01 13 20 City Council MinutesNew Hope City Council January 13, 2020
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City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes January 13, 2020
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Cedrick Frazier, Council Member
Andy Hoffe, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Tim Fournier, Director of Police
Rich Johnson, Director of HR/Admin. Services
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Frazier, seconded by Council Member
Elder, to approve the special work session minutes of December 2, 2019, regular
meeting minutes of December 9, 2019, work session meeting minutes of
December 16, 2019, work session meeting minutes of January 6, 2020, and
executive session meeting minutes of January 6, 2020. Voted in favor thereof:
Hemken, Elder, Frazier, Hoffe, London; and the following voted against the same:
None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
New Hope City Council January 13, 2020
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Council Member London inquired of the fireworks license requested by Hy-Vee.
City Clerk Leone stated the license is for consumer fireworks sold for use by the
general public.
Council Member London suggested the weed inspector position be officed at city
hall with the other city inspectors for a team approach. City Manager McDonald
stated he would take Council Member London’s suggestion under advisement.
BUSINESS LICENSES
Item 6.1
Approval of business licenses.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through January 13, 2020.
RESOLUTION 2020-02
Item 6.4
Resolution appointing city attorney.
RESOLUTION 2020-03
Item 6.5
Resolution appointing Dan Boyum of Stantec Consulting Services Inc. as city
engineer for sewer, water, street, and storm sewer projects and general work.
RESOLUTION 2020-04
Item 6.6
Resolution appointing New Hope – Golden Valley Sun Post as official newspaper
for city of New Hope.
RESOLUTION 2020-05
Item 6.7
Resolution designating Wells Fargo as depository for payroll account and general
or special funds of the city of New Hope.
RESOLUTION 2020-06
Item 6.8
Resolution designating depositories for funds of the city of New Hope relative to
investments.
RESOLUTION 2020-07
Item 6.9
Resolution appointing city manager as director to the HRG Board for a term
expiring December 31, 2020.
WEED INSPECTOR
Item 6.10
Appointment of assistant weed inspector for 2020 .
BOARD OF APPEAL
Item 6.11
Approval of April 2, 2020, as date for local Board of Appeal and Equalization
Meeting.
RESOLUTION 2020-08
Item 6.12
Resolution ordering published notice and scheduling public hearing to approve
the projected use of funds for the 2020 Urban Hennepin County Community
Development Block Grant Program.
RESOLUTION 2020-09
Item 6.13
Resolution approving final payment to Pearson Brothers in the amount $13,978.58
for the 2019 Crack Repair and Seal Coat Project (Improvement Project No. 1031).
RESOLUTION 2020-10
Item 6.14
Resolution ratifying the 2020-2022 labor agreement with Law Enforcement Labor
Services (LELS) Local #77.
RESOLUTION 2020-11
Item 6.15
Resolution ratifying the 2020-2022 labor agreement with Law Enforcement Labor
Services (LELS) Local #273.
New Hope City Council January 13, 2020
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RESOLUTION 2020-12
Item 6.16
Resolution approving Change Order No. 6 in the amount of $4,827.35 with Donlar
Construction Company for the pool construction project (Improvement Project No.
995).
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Frazier, to approve the Consent items. All present voted in favor. Motion carried.
BEGIN PARK
PLAYGROUND
IMPROVEMENTS
(PROJECT NO. 1040)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Motion to authorize
preparation of plans and specifications for playground improvements at Begin
Park (Improvement Project No. 1040).
Mr. Dan Boyum, city engineer, stated Begin Park is located at 5407 Wisconsin
Avenue North, and the equipment was last replaced in 1996. He stated the existing
playground equipment is from Landscape Structures and it will be the city’s first
project for the equipment refurbishment program. He noted in addition to the
playground equipment, the project includes replacement of the container and park
sign. He stated the neighborhood will be involved similar to other past park
projects and subsequent to neighborhood committee meetings, the p referred
design will be brought forward for Council approval. He stated funding of
$200,000 is available in the Park Infrastructure Fund.
Council Member Elder commended park and recreation staff for seeking input
from the neighborhood. Council Member Frazier noted the park is in his
neighborhood and he is looking forward to participating in the process.
Director Rader emphasized the importance of obtaining neighborhood input since
the neighborhood is the primary user of park amenities.
MOTION
Item. 8.1
Motion was made by Council Member Elder, seconded by Council Member
Frazier, to authorize preparation of plans and specifications for playground
improvements at Begin Park (Improvement Project No. 1040). All present voted
in favor. Motion carried.
MAYOR PRO TEM
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution appointing a
council member as mayor pro tem for 2020.
Mayor Hemken explained the mayor pro tem position is rotated based on seniority.
She stated it is Council Member Frazier’s turn and he is willing to serve in the
position.
Council unanimously supported the nomination of Council Member Cedrick Frazier
as mayor pro tem for 2020.
RESOLUTION 2020-13
Item 10.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPOINTING A COUNCIL MEMBER AS MAYOR
PRO TEM FOR 2020.” The motion for the adoption of the foregoing resolution
was seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, London; and the following
voted against the same: None; Abstained: Frazier; Absent: None; whereupon the
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resolution was declared duly passed and adopted, signed by the mayor which was
attested to by the city clerk.
AFFORDABLE
RENTAL HOUSING
REGULATIONS
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Ordinance No. 20 -05, an
ordinance amending chapter 3, building and sign regulations, of the new hope city
code by adding a new section 3-35 relating to the sale of affordable rental housing
and establishing notice and relocation assistance requirements for new owners.
Mr. Jeff Sargent, director of community development, explained the proposed
ordinance establishes requirements for the sale of affordable rental housing
buildings and establishes notice and relocation assistance requirements for new
rental housing owners. He stated Council reviewed the proposed ordinance at its
work session of December 16 and expressed support. If the ordinance is adopted,
staff will notify attendees of property manager’s meetings and new owners of
multi-tenant buildings through the point of sale process.
Ms. Cassie Bair, Community Outreach Director of New Hope Church, was
recognized. She thanked the New Hope City Council for adoption of t he
ordinance. She noted the action shows renters they are a valuable part of the
community. She noted the hardships faced by families when they are displaced as
a result of rent increases. Ms. Bair encouraged the Council to consider other ways
to support future changes for the betterment of rental property tenants.
ORDINANCE 20-05
Item 10.2
Council Member Frazier introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 20-05, AN ORDINANCE AMENDING
CHAPTER 3, BUILDING AND SIGN REGULATIONS, OF THE NEW HOPE
CITY CODE BY ADDING A NEW SECTION 3-35 RELATING TO THE SALE
OF AFFORDABLE RENTAL HOUSING AND ESTABLISHING NOTICE AND
RELOCATION ASSISTANCE REQUIREMENTS FOR NEW OWNERS.” The
motion for the adoption of the foregoing ordinance was seconded by Council
Member Elder, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Frazier, Hoffe, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the ordinance was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
2020 CITY MANAGER
GOALS
Item 11.1
Mayor Hemken introduced for discussion Item 11.1, Motion approving city
manager goals for 2020.
Mr. Kirk McDonald, city manager, stated his employment agreement calls for
defining goals annually in January. Mr. McDonald stated he presented the initial
list of goals at the December 16 work session.
Council Member London requested that a targeted completion date be added to
Goal No. 2. Council agreed to the list as presented.
MOTION
Item 11.1
Motion was made by Council Member Frazier, seconded by Council Member
Hoffe, approving city manager goals for 2020 with a minor amendment. All
present voted in favor. Motion carried.
New Hope City Council January 13, 2020
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CITY MANAGER
EMPLOYMENT
AGREEMENT
Item 11.2
Mayor Hemken introduced for discussion Item 11.2, Resolution approving tenth
amendment to city manager employment agreement.
Mr. Kirk McDonald stated the Council reviewed his performance at the December
16 work session and the city attorney has prepared the amendment to the
employment agreement per Council’s direction.
Council expressed their appreciation for Mr. McDonald’s job performance.
RESOLUTION 2020-14
Item 11.2
Council Member Frazier introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING TENTH AMENDMENT TO CITY
MANAGER EMPLOYMENT AGREEMENT.” The motion for the adoption of the
foregoing resolution was seconded by Council Member Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Frazier,
Hoffe, London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Frazier, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:45 p.m.
Respectfully submitted,
Valerie Leone, City Clerk