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012120 City Council Work Session Packet CITY COUNCIL WORK SESSION MEETING New Hope City Hall, 4401 Xylon Avenue North Northwood Room Tuesday, January 21, 2020 6:00 p.m. – dinner 6:30 p.m. - meeting Mayor Kathi Hemken Council Member John Elder Council Member Cedrick Frazier Council Member Andy Hoffe Council Member Jonathan London 1. CALL TO ORDER – January 21, 2020 2. ROLL CALL 11. UNFINISHED & ORGANIZATIONAL BUSINESS 11.1 Dialogue with Personnel Board 11.2 Update from West Metro Fire-Rescue District 11.3 Discuss final change order on Police Station/City Hall Construction Project with Wold Architects (Improvement Project No. 994) 11.4 Update on Pool/Civic Center Park/City Hall Landscaping projects by Stantec Engineering (Improvement Project Nos. 995/941/9 94) 11.5 Discuss city code 7-6, Number of domestic animals allowed 11.6 Update on city’s participation in the Minnesota GreenStep Cities Program 11.7 Discuss 2020 Census multifamily access ordinance/resolution 12. OTHER BUSINESS 13. ADJOURNMENT I:\RFA\HR & Admin Svcs\Human Resources\2020\Dialog with PB January 21, 2020.docx Request for Action January 21, 2020 Approved by: Kirk McDonald, City Manager Originating Department: HR & Admin Services By: Rich Johnson, Director Agenda Title Dialogue between City Council and Personnel Board Requested Action At the city council’s request, all city commissions are invited and scheduled to meet with the Council on an annual basis. The Personnel Board will attend the January 21 work session to dialog with the Council regarding personnel-related issues. The most recent dialogue was in November 2018. Since that time, the Personnel Board has assisted the city with the following recruitments (in order of occurrence): Police Clerk; Utilities Maintenance Supervisor, Community Development Specialist (Internal), Community Development Assistant (Internal), Administrative Specialist (in public works department); Community Service Officer, Accounting Technician, Recreational Facilities Supervisor, and another Police Clerk. The Personnel Board also reviewed and supported reorganizing the HR/Administrative Services department by moving from two accounting technicians to one accounting technician and one accountant. The Personnel Board welcomes any questions or comments that council members have or issues they would like to discuss. Background Per the city code, the New Hope Personnel Board serves as the city’s Civil Service Commission. It is responsible for the recruitment and hiring process of all employees covered by the personnel ordinance, the establishment of general personnel rules and advising the city manager on personnel policies and issues. The board consists of three members serving three-year terms. Meetings are held on an as-needed basis. The current board consists of:  Chair Eric Galstad, member since 2008, 22 years HR experience  Commissioner Anthony Brown, member from 1997-2007 and 2015 to present, 32 years of HR experience  Vacancy Mary Arnold served as a commissioner from 2004 to 2019 with 39 years HR experience. Mary recently resigned from the board. Staff would like to publicly thank Mary for sharing her HR knowledge and expertise and her willingness to make very significant contributions in serving the city. Staff is actively seeking to fill the current vacancy on the Personnel Board. Agenda Section Work Session Item Number 11.1 I:\RFA\City Manager\2020\WMFRD\01.21.2020 WS\Q - West Metro Fire-Rescue District Update 1.21.20.docx Request for Action January 21, 2020 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Update from West Metro-Fire Rescue District Requested Action Staff requests the City Council receive a routine update from Chief Larson on West Metro Fire-Rescue District operations. The chief will be presenting updates to both the New Hope and Crystal city councils in the month of January. Council Member Elder serves as the New Hope council representative on the board, and Daniel Gates serves as the New Hope citizen representative on the board. The city manager also serves on the board. Police/Past Practice West Metro Fire Rescue-District was formed in 1998 as a joint powers agreement between the cities of New Hope and Crystal. The agreement was updated and approved by both city councils in 2011 and updated in 2017 and 2019. One of the items in the board’s work plan and in the chief’s goals is for the chief to provide periodic updates to the city councils to keep the lines of communication open between the fire district and the two cities. The last update was provided at the August work session when the 2020 West Metro Fire-Rescue District budget was reviewed with the Council. Background General Operations Update Chief Larson will be discussing several items with the Council, including:  Calls for Service Report  Public Events  Fire Prevention Education  Home Safety Surveys  Blood Drives  Retirements  2019 Completed Capital Projects  2020 Planned Capital Projects Attachment:  West Metro Fire-Rescue 2019 Year-End Report Agenda Section Work Session Item Number 11.2 I:\RFA\City Manager\2020\Police Station-City Hall Construction Project 994\Final Change Order 01 21 20\WS - Final Change Order 01 21 20.docx Request for Action January 21, 2020 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Discuss final change orders on Police Station/City Hall Construction Project with Wold Architects (Improvement Project No. 994) Requested Action Staff requests that the City Council discuss the final change orders for the police station/city hall construction project. Representatives from Wold Architects will be in attendance. The last quarterly update was presented at the June 17 work session. City staff moved into the new building and opened for business on July 1, 2019. The change orders include minor changes/additions to the construction contract that have been made over the past six months to address issues that needed to be resolved since moving into the new building. Policy/Past Practice Past policy and practice has been to provide the Council with updates on this project and receive input and feedback. Background The City Council awarded a construction contract to Terra General Contractors at the December 11, 2017 Council meeting in the amount of $14,792,500. At the March 19, 2018 work session, Wold Architects updated the Council on additional Xcel Energy costs to re-route power before demolition and a schedule delay/cost impact. At that meeting, the Council also authorized the city manager discretion to approve change orders up to $25,000 to keep the project on schedule with the understanding that all change orders must be formally approved by the Council. At the April 23, 2017 work session, Wold Architects reported on soil issues and a recommendation of a foundation change to helical piers on the east side of the building. Change order no. 1 was approved at the May 14 Council meeting in the amount of $164,170, which increased the construction contract amount to $14,956,670. The construction contingency amount is $500,000, so after the change order the balance was reduced to $335,830. At the June 18 work session, Wold Architects discussed the need for helical piers on the west side of the building/retaining wall at an estimated cost of $38,618. The Council gave informal approval with the understanding that a formal change order would be presented in the future. At the August 20 work session, Wold Architects discussed change order no. 2 in the amount of $90,330, including the west helical piers, low voltage revisions, structural revisions and other minor items. The change order was approved at the August 27 Council meeting. The change order increased the revised contract amount from $14,956,670 to $15,047,000 and reduced the construction contingency to $245,000. At the December 17 work session, Wold Architects discussed change order no. 3, which was a credit to the contract in the amount of $9,949. The change order, which included both credits and additions, was approved at the January 14 Council meeting. The change order reduced the contract amount from $15,047,000 to $15,037,051 and the construction contingency amount was adjusted to $205,449, as additional contingency Agenda Section Work Session Item Number 11.3 Request for Action, Page 2 funds were added to the Bid Pack #2 category based on updated estimates form the city engineer. At the January 14 Council meeting, Wold Architects also discussed the need for additional drain tile and sump system that were necessary for the police garage, with an initial quote of $62,000. The Council authorized the drain tile work for a cost not to exceed $62,000. At the March 18, 2019 work session, Wold Architects discussed change order no. 4. The total amount of the change order was $69,853 and included $53,156 for the sump pump and drain tile for the police garage due to excess ground water. The change order was approved at the March 25 City Council meeting. The change order increased the contract amount from $15,037,051 to $15,106,904 and the construction contingency after the change order was $135,596. At the March 18 work session, Wold Architects also reported the need to include a flammable waste trap and sump pits with a price of approximately $15,000 for equipment and installation of foundation support. Wold indicated they were negotiating pricing to determine fair value and a change order for the work due to wet soils would be presented in the future. At the May 20, 2019 work session Wold Architects was present to discuss change order no. 5 in the amount of $53,650. The change order dealt with the delay in construction at the beginning of the project due to Xcel Energy and soil correction/retention issues in the police garage previously discussed with the Council. The change order was approved at the May 28 Council meeting. The change order increased the contract amount from $15,106,904 to $15,160,544 and the construction contingency was reduced from $135,596 to $81,946. Wold Architects attended the June 17 Council work session to present a brief update prior to the move into the new building. It was indicated there would be one final change order after project completion. Discuss Change Orders Attached is change order no. 6 from Terra General Contractors in the amount of $20,110.00. Staff believes this is the final change order from the contractor. Most of these items are minor changes that were made after staff moved into the building and the change order includes both additions and credits. Also attached is change order no. 1 from Video Services, Inc. in the amount of $6,433.82. This change order also includes additions and several credits for adjustments in the technology equipment installed primarily in the council chambers, work session room, and cable equipment room. Ben Beery from Wold Architects will be present to review the change orders with the Council and Wold Architects recommends approval of the change orders. Per Wold Architects cost analysis, a project balance of $114,430 will remain after the change orders are taken into account. Staff recommends that the change orders be placed on the January 27 Council agenda for formal approval. Energy Conservation Rebates As the Council is aware, city staff coordinated with Wold Architects and others to install energy-efficient and environmentally friendly technology, equipment, and building materials in the construction of its new police station/city hall. The $254,222 in upgrades were funded by the city ($204,371) and by an incentive from Xcel Energy and CenterPoint Energy ($49,851). A rebate check was received in the fall of 2019. According to the Energy Design Assistance Verification Report prepared by the Willdan Group, Inc., the city will save approximately $50,932 in energy costs annually, meaning that it will take about four years to realize gains on the initial investment (with incentive). Request for Action, Page 3 A summary of the energy conservation improvements includes the following:  The new building includes a high efficiency gas boiler (95% efficiency rating), which utilizes condensing technology to recover heat, reducing energy usage and costs. The air conditioning system uses direct expansion technology and compressors, cooling the air supplied to the building in which it is located by using a refrigerant vapor compression and expansion cycle. The building heating water pump includes a variable frequency drive, which allows for variation in pump speed, consuming less energy.  The control system for the building’s heating, ventilation, and air conditioning systems utilize variable air volume to allow for varying airflow at a constant temperature. The system allows for better control as compared to standard systems, which feature constant air systems that cannot be adjusted.  The new building includes carbon dioxide sensors with demand control ventilation to reduce the need for outside air during times of partial occupancy. Garages throughout the building are equipped with carbon monoxide sensors that control ventilation rates so that ventilation is reduced during times of low occupancy. There are also direct fired gas furnaces used exclusively for the heating of the garages.  Materials that reduce thermal bridging (movement of heat) were used for building walls and roofing and windows are resistant to sunlight. Automatic dimming daylighting controls are used for lighting throughout the building in offices, meeting rooms, parking garages, and public areas. Motion sensors have been installed in most areas and when sunlight is more prevalent, lighting levels automatically decrease.  A high efficiency water heater (95% efficiency rating) was installed and the building is equipped with several water bottle filling stations. Attachments:  January 15, 2020 Wold Architects Correspondence  Change Order No. 6 (Terra General Contractors)  Change Order No. 1 (Video Services, Inc.)  Wold Architects Cost Analysis MEMORANDUM To: Kirk McDonald, City of New Hope From: Ben Beery | BB Date: January 15, 2020 Comm. No: 172007 Subject: City of New Hope New Police/City Hall Facility Change Order No. 6 (Terra) and Change Order No. 1 (VSI) Summary Below is a summary of the costs associated with Change Order #6 (Terra) and Change Order #1 (Video Services) for the City Councils consideration on January 21, 2020. The change orders are attached to this memorandum. Change Order No. 6 Summary / Terra General 1. COR #68 Revised Sump Pump at Existing Basin ($2,627.00) / Credit Revised piping on sump on basement to save costs. 2. COR #69 Revised Casework in B115 $620.00 / Value Added Revised casework in copy room per direction from City Staff. 3. COR #77 Add Electric Strike to Door B145 $1,165.00 / Value Added Added electric strike to door to operate a card reader. 4. COR #79 Key Box $401.00 / Value Added Increased size of key box per direction from City Staff. 5. COR #80 FEC Change in A131A $263.00 / Value Added Relocated Fire Extinguisher per owner and fire marshal request. 6. COR #84 Option #3 A110A Monitors ($1,735.00) / Credit Deleted tv monitors from contractors scope. 7. COR #85 Generator Fuel Grade Change $869.00 / Value Added Upgraded grade of generator fuel per direction from City Staff. 8. COR #86 Changed Actuator on Door A110 $431.00 / Value Added Changed door actuator paddle from wall mount to mullion mount. MEMORANDUM Page 2 of 5 9. COR #87 Add Ceiling Access Panel in Chambers $0.00 / No Cost Added access panels in ceiling. This was in the original contract as extra materials. 10. COR #88 Remove Marker board in B125 $525.00 / Value Added Revised marker board layout per direction from City Staff. 11. COR #89 Omit VB from A133,A134,A135,A136,A139 ($170.00) / Credit Removed vinyl base from mechanical rooms. 12. COR #90 Add water lines to Refrigerators $593.00 / Value Added Add water lines to accommodate owner purchased refrigerators. 13. COR #91 Falcon Sensor System $0.00 / No Cost Substituted a floor loop for a Falcon Sensor for door control per manufactures recommendations. 14. COR #92 Lock Changes B143 and B122 $877.00 / Value Added Revised locks on doors per City Staff direction. 15. COR #93 Credit for Copy Room Door B106 ($835.00) / Credit Deleted sliding door per City Staff direction. 16. COR #94 Plates for Scramble Pads $962.00 / Value Added Added plates to sides and top of scramble pad key pads for additional privacy. 17. COR #95 Hardware Change to Door A130A $1,521.00 / Value Added Revised locks on doors per City Staff direction. 18. COR #96 Asphalt for Temp Sidewalks $2,363.00 / Value Added Contractor provided temporary asphalt sidewalks for building use. 19. COR #98 Add an additional light fixture head $1,428.00 / Value Added Added an additional exterior light at the Fire Station. 20. COR #99 Conduit for Irrigation Box From Boiler Room $326.00 / Value Added Added a pathway for irrigation controls per Stantec direction. 21. COR #100r2 Added FE Cabinet and Extinguishers $623.00 / Value Added Added two fire extinguishers per Fire Marshall Direction. MEMORANDUM Page 3 of 5 22. COR #101 Duct Heater in Room B144 $5,597.00 / Value Added Added a duct heater to control humidity in room B144 due to lack of heat from equipment. 23. COR #102 Holding Cell Floors ($1,347.00) / Credit Revised finish on holding cell floors. 24. COR #103 Wall Finish Work from PR 35 $821.00 / Value Added To accommodate furniture selection, some walls had to be opened up to accommodate power needs. 25. COR #105 Clerical Floor Box Change on B111 $244.00 / Value Added Revised floor box to accommodate furniture. 26. COR #106 Credit for Sidewalk Removal ($135.00) / Credit Removed sidewalk removal from contract as it was completed by another contractor. 27. COR #108 Elevator Emergency Power $7,330.00 / Value Added Revise emergency power per Elevator Inspector. Change Order No. 1 Summary / Video Services, Inc. 1. RFI 3 Replace TSCW-730 with TSW-760 and RMC3 $0.00 / No Cost Product replacement due to availability. No cost. 2. RFI Item #7 - Mounting council chambers displays overhead $393.55 / Value Added Revised mounting of monitors in Chambers. 3. RFI Item #10 - Add finger molding and mic cables. $483.86 / Value Added Changed mic cables and cable management at Dias per contractor recommendation. 4. RFI Item #15 - Move council video feed to work session switcher $0.00 / No Cost Moved video feed per contractor recommendation. 5. RFI Item #16, #22 - Touch panel table top adaptor. $258.06 / Value Added Added adapter to touch panels in two rooms. 6. RFI Item #18 - WP1 and WP2 rough ins for podium connection $500.00 / Value Added Added rough in for wall connections for podiums. 7. RFI Item #24 - Small conference rooms network switch $387.09 / Value Added Added network switch per installers recommendations. MEMORANDUM Page 4 of 5 8.RFI Item #29 - Corridor control upgrade $516.12 / Value Added Upgraded corridor volume control per installers recommendations. 9.RFI Item #31 - Dais mic control to computer/digital control.$451.61 / Value Added Upgraded volume control to be digital control in control room per installer’s recommendations. 10.RFI Item #35 - Upgrade work session to 2 channel loop system.$1,261.15 / Value Added Upgraded assisted listening system per installers recommendations. 11.RFI Item #36 - Remove Blu-ray from roll call room.($268.81) / Credit Deleted Blu-ray player per City Staff Direction. 12.RFI Item #37 - LG displays in place of Samsung $0.00 / No Cost Changed manufacturer due to availability. 13.RFI Item #38 - Mount discontinued for display in roll call $451.61 / Value Added Change of product due to discontinued mount. 14.RFI Item #39 – Revise Podium transmitter for CC, WS, PC, and RC ($2,150.50) / Credit Revised product due to availability. 15.RFI Item #43 – Upsize extron panel to 10" touch panel.$386.11 / Value Added Increased touch screen panel size to better accommodate user interface. 16.RFI Item #44 - Adding DSP to work session.$1,354.82 / Value Added Added DSP switcher to work session to mix audio. 17.RFI Item #47 - Change plates at displays for AV connections.$412.90 / Value Added Revised plates behind displays to accommodate all AV connections. 18.RFI Item #48 - Add second HDMI for computer at staff podium.$632.25 / Value Added Added an additional HDMI input for permanent computer. 19.RFI Item #49 – Add Wiring to staff rear table in council chambers.$335.00 / Value Added Added wiring location for recorder to rear staff table. 20.PR 1 – Audio Monitor Equipment Replacement $830.00 / Value Added Change of product due to discontinued product from manufacturer. 21.Mount CD Recorder $208.00 / Value Added Located CD Recorder at location directed by City Staff. $199.00 MEMORANDUM Page 5 of 5 Wold Architects and Engineers recommends approval of these Change Orders. Please let me know if you have any questions. cc: Joel Dunning, Wold CM/CI_NewHope/172007/crsp/jan20 City of New Hope Police & City Hall 1/15/2020 COST ANALYSIS Bid Update Award FUNDING SOURCE 12/4/2017 1/15/2020 New Police/City Hall (net proceeds) $18,900,000 $18,900,000 Utility - Energy Rebates $50,000 $49,851 Generator Funding $235,000 $235,000 Council Chambers Equipment $204,000 $204,000 TOTAL FUNDING $19,389,000 $19,388,851 CONSTRUCTION Bid Pack #1 Building Construction 14,792,500 $ 14,792,500 $ Site Development incl incl Change Order 1 164,170 $ Change Order 2 90,330 $ Change Order 3 (9,949) $ Change Order 4 69,853 $ Change Order 5 53,650 $ Change Order 6 20,110 $ Construction Contingency Remaining 500,000 $ -$ Subtotal 15,292,500 $ 15,180,664 $ Bid Pack #2 Parking Lot & Landscaping 630,000 $ 890,000 $ Landscaping 400,000 $ 385,000 $ Building Demolition 200,000 $ 225,000 $ Change Order (Veit) 25,904 $ Contingency 40,000 $ -$ Subtotal 1,270,000 $ 1,525,904 $ SUBTOTAL 16,562,500 $ 16,706,568 $ FEES, TESTING Architectural Fees 830,000 $ 830,000 $ Engineering Fees 117,370 $ 155,870 $ Geotechnical/Surveying/Wetland Delineation 20,000 $ -$ Reimbursables 50,000 $ 44,100 $ Metropolitan Council / City SAC ([#] SAC units) 80,000 $ 52,185 $ Abatement 25,000 $ 800 $ Abatement Testing 2,874 $ 5,216 $ Water Access Charge Fee incl incl Trunk Water Fee incl incl Health Dept. Plumbing Plan Review Fee 2,500 $ 2,127 $ Health Dept. Food Service Plan Review Fee -$ -$ Utility Transformer Fees/Inspection 40,000 $ 64,389 $ Bid Advertisement/Printing 10,000 $ 2,524 $ Legal Allowance -$ -$ Special Structural Inspections 50,000 $ 99,638 $ Moving Costs 25,000 $ 24,179 $ Civil Defense Siren Relocation 6,700 $ 6,700 $ Private Locates -$ 370 $ Contingency 50,000 $ -$ SUBTOTAL 1,309,444 $ 1,288,098 $ FURNITURE & EQUIPMENT / TECHNOLOGY Furniture Allowance 655,000 $ -$ Furniture & Equipment Allocated -$ 597,716 $ Equipment Allowance 100,000 $ -$ Low Voltage (Logis) 300,000 $ 172,906 $ Technology Allowance (Council Chambers) 225,000 $ 453,500 $ Technology Change Order -$ 6,434 $ Furnishing/Consultant Fees 39,300 $ 39,300 $ Technology Consulting Fees 9,900 $ 9,900 $ Contingency 50,000 $ -$ SUBTOTAL (FF&E) 1,379,200 $ 1,279,755 $ PROJECT BALANCE $137,856 $114,430 WIDocs/projects/predesign/cost_analysis_master Commission No. [COMM #] I:\RFA\P&R\Pool and Civic Center Pk Projects\2020\WS Updates\Jan WS\Q- January Landscaping, Pool and Park Update.docx Request for Action January 21, 2020 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director Agenda Title Update on Pool/Civic Center Park/City Hall Landscaping projects by Stantec Engineering (Improvement Project Nos. 995/941/994) Requested Action Staff request that the City Council receive an update on the pool, Civic Center Park and city hall landscaping construction projects. City engineer, Dan Boyum will be in attendance. The last update was provided at the December 16, 2019 work session. Policy/Past Practice Past policy and practice has been to provide the Council with updates on projects and receive input and feedback. Background The city began discussing plans for the pool, Civic Center Park and city hall landscaping in January 2017 when the City Council approved the new police station/city hall being located on the former pool site. In June 2018, an agreement was approved with Stantec to provide engineering and planning services for the pool, Civic Center Park and city hall landscaping projects. As was recommended, a staff committee and the Mayor worked with the engineers regarding the final design plans for each of these projects. On December 10, 2018, the City Council approved plans and specifications and authorized advertisement for bids. Bids were reviewed with the Council at the March work session and on March 25, 2019 all five contracts were approved:  Demolition of theater, shelter building, hockey rink and city hall  Pool  Park amenities, parking lots and landscaping for the city hall and park  Theater and picnic shelter  Skatepark Update The city engineer is still waiting for details on the installation of the safety bollards, monument sign and flagpole lights. Meanwhile, the work remaining for the rest of the city hall landscaping and park items will resume in the spring. In the bathhouse, work continues on stainless steel counters and flooring. Some of the items completed in the interior recently include the carpet and interior lockers. For the mechanical building, work has started on the face brick as well as interior electrical and mechanical work. The interior fire suppression system has been installed. Also, pool piping and zero entry and vortex pool plumbing has continued on some of the warmer days over the last month. Concrete placement and additional exterior site improvements will start up again Agenda Section Work Session Item Number 11.4 Request for Action, Page 2 this spring. The contractor will continue on interior work in the bathhouse and mechanical building, and are working on a schedule for spring construction. The city engineer continues to work with Xcel representatives for the two remaining transformers that will be needed for the park amenities. One will be located behind the theater and the second one will be located along the northeast corner of the tennis courts. Xcel is indicating the conduit will be drilled the week of January 20, 2020. The two transformers will be installed following the conduit drilling. A project update was also mailed to the neighborhood last week. Updates will continue to be provided in the Friday Updates. With the slowdown of work for the winter months, the construction meetings are being held less regularly. Change Orders There are identified change orders that will be coming forward in the next couple of months for formal approval. Many of these items have been previously discussed with Council. Unknown Foundation: When Donlar Construction was working on the soil corrections near the bathhouse, they uncovered unknown foundation along the west side of the current city hall. Since it did not affect their work at the time, it was determined to have it removed as part of the Phase 2 of the demolition contract with Veit. However, due to the location of the old city hall transformer, it was determined to have Donlar remove the foundation. Funding will come from the city hall contingency fund. Donlar change order and extension: This information was shared with the Council via an email on November 1, 2019, discussed at the November work session, December 2, 2019 special work session and December work session. Donlar Construction submitted a letter to the city engineer dated October 25, 2019. This letter was not an actual claim, but a letter retaining their right to submit a claim. Due to rainfall above average as documented by the contractor and delays due to Xcel Energy’s timeline, the contractor is claiming additional costs for labor, material, and equipment to prepare the site for construction and complete the project work. The contractor’s request also included an extension of the completion date by 30 days to July 3, 2020. The city engineer and construction staff have reviewed the information provided by Donlar and have met with city staff and the city attorney on several occasions. A meeting was held with Donlar to discuss options to keep construction moving forward at a rate that will meet the original completion date. Staff will keep the Council informed on the claim as well as discussions and negotiations with the Contractor. Removal of Rock: When doing excavation work this fall, Donlar Construction uncovered a large 10’ x 10’ rock. There isn’t a place on site to use it and moving it to another site is expensive. The contractor is requesting the work would be done on a time and material basis. They estimate the cost to jack hammer the rock with an attachment to their backhoe and then removal of the rock will range between $2,500 to $5,000. They also estimate that the granite rock weighs between 100,000 to 125,000 pounds. Request for Action, Page 3 Miscellaneous City Hall Costs: There are a few additional items related to city hall that will be paid for with city hall contingency dollars, but are not part of the Terra contract. These include the bituminous pathways that were added to the city hall and police department entrances in June, which allowed for the city hall move to take place and the insulation for the heated sidewalks in front of both entrances which was inadvertently omitted from the construction documents. Framing and Supports for Interior Metal Ceiling Panels – Bathhouse: Restroom's A103, A104, A116, and A117 have sheet metal ceiling panels overhead. The drawings indicate the ceiling height should be installed at 9' in these areas. There is no detail how these ceiling panels should be fastened in these rooms. Duct work is in place so ceiling panels cannot be moved. It was intended that the metal panel ceiling in these rooms would be secured to 4" metal stud framing @ 16" OC secured to the perimeter CMU walls. It is proposed that 1x2 wood strips @ 16" OC will secure the poly and insulation in place with ductwork already in place. Staff is still reviewing recently supplied pricing. CenterPoint Gas Service Donlar forwarded a letter on January 8, 2020, discussing delays in getting gas service to the bathhouse and mechanical building. CenterPoint indicated in April 2019 that plans need to be set up two months before installation. Donlar contacted them in October related to wanting gas service installed in December. Donlar indicated they purchased three 1,000 gallon LP tanks recently since gas service is still not installed. Donlar has included LP gas costs in previous correspondence. City staff and the city engineer have been in contact with CenterPoint related to the gas service connection. The permit for the work was processed around Christmas, and CenterPoint had a locate meeting with Donlar, city staff, engineering staff, and their contractor on January 15, 2020. The schedule for installation was discussed at that meeting. Added Area Drain and Storm Structure Modifications The city engineer is reviewing adding an area drain by the slide area and possible adjustments to a storm sewer structure. Discussions continue if the area drain should be done by Donlar and the structure adjustment by Sunram. More feedback will be given at a future meeting. Additional Engineering Costs: As discussed at the December work session, staff and the city engineer have discussed additional engineering services on the projects including restaking for the park/parking lot contractor, coordination with and field staking for Xcel, deck pour analysis, and delay claim/winter construction analysis. Some of these additional services will be reimbursed by contractors (restaking and deck pour analysis), but others need further review with the staff and council as it relates to project contingencies. Engineering staff is also reviewing the effects of project delays and completion dates on the engineering budget. An updated schedule from the contractor will help with this review. As noted in previous discussions, an addendum still needs to be processed for design and construction administration for the storm water chamber. Funding for that work will come from the Shingle Creek Watershed and the City Storm Water Fund. Request for Action, Page 4 And as mentioned previously, additional charges may be seen from Sunram for the park amenities, landscaping, and parking lots contract because of their delay at the new city hall site due to restricted access from the city hall contractor. Schedule Many items are on hold until spring. Staff is moving forward with the plan to open the 50-meter pool on June 6th, with the remaining areas (shallow water area, current channel, vortex pool and body slides) opening when they are complete. Donlar is still estimating July 3 for the remaining areas to be complete. Key dates include: Week of January 20 Xcel installation of conduit for two remaining transformers February Pool construction continues (bathhouse interior; mechanical building interior) Installation of transformers The City Council will be kept updated on the progress of the projects and after this update, the next update is scheduled for the February work session. Attachments  January Project Update  Donlar 1/8/20 Letter on CenterPoint Gas Service Civic Center Park and Pool Update January 2020 newhopemn.gov/parkprojects  Work on the 50-m pool, piping and surrounding decking took place through November.  In the bathhouse, ceilings, lights and tile have been installed. The remaining interior finishing will take place throughout the winter.  Construction of the mechanical building continues with installation of equipment and pipe connections.  Outdoor pool and site work will continue in the spring. 2  The theater block work, roof beams and concrete stage was completed. Some metal roofing is expected to take place this winter. The stone work, seating area and landscaping will take place in the spring.  The picnic shelter still needs the wood beams, metal roofing, and sidewalks.  The skate park cement slab and built in components were installed this fall. The skatepark equipment that is being repurposed was moved on to the new pad and will be finalized in the spring. Did You Know? Due to the poor soils within Civic Center Park, portions of the new pool facility are built on helical piles. 653 helicals were installed totalling 21,796.7 feet which works out to be 4.13 miles of helical piles! 3 Projected Timeline:  Winter 2020 – Interior work continues on the pool bathhouse and mechanical building.  Spring 2020 – Outdoor work will start up when weather permits. Pool Opening:  The new aquatic park is scheduled to open on June 6, however, due to the weather delays in 2019, the full facility will not be available at that time. Therefore, in an effort to offer a full summer of outdoor swimming, the aquatic facility will open in phases. Detailed information will be included in the summer brochure. o Opening June 6: 50-meter pool, bathhouse and concession area. o Opening early July: Shallow water recreation area with zero depth entry, body slides, current channel and vortex pool.  Work has continued around city hall. Sidewalks, parking lot and lights, flag poles and trees were installed in the fall. The second layer of asphalt on the parking lot, the monument sign and additional landscaping will be installed this spring. A windscreen was also added along the east side of the tennis courts to help block the view of the police department sally port. 4 During Construction:  The playground, tennis courts, basketball and volleyball courts remain open during construction.  The majority of the construction traffic will continue to access the site from Xylon Avenue. The exception to this is the contractor for the theater and picnic shelter, who will access the site from Zealand Avenue. The park contractor will also access the site from Zealand for the trail, sidewalk and landscaping work.  If you see vandalism taking place or people in areas where they shouldn’t be, please call 911. Contact Information:  Lucas Miller, Construction Manager, 612.875.2430  Susan Rader, Director of Parks & Recreation, 763.531.5151 or srader@newhopemn.gov Thank you for your cooperation during the course of these projects. To stay updated on the progress, please visit newhopemn.gov/parkprojects. On a side note… Last October, the City Council approved a project to retrofit the Civic Center Park court lighting to LED lighting.  The tennis court lights were last replaced in 1988. The poles were still in good condition, however the lighting was old and inefficient. The basketball and volleyball court lights were installed in 1999 and although newer, the lights were in constant need of repair due to the melting and fracturing of the components.  In November, the lights all received new LED fixtures. The retrofit also included a wireless control system, player activated lighting and new underground electrical.  These courts have been without lights since the city hall project started in 2018. During the demolition of the old pool, the transformer that fed the court lights was also removed. As part of the overall park and pool projects, a new transformer will be installed along the northeast side of the tennis courts this spring and will provide power to the courts, the picnic pavilion, and trail lighting.  The upgrade will provide the correct lighting on the courts while providing environmentally friendly lighting for the residential area with less light spillage. Although the energy draw from these courts isn’t as great as a fulltime facility, the savings with LED lights will also be beneficial.  In addition, the tennis courts will be resurfaced this summer. The basketball court was resurfaced last summer. 550 Shoreview Park Drive Shoreview, MN 55126 651-227-0631 Fax 651-227-0132 601 28th Avenue South, Waite Park, MN 56387 320-253-3354 Fax 320-253-3795 January 8, 2020 Dan Boyum Stantec Consulting Services Inc. 733 Marquette Avenue South Suite 1000 Minneapolis, MN 55402 RE: New Hope Outdoor Pool City Project No.995 Project No. 193804337 New Hope, Minnesota Notice of Claim Dear Dan: We are writing this letter regarding the New Hope Outdoor Pool located at 4401 Xylon Avenue North, New Hope, MN 55428-4898. Donlar Construction would like to bring notice of claim regarding the natural gas service install for this project. Per the preconstruction meeting held on 4-17-19, Donlar had indicated that we wanted this service installed for temp heating this fall and winter. It was asked by CenterPoint to set up plans two months prior to installation for the procurement stage. Donlar and our subcontractor reached out to CenterPoint on October 3, 2019 with intentions of getting them onsite for install in December. We have continued to follow up with them and received no firm installation dates. Due to this service not installed, Donlar has brought in three 1,000 gallon LP tanks that has cost us a significant amount in order to keep temperatures in both buildings at a reasonable working temperature. Costs for LP fuel were already implemented in our previous delay costs due to previous delays. Donlar will be incurring more LP fuel costs from December until this service is installed. We understand that Stantec and the City have also been trying to get this expedited. This service install is crucial and will help save more costs as natural gas is more efficient than LP fuel. We are revising our original delay claim costs and will be submitting that shorty, but we wanted to inform you of this additional cost. Sincerely, DONLAR CONSTRUCTION COMPANY Kevin Bohrer, Senior Project Manager Cc: Jeff Ehleringer, Stantec Jon Polzin, Donlar Bruce Paulson, Stantec Eric Goebel, Donlar Lucas Miller, Stantec Donlar Shoreview Office I:\RFA\City Manager\2020\Animal Code\Q-animal code review 01.21.19 ws.docx Request for Action January 21, 2020 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Valerie Leone, City Clerk Agenda Title Discuss city code 7-6, Number of domestic animals allowed Requested Action Staff recommends the Council review the current code and provide direction to staff if changes are warranted. Policy/Past Practice The city code is updated as needed. Background At the meeting of November 12, 2019, Council was asked to consider issuing a permit to allow a resident to keep more than three dogs at a residential property. The request was approved subject to a limit of five dogs. At that time Council suggested a review of the city code relating to animal limitations and licensing. Currently per city code 7-6, a property owner may keep at their residence a maximum of:  three dogs over six months old (maximum of 10 puppies under six months old)  three cats over six months old (maximum of 10 kittens under six months old)  three other household pets  three fowl Wild animals and hoofed animals are prohibited. Kennel licenses are only issued in industrial zoning districts. If a resident desires to exceed the number of allowed animals, they may submit an application along with a $75 fee to request a permit to exceed limitations. Property owners within 350 feet of the subject property are notified of the public hearing. The animal control officer will inspect the property and make a recommendation to the City Council. The Council considers permits to exceed limitations on a case-by-case basis. The process has worked well in the past. The city currently has five valid permits (two for dogs, one for cats, and two for chickens). The permits are subject to annual renewals with a $35 fee. If the city receives complaints, the animal control officer addresses the complaints and has the authority to recommend permit revocation or non-renewal. Staff have surveyed neighboring cities regarding their ordinances and the information is summarized in the attached memorandum and chart. Animal Control Officer, Tom Mahan, will be present at the meeting to share his thoughts and be available for questions. Agenda Section Unfinished & Org Business Item Number 11.5 I:\RFA\City Manager\2020\Animal Code\Q-animal code review 01.21.19 ws.docx Attachments  City code 7-6  Survey memo and chart  11/12/2019 Council report on permit to exceed pet limitations  Excerpts from 11/12/19 Council meeting minutes Sec. 7-6. - Number of domestic animals allowed. It shall be a public nuisance and unlawful to allow, permit, keep, maintain, sell or harbor animals within the city, in violation of the following regulations or without a city permit as provided for in subs ection (8): (1) Dogs. No more than three dogs over six months old, up to a limit of ten dogs if the additional dogs are puppies under six months old, unless a kennel license is obtained. (2) Cats. No more than three cats over six months old, up to a limit of ten cats if the additional cats are kittens under six months old, unless a kennel license is obtained. (3) Other household pets. No more than three other domesticated household pets of any kind or combination thereof kept for companionship and pleasure, includ ing, but not limited to, small caged animals in the rodent family, members of the lagomorph family, domesticated ferrets, caged birds in the parrot or finch families, non-venomous reptiles less than six feet in length and non-poisonous amphibians. This limitation shall not apply to non-game fish sold at retail in pet shops for the purpose of being kept in an aquarium. (4) Fowl. No more than three fowl of any kind or combination thereof. "Fowl" means chickens, ducks, geese, pheasants, turkeys or other domestic, agricultural or wild fowl. "Fowl" does not mean roosters and no roosters of any kind are permitted within the city by this section. (5) Wild animals. No live wild animals of any kind. (6) Hoofed animals. No horses, cows, sheep, goats, pigs or any kind of other hoofed animals with the exception of one pot-bellied pig. (7) [ Nuisance animals. ] No combination of animals and/or fowl of any age referred to in subsections (1) through (6) above kept in such numbers or under such conditions which unreasonably annoy, injure, or endanger the health, safety, comfort, repose or welfare of the public or of said animals or fowl. (8) Permit to exceed limitations. Any person desiring to exceed the limitations on the keeping of animals as set out in subsections (1) through (7) above may do so only by permit granted by the city council after submitting an appropriate application for a public hearing on the permit as provided in this section. a. Application. An application for a permit must contain the following information: (i) the name and address of the applicant, (ii) the address of the premises upon which the animal or animals are to be kept, (iii) the number, species and, except in the case of bees, the sex of such animal or animals, and (iv) a statement regarding any property damage or physical injuries caused by such animal or animals in the past. The council may also require submission of such additional information or material as it deems necessary or convenient. The applicant must pay to the city clerk such initial permit fee and renewal permit fee as shall be established from time to time by council resolution. Upon submiss ion of the initial application, the city clerk must set a date for a hearing on the application before the city council and must notify the owners of all properties located within 350 feet of the subject premises of the date and time of the hearing. b. Hearing. At the hearing the city council may take such testimony or receive such documents or information as it deems appropriate. A permit will not be issued if the city council finds that such animal or animals, because of their number, size, proximity to other properties, history of vicious or destructive actions, or inherent characteristics, are or are likely to become either a nuisance or a hazard to the public health or safety. In the case of bees, a permit will not be issued unless the hive or hives a re to be located at least 500 feet from any other property. c. Term. Permits are valid until December 31 of the year of issuance and may be renewed annually by the council. The council may revoke a permit prior to its expiration if the council finds that the terms or conditions of the permit have been violated or if the animal or animals have become either a public nuisance or a hazard to the public health or safety. Nothing herein in this subsection is to be construed to prohibit or constrain any action allowed by law designated to prevent the spread of disease or the imminent damage to persons or property caused by such animal or animals. (Ord. No. 15-23, § 2, 10-26-2015) Memorandum To: Kirk McDonald-City Manager From: Brandon Bell-Community Development Assistant Date: December 27th, 2019 Subject: Regulations Concerning the Ownership of Pets in the City I recently reviewed what other cities in the surrounding area had in place in regards to animal limits in their city codes. I looked at four cities: Crystal, Robbinsdale, Golden Valley, and Plymouth. When comparing all of these cities policies and including New Hope there are a few trends that are notable. Most cities do allow for some sort of “multiple animal license” that allows for more dogs or cats to be owned by a residence than is the standard in the code. For all of the cities utilizing “multiple animal licenses” except for New Hope, these licenses are issued administratively; and if they are denied then an appeal can be made to the City Council. The amount of dogs and cats allowed by these licenses is between three and five, some of which are in combination between cats and dogs. Robbinsdale has an outlying license in the study that allows for 12 cats with a multi-cat license. A few of the cities, including New Hope, have commercial kennel licenses for those who would like to breed dogs or cats. Other cities don’t have regulations, but require that you not have any additional puppies or kittens at your residence past the age of three or six months. Two other points to note were that chickens regulations tended to be between two and four hens, except in Plymouth where there were no regulations noted in the code. Also, one pot-bellied pig is allowed per residence in both New Hope and Crystal. City Number of Dogs or Cats Allowed Multiple Animal License Chickens Other New Hope No more than 3 dogs over 6 months old, up to 10 if remainder are under 6 months old. Same rules for cats. Yes, applied for through City Council No more than 3 Three other domesticated household pets and including one pot-bellied pig allowed. Commercial Kennel License required to exceed limits Crystal No more than 3 cats or dogs unless a multiple animal license is obtained. Yes, max number of 5 cats and dogs combined Admin issued No more than 4 Commercial Kennel license required for breeding. One pot- bellied pig allowed Robbinsdale No more than 3 dogs, no more than 4 cats. More than 4 cats requires a multiple cat license. Multiple Cat License, limit is 12 if holding a license Admin issued No more than 2 Golden Valley Not more than 3 dogs and 3 cats, except one litter of kittens or pups no more than 3 months old. No No more than 4 and requires a permit Plymouth No more than 4 dogs or cats in combination. No more than two dogs over 6 months or multi animal license required. Required to have more than two dogs over 6 months in age Admin issued No regulations Commercial kennel license required for breeding I:\RFA\COMM DEV\2020\Work Sessions\Minnesota GreenStep Cities Program\Q - Minnesota GreenStep Cities Program 01-21-20.docx Request for Action January 21, 2020 Approved by: Kirk McDonald, City Manager Originating Department: Community Development By: Jeff Alger, Community Development Specialist; Jeff Sargent, Director of Community Development Agenda Title Update on city’s participation in the Minnesota GreenStep Cities Program Requested Action Staff requests to provide an update on the city’s participation in the Minnesota GreenStep Cities Program. Policy/Past Practice Pursuing initiatives that promote sustainability and fiscal responsibility is consistent with the city’s Comprehensive Plan as well as its values and vision. The city has made various efforts to be sustainable and environmentally-friendly, including joining the Minnesota GreenStep Cities Program in 2015. Background The city continues to participate in the Minnesota GreenStep Cities Program as it strives to promote sustainability. The free continuous improvement program, managed by a public-private partnership, is based upon 29 best practices comprised of 175 best practice actions. Each best practice can be implemented by completing one or more actions at a one, two, or three-star level, from a list of four to eight actions. These actions are tailored to all Minnesota cities, focus on cost savings and energy use reduction, and encourage civic innovation. The program recognizes cities for their accomplishments by assigning one of the following step levels:  Step 1: for cities that have passed a city council resolution to work on implementing best practices of their own choice and at their own pace.  Step 2: for cities that have implemented any eight best practices.  Step 3: for cities that have implemented an additional eight best practices and completed a handful of specific high-impact actions.  Step 4: for cities that report eight core city performance metrics and five additional metrics of their choice each year.  Step 5: for cities that report improvement upon any three eligible metric elements. New Hope received “Step 1” recognition in the Minnesota GreenStep Cities Program by adopting a participation resolution on January 12, 2015. After an inventory of completed best practice actions was prepared and posted to the program’s website, it was determined that the city had completed at least eight Best Practices, meeting the requirement to reach “Step 2” of the program. The award was presented to the city on June 26, 2015, at the League of Minnesota Cities annual conference. The city reached “Step 3” of the program on June 15, 2016, after completing 70 best practice actions. The city was presented the 2017 League of Minnesota Cities Sustainable City Award on June 15, 2017, as a result of completed best practices related to the Northwood Lake stormwater improvement project. The award is given each year to a single city that has implemented a project, program, or initiative that is helping the city achieve its sustainability goals through implementation of one or more of the GreenStep Cities program’s 29 best practices. In September of Agenda Section Work Session Item Number 11.6 Request for Action, Page 2 2017, the city installed 14 GreenStep Cities road signs near entrances to the city. In late 2018, the city submitted several newly completed actions for review. Items included the following:  Stormwater collection system and filtration system at Now Mart.  City-issued loan for variable refrigerant flow system at IronWood.  Creation of Safe Routes to School plan for three elementary schools in New Hope.  Addition of bike lanes and bump-outs along Boone Avenue.  Landscaping and stormwater treatment features at new Police Station/City Hall.  Updated recycling goals and scheduled implementation of curbside organics collection requirement.  Creation of neighborhood organized trash collection guide.  Publication of story on recreational burning guidelines.  Adoption of ordinance requiring all landscaping areas be controlled by moisture sensor irrigation controllers.  Updates to 2040 Comprehensive Plan supporting in-place industrial and commercial expansion and the promotion of sensitive land use and development patterns that contribute toward achieving Minnesota’s adopted greenhouse gas emission goals. The items were reviewed by staff with the Minnesota GreenStep Cities Program and resulted in the city receiving credit for the completion of five new best practice actions. Some of the items that were submitted qualified as best practice actions in categories that had already been completed, thus they did not have an impact on the number or star rating for certain best practice actions. With 88 completed best practice actions, the city of New Hope ranks second of 129 participating cities in total number completed. 2015 2016 2017 2018 2019 Program Level Step 2 Step 3 Step 3 Step 3 Step 3 Sustainable City Award ✓ Best Practices 15 18 21 24 24 1-Star Actions 37 40 41 45 46 2-Star Actions 19 21 26 28 31 3-Star Actions 9 9 9 10 11 Best Practice Actions 65 70 76 83 88 In 2019, the city submitted another list of newly completed actions that is currently being reviewed by the Minnesota GreenStep Cities Program. Upon completion, any new best practice actions or improvements to ratings will be added to the city’s assessment/inventory. Items submitted for review included the following:  Energy efficient and environmentally friendly technology, equipment, and buildin g materials used in the construction of the new police station/city hall.  Stormwater treatment and draintile system installed with parking lots at new police station/city hall.  Water bottle filling stations installed at new police station/city hall.  Safe Routes to School grant for temporary installation at intersection of Boone and 62nd avenue s, near Meadow Lake Elementary.  Employee initiated plastics recycling program for staff at city hall.  Reuse of appliances from EDA acquired property at 5212 Pennsylvania Avenue North as part of rehabilitation project at 3924 Utah Avenue North.  Establishment of solar energy system regulations allowing for roof and ground mounted solar energy systems. Request for Action, Page 3 Steps 4 & 5 The program began implementing newly created “Step 4” and “Step 5” levels in 2016. The new steps challenge cities to measure and report the aggregate and quantitative results of multiple actions taken in an attempt to present the “state of sustainability” achieved by a city. The purpose is to make cities accustomed to gathering data annually and comparing the data over time. It gives cities the opportunity to find out where they stand and compare to others. In order to receive “Step 4” recognition, cities must record eight required core metrics selected by the program and five metrics of choice selected by the city. Each metric contains multiple metric elements, all of which must be completed. In order to receive “Step 5” recognition, over the course of one year, cities must improve upon any three of the eligible metric elements. Staff does not believe all of the required core metric data is tracked and/or easily attainable. If the City Council would like to pursue “Step 4” of the program, additional research can be conducted on how best to track each of the required metrics. It is estimated that it would take between 70-100 hours of staff time to gather and submit the required data. If the City Council does not wish to explore pursuing “Step 4” at this time, staff will continue to utilize the program to help the city achieve its sustainability goals through the implementation of the 29 best practices. Attachments  Summary of 29 Best Practices  New Hope GreenStep Cities informational sheet  GreenStep Cities assessment summary (as of July 19, 2019)  2020 GreenStep Step 4/5 City Performance Metrics Minnesota GreenStep Cities grew out of a report to the 2009 Legislature. The program is governed by a public -private partnership of state agencies and non-governmental organizations and is led by the MPCA. GreenStep Cities is a free, voluntary assistance program for all Minnesota cities that supports and recognizes implementation of 29 optional sustainability best practices. The best practices focus on cost savings, quality of life and energy use reductions that encourage a culture of innovation. As of December 2019, 131 cities (and three Tribal Nations), large and small, encompassing 47% of the state’s population, have joined and been recognized as Step One cities in this voluntary program, which was launched by the League of Minnesota Cities at their June 2010 conference. Cities that decide to implement a minimum number of best practices will be recognized as Step Two and Step Three GreenStep cities. Each best practice can be implemented by completing one or more specific actions from a menu of four to eight optional actions. A city’s accomplishments are listed and recognized on the GreenStep website. Measuring city performance metrics will garner Step Four & Step Five recognition. Visit www.MnGreenStep.org to learn more about this program, to see what cities have accomplished, and to understand how your city can become involved. GreenStep’s 29 Best Practices Buildings and Lighting 1. Efficient Existing Public Buildings: Benchmark energy usage, identify savings opportunities, and work with utilities and others to implement cost-effective energy and sustainability improvements. 2. Efficient Existing Private Buildings: Provide incentives for energy, water and sustainability improvements in existing buildings and building sites. 3. New Green Buildings: Construct new buildings to meet or qualify under a green building framework. 4. Efficient Outdoor Lighting and Signals: Improve the efficiency of public lighting and signals. 5. Building Redevelopment: Create economic and regulatory incentives for redeveloping and repurposing existing buildings before building new. Land Use 6. Comprehensive, Climate, Energy Plans: Engage the public and adopt visionary plans. 7. Resilient City Growth: Increase financial and environmental sustainability by enabling and encouraging walkable housing and retail land use. 8. Mixed Uses: Develop efficient and healthy land patterns that generate community wealth. 9. Efficient Highway- and Auto-Oriented Development: Adopt commercial development and design standards for auto-oriented development corridors and clusters. 10. Natural Resource Conservation Design: Adopt development ordinances or processes that protect natural systems and valued community assets. Transportation 11. Living Streets: Create a network of green complete streets that improves city quality of life and adds value to surrounding properties. 12. Mobility Options: Increase active living and alternatives to single-occupancy car travel. 13. Efficient City Fleets: Implement a city fleet investment, operations and maintenance plan. 14. Demand-Side Travel Planning: Implement Travel Demand Management and Transit-Oriented Design in service of a more walkable city. Environmental Management 15. Sustainable Purchasing: Adopt environmentally preferable purchasing practices and policies. 16. Urban Forests: Add city tree and plant cover that increases community health, wealth and quality of life. 17. Stormwater Management: Minimize the volume of and pollutants in rainwater runoff by maximizing green infrastructure. 18. Parks and Trails: Support active lifestyles and property values by enhancing green infrastructure. 19. Surface Water Quality: Improve local water bodies to sustain their long-term ecological function and community benefits. 20. Efficient Water and Wastewater Systems: Assess and improve drinking water and wastewater systems and related facilities. 21. Septic Systems: Implement an effective management program for decentralized wastewater systems. 22. Sustainable Consumption and Waste: Increase waste reduction, reuse and recycling. 23. Local Air Quality: Prevent generation of local air contaminants to improve community health. Economic and Community Development 24. Benchmarks & Community Engagement: Adopt outcome measures for GreenStep and other city sustainability efforts, and engage community members in ongoing education, discussion, and campaigns. 25. Green Business Development: Support expansion of a greener, more resilient business sector. 26. Renewable Energy: Remove barriers to and encourage installation of renewable energy generation capacity. 27. Local Food: Strengthen local food and fiber production and access. 28. Business Synergies & EcoDistricts: Network/cluster businesses and design neighborhoods to achieve better energy, economic and environmental outcomes. 29. Climate Adaptation & Community Resilience: Plan and prepare for extreme weather, adapt to changing climatic conditions, and foster stronger community connectedness and social and economic vitality. City of New Hope – “Step 3” Minnesota GreenStep City Program Overview  Implements sustainability via 29 proven best practices and 175 best practice actions.  Features an encyclopedic collection of best practices, links to state-of-the-art articles and free expert consultants, and constantly updated progress reports from participating cities.  Reduces costs through building efficiency, improves overall quality of life, and provides extensive framework for “going green” and being recognized for it.  With 88 completed best practice actions, New Hope ranks 2nd of 129 participating cities in total number completed. New Hope - Step 1 & Step 2  Reached Step 1 in 2015 after adopting a participation resolution.  Reached Step 2 in 2015 by completing 8+ best practices. Notable best practice actions completed include: o Complete Streets Policy. o Energy Improvement Project through McKinstry, which included lighting auto shut-off controls, vending machine controls, and water conservation efforts at city facilities as well as a new efficient refrigeration system, new dehumidification system, and new roof on the north rink at the New Hope Ice Arena. o 160,000-gallon underground water storage tank at Northwood Lake used to irrigate athletic fields. o Programs offered through Center for Energy and Environment, including Home Energy Squad visits, financing and rehabilitation services, and one-stop efficiency shop lighting retrofits. o Bicycle parking requirements within commercial districts. o Safe Routes to School grant and improvements. o LED lighting replacements for traffic signals, streetlights, and lighting at city facilities. Step 3  Reached Step 3 in 2016 by completing 16+ best practices, including some specific best practice actions.  Of the 129 cities that participate, 49 have reached “Step 3” or higher.  Best practice actions completed that contribute to Step 3 recognition include: o Energy efficient and environmentally friendly technology, equipment, and building materials used in the construction of the new police station/city hall. o Adoption of Environmentally Preferred Purchasing Policy, which requires that the city use recycled paper, purchase Energy Star certified equipment and appliances, purchase WaterSense certified fixtures, and use environmentally-friendly cleaning products. o Establishment of solar energy system regulations allowing for roof and ground mounted solar energy systems. o Implementation of employee plastics recycling program at city hall. League of Minnesota Cities 2017 Sustainable City Award  The city was presented the 2017 LMC Sustainable City Award for the Northwood Park stormwater improvement project. The award is given each year to a single city that has implemented a project, program, or initiative that is helping the city achieve its sustainability goals through implementation of one or more best practices. More Information  Jeff Alger, Community Development Specialist, 763-531-5119 or jalger@newhopemn.gov. 2020 Category A City: NEW HOPE Currently a Step 3 GreenStep City as of June 2016 (joined January 2015 ) Assessor and date: Philipp Muessig, 7/19/19 Total BPs done: Best practices (required in bold) BP implemented? Action summary by # and star level achieved Action rules (req. actions in bold) BUILDINGS: distribution requirement is 2 BPs ; are 2 BPs done? 1. Public Actions 1 & 2; & one action from actions 3-7 YES 1.1 COMPLETE @ 2 STARS -- data from 2008 to present 1.2 COMPLETE @ 3 STARS -- lighting auto shut-off controls, vending machine controls, and water conservation efforts 1.3 COMPLETE @ 3 STARS – energy performance contract savings realized for the first year was $96,381 1.4 COMPLETE @ 3 STARS -- upgraded 11 lift stations with new SCADA 2. Private any two actions YES 2.1 COMPLETE @ 3 STAR -- city & CEE offer a big array of financing, discounts, audits, rehab services 2.4 COMPLETE @ 3 STARS – 2015 Country Kitchen LEDs; Honest-1 Auto Care is 100% ESA Certified Eco-Friendly; The Food Group donates land for a community farmer's garden; Now Mart car wash retains all rainwater on-site for car wash reuse -- first known car wash in the country to utilize such technology 2.5 COMPLETE @ 3 STARS – sprinkling ban ordinance; 2016 160,000-gal underground rainwater cistern to irrigate nearby ball fields; 2017 city ord. ala state law: all landscaping with auto irrigation must have moisture sensor contoller 2.6 COMPLETE @ 2 STARS – 5 CEE commercial, non-profit, and rental improvement programs 3. New action 1 or 2; one from 3-5 NO 3.4 COMPLETE @ 2 STARS – loan for 1/2 the cost of a Variable Refrigerant Flow system for the IronWood apartment building: coupled with solar power, 50% energy cut (saving = 615,000 gal. of gasoline over 20 yrs.), close to zero emissions 4. Lighting/Signals 2 actions with one from 5-8 YES 4.1 COMPLETE @ 2 STARS – req. for outside: light intensity at/above 90 degrees not more than 2.1% of lamp lumens, and not more than 10% of lamp lumens at a vertical angle of 80 degrees above nadir 4.2 COMPLETE @ 3 STARS – LED lighting for all fixtures with the capability of controlling output levels 4.3 COMPLETE @ 3 STARS -- street lights with LED fixtures 4.4 COMPLETE @ 1 STAR –2011 & 2018: 2 flashing yellow turn signals 4.5 COMPLETE @ 1 STAR -- 3 PV driver feedback signs near schools 4.6 COMPLETE @ 1 STAR 4.7 COMPLETE @ 1 STAR -- City Hall & Public Works parking lots are Dark-Sky compliant 4.8 COMPLETE @ 3 STARS 5. Reuse any one action YES 5.3 COMPLETE @ 1 STAR – elementary to learning center, school district offices, medical facility 5.4 COMPLETE @ 1 STAR 24 YES 5.5 COMPLETE @ 1 STAR – 2011 New Hope City Center Vision; Design Guidelines; Comp Plan goal: "examine, re-evaluate, and promote proper infill development on under-utilized parcels to ensure full land utilization." LAND USE: 2 BPs required; are 2 BPs done? 6. Comp Plan Actions 1 & 2 YES 6.1 COMPLETE @ 1 STAR – 2006 update 6.2 COMPLETE @ 2 STARS 6.3 COMPLETE @ 2 STARS -- Flood Control Commission, WM Tax District, N. Metro Mayors Assoc., W. Metro Fire-Rescue District, TwinWest Chamber, Henn. Recycling Group, 2 shared city pools, W. Metro SWAT 6. 4 COMPLETE @ 1 STAR -- 1998 comp plan reduced front/rear setbacks; 2018 plan supports redevelopment of obsolete commercial sites YES 7.1 COMPLETE @ 2 STARS-- City Center zoning allows 10-50 DUA, Residential Business, Residential Office allow up to 19 7.2 COMPLETE @ 2 STAR – density bonus for underground parking, proximity to transit, multifamily outdoor play area 7.4 COMPLETE @ 1 STAR -- TIF for redevelopment of a K-mart 8. Mixed Uses any two actions YES 8.1 COMPLETE @ 2 STARS – 2-11 City Center Vision; 60-mbr. task force on redevelopment of underutilized / marginal properties 8.2 COMPLETE @ 1 STAR 8.3 COMPLETE @ 1 STAR – city center zoning PUD encourages mixed use 8.5 COMPLETE @ 1 STAR 9. Highway Development any one action YES 9.1 previous participation in a Highway 169 task force 9.2 COMPLETE @ 1 STAR -- part of Connect Blue Line Now Coalition (6 cities) to make the Blue Line LRT Extension project a reality 10. Conservation Development any one action YES 10.3 COMPLETE @ 1 STAR – 2015 tree preservation ordinance protects and preserves trees when new commercial, industrial, multiple family, and institutional development takes place TRANSPORTATION: 2 BPs required; are 2 BPs done? 11. Complete Green Streets 1; & two additional actions YES 11.1 COMPLETE @ 2 STARS – very good policy document! 11.3 COMPLETE @ 2 STARS 11.4 COMPLETE @ 1 STAR -- Xylon Streetscape Improvements incl. bikes 11.5 COMPLETE @ 2 STARS 11.6 COMPLETE @ 2 STARS -- 4 lanes to 3 lanes; narrowing of a pedestrian crossing; 12. Mobility Options any two actions YES 12.1 COMPLETE @ 3 STARS -- bicycle parking requirements for commercial land uses; very good public transport page on city web 12.2 COMPLETE @ 1 STAR – SRTS grant 12.3 COMPLETE @ 2 STARS -- grocery/prescription delivery options on web 12.6 city staff work with Metro Transit to provide feedback on Service Improvement Plans 13. Fleets any two actions YES 13.1 COMPLETE @ 2 STARS -- plow trucks use vehicle tracking systems to evaluate fuel and salt usage; city staff carpool to meetings when poss. 13.2 COMPLETE @ 2 STARS -- life cycle policy promotes replacement with new, more fuel-efficient and sustainable vehicles 13.3 COMPLETE @ 1 STAR -- 2011-2012: replaced 3 inefficient inspectors vehicles with energy-efficient Ford Fusions YES YES 14. TOD / TDM any two actions YES 14.1 COMPLETE @ 1 STAR -- City Center zoning sets max parking ratio; reduction permitted based on several specifics (e.g., shared parking) 14.2 COMPLETE @ 2 STARS -- New Hope City Center Vision includes public infrastructure incentives 14.4 COMPLETE @ 1 STAR -- Traffic studies required for some conditional uses in the city's Industrial zoning district ENVIRON MGT: 4 BPs required; are 4 done? 15. Purchasing 1; and one additional action YES 15.1 COMPLETE @ 2 STARS – amended purchasing policy with paper, EnergyStar, WaterSense, cleaning products 15.4 COMPLETE @ 1 STAR 15.5 COMPLETE @ 1 STAR – use of "Leap Asphalt" - class 5 recycled asphalt for roadbed material 15.7 COMPLETE @ 1 STAR 16. Trees any two actions YES 16.1 COMPLETE @ 1 STAR -- 2018 Tree City USA 16.3 COMPLETE @ 1 STAR -- $120,000 for replacing trees in parks/blvds 16.4 COMPLETE @ 1 STAR 16.5 COMPLETE @ 2 STARS -- tree preservation ordinance of 2015 protects/preserves trees for new commercial, industrial, multiple family, and institutional development 16.6 COMPLETE @ 2 STARS – city only plants native species; recommends boulevard tree species to residents 17. Stormwater any one action YES 17.1 COMPLETE @ 2 STARS -- part of the Bassett Creek WMO, which has adopted MIDS; city in 2018 conforming to MIDS as required 17.4 COMPLETE @ 1 STAR -- replaced its street sweeper with a waterless MacQueen Equipment model 17.5 COMPLETE @ 2 STARS -- 2015 infrastructure projects include rain gardens, option for residents to install rain gardens during street reconstruction, 160,000-gallon cistern to irrigate the nearby ball fields, permeable pavers. 17.6 we removed this action from the GreenStep program because it was giving credit for fulfilling regulatory requirements under your NPDES MS4 permit 18. Parks & Trails any three actions YES 18.1 COMPLETE @ 1 STAR – good comp plan direction 18.2 COMPLETE @ 1 STAR 18.3 COMPLETE @ 1 STAR -- 11.21 acres/1,000 residents; parks comprise 7.1% of total land use within the city 18.5 COMPLETE @ 3 STARS – cistern to irrigate the nearby ball fields 18.8 COMPLETE @ 1 STAR – large “Adopt a Park" program 19. Surface Water if state public water: 4; and one additional action if no state water: any one action YES 19.2 COMPLETE @ 2 STARS – member, Bassett Creek, Shingle Creek WMO; partnered with Metro Blooms to host workshops; 2 neighborhood meetings; close work with Friends of Northwood Lake Association and the Bassett Creek Watershed Management Commission 19.3 COMPLETE @ 2 STARS – est: Northwood Lake stormwater improvement project will result in an average annual phosphorous removal of 39%, or 30.48 pounds 19.4 COMPLETE @ 2 STARS -- shoreland permit overlay district, boundaries of which consist of the first tier of riparian lots abutting a protected water body YES 19.5 COMPLETE @ 2 STARS -- public service program to restore native plants, trees, and shrubs along the shoreline in Meadow Lake Park 19.6 TMDL est. for Meadow Lake; 2021 TMDL for Northwood Lake 20. Water / Wastewater 1 & 2; and one additional NO 20.2 PW checks efficiency of collection systems and lift stations on a regular basis 20.3 COMPLETE @ 1 STAR -- $300,000 for I&I in 2016, and an increase of $25,000 per year thereafter 20.6 rain water storage tank at Northwood Lake reported under 17.5 20.7 COMPLETE @ 1 STAR -- $4.05/1-10K gal, $4.40/10-20K gal, $4.95/20K+ gal; commercial $4.15/1K gal 21. Septics any one action 22. Solid Waste 1 or 2; & one from 4-8 NO 22.3 COMPLETE @ 1 STAR – 2017 recycling participation 93%; 520 recycling lbs./household in 2017 22.4 COMPLETE @ 2 STARS -- part of 3-city Hennepin Recycling Group that does annual collection of products not suitable for weekly garbage collection as well as every-other-year curbside collection of such goods 22.5 COMPLETE @ 1 STAR -- 1 city licensed hauler offers organics recycling 22.6 COMPLETE @ 1 STAR -- code requires 8-plexes+ to provide recycling services to residents; majority of businesses are required to recycle; 2018 Neighborhood [self] Organized Trash Collection Guide 22.7 COMPLETE @ 1 STAR – nice hauler rate sheet 22.8 COMPLETE @ 1 STAR -- practice for city staff to re-use/donate appliances from city-owned scattered site housing properties prior to demolition 23. Local Air Quality any two actions YES 23.1 COMPLETE @ 1 STAR -- recreational burning guidelines on city web 23.2 COMPLETE @ 1 STAR 23.3 COMPLETE @ 2 STARS -- 2011-2012: city replaced 3 inefficient inspectors vehicles with energy-efficient Ford Fusions ECON & COMM DVLP: 3 BPs required; are 3 done? 24. Benchmarks & Involvement Actions 1 & 2 YES 24.1 COMPLETE @ 1 STAR – GreenStep/sustainability page on city web 24.2 COMPLETE @ 1 STAR -- Performance Measurement Report incl. GS 25. Green Businesses any two actions YES 25.2 COMPLETE @ 1 STAR – CEE offerings to businesses 25.5 Village on Quebec: city assisted developers with cleanup of the previously contaminated industrial site 25.7 COMPLETE @ 3 STARS -- city staff led a "Shop New Hope" campaign in 2009 (20,000 coupon books); a Business Directory now maintained 26. Renewable Energy any two actions YES 26.2 COMPLETE @ 1 STAR -- CEE residential solar PV loans 26.3 COMPLEE @ 1 STAR -- with CEE: various commercial, non-profit, and rental improvement programs, loans, commissioning 27. Local Food any one action YES 27.2 COMPLETE @ 2 STARS – 2018 pollinator habitat resolution: work toward Bee-Safe City status; BMPs on city property; educate residents. Bees and fowl allowed by permit 27.3 COMPLETE @ 2 STARS – farmer’s market, community garden, Hope Grows (community-based org, volunteer board, city-sponsored) YES 28. Business Synergies action 2, 3 or 4 NO 28.3 2015 Hy-Vee development located within walking distance of both transit and residential 29. Climate Adaptation Action 1 YES 29.1 COMPLETE @ 1 STAR -- part of West Metro Fire-Rescue District (emergency preparedness coordination agency) 2016 city update of Hazard Mitigation Plan; part of North Suburban Emergency Planning Group; city manager is EM coord. Page | 1 2020 GreenStep Step 4/5 City Performance Metrics In order to receive Step 4 recognition for a given year, cities report, by May 1 via a Snap Survey link emailed to them, all the data elements in all of the CORE metrics listed in the table below, along with additional metrics chosen by the city depending on the city's GreenStep Category. Category A, B and C cities, respectively, report an additional 5, 3, or no metrics. Metric elements marked in green below are considered “eligible metric elements” for Step 5 recognition. Cities that report, by May 1, improvement in any three of these eligible metric elements (and sufficient Step 4 metrics for recognition) receive recognition for Steps 4 & 5. Cities that report all data for all the metric elements in blue will have their city operational greenhouse gas number automatically calculated. [11/8/19] Metric #1: City Building & Lighting CORE METRIC 1.1 kBTU per square foot, per year: kBTU/ft2-year 1.2 Dollars spent on energy per square foot, per year: $/ft2-year 1.3 Ratio of actual energy use to predicted energy use: Actual:Predicted 1.3a CO2  Electricity consumption for all buildings kWh/Year 1.3b CO2  Natural gas consumption for all buildings Therms/Year 1.4 Street lights owned by the city & utility % LEDs 1.5 Traffic Signals: % LEDs 1.6 City buildings and property: % LEDs 1.7 CO2  Electricity consumption for streetlights and traffic signals kWh/Year Metric #2: Green Buildings OPTIONAL METRIC Public Buildings: 2.1 Number of city-owned green certified buildings: Number of buildings 2.2 Identify specific green building frameworks that have been used for city-owned buildings (e.g. LEED, ENERGY STAR®, etc.): Program 2.2a How many buildings were rated under this program? Number of buildings 2.2b If second rating program was used, enter its name here: Program 2.2c How many buildings were rated under this program? Number of buildings Page | 2 2.2d List any other green energy building programs that were used and how many buildings were rated under each: Program 2.3 Municipal green square footage completed last year: Square Feet 2.4 Percent of new municipal square footage that was green building certified in the last year: % Private Buildings: 2.5 Number of private green certified public buildings: Number of buildings 2.6 Identify specific green building frameworks that have been used for private buildings (e.g. LEED, ENERGY STAR, etc.): Program 2.6a How many buildings were rated under this program? Number of buildings 2.6b If second rating program was used, enter its name here: Program 2.6c How many buildings were rated under this program? Number of buildings 2.6d Enter any other green energy building programs that were used and how many buildings were rated under each: Program 2.7 Enter the private green square footage completed last year: Square Feet 2.8 Percent of new private square footage that was green building certified in the last year: % Metric #3: City Fleets CORE METRIC 3.1 Annual vehicle miles traveled (VMT) for gasoline fleet: Miles per year 3.2 Average MPG for gasoline fleet Miles per gallon 3.3 Annual vehicle miles traveled for diesel fleet Miles per year 3.4 Average MPG for diesel fleet Miles per gallon 3.5  Number of city-owned/leased full electric electric vehicles in city fleet Number of EVs 3.6 CO2 Gallons of diesel consumed Gallons/Year 3.7 CO2 Gallons of gasoline consumed Gallons/Year 3.8 Gallons of e85 consumed Gallons/Year Page | 3 CO2 Metric #4: Infrastructure for Walking and Biking OPTIONAL METRIC 4.1 Miles of new or reconstructed sidewalks & trails completed in the past year Miles of sidewalk & trails 4.2 Percentage of housing within 1 mile of a bicycle route % 4.3 Walk Score for your city or downtown Walk score Metric #5: Car, Transit and Bike Options OPTIONAL METRIC 5.1 Number of public electric vehicle charging stations: Number of stations 5.2 Number of public alternative fueling stations (e.g. e85, CNG): Number of stations Shared Services: 5.3 Does your city have a bike sharing service? Enter yes or no: Yes or No 5.4 Does your city enable car or ride-sharing services? Enter yes or no: Yes or No 5.5 Number of telecommuting businesses/services: Number of services 5.6 Is the city served by weekday transit? Enter yes or no: Yes or No 5.7 Does the city have structured transit routes? Enter yes or no: Yes or No 5.8 Percent of housing units within 3/4 miles of transit routes: % Metric #6: Transportation Miles & Modes CORE for Cat. A & B Cities; OPTIONAL for Cat. C Cities Vehicle Miles Traveled: 6.1 City population: Vehicle miles traveled/person, per day: Miles/person/day 6.2 City employees in single occupancy vehicles: Vehicle miles traveled per person, per day: Miles/person/day 6.3 Percent of city population commuting 20 or fewer minutes: % Page | 4 6.4 Percent of city employees commuting 20 or fewer minutes: % Transportation Mode of Commuters: 6.5 Percent using single-occupancy vehicle: % 6.6 Percent using a car/van pool & ride sharing: % 6.7 Percent using transit: % 6.8 Percent who bike or walk: % 6.9 Percent working from home/telecommuting: % Metric #7: Land use OPTIONAL METRIC 7.1 Percent of land within commercial/mixed zoning districts built with a FAR at/above 1.0 % 7.2 Percent of land within residential or mixed zoning districts with dwelling units per acre at/above 7.0 % 7.3 Market value per acre Dollars per acre 7.4a Location affordability index number: housing + transportation Index number 7.4b Location affordability index number: housing Index number 7.5 Acres of new development during 2018 on previously developed land Acres 7.6 New affordable housing units added in 2018 as a percent of all new 2018 housing units % Metric #8: Open Space, Parks, Trees CORE METRIC 8.1 Percent of total city acres in open space: % 8.2 Acres of parkland: Acres 8.3 Percent of housing within 1/2 mile (a 10 minute walk) of parkland: % 8.4 Percent of canopy coverage: % 8.5 Three most prevalent tree species (by percent genus): Genus 8.5a What percent of canopy coverage is made up by the most prevalent genus? % Page | 5 8.5b What percent of canopy coverage is made up by the second most prevalent genus? % 8.5c What percent of canopy coverage is made up by the third most prevalent genus? % 8.6 Net number of new trees planted: Number of trees 8.6a % of 8.6 # ‘likely to thrive’ % Metric #9: Storm Water CORE METRIC 9.1 Assessment percent from the GreenStep Municipal Stormwater Management Assessment % 9.2 Climate Adaptation Stormwater Score: assessment percent from the GreenStep Municipal Stormwater Assessment, scoring only climate resilience questions % Metric #10: Drinking Water OPTIONAL METRIC 10.1 Residential gallons used per person per day Gallons/person/ day 10.2 Business gallons used per job per day Gallons/job/day 10.3a Annual city operations gallons: summer (June-October) Gallons/year 10.3b Annual city operations gallons: non-summer (Nov-May) Gallons/year 10.4 Ratio of maximum day use to average daily use Peak:Average 10.5 Annual energy used per million gallons of water distributed MMBtus 10.6 Annual cost in $ spent per million gallons of water distributed $/million gallons 10.7 Percent of annual losses in drinking water system % 10.8 Trend of source water levels: falling, stable, or rising 10.9 CO2  Annual electricity used to treat and distribute water MWh/Year 10.10 CO2  Annual Natural gas used to treat and distribute water Therms/Year Page | 6 Metric #11: Waste Water CORE METRIC for Cities with wastewater collection system 11.1 Residential gallons of waste water produced/person per day Gallons/person/day 11.2 Business gallons of waste water produced per job, per day Gallons/ job/day 11.3 Annual energy used per million gallons treated (report only if you own a treatment facility) MMBtu/million gallons 11.4 Annual operating cost in dollars per million gallons treated (report only if you own a treatment facility) $/Million gallons 11.5 Ratio of Inflow and Infiltration volume to total volume entering the wastewater collection system I&I:total volume 11.6 CO2 Annual electricity used to treat wastewater MWh/Year 11.7 CO2 Annual natural gas used to treat wastewater Therms/Year Metric #12: Surface Water OPTIONAL METRIC 12.1 Percent of lake, river, and wetland shoreline with at least 50' vegetation buffer % 12.2a Percent of water bodies in the city showing at least good clarity readings OR % 12.2b Number of citizen lake/river monitors Number of monitors 12.3 One city-defined metric or index number concerning surface water (ex. % impaired waters, or other) Metric #13: Solid Waste OPTIONAL METRIC 13.1 Residential solid waste generated/city resident per day: Lbs 13.2 Commercial solid waste generated per job, per day: Lbs 13.3 Percent of residential solid waste recycled % 13.4 Percent of residential solid waste composted % 13.5 City operations solid waste generated per year Tons per year 13.6 City operations construction & demolition waste per year Tons per year 13.6a What percent of city operations construction and demolition waste is reused? % Page | 7 13.6b What percent is recycled? % 13.6c What percent is landfilled? % 13.7 CO2 City operations landfilled each year Tons per year 13.8 CO2 City operations incinerated each year Tons per year Metric #14: Renewable Energy CORE METRIC 14.1 Number of city-owned and private renewable energy generation sites Number of sites 14.2 Generation capacity of city-owned and private renewable energy sites kW 14.2a Storage capacity of renewable energy, generated by city- owned and private renewable energy sites kW 14.3 CO2 Annual production at city-owned renewable energy generation sites MWhr/year 14.4 CO2 Annual renewable energy purchases by the city MWhr/year 14.5 Number of non-city entities participating in renewable energy purchasing/green power programs Number of entities 14.6 Percent of total city energy use that is generated and purchased renewable energy % 14.7 Percent of total city operations energy use that is purchased from a community solar garden % Metric #15: Local Food OPTIONAL METRIC 15.1 Number of local food venues Number of venues 15.2 Percent of housing within 1 mile of a local food venue % 15.3 Percent of housing within 1 mile of fresh fruits and vegetables % Metric #16: Jobs & Employment OPTIONAL METRIC 16.1 Jobs 16.2 Employment Page | 8 16.3 Income 16.4 Poverty Metric #17: Climate CORE METRIC for Regional Indicator Cities 17.1 Greenhouse gas emissions from travel Tonnes CO2e 17.2 Greenhouse gas emissions from waste Tonnes CO2e 17.3 Greenhouse gas emissions from (non-transportation) energy Tonnes CO2e 17.4 Total citywide GHG emissions Tonnes CO2e 17.5 CO2 Total city operations GHG emissions [automatically calculated] Tonnes CO2e Metric #18: Social Vitality/Additional Metrics OPTIONAL METRIC 18.1 Social vulnerability 18.2 Livability Score 18.3 18.4 18.5 I:\RFA\COMM DEV\2020\Work Sessions\2020 Census\WS - 2020 Census Multifamily Access Ordinance 01-21-20.docx Request for Action January 21, 2020 Approved by: Kirk McDonald, City Manager Originating Department: Community Development By: Jeff Alger, Community Development Specialist; Jeff Sargent, Director of Community Development Agenda Title Discuss 2020 Census multifamily access ordinance/resolution Requested Action Staff requests a discussion with the City Council regarding the possible adoption of an ordinance or approval of a resolution requiring multifamily property owners/managers to allow census workers access to their buildings. Policy/Past Practice It is a past practice of the city to amend ordinances to accommodate the changing needs of the community. Background In October of 2019, CM Frazier requested that staff research the possibility of adopting an ordinance requiring apartment building owners and managers to grant Census Bureau enumerators access to their buildings. The city has a significant number of housing units that are categorized as “historically undercounted,” including multi-family properties, renter occupied properties, and senior living facilities. Participation in the census is mandatory; however, the Census Bureau does not prosecute for noncompliance. Similarly, building owners and managers are asked to grant census takers access to buildings but are not prosecuted for noncompliance. In 2019, the Minnesota Department of Administration drafted a statute requiring multifamily property owners/managers to allow census workers access to their buildings. It was modeled after Minnesota State Statute 211b.20, which grants political candidates access to multifamily buildings. The multifamily access statute for census workers was not approved. As a result, the Minnesota Department of Administration is encouraging cities to pass ordinances or resolutions on their own, as it is unlikely that a statute will be enacted in 2020. The city of Edina recently approved the attached ordinance and Ramsey County has drafted the attached resolution for consideration. Ramsey County was originally discussing an ordinance; however, ordinances must include specific penalties in Ramsey County and there was concern from community and municipal partners about the impact of such a penalty (e.g., misdemeanor). The ordinance and resolution are intended give building owners/managers an additional reason to comply with allowing census takers into their buildings. They also give building owners/managers an opportunity to let residents know about the importance of participating in the census and the ability to provide information about who lives in any given unit. There is no enforcement language within either the ordinance or resolution. Although it would be helpful for census takers to have a copy of the ordinance or resolution when attempting to access multifamily buildings, approval of an ordinance or resolution would not affect the Census Bureau’s policy/procedure for counting such buildings. Sam Fettig, Minnesota Partnership Coordinator for the Chicago Regional Census Center stated, “Our current practice with apartments is to request that building owners allow our enumerators access. If they decline, we may follow up on the request with a higher-level call from our area census office or regional census center, but aside from our request we do not otherwise attempt to compel owners. A change like the one described would put the city in the position of compelling building owners to Agenda Section Work Session Item Number 11.7 Request for Action, Page 2 open the buildings when asked. It would not fundamentally change our process for requesting access, but may make building owners more likely to grant such requests.” The assistant city attorney has reviewed the ordinance approved by the city of Edina and the resolution being considered by Ramsey County and does not foresee any issues with the city of New Hope pursuing either option. It was recommended that the City Council provide direction as to whether or not enforcement language should be included if an ordinance is adopted. If included, the city would have the option of citing multifamily property owners who refuse entry, though enforcement of such an ordinance would be difficult. In the coming months the city will be ramping up its efforts to educate residents about the 2020 Census through various forms of outreach. This includes publishing articles in newsletters, utility bill inserts, posting information on the city’s website, and making information available at city facilities. A Complete Count Committee was formed in 2019 to educate and help make residents feel comfortable in completing the 2020 Census. Members of the committee participated in a Census Bureau training class at New Hope City Hall. The committee has been focusing on bringing awareness to residents about the census through communication and outreach to nursing homes, group homes, apartments, schools, churches, food shelves, and business networking groups. The Census Bureau’s schedule for completing the 2020 Census is as follows:  March 2020: Residents will receive an advance letter, reminder card, and link to the 2020 Census questionnaire. A paper questionnaire will only be mailed if a household does not complete the questionnaire online.  April 1, 2020: Census Day will be celebrated with events across the country. Respondents should include anyone living in their home on that day when completing the questionnaire.  May to August 2020: Census Bureau staff will be attempting to reach those who do not respond to mailings by going door-to-door through August of 2020.  December 2020: The Census Bureau will deliver apportionment counts to the President and Congress.  March 31, 2021: The Census Bureau will send redistricting counts to states. This information is used to redraw legislative districts based on population changes. Recommendation Staff recommends that the City Council discuss the possible adoption of an ordinance or approval of a resolution requiring multifamily property owners/managers to allow census workers access to their buildings. If the City Council supports taking action, staff recommends the adoption of an ordinance, which would be placed on a future City Council agenda for approval. Attachments  Edina ordinance  Ramsey County resolution  Minnesota State Statute 211b.20 1 205562v1 ORDINANCE NO. 2019-18 AN ORDINANCE AMENDING CHAPTER 22 OF THE EDINA CITY CODE CONCERNING ACCESS TO MULTI-UNIT HOUSING STRUCTURES BY UNITED STATES CENSUS BUREAU EMPLOYEES THE CITY COUNCIL OF EDINA ORDAINS: Section 1 . Chapter 22 of the Edina City Code is amended by adding Article 10 to provide as follows: ARTICLE X. ACCESS TO MULTI-UNIT HOUSING STRUCTURES BY UNITED STATES CENSUS BUREAU EMPLOYEES 22-310. Declaration; Purpose. (a) The United States Constitution directs a decennial census count of all persons living in the United States. (b) Complete, accurate census data is of critical importance to all residents of Edina for equal political representation, fair distribution of federal and state funding, and sound planning and investment in infrastructure, real estate, business development, and public policy and programming. (c) During the decennial census, the United States Census Bureau conducts Non-Response Follow-up Operations (NRFU), when employees of the United States Census Bureau visit households that have not yet submitted a census form. (d) Renters and others who live in multi-unit housing structures have historically been at higher risk of being undercounted in the decennial census, with the number of renter households in an area being the most influential variable affecting an area’s census self- response rate; in other words, the more renters in an area, the lower the self-response rate of that area. (e) The risk of an undercount is compounded in areas with high concentrations of communities that have been consistently undercounted in the past and who are more likely to be renters, including low- income households, communities of color, Native American/American Indian communities, immigrants and refugees, and young people. (f) Multi-unit housing structures can be difficult for Census Bureau employees to enter due to security barriers. (g) It is critical that Census Bureau employees have access to multi-unit housing structures during the decennial census, so they can reach households that have not yet participated. (h) 13 U.S. Code §  223 authorizes Census Bureau employees to access “any hotel, apartment house, boarding or lodging house, tenement, or other building”. 22-311. It is unlawful for a person, either directly or indirectly, to deny access to an apartment building, dormitory, nursing home, manufactured home park, other multi-unit structure used as a residence, or an area in which one or more single-family dwellings are located on private roadways, to employees of the United States Census Bureau who display current, valid Census Bureau credentials and who are engaged in official census counting operations during the Census Bureau’s standard operational hours of 2 205562v1 9:00 a.m. to 9:00 p.m. (local time) during the decennial census; and Be It Further 22-312. Census Bureau employees granted access must be permitted to leave census materials in an orderly manner for residents at their doors, except that the manager of a nursing home may direct that the materials be left at a central location within the facility; and Be It Further. 22-313. This ordinance does not prohibit (1) denial of admittance into a particular apartment, room, manufactured home, or personal residential unit; (2) denial of permission to visit certain persons for valid health reasons, in the case of a nursing home or a Registered Housing with Services Establishment providing assisted-living services meeting the requirements of Minnesota Statutes, section 144G.03, subdivision 2; (3) limiting visits to a reasonable number of census employees; (4) requiring a prior appointment or notification to gain access to the structure; or (5) denial of admittance to or expulsion of an individual employee from a multi-unit housing structure for good cause. Section 2. This ordinance is effective immediately upon its passage and publication. First Reading: December 3, 2019 Second Reading: Waived Published: December 26, 2019 ATTEST: Sharon Allison, City Clerk James B. Hovland, Mayor Please publish in the Edina Sun Current on: December 26, 2019 Send two affidavits of publication Bill to Edina City Clerk ACCESS TO MULTI-UNIT HOUSING STRUCTURES AND CERTAIN PRIVATE ROADS BY UNITED STATES CENSUS BUREAU EMPLOYEES Draft Resolution WHEREAS, The United States Constitution directs a decennial census count of all persons living in the United States; and WHEREAS, Complete, accurate census data is of critical importance to all residents of Ramsey County for equal political representation, fair distribution of federal and state funding, and sound planning and investment in infrastructure, real estate, business development, and public policy and programming; and WHEREAS, During the decennial census, the United States Census Bureau conducts Non-Response Follow-up Operations (NRFU), when employees of the United States Census Bureau visit households that have not yet submitted a census form; and WHEREAS, Renters and others who live in multi-unit housing structures have historically been at higher risk of being undercounted in the decennial census, with the number of renter households in an area being the most influential variable affecting an area’s census self- response rate; in other words, the more renters in an area, the lower the self-response rate of that area; and WHEREAS, The risk of an undercount is compounded in areas with high concentrations of communities that have been consistently undercounted in the past and who are more likely to be renters, including low-income households, communities of color, Native American/American Indian communities, immigrants and refugees, and young people; and WHEREAS, About 40 percent of Ramsey County residents are renters, compared to 25 percent of Minnesotans, with most Ramsey County renters living in multi-unit housing structures; and WHEREAS, Multi-unit housing structures can be difficult for Census Bureau employees to enter due to security barriers; and WHEREAS, It is critical that Census Bureau employees have access to multi-unit housing structures during the decennial census, so they can reach households that have not yet participated; WHEREAS, 13 U.S. Code § 223 directs owners, proprietors, and managers of apartment buildings and other multi-unit housing structures to grant access to “any duly accredited representative” of the Census Bureau; and now, Therefore, Be It RESOLVED, Ramsey County urges the owners and managers of all apartment buildings, manufactured home parks, and other multi-unit housing structures to comply with 13 U.S. Code § 223, allowing and facilitating access to such structures by United States Census Bureau employees who display current, valid Census Bureau credentials and who are engaged in official census counting operations during the Census Bureau’s standard operational hours of 9:00 a.m. to 9:00 p.m. (local time) during the decennial census; and Be It Further RESOLVED, Ramsey County encourages owners and managers of multi-unit housing structures to inform residents of census operations underway and to allow Census Bureau employees to leave census materials in an orderly manner for residents at their doors; and Be It Further RESOLVED, Ramsey County encourages owners and managers to work with Census Bureau employees to facilitate census counting operations in a way that also addresses residents’ concerns regarding their security and privacy; and Be It Further RESOLVED, This resolution does not address (1) denial of admittance into a particular apartment, room, manufactured home, or personal residential unit; (2) denial of permission to visit certain persons for valid health reasons, in the case of a nursing home or a Registered Housing with Services Establishment providing assisted-living services meeting the requirements of Minnesota Statutes, section 144G.03, subdivision 2; (3) limiting visits to a reasonable number of census employees; (4) requiring a prior appointment or notification to gain access to the structure; or (5) denial of admittance to or expulsion of an individual employee from a multi-unit housing structure for good cause. 211B.20 DENIAL OF ACCESS BY POLITICAL CANDIDATES TO MULTIPLE UNIT DWELLINGS.​ Subdivision 1.Prohibition.(a) It is unlawful for a person, either directly or indirectly, to deny access​ to an apartment house, dormitory, nursing home, manufactured home park, other multiple unit facility used​ as a residence, or an area in which two or more single-family dwellings are located on private roadways to​ a candidate who has:​ (1) organized a campaign committee under applicable federal or state law;​ (2) filed a financial report as required by section 211A.02; or​ (3) filed an affidavit of candidacy for elected office.​ A candidate granted access under this section must be allowed to be accompanied by campaign volunteers.​ (b) Access to a facility or area is only required if it is located within the district or territory that will be​ represented by the office to which the candidate seeks election, and the candidate and any accompanying​ campaign volunteers seek access exclusively for the purpose of campaigning for a candidate or registering​ voters. The candidate must be seeking election to office at the next general or special election to be held for​ that office.​ (c) A candidate and any accompanying campaign volunteers granted access under this section must be​ permitted to leave campaign materials for residents at their doors, except that the manager of a nursing home​ may direct that the campaign materials be left at a central location within the facility. The campaign materials​ must be left in an orderly manner.​ (d) If a facility or area contains multiple buildings, a candidate and accompanying volunteers must be​ permitted to access more than one building on a single visit, but access is limited to only one building at a​ time. If multiple candidates are traveling together, each candidate and that candidate's accompanying​ volunteers is limited to one building at a time, but all of the candidates and accompanying volunteers traveling​ together must not be restricted to accessing the same building at the same time.​ (e) A violation of this section is a petty misdemeanor.​ Subd. 2.Exceptions.Subdivision 1 does not prohibit:​ (1) denial of admittance into a particular apartment, room, manufactured home, or personal residential​ unit;​ (2) requiring reasonable and proper identification as a necessary prerequisite to admission to a multiple​ unit dwelling;​ (3) in the case of a nursing home or a registered housing with services establishment providing assisted​ living services meeting the requirements of section 144G.03, subdivision 2, denial of permission to visit​ certain persons for valid health reasons;​ (4) limiting visits by candidates or volunteers accompanied by the candidate to a reasonable number of​ persons or reasonable hours;​ (5) requiring a prior appointment to gain access to the facility; or​ (6) denial of admittance to or expulsion from a multiple unit dwelling for good cause.​ History: 1988 c 578 art 3 s 20; 2010 c 314 s 3​ Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 211B.20​MINNESOTA STATUTES 2019​1​