022420 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
February 24, 2020
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Cedrick Frazier
Council Member Andy Hoffe
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15-minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763-531-5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on-line meetings and past meetings on-demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2019
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, February 24, 2020
7:00 p.m.
Regular Session
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – February 24, 2020
2. ROLL CALL
3. APPROVAL OF MINUTES:
Work Session Minutes – January 21, 2020
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.1 Approval of business licenses
6.2 Approval of financial claims through February 24, 2020
6.4 Resolution approving agreement between the city of New Hope and Home Free for the
2020 Domestic Assault Intervention Project
6.5 Motion waiving permit fees for temporary signs for New Hope Lions Pancake Breakfast
on April 26, 2020
7. PUBLIC HEARING
7.1 Resolution approving application for 2020 Urban Hennepin County Community
Development Block Grant (CDBG) Program funds and authorizing execution of sub-
recipient agreement with Urban Hennepin County and any third party agreements
8. DEVELOPMENT AND PLANNING
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: February 20, 2020
Subject: Agenda Items for Monday, February 24, 2020
Commission Candidates – there are two applicants for various city commissions. Interviews have been
scheduled for February 24 prior to the council meeting. Interview schedules and copies of candidates’
applications were provided by email on February 6. Contact Valerie if you need the materials.
I will be absent at this meeting and Director Sargent will be filling in for me at the Council Meeting.
Open Forum
We are not aware of anyone who intends to address Council for the open forum.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are four business license requests for fertilizer applicator licenses.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
This is an agreement with Home Free for the 2020 Domestic Assault Intervention Project. The funding
level has been $32,000 since 2017 and the same funding is proposed for 2020. Home Free provides 24‐
hour emergency housing and advocacy services for victims of domestic violence. The 2020 budget
contains funds for this program. Director Fournier and I recommend approval.
Item 6.5
This item waives $80 in fees for a temporary sign permit for the Lions’ Pancake Breakfast that will be held on
April 12 at the Crystal Community Center. The Council routinely waives fees for events sponsored by non‐
profit organizations that benefit the community. Director Sargent and I recommend approval.
Item 7.1
This is a public hearing to consider the projected use of CDBG program funds. The city is projected to receive
$107,000 in 2020 of which 15% (or approximately $16,000) will be allocated for Public Service Activities.
Similar to last year, Public Service agencies will apply for the funding directly through Hennepin County.
Taking into account the unspent 2019 grant funds of $61,000 and the 2020 allocation of $91,000, the city has a
total of $152,000 to allocate to eligible programs. At the February work session Council discussed resources
for housing programs. Council decided to split the funds between the single‐family housing rehab program
and the scattered site housing program that would aid in the construction or rehab of an affordable home for
Page 2
low‐income families. After the public hearing is conducted, staff recommends adoption of the resolution. If
Council desires to change the proposed funding allocations, the resolution can be modified accordingly.
Director Sargent and I recommend approval.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
EDA #4
In August of 2019 the EDA awarded a contract to Day Construction, LLC for remodeling of 3924 Utah
Avenue North. The contractor has requested a one‐month extension due to a number of issues
(extensive roof repairs, negotiations with a potential buyer, delays on materials, subcontractor delays
due to holiday season). The new completion date for interior work would be March 20, 2020. The
exterior work would be completed by May 15, 2020. Director Sargent and I recommend approval of the
extension.
If you have any questions regarding items in the agenda packet, please contact Valerie in my
absence so that staff can research any issues and be prepared to respond at the meeting.
City Council Work Session January 21, 2020
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
January 21, 2020
Northwood Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Cedrick Frazier, Council Member
Andy Hoffe, Council Member
Jonathan London, Council Member
Staff present:
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Tim Fournier, Director of Police
Rich Johnson, Director of HR/Admin. Services
Sarah Larson, WMFRD Fire Chief
Valerie Leone, City Clerk
Walker MacBeath, HR Coordinator
Tom Mahan, Animal Control Officer
Susan Rader, Director of Parks & Recreation
Stacy Woods, Assistant City Attorney
PERSONNEL BOARD
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Dialogue with Personnel Board.
Mr. Rich Johnson, staff liaison to the Personnel Board, was recognized. He distributed
information regarding position recruitments the Board has assisted with since
November of 2018 along with recruitment schedules.
Council asked the Personnel Board if they believe there are any barriers to employee
retention, whether changes are needed in regard to recruitment, and how New Hope’s
recruitment compares to other cities.
Mr. Eric Galstad, chair of the Personnel Board, indicated New Hope is able to retain
employees due to the city’s competitive pay and benefits. He noted on average it has
taken 50 days from the date of job posting until an offer for employment which is a
favorable statistic. He also noted the city has a good blend of long-term employees and
new employees who offer fresh ideas.
Mr. Kirk McDonald, city manager, commended the Personnel Board’s efforts on only
certifying high caliber candidates.
Mr. Tony Brown, member of the Personnel Board, stated he has 15 years of experience
on the Board and it is unusual to not certify candidates but they encountered such a
City Council Work Session January 21, 2020
Page 2
situation last fall. He noted the position was re-advertised and brought forth very good
candidates.
Mr. Johnson noted the Board is recruiting for the vacancy created by Mary Arnold’s
resignation. He commented that Chair Galstad is relocating to Plymouth but is
interested in continuing to serve and Council is supportive as there is no residency
requirement.
Council thanked the Personnel Board for the update and their service to the city.
WMFRD UPDATE
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Update from West Metro Fire-
Rescue District.
Ms. Sarah Larson, Chief of West Metro Fire-Rescue District, stated the district
responded to 1,097 calls for service in New Hope during 2019. She reported on the
eight significant fires in the city and the numerous public events the district supported
throughout the year. She stated staff is developing a report outlining options for the
replacement of major apparatus. She stated the 2019 general operating budget is within
budget and part-time wage overages are covered by grants and state reimbursements.
Ms. Larson reported on projects/purchases planned for 2020. Mr. Kirk McDonald, city
manager, noted the district has a capital plan and funding is in place prior to the
equipment expenditures. Council Member Elder commended the district for spending
less on vehicles than prior fire department administration.
Council Member London called attention to the significant public outreach undertaken
by the district and questioned whether the effectiveness can be measured. He noted
the importance of ensuring the amount of outreach does not exceed the budget.
Chief Larson commented that quantifying the benefit of public outreach would be
difficult but in addition to fire prevention education, the district’s involvement in the
community attributed to successful fire fighter recruitment. She noted there were 41
home safety surveys conducted in 2019 and when fires occur the district will be
reviewing whether the property had a home safety survey completed or not.
Mr. McDonald advised Council that West Metro personnel also conducts two
emergency management training sessions per year for New Hope and Crystal staff. He
stated the training is oftentimes scenario-based and helps staff stay abreast of
emergency preparedness responsibilities.
Council thanked Chief Larson for the department update.
POLICE STATION/
CITY HALL
CONSTRUCTION
PROJECT
(IMPROVEMENT
PROJECT NO. 994)
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Discuss final change order on
Police Station/City Hall Construction Project with Wold Architects (Improvement
Project No. 994).
Mr. Joel Dunning, Wold Architects, was recognized. He stated change order no. 6 with
Terra General Contractors is for $20,110 and contains several items. He stated the
change order with Video Services, Inc. for $6,433.82 is for modifications to audio-visual
equipment throughout the building.
City Council Work Session January 21, 2020
Page 3
Mr. Kirk McDonald, city manager, stated the major items included in change order no.
6 are asphalt for the temporary walk, additional light fixture for the fire station parking
lot by police station, duct heater to control humidity for cable room, and the elevator
inspector’s requirement that the power for elevator to be backed up by the generator
instead of a battery.
Mr. Dunning stated Wold Architects will continue to resolve the few outstanding
items.
Mayor Hemken noted the final project cost is $114,000 under budget.
Mr. Dunning noted the total cost of all change orders was 2.6% of construction costs
which is under the industry standard.
Council Member London asked whether the city received a credit for the elevator’s
battery backup. Mr. Dunning stated he will confirm but believes the change order
likely incorporated a credit.
Discussion ensued regarding the building size and energy costs. Mr. McDonald noted
the new building is larger but contains some energy efficiencies.
Mr. Jeff Alger, community development specialist, stated after a baseline is achieved
for the new building, an energy cost comparison to the former city hall can be
undertaken.
Council directed staff to present the change orders for approval at the January 27
Council meeting.
POOL/CIVIC CENTER
PARK/CITY HALL
LANDSCAPING
PROJECTS UPDATE
(IMPROVEMENT
PROJECT NOS.
995/941/994)
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Update on Pool/Civic Center
Park/City Hall Landscaping projects by Stantec Engineering (Improvement Project
Nos. 995/941/994).
Mr. Dan Boyum, city engineer, reported on the progress made by the contractor in the
bathhouse and pool mechanical building. He noted the warmer weather has allowed
pool piping and pool plumbing to occur. He stated in the mechanical building work
has begun for the face brick as well as interior electrical and mechanical work The
interior fire suppression system has been installed. Mr. Boyum stated concrete
placement and additional exterior site improvements will resume this spring. He
reported on electrical and gas work underway by Xcel and CenterPoint.
Ms. Susan Rader, director of parks and recreation, stated a project update was mailed
to the neighborhood last week. She noted updates will continue to be provided in the
city manager’s Friday updates. Ms. Rader reported on the project schedule. She also
reported that Tony Portesan, recreation facilities supervisor, has been hired to manage
the pool, and he has a strong aquatics background.
Mr. Boyum explained there may be a change order for soil correction. He stated the
pricing was fair but the quantity was greater than anticipated. He noted there may be
City Council Work Session January 21, 2020
Page 4
a change order for additional drain tile as well. He stated more detail will be shared
with Council at a future meeting.
Mr. Kirk McDonald, city manager, emphasized the importance of soil correction work
to ensure a sound foundation for the pool.
CITY CODE 7-6,
NUMBER OF
DOMESTIC
ANIMALS ALLOWED
Item 11.5
Mayor Hemken introduced for discussion item 11.5, Discuss city code 7-6, Number of
domestic animals allowed.
Mr. Kirk McDonald, city manager, stated in November of 2019 Council was asked to
consider issuing a permit to allow a resident to keep more than three dogs at a
residential property, and the request was approved subject to a limit of five dogs. He
stated at that time Council suggested a review of city code relating to animal
limitations and licensing. Mr. McDonald stated the animal control officer is in
attendance to answer any questions by council.
Council reviewed the reports prepared by staff that included comparisons of
neighboring cities’ animal ordinances. Discussion ensued regarding dogs running at
loose and instances of non-compliance of the animal ordinances. Mr. Mahan stated the
animal control calls are compliant-based. He noted he performs annual checks of
properties where permits to exceed limitations have been issued.
Mr. McDonald noted New Hope’s ordinance requires a public hearing for residents
who desire to exceed the limitations set by city code.
Council commended Tom Mahan, animal control officer, for being a leader in his
profession.
Council did not wish to make any changes to the animal control code.
MINNESOTA
GREENSTEP CITIES
PROGRAM
Item 11.6
Mayor Hemken introduced for discussion item 11.6, Update on city’s participation in
the Minnesota GreenStep Cities Program.
Mr. Jeff Alger, community development specialist, stated the city has been involved
with the Minnesota GreenStep Cities Program since 2015 and New Hope has attained
step 3 of the program. Mr. Alger reviewed the actions submitted in 2018 and 2019.
He indicated steps 4 and 5 challenge cities to measure and report the aggregate and
quantitative results of multiple actions taken in an attempt to present the “state of
sustainability” achieved by a city. The purpose is to make cities accustomed to
gathering data annually and comparing the data over time. It gives cities the
opportunity to find out where they stand and compare to others. In order to receive
“Step 4” recognition, cities must record eight required core metrics selected by the
program and five metrics of choice selected by the city. Each metric contains multiple
metric elements, all of which must be completed. In order to receive “Step 5”
recognition, over the course of one year, cities must improve upon any three of the
eligible metric elements.
Staff does not believe all of the required core metric data is tracked and/or easily
attainable. If the City Council would like to pursue “Step 4” of the program, additional
research can be conducted on how best to track each of the required metrics. It is
City Council Work Session January 21, 2020
Page 5
estimated that it would take between 70-100 hours of staff time to gather and submit
the required data. If the City Council does not wish to explore pursuing “Step 4” at this
time, staff will continue to utilize the program to help the city achieve its sustainability
goals through the implementation of the 29 best practices.
Mr. Alger reported that New Hope ranks second of the 129 participating cities in total
number of best practice actions.
Mr. Kirk McDonald, city manager, indicated the city will continue to track initiatives
and participate as time permits.
Council Member London complimented staff for the city’s ranking of second out of
129 cities. He suggested staying at step 3 unless the city’s ranking decreases
substantially.
Council Member London inquired of the reason the new city hall was not designed as
LEED certified building. Mr. McDonald stated he will consult the architect for a
response.
2020 CENSUS
MULTIFAMILY
ACCESS
ORDINANCE/
RESOLUTION
Item 11.7
Mayor Hemken introduced for discussion item 11.7, Discuss 2020 Census multifamily
access ordinance/resolution.
Mr. Jeff Alger, community development specialist, stated last fall staff was asked to
research the possibility of adopting an ordinance requiring apartment building owners
and managers to grant Census Bureau enumerators access to their buildings. He
reported the city has a significant number of housing units that are categorized as
“historically undercounted,” including multi-family properties, renter occupied
properties, and senior living facilities. Participation in the census is mandatory;
however, the Census Bureau does not prosecute for noncompliance. Similarly,
building owners and managers are asked to grant census takers access to buildings but
are not prosecuted for noncompliance.
He stated the state encourages cities to adopt resolutions or ordinances to allow census
workers access to multifamily buildings similar to the state law that grants political
candidates access to multifamily buildings.
It was noted that the city of Edina recently approved an ordinance and Ramsey County
has drafted a resolution for consideration.
Discussion ensued regarding the proposed ordinance. It was noted that the ordinance
would give building owners/managers an additional reason to comply with allowing
census takers into their buildings. It would also give building owners/managers an
opportunity to let residents know about the importance of participating in the census
and the ability to provide information about who lives in any given unit.
Council Member London expressed concerns that tenants could be harassed by census
workers.
Council discussed current practices by census workers.
City Council Work Session January 21, 2020
Page 6
Council Member Frazier indicated the Census Bureau can coordinate with apartment
managers to notify them of the dates they will be in the area.
Council Member Frazier emphasized the importance of accurate counts as the
community could lose a congressional seat and federal funding.
Mr. McDonald stated residents are encouraged to complete the census on-line.
Mayor Hemken indicated a mailed notice will be sent in March and a paper
questionnaire will follow only if a household does not complete the online
questionnaire. She stated the Census Bureau staff will attempt to reach persons who
do not respond by going door-to-door in the month of August.
Mr. Alger reported on various measures that will be undertaken to increase
community awareness of the census. Council Member Frazier noted the school district
will also be sharing information with students to educate families of the importance of
participating in the census.
The majority of the Council supported the draft ordinance and directed staff to finalize
the ordinance for consideration at a future meeting. It was agreed to include
enforcement language based on the administrative citation program.
ADJOURNMENT The meeting was adjourned at 8:02 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2020\6.1 Business Licenses\6.1 Q-Business Licenses 022420.docx
Request for Action
February 24, 2020
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk-Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
Davey Tree Expert Company Lawn Fertilizer Company, Lawn Fertilizer Trucks
Guaranteed Turf Care Lawn Fertilizer Company, Lawn Fertilizer Trucks
Rainbow Lawncare Lawn Fertilizer Company, Lawn Fertilizer Trucks
TruGreen Lawn Fertilizer Company, Lawn Fertilizer Trucks
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R-Approval of Claims Merge Doc.docx
Request for Action
February 24, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through February 24, 2020
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
x Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:/RFA/Police/Q&R-HomeFree2020 022420
Request for Action
February 24, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Police
By: Tim Fournier, Director of Police
Agenda Title
Resolution approving agreement between the city of New Hope and Home Free for the 2020 Domestic
Assault Intervention Project
Requested Action
Staff is recommending the Council pass a resolution approving a contract between Home Free and the city of
New Hope for the Home Free Domestic Assault Intervention Project for the year 2020.
Policy/Past Practice
The Home Free Domestic Assault Intervention Project provides a variety of counseling, intervention, support
and shelter services for victims of domestic assault. The police department has used their services since 1991.
Background
Home Free provides 24-hour emergency housing and advocacy services for victims of domestic assault. They
work hand-in-hand with the police department and city attorney’s office assisting victims through the
criminal process, ensuring they are fully aware of all their rights and assisting them in getting help to address
their difficulties. Staff meets with the police department and city attorney regularly to review case status and
work relationships. Staff conducts roll call training for the police department on an annual basis. The police
department and city attorney fully support the Home Free Intervention Project and have found it to be a very
beneficial program.
Funding
The city has provided a funding level of $32,000 for years 2017, 2018, and 2019. The rate for 2020 will either be
the same or a slight increase. Funds are budgeted in the 2020 General Fund.
Attachment
• Resolution
Agenda Section
Consent
Item Number
6.4
City of New Hope
Resolution No. 20-
Resolution approving agreement
between the city of New Hope and Home Free
for the 2020 Domestic Assault Intervention Project
WHEREAS, the city of New Hope is committed to serving its residents through Human Services
programs; and
WHEREAS, citizens formed a Domestic Assault Forum Committee and, on several occasions, this
committee, as well as the Women of Today, addressed the Council and requested its
support of a domestic assault intervention program in the city of New Hope. After
extensive consideration, the Council agreed to support a program in the city of New
Hope since 1991 by providing funding for the New Hope Domestic Assault Intervention
Project; and
WHEREAS, the project is evaluated each year and funds have been appropriated in the 2020
budget for this project.
NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approves the
agreement with Home Free for 2020 for the New Hope Domestic Assault Intervention
Project, and authorize the Mayor and City Manager to sign the agreement.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 24th day of
February, 2020.
___________________________
Mayor
Attest: ________________________
City Clerk
I:\RFA\COMM DEV\AnnualRenewal‐RFA\Signs waive fees\Q‐pancake breakfast.docx
Request for Action
February 24, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Brandon Bell, CD Assistant
& Kirk McDonald, City Manager
Agenda Title
Motion waiving permit fees for temporary signs for New Hope Lions Pancake Breakfast on April 26, 2020
Requested Action
Staff requests that the City Council approve waiving the permit fee for temporary signs for the annual New
Hope Lions Pancake Breakfast to be held on April 26, 2020, at the Crystal Community Center, from 8:00 a.m.
to 12:30 p.m.
Policy/Past Practice
In the past, the City Council has waived the fees for the event and for non‐profit organizations that benefit
the community, including the pancake breakfast and corn feed, which is held in August. This action is only
for the pancake breakfast; as the corn feed request will be placed on a future City Council agenda.
Background
New Hope Lions representative Mark Rue has requested that the city waive $80 in fees for a temporary sign
permit for the annual pancake breakfast. The fundraising event will be held on April 26, 2020, at the Crystal
Community Center, from 8:00 a.m. to 12:30 p.m. The funds raised will benefit community and international
projects. The New Hope Lions routinely advertise throughout the city for approximately ten days prior to the
event. Several small signs (similar to realtor and garage sale signs) will be placed on private property from
April 15, 2019, to April 25, 2019.
Recommendation
Staff recommends approval of a motion waiving the fees for the temporary sign permit.
Attachment
Sign permit application & attached letter
Agenda Section
Consent
Item Number
6.5
I:\RFA\COMM DEV\2020\City Council\2‐24‐20 CDBG Allocations Public Hearing\Q & R ‐ 2020 CDBG Public Hearing.docx
Request for Action
February 24, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Sargent, Director
Agenda Title
Public Hearing – Resolution approving application for 2020 Urban Hennepin County Community
Development Block Grant (CDBG) Program funds and authorizing execution of sub‐recipient agreement with
Urban Hennepin County and any third party agreements.
Requested Action
This is a public hearing, and after receiving public comments, staff is requesting that the City Council approve
the attached resolution approving the proposed use of 2020 Urban Hennepin County Community
Development Block Grant Program Funds and authorizing execution of the sub‐recipient agreement with
Hennepin County and any third party agreements.
Policy/Past Practice
The Federal CDBG Program requires that municipalities hold a public hearing for consideration of the
projected use of funding within the imposed timeframe. The city must formally request that funding be applied
to specific programs at a public hearing. Once a public hearing is conducted, the request is forwarded to
Hennepin County for final approval.
All community allocations are based on the Department of Housing and Urban Development (HUD) formula
using the community’s share of three factors: 1) urban county total population; 2) number of persons with
incomes at or below poverty level; and 3) overcrowded housing units. Poverty data is a double‐weighted factor
in the formula. All formula figures are determined using 2010 census data.
Background
In early 2020, Hennepin County notified the city of its 2020 CDBG requirements. On July 1, 2020, the city will
receive approximately $107,000 in CDBG funds. The 2020 allocation is lower than the final allocation in 2019,
which was $109,000. The city is able to allocate these funds to programs that meet the requirements set forth
by the Department of Housing and Urban Development (HUD). Hennepin County has established a February
28, 2020, deadline for all cities to declare programming for their respective funds.
Like last year, Hennepin County has initiated a different approach for distributing the funding for the Public
Service Activities. HUD rules limit grantee use of CDBG funding for public services to 15 percent. This year
that 15% equals approximately $16,000. This year, the Public Service agencies will apply for the funding directly
through Hennepin County, alleviating the need for individual cities to distribute the grant funds. Funding for
Public Service activities will be awarded through a single combined, competitive RFP covering all the cities in
the county CDBG program. Fifteen percent of the overall county CDBG allocation will be set‐aside for this
purpose. It is estimated that the Public Service agencies will receive the same amount of funding as they
typically have in the past.
At the public hearing, the city must decide how to allocate the remaining grant money not used for the Public
Service Activities. This year, the city must allocate $91,000 to either the Single‐Family Housing Rehabilitation
Program, or a different qualified CDBG program, or both. Hennepin County informed staff that there is still
Agenda Section
Public Hearing
Item Number
7.1
Request for Action, Page 2
approximately $61,000 from the 2019 CDBG grants that need to be spent in 2020 as well. In total the city must
allocate $152,000 to eligible programs.
Single Family Housing Rehabilitation Program
The Single Family Housing Rehabilitation Program has been administered on behalf of the city by Hennepin
County and is responsible for the rehabilitation of numerous houses in the city over the years. All of the funds
previously allocated to this program have been committed and will be expended in the near term. In 2019, the
city allocated $30,000 to this program in order to keep it viable. Hennepin County representatives informed
staff that there is a large need for these funds in New Hope, and recommend that all of the 2020 CDBG
allocations be distributed to this program.
Scattered Site Housing Program
In past years, the city has used CDBG funds towards the Scattered Site Housing Program, focusing the use of
the money on acquisition and demolition of substandard homes. The city proved that the homes demolished
met the “slum and blight” standard imposed by Hennepin County, in order to remove the homes and rebuild
new market‐rate houses. The city has been informed that Hennepin County has changed their interpretation
of “slum and blight,” and that New Hope will most likely not be able to use CDBG funds to acquire and
demolish houses because they would not meet the minimum requirements of “slum and blight”. The city could
still use CDBG funds to acquire and renovate homes, however the home would then need to be sold to a
qualified low‐to‐moderate‐income individual or family. If this option is pursued, the city could partner with
companies such as Habitat for Humanity or Homes Within Reach. These companies would purchase the viable
homes, perform the rehabilitation or construction of the home, and find suitable owners as well. The city could
use CDBG funds to aid in the project.
Recommendation
The use of the CDBG funds was discussed at the February 18, 2020 work session meeting. The Council decided
to allocate half of the grant money towards the single‐family housing rehabilitation program, and half towards
the Scattered Site Housing program that would aid in the construction or rehabilitation of an affordable home
for low‐income families.
After the public hearing, staff recommends that the Council close the public hearing, make any modifications
to the recommended funding amounts and approve the attached resolution.
Attachments
Resolution
Hennepin County Estimated 2020 CDBG Allocations (email)
CITY OF NEW HOPE
RESOLUTION NO. 20 ‐
RESOLUTION APPROVING PROPOSED APPLICATION FOR 2020 URBAN HENNEPIN
COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND
AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH
URBAN HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS
WHEREAS, the city of New Hope, through execution of a Joint Cooperation Agreement with
Hennepin County, is cooperating in the Urban Hennepin County Community Development Block
Grant Program; and
WHEREAS, the city of New Hope has developed a proposal for the use of 2020 Urban Hennepin
County Community Development Block Grant funds;
WHEREAS, the city held a public hearing on February 24, 2020, to obtain the views of citizens on
housing and community development needs and priorities and the City’s proposed use of $91,000 from
the 2020 Urban Hennepin County Community Development Block Grant.
BE IT RESOLVED, that the City Council of New Hope approves the following project(s) for
funding from the 2020 Urban Hennepin County Community Development Block Grant Program and
authorizes submittal of the proposal to Urban Hennepin County/Consolidated Pool.
Activity CDBG
Allocation
NRA – Single Family Housing Rehabilitation
NRA – Scattered Site Acquisition Rehabilitation
$76,250
$14,750
Neighborhood Revitalization Activities ‐ Total $91,000
BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor
and City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on
behalf of the City to implement the 2020 Community Development Block Grant Program.
BE IT FURTHER RESOLVED, that should the actual amount of FY2020 CDBG available to the
city be different from the preliminary amount provided to the city, the City Council hereby authorizes
the City Manager to adjust the following activity budget(s) proportionally to reflect the actual amount
of funding available.
Activity CDBG
Allocation
NRA – Single Family Housing Rehabilitation
NRA – Scattered Site Acquisition Rehabilitation
$76,250
$14,750
Neighborhood Revitalization Activities ‐ Total $91,000
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 24th day of
February, 2020
By:
________________________________________________
Kathi Hemken, Mayor
ATTEST: ________________________________
Valerie Leone, City Clerk
I:\RFA\City Manager\2020\12.1 Q ‐ Upcoming Events_022420.docx
Request for Action
February 24, 2020
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Feb. 29 10 a.m.‐3 p.m. – City Hall Open for Absentee Voting
March 2 City Hall Open for Absentee Voting Until 5 p.m.
4 p.m. – Blue Line Coalition Meeting at Robbinsdale
7 p.m. – Human Rights Commission Meeting
March 3 Presidential Nomination Primary, Polls Open 7 a.m. to 8 p.m.
March 4 8:30 a.m. – Business Networking Group Meeting Hosted by Colleen Haubner at YMCA
March 9 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1