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080696 Planning AGENDA ~//~' PLANNING COMMISSION MEETING OF AUGUST 6, 1996 CITY OF NEW HOPE, MINNESOTA 7:00 p.m. 1. CALL TO ORDER 2. PUBLIC HEARINGS 2.1' Case 96-28 Request for a Variance from the Side Yard Setback Requirement to Allow Construction of a Two-Car Garage Addition, 4057 Boone Avenue North, Doug Norwick, Petitioner 2.2* Case 96-29 Request for a Variance from the Side Yard Setback Requirement to Allow Construction of an Addition, 3532 Ensign Avenue North, Jonathan & Christy Arnoldy, Petitioners 3. CONSENT ITEMS A separate motion will be needed for each ordinance. 3.1 Case 96-21 An Ordinance Amending New Hope City Code Section 4.036(4)(h)(xv) Regulating Off-Street Parking by Requiring Perimeter Concrete Curbing Around Off-Street Parking Areas, City of New Hope, Petitioner 3.2 Case 96-23 An Ordinance Amending New Hope Code §3.463 by Permitting Wall Signs on Churches, Schools, Non-Profit Institutions and Governmental Buildings, City of New Hope, Petitioner 3.3 Case 96-25 An Ordinance Amending New Hope Code §4.125(2)(d) Regulating Food Handling Licenses as Subordinate Uses for Automobile Service Stations 3.4 Case 96-06 An Ordinance Amending New Hope Code §4.036(10)(z) Regulating Parking Requirements for Shopping Centers 4. COMMITTEE REPORTS 4.1 Report of Design and Review Committee - Next Meeting: August 15 at 8:00 a.m. 4.2 Report of Codes and Standards Committee - Next Meeting: August 28 at 7:00 a.m. 5. OLD BUSINESS 5.1 Miscellaneous Issues 6. ' NEW BUSINESS 6.1 Review of Planning Commission Minutes of June 4, 1996. 6.2 Review of City Council Minutes of May 28, June 10 & 24, 1996. 6.3 Review of EDA Minutes of May 28, June 10 &24, 1996. 7. ANNOUNCEMENTS 8. ADJOURNMENT * Petitioners are required to be in attendance. CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 96-28 Request: Request for a Variance From the Side Yard Setback Requirement to Allow Construction of a Two-Car Garage Addition Location: 4057 Boone Avenue North PID No.: 18-118-21-24-0008 Zoning: R-l, Single Family Residential Zoning District Petitioner: Doug Norwick Report Date: August 2, 1996 Meeting Date: August 6, 1996 BACKGROUND 1. The petitioner is requesting a variance from the side yard setback requirement to allow construction of a 26' x 30' two-car garage addition onto the existing residence, pursuant to Sections 4.034(3)(c) and 4.22 of the New Hope Code of Ordinances. -' 2. The petitioner currently has a detached single-car garage located on the north side of the property. This proposal would include demolishing the old detached garage and constructing a new double garage that would be attached on the north side of the existing home. 3. City code states that the side yard setback requirement in a Single Family Residential Zoning District is ten (10) feet, with the exception that an attached garage may be located within five (5) feet of the side yard lot line. 4. The 26' x 30' {780 square feet) proposed garage addition would be located four feet from the north side yard property line, therefore a one (1) foot variance from the five (5) foot side yard setback requirement for attached garages is needed, 5. The property is located on a 9,375 square foot lot (75' x 125') and the existing structure meets all setback requirements. The proposed garage would be set back 52 feet from the front yard property line and would also meet the 35 foot rear yard setback requirement. 6. The property is located on the west side of Boone Avenue just north of the intersection of 40 % Avenue.. The property is located in a Single Family Residential Zoning District and is surrounded by single family homes on the north, west and south with Gethsemane Cemetery located to the east across Boone Avenue. 7. The pro'perty is located in Planning District #8 of the Comprehensive Plan and no changes were recommended to this established single family neighborhood. 8. The topography of the property is generally flat, with no significant elevation changes. Planning Case 96-28 2 August 2, 1996 9. The petitioner states on the application that they want to add a two-car garage to the existing~"~ residence and that they feel it will improve the appearance and value of the property. 10. The petitioner met with staff in a pre-application meeting prior to submitting plans. 11. Property owners within 350' of the request have been notified and staff have received no comments regarding this request. ANALYSIS 1. The purpose of a variance is to permit relief from strict application of the zoning code where undue hardships prevent reasonable use of property and where circumstances are unique to the property. A hardship may exist by reason of narrowness, shallowness, or shape of property or because of exceptional topographic or water conditions. The hardship cannot be created by the property owner and if the variance is granted, it should not alter the essential character of the neighborhood or unreasonably diminish or impair property values in the neighborhood. 2. "Undue hardship" as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to his property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. 3. Additional criteria to be used in considering requests for a variance include the following, and the Planning Commission/City Council shall make findings that the proposed action will not: A. Consistent With Purpose of Variance. Be contrary to the purposes of a variance. B. Light and Air. Impair an adequate supply of light and air to adjacent property. C. Street Connections. Unreasonably increase the congestion in the public street. D. Public Safety. Increase the danger of fire or endanger the public safety. E. Property Values. Unreasonably diminish or impair established property values within the neighborhood, or in any other way be contrary to intent of City Code. 4. Staff finds that "use compatibility" with this request is maintained, as all of the homes in the area have attached double garages. 5. "Light and air," "street congestion" and "public safety" protections in the code are met with this request. 6. "Property values" preservation is enhanced with this attached garage investment since this building will have more value than the one it will replace. 7. It is doubtful that a one-foot deviation from the required setback will have a detrimental impact. The residence to the north has the garage located on the south side, so the two neighboring garages will be side by side. Any comments from the neighbor to the north will be important. Planning Case 96-28 3 August 2, 1996 8. A number of similar variances have been approved in the past for garages with setbacks greater than three feet, but less than five feet from the side yard lot line. 9. Note from the floor plan that the new garage will accommodate a side entryway and this probably explains the 26-foot width. 10. The plans imply that the building materials and roof pitch will match the existing house, however, this should be confirmed with the petitioner. RECOMMENDATION Pending public comment, staff recommend approval of the one (1) foot side yard setback variance -to allow the addition of a new double garage, subject to the following condition: 1. Building materials and roof pitch to match existing structure. Attachments: Address/Zoning/Topo Maps Plat Plan/Survey Site Plan Floor Plan Garage Section East Elevation North Elevation Application Log ' 40 TH LA. V4. "= ILo'` CITY OF NEW HOPE SPECIAL ZONING PROCEDURES APPLICATION LOG A B C D E F ,G H I J Appli- Applicant Date Date Applicant Date 60-day Date 120- Date Deadline Date Cily Date City cation application was sent notice time limit day time Applicant for City approved or sel~t rcspol~se number Name received that required expires limit was notified action under denied the to ^pplie~mt Address by City information expires of extension extension application Phone was missing or waiver 96-28 Doug Norwick 7/12/96 9/10/96 11/9/96 4057 Boone Avenue 525-0354 - h 545-2100 x 4162 - w Boxes A-C and E-F will always be filled out. Whether the other boxes are filled out depends on the City's procedures and the date of a specific application. A. Assign each application a number. B. List the Applicant (name, address and phone). C. List the date the City received the application. D. List the date the City sent the Applicant notice that required information was missing. If the City gives such notice, it must do so within 10 business days after the date Box C. If the time clock is "restarted" by such a notice, assign the application a new number and record all subsequent deadlines on a new line. E. To calculate the 60-day limit, include all calendar days. F. To calculate the 120-day limit, include ali calendar days. G. Despite the automatic extension, the City will notify the Applicant a second time by mail that a 120-day approval period applies to the application. (The date i~ Box (; come before the date in Boxes E and F.) H. List the deadline under any extension or waiver. ,. I. The City must act before the deadline. (The date in Box I must come before the date in Boxes E or F, or, if applicable, Box H.) J. List the date that the City sent notice of its action to the Applicant. It is best if the City not only takes action within the time limit, but also notifies the Applic~,~ bcl~-c Iht time limit expires. CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 96-29 Request: Request for a Variance from the Side Yard Setback Requirement to Allow Construction of an Addition Location: 3532 Ensign Avenue North PID No.: 19-118-21-21-0038 Zoning: R-I, Single Family Residential Zoning District PetitiOner: Jonathan & Christy Arnoldy Report Date: August 2, 1996 Meeting Date: August 6, 1996 BACKGROUND 1. The petitioners are requesting a variance from the side yard setback requirement to allow construction of a 12' x 13' addition and a 12' x 13' open porch/deck onto the existing residence, pursuant to Sections 4.034(3)(c) and 4.22 of the New Hope Code of Ordinances. -' 2. The petitioner is proposing to construct a master bedroom addition to the north side of the existing home. The addition would extend out 12 feet from the existing structure and would be 26 feet wide, with the front portion containing the bedroom addition and the rear portion containing an upper level porch/open deck with an open/exposed roof for sunlight. 3. City code states that the side yard setback requirement in a Single Family Residential Zoning District is 10 feet for interior lots, with the exception that an attached garage can be located five feet from the property line. 4. The proposed house addition would be located three (3) feet from the side yard property line, therefore, a seven (7) foot variance from the ten (10) foot setback requirement is being requested. 5. The property is located on a 100-foot deep lot with a 90-foot wide frontage on Ensign Avenue North and a 105-foot rear property line width (approximately 9,900 square feet). 6. The property is located on the east side of Ensign Avenue just south of the 36th Avenue intersection. The property is located in a Single Family Residential Zoning District and is surrounded by single family homes on the north/east/south/west. Note that the new Kimball Addition is adjacent to the rear property line to the east. 7. The property is located in Planning District #24 .of the Comprehensive Plan and no changes were recommended to this established single-family neighborhood. 8. The topography of the property slopes toward the center of the rear yard, with a drop of four (4) feet. Planning Case 96-29 2 August 2, 1996 9. The petitioner states on the application that he is requesting permission to construct a 12' x 13' addition with a basement on the northwest side of the home. He indicates that he would re- side the home with maintenance-free steel siding, aluminum soffit and facia. A new asphalt shingle roof would also be installed. The petitioner states that the request should be granted so that they Can gain additional living and storage space and to improve the aesthetic appearance of the home. 10. The petitioner met with staff in a pre-application meeting prior to the submittal of plans. 11. Property owners within 350' of the request have been notified and staff have received no comments regarding this request, except for the attached letter from the adjacent property owner to the north who indicates that they are aware of the variance request and have no objections. ANALYSIS 1. The purpose of a variance is to permit relief from strict application of the zoning code where undue hardships prevent reasonable use of property and where circumstances are unique to the property. A hardship may exist by reason of narrowness, shallowness, or shape of property or because of exceptional topographic or water conditions. The hardship cannot be created by the property owner and if the variance is granted, it should not alter the essential character of the neighborhood or unreasonably diminish or impair property values in the neighborhood. 2. "Undue hardship" as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to his property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. 3. Additional criteria to be used in considering requests for a variance include the following, and the Planning Commission/City Council shall make findings that the proposed action will not: A. Consistent With Purpose of Variance. Be contrary to the purposes of a variance. B. Light and Air. Impair an adequate supply of light and air to adjacent property. C. Street Connections. Unreasonably increase the congestion in the public street. D. Public Safety. Increase the danger of fire or endanger the public safety. E. Property Values. Unreasonably diminish or impair established property values within the neighborhood, or in any other way be contrary to intent of City Code. 4. Staff feel that there may be some justification for the variance to accommodate the side yard expansion due to the shallowness of the lot, which is only 100 feet deep. A rear addition would probably require a variance and would be remote from the existing area of the master bedroom and bath. Planning Case 96-29 3 August 2, 1996 5. "Use compatibility" is maintained with this request, as many of the homes in the area have had master bedroom expansions. 6. "Light and air," "street congestion," and "public safety" protections in the code are met with this request. 7. "Property values" preservation is enhanced with this addition investment because it will not appear to be "too close" to an adjacent home. The most affected neighbor's home is located at 8919 36th Avenue North, which faces a perpendicular street (see Building Official's Attachment A). That home is over 90 feet away. The owner has signed a letter of approval for this variance. 8. There are some lilac bushes and trees that will assist in buffering the addition from the neighboring property, besides the large amount of distance. 9. A number of similar variances have been approved where the adjacent homes face another street at a right angle and have a large distance between. RECOMMENDATION Staff recommend approval of a variance to the side yard setback requirement to allow the construction of an addition, subject to the following condition: 1. Building materials of addition and roof pitch to match existing structure. Attachments: Address/ZoningFFopo maps Site Survey Floor Plan Elevations Photos Building Official Attachment A Letter from Adjacent Property Owner Roof Detail Information Application Log 944,8 .2 × 948.~' E3 968.3 972 9 951 .9 948.8 X 947. X 956.2 961 .2 ENGINEERS AND SURVEYORS ~. ~o. ~"""0'"'"' CERTIFICATE OF SURVEY ,o,..LEE MIN CONql I CER~ ~T i ~ ~E ~~ O~ER OR O~E~ REPRE~A~ DA~ ..... ' '. _1 Wi HEREBY CERTi~ TH~I~1 lflECT R~pR~ENTATION OF A SURVEY OF THE BOUNOARIE~ AND OF THE L~ATION O~ A~ BUILDINGB, IF ANY, THEREON. AND ALL VISIBLE ~CROACHMENTS, AS SURVEYED BY US TH~ , DAY OF -- '' SKETCH/AREA TABLE ADDENDUM File No: ARNOLDY JON & CHRIS ARNOLDY Property Address 3532 ENSIGN AVENUE NORTH City County State Z~p Coc~e NEW HOPE HENNEPIN MN 55427 Lender " ~.~ 3Season lZ Pa-ch Dining'~ 2Z -' ' '--J ':v:n-" 21' i 2 C(:w' Gorage Room WlC 2.6' AddiU~ 12' X 1J' inch = 12feet AREA CALCULATIONS SUMMARY UVING AREA CALCULATIONS GLAI First FL~r 135='.00 135Z.00 ~.0~ X Z6.~ 11(~. 00 6SNT ~t 1352.00 1352.00 12.00 x 13.00 156.00 OTIt Oeck 10~.00 Oeck 15&.00 TOTAL LIVABLE (rounded) 1352 1352 :sseJpp~ I eleos O.L ;ON qole)lS §u!pl!n8 qo~,e)lS 6u!pl!na 944. 957 43 X 63.2 [3 July 10, 1996 City Of New l~tope 4401 Xylon Avenue North New Hope, MN 55428 To whom it may concern, I have examined the plans of the addition that Jon& Christy Arnoidy have proposed to buiid on their lot at 3532 Ensign Avenue North, New Hope. I am aware that Mr. Arnoldy is requesting a 7' variance, and that the addition will come within 3' of the lot line. I have no objections regarding this proposed addition, or regarding the var~ce that Mr. Arnoldy is requesting. / / 8919 36th Avenue North New Hope, MN 55427 545-2873 R E F 0 R M !N G T H E First-story dormers and vaulted ceilings changed this home from sprawling to spectacular. ..... Low ceilings, dark hallways, and brooding expanses of barren roof haunt many a ranch house. This California home, left, suffered all these woes and more until the homeowners enlisted architect Bill Remick to come up with a plan for reform. As part of a major remodeling, they asked him to capture the attributes of a two-story ~hotc~a~h~ E~e~t ~rau~ house within a one-story shell. That meant new light ~:~,~ec~. ,,'a~,*r: 9 ~e~,,c~ ~.~ and openness for the interior and a more [nteresfin¢ face for the exterior, above. REMOOELIC4G ~D~AS WINTEF~ 1986/87 4;3 CITY OF NEW HOPE SPECIAL ZONING PROCEDURES APPLICATION' LOG A B C D E F G H i J Appli- Applicant Date Date Applicant Date 60-day Date 120- Date Deadline Date City Dale City cation application was sent notice time limit day time Applicant for City approved or sent number Name received that required expires limit was notified action under denied the to Applicant Address by City information expires of extension extension application Phone was missing or waiver 96-29 Jonathan & Christy Arnoldy 7/12/96 9/10/96 11/9/96 3532 Ensign Avenue 593-4602 - h '. 844-2775 - w .~ ~. . Boxes A-C and E-F will always be filled out. Whether the other boxes are filled out depends on the City's procedures and the date of a specific application. A. Assign each application a number. B. List the Applicant (name, address and phone). C. List the date the City received the application. D. List the date the City sent the Applicant notice that required information was missingl "If the City gives such notice, it must do so within 10 business days atter the date Box C. If the time clock is #restarted' by such a notice, assign the application a new number and record all subsequent deadlines on a new line. E. To calculate the 60-day limit, include all calendar days. F. To calculate the 120-day limit, include all calendar days. G. Despite the automatic extension, the City will notify the Applicant a second time by mail that a 120-day approval period applies to the application. (The date in llox (~ ilnlM come before the date in Boxes E and F.) H. List the deadline under any extension or waiver. .' ~ IIi~, ' 1. The City must act before the deadline. (The date in Box I must come before the date in Boxes E or F, or, i~pplicable, Box H.) J. List the date that the City sent notice of its action to the Applicant. It is best if the City not only takes action within the time limit, but also notifies the Apl~hc~ml time limit expires. CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 96-21 Request: Ordinance Amending New Hope City Code Section 4.036(4)(h)(xv) Regulating Off-Street Parking by Requiring Perimeter Concrete Curbing Around Off-Street Parking Areas Location: PID No.: Zoning: R-4, R-5, R-O, B-l, B-2, B-3, B-4, I-1, and I-2 Petitioner: City of New Hope .Report Date: August 2, 1996 Meeting Date: August 6, 1996 · BACKGROUND 1. City staff is requesting Planning Commission and City Council approval of an Ordinance Amending New Hope City Code Section 4.036(4)(h)(xv) Regulating Off-Street Parking by Requiring Perimeter Concrete Curbing Around Off-Street Parking Areas. 2. As you are aware, during the discussion of the Lasky PUD project the issue of bituminous vs. concrete interior curbing was an issue. The City ordinance does not currently specifically require concrete curbing on the interior of commercial and industrial sites, although the Planning Commission and City Council have routinely required concrete curbing as a condition of approval for a conditional use permit/PUD development. 3. The Design & Review Committee has recommended that consideration be given to amending the City Code to require concrete curbing on the interior of all commercial/industrial developments so that the concrete vs. bituminous curbing will not be an issue for future developments. 4. It is the City Engineer's recommendation that all curbing be constructed of concrete because bituminous is more prone to deterioration and is highly susceptible to snow plow damage. 5. The City Attorney has prepared the attached Ordinance Amending the New Hope City Code Section 4.036(4)(h)(xv) Regulating Off-Street Parking by Requiring Perimeter Concrete Curbing Around Off-Street Parking Areas. The current City Code states that "all open off- street parking shall have a perimeter curb barrier around the entire parking lot" and the proposed ordinance states that "all open off-street parking shall have continuous perimeter concrete curbing, unless otherwise recommended by the City Engineer around the entire parking lot." 6. The Codes & Standards Committee reviewed this proposed ordinance amendment at their June meeting and is recommending approval of the amendment. Planning Case 96-21 2 August 2, 1996 7. The amendment would be applicable to all Zoning Districts except for single, two-family and--~ townhouse developments. 8. A public hearing notice was published in the official newspaper and staff have received no comments on the .proposed amendment. The ordinance amendment would be effective upon publication. 9. Please see the attached comments from the Building Official who supports the amendment. RECOMMENDATION Staff recommend approval of the proposed amendment. Attachments: Proposed Ordinance 6/12 City Attorney Correspondence Public Hearing Notice Existing Code Requirements for Curbing Building Official's Comments ORDINANCE NO. 96-14 AN ORDZNANCE AMENDING NEW HOPE CITY CODE SECTION 4.036(4)(h)(xv) REGULATING OFF-STREET PARKING BY REQUIRING PER[METER CONCRETE CURB[Ne AROUND OFF-STREET PARKING AREAS The City Council of the City of New Hope ordains: Section 1. Section 4.036(4)(h)(xv)"Curbing and Landscaping" of the New Hope Code is hereby added to read as follows: (xv) Curbing and Landscaping. Except for single, two family and townhouses, all open off-street parking shall have e continuous perimeter concrete curbing ~, unless otherwise recommended by the City Engineer, around the entire parking lot, said curb barrier shall not be closer than five feet to any lot line. Plantings or surfacing material shall be provided in all areas bordering the parking area. No landscaping in the boulevard shall interfere with the view of the street for driver's entering or exiting the premises. Section 2. Effective Date. This Ordinance shall be effective upon its passage and publication. Dated the day of , 1996. Edw. J. Erickson, Mayor Attest: Valerie Leone, City Clerk Published in the New Hope-Golden Valley Sun-Post the day of , 1996,) CORRICK & SONDRALL, P.A. STEVEN A. SONDRALL ArTOtLNEYS AT LAW MARTIN 13. MALECHA Edinburgh Executive Office Plaza WILLIAM C. STRAIT 8525 Edinbrook Crossing Suite #203 Brooklyn Park, Minnesota 55443 TELEPNONE (612) 43S-SS71 FAX (612) 42~-6687 June 12, 1996 Kirk McDonald Management Asst. City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 RE: Codes and Standards Meeting Proposed Ordinance for Off-Street Parking Standards/Continuous Concrete Curbing for Parking Lots Our File No: 99.49614 Dear Kirk: Please find enclosed for consideration at the June 19, 1996 Codes and Standards meeting a proposed Ordinance amending New Hope Code §4.036(4)(h)(xv) regulating curbing for off-street parking lots. It is my understanding the recommendation is for off-street parking lots to be constructed with concrete perimeter curbing. After reviewing the referenced code section, we simply need to insert the word "concrete" within the language of the section to implement the recommendation. The enclosed proposed Ordinance provides for the perimeter concrete curbing requirement. Contact me if you have any questions. Very truly yours, Steve. A. Sondrall slw Enclosure cc: Alan Brixius, City Planner NOTICE OF PUBLIC HEARING TO CONSIDER ORDINANCE AMENDING NEW HOPE ZONING CODE §4.036(4)(h)(xv) REGULATING OFF-STREET PARKING STANDARDS BY REQUIRING PERIMETER CONCRETE CURBING AROUND OFF-STREET PARKING AREAS City of New Hope, Minnesota Notice is hereby given that the Planning Commission of the City of New Hope, Minnesota, will meet on the 6th day of August, 1996, 1996, at 7:00 o'clock p.m. at the City Hall, 4401 Xylon Avenue North, in said City for the purpose of holding a public hearing to consider the adoption of an ordinance amending the New Hope Zoning Code. Said ordinance will have the affect of requiring all open off- street parking lots and areas to have a continuous perimeter concrete curbing around the entire parking, lot or parking area except for single family, two family, and townhouse uses. All persons interested are invited tO appear at said hearing for the-purpose of being heard with respect to the zoning code amendment. Auxiliary aids for persons with disabilities are available 'upon request at least 96 hours in advance. Please contact the City Clerk to make arrangements (telephone 531-5117, TDD number 531-5109). Dated the 15th day of July, 1996. s/ Valerie J. Leone Valerie J. Leone City Clerk (Published in the New Hope-Golden Valley Sun-Post on the 24th day of duly, 1996.) (e) Accessory Use~. Permztt~d accessory u~es as defined by the zoning districts are acceptable provided t~ey meet ali , zoning requirements. (f) Individual Public Utilities. Separate public utility servxces shall be provided to each subdivided unit and be auDject to the review and approval of the City Engineer. (g) Platting Required. The subdivision shall be platted and recorded in conformance to all other requirements of the New Hope Platting Code, specifically including the providing of a Subdivision Bond. (1) Put,one. The regulation of off-street parking spaces in these zoning regulations is intended to alleviate or prevent congestion of the public right-of-way and to promote the safety and general welfare of the public, by establishing minim~a requirements eot off-street ~arking of motor vehicles in accordance with the intensity of utilization of the various ~arcele of :and or (2) A~lication of Off-Street Parking Regulations. The regulations ann requirements set fort~ herein shall apply to all off-street (3) Site Plan Oravin~ Necessary. All applications ~or a building or an occupancy permit in all zoning districts shall be accompanied bye site plan drawn to scale and di·ensioned indicating the location of off-street parking and loading spaces in compliance wit~ ~e requirements set forth in ~ie section. (4) General Provisions. (a} Floor Area. The term "floor area" for the purpose of calculating the num~e~ of o~f-s~eeC parking spaces required shall ~ dete~ined on the ~lis o~ the exterior ~loot area dimensions o~ tan buildings, structure or use times the hereinafter ~t~. Cb) R~UCCAOn of Existing O~-Sttee~ Parkifl~ S~ce or Lot Area. O.-'sCree~ ~r~flg s~ces and roadway spaces or :o~ lite exist*ne uwn the effective da~e o~ t~s ~e s~aZ~ floc teduc~ in fl~t o~ s~ze un,ess said fl~t st s~ze exceeds ~e :~uAt~nca se~ ~ot~ ~etein ~or a s~lar mw use. (c) Mofl-Con~ormAfl~ S~:uc~ures.. S~ould a s~ruccure Q~ use ~ d~av~ or des~roy~ by ~:e, ~C may re-esUbLAsh~ L~ els~nere pecn~ iff ~ese zoning regulations, exeep~ ~hl~ in doing SO, any o~-s~:eeC A-3L or occupancy cf ~ny ou~li~ng or ou~2d~m~s I f) ~esidential Off-Street Parking. Off-street parking facili=ies accessory to residential use snail be utilized I automobiles; no more then one truck no~ to exceed gross weight of twelve thousand pounds; and recreational vehicles and equipment. Under no circumstances shall parking t~e storage of comrmmrcial vehicles or equipment or for the I parking of au=omoOiles belonging to the employees, owners, tenants, or customers of business or manufacturing i (g) Calcula=in~ Space. {i) Fractions of a Space. When ~etermifling the number of fraction of one-hal~ or more shall constitute another I space. (ii) Places o~ Public Assemblz. ~fl stadiums, sports arenas, churches and other places o~ public assembly in which I patrons or spectators occupy benches, pews or other similar seating facilities, each eighteen inches such seating ~ac~lities shall be counced es one seat for t~a purpose o~ determining requirements. i COrd. 79-11, 84-3) (iii) More Than One Use. Except for shopping centers, should floor area of each use shall ~e calculated and a LO percent reduction shall be made for non-productive space. The resulting net useable floor space figure shall be utilized to determine the o~-street parking requirement. I (COde 072684, Ord. 85-20) (iv) Snow S~oraqa in parkiflq Stalls. Provision shall be I made in the parking area for adequate sflov storaqe removal to ensure thac the required number of spaces are available ac all times during the year. (Code 072684, Ord. 84-3) (h) S~all~ Aisle and Orlvevay oes£qfl. ¢i) Parkin~ Sp!c_e Size. ~ach parking space shall be not i l%ss ~han eight feet nine inches (8'90) wide and nineteen (19') £eec iff length exclusive of access &£slas~ and each space sha~l be se=ved adequately by access aisles. i (Code 072684, Ord. 07-8) 4-32 ! I ~ [ - [] ...... I 11 I ........ Il fll ........... 4.036 (4) (h) (ii) may ~e furnished by providing a space so designed C within the principal building or one structure attached thereto; however, unless provisions are made, no building permit shall be issued to convert said parking structure into a dwelling unit or living area or other activity until other adequate provisions are made to comply with the required off-street parking provisions of this Code. provisions or in the case of single two family and town house dwellings, parking areas shall be designed so that circulation between parking bays or aisles occurs within the designated ~arking lot and does not depend upon a public street or alley. Except in the case of single, two family and townhouse dwellings, parking area design which requires backing into the public street.is prohibited. (iv) Curb Cut Proximity to Intersection. No curb cut or other driveway access shall be located leas than ~or~y feet ~rom the intersection o~ two or more street right- o~-vays. This distance shall bm measured ~rom the intersection o£ loc lines, not curb lines. (Code 072664! (v) parkifl~ Stall Standards. Except in the case o~ single iamily, tvs ffamily and"tovnhouse dwellings, par~ing areas and their aisles shall be developed in compliance I with the Iolloviflg standards~ Curb Stall Depth Stall Depth Aisle widt, I Angle of Stall Length Stall wall to Interlock One Two Packing Widt~ Per Car Length Aisle to Aisle Way Way 90e 8'90 8'9° 19'0' 19'0~ 19'0~ 24'0~ *8'9" 8'9" 18'0" 18'08 18'0" 24'0" 24'0" I ?$' 8'9" 9'0" 19'0" 20'3" 19'$" 20'11" 23'0" '8'9" 9'0" 18'0" 19'3" 18'S" 2~'1%" 23'0" ! 60° 8'9" IS'O" 19'0' 20'3" 19'$" 18'6" 22'0" '8'9" lO'O" 18'0' 19'2" 18'6" 18'6" 22'0" 45' 8'9" 12'3" 19'0' 18'$" 17'3" 13'0" 22'0" '6'9" 12'3" 18'0" 17'9" 16'6" 13'0" 22'0" I 22'0e 22'00 8'0" 8'0" 12'0' 24'0" · *'~m parking lot dimensions ma~ be reduced upon su~mission and prior City Council approval off a comprehensive snow removal .site plan. The snow r--oval el~e plan shall be cofltractua! in nature, signed by the property owner and filed with the City Clerk. The I reduction shall not be allowed until the conditions off tats section are met. (Code 072684, Ord. 87-8) 4-33 072684 i ~.0~6 (4) (~)(~) -(ix) J (';~) C'~r~ C~t Maximum. No Cur~ CUt acc~s~ ~naiL exceed the Residential ............. 24 feet Ccmmercial/Industrial ... 26 feet I All curb cuts shall b~ installed to comply with the City's cur~ cut design standards. Curb cut widths not I and recommendation of the City Engineer and aDproval of the City Couflci%. Before the City Engineer recommends a cur~ cut exceeding the maximum widths set out herei~, will serve, the extent and nature of the vehicular m traffic anticipated and the type and width of the street serving the p~oparty where the curb cut will be located. T~e City Engineer shall also consider any regulations promulgated by the Minnesota Commissioner dimensions be£ore making a recommendation to exceed the 26 £oot maximum width. (Code 072684, O~d. ~8-10) I (vii) Cuzb Cut Minimum. Curb cut openings shall be located (viii) Curb Cut Separation. Driveway access curb openings off a public stree~ except fo~ single, two family and I townhouse dwellings shall not be located less than " forty feet ~rom one another. i (ix) PaFkifl~ A~ee ~rades. The grade elevation o~ any parking area shall not exceed ~ive percent. I I i4-33 A 0?2684 I I L sheik ~e en~tled to ~% ~easc one ~r~'.'ewa',' $~ngle famLly uses snail be limited tO on~ driveway access per lot. (Ord. 79-11, 84-3) (xi) Surfacing. All areas intended to be utilized for parking space and driveways shall be surfaced with materials suitable to control dust and drainage. Driveway apron· shall be constructed and surfaced with either concrete or bituminous in compliance with adopted city construction specifications. Exc. pt in the case of single family and two family dwellings, driveways and stalls shall be surfaced with a six inch class five base and two inch bituminous topping. Plans for surfacing and drainage of dr&yawed· and stall~ for five o~ more vehicles shall be submitted to the City ~ngineer for hie review and the final drainage plan shall be subject to wriZten approval of the EngLneer. (xii) Striping. ~xcept for single family, two family and townhouse$, all parking stalls shall be marked with white painted line· not less than four inches which striping shall be maintained for legibility on a regular basis. (xiii) Li~hCifl~. Any lighting used to illuminate afl off- street ~arking area shall be so arranged as to reflect the light away from adjoining property, abutting residential uses and public right-of-ways and be in compliance with Section 4.033 (5) of this Code. (xiv) si_~p~. No sign sha~l be so located as to restrict the s~ght lines and orderly operation and traffic movement within any parking lot. and townho~ses, all open off-street parking shall have a perimeter curb barrier around the entire parking said curb barrier ·hall not be closer than five feet to any lot line. Plantings or SUrfacing material ·hall be provided in all areas bordering the parking area. No landecaping in the boulevard shall interfere with ~he view of the street for driver's entering or exiting premises (xvi) Required Sereen£n~. AI~ open, off-street ~arktng ar~s et five or more spaces sha~l be screened and landscaped from ab~ttiflg or surrounding residential districts in compliance with S~ctiofl 4.033 (3) of this Code. Maintenance. It shall be the joi'nt and several responsibility of the owner o£ the principal use (or Lessee, if there be one), to use and to mintlin in a neat and adequate manner, the parking space, accellways, striping, landscaping, and required fence·. Location. AIl accessory off-street parking facilities required by c~La code s~ell be located and restricted as follows= 07268& ! TO: KIRK McDONALD FROM:DOUGSANDSTAD DATE: MARCH 1, 1996 SUBJECT: CONCRETE AND / OR ASPHALT CURB ORDINANCES The code sections you have inquired about include several: 13.084 (2)c requires concrete curbing for STREETS in NEW PLATS. 4.036 (4) h {vi] references the "City's curb cut design standards'; which include 2 single sheets of BRA 8"x 11" details for; asphalt curb/driveways concrete curb/driveways. 4.036 (4) h [xi] allows driveway aprons to be either concrete or bituminous, according to "adopted city standards", referring to the BRA details, above. I have attached copies of several old and new BRA details that relate to driveways. Their is, also, a detail for curbing of each type, thought I didn't find one this morning. The absence of specific code language requiring concrete curbs on private property is no mistake. I understand that previous staff and Council's felt that the many developer's who proposed and installed asphalt curbing within their private developments knew what they were doing. Over the years, there have been many discussions at staff leve~ Design-Review meetings, Planning Commission Hearings and Council meetings about the differences between concrete and asphalt. Both have been used, as a drive around the city will confirm. But, the trend in recent years has been to use the more durable and expensive concrete for curbs on commercia~ industrial and apartment sites. The single problem with concrete is cost. In 1966, ordinance 4.73 (attached) required curb and gutter along public streets in new developments. In 1974, ordinance 4.78 (3) was amended to require "interior concrete curbs" at new apartments. I hope this is of some help, in your understanding the matter. (3) No leading-berth of vehicles over two-tons capacity shall be closer than 100 feet to any residence district unless completely enclosed by building walls not less than eight feet in height. [4) Where noise from loading or unloading activity is audible in a residential' district the' activity shall terminate between the hours of 7:00 p.m. and 7:00 a.m. 4.71 TRAFFIC CONTROL. , The traffic generated by any use Shall be channelized ' and controlled in a manner that will avoid: a) congestion. on the public streets, b) traffic hazards, and c) excessive traffic through residential areas, particularly truck traffic. In~ernal traffic shall be so regulated as to ensure its safe and orderly flow. Traffic into and out of business and industrial area shall in all cases be for- ward moving with no backing into streets. 010166 4 i 72 PEDESTRI;uN TRAFFIC. In all BUSINESS DISTRICTS (LB, RB and GB) and INDUSTRIAL DISTRICTS (LI and GI), all development uses shall provide Portland Cement concrete sidewalks to a width of not less than five feet in the boulevard along all streets abutting the property. Such sidewalk shall also, be provided with an), new develop, ment along a street designated as a pedes- trian walkway in the Village Plan. 112567 4.75 DRAINAGE. No land shall be developed and no use shall be permitted that results in water run-off, flooding, or erosion on adjacent properties. Such run-off shall be properly channeled into a storm drain, water course, pending area, or other public facility. Ail new development shall include provision of curb and gutter along public streets. 4.74 ARCHITECTURe. IN ALL DISTRICTS EXCEPT GB and CI, all principal buildings other than one and two-family dwellings must be designed by a registered architect..With respect to resi- / den~ial structures, there must be some variety in house ('- design within a given block. 010166 ORDINANCE NO. 74-35 . AN ORDINANCE AMENDING SECTION 4.78, SURD. (3) OF TIrE CITY CODE RELATING TO ~ MAINTENANCE OF PARKING AREAS FOR ~ ' ' APARTMENTS WITH THREE OR MORIi UNITS. City of New Hope, Minnesota The City Council of the City of New Hope ordains: Section 1, Sect/on 4.78 (3) of the City C°de,'Parkin~, shall be amended to read as follows: "- Subd. (3) Parking_. . " -" Regardless Of the provisions of 4.68 (i), off-street. ' · parL4ng areas shall be paved with an asphaltic Or concrete -. surfacing, including driveways, a~ford adequate drainage, · . and shall have continuous interior concrete curbs defining - ;X ' the perimeter. Parking areas shall be used for automobile ~::;' .~- parking only %v-ith no sales, dead storage, body repair work, : including frame or fender repair, or mechanical repairs of ': '.--. -. any kind, except that this shall not ~pply to maintenance ' :'.. j:' · ' work of a customary or routine nature necessary for the .. .' efficient operation of a vehicle,~' ~ovided that it does not .. · :. r~sult in oil spillage, litter or other damage to the parking · ' ' area surface, and provided that such maintenance work is completed within 48 hours. -. Section 2'. This ordinance shall be in full force and effect from and' .. after its passage and publication,. .. · ':' ' "'."~ Passed.by the City council of the city of New Hope this 9th day of December ' ,1974. .' ' '. - J. I~rickson, l~layor Bet(~-P~}/tioi, Clerk-Treasurer ... . :.... 1 (Published in the New Hope-Plymouth Post the' day of 1974.) C~ Cut Down Of ~t fr~ ~ ~eel ~ Dr~v~f Bituminous patching in street curb & driveway surface clone by City at New Hope ,mm . Variable ~lope 10% Max. .... Slope~4 per ~ M~., 2"Min. '--" ' :4; '..~, ~ ...~.,; · ~1 :::: ....... i and gravel I~se ountable can~'ete ~rb & gutter Gutter slope to be ~3/4" pe~' foot 3/4" Min. Rise 2" Bituminous-~ i_~ ._~x. Si~'. ...... .-;., .. ..._.. ....'_--:,- -----~- t. 6- / · .' Bas·Mat. erial' __~- ..... Surmountable cOncrete-\ curb and gutter' No Scale NOTE'. Radius is optional NOTE.' ' · 2" Minimum Provide clean straight edge Compacted where existing curb meets new' Thickness curb by sawing or cutting at Bituminous nearest construction joint. Bituminous pa'vement~ ' I~I~I~TI~If". to match back of concrete curb No Scale' at this point l/ gonestroo '~r STANDARDD_~ ~ Rosene// May., 1994 ~B~I~' And®rl/k & 1/ BITUMINOUS --// cu.. CUT FO. No. Englne®m & Archile,=le J! I,. NEW HOPE 54 _4 -04A.DWG CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 96-23 Request: Ordinance Amending New Hope Code {}3.463 by Permitting Wall Signs on Churches, Schools, Non-Profit Institutions and Government Buildings Location: PID No.: Zoning: R-l, R-2, R-3 and R-4 Zoning Districts Petitioner: City of New Hope Report Date: August 2, 1996 Meeting Date: August 6, 1996 BACKGROUND 1. City staff is requesting approval from the Planning Commission and .City Council of an Ordinance Amending New Hope Code {}3.463 by Permitting Wall Signs on Chbrches, Schools, Non-Profit Institutions and Government Buildings. 2. In November 1995, the Planning Commission approved a CUP amendment and site and building plan review/approval to allow the addition of a second sheet of ice at the New Hope Ice Arena. The plans were approved by the City Council in February 1996. The plans included a ground sign at the entrance to the Ice Arena on 49"~ Avenue, however, no wall signs were presented at that time as final plans/drawings had not been completed. 3. Plans for a wall sign for the south elevation of the Ice Arena have now been completed. The attached plan shows a wall sign that would have lettering stating "New Hope Ice Arena" and would contain graphics of an ice skate, a hockey stick and the New Hope logo. The proposed sign would be 16.33 feet wide by 18.66 feet tall and would be 240 square feet in size. 4. The proposed sign is in violation of the existing Sign Code, as it exceeds the size requirements. The property is located in an R-1 Zoning District and the Sign Code allows little signage for municipal buildings located in residential areas. Section 3.464(1)(b) allows two 25 square foot identification signs (one on each street), and Section 3.462 allows 9 square feet of parking entrance signs near the street. 5. In 1992 the Sign Code was amended to allow one or two seventy-five (75) square foot ground signs for public buildings (in conjunction with the City Hall remodeling project), however, the amendment did not address wall signs for public buildings. In 1995 the Sign Code was amended to allow single occupancy businesses or industrial uses up to 250 square feet of wall signage, however this amendment also did not address wall signs for public buildinqs. 6. Staff requested to discuss this matter with the Codes & Standards Committee and requested that the Planning Consultant prepare a report on this matter. The City Attorney prepared a draft ordinance for consideration. It is staff's feeling that if single occupancy businesses/industrial uses are allowed up to 250 square feet of wall signage, that Planning Case 96-23 2 August 2, 1996 consideration should be given to allow the same amount of wall signage for public building~,-, and particularly large recreational buildings. 7. The Sign Code is located in Chapter 3 of the City Code and is not part of the Zoning Code (Chapter 4). Because this is not a Zoning Code change, a public hearing for this amendment is not necessary and no hearing notice was published. ANALYSIS 1. The Planner has indicated in his report that the issue is that the Sign Ordinance currently does not specifically address wall signs to be located on public buildings. The Planner was directed by the Codes & Standards Committee to examine the current sign code for a possible means of accommodating the proposed sign while ensuring adequate protection of adjacent properties and uses. 2. Current Ordinance. Section 3.463 of the City Code (signs) deals with signs accessory to churches, schools and non-profit institutions. It may be inferred that this section applies to government and other public buildings, although it is not specifically stated. In addition, this section does not specify provisions for wall signs on this type of structure. It is essential that these buildings be allowed to have identification signage in order to establish location identity and attract users. 3. Potential Impacts. Site identification is essential to the public and semi-public buildings and uses identified in Section 3.463 of the Sign Code. These uses, however, are typically located within or adjacent to residential areas. As such, precautions must be taken to avoid creating potential negative impacts resulting from any proposed signage. These public and quasi-public uses typically are large scale buildings located on large lots with increased setback standards. The provision of wall signage on .buildings similar to the Ice Arena is not expected to create any negative impacts on adjacent properties provided the sign is maintained at a proportional scale to the buildings and sites on which they are located with regulations related to sign size. 4. The Planning Consultant has indicated that the provision of wall signage for public and quasi- public buildings and facilities, such as the Ice Arena, is generally appropriate given the large scale of such sites and buildings. He also stated that, in order to protect the residential areas in which many of these uses are located, the wall signage should be limited to a reasonable square footage or percentage of the area of the building facade. 5. The City Attorney has prepared the enclosed ordinance which permits wall signage on churches, schools, non-profit institutions and government buildings. The ordinance is summarized as follows: · "Government Building" is added to the section heading to clarify that this section applies to all public and quasi-public buildings and facilities including schools, government buildings and community facilities, such as the Ice Arena and park facilities. · Item (c) has been added to permit wall signage for uses described in this section. Each site is limited to two signs on the front wall of a principal building. The maximum area of the Planning Case 96-23 3 August 2, 1996 wall sign is limited to 15 percent of the building facade area. In addition, the total area of all wall signage is not to exceed 250 square feet. The limitation to 15 percent of the building facade area is intended to maintain the proportion of the sign area relative to the size of the building. The limitation of the wall signage area to 250 square feet or 15 percent of the facade area is. appropriate given that these uses are often located within or adjacent to residential areas. 6. The Codes & Standards Committee reviewed this ordinance amendment at its June and July meetings and recommend approval of the amendment. RECOMMENDATION Staff recommend approval of the proposed amendment. Attachments: Proposed Ordinance Amendment 7/24 City Attorney Correspondence 7/12 City Attorney Correspondence 7/9 Planner's Report Building Official Memo Proposed Ice Arena Sign Sign Code Excerpts 1995 Sign Code Amendment 1992 Sign Code Amendment ORDINANCE NO. 96-16 AN ORDINANCE AMENDING NEW HOPE CODE §3.463 BY PERMITTING WALL SIGNS ON CHURCHES, SCHOOLS, NON-PROFIT INSTITUTIONS AND GOVERNMENT BUILDINGS The City Council of the City of New Hope ordains: Section 1. Section 3.463 "Signs Accessory to Churches, Schools or Non-Profit Institutions" of the New Hope Code shall be amended to read as follows: 3.463 Signs Accessory to Churches, Schools~ cF Non-Profit Institutions or Government Building. Signs accessory to churches, schools~ cr non-profit institutions or government buildings are permitted subject to the following regulations: Section 2. Section 3.463 (1)(c)"Wall Signs" of 'the New Hope Code is hereby added to read as follows: (c) Wall Signs. Not more than two (2) signs shall be permitted on the front wall of any church, school, non- profit institution or ~overnment building. The total area of such sign or signs shall not exceed 15~ of the area of the front face (including doors and windows) of the church, school, non-profit institution or government building, provided that the combined total area of both signs shall not exceed two hundred fifty (250) square feet. Section 2. Effective Date. This Ordinance shall be effective upon its passage and publication. Dated the d.ay of , 1996. Edw. J. Erickson, Mayor Attest: Va]erie Leone, City Clerk Published in the New Hope-Golden Valley Sun-Post the day of , 1996. ) 1 CORR~CK & SONDR~.,~., P.A. STEVEN A. SQNORALL ATTORNEYS AT LAW M,CRA~L ". MARTIN P. W~LL[AM C. STRAIT 8525 Edinbrook Crossing Suite ~203 Brooklyn P~k, Minnesota 55443 T~PHON~ FAX (612) 4~58~ July 24, 1996 Mr. Kirk McDonald Management Assistant City of New Hope 4401Xylon Avenue North New Hope, MN 55428 RE: Identification Wall Signs for Government Buildings Our File No. 99,49616 Dear Kirk: Please find enclosed for consideration at the Planning Commission Meeting a revised Ordinance No. 96-16 regulating wall signs for government buildings. This Ordinance will allow the proposed new signage at the New Hope Ice Arena. As we discussed, the Ordinance permits wall signage on government buildings up to 15~ of the area of the front face of the building not to exceed 250 sq. ft. This is the provision that staff and the Codes and Standards Committee decided to go with in connection with this amended Ordinance. Please contact me if You have any other questions or comments. Very truly yours, Steven A. Sondrall slw Enclosure cc: Valerie Leone (w/enc) CORRICK & SONDRALL, P.A. STEVEN A. SONORALL ATTORNEYS AT LAW MICHAEL R. LAFLEUR MARTIN P. MALECHA Edinburgh Executive Office Plaza SHARO# D. DERaY WILLIAM C. STRAIT 8525 Edinbrook Crossing Suite #203 Brooklyn Park, Minnesota 55443 TELE.HON£ (Sim 42S-S~l FAX (S~2) July 12, 1996 Mr. Kirk McDonald .Management Assistant City of New Hope 4401Xylon Avenue North New Hope, MN 55428 RE: Identification Wall Signs for Government Buildings Our File No. 99.49616 Dear Kirk: Please find enclosed for consideration at the July 24, 1996 Codes and Standards meeting proposed Ordinance No. 96-16 permitting wall signs of 250 sq. ft. on churches, schools, non-profit institutions and government buildings. This amendment to New Hope Code §3.463 is in response to the City's signage request for the ice arena. Since it is not a zoning code change, a public hearing for this amendment is not necessary. If you have any other questions or comments regarding the ordinance, please do not hesitate to contact me. Very truly yours, St~ven A. Sondrall slf Enclosure cc: Va]erie Leone (w/enc) C O M M U N I T Y L A N N I N G · D E S I G M A R K E T R E S'E A R C H MEMORANDUM TO: Kirk McDonald FROM: Daniel Licht / Alan Brixius DATE: 9 July 1996 RE: New Hope - Public Signs FILE NO.: 131.00-96.10 INTRODUCTION New Hope Ica Arena has submitted a design proposal for a 240 .square foot wall sign to be located on the new building. At issue is that the Zoning Ordinance currently does not specifically address wall signs to be located on public buildings. The Codes and Standards Committee has reviewed the material and determined that such a sign is appropriate for the building and site. Our offica has been directed by the Codes and Standards Committee to examine the current sign code for a possible means of accommodating the proposed sign while ensuring adequate protection of adjacent properties and uses. Attached for Referenca: Exhibit A: Current Ordinance Exhibit B: Draft Ordinanca amendment Exhibit C: Ordinance amendment ANALYSIS Current Ordinance. Section 3.463 of the City Code (signs) deals with signs accessory to churches, schools and non-profit institutions. It may be inferred that this section applies to government and other public buildings, although it is not specifically stated. In addition, this section does not specify provisions for wall signs on this type of structure. It is essential that these buildings be allowed to have identification signage in order to establish location identity and attract users. 5775 Wayzata Blvd.-Suite 555. St. Louis Park, MN 55416. (612) 595-9636.Fax. 595-9837 CITY OF NEW HOPE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3.463 (SIGN CODE) OF THE CITY CODE TO ALLOW CHURCHES, SCHOOLS, NON-PROFIT INSTITUTIONS AND PUBLIC BUILDINGS TO DISPLAY WALL SIGNS. Section 1. Section 3.463 of the New Hope City Code is hereby amended to read as follows: 3.463 Signs Accessory to Churches, Schoolsi of' Non-Profit Institutions ~-~: Buildings and Fac~ (1) Maximum Signage. (a) Directional Signs. For each principal building on a lot, there shall be not more than one (1) directional sign except on a corner lot where two (2) signs, one facing each street, shall be permitted. No such signs shall exceedthirty (30) square feet in area. Such signs shall be back not less than ten (10) feet from the property line. (b) Identification Signs. For each principal building on a lot, there shall be not more than one (1) identification sign except on a corner lot where two (2) signs, one facing each street, shall be permitted. No such signs shall exceed seventy-five (75) square feet in area. Such signs shall be back not less than ten (10) feet from the property line. t0) f~ Section 2. Effective Date. This Ordinance shall be effective upon its passage and publication. Dated the __ day of ., 1996. Edw. J. Erickson, Mayor Attest: Valerie Leone, City Clerk Potential Impacts. Site identification is essential to the public and semi-public buildings and uses identified in Section 3.463 of the Sign Code. These uses, however, are typically located within or adjacent to residential areas. As such, precautions must be taken to avoid creating potential negative impacts resulting from any proposed signage. These public and quasFpublic uses typically are large scale buildings located on large lots with increased setback standards. The provision of wall signage on buildings similar to the ice arena is not expected to create any negative impacts on adjacent properties provided the sign is maintained at a proportional scale to the buildings and sites on which they are located with regulations related to sign size. Draft Ordinance Amendment. Our office has prepared a draft Ordinance to amend Section 3.463 of the Sign Code to allow for wall signs on public and quasi-public buildings and facilities. The following points summarize the draft amendment: · "Public Buildings and Facilities" is added to the sectiOn heading to clarify that this section applies to all public and quasi-public buildings and facilities including schools, government buildings and community facilities, such as the Ice Arena and park facilities. · "Freestanding" has been added to the title of item (b) to specify that this section applies to free standing pylon type signs, as opposed to wall identification signs. · Item (c) has been added to permit wall signage for uses described in this section. Each site is limited to 1 sign per principal building, although two are permitted for a corner lot. The maximum area of the wall sign is limited to 10 percent of the building facade area. In addition, the total area of all wall signage is not to exceed 2.50 square feet. The limitation to 10 percent of the building facade area is intended to maintain the proportion of the sign area relative to the size of the building~ The limitation of the wall signage area to 250 square feet or 10 percent of the facade area is appropriate given that these uses are often located within or adjacent to residential areas. CONCLUSION The provision of wall signage for public and quasi-public buildings and facilities, such as the Ice Arena, is generally appropriate given the large scale of such sites and buildings. On the basis of this finding, our office has drafted an amendment to the sign code which will allow for these uses to provide wall signage. In order to protect the residential areas in which many of these uses are located, the draft ordinance limits the wall signage to 250 square feet or 10 percent of the area of the building facade. 2 CITY OF NEW HOPE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3.463 {SIGN CODE) OF THE CITY CODE TO ALLOW CHURCHES, SCHOOLS, NON-PROFIT INSTITUTIONS AND PUBLIC BUILDINGS TO DISPLAY WALL SIGNS. Section 1. Section 3.463 of the New Hope City Code is hereby amended to read as follows: 3.463 Signs Accessory to Churches, Schools, Non-Profit Institutions and Public Buildings and Facilities. (1) Maximum Signage. (a) Directional Signs. For each principal building on a lot, there shall be not more than one (1) directional sign except on a corner lot where two (2) signs, one facing each street, shall be permitted. No such signs shall exceed thirty (30) square feet in area. Such signs shall be back not less than ten (10) feet from the property line. (b) Freestanding Identification Signs. For each principal building on a lot, there shall be not more than one (1) identification sign except on a corner lot where two (2) signs, one facing each street, shall be permitted. No such signs shall exceed seventy-five (75) square feet in area. Such signs shall be back not less than ten (10) feet from the property line. (c) Wall Identification Signs. For each principal building on a lot, there shall be not more than one (1) wall sign except on a corner lot where two (2) signs, one facing each street, shall be permitted. No such signs shall exceed ten (10) percent of the total building facade area or two hundred fifty (250) square feet, which ever is least. Section 2. Effective Date. This Ordinance shall be effective upon its passage and publication. Dated the __ day of ,1996. Edw. J. Erickson, Mayor Attest: Valerie Leone, City Clerk Published in the New Hope-Golden Valley Sun-Post the __ day of ,1996. 3 TO: Kirk FROM: Doug DATE: May 28, 1996 RE: Sign Ordinance Change Options I received, today, the BRA Ice Arena wall sign design and have 'several ideas on a way to proceed with that goal in mind. The south wall sign is 240 square feet (16.33'x 18.66'). Because the property is in our R-1 Zone, as is the case with most of our municipal buildings and parks, our current sign.code aliOws little signage for "residential" uses. Section 3.464 (1) b allows two 25 sf identification signs (1 on each street), while 3.462 allows 9 sf parking entrance signs near the street. Another section of the sign code, "Single Occupancy Business or Industrial Uses"(3.465), PERMITS THIS EXACT SIGN It appears that various standards have been applied for the signage on city properties, all within reason and limited budgets. None of our buildings has both maximum wall and ground signage allowed by code. Our Parks tend to have a very small single sign. We have approved an oversizec ground sign at City hall and a normally prohibited off-premise sign at 42nd Avenue. The public purposes are well established for a reasonable identification / information sign, such as those we have, today. We could clarify in our sign code the unique character of non- commercial signage for municipal buildings & services. Or, we could amend Section 3.463 "Signs Accessory to Churches, Schools or Non-Profit Institutions" to include governmental functions, beyond the limited definition of "Government Signs" (3.436). A distinct advantage to the 3.463 approach is that we would greatly enlarge the allowable signage for churches, schools and non-profits, as well as government, where we now permit only 75 sf, Let us discuss these ideas, when you have the time. cc: file HOPE SOUTH ELEVATION EW 16'-4- 1/'2" . SYMBOL ~]~ Bonestroo Rosene ~ AnderlJk & NEW HOPE, MINNESOTA FIGURE 4 ~ Associates ICE ARENA ADDITION FIG5.DWG DATE~ 5-24-96 COMM. 34179 3 .&22 (1) . 3.4d SIGN CODE 3.41 Titler ??r~ose and Intent. 3.411 Title. Sections 3.40 through 3.485 shall be known, cited and referred to a------~ the "New Hope Sign Code" except as referred to herein, where it shall be known as "Sign C'ode". This Sign Code is established to protect and promote health, 3.412 Purpose. safety, general welfare and order within the City of New Hope through the establishment of a comprehensive and impartial series of standards, regulations and procedures governing the type, number, size, structure, location, height, lighting, erection, use and/or display of devices, signs or symbols serving as a visual communication media to persons situated within or upon public right- of-ways or properties. The provisions of this Sign Code are intended · to encourage opportunity for effective, orderly communication by reducing confusion and hazards resulting from unnecessary and/or indiscriminate use of communication facilities. 3.413 Intent. In its interpretation and application, the provisions of this Sign Code shall be held to the minimum requirements for the promotion of the public health, safety and welfare. NO sign shall be erected, converted, enlarged, reconstructed, altered or used for any purpose in any manner which is not in conformity'with the provisions of =his Sign Code. 3.42 Rules and Definitions. I · 3.421 Rules. The language set forth in the text of this Sign Code shall be interpreted in accordance with the rules of construction prescribed in Chapter 1 except for the following provisions= I (1) Measured Distances. All measured distances shall be to the nearest integral foot. If a fraction is one-half foot or less, · the integral foot next highest shall be taken. (2) Construction of Words. Whenever a word or term appears in the text of this Sign Code, its meaning shall be as set forth in ~he definitions in Subsection 3.432. Whenever a word or term appears in the text of this Sign Code, which is not specifically defined within the definition section herein, the definition for said' word or term, whirl such exists in the New Bope Zoning Code set · forth in Chapter 4 shall apply, otherwise the definitions set forth in Chap=ar 1 shall apply. 3.422 Definitions. . / pictolial representation (including illustrations or ! decorations), emblel (including devices, symbols, or trademarks), ] · I flag, banner, streamer, pennant, string of lights, or display~ I designed to attract the attention of the public, whether it be // % attached to a structure, painted on, or in any other manner on a building or other structure or on the ground?~,/ I (2) Sign, Advertising. A billboard, poster panel board, painted = bulletin board, or other communicative device which is used ~o · advertise products, goods, and/or services which are not I exclusively related to the premise on which the sign is located. 3-36 072686 i (3 $~nt Address. A s~gn ccmmun~cat!ng s~ree~ address only, written or in numerical form. <4 S~n, Area. That area w~:nin :he marline! [~nes crea~ed ~essages, f~gures or s?~o!s attached directly to the uar~ cf a i building, which ~s LncLuded in the smal!es% geometric figure wnlch can be made to c~rcumscribe t~e message, figure or displayed taereon. I (5). Sa~n~ Banners and Pennants. Attention getting devices which resemble flags and are of a paper, cloth or plastic or plastic- li~e consistency. I Si~n, Any having an area of more Billboard. advertising sign than three hundred square feet. (?) S£~nr Business. Any sign which identifies a busLness or group o~ businesses, either retail or wholesale, or any sign which identifies a professional or is used in the identification or promotion of any principal commodity or service, including entertainment, offered or sold upon the premise where such sign is located. (8) S~gn~ Canopy and Marquee. Any message or identification which is affixed to a canopy or marquee. (~) S&gn~ Flashing. Any illuminated sign on which the artificial light is not maintained stationary and/or constant in intensity and color at all time when such sign is in use. (10) Sign~ Ground. Any sign placed upon, or supported by the ground independently of the main building or structure On the property. Signs o~ accessory structures shall be considered ground signs. (ll) Si~n, Identification. The principal sign identifying the busLness conducted on the premises. In Residential Districts, the sign identifying a resident, school, church, or other non- business usa. (12) Si~n~ Illuminated. Any sign which has characters, letters, figures, design or outline illuminated by electric lights or luminous tubes es part of the sign proper. (Ord. 76-17! (13) Sign, Logo. Any letter', character, symbol, or abbreviation used to represent an entire word or group of words denoting the name or purpose of any business. For purposes of this Sign Code, a trademark may qualify as a symbol, but only if any brand name or other word used therein is a single letter, character or an abbreviation. (Ord. 76-17, 80-5) (14) Si~n~ Motion. Any sign which revolves, rotates, has any moving parts, or gives the illusion of motion. 3-37 072686 ~ 2.432 ~ I33 ~ ' - (a) Legal. A s~gn which Lawfully existed at the or£g~na[ passage Of this Sign Ccde or amendment ~hereto but which does not conform with the regulations of this Sign Code, is Legal. ~llegal. A sign which was constructed after the original passage of this Sign Code or Amendments thereto and does not conform with regulations of this Sign Code is illegal. (16) Si~nr Portable. A sign so designed as to be movable from one location to another and which is not permanently attached to the ground, or structure. (17) Sign, Projecting. Any sign, which is affixed to a building and which projects from the building wall a distance greater than twelve inches. (18} Si~nt Public. Signs of a public, non-commercial nature, to · include safety signs, danger signs, trespassing signs, traffic signs, signs indicating scenic or historical points of interest, memorial plagues, and the like, when signs are erected by or on order of a.public officer or employee in the performance of official duty. (19)Sight Roof. A roof sign is defined as a sign which is located above the save or coping line. (20) Si~nr Structure. The supports, foundations, uprights, bracing an~ framework for a sign, including the sign area. (21) Sigm, Temporary. A sign other than a portable sign, that is not intended to be permanently displayed or affixed to the ground or to a building. (22) Si~nt Wall. a sign which is affixed to the exterior wall of a b~ilding and which does not project more than twelve inches from the surface to which it is attached. (23)Si~nt Wall Letters. A sign composed of individual letters which a~e attached (no~ painted) separately on a wall surface. (24)Si~nr Window. A sign affixed to a window or located inside a window surfce legible to the general public. (Code 072684) 3.43 Regulation And Permit Exceptions. The signs indicated in Sections 3.431 through 1.436 are exempt ~rom the permit requirements of Section 3.11~ and from the regulations of the New Hope Sign Code, Section 3.40 through 3.485, excep~ that they shall be set back from the street right-of-way line a distance of at least one-half of the minimum setback specified i~ the New Hope Zoning Code district regulations. 3.431 Flags. Flags or emblems of a national, federal or state government, o~ a subdivision thereof, displayed on private ~ropert~. 3.432 Memorial Signs. Memorial signs and tablets displayed on private property. 3.433 Signs Required B~ Law. Lega~ notices, address numerals and 6the= signs requ~red"to be maintained by law or governmental order, rule or regulations, provided that the content and size of the sign do not exceed the requirements of such law, order, rule or regulation. 3'36 072684 ar commerc:~l sale or rental serm~tted one s~gn Facing each DuDl~c stree~ ~rovid~ng access the ~ro~ert¥ De~ng offere~. 5ach s~gn sma]] not e×ceeq seventy- five square feet in area and must De devoted solely to the sale or m rental o? the Droper~y Dein9 offered and must ~e removed Immediately upon the sale or rental of the last DroDerty offered at that ]ocation. Said sign may not De located closer to ~be Orc~er~y line than fifty percent of the setback required within the I ~articu~ar zoning district in wmicm the ~roDerty ~s 3.462 Si~ns Accessory tQ Parkin~ Area~. Signs accessory to ~arking areas are Dermitted subject to the following regulations: I (1) Entrance and ~xit Signs. One sign may be erected to ~esigna~e each entrance to or exit from a ~arking area; each sucm sign shall be,~o · more than two square feat in area; such signs are exemot from m minimum setback requirements but small be located at least one behind the lot line. (2) Use $iqns. One sign designating the conditions of use shall be m permitted at each entrance ~o a barking area; each sucm sign shall be limited to a maximum area of nine square fee~; such signs are exemot from minimum setback requirements, exceg: ~ha~ they must be · located at leas: one ldO: behind the lo~ line. m Signs Accessory to Churches. Schoql$ Or Non-Profit Ins~ituti~n~. Signs accessory to churches, schools or non-orofit institutions are ~ermitted subject to the following regulations: (1) maximum Si~naee. i (a) D~rectional $1~ns. For each DrinciDal building on a lot, %here shall be no~ more than one (1) direc:ional sign except on a corner lo[ where two (2) signs, one facing each street, shall bm Dermi[[ed. No such signs shall exceed thirty (30) square fee~ in area. Such signs shall be se% back not less [] than ten (10) fee: from the Drogerty line. (b) Iden%ifica[Jon Sien$. For each ~rinciDal building on a lot, · ~he're shall be no: more than one (1) iden~Jfication sign ! exceg% on a corner lo% where two (2) signs, one facing each s~rea~, shall be permi~tea. NO such signs shall, exceed seven,y-five (75) square feel in area. Such signs shall be (2) TemPorary Siena. Temoorary signs, banner~ and diso3ays for church, school~ governmen~ buildings, ine[itu~ional or civic events are permitted bu[ must be located on proper~y owned or con~rolled Oy · ~he church, school, local governmen: uni~, institution, or civic organization and may be displayea only during a period commenc:ng :hir:y days prgor to the sc~eaulaa even: and ending tmree days af:e~ closing date of said acneauled event. (Code 0728S4, Ord. g2-1~) I / 3-41 072584 ! i 3.~6~ $~m$ Accessory to ~esiCential Uses. Earn sign accessory %0 uses small be set back from the street rigmt-of-way line a Uis:ance of at least ten feet which may be located anywhere in the front area for that district. Signs accessory to a residential use shall not be oermit[ed except in compliance with the following regulations: (il Name ~lat~, Oire¢~ional and Identification $i~n~. Name Plate, ' directional and iden=ifica[ion signs shall be p®rmi[ted subjec[ to :he following regula:ions: (a) ~i~e, For each dwelling unit (single family, two family or I [ownbouee), [bari shall be permitted one name pla~e no~ exceeding two square ~ie~ in area indicating [he name and/or address o~ ~e occupant. i (Code 072e84, Ord. 92-12) I I i I I ! 3-41 A 072684 2.4-~ (k)(b) - (d,. 3. ~,45 (1.) (a) a~artment ~eve~o~men~ there Shall ~e ~erm~ea cna ~dentlf~cat~on sign or two signs on corner lots each fac3ng separate street, each not exceeding twenty-five square feet Tn area located near tbs main entrances to the building or comp]ex of bu~3Qings, and indicating only the name and of the building or comp]mx of buildings, the name of the owner or manager thereof, and the phone number of the manager or owner thereof. In addition each building within an apartment development with a separate address shall be identified by separate sign not exceeding five square feat in area wit~ ~ettsrs of · size and co]or to c~ear3y identify the building. (c) New Construction or Remodeling. In connection with the construction or remodeling of a bui3ding there sha~ be permitted one sign not exceeding twenty-five square feet in area indicating the names of any or all of the architects, engineers and contractors engaged in the construction; on corner lots two such signs, one facing each street, shall be permitted. All signs permitted under this paragraph sha]3 De removed by the person or persons erecting the same not longer than two weeks after final inspection by thr Director of Fire and Safety of the structure indicated, or two years, whichever is 1sss. (Ord. 7e-17) (d) Home Occupations. A residential unit wtt~ en approved home occupation requiring customer or client visits to the home is allowed, in addition to the signs in Sections (a) and (b) aOOVe, one identification sign for the home occupation. Said sign shell not exceed two square feet in size; it shall attached to the wall of the residential unit, no higher than six feet e~ove grade, lettering shell not exceed six inches in height and the wording shell bi limited to thl name and/or function of the home occupation. [n addition, a sign not to exceed phi squari foot in size shell bi pirmittsd at entrancI to the home occupation if thi sntrencI is not main entrance to the building. No illumination of thI sign ~s permitted other than the general house illumination. (Ord. 7~-17, 7g-?) 3.4~5 $iqn~ Accessory to Sinele Occupancy Business or Industrial Uses. No sign accessory to any business or industrial use shell be permitte~, ~'-~--~// except in comglience with the following regu]ations: (1) Front Well SiGns. (a) Maximum SiGnaee. Not more than two signs shell De permitted on the front wall of any principal building. The total area of such sign or signs snell not exceed fifteen percent of ares of the front face (incluqing doors anq windows) of principal building in all Business Diltr~cts, end tan percent in all. Industrial Districts, provided that the combined total area of both s~gns shall not exceed two hunqrad and fifty square feet. (Code 072684, Ord. e5-10) 3-~2 072~8~ I only of lnd~v~dual, ou=!z~ed alphabetic, numeric and symbolic characters w~tnou= background except =nar provided by the building surface to w~ich ~ney are affixed may be ~ncreased by =wen=y-five Dercent of the allowable sign area perml=ted in paragraph (a) above, except =ha= the =oral of each sign s~all not exceed one hundred twenty-five square feet. If illumine%ed, such illumination may be by internal shielded illumination, shielded silhouette lighting or shielded spo~ lighting, but lighting where the light source itself is visible or exDosed on %he face or sides characters is prohibited. (c) Metal Elec=ricall~ Illuminated Signs. Signs constructed of me,al and ill~&na=ed by any means requiring internal wiring or electrically wired accessory fixtures ar=ached sign shall ~in=ain a free clearance =o a grade of nine fee~. Accessory lighting f&x:ures ar=ached ~o a non-me=al s~gn shall main=sin a clearance of' nine fee= =o ground. In the even= a me=al sign structure or accessory fix=ute herein descried is grounded ~y =he use of a grounding conductor run with the circuit conductors an4 said s=ruc=ure or fix=ute is also grounded by being ~nd~ on a grounding electrode a~ =~e sign site, no clearance =~ grade shall mandatory. (d) Gaseous Tu~e or Interior Ill,ina=e4 Signs. Front ~all signs may ~ gaseous =u~e type or may ~ ill,ina=ed by interior means of ~igh=ing of an intensity to 9reven= excessive glare an~ shal~ comply with ~e regulations established in Chap=er 4. (2) Side an4 Rear. Wall Signs. A sig~ or signs sha~l be permit=e4 on the rear and/or side wall o~ any ~rincipal building subject the following regulations: (a) Maximum Si~nage. The =oral area of such rear or side wall sign or signs sha~ no~ exceed nine square fee=. No rear or side wall signs, o=~er than a sign 9rovided in ~aragraph ~low, shall ~ke use of any word, phrase, s~l or character o~er ~han to designate delivery areas. (b) variance %o Maxim~ Si~nage. Notwithstanding =he above- s~=~ provision, if =he ~in entrance to a ~r=icular use in the ~rincipal building opens o~ a side wall, or if the ~in entrance/exit (as 4efin~ in the Building C~e) to a ~rticular use in the principal building opens ca a rear wall, the applicant shall be 9ermitt~ to sign the front or rear wall im accordance wi~h the front wall sign provisions of ~ragraph (a) a~ve. In no case, however, shall either the si~e or rear wall contain more than one hundred and twenty-five square feet of total sign area. (3) Ground Signs. Not more groun~ signs shall be permitted than two on any lo~ or one ground sign if the building should contain more than one wall sign over ten square feet, subject to the following regula=ions~ 3-43 072684 ORDINANCE NO. 95- AN ORDINANCE AMENDING THE NEW HOPE CODE BY AMENDING MAXIMUM SIGNAGE AREA FOR FRONT WALL SIGNS ACCESSORY TO SINGLE OCCUPANCY BUSINESS AND INDUSTRIAL USES The City Council of the City of New Hope ordains: ? Section 1. Section 3.465 "Signs Accessory to Single Occupancy Business or Industrial Use~" of the New Hope Code is hereby amended by amending subsection (1)(a)"Maximum Signage" to read as follows: (a) Maximum Signage. Not more than two signs shall be permitted on the front wall of any principal building. The total area of such sign or signs shall not exceed fifteen percent of the area of the front face (including doors and windows) of the principal building in ' ~-~-~ ~"-~ .... ~-~ ~..-~ d Ccncral all Business Districts, and ten percent in ~ I,~ ~ ~ .... .,,..~., · all Industrial Districts, provided that the combined total area of ;:;h both sign~ shall not exceed e~e two hundred and tw;mty f~v; fifty square feet, Section 2. Effective Date. This Ordinance shall be effective upon its passage and publication. Dated the day of , 1995. Edw. J. Erickson, Mayor Attest: Valerie Leone, City Clerk' (Published in the New Hope-Golden Valley Sun-Post the day of , 1995.) ORDINANCE NO. 92-14 AN ORDINANCE AMENDING THE NEW HOPE CODE SECTION 3.463 ESTABLISHING SIGNAGE REGULATIONS FOR CHURCHES, SCHOOLS, NON-PROFIT INSTITUTIONS AND GOVERNMENTAL BUILDINGS The City Counci] of the City of New Hope ordains: · Section 1. Section 3.463 "Signs Accessory to Churches, Schools or Non-Profit [nstitution~" of the New Hope City Code is hereby amended to'read as follows: 3.463 Signs Accessory to Churches, Schools, ~ Non-Profit Institutions, or Government Buildings. Signs accessory to churches, schools, e~ non-profit institutions or government buildings are permitted subject to the fo]lowing regulations: (1) Maxi Si '~ .... ~ ~ ~ ~---~. ,. '~-- - mum ~nage ......... ' ....... ---- . -~ (a) Oirect ional Signs. For each principal buildin~ on a lot, there shall be not more than one (1) directional sign except on a corner lot where two,, (2) signs, one facin~ each street, shall be permitted. No such signs shall exceed thirty (30) Square feet in area. Such signs shal} be set back not less than ten (10) feet from the property line. (b) Identification Signs. For each principal building on a lot, there shall be not more than one (1) identifi, cation sign except on a corner lot where two (2) signs, one facin~ each street~ shall be permitted. No such signs shall exceed seventy-five (75) square feet in area. Such signs shall be set back not less than ten (10) feet from the property line. (2) Temporary Signs. Temporary signs, banners and~'~ displays for church, school, government buildings, institution or civic events are permitted but must be located on property owned or controlled by the church, school, local ~overnment unit, institution, or civic organization and may be displayed only during & period commencing thirty days prior to the scheduled event and ending three days after closing date of said scheduled event. Section 2. Effective Date. This Ordinance shall be effective upon its passage and publication. Dated the 14th day of September., 1992. ~yor At t est: ~ Valerie Leone, City Clerk (Published in the New Hope-Golden Valley Sun-Post the 23rd day of September , 1992.) CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 96-25 Request: Ordinance Amending New Hope Code §4.125(2)(d) Regulating Food Handling Licenses as Subordinate Uses for Automobile Service Stations Location: PID No.: Zoning: B-3, Auto-Oriented Business District Petitioner: City of New Hope Report Date: August 2, 1996 Meeting Date: August 6, 1996 BACKGROUND 1. City staff is requesting Planning Commission and City Council approval of an Ordinance Amending New Hope Code §4.125(2)(d) Regulating Food Handling Licenses as Subordinate Uses for Automobile Service Stations. 2. This is a minor code amendment that is necessary as a result of an ordinance amendment approved at the June 24 City Council meeting. 3. As a result of earlier discussions between the Department of Finance & Administration, the Department of Fire & Safety, and the City Attorney, at the June 24 City Council meeting an Ordinance Amending New Hope City Code by Modifying the Definition for a Limited Food Handling License was approved. This ordinance amendment made a minor change to the definition of "limited food handling establishments" in Chapter 8 of the City Code which impacted food handling licenses for automobile service stations. The changes made to Chapter 8 are outlined in the attached Council request. 4. One of the revisions requested by the Departments involved Section 4.125 of the City Code, which is the Zoning Code. No change can be made to the Zoning Ordinance without conducing a public hearing. 5. The amendment before the Commission is simply a housekeeping item requested by City staff due to the definitional change. 6. The amendment eliminates the wording "retail sales" and is reworded to state "that the non- automotive sales shall qualify for and be granted an annual food handling license and other licenses, as circumstances shall require, in addition to the Conditional Use Permit." The amendment would impact conditionally permitted automobile service stations in the B-3 Zoning District that sell food as a subordinate/accessory use. 7. The Codes & Standards Committee reviewed this minor amendment at the July meeting and is recommending approval. Planning Case 96-25 2 August 2, 1996~,, 8. Notice was published for the amendment and staff have received no comments. The amendment would be effective upon publication. RECOMMENDATION Staff recommend approval of the ordinance amendment. Attachments: Proposed Ordinance Amendment 7/12 City Attorney Correspondence Public Hearing Notice 6/24 Council Request & Attachments Current City Code excerpts ORDZNANCE NO. 96-18 AN ORDINANCE AMENDING NEW HOPE CODE §4.125 (2)(d) REGULATING FOOD HANDLZNG L~CENSES AS SUBORDINATE USES FOR AUTOMOBZLE SERVICE STATIONS The City Council of the City of New Hope ordains: Section 1. Section 4.125 (2)(d) "Licenses" of the New Hope Code is hereby amended to read as follows: (d) Licenses. That the non-automotive sales shall qualify for and be granted an annual food handling r;t;~ :&~;; license e~ and other license.s, as Circumstances shall require, in addition to the Conditional Use Permit. Section 2. Effective Date. This Ordinance shall be effective upon its passage and publication. Dated the day of , 1996. Edw. J. Erickson, Mayor At t est: Valerie Leone, City Clerk Published in the New Hope-Golden Valley Sun-Post the day of , 1996.) CORRICK & SONDRALL, P.A. STEVENA. SONDRALL ATTOI~NEY$ AT LAW MICHAEL R. L~FLEUR MARTIN P MALECHA Edinburgh Execuave Office Plaza SHARON W~LU~M c. STRAIT 8525 Edinbrook Crossing Suite ~203 Brooklyn Park. Minneso~ 55443 TE~PHONE (612) 4~-~71 FAX (612) 42~58~ July 12, 1996 Kirk McDonald Management Asst. City of New Hope 4401Xylon Avenue North New Hope, MN 55428 RE: Amendment to Automobile Service Station Food Handling License Our File No: 99.49618 Dear Kirk: Please find enclosed for consideration at the July 24, 1996 Codes and Standards meeting a proposed amendment to §4.125 (2)(d) regulating licenses provided to automobile service stations as subordinate uses. We made a minor change to the definition of ~imited food handling establishments in Chapter 8 which impacted food handling licenses for automobile service stations. Basically, this is a housekeeping item requested by Ci. ty staff due to the definitional change. As we have discussed, I will also be causing a public hearing notice to be published for consideration of this change at the August 6, 1996 P~anning Commission meeting. Please contact me if you have any questions or comments about this proposed ordinance. Very truly yours, Steven A. $ondrall slf Enclosure cc: Valerie Leone, City 'Clerk (w/eric) NOTICE OF PUBLIC HEARING TO CONSIDER ORDINANCE AMENDING NEW HOPE ZONING CODE §4.125 (2)(d) REGULATING ANNUAL FOOD HANDLING LICENSES FOR AUTOMOBILE SERVICE STATIONS AS SUBORDINATE USES City of New Hope, Minnesota Notice is hereby given that the Planning Commission of the City of New Hope, Minnesota, will meet on the 6th day of August, 1996, at 7:00 o'clock p.m. at the City Hall, 4401 Xylon Avenue North, in said City for the purpose of ho]ding a public hearing to consider the adoption of an ordinance amending the New Hope Zoning Code. Said ordinance will have the affect of amending the issuance of food handling licenses for automobile service stations as subordinate uses. All persons interested are invited to appear at said hearing for the purpose of being heard with respect to the zoning code amendment. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk to make arrangements (telephone 531-5117, TDD number 531-5109). Dated the 15th day of July, 1996. s/ Valerie J. Leone Valerie J. Leone City Clerk (Published in the New Hope-Golden Valley Sun-Post on the 24th day of July, 1996.) COUNCIL KEQUF~T FOR ACTION Originating Department Approved for Agenda ~~on City Manager & Resolutions Kirk McDonald I ) 6-24-96 Item No. By: Management Assistant By:. ~// 10.2 ORDINANCE 96-03: AN ORDINA!:~CE/ AMENDING NEW HOPE CITY CODE" BY MODIFYING THE DEFINITION FOR A LIMITED FOOD HANDLING LICENSE The enclosed ordinance amendment is a result of discussions between the Department of Finance & Administration, the Department of Fire & Safety, and the City Attorney and it updates/changes the ordinance, as follows: 1. The title and definition of "Limited Restaurant" is changed to "Limited Food Handling Establishment" and is defined as "An establishment with food sold or offered for sale to the public including unwrapped bakery products or candies, canned or bottled ~.~_~ygr~.esag~,~on-~~~ ma?hine dispensed beverages, or pre-packaged sandwiches. ,~ snacl(s-or i~e cream novelties; which am heated, served or sold for consumption on the premises or immediate consumption off the premises. 2. The section on "Sale of Convenience, Ready to Eat Food Stuffs from Dairy. and Grocery Stores" is repealed, as they will be p.a{t., of Limited Food Handling Establishments. 3. The title of the ~ of establishment is changed in the fee section from Limited Restaurant to Limited Food Handling Establishment. 4. The fee for "MIscellaneous Food" is increased from $20.00 to $30.00 to justify the Samtarian's inspection of carnivals, etc. 5. The fee section for the sale of convenience, ready to eat food stuffs from dairy and grocu~'y stores is deleted. MOTION BY ~ ~C~A~ SECOND BY ~ TO: ~_ / Review: Administration: Finance: RFA-O01 ~ 7he section on ~he license term and renewal is revised to add the statements: "Ever3' license holder wishing to renew a liCense for the f'ollowing 5'ear must make a renewal affplication on or before December 1 of the year preceding the license renewal 3'ear. Any license renewal application received after December 1 will subject the license rene'~,'al fee to be double the fee set out for the license in Chapter 14.." The City Attorney or City Clerk will be able to answer any questions you have on these ordinance revisions at the Council meeting. Staff recommends approval of the resolution. CORRiCK & $ONDR_-U..L.P.A. ~ ~*~E¢~, Edinburgh Execu~ve Office Plaza ~.,~: s~,,T ~525 Edinbrook Crossing Suite ~203 Brookl~ P~A. Minneso~ 5~443 TE~NE {e12) FAX (~12) 4~ June 17, t9~ Valerie Leone City Clerk City of New Hope 4401Xylon Avenue North' .. New Hope, MN 55428 RE: Proposed Ordinance Amending the New Hope City Code by Modifying the Definition for a Limited Food Handling License Our File No: 99.49603 Dear Vel'erie: Please find enclosed the Ordinance we discussed in our June 14, 1996 telephone conversation. This Ordinance is in response to your May 29, 1996 memo. [ made two alterations in connection with your memo. First, [ did not include the revisions you requested to Code §4.125. As you know, that would be a change to the Zoning Ordinance which wi]] require a public hearing before the Planning Commission or City Council to be effective. Also, ! do not know whether this change should be referred to the Planning Commission, at any rate, we wi]] need to publish a hearing notice calling for a public hearing before the amendment to that section will be effective. Second, I amended §8.024 for the penalty provision regarding late renewal applications. Also, [ do not believe we need to amend Chapter 14 to reflect a double fee since the amendment to §8.024 indicates any renewal application not received by December 1st will be subject to a doubling of the license fee for timely applications. Please review the Ordinance and contact me with any questions or comments you may have. Very truly yours, Steven A. SondralT slm Enclosure cc: Kirk McDonald, Management Asst. (w/eh O~DINANCE ~0. g~-03 AN ORDINANCE AMENDING NEY1/ HOPE CITY CODE BY MOOIFYING THE DEFINITION FOR A LIMITED " FO00 HANDLING LICENSE The City Council of the City of New Hope ordains: Section 1. Section 8.032(1)(b) "Limited Restaurant" of the New Hope Code is hereby amended to read as follows: Limited Food Handling Establishment. An establishment with food sold or offered for sale to: the public includin.ci unwrapped bakery products or candies, canned or bottled beverages, non-peri shabJ-e-~a~hine--~e~-b-~9~ges, or pre- packaged sandwiches, ~nacks~.~r 1~cream norfOld'es which are heated, served or sol~t--t~Or con~lflmtion on the premises or immediate consumption off the premises. Section 2. Section 8.032 "Sale of Convenience, Ready to Eat Food Stuffs from Dairy and Grocery Stores" including subsections (a) through (b)(v) are hereby repealed in their entirety. Section 3. Section 14.081 (1)(b) "~imited Restaurant" of the New Hope City Code is hereby amended to read as follows: (b) Limited ~ Food Handling Establishment 65.00 Section 4. Section 14.081 (1)(h) '"Miscellaneous Food" of the New Hope City Code is hereby amended to read as follows: (h) Miscellaneous Food 3C.CC 30.00 Section 5. Section 14.081 (1)(k) "Sale of Convenience, Ready to Eat Food Stuffs from Dairy and Grocery Stores." of the New MoDe City Code is hereby repealed in its entirety. Section 5. Section 8.024 "License Term" of the New NoDe City Code is hereby amended to read as follows: 8.024 . License Term and Renewal. All licenses issued hereunder s~all expire on the last day of December next succeeding the issuance of the same, unless sooner revoked or forfeited. Every license .holder wishing to renew a license for the following year must make a renewal appl.,ication on or before December 1st of the year preceding the license renewal year. Any license renewal application received after December 1st w~]] subiec~ ~he l~cense renewal fee tO be double the. fee se~ out for the license in Chapter 14. Section ?. Effective Date. This Ordinance shall be effective u~on its ~assage end ~ubl~cation, Dated the day of , 199~. Edw. J. Erick$on, Mayor Attest: Valerie Leone, City Clerk Published in the New Hope-Golden Valley Sun:Post the day of , 1996.) MEMORANDUM DATE: May 29, 1996 TO: Steve Sondrall, City Attorney FROM: Valerie Leone, City Clerk SUBJECT: Food Handling Business License Ordinance After several meetings With Doug Smith, Jean Coone, Larry Watts, and Lorraine Kloss, we request the following ordinance amendment(s): 1) Amend 8.032 (1)(b) to: Limited Food Handlinq Establishment. An establishment with food sold or offered for sale to the public including unwrapped bakery products or candies, canned or bottled beverages, non-perishable machine dispensed beverages, or pte-pac, kaged sandwiches, snacks or ice cream novelties which are heated, served or sold for consumption on the premises or immediate consumption off the premises. 2) Delete Convenience Foods--Sections 8.032 (8)(a-b) and 14.081(1)(k) Convenience foods will be part of Limited Food Handling Establishments. Note: Section 8.032(8) b(i) through b(v) should be covered in department of health guidelines. 3) Increase fees: 14.081 (1)(h).from $20.00 to $30.00 (to justify sanit~rian's inspection of carnivals, etc) 4) Amend language in 4.125 (page 4-68): 4.125(2)(d) Licenses: That the non-automotive sales shall qualify for and be granted an annual food handlingr retail sales license or other license, as circumstances shall require, in addition to the Conditional Use Permit. Revise tQ: That the non-automotive sales shall qualify for and be granted an annual food handling license and other license(s), as circumstances shall require, in addition to the Conditional Use Permit. 5) Add language to sections 8.022 and 14.08 to impose "double fee" penalty to business license holders who do not make application and payment for license renewal by December 1 deadline. (Double fee justified by additional admin, time required, i.e. communications--internal and external). Please prepare an ordinance amendment. Attached are marked copies of the affected ordinances. Contact me if you have questions regarding these changes or if you disagree with any of our suggestions. Thanks! ' cc: Larry Watts Dan Donahue 4.124 (5)(s)(iv~ v 4.125 (1)(s) - (c; The trash enclosure must be fully screeped and iandsca~ed from view of adjacent properties and the public r~ght-of-way. Accessory Buildiqqs. The principal use may have o~e (1) accessory building or structure, no larger than thirty percent (30%) of the floor area of the principal building. Accessory buildings must be constructed of the same type of materials as the prlnclpal building. Similar architectural treatment will be required on all sides of the buildinq. (u) ~gna~. A detailed signage plan in conformance with Section 3.40 of this Code shall be submitted to the City for review and approval: (i) Promotional signage attached or affixed to an automobile is prohibited. (ii) Banner, pennants, streamers and other temporary promotional signage may be permitted in accordance with Section 3.441 of this Code. (~,) Flags. If the American Flag is displayed in conjunction with this conditional use permit, it must comply with the laws outlined in 36 USCS, Section 173-176. (Ord. 89-20) Conditional Accessor~ Use, B-3. Certain accessory uses are permitted in the B-] Distric~ w~th v~rious limitations, and are conditional uses for purposes of this Code. The following are conditional accessory uses ~nder the limitations described: Automobile Service Station, Additional Uses. A building housing an automobile service station as a principal use may include additional automobile service operations as a permitted independent use provided: (a) Related Business. The allied business shall be one providing direct service to the maintenance of motor vehicles. An example in a separate business providing for oil change service, or automotive enginer repair. Otherwise Authorized. The additional use shall be a principal or conditional use within the zoning district. (c) $ignage. Total signage for all businesse~ shall'not exceed that permitted to a full service automobile station and all signage erected shall be part of a coordinated sign plan for the property. 4-67 C 072684 ~>tn~;[ Code Requiremenc~s. ALL provisions cf '-l~.e :~;n~ng Code ~:~:l~ld[ng, but eot ] fink:ed to, parkisg, [~nd~cap[ag, and exte~ior storage shall he met. ~ mcS[Le service stations if nne sale of such items is sueo~dLna[e to and accessory to the principal use of '-ne ~te a~ an auto,~lobile service station, provided, as conditior%s p~ecedea~ to th= issuance of a conditional perm[t, the Council shall find: a) Subordinate Use. Tha~ 5he proposed sale items ar~ ~==entzaliy subordinate to the principal use of ~.ne site. Pad,lng. That there a~e specific parking spaces above the regular requirements fo~ %he automobile service station [.;rovided to assure pa~king for customers of the accessory (c) San[nation. That any sale of food items is subject to the a[q~rovai of the City Sanitarian who shall provide specific w~ten sanitary requirements for each proposed sale location, Based upon applicable State and County regulations. D>Licenses. That the non-automotive sales shall qualify for and be granted an annual food handling, retail sales license or other license, as circumstances shall require~ in audition to the Conditional Use Permit. [:?,{~9~!~l!~z. That granting the proposed conditional usa wi[[ not interfere wi~n adjacent development, commercial residential, because of spill-over parking, access or [~affic volume, and tha~ such factors will not constitute [.~ [v~t~ or public nuisance. (g) Par~ing and Green SD~ce. That in addition to any parking or olh~r requirements ~o~ ~he non-automotive retail sales, t~e automobile service station shall maintain all requirements for parking, storage, and green space as if it were the sole use on the site. (ord. ~3) 9~n Storager Accessory. Open and outdoor storage i~ an accessory use under a conditional use permit provlded that: (a) O~en Storage Screened. Full screening is supplied and ~a~~ in Confo~'~ance wXth all applicable-provisions of this Code. (b) Surfacing. Storage area is grassed or surfaced co control dust, mud and to provide a clean, attractive and usable (c) Parking~ Does not take up parking space as required for con=orm&ty to this Code. 072684 CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 96-06 Request: Ordinance Amending New Hope Code §4.036(10)(z) Regulating Parking Requirements for Shopping Centers Location: PID No.: Zoning: B-4, Community Business Zoning District Petitioner: City of New Hope Report Date: August 2, 1996 Meeting Date: August 6, 1996 BACKGROUND 1. City staff is requesting Planning Commission and City Council approval of an Ordinance Amending New Hope Code §4.036(10)(z) Regulating Parking Requirements for Shopping Centers. 2. As a result of the Lasky New Hope Mini Mall proposal to construct a Car-X muffler shop/retail space addition to an existing retail facility, City staff requested that the Planning Consultant examine the City's current regulation of shopping centers. 3. Currently Section 4.02 of the Zoning Ordinance defines a shopping center as: "An integrated grouping of individual retail and service stores located in one or more principal buildings, sharing parking, entrance and exit areas, under single ownership or unified control. Shopping centers are planned unit developments and processed accordingly." Based on the definition, the Lasky Mini Mall (with its three or four tenants) qualifies as a shopping center. Thus, such request must be processed as a planned unit development/conditional use permit. The Lasky Mini Mall brought forth question as to the appropriateness of processing "smaller scale" shopping centers as a PUD/CUP. 4. It has been suggested that the PUD review process may be overly cumbersome for smaller multi-tenant retail facilities such as the Lasky proposal. Smaller retail activities having four tenants or less may be excluded from the shopping center definition through a zoning amendment and be evaluated strictly on a site plan basis. This would eliminate the public hearing process, some of the City review authority, and special performance standards imposed on commercial PUDs. The advantages and disadvantages of this type of amendment are presented as follows: Advantages · Shortening of the administrative process, as "smaller" shopping centers (2-4 tenants) would be required only to go through a site plan review, rather than a PUD/CUP review. · The required site plan review still affords the City the ability to review and apply the general zoning performance standards as required by City Code. Planning Case 96-06 2 August 2, 1996 · Design & Review Committee and the City Council will retain review ability of all commercia~-,~, buildings having less than four tenants through a site plan review. Disadvantages · The site plan review requires no public hearing. As such, no opportunity for public input is provided. · Elimination of PUD and shopping center performance standards being applied to these uses. · The ability to impose additional conditions as a component of the PUD is lost if these smaller facilities are deemed permitted uses. The City must weight the benefits and disadvantages of the PUD/CUP process as it relates to smaller shopping centers. 5. The Codes & Standards Committee reviewed this matter and is recommending no change to the City Code and retaining the existing ordinance language in regard to shopping center definition and PUD/CUP processing. 6. However, as part of the review of the shopping center development regulations, the staff and Committee also requested that the Planning Consultant examine the City's parking standards for shopping centers. Currently the City has the follOwing parking standards for shopping centers: Section 4.036(10)(z) (z) Shopping Centers (i) 0-20,000 square feet of building area - ten spaces per one thousand square feet (ii) 20,001-30,000 square feet of building area - eight spaces per one thousand square feet (iii) 30,001 square feet and over of building area - six spaces per one thousand square feet 7. Per the Planner's report, parking standards for shopping centers are established to accommodate the parking demands of a variety of commercial land uses occupying a multiple occupancy building. However, in examining the City's parking standards for shopping centers smaller than 30,001 square feet, staff finds the standards to be excessive. The table included in the Planner's report shows the application of the City's shopping center parking standards to the Lasky development proposal. Under the current ordinance, the Lasky proposal would be required to provide 117 parking spaces compared to 55 spaces under the proposed staff application of off-street parking standards. The Lasky site did not offer sufficient lot area to accommodate the required shopping center parking. 8. It was the recommendation of the Planner that the City pursue an amendment to its off-street parking requirements for shopping centers to more accurately reflect anticipated demand and the Codes & Standards Committee and staff concur with this recommendation. In this regard, the Planner has recommended that a standard of six spaces per one thousand square feet be considered for shopping centers regardless of size. Planning Case 96-06 3 August 2, 1996 · 9. The City Attorney has prepared the enclosed ordinance based on this recommendation. 10. Staff and the Codes & Standards Committee support the ordinance amendment for off-street parking requirements for shopping centers because the revision more accurately reflects the anticipated parking demand at smaller centers. RECOMMENDATION Staff recommends approval of the ordinance amendment. Attachments: Proposed Ordinance 5/15 City Attorney Correspondence Public Hearing Notice 3/5 Planner's Report ORDINANCE NO. 96-12 AN ORDINANCE AMENDING NEW HOPE CODE, §4. 036(10)(z) REGULATING PARKING REQUIREMENTS FOR SHOPPING CENTERS The City Council of the City of New Hope ordains: Section 1. Section 4,036 (lO)(z) "Shopping Centers" of the New Hope Code is hereby amended to read as follows: (z) Shopping Centers. Six spaces per one thousand square feet of building area.' % , , , / ~.v,vv, .~1~, ~ , ~ .~,,~ ~..~ ~., ~.~, , ,~ ,,,~ ~, ~.~.~. All areas are cumulative and refer to gross leasable building area and do not include covered or enclosed walkways, malls or lanes between stairs and similar public areas not intended or used for sales, display or other commercial purposes. Section 2. Effective Date. This Ordinance shall be effective upon its passage and publication. Dated the day of , 1996. Edw. J. Erickson, Mayor At t est: Va]erie Leone, City Clerk Published in the'New Hope-Golden Valley Sun-Post the day of , 1996.) ~ MAY-I6-96 THU 17:40 ~ P, 01/02 May 15, 1996 F~# Fax~ Ms. Sarah 8ellefuil Administrative Assistant Oit¥ of New Ho~e 4401X¥1on Avenue North New Hope, MN 55428 RE: Proposed Ordinance 96-12 Amending Shopping Canter Parking Our File: D~a~ Pleas~ find enclosed for consideration at the May ~, lg9B Codes and Standards m~ating ~he referenced ordinance. As umuml, ~his is a zonin~ amendment. Ther'mfore~ a public ~earing will be required before l~e Planning Commission if Codes and ~tandards dscides this ordinance should ba pressntad to the Planning Commission. No,ice publication requirements would delay consideration until the July m~e~ing. Contact me if you hays ~n¥ questions VeKy t~ul¥ 8~even A. Sondral] zl[h cc: K~Fk NcDona]d NOTICE OF PUBLIC HEARING TO CONSIDER ORDINANCE AMENDING NEW HOPE ZONING CODE §4.036(10)(z) REGULATING PARKING SPACE REQUIREMENTS FOR SHOPPING CENTERS City of New Hope, Minnesota Notice is hereby given that the Planning Commission of the City of New Hope, Minnesota, will meet on the 6th day of August, 1996, 1996, at 7:00 o'clock p.m. at the City Hall, 4401 Xylon Avenue North, in said City for the purpose of holding a public hearing to consider the adoption of an ordinance amending the New Hope Zoning Code. Said ordinance will have the affect of amending the calculation for off-street parking spaces for shopping centers by requiring six spaces for every one thousand square feet of,building area without regard to the total square feet of building 'area within the center. All persons interested are invited to appear at said hearing for the purpose of being heard with respect to the zoning code amendment. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk to make arrangements (telephone 531-5117, TDD number 531-5109). Dated the 15th day of July, 1996. s/ Valerie J. Leone Va]erie J. Leone City Clerk (Published in the New Hope-Golden Valley Sun-Post on the 24th day of July, 1996.) . Northwes Associated nsultants, Inc. C OMMUN T Y L ANNING · DESIG MARKET RESEARCH MEMORANDUM TO: Kirk McDonald FROM: Cary Teague/Bob Kirmis/Alan Brixius DATE: 5 March 1996 RE: New Hope - Shopping Center PUD/CUP"-) FILE NO: 131.00 - 96.03 BACKGROUND As a result of the Lasky New Hope Mini Mall proposal to construct a Car-X muffler shop/ retail space addition to an existing retail facility, our office has been directed to examine the City's current regulation of shopping centers. This memorandum shall examine the issues surrounding a possible amendment to the City's regulations relating to shopping centers. ISSUES ANALYSIS Shopping Center Definition. Currently Section 4.02 of the Zoning Ordinance defines a shopping center as: An integrated grouping of individual retail and service stores located in one or more principal buildings, sharing parking, entrance and exit areas, under single ownership or unified control. Shopping centers are planned unit developments and processed accordingly. Based on the preceding definition, the Lasky Mini-Mall (with'its three or four tenants) qualifies as a shopping center. Thus, such request must be processed as a planned unit development/conditional use permit. The Lasky Mini-Mall has brought forth question as to the appropriateness of processing "smaller scale" shopping centers as a PUD/CUP. 5775 Wayzata Blvd.-Suite 555. St. Louis Park, MN 55416. (612) 595-9636.Fax. 595-9837 PUD/CUP Processing. As a planned unit development, the procedural requirements of Section 4.19 of the Zoning Ordinance must be adhered to. While a multi-stage rewew process is suggested, single stage PUD review similar to the conditional use permit procedural process is allowed under Section 4.196(3)(c). Section 4.19 also establishes performance standards beyond the general zoning performance standards of the City. In regard to commercial/industrial PUD/CUPs, the following performance standards are provided: 1. Frontage. The tract of land for which a project is proposed and a permit requested shall not have less than 200 feet of frontage on a public right-of-way. 2. Yard. No building shall be nearer than fifty feet to the side or rear property line when such line abuts an R-l, R-2, R-3, or R-4 use district. 3. Landscaping. Screening and Surfacing. a. Surfacing. The entire site other than that taken up by structures or landscaping shall be surfaced with a material to control dust and drainage. b.Drainage. A drainage system subject to the approval of the City Engineer shall be installed. c. Screening and Landscaping. Developments abutting an R-l, R-2, R-3, and R-4 district shall be screened and landscaped in compliance with Section 4.033 (3). It has been suggested that the PUD review process may be ovedy cumbersome for smaller multi tenant retail facilities such as the Lasky proposal. Smaller retail activities having four tenants or less may be excluded from the shopping center definition through a zoning amendment and be evaluated stdctly on a site plan basis. This would eliminate the public hearing process, some of the City review authority, and special performance standards imposed on commercial PUDs. The advantages and disadvantages of this type of amendment is presented as follows: Advantages: · Shortening of the administrative process, as "smaller" shopping centers (2-4 tenants) would be required only to go through a site plan review, rather than a PUD/CUP review. · The required site plan review still affords the City the ability to review and apply the general zoning performance standards as required by City Code. 2 · Design Review Board and the City Council will retain review ability of all commercial buildings having less than four tenants through a site plan review Disadvantages: · The site Plan review requires no public hearing. As such, no opportunity for public input is provided. · Elimination of PUD and shopping center performance standards being applied to these uses. · The ability to impose additional conditions as a component of the PUD is lost if these smaller facilities are deemed permitted uses. The City must weigh the benefits and disadvantages of the PUD/CUP process as it relates to smaller shopping centers. If the City feels that the PUD/CUP process is overly cumbersome for smaller multi tenant retail facilities, the definition of shopping center may be amended as follows: Section 4.022 (124) (124) Shopping Center. An integrated grouping ofi!!~iiii~ii!i~ individual retail-and service stores located in one or more principal buildings, sharing parking, entrance and exit areas, under single ownership or unified control. Shopping centers are planned unit developments and processed accordingly. Off-Street Parking. As part of our review of the shopping center development regulations, we also examined the City's parking standards. Currently the City has the following parking standards for shopping centers: Section 4.036(10)(z) (z) Shopping Centers. (i) 0-20,000 square feet of building area - ten spaces per one thousand square feet. (ii) 20,001-301000 square feet of building area - eight spaces per one thousand square feet. (iii) 30,001 square feet and over of building area - six spaces per one thousand square feet. 3 All areas are cumulative and refer to gross leasable building area and do not include covered or enclosed walkways, malls or lanes between stairs and s~milar public areas not intended or used for sales, display or other commercial purposes. Parking standards for shopping centers are established to accommodate the parking demands of a variety of commercial land uses occupying a multiple occupancy building. However, in examining the City's parking standards for shopping centers smaller than 30,001 square feet, staff finds the standards to be excessive. The following table shows the application of the City's shopping center parking standards to the Lasky development proposal. Under the current ordinance, the Lasky proposal would be required to provide 117 parking spaces compared to 55 spaces under the proposed staff application of off- street parking standards. The Lasky site does not offer sufficient lot area to accommodate the required shopping center parking. Use Ratio Re(3uired Spaces Alternative A Spaces Shopping Center~ Floor Area ReQuired (11,708 sf) 0-20,000 sf 10 spaces/1,000 sf 117 20,000-30,000 sf 8 spaces/1,000 sf 30,000+ sf 6 spacesl1,000 sf Alternative B Auto Repair 8 spaces, plus I additional space for each 13 (54,800 sf*) 800 sf of floor area over 1,000 square feet Retail StoresI 1 space per 150 square feet of floor area 42 (6,908 sf*) 55 * 10 percent reduction required for non-productive space ~ Includes future retail It is the recommendation of our office that the City pursue an amendment to its off-street parking requirements for shopping centers to more accurately reflect anticipated demand. In this regard, a standard of six spaces per 1,000 square feet should be considered for shopping centers regardless of size. 4 CONCLUSION Based on the preceding investigation, we would recommend the following: 1. The City consider one of the following options. a. Retain existing ordinance language in regard to shopping center definition and PUD/CUP processing; or b. Amend shopping center definition to exclude "smaller" centers. 2. The City amend its off-street parking requirements for shopping centers to more accurately reflect anticipated demand. pc: Doug Sandstad Steve Sondrall 5 CITY OF NEW HOPE MEMORANDUM DATE: August 2, 1996 TO: Planning Commission Members FROM: Kirk McDonald, Management Assistant/Community Development Coordinator SUBJECT: Miscellaneous Issues 1. June 10 Council/EDA Meetings - At the June 10 Council/EDA meetings, the Council/EDA took action on the following planning/development/housing issues: A. Resolution Approving Modification to the Housing Goals Agreement Under the Metropolitan Livable Communities Act, Calendar 'Year 1996: Approved, see attached Council request. B. Planning Case 96-16, Request for a 'Variance from the Rear Yard Setback Requirement to Allow Construction of a Sun Room Addition, 4076 Ensign Avenue North, Clifford & Elizabeth Miller: Approved, subject to the condition as recommended by the Planning Commission. C. Planning Case 96-17, Conditional Use Permit Amendment for Nursing Home Expansion, 8100 27th Avenue North, Ambassador Good Samaritan Center: Approved, subject to the conditions as recommended by the Planning Commission. D. Planning Case 96-18, Request for a Variance from the Side Yard Setback Requirement to Allow Construction of a Garage Addition, 3840 Gettysburg Avenue North, Leona Bigelow: Approved, subject to the condition as recommended by the Planning Commission. E. PlanninR Case 95-31, Request for Sign Variances/Approval of Comprehensive Sign Plan to Allow Wall and Ground Signs that Exceed Sign Code Requirements in Number and Size for 7709 42nd Avenue North, Autohaus of Minneapolis/Thomas Boettcher: Denied, City Attorney to prepare Findings of Fact for Denial. F. Project //519, Resolution Authorizing Publication of Notice and Holding a Public Hearine Regarding Sale of 6081 Louisiana Avenue: Approved, see attached EDA request. 2. June 24 Council/EDA Meetim, s - At the June 24 Council/EDA meetings, the Council/EDA took action on the following planning/development/housing issues: A. Project//560, Approval of Plans and Specifications and Authorization to Call for Bids for Renovation of Park Shelter Building Roof at Terra Linda Park: Approved, see attached Council request. B. Project //556, Resolution Awarding Contract for Playground Equipment for Begin Park: Approved, see attached Council request. C. Resolution Accepting Easements from Kihle Construction for 4003, 4009, and 4013 Oregon Avenue: Approved, see attached Council request. D. Pro|ect //544, Resolution Approving Change Order No. 3 with Veit & Company for 4400 Quebec Avenue and Golf Course Storm Sewer and Pond Improvements: Approved, see attached Council request. E. Project//519, Motion Approving Final Payment to Michlitsch Builders, Inc. for $9,709.34 for the Construction of a Handicap Accessible Twin Home Built at 6073/6081 Louisiana Avenno.: Approved, see attached Council request. F. Projects//545, 548, 549, Resolution Approving Change Order to Demolition Contract for 60, W. Broadway, 5559 Sumter, 7621 Bass Lake Road: Approved, see attached Council request. G. Projects//545, 548, 549, Motion Approving Final Payment to RP Excavating in the Amount of $18,175 for Demolition of 6067 W. Broadway,. 5559 Sumter, 7621 Bass Lake Road: Approved, see attached Council request. H. Resolution Approvine End Grant Agreement for a Mighty. Ducks Grant Award Between City of New Hope and the Minnesota Amateur Sports Commission and Authorize Mayor and Manager to Sign: Approved, see attached Council request. I. Project//462, Motion Approving Ouote Submitted by Agassiz Environmental Systems in the Amount of $1,222 to Abandon and Seal Remainine Wells at City-Owned Property at 42nd & Nevada Avenues: Approved, see attached Council request. J. Resolution Approving Hennepin County Housing Rehabilitation Deferred Loan Program Repayment Agreement and Authorizing Mayor and City Manaeer to Execute Agreement: Approved, see attached Council request. K. Project//519, Resolution Authorizing and Approving Sale of 6081 Louisiana Avenue to Daniel J. Langenberger: Approved, see attached Council request. L. Plannin_e Case 95-31,. Resolution Establishing Findines of Fact for Denial of Request for Sign Code Variance and Comprehensive Siren Plan Approval. Autohaus/Boettcher: Approved, see attached Council request. M. Resolution Approving the New Hope Housing Policy Action Plan as Required Under the Metropolitan Livable Communities Act, Calendar Year 1996: Approved, see attached Council request. If you would like a copy of the plan, please call Pam (531-5110) or Sarah (531-5137). N. Project #565, Motion Authorizing Staff to Negotiate to Purchase the Property at 5530 Sumter Avenue from Douglas Hodgeman, Owner: Approved, see attached Council request. O. Resolution Directing a Study be Conducted Regarding the Regulation of Transmission and Reception Facilities of Radio Common Carrier: Approved, see attached Council request. The North Suburban Cable Commission will undertake the study and it will then be submitted to the Codes & Standards Committee for review before being presented to the Planning Commission and City Council. P. Ordinance 96-15, An Interim Ordinance Temporarily Prohibitine the Establishment, Expansion, Modification or Rebuilding of any Radio Common Carrier Facilities Within the City: Approved, see attached Council request. Q. Ordinance 96-03, An Ordinance Amending New Hope City Code by Modifying the Definition for a Limited Food Handling License: Approved, see attached Council request. R. Discussion Regarding City Financial Assistance fOr ~0posed Developments at Winnetka Center Shopping Center: Discussion continued to July 22 EDA meeting; see attached EDA request. So Project #545, Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Construction of Single Family Home at 6067 West Broadway: Approved, see attached EDA request and house plans. T. Motion Authorizing Staff to Obtain an Appraisal for Property at 5540 Winnetka Avenue North: Approved, see attached EDA r'equest. U. Project #566, Resolution Approving Letter of Understanding with Tasks Unlimited, Inc. for Loan to Purchase Housing: Approved, see attached EDA request. V. Project #566, Motion Approving Tasks Unlimited, Inc. to Sign a Purchase Agreement for the Duplex Property Located at 2829/2833 Flag Avenue: Approved, see attached EDA request. 3. July 22 Council/EDA Meetings - At the July 22 Council/EDA meetings, the Council/EDA took action on the following planning/development/housing issues: A. Project #560, Resolution Rejecting Bid for Construction of Park Shelter Roof Repairs - Terra Linda Park: Approved, see attached Council request. B. Resolution Approving Amendment to Conditional Use Permit and Site Approval to Allow Expansion of School Uses in R-1 Zoning District, Independent School District No. 281, Petitioner: Approved with modifications; see attached Council request. C. Project #565, Resolution Authorizing Purchase of 5530 Sumter Avenue North: Approved, see attached Council request. D. Discussion Regarding Property Owner's Offer to Sell Property at 7624 55th Avenue North to City: Staff recommendation not to pursue acquisition adopted; see attached Council request. E. Ordinance 96-19, An Ordinance Temporarily Extending the Pawn Shop Moratorium Codified as New Hope Code 1.58: Approved, see attached Council request. F. Project #566, Discussion Regarding City Financial Assistance for Proposed Developments at Winnetka Center Shopping Center: Continued to August 12 EDA meeting. G. Project #544, Motion Approving Tasks Unlimited Lodges to Sign a Purchase Agreement for a Duplex Property Located at 3579/3581 Independence Avenue North: Approved, see attached EDA request. 4. Codes & Standards Committee - The Committee met on June 19 and discussed: A. Pawn Shops: B. Ordinance Amending New Hope City Code to Require Perimeter Concrete Curbing Around Off- Street Parking Areas C. Discussion Regarding Sign Code Amendment to Allow Ice Arena Wall Sign The Committee also met on July 24 and discussed: A. Pawn Shops B. Ordinance Amending Sign Code by Permitting Wall Signs on Churches, Schools, Non-Profit Institutions and Government Buildings C. Ordinance Amending City Code Section Regulating Food Handling Licenses as Subordinate Uses for Automobile Service Stations 5. Quarterly Reports - Attached please find the second quarter planning/development- housing/redevelopment, and engineering reports, for your information. 6. Project Bulletins - Enclosed for your information are project bulletins on the 36th Avenue street/utility project and the New Hope Elementary School ballfields and 47th Avenue water tower projects. 7. Update on Development Projects - A. Gill Brothers Funeral Chapel - Closing/sale of property completed (finally) the end of June, groundbreaking held, and presently under construction. B. Pro Engineering - Under construction. C. Taber Bushnell - Under construction. D. Lasky Car-X PUD - Not yet under construction; performance bond and Development Agreement not yet submitted. E. Hoyt Industrial PUD -. Not yet under construction; performance bond, revised plans and Development Agreement not yet submitted. F. Public Works Expansion - To get underway this fall. G. Ice Arena Expansion - Under construction and on schedule; to be completed in October. Attachments: Housing Goals Agreement 6081 Louisiana Avenue - Public Hearing Terra Linda Park Shelter Begin Park Playground Equipment 4003, 4009, 4013 Oregon Avenue 4400 Quebec & Golf Course Pond 6073/6081 Louisiana Avenue - Final Payment Demolition of 3 City-Owned Properties Mighty Ducks Grant Award Seal Wells at 42nd/Nevada Avenues Deferred Loan Program Repayment Agreement 6081 Louisiana Avenue - Sale Findings of Fact for Denial - Autohaus Housing Policy Action Plan 5530 Sumter Avenue - Negotiate Purchase Study of RCCFs & Ordinance 96-15 Ordinance 96-03 - Food Handling License Proposed Developments at Winnetka Center 6067 West Broadway 5540 Winnetka Avenue ' Tasks Unlimited Letter of Understanding 2829/2833 Flag Avenue Terra Linda Park Shelter Cooper Field CUP Amendment 5530 Sumter Avenue - Authorize Purchase 7624 55th Avenue - Offer to Sell Ordinance 96-i9 - Pawn Shop Moratorium Extension Data Recognition Corporation - Financial Assistance 3579/3581 Independence Avenue Quarterly Reports Project Bulletins - 36th Avenue Improvements & New Hope Elem. Ballfield/Water Tower t RI$~UF.,ST FOR ACTION Originating Department Approved for ~e~a ~da Section Ci~ M~ager 6-10-96 Consent Development S~i~i~ ~/ff ~SOLUTION ~PROV~G MODIFICATION TO T~ HOUS~G ~S AG~E~N.T ~DER T~ ~TROPOLIT~ LIV~LE COMITIES ACT, C~END~ ~ 1996 At ~e Novem~ 27, 1995, New Ho~ CiW Co~Cil m~ting, ~e Ciw Co~cil approved a re~lmion appro~g ho~g go~s ~der ~e Me~o~li~ Liv~le Codifies Ac~ C~en~ Ye~ 19~. ~ p~m of ~ M~o~li~ Livable Co~~ Act wm for [Oc~ ~ono~c ~~on md ~or~ble ho~g ~v~. Ci~ cm apply for ~ds II ~ come m Ci~ ~s ~on ~ ~ g~s ~ w~ ap~v~ by ~e Co.cji on order to p~cipale ~ ~ pro~ ~fom, M~li~ Co~c~ · e CiW of New Ho~ c~g~ i~ go~s to ~ ~c~k n~ mgge~ on ~e Homing Go~s A~mem (~ ~s md is one of offiy a f~ ci~ ~l ~y m~ or exc~ ~e ~nc~ outl~ed by acli~6es. ~e a~h~ ~l~on ~v~ a m~fic~on to ~ ho~g go~s ~mem ~der the DI~XFT HOUSFNG GOALS AGREE.~IENT .~[ETROPOLITAN LI%'ABLE CO_XI)IUNITIES ACT PRINCIPLES The city of New Hope supports: I. A balanced housing supply, with housing available for people at all income levelS. 2. The accommodation of all racial and ethnic groups in the purchase, sale, rental and location of housing within the community.. 3. A variety, of housing types for people in all stages of the life-cycle. 4. A communitw of well, maintained housing and neighborhoods, including ownership and rental h~using. 5. Housing development that respects the natural environment of the community while striving to accommodate the need for a variety of housing types and costs. 6. The availability of a full range of services and facilities for its residents, and the improvement of access to and linkage between housing and employment. GOALS To, carry ou.t the above housing principles, the Ci.ty of New Hope agrees to use benchmark innicators lot communities of similar location and stage of development as affordable and life-cycle housing goals for the period 1996 to 2010, and to make its best efforts, given market conditions and resource availability, to maintain an index within the benchmark ranges for affordability, life-cycle and density. Affordability Ownenhip 92% 77% 77 ~ Rental 41% 41-4S% 41-45~ l.~fe-~yck Tyl~ (Non-singla family 48% 34-41% 34-41 r. detached) Owner/mar Miz ~3/~7% (6&.72) / ( ~4-7 23 / (28-36)% (28-36)% Oensi~. Sinlb-Family Ik~a~h~ 2.91acm :L4-2.9/aer~ 2.4-2.9 Ac re Multifamily 141a,.re ! l-IS/acta 1 ]. - I. 5 / ac r e To achieve the above goals, the City of New Hope elects to participate in the Metropolitan Livable Communities Act Local Housing Incentives Program, and will prepare and submit a plan to the Metropolitan Council by June 30, 1996, indicating the actions it will take to carry out the above goals. CERTIFICATION Mayor Date ~--. REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section City Manager ~ 0-96 EDA Sarah Bellefuil, Community~/ Item No. By: Development Specialist By:. 5 RESOLUTION AUTHOR/ZING PUBLICATION OF NOTICE AND HOLDING OF A PUBLIC HEARING REGARDING SALE OF 6081 LOUISIANA AVENUE NORTH (IMPROVEMENT PROJECT #519) City staff has found a buyer, Daniel J. Langenberger, for the northern unit of the handicap accessible twin home built at 6073/6081 Louisiana Avenue North. A Purchase Agreement has been executed, subject to the approval of the EDA. By law, a public hearing regarding the sale must be held with at least 10 days published notice. The attached resolution authorizes the public hearing and publication of the notice. The public hearing would then be conducted at the June 24th City Council/EDA Meeting. Staff recommends approval of the resolution authorizing publication of notice and holding of a public hearing regarding the.sale of 6081 Louisiana Avenue Noi~h (Improvement Project #519). MOTION BY /?~'~ t~ SECOND BY TO: :?:f ~/~' cCiO/'4 t~ ~ ~&-t~2. Review: Administration: Finance: RFA-O01 CORRICK & SONDR.~LL, P.A. Edinburgh Execu~ve Office Plaza 8525 Edinbrook Crossing Suite ~203 Brookl~ P~k. M~neso~ 55443 Tt~N[ (~12} May 31, 1996 CDaniel J. Oonahue New Hope EPA 4401 Xylon Avenue North New Hope, MN 55428 RE: Sale of 6081 Louisiana North Our File No. 99.11154 Dear Dan: The EDA has signed a Purchase Agreement with Daniel Langenberger for the sale of the second unit of the two unit twinhome at 6081 Louisiana Avenue North, contingent upon approval of the Purchase Agreement by the governing body of the EDA. As with any real property, the EDA must consider the advisability of the sale after a public hearing, and the hearing must be preceded by 10 days published notice. The enclosed Resolution orders the publication and the public hearing. This Resolution should be on the agenda for the June loth TEDA meeting, and will allow notice in time for a hearing on June 24th. Our office will take care of getting the Notice to the New Hope-Golden Valley Sun-Post in time for publication on June 12th. Please call if you have any questions. Sincerely, ,z, ~GNED Martin P. Malecha m3f cc: Valerie Leone, City Clerk Kirk McDonald, Management Assistant (w/enc) Sarah 8ellefuil, Administrative Assistant (w/eric) Steven A. Sondrall, City Attorney Originating Department Approved for Agenda Agenda Section Consent 6 Parks and Recreation __/24/96 ? Item No. By: Shari French B~. 6.11 / APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO CALL FOR BIDS FOR RENOVATION OF PARK SHELTER BUILDING ROOF AT TERRA LINDA PARK (IMPROVEMENT PROJECT NO. 560) The 1996 CIP calls for renovation of a park shelter roof and contains $25,000 from 1996 plus carry over from the 1995 project. Terra Linda Park was chosen because the roof is in poor shape in the estimation of staff. The engineers have drawn up plans and specs. Staff is requesting approval and a call for bids. Bids would be opened July 9th and taken to CoUncil on July 22. MOTION BY SECOND BY TO: Review: ~dmtnlstratlon: Finance: RFA-O01 ~ REQUEST FOR ACTION Originating Department Append ~r Agenda Agenda Section Consen~ Parks and Recreation 6/24/96 .(~ Item No. By: Shari French B~. 6.[2 RESOLUTION AWARDING CONTRACT FOR PLAYGROUND EQUIPMENT FOR BEGIN PARK (IMPROVEMENT PROJECT NO. 556) TO ODLAND CONSTRUCTION Bids were open on Monday, June 17th and have been evaluated by the engineers for playground equipment for Begin Park (Improvement Project 556). The Engineer's letter regarding bid evaluations is attached. Plans and specifications were approved at the May 28th Council meeting. The 1996 CIP contains $50,000 for this purchase. Contractors Tota% Odland Construction $43,881.00 Earl F. Anderson, Inc. $45,358.89 Miracle Recreation of MN, Inc. $45,755.30 Global Specialty Contractors, Inc. $49,127.00 Staff recommends award to the low bidder. MOTION BY SECOND BY TO: Revl~: Admmlstra~n: Finance: ~ONESTRO0 ASSOCIATES ~'612~361311 06/19/96 16:!5 - Ass i es Engineers & Architects Ci~ of New ~! Xylom Av N Ne~ H~, ~ 5~428 ~ ~ ~ve~.m B~ ~ie No. ~1~ Dear Shari French: Bidm were opened fro' the Mom mmltoe, ed pmjec~ off Monday, June 17. 199~. Trmmmiued hemwi~ am ten (10) copies of the bid tabulation for your informazton and file. Please noM the foilowifl$ aspoca of tim biddinB, i~r several of Ihe IMm bid Jtem~ ldd~Cle Recreation of MN, Inc. proposed iflmllJng equivalent equipment. This was accomplidJed by using tim alutnates listed off die bid fonu for mt, project For purposes or comparing bids, we have included their prices for the proposed ecEaivalent equipment under ~he appmpriato base bid items 'and included etese prices in their Mini bid anmunt, lhfi P. AAderuoe. he. submitted a base bld priee and added seve~l additional items to the bid form wtdt'l lxice listed of S~2,2:21. Aftm'reviewine ~,e hid documents and dtsousaill8 b matter with · ropregmntalive of P. afl F. ~dtdmt, soa, Inc., it wm dmasnztined bt the work included in t~ extra itams was oletrly part of the w~ under the base bid as defJMd by the plans and spooifice~on.. TIwruforo, the unmmt of S2,Z21 wu distributed te the spp~ate base bid items and inohMsd within tltif oontramza,'s base bid. The following summtwtzm the results or the fmu' bids received: Low Odhnd CeamuctJea $43~81.00 #2 Pad P. Andersen, Inc. S, t3.3:~8.89 The Iow biddee oa the proje~ we Odland Conmuctioa ~i~h i Bid d $~3,881. TM eaginee~'s estima~ ~ dMis work wi1 S43,1XJO. 'FM~ bid~ have beeu reviewed md found to be in ~det. In sclditioe, the bid sketches have been reviewed and it is our opinion that the hyout mid equipment oermmd by the low bidder aro acceptable. Our firm tins worked with Odlmd ~on in em past and we are fnmiliar wi~h ~bek wod~ We m'o tlmed'or~ ,~eemmendbe thut the (~lty awnnl this peo~eet te Odleod ConetnaetSon, line, ba the emount or ~t3,~sI.ee. 2335 ~Vest Hlghwlly 36 · St. Paul, MN $5113-3898 · 612-636-4600 COUNCIL REQUF. T FOR Originating Department Approved for Agenda Agenda Section City Manager Consent Kirk McDonald '5) 6-24-96 Item No. By: Management Assistant By:.//// 6. / RESOLUTION ACCEPTING EASEMENTS FROM KIHLE CONSTRUCTION, INC. FOR 4003, 4009, AND 4013 OREGON AVENUE NORTH Kihle Construction, Inc. constructed.three (3) houses on three (3) lots at 4003, 4009, and 4013 Oregon Avem~ North. Certain Utility and drainage easements necessary for the proper development of this property had never been granted or dedicated to the City. Kihle Construction has granted the CiD ~rmanent utility and drainage easements over, under and across said properties& :.~e City A~mey has prepared 'the attached resolution which accepts the easement~ :~ Staff recomm~ds approval of the resolution. MOTION BY SECOND BY TO: Review: ~-'lmlrtistratlon: Finance: RFA-O01 June 18, 1996 Daniel ,J. ~}onahue City Manager 4401 Xylon Avenue North New Hope~ MN 55428 RE: Easements for 4003, 4009, and 4013 Oregon Avenue Our File No: 99,11145 Dear Oan: Brian Kihle constructed some houses on tl~ree lo1:s hJs construction comoany owned at 4003, 4009, and 4013 Oregon Avenue North. Rome utility and drainage easements typtoal for 1ota l~ke these were m~ss~ng. K~hle Conatru=tion, Inc. 9ran[ed the City t~e mtssing easements, an~ t~e encloseO Resolutlon acceots the easements for the C~fy. Please contact me i~ you bays any Ouestlons or co~ents. ~n~erely, M~rttn ~. ~le~ha cc: K~rk Mc~nald, Management Assistant valer~e Leone, City Clerk 8teven A, Sondra11, C~ty Attorney COLrNC~L REQUF. T FOR ACTION Originating Department Approved for Agenda Agenda Section City Manager Consent Kirk McDonald / ~-24-96 Item No. By: Management Assistant By:.// 6. ~5 RESOLUTION APPROVING CHANGE ORDER NO. 3 WITH VEIT & COMPANY, INC. FOR 4400 QUEBEC AVENUE NORTH AND GOLF COURSE STORM SEWER AND POND [MPROVEM'ENTS (IMPROVEMENT PROJECT NO. 544) rN THE AMOUNT OF $1,935.00 . Change Order No. 3 for Improvement Project No. 544 (4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements) is for the installation of an underground rip rap conduit to help stabilize the south bank of the pond and to convey groundwater to the pond. The City Engineer is recommending the Change Order to stabilize the south, bank of the pond. Following the pond excavation, groundwater seepage into the pond has continued to occur which has not allowed the slope to stabilize. The' Change Order provides for an underground rip rap conduit conveying groundwater to the pond. Stable material will be placed over the rip rap conduit allowing the bank to stabilize. The amount of the Change Order ia $1,935.00 and would be funded out of the Storm Water Utility. Fund. The Change Order would bring the total contract with Veit & Company to $287,532.05. The enclosed resolution approves the Change Order and staff recommend approval of the resolution. MOTION BY ', SECOND BY TO: Review: Administration: Finance: [ RFAoO01 ~ .~ COUNCIL "~/.~,i~,]~l},,.] REQUF.~T FOR ACTION Originating Department Approved for Agenda Agenda Section Ci~ Manager Consent Sarah Betlefuil ,{~-24-96 Item No. By: Community Development Speci Iisi. '. 6.16 MOTION APPROVING FINAL ~AYMENT TO MICHLITSCH BUILDERS, INC., 'IN THE AMOUNT OF $9,709.34 FOR THE CONSTRUCTION OF A HANDICAP ACCESSIBLE TWIN HOME BUILT AT 6073/6081 LOUISIANA AVENUE NORTH (IMPROVEMENT PROJECT :~519) Michlitch Builders, Inc., has completed consm:ction of a handicap accessible twin home built at 6073/6081 Louisiana Avenue North and is requesting final payment in the amount of $9,709.34. The original contract amount was $199,900. There were two change orders including a $1,704.72 addition for extra cupboards, lighting, and appliance upgrades, and a $1,172.50 addition for 2-10 Insurance and additional curbing. $1,443.39 of the change order additions was paid for by the buyers of the 6073 Louisiana Avenue North unit. The Building Official has inspected the twin home and has issued a Certificate of Occupancy for the twin home units. Final payment will b~ mailed to Michlitch Builders. Inc., after they have submitted the appropriate IC-134 forms to the City. Staff recommends approval of a motion authorizing final payment to Michlitch Builders, Inc., in the amount of $9,709.34 for completion of the construction of a handicap accessible twin home built at 6073/6081 Louisiana Avenue North. MOTION BY SECOND BY TO: Review: Administration: Finance: RFA-O01 5[[C HL[TSCH BUILDERS. [NC. 4770 QL1N~OOD LN. N., PL'~.~IOUTH, 6'12-557-1694 LICENSE #0001038 FAX 557-679'1' June 14, 1996 Re: 6073 and 6081 Louisiana Ave. N. New Hop~, MN Original Contract Amount $199,900.00 tst Change Order 1,704.72 2nd Change Order ~ Total Conwagt Amount $202,777.22 I st Payment: 1-16-96 $ ,$3,157.55 2nd Payment: 3,18-96 38,808.45 3rd Payment: 4-29-96 33,932.37 4th Payment: 5-28-96 75,626.12 Allowanc~ for Carpet Flaw 100.t30 Payment from Buyers of 6073 1.443.39 To~al l~yment~ Received $193.067.88 Net Total I~e $ 9,709.34 COU'N~.,~ ~ Originating Depa~hiient Approved for Agenda A~nda~q~etl~ City Manager Consent Sarah Bellefuil !~ ) 6-24-96 Item No. 15¥: Community Development Sp ¢ial~.]/ 6. ! 7 RESOLUTION APPROVING CHANGE ORDER TO DEMOLITION CONTRACT FOR:6067 WEST BROADWAY (IMPROVEMENT PROJECT #545), 5559 SUMTER AVENUE NORTH (IMPROVEMENT PROJECT #548), AND 7621 BASS LAKE ROAD (IMPROVEMENT PROJECT #549). ~t me April 22, t~b" t~lty ~Ol,ll'lciI meeting the City Council awarded the contract to demolish three City owned prol:~rties located at 6067 West Broadway, 5559 Sumter, and 7621 Bass Lake Road to R.P. Excavating for $15,500. During demolition the following additional costs were incurr~l: 5559 Surnter: During a sever~ storm on May 18, a 40ofoot evergreen tree was uprooted at 5559 Sumter. The demolition contractor removed the tree at a cost of $475. 6067 West Broad, ray: Prior to demolition, a buried fuel oil tank was discovered at 6067 West Broadway. There was a small amount of fuel in the tank which was removed by Safe~ Kleen. (Safety Kleen also removes used motor oil from Public Works.) Once the fuel oil was removed, the tank was removed from the ground. Tl~'City Fire Inspector was present during the removal and' 'determined that the tank was not leaking. Once the tank was above groun& the demolition contractor removed the oil tank from the site for $200. 6067 West Broaa~ay: City staff had originally hoped to u.~ the existing foundation at 6067 West Broadway for the construction of a new house at the sit~. During demolition, the Building Official was pre,mt and reported to City staff ~ the foundation was cracked in several places and made of 8oinch cement block rather than 12dnch block. Therefore, with the City Manager's approval, staff directed the demolition contractor to remove the foundation for an additional $2,000. (The new home will now be constructed on a new foundation.) MOTION 15Y ,. SF.~ON~ 15Y TO: RFA-O01 ~ I~he abote costs increase the total cost of the demolition by the tbllov,'ing: Original bid $15.500 Remove evergreen tree at 5559 Sumter $475 Remove oil tank at 6067 W. Broadway $200 Remove tbundation at 6067 W. Broadway $2,000 Total $18,175 Staff recommends approval of a resolution authorizing a change order for the properties located at 6067 W. Broadway, 5559 Sumter, and 7621 Bass Lake Road. The additional costs will be paid for using CDBO, EDA, and TIF funds. COUNCIL '~' (..(~=~,.) REQUY_~T FOR ACTION Originating Department Approved for Agenda Agenda Section Ci~ Manager ,~ Consent Sarah Bellefuil /J 6-24-96 Item No. By: Community Development Sp cial[l~. 6.18 MOTION APPROVING FINAL PAYMENT TO R.P. EXCAVATING IN THE AMouNT OF $ l 8,175 FOR DEMOLITION OF 6067 WEST BROADWAY (IMPROVEMENT PROJECT a545), 5559 SUMTER AVENUE NORTH (IMPROVEMENT PROJECT #548), AND 7621 BASS LAKE ROAD (IMPROVEMENT PROJECT #549). R.P. Excavating has completed demolition of three City owned properties located at 6067 West Broadway, 5559 Sumter, and 7621 Bass Lake Road, and is requesting f'mal payment, in the amount of $18,175. The original contract amount was $15,500 and there was a $2,675 change order addition for the removal of a tree at 5559 Sumter, the removal of an empty oil tank and 6067 West Broadway, and the removal of the basement foundation at 6067 West Broadway. Final payment will be mailed to R.P. Excavating when they have submitted the appropriate IC-134 form to the City. Staff recommends approval of a motion authorizing final payment to R.P. Excavating in the amount of $18,175 for completion of the demolition of three City owned properties at 6067 West Broadway, 5559 Sumter, and 7621 Bass Lake Road. MOTION BY SECOND BY TO: Review: Administration: Finance: RFA-O01 ~ Originating Department Approved for Agenda Agenda Section Parks and Recreation ~ Consent Shari French// Item No. By: By: 6.2 0 RESOLUTION APPROVING END GRANT AGREEMENT FOR A MIGHTY DUCKS GRANT AWARD BETWEEN CITY OF NEW HOPE AND THE MINNESOTA AMATEUR SPORTS COMMISSION AND AUTHORIZE MAYOR AND MANAGER TO SIGN This resolution authorizes the Mayor and City Manager to sign the Mighty'Ducks Grant Agreement. The grant is an "end" grant meaning that reimbursement will not occur until the project has been completed following all the particulars stipulated by the State of Minnesota, including prevailing wage. Upon completion the City must request the reimbursement. The City Attorney has reviewed the agreement. Staff recommends approval of the resolution. MOTION BY SECOND BY TO: Review: Administration: Finance: RFA-O01 ~ To: '96 .Mi~_hty Duck Grant Recipients From: Paul D. Erick$on; .MA$C Executive Director RE: Certificate of Grant Award and related information The purpose of this letter is to provide a certificate of award for Migh~ Ducks Grant recipients and to update you with the latest developments: Cer0fiqate of Grant Award Enclos~ you ~ find y~ c~cae of ~t aw~. Ple~ in~te yo~ state le~slato~ ~d app~p~m 1~ o~ai~ ~ yo~ n~t ~g to ~o~de pubic ~o~fion for ~e ~t. A~ch~ m ~e ~cam ~ a nora w~ch a~ ~y le~s~to~ which Contact legal issu~ ~ you have ~y leg~ ~ ~n~ct qu~do~ pl~ ~nmct Al Be~c~ ~ ~e ~nnesom A~omeys Gen~ o~ce. Al's phone numar is (612) 247-I242. Grant A~r~men~ for~ compleg fo~ copies of ~ ~r a~nc ~ you ~ a ~py of ~ ~ a~ng ple~ ~n~t ~ ~e~ at (612) 78~32. FYI: Can a M[ghly Du~a G~nt r~i~ient an~iv a~in? Sev~ cites who have ~v~ '95 ~d '~ ~ ~c~ ~m have ~ ff · ey ~y apply a ~nd ~. ~ ~C h~ &~ ~ ~ ~ a ~um of ~K for ~nova~on ~ ~d 2~K f~ new ~ ~m arable. ~ a ~t w~ aw~ for ~ounc F~ e~ple, ~ a~fi~t ~g a new ~ ~t of 150K wo~d ~ ~ to Verification of Match Rmgirement Related m~ting: Canital '~nn~nriafions Seminar 1~ ~m~ Avenue Sc Paul, ~ 55155 Reminder: O~ober 4th d~dline Just a ~~m ~y ~hc~ who ~R ~ ~pl~g for ~e fm~ round of 1~ $2 0 000 The State of Minnesota through its Minnesota Amateur Sports Commission hereby offers a Mighty Duck Ice Arena Grant Award To: · City of New Hope & 1SD #281 This grant is subject to the requirements of the MASC Grant Contract RFP requirements and contract laws of Minnesot,~. Chair Executive Director REQUEST FOR ACTION Originating Depam,,ent Approved for Agenda Agenda Section City Manager Consent Kirk McDonald 6-24-9:5 Item No. By: Management Assistant By:. 6.23 MOTION APPROVING QUOTE SUBMITTED BY AGASSIZ ENVIRONMENTAL SYS:I'EMS IN THE AMOUNT OF $1,222.00 TO ABANDON AND SEAL REMAINING WELLS AT CITY- OWNED PROPERTY AT 42ND & NEVADA AVENUES (IMPROVEMENT PROJECT NO. 462) In conjunction with the sale of the City-owned property at 42nd & Nevada Avenues,, the City Attorney has advised that three (3) additional ground water monitoring wells need to be abandoned' and sealec[. The wells, identified on the attached graphic, are MW-l, MW-2 and MW-4. In addition to Sealing these three (3) wells with cement, posts surrounding these three (3) wells plus nine (9) additional wells on the property-(total 12) need to be pulled. Northern Environmental, the City's consultant on this project, has solicited quotes for the sealing three wells and pulling of posts around 12 wells and the quotes received are listed below: Company Ouote Agassiz Environmental Systems $1,222.00 Boart Longyear, Inc. $1,296.00 Berserson Caswell $1,673.50 Northern Environmental and staff recommend awarding the work to the low bidder, Aga77iz Environmental Systems, in the amount of $1,222.00. Staff recommends approval of a motion awarding the work to the low bidder. MOTION BY SECOND BY TO: t_o~l- '3RE.~,KDO~,~,%' ()F' BiDS RECEIVED FOR FOLLO~,VIN'G AT 4£ND AND NEVADA AVENL'E Total Removal 24 Bumper Post 10 Pro-tops MWI (4" well 17' deep) MW2 (4" well 22.5' deep) MW4 (4" well 22' deep) Agassiz Bid 24 posts x $20/post $480.00 I0 Pro-tops x $25/pro-top $250.00 MWI 17 feet x $8.00/ff $136.00 MW2 22.5 feet x $8.00/ff $180.00 MW4 22 feet x $8.00/ff $176.00 Mobilization $000.00 Total $1,222.00 Bergerson - Caswell Bid 24 posts × $30/post $720.00 10 pro-tops x $30/pro-top $300.00 MW1 17 feet x $9/ff $1:53.00 MW2 22.5 ff x $9/ft $202.50 MW4 22 fl x $9/ft $198.00 Mobilization $100.00 Total $1,673.~0 Boart Langvear Bid 24 posts x $25/post $600.00 10 pro-tops x $25/In'O.-top $250.00 MWI 17 feet x $4.00/fl $ 68.00 MW2 22.5 feet x $4.00/ft $ 90.00 MW4 22 feet x $4.00/ft $ 88.00 Mobilization $200.00 Total Sl,296.00 L J ~TO~GE T~ ~CA~ Sg~.O 0'. 25' 50' ~ P~CT: BRA2303O9 IOA~ 12/4/91 C~Y OF NEW HOPE ~~ ~~.t ' ~ 42NO AND NEVAOA AVENUES ~.~om~~~ .,- SITE LAYOUT AND A No.hem E~ironmenMl~ QROUNO-WATER CONTOUR. COUNCIL REQUEST FOR ACTION Orlgirlatirlg Department Approved for Agenda Agenda Section City Manager Consent Kirk McDonald 6-24-96 Item No. By:. Management Assistant By: 6.25 RESOLUTION APPROVING HENNEPrN COUNTY HOUSING DEFERRED LOAN PROGRAM REPAYMENT AGREEMENT AND AUTHORIZING ~MAYOR AND CITY .MANAGER TO EXECUTE AGREEMENT A housing rehabilitation loan is being proposed for a New Hope r~sident tl~'ough the Hermepin County/City of New Hope Community Development Block Grant Housing Rehabilitation Program. The County manages the program on behalf of the City and a routine Housing Rehabilitation Deferred Loan Program Repaymem Agreement must be executed. The specific amount of the loan is not included becaus~ the County haa r~-wised the program so that the agreement is executed before the rehab work is complete, however, the total loan amount will not exceed $15,000. The proceeds of the loan will be used for repairs and improvements to the property at 5025 Wisconsin Avenu~ North to improve conditions relating to health, safety. energy efficiency and accessibility. The program is for low/moderato income persons. The lien created by the agreement terminates in fLReen years, and if th~ property is sold before that time, a percentage of the loan must be repaid. The enclosed resolution approves th~ Hennepin County Housing Rehabilitation Deferred Loan Program Repayment Agr~ment and authorizes the Mayor and City Manager to execute the agreement. Staff recommends approval of the resolution. MOTION BY ". SECOND BY TO: Review: Admlnlatratl~m Finance: RFA-O01 COUNCIL FOR ACTION REQUF~T iF. ating Department Approved for Agenda Agenda Section .~tanager Public 'Hearing Sarah Bellefuil ,~4-96 Item No. Community Development Speci~tliSl~' // 7 1. I~. · ° ON. ADTHORIZING AN'D APPROVrl~C. q~[~: c,.c ~,~ LOUISIANA AVENUE NORTH TO EL J. LANGENBERGER (IMPROVEMENT PROJECT NO. 519) At the June I0, Economic Development Authority meeting, the EDA authorized publication of notice and the holding of a public hearing at the June 24, EDA meeting regarding the sale. of the north side of the twin home located at 601/1 Louisiana Avenue North. This is a public hearing to authorize and approve the sale. A Purchase Agreement has been signed by Daniel J. Langenberger for the 6011 Louisiana Avenue North unit and is contingent upon approval by the EDA. The buyer is in the process of qualif-yin'g tbr a Minnesota Housing Finance Agency (MHFA) Minnesota City Participation Program (MCPP) first- time home buyer mortgage and a second mortgage in the amount of $15,000 using CHDO Home Investment Partnership funds. If Daniel J. Langenberger does not quali~ for a MI-IFA mortgage or the $15,000 second mortgage, the Purchase Agreement will be null and void. The Purchase Agreement states that the City will sell the home to Daniel J. Langenberger for $95,000. Staff recommends approval of the resolution by the EDA authorizing and approving the sale of 6081 Louisiana Avenue North to Daniel J. Langenberger (Improvement Project #519). MOTION BY SECOND BY TO: REQIJEST FOR ACTION Originating Department Approved for Agenda City Manager~N & Planning Kirk McDonald i, ) 6-24-96 Item No. By: Management Assistant By:.// 8.1. RESOLUTION ESTABLISHING FINDINGS OF FACT FOR DENIAL OF REQUEST' FOR SIGN CODE VARIANCE AND COMPREHENSIVE SIGN PLAN APPROVAL; PLANNING CASE 95-31; AUTOHAUS OF MINNESOTA AND THOMAS BOETTCHER, PETITIONERS At the June 10 Council meeting, the City Council referred this matter to the City Attorney to prepare findings of fact for denial of the Autohaus request for a Sign-Code variance and Comprehensive Sign Plan approval due to the fact that incomplete plans had been submitted. The City Attorney has prepared the enclosed resolution which makes findings that the petitioners failed to submit the required information for 'sign plan approval and states that the variance.requests fail to satis~ the Sign Code requirements for approval of said variances. Staff recommends approval of the resolution. MOTION BY SECOND BY TO: , Review: Administration: Finance: I RFA-O01 June 19, 1990 Kirk McDonald Management Asst. City of NeW Hope 4401 Xylon Avenue Nortll New Hope, MN 55428 RE: Autohsus Comorehenstve Sign Plan Approval and Var4 ante Plannlng Case No: Our Ft~e ~: 99.~531 Dear K1 rk: Pleaee fimg enoloseg for constderatto~ a% the ~e 24, 1~ Council meeting a proposed Resolution Establishing Findings of Fact for Denial of Request for Sign Code Variance and C~Drehenaive Sign ~lan A~rovml; ~lmnnin~ Case NO. ~5-31; Auto,sue of ainne~lis an~ Thomal )oettcher, Pet (t (oners. ams(¢ally, the ResolUtion makes lendings t~at Petitioners have faile~ to su~it the required information for ai~n ~lln sO,royal anu ~ varimngm requests contmtne~ therein fail to =mtisfy the sign code reqair~entm for ~o~rovml of sale varlen~em. Please contact me if you h~ve any questions or c~ents. Very trul~ yours, Steven A. 8ondrall Enclosure cc:. Oaniel J. Dona~ue, City Uanager (w/eno) Valerie Leone, City Clark RESOLUTION NO, 96- .RESOLUTION EaTABLISHINQ FINOINQS OF FACT FOR DENIAl.. OF REOUEST FOR SIGN CODE VARIANCE AND COMPREHENSIVE HIGH PLAN APPROVAL; PLANNING CA3E NO. 95-31; AUTOHAU8 OF MINNESOTA AND THOMAS BOETTCHER, PETITIONER5 BE [T RESOLVED by the City Council, sitting as the Board of Adjustments and Appeals for the City of New HODe aS &uthortzed Minn. Stat. gg462.3S~, 452.36?(8) and ~]~E~.~, S3.48 of the New HoBs City Code authorizes the Board of Adjustments and Appeals to vary the requtPements of the New Hope Sign Code in harmony with the general purpose an~ intent of said Code, mo that the ;ublic health, safety and general welfare of the Ctty may be secure~, and substantial justiee may be done, and WHEREA~, tn considering a variance New None Cede ~3.481 through 3.485 require the Board of Adjustments and Appeals to make ffndtnga of fact and approve! Daee~ on the following condttJons: 1. That the oondtttone involved are unique to the particular parcel o? Ian~ or uae InvolveS. That the purpose of the variation ia not based excluetvel'y upon a ~e$tre to tncreaae the value or ~ncoms potential of the business involved. 3, That the &11aged difficulty or hardship is caused by th~s Coda and has not been created by any 0arsons presently having an interest in the parcel. · . That the granting of the variance wtll not De detrimental to the aubl1¢ welfare or injurious to other land or lmlarovements to the neighborhood. 5. That the proposed variation ~ill not imaatr an adequate supply of light and e~r to ad,agent property, or suDetantla11y increase t~e congestion of public streets, or ~ntarfere with the functton of the Dollcs ane fire departments of the City, and ~, Petitioners in the herein ~lann{ng Case No. 9S-31 Autohaus of Minneapolis, Znc. and Thomas Boettcher are reauesting :wa varlance~ 1rom the sign coda regulations for multiple occupancy business use~ set out in New Hope Code §3,457 for property at &2nd Avenue North as follows: 1. Ground $iQns Variance - New Ho~e. Co~e ~a.~aT(4)(b) and 3.4es(a) limit a multiple occupancy fac~llty to one groun~ sign If the building contains' two or more s~gns exceeding 10 ea. fi, Petitioners' proposed comprehensive s~$n plan identifies 3 wall ~lgns all exceealng 10 sq. ft. and 2 ground etgns. As a result, variance ~s needed to ~erm~t 2 ground signs. ~. Wall Stun varlanCe - New Hoo_~ §3.4a7(3)(d) s~de and rear wall s~gnage to delivery signs not exceeding 9 sq. fi. {n area. 63.407(3)(c) limits tenant identification signs to one etgn oar tenant. ~f the tenant has aseoarate entrance dtsalayed to the street frontage of the entrance. Petitioners' propose~ comprehensive plan shows 4 stde wall e~gna on the west e~evat~on and 1 s~de wall sign on the east elevation, both elevat4one showing the facility's side walls. Asaumtng tho Drolaoeed signs qualtfy aa dellvery signs. said etgns exceed 9 sq. ft. requ~r4ng a variance to the g sq. ft. limitation as well, and WH_~_EBEA~, Petitioners have reOeatedl¥ requested a pOetl3onement of their proposed comprehensive etgn plan w~th requested variances. Basically, Petitioners have tnformea City staff the submitted comprehensive sign plan ~s not lccurate and they ~ntefld to resubmit a new comprehensive s{gq plan~ end .W~, the stgn ~lan aD~l~c&t~on ha= been tabled at the March, 1~8 through May, ll~e Planning Commission meetings at Petitioners' ~eQueet based on Petitioners representation ~h&~ a revises comprehenltve sign plan would be submitted, and WHEia~A~, ae of the date of tht~ Resolution P, ttt~oners ~ave not su~ttte~ a new revlsee alga ;lan, an~, &~ a result the Planning C~laton rec~ended to the C~ty Coune~l, lJtt~n9 aa the Board of Adjustments and AD,eels, that the pro,sad o~orehenstve sign plan an~ variance request herein referenceO sears iUentified aa Planning Came No. 95-31 be den{ed, WHEREA~, the Planning Co~isston dt~ tlna Petitioners nave fatleU :o suOmlt the necessary information as required ~ ~3.467(1) to approve the propose~ comDrehene(ve plan. 2 $~ecifically, Petitioners have represented they do not intend to comply with the ccmpreheneive sign plan they previously presented submit 'a re~tsed comprehensive sign plan as remresented. Further. Petitioners have not brought forward any evidence to ~&tisfy the variance requirements of New MQae Code §3.48 in connection with the comprehensive sign plan that was submitted. There is no b&$is of fact in the record before either the Planning Commission or C~ty Council to justify two gr'uund signs ur' stde wall delivery signs exceeding g sq. ft. in area. _~L~_~.~_T_~E~RE,. BE...[T. ~E~.Q. LY_ED by the Ctty Council in and for the C~ty of New Hope &e follows: F~NOZNGS OF FACT 1. Tha~ the comprehensive etgn plan eubmlttea by Petttt.oners failed to comply with New HOPe Code ~3.~67(4)(b) and 3.465(3). Specifically, it provides for 2 ground signs for a mul~lple occupancy faci11~¥ wlth 3 wall e~gne exceeding 10 sq. ft. This sign configuration would require a variance for an &dditional ground sign since said coae eec iona permf only one ground Ilgn when signs exceed 10 se. ft. PetStSoners ~ave not come forward with any fac~, justifying a variance to the ground sign limitation under any of the requirements eat out in New Hooe Code through 3.485. 3. Petitioners have represented they intend to submit a new comprehensive sign plan but have fa~led to do so in violation of ~e, Hooe Code ~4.487(1). Petitioners have further represented they do not intend to comply with the comprehensive sign plan previously presented to the City per Planning Case 95-31, 4. That the comprehensive sign plan submitted ehows delivery algnl on the esde wall elevations In violation of New ~ 13.4~7(3)(d)- gpe¢iftcilly, the side e~gfls shown Jfl the plan exceed e gq. ft. and et a reeult woula requtre& variance for ~tde wall 6. Petition&re hive f&tled to Go~e forward w~th Iny Desks %o sup~rC ~heir reques~ for · eJde will delivery s~gn. v&rtance under any of the requirements se~ out ~qW Hope Code il3.&& through 3 ~etitioners ~&vs represents~ t~ey lnTen~ To su~mlt & new comprehens~vs plan addressing the side wall delivsry sign variance but have failed to do so in ¥iolation of Ngw HCU3e Cods §3.¢67(1). Petitioners have further representsd thsy do not intend to comply with the sign plan previously submitted to the City per Planning Ca=e ~5-31. Bassd on the forego~n9 f~nd{ngs, Petitioners' appl~&tion for comore~ens~ye stgn pl&n approv&l &nd ~s v&riances for ~n additional ground.sign and s~ds wall dsl~vsry sign excesd{ng 9 sq. are hereby DEN[ED, The Z4tll ~lay of June, 1996. Edw"" J. Er~'~kson' ~G¥or V&ler~e Leone, ctty Clerk June 17. 1996 Mr. Tom Boettcher Mr. Tom Oestreich Mr. Jeff Benzinger Autohaus of Minneapolis Autohaus Service AutoBody Plus 7709 42nd Avenue North 7709 42nd Avenue North 7709 42nd Avenue North .. New Hope, MN 55427 New Hope, MN 55427 New Hope, MN 55427 Subject: Application for Sign Variances and Comprehensive Sign Plan to Allow Wall and Ground Signs that Exceed Sign Code Requirements in Number and Size, Planmng Case No. 95-31 Gentlemen: In November.of 1995, you submitted an application to the City of New Hope for approval of variances and a Comprehensive Sign Plan to install a new ground sign and front/side wall signs to identify the various businesses located in the building. Plans were submitted that were considered at the lanuau 2, 1996 Planning Commission meeting. At that meeting, a representative from Signcrafters and Tom Oestreich described the sign plans to the Commission. The Commission indicated that they could not support the plans due to the number of variances that were being requested and recommended th_at the plans be revised, to which you agreed. The request was tabled until February. Revised sign plans were submitted in February that included a reduction in the number and size of signs being requested. However, prior to the February Planning Commission meeting, Mr. Boettcher requested that the request be tabled because he said that the plans needed additional revisions. The Planning Commission tabled this request in February, March, April and May. On April 29. correspondence was sent to you indicating that the Planning Commission would probably take action to deny your request if complete, revised plans were not submitted for consideration. No revised plans were submitted, therefore the Planning Commission recommended denial of your request at their June 4 meeting (see attached Planning Commission minutes). This matter was considered by the City Council at their June 10 meeting. The Council concurred with the recommendation of the Planning Commission and directed the City Attorney to prepare a resolution with "findings of fact" for denial of the sign plan (see attached City Council minutes). This resolution will be considered by the City Council at their meeting on June 24. Family Styled City ~-__~,h~.,~' '~ For Family Living /~ Y ~O~ COUNCIL REQUEST FOR ACTION Originating Depart. merit Applxlved for Agenda ~o~=I/~ City Manager & Planning Sarah Bellefuil 1~ 6-24-96 It~n No. Community Developraent gp~ ¢ial~.t/ 8. t~ RESOLUTION APPROVING THE N~W HOPE HOUSING POLICY ACTION PLA~ AS REQUIRED U2Xi'DER THE METROPOLITAN LIVABLE COMMUNITIES ACT. CALENDAR YEAR 1996 was passed by the State Legislature in June, 1995. The Act establishes the Metropolitan Livable Communities Fund which provides funding for local economic revitalization and affordable housing initiatives. Cities can apply for funds only if they elect to participate in the Metropolitan Livable Communities Act. In order for New Hope to be eligible for the funds provided through the Metropolitan Livable Communities Fund, the City must provide the Metropolitan Council with the following items: A resolution, passed by the City Council before November 15, 1995, agreeing to participate in the Metropolitan Livable Communities Fund- The New Hope City Council approved this resolution on September 25, 1995. New Hope adopts goals outlined by the Metropolitan Councit by December 14, 1995 - These goals were passed at the November 27, 1995, City Council meeting. A modification to the goals was passed at the June 10, 1996, City Council meeting. The Metropolitan Council directed the City to modify Rs goals because New Hope already exceeds all affordable housing benchmarks established by the Metropolilan Council. Action Plan must be submitted to the Metropolitan Council by June 30, 1996- At the April 8 New Hope City Council meeting, the City. Council approved a contract with Northwest Associated Consultants to prepare the Action Plan for $3,200. The Action Plan that they have prepared, in conjunction with assistance from City staff, is being presented for your consideration/approval tonight. MOTION BY SECOND TO: Review: Admln~ra~ Finance: RFA-O01 Request Fhe purpose of the Action Plan is to outline how Ne,*' Hope intends to meet and:'or maintain the goals negotiated with the Metropolitan Council for affordable and life cycle housing. In addition, this activity has been an opportunity for the City to evaluate its current housing situation and futu'~e housing needs. The last time that housing activities were evaluated and addressed was in the 1976 Housing Action Plan and the 1978 Housing Profile, both of `*'hich were prepared by Northwest Associated Consultants. The updated Action Plan evaluates the current housing stock and housing programs, and recommends future redevelopment activities. Staff recommends a motion approving the New Hope Housing Policy Action Plan as required under the Metropolitan Livable Communities Act, Calend~r Year 1996. COUNCIL o .cTxo Originating Department Approved for Agenda D~~Ctlon City. Manager & Plannin~ Sarah Bellefuil -24-96 8.6 By: Community Development Speciali~ ~ // MOTION AUTHORIZING STAFF TO N~rGOTIAT£ TO PURCHASE THE PROPERTY AT 5530 SUMTER AVENUE NORTH FROM DOUGLAS HODGEMAN, OWNER (IMPROVEMENT PROJECT #565) meeting, approved and directed staff to have an appraisal completed of the property located at 5530 Sumt~ Avenue North.. BCL Appraisals completed an appraisal of the property on May 30, 1996, and estimated that the fair market value the property is $72,000. Upon receiving the appraisal, staff sent a copy to thc owner, Douglas Hodgeman. Mr. Hodgeman initially wrote a letter to the City asking if the City was interested in buying the hou.~. After receiving the appraisal, Mr. Hodgeman was still inter,'ted in having the City purcha..~ the house. Staff visited the site on June 18 for an interior and exterior imp~tion of the propenT. Jean Coone. General Inspector, completed an Insl~ction Report which is included in the packet. Ihe General Inspector estimates that it will cost $20,000 to rehabilitate the property if the City decides to buy it. rehabilitate it, and rem it to a low/moderate income family. The property is located at 5530 Sumte~ Avenue North. It contalm approximately 18,000 square feet and located in an R-1 Single Family Residential zoning dim'Jct. The hou.~ was built in 1950 and has 1,040 square feet of living sp~e including thr~ I:~drooms, one bathroom, a living room. kitchen laundry room, and detached two-car garage. The hou~ is built over a crawl space. The City is inter~t~l in the property b~an~ of its locatioa adjacea~ to the City owned property. at 7621 Bass Lake Road. T~e l~archase of5~30 gnmter woald allow the Ci~ access to 7621 Bass Lake Road from gamter Avea~e it' the City choose~ to redevelol~ the area sometime in the future. MOTION BY SECOND BY TO: Revtew: Adm/nlstmtlon: Finance: RFA-O01 [f the City decides to purchase 5530 Sumter. the City could either demolish the house immediately, or rehabilitate the house and rent the property to a low/moderate income familv. Because rehabilitation will cost $20,000, staff., believe that the house should be demolished im~ediateiv,, if purchased. Because the property is located directly west of the City owned property at 7621 Bass Lake Road. staff recommends that Council direct staff to begin negotiations with Douglas Hodgeman to purchase the property at 5530 Sumter Avenue North. COUNCIL REQUEST FOR ACTION originating Department Approved for Agenda ~~u City, Manager & Planning Kirk McDonald By.J/~/ 6-24-96 Item No. By: Management Assistant 8,7 RESOLUTION DIRECTING A STUDY BE CONDUCTED REGARDING THE REGULATION OF TRANSMISSION AND RECEPTION FACILITIES OF RADIO COMMON CARRIERS The attached resolution states that the City Council finds that it is necessary to conduct a study to determine if there is a need to amend the City's official controls or comprehensive plan relating to Radio Common Carrier Facilities (RCCF). The North Suburban Cable Communications Commission, a joint powers organization of which the City is a member, has undertaken a study of the appropriate locations and control of RCCFs in its member cities. This resolution authorizes a study to be conducted by City staff md/or the Planning Commission in conjunction with the Commission to determine if the City's official controls need to be modified. Market demand, rapid advances in technology and expanding federal licensure of radio frequencies has resulted in the proliferation of RCCFs and that trend can be expected to accelerate in the future. The City's existing regulation of antenna and tower transmission facilities predates the curr~nt expansion trend and the resolution states that the City Council is concerned that official controls may not be adequate to meet the anticipated proliferation of RCCFs. The enclosed resolution, along with the moratorium ordinance on the agenda, are imended to protect the planning process while the study is being conducted. The resolution is effective until December 1, 1996 and may be further extended for such additional periods as the City. Council may ~ appropriate. Staff recommends approval of the resolution. MOTION BY SECOND BY ,, TO: , Revl~: Admtnlst~tlon: Finance: RFA-O01 Mr. Dan~el J. Donahue City Manager C~ty of New Hooe 4401X¥1on Avenue North New Hope, MN 55428 -RE: Cellular Phone Tower Moratorium Ordinance Our F~3e No; 99.49615 Dear Dan: [n follOw uP Oroposed Resolution and Interim Ordinance teml)orarily prohibiting the eetebl~ehment or expeneton of any new cellular telephone towere w~thtn the ¢lty. The Resolution basically cop~ee the Crystal resolution you Provided me. Apparently we are go, ne to engage ~n the same study through the North Suburban Cable Communication8 Commission. As a resu3t, Crystal's resolution f~t our need for a resolution authorizing a process while the DuD11C study was betng conducted. Obviously the Znter~m'OrdJn&nGe prohibits t~e construction of new ~aclll~les or Cna expansion of extstlng facilities for a perloa through December I, 1996, which is approximately six months from the adoption of the Znterim Ordinance. As usual, we can extend the ymoratorium for an additional 18 months subsequent to 0ecember 1, 1996. Th~s Resolution and Interim Ordinance ~s for consideration at the dune 2&, 1SSS Council meeting, [t you nave any questions or comments, plo&se do not hesitate to contact me. ~even k. 8ondra11 New Hope City Attorney $1t Enclosures ¢o= K{~k MoDonald~ Management Asst. (w/eno)~ y&lerie Leone, ¢lty Clerk (w/ant) RESOLUTZON NO. SO- A RESOLUTZON DZRECTZNQ A STUDY BE CONDUCTED REGARDZNG THE REGULATION OF TRANSIdZSSXON AND RECEPTION FAC;LZTIES OF RADZO COt440N CARRIER8 BE ZT RESOLVED By the City Council of the C~ty of New Hope, HenneD~n County, M~nneeota, as 1.01, The. Ctty of New Hope ("Ctty~) currently, regulates var~ou= types of transmission an~ reception facilities through off~¢tal ~ontrols set out ~n ~ts C~ty Code. 1.02. Among the rac111~les that ere currently subject to regulation are antennas and towers h=v~ng = f~xed loc=eton and oDerSt=d to furn~=h to the public pagtng or moD11= telecommunication servtGe ("Radto Cag.~on Carrier F&ct1~t~es' or 1.03. Market demand, r~ptd advances ~n technology and exD~nd~ng federal 11censure of radio frequencies has resulted the proliferation of RCCP's; =nd that trend oan be expected to 4ccelerete tn the reaeon&bly for=aa=able future. ;.04. The ¢tty's regulation of antenna end tower ~ac~t~== ~red&tes the event= deeGr~bed =boYW and felts d~fferent~ete among the various ;ypel of f~GtlltieS ~nGluding RCCF'S. 1.05, The C~ty ~un~il ts concerned thl; 1ts offtc~=l con, role relating to RCCF's m~y not De ~deauate to mee~ the ~n~c~p~te4 prol~fer=t~on of RCC;'~ and to deal w~th the aDpropr~te loo~tions ~nd cond~t~on- un,er WfltCh ~ey may be permttte~ lfl the CitY. t.06. There ex~t a number of .~gn~ftc~nt ~lannl~g an~ use ~ssues pertaining to ~fle pro~ectton of health, safety and general welfare of the.C~ty, ~nclud{ng the fell~ng: l=Gk ef =1thor =t~te or ~eder~l regulation concerning the height an~ locatton of RCCF's: b. comparison of E¢CF's to other antennas an~ Tower ~acillt~es to determine whether d~fferences make heieht and other matters. 1.07. The City has received numerous inquiries from companies desiring to construct ROOF towers and other facilities in the City. 2.01. The City Counci~ f~nds that ~t ~ necessary to conduct g~ud~ee ~o determine ~f there ~s a need to amend the C~ty's o~icial controls or comprehensive ~l&n relating to ROOF's, ana. i~: so, to &dost the &poropriate amendments. Z.OZ. The North eubu?ban Cable Communlcatlon~ commission (Commission), & joint 13owers org&niz~tton of which the City is member, has undertaken to conduct m comprehensive study of: the appropriate locations and cont?ol o? ~CCF's in the cities that its members. 2.03, The tit7 Council finds that there (s need to adopt interim me&$uree for the purpose o~ protecting the planning ~rocass and the health, safety end welfare of ire citizens regarding such matters. Sect{on 3. Pllnn{na and Zon~n~ ~tud¥.. 3.01. A study' ~ authorized to be conducted by ¢~ty staff and/or Planning O~mm~ae~on in conjunction w~th the Commission to determine if the City'. official controls need to be modified ~s ~hey Foisted to ~CCF's. 3.0E. Pendtn9 completion of the study and adoption of any amendments ~o t~e Ctty'e official con~rols, it te uniawfu] for any person to est&blieh, expand, or rebuild a RCCF. 3.03, Upo~ &ppllcatlon to t~e Clty Council, an~ the s~owing of an undue hardehtD, the City Council may grant su¢h waivers to City may, tn its judgment deem appropriate. Section 4. ~_~. The Ctty ma~ enforce this reeo]ution by mandamue, ~njunction or other appropriate ctvt4 remedy in any court of competent jur~ediction. Section 5. T~rm. Unless earlier repealed By The City Council, this resolution is effective until December 1, 1995, and may be,.fu'rther tXtinded for such additional periods as the City Council msy deem appropriete in accordance with Minn. Adopted by the City of New Hope this ~ay of , 1996. Edw. J. Erlcl<soll, MayoF At t est: valerte Leone, City Clerl< COUNCIL REQUEST FOR ACTION Originating Department Approved for Agenda A~~lon City Manager & Resolutions Kirk McDonald ,~) 6-24-96 Item No. By:. Management Assistant By:.// i0. l ORDINANCE 96-15: AN INTERIM/ORDINANCE TEMPORARILY PROHIBITING'THE ESTABLISHMENT, EXPANSION, MODIFICATION OR REBUILDING OF ANY RADIO COMMON CARRIER FACILITIES WITHIN THE CITY <' The attached interim ordinance prohibits the construction of new or the expansion of existing Radio Common Carrier Facilities (RCCFs) for a period through December 1, 1996, which is approximately six months. This ordinance is intended to be adopted in conjunction with the resolution authorizing a study on said subject. The Council has the authority to extend the moratorium for an additional 18 months subsequent to December 1, 1996, if it so desires. Staff recommends approval of the interim ordinance. MOTION BY SECOND BY TO: Review: Administra~: Finance: RFA-O01 ~ ORDINANCE NO. 95-1 AN ZNT£RIM ORDINANCE TEMPORARILY PROHIBITING THE ESTABLISHMENT, EXPANSION, MODIFICATION OR REBUILD[H~ OF ANY RADZO C01440N CARRIER FACZL[TIE8 W[THZN THE CITY The City Council of the City of New Home orUaine: Section 1. Section 1.58 "Temporary ProhiBition of' TFsnsmission and ReGeotion Facilities of Radio Common Carriers" of the New NoDe Code is hereby added to read ee followe: 1.58 Temporary Prohibition of Transmission and ReceDti~n Factl~[~e~_o~ Radi~o~C_~mmOn Carr4are. 1,581 Oeftnltlo~. For murDoses Of this section Tren~m,t~!~n and Receot~on Pact]tt~e~ shall mean a~v antennae or towere havtne & fixed locatton and ooerated to furnish to the oubl~c oaaine or mobile telecommunication service otherw(ee known ae Ra~io Co~on Carrier Facilities or ~CF", ~ Term of suaoension, pursuant to the authority of Mtnn.atat. 1462..355, ~b~. oro~l~tlO~ ts here~y tm~se~ on the eetabliahment, expansion, ~dtfieation or reGOnetruotion of any tran~1aa~on or reception factlttlel as deflnea thts Code anywhere wtth~n tb.$ ;nrouan Oecem=er 1. 1SSa. AnY application for the issuance of a bu~ldtna oerm~t _~de~ Chapter 3 ,q.~,, tht.a. Code. text chances. variances, conditional uae germtts or re=uesta under Chaoter 4 subdivision req.ue, ats_u.~der Cheater 13 of thie Code for any new uae. ~evelo~ent or su=diviston mt-propertY for RCC~a=_ defined bv i1.S81 of th~a Code shall ~e ~en~ed until Oeo~ber 1, 1996. Section_2. Effective D&te, This Ordinance shall be effective upon ~ts passage ancl pul~lication. Dated the day of , lgg6. Edw. J. Er~okeon, Mayor At t est: Valerie Leone, City Clerk Published tn the New Hope-Golden Valley 8un-Poat the day of REQUEST FOR ACTION originating Department Approved for Agenda A~'~~on City Manager 8,: Resolutions Kirk McDonald } ) 6-24-96 Item No. By: Management Assistant By:. l/ 10.2 / ORDINANCE 96-03: AN ORDINAI){CE AMENDING NEW HOPE CITY CODE BY MODIFYING THE DEFINITION FOR A LIMITED FOOD HANDLING LICENSE The enclosed ordinance amendment is a result of discussions between the Department of Finance & Administration, the Deparmaent of Fire & Safety, and the City Attorney and it updates/changes the ordinance, as follows: 1. The title and del'tuition of "Limited Restaurant" is changed to "Limited Food Handling Establishmem" and is del'reed as "An establishment with food sold or offered for sale to the public including unwrapped bakery products or candies, canned or bottled beverages, non-l~rishable machine dispensed beverages, or pre-packaged sandwiches. snacks or ice cream novelties which are heated, served or sold for consumption on the premises or immediate consumption off the premises. 2. The section on "Sale of Convenience, Ready to Eat Food Stuffs from Dairy and Grocery Stores" is repealed, as they will !~ part. of Limited Food Handling Establishments. 3. The title of the ~ of establishment is changed in the fe~ section from Limited Restaurant to Limited Food Handling Establishment. 4. The fee for "Miscellaneous Food" is increased from $20.00 to $30.00 to justify the Sarfitarian's ~on of carnivals, etc. 5. The fee section for the sale of convenience, ready to eat food stuffs from dairy and grocery stores is deleted. MOTION BY SECOND BY I RFA-O01 ~ Request tbr \ct:on 2 O. The section on the license term and renewal is revised to add the statements: ,,£ve~~ ticense holder wishing to renew a [icense for the following .,,'ear must make a renewal a~'plication on or before December l of the year preceding the license renewal year. Any license renewal application received after December l will subject the license renewal tee to be double the fee set out for the license in Chapter 14." The City Anorney or City Clerk w. ill be able to answer any questions you have on these ordinance revisions at the Council meeting. Staff recommends approval of the resolution. CORRICK & SONDRALL. P.A. ~,c~.f~.. ~i~ Edinburgh Execu~ve Office Plaza .~,.~c ~..,~ 8525 Edinbrook Crossing Suite ~203 Brookl~ P~k. M~neso~ 55443 June 17, 1996 Valerie Leone City Clerk City of New Hope 4401Xylon Avenue'North New Hope, MN 55428 RE: Proposed Ordinance Amending the New Hope City Code by Modifying the Definition for a Limited Food Handling License Our File No: 99.49603 Dear Valerie: Please find enclosed the Ordinance we discussed in our June 14, 1996 telephone conversation. This Ordinance is in response to your May 29, 1996 memo. I made two alterations in connection with your memo. First, I did not include the revisions you requested to Code §4.125. As you know, that would be a change to the Zoning Ordinance which will require a public hearing before the Planning Commission or City Council to be effective. Also, I do not know whether this change should be referred to-the Planning Commission, at any rate, we will need to publish a hearing notice calling for a public hearing before the amendment to that section will be effective. Second, ! amended ~a.024 for the penalty provision regarding late renewal applications. A15o, I do not believe we need to amend Chapter 14 to reflect a double fee since the amendment to §8.024 indicates any renewal application not received by December 1st will be subject to a doubling of the license fee for timely applications. Please review the Ordinance and contact me with any questions or comments you may have. Very truly yours, ~v ~?~V :~: ~ ' ~" ? ~LL st even A. Sondral · slm ~ Enclosure cc: Kirk McDonald, Management Asst. (W/eh ORO~NANCE NO. 96-03 AN ORDINANCE AMENDING NEW HOPE CITY CODE BY UOOIFYING THE DEFINITION FOR A LIMITED " FOOD HANDLING LICENSE The City Council of the City of New Hope ordains: Section 1. Section 8.032(1)(b) "Limited Restaurant" of the New Hope Code is hereby amended to read as follows: Limited Food Handling Establishment. An establishment with food sold or offered for sale to the public includin~ unwrapped bakery products or candies, canned or bottled beverages, non-perishable machine dispensed beverages, or ore- packaged sandwiches, snacks or ice cream novelties which ar~ heated, served or sold for consumption on the premises or -immediate consumption off the premiseS. Section 2. Section 8.032 "Sale of Convenience, Ready to Eat Food Stuffs from Dairy and Grocery Stores" including subsections (a) through (b)(v) are hereby repealed in their entirety. Section 3. Section 14.081 (1)(b) "~imited Restaurant" of the New Hope City Code is hereby amended to read as follows: (b) Limited ~ Food Handling Establishment 65.00 Section 4. Section 14.081 (1)(h) "Miscellaneous Food" of the New Hope City Code is hereby amended to read as follows: (h) Miscellaneous Food 2O.OC 30.00 Section 5. Section 14.081 (1)(k) "Sale of Convenience, Ready to Eat Food Stuffs from Dairy and Grocery Stores" of t'he New NoDe City Code is hereby repealed in ~ts entirety. Section 6. Section 8.024 "License Term" of the New HoDe City Code is hereby amended to read as follows: 8.024 License Term and Renewal. All licenses issued hereunder s/la11 expire on the last day of December next succeeding the issuance of the same, unless sooner revoked or forfeited. Every license;holder wishin~ to renew ~ license for the following year must make a renewal application on or before December 1st of the year precedinR the license renewal year, Any license renewal application received after December 1st will subject ~ha license renewal fee tq be double the fee ~et out fo~ the license in Chapter 14. Section 7. Effective Date. This Ordin&nce shell be effective upon its passage and publication. Dated the day of , 1996, Edw. J. Erickson, Mayor At'test: Valerie Leone, City Clerk Published in the New Hope-Golden Valley Sun-Post the day of ...... , 199e,) MEMORANDUM DATE: May 29, 1996 TO: St~'ve Sondrall, City Attorney FROM: Valerie Leone, City Clerk SUBJECT: Food Handling Business License Ordinance After several meetings with Doug Smith, Jean Coone, Larry Watts, and Lorraine Kloss, we request the following ordinance amendment(s): 1) Amend 8.032 (1)(b)to: Limited Food Handlinq Establishment. An establishment with food sold or offered for sale to the public including unwrapped bakery products or candies, canned or bottled beverages, non-perishable machine dispensed beverages, or pre-packaged sandwiches, snacks or ice cream novelties which are heated, served or sold for consumption on the premises or immediate consumption off the premises. 2) Delete Convenience Foods--Sections 8.032 (8)(a-b) and 14.081(1)(k) Convenience foods will be part of Limited Food Handling Establishments. Note: Section 8.032(8) b(i) through b(v) should be covered in department of health guidelines. 3) Increase fees: 14.081 ( 1 )(h) from $20.00 to $30.00 (to justify sanitarian's inspection of carnivals, etc) 4) Amend language in 4.125 (page 4-68): 4.125(2)(d) Licenses: That the non-automotive sales shall qualify for and be granted an annual food handling, retail sales license or other license, as circumstances shall require, in addition to the Conditional Use Permit. Revise That the non-automotive sales shall qualify for and be granted an annual food handling license and other license(s), as circumstances shall require, in addition to the Conditional Use Permit. 5) Add language to sections 8.022 and 14.08 to impose "double fee" penalW to business license holders who do not make application and payment for license renewal by December I deadline. (Double fee justified by additional admin, time required, i.e. communications--internal and external). Please prepare an ordinance amendment. Attached are marked copies of the affected ordinances. Contact me if you have questions regarding these changes or if you disagree with any of our suggestions. Thanks! ' cc: Larry Watts Dan Donahue EDA ~ REQUEST FOR ACTION Originating Depa~i~nent Approved for Agenda Agenda Section Cky Manager EDA 6-24-96 Kirk McDonald I'.."~ Item No. By: Management Assistant By:. }// z~ DISCUSSION REGARDING CITY FINANCIAL ASSISTANCE FOR PROPOSED DEVELOPMENTS AT WINNETKA CENTER SHOPPING CENTER Developer Mark Senn of Marcus Corporation (Commerciabrlndustfi.'al Real Estate) has met with City staff to discuss two proposals for development at Winnetlm Center Shopping Center at 45th an~t Winnetka Avenues. He has prepared the enclosed correspondence and will be in attendance at the EDA meeting to review the proposals with the EDA and to request some financial assistance from the City.. The two proposed developments include: 1. Interior Remodeling of Super Value Store A company known, as Data Recognition, which designs custom surveys and testing for students. is interested in a long-term (I0 year) lease of the Super Value space and purchase of the building after the lease expires. Data Recognition employs 250-400 college educated employees and has a $2.1 million payroll. The company's headquarters are in Minnetonka. This site is desirable to them because of the bus/transit services available. If they leased the site approximately $600,000 worth of interior remodeling would be completed. Although this is not a retail establishment, an office use such as this could revitalize the other businesses in the center with the large number of employees. Office uses are a permitted use in the B-4 Zoning District. MOTION BY SECOND BY TO: Rev/c-w: ~a~mtrt~tra~ Finance: RFA-O01 ~ · Request for Action 2 ,,.-_.~ .... ~ 2. Construction of a D Queen on the corner of 45th & VCinnetka The developer is also interested in splitting off the comer parcel and constructing Braizer {tull- operation) Dairy. Queen with a drive-thru window. This would be a satellite convenience food facility-similar to McDonaids. The Dairy Queen with drive-thru would require a subdivisiorbamendment to the Shopping Center PUD conditional use permit for a drive-thru window. The property, is located in an area where tax increment financing funds could be utilized and the developer will be inquiring about the EDA's interest in these projects and the potential for City financial assistance. Excerpts from the recently completed Market Study are also attached for 'your reference. ]{{ marcus. corporation June l 2, ! 996 ,Mr. Kirk McDonald City of New Hope 4401 Xylon Avenue North New Hol:~, MN 55428 Dear Kirk: We represent a company, Data RecoBnition Corporation, which is actively involved in relocating and expanding a division of their company. Data Recognition is in the business of customized testing and nationally services states, school districts, corporations and others requiring or desiring customized tests for measur~ or a.q,~ssment purposes. We are currently involved in negotiating with Super Valu for the 40,000 square feet of vacant space at 45th and W'mnetkt Prior to 8~ii~ng an arranBement with Super Valu we have met now and explored the prospect of any city economiC development assistance. The 45th and W'mnetka site, while bein$ out most desired site, quite simply doesnt comlme with other locations economically. For this reason we have broached a discussion over potential city economic development aaaistatw, e. Data Recognition will initially employ approximately 250 people and intends to employ up to 450 if enough skilled employees can be found. Data RecoBnition is quite excited about the New Hope location 8iven its easy mass tmn~ ace, e~, 8oods and services provided in the area, as well as its population density and potential employee base. To help fill the 8aP cazated between this site and other available spaces we are requesting that the City and its Economic D~tlolmamt Authority (El}A) atthofiz~ staffto explore, negotiate and r~ommend a financial pach~ ~ som~ city as,nistan~. We also relntSmt · Dairy Queen franchise that is interested in adding a DQalrazier unit on an ouflot (cornm' of45th & W'mnetlm). At the franc, bisee's request we would also like to discuss the potential ofusin8 TIF to Imlp deCray parts oftl~ cost of devetopmenc Both of these deals invoivin$ separat~ clients need to stand independently, however, as we have undertaken discussions with the city involving potential amstance it only make~ sense to discuss · both at the same time. I have attached a ixaildin$ layout for the former $rocery store space and I have attached some basic information on the Dairy Queen unit 0001 Wayzata Blvd. · Suite 100 · Minnetonka MN 55305 · (612) 593-1177 · Fax (612) 544-0999 .~r. Kirk ~fcDonaid June 12, 1996 Page 2 Plea.~e let me know if there is any additional information you need, otherwise we wOl look t'orw~rd to ~n opportunity to address the EDA in the near ~ture. Sincerely, ~/ MOS/him DAIR~r' QUEEN'/BRAZIER STORE Building Si:e: 2600 ,gq. Ft Lot Si:e: 30.000 Sq. Fr DAIRY QUEEN®/BRAZIER® MENU DAIRY QUEEN'* SOFT BRAZIER~ FOOD ITEMS SERVE ITEMS · Hamburgers · Cones · Sundaes · Hot Dogs · Shakes/Malts · French Fries · Barbara * Onion Rings o Poanu4 Busier° Parfait - ~~ FravMTreat e Gritl~ C~kon Itlll ~o'~ P Ei r~ Lake Valley Park ~n ka ~ Ho :ins EXISTING CONDITIONS The Winnetka Cen~_r is located west of Winnetka Avenue between 45th and Avenues. The center holds + 92.400 square feet of leasable sl~ace, 42,200 square feet, or 46 percent, of which is currently available. It should be noted that the vast majority of vacant space (_+ 36,000) square feet was held by a single use (former grocery store). The mix of current tenants is eclectic and does not provide for any business interchange or accumulative attraction to draw consumers to the Center. The tenant mixture, both past and present, combined different types of commercial businesses. While some consumer interchange could be anticipated between the businesses, the majority of businesses in the Center attract a distinct market which does not serve to complement other tenants. For example, the Center's most prominate tenant, Marquette Bank is not retail oriented. The current tenants are listed in the table below: TABLE 1 WINNETKA CENTER EXISTING TENANTS Cocte Businesa Approximate Square Footage 1 Marquette Bank ~0,800 2 Hair Styling and Tanning 1,600 3 New Hope Pet and $~pply 1,600 4 Vacant 1,800 5 Vacant 1,600 6 Winnetka Chiropractic 1,600 7 Cardinal Beauty Supply 1 8 Abl0ey Carpet 4,000 9 Ace Hard'ware 6,000 10 Circue Pizza 11,000 11 Karate 2,500 , 12 Andemen Floral 2,500 11 The Sl~CtaCM Makers ~ 2,500 12 I.iquom 5.000 13 V~cant 2.500 16 Vacant 36,000 TOTAL 92,400 I SITE CHARACTERISTICS 1 Location is the key to any successful business. Strengths and weaknesses of commercial sites must be evaluated to assist in developing market strategies for each site. Site location, accessibility, surrounding land uses, and physical barriers all influence the type. size and impact ~ commercial uses. A summary of the strengths and weaknesses of the Winnetka Center is provided below: -I Strengths · Located along Winnetka Avenue, the site lies adjacent to a major collector street. I Traffic volumes upon Winnetka Avenue directly east of the Winnetka Center are approximately 14,000 trips per day. I · The site has good visibility to southbound traffic On Winnetka Avenue. i · An ample supply of off-street parking exists upon the property. · The existing commercial center is structurally sound and well maintained.. I · The center lies adjacent to multiple family residential uses which contribute to its customer base. I ' ~ · The center has an efficient vehicular circulation system. I · The site is provided with a full range of municipal utilities. · The site is serviced by three MCTO bus routes. I Weaknesses · Due in large part to its setback, building configuuation and orientation, the center has limited visibility to northbound traffic on Winnetka Avenue or 42nd Avenue. I · The center does not have a strong anchor retail ,tenant from which spinoff business may result. I · The centers most visible tenant (Marquette Bank) is not retail oriented. I · From a design standpoint, the orientation of the center isolates the building from adjacent commercial uses to the south. I . I N~w Hol~ M&I~KE:T STLJOY NOV~:M~I~'I~ I ~95 I ~t~c~ wntcn ~ges :e~ra~ ~fl~ Avl. aha ~n~mm ~. ~ ~ Cemer aha ~e A~ m~ ~ke ~R ~m to ~ ~ I~ ~tes ~e Center ~ la~ ~merc~al u~s to t~ ~. at ~ 4~ A~e. Avenue Public sidewalk Site Issues Map 2 · The s~te ,s mir~!maily !andscaped. The lack of such !ar':,dsca~ing. center's parki,.,"g lot, results in a bleak, barren a.cpearance. · The center's identification sign is dated and does not promote a "vital" or "active' retail experience. · The center is an older architectural design which does not incorporate contemporary design elements which draw attention to the center. · The existing tenant mixture is eclectic and does not present any accumulative attraction or business interchange advantages. · At peak traffic times, access to the center can be inconvenient as northbound ~affic along Winnetka Avenue must make left turns to access the center. · The center does not promote pedestrian traffic as it is setback a significant distance from Winnetka Avenue. The existing site layout does not invite pedestdens from adjacent sidewalk areas to the center across an expansive parking lot. · The center has an "over supply' of off-street parking. According to an APA reference document entitled "Off.Street Parking Requirements", five parking spaces for each 1,000 square feet of leasable area are recommended for shopping centers. Utilizing this standard, an off-street parking supply of 462 parking spaces would be considered adequate. With a total supply of _+ 540 spaces, the center is in significant excess of the off-street parking supply considered necessary to accommodate the use. As illustrated by the items above, the existing site layout and building design does not promote convenience. A direct result of these problems is the center's vacancy rate and less desirable tenant mixture. 1 1 STUDY CONCLUSIONS When New Hcpes commercial retail areas were cngina~ly cleveioped. ~ey ser,/e<3 a :race area that included residential neighborhoods beyond its boundaries in Plymouth, Maple Grove. and Brooklyn Center. The New Hope, commercial facilities competed and shared the trade area Wi~ commercial shopping facilities in Golden Valley, Brooklyn Center and Crystal. As New Hope and its surrounding communities have matured through the 1980s and 1990s. the following physical and demographic influences have reduced the City retail trade area. Demographics Demographic and sales trends identified in earlier market studies in 1985 and 1987 have continued through 1995. These trends indicate that New Hope's retail trade area continues to be reduced. 1. AS New Hope and its mature neighboring communities reached development saturation, the population has declined and matured. This results in older, smaller households in immediate proximity to New Hope's commercial areas. 2. Between 1980 and 1990, New Hope's median age has increased and average household size declined. Tl~e number of residents over the age of 55 has increased from 14 percent to 24 percent during this same period. These demographic characteristics project a different consumer group than the young families of the 1970s. 3. The emerging communities of Brooklyn Park, Maple. Grove, and Plymouth which available for continue to display strong growth. The have land development demographic profile of these communities contrast with mature communities in that they exhibit younger median age, larger household sizes, and greater household income. 4. With the exception of Golden Valley at $46,212, the median income of New Hope and the mature communities average $35,116. In contrast, the growing communities to the north and west have mediah incomes that range from $40,018 to $51,314. I 27 I -- I Retail Space Following the strong residential, the newer communities of Brooklyn Park, Maple Grove. and Plymouth have experienced extraordinary commercial growth since 1985. During this period, these three communities have added approximately 2.8 million square feet of retail staace. This con'n'nercial growth is anticipated to continue with ongoing development Maple Grove at the 1-694ANeaver Lake Road interchange and the Plymouth City CenTer area at Vicksburg Avenue and Highway 55. Additionally, Golden Valley is undertaking a redevelopment project Highway and Winnetka Avenue and Crystal is commercial at 55 undertaking a commercial redevelopment at Bass Lake and West Broadway. The introduction of new. retail facilities in these surrounding communities reduces New Hope's retail drawing power. These new facilities offer new contemporary retail opportunities, a location convenient to major transportation routes, and residential growth areas that were historically served by New Hope commercial facilities. Most of New Hope's retail/shopping centers were developed in 1960 and 1970. In 1985, the New Hope Mall underwent major redevelopment, changing the appearance of this facility. However, other shopping centers such as Winnetka Center, ~Midland Shopping Center, Poste Haste Center, and the K-Mart generally hold their odginal architectural form. These centers do not present the fresh and exciting appearance of the newer contemporary facilities being constructed. Steps are being taken by Midland Shopping Center with regard to landscaping 'and site design in an effort to maintain a fresh appearance. Vacant retail in New Hope has increased from 5 in 1989 to 20 space percent over percent in 1995. Transportation The transportation network has contributed to reducing New Hope's trade area. The major highways and freeways (Highway 169, 1-694, and 1-494) serve a physical barrier that diverts traffic by New Hope. The Winnetka Center's proximity one mile east of Highway 169 does not present a convenient shopping location of area commuter traffic. Retail Sales New Hope retail sales for 1986 through 1990 exhibit a decline,. 1992 sales figures showed a jump in sales, while some increase was anticipated with the maturity of the Winnetka Commons Shopping Center. The significance of the increase raises question on accuracy of the reporting. Comparatively, New Hope ranks behind most of the other study area communities in sales and per capita sales. 28 STRATEGIES FOR RETAIL Market conditions m, dicate that New Hope market focus has cr, anged from a reg~ona~ ',0 community or ne~ghl~orhood focus. Shoppers GoOds h Shoppers goods retailing has exhibited declining sales in areas of household appliances. furniture, and apparel. Only miscellaneous merchandise and automotive retailers exhibited growth. New commercial growt, h within the study area will make ctifficuit for New Hope commercial facilities to compete in the shopper good markets. Shoppers goods retailing in larger box stores which focus on a regional markets is the current retailing tren~l. These facilities attempt to locate on larger parcels in close proximity to major highways. The Winnetka Center building manager's efforts to solicit tenants for the vacated Super Valu space gain responses from the major box store. Il retailers (including Kohl's Department Store, Home Depot, Pet Food Warehouse, etc.) that prefer location two miles west of Winnetka Center near the freeway. ~'~ Under these circumstances, the continued pursuit of shopper goods retailers will not likely 1 be productive. . Convenience Goods ii The market analysis suggests a declining area, that within trade New Hope retailers must increasingly focus on community-wide and neighborhood markets. Local retailing should be geared towards convenience goods and services that address the day-to-day needs .~ of New Hope's changing consumer profile. Winnetka Center already includes a number of convenience goods retailers, including hardware, liquor and florist. Future marketing and renovation should enhance these types of businesses by attracting complementary business and making physical improvements to the building and site that presents an image of convenience and vitality. -I The Winnetka Center was originally constructed as a designation shopping center. Its building design and site layout does not lend itself to a ~',onvenience retail center, in giving attention to convenience goals and services, the following changes are recommended. These changes could involve the redevelopment of the site. 1. The total floor space of the Winnetka Center may be greater than needed for a convenience shopping center. .~ 2. The size of the larger tenant does not lend itself to being carved up for smaller convenience businesses. N~:W HOmE ~'~&~K~'T :~TUOY NOV~eNB~'I~I ~ ~ 29 I The ~u~:C~c,g ;ccat~on and or]entat:or~ on the s~te causes it to be lost frcm ¢,,ew adioin~r~g streets contributing to t~e perce.ction t~at it ~s ci~fficuit to get detracting from t~e center's identity. 4. The shopping center's architectural form has not c.~anged dramatically from original construe. A facelift or renovation to the building facade, perhaps adding some vertical elements to the building's front elevation could change the appearance and image of the Winnetka Center. 5. The large parking lot isolates the shopping center at the rear of the site. If the shopping center is redeveloped, a new smaller ratail facility in closer proximity to Winnetka is suggested. If the existing center is retained, a satellite building should be considered to give the site additional visibility and to enhance the 'City's shopping center image. A second-option would be to reduce the parking area and expand the site's green space and landscape area to make the site more attractive and inviting. 6. The parking lot layout moves the parking stalls away from the building. Rearranging the parking to place parking closer to the business entrance emphasizes consumer convenience. 7.The Winnetka Center offers no defined pedestrian connection between the building and public sidewalks. 8. The Winnetka Shopping Center tenant mix is very eclectic. The consolidation of complementary businesses would assist in promoting a higher degree of accumulative attraction and business interchange. Marketing focus should be on attracting complementary businesses. While the loss of the Super Valu supermarket is reflective of the trend toward larger wholesale grocers, the site may offer some potential for a convenience grocery store at a smaller scale than the previous Super Valu store. The nearest convenience food store is located near the corner of 49th Street and Nevada Avenue. Other than this store, food retailing in New Hope is limited to community gas stations. The Winnetka Center's current lease with Super Val'u presents an obstacle to any new food store from entering the shopping center. Resolution of the lease issues must be addressed with any treatment of the shopping center. ~0 Other Commercial Opportunities Other commercial activities to investigate in t~e redevelopment, renovat~cn, anO marke,u~g of the Winnetka Center to include: 1. Entertainment/Recreation: With the decline in traditional retail sales facilities, the promotion of entertainment and recreational commercial use has worked with other New Hope shopping centers. New Hope Center uses U.S. Swim and Fitness and Blockbuster Video as major anchors. Midland Shopping Center has Cinema Drafthouse Theater as a major tenant. Currently Circus Pizza is a major tenant to the Winnetka Center. The promotion of additional entertainment/recreation commercial facilities can be a signiffcant attraction to the shopping center that would enhance the Winnetka Center image. 2. Dining: Associated with the entertainment facilities opportunities may exist in additional dining facilities. Fast food restaurants have dominated the City Center area both as freestanding facilities and within the New Hope Center. These existing fast food restaurants saturate the current market and have a business interception advantage over the Winnetka Center. Sit down restaurants with liquor offer some potential. If a dining facility is pursued it must be a sit down restaurants offering a unique attractive image. The facility must be freestanding away from the Winnetka Center to take advantage of the visibility from both Winnetka Avenue and 42nd Avenue. 3. Automotive: Automotive goods and services have displayed sales growth in New Hope since 1987. The introduction of automobile goods and service businesses would likely require some redevelopment of the Winnetka Center building and site layout. Historic sales trends suggest that this area retailing in New Hope has remained steady. , .~.~/~ With the changing retailing environment, consideration may be given to non- retailing uses. Commercial office space may offer a workable option in conjunction '-..._..-/ with the other retailing options. I 31 · I ED.& ~~~ REQUEST FOR ACTION originating Department Approved for Agenda Agenda Section City Manager EDA 6-24-96 Sarah Bellefuil ~, '"~ Item No. E~: Community Development Specialist By:./ / 5 RESOLUTION APPROVING PLANS/ AND SPECIFICATIONS AND ORDERING ADVERTISEM'ENT FOR BIDS FOR CONSTRUCTION OF SINGLE FAMILY HOME AT 6067 WEST BROADWAY (IMPROVEMENT PROJECT NO. 545) At the April 22, City Council meeting, the City Council directed staff to work with the firm Planning & Design, Inc., to develop plans for the proposed single family home to be located on the vacant City- owned property at 6067 West Broadway. Plans and specifications have now been prepared and the enclosed resolution approves the plans and specifications and authorizes an advertisement for bids. Pending fur, her input from staff or the EDA on design changes or changes to the specifications, it is anticipated that bids will be opened Thursday, July 18, and considered by the EDA on July 22, with construction to begin immediately. The City of New Hope purchased the property at 6067 West Broadway from HUD, due to mortgage foreclosure, in October, 1995, for $41,400. The site was originally inspected by Jean Coone, General Inspector, and the staff at Project for Pride in Living. They recommended that it should be demolished because of its deteriorated condition and numerous code violations. In response, the house was demolished on June 12 - 14, by R.P. Excavating. The project is being sponsored by the City in conjunction with the 5-City CO-OP Northwest Community Revitalization Corporation and the Metropolitan Council. It is being funded, in part. with Federal HOME program funds, and CDBG funds. CO-OP Northwest will provide a second mortgage so that the hous~ will be affordable to a person/family with low/moderate income. The City. ,,'ill oversee the construction and upon completion the house will be sold to a qualified, first-time home buyer. MOTION BY SECOND BY TO: Review: ,~-~mlnlstration: Finance: RFA-O01 Request FOr Ac:ion 2 ~ ~, ,,, A reduced set of plans and specs for the house is attached to this request. The finished house ~'ill have three bedrooms, l~/~- bathrooms, a living room. dining room. kitchen, dinette, two car attached garage, and a basement. Construction costs to build the new home are estimated at 590,000. Tom Schuster. the City Forester. will design a landscaping plan for the site which will be presented to the EDA at a later date. The site will be landscaped once construction is complete. Staff recommends approval ot' the resolution approving the plans and specifications and authorizing an advertisement for bids for construction of a--single family home at 6067 West Broadwav. COUNCIL Originating Department Approved for Agenda A2e. zlda .~ectlon City Manager E9,~ By: Community Development Speciali., By:.// 6 MOTION AUTHORIZING STAFF TO OBTAIN AN APPRAISAL FOR PROPERTY ~.T 55~t0 WINNETKA AVENUE NORTH City. staff have recently held discussions with the owners of SuperAmerica who are interested in constructing a SuperAmerica convenience store at the corner of Winnetka Avenue North and Bass Lake Road. During discussions, SuperAmerica stated that in order to build on the site, they would require additional land located at 5540 Winnetka and 7809 Bass Lake Road. ~ SuperAmerica has asked the City if they would be willing to purchase the residential property at 5540 Winnetka to help facilitate the construction of a SuperAmerica. In response, an appraisal of 5540 Winnetka must be completed. If the City Council approves the appraisal, the owner of' the property will be contacted to determine if they are interested in selling their property and if they will allow an appraisal of' their property to be completed. If the City decides to acquire the property, the following funds may be used: $84.000 in CDBG acquisition/scattered site housing funds, EDA funds, and TIF fimds, depending on the future use the site. The 1995 assessed value is $91,000 ($20,500 land, 70,500 building). Because the City will be contacting the owner of 5540 Wirmetka to determine if they are interested in selling their property rather than the owner contacting the City asking if the City is interested in buying the house, the City Attorney suggests that the City use a relocation specialist to work with the owner of 5540 Winnetka. Therefore, staff will be contacting Sandra Luegge, the Director of Relocation for Evergreen Land Services, to determine if relocation benefits will be required in this situation. Sandra Luegge advised staff about relocation benefits when the City was considering redeveloping the Bass Lake Road/Sumter Avenue North neighborhood. If' relocation benefits are MOTION BY SECOND BY TO: Review: Admlnlstratlo~ Finance: RFA-O01 Staff is requesting authorization to obtain an appraisal on thc property for comparison and negotiation purposes. The estimated cost of a single family residential appraisal from BCL Appraisals is $350 and ~vill be paid tbr wi~h CBDG funds. Staff recommends approval of a motion authorizing staff to obtain an appraisal of 5540 Winnetka Avenue North. VILLAGE GREEN GOLF HOSTERMAN WINNETKA JR HIGH SCHOOL ELEMENTARY CATh : CML I SCHOOL 2. 5 Tr~ A'v N ~- ' -' ' .~ ~ ~z-- AVE. N. EDA REQUEST FOR ACTION o~rigln.atlng Department Approved for Agenda Agenda Section c~ty ,vlana§er EDA Sarah Bellefuil ~?'~-24'96 Item No. 7 Community Development Specialist ~y: · i"i / i ,. RESOLUTION APPROVING LETTER OF/UNDERSTANDING WITH TASKS UNLIMITED, INC., FOR LOAN TO PURCHASE HOUSING At the May 28 New Hope Economic Development Authority meeting, the EDA made a motion approving Tasks Unlimited as the owner and service provider for a special needs rental housing project to be located in the City. Also at the May 28 EDA meeting, the EDA directed staff to develop a Letter of Understanding with Tasks Unlimited which sets out the terms under which the EDA agrees to make a loan to Tasks Unlimited, Inc., for the purchase of a housing unit in the City. The loan amOunt provided by the City is for a $90,000 zero-interest, 30-year first mortgage. As stated in the Letter of Agreemem, the EDA funds are to be used specifically for the purchase of a property in New Hope. In addition, NW CO-OP Community Revitalization Corporation has allocated $90.000 in 1995' HOME funds toward the project. The HOME funds will be a zero-interest second mortgage. The HOME second mortgage funds will be used for the purchase of a property in New Hope and any rehabilitation costs that may be required. In order for Tasks Unlimited to receive a loan through the City, the EDA will approve the site to be purchased and review aay major rehabilitation work to be completed at the site to insure its suitability. In brief, the Letter of Agreement states that the property to be purchased will be a duplex, twin home. or small multi-unit building that will house six to eight adults. Tasks Unlimited will be the owner of the property and will provide support services to residents. The residents will be adult persons with serious and persistent mental illne~. Staff recommende approval of a resolution approving the Letter of Understanding with Tasks Unlimited, Inc., for a loan to purchase housing in the City of New Hope. MOTION BY SECOND BY Review: Admlnlstrat~n: Finance: RFA-O01 ~ II EDA ACT O OLlgm.atlng Department Approved for Agenda Agenda Section I.~ty ~anager EDA Sarah Bellefuil Item No. By: Commumty Development Specialist By:. , 8 MOTION APPROVING TASKS UNLII~TE C., TO SIGN A PURCHASE AGREEMENT FOR THE DUPLEX PROPERTY LOCATED AT 2829/2833 FLAG AVEN'I~ NORTH. On June 10, City staff, Tasks Unlimited staff, and rehabilitation specialists from Project for Pride in Living, visited a duplex located at 2829~2833 Flag Avenue North to determine if the property is a potential site for a residential style group care facility. . 2829/2833 Flag is located in a R-2 Single and Two Family Residential zoning district. An R4 Multifamily Residential zoning district is located to the south of the property and an R-1 Single Family Residential zoning district is located directly to the east. The duplex was built in 1981 and is in fair condition. Each unit in the duplex includes two bedrooms, one full bathroom, a living room, dining room, kitchen, and two car garage. If Tasks Unlimited purchases the property, they have stated that they would convert one of the garages into two additional bedrooms. Tasks Unlimited would also create a doorway between the two units in the front hall, although both kitchens would be retained. This site is located near another Tasks Unlimited residential facility located 'in a single family home in Golden Valley in a cul-de-sac off of Medicine Lake Road. This motion allows Tasks Unlimited the opportunity to negotiate the Purchase price which is $145,000. It also allows Tasks Unlimited to sign a purchase agreement contingent upon approval by the EDA. The EDA will also have the authority to approve any major rehabilitation activities to take place at a Tasks Unlimited sit~. Staff recommends approval of a motion allowing Tasks Unlimited, Inc., to sign a purchase agreement for the property located at 282912833 Flag Avenue North. MOTION BY ,, $~..C0ND BY ,. TO: ~ ?~ AV~. N WATER ER ~ COUNCIL REQUF~T FOR ACTION Originating'Department Approved for Agenda Agenda Section Parks and Recreation July 22, 1996 Consent Shari French Item No. RESOLUTION REJECTING BID FOR CONSTRUCTION OF IMPROVEMENT PRO~I'ECT NO. 560, PARK SHELTER ROOF REPAIRS - TERRA LINDA PARK On ·July 9th the bid opening took place for the park shelter roof at Terra Linda Park (imProvement project #560). Only one bid was submitted by BNM Construction for $21,890.00. Staff would like the opportunity to revise the specs only in that the new would reflect a greater time span for the completion of the project. The engineer speculates that the time of year now has precluded companies bidding because they are too busy. If the spec allows the construction to take place late fall or early spring, it is felt that there may be more bids received and they may be more in line with the engineer's estimate of $15,000. There would be no other change to the specifications. Staff recommends adopting the resolution to reject the bid. MOTION BY SECOND BY TO: Review: Administration: Finance: COUNCIL ~~"/ REQUF-~T FOR ACTION Originating Depazi,,ient Approved for Agenda _. Agenda ~ectlon ~'lannlng ~, City Manager Development 7-22-96 Item No. Kirk McDonald I~y: Management Assistant By:. 8. ]. RESOLUTION APPROVING AMENDMENT TO CONDITIONAL USE PERMIT AND SITE APPROVAL TO ALLOW EXPANSION OF SCHOOL USES IN R'I ZONING DISTRICT, INDEPENDENT SCHOOL DISTRICT NO. 281, PETITIONER At the June 24 Council meeting, the Council considered a resolution approving an agreement between the City and School District No. 281 regarding the ice arena rental for high school teams. One portion of the resolution dealt with revising the conditions under which the Cooper Field could be utilized and the City Attorney recommended that the appropriate place to make this change was in the odginal CUP Agreement and not the ice arena rental resolution. The Council adopted the ice arena rental resolution with the deletion of the portion dealing with the use of the Cooper Field and directed staff to prepare an amendment to the CUP Agreement. The City Attorney has prepared the enclosed Resolution Approving Amendment to Conditional Use Permit and Site Approval to Allow Expansion of School Uses in the R-1 Zoning District, Independent School District No. 281, Petitioner, and' the City Council will be considering this amendment at its July 22 meeting. The amendment modifies paragraph 3(d)(4)(v) to eliminate the complete prohibition against Armstrong use of the Cooper stadium. This prohibition is replaced by a limited Armstrong use of the Cooper facility in emergency situations. Emergency situation is defined as circumstances preventing Armstrong from using its own facility, such as electrical outages or other acts of God outside the control of the School District. The use is permitted on the condition that the City receives a 24-hour notice and the City Manager consents to the use. The amendment is also subject to the condition that the City of Plymouth must agree to Cooper's use of the Armstrong facility in emergency situations as well. A copy of the proposed amendment to the CUP Agreement has been sent to the Superintendent of School District No. 281 and to the City Manager of PlymoUth. Staff recommends approval of the resolution amending the CUP Agreement. Review: Administration: Finance: RFA-O01 July 15, 1996 K~rk McDonald Management Asst. CtZy of New Hope 4401Xylon Avenue North New HoDs, MN 55428 RE: Amendment ~o I50 No. 281 Cooper Athletic Stadium CUP Our File No: 99.29313 Dear KtrK: At the June 24, 1998 ~ouncil meeting the City council ~lrected stat? ~o ,mens the Conditional Uae Permit and Site/Building Plan Review Approval to Allow Expansion of 5cho~1 Ueee ~n R-1 Zoning D~str~ct, ~ndeDendent Schcml District 281', Petitioner. The requested ,mendment related to the school district's usage of the athletic facility and in particular, Armetron9 H~h $~hool'e uae the Coo~er Athlet~o F&o~l~t¥. Enclosed is ~he requested Amendment for consideration at the July 22. 1996 Council meeting. A]So enclosed Js a ~esolu~ton approving the amendment. ~he c~lete prohibition aga~n~ Armstrong use of the Cooper of the C~er faa~l~ty ~n ~ergency sitUItlO~l. situation tl defined aa G~rOumatanGee preventing Armstrong from Qod outside the control of the echo1 district. The uae perm/tZea on condition the City receives 24 hour notice 8ns ~ne City Manager con&ants ~o.the use. Also, the Oity of Ply~uth must agree to Cooper's uae of the A~strong facility ~n emergency situations aa well. Please contact me tf you have any ques:tons or ¢~enta regarding thts amendment or the resolution enclosed. duly 15, 1996 P~9e 2 ~1m2 " Enclosures ~c: Oan~el J. Oonahue, Ctty Manager (w/eno) Shaft French, Park & Rec Director (w/eric) Va]erie Leone, Cit¥ Cler~ (w/enG) RESOLUTION NO. 9~- RESOLUTION APPROVING AMENDMENT TO CONDITIONAL USE PERMIT AND SITE APPROVAL TO ALLOW EXPANSION OF SCHOOL USES IN R-1 ZONING DISTRICT, INDEPENDENT SCHOOL DISTRICT 281, PETITIONER BE IT RESOLVED that 'the Mayor and City Manager of the City of New Hope are hereby authorized and directed to execute '.t~e Amendment to Conditional Use Permit and Site Approval to Allow Expansion of SchOol Uses in R-1 Zoning District, Independent School District 281, Petitioner, subject to the Plymouth City Council's adoption of a similar amendment permitting Cooper High School's use of the Armstrong athletic facility under like emergency situations. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd day of July, 1996. Edw. J, Erickson, Mayor Attest: Valerie Leone, City Clerk NEW HOPE PLANNING CASE 94-19 AMENDMENT TO CONDITIONAL USE PERMIT AND SITE APPROVAL TO ALLOW EXPANSION OF SCHOOL USES IN R-1 ZONING DISTRICT, INDEPENDENT SCHOOL DISTRICT 281 PETITIONER WHEREAS, Independent School District 281 in New Hope Planning 'Case 94-14 petitioned the City for an expansion of its Cooper High School facility located at 8230 47th Avenue North in the City of New Hope to allow construction of an athletic stadium, and WHEREAS, pursuant to New Hope Resolution No. 95-50 adopted at the March 13, 1995 Council meeting, the City approved the requested CUP and Site Plan subject to Conditions of Approve3 dated March 27, 1995 entered into between the City of New Hope, and Independent School District 281, and WHEREAS, among other conditions, the Conditions of Approva~ in paragraph 3(d)(4) limits the usage of the athletic stadium as follows: 4) Facility Usaqe. The athletic facility will be limited to only Cooper events as follows: i) four (4) varsity home football games plus any post-season competition; ii) seven (7) varsity home soccer games plus any post-season competition; iii) any legitimate daytime school activity; iv) the spring graduation ceremony; v) it is expressly agreed that no exclusive Armstrong High School events wi3l be held at -- the Cooper facility, and WHEREAS, in consideration for enhancing the cooperative relationship between the City and Independent School District 281 retative to issues such as use of the expanding. New Hope Ice Arena for school district activities, the parties deem it desirable to amend the Conditions of Approval relating to the Cooper Athletic Stadium usage. % NOW THEREFORE, the City of New Hope and Independent School Distr~ct 281 hereby agree to an amendment'to the subject Conditions of Approval as follows: AMENDMENT TO REQUEST FOR CONDITIONAL USE PERMIT AMENDMENT AND SITE/BUILDING PLAN REVIEW APPROVAL TO ALLOW EXPANSION OF SCHOOL USES IN R-! ZONING DISTRICT, INDEPENDENT SCHOOL DISTRICT 281, PETITIONER 1. Paragraph 3(d)(4) of the Conditions of Approval of the Request for Conditional Use Permit Amendment and Site/Building P]an Review Approval to Allow Expansion of School Uses in R-1 Zoning District, Independent School District 281, Petitioner is hereby amended by deleting the prohibition of Armstrong High School events at the Cooper High School athletic stadium in subsection (v). Armstrong High School events will be allowed at the Cooper athletic stadium only in the event emergency situations prevent Armstrong events from being held at the Armstrong High Schoo3 ath3etic stadium. Emergency situations shall be defined as circumstances outside of the control of the School District such as electrical outages or Acts of God which render the Armstrong athletic stadium not useable. 2. The amendment to paragraph 3(d)(4)(v) shall be subject to the following conditions: a. The similar Cooper High School use prohibition of the Armstrong athletic stadium shall be amended by the Plymouth City Council to permit Cooper High School use of the Armstrong facility in emergency situations. b. Prior to any Armstrong High School use of the Cooper athletic facility, the School District shall provide the New Hope City Manager at least 24 hours notice of the intended use and the reasons giving rise to the emergency situation necessitating the use by Armstrong of ~he Cooper facility. c. That the City Manager consents to the Armstrong High School use of the Cooper athletic stadium after consideration of the reasons giving rise to the emergency. It is further agreed City. consent will not De unreasonably withheld. INDEPENOENT SCHOOL DISTRICT NO. 281 CITY OF NEW HOPE By Kelth Moberg, Chairman of School Edward J. Erickson, Board Independent School District Its Mayor No. 281 By Thomas 8ollin, Superintendent Daniel J. Donahue, :Independent School District No. [ts City Manager 281 3 COUNCIL REQUF~T FOR ACTION originating Department Approved for Agenda A~enda Section PlarTning & City Manager Development 7-22-96 Kirk McDonald [tm= No. ]~: Management Assistant By:, 8. ;~ RESOLUTION AUTHORIZING PURCHASE OF 5530 SUMTER AVENUE NORTH (IMPROVEMENT PROJECT #565) At the June 24, New Hope City Council meeting, the City Council directed staff to negotiate with Mr. Douglas Hodgeman, the owner of 5530 Sumter Avenue North, for the purchase of his property. Staff met with Mr. Hodgeman on July 2, and presented a Purchase Agreement for his property for $72,000. Staff offered $72,000 for the property because that is the amount BCL Appraisals appraised the property for on May 30, 1996. Dudng the July 2 meeting, staff reviewed the Purchase Agreement with Mr, Hodgeman. Staff also explained that Mr. Hodgeman would not be eligible for relocation benefits because he asked the City to purchase his property and the house is being purchased on a scattered site basis. During the week of July 15, Mr. Hodgernan met with staff and signed the Purchase Agreement, a Well Disclosure Statement, and a Waiver of Relocation Benefits. Staff anticipate closing on the property the end of August. The property is located at 5530 Sumter Avenue North. The land is approximately 18,000 square feet and located in an R-1 Single Family Residential Zoning District. The house was built in 1950 and has 1,040 square feet of living space including three bedrooms, one bathroom, a living room, kitchen, laundry room, and detached two-car garage. The house is built over a crawl space. MOTION BY SECOND BY Review: ,~-lmtnlstratlon: Flr~arlce: Request for Action Page 2 %22-96 The City is interested in the property because it is located adjacent to the City-owned property at 7621 Bass Lake Road. The purchase of 5530 Sumter would allow the City access to 7621 Bass Lake Road from Sumter Avenue if the City chooses to redevelop the area sometime in the future. Once the property has been purchased, staff will have all utilities disconnected from the site, the well sealed, the sewer and water cut at the property line, and advertise for bids for demolition. Because the property is located directly west of the City-owned property at 7621 Bass Lake Road, staff recommends that Council approve the resolution authorizing the purchase of 5530 Sumter Avenue North (Improvement Project #565). COUNCIL REQUEST FOR ACTION originating Department Approved for Agenda ... Agenda~ectlon ~'larrnlng ~ City Manager Development 7-22-96 Sarah Bellefuii Item No. E~. Community Development Sp~J~alist 8.3 DISCUSSION REGARDING PROPERTY OWNERS OFFER TO SELL PROPERTY AT 7624. 55TM AVENUE NORTH TO THE CITY OF NEW HOPE On June 24, 1996, staff met with Mr. Lowell Buss, the owner of 7624 - 55~', Avenue North, concerning his interest in selling his property to the City. In response, the City informed Mr. Buss that he should write a letter stating his interest in selling his property directly t° .the City. On July 1, Kirk McDonald received a letter from Mr. Buss regarding the possible sale of his home to the City for an agreeable pdce. The property is located in an R-1 Single Family Residential Zoning District. The assessed value of the site is $103,000 ($22,500 land, $80,500 building). The house was built in 1962/63 and has an estimated 1,500 square feet of living space. The lot is approximately 12,900 square feet. The house is located directly south of a City-owned property at 7621 Bass Lake Road. After evaluating 7624 - 55~' Avenue North, staff believe that the City should not purchase this property for several reasons including the following: · The house is too expensive. · The house is in good condition and does not need to be rehabilitated or demolished due to code violations. · The property is not necessary for access to 7621 Bass Lake Road. Staff recommends approval of a motion not to pursue the purchase of 7624 - 55~' Avenue North. MOTION BY SECOND BY TO: ~c ~ 7~o/ ~C~NTY ~OmO AN WINNETKA ~ ~ St RAPHEL tOOL ELEMENTARY ~;~ ~;;~ CATHOLIC CHURCH SCHOOL MINDEII ENGLWEEttL~ G CO., INC. F_NQi N E. E P.,~ AND G418- SGTM AVENUE NI. k4 INN ¢- APOL. I~ '?..T. K,E T- SG3T July 1, 1996 Kirk McDonald Management Assistant/ Community Development 4401 Xylon Ave N New Hope, ,MN. 55428 Dear Kirk. As to our com,'ersation on 0-24-96 as to the intent of selling the property on 762.4 - 55th .x.~,.e No to the cit,,' of New Hope I here by make notice with this letter as per your '. instruction, that the above property is for sale to the city of New Hope at a agreeable price ('all me at home ~; 533-5701 or work ~ 425-3355, to make the house available for your assessment. If there is any questions or problems please do not hesitate to call. Sincerely, Lowell Buss COUNCIL REQUF~T FOR ACTION originating Department Approved for Agenda ~. ,~genda Section c~rarnances & City Manager Resolutions 7-22-96 Kirk McDonald Item No. By: Management Assistant By:. [0. [ ORDINANCE NO. 96-19: AN ORDINANCE TEMPORARILY EXTENDING THE PAWN SHOP MORATORIUM CODIFIED AS NEW HOPE CODE §1.58 (PLANNING CASE 96-04) At the March 11 City Council meeting, the Council approved a Resolution Authorizing a Planning Study to Consider Regulations for Pawn Shops in New Hope. The resolution directed staff to prepare a planning study to address such issues as secondary impacts, buffer zones, business regulations, tracking transactions and documenting the license fee to be charged in connection with the Police Department costs involving the regulation of such businesses. In conjunction with the study, the Council also approved Ordinance No. 96-07, An Ordinance Temporarily Prohibiting Any Pawn Shops or Pawn Broker Businesses Within the City of New Hope. The ordinance provides for a total prohibition on the location of any pawn shop in New Hope effective through September 11, 1996. Over the last four months, the Codes & Standards Committee of the Planning Commission has gathered detailed information on this subject and studied a number of ordinances from other cities. The Committee has met with Police Department representatives to discuss license/investigation fees and how pawn shop transactions could be tracked. A draft ordinance has been prepared. The Committee is currently studying the Automated Pawn System (APS) which is used by the City of Minneapolis. The APS is a sedes of linked software programs and hardware systems that can automate the collection of pawn transaction data from shops in numerous communities, di~eminate the data to participating agencies, provide metro-wide sharing of pawn related information, and enhance the identification of stolen property and the individuals MOTION BY SECOND BY TO: Review: Administration: Finance: [ RFA-O01 ~ Request for Action Page 2 7-22--~6 involved. The Committee will be recommending that New Hope implement the Automated Pawn System in conjunction with the adoption of a pawn shop ordinance. The Committee is aware that it is not' possible to work out all the technicalities of this computer-linked information system by September 11 and, therefore, is recommending that the current moratorium be extended for another six months. The City Attorney has prepared the enclosed resolution which extends the moratorium until March 11, 1997, which is an additional six months from the original moratorium ordinance. staff recommends approval of the resolution. COFU~CK & $O~Om~d.b.P.A. ~,~"~ ~,~E.:~ Edinburgh Execuuve Off/ce P~aza ~'~-*': ~"~ ~25 Edinbrook Crossing Suite ~203 Brookl~ P~k. Minneso~ 55443 r~E (113) ~AX (612) 4~ July 12, 1996 Mr. Kirk McDonald Management Assistant City of New Hope 4401Xylon Avenue North New HoDe, MN 55428 RE: First Extension of Pawn Shod Moratorium Our File No. 99.49619 Dear Kirk: Please-find enclosed a DroDosed Ordinance Extending the Pawn Shop Moratorium codified as New HoPe Code ~1.58. The proDosed Ordinance extends the moratorium until March 11, 1997 which is an addition&l six months from the original moratorium ordinance. Please contact me if you would like that extension date changed to a shorter or longer amount, we can extend the moratorium for 18 months or through March 11, 1998. Very truly yours, St even A. $ondra11 Enclosure cc: Valerie Leone (w/eno) ORD~NANC~ NO. 96-19 AN ORDINANCE TEMPORARILY EXTENDING THE PAWN SHOP MORATORIUM CODIFIED AS NEW HOPE CODE §1.58 The City Council of the City of New Hope ordains: Section 1. Section 1.581 "Moratorium Extension" of the New .Hope City Code is hereby added to read as follows: 1.581 Moratorium Extension. The temporary prohibition of pawn shops or pawn brokering businesses set forth ~n New Hope Code §1.58 is hereby extended to March 11, 1997. Section 2. Effective Date. This Ordinance shall be effective upon its passage and publication. Dated the day of July, 1996. Edw. J. Erickson, Mayor Attest: Valerie Leone, City Clerk (Published tn the'New Hope-Golden Valley Sun-Post the day of , 1996.) Automated Pawn System Helping redefine investigation and regulation through a strategic partnership of police, community, and industry Hennepin County Chiefs of Police Association January, 1996 Robert K,. Olson )o/is Chief of Police of lakes Minneapolis, Minnesota o.° Conceptual APS Overview Pawlt Second-hand Goods Shops JMPD Central Site APS .Modems Local MPD Se~er Users .Modem Router Other 4 Subscribers Modem Relay Companies Notwo~ Modem Router MJ NP*Co nnec to d APS Subscribers The Automated Pawn System (APS) is a sones of linked software programs and hardware sysmms that can: · ~ the collection of pawn wansaction dam from shops in numerous communities, including digital images of customers and non-senalized items; · Disseminate 'that data to every participatm$ agency; · Provide metro-wide sharing of pawn related information; · Enhance the identification of stolen property and the individuals involved. Regulating Pawnbrokers Government has long recogmzed the umque oppormmty that pawnbrokers and secondhand goods dealers provide the criminally inclined to dispose of stolen merchandise. Because of this, governments have revoked strong regulatory. reqttirements wherever these businesses ate licensed. With the advent of casino and charitable gambling m Minnesota, the Minneapolis/St. Paul metropolitan area has seen si~ificant grow~ m both the pawn and secondhand goods indusa-y. In Minneapolis alone there has been a 95% increase m reported pawn/secondhand transactions over the past five years. At present, Minneapolis has eight licensed pawn shops and 117 secondhand goods shops. In St. Paul there ate 11 pawn' and 124 secondhand goods shops. Due to this growth, and due to the growing cost of regulating this growth under the current ordinance, a moratorium was placed on the issuance of additional pawn shop licenses m both Minqeapolis and St. Paul. While this moratorium is in effect, Minr~eapolis has crafted a new pawn ordinance and is now revising secondhand goods and precious metal dealers as well. With the new annual, and billable transaction license fees implemented by the Ordinance, the full cost of regulating these businesses will be recovered for the gu'st time The Pawn Detail Minneapolis currently u.~s a manual, pap~ based ~ to record and investigate pawn and secondhand transactions. Adequate in years gone by, this system is now too expensive to maintain and fails to effectively identify stolen property, or the criminals that may be responsible. In 1994, the cost of regulating Minneapolis pawn shops and secondhand dealers exceeded the license fees they paid by more than $90,000.00. Of'the 45,000 items that were reported processed, only 160 were identified as stolen - 3/10 of' 1%. Faced with spiraling costs, poor results, and a steadily increasing workload, the need for a better way to regulate was obvious. Like most businesses, pawn shops and secondhand dealers are regulated to insure the health, safety, and well being of the public. More specflically, regulation serves to: · Identify and minimize illegal activity; · Verify compliance with applicable laws; and · Insure customers a wholesome, legitimate business environment. "X'orkzr',~ ~tm 5~ ?r~ul. Bloom.m~on a_nd surroundLn8 a]enctes, re~tators v,'¢re experiencing sam.flat t'u~ costs and low results. CLrcumsr. anccs see:'. as major contributors to these problems included: · The lack of automated records system-~; · l'nsu~cient st:~ff~ng to insttre compliance with reporting reqttirements; · Inability. to share pawn transaction data between agencies; · Inability to share stolen property data between agencies except for sennli=,ed stolen items that meet NCIC entry standards · Inability to compare pawn transaction data with stolen property, data within an agency or between agencies, except for stolen items with senal numbers that meet NCIC entry standards; · Inability to compare pawn transaction data with stolen property records at insurance companies; · Incomplete and/or inaccurate loss reports; and · Unreported losses. .. Clearly, effective regulation of pawn shops and secondhand dealers is a multi= jurisdictional problem that government, alone, cannot solve. Automated Pawn System Redefining investigation and regulation through strategic parmerships with community and industry. Through the development and implementation of the Automated Pawn System, it is the goal of the Minneapolis Police IX-pamnent to: · ~ and stabiliz~ the cost of regulating pawn shops and s~condhand dealers; · Improve police service and effectiveness; · Promote information shanng; and These goals can be m~t through information sharing with oth~ jurisdictions and strategic parmt, r~hips with block clubs, community organizations, the insurance industry, and pawn shops and s~condhand dealers. Each plays a vital pan in redefining how law enforcement can respond to prol)m~ crimes more effectively. Context Dia,clram CONTEXT DIAGRAM This Context Diagram is a high-level view of the Automated Pawn System that outlines each participants involvement and their relation to each other. Record, Report, and Recover. Th~s is a joint initiative of commum~ oriented policing and the insurance industry. Its go~. is tO increase the number and accuracy of property loss reports made to police, thus increasing the ident~cation of stolen property in the Automated Pa~'rt System. It encourages every citizen to record descriptions, model and serial numbers of all their property, repor~ every loss whether insured or not, and to recover stolen items more 5-equently because of their efforts. While APS is a sott~vare program that captures required transaction data, its rea~ value is in the amount and kinds of data it collects and how it wiU sha~'e that data w~th other jurisdictions for the first time, electronically. With this information, investigators wiU have the ability to develop suspect iaformation and initiate focused investigations of"quali~ed" leads. A query such as "give me the name of anyone who has pawned more than four different televisions in the ps,st 30 da~;,s" is.a good example of how APS can help law enforcement impact property Cr~mes. Finally, APS can allow non-government entities such as insurance companies to query its files for stolen property. This is part of the slrategic partnership with the insurance industry and should dramatically increase the identi6cation of stolen property with no expense to the investigating agency. For this to happen, we must make data describing the property in a regulated transaction eom a licensed pawnbroker or secondhand goods dealer public data. This is being addressed at the ! 996 legislature. For addiUonal informaUon about the Automated Pawn System 'and how your department might benefit by being part of it, please contact: Lt. Phil Hafvenstein MPD;' License Unit 350 South 5th St., Room 1-A M/nneapolis, M~ 55415 (612) 673-3829 71513.1300~compuserve.com EDA REQUEST FOR ACTION Originating Deparmaent Approved for Agenda Agenda Section City Manager EDA 7-22-96 Kirk McDonald Item No. By: Management Assistant a~. 4 DISCUSSION REGARDING CITY FINANCIAL ASSISTANCE FOR pROpOSED IMPROVEMENTS TO SUPERVALU SPACE AT WINNETKA SHOPPING CENTER FOR DATA RECOGNITION CORPORATION (IMPROVEMENT PROJECT NO. 566) requests to continue discussion with the EDA on the request for financial assistance from Data Recognition Corporation for proposed improvements to be made to the SuperValu space at Winnetka Shopping Center. Russell Hagen, President of Data Recognitioni' and developer Mark Senn, Marcus Corporation, will be attending the meeting to discuss their proposal with the EDA and answer questions. As discussed at the June 24 EDA meeting, a company known as Data Recognition, which designs custom surveys and testing for students, is interested in a long-term (8-year) lease of the SuperValu space at Winnetka Shopping Center and possible purchase of the building after the lease expires. Data Recognition employs 250-400 skilled employees and has a $2.1 million payroll (further background information on the company is attached). The company's headquarters is in Minnetonka. They are presently looking'at three (3) sites for relocation. The New Hope site is desirable to them because of the easy access to mass transit, the building meets their needs, parking is adequate, potential employee base, and close proximity to the Police Station (large number of female employees working evening shifts). The property is located in a B-4 Zoning District and office uses are a permitted use. The 1995 Market Study that was completed suggested that with the changing retailing environment, consideration should be given to non-retailing uses. The study said that commercial office space may offer a workable option in conjunction with other retailing options. With the remodeling of thi~ building, there would be little or no increase in market value or tax base. The main advantage to the City would be the large number of jobs and the potential impact of revitalizing the other businesses in the Center and surrounding area. MOTION BY SECOND BY TO: Review: Administration: Finance: RFA-001 Request for Action Page 2 7-22--36 Staff met with Data Recogmtion rel2resentatives several times since the June EDA meet~,~g and they have sui2m~tted the enclosed funding proposal and an aggressive devetooment schedule. They estimate that it will cost $800.000 to get them into the building, with $550.000 for demolition/remodeling/construction and $250,000 for furniture/fixtures/moving expenses. They are proposing that these costs be funded with a $100,000 EDA grant, a $450,000 EDA Iow-interest loan, and a $250,000 investment by Data Recognition. They have indicated they want to move into the facility by mid-October and need two months to complete the renovation. Data Recognition has submitted financial documents to the City, which the City turned over to a financial consultant for review/analysis. The City Attorney has also prepared preliminary draft documents for a loan. ~ ?~(g~ -p~,A~-T 5, ~,~ (,~: ,..~/.. The City Manager has reviewed this proposal and does not support the large financial assistance request and is recommending that the EDA not approve the current request. The Manager believes that Data Recognition should have more equity in the project. The Manager did indicate that he would support assistance of a lessor amount, such. as a $50,000 grant and a $200,000 loan, with an optional payback on the grant. (Please refer to the data regarding City financial assistance on previous projects to compare this request with others.) The City Manager also requested more specific information about the jobs that will be provided, including a breakdown of the number of jobs to be initially provided, the hourly rate of pay, the level of the jobs, whether they will be permanent or temporary, and what the number/percentage of relocated vs. new jobs will be. The Manager also thinks 'that the development schedule is too aggressive and recommends that no decision be made until the August 12 EDA meeting. The City Attorney and Data Recognition are aware of the City Manager's viewpoint. Data Recognition is in the process of assembling the jobs data and will provide that at the EDA meeting. Staff also feels that Data Recognition is willing to modify their financial assistance request, but wants the City to take into account the $2 million they will be spending to lease the site for the next eight years. City staff is recommending that the EDA discuss this financial assistance request with Data Recognition at the EDA meeting and provide direction on th~ amount of the grant and loan and secudty issues. Data Recognition would like to see some conceptual agreement on a financial package at this meeting, if the EDA is so inclined, and would be agreeable to holding off on final approval of documents until August 12 if an agreement in concept can be reached. It is also doubtful that the financial analysis will be completed by Monday. In summary, the City Manager recommends that no decisions be made at this meeting, but that the EDA respond to the proposal and provide direction to staff. Attachments: Data Recognition 7/8 Proposal (Correspondence, Schedule, Proposed Budget, Site Plan) Data Recognition Background Information Marco Construction 6112 Correspondence/Preliminary Cost Estimates City Attorney 7/18 Correspondence/Preliminary Loan Documents Summary of City Financial Assistance on Pdor Projects Excerpts: Winnetka Center Market Study · DRC C{)RPOR ~ ION $uly 8, 1996 Honorable Mayor and Members of the City Council City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Dear Mayor and Members of the City Council: Data Recognition Corporation is looking forward to relocating our handscoring facility to the City of New Hope. Currently the facility is located in Minnetonka in approximately 30,000 square feet. We currently employ 200-250 people at the Minnetonka facility. This proposed move and expansion would allow us future growth to almost 40,000 square feet, and would accommodate up to 450 employees. With our proposed move to New Hope, space will not be a concern as it relates to future growth. Data Recognition Corporation views this as a long term move. While the landlord has stated they have no desire to sell the building, we are assuming the balance of the grocery store lease until April 2005. It would be our intention to negotiate an additional term beyond that once we have Super Valu out of the middle. We view 40,000 square feet as an optimum for this facility and would not anticipate a need for additional square footage beyond that to house in the west metro area. I hope the City can help us make this a reality. We have enjoyed working with City staff to date and look forward to doing so in the future. The services in the vicinity of the proposed location, as well as the excellent bus service, are positive factors to our decision. Likewise, our large employment base should be a positive factor in the economic development and vitality of the a~a. Please be certain to let Mark Senn or me know if you have any additional questions. Very truly yours, ~ · .. Russell B. Hagen President ,EDUCATION DIVISION, 8alter Road MinnetonKa. 54mnesota 800~26-2.~ 612-9~,'~-~,c~¼) Fax 6[2-94~J-'30I Sc~-r~r~ULE DATA KECOGN1T~ON PROPOSED NEW HOPE FACILITY city Council Approval lay 22, 1996 Implementation of'Agreement with City luly 23-26, 1996 Sign Lease and Obtain lrmal Landlord Approval luly 23-26, 1996 o~ cit~ nu~d~ P~ni~s ~ul,~ 23-A~s~ 2, ~ B~-gin Demolition, P,,~nodelling, N~w ConstructionAngust $, 1996 Complete Construction October I, 1996 ~ Furniture and F'nmnu October 1-15, 1996 Move into Premises ~ 11-15, 1996 PRO~'~r BUDGET DATA RECOGNITION PROPOSED NEW HOPE FAC]I, ITY Demolition, Remodelling, Cotutruction (see eita~ed) $ $$0,000 Furniture, Fixtures, and Moving Expenses S 250,000 Total S 800,000 PROPOSED FUNDING SOURCES City Economic Develo~ Gr~ $100,000 ¢~ Low Inta'est Lo~n $ 4S0,000 D~t~ Reco~on $ 250,000 Total $ 800,000 Customer Satisfaction - ~,easurement Survey Support Services At Data ReCognition each project is an opportunity to Systems and Processes provide exceptional service to DRC man.~es _~r~c.:.~ ',, :::: .~, :. our customers. We partner with ~ems approach :....,. c:-~. ',..... yOU to define and proie~ ~oals, providin~ ~ou ~xperts ~pro.!e~t ~,:t: with the b~t proc~sin8 steps for :bmr area of re~cc~:'~ ~.- and data management tt~. while coord:naun~ w~th team members ~o ensur~ ~h~t ~lutions. all quahty standards will be Pa~nering with you Our P~ple Proi~ Team Data Recognmon Co~oration PrOJec~ at DRC are ma~ged , DRO has been proxqding sur: through a team pr~ess. ~oje~ rev support seduces to the sur- tea~ are oran;ed b~d on s~- ~ ~ ~ rev research market for 16 year~, ctfic prOJect mqutrement~ ~d am. ~' ' :: ' Because we specialize in suB'ey h~ya~publetothedive~n~ ~ precessmg and data manage- ofthe~tomermtmfacUonre~arch mem. DRC can offer vou the best market. The chent ~mce mmger so',u:~ons ~o your proJec~ nee~. ' aa~ ~ ce~m leader~nd ~ our kev ~o / ~'e are committed to prox~d- prox~gF'outhe~mceyouneed. ~ t~ ~ i :ng ?u seB~ces to fit yourumque Their job m to facdimte the func- ~.. / customer sausfacuon me~ure- tio~g of the team by prox~ding ', s,,,~ mcnt support needs. To thtsend, pn~- chent tntefface, defining our peopie, systems and facditi~ ovem~ project ~cfficauom. re- :re ail ahgned to allow for flex- ~u~emanagement. problem~lv- :mi~tx 'whde proXnS~ con,m- tngandovemllquaiitycontrolfoc~. F d 'p :ont. dependable ~l~. Ourclient ~n'~ce managers are mg of the sun-er experienced profess~onai$ who through final data fde or know how to manage t~e dwerse each task ts deBned m thc need~ of your pro. leers. They are of the overall pro,eot nce2s backed by exnertenced team prolects roll out. ~rocedu:'c: members f}om our cechmcal set- adlustcd as nec'essan' t.'. vtce$ group, comment processing efficient..~c, ur~t~ hac~hn< ~ ,. :...:. center, oper.mens. ~archouse. . pro~cct DRC's teams are flexible and adaptable to meet ,,our unique program needs Fulfillment/Distribution ~:a~e~::~. ~,.::.::~ ~ - ,' ~ ~re met by our staff of program- propneta~' report package. 5:_ 5 ',~:~.,, .. <.~L~ ~' ....., n~, .... ,[ ~a~keun~. - ~f' mcr/anaLysts and data coordma- proude~ user-friendLy :'eras t'cr ~re.le~ts ~vtt~ umque re-cots who are backed by state- repo~s m a targe vanetv' .-~ 4utrem~2~s ',s tach cannot be of-the-art computer techno[o~', mats. [n addmon. DRC machine processed. Eectrontc data capture ts man- several stat~ucal soft,rare DRC's '.aser prmnng capabt[i- aged throug~ our Opttcat Mark age~ for further a~iys~s and ue5 are backed by forms design Read tOXlR~ and IXLkGE scan- pomng opuo~. specialists who work w~th staff rang systems. These systems al- Whet~eryourtntemalresearch programmers to set up fo~s and low DRC to capture traditto~l staff or one of our strategic part- graphics for mtegrattonw~th van- ~rk read documents, hand or nors m respo~bie for the mter- .~bte text on :tinted pieces. Pro- machine primed aiphWnumenc proration and analysm' process. grammers rouuneb' create character, barcodes, and b~w our dam and presentation stvte programs co handle multiple van- numbe~. Comment processing, repom ~11 en~nce the overall abie printing needs tsuch as tncludingcodmgandke}~ng, and pr~. umque cover totters per dmtnbu- other ~n~l ~y emW effo~ uon segment) using database a~ sup~ued. management techmques and computerized collation at pnnt R ing ume co provide effiOent, accurate L~ser output o f pe~onal=ed fora. Throu~ propn- XIachtne. readabie codes can ~ .e~, ind~tW : .............. .~-~ ~_ ~.~ n,,te4- on documen~ for aut~ ,t~rd. or ,, __ _=~~--~--- ---,..---- mated respondent tracking, cusw~ed Our msemng facilities can fold ~n i ~~~- ~ .md nest insets into enveio~ .... from =9 to 9 x Ia. DRC .~ddress standard=u.~d~ ,~ ':p~atmg :o capx~ on lower ~--~'--~ - :ngs. 5maLlet mafl~ ~ o~m ~ ~ sorted mad throu~ on~ of our -- 3~ ~. strategic maflhou~e pa~nem to reduce postage costs. -- ~ ; ~.:~ .: =.;, :: ~: i, Data Management ~= . ; :.: , , , Large scaLe customer or q~ty -~ ~ :~ ;~ ~: ; ' sun-evsrequtreaccuratetracklng ~= : : i ~ , , : ~ and database management. DRC ~ 2 ~: ~: ~ ~ ~ i defines your database to mco~o- .. =ce ov:~om$ updates, mu[u-wave ~ ......._ ... ~..~ ..,,., An t,~ ,~.n.%ra.e.A~ ~~proac.__ '----~.. ~.' ~,. ~--~-,~~ :.--~v Our faolicy. [ocat~ tn Minnetonka. Minnesou ', 5 .-~. ~ ....... - .... ~ minutes from Mtnneapohs and the Minnea~ot:s, . ~.~d~e. ~.:'~'~ '~'.''-~ ;~ 6 ~ r .... ~-..,.,':.o.~ Paul IntemaUo~.' a~o~) was designed '~ house. ' -. ~4y F~ ~,:~* state-of, the an computer equipment aath work .¢:~a~.~. s)~tem f~ large ~ale sun'e)' prqects. DRC can e ffiOently ~ndl~ su~ey ~tenals. even by the -- ~ad -- r~mng:fo~, reads~ng them for data A~t DRC .... -...: ,~. . captu~. ~nmnsand validating dam, referencing Foufided in t978. tn traction to-,m~gment's on~l ~msl for;,quali~ control, amly:mg experience ~t~ompmei needing hi~ volu~. - cmm~8 num~. and outputting high quaitty accurate dam capture ~out costly investments m re~. hcditles and expem~, DRC ~ focu~d from ~e Our resumes include: beginning on proxqding sun'ey sup~n ~mces. Through our e~anded capabilities and new tech- * Op~ml Mark ~ad (OMR) ~nne~ nolog~es, DRC ~ develo~d proven tec~ques for * I~GE (c~mcter read) ~a~ers managing [arge, dive~ prqecm. Our f~m on su~'ev re.arch support Ms returned cu~ent, flex- * Centrally mmmmed networked PC system ~ble and posmoned to meet t~/s m~amh nee~. From short, targeted su~eys for feedback on s~- * Hi~ s~ed l~r pnnters issues to complicated, mulU-vemon proem · Lette~hop'facility clflc worid~ade: weekly customer mtmfaCuon pro.am to annual employee sun'eys; government re.arch * Fulfillmen~ecelxnng center report~ to menmal health su~e~. DRC ~ the * Cogent pr~sing group expernse and the system to rake ~e of your program needs, · Mrge o~ite warehou~ ~qth track access RECOC NmoN CORPOR. ON 5900 Baker Road Minnetonka. MN 55345 612-935:5900 800-826-2368 ' corporation ~une I" ~96 Sir. Kh'k McDonald City. of New Hope .1401 Xylon Avenue North New Hope, ~ f542~ We represent a compiny, Da~, Recognition Corl:)or'4tiort, which is activdy involved in relocating · nd expandin8 a division of'their company. Data Recognition is in the b~siness of ct~tomized testing and nationally servic~ states, school districts, co--ns and others requirinS or desirinl customi,t~ t~ts for mm,~u~men~ or a,~sesnn~nt l~'Poses, .. WE are c~,'rently involved in n~otiatin~ with Super Valu ~ tl~ 40,000 squaru t'ee~ of spac~ at 45th ~xl W'mn~ka. Prior to rmalizin~ an ~ with ~ Valu ~,~ ls~v~ met now and eq~¢~l tl~ prosgKt of any city ,conomic ~ ~. TI~ 4Sth and D~ta R~.o~tion ~Ii ~ mq~oy apln'oximat~y 2~0 people and intends to employ u~ to .~o We ~Isc) rqnsm~ I Dsio' ~ hnchi~ that is inta'ested in addins · DG'Bn,zie' unit on outlot (camm' af.4$~l & W'umm~). A~ tbs B'ancbises's ruque~ wu would nlso like to diso. m ~tential ~dsl TI~ to hall) ~ parts oftl~ co~ Both or'these ~ ~ ~ ~ ~ to stind ~ently, however, u we ~ve ;~001 Wayzata Blvd. * Suite 100 * Minnetonkn ,%~N ~53~ * (~12) $93.1177 * Fax ~6~ ~.1 - ' =ac~ Please le~ me icnow if'~here is any ad~tionai i~f'orma~on you need, o~he~se we ~*orwafd ro an opperrurury ~o address ~he EDAm ~he ne~- furare. SLncerety, _.. /" MOS/bjm Mr. Russ Harm Da~a RocoGt~'on Corporation ~0~ ~OD~ OF PR~D DATA ~C~N ~0~ A~ON P~L~~Y P~OPOS~ ~ We ~ to ~ ~ fo~ ~~oa ~ ~r ~ ~ ~~ co~~- ~ ~ ~ ~ ~~ ~4~ e~ (1~ ~ d~(~) ~ (11) ~ [1) ~C.. · : ,, - ~ ~~Vs ~,~o., LrI~.E C.,~N~O~. MiNNE~OI'A (~1~)484.~G-"'4S ;AX (~'I~]4G4-57C)I [~MARCO '-' CONSTRUCTION GO., lNG. -- ~ [ [[ [ lira ~ May 6, 1996. (6~4~ 5635 Ex(::avlg~, a.~ re~ and ~ 80 MINNESOTA AVE NUE .. Lrrrl. E CANADA. MINNES 3TA ~ (S12)484.5635 F,~X (512] ~4-5~: Kirk mcDonsla City of New HoDs &A01Xylon Avenue Nor%h Ne~ HO~I, MN 554~ RE: Oa~& Recognition Cor~or&~ton Loan 5uDer Valu C)ur File No. 99.11176 Dear Kirk: Oa~a Recognition ¢orgora~ion (Data) baa aporoeched the City for grant and a loin fnr remodelling the old SUaer Vllu st~e. ~ould then move itl hlndecoring oger&tione ~o ~he N~ HOpe wi~h ZSO par~-~l~ Jool ~lng involve. This lecher wtll raise so~ of ~ht legal de~ile of the requested fJn~Gin~ which The ~equilted gr~, tf uorovid, ~uld ~ Iff outrigh~ gi~t ~t~h no ~eplyNnt geov~lt~ni. ~l l~n~ however~ would need ~o ~ ge~. ~M Data will ~ ~aking over (ii i subtenant) the exim~ing l~on the property. Dmtm will never hive mny~hing Chert e 1M~ld tngrem~ in the mite. A ~rcg~ge l~urea Oy a lem.enola tn~rem~ In rem1 ee~te i. essentially wor~ no~h~ng. ~n our in~b~il ~ing wi~h D~a, the~ner ~umiell H~gen inaicmtla he h~e o~ner reel el~e incerem~m, ~na~y be willing ~uee Co secure ~he 1~. In ~hmC name ~he City w~ld ~ke ~he ~oen for ocher ~ell el~ own~ Dy Ru=~I Hagen. ~ unencum~red e.~ace of su~lc~en~ value ~ned by Hagen ~x ~r~glged ~ T~e lo~n Cer~ ~hemselvee need ~ consideration. The J~ly 18, I~96 the time frame of the underlying lease on the proper~y, w~ich means repayment in eight years. The loan documents should include terms making certain the funds ~Itl loan moniy for thoIe itef~. The City should require a security int~re$~ in ~he ~x~uree and o~her i~em~ o~ movable proper~y ~ ~hS el~e, ~o further enh&nci ~ha ~noun~ of eIcurl~y for the ln~n. The loan can al~ tnclu~l guaran=~m =nm= =he m~loy~n~ si~e will txceld a certain numar, say 250, mhd m drop ~'lm ~oun~ will :ri~er m def~ul~ (n ~he lomn mhd mllow'.~he City cmll :hm lo~ due. Enclomed you will find m ~1~ Nort9~9~ Note, Lo~ Agr~nb ~d S~A~t~n~. The~e are ~y~cll nf ~h~ d~u~n~ ~he C~y ih~uld require. Zn addition, ~he C~y Ih~ld require ~ A6itgnNn~ Of LeMI an~ ~en~ eno ,everll o~ir =llcel~an~us docu~n~. The PrM~ry Note and Loan AQrNMnC I~uld~signed by bo~h DaCe and Ruses11Hilin, end Che~r~gl~etened by wh~ver We will no~ ~ ~ble ~ ~(nal~ze ~he ~r~ or ~he ex~=~ d~u~n~ receive aUUi~i~al info~ton ~u~ 0~ ~d Rum~ll Very truly y~rm, EDA Originating Department Approved for Agenda Agenda Section City Manager EDA 7-22-96 Sarah Bellefuii [tern No. By: Community Development Sl:eci~.t 6 MOTION APPROVING TASKS UNLIMITED LODGES TO SIGN A PURCHASE AGREEMENT FOR A DUPLEX PROPERTY LOCATED AT 3579/3581 INDEPENDENCE AVENUE NORTH At the June 24 Economic Development Authority meeting, the EDA approved a motion allowing Tasks Unlimited to sign a purchase agreement for the property at 2829/2833 Flag Avenue North. Since then, Tasks Unlimited Lodges has found a duplex located at 3579/3581 Independence which they believe better suits the needs of their clients and is located in a more suitable location. The duplex property at 3579/3581 Independence was built in 1981 and is 1440 square feet per side. The asking pdce per side is $82,900. The assessed value of each unit is $66,800 ($13,100 land, $53,700 building). Each unit includes three bedrooms, two bathrooms, a kitchen, living room, dining room, den, laundry room, and two-car garage. Because only one of the two-car garages would be needed if Tasks Unlimited Lodges were to purchase the property, Tasks Unlimited is considering converting one garage into a recreation room. If a recreation room were to be constructed, the EDA would have the opportunity to review and approve the remodeling plans. As seen on the attached maP, the duplex is located at the end of the Independence Avenue cul-de-sac. A small office building is located east of the property, Post Haste Shopping Center is located north across 36~' Avenue, Highway 169 is located to the west, and a duplex property is located directly south. This motion allows Tasks Unlimited Lodges the opportunity to negotiate the purchase price of $165,800, and approves Tasks Unlimited Lodges to sign a purchase agreement for the property. Staff recommends approval of a motion allowing Tasks Unlimited Lodges to sign a purchase agreement for the property located at 357913581 Independence Avenue North. MOTION BY , SECOND BY TO: Review: Administration: ' Finance: RFA-O01 ~ 35 79 Independence Ave. Steve Hinrichs Plymouth Office 4425 N [-[ighway ] 69 Plymouth MN 554-/2 BUS: (612) 55v-4589 RES: (612)427-9':21 Home Hotline 858-5858 #44251 $82,900 *THREE BEDROOM TWIN HOME LOCATED ON QUIET CUL-DE-SAC IN PRIME NEW HOPE LOCATIONt. *VA UL TED CEILINGS CREATE AN OPEN FEEL IN LIVING ROOM AND DINING ROOM. *SLIDING DOORS IN DINING AREA LEAD TO DECK AND FENCED BA CKYARD. .DOUBLE TUCK-UNDER GARAGE WITH GARAGE DOOR OPENER. .HOME IS IN. NICE CONDITION--MO VE IN TODA yr. LIVING ROOM I4 x 13 TOTAL SQ. FT 1440 OTHER FEATURES DINING ROOM 10 x 10 TAXES $888 KITCHEN 11 x 10 YEAR BUILT 1981 'SCHOOLS BEDROOM 15 x 12 LOT SIZE irregular Elem. Sonnesyn BEDROOM .. 13 x 11 NSP $29/mo Jr. Plymouth BEDROOM 10 x 10 MINNEGASGO $34/mo Sr. Armstrong AMUSEMENT 12 x 10 SQWINe SIL~.SUIIrIIiCIiNCY TO: Laura Klein DATE: July 11, 1996 ~,c~ ,~-., FROM: John Trepp RE: ADpmpnateness ef Independence Avenue Site I have enclosed a ce~3y of our selection criteria for siting new ledges. The crfteda are not pden~ecl in any way. Here is hew I would rate the Independence Avenue site, using the scale: H, highly fits; M, medium fit; L, Iow or doesn't fiL 1. Size-H, perfect fit. 2. ' Value-H, price per bed is well below S35,000. 3. Residential Character-H, might not be perfect for raising kids because of commercial surroundings, but fine for single adults. 4. Community Accedtance-H, immediate residential neighbor only on one of four sides. 5. Shopping-H, all sub-criteria met. 6. Work-H, most will work at General Mills R & D on Plymouth and Hwy. 169 (five minutes), but even downtown sites are within 15 minutes. 7. Other Lodges-H, less than a five minute drive to Brogger Circle. 8. Elusline-M, about a five minute walk to Boone Avenue. 9. Safety-H, appears to be a relatively safe environmenL Summary: Eight highs end one medium out of nine crftsria am en extremely gcxxl match. We have often been satisfied with five highs, three mediums and one Io~, so even if I'm guessing wrong about a couple this is still a very good deal. Criteda ~k3, residential character, and criteria #4, community acceptance am usually in conflict; i.e., the more residential the cha'actm' the greater the likelihood of resistance. The location of this site at the extreme edge of the residential development is a perfect combination. This site looks very good to us and I hope it gets approved. cc: Sara B. JKT/kmd 1. S;ze: Six to eight beds is ideal, preferably at least ~o-~h~rds of beds are in p~ate ~eCrc=ms, maximum of four people per bathroom-preferably t~ree. 2. Value: Acquisition and rehabilitation should not exceed $35,000 per bed. 3. Residential Characte~ An a~ctive seeing in which a non~isabl~ single adult mi~h~ chcose to live. 4. Ccmmuni~ Acceptance: ~e less communi~ resis~nce ~e be~e~ this does not mean all nefghbors ne~ to be en~usiasfic pdor to moving in. 5. Convenience to Shopping: A ~11 so,ice supe~a~et wiffiin a five minute van dde, and a c~nvenience store and inexpensive res=urant wi~in a five minute walk. 6. C=nvenience to Wo~: ~ffiin a 15 minute van dde to ~e wo~site at which most residents are employS. 7. Convenience to O~er Lodges: ~in a ~e minute van dale of at least one o~er Tasks Unlimit~ Lodge. 8. C~nvenience to Busline: ~in a ~e minute walk of a dependable busline. 9. Sa~: A masonabE ~ en~mnment in which msiden~ am unlikeN to be as~ult~ while alone in ~eir own ya~, alone waling to store or bus, wai~ng ~r a bus during daylight bourn, er ~veling in palm even after da~ Tasks Unlimited Lodges PLANNING AND DEVELOPMENT Second Quarter '1996 Report City Council Synopsis The major economic development issue/program undertaken during the first quarter, and implemented during the second quarter, was the second annual "Shop New Hope" promotion.. The program was undertaken to assist retail businesses in the City and to educate residents about shopping opportunities in New Hope. A steering committee composed of shopping center owners/managers, local banks and major free-standing businesses was formed to oversee the promotion. Key Group Advertising was hired to assist with the promotion and the Mayor and City Council members took a very active role in spearheading and assisting with the campaign. A City-wide kick-off event for ail New Hope retailers and residents was held on June 12 and included a parade, classic car show, food and craft court, band and a Duk Drop, with the duks being redeemable at local me/chants. A tabloid with a map of the City and a listing of all retail businesses was also developed/distributed with over 80 merchants participating. Billboards were also erected in/around the City and a new feature this year included a gamecard to be stamped by participating businesses. The 5-week campaign lasted from mid-June to the Duk Duk Daze fireworks display. The organizing of this event has enhanced the communication between the City Hall and local retailers and helped to educate residents. Another major accomplishment, with the cooperation of the TwinWest Chamber of Commerce, was the implementation of the New Hope/Crystal Business Council. The Business Council, which is composed of business members from both cities, held its first meeting in April and will be conducting monthly meetings henceforth. The purpose of the joint-city Business Council is to enhance business relationships with the local community, to provide access to the business community on local issues, and to encourage economic vitality through business retention and job creation. Another cooperative project with the Chamber, the Minnesota Real Estate Journal Property Tracking Data Base Program, was also implemented during the second quarter. City staff can now search computer files for available commercial/industrial property for lease/rent to better respond to everyday inquiries for available space in New Hope. The Planning Commission and City Council approved several commercial/industrial construction projects/expansions during the second quarter. An 8,500 square foot addition was approved for Pro Engineering, bringing their total building size to 33,500 square feet. A conditional use permit amendment was approved for the Mobil Mart on 36th Avenue to construct a 2,500 square foot car wash expansion. The plan included site improvements to shield noise from the neighborhood and a reversed traffic flow. Also approved with a CUP amendment was a 10,500 square foot building addition for the Ambassador Good Samaritan Nursing Home on Medicine Lake Road. The existing building will also be remodeled, the total bed count lowered, and an elevator will be added with fire sprinkling for the entire building. The largest project was the approval of an industrial Planned Unit Development for the remaining Hoyt property on 49th Avenue. Approved, but not yet under construction, were two office/warehouse buildings on the property adjacent to the Ice Arena. Several City-related projects proceeded with the planning/zoning approval for the Public Works building expansion/remodeling and the closing/final sale of the City-owned property on 42nd Avenue to Gill Brothers Funeral Chapels. Construction on the funeral home will take place this summer. Late in the quarter staff started working with a developer on a prospective tenant for the vacant SuperValu space at the Winnetka Center Shopping Center. Data Recognition, which could employ between 250-400 persons, is interested in lease/purchase of the space. Staff will continue to work with the developer on the financial assistance request for Data Recognition m upcoming months, besides pursuing the potential of a Dairy Queen store building on the corner of the Shopping Center site. Lastly, the Planning Commission continued its study of the Pawn Shop issue and a preliminary draft ordinance was prepared. The Commission will be studying how to implement an automated pawn shop transaction tracking system before making recommendations to the Council this fall. Also during the second quarter, an ordinance regulating the 60-day decisional process for special zoning requests was implemented in response to a new law approved by the State Legislature. New or revised forms, letters and tracking logs were developed to comply with the new statute and ordinance and pre- application meetings with zoning applicants were initiated. The second quarter of 1996 proved to be very successful in the planning and development areas, with a number of goals and objectives being met. P/ease refer to the complete report for more details. Kirk McDonald, Management Assistant/ Community Development Coordinator PLANNING AND DEVELOPMENT Second Quarter 1996 Report The Planmng Commission reviewed the following cases during the second quarter: ,Month No. of Cases Notices Sent April 4 43 May 4 80 June 4 124 Month Request Number Approved Denied Withdrawn Tabled April PUD-concept 1 1 SBPR 1 1 Ord. 1 1 Sign Plan 1 1 May PUD-final 1 1 CUP 1 1 SBPR 1 1 .. Variance 1 1 'Sign Plan I 1 June Variance 2 2 CUP Amend. I 1 Sign Plan I 1 TOTALS 13 10 1 1 Year To Date Approved Denied Withdrawn Tabled Sign Variance 1 5 Ordinance 3 Site Bldg. Plan Review 3 CUP/PUD 1 PUD-concept 1 PUD-FInal 1 CUP 1 Variance 3 CUP Amendment 1 YEAR TO DATE 14 1 5 TOTAL PLANNLNG/DEVELOPMENT ISSL~ES 1. Planned Unit Development/Conditional Use Permit and Lot Frontage Variance at 7300 49th Avenue, Hoyt Property - At the April 2 Planning Commission meeting, the Commission approved the request for Concept Stage PUD/CUP and lot frontage variance for the construction of two office/warehouse buildings on one property subject to a number of conditions. 'The City Council approved the Concept Stage PUD/CUP at its April 8 meeting. The petitioner submitted revised plans for Development/Final Stage approval at the May 7 Planning Commission meeting, which was approved subject to conditions. The City Council considered this request at its May 13 meeting and postponed a decision until more information was available regarding a possible tenant for the site. After some discussion, the City Council granted the Development/Final Stage PUD/CUP approval at the May 28 meeting, subject to the conditions as recommended by the Planning Commission. A Development Agreement and performance bond reqUirements were sent to the developer, however an executed agreement and bond have not yet been submitted to the City. 2. Site & Building Plan Review/Approval for Public Works Building Addition - At the April 2 Planning Commission meeting, the Commission approved site and building plan review/ approval for a 4,500 square foot building addition to the Public Works facility. The City Council concurred with the recommendation of the Planning Commission at 'the April 8 City Council meeting. 3. Ordinance 96-08, An Ordinance Amending New Hope Code §4. 202 Regulating the Decisional Process for Special Zoning Requests - After study by the Codes & Standards Committee, the Planning Commission considered an ordinance regarding the 60-day deadline for zoning applications. The ordinance was required due to a new law approved by the State Legislature. Staff prepared an ordinance which was approved by the Planning Commission on April 2 and the City Council on April 8. New or revised forms, letters and tracking logs were developed to comply with the new statute and ordinance. Staff also initiated pre-application meetings with zoning applicants. 4. New Commissioners Take Office - At the April 2 Planning Commission meeting, two (2) new members were administered the Oath of Office and welcomed to the Commission. The new members include: William Keefe & Steven Svendsen 5. Release of Letter of Credit for Five Thousand Winnetka 2nd Addition - At the April 8 City Council meeting, the Council approved the release of the Letter of Credit for $10,500 which was being held on Five Thousand Winnetlm 2nd Addition (Hoyt/Navarre) as all improvements had been completed. 6. Lease with Phoenix Manufacturing for City-Owned Property at 7528 42nd Avenue - At the April 8 EDA meeting, the EDA discussed lease options with Phoenix Manufacturing and market rate rents and gave direction to staff. Staff negotiated a revised lease with Phoenix based on new rates through the end of July. 7. Taber Bushnell Expansion - In April, an executed Development Agreement and performance bond was received for the Taber Bushnell Expansion and construction is currently underway. 8. Site & Building Plan Review/Approval and CUP, Mobil Mart - At the May 7 Plannin~ Commission meeting, the Commission granted approval to the request for site & building plan review/approval and a CUP to allow a 2,500 square foot car wash expansion at Mobil Mart. The plan included site improvements to shield noise from the neighborhood, including a reversed traffic flow through the upgraded car wash facility. The City Council approved the request at its May 13 meeting, subject to the conditions as recommended by the Planning Commission: 9. Site & Building Plan Review/Approval and Variance, Pro Engineering - At the May 7 Planning Commission meeting, the Commission granted approval to the request for site & building plan review/approval and a variance from the side yard driveway setback requirement to allow relocation of curbing on the north side of the building for truck maneuvering at Pro Engineering. The building addition would be 8,456 square feet and would bring the building size to a total of 33,456 square feet. The City Council concurred with the Planning Commission's recommendations at its May 13 meeting. 10. variance to Construct Sun Room Addition, 4076 Ensign Avenue - At the June 4 Planning Commission meeting, the Commission approved a nine-foot variance from the 35-foot rear yard setback requirement to construct a 12' x 18' sun room addition to an existing home. The City Council concurred with the recommendation of the Planning Commission at its June 10 meeting. '. 11. Ambassador Good Samaritan Nursing Home Conditional Use Permit - At the June 4 Planning Commission meeting, the Commission approved a conditional use permit amendment for an expansion of the Ambassador Nursing Home. The expansion increases the floor space on the first floor 8,565 square feet and the lower level 1,948 square feet. The existing building would be remodeled, the total bed count lowered to 94 beds, an elevator would be added along with fire sprinkling the entire building. At the June 10 City Council meeting, the Council approved the request at the recommendation of the Planning Commission. 12. Variance to Construct Garage Addition, 3840 Gettysburg Avenue - At the June 4 Planning Commission meeting, the Commission approved a two-foot variance from the five-foot side yard setback requirement to construct an 8' x 17' "L-shaped" garage addition to an existing one-car garage. The City Council approved the request at the recommendation of the Planning Commission. 13. Autohaus Request for Sign Variances/Approval of Comprehensive Sign Plan - At the January 2 Planning Commission meeting, Autohaus presented a request for sign variances/approval of a Comprehensive Sign Plan to allow wall and ground signs that exceeded code requirements in number and size. The Commission did not support the granting of variances to the degree requested and tabled the request, as the petitioner agreed to submit revised plans. The Planning Commission continued to table this request the balance of the first quarter and April and May in the second quarter. The con, mission denied the request at the June 4 Planning Commission meeting due to the fact that the petitioner had not submitted acceptable plans. Staff presented Findings of Fact for Denial at the June 24 City Council meeting and the Council accepted these findings. 14. Resolution Directing a Study be Conducted Regarding the Regulation of Transmission and Reception Facilities of Radio Common Carriers and Interim Ordinance Temporarily Prohibiting the Establishment, Expansion, Modification or Rebuilding of any RCCF Within the City - At the June 24 Council meeting, the Council directed that a study be undertaken to examine the potential need to update regulations pertaining to transmission/reception facilities due to increased market demand and the proliferation of these uses. The Council also implemented a moratorium until December 1 on the establishment, expansion or modification of any such devices. 15. Proposed Developments at Winnetka Center Shopping Center- At the June 24 EDA meeting, the EDA discussed two potential developments at Winnetka Shopping Center: a company known as Data Recognition is proposing to lease the vacant SuperValu space and a Brazier Dairy Queen may split off a parcel and construct a new store on the comer of 45th & Winnetka. The EDA directed staff to continue to work with the developers and develop a financial assistance proposal. 16. Twin West Chamber of Commerce/Minnesota Real Estate Journal Property Trackihg Data Base Program - At the January 8 EDA meeting, the EDA approved a contract with the TwinWest Chamber of Commerce to utilize the Minnesota Real Estate Journal Property Tracking Data Base Program to better track available commercial/industrial property and buildings. The system was installed during the second quarter and City staff are utilizing it to respond to inquiries. 17. Lasky Car-X/Mini-Mall PUD/CUP Proposal for 7180 42nd Avenue - During the first quarter, the Planning Commission and City Council approved a development proposal for property at 7180 42nd Avenue for a PUD, which included a 4,800 square foot Car-X automotive service facility and 2,268 square feet of future retail space. A Development Agreement and performance bond requirements were sent to the developer during the second quarter, but an executed agreement and bond have not been received to date. 18. Gill Brothers Funeral Chapel - The closing on the sale of this property took place at the end of June and construction should proceed this summer. A ground breaking ceremony will be held the first part of July. 19. Pawn Shop Moratorium - At the March 4 Planning Commission meeting, the Commission approved a motion recommending that the City Council establish a six-month moratorium on pawn shops so that the City can study this issue and establish zoning and licensing regulations regarding this use. At the March 11 Council meeting, the Council approved a Resolution Authorizing a Plar~ning Study to Consider Regulations for Pawn Shops Within the City of New Hope. At the same meeting, the Council also approved an Ordinance Temporarily Prohibiting Any Pawn Shops or Pawn Broker Businesses Within the City for a six-month period. The Codes & Standards Committee has undertaken a study on this issue with information provided by the Police Department, City Attorney, Planning Consultant and City staff. Study on this issue proceeded during the second quarter and a preliminary ordinance was prepared. 20. Shop New Hope Campaign - At the January 8 EDA meeting, the EDA discussed the Shop New Hope campaign and agreed to consider a similar promotion for 1996. At the January 22 EDA meeting, Billboard Agreements with Naegele Outdoor Advertising were approved. During the f'trst and second quarters, staff continued 'with coordinating/staff'mg steering committee and sub-committee meetings and preparing for the Business Kick-Off, which was held on April 11. A total of 80 New Hope businesses are participating as sponsors for the 1996 campaign. The Rally Breakfast was held on May 29 and "duks" and campaign materials were handed out to businesses at this time. The Kick-Off Event was held on June 12 and was a big success. The five-week campaign ~ill~°nclude at Duk Duk Daze where Duk Buck winners will be selected. 21. Business Link Newsletter - The Management Assistant, Community Development Specialist and Building Official have been publishing/distributing the New Hope Business Link newsletter on a quarterly basis for one year. The newsletter has been well received by the business community. During the second quarter, preparation began on the Summer 1996 issue. 22. Business Retention Program - During the second quarter of 1996, staff continued to participate in Phase II of the Community Partners Business Retention Program sponsored by the North Metro Mayors Association. New businesses in the City were surveyed during the second quarter and staff is following up "red flag" issues that have been identified. 23. Community Profile - In June, the Management Intern coordinated the annual updaie of the City's Community Profile, which is published by the Minnesota Department of Trade and Economic Development, with the Management Assistant, Community Development Specialist and Building Official. 24. Ardel Engineering Property - During the second quarter, the EDA authorized staff to investigate the acquisition of the Ardel Engineering property at 7500 42nd Avenue for future redevelopment purposes. An offer was made on the property, but was not accepted. 25. Crystal/New Hope Business Council- The Crystal/New Hope Business Council, which is being coordinated by TwinWest, held its first meeting in April. The purpose of the Council is to enhance business relationships with the local community, to provide access to the business community on local issues, and to encourage economic vitality through business retention and job creation. The Council will be holding monthly meetings and is comprised of business members from both Crystal and New Hope. 26. Design & Review Committee - During the second quarter, the Design & Review Committee met to review the following developments: Pro Engineering Mobil Mart Brad Hoyt · Ambassador Nursing Home 27. Codes & Siandards Committee - During the secOnd quarter, the Codes & Standards Committee met on a number of proposed ordinance amendments, including the following issues: · Pawn Shop Study · Shopping Center Parking Requirements · Temporary Outdoor Sales · Minor Variances · Open Meeting Law · Interior Perimeter Curbing .. · Wall Signs for Governmental Recreational Facilities Kirk McDonald Management Assistant/Community Development Coordinator HOUSING AND REDEVELOPMENT AUTHORITY 1996 Second Quarter Report ~-.~ City Council Synopsis During the second quarter the City continued work on a number of housing and redevelopment activities. Construction at the property located at 607316081 Louisiana Avenue North was completed in May '1996. Staff also marketed the property during the first quarter of 1996 and sold one unit on May 23, and the other on June 26. The City used a variety of funding sources to construct the twin home including a Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan in the amount of $125,000, CDBG funds, EDA funds, and first-time home buyer funds. The City purchased a HUD home located at 6067 West Broadway in October, 1995. The house was demolished in June 1996, and a new three bedroom home will be built on the site. The new house will be sold to a Iow/moderate income first time home buyer. During the second quarter, the City Council approved a two-story design for the site and directed staff to request quotes for construction. The City also purchased properties at 7621 Bass Lake Road and 5559 Sumter Avenue in late 1995. The houses on both of these sites were demolished in June 1996, and will be land banked for future development. Currently, City staff are working with the owner of 5530 Sumter Avenue to purchase their property. The City does not have any formal plans for this property but, due to the condition of the home, believe that it should be demolished. Staff is also looking at other blighted properties throughout New Hope that could be purchased, rehabilitated, and sold to Iow/moderate income families. The City will be using a variety of financing sources to purchase and rehabilitate two properties including a $120, 000 Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan and $45,000 in HOME funds. During the second quarter Tasks Unlimited was approved by the City Council to act as the owner and service provider for a residential style group home facility to be located in New Hope. Staff is currently working with Tasks Unlimited to find an appropriate site for the facility. During the second quarter, the City hired NW Consultants to complete a Housing Policy Action Plan for the City. The Action Plan was required by the Metropolitan Council for all cities that chose to participate in the Livable Communities Act. The Housing Policy Action Plan reviews current housing activities and provides policies and goals for future activities. Respectfully submitted, Sarah Bellefuil ~ Kirk McDonald Community Development Specialist Management Assistant/ Community Development Coordinator ItOUSING & REDEVEI,OPMENT AUTHORITY Second Quarter 1996 I)(,scription April May June Scattered Site Housing I'['~iccts: 6073/6t)81 Louisiana 4/8 Council approves quote for lawn 5/13 EDA approves change orders I & 2 6/10 EDA authorizes publication of public Avenue maintenance services 4/28 EDA approves change order 3 hearing re sale of 6081 Louisiana 4/8 EDA authorizes public hearing for 6/24 Council approves final payment sale of 6073 Louisiana 6/24 Council approves sale of 6081 Louisiana 5559 Sumter Avenue 4/8 Council approves quote for lawn 6/24 Council approves change order to maintenance services remove tree 4/22 Council awards contract for 6/24 Council approves final payment for demolition demolition 7621 Bass Lake Road 4/8 Council approves quote for lawn 6/24 Council approves change order to maintenance services demolition contract 4/22 Council awards contract for 6/24 Council approves final payment for demolition demolition 6067 West Broadway 4/8 Council approves quote for lawn 6~24 Council approves change order to maintenance services demolition contract to remove basement & 4/22 Council awards contract for fuel tank demolition 6~24 Council approves final payment for 4/22 Council directs staff to finalize demolition house design 6/24 Council approves plans & specifications and advertisement for bids 4424 Nevada Avenue 4/8 Council authorizes slaff to obtain 5/28 Council directs staff to withdraw an appraisal purchase offer 854~1 Medicine Lake Road 4/8 Council authorizes staff to obtain 5/28 Council directs staff to withdraw an appraisal purchase offer 55411 Winnelka Avenue 6/24 Council directs staff to negotiate purchase 55~(I Sumter Avenue 5/13 Council authorizes staff to obtain an appraisal April May I June l}cscriptiou ~.,11 II. A M('PP 4/! 8 Funding issued In process ('I)B(; l'rogram 5/13 Council authorizes execution of Joint 6/24 Council approves Repayment Cooperation Agreement to continue in Agreement for 5025 Wisconsin Avenue CDBG Program 5/28 Council approves Repayment Agreement for 9000 31 st Avenue Seclion 8 Program Continued to administer additional contracts Special Needs ttousing 5/28 EDA approves Tasks Unlimited as 6/24 EDA approves Letter of owner and service provider Understanding 6/24 EDA approves signing Purchase Agreement for duplex at 2829/2833 Flag Avenue Mclropolitan Council 4/8 Council approves Northwest 6/24 Council approves Housing Policy I,ivable Community Act - Associated Consultants to prepare Action Plan as presented l lo.sing Action Plan Housing Policy Action Plan Mulli-.Family Housing 5/13 Call for Public Hearing on issuance 6/10 Public Hearing held Financial Assistance of bonds (Chardon Court Apts.) HOUSENG AND REDEVELOPMENT AUTHORITY Second Quarter 1996 Report The New Hope HRA continues to be busy with the management of housing programs and redevelopment activities in the City. Section 8 Rental ASsistance Pro.am Currently, the Section 8 Rental Assistance Program is providing assistance to 276 New Hope and surrounding area low income families. This is somewhat lower than the number families that were being served in March. During this same time period in 1995, New Hope was providing assistance to 236 families, so overall the program is serving more families in 1996 as in 1995. The breakdown is as follows: Month Certificates Vouchers Total April 181 104 285 May 178 101 279 June 176 100 276' The number of housing inspections has decreased compared to the same time period in 1995. During the second quarter.of 1995 a total of 115 inspections were completed. A breakdown of housing unit inspections for the second quarter is contained in the following table: Initial Reinspect Total Year To Date Section 8 73 31 104 188 At the January 22 EDA meeting, the EDA approved the First Amendment to the Section 8 Housing Assistance Payments Program Contract for Administrative Services. The contract amendment allows the City of New Hope to administer an additional 51 Section 8 contracts in the cities of Golden Valley, Maple Grove and Edina. Metro HRA will be responsible for all inspections for the additional contracts and the New Hope Housing Representative will handle the administrative component of the contracts. The amendment allowing administration of the additional contracts will provide additional revenues for the program and will help to insure that the program for low/moderate income residents is maintained. Community Development Block Grant Pro.am Housing Rehabilitation Program -- Hennepin County manages the Housing Rehabilitation Program for the City and maintains a waiting list. The funds assist low income persons in making basic repairs to homes that they own. Currently there are six residential households in the process of being assisted, two being rehabilitated and 'one on the waiting list. During the second quarter, the City Council approved two (2) Housing Deferred Loan Program Repayment Agreements. An agreement was approved at the May 28 meeting for the home at 9000 31st Avenue North and an agreement was approved at the June 24 meeting for the home located at 5025 Wisconsin Avenue North. At this time, all of Year 1993 funds have been expended and $57,947 is available from Year 1994, and 1995 funds. Scattered Site Housing Projects During the first quarter the City continued to pursue several projects that will be funded by CDBG. MHFA, HOME, EDA and City funds. Projects that use these funds include the following: 6073-6081 Louisiana Avenue North -- During the second quarter of 1995, staff developed a budget for the construction of a three bedroom handicap accessible twin home at 6073-6081 Louisiana Avenue. Funds used for the project included MHFA, CDBG, and EDA funds and a Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan in the amount of $125,000. The Housing Assistance Loan was applied toward the construction of the twin home and will be paid back during the third quarter of 1996. On October 9, 1995, the City Council approved plans and specifications and ordered an advertisement for bids for the construction of the twin home. On November 13, 1995, the City Councii awarded the construction contract to the low bidder, Michlitsch Builders for $199,900. Construction of the twin home began immediately after the contract was awarded and was completed during the second quarter. Once the contract was awarded, staff began marketing the property for $95,000 per unit. On APril 22, 1996, the City Council approved the sale of 6073 Louisiana Avenue North (southern unit) to Scott and Michelle Abbott. The Abbott's and the City closed on the property on May 23, 1996. On June 24, 1996, the City Council approved the sale of 6081 Louisiana Avenue North (northern unit) to Douglas Langenberger. Mr. Langenberger and the City closed on the unit on June 26, 1996. Care Break Facility -- The proposed Care Break Facility, operated by Senior Outreach Services, was originally going to be built at the City owned property located at 5501 Boone Avenue North. But, due to construction costs, Care Break began looking into purchasing the Homeward Bound site at 4741 Zealand Avenue North and using that building instead. During the first quarter of 1996, Care Break decided not to buy the Homeward Bound site and is once again considering the site at 5501 Boone. The City has designated $100,000 in 1995 CDBG funds for a future Care Break facility. The 1995 CDBG funds will not have to be used until 1997. Conversion oi' a Residential Property l'or Group Home Facilities - In 1995, the City was awarded HOME funds, through the CHDO, in the amount of $90,000 to be used toward a residential style special needs housing facility. The City has also committed $90,000 as a zero interest first mortgage for the project. The City has been working with Project for Pride in Living (PPL) and the CHDO to coordinate the project. A Request for Proposals was developed by PPL, approved by the EDA on September 25, 1995, and distributed to service pro. viders. The CHDO received five proposals as of the December 15 deadline. City and CHDO staff reviewed the proposals in January 1996, and interviewed three agencies on February 22, 1996. On May 28, 1996, the City Council approved Tasks Unlimited as the furore owner and service provider for the special needs housing to be located in New Hope. Also during the second quarter, staff from Tasks Unlimited, PPL, and the City visited several sites to determine if they are suitable as a special needs housing site. On May 20, staff visited a single family house on 4424 Nevada Avenue North. After reviewing the house it was determined that it would not be suitable because it is too small and would require extensive renovation due to its deteriorated condition. The second site that staff visited is located at 2829/2833 Flag Avenue North. This unit is a duplex with two bedrooms and one bathroom per side. Tasks Unlimited felt that this site would be suitable for special needs housing but that it would need renovation to increase the total number of bedrooms to six. On June 24, the City Council approved Tasks Unlimited to sign a purchase agreement for the Flag Avenue duplex. 6067 West Broadway -- The City purchased 6067 W. Broadway from HUD, due to a mortgage foreclosure, in October 1995, for $41,400. The site is located in a neighborhood that has previously been designated by the City Council as blighted. Most of the homes adjacent to this property are well kept and in good condition and this particular property is a detriment to the neighborhood. During the first quarter the hoUse was evalualed by PPL and City staff and it was determined that it was not worth rehabilitating due to its deteriorated condition and a number of building code violations. Therefore, on April 22, 1996, the City Council approved a contract for the demolition of 6067 West Broadway, and two other City owned properties. The house at 6067 West Broadway was demolished on June 17. The total lot area is 8,913 square feet. The lot faces east on W. Broadway and is zoned R-1. The site is bordered on the north and south by single family homes, on the east (across West-Broadway) by Broadway Village Apartments, and on the west by the back yard of a single family home. Due to the size of the lot, the City has determined that the best use for the site is as a single family home. The house to be built on the site will have three bedrooms, 1 th bathrooms, a living room, kitchen, dining room, basement, and two car garage. The building design will be similar to other single family homes located in New Hope. On April 22, staff presented two designs to the City Council. Of the two designs, the Council preferred a two-story design and directed staff to update the de§ign to meet current codes. On June 24, 1996, the City Council approved the two-story house design and directed staff to advertise for quotes to construct the house. 5559 Surnter Avenue North -- The City Council authorized the purchase of 5559 Sumter on October 9, 1995 for $62,000. Once the purchase was complete the City had the sewer and water turned off, and the telephone, cable, gas, and electricity was disconnected from the house. On April 22, 1996, the City CounciI approved a contract for the demolition of 5559 Sumter, and two other City owned properties. The house was demolished in early June. The City acquired the property for street right-of-way purposes to resolve a hazardous traffic condition caused by the misalignment of Sumter Avenue. It is the City's intention to realign Sumter Avenue south of Bass Lake Road with Sumter Avenue north of Bass 'Lake Road at some future time, 7621 Bass Lake Road -- The City Council approved the purchase of 7621 Bass Lake Road on October 23, and closed on the property December. 22, 1995. During the first quarter 1996, staff had the sewer and water cut at the main in preparation of demolition. A well located on the site was also sealed. An asbestos survey was completed and no asbestos was tbund on the property. On April 22, 1996. the City Council approved a contract for the demolition of 7621 Bass Lake Road. and two other City owned properties. The house ~,,a .... demolished in earlv June. The site will be land banked for future development. 4424 Nevada Avenue North -- In March, the owners of 4424 Nevada expressed interest in having the City buy their house. In response, on April 8, the City Council directed staff to have an appraisal of the Property completed. The appraisal determined that the "as is" value of the property is $87,000. Because of the high "as is" value of the property, the City Council decided that the City should not purchase the property. A second option that the City pursued was to use 4424 Nevada as a residential style special needs housing facility. On May 20, staff from Tasks Unlimited, PPL, and the City visited the property at 4424 Nevada Avenue North. After touring the house it was determined that it would not be suitable for special needs hOusing because it is too small and would require extensive r~novation due to its deteriorated condition. 5025 Wisconsin Avenue North -- In March 1996, the owner of 5025 Wisconsin stated that.she was interested in having the City buy her property. In response, on March 25, the City Council directed staff to have an appraisal of the property completed. The owner of 5025 Wisconsin was asked to sign a form allowing an appraisal, to be completed. The owner did not respond to the City's request. Instead, the owner received a Iow-interest loan to rehabilitate the property through Hennepin County using CDBG funds. 8540 Medicine Lake Road -- On April 22, the City Council directed staff to coordinate an appraisal of the property at 8540 Medicine Lake Road. The appraisal was completed on April 30, and determined that the "as is" value of the site is $68,000. Due to the high cost of the property, the City Council decided at the May 28 City Council meeting not to purchase the property. 5530 Sumter Avenue North -- On April 24, the owner of 5530 Sumter contacted CitY staff stating that they were interested in selling their house to the City. In response, on May 7, the City sent a letter to the owner stating the City would like to complete an appraisal of the property, The owner agreed to an appraisal and the City Council approved an appraisal on May 14. The appraisal was completed on June 7, and stated that the "as is" value is $72,000. On June 24, the City Council directed staff to negotiate the purchase of the property at 5530 Sumter. Staff will meet with the owner in July to begin negotiations for the possible purchase of the home. If purchased, the house will be demolished and land banked for future use. 5540 Winnetka Avenue North -- On June 4, City staff met with a representative for SuperAmerica to discuss building a SuperAmerica store at 5550 Winnetka Avenue. During discussions, it was mentioned that if a SuperAmerica were to be built at the site, the house at 5540 Winnetka would have to be demolished. In response, the City Council, at its June 24 meeting, directed staff to have an appraisal of 5540 Winnetka completed. Staff will contact the owners of the property in July to determine if they are interested in selling their property to the City. Pz~rchase and Rehabilitation o/'T~vo Single Family Homes -- Staff continues to took tbr housing that is in need of rehabilitation. There/ore. during the past few months staff have been surveying Ne~ Hope neighborhoods looking for two homes that are in severe need of rehabilitation. Staff has developed a list of potential sites tbr redevelopment and will contact the owners to determine if they are interested in selling their home to the City. The purchase and rehabilitation of the properties will be funded through HOME, CDBG, and EDA funds. In addition, the City has received a Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan in the amount of $120,000. The City will receive the loan in April 1996. The Housing Assistance Loan will be applied toward the purchase and rehabilitation of the homes and paid back at the time of sale. Minnesota Housing Finance Agency Grants Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan -- On February 9, 1995, the City submitted two Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan applications. One application was for $125,000 for the construction of a three bedroom handicap accessible twin home to be constructed at 6073 Louisiana Avenue North. The second application was for $120,000 for the purchase and rehabilitation of two homes that would be resold to low income families after rehabilitation had been completed. The Housing 'Assistance Loans are zero interest and must be repaid when the sale of the units are complete. Because the twin home located at 6073/6081 Louisiana Avenue North was completed and sold during the second quarter, the City will be returning one loan for $125,000 back to the Metropolitan Council. The second loan for $120,000 will be returned when two rehabilitation projects have been completed. Community Activity Set-Aside (CASA) Program - Beginning on April 1, the CHDO was the designee of $460,000 in mortgage revenue bonds through the MHFA Community Activity Set-Aside (CASA) Program. CASA funds are used to provide first-time home buyer mortgages to low and moderate income people.that are purchasing homes through the CHDO. Marquette Bank New Hope is the designated lender for the mortgage revenue funds. The interest rate for the funds are 6.90% and are the exclusive use of the CHDO until January 1997, or all the funds have been expended. MI-IFA Minnesota City Participation Program The MCPP is a program through the MI-IFA in which the MHFA sells mortgage revenue bonds on behalf of participating cities to meet locally identified housing needs. The proceeds from the bonds provide below-market interest rate mortgage loans for low and moderate income first-time home buyers. In 1996 the MCPP program has been expanded to eight months from six months. The 1996 MCPP program began in April and runs for eight months. During the first six months, participating cities have exclusive use. of their individual allotment. During the final two months, the individual allotments go into a statewide pool that is available to all MCPP participating cities. In January 1996, the City applied for the 1996 MCPP program. On April 18, the City received approximately $474,000. in MCPP first-time home buyer funds for 1996. The funds were expended by early June. Metropolitan Livable Communities Act The Metropolitan Livable Communities Act was enacted in June 1995. by the State Legislature in an attempt to address housing issues in the metropolitan area. The Act also establishes a Metropolitan Livable Communities Fund which consists of three accounts designated to help improve communities and neighborhoods. The funds in these accounts can only be accessed if a City elects to participate in the Livable Communities Act. On September 25, 1995, the City took the first step in participating in the program by passing a resolution electing to participate in the Local Housing Incentives Account Program under the Livable Communities Act. During the fourth quarter of 1995, staff met with representatives from the Metro Council to discuss and establish housing goals for the City. The outcome of the discussion was that the City already meets or exceeds the housing goals outlined by the Metro Council. Therefore, the Council approved the housing goals established under the Metropolitan Livable Communitits Act on November 27, 1995. As a final step in the process, by June 1996, the City must submit a Housing Policy Action Plan outlining how the City will achieve its goals. During the first quarter 1996, the City has asked NW Consultants to develop a quote to complete the Housing Policy Action Plan. They completed the first Housing Policy Action Plan in 1976 and an updated plan would look at past, current and future growth trends, funding sources, .and future redevelopment opportunities. On April 8, the City Council approved the quote from NW Consultants in the amount of $3,200 to complete an updated Housing Policy Action Plan. NW Consultants and City staff worked together to develop the Housing Policy Action Plan which was approved by the City Council at its June 24 meeting. CO-OP Northwest 1993 HOME Grant -- During the fall of 1993, staff was notified that Hennepin County had approved a $274,100 5-City grant application for Federal HOME funds. New Hope used $44,000 of HOME funds, in conjunction with other grant moneys, to acquire and build a handicap accessible twin home at 7901/7909 51 st Avenue North. New Hope also received $48,750 in 1993 HOME funds to help finance the construction of a three bedroom handicap accessible twin home at 6067/6081 Louisiana Avenue North. 1995 HOME Grant -- In 1995 the CI-IDO hired PPL to act as coordinator for the 1995 HOME grant applications. In April 1995, PPL completed and submitted the 1995 HOME application to Hennepin County. In the grant, New Hope received $90,000 to convert a housing unit into a residential style group home facility. New Hope has also received $11,000 in home funds to help finance the construction of a single-family home at 6067 West Broadway. 1996 HOME Grant -- PPL also coordinated the 1996 HOME grant applications. In the grant, New Hope requested $45,000 to purchase, rehabilitate, and sell two single family homes to low/moderate income first-time home buyers. Multi-Family Housin~ During the second quarter, work continued to be' finalized on the New Hope Apartments project and staff met with several other owners of apartment complexes regarding potential future rehabilitation " projects. Respectfully submitted, Sarah Bellefuil Kirk McDonald Community Development Specialist Management Assistant/ Community Development Coordinator ENGINEERING Second Quarter 1996 Report City Council Synopsis Work continued and/or was initiated on a number of City engineering/construction projects during the second quarter of 1996, including the following: 1. Ice Arena Expansion - Work continued on schedule on the $4.2 million expansion at the New Hope Ice Arena. The project involves the construction of a 45,000 square foot, two-story addition on the south side of the existing arena to accommodate a second sheet of ice and other interior/exterior improvements. The City was notified in April that it had received a $250,000 Mighty Ducks Grant dudng the second round of funding from the Minnesota Amateur Sports Commission. The Council accepted the grant and approved prevailing wage addendums in June and also approved an agreement with School Distdct #281 regarding the rental of the Ice Arena. 2. 3$th Avenue Street Improvement,s - Work also proceeded on Phase 2 of the 36th Avenue Street · Improvements, with Council approving plans and specifications and a Cooperative Construction Agreement in Apdl. Bids on the project were opened in May and the contract was awarded to C. McCrossan in the amount of $1,141,503 at the May 13 Council meeting. A project builetin was mailed to residents at the end of May, just pdor to the start of construction. The project is currently in process and includes utility improvements and street reconstruction of 36th Avenue from 400 feet west of Winnetka Avenue to Louisiana Avenue. New sanitary sewer is being installed between Nevada/Louisiana Avenues and existing storm sewer facilities are being replaced at all intersections. 3. 1995 Street Projects - The assessment hearings were conducted and the assessment roils adopted for each project and final punch list items are being completed. 4. Storm Water Pondin.q at Golf Course and 4400 Quebec Avenue - Work also neared completion on these two projects during the second quarter, although it was a wet spring. Due to this fact, the Council approved a change order to/ay sod at the Golf Course. The entire course will be playable by the end of August. Final work was also completed on the new pond at 4400 Quebec. 5. 47th Avenue Water Tower and New Hope Elementary Ballfield Improvements - Construction on these two projects got under way the first part of June. During the first quarter, the Council awarded the contract for the water tower rehabilitation, and a neighborhood and pre-construction meeting were held. A project bulletin was mailed the first part of June prior to the start of work. The water tower project includes complete removal of the existing paint on the tower, application of new paint, structural improvements, and other miscellaneous upgrades. Work also proceeded on the reconstruction of the ballfields at New Hope Elementary, with work starting on June 10. The project includes significant storm sewer improvements, which are being financed by the School District. 6. Northwood Park Storm Water Improvements - A great deal of time was spent by City staff and the Citizen Advisory Commission on the proposed storm water improvements for Northwood Park during the second quarter. Several informational meetings were held, with many different options presented and opinions expressed. This subject will be studied for the remainder of the year. Other accomplishments included the. finalization of the Surface Water Management Plan and submission to the Watersheds, continued progress on and zoning approval forthe Public Works building expansion, getting the right-of-way appraisal process initiated for the 42nd & Xylon intersection improvements, and ho/ding a very successful water quality neighborhood meeting at Meadow Lake. These projects, in addition to a number of other minor engineering items, kept the City Council and staff busy during the second quarter of 1996. Respectfully submitted, . Kirk McDonald Management Assistant/Community Development Coordinator ENGINEERING PROJECTS Second Quarter 1996 Proj.# Project Name April I May I June 437 RR Bridge - 36th Avenue Restoration work including sod and seed completed Painting corrections due to graffiti in process 462 42nd Avenue Groundwater & Soil Continued coordination with MPCA and 6/24 Council approves quote t¥om Clean-Up Gill Brothers on "All Clear" letter Agassiz to abandon & seal 3 wells 6/27 Sale to Gill Brothers complete 486 36th Avenue Street Improvements 4/8 Council approves Construction 5/7 Bid opening 6/10 Council accepts casements Cooperative Agreement 5/13 Council awards contract for from property owners 4/8 Council approves Phase 2 plans Phase 2 construction of street and 6/10 Council approves statement of & specifications storm sewer work agreement with NSP 4/8 Council approves parking 5/22 Pre-construction meeting restrictions 5/24 Mailed project bulletin 498 Northwood Lake Drainage 4/8 Discussed revised plans to 5/20 Neighborhood informational 6/24 Update on drainage · improve storm water flow through meeting held by CAC improvements to Council; Corn,cji channel recommends that CAC form task 4/15 CAC meeting held force 499 Storm Water Management Plan 4/17 Storm Water Task Force Second Surface Water Management 6/18 Revised final plan submitted reviewed recommendations on plan newsletter mailed for approval to Watersheds 507 42nd Avenue Landscaping 4/8 Council approves final payment to CS McCrossan 521 1995 Street Improvements 5/13 Public Hearing - Council adopts Contractor completing punch list (Area 2) assessment roll items 5/13 Council approves Change Order //2 for Wisconsin Circle 527 Cooper Street Improvements 4/22 Council accepts easements from Punch list items being completed school district for Cooper High School street project 528 1995 Backyard Drainage Punch list item,s being completed 529 47th Ave. Water Tower Contract awarded, neighborhood meeting and 6/6 Mailed project bulletin and pre-construction meeting held during on tower started the first quarter Proj.# Project Name April May June 530 Lighted Field Improvements Work continues on punch list items 5/13 Council approves Change Order Work on punch list items continues Dugouts constructed # 1 - lighting improvements 5/13 Council approves Change Order #2 - grading improvements' 536 Ice Arena Expansion 4/29 City notified of Mighty Ducks 6/24 Council approves Grant Grant Award Agreement 6/24 Council approves contract addendums for prevailing wages 6/24 Council approves change orders for 9 items 6/24 Council approves agreement with School District #281 re: Ice Arena rental 540 1995 Street Improvement - Area I 4/22 Public Hearing - assessment roll Work continued on punch list items adopted 542 Public Works Remodeling Preparation of plans and 5/28 Council approves agreement lbr 6/10 Council authorizes entering specifications geotechnical services into contract with E&V Zoning approval by Planning Consultants and Construction Commission and City Council Managers Coordination with Hennepin County on CDBG funding for ADA improvements 544 Storm Water Ponding al Golf 5/13 Council approves Change Order 6/24 Council approves Change Course & 4400 Quebec //2 for sodding fairways at Golf Order #3 for bank stabilization at Course Quebec Avenue pond 546 City Hall Re-Roof 6/24 Council accepts reroofing project and authorizes final payme~l 547 42nd/Xylon Ave. Intersection Meeting held with Cemelery officials Appraisers for both City/Cemetery Apprais',d work in process Upgrade (Cemetery Entrance) re: appraisal process and independent appraiser selected 550 Ballf~eid Reconstruction Contract awarded on March 11 5/13 Council approves Change Order 6/3 Pre-construction meeting hclLI New Hope Elementary #1 for addilional slorm sewer pipe 6/16 Mailed project builetiz~ and catch basins 6/10 Work starled Proj.# Project Name April May June 551 Reconstruction of Louisiana Public Hearing ordering project held Construction in process Ave & 31st Circle on March 25 555 1996 Crack Repair & S~ai Coat 4/8 Council approves contract with Project Bituminous Roadways for crack repair and seal coating of City streets 556 Begin Park Playground 4/23 Neighborhood meeting 5/28 Council approves plans & 6/18 Bid opening Equipment conducted specifications and authorizes call for 6~24 Council awards contract bids Equipment installation to start in July 560 Park Shelter Roof Repairs - 6/24 Council approves plans & Terra Linda Park specifications and authorizes call bids 563 Storm Sewer Drainage lmpr. - 4/22 City Engineer to prepare Work proceeds on feasibility report 7180 42nd Avenue & Adjacent feasibility report Properties ENGINEERENG PROJECTS Second Quarter 1996 Report ~ Progress took place on the following major engineering projects during April, May and June: 1. Project #437, 36th Avenue Railroad Bridge Reconstruction Project- Restoration work including sod and seed was completed during the second quarter and the contractor is correcting paint on the bridge due to graffiti. 2. Project #462, 42nd~Nevada Avenue Groundwater and Soil Clean.up - During the second quarter, it was determined that three of the monitoring wells on City-owned property needed to be abandoned and sealed before the sale to Gill Bros. Funeral Chapels. At the June 24 Council meeting, the Council approved a quote from Agassiz Environmental Systems in the amount of $1,222 to seal the remaining wells and to remove barrier 'posts from around all of the abandoned wells. The closing on the property/sale to Gill Brothers took place on June 27. 3. Project #486, Phase H 36th Avenue Street Improvements from Winnetka to Louisiana Avenues - At the April 8 Council meeting, the Council approved a Construction Cooperative Agreement between the City and Hennepin County. Plans and specifications were approved at the same meeting for Phase 2 of the project and the Council authorized advertisement for bids. Also approved at the April 8 meeting was a resolution for parking restrictions on both sides of 36th Avenue between Louisiana and Winnetka. At the May 13 Council meeting, the Council awarded the contract for the construction of Phase 2 improvements to CS McCrossan in the amount of $1,141,503.22. A pre-construction meeting was conducted on May 22 and a project bulletin was mailed to all impacted property owners on May 24. Work on the project began on May 29. Phase 2 improvements include utility improvements and street reconstruction of 36th Avenue from 400 feet west of Winnetlm Avenue to Louisiana Avenue. New sanitary sewer is being installed between Nevada Avenue and Louisiana Avenue, and existing storm sewer facilities are being replaced at all the intersections. Storm sewer flow will be redirected at the Winnetka/36th Avenue intersection to alleviate flooding problems. On June 10, the City Council accepted temporary, construction easements and permanent drainage and utility easements from property owners at 3600 Maryland Avenue and 7104 36th Avenue. The Council also approved a Statement of Work Agreement with NSP for design, installation and maintenance of streetlights along 36th Avenue between Louisiana and Winnetka Avenues. 4. Project #498, Northwood Lake Drainage - At the April 8 Council meeting, the Council discussed revised plans for improving storm water flow through the channel. This issue/project was presented to the Citizens-Advisory Commission at their April 15 meeting and a number of options were discussed. The meeting was well attended by property owners abutting the park and opinions varied as to the degree of improvements that should be made. This matter was again discussed at a special informational meeting on May 20, at which time a professional presentation was made by a number of water management experts. Residents were again encouraged to express their opinions. An update on drainage improvements, water quality and water quantity options was presented to the Council at the June 24 Council meeting by the city Manager and the Council recommended that CAC form a task force to further study this issue. 5. Project #499, Surface Water Management Plan - During the second quarter, the Task Force met on April 17 to review recommendations made by both Watershed Districts. The plan was revised to incorporate those recommendations and the final plan was submitted to both Watershed Districts for approval on June 18. Plan approval from the Watersheds is expected in July. The second edition of the Surface Water Management newsletter was also completed and mailed with the June issue of the Ci~ Report. 6. Project #507, 42nd Avenue North Landscape/Maintenance Improvements - At the April 8 Council meeting, the Council approved the final pay request to C.S. McCrossan in the amount of $5,859.52 bringing the total contract price to $176,226.03, which includes change orders. The final contract amount was less than the original contract due to the fact that all of the improvements along and abutting Winnetka Avenue were not constructed. Staff will continue to work with Winnetka Center and the School District to accomplish signage and landscaping improvements at the intersections of 45th & Winnetka and 42nd & Winnetka. 7. Project #521, 1995 Street Improvement Project (Area 2) - At the May 13 City Council meeting, the public hearing was held and a resolution adopted regarding the assessment for the street improvement project. The City Council decided to reduce the amount of the assessment per lineal foot to $22.12 for residential properties and $33.18 per lineal foot for commercial properties. At the same meeting, the Council approved Change Order g2 which provided for the construction of additional drain pipe in Wisconsin Circle for proper drainage to catch basins. In May and JUne the contractor proceeded to work on concrete curb and sod punch list items. 8. Project #527, Cooper High School Street Improvements - At the April 22 City Council meeting, the Council accepted easements from School District g281, which included permanent street, storm sewer, utility and drainage easements and certain temporary construction easements. The contractor continued work on punch list items during this quarter. 9. Project #528, 1995 Baclryard Drainage Project - The majority of the improvements were completed during the fourth quarter with punch list items to be finished this spring. 10. Project #529, 47th Avenue Water Tower Rehabilitation - At the January 22 Council meeting, the City Council awarded the contract for the 47th Avenue Water Tower Rehabilitation Project to Odland Protective Coating in the amount of $272,850. A neighborhood '.u'.fformational meeting was conducted on February 29 to answer questions about the project, and the pre-construction meeting was held on March 19. A project bulletin'was mailed to impacted properties on June 6. The project includes complete removal of the existing paint on the tower, application of new paint, structural improvements and other miscellaneous upgrades. The project started in June, is currently in process, and will be completed in August. 11. Project #530, Lighted l~ield Improvements - During the f'u'st quarter, staff continued to deal with the contractor on liquidated damages and bonding due to the fact that the project was not completed on time. Work progressed on this project during the second quarter with both concrete block wall dugouts being completed and benches installed by in-house staff. One roof was completed and another remains to be completed. The contractor continued to work on punch list items including the final driveway lift, fencing repairs and sod issued. At the May 13 City Council meeting, the Council approved Change Order #1 for .disposal of light bulbs and for a wall mounted cabinet for the scoreboard key pad. Council also approved Change Order g2 for improvements to be made to the existing chain link fence and gates. Staff continues to deal with the contractor on liquidated damages. Games will be played'on the field in July. 12. Project #536, New Hope Ice Arena Expansion - During the second quarter, work continued at the Ice Arena. Staff submitted another Mighty Ducks grant application for the second round of funding from the Minnesota Amateur Sports Commission and was notdied that the City received a grant in the amount of $250.000 on April 29. The City Council approved the Grant Agreement at the June 24 Council meeting. Ihe Council also approved a resolution on June 24 authorizing execution or' the addendums for the 24 Ice Arena construction contracts, which incorporated prevailing wage provision'"" At the same meeting, the Council approved nine minor change orders to the project totaling $16.703 and also approved an agreement with School District #281 regarding ice arena rental for High School teams. The project is pretty much on schedule and will be completed in October. 13. Project #540, 1995 Street Improvement Project (Area 1) - At the April 22 City Council meeting, a public hearing was held regarding the assessment for Area 1 of the 1995 Street Improvement Project. The final assessment rate reduced costs to $22.12 per lineal foot for residential properties and $33.18 per lineal foot for commercial properties. Work continued on punch list items for curbing and sodding. 14. Project #542, Public Works Remodeling Project ~ During the second quarter, work continued on the preparation of plans and specifications for the remodeling of the Public Works building. At the May 28 City Council meeting, the Council approved an agreement for geotechnical investigation to evaluate subsurface soil conditions. At the June 10 meeting, the Council authorized entering into a contract with E&V Consultants and Construction Managers. Also during the second quarter, the Planning Commission and City Council granted the necessary zoning approval for the project and staff continued to coordinate with Hennepin County for partial funding of project (ADA improvements) with CDBG funds. 15. Project #544, Storm Water Pond Improvements at 4400 Quebec and Municipal Golf Course - The City Council approved two change orders with Veit & Company during the second quarter for these two projects. At the May 13 City Council meeting, the Council approved Change Order #2 in the mount of $12,150, which calls for sod to be installed by the contractor rather than seeding the fairways at the Golf Course. The cold, wet spring has delayed this project, however, Fairway #8, the work on the north end of the Golf Course, and the new fence installation on the west side of the Golf Course were all completed during the second quarter. Work is proceeding on Fairway//9 and all work will be completed with the entire course playable by the end of August. Change Order #3 in the amount of $1,935, which was apProved at the June 24 City Council meeting, was for the installation of an underground rip rap conduit to help stabilize the south bank of the pond at the Quebec Avenue site and to convey groundwater to the pond. The addition of these two change orders brings the contract total to $287,532.05. 16. Project #546, City Hall Re-Roof- At the June 24 City Council meeting, the Council accepted the project and authorized final payment in the amount of $933. The total contract amount was $1'8,660. 17. Project #547, 42nd/Xylon Avenue Intersection Upgrade - During the second quarter, staff met with Cemetery officials regarding the appraisal process, appraisers for the Cemetery and the City were selected, a third independent appraiser was selected, and the appraisers started their work. It is anticipated that the right-of-way appraisals will be completed by the end of August. 18. Project #550, New Hope Elementary School BallfieM Reconstruction - During the first quarter, the Council approved plans and specifications and authorized advertisement for bids for the New Hope Elementary Ballfield Reconstruction Project. The Council awarded the bid on the project to the low bidder, S.M. Hentges & Sons, Inc. ,-in the amount of $173,565 at the March 11 Council meeting. The School District will reimburse the City $42,155 for storm sewer work. At the May 13 City Council meeting, the Council approved Change Order #1 for additional storm sewer pipe and catch basins in the amount of $11,166, which will be paid for by the City. This brings the total contract price to $187,981. A pre-construction meeting was held on June 3, a project bulletin was mailed to impacted properties on June 6 and work on the project started on June 10. The project will be completed by the end of August and will greatly improve the drainage of the playing fields. 19. Project #551, Louisiana Avenue & 31st Circle Street Improvements - At the February 26 Council meeting, the Council approved a resolution declaring the intent of the City to reimburse costs of this project with tax exempt debt and complying with the reimbursement bond regulations under the Internal Revenue Code. At the same meeting, the Council accepted/approved the Feasibility Report for the project. At the March 11 Council meeting, a resolution was passed setting the date for the public hearing on the project. At the March 25 Council meeting, the public hearing on the project was held. The project involves mill and overlay on Louisiana Avenue and 31st Circle between Medicine Lake Road and 32nd Avenue. Total cost of the project is estimated at $88,490 with $86,458 being assessed to abutting property owners. Crystal is coordinating the project, as the street divides the boundary between the two cities. One resident opposed the project at the public hearing. The Council closed the public hearing and approved a resolution ordering construction of the project and preparation of final plans and specifications. Construction of the project proceeded during the second quarter, 20. Project #$$$, 1996 Crack Repair & Seal¢oat Project - At the April 8 Council meeting, the City Council awarded the contract to Bituminous Roadways in the amount of $135,741.20 for crack repair and sealcoating of City streets between 36th and 42nd Avenues, except County or State roadways. 21. Project #$$6, Begin Parle Playground Equipment- A neighborhood meeting was held regarding this project on April 23 to get input from residents on equipment preferences and special needs. At the May 28 City Council meeting, the Council approved plans and specifications and authorized advertisement for bids. At the June 24 Council meeting, the Council awarded the bid to Odland Construction in the amount of $43,881. The pre-construction meeting will be held in July and installation of the new equipment will be completed by the end of September. 22. Project #560, Parle Shelter Roof Repairs - Terra Linde Parle - At the June 24 City Council meeting, the Council approved plans and specifications and authorized advertisement for bids. Bids will be opened the first part of Suly. 23. Project #$65, Storm Sewer Drainage Improvements, 7180 42nd Avenue - At the April 22 City Council meeting, the Council directed staff to prepare a feasibility report regarding drainage issues on the north property line at 7180 42nd Avenue (Lasky PUD development). The proposed storm sewer would serve this property and adjoining properties. Work proceeded on the feasibility report during the second quarter and will be presented to the Council in August. Kirk McDonald Management Assistant/ Community Development Coordinator PROJECT NO, 486 BULLETIN NO. 2 CITY OF NEW HOPE PROJECT BULLETIN 36TH AVENUE STREET/UTILITY IMPROVEMENTS BETWEEN WINNETKA AND LOUISIANA AVENUES Overview As you may be aware, the City of New Hope is proceeding with Phase II of the 36th Avenue street/utility improvements between Winnetka and Louisiana Avenues. The Phase II improvements include utility improvements and street reconstruction of 36th Avenue from 400 feet west of Winnetka Avenue to Louisiana Avenue. New sanitary sewer is being installed between Nevada Avenue and Louisiana Avenue, and existing storm sewer facilities are being replaced at all the intersections. Storm sewer flows are being redirected at the Winnetka/36th Avenue intersection to alleviate flooding problems. In addition to the improvements located within 36th Avenue, two large culverts are being installed north of 36th Avenue as part of the Northwood Lake storm sewer improvements. A 88-inch concrete pipe is being constructed across Winnetka Avenue and a 4-foot by 7- foot box culvert is being installed under the driveway to the Winnetka Village Apartments. Notice of Short-Term Road Closing Due to the location of an existing gas main, the contractor will be allowed to close Winnetka Avenue for an estimated ten days. This closure will allow the safe and efficient construction of the 88-inch concrete storm sewer under Winnetka Avenue. Winnetka Avenue will be closed on July 29 and will remain closed until August 7, weather permitting. The closure of Winnetka Avenue will occur just north of the entrance to the SuperAmerica gas station located at the northeast corner of Winnetka and 36th Avenues. Detour Route Vehicles will be prohibited from traveling on Winnetka Avenue north of the 36th Avenue intersection. A detour route will be posted which will detour thru traffic on 42nd Avenue to Douglas Drive and from Douglas Drive to Medicine Lake Road (please refer to the enclosed map). Access to Local Businesses · East and westbound traffic along 36th Avenue will remain open with the current construction restrictions. The intersection of 36th and Winnetka will not be closed. · All propertie.s located north of 37th Avenue and immediately south of 37th Avenue (businesses ~uch as the New Hope Animal Hospital, the Video Hits Store, Grace Management, Inc.) will continue to have full access onto Winnetka Avenue from 42nd Avenue located to the north. 7/23/96. Construction Hours Standard construction hours will be between the hours of 7 a.m. and 9 p.m. Monday through Friday and 9 a.m. and 9 p.m. on Saturday. Proiect Schedule The project is on schedule, with the second stage of construction schedules to begin near the end of July. Second stage work will involve work on the south side of 36th Avenue west of the railroad bridge and work on the north side of the road east of the bridge. Additional project bulletins will be mailed updating you on the progress of the project. Contact Persons If you have questions or concerns during the street construction project or short-term road closure, please direct your calls to the engineer representatives: Tom Peterson, Project Engineer: 604-4868 Paul Sobania, Project Inspector: 604-4796 Mark Hanson, City Engineer: 604-4838 If you desire to speak with someone at City Hall, please contact either Jeannine Clancy, Director of Public Works, 533-4823 (ext. 16), or Kirk McDonald, Management Assistant, 531-5119. Thank you for your patience and cooperation. Sign at 42nd & Winnetka: --R°¢l~fore-~_l~aee "Road closed to thru tra~c - Open to local traffic" ~ ~>' ...., ~ - Sign at 32nd & Winnetka: -- "Road closed to thru traffic - --,~- Open to local businesses" .; ~I '~ ~? ~ " ~,~ ~ ~ x" " Sign at 27th & Winnetka: I 71'" : "Road closed to thru tra~c - ~, ~ _~ Open to local businesses" ~ ~' "~ City of New Hope, 4401 Xylon Avenue North, New Hope, Minnesota 55428 PROJECT NO, 550 & 529 BULLETIN NO. 1 CITY OF NEW HOPE PROJECT BULLETIN .. NEW HOPE ELEMENTARY BALLFIELDS IMPROVEMENTS WATER TOWER REHABILITATION AND IMPROVEMENTS Overview The City held an informational meeting on the water tower improvement project and the New Hope Elementary ballfields improvement project on February 29th. Many of the surrounding neighbors attended that meeting. The purpose of this bulletin is to update you on the two projects. Both projects are scheduled to begin work the week of June 10, 1996 and will be completed by the end of August. The purpose of scheduling the work during the summer months is to interfere as little as possible with school activities at New Hope Elementary. Construction Schedule and Details New Hope Elementary Ballfielde The ballfield project will include grading aa well as storm sewer improvements. A contract was awarded to S.M. Hentges & Sons by the City Council. on March 1t', 1996.. The fill that has been brought to the site from the ice Arena project-will be spread in order to improve the drainage of the playing fields. The entire site ia to .be sodded as the different areas of work are completed. The soccer field will be finished first and sodded by the end of July. New backstops will be built at the three softball fields as well as protective fencing added in front of the players' benches. The general locations of the three fields will not change significantly. All three infields will be located outside of the soccer field boundaries which will again be laid out in the middle of the site. The storm sewer work will improve storm water runoff collection from the school roofs, the school parking lot. on the: east as well as along the rear property lines of homes located on 46th Avenue aa well aa Xylon Avenue. Water Tower Rehabilitation and Improvements A contract has been awarded to Odland Protective Coatings, Inc. for rehabilitation of the 47th Avenue water tower. Odland is responsible for complete removal of the existing paint on the tower, application of new paint, structural improvements and other miscellaneous upgrades. The project is scheduled to begin in June and be complete by August, 1996. The color and graphics scheme include a beige background with the New Hope logo in blue. This is similar to the color and graphics scheme a the Medicine Lake Road tower. 6/6/96 Other improvements to the Water tower site and building are currently being considered and are scheduled for 1997. Construction Hours The contractors have been notified of the City's ordinances regarding construction hours. The New Hope City Code states that work can occur on site between 7:00 a.m. and 10:00 p.m., Monday through Friday, and 9:00 a.m. to 9:00 p.m. on weekends and holidays. Site Access The projects will not impede access around New Hope Elementary School by residents. S.M. Hentges will access the bailfields from off Aquila Avenue. Cooperative Proiects The storm sewer improvement portion of the ballfield project is a cooperative effort between the City and the School District. The water tower rehabilitation and improvement project is a cooperative venture by the 3-City Joint Water Commission (New Hope, Crystal, and Golden Valley). Contact Persons If you have questions about the construction at the site, please contact the following persons: Mark Hanson, Project Engineer: 604-4838 Joe Illetschko, Project Inspector: 604-4800 If you desire to speak with someone at City Hail, please contact either Jeannine Clancy, Public Works Director, 533-4823, or Shari French, Parks and Recreation Director, 531-5152, or Kirk McDonald, Management Assistant, 531-5119. The City of New Hope appreciates your cooperation during this project. City of New Hope 4401 Xylon Avenue N. New Hope, MN 55428