04 27 20 City Council Minutes
New Hope City Council April 27, 2020
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes April 27, 2020
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
Due to the COVID-19 pandemic, some members of the Council, city staff, and
consultants participated remotely.
PLEDGE OF
ALLEGIANCE
The Pledge was not recited since the meeting was not held in the council chambers.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Cedrick Frazier, Council Member
Andy Hoffe, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Rich Johnson, Director of HR/Admin. Services
Beth Kramer, Communications Coordinator
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
Frazier, to approve the regular meeting minutes of April 13, 2020. Voted in favor
thereof: Hemken, Elder, Frazier, Hoffe, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
New Hope City Council April 27, 2020
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FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through April 27, 2020 .
MOTION
Item 6.4
Motion to accept a $44.80 donation for a recreation scholarship .
RESOLUTION 2020-47
Item 6.5
Resolution proclaiming the month of May 2020 as Building Safety Month in the
city of New Hope.
RESOLUTION 2020-48
Item 6.6
Resolution authorizing the appropriation of funds in the amount of $7,060 for the
replacement of the skate sharpening machines at the New Hope Ice Arena.
Council Member London commented on the large difference between the
budgeted amount of $20,000 compared to the actual quote . He acknowledged
newer technology likely attributed to the lower cost and suggested that budgets
be set as realistic as possible.
RESOLUTION 2020-49
Item 6.7
Resolution authorizing the appropriation of funds in the amount of $2,225 for the
addition of ventilation to the concession equipment room at the New Hope Village
Golf Course.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
2020 & 2021
SANITARY SEWER
LINING
(IMPROVEMENT
PROJECT NO. 1048
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution awarding a contract
to Visu-Sewer in the amount of $321,115.10 for lining sanitary sewer pipe in both
2020 and 2021 (Improvement Project No. 1048).
Mr. Dan Boyum, city engineer, explained the project area is the northwest corner
of the city. The 2020 project includes approximately 5,890 feet of work and the 2021
project includes approximately 7,156 feet. He stated sewer lining is performed to
reduce inflow and infiltration in the sanitary sewer system. Mr. Boyum reported
that 50% of the lining costs are credited against Demand Charges (an amount the
MCES may charge a city for the cost of excess capacity needed if the city does not
have an effective I & I program).
Mr. Boyum stated the city received four bids, and the low bid was submitted by
Visu-Sewer for $321,115.10 for the two-year project. He explained that $350,000 is
earmarked annually in the CIP budgets for a total of $700,000. He stated the
sanitary sewer fund will pay for the project. Due to the favorable bid, a change
order may be requested for additional sewer lining. He explained the project
schedule for 2020 and 2021.
Council Member Elder asked that staff calculate the lineal foot cost of lining based
on the most recent projects in order to determine costs of future lining projects.
Mr. Boyum noted he is preparing information previously requested by Council
Member London regarding the quantity of pipes that have been lined.
New Hope City Council April 27, 2020
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Council Member London noted the bid was less than half of the estimate. He
inquired of the reason for the favorable bids.
Mr. Boyum stated soliciting bids for a larger project and the COVID-19 situation
may have attributed to the competitive bids. He noted the last lining project was
in 2017 and a 3.5% inflation factor was used to determine the estimate.
Mr. McDonald pointed out that the city receives a credit from MCES for I & I work.
RESOLUTION 2020-50
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING A CONTRACT TO VISU-SEWER IN
THE AMOUNT OF $321,115.10 FOR LINING SANITARY SEWER PIPE IN
BOTH 2020 AND 2021 (IMPROVEMENT PROJECT NO. 1048).” The motion for
the adoption of the foregoing resolution was seconded by Council Member Hoffe,
and upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Frazier, Hoffe, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
32ND AVENUE MILL
& OVERLAY PROJECT
(IMPROVEMENT
PROJECT NO. 1043)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution approving a joint
powers agreement between the city of New Hope and the city of Crystal for street
maintenance work on 32nd Avenue (32nd Avenue Mill and Overlay Project No.
1043).
Mr. Dan Boyum, city engineer, stated the city of Crystal is undertaking a mill and
overlay on 32nd Avenue between Winnetka and Winpark this summer. The
northern half of 32nd Avenue is owned and maintained by the city of New Hope.
He recommended approval a joint powers agreement with Crystal for the work at
a cost of $28,681.87. He stated the expenditure would be funded by the street
infrastructure fund.
RESOLUTION 2020-51
Item 8.2
Council Member Frazier introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING A JOINT POWERS AGREEMENT
BETWEEN THE CITY OF NEW HOPE AND THE CITY OF CRYSTAL FOR
STREET MAINTENANCE WORK ON 32ND AVENUE (32ND AVENUE MILL
AND OVERLAY PROJECT NO. 1043).” The motion for the adoption of the
foregoing resolution was seconded by Council Member Elder, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Frazier,
Hoffe, London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
AWARD CONTRACT
FOR BEGIN PARK
PLAYGROUND SITE
WORK AND
NORTHWOOD PARK
BASKETBALL COURT
Mayor Hemken introduced for discussion Item 8.3, Resolution awarding low bid
of $127,334.50 to Dunaway Construction for playground site work at Begin Park
(Improvement Project No. 1040) and for basketball court replacement at
Northwood Park (Improvement Project No. 1046).
New Hope City Council April 27, 2020
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(IMPROVEMENT
PROJECTS 1040 & 1046)
Item 8.3
Mr. Dan Boyum, city engineer, stated quotes were obtained for playground site
work at Begin Park and for basketball court replacement at Northwood Park. Begin
Park is located at 5407 Wisconsin Avenue North. The project includes site work
includes replacement of the playground container, entrance ramp, and
replacement of the sidewalk. Alternate 2 will include installation of concrete pads
for two benches and a picnic table.
He stated the work at Northwood Park includes removal of the existing basketball
court and hoops and installation of a new court and hoops.
Mr. Boyum stated the low bid was submitted by Dunaway Construction for
$127,334.50 (base bid $125,797.50 and Alternate 1 for $1,537).
Council Member Elder indicated he is pleased the city will be using blow mulch
again.
Mr. Boyum stated the playground equipment for Begin Park is explained in Item
8.3.
RESOLUTION 2020-52
Item 8.3
Council Member Frazier introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING LOW BID OF $127,334.50 TO
DUNAWAY CONSTRUCTION FOR PLAYGROUND SITE WORK AT BEGIN
PARK (IMPROVEMENT PROJECT NO. 1040) AND FOR BASKETBALL
COURT REPLACEMENT AT NORTHWOOD PARK (IMPROVEMENT
PROJECT NO. 1046).” The motion for the adoption of the foregoing resolution
was seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Frazier, Hoffe, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted , signed by the
mayor which was attested to by the city clerk.
AWARD CONTRACTS
FOR BEGIN PARK
PLAYGROUND
Item 8.4
Mayor Hemken introduced for discussion Item 8.4, Resolution awarding contracts
with Flagship Recreation and Landscape Structures for $111,852.12 for playground
equipment, engineered wood fiber, a picnic table with shade structure and
installation at Begin Park (Improvement Project No. 1040).
Mr. Dan Boyum, city engineer, illustrated the proposed playground design. He
stated the project includes the purchase and installation of playground equipment,
playground mats, geotextile fabric, engineered wood fiber, picnic table and s un
shade. He explained in 2011 the city began using a playground vendor who offered
a program to refurbish equipment. Begin Park will be the first playground
replacement project that can incorporate the refurbish component that resulted in
re-using $24,097 worth of equipment including several posts, decking, and some
slides.
Mr. Boyum stated the total funding in the Park Infrastructure Fund for the projects
at Begin Park and Northwood Park is $280,000 , and the total estimated cost is
$270,386.62 which includes indirect costs.
New Hope City Council April 27, 2020
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He reviewed the project schedule with construction beginning in the spring and
substantial completion by summer.
Mr. Kirk McDonald, city manager, stated staff recently applied for a $25,000
Hennepin youth sports grant.
Council Member Elder recommended staff confirm that the vendor will provide
true engineered wood fiber.
Director Susan Rader explained that Flagship Recreation is a reputable company
that will ensure the correct products are installed.
Council Member London commented on the high cost of playground projects and
noted he would like to see at least 50% of the budget devoted to playground
equipment.
Director Rader explained that each playground project differs depending on the
condition of the play containers and the extent of necessary site work. She pointed
out the refurbish component for this project resulted in a savings of approximately
$24,000.
RESOLUTION 2020-53
Item 8.4
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING CONTRACTS WITH FLAGSHIP
RECREATION AND LANDSCAPE STRUCTURES FOR $111,852.12 FOR
PLAYGROUND EQUIPMENT, ENGINEERED WOOD FIBER, A PICNIC
TABLE WITH SHADE STRUCTURE AND INSTALLATION AT BEGIN PARK
(IMPROVEMENT PROJECT NO. 1040).” The motion for the adoption of the
foregoing resolution was seconded by Council Member Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Frazier,
Hoffe, London; and the following voted against the same: None; Abstained: No ne;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Frazier, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:49 p.m.
Respectfully submitted,
Valerie Leone, City Clerk