000 28,200,000 28,200,000 Estimated tax capacity - - 23,188 23,188 23,188 Captured tax capacity - - 313 313 313 (1)Loans reported to cover negative cash balances in noted districts. Current Year Notes: - In 2019, the interfund loan from the EDA was reclassified to Districts 85-2 / 86-1. Prior Year Notes: - The loan from 3-1 was paid back in 2017 and combined with the loan from the EDA. - In 2017, it was determined that $2,433,161 in land expense and a related interfund loan, originally recorded in 2008/2009 to districts 3-1 and 4-1 for the purchase of the Bass Lake Road Apartments, was related to parcels located within district 11-1. The land expense, interfund loan and related interest expense have been reclassified to district 11-1, resulting in a an increase in the interfund loan of $3,112,558. The formentioned property was sold in 2017, decreasing the interfund loan by the sale proceeds. This loan will be paid back after the TIF Note is paid in full. Projected 23 City of New Hope, Minnesota TIF District #11-1 (Fund 9220, 9225) (Continued) Bass Lake Road Apartments Redevelopment District 1614 2011 - 12/31/2044 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Tax increment 538,809$ 541,503$ 544,210$ 546,931$ 549,666$ 552,414$ 555,176$ 557,952$ 560,742$ 563,546$ Bond proceeds - - - - - - - - - - Investment earnings *- - - - - - - - - - Sales/lease proceeds - - - - - - - - - - Annual revenues 538,809 541,503 544,210 546,931 549,666 552,414 555,176 557,952 560,742 563,546 Expenses Land & bldg acq. and site improvements - - - - - - - - - - Public park facilities & ice arena - - - - - - - - - - Bond principal - - - - - - - - - - Bond interest - - - - - - - - - - Debt service - rev. notes 511,868 514,428 517,000 519,585 522,183 524,794 527,417 530,055 532,705 535,368 Interest expense 56,555 56,555 56,555 56,555 56,555 56,555 56,555 56,555 56,555 56,555 Admin fees - City/EDA (includes issuance costs)1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Other expenses - - - - - - - - - - Annual expenses 569,923 572,482 575,054 577,639 580,237 582,848 585,472 588,109 590,759 593,423 Annual increase/decrease (31,114) (30,979) (30,844) (30,708) (30,571) (30,434) (30,296) (30,157) (30,018) (29,877) Ending fund balance (2,378,943)$ (2,409,923)$ (2,440,767)$ (2,471,475)$ (2,502,046)$ (2,532,480)$ (2,562,776)$ (2,592,933) (2,622,951) (2,652,828) Cash balances (excluding interfund loans)(2,378,943)$ (2,409,923)$ (2,440,767)$ (2,471,475)$ (2,502,046)$ (2,532,480)$ (2,562,776)$ (2,592,933)$ (2,622,951)$ (2,652,828)$ Cash balances (including interfund loans)119,200 119,200 119,200 119,200 119,200 119,200 119,200 119,200 119,200 119,200 Loan from EDA / 85-2 2,498,143 2,529,123 2,559,967 2,590,675 2,621,246 2,651,680 2,681,976 2,712,133 2,742,150 2,772,028 Loan from 3-1 (1)- - - - - - - - - - *interest earnings (on beg of yr balance)0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% Administrative fees $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 Original market value 3,280,000 3,280,000 3,280,000 3,280,000 3,280,000 3,280,000 3,280,000 3,280,000 3,280,000 3,280,000 Original tax capacity 22,875 22,875 22,875 22,875 22,875 22,875 22,875 22,875 22,875 22,875 Total market value 28,200,000 28,200,000 28,200,000 28,200,000 28,200,000 28,200,000 28,200,000 28,200,000 28,200,000 28,200,000 Estimated tax capacity 23,188 23,188 23,188 23,188 23,188 23,188 23,188 23,188 23,188 23,188 Captured tax capacity 313 313 313 313 313 313 313 313 313 313 (1)Loans reported to cover negative cash balances in noted districts. Projected (Continued) 24 City of New Hope, Minnesota TIF District Compass Pointe (Fund 9226) Compass Pointe Housing District 1615 2014 - 12/31/2041 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 2,727,273$ 929,660$ -$ 82,986$ 82,088$ -$ -$ -$ Bond proceeds 1,714,207 - - - - - - - Investment earnings *272,727 1,040 - 81 (812) 1,040 - - Annual revenues 4,714,207 930,700 83,067 81,276 1,040 - - Expenses Land & bldg acq. and site improvements 1,441,480 - - 149,300 - - - - Bond principal 1,714,207 - - - - - - - Bond interest 1,285,793 - - - - - - - Debt service - rev. notes - 934,769 - 67,218 72,420 75,058 85,971 85,971 Interest expense - 157,891 - - 5,972 5,972 5,972 5,972 Admin fees - City/EDA 272,727 (13,736) 579 (32,705) 1,124 (75,704) - - Other expenses (includes county admin fees)- 646 542 513 634 646 - - Annual expenses 4,714,207 1,079,569 1,121 184,326 80,150 5,972 91,943 91,943 Annual increase/decrease - (148,869) (1,121) (101,259) 1,126 (4,932) (91,943) (91,943) Ending fund balance -$ (148,869)$ (1,121)$ (102,380)$ (101,254)$ (106,186)$ (198,129)$ (290,072)$ Cash balances (exluding interfund loans)(102,380)$ (101,254)$ (106,186)$ (198,129)$ (290,072)$ Cash balances (including interfund loans)46,920 54,018 55,058 (30,913) (116,884) Loan from EDA (max $149,300)149,300 155,272 161,244 167,216 173,188 *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00% Administrative fees 0.00%10.00%10.00%10.00%10.00%10.00% Original market value 811,000 811,000 811,000 811,000 811,000 811,000 Original tax capacity 8,975 4,775 4,775 4,775 4,775 4,775 Total market value 718,000 9,343,000 9,048,000 10,158,000 10,158,000 10,158,000 Estimated tax capacity 8,975 62,128 65,558 71,575 71,575 71,575 Captured tax capacity - 57,353 60,783 66,800 66,800 66,800 Prior Year Notes: - A loan from the EDA for $149,300 was recorded in 2017 to reflect the forberance of the full market value of EDA parcels upon conveyance to the developer, which took place in 2014. See Resolution 2014-07 for further information. Projected 25 City of New Hope, Minnesota TIF District Compass Pointe (Fund 9226) (Continued) Compass Pointe Housing District 1615 2014 - 12/31/2041 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Tax increment -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Bond proceeds - - - - - - - - - - Investment earnings *- - - - - - - - - - Annual revenues - - - - - - - - - - Expenses Land & bldg acq. and site improvements - - - - - - - - - - Bond principal - - - - - - - - - - Bond interest - - - - - - - - - - Debt service - rev. notes 85,971 85,971 85,971 85,971 85,971 85,971 85,971 85,971 - - Interest expense 5,972 5,972 5,972 5,972 5,972 5,972 5,972 5,972 5,972 9,077 Admin fees - City/EDA (includes issuance costs)- - - - - - - - - - Other expenses - - - - - - - - - - Annual expenses 91,943 91,943 91,943 91,943 91,943 91,943 91,943 91,943 5,972 9,077 Annual increase/decrease (91,943) (91,943) (91,943) (91,943) (91,943) (91,943) (91,943) (91,943) (5,972) (9,077) Ending fund balance (382,015)$ (473,958)$ (565,901)$ (657,844)$ (749,787)$ (841,730)$ (933,673)$ (1,025,616) (1,031,588) (1,040,666) Cash balances (exluding interfund loans)(382,015)$ (473,958)$ (565,901)$ (657,844)$ (749,787)$ (841,730)$ (933,673)$ (1,025,616)$ (1,031,588)$ (1,040,666)$ Cash balances (including interfund loans)(202,855) (288,826) (374,797) (460,768) (546,739) (632,710) (718,681) (804,652) (804,652) (804,652) Loan from EDA (max $149,300)179,160 185,132 191,104 197,076 203,048 209,020 214,992 220,964 226,936 236,013 *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00% Administrative fees 10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00% Original market value 811,000 811,000 811,000 811,000 811,000 811,000 811,000 811,000 811,000 811,000 Original tax capacity 4,775 4,775 4,775 4,775 4,775 4,775 4,775 4,775 4,775 4,775 Total market value 10,158,000 10,158,000 10,158,000 10,158,000 10,158,000 10,158,000 10,158,000 10,158,000 10,158,000 10,158,000 Estimated tax capacity 71,575 71,575 71,575 71,575 71,575 71,575 71,575 71,575 71,575 71,575 Captured tax capacity 66,800 66,800 66,800 66,800 66,800 66,800 66,800 66,800 66,800 66,800 Projected (Continued) 26 City of New Hope, Minnesota TIF District Centra Homes (Fund 9222) Centra Homes Redevelopment District 1616 2014 - 12/31/2043 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 9,500,000$ -$ -$ -$ 130,493$ -$ -$ -$ Bond proceeds 6,650,000 - - - - - - - Investment earnings *950,000 2,392 - 78 (2,079) 2,392 - - Annual revenues 17,100,000 2,392 - 78 128,414 2,392 - - Expenses Land & bldg acq. and site improvements 5,700,000 1,660,097 - - - 1,660,097 - - Bond principal 6,650,000 - - - - - - - Bond interest 3,800,000 - - - - - - - Interest expense - 1,017,235 - 44 67 462,384 67,979 69,553 Admin fees - City/EDA 950,000 (551) 579 513 1,123 (551) - - Other expenses (includes county admin fees)- 551 529 551 726 551 - - Annual expenses 17,100,000 2,677,332 1,108 1,108 1,916 2,122,481 67,979 69,553 Annual increase/decrease - (2,674,940) (1,108) (1,030) 126,498 (2,120,089) (67,979) (69,553) Ending fund balance -$ (2,674,940)$ (1,108)$ (2,138)$ 124,360$ (1,995,729)$ (2,063,707)$ (2,133,260)$ Cash balances (exluding interfund loans)(1,108)$ (2,138)$ 124,360$ (1,995,729)$ (2,063,707)$ (2,133,260)$ Cash balances (including interfund loans)- 592 124,360 (290,101) (324,877) (394,430) Loan from EDA (max $2.4M)1,108 2,730 - 1,705,628 1,738,830 1,738,830 *interest earnings (on beg of yr balance)0.00%0.00%0.00%0.00%1.00%1.00% Administrative fees 0.00%0.00%0.00%0.00%10.00%10.00% Original market value - 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Original tax capacity - 3,955 3,955 3,955 24,400 24,400 Total market value - 2,079,600 10,225,700 20,124,000 20,124,000 20,124,000 Estimated tax capacity - 22,429 99,217 197,394 197,394 197,394 Captured tax capacity - 18,474 95,262 193,439 172,994 172,994 Projected 27 City of New Hope, Minnesota TIF District Centra Homes (Fund 9222) (Continued) Centra Homes Redevelopment District 1616 2014 - 12/31/2043 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Tax increment -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Bond proceeds - - - - - - - - - - Investment earnings *- - - - - - - - - - Annual revenues - - - - - - - - - - Expenses Land & bldg acq. and site improvements - - - - - - - - - - Bond principal - - - - - - - - - - Bond interest - - - - - - - - - - Interest expense 69,553 69,553 69,553 69,553 69,553 69,553 - - - - Admin fees - City/EDA (includes issuance costs)- - - - - - - - - - Other expenses - - - - - - - - - - Annual expenses 69,553 69,553 69,553 69,553 69,553 69,553 - - - - Annual increase/decrease (69,553) (69,553) (69,553) (69,553) (69,553) (69,553) - - - - Ending fund balance (2,202,813)$ (2,272,367)$ (2,341,920)$ (2,411,473)$ (2,481,026)$ (2,550,579)$ (2,550,579)$ (2,550,579) (2,550,579) (2,550,579) Cash balances (exluding interfund loans)(2,202,813) (2,272,367) (2,341,920) (2,411,473) (2,481,026) (2,550,579) (2,550,579) (2,550,579) (2,550,579) (2,550,579) Cash balances (including interfund loans)(463,984) (533,537) (603,090) (672,643) (742,196) (877,634) (877,634) (877,634) (877,634) (877,634) Loan from EDA (max $2.4M)1,738,830 1,738,830 1,738,830 1,738,830 1,738,830 1,672,945 1,672,945 1,672,945 1,672,945 1,672,945 *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00% Administrative fees 10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00% Original market value 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Original tax capacity 24,400 24,400 24,400 24,400 24,400 24,400 24,400 24,400 24,400 24,400 Total market value 20,124,000 20,124,000 20,124,000 20,124,000 20,124,000 20,124,000 20,124,000 20,124,000 20,124,000 20,124,000 Estimated tax capacity 197,394 197,394 197,394 197,394 197,394 197,394 197,394 197,394 197,394 197,394 172,994 172,994 172,994 172,994 172,994 172,994 172,994 172,994 172,994 172,994 Projected (Continued) 28 City of New Hope, Minnesota TIF District City Center (Fund 9121) City Center Redevelopment District 1617 2015 - 12/31/2042 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 31,240,446$ 503,485 -$ 242,130$ 261,355$ -$ -$ -$ Bond proceeds 22,213,381 1,859,000 1,859,000 - - - - - Investment earnings *3,124,045 (705) - (278) (1,715) 1,288 - - Non-tax increment revenues Other revenues (including bond premium)- 28,700 28,700 - - - - - Annual revenues 56,577,872 2,390,480 1,887,700 241,852 259,640 1,288 - - Expenses Land & bldg acq. and site improvements 19,089,336 4,016,502 1,857,200 2,159,302 - - - - Bond principal 22,213,381 1,859,000 - - 105,918 109,165 110,725 113,844 Bond interest 12,151,110 480,547 49,963 44,764 43,703 41,551 39,352 37,107 Debt service - rev. notes - - - - - - - - Interest expense - 2,414,386 - 301,316 86,020 84,460 84,460 84,460 Admin fees - City/EDA (includes issuance costs)3,124,045 31,294 30,640 450 204 - - - Other expenses (includes county admin fees)- - - - - - - - Annual expenses 56,577,872 8,801,729 1,937,803 2,505,832 235,846 235,177 234,537 235,411 Annual increase/decrease - (6,411,249) (50,103) (2,263,980) 23,794 (233,889) (234,537) (235,411) Ending fund balance -$ (6,411,249)$ (50,103)$ (2,314,083)$ (2,290,289)$ (2,524,177)$ (2,758,715)$ (2,994,125)$ Less next years debt service (including interfund loan)- - 396,183 235,642 235,177 234,537 235,411 234,678 Fund balance available -$ (6,411,249)$ (446,286)$ (2,549,725)$ (2,525,465)$ (2,758,715)$ (2,994,125)$ (3,228,803)$ Cash balances (exluding interfund loans)(50,103)$ (2,314,083)$ (2,290,289)$ (2,524,177)$ (2,758,715)$ (2,994,125)$ Cash balances (including interfund loans)- 25,678 67,001 (163,607) (199,073) (163,607) Loan from EDA (max $8M - Admin Costs)50,103 - - - - - Loan from 85-1 (max $8M - Landwrite down)- 372,014 374,801 375,323 412,614 450,044 Loan from 86-1 (max $8M - Landwrite down)- 1,475,729 1,486,784 1,488,853 1,636,780 1,785,258 Loan from 85-2 (max $8M - Landwrite down)- 143,090 144,162 144,363 158,706 173,103 Loan from EDA (max $8M - Landwrite down)- 348,928 351,542 352,031 351,542 422,114 Total Loan 50,103 2,339,761 2,357,290 2,360,570 2,559,642 2,830,519 *interest earnings (on beg of yr balance)0.00%1.00%0.00%1.00%1.00%1.00% Administrative fees 0.00%10.00%0.00%10.00%10.00%10.00% Original market value 10,136,000 10,136,000 10,136,000 10,136,000 10,136,000 10,136,000 Original tax capacity 196,580 127,470 127,470 127,470 127,470 127,470 Total market value 9,904,000 19,110,000 20,382,000 21,495,000 21,495,000 21,495,000 Estimated tax capacity 196,580 380,630 405,390 427,650 427,650 427,650 Captured tax capacity - 253,160 277,920 300,180 300,180 300,180 Prior Year Notes: - $40,476 in demo costs for the K-Mart Project were originally paid out of District 86-1, with the intent to be reimbursed once the City Center district was set-up. A transfer will occur in 2017 to reimburse District 86-1 from the City Center District. Projected 29 City of New Hope, Minnesota TIF District City Center (Fund 9121) (Continued) City Center Redevelopment District 1617 2015 - 12/31/2042 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Tax increment -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Bond proceeds - - - - - - - - - - Investment earnings *- - - - - - - - - - Non-tax increment revenues Other revenues (including bond premium)- - - - - - - - - - Annual revenues - - - - - - - - - - Expenses Land & bldg acq. and site improvements - - - - - - - - - - Bond principal 115,403 116,963 120,082 121,641 124,760 127,879 130,998 134,117 138,796 141,915 Bond interest 34,814 32,491 30,120 27,673 24,866 21,708 18,309 14,663 10,737 6,527 Debt service - rev. notes - - - - - - - - - - Interest expense 84,460 84,460 84,460 84,460 84,460 84,460 84,460 84,460 84,460 84,460 Admin fees - City/EDA (includes issuance costs)- - - - - - - - - - Other expenses (includes county admin fees)- - - - - - - - - - Annual expenses 234,678 233,914 234,662 233,774 234,087 234,048 233,767 233,241 233,993 232,901 Annual increase/decrease (234,678) (233,914) (234,662) (233,774) (234,087) (234,048) (233,767) (233,241) (233,993) (232,901) Ending fund balance (3,228,803)$ (3,462,717)$ (3,697,379)$ (3,931,153)$ (4,165,239)$ (4,399,287)$ (4,633,054)$ (4,866,294) (5,100,288) (5,333,189) Less next years debt service (including interfund loan)233,914 234,662 233,774 234,087 234,048 233,767 233,241 233,993 232,901 233,456 Fund balance available (3,462,717)$ (3,697,379)$ (3,931,153)$ (4,165,239)$ (4,399,287)$ (4,633,054)$ (4,866,294)$ (5,100,288) (5,333,189) (5,566,645) Cash balances (exluding interfund loans)(3,228,803)$ (3,462,717)$ (3,697,379)$ (3,931,153)$ (4,165,239)$ (4,399,287)$ (4,633,054)$ (4,866,294)$ (5,100,288)$ (5,333,189)$ Cash balances (including interfund loans)(163,607) (163,609) (163,608) (163,608) (163,608) (163,608) (163,608) (163,609) (163,609) (163,608) Loan from EDA (max $8M - Admin Costs)- - - - - - - - - - Loan from 85-1 (max $8M - Landwrite down)487,357 524,548 561,859 599,028 636,247 673,460 710,628 747,712 784,916 821,947 Loan from 86-1 (max $8M - Landwrite down)1,933,273 2,080,806 2,228,812 2,376,257 2,523,900 2,671,518 2,818,959 2,966,068 3,113,652 3,260,547 Loan from 85-2 (max $8M - Landwrite down)187,455 201,760 216,111 230,408 244,723 259,037 273,333 287,597 301,907 316,150 Loan from EDA (max $8M - Landwrite down)457,111 491,994 526,989 561,852 596,761 631,664 666,526 701,309 736,204 770,937 3,065,196 3,299,108 3,533,771 3,767,545 4,001,631 4,235,679 4,469,446 4,702,686 4,936,679 5,169,581 *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00% Administrative fees 10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00% Original market value 10,136,000 10,136,000 10,136,000 10,136,000 10,136,000 10,136,000 10,136,000 10,136,000 10,136,000 10,136,000 Original tax capacity 127,470 127,470 127,470 127,470 127,470 127,470 127,470 127,470 127,470 127,470 Total market value 21,495,000 21,495,000 21,495,000 21,495,000 21,495,000 21,495,000 21,495,000 21,495,000 21,495,000 21,495,000 Estimated tax capacity 427,650 427,650 427,650 427,650 427,650 427,650 427,650 427,650 427,650 427,650 Captured tax capacity 300,180 300,180 300,180 300,180 300,180 300,180 300,180 300,180 300,180 300,180 Projected (Continued) 30 City of New Hope, Minnesota TIF District Industrial Equities (Fund 9224) Industrial Equities Redevelopment District 1618 2015 - 12/31/2033 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 800,823$ -$ -$ -$ 42,130$ -$ -$ -$ Bond proceeds - - - - - - - - Investment earnings *80,082 127 - (120) (44) 83 44 - Annual revenues 880,905 127 - (120) 42,086 83 44 - Expenses Land & bldg acq. and site improvements 564,280 - - - - - - - Debt service - rev. notes 236,543 565,941 - - 18,959 37,819 37,756 37,720 Interest expense - - - - - - - - Admin fees - City/EDA 80,082 (37,819) 15,715 1,198 1,218 (37,819) - - Other expenses (includes county admin fees)- - - - 526 - - - Annual expenses 880,905 528,122 15,715 1,198 20,703 - 37,756 37,720 Annual increase/decrease - (527,995) (15,715) (1,318) 21,383 83 (37,712) (37,720) Ending fund balance -$ (527,995)$ (15,715)$ (17,033)$ 4,350$ 4,433$ (33,279)$ (71,000)$ Cash balances (exluding interfund loans)(15,715)$ (17,033)$ 4,350$ 4,433$ (33,279)$ (71,000)$ Cash balances (including interfund loans)- - 4,350 4,433 (33,279) (71,000) Loan from EDA 15,715 17,033 - - - - *interest earnings (on beg of yr balance)0.00%0.00%1.00%1.00%1.00%1.00% Administrative fees 0.00%0.00%10.00%10.00%10.00%10.00% Original market value - 400,000 400,000 400,000 400,000 400,000 Original tax capacity - 7,250 7,250 7,250 7,250 7,250 Total market value - 400,000 2,640,000 2,640,000 2,640,000 2,640,000 Estimated tax capacity - 22,429 52,050 52,050 52,050 52,050 Captured tax capacity - 15,179 44,800 44,800 44,800 44,800 Projected 31 City of New Hope, Minnesota TIF District Industrial Equities (Fund 9224) (Continued) Industrial Equities Redevelopment District 1618 2015 - 12/31/2033 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Tax increment -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Bond proceeds - - - - - - - - - - Investment earnings *- - - - - - - - - - Annual revenues - - - - - - - - - - Expenses Land & bldg acq. and site improvements - - - - - - - - - - Debt service - rev. notes 37,720 37,720 37,720 37,720 37,720 37,720 37,720 37,720 37,720 37,720 Interest expense - - - - - - - - - - Admin fees - City/EDA (includes issuance costs)- - - - - - - - - - Other expenses - - - - - - - - - - Annual expenses 37,720 37,720 37,720 37,720 37,720 37,720 37,720 37,720 37,720 37,720 Annual increase/decrease (37,720) (37,720) (37,720) (37,720) (37,720) (37,720) (37,720) (37,720) (37,720) (37,720) Ending fund balance (108,720)$ (146,441)$ (184,161)$ (221,882)$ (259,602)$ (297,322)$ (335,043)$ (372,763) (410,484) (448,204) Cash balances (108,720)$ (146,441)$ (184,161)$ (221,882)$ (259,602)$ (297,322)$ (335,043)$ (372,763)$ (410,484)$ (448,204)$ (108,720) (146,441) (184,161) (221,882) (259,602) (297,322) (335,043) (372,763) (410,484) (448,204) Loan from EDA - - - - - - - - - - *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00% Administrative fees 10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00% Original market value - - - - - - - - - - Original tax capacity 7,250 7,250 7,250 7,250 7,250 7,250 7,250 7,250 7,250 7,250 Total market value - - - - - - - - - - Estimated tax capacity 52,050 52,050 52,050 52,050 52,050 52,050 52,050 52,050 52,050 52,050 44,800 44,800 44,800 44,800 44,800 44,800 44,800 44,800 44,800 44,800 Projected (Continued) 32 City of New Hope, Minnesota TIF District Good Samaritan (Fund 9227) Good Samaritan Redevelopment District 1619 2017 - 12/31/2044 Totals TIF Plan Entire Length 2016 Budget of District and Prior 2017 2018 2019 2020 2021 Revenues Tax increment 2,638,139$ 2,580,167$ -$ -$ -$ -$ 69,846$ 72,028$ Investment earnings *263,814 9,431 - (5) - - - 210 Non-tax increment revenues Other revenues - - - 10,000 - - - - Annual revenues 2,901,953 2,589,598 - 9,995 - - 69,846 72,238 Expenses Land & bldg acq. and site improvements 1,626,749 - - - - - - - Debt service - rev. notes - 676,140 - - - - 31,431 63,843 Interest expense 1,011,390 - - - - - - - Admin fees - City/EDA 263,814 258,019 - 10,426 - - 6,985 7,203 Other expenses (includes county admin fees)- - - 10,000 - - - - Annual expenses 2,901,953 934,159 - 20,426 - - 38,416 71,046 Annual increase/decrease - 1,655,439 - (10,431) - - 31,430 1,192 Ending fund balance -$ 1,655,439$ -$ (10,431)$ (10,431)$ (10,431)$ 20,999$ 22,191$ Cash balances (exluding interfund loans)-$ (10,431)$ (10,431)$ (10,431)$ 20,999$ 22,191$ Cash balances (including interfund loans)- - - (95) 20,999 22,191 Loan from EDA (Max $20,000)- 10,431 10,431 10,336 - - *interest earnings (on beg of yr balance)0.00%0.00%1.00%1.00%1.00%1.00% Administrative fees 0.00%0.00%10.00%10.00%10.00%10.00% Original market value - 190,000 190,000 190,000 190,000 190,000 Original tax capacity - 2,000 2,000 2,000 2,000 2,000 Total market value - 190,000 190,000 190,000 190,000 190,000 Estimated tax capacity - 2,000 2,000 2,375 2,375 2,375 Captured tax capacity - - - 375 375 375 Projected 33 City of New Hope, Minnesota TIF District Good Samaritan (Fund 9227) Good Samaritan Redevelopment District 1619 2017 - 12/31/2044 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Tax increment 74,277$ 76,593$ 78,978$ 81,435$ 83,985$ 86,572$ 89,256$ 92,022$ 94,870$ 97,803$ Investment earnings *222 234 247 271 296 322 348 376 404 1,262 Non-tax increment revenues Other revenues (including bond premium)- - - - - - - - - - Annual revenues 74,499 76,827 79,225 81,706 84,281 86,894 89,604 92,398 95,274 99,065 Expenses Land & bldg acq. and site improvements - - - - - - - - - - Debt service - rev. notes 65,837 67,892 68,934 71,080 73,292 75,587 77,915 80,330 - - Interest expense - - - - - - - - - - Admin fees - City/EDA (includes issuance costs)7,428 7,659 7,898 8,144 8,399 8,657 8,926 9,202 9,487 9,780 Other expenses - - - - - - - - - - Annual expenses 73,265 75,551 76,832 79,224 81,691 84,244 86,841 89,532 9,487 9,780 Annual increase/decrease 1,234 1,277 2,393 2,482 2,591 2,651 2,763 2,866 85,787 89,285 Ending fund balance 23,425$ 24,701$ 27,095$ 29,576$ 32,167$ 34,817$ 37,581$ 40,446 126,233 215,518 Cash balances 23,425$ 24,701$ 27,095$ 29,576$ 32,167$ 34,817$ 37,581$ 40,446$ 126,233$ 215,518$ 23,425 24,701 27,095 29,576 32,167 34,817 37,581 40,446 126,233 215,518 Loan from EDA - - - - - - - - - - *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00% Administrative fees 10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00%10.00% Original market value - - - - - - - - - - Original tax capacity 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total market value - - - - - - - - - - Estimated tax capacity 2,375 2,375 2,375 2,375 2,375 2,375 2,375 2,375 2,375 2,375 375 375 375 375 375 375 375 375 375 375 Projected (Continued) 34 EDA Fund 2017 2018 2019 2020 2021 Revenues Investment earnings *8,226$ 2,344$ -$ -$ 28,143$ Non-tax increment revenues EDA tax levy 200,000 200,000 - 348,000 365,000 Sales/lease proceeds - - 457,276 - - Grants 58,055 160,934 - - - Interest on interfund Loans 235,509 9,787 (928,457) 80,574 82,149 Other revenues 35,604 1,636 - - - Transfers in - - - - - Annual revenues 537,394 374,701 (471,181) 428,574 475,292 - Expenses Land & bldg acq. and site improvements (497,077) - (280,735) - - Operating expenses:- - Payroll 438,458 411,243 - - - Professional services - - - - - Utilities - - - - - IT Transfer - - - - - Repair and Maint. - - - - - Miscellaneous - - - - - Capital Outlay 49,653 91,479 - - - Loss on sale 110,977 - 457,276 250,000 250,000 Transfers out - - (928,457) 34,750 34,750 Annual expenses 102,011 502,722 (751,916) 284,750 284,750 Annual increase/decrease 435,383 (128,021) 280,735 143,824 190,542 Ending fund balance 5,634,106$ 5,506,085$ 5,786,820$ 5,930,644$ 6,121,186$ Cash balances (Due to other funds)418,039$ (17,419)$ -$ 2,814,328$ 2,966,791$ Loan to 11-1 2,172,784 2,369,853 - - - Loan to Compass Pointe 149,300 155,272 161,244 167,216 173,188 Loan to Centra Homes 2,730 - 1,705,628 1,738,830 1,738,830 Loan to City Center 348,928 351,542 352,031 387,007 422,114 Loan to Industrial Equities 17,033 - - - - Total TIF Interfund Loan Receivables 2,690,775 2,876,667 2,218,903 2,293,053 2,334,132 Notes receivable 281,091 246,500 587,500 240,500 237,500 Land held for resale 2,121,620 2,510,364 - 582,763 582,763 Other Receivables 156,230 55,113 (587,500) - - Other Payables 39,124 (15,278) - - - *interest earnings (on beg of yr balance)1.03%0.56%0.00%1.00%1.00% Current Year Notes: - In 2019, the loan to 11-1 was transferred and payable to district 85-2 / 86-1. - In 2019, an interfund loan was issued with Centra Homes to account for the land held for resale write down related to the Winnetka Learning Center The loan and related cost adjustments should have been completed in 2015 when the learning center property was sold. Prior Year Notes: - Combined revised land sale proceeds of $860,078 were returned to the EDA in 2015 from TIF Districts 85-1, 85-2 and 86-2. - In 2018, the EDA transferred $95,354 to the CEE Fund in accordance with the Loan Originzation Agreement between the Center for Energy and Enviroment and the EDA. (1)Loans reported to cover negative cash balances in noted districts. City of New Hope, Minnesota Projected 35 EDA Fund (Continued) 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenues Investment earnings *29,668$ 31,451$ 33,445$ 35,659$ 38,107$ 40,802$ 44,385$ 46,894$ 49,687$ 52,775$ Non-tax increment revenues EDA tax levy 383,250 402,413 422,533 443,660 465,843 489,135 513,592 539,271 566,235 594,547 Sales/lease proceeds - - - - - - - - - - Grants - - - - - - - - - - Interest on interfund Loans 88,121 88,121 88,121 88,121 88,121 88,121 18,568 18,568 18,568 21,673 Other revenues - - - - - - - - - - Transfers in - - - - - - - - - - Annual revenues 501,039 521,984 544,099 567,440 592,071 618,058 576,544 604,733 634,489 668,995 Expenses Land & bldg acq. and site improvements - - - - - - - - - - Operating expenses:- - - - - - - - - - Payroll - - - - - - - - - - Professional services - - - - - - - - - - Utilities - - - - - - - - - - IT Transfer - - - - - - - - - - Repair and Maint. - - - - - - - - - - Miscellaneous - - - - - - - - - - Capital Outlay - - - - - - - - - - Loss on sale 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Transfers out 34,750 34,750 34,750 34,750 34,750 34,750 34,750 34,750 34,750 34,750 Annual expenses 284,750 284,750 284,750 284,750 284,750 284,750 284,750 284,750 284,750 284,750 Annual increase/decrease 216,289 237,234 259,349 282,690 307,321 333,308 291,794 319,983 349,739 384,245 Ending fund balance 6,337,475$ 6,574,709$ 6,834,058$ 7,116,747$ 7,424,068$ 7,757,375$ 8,049,170$ 8,369,152$ 8,718,892$ 9,103,136$ Cash balances (Due to other funds)3,145,111$ 3,344,490$ 3,565,872$ 3,810,726$ 4,080,166$ 4,438,483$ 4,689,443$ 4,968,671$ 5,277,544$ 5,617,978$ Loan to 11-1 - - - - - - - - - - Loan to Compass Pointe 179,160 185,132 191,104 197,076 203,048 209,020 214,992 220,964 226,936 236,013 Loan to Centra Homes 1,738,830 1,738,830 1,738,830 1,738,830 1,738,830 1,672,945 1,672,945 1,672,945 1,672,945 1,672,945 Loan to City Center 457,111 491,994 526,989 561,852 596,761 631,664 666,526 701,309 736,204 770,937 Loan to Industrial Equities - - - - - - - - - - Total TIF Interfund Loan Receivables 2,375,101 2,415,956 2,456,923 2,497,758 2,538,639 2,513,629 2,554,463 2,595,218 2,636,085 2,679,895 Notes receivable 234,500 231,500 228,500 225,500 222,500 222,500 222,500 222,500 222,500 222,500 Land held for resale 582,763 582,763 582,763 582,763 582,763 582,763 582,763 582,763 582,763 582,763 Other Receivables - - - - - - - - - - Other payables - - - - - - - - - - *interest earnings (on beg of yr balance)1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00%1.00% (1)Loans reported to cover negative cash balances in noted districts. Projected (Continued) City of New Hope, Minnesota 36 City of New Hope, Minnesota HRA Construction Fund (CAFR) 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Revenues Tax increment 104,626$ 466,613$ (686,448)$ 523,175$ 602,215$ 604,896$ 607,590$ 610,297$ 613,018$ 397,666$ 400,414$ Market value homestead credit - - - - - - - - - - - Bond proceeds - - - - - - - - - - - Investment earnings *29,163 (81,428) 56,564 13,700 15,189 16,783 18,392 20,021 21,674 - - Sales/lease proceeds 1,443,000 - - - - - - - - - - Non-tax increment revenues EDA tax levy - - - - - - - - - - - Grants - - - - - - - - - - - Other revenues (including bond premium)(161,959) (51,617) 891,523 129,022 128,419 142,179 142,179 142,179 142,179 142,179 128,419 Transfers in 4,655 - - - - - - - - - - Annual revenues 1,419,485 333,568 261,639 665,897 745,823 763,858 768,161 772,498 776,872 539,845 528,834 Expenses Land & bldg acq. and site improvements 890,102 139,764 1,660,097 - - - - - - - - Public park facilities & ice arena - - - - - - - - - - - Interest reduction - - - - - - - - - - - Bond principal - - (295,000) - - - 500 - - - - Bond interest - - (77,770) - - - (534) (584) (642) (337) - Debt service - rev. notes 80,098 116,484 144,177 619,395 726,859 731,400 736,013 739,628 744,359 749,169 754,074 Interest expense 14,695 (60,014) 452,659 215,568 216,540 216,540 216,540 216,540 216,540 216,540 216,540 Admin fees - City/EDA 8,505 (13,981) (146,424) 62,475 62,693 62,918 63,149 63,388 63,634 20,272 20,530 Admin adjustments - - - - - - - - - - - Other expenses 15,349 5,680 1,197 - - - - - - - - Transfers out 4,655 - - - - - - - - - - Tax increment returned to the County - - - 22,022 29,788 - - - - - - Annual expenses 1,013,404 187,933 1,738,935 919,460 1,035,881 1,010,858 1,015,669 1,018,972 1,023,892 985,644 991,145 Annual increase/decrease 406,081 145,635 (1,477,297) (253,563) (290,057) (247,000) (247,508) (246,474) (247,020) (445,798) (462,311) Ending fund balance 4,987,751$ 5,133,386$ 3,656,089$ 3,402,526$ 3,112,469$ 2,865,469$ 2,617,961$ 2,371,487$ 2,124,467$ 1,678,669$ 1,216,358$ Less next years debt service (245,906) 1,110,423 308,634 175,461 175,571 175,651 174,989 175,063 175,322 241,550 2,513,629 Fund balance available 5,233,657$ 4,022,963$ 3,347,455$ 3,227,065$ 2,936,898$ 2,689,818$ 2,442,972$ 2,196,424$ 1,949,145$ 1,437,119$ (1,297,271)$ Cash balances 4,915,433$ 5,058,141$ 3,636,381$ 3,451,375$ 3,232,364$ 3,167,350$ 3,033,113$ 2,900,691$ 2,769,616$ 2,470,728$ 2,130,381$ Loan from EDA 2,690,775 2,876,667 2,218,903 2,293,053 2,334,132 2,375,101 2,415,956 2,456,923 2,497,758 2,538,639 2,513,629 *interest earnings (on beg of yr balance)0.92%-1.66%1.56%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% Projected 37 City of New Hope, Minnesota HRA Bonds Fund (CAFR) 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Revenues Tax increment 574,415$ 647,081$ 686,448$ 569,344$ 569,344$ 569,344$ 569,344$ 569,344$ 569,344$ 351,257$ 351,257$ Market value homestead credit - - - - - - - - - - - Bond proceeds - - - - - - - - - - - Investment earnings *(4,353) (510) (1,317) - - - - - - - - Non-tax increment revenues Other revenues (including bond premium)428,339 51,617 36,934 - - - - - - - - Annual revenues 998,401 698,188 722,065 569,344 569,344 569,344 569,344 569,344 569,344 351,257 351,257 Expenses Land & bldg acq. and site improvements 2,078,892 - - - - - - - - - - Bond principal 275,000 396,122 404,165 420,725 428,844 445,403 461,463 474,582 490,641 247,260 232,879 Bond interest 270,150 132,445 120,371 110,784 101,814 92,371 82,626 71,400 59,190 49,052 41,602 Interest expense 347,777 152,073 155,503 - - - - - - - - Admin fees - City/EDA (includes issuance costs)- - - - - - - - - - - Annual expenses 2,971,819 680,640 680,039 531,509 530,657 537,774 544,088 545,982 549,831 296,312 274,481 Annual increase/decrease (1,973,418) 17,548 42,026 37,835 38,687 31,570 25,256 23,362 19,513 54,945 76,776 Ending fund balance (2,303,670)$ (2,286,122)$ (2,244,096)$ (2,206,261)$ (2,167,574)$ (2,136,004)$ (2,110,749)$ (2,087,386)$ (2,067,873)$ (2,012,928)$ (1,936,152)$ Less next years debt service 680,640 680,039 531,509 530,657 537,774 544,088 545,982 549,831 296,312 274,481 Fund balance available (2,984,310)$ (2,966,161)$ (2,775,605)$ (2,736,918)$ (2,705,348)$ (2,680,093)$ (2,656,730)$ (2,637,217)$ (2,364,185)$ (2,287,409)$ (1,936,152)$ Cash balances (2,303,670)$ (2,286,122)$ (2,244,096)$ (2,206,261)$ (2,167,574)$ (2,136,004)$ (2,110,749)$ (2,087,386)$ (2,067,873)$ (2,012,928)$ (1,936,152)$ *interest earnings (on beg of yr balance)1.32%0.02%0.06%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% Projected 38 Projected 2020 2017 2018 2019 & Beyond Interest earnings (on positive fund balance)2.00% Administrative fees District 4-2 $2,000 annually Bass Lake Road $1,500 annually All other 10.00% Administrative fee limitations None None 85-1 to 86-1 02-1 Commercial/industrial Market value base 150,000$ 150,000$ 150,000$ 150,000$ Base rate 1.50%1.50%1.50%1.50% Rate for value above base 2.00%2.00%2.00%2.00% Rental - market rate Market value base - - - - Base rate 1.25%1.25%1.25%1.25% Rate for value above base 1.25%1.25%1.25%1.25% Rental - low income/class 4d Market value base - - - - Base rate 0.75%0.75%0.75%0.75% Rate for value above base 0.75%0.75%0.75%0.75% Residential Homestead Market value base 500,000 500,000 500,000 500,000 Base rate 1.00%1.00%1.00%1.00% Rate for value above base 1.25%1.25%1.25%1.25% Tax Collection Rate 100.00%100.00%100.00%100.00% Less State Auditor Fee -0.36%-0.36%-0.36%-0.36% Net collection percentage 99.64%99.64%99.64%99.64% Inflation 0.00%0.00%0.00%0.00% Local Tax Rates City of New Hope 0.55978 0.57405 0.59931 0.58589 Hennepin County 0.46398 0.45356 0.44087 0.42808 School District #281 0.33226 0.33833 0.31612 0.31957 Misc.0.10561 0.10432 0.10214 0.09849 Total local tax rate 1.46163 1.47026 1.45844 1.43203 TIF 86-1 local tax rate (1607)N/A N/A N/A N/A Frozen tax rate TIF 3-1, 4-1 (1610, 1611) 1.38209 1.38209 1.38209 1.38209 Frozen tax rate TIF 4-2 (1612) 1.27819 1.27819 1.27819 1.27819 Frozen tax rate TIF 8-1 (1613)1.16082 1.16082 1.16082 1.16082 Frozen tax rate TIF 11-1 (1614)1.39170 1.39170 1.39170 1.39170 Frozen tax rate TIF (1615, 1616)1.53440 1.53440 1.53440 1.53440 Frozen tax rate TIF (1617)1.45341 1.45341 1.45341 Frozen tax rate TIF (1618)1.46063 1.46063 1.46063 Districts with cert req date before 7/31/01 - lesser of 10% of budgeted expenditures or 10% of actual TIF revenues City of New Hope, Minnesota All TIF Districts Assumptions Pre '79 Districts - cert req date bef 8/1/79 - lesser of 10% of budgeted expenditures or 10% of actual expenditures Pre '82 Districts - cert req date bef 8/1/79 - lesser of 5% of budgeted expenditures or 5% of actual expenditures Districts with cert req date before 8/1/01 - lesser of 10% of budgeted expenditures or 10% of actual expenditures 39 City of New Hope, Minnesota Purpose Max $2020 2021 86-1 36th Ave Apartments 4-1 Old Frank's Nursery Site Cash deficit coverage 500,000$ *238,549$ 211,489$ 3-1 Ryland/CVS/ East Winnetka 4-1 Old Frank's Nursery Site Cash deficit coverage 150,000 *103,971 103,971 3-1 Ryland/CVS/ East Winnetka 4-2 PPL (Boone Ave)Cash deficit coverage To be updated 131,132 130,598 85-2 42nd Ave (proj. 8)11-1 Bass Lake Rd. Apartments Reimuburse land write-down 73,073 74,011 86-1 36th Ave Apartments 11-1 Bass Lake Rd. Apartments Reimuburse land write-down 2,435,781 2,467,029 EDA Economic Development Authority 1615 Compass Pointe Reimuburse land write-down 149,300 167,216 173,188 EDA Economic Development Authority 1616 Centra Homes Reimuburse land write-down 2,400,000 1,513,305 1,314,142 85-1 Elderly Apartments (Project #6)1617 City Center Reimuburse land write-down 372,627 370,069 85-2 42nd Ave (Project #8)1617 City Center Reimuburse land write-down 1,478,157 1,468,012 86-1 36th Ave Apartments (Project #7)1617 City Center Reimuburse land write-down 143,326 142,342 EDA Economic Development Authority 1617 City Center Reimuburse land write-down 351,542 347,103 EDA Economic Development Authority 1618 Industrial Equities Cash deficit coverage To be updated - - Total 23,599,300$ 7,008,679$ 6,801,953$ Receivable Summary: 36th Ave Apartments 85-1 372,627$ 370,069$ 36th Ave Apartments 85-2 1,551,230 1,542,023 36th Ave Apartments 86-1 2,817,655 2,820,860 Ryland/CVS/ East Winnetka 3-1 235,103 234,569 Economic Development Authority EDA 2,032,063 1,834,433 7,008,679$ 6,801,953$ Payable Summary: Old Frank's Nursery Site 4-1 342,520$ 315,460$ PPL (Boone Avenue)4-2 131,132 130,598 Bass Lake Rd. Apartments 11-1 2,508,854 2,541,040 Compass Pointe 1615 167,216 173,188 City Center 1617 2,345,651 2,327,526 7,008,679$ 6,801,953$ 8,000,000 Receivable District Payable District Projected 4,000,000 Interfund Loan Schedule 40 City of New Hope, Minnesota 2022 2023 2024 2025 2026 2027 2028 86-1 36th Ave Apartments 4-1 Old Frank's Nursery Site 184,424$ 157,325$ 130,142$ 103,317$ 48,655$ -$ -$ 3-1 Ryland/CVS/ East Winnetka 4-1 Old Frank's Nursery Site 103,971 103,971 103,971 103,971 103,971 97,964 43,302 3-1 Ryland/CVS/ East Winnetka 4-2 PPL (Boone Ave)137,964 152,718 169,409 187,696 202,326 223,001 234,425 85-2 42nd Ave (proj. 8)11-1 Bass Lake Rd. Apartments 74,944 75,874 76,799 77,720 78,637 79,550 80,459 86-1 36th Ave Apartments 11-1 Bass Lake Rd. Apartments 2,498,143 2,529,123 2,559,967 2,590,675 2,621,246 2,651,680 2,681,976 EDA Economic Development Authority 1615 Compass Pointe 179,160 185,132 191,104 197,076 203,048 209,020 214,992 EDA Economic Development Authority 1616 Centra Homes 1,106,932 891,350 667,060 433,708 190,928 (0) (0) 85-1 Elderly Apartments (Project #6)1617 City Center 367,395 364,599 361,922 359,104 356,336 353,562 350,743 85-2 42nd Ave (Project #8)1617 City Center 1,457,404 1,446,314 1,435,697 1,424,519 1,413,539 1,402,534 1,391,352 86-1 36th Ave Apartments (Project #7)1617 City Center 141,313 140,238 139,209 138,125 137,060 135,993 134,909 EDA Economic Development Authority 1617 City Center 344,595 341,973 339,463 336,820 334,224 331,622 328,978 EDA Economic Development Authority 1618 Industrial Equities - - - - - - - 6,596,246$ 6,388,617$ 6,174,742$ 5,952,731$ 5,689,971$ 5,484,926$ 5,461,136$ Receivable Summary: 36th Ave Apartments 367,395$ 364,599$ 361,922$ 359,104$ 356,336$ 353,562$ 350,743$ 36th Ave Apartments 1,532,348 1,522,188 1,512,496 1,502,239 1,492,176 1,482,084 1,471,811 36th Ave Apartments 2,823,881 2,826,686 2,829,317 2,832,117 2,806,961 2,787,673 2,816,885 Ryland/CVS/ East Winnetka 241,935 256,689 273,380 291,667 306,297 320,965 277,727 Economic Development Authority 1,630,687 1,418,455 1,197,627 967,604 728,200 540,642 543,970 6,596,246$ 6,388,617$ 6,174,742$ 5,952,731$ 5,689,971$ 5,484,926$ 5,461,136$ Payable Summary: Old Frank's Nursery Site 288,395$ 261,296$ 234,113$ 207,288$ 152,626$ 97,964$ 43,302$ PPL (Boone Avenue)137,964 152,718 169,409 187,696 202,326 223,001 234,425 Bass Lake Rd. Apartments 2,573,088 2,604,996 2,636,766 2,668,395 2,699,884 2,731,231 2,762,435 Compass Pointe 179,160 185,132 191,104 197,076 203,048 209,020 214,992 City Center 2,310,707 2,293,124 2,276,291 2,258,568 2,241,159 2,223,711 2,205,982 6,596,246$ 6,388,617$ 6,174,742$ 5,952,731$ 5,689,971$ 5,484,926$ 5,461,136$ Receivable District Payable District Interfund Loan Schedule (Continued) Projected (Continued) 41 City of New Hope, Minnesota 2029 2030 2031 86-1 36th Ave Apartments 4-1 Old Frank's Nursery Site -$ -$ -$ 3-1 Ryland/CVS/ East Winnetka 4-1 Old Frank's Nursery Site - - - 3-1 Ryland/CVS/ East Winnetka 4-2 PPL (Boone Ave)241,499 244,023 237,013 85-2 42nd Ave (proj. 8)11-1 Bass Lake Rd. Apartments 81,364 82,265 83,161 86-1 36th Ave Apartments 11-1 Bass Lake Rd. Apartments 2,712,133 2,742,150 2,772,028 EDA Economic Development Authority 1615 Compass Pointe 220,964 134,740 47,934 EDA Economic Development Authority 1616 Centra Homes (0) (0) (0) 85-1 Elderly Apartments (Project #6)1617 City Center 347,840 345,057 335,722 85-2 42nd Ave (Project #8)1617 City Center 1,379,838 1,368,799 1,331,767 86-1 36th Ave Apartments (Project #7)1617 City Center 133,792 132,722 129,131 EDA Economic Development Authority 1617 City Center 326,256 323,646 314,890 EDA Economic Development Authority 1618 Industrial Equities - - - 5,443,686$ 5,373,402$ 5,251,645$ Receivable Summary: 36th Ave Apartments 347,840$ 345,057$ 335,722$ 36th Ave Apartments 1,461,202 1,451,064 1,414,928 36th Ave Apartments 2,845,925 2,874,872 2,901,159 Ryland/CVS/ East Winnetka 241,499 244,023 237,013 Economic Development Authority 547,220 458,386 362,824 5,443,686$ 5,373,402$ 5,251,645$ Payable Summary: Old Frank's Nursery Site -$ -$ -$ PPL (Boone Avenue)241,499 244,023 237,013 Bass Lake Rd. Apartments 2,793,497 2,824,415 2,855,189 Compass Pointe 220,964 134,740 47,934 City Center 2,187,726 2,170,224 2,111,510 5,443,686$ 5,373,402$ 5,251,645$ Receivable District Payable District Interfund Loan Schedule (Continued) Projected (Continued) 42 Interest Percent 2016 Principal Rate of T.I.Term and Prior 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TIF District #04-1 Wtka Townhomes 400,000$ 6.75%35.0%12/01/05-08/01/31 217,095$ 22,685$ 30,336$ 32,350$ 30,003$ 30,003$ 30,003$ 30,003$ 30,003$ 30,003$ 30,003$ 30,003$ 30,003$ 30,003$ TIF District Compass Pointe Compass Pointe Limited Partnership 684,255$ 5.50%90.0%8/1/2016-2/1/2041 - 37,344 72,420 75,058 85,971 85,971 85,971 85,971 85,971 85,971 85,971 85,971 85,971 85,971 TIF District Industrial Equities Industrial Equities New Hope 370,000$ 4.50%90.0%3/16/2017-2/1/2033 - - 18,959 37,819 37,756 37,720 37,720 37,720 37,720 37,720 37,720 37,720 37,720 37,720 Projected City of New Hope, Minnesota Schedule of Principal and Interest Payments on Pay-Go Revenue Notes 43 I:\RFA\P&R\Pool and Civic Center Pk Projects\2020\WS Updates\June WS\Q- June Landscaping, Pool and Park Update.docx Request for Action June 15, 2020 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director Agenda Title Update on Pool/Civic Center Park/City Hall Landscaping projects by Stantec Engineering (Improvement Project Nos. 995/941/994) Requested Action Staff requests that the City Council receive an update on the pool, Civic Center Park and city hall landscaping construction projects. City engineer, Dan Boyum will be in attendance. The last update was provided at the May 18, 2020 work session. Policy/Past Practice Past policy and practice has been to provide the Council with updates on projects and receive input and feedback. Background The city began discussing plans for the pool, Civic Center Park and city hall landscaping in January 2017 when the City Council approved the new police station/city hall being located on the former pool site. In June 2018, an agreement was approved with Stantec to provide engineering and planning services for the pool, Civic Center Park and city hall landscaping projects. As was recommended, a staff committee and the Mayor worked with the engineers regarding the final design plans for each of these projects. On December 10, 2018, the City Council approved plans and specifications and authorized advertisement for bids. Bids were reviewed with the Council at the March work session and on March 25, 2019 all five contracts were approved:  Demolition of theater, shelter building, hockey rink and city hall  Pool  Park amenities, parking lots and landscaping for the city hall and park  Theater and picnic shelter  Skatepark Update Sunram, the contractor for the green contract, has started placing remaining trees as well as plants around the City Hall site and parking lot. Rock for the front is expected the first part of July, and final plantings will take place following the rock installation. They have also installed the final storm sewer piping and structures around the vortex pool. Irrigation drip lines for plants have been installed. Blow-mulch has been placed throughout the park area. Sunram’s electrical subcontractor continues to work on light poles, bollards, and wiring throughout the park areas. Remaining concrete sidewalk along the north side of the city hall parking lot as well as stand-up curb near the theater area is scheduled to be placed after final fencing is placed by the pool contractor. The bituminous trail around the park areas is scheduled to be placed the week of June 15. Agenda Section Work Session Item Number 11.2 Request for Action, Page 2 On the performance center and picnic shelter project, the contractor has finished staining and sealing wood, stonework, concrete stage, and concrete slab at the picnic shelter. Once the stand-up curb is placed by Sunram, the performance center and picnic shelter contractor will finish sidewalk, topsoil, irrigation, seeding, and sodding. They are also preparing to complete lighting at the performance center. At the 50-meter pool, the pool contractor is finishing up grout and tile work and the pool has been filled for the “curing” time. Sodding and irrigation is also installed in this area. In the bathhouse, the contractor continues work on the punchlist. A punchlist has also been prepared on the mechanical building, and work has started on addressing that list. The parking lot by the mechanical building has been paved. The vortex pool walls have been poured and backfilling was completed. The shallow water area, current channel and vortex pool were filled for a leak test this past weekend. The test was successful, so the pools were drained to prepare for the installation of the plaster. Foundations and posts for the south fence area were expected to be installed the week of June 8, with the chain link fencing installation expected early the week of June 15. Updates will continue to be provided in the Friday Updates. Construction meetings are held on a weekly basis via a WebEx meeting and will continue through construction. Change Orders There are identified change orders that will be coming forward in the next couple of months for formal approval. Many of these items have been previously discussed with Council. Donlar extension: On March 23, 2020, the Council approved Pool change order no. 7 for the Rainfall and Delay costs of $34,814.86 and the CenterPoint Utility Delay costs of $18,620.63. The Winter Shelter/Inefficiency costs of $14,000 will be a line item overage instead of a change order. At the time of negotiations, it was decided to wait to further discuss the Extended General Conditions costs and time extension. City and engineering staff are meeting with Donlar on June 11 to review this item as well as other project startup/shut-down operations. The total cost would not exceed $44,000. Hose Bibs: The plans showed a hose bib in the men’s and women’s shower. The type of hose bib was not labelled, and the contractor assumed a standard hose bib when bidding the project. The intent was to place a hot and cold hose bib in that location, and the contractor wants to be paid for the difference in price between the standard hose bib and hot and cold hose bib. The architect and contractor are continuing discussions on this item. Soil Correction Additions: At the January work session, the city engineer updated the Council on the overages for soil c orrections on the pool project that could be close to $260,000. To date, an additional $234,000 has been spent on removal of poor soils and importing of needed sand. This will be a line item overage on quantities instead of a change order. Donlar Letter (May 5, 2020): Donlar received a letter from their subcontractor related to extra costs for trench stabilization on piping placed this spring. They continue their discussions with their subcontractor on this item. They do not Request for Action, Page 3 consider their letter a claim at this time, but they forwarded and retain their rights to submit a claim at a later date. Incentives: Incentives are still included in overall project budgeting for the Performance Center/Picnic Shelter, the Pool, and the Green Contract (City Hall Landscaping, Parking Lots, Trails, and Park Amenities). As previously mentioned, staff will be discussing incentives with the pool contractor on June 11. Since no work session is scheduled for July, staff would like to discuss project incentives with the Council at the June 15, 2020 Work Session. And as mentioned previously, additional charges may be seen from Sunram for the park amenities, landscaping, and parking lots contract because of their delay at the new city hall site due to restricted access from the city hall contractor. Additional Information As projects are getting closer to completion, there are various inspections that are taking place. Intermediate Inspection Notices and Defective Work: Once a contractor indicates they are completed with their project, a punchlist is created. Punchlists have been prepared for the bathhouse and mechanical buildings at this time. However, there are some parts of the project where contractors have been provided Intermediate Inspection Notices as well as correspondence on Defective Work prior to a punchlist being prepared. The Intermediate Inspection Notices and Defective Work list items that need to be resolved prior to preparation of a punchlist. At this time, an Intermediate Inspection Notice has been prepared on the green contract related to trees and plantings. Some trees planted last fall did not survive the winter. These trees have been identified for replacement. Also, there are plants and trees that are stressed and need water. These are being monitored and many will need replacement before a final punchlist is prepared. Also portions of the sidewalk placed last fall at the police entrance have been identified as defective based on the discoloration as well as workmanship. Correspondence from the City Attorney and Engineer has been sent to the Sunram related to repairing or replacing the defective sidewalk. The contractor is proposing a repair at this time; however additional items need to be submitted and reviewed related to a repair. If the repair will not meet durability requirements or address discoloration, then those portions of the sidewalk will need to be removed and replaced. On the pool project, Donlar is addressing sod, east of the mechanical building, that has not survived the recent warmer temperatures. The sod will need to be replaced or restored with blow-mulch. Schedule Key dates include: June-July Pool work: add tile and plaster finish to vortex and current channel; install permanent fence along south end of site; continue irrigation, sod and plantings; work on bathhouse and mechanical building punchlist items Request for Action, Page 4 Performance Center and picnic shelter: finalize grading; add topsoil, irrigation, sod and seed; finish lighting Park and city hall: pave trails; connect trail and parking lot lighting; install sidewalk along north side of parking lot; finish plantings Purchasing of miscellaneous pool equipment The City Council will be kept updated on the progress of the projects. Attachments  Pool schedule as of 6/9/20 (Donlar) Up d a t e : 6 / 8 / 2 0 PR O J E C T : N e w H o p e O u t d o o r P o o l LO C A T I O N : 4 4 0 1 X y l o n A v e n u e N o r t h , N e w H o p e , M N 5 5 4 2 8 DA T E R A N G E : 6 / 8 / 2 0 t o 7 / 5 / 2 0 CO N T R A C T O R 8 - J u n 9 - J u n 1 0 - J u n 1 1 - J u n 1 2 - J u n 1 3 - J u n 1 4 - J u n 1 5 - J u n 1 6 - J u n 1 7 - J u n 1 8 - J u n 1 9 - J u n 2 0 - J u n 2 1 - J u n 2 2 - J u n 2 3 - J u n 2 4 - J u n 2 5 - J u n 26-Jun 27-Jun 28-Jun 29-Jun 30-Jun 1-Jul 2-Jul 3-Jul 4-Jul 5-Jul MT W R F S S M T W R F S S M T W R F S S M T W R F S S Si t e w o r k Sh a d e S t r u c t u r e i n s t a l l @ V o r t e x G l o b a l xx x We s t v o r t e x / B a t h o u s e s i d e w a l k / P a t i o i n s t a l l D o n l a r xx So u t h c h a i n l i n k f e n c e p o s t i n s t a l l A c t i o n f e n c e xx Mo w s t r i p i n s t a l l D o n l a r xx x Re m a i n i n g P o o l L e a k T e s t s G l o b a l x So u t h c h a i n l i n k f e n c i n g i n s t a l l a c t i o n f e n c e xx x In t i o r v o r t e x p o s t a n d r o p e P o s t i n s t a l l a c t i o n f e n c e xx x So u t h / W e s t / E a s t V o r t e x p o o l I r r i g a t i o n M a r g o l i s xx x x x So u t h P o o l D e c k i n g / C o p i n g a r o u n d V o r t e x D o n l a r , G l o b a l xx x x x x x x Vo r t e x / Z e r o e n t r y / R e c P l a s t e r F i n i s h e s G l o b a l xx x x x Pl a n t i n g s o i l i n s t a l l M a r g o l i s xx x x x Ga t e s I n s t a l l A c t i o n F e n c e xx x x x Po o l A c c e s s o r i e s / F e a t u r e s I n s t a l l G l o b a l xx x x x x x x x x x x x x x Ba t h h o u s e t o Z e r o e n t r y p o o l P l a n t i n g s M a r g o l i s xxxxx So d i n T u r f a r e a s M a r g o l i s xxxxx Ba t h h o u s e Pu n c h L i s t I t e m s A l l T r a d e s xx x x x x x x x x Ca m e r a I n s t a l l P a r k i n g L o t s K l e i n xx x CO N T R A C T O R 1 - J u n 2 - J u n 3 - J u n 4 - J u n 5 - J u n 6 - J u n 7 - J u n 8 - J u n 9 - J u n 1 0 - J u n 1 1 - J u n 1 2 - J u n 1 3 - J u n 1 4 - J u n 1 5 - J u n 1 6 - J u n 1 7 - J u n 1 8 - J u n 19-Jun 20-Jun 21-Jun 22-Jun 23-Jun 24-Jun 25-Jun 26-Jun 27-Jun 28-Jun MT W R F S S M T W R F S S M T W R F S S M T W R F S S 50 M e t e r P o o l Fi l l P o o l G l o b a l xx Mi s c . F i n i s h i t e m s G l o b a l xx x x x Po o l M e c h . P u m p h o u s e B l d g . In t e r i o r P o o l e q u i p m e n t S t a r t u p G l o b a l / M E P xx Ne w H o p e O u t d o o r P o o l Pu n c h L i s t I t e m s M E P T r a d e s xx x x x x x x Po o l C o n t r o l s / S e t u p N A C , K l e i n xx x x x I:\RFA\POLICE\ws police policies 6.15.20\RFA Work Session Police Policies Dialogue 2020.docx Request for Action June 15, 2020 Approved by: Kirk McDonald, City Manager Originating Department: Police By: Tim Fournier, Director of Police Agenda Title Dialogue between police department and Council regarding police policies. Requested Action The City Council has requested to meet with the police chief for an exchange of information regarding police department policies, procedures, and training-specifically those related to use of force and officer accountability. Policy/Past Practice The Council often calls on City department heads for updates and information related to policies and procedures. Background In the wake of George Floyd’s in custody death in Minneapolis, police department use of force policies, training, and related procedures are being reexamined nationwide for any proactive changes necessary to improve delivery of service, accountability, and transparency. The New Hope Police Department has a history of proactive policy development, up-to-date training procedures, and officer accountability measures that continuously pass Minnesota Police Officer Standards and Training (POST) licensing yearly audits. The police chief and members of his training staff will be on hand to provide information on these important issues. Attachments  Current Mission and Vision Statements, Community Oriented Policing, Impartial Policing Policies  Rules of Conduct Principle Two – Conduct  Current Police Department Policies/Procedures - Use of Force, Firearms Sections  Current Policy - Use of MRAP Agenda Section Work Session Item Number 11.3 By Order of Tim Fournier – Chief of Police 4-1.001 NEW HOPE POLICE MISSION STATEMENT The mission of the New Hope Police Department is to provide quality professional services to all residents, organizations, and visitors by ensuring a safe and secure urban environment. By Order of Tim Fournier – Chief of Police 4-1.002 NEW HOPE POLICE VISION STATEMENT The New Hope Police Department serves the employees, residents, and larger community of New Hope by: • Making a commitment to excellence through responsible and accountable service delivery. We respond to community needs with sensitivity, understanding, and thorough actions. • Exemplifying professionalism through fair, equitable, and impartial services to the diverse community we serve. The principles of honesty and integrity are the cornerstones which guide us. • Utilizing teamwork and open communication to cooperatively respond to community needs. We embrace innovative ideas and encourage creativity. • Building cooperative partnerships with the community. We recognize the need for, and benefits of, an interdependent relationship. By Order of Tim Fournier – Chief of Police 4-1.003 COMMUNITY ORIENTED POLICING Purpose To establish the guiding principles and operational standards the New Hope Police Department will follow in delivering services to the community we serve. Principles Though the longstanding principle for law enforcement, “To Protect and To Serve,” remains valid, the reality imposed on both citizens and law enforcement by our complicated society requires a different focus. Individual citizens, small businesses, and corporations must embrace their responsibility to reduce crime. Law enforcement’s responsibility is two-fold. First, law enforcement must continue to provide the services traditionally expected of us—the protection of life and property, the investigation of crimes and the apprehension of the persons committing those crimes, general assistance, and traffic safety. Second, law enforcement must spend the requisite amount of time communicating and building partnerships with all segments of the community in an effort to limit the amount of crime to the lowest possible level, to provide the necessary tools for the community to actively participate in discouraging crime, and improve the general quality of life for everyone. Community policing is a proactive approach to crime fighting in contrast to the historical reactive response practices of law enforcement. Community policing increases the number of tools, methods, and alternatives available for law enforcement service delivery by emphasizing close partnerships and working with citizens to prevent crime and provide a safe community. The New Hope Police Department embraces these principles by working on permanent solutions to community problems instead of relying on short-term interventions. The emphasis for all police department employees is achieving resolution of problems for the longest term possible. The goal of each contact is providing quality service that is achieved through empathy and a thorough understanding of the customer’s needs, the sharing of relevant information, and a shared understanding of the resolution. Practices The very nature of law enforcement requires officers and other police department employees to make decisions and carry out actions that do not always satisfy the customer’s desires, but do achieve a satisfactory solution when applying the law and community standards. This policy does not hinder the application of the law; rather, it encourages officers and other police department members to embrace the participation of the community as partners in addressing crime and the factors that contribute to crime. Officers and other police department members must keep in mind the following principles and practices as they fulfill their responsibilities to the community: • All customers deserve professional and complete service. • The New Hope Police Department must sell itself through our actions, communication, and decisions that we make every day. • It is the responsibility of every member of the New Hope Police Department to actively engage customers and the community at large. • The principles of the SARA Model (Scanning, Analysis, Response, Assessment) provide a foundation for addressing community issues. • For each and every problem, there are underlying factors contributing to it. It is our responsibility to identify and analyze these factors followed by a response that best addresses the problem and the factors contributing to it. • Successful problem resolution is achieved through persistence and creativity. Officers and other police department personnel are encouraged to bring multiple resources of the department and city together to address problems. Successful resolution includes a review of the outcomes, making certain the problem is resolved and either does not require any more immediate services or requires other support services for a specified period of time. • Communication is our most powerful tool. Isolation is our greatest weakness. Spend all the time required to share information, communicate ideas, improve understanding, and collaborate with our customers. • We are educators and students. We can improve safety and reduce crime through the sharing of information, ideas, and time with the community. Listening to citizens teaches us about the needs and desires of the community, as well as the solutions that benefit them best. • Creativity is encouraged. Programs The primary goal for every police department employee is providing high quality community oriented services as a natural part of the way we do business. The New Hope Police Department has selected programs designed to reach out to the community and communicate specific messages that support our Community Oriented Policing efforts. These programs are continually evaluated for their effectiveness and are subject to elimination or change when the needs of the New Hope Police Department and the community would be better served. The responsibility for these programs belongs to the Community Services section of the New Hope Police Department. The staff assigned to this unit are responsible for the organization and delivery of these programs. However, it is the responsibility of all officers and other members of the New Hope Police Department to actively support these programs through their direct participation as needed. Patrol officers, investigators, clerical staff, and command staff must contribute to these programs to ensure their successes. Some of the New Hope Police Department programs supporting Community Oriented Policing are: • D.A.R.E. – Drug Abuse Resistance Education • C.F.M.H. – Crime Free Multi-Housing • General crime prevention and C.P.T.E.D. – Crime Prevention Through Environmental Design • Neighborhood Watch • National Night Out/Night to Unite • Citizens Police Academy • Mall walks • Safety Camps – regular and half-pint • Bicycle Safety Rodeo • Child safety restraint education, checks, and clinics • Violence prevention initiatives • Kids, Cops, and Firefighters • We Care About Kids • Multiple safety and informational presentations By Order of Tim Fournier – Chief of Police 4-2.001 AUTHORIZED USE OF FORCE Purpose To ensure the safety of all concerned parties in subduing and apprehending persons suspected of crimes and mentally ill persons. Procedure Officers shall not use more force than is reasonably necessary under the circumstances. Officers shall use force in accordance with the law and department procedure. An officer is authorized to use reasonable force upon or toward the person of another without the other's consent when the following circumstances exist or the officer believes them to exist: • In effecting a lawful arrest. • In execution of legal process. • In enforcing an order of the court. • When used to restrain a mentally ill or mentally defective person from self-injury or injury to another. • In executing any other duty imposed upon the officer by law. Whenever a police officer determines that it is necessary to use force to achieve a legal objective, it shall be incumbent upon that officer to use no more force than is necessary. However, nothing in this policy shall be interpreted to mean that an officer is required to engage in prolonged hand-to-hand combat or struggle rather than resort to the method which will most quickly and safely bring the subject under control. The two types of force used by police officers are non-deadly and deadly force. State statute and department policy require any use of force to be reasonable and necessary. What is reasonable and necessary will be determined by the unique circumstances of each situation. Circumstances to be considered are included, but not limited to: • Nature of the offense. • Behavior of suspect toward the police and members of the public. • Past history of crime and/or violence, if known. • Number and actions of others present. • Number of officers present. • Physical conditions. • Feasibility or availability of alternative actions. • Officer - subject factors including, but not limited to, size, special skills, age, and gender. • Proximity to firearm. • Officer injuries. • Fatigue. • Ground position: Under normal conditions, these are the only methods approved for the size, special skills, age, and gender. • Other approved non-lethal weapons. The use of the flashlight or any other items are permitted when other approved weapons are unavailable or due to the circumstances of the incident; i.e., suddenness, etc. Flashlights or any other items used as a weapon are restricted to the use as outlined for impact weapons. Anytime an officer uses force upon another, the officer must submit an Offense Report to the department describing the circumstances and necessity of the use of force, what method of force was used, and the type of first aid and/or medical attention administered. Anytime a person complains of, or sustains an injury as a result of, the use of force, first aid shall be administered and further medical attention shall be sought. A supervisor will be immediately notified of the incident and shall also submit a report to the chief of police concerning the incident. AEROSOL SUBJECT RESTRAINTS See Policy 4-2.002 BATONS, NIGHTSTICKS, PR-24s, EXPANDABLE BATONS, AND OTHER DEPARTMENT APPROVED IMPACT WEAPONS Conditions for Use • Defensive maneuvers, come-alongs, and restraint devices may be used at the police officer’s discretion. • Blows struck with the above impact weapons are prohibited except: • to protect the police officer or another from an assault. • to effect an arrest when resistance is encountered that is likely to result in personal injury to the police officer or the person being arrested, or when resistance cannot be overcome without extensive force. • to subdue persons who have threatened to do bodily harm to themselves or others, or whose actions are creating hazards to themselves or others when other means of control have failed or are impractical. • in appropriate crowd control situations, to direct and control the movement of people or persons, or as a barricade. Prohibitions The aforementioned impact weapons will not be used: • to subdue a person already effectively taken into custody. • to punish anyone being uncooperative, noisy, or disruptive. • as a come-along or choke hold that in any way jeopardizes the integrity of the windpipe, unless the officer is authorized to use deadly force. Procedures for Use • The primary uses of these methods are to ward off blows or kicks from the assailant, or to restrain resisting or disturbed subjects, or to effect an arrest when resistance is encountered for the purpose of rendering the person temporarily incapacitated. • Blows delivered with these weapons should be targeted only to those vulnerable areas of the body which will render the subject temporarily incapacitated, but will not cause serious bodily harm. The following areas should not be targeted, as blows may cause serious injury or death: • head • neck • groin • throat • chest cavity (except those strikes to the shoulder/pectoral tie-in, as instructed) • armpit • colon The following areas are non-lethal front target areas: • arms • legs • hands • shins • abdomen • shoulder/pectoral tie-in The following areas are non-lethal rear target areas: • arms • thighs • calves • ankles • Achilles’ tendon Anytime one of the above impact weapons is used against someone, the officer shall document it, describing the circumstances and necessity of the use of this weapon. All officers shall be properly trained in the use of the approved impact weapon they carry as determined by the chief of police. DEADLY FORCE Deadly force is defined as “force which the actor uses with the purpose of causing, or which the actor should reasonably know creates, a substantial risk of causing death or great bodily harm. The intentional discharge of a firearm in the direction of another person, or at a vehicle in which another person is believed to be, constitutes deadly force.” It is the policy of this department that members exhaust all other reasonable means of apprehension and control before resorting to the use of firearms. It is also the policy of this department that members shall not unnecessarily or unreasonably endanger themselves in applying the firearms regulations to actual situations. The use of deadly force is justified ONLY WHEN NECESSARY: • to protect the peace officer or another from apparent death or great bodily harm. • to effect the arrest or capture, or prevent the escape of, a person whom the peace officer knows, or has reasonable grounds to believe, has committed or attempted to commit a felony involving the use or threatened use of deadly force. • to effect the arrest or capture, or prevent the escape of, a person whom the officer knows, or has reasonable grounds to believe, has committed or attempted to commit a felony if the officer reasonably believes that the person will cause death or great bodily harm if the apprehension of the person is delayed. The use of deadly force will normally consist of an officer utilizing a firearm (see firearms policy). The use of a squad car for ramming (see pursuit policy) may also constitute deadly force, along with the use or misuse of other weapons. An Offense Report and any other required reports will be completed when deadly force is used. The chief of police is to be notified as soon as possible whenever deadly force is used. The use of any force greater than an escort hold will be documented on a Use of Force Report form, as well as in the Offense Report. The Use of Force Reports will be kept in a separate file. The completion of the Use of Force Report will be documented on the coversheet of the Offense Report in the “Additional Paperwork” area. By Order of Tim Fournier – Chief of Police 4-2.002 AEROSOL SUBJECT RESTRAINTS Purpose To establish guidelines for the conditions under which aerosol subject restraints may be used against another person. Definitions An aerosol subject restraint, for the purpose of this policy, is defined as an aerosol containing Oleoresin Capsicum and/or other approved chemical reagent. Procedure Aerosol subject restraints may be used in the following situations where verbal commands have not worked and the officer believes that the use of soft, empty hand or other techniques will not work or would present a possible danger to the officer, subject, or others. • In the defense of self or another from assault. • To effect an arrest. • To subdue a person who has threatened to do bodily harm to another or self. Use Unless specified in the directions of a particular aerosol subject restraint, or if it is not feasible due to extenuating circumstances that must be documented, aerosol subject restraints should be used in the following manner: • The aerosol should be sprayed in the face, targeting the nose and mouth. The eyes may be targeted, but it should be less than three feet, as there is a possibility of injury when spraying closer than that. • Officers should attempt to spray in one-second bursts. • Extreme caution should be used when dealing with a violent suspect, as aerosol subject restraints are not 100% effective and may not take effect for several minutes. Have other means available, if feasible, to deal with any escalation of the situation by the subject. • Routinely shake your spray container as the ingredients may settle. • Routinely check to make sure that the spray nozzle is free from obstruction. • Aerosol subject restraints should not be used on small children, physically incapable people, or prisoners who are already restrained. • Aerosol subject restraints that have alcohol as an ingredient should not be used near a flame or electrical device. Decontamination After the subject on whom the aerosol subject restraint has been used is subdued, so that person can be controlled, then the individual shall be given the opportunity to flush the affected areas with water. If necessary, the individual will be provided with medical treatment. Prohibitions Aerosol subject restraints should not be used to: • subdue a person already effectively taken into custody. • punish anyone for being uncooperative, noisy, or disruptive. Report • Officers will describe every use of an aerosol subject restraint in a police report, including use on animals. • This report should document the circumstances and reasons for the use of the aerosol. By Order of Tim Fournier – Chief of Police 4-2.003 HANDCUFFS Purpose Establish guidelines as to when restraining devices will be used. Procedure If feasible, all prisoners who are placed in custody under arrest for a felony, or probable cause to believe a felony has been committed, will be placed in handcuffs until in custodial control of a jailer. The cuffs will be behind the back of the prisoner (unless physically unable). Exception: elderly persons, nonviolent crimes, and children, if safety is not a factor. In misdemeanor and gross misdemeanor arrests, the handcuffing of a prisoner is left to the discretion of the officer. However, it must be clearly understood that the officer is responsible for their own safety and the safety of the prisoner until released to the jailer. Therefore, handcuffing of all prisoners is strongly recommended. If feasible, the tightness of the handcuffs should be adjusted and double locked. It is realized that this may not be possible if the subject is still combative. At no time will the prisoner be handcuffed to any portion of the transporting vehicle while the vehicle is in motion. By Order of Tim Fournier – Chief of Police 4-2.004 LESS LETHAL WEAPONS Purpose To set standards for the training and use of less lethal impact devices. Policy The police department recognizes that combative, non-compliant, armed, and/or violent subjects cause handling and control problems that require special training and equipment. Less lethal weapons are designed to bring dangerous situations to a conclusion with a reduced chance of fatal injury to everyone involved. Less lethal weapons are designed to supplement, not replace, lethal weapons. In a lethal force situation, only backup officers should deploy them. Definitions Less Lethal Force Philosophy: A concept of planning and force application, which meets operational objectives, with less potential for causing death or serious physical injury than conventional police tactics. Kinetic Energy Impact Flexible and non-flexible projectiles which are intended Projectiles: to incapacitate a subject with minimal potential for causing death or serious intended physical injury when compared to conventional projectiles. General use of these munitions is not considered use of deadly force as defined in MSS 609.066. Safety Priorities: Safety priorities include the following:  Hostages and involved non-subject civilians  Police officers  Subject Subject: The focus of the police operation. Force Continuum: The New Hope Police Department places the use of less lethal projectiles above an impact weapon, but below deadly force. The use of kinetic energy projectiles is considered less lethal force when deployed to areas of the suspect’s body that are considered unlikely to cause death or serious physical injury. However, kinetic energy impact projectiles are considered deadly force if intentionally deployed to the head or neck. Target Areas: Green Target Areas – Those that present a minimal level of resulting trauma. Targets include the lower legs below the knee joints, upper thighs, lower abdomen, forearms, shoulders, upper arms, shoulder blades, buttocks, calves, and Achilles’ tendon. Yellow Target Areas – Those where there is a likelihood of a moderate to serious level of injury. These include the elbow joints, knee joints, upper abdomen, groin, collarbone, and rib cage. Red Target Areas – Those that have a great likelihood of causing death or serious bodily harm. These include the head and neck areas, solar plexus, kidney, and spine. These should only be targeted when deadly force is justified. Flexible Baton: The authorized 12 gauge less lethal rounds are manufactured by Defense Technology. These rounds are referred to as the flexible baton 12 gauge sock rounds. The standard sock round is a 2¾” clear plastic 12 gauge cartridge containing a sock-like projectile filled with approximately 40 grams of lead shot. The standard bag exits the barrel at approximately 300 feet per second and delivers approximately 120 feet/pounds of kinetic energy. Non-flexible Baton – 37mm: The authorized 37mm less lethal rounds are manufactured by SAGE Control Ordinance and is the KO1 baton round. This round contains a non-flexible polyurethane projectile weighing 77.5 grams. The standard KO1 round has a velocity and energy of 240 feet per second and 154 feet/pounds of energy. Procedures and Technical Aspects: Less-Lethal Extended Range Impact Devices There are many projectiles considered “less lethal.” The projectiles authorized by the New Hope Police Department are the following:  flexible baton 12 gauge  non-flexible baton 37mm Deployment Areas  The less lethal projectiles will be delivered to subject areas based on the circumstances, the established safety priorities, and the level of force authorized.  Less lethal projectiles should be directed at the area with the lowest risk of death or serious physical injury, if the situation allows.  Officers are authorized to consider target areas with a greater risk of injury if the use of force is justified based on the circumstances, and efforts to subdue the suspect using the lower risk areas are ineffective, inappropriate, or too dangerous.  Intentional impacts to the red target areas will be avoided unless the use of deadly force is justified. Deployment Techniques – 12 Gauge Sock Round  The New Hope Police Department will have a dedicated system of authorized shotguns using only less lethal ammunition.  The range at which the projectiles are used is determined by the totality of circumstances.  Only backup officers shall carry and deploy less lethal shotguns.  Department approved dedicated shotguns will be carried with less lethal ammunition in the magazine.  Once loaded, the shotgun shall have a piece of tape wrapped around it with the date the weapon was checked and the officer’s initials legibly written.  The deploying officer shall announce to all other officers on the scene that they are deploying a less lethal weapon. A radio call acknowledgment shall be completed when the circumstances allow.  The officers will, whenever possible, inform other officers on the scene when less lethal munitions will be fired at the subject.  Only under unique circumstances should less lethal ammunition be used in cases involving subjects with firearms.  Only trained officers will deploy the rounds. Deployment Techniques – 37mm Only trained SWAT officers will deploy the 37mm less lethal rounds. Medical Evaluation Subjects struck by less lethal projectiles shall be given appropriate medical treatment on the scene and then transported to a medical facility for examination. Notification The on-call command person shall be notified whenever less lethal munitions are used on a subject. Investigation  The use of less lethal force shall be documented in a report.  An investigation shall be conducted for all incidents involving the firing of a less lethal round, including review of incident and policy compliance.  An Administrative Report shall be submitted to the chief of police containing all pertinent facts in the case.  In the event of a fatality, the investigation shall be conducted consistent with New Hope Policy 4-3.004. Evidence The expended sock round and shell casing, along with other pertinent evidence, shall be collected and placed into evidence. Photographs of the impact location(s) shall be taken, if feasible to do so. Same sex officers or medical staff should take these photos, when appropriate, due to the location of the sock round’s impact. Training Training in the use of extended range, kinetic energy impact projectiles will consist of the approved department end-user program and annual training. By Order of Tim Fournier – Chief of Police 4-2.005 USE OF THE ADVANCED TASER Purpose To establish guidelines for the use and training of the Advanced Taser. Definition The Advanced Taser is a hand-held, laser aimed, battery operated unit. Voltage is delivered to a subject from direct contact or from two darts discharged from a cartridge connected to the unit by conductive wires. It delivers a low amperage/high voltage electrical charge that affects the neuromuscular system, resulting in temporary involuntary muscle contractions. The contractions should incapacitate subjects so they can be placed under control by law enforcement. The Advanced Taser is a less lethal/minimum impact weapon likely to have less lasting effects than chemical weapons, closed hand, or impact weapon tactics. The M-26 and X-26 Taser models are approved for use by trained department personnel. Application  The Advanced Taser is not a replacement for the firearm and shall not be used without firearm backup in those incidents where there is a threat of deadly force directed toward others.  The Advanced Taser may be used in situations where less than deadly force or deadly force is justified.  The Advanced Taser can be fired at a subject up to a maximum of 21 feet away. The most effective range is 15 to 18 feet.  When utilizing the Advanced Taser, officers shall make every effort to avoid dart placement in the soft tissue areas of the body such as the face, eyes, neck, and genitals. Optimal target areas are the upper torso and large muscle groups.  The Advanced Taser may be used by direct contact as a “stun device” when involved in a physical confrontation.  Uniformed officers issued an X-26 or M-26 Taser will be required to carry it on their duty belt. Officers may use the X-26 or M-26 Taser at other city related work assignments approved by the chief of police. Safety Considerations  The deploying officer(s) shall announce to all other officers on the scene that they are deploying the Advanced Taser.  The officer will, whenever possible, inform other officers on the scene when the Advanced Taser will be fired at the subject.  Officers will attempt restraint and control of the subject as soon as possible.  Used darts are considered biohazards and must be handled appropriately. This includes wearing protective gloves and using appropriate evidence containers. Medical Evaluation  The officer must provide medical evaluation and offer medical treatment to all subjects struck by an Advanced Taser.  Officers must not overlook injuries that may have occurred from the subject falling from a standing position.  Officers may remove darts that have not penetrated soft tissue areas and which can be safely removed without causing further injury.  Darts that may have penetrated soft tissue areas (as described above) must be removed by medical personnel. Restricted Use The Advanced Taser shall not be used:  on a passive or compliant subject whose behavior is non-threatening to themselves or others.  on restrained subjects unless other techniques to gain control are not effective and a substantial physical struggle is likely to result in injury to the subject, officers, or others.  when the presence of flammable fumes, liquids, or gases are known or likely.  on women known to be pregnant unless all other means available, short of deadly force, have been used.  on known minors or the elderly unless their actions present the immediate threat of death or great bodily harm, or a substantial physical struggle is likely to result in injury to the subject, officer, or others. Investigation  Photographs of the impact locations shall be taken, if feasible to do so. Same sex officers or medical staff should take these photos, when appropriate, due to the location of the dart’s impact.  Officers are required to fully document the use of the Advanced Taser and its results in a narrative report. This shall include the time the Advanced Taser was used and the time the photographs were taken.  The photographs shall be submitted with the narrative.  The Advanced Taser shall be turned over to a supervisor as soon as practical so the data from the Advanced Taser’s use can be downloaded and saved. This information will be placed with the report file. Training  Officers shall receive training from a certified Advanced Taser instructor.  Officers shall re-train with the Advanced Taser annually. Notification The on-call command person shall be notified whenever use of the Advanced Taser results in significant or unusual injuries. Evidence The expended cartridge and darts, along with other pertinent evidence, shall be collected and placed into evidence. By Order of Tim Fournier – Chief of Police 4-3.001 FIREARMS Purpose To establish rules governing the manner and use of firearms. Procedure Officers are equipped with firearms to defend themselves or others against deadly force or the threat of imminent deadly force. However, when firearms are used by an officer, it must be with the realization that the death of some person may occur. Justification for the use of an officer's firearm is limited to the facts known to the officer or perceived by the officer at the time they decide to fire their weapon. Facts unknown to the officer cannot be considered in later determining justification of the shooting. The law authorizes officers to use deadly force when it appears necessary to protect themselves or others from what reasonably appears as an immediate threat of great bodily harm which could conceivably result in death. AUTHORIZED FIREARMS Firearms and ammunition that meet agency authorized specifications, approved by the chief of police and issued by the department, may be used by officers in their official duties as law enforcement officers. Duty firearms shall be inspected by a trained firearms instructor. Records and dates of these inspections shall be maintained by the training division. No duty firearm shall be carried by a member of the New Hope Police Department who has not qualified with that style of weapon at an authorized department training and/or qualification. Duty Firearms The authorized department handgun is the Glock 9mm and, until the transition is complete, any firearm with which the officer has previously qualified in the use of within department standards. The authorized department long gun is an AR-15 rifle. The authorized department less lethal long gun is a shotgun style weapon. 1. A secondary or backup firearm may be used as a primary duty weapon in special circumstances, to include special “non patrol officer assignments.” This is subject to approval by the chief of police based on the nature of the assignment. 2 A secondary or backup handgun may be worn at the uniformed officer’s discretion if the officer has qualified with that style of handgun. The handgun must be approved by the chief of police. 3. Officers may carry their personal AR-15 style long gun with written approval from the chief of police. They must show proficiency with this weapon and qualify with it at authorized department training. 4. All patrol officers who have been issued a department firearm (Glock 9mm) are required to carry three spare magazines. Officers who have not received department issued Glock 9mms are required to have two spare magazines. This is in addition to the magazine already in their guns. All ammunition used in the department issued firearm will be supplied by the department. 5. Plainclothes, non-field, and supervisory personnel may carry additional magazines as authorized and consistent with the needs of their assignment. • The authorized duty holster is the issued patrol/duty holster and shall not be altered. • Specialty assignments and plainclothes officers are authorized to carry an approved holster of their choosing based on function of their assignment. • Officers not in uniform, whether on or off duty, shall carry their handguns in a concealed manner when possible. • Officers using a concealable holster, due to their assignment, need to train with the concealable holster during their scheduled department training. • No firearms shall be left unattended by an officer in a common area on or off duty. • All department firearms shall be listed with the department by make, model, and serial number. Authorized Off Duty Firearms Officers may carry, but are not required to carry, the department issued handgun or the handgun which they are currently qualified while off duty. However, if an officer elects to carry the department issued handgun off duty, by authority vested to police officers per State Statute 624.714, the handgun shall be used in compliance with this section. If an officer chooses to carry an authorized off duty weapon they shall adhere to the following. Licensed officers who choose to carry a firearm while off duty, based on their authority as a peace officer, will be required to meet the following guidelines: • The firearm shall be from a major gun manufacturing company. • The purchase of the weapon shall be the responsibility of the officer. • The firearm shall be carried concealed at all times and in a manner as not to be alarming in nature or to the public, and in a way that prevents the unintentional cocking, discharge, or loss of physical control. • A firearms instructor shall ensure that the officer is proficient in handling and firing an off duty weapon and that it be carried in a safe manner. • The firearm shall be subject to the inspection of a firearms officer and/or supervisor. • Officers must meet off duty qualification requirements with a semi-automatic handgun in order to be allowed to carry a semi-automatic style handgun while off duty. • Officers must meet off duty qualification requirements with a revolver style handgun in order to be allowed to carry a revolver style handgun while off duty. • Officers who carry firearms off duty shall also carry or have proper identification with them showing that they are a licensed peace officer with the state of Minnesota and or the city of New Hope. • Newly hired officers with the New Hope Police Department must also successfully complete and pass their field training orientation phase prior to be allowed authorization to carry an off duty weapon. • Any officer who elects not to carry a handgun while off duty shall not be subjected to discipline action if an occasion should arise in which police action could have been taken had the officer been armed. Removal of Duty Firearm from Holster The following are reasons why a police officer may remove their duty weapon from their holster: • For repair, inspection, cleaning, training, or at an authorized range for firearms training. • For safekeeping in a locked locker or storage container when entering a jail area. • For transition and transportation from on duty status to off duty status. • When necessary for the performance of official police duties during day-to-day operations. Discharge of Firearm Officers shall only discharge firearms in accordance to Minnesota State Law and within New Hope Police Department policies. Warning shots are prohibited. An officer is justified in firing at or from a moving vehicle when the provisions of the deadly force statute are met. In addition, the following factors are to be weighed in firing at or from a moving vehicle: • ricochets • danger from a vehicle out of control • danger of an accident at a high speed • safety of innocent bystanders or hostages Duty Firearm Storage Duty handguns are to be stored and controlled in a secure area when not in use by the officer. No firearms in the officers’ control should be left unattended or out in the open in common areas by any officer. Officers are required to keep their duty/department weapon and duty belt with them, locked in an assigned locker or in a secure storage area within their office. Patrol rifles will be secured in assigned squads and/or secure storage areas within the police department. Duty Firearm Carrying Firearms shall be secured in storage lockers before entering the jail area. It is the responsibility of New Hope police officers to ensure officers from other agencies do not enter the jail area with a firearm. MAINTENANCE OF HANDGUNS It is the primary responsibility of the officer to keep their department or personally owned duty handgun clean and in full working order. The primary responsibility for the cleaning and maintenance of patrol rifles and less lethal shotguns shall fall on firearms instructors. Patrol officers shall be responsible for promptly reporting any damage or malfunction of any duty weapon, handgun, or long gun to a supervisor or firearms instructor. Any duty weapon found to be non-serviceable shall be clearly identified and tagged as non- serviceable, including details in regard to the condition and who tagged the weapon. The weapon will then be placed in a secure safe. If a duty handgun is personally owned, the cost to clean, repair, or replace that weapon is the responsibility of the officer owning the weapon. If available, a department owned handgun may be used as a temporary replacement if a personally owned handgun is out of service. Patrol officers shall be responsible to show any duty or off duty weapon, upon request, for inspection to a supervisor or firearms instructor. Any weapon that is determined to be unserviceable shall remain out of service and not be carried until a supervisor or firearms instructor has inspected it and placed it back in service. MAINTENANCE OF AMMUNITION All ammunition carried by officers in any capacity must be exchanged every calendar year so that no ammunition is more than 12 months old. The department will exchange all ammunition on an annual basis. All ammunition must be maintained free of corrosion and coating by other foreign substances. Ammunition should be carried in such a manner that it is not susceptible to any contamination. Officers must ensure that their ammunition is not affected by any type of penetrating oil or any other chemical which would render the ammunition partially or fully ineffective. Officers should regularly check their ammunition to ensure its serviceability. It should be noted that, generally, range officers will approve ammunition to be carried only by specific type and not inspect each individual round for defects. However, all ammunition can be subject to inspection by supervisors or firearms instructors. By Order of Tim Fournier – Chief of Police 4-3.002 FIREARMS/WEAPONS TRAINING Purpose To ensure that each member of the New Hope Police Department, whose duty requires the use or possession of a firearm, is thoroughly trained, familiar, and proficient in the use of firearms. Scope The scope of this program may include, but is not limited to: • scheduled qualifications supervised by a range officer. • identifying officers not able to meet department standards. • training and qualification with weapons selected as duty weapons. • training and qualification with weapons selected as off duty weapons. Method • All officers are required to participate in the program. • Scheduled training days are set up at the beginning of each year as part of the patrol work schedule. Officers are expected to attend their on duty training day and may switch days only under approval of the training sergeant. • The purpose of the training and practice portion of the program is to familiarize officers with the proper handling of their weapons, as well as the conduct and use of the range for qualification. • The course may be fired indoors or outdoors. • The course of fire and scoring will be determined by the range officer and approved by the chief of police. • All personnel scoring less than the required number of hits will be required to participate in training sessions with the range officer. • The weapon used by the officer during the qualification portion will be the only weapon authorized to be used as an on duty weapon. • Off duty weapons carried by officers must be approved by the range officer and the officer must attend annual off duty course of fire training. • All weapons fired by an officer for the purpose of training will be inspected and approved by the department range master. The weapon is to be inspected to ensure compliance with existing department rules or policies, as well as mechanical soundness. These weapons will be registered with the department range master as the selected duty weapon of the individual officer and will be the same weapon fired during the qualification. • A range officer may alter the weapon or course used for practice by individual officers if, in the range officer's opinion, it will enhance the officer's training. • Exceptions will also be made for the repair of the weapon if the officer receives permission for the weapon repair and is able to provide and show proficiency with a replacement weapon. • The shift supervisor may authorize change (under the guidelines of department weapons) in cases of emergency where time does not allow the replacement weapon to be inspected by the range officer or allow the individual officer to show the required qualification. In all cases of this nature, the shift supervisor is responsible to see that the weapon is inspected, approved, and proficiency is reached prior to the officer carrying or training with the weapon for extended periods of time. A report of this type of incident will be made to the range officer immediately by the shift supervisor. By Order of Tim Fournier – Chief of Police 4-4.006 OPERATION OF ARMORED RESCUE VEHICLE (MRAP) Purpose To define use and application of the police department’s armored tactical vehicle (ARV) (MRAP) used during tactical operation and special emergencies. Procedure It is the intent of the New Hope Police Department to have tactical vehicle(s) for tactical operations or special emergencies and this document is intended to establish the general operating and training procedures for tactical vehicle operations. The ARV-MRAP is considered an authorized emergency vehicle and shall be operated in accordance with New Hope Police Department Policy 4-4.002. ARMORED RESCUE VEHICLE UTILIZATION 1) Operational Use: The department’s ARV is the primary vehicle utilized for team deployment and security during SWAT operations and warrant service. The vehicle may also be utilized by trained patrol personnel for initial response to major events at discretion of the Patrol Supervisor. The primary use for the ARV includes but is not limited to: a) The primary casualty collection point (CCP) during SWAT operations and warrant service b) The execution of dangerous arrest or search warrants c) Natural disaster rescue d) Potential violent crowd control or civil protest involving mass arrests (Mobile Field Force operations) e) Hostage situations f) Violent barricaded individuals g) Active shooter response h) Officer/citizen rescues in a hostile environment i) Other incidents or functions which calls upon the expertise and training of police personnel in which the ARV can be utilized in protection of the officers and the citizens they serve 2) Operator Transport: These missions may include the movement of tactical personnel, negotiators, or other support personnel through areas that may or may not contain the threat of gunfire, chemical agents, civil disorder, or other dangers, either manmade or natural. 3) Exterior Transport: When utilizing an ARV, occupants may ride on the outside of the vehicle with the appropriate running boards installed. However, all occupants riding on the outside of the vehicle/running boards will only do so for short distances and at low speeds. 4) Civilians in ARV: Civilians are authorized to be transported in the ARV in circumstances that a civilian could be transported in a normal squad car under appropriate emergency conditions. This also includes during training and during public demonstrations with prior approval. At no time will members of the public be allowed to ride on the outside of the vehicle when it is in motion. The Chief of Police, Captain, SWAT Commander, Team Leader, or Vehicle Commander may authorize, under emergency conditions/rescues, members of the public to ride on the outside of the vehicle/running boards when high risk police tactics dictate the utilization of the ARV in order to protect/save lives as opposed to unnecessarily exposing personnel and members of the public to potential danger by accessing the ARV passageways to gain access to the interior of the vehicle. 5) Rescue Operations: These missions may involve the removal of injured or uninjured people through areas that may or may not contain the threat of gunfire, chemical agents, civil disorder, natural disasters, or other dangers, either manmade or natural. Rescue operations utilizing the ARV will only be conducted using adequately trained SWAT and police personnel. 6) Tactical Shooting Platform: These missions may involve the placement of the ARV to improve accuracy or minimize risk to personnel in order to deploy less lethal munitions, chemical agents, a precision long range marksman, or directed / suppressive fire. 7) Defeat or Breach of Obstacle: These missions may involve the use of the ARV to defeat a fence or other barricade on or near the exterior of the subject location or to breach a door or window through the use of an attached ram, chemical agent delivery system, or hook and winch system. 8) Vehicle Interdiction: These missions may involve the placement of the ARV to prohibit the movement of suspect vehicles in order to deter a suspect from fleeing or create a barrier to protect the public from an armed or potentially armed subject in the vehicle. 9) Protection Missions: These missions may involve the movement of dignitaries, witnesses, victims or others that are in suspected risk in order to transport them safely to or from a destination in which there is significant risk to the subject. 10) Delivery of Equipment: These missions may involve the delivery of certain tactical surveillance equipment such as robots, listening devices, and public address systems, throw phones, or other tactical equipment. 11) Mutual Aid Response: These missions may involve the emergency deployment of a tactical vehicle from the ARV fleet to a neighboring state, county or municipal law enforcement agency for tactical support, or rescue operations. Mutual Aid Request Procedure: In the event a request for mutual aid is made, the following steps should be immediately taken: 1. The name, rank, agency, and contact telephone number of the requesting law enforcement official. 2. The nature of the emergency situation, and location. 3. The type of assistance requested (ARV, SWAT team, CNT, or equipment). 4. Notify the SWAT chain of command, or higher authority. ARMORED RESCUE VEHICLE TRAINING 1) MRAP vehicle operators will conduct initial drivers training and orientation. a) Designated operators of the HMMWV will satisfactorily complete a two hour MRAP orientation and basic operation course prior to operating the vehicle under non-emergency conditions. b) Annual training sustainment of this initial training will consist of utilization of the MRAP vehicle during training operations as well as annual refresher on fundamentals of vehicle safety and operations. c) This policy does not limit operation of the MRAP by sworn personnel under emergency conditions. By Order of Tim Fournier – Chief of Police 4-5.008 MOBILE AUDIO/VIDEO RECORDING Purpose To establish guidelines for the operation and use of mobile audio and video recording equipment in police vehicles. Policy The primary use of audio/video recording equipment in police vehicles is for the purpose of collecting evidence to be used in the prosecution of those who violate the law and to provide objective evidence of police and subject actions during encounters. This equipment is provided to enhance officer capability and performance. Officers are responsible for checking the functionality of the recording unit at the beginning of their shift. Officers are responsible for assuring the squad mobile video and audio recording equipment is fully operational at all times and shall report any malfunction to a supervisor immediately. The recording equipment shall be installed in a manner that automatically activates it when all emergency lighting is activated. Audio recording shall be concurrent with video recording. It is strongly recommended that the recording equipment be manually activated by the officer in the following circumstances: • To record reasonable suspicion or probable cause for a traffic stop, arrest, or other law enforcement activity. • To create a video record of crashes or crime scenes. • Field sobriety testing. • Domestics. • In-progress calls. • Fights/disturbance complaints. • Anytime enforcement action is likely. • Hostile persons. • Transport of prisoners and/or civilians. • To record interviews and conversations for evidence or other record keeping purposes. • All other times where objective documentation is beneficial to accurately report events. Retention and Cataloguing of Recorded Media • All recorded media shall be replaced when 30 minutes or less of recording time remains. • Officers shall not erase or record over any recorded media. • All used recorded media shall be placed in the designated area in the sergeants’ office to be downloaded. • Duplication of recorded media shall be only for assigned court, incident review, compliance with data practices requests, or other reasons approved by a supervisor. • Retention of data will be set by the chief of police. By Order of Tim Fournier – Chief of Police 4-5.030 IMPARTIAL POLICING Purpose This policy is intended to reaffirm the New Hope Police Department’s commitment to impartial policing and to reinforce procedures that serve to assure the public that we are providing service and enforcing laws in a fair and equitable manner to all. Procedure Policing Impartially  Investigative detentions, pedestrian and vehicle stops, arrests, searches, and property seizures by officers will be based on a standard of reasonable suspicion or probable cause in accordance with the Fourth Amendment of the United States Constitution. Officers must be able to articulate specific facts, circumstances, and conclusions that support reasonable suspicion or probable cause for investigative detentions, pedestrian and vehicle stops, arrests, nonconsensual searches, and property seizures.  Except as provided in the next paragraph, officers shall not consider race, ethnicity, national origin, gender, sexual orientation, and religion in establishing either reasonable suspicion or probable cause.  Officers may take into account the descriptors in the preceding paragraph of a specific suspect based on information that links specific, suspected, unlawful, or suspicious activity to a particular individual or group of individuals. This information may be used in the same manner officers use specific information regarding age, height, weight, etc., about specific suspects. Preventing Perceptions of Biased Policing – Procedural Guidelines In an effort to prevent the perception of biased law enforcement, officers shall utilize the following guidelines: • Be respectful and professional. • Introduce or identify yourself to the citizen and state the reason for the contact as soon as practical, unless providing this information will compromise officer or public safety. • Ensure that the detention is no longer than necessary to take appropriate action for the known or suspected offense. • Attempt to answer any relevant questions the citizen may have regarding the contact, including relevant referrals to department personnel or other agencies when appropriate. • Provide your name and badge number when requested, either on a business card or in some other written form. • If you determine that the reasonable suspicion was unfounded (i.e., after an investigatory stop), provide an explanation for your actions. Supervision and Accountability Supervisors shall ensure that all personnel in their command are familiar with the content of this policy and are operating in compliance with it. By Order of Tim Fournier – Chief of Police 4-5.032 AUTHORIZED USE OF PROTECTIVE HELMETS Purpose To establish guidelines for the use of protective helmets by officers. Definition This policy refers to protective police helmets issued or approved by the department. Only authorized helmets will be worn by police personnel. Storage • A protective helmet will be kept in each marked squad. • The helmets will be stored in a box or other authorized storage container for protection. • The remainder of the helmets will be kept at the police department. Authorized Use Officers will be authorized to wear the helmets subject to the approval of a sergeant or officer-in-charge (OIC). Approved use would include, but not be limited to, the following circumstances: • Riots or large, hostile crowds. • Large parties. • In-progress assaults or fights. In the event that the sergeant or OIC is not available to give approval, an officer may use a protective helmet if they can articulate the immediate need of a helmet for their safety. A sergeant will review any use of a protective helmet that is not approved and may require an Administrative Report from the officer if the sergeant feels the circumstances dictate such a report. Principle Two Employees shall refrain from any conduct in an official capacity that detracts from the public’s faith in the integrity of the criminal justice system. Rationale Community cooperation with the police is a product of its trust that officers will act honestly and with impartiality. The employee, as the public’s initial contact with the criminal justice system, must act in a manner that instills such trust. Rules 2.1 Employees shall carry out their duties with integrity, fairness, and impartiality. 2.2 Employees shall not knowingly make false accusations of any criminal, ordinance, traffic, or other law violation. This provision shall not prohibit the use of deception during criminal investigations or interrogations as permitted under law. 2.3 Employees shall truthfully, completely, and impartially report, testify, and present evidence, including exculpatory evidence, in all matters of an official nature. 2.4 Employees shall take no action knowing it will violate the constitutional rights of any person. 2.5 Employees must obey lawful orders, but must refuse to obey any orders the employee knows would require the employee to commit an illegal act. If in doubt as to the clarity of an order, the employee shall, if feasible, request the issuing employee to clarify the order. An employee refusing to obey an order shall be required to justify his or her actions. 2.6 Employees learning of conduct or observing conduct which is in violation of any law, policy, rule, or regulation of this department shall take necessary action and report the incident to the employee’s immediate supervisor, who shall forward the information to the chief law enforcement officer. If the misconduct is committed by the employee’s immediate supervisor, the employee shall report the incident to the immediate supervisor’s supervisor. Any employee reporting such information shall not be disciplined for doing so. I:\RFA\PUBWORKS\2020\Work Session\6-15 ADA Transition Plan\RFA - ADA Transition Plan.docx Request for Action June 15, 2020 Approved by: Kirk McDonald, City Manager Originating Department: Public Works By: Megan Hedstrom, Storm Water Specialist and Project Coordinator; Bernie Weber, Director of Public Works Agenda Title Receive presentation on the city’s ADA Transition Plan Requested Action Staff is recommending Council receive a brief presentation from staff regarding the city’s ADA Transition Plan Policy/Past Practice The city began drafting the ADA Transition Plan in 2019. Background Staff began developing the ADA (American’s with Disabilities Act) Transition Plan in fall of 2019. Beginning in 2020, MnDOT will not allow any federal funding to be distributed to communities without an ADA Transition Plan in place or in progress. The goal of the ADA Transition Plan is to bridge the gap between the Federal ADA requirements and our goal to provide an accessible community for all of our residents. This plan will work in conjunction with the existing Comprehensive Plan and the Complete Streets Policy. The ADA Transition Plan identifies the city’s methods for the replacement of out-of-date and non-compliant pedestrian facilities within the city of New Hope. The plan states that the city will prioritize pedestrian improvements by following the 10-Year Pavement Management Plan, as well as coordinating with Hennepin County and adjacent cities on projects. Funding The plan does not identify any direct cost for ADA improvement projects. The city will continue to combine these pedestrian improvement projects with street infrastructure projects to reduce cost. Attachments  Draft ADA Transition Plan Agenda Section Work Session Item Number 11.4 ADA Transition Plan for Facilities within the Public Right-of-way City of New Hope October 2019 Prepared by Page |2 ADA TRANISTION PLAN Table of Contents Introduction ................................................................................................................................3 Transition Plan Need and Purpose ...........................................................................................3 ADA and its Relationship to Other Laws...................................................................................3 Agency Requirements .............................................................................................................4 Self-Evaluation ............................................................................................................................5 Overview .................................................................................................................................5 Summary .................................................................................................................................5 Policies and Practices ..................................................................................................................5 Previous Practices ...................................................................................................................5 Current Policy ..........................................................................................................................6 Improvement Schedule ...............................................................................................................6 Priority Areas ..........................................................................................................................6 External Agency Coordination .................................................................................................6 ADA Coordinator .........................................................................................................................7 Implementation Schedule ...........................................................................................................7 Methodology...........................................................................................................................7 Public Outreach...........................................................................................................................7 Grievance Procedure ...................................................................................................................7 Monitor the Progress ..................................................................................................................8 Appendices .................................................................................................................................9 A.Self-Evaluation Results .....................................................................................................9 B.Schedule / Budget Information .........................................................................................9 C.Public Outreach ................................................................................................................9 D.Grievance Procedure .....................................................................................................9 E.Contact Information .........................................................................................................9 F.ADA Design Standards and Procedures .............................................................................9 G.Glossary of Terms .........................................................................................................9 Page |3 ADA TRANISTION PLAN Introduction Transition Plan Need and Purpose The Americans with Disabilities Act (ADA), enacted on July 26, 1990, is a civil rights law prohibiting discrimination against individuals on the basis of disability. ADA consists of five titles outlining protections in the following areas: 1.Employment 2.State and local government services 3.Public accommodations 4.Telecommunications 5.Miscellaneous Provisions Title II of ADA pertains to the programs, activities and services public entities provide. As a provider of public transportation services and programs, City of New Hope (City) must comply with this section of the Act as it specifically applies to public service agencies. Title II of ADA provides that, “…no qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity.” (42 USC. Sec. 12132;28 CFR. Sec. 35.130) As required by Title II of ADA, 28 CFR. Part 35 Sec. 35.105 and Sec. 35.150, City has conducted a self-evaluation of its facilities within public rights of way and has developed this Transition Plan detailing how the organization will ensure that all of those facilities are accessible to all individuals. ADA and its Relationship to Other Laws Title II of ADA is companion legislation to two previous federal statutes and regulations: the Architectural Barriers Acts of 1968 and Section 504 of the Rehabilitation Act of 1973. The Architectural Barriers Act of 1968 is a Federal law that requires facilities designed, built, altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first efforts to ensure access to the built environment. Section 504 of the Rehabilitation Act of 1973 is a Federal law that protects qualified individuals from discrimination based on their disability. The nondiscrimination requirements of the law apply to employers and organizations that receive financial assistance from any Federal department or agency. Title II of ADA extended this coverage to all state and local government entities, regardless of whether they receive federal funding or not. Page |4 ADA TRANISTION PLAN Agency Requirements Under Title II, City must meet these general requirements: ·Must operate their programs so that, when viewed in their entirety, the programs are accessible to and useable by individuals with disabilities (28 C.F.R. Sec. 35.150). ·May not refuse to allow a person with a disability to participate in a service, program or activity simply because the person has a disability (28 C.F.R. Sec. 35.130 (a). ·Must make reasonable modifications in policies, practices and procedures that deny equal access to individuals with disabilities unless a fundamental alteration in the program would result (28 C.F.R. Sec. 35.130(b) (7). ·May not provide services or benefits to individuals with disabilities through programs that are separate or different unless the separate or different measures are necessary to ensure that benefits and services are equally effective (28 C.F.R. Sec. 35.130(b)(iv) & (d). ·Must take appropriate steps to ensure that communications with applicants, participants and members of the public with disabilities are as effective as communications with others (29 C.F.R. Sec. 35.160(a). ·Must designate at least one responsible employee to coordinate ADA compliance [28 CFR Sec. 35.107(a)]. This person is often referred to as the "ADA Coordinator." The public entity must provide the ADA coordinator's name, office address, and telephone number to all interested individuals [28 CFR Sec. 35.107(a)]. ·Must provide notice of ADA requirements. All public entities, regardless of size, must provide information about the rights and protections of Title II to applicants, participants, beneficiaries, employees, and other interested persons [28 CFR Sec. 35,106]. The notice must include the identification of the employee serving as the ADA coordinator and must provide this information on an ongoing basis [28 CFR Sec. 104.8(a)]. ·Must establish a grievance procedure. Public entities must adopt and publish grievance procedures providing for prompt and equitable resolution of complaints [28 CFR Sec. 35.107(b)]. This requirement provides for a timely resolution of all problems or conflicts related to ADA compliance before they escalate to litigation and/or the federal complaint process. This document has been created to specifically cover accessibility within the public rights of way and does not include information on City programs, practices, or building facilities not related to public rights of way. Page |5 ADA TRANISTION PLAN Self-Evaluation Overview The City is required, under Title II of the Americans with Disabilities Act (ADA) and 28CFR35.105, to perform a self-evaluation of its current transportation infrastructure policies, practices, and programs. This self-evaluation will identify what policies and practices impact accessibility and examine how the City implements these policies. The goal of the self- evaluation is to verify that, in implementing the City's policies and practices, the department is providing accessibility and not adversely affecting the full participation of individuals with disabilities. The self-evaluation also examines the condition of the City's Pedestrian Circulation Routes/Pedestrian Access Routes (PCR/PAR) and identifies potential need for PCR/PAR infrastructure improvements. This will include the sidewalks, curb ramps, bicycle/pedestrian trails, traffic control signals and transit facilities that are located within the City rights-of-way. Any barriers to accessibility identified in the self-evaluation and the remedy to the identified barrier are set out in this transition plan. Summary As of 2019, the City conducted an inventory of pedestrian facilities within its public right of way consisting of the evaluation of the following facilities: 397 City street curb ramps -569 total curb ramps within City limits (includes County Roads) 26 miles of sidewalks 22 miles of trails 1 traffic control signal maintained by the City 283 bus stops The sidewalks, trails, APS signals and bus stop inspections are not complete and will continue until they are all inspected which is projected to be 2025. A detailed evaluation on how these facilities relate to ADA standards will be updated periodically as the inspections are completed and inventoried. Self-Evaluation results are in Appendix A. Policies and Practices Previous Practices Since the adoption of the ADA, the City has striven to provide accessible pedestrian features as part of the City's capital improvement projects. As additional information was made available Page |6 ADA TRANISTION PLAN as to the methods of providing accessible pedestrian features, the City updated their procedures to accommodate these methods. Current Policy The City's goal is to continue to provide accessible pedestrian design features as part of the City's capital improvement projects. The City has established ADA design standards and procedures as listed in Appendix F. These standards and procedures will be kept up to date with nationwide and local best management practices. The City of New Hope has established policies, plans and programs that support accessible pedestrian design decisions: ·Pavement Management Program ·Complete Streets Policy ·Trail and Bikeway Comprehensive Plan The City will consider and respond to all accessibility improvement requests. All accessibility improvements that have been deemed reasonable will be scheduled consistent with transportation priorities. The City will coordinate with external agencies to ensure that all new or altered pedestrian facilities within the City jurisdiction are ADA compliant to the maximum extent feasible. Maintenance of pedestrian facilities within the public right of way will continue to follow the policies set forth by the City . Requests for accessibility improvements can be submitted to the City. Contact information is located in Appendix E. Improvement Schedule Priority Areas Each year the City Council approves a Pavement Management Plan (PMP) which includes planned Capital Improvements Projects (CIP) for the following 10-years. ADA compliance and improvements are reviewed and proposed if relevant into each of these projects in compliance with City of New Hope’s Complete Streets Policy. External Agency Coordination Many other agencies are responsible for pedestrian facilities within the jurisdiction of the City. The City will coordinate with those agencies to track and assist in the facilitation of the elimination of accessibility barriers along their routes. Page |7 ADA TRANISTION PLAN ADA Coordinator In accordance with 28 CFR 35.107(a), the City has identified an ADA Title II Coordinator to oversee the City policies and procedures. Contact information for this individual is located in Appendix E. Implementation Schedule Methodology The City will utilize two methods for upgrading pedestrian facilities to the current ADA standards. The first and most comprehensive of the two methods are the scheduled street and utility improvement projects. All pedestrian facilities impacted by these projects will be upgraded to current ADA accessibility standards. The second method is the stand-alone sidewalk and ADA accessibility improvement project. These projects will be incorporated into the Capital Improvement Program (CIP) on a case by case basis as determined by City staff. The City's PMP and CIP are both available on the City of New Hope Website, which includes a detailed schedule and budget for specific improvements, is included in Appendix B. Public Outreach The City of New Hope recognizes that public participation is an important component in the development of this document. Input from the community has been gathered and used to help define priority areas for improvements within the jurisdiction of the City. This document was also available for public comment. A summary of comments received and detailed information regarding the public outreach activities are located in Appendix C. ·Summary of the draft ADA Transition Plan presentation to the Citizen Advisory Committee (CAC) – October 8, 2019 ·Public Hearing after on-line comment period at an upcoming City Council Meeting – Winter 2020 ·Final ADA Transition Plan brought to a regularly scheduled City Council Meeting for adoption – Spring 2020 Grievance Procedure Under the Americans with Disabilities Act, each agency is required to publish its responsibilities in regard to the ADA. A draft of this public notice is provided in Appendix D. If users of the City's facilities and services believe the City has not provided reasonable accommodation, they have the right to file a grievance. Page |8 ADA TRANISTION PLAN In accordance with 28 CFR 35.107(b), the City has developed a grievance procedure for the purpose of the prompt and equitable resolution of citizens’ complaints, concerns, comments, and other grievances. This grievance procedure is outlined in Appendix D. Monitor the Progress This document will continue to be updated as conditions within the City evolves. The appendices in this document will be updated periodically, while the main body of the document will be updated in 3-5 years, with a future update schedule to be developed at that time. With each main body update, a public comment period will be established to continue the public outreach. Page |9 ADA TRANISTION PLAN Appendices A.Self-Evaluation Results B.Schedule / Budget Information C.Public Outreach D.Grievance Procedure E.Contact Information F.ADA Design Standards and Procedures G.Glossary of Terms Page |10 ADA TRANISTION PLAN Appendix A – Self-Evaluation Results The inventory of the pedestrian facilities including ramps, sidewalks, trails and bus tops within the city public right of way can be found on the city’s website under Policies & Plans. The draft ADA Transition Report will be posted at this location for public comment and an interactive GIS map showing the up-to-date inspection results are at the bottom of the page under the heading ADA Transition Plan: https://www.newhopemn.gov/city_hall/community_development/policies_plans Figures showing locations of these facilities are on the following pages. These figures show the pedestrian ramps inspected to date, to be inspected and if the pedestrian ramps pass. In the coming years the remaining pedestrian ramps will be inspected in addition to inspection of trails, sidewalks, bus stop locations for accessibility and adherence to federal design standards. The Self Evaluation is not complete for all right-of-way attributes at this time. It is expected to be completed by 2025. In the below table summarizes where the self-evaluation has at this time. Pedestrian Facility Total Passed City Pedestrian Curb Ramps Inspected Spring/Summer 2019 397 123 (31%) County Road Pedestrian Curb Ramps within New Hope 172 TBD Bus Stops 283 TBD Sidewalk 26 Miles TBD Trail 22 Miles TBD Traffic Signaled Intersections 16 Intersections 1 City Owned 15 County Owned City Owned Passed TBD – County Signal Intersections Page |11 ADA TRANISTION PLAN Figures 1 – 4 Inspections to Date, Passing, Priority and Bus Stop Locations S o u r c e s : E s r i , H E R E , G a r m i n , I n t e r m a p , i n c r e m e n t P C o r p . , G E B C O , U S G S , F A O , N P S , N R C A N , G e o B a s e , I G N , K a d a s t e r N L , O r d n a n c e S u r v e y , E s r i J a p a n , M E T I , E s r i C h i n a ( H o n g K o n g ) , ( c ) O p e n S t r e e t M a p c o n t r i b u t o r s , a n d t h e G I S U s e r C o m m u n i t y ¯ 0 0 . 2 5 0 . 5 0 . 7 5 10 . 1 3 M i l e s I n s p e c t io n s t o D a t e F ig u r e 1 N e w H o p e , M in n e s o t a D a t e : O c t o b e r 2 0 1 9 I n s p e c t e d ( 3 9 7 ) N e e d s I n s p e c t io n ( 1 7 2 ) S id e w a lk T r a il S o u r c e s : E s r i , H E R E , G a r m i n , I n t e r m a p , i n c r e m e n t P C o r p . , G E B C O , U S G S , F A O , N P S , N R C A N , G e o B a s e , I G N , K a d a s t e r N L , O r d n a n c e S u r v e y , E s r i J a p a n , M E T I , E s r i C h i n a ( H o n g K o n g ) , ( c ) O p e n S t r e e t M a p c o n t r i b u t o r s , a n d t h e G I S U s e r C o m m u n i t y ¯ 0 0 . 2 5 0 . 5 0 . 7 5 10 . 1 3 M i l e s P a s s in g P e d e s t r ia n R a m p s F igure 2 N e w H o p e , M in n e s o t a D a t e : O c t o b e r 2 0 1 9 F a ilin g P e d e s t r ia n R a m p ( 2 7 4 ) P a s s in g P e d e s t r ia n R a m p ( 1 2 3 ) S id e w a lk T r a il S o u r c e s : E s r i , H E R E , G a r m i n , I n t e r m a p , i n c r e m e n t P C o r p . , G E B C O , U S G S , F A O , N P S , N R C A N , G e o B a s e , I G N , K a d a s t e r N L , O r d n a n c e S u r v e y , E s r i J a p a n , M E T I , E s r i C h i n a ( H o n g K o n g ) , ( c ) O p e n S t r e e t M a p c o n t r i b u t o r s , a n d t h e G I S U s e r C o m m u n i t y ¯ 0 0 . 2 5 0 . 5 0 . 7 5 10 . 1 3 M i l e s P r io r it y P e d e s t r ia n R a m p s F i gure 3 N e w H o p e , M in n e s o t a D a t e : O c t o b e r 2 0 1 9 P r io r it y P e d e s t r ia n R a m p ( 2 0 9 ) S id e w a lk T r a il P a s s in g P e d e s t r ia n R a m p ( 1 2 3 ) L o w P r io r it y P e d e s t r ia n R a m p ( 6 5 ) S o u r c e s : E s r i , H E R E , G a r m i n , I n t e r m a p , i n c r e m e n t P C o r p . , G E B C O , U S G S , F A O , N P S , N R C A N , G e o B a s e , I G N , K a d a s t e r N L , O r d n a n c e S u r v e y , E s r i J a p a n , M E T I , E s r i C h i n a ( H o n g K o n g ) , ( c ) O p e n S t r e e t M a p c o n t r i b u t o r s , a n d t h e G I S U s e r C o m m u n i t y ¯ 0 0 . 2 5 0 . 5 0 . 7 5 10 . 1 3 M i l e s B u s S t o p L o c a t io n s F igure 4 N e w H o p e , M in n e s o t a D a t e : O c t o b e r 2 0 1 9 B u s S t o p S id e w a lk T r a il Page |12 ADA TRANISTION PLAN Appendix B – Schedule/Budget Information Cost Information Unit Prices Construction costs for upgrading facilities can vary depending on each individual improvement and conditions of each site. Costs can also vary on the type and size of project the improvements are associated with. Listed below are representative 2011 costs for some typical accessibility improvements based on if the improvements are included as part of a retrofit type project, or as part of a larger comprehensive capital improvement project. A.Intersection corner ADA improvement retrofit: +/- $4,000 per corner o Of the 397 inspected curb ramps, 274 curb ramps need improvements §274 X $4,000 = $1,096,000 §173 curb ramps still require inspection B.Intersection corner ADA improvement as part of adjacent capital project: +/- $1,500 per corner o Of the 397 inspected curb ramps, 274 curb ramps need improvements §274 X $1,500 = $411,000 §173 curb ramps still require inspection C.Traffic control signal corner ADA improvement retrofit: +/-$ 10,000 o Est. 15 County Owned Signals require some work on each corner, 60 corners §60 X $10,000 = $600,000 D.Traffic control signal APS upgrade as part of full traffic control signal installation: +/- $10,000 o Est. 15 County Owned Signals require APS §15 X $10,000 = $150,000 E.Sidewalk / Trail ADA improvement retrofit: +/- $5.00 per SF o TBD in coming years of self-evaluation o If 10% of all sidewalks and trails require retrofit improvements: +/- 5 miles of improvements (264,000 Feet) §Average Sidewalk is 5’ wide: 264,000 FT X 5 FT Wide = 1,320,000 SF §Estimated Retrofit cost for 10% of City Sidewalks and trails: ·1,320,000 SF X $5/SF = $6,600,000 F.Sidewalk / Trail ADA improvement as part of adjacent capital project: +/- $3.50 per SF G.Bus Stop ADA improvement retrofit: +/- $400 per stop H.Bus Stop ADA improvement as part of adjacent capital project: +/- $250 per stop Page |13 ADA TRANISTION PLAN Entire Jurisdiction Based on the results of the self-evaluation, the estimate costs associated with providing ADA accessibility within the entire jurisdiction is at this time for pedestrian ramps $1,096,000 when completed outside of a CIP project. For cost reasons and as set-forth in the report, the city of New Hope will primarily improve pedestrian curb ramps as part of the adjacent CIP Project which lowers the overall cost to approximately $411,000 for all the failing pedestrian ramps identified in the 2019 field investigation. In the coming years other pedestrian facilities will be self-evaluated and the overall investment required will continue to rise as most of the City was built in the 1960’s prior to the ADA Federal Requirements being adopted. The eventual total amount signifies a significant investment that city of New Hope is committed to making in the upcoming years. A systematic approach to providing accessibility will be taken in order to absorb the cost into the city of New Hope budget for improvements to the public right of way. Page |14 ADA TRANISTION PLAN Appendix C – Public Outreach The Draft ADA Transition Plan was presented to New Hope Citizen’s Advisory Commission (CAC) held at 7:00 pm, on October 8, 2019 at New Hope City Hall. The draft Document will be placed on the City’s website from October 30, 2019 to December 30, 2019 for review and comment. Any comments during this time are to be e-mailed to the ADA Coordinator and will be reviewed and included in this section. The website is: https://www.newhopemn.gov/city_hall/community_development/policies_plans A Public Hearing will be held in Winter 2020 at a regularly scheduled City Council Meeting. The Public Notices will be issued in the papers and on the City website. The adoption of the ADA Transition Plan will occur at a regularly scheduled City Council meeting in Spring 2020. Once adopted, the final plan will be posted on the City website. Page |15 ADA TRANISTION PLAN Appendix D – Grievance Procedure As part of the ADA requirements the City/County has posted the following notice outlining its ADA requirements: Public Notice In accordance with the requirements of title II of the Americans with Disabilities Act of 1990, The City will not discriminate against qualified individuals with disabilities on the basis of disability in City's services, programs, or activities. Employment: The City does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the Americans with Disabilities Act (ADA). Effective Communication: The City will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City's programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: The City will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all City programs, services, and activities. For example, individuals with service animals are welcomed in City offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a City program, service, or activity, should contact the office of the ADA Coordinator, as soon as possible but no later than 48 hours before the scheduled event. The ADA does not require the City to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden. The City will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. Page |16 ADA TRANISTION PLAN Sample Grievance Procedure (Source www.ada.gov): City of New Hope Grievance Procedure under the Americans with Disabilities Act This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of New Hope. The City's Personnel Policy governs employment-related complaints of disability discrimination. The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities upon request. The complaint should be submitted by the grievant and/or his/her designee as soon as possible but no later than 60 calendar days after the alleged violation to: Attn: Megan Hedstrom, ADA Coordinator City of New Hope Engineering Dept. 5500 International Parkway New Hope, MN 55428 Within 15 calendar days after receipt of the complaint,the ADA Coordinator or designee will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting,the ADA Coordinator or designee will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the City of New Hope and offer options for substantive resolution of the complaint. If the response by the ADA Coordinator or their designee does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within 15 calendar days after receipt of the response to the City Manager or their designee. Within 15 calendar days after receipt of the appeal, the City Manager or their designee will meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar days after the meeting, the City Manager or their designee will respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint. All written complaints received by the ADA Coordinator or their designee, appeals to the City Manager or their designee, and responses from these two offices will be retained by the City of New Hope for at least three years. Page |17 ADA TRANISTION PLAN Those wishing to file a formal written grievance with the City of New Hope may do so by one of the following methods: Internet Visit the City of New Hope website under Policy & Plans (https://www.newhopemn.gov/city_hall/community_development/policies_plans) and scroll to the ADA Transition Plan section at the bottom of the webpage. Click the link to the ADA Grievance Form. Fill in the form online and click “submit.” A copy of The ADA Grievance Form is included in this Appendix. Telephone Contact the pertinent City staff person listed in the Contact Information section of Appendix E to submit an oral grievance. The staff person will utilize the Internet method above to submit the grievance on behalf of the person filing the grievance. Paper Submittal Contact the pertinent City staff person listed in the Contact Information section of Appendix E to request a paper copy of the county’s grievance form, complete the form, and submit it to the the Public Work's Engineering Department. A staff person will utilize the Internet method above to submit the grievance on behalf of the person filing the grievance. The ADA Grievance Form will ask for the following information: The name, address, telephone number, and email address for the person filing the grievance The name, address, telephone number, and email address for the person alleging an ADA violation (if different than the person filing the grievance) A description and location of the alleged violation and the nature of a remedy sought, if known by the complainant. If the complainant has filed the same complaint or grievance with the United States Department of Justice (DOJ), another federal or state civil rights agency, a court, or others, the name of the agency or court where the complainant filed it and the filing date. The City will acknowledge receipt of the grievance to the complainant within 10 working days of its submittal. City will also provide to the complainant within 10 working days of its submittal; 1) a response or resolution to the grievance or; 2) information on when the complainant can expect a response or resolution to the grievance. Page |18 ADA TRANISTION PLAN If the grievance filed does not concern a City of New Hope facility, the City will work with the complainant to contact the agency that has jurisdiction. 3. Within 60 calendar days of receipt, a City staff person will conduct an investigation necessary to determine the validity of the alleged violation. As a part of the investigation, the staff person would conduct an engineering study to help determine the City's response. The staff person will take advantage of department resources and use engineering judgment, data collected, and any information submitted by the resident to develop a conclusion. A staff person will be available to meet with the complainant to discuss the matter as a part of the investigation and resolution of the matter. The City will document each resolution of a filed grievance and retain such documentation in the department’s ADA Grievance File for a period of seven years. The City will consider all specific grievances within its particular context or setting. Furthermore, the City will consider many varying circumstances including: 1) the nature of the access to services, programs, or facilities at issue; 2) the specific nature of the disability; 3) the essential eligibility requirements for participation; 4) the health and safety of others: and 5) the degree to which an accommodation would constitute a fundamental alteration to the program, service, or facility, or cause an undue hardship to the City. Accordingly, the resolution by the City of New Hope of any one grievance does not constitute a precedent upon which the county is bound or upon which other complaining parties may rely. File Maintenance The City shall maintain ADA grievance files for a period of seven years. Complaints of Title II violations may also be filed with the DOJ within 180 days of the date of discrimination. In certain situations, cases may be referred to a mediation program sponsored by the Department of Justice (DOJ). The DOJ may bring a lawsuit where it has investigated a matter and has been unable to resolve violations. For more information, contact: U.S. Department of Justice Civil Rights Division 950 Pennsylvania Avenue, N.W. Disability Rights Section - NYAV Washington, D.C. 20530 www.ada.gov (800) 514-0301 (voice – toll free) (800) 514-0383 (TTY) Title II may also be enforced through private lawsuits in Federal court. It is not necessary to file a complaint with the DOJ or any other Federal agency, or to receive a "right-to-sue" letter, before going to court. Page |19 ADA TRANISTION PLAN See grievance form on next page. City of New Hope ADA Grievance Form ADA Grievance Form Complainant: Name: ________________________________________________________________________ Address: ______________________________________________________________________ City, State and Zip Code: _________________________________________________________ Telephone: Home: __________________________ Cell: ________________________________ Email: ______________________________________________________________________ Person discriminated against (if other than the complainant): Name:________________________________________________________________________ Address: ______________________________________________________________________ City, State, and Zip Code: _________________________________________________________ Telephone: Home: __________________________ Cell: ________________________________ Email: ______________________________________________________________________ Government, or organization, or institution which you believe has discriminated: Name: ________________________________________________________________________ Address: ______________________________________________________________________ City: _______________________________________________________________________ City, State and Zip Code: _________________________________________________________ Telephone Number: _____________________________________________________________ When did the discrimination occur? _________________________ Date: _________________ Have efforts been made to resolve this complaint? Yes _____ No______ If yes: what is the status of the grievance? Has the complaint been filed with the Department of Justice or any other Federal, State, or local civil rights agency or court? Yes _____ No______ If yes: Agency or Court: _____________________________________________________________ Contact Person: ______________________________________________________________ Address: ___________________________________________________________________ City, State, and Zip Code: ______________________________________________________ Telephone Number: __________________________________________________________ Date Filed: __________________________________________________________________ Do you intend to file with another agency or court? Yes _____ No______ Page |20 ADA TRANISTION PLAN If yes: Agency or Court ______________________________________________________ Address: ___________________________________________________________________ City, State and Zip Code: ______________________________________________________ Telephone Number: __________________________________________________________ Additional space for ADA Issue/Incident description and (if available) photographs: Complainant Signature: _______________________________________ Date: ___________________________________________ Return to: ADA Coordinator, New Hope Engineering Department New Hope Public Works Address: 5500 International Parkway, New Hope, MN 55428 Phone: 763-592-6777 E-mail:Mhedstrom@newhopemn.gov Page |21 ADA TRANISTION PLAN Appendix E – Contact Information The ADA Coordinator may be contacted by calling the Public Works at 763-592-6777 and ask for Engineering. All written correspondence shall be sent to the following address: Attn: Megan Hedstrom, ADA Coordinator New Hope Public Works 5500 International Parkway New Hope, MN 55428 Or e-mail at:Mhedstrom@newhopemn.gov Page |22 ADA TRANISTION PLAN Appendix F – Agency ADA Design Standards and Procedures Design Procedures Intersection Corners Curb ramps or blended transitions will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for an intersection corner to achieve full accessibility within the scope of any project. Those limitations will be noted and those intersection corners will remain on the transition plan. As future projects or opportunities arise, those intersection corners shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, each intersection corner shall be made as compliant as possible in accordance with the judgment of City staff. Sidewalks / Trails Sidewalks and trails will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for segments of sidewalks or trails to achieve full accessibility within the scope of any project. Those limitations will be noted and those segments will remain on the transition plan. As future projects or opportunities arise, those segments shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, every sidewalk or trail shall be made as compliant as possible in accordance with the judgment of City staff. Traffic Control Signals Traffic control signals will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for individual traffic control signal locations to achieve full accessibility within the scope of any project. Those limitations will be noted and those locations will remain on the transition plan. As future projects or opportunities arise, those locations shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, each traffic signal control location shall be made as compliant as possible in accordance with the judgment of City staff. Bus Stops Bus stops will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for individual bus stop locations to achieve full accessibility within the scope of any project. Those limitations will be noted and those locations will remain on the transition plan. As future projects or opportunities arise, those locations shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, each bus stop location shall be made as compliant as possible in accordance with the judgment of City staff. Page |23 ADA TRANISTION PLAN Other Transit Facilities Additional transit facilities are present within the limits of the City. Those facilities fall under the jurisdiction of Metro Transit. The City of New Hope will work with Metro Transit to ensure that those facilities meet all appropriate accessibility standards. Other policies, practices and programs Policies, practices and programs not identified in this document will follow the applicable ADA standards. Design Standards The City of New Hope has PROWAG, as adopted by the Minnesota Department of Transportation (MnDOT), as its design standard. A copy of this document is available on-line at: https://www.dot.state.mn.us/ada/pdf/PROWAG.pdf Page |24 ADA TRANISTION PLAN Appendix G – Glossary of Terms ABA:See Architectural Barriers Act. ADA:See Americans with Disabilities Act. ADA Transition Plan:Mn/DOT’s transportation system plan that identifies accessibility needs, the process to fully integrate accessibility improvements into the Statewide Transportation Improvement Program (STIP), and ensures all transportation facilities, services, programs, and activities are accessible to all individuals. ADAAG: See Americans with Disabilities Act Accessibility Guidelines. Accessible:A facility that provides access to people with disabilities using the design requirements of the ADA. Accessible Pedestrian Signal (APS): A device that communicates information about the WALK phase in audible and vibrotactile formats. Alteration: A change to a facility in the public right-of-way that affects or could affect access, circulation, or use. An alteration must not decrease or have the effect of decreasing the accessibility of a facility or an accessible connection to an adjacent building or site. Americans with Disabilities Act (ADA):The Americans with Disabilities Act; Civil rights legislation passed in 1990 and effective July 1992. The ADA sets design guidelines for accessibility to public facilities, including sidewalks and trails, by individuals with disabilities. Americans with Disabilities Act Accessibility Guidelines (ADAAG): contains scoping and technical requirements for accessibility to buildings and public facilities by individuals with disabilities under the Americans with Disabilities Act (ADA) of 1990. APS:See Accessible Pedestrian Signal. Architectural Barriers Act (ABA):Federal law that requires facilities designed, built, altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first efforts to ensure access to the built environment. Capital Improvement Program (CIP): The CIP for the Transportation Department includes an annual capital budget and a five-year plan for funding the new construction and reconstruction projects on the county’s transportation system. Page |25 ADA TRANISTION PLAN Detectable Warning: A surface feature of truncated domes, built in or applied to the walking surface to indicate an upcoming change from pedestrian to vehicular way. Federal Highway Administration (FHWA): A branch of the US Department of Transportation that administers the federal-aid Highway Program, providing financial assistance to states to construct and improve highways, urban and rural roads, and bridges. FHWA: See Federal Highway Administration Pedestrian Access Route (PAR):A continuous and unobstructed walkway within a pedestrian circulation path that provides accessibility. Pedestrian Circulation Route (PCR): A prepared exterior or interior way of passage provided for pedestrian travel. PROWAG: An acronym for the Guidelines for Accessible Public Rights-of-Way issued in 2005 by the U. S. Access Board. This guidance addresses roadway design practices, slope, and terrain related to pedestrian access to walkways and streets, including crosswalks, curb ramps, street furnishings, pedestrian signals, parking, and other components of public rights-of-way. Right of Way: A general term denoting land, property, or interest therein, usually in a strip, acquired for the network of streets, sidewalks, and trails creating public pedestrian access within a public entity’s jurisdictional limits. Section 504: The section of the Rehabilitation Act that prohibits discrimination by any program or activity conducted by the federal government. Uniform Accessibility Standards (UFAS): Accessibility standards that all federal agencies are required to meet; includes scoping and technical specifications. United States Access Board: An independent federal agency that develops and maintains design criteria for buildings and other improvements, transit vehicles, telecommunications equipment, and electronic and information technology. It also enforces accessibility standards that cover federally funded facilities. United States Department of Justice (DOJ): The United States Department of Justice (often referred to as the Justice Department or DOJ), is the United States federal executive department responsible for the enforcement of the law and administration of justice. I:\RFA\COMM DEV\2020\Work Sessions\Performance Measurements Survey\Performance Measurements Survey RFA June 2020 WS.docx Request for Action June 15, 2020 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Brandon Bell, CD Assistant and Kirk McDonald, City Manager Agenda Title Discuss and/or approve the 2020 Performance Measurements Survey Requested Action Staff requests that Council review the Performance Measurements Survey and approve the survey to be mailed out with the July utility bills Policy/Past Practice In 2011, the Minnesota Legislature’s Council on Local Results and Innovation released a standard set of ten performance measures for cities to aid residents, taxpayers, and state and local officials in determining the effectiveness of cities in providing services and to measure the residents’ opinions of those services. The city has participated in the program since 2011 to evaluate residents’ satisfaction with city services. Cities that participate in the program are eligible for a reimbursement of $0.14 per capita, resulting in approximately $2,800 per year for New Hope. Background At the May 2020 work session, Council decided to delay the 2020 professional city-wide survey that was to be conducted by the Morris Leatherman company. This decision was made due to the effects the COVID-19 pandemic has had on programs and facilities that were to be surveyed about in-depth in the Morris Leatherman survey. Council requested that instead, staff conduct the survey for 2020 in order to save money and also so that the Morris Leatherman survey could be conducted in a year when it would provide more beneficial information. Staff has prepared a 2020 survey reflecting that of 2019, that also includes the additional questions that Council and staff asked to be added to the Morris Leatherman survey. Questions highlighted in yellow represent the questions that were requested to be added. Recommendation Staff recommends that the Council review the survey submitted by staff, decide if any changes need to be made, and then approve the survey for distribution with or without any changes to the submitted survey. Attachments  2020 Performance Measurements Survey Agenda Section Work Session Item Number 11.5 2020 New Hope City Services Survey You have the option of completing this survey on paper or by visiting newhopemn.gov/survey. If you choose to fill out the paper version, mail it back to the city with your utility bill or drop it off at New Hope City Hall (either inside or in the utility drop box). Please submit only one copy of the survey per adult resident, per year. Thank you. 1. How many years have you lived in New Hope? O 0-1 Year O 2-5 Years O 6-10 Years O 11-20 Years O More than 20 Years 2. As things now stand, how long in the future do you expect to live in New Hope? O 0-1 Year O 2-5 Years O 6-10 Years O 11-20 Years O More than 20 Years 3. How would you rate the overall appearance of the city? O Excellent O Good O Neutral O Fair O Poor 4. How would you rate the appearance of the new City Hall? O Excellent O Good O Neutral O Fair O Poor 5. Do you think the city is too tough, about right or not tough enough in enforcing the City Code on such nuisance issues as trash can screening, exterior storage and inoperable vehicles? O Too Tough O About Right O Not Tough Enough 6. How would you describe your overall feeling of safety in the city? O Very Safe O Somewhat Safe O Somewhat Unsafe O Very Unsafe 7. What is your perception of the quality of fire education, inspection and response services provided by West Metro Fire-Rescue District? O Excellent O Good O Neutral O Fair O Poor 8. How would you rate the overall condition of county roads (Winnetka Avenue south of Bass Lake Road, Bass Lake Road, 42nd Avenue and Medicine Lake Road)? O Excellent O Good O Neutral O Fair O Poor 9. How would you rate the overall condition of city streets (not including county roads)? O Excellent O Good O Neutral O Fair O Poor 10. How would you rate the overall quality of snowplowing of city streets? O Excellent O Good O Neutral O Fair O Poor 11. How likely would you be to use public transit if it was readily available? O Very Likely O Somewhat Likely O Somewhat Unlikely O Very Unlikely 12. How would you rate the dependability and overall quality of the city sanitary sewer service? O Excellent O Good O Neutral O Fair O Poor -Over- 13. How would you rate the dependability and overall quality of the city water supply? O Excellent O Good O Neutral O Fair O Poor 14. How would you rate the overall quality of stormwater management in the city? O Excellent O Good O Neutral O Fair O Poor 15. How would you rate the overall quality of city recreational programs and facilities (parks, trails, recreation facilities, classes, etc.)? O Excellent O Good O Neutral O Fair O Poor  16. How would you rate the quality of communication/distribution of information? O Excellent O Good O Neutral O Fair O Poor 17. How would you prefer to receive the city’s newsletter?  O Electronically O Print O Both 18. If financial assistance for home repair and improvement projects were available, would you be interested in obtaining it through the city? O Yes O No 19. How would you rate the overall quality of services provided by the city? O Yes O No O Neutral 20. How do you feel about your opportunities to provide input and feedback about issues to the City of New Hope? O Excellent O Good O Neutral O Fair O Poor Additional comments or concerns: ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________  If you would like someone from the city to contact you about your comments/concerns check here and provide your name and phone number (below). O Name ____________________________________ Daytime Phone ___________________________ I:\RFA\City Manager\2020\HRG Organics Collection\WS - HRG Organics Collections 6-15-20.docx Request for Action June 15, 2020 Approved by: Kirk McDonald, City Manager Originating Department: Community Development By: Brandon Bell, CD Assistant & Kirk McDonald, City Manager Agenda Title Review Proposed Revision to New Hope City Code Regarding Organics Collection Requested Action City staff is requesting that City Council review preliminary changes to the city code regarding garbage, recycling and organics collection. Policy/Past Practice The city currently operates with an open garbage collection system, in which individual customers can choose their own hauler. City ordinance requires that haulers be licensed and that garbage services be provided to each household at least once a week. Currently the city has megno requirement that garbage haulers offer organics collections. The city is a member of the Hennepin County Recycling Group (HRG), and HRG contracts with a vendor to provide weekly recycling services to the cities of New Hope, Crystal and Brooklyn Center. The HRG contractor does not currently provide organics collection services. Hennepin County is requiring all cities have some means of offering organics collection to their residents by January, 2022. City Code is updated frequently to reflect changes to modern day verbiage as well as to reflect best practices in the surrounding area. Background In 2018, the Hennepin County Board passed a mandate that all cities in the county must provide curbside collection of organics by January, 2022. Waste Management, the current provider of recycling services in the city, has offered to add the citywide collection of organics to its contract at a cost of $2.15 per month, per household. This requires a separate cart customers use and a separate truck the company must use to pick up these carts. The only hauler currently offering joint organics collection is Randy’s Sanitation. Randy’s utilizes a patented blue bag that residents can place in their trash container that gets separated later from the garbage at a facility. Currently this service is offered at $58 per year ($4.83 per month). After discussion with all three City Councils, the HRG Board consisting of New Hope, Crystal and Brooklyn Center has decided that the best approach to fulfilling this obligation with the county is to amend the garbage and recycling code, so that all garbage haulers licensed in the city will be required to offer an organics collection service of some sort to their customers. Staff has worked with Tim Pratt, Administrator of the Hennepin County Recycling Group, to write language in the code that would implement this requirement. Along with this change, Tim Pratt offered potential changes to the current City Code to bring the verbiage up to more modern day standards. Staff agrees with these changes, and there are also three minor policy changes staff would like Council to consider and advise staff on how Council would like to proceed with them. The sections that are highlighted in yellow in the attachments, represent potential policy changes for review. The following are the sections of the City Code that staff is proposing changes to: Agenda Section Work Session Item Number 11.6 Request for Action, Page 2 Section 1-2 – Definitions  Update verbiage. Section 8-14 – Licensing  Update verbiage.  Add section regarding Source Separated Organics (SSO) that would require licensed haulers to offer organics collection services. Section 9-11 – Waste and recyclable materials collection and disposal  Update verbiage Currently the language in the City Code only requires that all residents utilize licensed garbage hauling in the city. This new policy change would require that all dwellings in the city meaning: private dwellings, houses, multiple residences, stores, motels, restaurants, and every other type of property which accumulates garbage; would now need to have garbage service provided by a licensed hauler. According to Tim Pratt, adding this change would help fulfill a Green Step and also aligns with best practices in the surrounding area. There is also the potential to write into the code a section that would allow residential neighbors to share garbage carts. This would be useful for instances where either one or both neighbors create very little garbage and are able to share a cart.  Sec 9-11(b)(1) listed in proposed changes, is an ordinance that some communities have implemented giving the option for collection and disposal pickups every other week as opposed to every week, which the city currently requires. This ties in with the above option, and also as some dwellings begin to utilize more organics and recycling, they have less of a need for more frequent garbage collections. Section 9-42 – Noise.  Sec 9-42 listed in the proposed changes would eliminate the exception for residents conducting their own refuse handling. Since all residences in the city are required to utilize a licensed garbage hauler, this conflicts with Sec 9-11(b)(1) of the current code. Recommendation Staff recommends that Council review the updated language changes to the garbage and recycling code, and also the addition of language requiring licensed garbage haulers in the city to provide organics collection services. Staff also recommends that Council give advice on how they would like to proceed with the three suggested policy changes, so that they can be potentially included in an ordinance amendment shall Council show support for them. Once feedback is received from the Council, staff will work with the city attorney to prepare an ordinance amendment that can be adopted in the future. Attachments  Proposed Revisions Sec. 1-2 – Definitions.  Proposed Revisions Sec. 8-14 – Licensing.  Proposed Revisions Sec. 9-11 – Waste and recyclable materials collection and disposal.  Proposed Revision Sec. 9-42 – Noise. Proposed Revisions New Hope City Code Regarding Garbage and Recycling Sec. 1-2. - Definitions. Current Proposed Bulky materials are materials which, because of their size and/or weight are not commonly stored or placed in waste containers and include, but are not limited to appliances, furniture, sod, building materials, light hedge clippings and tree branches when such clippings or branches are not more than four feet in length and are tied in bundles not more than 24 inches in diameter and of not more than 50 pounds in weight. Bulky Waste shall have the meaning set forth in State Statute and is a subset of Municipal Solid Waste. Bulky Wastes includes household items and other discarded materials that, due to their dimensions and weight, are typically not collected as part of the regular garbage and Recycling or for which there may be a separate fee, such as furniture, carpeting, and mattresses, and appliances. Carryout collection service means the collection of recyclable materials accumulated in recycling containers from a location at a dwelling unit other than the location designated by the recycling authority for regular collection. Walkup collection service means the collection of recyclable materials accumulated in recycling containers from a location at a dwelling unit other than the location designated by the recycling authority for regular collection. Collector means a person licensed by the city to collect, transport and dispose of garbage and refuse. The term shall include the collector's duly authorized and acting employees and agents. Hauler means a business licensed by the city to collect, transport and dispose of Mixed Municipal Solid Waste (MSW), Recyclables, or Yard Waste. The term shall include the collector's duly authorized and acting employees and agents. Composting means controlled aerobic decomposition of organic matter into a humus-like product called compost. Compost containers means containers used for composting on residential property. They are to be enclosed on all vertical sides and made of a durable material free of rot. Compost sites mean locations on residential property for the controlled biological decomposition of yard refuse, fruit or vegetable waste, egg shells or coffee grounds in a manner resulting in an innocuous final product. Compost sites mean locations on residential property for composting. Garbage means putrescible animal and vegetable wastes resulting from the handling, preparation, cooking and consumption of food, and from the handling, storage and sale of produce, but does not include recyclable materials. Mixed Municipal Solid Waste (MSW) has the meaning set forth in Minnesota Statutes and means garbage. Garbage, refuse, rubbish, trash, and other Solid Waste from Residential, commercial, industrial, and community activities, that the generator of the waste aggregates for collection. MSW does not include auto hulks, street sweepings, ash, construction debris, mining waste, sludges, tree and agricultural wastes, tires, lead acid batteries, motor and vehicle fluids and filters, and other materials collected, processed, and disposed of as separate waste streams. Also referred to as “trash”.” or “garbage.” Garbage and refuse collection means the taking up and collecting of all garbage and refuse accumulated at all dwelling residences and places of business and other institutions in the city and the transportation of such garbage and refuse to a sanitary landfill or other place of disposal approved by the city and provided by the collector at the sole expense of the collector. Garbage collection means the taking up and collecting of all Mixed Municipal Solid Waste (MSW) accumulated at all dwelling residences, places of business and other institutions in the city, and the transportation of MSW to a sanitary landfill or other place of disposal licensed and permitted by the State of Minnesota. Hazardous Wastes are defined in State Statute. Wastes are hazardous in Minnesota when they display one or more by all Collectors of these characteristics: Ignitable, Oxidizer, Corrosive, Reactive, Toxic, or Lethal. Litter means garbage, refuse and rubbish and all other waste material which, if thrown or deposited as prohibited in this Code, tends to create a nuisance or danger to public health, safety and welfare. Litter means garbage, recyclables, and all other waste material which, if thrown or deposited as prohibited in this Code, tends to create a nuisance or danger to public health, safety and welfare. Permanent waste containers means a container of galvanized iron, plastic or non corrodible material with a close-fitting cover, rodent and fly-proof, nonabsorbent, and leak-proof, of the type commonly sold as a garbage can, of suitable gauge and construction to insure durability and with suitable handles on can and lid and of a capacity not less than ten gallons nor more than 30 gallons, but does not include recycling containers. Permanent waste containers means a container of non- corrodible material with a close-fitting cover, rodent and fly- proof, nonabsorbent, and leak-proof. Properly shredded garbage means the wastes from the preparation, cooking, and dispensing of food that has been shredded to such degree that all particles will be carried freely under the flow conditions normally prevailing in public sewers, with no particle greater than ½ inch in any dimension. Properly shredded organics means the wastes from the preparation, cooking, and dispensing of food that has been shredded to such degree that all particles will be carried freely under the flow conditions normally prevailing in public sewers, with no particle greater than ½ inch in any dimension. Recycling shall have the definition in Minnesota Statutes, and shall mean the process of collecting and preparing Recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of Recyclable materials in a manner that precludes further use. Recyclable materials means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, metals, plastics, automobile oil, and batteries. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. Recyclables shall have the meaning set forth in Minnesota Statutes and means materials that are separated from Mixed Municipal Solid Waste for the purpose of Recycling or composting, including paper, glass, plastics, metals, and source-separated compostable materials and all material hereafter designated as Recyclable by the City. Recycling services means recycling collection services, carryout collection services, and any other services provided to a dwelling unit in accordance with this Code. Recycling services means recycling collection services, walkup collection services, and any other services provided to a dwelling unit in accordance with this Code. Refuse means all putrescible and nonputrescible solid wastes (except human body wastes) including but not limited to rubbish, Christmas trees, and ashes which normally result from the operation of a household fireplace and also including anything when placed in waste containers, one average person can lift easily. Sod, dirt, rocks, cement, other trees and construction material are not considered collectable refuse under the terms of this Code if their weight, when placed in waste containers, is heavier than one average person can lift easily. The term "refuse" does not include recyclable materials. Delete Rubbish means nonputrescible solid wastes (excluding ashes), consisting of both combustible and noncombustible wastes such as paper, cardboard, tin cans, wood, glass, bedding, crockery and similar materials. Delete Source Separated Organic Materials (SSO) shall have the meaning set forth in State Statute, and shall include food waste and other compostable organic materials that are source separated for recovery. The term “Organics” does not include Yard Waste for purposes of this Ordinance. (Also referred to as “food waste/organics” and “source separated organics.”) Waste means garbage, refuse, or rubbish but shall not include reusable or recyclable industrial waste products, or other recyclable materials. Waste - see Mixed Municipal Solid Waste (MSW) Yard refuse means compostable material such as grass clippings, leaves, weeds and other forms of organic material, but does not include brush or tree branches. Yard Waste shall mean garden wastes, leaves, lawn cuttings, weeds, shrubs, and tree waste and pruning. Proposed Revisions New Hope City Code Regarding Garbage and Recycling Sec. 8-14. - Licensing. Current Proposed (b) Licensing regulations, terms and conditions. (8) Liability insurance. Every licensee shall carry bodily injury liability insurance in an amount not less than $250,000.00 per person and not less than $500,000.00 per occurrence and not less than $100,000.00 of property damage insurance on all licensed vehicles, or, at the licensee's option, combined bodily injury liability insurance in an amount not less than $600,000.00 of coverage on all licensed vehicles. Every licensee shall also carry workmen's compensation insurance for his employees. The licensee shall provide the city with evidence that said insurance is in full force and effect and shall provide the city with 30 days' written notice of cancellation of said insurance. (b) Licensing regulations, terms and conditions. (8) Liability insurance. Every licensee shall carry general liability coverage for bodily injury or death in the amount specified by state law. As of January 1, 2011, that is $1.5 million for bodily injury or death and $200,000 for damages to property. Every licensee shall carry Vehicle Liability Insurance in the amount of at least $1,000,000. Every licensee shall also carry worker's compensation insurance for his employees. The licensee shall provide the city with evidence that said insurance is in full force and effect and shall provide the city with 30 days' written notice of cancellation of said insurance. (9) Cancellation or revocation. The parties hereunder may, if mutually agreeable, cancel such license. However, the city may revoke the license of any collector as provided for in this Code. (9) Cancellation or revocation. The parties hereunder may, if mutually agreeable, cancel such license. However, the city may revoke the license of any hauler as provided for in this Code. (10) Display of license. The city shall furnish evidence of the license to the collector and such evidence shall be displayed in or upon each licensed vehicle in accordance with regulations promulgated by the city manager. (10) Display of license. The city shall furnish evidence of the license to the hauler and such evidence shall be displayed in or upon each licensed vehicle in accordance with regulations promulgated by the city manager. (11) Identification. The collector shall display his name and telephone number in a conspicuous place on both sides of each (11) Identification. The hauler shall display the company name and telephone number in a conspicuous place on both sides of licensed vehicle in letters and numerals no less than four inches in height. each licensed vehicle in letters and numerals no less than four inches in height. (c) Collection practices. (4) Yard refuse. Each collector shall separately collect, and haul away yard refuse. (c) Collection practices. (4) Yard waste. Each hauler shall separately collect and transport yard waste to a licensed and permitted yard waste composting facility. (5) Source Separated Organics (SSO). Each hauler shall collect and transport source separated organics to a licensed and permitted facility designed to manage SSO either through composting or anaerobic digestion. (5) Service complaints. a. Local telephone number. Each collector shall have a local telephone number listed in a telephone directory of general circulation in the city, and shall provide telephone answering service between the hours of 9:00 a.m. and 4:30 p.m. Monday through Friday, except on legal holidays. b. Service failure make-up. Where, due to the collector's fault, a customer is not serviced on the regularly scheduled day, the collection shall be made the day following the scheduled collection day. If the customer was not serviced because the waste containers were not accessible on the scheduled collection day, the collection shall be made as soon as possible by agreement between the collector and customer. (6) Service complaints. a. Local contact information. Each hauler shall have a website with a local phone number and an electronic communications link; and shall provide staff to answer customer communications between the hours of 8:00 a.m. and 4:30 p.m. Monday through Friday, except on legal holidays. b. Service failure make-up. Where, due to the hauler’s fault, a customer is not serviced on the regularly scheduled day, the collection shall be made the day following the scheduled collection day. If the customer was not serviced because the waste containers were not accessible on the scheduled collection day, the collection shall be made as soon as possible by agreement between the collector and customer. (6) Collector to replace damaged waste containers. The collector shall replace at his expense, containers which are damaged by the collector's carelessness or the carelessness of collector's employees or agents. (7) Hauler to replace damaged waste containers. The hauler shall replace, at their expense, damaged waste and recycling containers. (7) Collector to replace covers and cans to their original locations. The collector shall after servicing the customer, replace all covers and cans to their original location. (8) Hauler to place containers to their original locations. The collector shall after servicing the customer replace all covers and cans to their locations on the curbside and off the traveled portion of the street. (8) Use of private driveway prohibited. The collector is prohibited from driving his vehicle upon the private driveways of residents unless written approval is first obtained from such resident. (9) Use of private driveway prohibited. Haulers are prohibited from driving vehicles upon the private driveways of residents unless written approval is first obtained from such resident. (d) Transportation of waste. (1) Waste to be covered. No collector shall transport waste upon the public streets and highways or other public property of the city unless such waste being transported is entirely and securely covered. (d) Transportation of waste. (1) Waste to be covered. No hauler shall transport waste on public streets, highways or other public property of the city unless such waste being transported is entirely and securely covered. (2) "Packer-type" refuse body for transporting garbage. No collector shall transport garbage upon the public streets and highways or other public property of the city except in a leak - proof, compaction type body commonly referred to as a "packer- type" refuse body, as approved by the city manager or the manager's designee. (2) Vehicles durable and maintained. Every vehicle used to collect waste or recycling must be constructed in such a way that all waste or recycling is securely transported, and that there is no dripping or leaking of any collected materials. Vehicles must be equipped with an audible electronic back-up alarm. Vehicles must be kept in good repair, regularly cleaned, and maintained in a way to prevent persistent odors. (3) Cleanup of spilled waste. The collector shall immediately clean up in a neat and workmanlike manner any waste that the collector may have caused to spill upon the streets and highways or other public or private property in the city. (3) Cleanup of spills. The hauler shall immediately clean up in a neat and thorough manner any waste, recycling or fluids that the collector may have caused to spill on streets, highways or other public or private property in the city. Proposed Revisions New Hope City Code Regarding Garbage and Recycling Sec. 9-11. - Waste and recyclable materials collection and disposal. Current Proposed Every tenant, lessee, owner or occupant of every private dwelling, house, multiple residence, store, motel, restaurant, and every other type of property in the city which accumulates garbage or refuse or both on such premises must have garbage service provided by a licensed hauler. (Potentially could include sharing carts with neighbors) (a) Waste storage . (1) a. Waste removal . Waste shall be removed from the premises at least once every seven days and every person shall keep his premises at all times free and clean from same. (a) Waste storage . (1) a. Waste removal . The contents of waste containers must be collected at least every other week, or more frequently if necessary or required by the provisions of any other ordinance of the city, by a licensed hauler. Every person shall always keep their premises free and clean from same. (2) Waste containers required—Placement and maintenance. c. Inspection . All waste containers shall be subject to inspection and approval by the city manager or designee. Filthy, leaking or defective containers shall be cleaned, repaired or replaced by and at the expense of the owner, lessee or person in charge of the premises in question at the direction of the city manager or designee. (2) Waste containers required—Placement and maintenance. c. Inspection . All waste containers shall be subject to inspection and approval by the city manager or designee. Filthy, leaking or defective containers shall be cleaned, repaired or replaced by and at the expense of the garbage hauler. d. Institutional, commercial and industrial waste containers. Institutional, commercial, and industrial waste containers not mounted on wheels shall be stored on durable racks, placed on d. Institutional, commercial and industrial waste containers. Institutional, commercial, and industrial waste shall be stored on an easily cleanable surface and screened from view. The racks, when placed on the surface shall be raised above the ground. Containers mounted on wheels shall be specifically designed for use with collection vehicles and said containers must be placed on a concrete or other non-penetrating surface. a concrete or other non-penetrating surface that is easily cleanable and be screened from view. e. Yard refuse . Yard refuse must be enclosed in waste containers separate from other waste. e. Yard waste . Yard waste must be enclosed in containers separate from other waste. (b) Collection and disposal of waste . (1) Collection and disposal once per week. In residential areas, all garbage and refuse shall be collected at least once every seven days, and disposed of at least once every seven days by a collector duly licensed by the city. (b) Collection and disposal of waste . (1) Collection and disposal at least every other week. In residential areas, all garbage shall be collected and disposed of at least once every other week by a collector duly licensed by the city. (3) Garbage disposals. Garbage may be disposed of by grinding and finely shredding it and disposing of it through pipes leading to a public sanitary sewer, providing that all garbage so disposed of in such pipes shall be ground or shredded to such a degree that all particles are carried freely under the flow conditions normally prevailing in the sewers into which the same is deposited. (3) Garbage disposals. Food scraps may be disposed of by grinding and finely shredding it and disposing of it through pipes leading to a public sanitary sewer, providing that all garbage so disposed of in such pipes shall be ground or shredded to such a degree that all particles are carried freely under the flow conditions normally prevailing in the sewers into which the same is deposited. (i) Permitted composting/regulations . Composting of certain yard refuse as defined by this section and section 1-2 of this Code shall be permitted above ground in a controlled area per the following regulations allowing for the decomposition of the materials through an aerobic process providing adequate oxygen and moisture. At no time shall composting create a health hazard or a nuisance to adjoining properties. (i) Permitted composting/regulations . Composting of certain food scraps and yard waste as defined by this section and section 1-2 of this Code shall be permitted above ground in a controlled area per the following regulations allowing for the decomposition of the materials through an aerobic process providing adequate oxygen and moisture. At no time shall composting create a health hazard or a nuisance to adjoining properties. (k) Collection and disposal of recyclable materials (1) Recycling authority; powers. The recycling authority is responsible for supervising and controlling the collection, removal, and disposal of recyclable materials from all residential properties containing eight or less dwelling units in the city. The recycling authority may contract with one or more collectors or haulers for the collection, removal, and disposal of some or all types of recyclable materials from residential properties. The recycling authority may adopt and enforce additional rules not inconsistent with this chapter as necessary for the collection, processing, and marketing of recyclable materials, … (k) Collection and processing of recyclable materials (1) Recycling authority; powers. The recycling authority is responsible for supervising and controlling the collection, processing, and marketing of recyclable materials from all residential properties containing eight or fewer dwelling units in the city. The recycling authority may contract with one or more collectors or haulers for the collection, processing, and marketing of recyclable materials from residential properties. The recycling authority may adopt and enforce additional rules not inconsistent with this chapter as necessary for the collection, processing, and marketing of recyclable materials, … Proposed Revisions New Hope City Code Regarding Garbage and Recycling Sec. 9-42. - Noise. Current Proposed (b) Hourly restriction on certain operations. Refuse haulings. No person, except a resident handling his own trash, shall collect or remove garbage or refuse in any residential district except between the hours of 6:00 a.m. and 6:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. (b) Hourly restriction on certain operations. Refuse hauling. No person shall collect or remove garbage or refuse in any residential district except between the hours of 6:30 a.m. and 6:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. I:\RFA\City Manager\2020\Budget 2021\WS 061520\Q-11.7 WS Budget 061520.docx Request for Action June 16, 2020 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Preliminary Discussion on 2021 Budget Requested Action Staff requests to begin discussions on the 2021 budget with the City Council. Topics staff would like to discuss include general direction from the Council on goals and priorities, review of the budget schedule and process, discussion of Central Garage replacement costs, major projects scheduled for 2021, cost of living adjustments/insurance, Council salaries and other topics. AEM has prepared the attached memo summarizing several of the key items for budget consideration and excerpts have been incorporated into this RFA. Policy/Past Practice In past years the City Council has provided general direction to staff regarding the budget, and Council and staff have worked together through the summer/fall months to achieve a final budget for adoption/implementation. Background A. Goals/Priorities Staff requests that the Council briefly discuss any special goals or priorities that you have for the 2021 budget and provide direction to staff. Listed below are ideas from staff, and some of the goals/priorities that are continued from 2020 such as redevelopment projects and infrastructure improvements. 1. Hold the line on spending; continue to provide existing services and programs with current resources. 2. Keep the general fund tax levy/property taxes as low as possible (levy limits are not in effect for 2021). 3. Implement 5% annual increase in street and park infrastructure levies to fund increased street/park improvements and increase park infrastructure levy by $100,000 (final year of increase) to help fund ice arena capital needs and debt (as outlined in the long-term financial plan). Staff is recommending the increase allowed in the EDA levy (based on a percentage of market value) to help fund the scattered site housing program, as CDBG funding resources are diminishing. There are no new levies to be added this year and most of the previous debt levies are decreasing. 4. Central Garage equipment replacement costs will be funded at 100% in the general fund and staff recommends using LGA funding for that purpose (not general operations). Agenda Section Work Session Item Number 11.7 Request for Action, Page 2 5. Continue to proactively pursue all outside funding opportunities for infrastructure and facility improvements and other programs including public safety, parks and recreation, public works and housing/redevelopment. 6. 2021 is not an election year and the city will realize a savings of approximately $60,000 in election judge training costs and wages paid in 2020 for three elections (Presidential Primary, Primary, and General). Funds will be budgeted for equipment maintenance. Due to the fact that there are open positions on the City Council to be filled with the 2020 election, staff will be preparing orientation materials for any new residents who may be elected to the Council. 7. Public safety is high priority; major CIP items to include replacement of squad camera systems/software, replace two squad radar units, replace five Taser units and initiate purchase of body worn camera systems for officers (year one of three-year implementation). 8. Continue support and coordination with West Metro Fire-Rescue District, including emergency preparedness and EOC, in partnership with city of Crystal; continue to support long-term capital plan based on major apparatus report. New Hope’s share of JPA budget to increase approximately $55,000 including annual lease payment for aerial. Continue to budget annually for Station #3 improvements that are the city’s responsibility ($30,000 per year). 9. Redevelopment will remain a high priority with continued focus on City Center and other commercial/industrial/housing redevelopment opportunities throughout the city. Continue coordination on Windsor Ridge development and coordinate with St. Therese Nursing Home to facilitate potential expansion and/or renovation of existing campus. Other potential expansions/new developments could include Auto Concepts, Oildyne and Marcos Pizza/Alex Audio site. Continue with variety of scattered site housing new construction and rehabilitation projects. Property maintenance and inspections will continue as a top priority. 10. Continue with infrastructure/environmental improvements; major CIP projects for 2021 will include completing final wear course on 2020 reconstruction project (Northwood Parkway and 36th Circle) and the 2021 street infrastructure improvements in the Lions Park neighborhood. Annual seal coat and crack/fog seal program will continue in the Meadow Lake and West Broadway areas along with sewer pipe lining. Parking lot repairs will take place at Hidden Valley and Lions Park. Continue review of potential future addition to public works facility. Continue coordination with other cities on Joint Water Commission, maintain partnership with Meadow Lake and Northwood Lake Watershed associations and coordinate with Shingle Creek Watershed Management Commission on Meadow Lake improvement project. Scheduled equipment replacement includes two dump trucks with plows, trailer for roller, two Toro workmans, squad cars and replacement of the 50,000 lb. truck lift. 11. In Parks and Recreation, open new pool facility for 2021 season, replace playground equipment at Corner Park, replace Little Acre basketball court and add lighting at Hidden Valley Park parking lot. Improvements at the ice arena include replacement of south rink roof, replacement of radiant heaters at north rink and weight room upgrades. Golf course improvements to include replacement of clubhouse HVAC, painting maintenance shop and replacement of tee Request for Action, Page 3 protector fence on hole #1. Coordinate with OBMT on first production at new performance center and continue dance and gymnastics programs. 12. Continue Emerald Ash Borer program on public property and invasive species (buckthorn) removal in parks. 13. Continue contractual arrangement with AEM for financial oversight, continue to implement technological efficiencies on departmental basis to retrieve budget data, continue to update 10- year financial plan and monitor utility and enterprise fund operations, and work to improve credit rating for bonds Continue to work on implementing long-term equipment schedule replacement program for all park and recreation facilities. 14. Continue contractual agreement with Solution Builders for IT services, continue replacing computers as appropriate in order to keep up-to-date with technological capabilities and meet IT needs of staff. IT budget to include funds for the city’s share of repl acing the fiber optic network in 2024 and additional viral server and video storage at LOGIS for security and police department cameras. Continue to maintain the new website as well as increase the level of communications from the city regarding programs/projects/events through greater utilization of the reader board signs, social media, etc. 15. Conduct professional city-wide survey with Morris Leatherman to solicit feedback on city services/projects/issues (delayed from 2020 due to pandemic), continue to encourage/improve public participation in city affairs and promote inclusiveness, continue to promote Nextdoor.com, update performance measurement report and SMART goals and conduct City Day event. 16. Continue to update 10-year pavement management and street infrastructure plans, follow- through on Council direction regarding garbage collection/refuse haulers, and continue coordination with other HRG cities to develop organic waste collection plan. 17. Continue participation in Green Steps program and implement actions to achieve next step in program. 18. Staff recommends incorporation of a 3% cost of living adjustment for employees so the 2017 compensation study results remain current and a 50/50 cost share for employee insurance increases. Council salary adjustments should be discussed and a 3% increase is included in the budget. B. Budget Schedule and Budget/Levy Adoption Process Attached is the 2021 draft budget schedule and summary: 1. June 15 Work Session Conducted tonight for general discussion/direction. 2. Mid-June to early-August Dept. heads and city manager complete preliminary budgets; city manager and AEM meet with each dept. to review all budgets line-by-line. Preliminary budgets compiled into workbook. Request for Action, Page 4 3. Aug. 17 Work Session Budget notebooks distributed and initial discussion on general fund tax-supported budgets. 4. Sept. 8 (if needed) Due to the fact that the Council will need to agree on and determine a preliminary maximum tax levy for the general fund budgets by the Sept. 14 Council meeting, I am requesting that we set aside the date of Tuesday, Sept. 8 (following Labor Day) for another budget work session (if needed). If that date does not work, we can schedule another date prior to Sept. 14. In the past this meeting has not been necessary. 5. Sept. 14 Council Meeting Preliminary maximum levy adopted by Council (statute requires resolutions for City and EDA proposed levies to be adopted by September 30). Council must announce the date of the budget hearing for public input. 6. September – November Continue to refine general fund budget and discuss all enterprise and utility fund budgets. 7. Sept. 21 Work Session Discuss general fund budgets with dept heads/city manager/AEM. 8. Oct. 19 Work Session Discuss enterprise/utility fund/HRG budget with dept heads/facility managers/AEM/city manager. 9. Nov. 16 work session Final review of all budgets prior to the Dec. 7 public hearing. 10. Dec. 7 Truth in Taxation hearing (staff recommends Monday, Dec. 7, as there is not a regular council meeting on that date). Although a separate meeting for the budget public hearing is not required, this has been a past practice of the Council (statute requires a public meeting be held between Nov. 25 and Dec 28). 11. Dec. 14 Adopt final budget and tax levy (statute requires cities to certify final adopted tax levies by Dec. 30). I will be asking AEM to be in attendance at the budget work sessions. I would also recommend department heads be in attendance at a work session when their budgets are discussed so they can explain and answer questions about their respective budgets. I believe the Council will agree that there has been a good dialogue with department heads over the past several years. Staff and AEM will also be reviewing the budget with the Citizens Advisory Commission in November as requested by Council in 2015. C. Budget Format The 2020 budget included the Council approved priorities for each department. The 2021 budget will follow this same format, and the approved priorities will be received and updated as needed. D. 10-Year Financial Plan In 2017, AEM coordinated with department heads and the city manager and expanded the city’s five year financial plan to include an additional five years. AEM presented the 10 -year planning model to Council Request for Action, Page 5 in December of last year and presented select enterprise fund capital analysis in May of this year. The model is intended to show stakeholders the results of current budget actions and provide scenarios for future actions at the staff and Council level. This format integrate d the current 10-year capital plan and 2020 budget. This plan provides information and analysis on the Enterprise and Internal Service Funds as well as the Street and Park Infrastructure Funds. When the preliminary 2021 budget is completed, the budget assumptions will be integrated into an updated 10-year plan and presented to Council. The city’s credit rating was upgraded several years ago as a result of the implementation of this long-term financial planning tool, and the AA credit rating was reaffirmed in 2017 and 2018 by Standard & Poors. An overall financial management plan for the city integrating all policies and procedures was completed in August 2016, which improved the management score from “strong” to “very strong”, the highest value assigned by S&P for that part of the rating. E. LGA Per the attached excerpt from the MN House Research Department, the legislature approved an increase in local government aid (LGA) that has positive impacts for some cities, includin g New Hope. Under the new approved legislation, New Hope’s LGA will increase from $815,623 in 2020 to $865,307 in 2021, an increase of $49,684. Similar to the 2020 budget, it is recommended that all of the LGA received be directed to the general fund to help offset the Central Garage replacement expense. The funds would be utilized for savings for future equipment purchases, not general operation. F. Central Garage Funding The Central Garage is operated as an internal service fund. This means that user charge s are established for the funds that use the services of Central Garage. In previous years, the city used some of the reserves of this fund to offset some of the state aid adjustments in the general fund. This was accomplished by reducing the amount of budgeted replacement charges in the general fund. In 2017, the replacement reserve returned to a 100% funding level, reducing the reliance on the Central Garage reserve. The overall financial position of the Central Garage is strong ($7.5 million in cash at December 31, 2019). The total Central Garage charges to the general fund for 2020 were $1,479,016. The total Central Garage charges to the General Fund for 2021 are $1,536,443, or an increase of $57,427. The enterprise funds (water/sewer/storm sewer/golf/ice and the Central Garage) are also funded at 100% replacement and there is a $46,410 increase for 2021. The overall impact to the entire city budget (general and enterprise funds) is an increase of $103,837 ($57,427 + $46,410). It is recommended that the building replacement reserve charge remain at $400,000 for 2021 to save funds for the future public works building expansion. G. PERA Changes In 2020, the city implemented the last step up in contribution rates from 2018 legislation. At this time, contribution rates are expected to remain the same for 2021. H. Other Legislative Initiatives At this time, staff and AEM are waiting for the law summaries to be published that highlight the legislative initiatives that may impact the 2021 budget. Request for Action, Page 6 I. Administrative Charges Administrative charges/transfers are fees that are included in each of the enterprise fund budgets that are intended to repay the general fund for general administrative costs incurred on behalf of other departments for services such as accounts payable/receivable, human resources, communications and general management. Staff and AEM recommend that the fees be increased incrementally on an annual basis. For the 2020 budget, the fees were increased 2.5% and staff is recommending a 2.5% increase for the 2021 budget. In 2020, the General Fund charged out $287,488 of administrative charges to other city funds. Staff is proposing to increase the administrative charges by 2.5% for 2021, resulting in revenue of $294,675 to the General Fund, an increase of $7,187 (see attached schedule). J. IT Charges/Allocation Annually, the city’s IT costs, including computer replacement, LOGIS and Solution Builders costs, are calculated and charged out to various departments based on an allocation method. The city uses a hybrid approach to allocating the indirect charges associated with the IT fund. The approach utilizes information on phones, computers, employee counts and departmental expense budgets to allocate out certain IT fund expenses. Direct departmental IT costs will continue to be a direct charge to the benefitting department. The General Fund IT allocations will increase from $517,076 in 2020 to $550,747 in 2021, an increase of $33,671. K. Elections 2021 is not an election year so the city will realize a savings of approximately $60,000 compared to the 2020 budget. In a non-presidential election year (2018) the cost to the city was approximately $40,000 to conduct two elections (primary and general). 2019 was not an election year and the budget was $4,000 for equipment maintenance and postage. In 2020 a Presidential Primary was required to be conducted which increased the number of elections from two to three and required additional election judge training and more election judges. An increase in election judge hourly pay comparable to other cities was also implemented. The 2020 budget for elections was $64,500, and the amount budgeted for 2021 is approximately $4,000. L. Council Salaries In 2018, the City Council made changes in the Council’s compensation for 2019 and 2020. See attached 2018 ordinance. The increase was 3% for 2019 and 2020, respectively. The increase was consistent with the approved cost of living increase for employees. Per the attached memo from the city clerk, in order to make adjustments in Council compensation for 2021 and 2022, an ordinance change must be adopted and published prior to the General Election on November 3, 2020. Minnesota statutes give City Councils the authority to set their salaries by ordinance; however, “no change in salary shall take effect until after the next succeeding municipal election”. Staff is recommending a 3% wage increase for Council be included in the 2021 budget, similar to the increase recommended for employees. Attached is a comparison of Council wages in neighboring cities showing 2020 rates. New Hope’s rates are slightly below the rates in Golden Valley. Many cities have not yet determined 2021 or 2022 rates. If the City Council is agreeable, the city attorney wi ll prepare an ordinance for consideration this all prior to the election. Request for Action, Page 7 M. Employee Compensation and Insurance Please see the attached information from Director Johnson on employee compensation and medical insurance increases. The city conducted a compensation analysis in 2017, and the City Council approved a new step and grade plan in 2018. The new step and grade plan was approved to ensure that the city’s overall compensation plan could be aligned with the market. To ensure tha t salaries do not fall behind market, for preliminary budget planning purposes, staff is recommending the Council consider a 3% cost of living adjustment in 2021 similar to the increases already approved for the city’s collective barganaing agreements with public works and police. That is the same increase included in the West Metro Fire budget and Crystal is considering a similar increase. Staff is recommending the usual 50/50 cost share regarding anticipated health insurance increases. Final health insurance premiums are not yet known but the overall cost of the increase will be less than the impact to the 2020 budget as the city was successful in negotiating a rate cap of 9% for both 2021 and 2022. Both wages and health insurance will be discussed in more detail later this year after more details are available. N. Levy Limits Per AEM, levy limits are not in place for 2021. New Hope levy history is outlined below: 2016 Certified Levy 2017 Certified Levy 2018 Certified Levy 2019 Certified Levy 2020 Certified Levy Net Levy $10,467,194 $11,162,957 $11,843,578 $12,422,208 $12,746,054 EDA 150,000 200,000 200,000 300,000 348,000 Special Levies - Debt 195,819 604,444 869,164 2,579,402 3,750,662 Total $10,813,013 $11,967,401 $12,912,742 $15,301,610 $16,844,716 O. Park Infrastructure Levy Over the past several years, the city has been increasing the Park Infrastructure levy by 5%, annually, to support the park capital improvement plan. In 2020, the base Park Infrastructure levy was set at $367,290. In 2017 the City Council reviewed the long-term financial operations of the ice arena, including future capital improvements and outstanding debt on improvement bonds, and agreed to an additional levy to support ice arena debt and capital needs. In 2020 the additional levy was $400,000, for a total Park Infrastructure levy of $767,290. Staff and AEM are recommending a 5% increase in the base levy for 2021 (or $385,665) and increasing the support to the ice arena by $100,000 (total $500,000) for a total Park Infrastructure levy of $885,655. The $100,000 increase in the levy to support the ice arena is the last step up in this levy. These levy amounts were included in the 10-year financial plan reviewed with the Council in 2019/2020. P. Street Infrastructure Levy Over the past several years, the city has been increasing the Street Infrastructure levy by 5%, annually, to support ongoing pavement management needs. In 2020, the Street Infrastructure levy was set at $1,467,333. For 2021, staff and AEM are proposing a $1,540,700 levy for the Street Infrastructure Fund, or an increase of $73,367. This levy increase was included in the long-term financial plan and was discussed with the Council. Request for Action, Page 8 Q. EDA Levy The EDA levy is limited at 0.01813% of overall market value. For 2021, we estimate the levy will be capped at $365,000 (based on an assumed 5% growth in the city’s overall market value). This would represent a $17,000 increase from the 2020 levy of $348,000. R. Debt Service Levies  In 2015, the City issued $5.960 million in General Obligation TIF Bonds (Series 2015A) for the City Center project. In 2021, the City will levy $237,747 for these bonds, or a decrease of $2,415 from 2020. The 2020 levy was $240,162.  In 2015, the City also issued $3.825 million in General Obligation Street Reconstruction Bonds (Series 2015B) for the streets south of Northwood Lake. In 2021, the City will levy $206,828 for these bonds, or a decrease of $835 from 2020. The 2020 levy was $207,663.  In 2016, the City issued $4.885 million in General Obligation Street Reconstruction Bonds (Series 2016A) for the streets north of Northwood Lake. In 2021, the City will levy $260,979 for these bonds, or an increase of $1,837 from 2020. The 2020 levy was $259,142.  In 2017, the City issued $18.435 million in General Obligation Capital Improvement Plan Bonds (Series 2017A) for the construction of a police department/city hall facility. In 2021, the City will levy $1,705,515 for the repayment of these bonds, or a decrease of $3,675 from 2020. The 2020 levy was $1,709,190.  In 2018, the City issued $9.52 million in General Obligation Tax Abatement Bonds (Series 2018A) for the construction of a new 50 meter swimming pool and Civic Center Park improvements. In 2021, the City will levy $867,464 for the repayment of these bonds, or an increase of $1,837 from 2020. The 2020 levy was $865,627.  In July of 2019, the City issued $5.235 million in General Obligation Tax Abatement Bonds (Series 2019A) for the construction of a new 50 meter swimming pool and Civic Center Park improvements. It was the second and final phase of debt issuance for this project. In 2021, the City will levy $468,248 for the repayment of these bonds, or a decrease of $630 from 2020. The 2020 levy was $468,878. S. City Levy Process The following table illustrates the various timelines for required approval of the city and EDA levies. The dates are estimates, as the final schedule has not yet been published. Due Date EDA and City Levy Process 06/30/20 The EDA/city must notify the county auditor prior to July 1, 2020, of the intent to have an EDA levy. A letter must be sent stating the EDA levy encompasses all contiguous parcels in the city of New Hope. The actual amount of the levy does not need to be stated, only the intent to levy. 09/30/20 The EDA must pass a resolution authorizing the proposed 2021 EDA levy. Request for Action, Page 9 09/30/20 At one meeting, the Council adopts the proposed property tax levy and announces the time and place of future council meeting at which the budget and levy will be discussed and public input allowed, prior to the final budget and levy determination. This public input meeting must occur after November 25, 2020 and must start at or after 6 pm. The time and place of the public input meeting must be included in the minutes but newspaper publication of the minutes is not required. This information must be filed with the county auditor. 11/25/20–12/28/20 EDA must pass a resolution approving the 2021 EDA levy. 11/25/20-12/28/20 City Council must hold a meeting to discuss the budget and property tax levy and, before a final determination, allow public input. 11/25/20-12/28/20 City must pass a resolution approving the 2021 EDA levy and City levy. 12/30/20 City must file the certificate of compliance (form TNT-2020) with the Department of Revenue by December 30, 2020. T. City Survey The last professionally conducted city survey regarding city services was conducted in 2015. Prior to that, the last survey was conducted in 2005. In 2019 staff recommended that the Council budget for another professional city-wide survey in 2020, which would be five years from the previous survey. In 2015 the cost of the Morris Leatherman survey was $20,500, and it was funded out of the EDA budget. Staff obtained an estimate of $22,000 from Morris Leatherman to conduct a similar survey in 2020. The Council supported staff’s recommendation, and the cost was included in the 2020 EDA budget. Due to the fact that the COVID-19 pandemic could impact resident responses on the survey because of closed facilities, the Council decided to delay the survey until 2021. The cost of the survey will be included in the 2021 EDA budget. The city does participate in the state’s performance measurement program to solicit resident feedback on city services in the years that a professional survey is not conducted. Attachments  2021 Budget Calendar/Responsibilities  TNT Hearing Information  LGA  Central Garage Fund Equipment Operation and Replacement Charges  Administrative Charges  Council Salaries  Insurance & Wages Memo  Street & Park Infrastructure Levies  Debt Service Levies  AEM Memo • 0 0 ,i; ( ,. :.-:---�--:--: AT T).a 'c1hh·,■ , I ' ✓ • 1 ' City of Brooklyn Center Comparative Mayor and Council Wages 2010 Census 2016 2017 2018 2019 City Population Mayor I Council Mayor I Council Mayor I Council Mayor Maplewood 38,018 $13,618 $11,986 $ 13,479 $ 11,864 $ 13,9 58 $ 12,286 $ 13,958 Richfield 3 5,228 10,379 8,070 11,350 8,809 12,012 9 ,323 12,012 Roseville 3 3,660 9 ,300 7,020 9,300 7,020 9 ,300 7,020 9,300 Brooklyn Center 3 p,104 11,846 9 ,070 12,083 9,251 12,325 9,43 6 12,572 Fridley 217,208 10,689 8,270 10,689 8,779 10,689 8,779 10,689 Shoreview 25,043 9 ,348 6,936 9 ,540 7,080 9,540 7,080 9,828 White Bear Lake 28,797 9,600 7,500 9 ,600 7,500 9,600 7,500 9,600 Crystal 22,151 10,620 8,170 10,620 8,170 10,620 8 ,170 10,885 Golden Valley 2(),371 12,207 9,136 12,207 9 ,136 12,825 9,598 12,825 New Hope 20,339 12,037 8 ,791 12,338 9,011 12,646 9 ,236 13,025 Average I 2i7,59 2 $10,9 64 $ 8,49 5 $ 11,121 $ 8,662 $ 11,352 $ 8,843 1 $ 11,469 Median 26,126 $10,655 $ 8 ,220 $ 11,01 9 $ 8,794 $ 11,351 $ 9 ,008 $ 11,449 Brooklyn Center as a % of: Average Median Notes: Golden Valley: New Hop_e Map_lewo9ct_:_ Fridley: Crvstal: 109 % 108% 107% 109 % 107% 109 % 107% 1 10% 115% 111% 110% 110% 105% 109% 105% 110% Pays p�r diem of $50 per extra meeting, which is capped at a maximum of $150 per month. Also prdvides city-owned tablet for Mayor/Council member use, which eliminated paper packets. I I Membefs also receive $2 5 per EDA meeting and have a city issued iPad with data plan Members are provided a city iPad if needed. Members are provided a City issued laptop. Membets are eligible for health insurance, with the same contributions as full-time employees. Council!wage is the blended rate of: At Large ($8,779) and Council ($7,761). I I Members are provided a technology allowance, which will not exceed $250 annually. Council Wage Comparison $ $ $ 2020 I Council Mayor Council I 12,286 $ 13,9 58 $ 12,286 9,323 12,372 9,603 7,020 9,300 7,020 9,625 12,823 9,817 8,779 10,689 8,779 7,29 6 9,828 7,296 7,500 9 ,600 7,500 8,374 10,885 8,374 9 ,598 13,530 10,126 9,513 13 ,416 9 ,798 8 ,931 I $ 11,640 $ 9,060 9 ,051 $ 11,629 $ 9,191 108% 110% 108% 106% 110% 107% 5/28/2020 I:\RFA\City Manager\2020\WMFRD\06.15.2020 WS\Q - Discuss Joint August Fire Board_Council Tentative Work Session 061520.docx Request for Action June 15, 2020 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Discuss Joint August Fire Board/Council Tentative Work Session Requested Action Staff requests to briefly discuss whether the City Council wants to conduct a joint council work session with the West Metro Fire-Rescue District Board of Directors in August or cancel the tentatively scheduled meeting. The fire board discussed this topic at their June 10 work session and requested that the city managers inquire of their respective councils and report back at the July 8 board meeting. Policy/Past Practice Due to lack of agenda items, low attendance at these meetings, and improved communication with the Chief’s quarterly updates, this work session has been cancelled in recent years. Background During the city council work sessions in 2012 to discuss the future of the West Metro Fire -Rescue District (WMFRD), it was agreed that the two city councils should meet with the WMFRD Board annually to keep the lines of communication open. Due to lack of agenda items, low attendance at these meetings and improved communication with the Chief’s quarterly updates, this work session has been canceled in recent years. Both councils agreed that the annual joint sessions could be held on an “as needed” basis and marked as “tentative” on the meeting schedule. The councils also requested to be notified if the meeting was canceled. The joint session is currently tentatively scheduled for August 12, 2020. At the June 10 board work session, the board requested that the city managers inquire if their respective city councils want to hold a work session in August or not and bring that information back to the July 8 board meeting. The board can then determine if the work session should be scheduled or cancelled based on the feedback received form the city councils. Staff does not think that a special work session is necessary. Attachments  2020 West Metro Fire Rescue District Board of Directors Meeting Schedule Agenda Section Work Session Item Number 11.8 WEST METRO FIRE-RESCUE DISTRICT 2020 BOARD MEETINGS AND WORK SESSIONS MEETING DATE TIME MEETING TYPE Wednesday, February 12 6:30 pm Board Meeting Wednesday, April 8 6:30 pm Board Meeting Wednesday, May 13 6:30 pm Work Session (2019 Budget) Wednesday, July 8 6:30 pm Annual Board Meeting (Election of Officers and Budget Approval) Wednesday, August 12 6:30 pm Joint Council/Board Work Session (tentative) Wednesday, October 14 6:30 pm Board Meeting Wednesday, December 9 6:30 pm Board Meeting All board meetings and work sessions are held at the West Metro Fire-Rescue District offices, 4251 Xylon Avenue North, New Hope. I:\RFA\City Manager\2020\Q-resume council meetings on site discussion w.s. 06.15.20.docx Request for Action June 15, 2020 Approved by: Kirk McDonald Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Discussion with Council regarding resuming meetings at city hall Requested Action Staff would like input from Council regarding how to safely conduct future council meetings. Background Since March 23, 2020, the city has been conducting council meetings remotely through WebEx due to COVID-19. While this has been an acceptable alternative during the Stay Safe Order, it provides a number of challenges. Phase III of the Stay Safe Order has loosened many restrictions and indoor gatherings of ten people or less are allowed. The Council Chambers is a large room and can accommodate some meetings. However, the dias is not wide enough to provide a six-foot social distancing separation based on the typical seating arrangement. Staff has discussed the following options for resuming meetings on site: 1. Place plexiglass between council members at 4 foot intervals (the city manager, police chief, and city clerk could be seated at one of the staff tables) 2. Allow the mayor to conduct the meeting from the podium and have the four council members at the dias (would allow more separation between one another). We would also remove many of the audience chairs and space them six feet apart. CCX has advised that it is not possible to televise a meeting with some persons on site and others participating remotely from home. If Council is not comfortable with holding meetings on site, we could continue with the remote meetings and devise a plan (timeline) based on Council’s input for being back in the building. Agenda Section Work Session Item Number 11.9