031620 City Council Work Session Packet
CITY COUNCIL
WORK SESSION MEETING
New Hope City Hall, 4401 Xylon Avenue North
Northwood Room
Monday, March 16, 2020
6:00 p.m. – dinner
6:30 p.m. ‐ meeting
Mayor Kathi Hemken
Council Member John Elder
Council Member Cedrick Frazier
Council Member Andy Hoffe
Council Member Jonathan London
1. CALL TO ORDER – March 16, 2020
2. ROLL CALL
11. UNFINISHED & ORGANIZATIONAL BUSINESS
11.1 Discussion with representatives from county assessor’s office regarding Local
Board of Appeal and Equalization meeting
11.2 Discussion of New Hope’s Emerald Ash Borer program including an update on
efforts made in 2019
11.3 Update and discussion regarding the sanitary sewer Inflow and Infiltration (I/I)
program and Green Grant project
11.4 Update on Pool/Civic Center Park/City Hall Landscaping projects by Stantec
Engineering (Improvement Project Nos. 995/941/994)
11.5 Discussion regarding the city’s capital improvement program (CIP) for parks and
recreation and public works departments for 2020‐2029
11.6 Discuss HeyDay Event
11.7 Discussion regarding police succession planning
12. OTHER BUSINESS
13. ADJOURNMENT
I:\RFA\City Manager\2020\Bd of Appeal WS\Q-Board of Appeal Work Session 031620.docx
Request for Action
March 16, 2020
Approved by: Kirk McDonald
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Discussion with representatives from county assessor’s office regarding Local Board of Appeal and
Equalization meeting
Requested Action
Jim Atchison, representative from the Hennepin County Assessor’s office , will be in attendance at the work
session to discuss the upcoming Local Board of Appeal and Equalization meeting in New Hope, which is
scheduled for April 12. Scott deLambert, the appraiser assigned to New Hope, will also be in attendance.
Policy/Past Practice
The Council has met in the past with the county assessor prior to the Board of Review to discuss the Council’s
role as a Board, the valuation process, etc.
Background
Staff thought it would be helpful if the county assessor met with the Council prior to the Board of Review
meeting. They will be making a presentation and will be available to answer questions from the city council.
Please see attached information regarding the duties of the local board, training requirements, the valuation
process, etc. A revaluation map for New Hope is also attached.
The law requires attendance at the local board meeting by at least one voting member who has, within the
last four years, attended the training course. New Hope meets the requirements (Mayor Hemken’s training
remains in effect until July 1, 2021, and Council Member Frazier’s training remains in effect until July 1, 2022).
Online training for the 2021 board of appeal season will be available July 1, 2020, through January 31, 2021.
Attachments
PowerPoint presentation
March 6 Hennepin County Correspondence
Assessment Review and Appeals process
Duties of the local board
Reevaluation map
Agenda Section
Work Session
Item Number
11.1
2020 Assessment Review
New Hope City Council
March 16, 2020
1
Jim Atchison
County Assessor
612-348-4567
James.atchison@hennepin.us
2
Property Assessment
•Assessment
Process
–Classifies
property
–Estimates market
value
–Ensures equality
•Each process is
driven by Minnesota
State Statute
3
1 -Statewide Property Classifications
•Five major classifications, based on use
–Residential Homestead, three units or less
–Agricultural
–Commercial / Industrial / Public Utilities
–Residential Non Homestead
•Includes, Apartment, four units or more
–Un-mined Iron Ore and All Others
4
2 -Estimate Market Value
•View 20 percent of property each year
•Gather information
•Analyze all sales
•Compute value annually on Jan. 2
5
Real Estate Appraisers
•Trained as appraisers
•Licensed as assessors
•Mass Appraisal vs. Individual Appraisal
6
7
2020 Assessment New Hope
City Totals Estimated Market Value by Property Type
Estimated Market Value 7.0%
Deferred Value 0.0%
Homestead Exclusion -7.0%
Veteran's Exclusion 16.4%
Taxable Market Value 7.5%
Net Tax Capacity 7.9%
Apt18.3%
Com / Ind
21.4%
Res60.3%
8
2019 2020 Gross New Construction Net
Property Type Parcels Est Market Value Parcels Est Market Value Growth Parcels Improvement Val Growth
Apartment 109 371,800,000 109 411,067,000 10.6%14 9,566,000 8.0%
Apartment 106 344,018,000 107 397,863,000 15.7%14 9,566,000 12.9%
Nursing Home 2 27,757,000 1 13,179,000 -52.5%0 0 -52.5%
Vacant Apartment Land 1 25,000 1 25,000 0.0%0 0 0.0%
Commercial / Industrial 204 442,658,200 204 480,170,200 8.5%14 6,865,000 6.9%
Automotive 17 13,870,000 16 14,847,000 7.0%2 2,125,000 -8.3%
Bank 3 2,250,000 3 2,369,000 5.3%0 0 5.3%
Food / Entertainment 10 7,881,000 10 8,222,000 4.3%0 0 4.3%
Industrial 108 331,868,000 111 367,026,000 10.6%5 4,090,000 9.4%
Medical 7 6,716,000 7 7,093,000 5.6%0 0 5.6%
Office 20 17,911,000 18 17,640,000 -1.5%3 225,000 -2.8%
Other 2 2,065,000 4 2,249,000 8.9%0 0 8.9%
Retail 24 58,587,000 24 59,275,000 1.2%4 425,000 0.4%
Vacant Comm/Ind Land 13 1,510,200 11 1,449,200 -4.0%0 0 -4.0%
Residential 5,660 1,280,461,600 5,661 1,351,036,000 5.5%175 3,950,600 5.2%
Co-Op 78 10,060,000 78 11,535,000 14.7%0 0 14.7%
Condominium 392 41,756,000 421 48,129,000 15.3%2 42,000 15.2%
Duplex/Triplex 57 16,081,000 55 16,833,000 4.7%2 19,000 4.6%
Single Family 4,606 1,133,387,500 4,607 1,193,956,000 5.3%168 3,785,600 5.0%
Storage Condo 24 4,113,000 24 4,236,000 3.0%0 0 3.0%
Townhome 239 44,696,000 217 45,307,000 1.4%1 81,000 1.2%
Zero Lot Line 150 29,152,000 152 29,770,000 2.1%2 23,000 2.0%
Other Residential 87 1,198,000 80 395,000 -67.0%0 0 -67.0%
Vacant Res Land 27 18,100 27 875,000 4734.3%0 0 4734.3%
State Assessed 16 0 14 0 N/A 0 0 N/A
Railroad 16 0 14 0 N/A 0 0 N/A
Total Real Property 5,989 2,094,919,800 5,988 2,242,273,200 7.0%203 20,381,600 6.1%
3 -Equitable Assessments
•Sales Ratio analysis
–Type of home
–Neighborhood
–Property type
–Jurisdiction
•County Assessor
reviews all local
assessments
•Minnesota
Department of
Revenue reviews all
county assessments
across state
9
Jurisdiction Equalization–Residential
Jurisdiction SBE Ratio Net Increase
New Hope 95.2%5.2%
Plymouth 95.4%2.9%
Med Lake 95.1%3.3%
Maple Grove 95.5%3.0%
Osseo 95.3%2.2%
Brooklyn Park 95.5%4.8%
Brooklyn Center 95.3%5.0%
Robbinsdale 95.3%3.0%
Crystal 95.4%2.6%
Golden Valley 95.7%2.0%10
Three Property Tax Notices
J F M A FJJASOND
Year 1 Year 2
J MM
Proposed Taxes Notice
NOVEMBER
Property Valuation
MARCH
A
Property Tax Statement
MARCH
Appeals Process
•1st contact your assessor –contact information
listed on your value notice
•Multi-step appeal process for taxpayers
contesting property valuation/classification
–City Level -Local Board of Appeal and Equalization
(LBAE) or Open Book
•Boards Responsibility
–County Board of Equalization (CBAE)
–Tax Court Petition
12
Responsibility of the LBAE
•Authority to change valuation or classification
•All decisions must be supported by facts
•Informed decisions will ensure all taxpayers
are treated fairly and uniformly
•An informed decision may be supporting the
Assessor’s recommendation
•Inform the appellant that they can appeal to
the CBAE
13
Additional Information
•www.hennepin.us
–Interactive map
–Current and historic
values
–Annual Assessor
Report
•State contact info
–Department of
Revenue
www.taxes.state.mn.us
–Office of the Revisor
of Statutes
www.revisor.mn.gov
14
I:\RFA\PUBWORKS\2020\2020Workshop\Council Work Session EAB Update 3-16-20
Request for Action
March 16, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Shawn Markham, Forester
Agenda Title
Discussion of New Hope’s Emerald Ash Borer program including an update on efforts made in 2019.
Requested Action
Staff would like to provide the City Council with an update on progress made with the Emerald Ash Borer
program in 2019.
Policy/Past Practice
The city of New Hope has continually sought opportunities to better the community at large, as well as make
the community a safer and better place. In the past the city of New Hope developed programs to help
manage invasive species in our community.
Background
In 2010, the New Hope City Council approved the creation and implementation of a city Emerald Ash Borer
(EAB) program. The creation of the program included increased funding to fulfill goals related to control of
the Emerald Ash Borer. Since 2010, the city’s primary focus has been the removal of boulevard ash trees and
replacement of removed Ash trees with trees of greater diversity to avoid problems associated with planting
species monocultures.
Since the inception of the Emerald Ash Borer program, the city has focused primarily on the voluntary
removal of Ash trees located within the city’s right-of-way; and in recent years Ash removals in
neighborhoods and business districts, where street infrastructure improvements occur. In 2016, the City
Council approved an increase from $125,000 to $150,000 to the tree removal/replacement budget as part of the
2017 budget. This amount has continued through the 2020 budget.
Attachments
Maps indicating current EAB positive identifications
Timeline of EAB program related activities/recommendations
Boulevard Ash condition letter
Agenda Section
Work Session
Item Number
11.2
City Council Work Session
3-16-2019
Emerald Ash Borer Program Update
2020
Recommend to continue the removal and replacement Ash program.
Ash removals for 2019 began in late April and will continue through the spring.
The first round of planting trees should be completed by early June.
Continue to hand out boulevard tree “poor condition” letters, to gain new participants in the Ash
removal/replacement program and get problematic trees removed.
Continue increased inspections in the city for the presence of the Emerald Ash Borer. With the
assistance of city staff and the contracted tree service. Pay special attention to the area around the
positive EAB site (48th Avenue and Boone Avenue).
Continue education on EAB and other upcoming invasive species (plants and insects).
Over the 10 years since the Emerald Ash Borer program the city has removed 959 public Ash trees
and planted 461 trees.
2019
Continued the removal and replacement of ash. 81 Ash trees were removed in 2019.
Ash removals for 2019 began in late April and will continued through the spring.
Two round of tree planting occurred; one Spring and one Fall planting.
Tree planting numbers remain stable as we continue to make efforts to plant the same year as the
trees removal. 63 Trees were planted in 2019.
Continued to hand out boulevard tree “poor condition” letters, to gain new participants in the Ash
removal/replacement program and get problematic trees removed.
Increased inspections in the city for the presence of the Emerald Ash Borer. With the assistance of
city staff and the contracted tree service. One tree was positively identified in the City of New
Hope. The tree will be removed by the end of March.
Continued education on EAB and other invasive species.
Receive a $25,000 grant for tree planting assistance, from the Department of Agriculture, in 2020.
2018
Ash removals remained consistent throughout the season. 60 Boulevard Ash trees removed, 34 Park
Ash trees were removed 53 tree were planted in residential neighborhoods.
Tree planting and removals balanced out as attempts are being made to replace trees the same year
they are removed.
Removed boulevard Ash trees prior to the start of the Winpark Drive improvement project as well
as the Civic Center Park improvement project.
City staff (Street Department) dedicated to more time removing boulevard ash trees.
Developed a more informative/user-friendly forestry web page with the new city web site.
Increased inspections in the city for the presence of the Emerald Ash Borer, with the assistance of
city staff and the contracted tree service.
Attended hands on EAB detection course at active EAB site.
2017
Ash removals remained consistent throughout the year.
Tree planting numbers were high, with some tree replacement occurring in the Northwood South
neighborhood, tree replacement with the loss of many trees in the 2017 Northwood North
Improvement project neighborhood, and planting for the 44 residents who had an ash tree removed
in 2016.
City staff (Street Department) will dedicate to more time removing boulevard ash trees.
Develop a more informative/user-friendly forestry web page with the new city web site.
Continue increased inspections in the city for the presence of the Emerald Ash Borer. With the
assistance of city staff and the contracted tree service.
2016
44 Boulevard Ash Trees were removed in 2016.
30 additional non-Ash species were removed due to conditional issues or were later removed by
our contractor as part of the Northwood South Infrastructure Improvement Project.
148 Boulevard trees were planted. Most replacement trees were planted in the Northwood South
Project area.
Increased inspection of Ash trees in the city, particularly in the Southwest corner of the city, near
the EAB confirmation in Plymouth.
Developed a letter to hand to residents by staff and the city’s contracted tree service, notifying
residents of Ash trees in poor condition.
The 2017 tree budget was increased $25,000 for a total of $150,000.
The city continued with the removal and replacement program as it had in previous years.
2015
87 Boulevard Ash Trees were removed in 2015.
Two Ash Trees were removed in Northwood Park with additional ash trees slated for removal in
the spring of 2016 as part of the Northwood Park improvement project.
55 trees were planted on residential boulevards.
The Minnesota Department positively identified the presence of the Emerald Ash Borer Southwest
of Highway 169 and Medicine Lake Road.
There was continued resident interest throughout the year to have boulevard Ash trees re moved.
The city continued with the tree replacement program for those who had a boulevard tree(s)
removed: Tree replacement at no cost to the resident (1 tree per household) and tree list containing
native tree species.
The City Council agreed to increase in the Ash Tree Removal/Replacement budget from $100,000 to
$125,000 for 2016. Rising operating costs of the contractor, and increased demand for removals
warranted the increase.
2014
38 Boulevard Ash Trees were removed in 2014.
Four boulevard trees of other species were removed due to conditional issues.
City Council agreed to offer a replacement at no cost to the resident if they had a boulevard tree
removed. The tree species was from a specific tree list composed of tree species native to
Minnesota.
69 trees were planted in boulevard areas and public lands. The great majority were planted in as
part of the boulevard replacement program.
We received a $25,000 reimbursement for boulevard tree planting through the MN Department of
Natural Resources.
2013
74 boulevard Ash trees were removed from the city boulevard. Several residents volunteered
initially. After the storm in June, there were many additional removal requests by residents. Many
of the trees had total failures or limb failure to warrant the removal of the tree for safety reasons or
poor aesthetics.
Six public Ash trees were removed.
37 trees were planted for those who had boulevard ash trees removed.
Boulevard tree removal costs were submitted to FEMA for reimbursement.
2012
7 boulevard Ash trees were removed from the city boulevard.
151 ash trees were removed from city out lots and public areas.
Ash removals have occurred primarily in public lands focusing on trees with conditional issues and
overall tree health.
2011
Approximately 150 boulevard Ash trees were removed from the city boulevard.
Approximately 20 boulevard Ash trees were removed in the 2011 Street Infrastructure
Improvement Project area where tree/utility conflicts occurred. During the project where new water
main was installed, house services were also replaced. OSHA safety concerns, as well as direct
conflicts, forced the removal of several trees.
Without additional funding for replacement trees, the city reverted to a 50/50 cost share with a $200
maximum contribution from the city.
Nine residents took advantage of the program.
2010
City received $87,000 grant for the removal and replacement of public Ash trees.
Approximately 225 boulevard Ash trees were removed.
120 trees planted with grant assistance.
Most of the volunteers were interested in a replacement tree if there was no cost to the resident.
The city made changes to the diseased tree ordinance to include trees infected with the Emerald
Ash Borer.
The city developed and approved an Emerald Ash Borer Preparedness Plan and completed the GIS
tree inventory.
Dear Property Owner,
During the City of New Hope’s winter tree pruning program, City of New Hope staff is
identifying boulevard trees in poor quality that warrants their removal.
The City of New Hope currently has an Ash removal program, where the city will remove
boulevard Ash trees at no cost to the homeowner. In addition, the homeowner will be offered a
replacement tree at no cost (you do not have to have the tree replaced). The city has established
this program to help reduce the ash tree population in the city right-of-way. This is being done
to mitigate expenses because once the Emerald Ash Borer begins infesting the Ash trees in our
city, trees begin to die at a rapid rate placing a sudden financial burden on the city.
The reason you are receiving this letter is because the boulevard Ash tree on your property has
conditional issues and should be removed.
___MAJOR DEFECT/HAZARDOUS ___SIGNIFICANT DEADWOOD/DECLINE
We are currently removing trees only on a voluntary basis therefore we will not be forcing the
removal of your boulevard tree.
Please call me at (763) 592-6763 to discuss the voluntary removal and replacement of your tree
as soon as you can. There is no cost to the resident for these services.
Shawn Markham
Contract Manager/Forester
City of New Hope
(763) 592-6763
smarkham@ci.new-hope.mn.us
2020 City of New Hope Tree Replacement Form
The City of New Hope is providing replacement trees for resident for those who had/will have a
boulevard tree removed. The replacement tree will be provided by and planted by the city’s
tree contractor.
If you are not interested in the replacement program for whatever reason, please contact the
City Forester as there is currently a waiting list of residents who would like to have their
boulevard tree replaced.
Attached is form with a list of trees which will be offered to residents at no cost. Please select
your choice of tree species on the attached form and send it back to the city forester.
This Spring, the forester or other city staff will drop off a white stake with the tree species
listed. Once the stakes have been delivered, we ask that residents place the stake in their front
yard where they would like to see the tree planted. The information will be passed on to the
tree contractor for ordering and installation.
The city would like to see trees planted in areas of the front yard that would benefit the
property aesthetically and be most beneficial to the trees survival therefore we are not
requiring that the trees be placed in the city Right-of-Way. The city will require that the trees be
planted a minimum of ten feet behind the curb to avoid future issues with utilities and future
road work.
Sometimes selected tree locations need to be adjusted due to underground utility conflicts or
the tree planting location is too close to the previous boulevard tree location. If this occurs, the
tree contractor will place the tree as close to the desired planting location as possible.
If you have any other questions related to the program, contact the City Forester at (763) 592-
6763. Please leave a detailed message.
Tree Replacement Selection List:
Please fill out the form below and send it back to:
New Hope City Forester
5500 International Parkway
New Hope, MN 55428
Or Email to smarkham@ci.new-hope.mn.us
NAME:
PHONE NUMBER:
ADDRESS:
EMAIL (optional):
Please select one tree species you would like planted in your yard by placing an “X” next to the
tree species listed below. We will make every attempt to attain your tree of choice. For
whatever reason, if tree species become unavailable, we will contact you to find an acceptable
substitution.
___Black Hills Spruce-Picea glauca var. densata
___Flowering Crabapple/Apple-Malus spp.
___Ginko-Ginko biloba
___Honeylocust-Gleditsia triacanthos
___Basswood-Tilia americana
___Northern Catalpa-Catalpa speciosa
___Elm Hybrids (disease resistant)-Ulmus spp.
___Hackberry-Celtis occidentalis
___Bi-Color Oak-Quercus bicolor
___Bur Oak-Quercus macrocarpa
___River Birch-Betula nigra
___ I do not wish to have a tree planted at this time
Please return the tree selection form the tree selection form as soon as possible.
I:\RFA\PUBWORKS\2020\Work Session\3-16 I and I
Request for Action
March 16, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director; Megan Hedstrom, Project
Coordinator and Storm Water Specialist
Agenda Title
Update and discussion regarding the sanitary sewer Inflow and Infiltration (I/I) program and Green Grant
project.
Requested Action
Staff would like to update Council on the I/I program and the Green Grant project.
Background
Metropolitan Council assigns a Municipal Wastewater Charge (MWC) yearly to each city in the region. The
2019 MWC fee for the city of New Hope increased by 4.74% or $83,446.32. These fees typically continue to
increase for the city on an annual basis. In addition to the annual fee, the Metropolitan Council assigns a fee
for any surcharges (I/I flow exceedance) The most recent surcharges occurred in September of 2018, and again
in May of 2019.
In 2018 the city was awarded a Green Infrastructure Grant from MCES to study I/I in the Northwood North
infrastructure area. The goal of the study was to establish a relationship between street improvements
strategies, pipe lining, and reducing private I/I. Throughout this study, very little I/I was detected in the
target area. Staff have been working with MCES to revise the scope of work to potentially use the remaining
grant funds to study other areas in New Hope.
Public Works and Engineering staff identified a flow monitoring study that was conducted in 2019 (see
attached map). Results are documented in the Flow Monitoring Memo attached. Staff plan to use the
information in this report to determine the lining areas for the 2020 and 2021 sewer lining projects.
Attachments:
2019 MCES Work Plan Assignment
2019 MWC Fee Increase Information
Flow Monitoring Memo
Study Area Map
Agenda Section
Work Session
Item Number
11.3
May 8, 2018
City of New Hope
In 2019, the estimated wastewater service fee for your community is
$1,842,452.64, a change of 4.74% from 2018. The table below details your
allocated wastewater flow, in millions of gallons (mg), and cost of service:
Community Allocation 2019 2018
Metered flow (mg) 729.00
Unmetered flow (mg) .00
Total flow (mg) 729.00 726.40
Percent of regional flow 0.81% 0.80%
Municipal wastewater charge $1,842,452.64 $1,759,006.38
Cost change from prior 4.74% 16.07%
Your fee is based on the portion of wastewater flow discharged from your
community to the regional system in the past year (2017) multiplied by the
regional wastewater charge for the upcoming year (2019). Year-to-year
changes are affected by growth, water conservation, and inflow and
infiltration.
Region 2019 2018
Regional allocated flow (mg) 89,991.18 90,747.95
Flow change from prior -0.83% 6.4%
Regional wastewater charge $227,440,997 $219,749,756
Cost change from prior 3.5% 3.7%
Community Map; see next page for details.
Some wastewater may enter or leave your community but not be included in the metered flow total. These unmetered flows are
shown below. Assigned wastewater volumes per unit – such as single-family unit (SFU) or recognized equivalent connection
(REC) – vary based on past flow response to wet weather, age of services, and other data.
Flow from New Hope = 0.00 mg; added to allocated flow:
Flow to New Hope = 0.00 mg; deducted from allocated flow:
Unmetered flow total = 0.00 mg
To: Calculation/ Description 1st Q 2nd Q 3rd Q 4th Q Notes
From: Calculation/ Description 1st Q 2nd Q 3rd Q 4th Q Notes PR
E
L
I
M
I
N
A
R
Y
May 8, 2018
City of New Hope
PR
E
L
I
M
I
N
A
R
Y
M e m o
To: Bernie Weber &
David Lemke
From: Jason Bordewyk
Mark Rolfs
City of New Hope Minneapolis MN Office
File: 193804215.500 Date: October 22, 2019
Reference: 2019 Sanitary Flow Monitoring
The City of New Hope and Stantec completed a sanitary flow monitoring program in the Lift Station #4
sewershed to determine areas with higher rain derived inflow and infiltration (RDII). By identifying areas or
streets with the highest rate of inflow and infiltration, the City can better target improvements and sewer lining
funds to these areas.
BACKGROUND
The City has experienced higher than expected flows i4n the Lift Station #4 sewershed which is evident
through increased run times at the lift station. The lift station is located in the right of way at 5621 International
Parkway and serves the furthest northwest portion of the City. The Lift Station location, contributing sewers,
and sewershed is illustrated in Figure 1. The sewershed area is roughly bound by 62th Ave on the north,
Boone Ave. of the east, Highway 169 on the west, and Research Center Rd. on the south. North of Bass Lake
Rd. is primarily residential neighborhoods and Meadow Lake Elementary School. South of Bass Lake Rd. is
primarily commercial and industrial businesses and multifamily housing along Boone Ave.
Flow monitoring was conducted from mid-April to October. During the summer, the pumps at the lift station
were removed and repaired. Prior to the repairs, the City was operating the lift station to maximize run times,
reducing the number of run cycles. To achieve longer run times, the pump start levels were such that the City
was storing water within the 12 inch sewers leading into the lift station. These level fluctuations are seen in
the flow monitoring data at site M02. Lower levels in the 12 inch sewers were noted starting on June 26 after
pump repairs had been completed.
EQUIPMENT AND PHASES
Stantec completed flow monitoring with ISCO area-velocity sensors within the flow stream. Within 9 inch clay
and 8 inch PVC pipes, Stantec used our patented Micromonitoring to improve monitoring during low flow
conditions. Micromonitoring uses a specially designed weir to improve flow characteristics and enable
monitoring at lower flows than typical equipment can achieve. Pipes with diameter greater than 9 inch were
monitored with standard ISCO equipment.
To cover all areas of the sewershed, monitoring was divided into two phases. During the first phase, all flow
monitors were located south of Bass Lake Rd. After four good rain events and six weeks of data collection,
the equipment was moved to new locations. Increased flows were noted from the north, so Phase 2 monitors
were primarily located north of Bass Lake Rd. Table 1 details the two phases of flow monitoring.
Table 1 – Flow Monitoring Phases
PHASE STUDY PERIOD STUDY AREA MONITORS KEY RAIN EVENTS
PHASE 1 04/16 – 06/04 South of Bass Lake Rd. (8) 8 – 12 inch 4/17, 5/8, 5/22, 5/27
PHASE 2 06/04 – 10/04 North of Bass Lake Rd. (8) 9 – 12 inch 7/01, 7/15, 8/13, 8/18,
8/26, 9/11, 9/12, 10/01
October 22, 2019
Bernie Weber & David Lemke
Page 2 of 9
Reference: 2019 Sanitary Flow Monitoring
jkb v:\1938\active\193804215\design\2019 flow monitoring memo\nh_flowmonitoringmemo.docx
Up to eight flow monitors were used at one time within the sewer system to collect flow data. Details on the
flow monitor locations are detailed in Table 2 below and locations are illustrated on Figures 2 and 3.
Table 2 – Flow Monitoring Locations
PHASE FLOW
MONITOR ID MH ID PIPE SIZE &
MATERIAL
PIPE
DIRECTION NOTES
PHASE 1 M01 A92 9” CLAY South 9” clay does not match mapping.
PH 1 & 2 M02 A79 12” LINED East Infiltration at manhole and pipe.
PH 1 & 2 M03 A75C 12” RCP North
PHASE 1 M04 A75B 12” CLAY West Small internal drop into manhole.
PHASE 1 M05 A84A 8” PVC East External drop; waste buildup.
PHASE 1 M06 A84A 8” LINED South Waste buildup manually cleared.
PHASE 1 M07 A59 12” RCP North Pipe nearly flat, velocity very slow.
PHASE 1 M08 A59 9” CLAY East Pipe broken at external drop tee.
PHASE 2 M07A A57 12” RCP North Pipe nearly flat, velocity very slow.
PHASE 2 M09 A40 9” CLAY East External drop.
PHASE 2 M10 A40 9” CLAY North
PHASE 2 M11 A38 9” CLAY North Small internal drop into manhole.
PHASE 2 M12 A37 12” RCP East
PHASE 2 M13 A37 9” CLAY North Mineral buildup inside pipe.
FIELD OBSERVATIONS
During field work, several inflow and infiltration sources were noted. Obvious inflow and infiltration due to high
groundwater, rain events, and pipe/manhole defects were noted. South of Bass Lake Rd. along the east-west
pipe, manholes are in very wet areas, had significant roots, and mineral buildup due to infiltration. For
example, MH-A79 has significant infiltration at manhole joints and mineral buildup on manhole bench.
MH-A80 is in a business parking lot and the manhole cover was under standing water regularly; the parking
lot is sloped to the sanitary manhole. The 12 inch pipe at this location has been previously lined and flows
were constantly higher than expected included flow monitoring showing significant nighttime flow.
Another source of inflow and infiltration is the 12 inch pipe running parallel to the Highway 169 entrance ramp
north of Bass Lake Rd. The manholes along this stretch of pipe had previously been repaired to include
internal compression joint gaskets. However, infiltration was still occurring at each of these joints. The 12 inch
sewer pipes in this sewershed appear to have infiltration occurring throughout the study period. Table 3
includes several photos taken during field work.
October 22, 2019
Bernie Weber & David Lemke
Page 3 of 9
Reference: 2019 Sanitary Flow Monitoring
jkb v:\1938\active\193804215\design\2019 flow monitoring memo\nh_flowmonitoringmemo.docx
Table 3 – Field Observation Concerns
MH-A79 – mineral build up and leaking wall joints
MH-A37 – buildup due to infiltration in pipe
MH-A75 – mineral build up below; leaking wall joints
MH-A59 - severely offset joint or broken pipe
MH-A80 – flooded manhole cover
MH-A80 – significant water on manhole walls
October 22, 2019
Bernie Weber & David Lemke
Page 4 of 9
Reference: 2019 Sanitary Flow Monitoring
jkb v:\1938\active\193804215\design\2019 flow monitoring memo\nh_flowmonitoringmemo.docx
RAIN EVENTS
The daily rainfall data was collected for Hennepin County from the Minnesota State Climatology Office and is
charted in Chart 1. The second half of summer has been significantly wet for the Metro area and 2019 will
likely to be one of the wettest years on record.
Chart 1 – Daily Rainfall
Four rainfall events of nearly 1 inch or more occurred during Phase 1. After the 1.82 inch rainfall on May 27, it
was decided to move onto Phase 2 to collect further data from the north portion of the sewershed. Increased
flows were noted from north of Bass Lake Rd. and typically rainfall decreases the later into summer the
project goes, so the move to Phase 2 was made.
4/17/2019, 1.18
5/8/2019, 1.72
5/22/2019, 0.94
5/27/2019, 1.82
7/1/2019, 1.18
7/15/2019, 2.48
8/13/2019, 0.94
8/18/2019, 2.00
8/26/2019, 0.99
9/11/2019, 0.98
9/12/2019, 1.26
10/1/2019, 1.25
0.0
0.5
1.0
1.5
2.0
2.5
October 22, 2019
Bernie Weber & David Lemke
Page 5 of 9
Reference: 2019 Sanitary Flow Monitoring
jkb v:\1938\active\193804215\design\2019 flow monitoring memo\nh_flowmonitoringmemo.docx
FLOW MONITORING DATA
This section will provide several examples of flow data collected during the project. The flow monitors collect
flow level and velocity, then calculates flow rate based on pipe size. These charts illustrate the flow rate
calculated for the monitoring location. Flow monitor locations are shown on Figures 2 and 3. Nearly all flow
monitor provided useful data throughout the monitoring period. The only problem encountered was the slow
velocity due to the near flat pipe on Independence Ave. which caused poor velocity data. The flow rate shown
is a conservative estimate of flows based on available velocity and reviewing changes in flow depth.
Chart 2 – Phase 1 Flow Monitoring on May 5 – 10, 2019
Chart 3 – Phase 1 Flow Monitoring on May 20 – 25, 2019
1.72
0.11
0.0
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3.00
50
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5/5/2019 5/6/2019 5/7/2019 5/8/2019 5/9/2019 5/10/2019
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NH_PH1_M05 NH_PH1_M06
NH_PH1_M07 NH_PH1_M08
DAILY RAIN
0.58
0.94
0.11
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3.00
50
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5/20/2019 5/21/2019 5/22/2019 5/23/2019 5/24/2019 5/25/2019
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NH_PH1_M02 NH_PH1_M04
NH_PH1_M05 NH_PH1_M06
NH_PH1_M07 NH_PH1_M08
DAILY RAIN
October 22, 2019
Bernie Weber & David Lemke
Page 6 of 9
Reference: 2019 Sanitary Flow Monitoring
jkb v:\1938\active\193804215\design\2019 flow monitoring memo\nh_flowmonitoringmemo.docx
Chart 4 – Phase 1 Flow Monitoring on May 25 – 30, 2019
During Phase 1 monitoring, limited rain fall derived inflow and infiltration (RDII) was found. Charts 2, 3, and 4
illustrated sanitary response from approximately 1.0 – 1.8 inch rain events. Most monitors showed almost no
response, but flows at M02 and M03 increased significantly more than the small increases noted at M05 and
M06. Slightly higher response was noted on May 27, but again not significant RDII. The most significant
response occurred on July 15, after flow monitors were moved to Phase 2 as shown on Chart 5.
Chart 5 – M02 Flow Monitoring on July 14 – 18, 2019
1.82
0.0
0.5
1.0
1.5
2.0
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3.00
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5/25/2019 5/26/2019 5/27/2019 5/28/2019 5/29/2019 5/30/2019
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NH_PH1_M02 NH_PH1_M04
NH_PH1_M05 NH_PH1_M06
NH_PH1_M07 NH_PH1_M08
DAILY RAIN
2.48
0.16
0.0
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1.0
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7/14/2019 7/15/2019 7/16/2019 7/17/2019 7/18/2019
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DAILY RAIN
October 22, 2019
Bernie Weber & David Lemke
Page 7 of 9
Reference: 2019 Sanitary Flow Monitoring
jkb v:\1938\active\193804215\design\2019 flow monitoring memo\nh_flowmonitoringmemo.docx
Chart 6 – Phase 2 Flow Monitoring on July 14 – 18, 2019
RDII was noted on July 15 from the Phase 2 monitors as illustrated in Chart 6. Small amount of RDII was
noted from the residential neighborhoods, but increased amounts were noted along the 12 inch pipe sections
as seen for M12, M07A, and M03. The 2.0 inch rainfall event on August 18 saw the same monitors note
increased flows but with less intensity of flow rate spike as illustrated in Chart 7.
Chart 7 – Phase 2 Flow Monitoring on August 16 – 21, 2019
2.48
0.16
0.0
0.5
1.0
1.5
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3.00
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7/14/2019 7/15/2019 7/16/2019 7/17/2019 7/18/2019
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NH_PH2_M12
NH_PH2_M10
NH_PH2_M11
NH_PH2_M09
NH_PH2_M13
DAILY RAIN
2.00
0.0
0.5
1.0
1.5
2.0
2.5
3.00
50
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8/16/2019 8/17/2019 8/18/2019 8/19/2019 8/20/2019 8/21/2019
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NH_PH2_M12
NH_PH2_M10
NH_PH2_M11
NH_PH2_M09
NH_PH2_M13
DAILY RAIN
October 22, 2019
Bernie Weber & David Lemke
Page 8 of 9
Reference: 2019 Sanitary Flow Monitoring
jkb v:\1938\active\193804215\design\2019 flow monitoring memo\nh_flowmonitoringmemo.docx
Chart 8 – Phase 2 Flow Monitoring on September 10 – 14, 2019
The two day rain event on September 11 and 12 resulted in very little RDII response as shown on Chart 8.
However, the rain fall on October 1st (Chart 9), just before removal of the equipment, showed increased flows
along the 12 inch pipes and also from M09. M09 saw increased flow from the residential streets during
October that were not seen previously. A visual inspection of the upstream manholes showed roughly equal
clear water flow in the manholes.
Chart 9 – Phase 2 Flow Monitoring on September 29 – October 3, 2019
0.98
1.26
0.0
0.5
1.0
1.5
2.0
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9/10/2019 9/11/2019 9/12/2019 9/13/2019 9/14/2019
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DAILY RAIN
1.25
0.0
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9/29/2019 9/30/2019 10/1/2019 10/2/2019 10/3/2019
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NH_PH2_M09
NH_PH2_M13
DAILY RAIN
October 22, 2019
Bernie Weber & David Lemke
Page 9 of 9
Reference: 2019 Sanitary Flow Monitoring
jkb v:\1938\active\193804215\design\2019 flow monitoring memo\nh_flowmonitoringmemo.docx
CONCLUSIONS
Several conclusions can be drawn from the sanitary flow monitoring data and field observations collected
during the 2019 summer. High overnight flows observed during monitoring period indicate constant infiltration
from the sewershed. The highest infiltration is associated with 12 inch sewer pipes and manholes just south
and north of Bass Lake Rd. Flow monitoring confirmed City’s suspicions that infiltration is occurring in these
wet areas along the freeway entrance ramp north of Bass Lake Rd. and along the wetland area between
Boone Ave. and Lift Station #4. Previous gasketing of manhole joints along the freeway entrance ramp are no
longer preventing infiltration and significant infiltration was noted in these manholes in early summer.
Additionally, the sanitary sewer manhole located in the low spot of the parking lot at 5720 International Pkwy.
can be a direct inflow source.
Rain fall derived inflow and infiltration (RDII) was not always evident within the system, but several large rain
events did provide practical results. Overall, the sewershed did not provide results that would be classified as
excessive RDII but some amounts of RDII did occur with large rain events. However, there were several
areas with higher relative RDII to the rest of the sewershed. Repairs, lining, or replacements in these areas
will provide the best return on investment. Residential streets north of Bass Lake Rd. with 9 inch clay pipe did
have some RDII but not enough to justify work at this time and were classified as minimal RDII comparatively.
Figures 2 and 3 illustrate the two areas identified as moderate severity and two areas which were ranked low.
RDII reduction efforts should focus on the areas with highest ranking, primarily the 12 inch collection pipes on
either side of Bass Lake Road. The three highest ranked locations include: 12 inch lined sewer pipe south
and parallel to Bass Lake Road; 12 inch sewer on Independence Ave. and east to 60th St.; and the 12 inch
sewer along the freeway entrance ramp and crossing Bass Lake Rd. Stantec has had success recommending
wet weather televising of sewer pipes with known RDII issues to visually identify defects in the pipe or service
laterals that are contributing the RDII.
1. The highest ranked pipe runs parallel to Bass Lake Rd. through the wetland area and across a
commercial parking lot on International Parkway. During the July 15 rain event (Chart 5), flows spiked
at approximately three times typical flow at that time of day due to the heavy rain event. Manholes in
this area are known to be wet due to infiltration and often continue significant intrusion from tree
roots. This pipe was previously lined so televising the liner to determine repair needs is
recommended. Repair or replacement of manholes with significant evidence of infiltration is also
recommended.
2. The other section of the sewershed with moderately ranked RDII is the 12 inch pipe on Independence
Ave. north of 59th Ave. This section extends north to 60th Ave. and Hillsboro Ave. and includes two
small sections of 9 inch pipe. The difference from M07A compared to M12 and M13 combined is the
flow added from this stretch. This area was identified as the second most RDII though exact quantity
of inflow was difficult to determine due to flow characteristics. Due to the pipe slope and low velocity,
it was difficult to record accurate velocity measurements over time, so only the changes in water level
depth provided RDII observations. Changes in water level with rainfall occurred regularly.
3. RDII also occurred further south of the previous section along the freeway entrance ramp, but at a
lower rate. Field observations in this area showed previous repairs to these manholes were not
successful at stopping infiltration as supported by higher than anticipated nighttime flows. The
difference from M03 and M07A is the flow added through this section of pipe. A portion of the overall
RDII from north of Bass Lake Rd. is occurring in this section of 12 inch pipe. Televising this section of
the pipe will help focus repair or lining efforts.
0 200 400
FEET
LEGEND
STUDY AR EA
SA NITARY STR UCTU RE
LIFT STATIO N
MANHO LE
FOR CEMAIN
GRAVITY PIPE DIAMETER
UNKNOW N
4 INCH
6 INCH
8 INCH
9 INCH
10 INCH
12 INCH
15 INCH
18 INCH
21 INCH
BASE MAPPING
PARCEL
CITY L IMITS
CITY OF NEW HOPE
FIGURE 1 - EXISTING SANITARY SEWER SYSTEM
OC TOBER 2019 V:\1938\active\193804215\GIS\Projects\Figure 1 - Sanitary System.mxd
The information on this map has been compiled
by Stantec staff from a variety of sources and is
subject to change without notice. Stantec makes
no representations or warranties, express or im plied,
as to accuracy, com pleteness,tim eliness, or rights
to the use of such information.
Stantec Consulting Services
733 Marquette Ave. Suite 1000
Minneapolis MN 55402
612.712.2000
A79
A80A75C
A84A
A92
A57
A59
A75
A74
A74A
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B O O N E A V E N
62ND AVE N
NEW HOPE
PUBLIC WOR KS
LIFT S TATIO N #4
INTERNATIONAL PARKWAY
B A S S L A K E R D
B O O N E A V E N
RESEARCH CENTER RD.
0 500 1,000
FEET
LEGEND
STUDY AR EA
STUDY AR EA
I&I SEVERITY RESULTS
MO DERATE
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MINIMAL
NOT R EVIEWED
SA NITARY SEWER SYSTEM
LIFT STATIO N
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FOR CEMAIN
BASE MAPPING
PARCEL
CITY L IMITS
CITY OF NEW HOPE
FIGUR E 2 - FLOW MONITORIN G PH AS E 1 RES ULTS
OC TOBER 2019 V:\1938\active\193804215\GIS\Projects\Phase 1 Results.mxd
The information on this map has been compiled
by Stantec staff from a variety of sources and is
subject to change without notice. Stantec makes
no representations or warranties, express or im plied,
as to accuracy, com pleteness,tim eliness, or rights
to the use of such information.
Stantec Consulting Services
733 Marquette Ave. Suite 1000
Minneapolis MN 55402
612.712.2000
B O O N E A V E N
NEW HOPE
PUBLIC
WORKS
LIFT S TATIO N #4
INTERNATIONAL PARKWAY
B A S S L A K E R D
M 0 1 - 9 " C L A Y
M02 - 12" LINED
M03 - 12" RCPM04 - 12" CLAY PIPE
M 0 6 - 8 " L I N E D
M05 - 8" PVC
M 0 7 - 1 2 " R C P
M08 - 9" C LAY FLO W MO NITO R
59TH AVE
0 500 1,000
FEET
CITY OF NEW HOPE
FIGUR E 3 - FLOW MONITORIN G PH AS E 2 RES ULTS
OC TOBER 2019 V:\1938\active\193804215\GIS\Projects\Phase 2 Results.mxd
The information on this map has been compiled
by Stantec staff from a variety of sources and is
subject to change without notice. Stantec makes
no representations or warranties, express or im plied,
as to accuracy, com pleteness,tim eliness, or rights
to the use of such information.
Stantec Consulting Services
733 Marquette Ave. Suite 1000
Minneapolis MN 55402
612.712.2000
B O O N E A V E N
LIFT S TATIO N #4
B A S S L A K E R D
M02 - 12" LINED
M03 - 12" PIPE
59TH AVEM08
M09 - 9" C LAY
M04
M05
M06
60TH AVE
62ND AVE
E N S I G N A V E
G E T T Y S B U R G A V E
LEGEND
STUDY AR EA
STUDY AR EA
I&I SEVERITY RESULTS
MO DERATE
LOW
MINIMAL
NOT R EVIEWED
SA NITARY SEWER SYSTEM
LIFT STATIO N
MANHO LE
GRAVITY SEW ER
FOR CEMAIN
BASE MAPPING
PARCEL
CITY L IMITS
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CITY L IMITS
CITY OF NEW HOPE
FIGURE 1 - EXISTING SANITARY SEWER SYSTEM
FEBR UARY 2019 V:\1938\active\193804215\GIS\Projects\Figure 1 - Sanitary System.mxd
The information on this map has been compiled by Stantec staff from a variety of sources and is subject to change without notice. Stantec makes no representations or warranties, express or im plied, as to accuracy, com pleteness,tim eliness, or rights to the use of such information.Stantec Consulting Services2335 Highway 36 WestSaint Paul, MN 55113 651.636.4600
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I:\RFA\P&R\Pool and Civic Center Pk Projects\2020\WS Updates\March WS\Q- March Landscaping, Pool and Park Update.docx
Request for Action
March 16, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Update on Pool/Civic Center Park/City Hall Landscaping projects by Stantec Engineering (Improvement
Project Nos. 995/941/994)
Requested Action
Staff requests that the City Council receive an update on the pool, Civic Center Park and city hall landscaping
construction projects. Staff will also provide an update on the negotiations and provide a staff
recommendation for discussion with the Council. City engineer, Dan Boyum will be in attendance. The last
update was provided at the February 18, 2020 work session.
Policy/Past Practice
Past policy and practice has been to provide the Council with updates on projects and receive input and
feedback.
Background
The city began discussing plans for the pool, Civic Center Park and city hall landscaping in January 2017
when the City Council approved the new police station/city hall being located on the former pool site. In June
2018, an agreement was approved with Stantec to provide engineering and planning services for the pool,
Civic Center Park and city hall landscaping projects. As was recommended, a staff committee and the Mayor
worked with the engineers regarding the final design plans for each of these projects.
On December 10, 2018, the City Council approved plans and specifications and authorized advertisement for
bids. Bids were reviewed with the Council at the March work session and on March 25, 2019 all five contracts
were approved:
Demolition of theater, shelter building, hockey rink and city hall
Pool
Park amenities, parking lots and landscaping for the city hall and park
Theater and picnic shelter
Skatepark
Update
The contractor for the green contract is meeting with city staff to provide an update on their schedule for
installation of the safety bollards, monument sign and flagpole lights. The work remaining for the rest of the
city hall landscaping, park landscaping, trail, pool parking lot, and park items will resume in the April.
At the 50-meter pool, the wheel chair ramp, steps, and railings were poured recently. In the bathhouse, the
pool contractor is done with the floors on the north side of the building. The ticket windows are all installed ,
toilet partitions installed, and toilet accessories are mostly installed. Plumbing vents have been installed
through the ceiling and sealed. In the mechanical building, the contractor has completed installation of pool
Agenda Section
Work Session
Item Number
11.4
Request for Action, Page 2
equipment. Labeling of piping is currently being done. Lights have been installed inside and outside of the
building and the electrician is 75% completed with other electrical items. The roofing steel has been
completed up to the location of the slide deck columns. These columns will be arriving on March 13, 2020,
and installation will begin as soon as the weekend of March 14, 2020. Column and staircase work for the
slides will begin the week of March 16, 2020. The main drain for the zero depth pool was poured on March
10, 2020. Other concrete placement and additional exterior site improvements will start up again this spring.
The contractor will continue on interior work in the bathhouse and mechanical building.
Updates will continue to be provided in the Friday Updates. The construction meetings will be held every
other week through the middle of April and then held every week through the spring.
Change Orders
There are a few pool related changes that will be brought forward to the March 23, 2020 City Council meeting
for formal approval. The final list will depend upon feedback from the Council at the March 16, 2020 Council
Work session.
Thicker Grade Beam at Shade Structure:
Six (6) concrete footings were proposed for three (3) shade structures around the north and east side of the 50-
meter pool. After further review of the existing soils in this area and during shop drawing review, there were
concerns the proposed concrete footings could move and that additional helicals would need to be added.
The design team identified that the concrete footings could be eliminated by adjusting the helical layouts,
thus avoiding the need for additional helicals, as well as the thickening up the concrete on the grade beams in
this area. The costs for the added labor and materials associated with thickening up the grade beam is $671.
There are other identified change orders that will be coming forward in the next couple of months for formal
approval. Many of these items have been previously discussed with Council.
Unknown Foundation:
When Donlar Construction was working on the soil corrections near the bathhouse, they uncovered
unknown foundation along the west side of the current city hall. Since it did not affect their work at the time,
it was determined to have it removed as part of the Phase 2 of the demolition contract with Veit. However,
due to the location of the old city hall transformer, it was determined to have Donlar remove the foundation.
Funding will come from the city hall contingency fund.
Donlar change order and extension:
Donlar has submitted the following letters and costs:
October 25, 2019 Letter and Costs – The October 25, 2019 information was shared with the Council via
an email on November 1, 2019 and discussed at the November 16, 2019 worksession. This
information was not an actual claim, but a letter retaining their right to submit a claim. Due to rainfall
above average as documented by the contractor and delays due to Xcel Energy’s timeline, the
contractor is claiming additional costs for labor, material, and equipment to prepare the site for
construction and complete the project work. The contractor’s request also included an extension of the
completion date by 30 days to July 3, 2020. The city engineer and construction staff have reviewed the
information provided by Donlar and have met with city staff and the city attorney on several
occasions. Identified costs totaled $239,959.
Request for Action, Page 3
November 18, 2019 Winter Construction Costs - A meeting was held with Donlar to discuss options to
keep construction moving forward at a rate that would meet the original completion date. Following
that meeting, Donlar provided the Winter Construction Costs dated November 18, 2019. The October
25 and November 18 information was discussed at the December 2, 2019 special work session and
December 16, 2019 worksession. A decision was made to not incur the additional costs.
January 24, 2020 Letter and Costs – The January 24, 2020 Letter and Costs includes several of the items
from the October 25, 2019 Letter as well as additional items under the following categories: Rainfall
and Delay Costs, Winter Shelter/Inefficiency Costs, CenterPoint Utility Delay, and Extended General
Conditions. Donlar provided a detailed schedule and is requesting an extension of the completion
date to July 10, 2020. The city engineer and construction staff have reviewed the information provided
by Donlar and met with city staff on several occasions to discuss. Meetings were held with Donlar on
February 19 and March 5 as part of negotiations related to their request. The request from Donlar
(revised for CenterPoint Utility Delay costs) is $267,509.58.
Staff will provide an update on the negotiations and provide a staff recommendation for discussion
with the Council.
Rock:
When doing excavation work this fall, Donlar Construction uncovered a large 10’ x 10’ granite rock that is
estimated to weigh between 100,000 to 125,000 pounds. Discussions are ongoing on what to do with the rock.
The contractor estimated $2,500-$5,000 to jack hammer the rock and then remove it. Staff’s preference would
be to locate it somewhere on site or bury it, so options are being considered. Any work would be done on a
time and material basis.
Added Area Drain and Storm Structure Modifications:
The city engineer is reviewing adding an area drain by the slide area and possible adjustments to a storm
sewer structure. Discussions continue if the area drain should be done by Donlar and the structure
adjustment by Sunram. More feedback will be given at a future meeting.
Hose Bibs:
The plans showed a hose bib in the men’s and women’s shower. The type of hose bib was not labelled, and
the contractor assumed a standard hose bib when bidding the project. The intent was to place a hot and cold
hose bib in that location, and the contractor wants to be paid for the difference in price between the standard
hose bib and hot and cold hose bib. The architect and contractor are continuing discussions on this item.
Additional Engineering Costs:
As discussed at previous work sessions, staff and the city engineer have discussed additional engineering
services on the projects including restaking for the park/parking lot contractor, coordination with and field
staking for Xcel, deck pour analysis, delay claim/winter construction analysis/CenterPoint permit
items. Some of these additional services will be reimbursed by contractors (restaking and deck pour analysis),
but others need further review with the staff and council as it relates to project contingencies. Engineering
staff is also reviewing the effects of project delays, completion dates, and actual construction administration
and observations of the various project contractors on the overall engineering budget. The updated schedules
from the contractors will help with this review.
Request for Action, Page 4
Also as noted in previous discussions, an addendum still needs to be processed for design and construction
administration for the storm water chamber. Funding for that work will come from the Shingle Creek
Watershed and the City Storm Water Fund.
Soil Correction Additions:
At the January work session, the city engineer updated the Council on the overages for soil corrections on the
pool project. To date, an additional $157,000 has been spent on removal of poor soils and importing of needed
sand. This will be a line item overage instead of a change order. The city engineer expects this amount to
increase approximately $100,000 this spring when the outdoor site work continues.
And as mentioned previously, additional charges may be seen from Sunram for the park amenities,
landscaping, and parking lots contract because of their delay at the new city hall site due to restricted access
from the city hall contractor.
Schedule
Many items are on hold until spring. Staff continues with the plan to open the 50-meter pool on June 6, with
the remaining areas (shallow water area, current channel, vortex pool and body slides) opening when they
are complete. Donlar is currently estimating July 10 for the remaining areas to be complete.
Key dates include:
March-April Pool work: installation of water slides and shallow water play feature; exterior
grading and cement work as weather allows; finishing touches on bathhouse
interior
Park and city hall: work is expected to continue in April
Installation of roofing for the picnic shelter
Interviews for seasonal staff – two hiring events scheduled
Purchasing of miscellaneous pool equipment (guard chairs, lounge chairs,
concession equipment, etc.)
The City Council will be kept updated on the progress of the projects and after this update, the next update is
scheduled for the April work session.
Attachments
Change Order Information
I:\RFA\PUBWORKS\2020|Work Session\CIP Parks & Public Works 3-16\Q-CIP March 2020.docx
Request for Action
March 16, 2020
Approved by: Kirk McDonald, City Manager
Originating Departments:
Public Works and Parks and Recreation
By: Bernie Weber, Director of Public Works &
Susan Rader, Director of Parks and Recreation
Agenda Title
Discussion regarding the city’s capital improvement program (CIP) for parks and recreation and public
works departments for 2020-2029
Requested Action
Staff recommends the City Council discuss the CIP for both parks and recreation and public works for 2020-
2029. The Parks and Recreation Department’s portion of the plan includes improvements for the parks, pool,
ice arena, community gyms and golf course. The Public Works Department’s portion of the plan includes
improvements to the city’s infrastructure, the Public Works facility and equipment replacement. The
department heads worked with Vicki Holthaus from AEM and the city manager to produce this standardized
document containing all the information for these ten years with focus given to the 2020 year projects. Staff
uses this information as a planning tool and all projects are brought to the City Council for approval. A
memo that summarizes the CIP cash flow for the funds for the next ten years has also been provided by Vicki
Holthaus.
As a reminder, changes were made in 2013 that included separating the golf course and ice arena
expenditures from the Parks Infrastructure Fund to give a true indication of the cost to run those two
facilities. In addition, equipment purchases of $10,000 and greater are being charged to the Central Garage
Fund. Both the golf and arena budgets contribute to this fund on a yearly basis to assist with future
replacement costs. Equipment purchases of less than $10,000 will be covered unde r the facility operating
funds.
Per AEM’s recommendation, recreation or parks items costing $5,000 or less are included in the appropriate
operating budget.
Background
The city’s CIP has traditionally been a five-year program and has been reviewed and updated each year. In
2018, the program was extended to cover ten years. The discussion could include a review of the proposed
projects and purchases, updates of current projects, and possible available funding sources for the projects
and purchases. Staff will address 2020-2022 in detail and cover highlights for 2023-2029.
Although improvements are listed in the CIP for a specific year; each is brought forward to the City Council
for approval based upon actual need.
Attachments
AEM memo with CIP Cash Flow Scenario and 2019-2028 CIP Detail
Public Works CIP Attachment
Parks and Recreation CIP Attachment
Agenda Section
Work Session
Item Number
11.5
MEMO
TO: KIRK MCDONALD
FROM: VICKI HOLTHAUS
SUBJECT: CIP FOR STREET, PARK, CENTRAL GARAGE, SEWER, WATER, STORM WATER, STREET LIGHT, ICE
ARENA & GOLF
DATE: MARCH 9, 2020
BACKGROUND
At your request, we have projected the Street, Park, Central Garage, Sewer, Water, Storm Water, Street Light, Ice Arena, and Golf
operational expenses using an inflationary factor and capital expenses based on the equipment replacement schedule. After this
review we used the CIP data to project balances in the Street, Park, Central Garage, Sewer, Water, Storm Water, Street Light, Ice
Arena, and Golf funds. Attached are the summary CIP and the cash flow schedules for Street, Park, Central Garage, Sewer, Water,
Storm Water, Street Light, Ice Arena, and Golf funds for 2020 through 2029.
Street Infrastructure – The primary sources of revenue to support the Street Infrastructure capital improvement plan, include: a street
infrastructure levy, franchise fees and municipal state aid.
In 2017, the City developed a ten year pavement management plan. The ten year plan focused on improving the City’s overall street
infrastructure rating, while utilizing the current resources of the Street Infrastructure Fund. The 10 year pavement management plan
for the City does not include projections for new street reconstruction debt. The introduction of the additional franchise fee revenue in
2017 provides resources to complete additional street projects throughout the life of the plan. The Street Infrastructure Fund received
an interfund loan from the Temporary Financing Fund in 2016 and City Management anticipates early repayment of the interfund loan
based on available resources within the Street Infrastructure Fund.
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Street Infrastructure Fund
Total Revenues Total Expenditures
Fund Balances, December 31
Park Infrastructure – the primary source of revenue for the Park Infrastructure Fund is a park infrastructure property tax levy.
The primary capital project identified in the ten year CIP is the reconstruction of the pool and Civic Center Park improvements. The
City broke ground on these projects in 2019 and expect completion in 2020. The City issued $9.52 million in 2018 and $5.235 million
in 2019 for this project.
The chart below does not consider grant revenue for projects. Staff intends to seek out grant funding for the Lighted Field project in
2021. If outside funding is not identified for this project it may be pushed back until adequate cash is available in the Park
Infrastructure Fund.
In addition, the City Council approved a $100,000 increase to the Park Infrastructure levy for taxes payable in 2020 resulting in a
$400,000 levy (the 2019 levy for Ice was $300,000). The additional levy is intended to support Ice Arena operations. The ten year
capital improvement plan suggests a $100,000 increase in this levy each year until the Ice Arena levy reaches $500,000 in 2021. A
$500,000 annual levy for Ice is suggested thereafter.
(100,000)
100,000
300,000
500,000
700,000
900,000
1,100,000
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Park Infrastructure Fund
Total Revenues
Total Expenditures
Fund Balances, December 31
Central Garage – the primary source of revenue for the Central Garage Fund is the rates assessed to other City operating funds and
departments. The City assesses an operations, replacement and a building charge out rate to other internal departments and records the
allocation monthly.
Annual replacement of vehicles and equipment is contemplated in the City’s ten year plan. Other major capital projects include the
proposed public works addition in 2021. Preliminary estimates indicate the project will cost $6,000,000. Building replacement funds
have been set aside since 2017 in anticipation of this project. At the end of 2019, the fund will have generated $850,000 in building
replacement reserves and by 2021, the reserve is estimated to be $1,650,000.
-
1,000,000.00
2,000,000.00
3,000,000.00
4,000,000.00
5,000,000.00
6,000,000.00
7,000,000.00
8,000,000.00
9,000,000.00
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Central Garage Fund
TOTAL REVENUES
TOTAL EXPENSES
Cash and Cash Equivalents, December 31
Sewer – the primary source of revenue for the Sewer Fund is rates charged to residential and commercial utility consumers. Ongoing
increases in the rate paid to the Metropolitan Council for discharge and treatment of the City’s sewage will need to be factored into
annual rate increase discussions.
The ten year capital improvement plan for the Sewer Fund is set in conjunction with the ten year pavement management plan.
Necessary sewer line replacement will occur and neighborhood street projects take place. Additionally, the City will need to continue
to fund sewer pipe lining projects. These critical projects ensure that the City’s inflow and infiltration (I & I) is reduced, thereby
reducing the amount of sewage discharged to the Metropolitan Council for treatment. Capital improvements related to reducing I & I
may reduce the amount of surcharges the City is assessed by the Metropolitan Council.
The Sewer Fund received an interfund loan from the Temporary Financing Fund in 2016; repayment of this interfund loan is
anticipated in 2020.
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Sewer Fund
TOTAL REVENUES
TOTAL EXPENSES
Cash and Cash Equivalents, December 31
Water - the primary source of revenue for the Water Fund is rates charged to residential and commercial utility consumers.
The ten year capital improvement plan for the Water Fund is set in conjunction with the ten year pavement management plan.
Necessary water line replacement will occur and neighborhood street projects take place. Additionally, the City has a 2022 water
tower project contemplated that will be funded with reserves held with the Joint Water Commission (JWC). JWC projects are paid for
by the City and later reimbursed by JWC.
The Water Fund received an interfund loan from the Temporary Financing Fund; repayment of this interfund loan is anticipated in
2020.
-
2,000,000.00
4,000,000.00
6,000,000.00
8,000,000.00
10,000,000.00
12,000,000.00
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Water Fund
TOTAL REVENUES
TOTAL EXPENSES
Cash and Cash Equivalents, December 31
Storm Water - the primary source of revenue for the Storm Water Fund is rates charged to residential and commercial utility
consumers.
The ten year capital improvement plan for the Storm Water Fund is set in conjunction with the ten year pavement management plan.
Necessary storm water improvements will occur when neighborhood street projects take place. Additionally, the City has annual total
maximum daily load (TMDL) project requirements that are set forth in the City’s MS-4 storm water permit.
City Management will continue to evaluate operational and capital costs in conjunction with available revenue. Projects may need to
be delayed based on available cash reserves.
-
500,000.00
1,000,000.00
1,500,000.00
2,000,000.00
2,500,000.00
3,000,000.00
3,500,000.00
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Storm Water Fund
TOTAL REVENUES
TOTAL EXPENSES
Cash and Cash Equivalents, December 31
Street Light - the primary source of revenue for the Street Light Fund is rates charged to residential and commercial utility consumers.
Two projects have been identified in the capital improvement plan for the Street Light Fund. The 42nd Avenue turn signal replacement
and the 42nd Avenue lighting project. Both projects will be funded using some of the City’s Municipal State Aid allotment for street
projects.
(100,000.00)
-
100,000.00
200,000.00
300,000.00
400,000.00
500,000.00
600,000.00
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Street Light Fund
TOTAL REVENUES
TOTAL EXPENSES
Cash and Cash Equivalents, December 31
Ice Arena – the Ice Arena operations and capital replacement are funded through charges assessed to arena users, along with a levy
from the Park Infrastructure Fund.
The City Council approved a $100,000 increase to the Park Infrastructure levy for taxes payable in 2020 for a total of $400,00 (the
2019 levy for Ice was $300,000). The additional levy is intended to support Ice Arena operations and capital replacement needs. The
ten year capital improvement plan suggests a $100,000 increase in this levy each year until the Ice Arena levy reaches $500,000 in
2021. A $500,000 annual levy for Ice is suggested thereafter.
In 2021, several major facility improvements are needed at the Ice Arena. An interfund loan of approximately $1,650,000 from the
temporary financing fund is contemplated to finance these improvements.
-
500,000.00
1,000,000.00
1,500,000.00
2,000,000.00
2,500,000.00
3,000,000.00
3,500,000.00
4,000,000.00
4,500,000.00
5,000,000.00
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Ice Arena Fund
TOTAL REVENUES
TOTAL EXPENSES
Cash and Cash Equivalents, December 31 (1)
(1) The value of cash & cash equivalents includes cash held
in escrow which is restricted for future debt service.
Golf – the capital improvement plan for the Golf Course is supported through rates charged to users of the facility. Capital
improvements at the Golf Course will occur based on the business plan for the facility.
City Management will continue to evaluate operational and capital costs in conjunction with available revenue. Projects may need to
be delayed based on available cash reserves.
-
100,000.00
200,000.00
300,000.00
400,000.00
500,000.00
600,000.00
700,000.00
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Golf Fund
TOTAL REVENUES
TOTAL EXPENSES
Cash and Cash Equivalents, December 31
The following pages include a summary of projects by funding source and year in addition to the detail by department, as provided by
Directors Rader and Weber. We welcome any comments or questions you may have upon further review.
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2020 CIP Public Works
Public Works Central Garage $1,062,193
Equipment – Central Garage Master Asset List to include: Zero turn
Lawn Mower - 1 Ton Dump Truck - 3 Trailers - 5 Squad cars
Street Infrastructure
Seal coat (retainage) $14,000
Local Projects ( Crack, Seal Coat & Fog Seal) $120,828
Mill and Overlay (City of Crystal; 32nd & Winnetka) $30,000
Street & Infrastructure Improvements - NW Parkway East & m/o
Hidden Valley $2,668,992
Civic Center Park SW Parking Lot (Reclaim & Overlay) $62,004
Erickson Sidewalk $63,516
GC Parking Lot (Seal Coat) $30,000
Retaining Walls 8917-29th sidewalk $60,000
MSA
Boone Ave & 42nd Turn Signal Replacement $150,000
Sewer
Street & Infrastructure - NW Parkway East & m/o Hidden Valley
$152,062
Line Sewer pipes $350,000
SS Winnetka Beltline Gas Main Replacement (Hen Co) $10,000
Storm Water
Street & Infrastructure - NW Parkway East & m/o Hidden Valley
$69,250
Required TMDL projects $100,000
SW Winnetka Beltline Gas Main Replacement (Hen Co) $25,000
Water
Street & Infrastructure - NW Parkway East & m/o Hidden Valley
$476,790
Winnetka replace water main 27th to 29th $400,000
2021 CIP Public Works
Public Works Central Garage
Equipment – Central Garage Master Asset List ($1,167,816) to
include: Trailer for roller - 2 TORO Workmans (Parks & Ballfields) - 2
Dump Trucks with Plows - 7 Squad cars
Public Works addition $6,000,000
Replace 50,000 Lb Truck Lift $150,000
Street Infrastructure
Local Projects ( Crack, Seal Coat & Fog Seal) $277,419
Street & Infrastructure Improvements – Lions Park $1,521,331
Lions Park parking lot $80,000
Parks Hidden Valley Parking Lot (Crack, Seal Coat & Fog Seal)
$10,000
MSA
Retaining Walls $40,000
Sewer
Street & Infrastructure Improvements – Lions Park $50,000
Line Sewer pipes $350,000
Storm Water
Street & Infrastructure Improvements – Lions Park $200,000
Required TMDL projects $100,000
Water
Street & Infrastructure Improvements – Lions Park $100,000
2022 CIP Public Works
Public Works Central Garage
Equipment – Central Garage Master Asset List ($1,159,632) to
include: Tandem Dump Truck with Plow , 1 Ton Utility Truck,
Front End Loader , – 7 Squad cars
Street Infrastructure
Local Projects ( Crack, Seal Coat & Fog Seal) $561,598
Street & Infrastructure Improvements – Liberty Park W $410,756
Sewer
Street & Infrastructure Improvements – Liberty Park W $20,000
Line sewer pipes $350,000
Storm Water
Street & Infrastructure Improvements – Liberty Park W $ 40,000
MLR/Rosalyn Court – Flood Mitigation Project $50,000
Required TMDL projects $100,000
Water
Street & Infrastructure Improvements – Liberty Park W $20,000
JWC
Repaint South Water Tower $1,500,000
2023 CIP Public Works
Public Works Central Garage
Equipment – Central Garage Master Asset List ($1,226,237) to
include: Water Tanker Truck , Tool-CAT, Truck Utilities , 1 Ton
Dump/Plow, Loader
Street Infrastructure
169 and 42nd Ave Bridge Replacement $75,000
Local Projects ( Crack, Seal Coat & Fog Seal) $503,209
Street & Infrastructure Improvements – Northwoods East $2,344,998
42nd Ave Trail/Power Bury & Gettysburg Signal Replacement (Hen
Co Rockford Rehab) $864,664
Signal Replacement at Gettysburg $175,000
MSA
42nd Ave Rehab MSA (Trails) $192,570
42nd Ave Lighting (Hen Co Rehab/MSA) $303,000
Sewer
Street & Infrastructure Improvements – Northwoods East $50,000
Line Sewer Pipes $350,000
42nd Avenue Rehab $40,000
Storm Water
Street & Infrastructure Improvements – Northwoods East $80,000
42nd Ave Rehab (Hen Co) $40,000
Required TDML projects $ 100,000
Water
Street & Infrastructure Improvements – Northwoods East $40,000
42nd Ave – Gettysburg to Boone (Hen Co Rockford Rehab) $435,000
2024 CIP Public Works
Public Works Central Garage
Equipment – Central Garage Master Asset List ($1,184,000) to
include: John Deere Tractor – Dump Truck with Plow – Sidewalk
Plow Machine – 2 Vehicles for Inspections – SWAT Van
Street Infrastructure
Local Projects ( Crack, Seal Coat & Fog Seal) $454,950
Street & Infrastructure Improvements – Jaycee Park $1,286,099
Noise Wall from Bass Lake Road to 62nd Ave $250,000
MSA
Street Infrastructure – MSA – 56th & Xylon $834,330
Sewer
Street & Infrastructure Improvements – Jaycee Park $50,000
Line Sewer Pipes $400,000
Storm Water
Street & Infrastructure Improvements – Jaycee Park $50,000
Required TMDL Projects $100,000
Water
Street & Infrastructure Improvements – Jaycee Park $50,000
2025 CIP Public Works
Public Works Central Garage $1,184,000
Equipment – Central Garage Master Asset List to include: Brush
Chipper – I Inspections – Zero Turn Mower
Street Infrastructure
Local Projects ( Crack, Seal Coat & Fog Seal) $168,925
Street & Infrastructure Improvements – St. Raphael $1,033,094
MSA
36th Avenue Bridge Replacement (MSA) $100,000
Sewer
Street & Infrastructure Improvements – St. Raphael $55,000
Line Sewer Pipes $400,000
Storm Water
Street & Infrastructure Improvements – St. Raphael $55,000
Required TMDL projects $100,000
Water $55,000
Street & Infrastructure Improvements – St. Raphael
2026 CIP Public Works
Public Works Central Garage $1,184,000
Equipment – Central Garage Master Asset List to include:
Street Infrastructure $2,736,809
Local Projects ( Crack, Seal Coat & Fog Seal)
Street & Infrastructure Improvements – Northwoods South
Sewer $484,000
Street & Infrastructure Improvements – Northwoods South
Line Sewer Pipes
Storm Water $360,000
Street & Infrastructure Improvements – Northwoods South
Required TMDL projects
Water $975,000
Street & Infrastructure Improvements – Northwoods South
2027 CIP Public Works
Public Works Central Garage $1,184,000
Equipment – Central Garage Master Asset List to include:
Street Infrastructure $2,375,376
Local Projects ( Crack, Seal Coat & Fog Seal)
Street & Infrastructure Improvements – North of Bass Lake Road
Sewer $465,000
Street & Infrastructure Improvements – North of Bass Lake Road
Line Sewer Pipes
Storm Water $165,000
Street & Infrastructure Improvements – North of Bass Lake Road
Required TMDL projects
Water $65,000
Street & Infrastructure Improvements – North of Bass Lake Road
2028 CIP Public Works
Public Works Central Garage $1,184,000
Equipment – Central Garage Master Asset List to include:
Street Infrastructure $2,874,590
Local Projects ( Crack, Seal Coat & Fog Seal)
Street & Infrastructure Improvements – Meadow Lake North
Sewer $515,000
Street & Infrastructure Improvements – Meadow Lake North
Line Sewer Pipes
Storm Water $180,000
Street & Infrastructure Improvements – Meadow Lake North
Required TMDL projects
Water $65,000
Street & Infrastructure Improvements – Meadow Lake North
2029 CIP Public Works
Public Works Central Garage $1,184,000
Equipment – Central Garage Master Asset List to include:
Street Infrastructure $621,883
Local Projects ( Crack, Seal Coat & Fog Seal)
Street & Infrastructure Improvements – South of Northwood
Sewer $515,000
Street & Infrastructure Improvements – South of Northwood
Line Sewer Pipes
Storm Water $180,000
Street & Infrastructure Improvements – South of Northwood
Required TMDL projects
Water $70,000
Street & Infrastructure Improvements – South of Northwood
CIP Projects for Golf Course, Ice Arena, Parks, Community Gyms and Pool
CIP Projects 2020 –
Community Gyms:
o $11,000: Replace both scoreboards, which are the originals from 2001. A Hennepin County
equipment grant was awarded and will cover $5,000 of the cost. Total cost of $11,930
(includes 2 Daktronics scoreboards, 2 wireless controllers, shipping, installation and
training). Our cost will total $6,930.
Golf Course:
o $5,000: Replace cash register at the front counter. Last replaced in 2015.
o Carried over from 2019: $10,000 to upgrade the ventilation in the concession area back room.
Addition of a fan and exhaust.
o $12,000: Replace refrigerator and freezer. Both original in 2000.
o Carried over from 2019: $15,000 to install door security system (key cards) that are
compatible with the new city hall.
o $8,000: Year 2 of a 5-year lease for golf carts. This item is included in the CIP for the next 4
years. Fleet now totals 18 carts.
o $5,000: Miscellaneous golf equipment for small equipment purchases. This item is included in
the CIP each year.
o $10,000: Paint exterior of the maintenance shop. This was last done in the 1990’s.
o $25,000: Add up to 5 security cameras to the clubhouse, parking lot and maintenance shop.
o Parking lot to be sealcoated. New in 2010.
Ice Arena:
o Carried over from 2019: $200,000: Replace a portion of the dehumidification system in the
south rink. Originally installed in 1996.
o Carried over from 2019: $20,000: Upgrade the door security system (key cards) to be
compatible with the new city hall system.
o $25,000: Replace radiant heaters in north rink. Original in 1996.
o $20,000: Rebuild ice compressors (needed every 3 years). Last rebuilt in 2017.
o $5,000: Replace system relief valves. Recommended every 5 years.
o $25,000: Replace south rink scoreboard. Original in 1996.
o $70,000: Add security cameras.
o $20,000: Replace skate sharpening machine. Last replaced in 2005. Use for customers and
skate rental skates.
o Carried over from 2019: $15,000: Replace the skating tile in the south rink bench and walk
areas.
o Carried over from 2019: $20,000: Upgrades to the weight room – flooring, ceiling tile, paint.
Original in 1996.
Parks:
o $161,000: Park maintenance would include courts resurfacing of Civic Center Park tennis
courts and Fred Sims Park basketball court, crack-filling of Hidden Valley basketball and
tennis courts, rebuilding of Northwood Park basketball court, purchase of additional
benches and possible additional of engineered wood fiber at playgrounds.
o $12,000: Replace fencing for Liberty Park hockey rink (south end).
CIP Projects for Golf Course, Ice Arena, Parks, Community Gyms and Pool
o $200,000: Begin Park playground was installed in 1996 and is scheduled for replacement in
2020. Staff is identifying one playground for replacement each year until 2025, and then the
replacement schedule will be every 18 years.
o $75,000: Parks concrete and trail improvements. A portion of this will cover the
replacement of the trails along the south side of the Civic Center tennis courts. This item will
be included in the CIP each year.
Pool:
o Once the project is complete and operation manuals are received, replacement items will be
included in the 10-year CIP.
CIP Projects 2021 – Highlights
Community Gyms:
o $5,000: Replace two pitching machines. Last replaced in 2013.
Golf Course:
o $25,000: Look into the addition of a bocce ball court to add a new amenity.
o $20,000: Replace clubhouse HVAC. Original in 2001
o $20,000: Update concession area (lights, ceiling fans, counters). Original in 2001.
o $8,000: Year 3 of a 5-year lease for golf carts.
o $6,000: Miscellaneous golf equipment for small equipment purchases.
o $6,000: Replace the tee protector fence at tee #1.
Ice Arena:
o $700,000: Re-cement south rink floor, replace glass and boards in south rink. Original in
1996.
o $200,000: Replace glass and boards in north rink. Last replaced in 1998.
o $750,000: Replace south rink roof. Original in 1996.
Parks:
o $75,000: Parks concrete and trail improvements.
o $185,000: Corner Park playground was installed in 1997 and is scheduled for replacement
in 2021.
o $15,000: Replacement of Frisbee golf equipment. Last replaced in 2005.
o $636,000: Upgrades to Lighted Field Baseball, including re-level field, new lights, electrical,
and fencing. Staff will plan to apply for a Hennepin County Facility Grant and a Twins
Community Grant.
o $75,000: Replace or add lighting.
o $100,000: Park maintenance would include courts crack filling of Lions Park basketball and
Meadow Lake tennis courts, replacement of Little Acre Park basketball court and possible
addition of engineered wood fiber at playgrounds.
CIP Projects for Golf Course, Ice Arena, Parks, Community Gyms and Pool
CIP Projects 2022 – Highlights
Golf Course:
o $12,000: Replace clubhouse carpet. Last replaced in 2014.
o $8,000: Year 4 of a 5-year lease for golf carts.
o $6,000: Miscellaneous golf equipment for small equipment purchases.
o $10,000: Paint clubhouse exterior. Original in 2001.
Ice Arena:
o $50,000: Additional HVAC upgrades.
o $8,000: Replacement of meeting room carpets. Last replaced in 2012.
o $15,000: Replacement of Zamboni overhead doors, both north and south.
Parks:
o $220,000: Installation of Civic Center Park hockey rink and lights.
o $75,000: Parks concrete and trail improvements.
o $250,000: Hidden Valley Park playground was installed in 1997 and is scheduled for
replacement in 2022. This project will also include replacement of the retaining wall. The tot
area was replaced in 2018 because of arson.
o $100,000: Replace or add lighting.
o $22,000: Park maintenance would include courts resurfacing of Corner Park basketball
court, purchase of additional benches and possible additional of engineered wood fiber at
playgrounds.
CIP Projects 2023 – Highlights
Golf Course:
o Replace fencing. This will be included for several years.
o Replace fire system. Dry system was original in 2001.
Ice Arena:
o Replace bleacher caps in north rink. Last replace in 2003.
o Upgrades to the concession stand area, including counter, cupboards, etc.
o Replace additional three water heaters.
Parks:
o Liberty Park playground was installed in 2000 and is scheduled for replacement in 2023.
o Replacement of Liberty Park basketball court.
CIP Projects 2024 – Highlights
Golf Course:
o Continue to replace fencing.
Ice Arena:
o Continue HVAC upgrades.
o Remodel bathrooms. Last done in 2004.
Parks:
o Elm Grove Park playground was installed in 2005 and is scheduled for replacement in 2024.
o Possible addition of outdoor fitness equipment.
CIP Projects for Golf Course, Ice Arena, Parks, Community Gyms and Pool
CIP Projects 2025 – Highlights
Golf Course:
o Continue fencing replacement.
o Replace irrigation pump and motor. Last replaced in 2017.
Ice Arena:
o Replace additional HVAC components.
o Replace reader board. New in 2013.
Parks:
o Install open air picnic pavilion on west side of Northwood Park.
o Replacement of Lions Park basketball court.
CIP Projects 2026 – Highlights
Golf Course:
o Continue to replace fencing.
o Replace reader board. New in 2014.
Ice Arena:
o Remodel showers. Last done in 2016.
Parks:
o Holiday Park playground was installed in 2008 and is scheduled for replacement in 2026.
CIP Projects 2027 – Highlights
Golf Course:
o Continue to replace fencing.
o Replace VFD irrigation. Last replaced in 2017.
Ice Arena:
o Replace both overhead exterior doors. South rink door was original in 1996; the north rink
door was last replaced in 1992.
Parks:
o Lighting replacement at Lighted Softball Field.
o Addition of shade pavilion.
CIP Projects 2028 – Highlights
Ice Arena:
o Replace protective netting. Last replaced in 2018.
Parks:
o Replacement of shelter roofs.
CIP Projects 2029 – Highlights
Ice Arena:
o Rebuild ice compressors. Last rebuilt in 2026.
Parks:
o Lions Park playground was installed in 20011 and is scheduled for replacement in 2029.
I:\RFA\City Manager\2020\HeyDay\Q - HeyDay Event 031620 WS.docx
Request for Action
March 16, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Discuss HeyDay Event
Requested Action
Staff requests to briefly discuss the HeyDay event being planned this summer; specifically the request by the
Lions to set-up the beer tent for beer sales on the front apron of Fire Station #3. Staff would also like to discuss
the proposed softball tournament for the following weekend.
Policy/Past Practice
The City Council gives approval for temporary on-sale beer licenses for community events.
Background
As most are aware, the Lions have been working on their HeyDay event to be held on July 11. Per the
attached event diagram, many of the activities will be taking place near the city hall/city center area. Several
weeks ago they contacted the Assistant Chief of Administration at West Metro Fire-Rescue District about the
holding bingo in the truck bays of the fire station and setting up the beer tent for beer sales on the front
apparatus apron, with beer sales by the Relief Association. The assistant chief responded that he had no
problem with the bingo, but would need to discuss the beer tent/sales location with Chief Larson. The
assistant chief also contacted me and I said I would need to discuss the idea with the City Council, as the city
owns the property. Subsequent to that time I have met with both Chief Larson and Chief Fournier and they
do not support having the beer tent at the fire station as they feel it sends the wrong message to the public.
They would prefer that the Lions find a different location for the beer sales, such as Winnetka Shopping
Center where the corn feed is held. Staff realizes that this event is a primary fundraiser for the Lions and they
are generous with their contributions to the city, however, the fire station is a non-licensed city facility where
trained professionals respond to emergencies. Chief Larson is not comfortable with beer being sold or
consumed at the fire station.
The Lions have elected to host the annual softball tournament the weekend of July 16-19. The fields used
would include Northwood Park 1 & 2, Lighted Field, Victory Park, Lions Park north and south and possibly
Begin Park, depending on the number of registered teams. The Lions would like to host a food tent at Victory
Park for the entire tournament. The coordinators are also interested in having Pub42 sell beer at Victory Park,
Thursday through Saturday, with the possibility of expanding sales to Northwood Park if Pub42 is interested.
Staff wanted to discuss these matters with the Council and will follow your directive.
Attachments
Draft HeyDay Event Map
Correspondence/Draft Schedule for HeyDay
League of Minnesota Cities Memo re: Alcohol Liability Issues
Agenda Section
Work Session
Item Number
11.6
Request for Action, Page 2
Email regarding softball tournament
From:Susan Rader
To:Kirk McDonald
Subject:FW: DD Duels Softball information July 16-19
Date:Wednesday, March 11, 2020 9:49:38 AM
Attachments:image003.jpg
image002.png
Maybe to include with the discussion Monday night.
Susan Rader
City of New Hope | Director of Parks and Recreation
4401 Xylon Ave N | New Hope, MN 55428
Office: 763-531-5152
67
From: Oswalt, Louis (RBC Wealth Mgmt)
Sent: March 06, 2020 8:08 AM
To: 'Steve Ellingson' <sellingson@newhopemn.gov>
Cc: madson@sropro.com; 'tagisit4@comcast.net' <tagisit4@comcast.net>
Subject: DD Duels Softball information July 16-19
Good morning Steve. Steve Madson recommended that I run by you so that you could
possibly run it by city officials to see if they are going to have any problems with what we are
planning on doing. Victory Park will be the main base camp of operations for refs and the
Lions.
Softball tournament will be Thursday July 16th to Sunday July 19th. Here’s the tentatively
schedule of events:
--Thursday, July 16th, Victory Park only, starting at either 6pm or 7pm—HR Derby contest and
potential All Star Game. End time depends on number of entries
--Friday, July 17th, All ball fields in New Hope, 5pm until possibly 11pm at the fields with lights
only. Fields with no lights ends around 8 or 9pm (just like in the past)
--Saturday, July 18th, All Ball fields in New Hope, 8 am until possibly 11pm at the fields with
lights only. Fields with no lights ends around 8 or 9pm (just like in the past)
--Sunday, July 19th, Victory Park only, 8 am until about 1 or 2pm.
We the Lions were planning on doing a food tent at Victory Park on all days noted above
during the times noted above except Sunday, we will be closing down at 12 noon. We will be
providing all of our own equipment and applying for the temporary food permit from the
county.
We have asked Pub 42 to be the beer vendor at Victory Park on Thursday, Friday and Saturday
only. They will be responsible for their liquor permit, insurance, staffing, checking IDs, and
getting permission from the city for the remote location license. They will also get their own
Police Officer if necessary
Right now, the primary idea is to do food and beer only at Victory, but if we are able to get the
staffing to do it, we would then also like to offer food (maybe beer) at Northwoods park since
that is 2 fields and will have a lot of people coming and going. But this second food location is
still up in the air and not set in stone. Victory is the only for sure thing right now. We only
have commitment from Pub 42 to do beer at Victory. The second beer location idea just
popped up and we haven’t discussed with Pub yet.
Food Menu:
Hamburgers
Cheeseburgers
Brats
Hot Dogs
Chips
Snickers
1-2 ice cream treats
Breakfast Pizza on Saturday and Sunday only.
At this time, I am only picturing us needing the blue trash cans at all of the parks to be
emptied by the city and a reserve officer to patrol the lot of Victory (and possibly Northwoods)
to babysit our equipment Thursday night, Friday night and Saturday nights just like they have
done for DDD in the past.
I believe this is everything. What do you think? Will the city have any issues with this? Due to
the limitations with HeyDay, we are losing a lot of income for the club, so we are just trying to
make up for it anyway we can.
Let me know what you and the city thinks and/or if you have any other questions for me.
Thanks for your help and consideration with this.
Louis Oswalt
New Hope Lions
President
(c) 612-282-3023 (primary)
(h) 763-537-8984
(w) 612-371-7968 (M-F 8am – 4pm)
louis.oswalt@rbc.com (M-F 8am – 4pm)
bigdaddylouis69@gmail.com (any other times)
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I:\RFA\HR & Admin Svcs\Human Resources\2020\Work Sessions\Police Succession Planning Discussion 03162020.docx
Request for Action
March 16, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: HR & Admin Services
By: Rich Johnson, Director
Agenda Title
Discussion Regarding Police Succession Planning
Requested Action
Staff would like to discuss with the city council police succession planning. This could include the possibility
of offering eligible employees an early retirement incentive. Staff would like to share with council how this
could aid in succession planning as well as the potential savings that could be realized. If council is generally
supportive of utilizing an early retirement incentive for sworn law enforcement personnel, staff will conduct
additional research and work towards assembling a plan to be brought back to council for further discussion.
Policy/Past Practice
Over the years and as recently as 2011, the city has made early retirement incentives available to employees
covered by either the PERA Police and Fire Fund or the PERA Coordinated Fund. These incentives have
included payment for accrued sick or personal leave time, vacation, and an incentive (i.e. lump sum
payment) intended to be used by the retiree to cover post-employment medical insurance costs.
Background
In 2003, a retirement incentive was offered to employees city-wide who met certain age and years of service
criteria. At that time, 16 employees were eligible and 5 chose to accept early retirement. In 2008, a retirement
incentive was offered only to police officers. In 2009 and 2010, retirement incentives were offered to police
officers and employees who were members of Local #49, and in 2011, a retirement incentive was offered city-
wide.
If a program were offered in 2020 where eligibility was defined as at least 50 years of age with 20 years of
service for Police Plan members, 7 employees would be eligible.
For an early retirement incentive program to be effective, the compensation offered needs to be attractive
enough to incent employees to retire earlier than they may have planned. Although it is very unlikely that a
majority of eligible employees are likely to accept, a mechanism should be considered to limit the number of
employees and/or positions allowed to participate in the program based upon the needs of the city.
Funding
The costs resulting from an early retirement incentive proposal could come from the leave balance fund.
Attachments
2011 City-Wide Early Retirement Incentive Program
Agenda Section
Work Session
Item Number
11.7