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050796 Planning
AGENDA PLANNING COMMISSION MEETING OF MAY 7, 1996 CITY OF NEW HOPE, MINNESOTA 7:00 p.m. 1. CALL TO ORDER 2. CONSENT ITEMS 3. PUBLIC HEARINGS 3.1' Case 96-07 Requests for Development/Final Stage Approval for An Industrial Planned Unit Development/Conditional Use Permit Approval and Lot Frontage Variance to Allow Construction of Two Office/Warehouse Buildings, 7300 49th Avenue North, Brad Hoyt/J-S Winnetka, Inc., Petitioner 3.2* Case 96-11 Request for Site and Building Plan Review/Approval and a Conditional Use Permit to Allow Car Wash Expansion, 9400 36th Avenue North, Randy Rau/Mobil Mart, Petitioner 3.3* Case 96-14 Request for Site and Building Plan Approval for Warehouse Addition and a Variance from the Side Yard Driveway Setback Requirement to Allow Relocation of Curbing on North Side of the Building for Truck Maneuvering, 3501 Nevada Avenue North, Marv Schmidtz/Pro Engineering, Inc., Petitioner 3.4 Case 95-31 Request for Sign Variances/APproval of Comprehensive Sign Plan to Allow Wall and Ground Signs that Exceed Sign Code Requirements in Number and Size, 7709 42nd Avenue North, Autohaus of Minneapolis/Thomas Boettcher, Petitioner - Request to Table. 4. COMMITTEE REPORTS 4.1 Report of Design and Review Committee - Next Meeting: May 16 at 8:00 a.m. 4.2 Report of Codes and Standards Committee - Next Meeting: May 22 at 7:00 a.m. 5. OLD BUSINESS 5.1 Miscellaneous Issues 6. NEW BUSINESS 6.1 Review of Planning Commission Minutes of April 2, 1996. 6.2 Review of City Council Minutes of March 25 and April 8, 1996. 6.3 Review of EDA Minutes of March 25 and April 8, 1996. 7. ANNOUNCEMENTS 8. ADJOURNMENT * Petitioners are required to be in attendance. ':-'~" ~ --: '"', .... ~:'- " ~' NEW HOPE ' ~ i~ .;"~.'.~ .~ 1 k ~.,.~ ~c~-07 .... ~ ..... Eoyt 9evelopmenC --.. 7300 49th Avenue N. PC96-11 Mobil Mart 9400 36th Avenue PC96-14 Pro Engineering 3501 Nevada Avenue N. i --'~ '~ (t~ GOLDEN VALLEY' .... CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 96-07 Request: Requests for Development/Final Stage Approval for An Industrial Planned Unit Development/Conditional Use Permit Approval and Lot Frontage Variance to Allow Construction of Two Office/Warehouse Buildings Location: 7300 49th Avenue North PID No: 08-118-21-24-0012 Zoning: I- 1, Limited Industrial Petitioner: Brad Hoyt, J-S Winnetka, Inc. Report Date: May 3, 1996 Meeting Date: May 7, 1996 UPDATE 1. The petitioner is requesting Development/Final Stage Approval of An Industrial Planned Unit Development/Conditional Use Permit approval and lot frontage variance to allow construction of two office/warehouse buildings, pursuant to Sections 4.19, 4.194, 4.032(2)(e) and 4.22 - New Hope Code of Ordinances. 2. At its April 2, 1996 meeting, the Planning Commission recommended approval of a Concept Stage PUD/CUP to allow the construction of two office/warehouse buildings and a variance to the lot frontage requirement, subject to certain conditions. The New Hope City Council also approved the Concept Stage PUD/CUP at its April 8 meeting, subject to the following conditions: The petitioner submit revised plans and documents for development/final stage approval that addresses the following issues: A. Consistency in the site plan and survey plan indicating the total number of parking spaces. B. The loading space maneuvering changes be incorporated into the site plan as recommended in the report. C. A joint maintenance agreement for ingress, egress, and maintenance of shared drives be submitted and reviewed by the City Attorney. D. The landscape plan be revised to incorporate the recommendations of additional screening and landscaping: 1. Additional and landscaping required along the south and southeast property lines. 2. Additional screening and landscaping required in the parldng lot island to the west of office warehouse "A" to mirror the landscape provided on the Navarre property. 3. Additional screening required to the north and east of warehouse "B". 4. A seeding plan be incorporated into the landscape plan that specifies seeding type and amount, ground preparation, dates of seeding, mulch type and erosion control areas. 5. Landscaping at the front of the Building A should consist of plant type that provides some vertical amenity that breaks up the building massing and enhances the entrances. E. Comprehensive Sign Plan be submitted that shows all site signage will comply with applicable provisions of the City Sign Ordinance. Planning Case Report 96-07 2 May 7, 1996 F.Existing 10-foot wide easement near east wall of southerly building for 30 inch storm sewer be widened 10 feet to include a total 20-foot wide easement. G. Footing design for easterly wall adjacent to existing 30 inch storm sewer be designed to allow a 1:1 side slope in the event the existing storm sewer is open, cut and repaired. H. Existing wetlands be delineated and protected by an easement in accordance with the Wetland Conservation Act. I. The grading plan shall insure all drainage within the westerly right-of-way of the C.P. Rail System is conveyed from the south to the north. J. The sanitary sewer serving the northerly building shall include insulation in areas where cover is less than 4-5 feet. It is assumed the sanitary sewer and water main serving Lot 2 will be private. K. Recommendations of Fire Inspector to be incorporated into plans. L. Petitioner execute PUD Development Agreement with City. 3. Hoyt Development has prepared a revised Site Plan, Landscape Plan and a Grading, Drainage and Utility Plan in response to those conditions of Concept Plan approval, and is now requesting Development Stage and Final PUD approval. The subject property is zoned I-I, Limited Industrial. 4. The Design & Review Committee met with the petitioner on April 18 and discussed in detail all of the conditions of approval. Revised plans were submitted as a result of the meeting. 5. The revised plans include the following changes (per the attached Planner's report): A. Off-Street Parking Spaces The proposed site plan and survey indicates 113 total off-street parking spaces, which meets the City's minimum requirement. As required within the Concept Plan approval, the applicant has revised the site plan to be consistent with the Survey boundaries, and has accurately depicted the number of parking spaces. The site plan correction resulted in additional width within the loading area. B. Loading The number and size of the proposed loading berths meets the requirements of Section 4.037(6)(a)(i) of the Zoning Ordinance. Further, the applicant has eliminated berths which did not have adequate turning radius for trucks, as required as part of the Concept Plan approval. The driveway connection between the loading area and south parking lot has been eliminated. The landscape island has been reduced to provide adequate maneuvering area for semi-trucks. All of the proposed loading spaces provide adequate turning areas for maneuvering of a 55-foot semi-truck without interfering with circulation patterns and landscaped areas. C. Landscaping 1. Additional landscaping was required along the south and southeast property lines. The new revised plans added landscaping on the south and southeast property lines. However, the Planning Consultant states that the proposed plantings may not be adequate Planning Case Report 96-07 3 May 7, 1996 to provide the recommended screening of the properties to the south. a. First, along the southeast property line, a Dwarf Ninebark hedge was proposed that would provide a 4-6 foot tall hedge at maximum. The Planner recommended plantings similar in growth characteristics to DwarfAmur Maple which has a potential to grow to be 7-8 feet tall. Additional height is essential due to the flat grade of the railroad right-of-way. b. Second, the Dwarf Amur Maple shrub on the right side of the berm proposed along the southern property line did not provide adequate screening because of its small size and location on the berm. Therefore, it was recommended that three (3) conifer trees be planted in place of the maple. The applicant has submitted a revised landscape plan to address these issues. Additional landscaping has been incorporated at the south property line, but the amount of plantings that screen the rear area of office/warehouse "A" have been greatly reduced. This reduction in vegetative screening is contrary to past recommendations. The number of proposed plantings that were shown on the planting plan and discussed above were adequate. The discussion regarded the type of deciduous hedge that should be installed. Dwarf Amur Maple was recommended because the shrub will grow taller than Dwarf Ninebark at maturity. The planting plan should be revised to show five (5), six (6) foot Black Hills Spruce and sixty-five (65) eighteen (I8) inch DwarfAmur Maple to provide sufficient screening along th~ southeast property line. The plantings shown along the south property line at the entry point of the common access driveway have exceeded the recommendations. The addition of six (6) Spring Snow Crabs and two (2) Maples instead of the Linden, Ninebark Hedge, and three (3) Conifers is acceptable. 2. Additional screening and landscaping is required in the parking lot island to the west of office warehouse "A" to mirror the landscape provided on the Navarre property. The revised landscape plan has included plantings that mirror the landscape that is located on the Navarre property parking island. The trees on the north and south ends of the islands should be located within the expanded islands. 3. Additional screening required to the north and east of warehouse "B". Black Hills Spruce trees were added on the north side of warehouse "B". It was recommended that to insure these tree's survival, they should be planted on top of the slope, away from the wetland, and a similar row of trees be planted on the east side of the warehouse. The New Hope Design & Review Committee suggested a combination of Black Hills Spruce and Deciduous trees be planted along the north and east side of the building. Planning Case Report 96-07 4 May 7, 1996 The applicant revised the plans to include Black Hills Spruce and Maples on the north and east side of warehouse "B". However, the number of trees on the north side of warehouse "B" have been reduced. The amount of trees (9) that were considered acceptable on the north side have been split up and moved to the east side of the building. The Planner recommends that five (5), six (6) foot Black Hills Spruce and four (4), 2.5 inch Maples be planted on the north side of warehouse "B", and two (2), six (6) foot Black Hills Spruce and two (2), 2.5 inch Maples be planted on the east side of warehouse 4. A seeding plan be incorporated into the landscape plan that specifies seeding type and amount, ground preparation, dates of seeding, mulch type and erosion control areas. By.using MnDOT construction specifications, a seeding plan has been incorporated into the landscape plan. 5. Landscaping at the front of Building A should consist of plant type that provide some vertical amenity that breaks up the building massing and enhances the entrances. The Juniper and Arborvitae that were originally proposed in front of warehouse "A!' have been removed from the plan and replaced with Spring Snow Crabs. This provides the vertical element that will help to break up the building mass. The Planning Commission should make a recommendation as to the acceptability of the proposed landscaping in the front of the building. D. Grading & Drainage The following concerns were .raised by the City Engineer during review of the Concept Stage grading and drainage plan. ® The wetlands must be delineated, and protective easement placed over them. · The grading plan must insure all drainage within the westerly right-of-way of the C.P. Rail system is conveyed from the south to the north. · Removal of the earth mound from the rear green area. First, the revised plan indicates that the wetlands have been delineated, however, no protective easement has been established. Second, the plans do not appear to have been changed to accommodate the C.P. Rail property, and third, the plans still show the earth mount in the rear green area. E. Easements The City Engineer recommended that an existing 10-foot wide easement near the east wall of southerly building for 30-inch storm sewer be widened to 10 feet to include a total 20-foot wide easement. The revised utility plan shows that this easement has been widened to 20 feet. Additionally, the City Engineer stated that the Utility Plan should address the footing design for the easterly wall adjacent to the existing 30-inch storm sewer to allow a 1:1 side Planning Case Report 96-07 5 May 7, 1996 slope in the event the existing storm sewer is open, cut and repaired. The plans were not altered to address this issue. F. Building Plan The applicant was required to address the concerns of the City Fire Inspector. To date no information has been provided to address these issues as follows: 1. Water Supply for Fire Protection (hydrants) - Ten (10) hydrants required, or two (2) hydrants with installation of approved automatic fire sprinkler system. 2. Fire Department Access Road - Fire Department access road is required around both warehouses. If the building is to be used for high-piled storage, this requirement goes without exception. If the building is not used for high-piled storage, there are some possible exceptions. The proposed new site plan eliminates the connection between the loading area and southern parking lot. This new circulation arrangement is subject to review and approval of the City Engineer and the Fire Inspector. 3. Storage Limitations or Compliance with Article 81 - Storage height must be limited to a maximum of fifteen (15) feet in closely packed piles or twelve (12) feet in racks. If these storage heights are exceeded, the building must comply with all requirements of UFA Article 81 (High-piled Combustible Storage). Further, compliance with Article 81 would include mechanical smoke removal system, aisles, access road, access doors and standpipe connections. G. Signage As a condition of the Concept Plan approval, the applicant was to submit a Comprehensive Sign Plan showing all site signage in compliance with City Code requirement. The applicant has indicated the location of a masonry monument sign located at the shared driveway entrance on the Landscape Plan. The sign is to be 20' long x 4' high or 80 square feet, or will meet City Code requirements and satisfy the tenants. No additional detail has been provided, therefore, this does not constitute a comprehensive sign plan. 6. The Planning Consultant has provided a report with details in addition to those listed above, so please read it ... the full report is attached. 7. The City Engineer reviewed the revised plans and his comments are as follows: The above referenced project proposed to construct two buildings (52,000 sq. ft. and 44,800 sq. ft.) on Lot 2 Winnetka 5000 2nd Addition. Lot 2 Winnetka 5000 2nd Addition (size = 9.6 acres) is located on the north side of 49th Avenue immediately west of the C.P. Rail System railroad. The following is recommended based on revised plans submitted April 29, 1996. ® Water quality improvements for the development of Lot 2 shall comply with the requirements of the Shingle Creek Watershed. The ponding capacity shall be sufficient to include not only this project, but also the adjacent Navarre project to the west. The existing pond easement shall be enlarged to include the new pond area. Construction of the pond shall be done so as not to damage the existing 30-inch storm sewer along its east edge. · The existing 30-inch storm sewer located near the east wall of the southerly building is Planning Case Report 96-07 6 May 7, 1996 located in a 20-foot wide easement. It is recommended that the footing design for the easterly wail adjacent to the existing 30-inch storm sewer be designed to ailow a 1:1 side slope in the event the existing storm sewer is open, cut or repaired. The existing storm sewer will be televised prior to and after construction. Damage to the existing storm sewer shall be repaired by the developer. · New Hope's Draft Storm Water Management proposed three water quality ponds in the area with the intent to provide storm water treatment before discharge to Upper Twin Lake. The development of this site will not allow two ponds to be constructed as defined in the Draft Storm Water Plan. Although the removal efficiency for phosphorus is reduced from 49 % to 36% for one pond vs. three ponds, it is strongly recommended the City still consider constructing the third pond on the property north of the railroad tracks. · Existing wetlands shail be delineated and protected by an easement in accordance with the Wetland Conservation Act. · The grading plan shail insure ail drainage within the westerly right-of-way of C.P. Rail System (not SOO Line Railroad) is conveyed from the south to the north. The excess materiai located in the triangular area adjacent to C.P. Rail shall be removed to elevation 896. · The sanitary sewer serving the northerly building shall include insulation in areas where cover is less than 4-5 feet. The sanitary sewer and water main serving Lot 2 east of Lot 1 shall be private. · The driveway access to LOt 2 is shared by Navarre to the west. The private driveway cannot accommodate parking due to its width (30'). Because of the width restrictions of the shared driveway, no parking will be allowed in that area because emergency vehicles must have unrestricted access, therefore, sufficient parking shall be provided to ensure that there is not parking in the driveway. The loading dock area serving Navarre's building may require large service vehicles to encroach into the private drive serving the Navarre building. In summary, due to the size of the south building and the existing storm sewer not being relocated, there will be some restriction of large vehicles entering and leaving both sites. 8. The Building Official has also provided a report, which is attached for your reference. 9. The petitioner has submitted revised plans which have addressed some of the conditions for the concept plan approval, including the following: A. Consistency in the site plan and survey regarding parking space has been addressed. B. Loading space maneuvering changes have been made. C. Revisions to the landscaping plan for the parking lot island west of office/warehouse "A" have been made, a seeding plan has been submitted, and changes have been made on the south and north property lines. D. The 10-foot wide easement near the east wall of the southerly building has been widened to provide a 20-foot easement. E. Existing wetlands have been delineated. 10. The revised plans do not adequately address the following issues: Planning Case Report 96-07 7 May 7, 1996 A. The joint maintenance agreement for ingress, egress and maintenance of the shared drive has not been submitted. B. The landscape plan may still need to be revised on the south and north property lines. C. A Comprehensive Sign Plan has not been submitted. D. The footing design for the easterly wall adjacent to the existing 30-inch storm sewer needs to be redesigned to allow a 1:1 side slope. E. No protective easement for the wetlands has been established. F. The grading/drainage issues along the C.P. Rail have not been addressed. G. The recommendations/issues with the Fire Inspector have not been resolved. RECOMMENDATION The Commission will need to determine if the revised plans are acceptable or not or if this request should be tabled until all issues have been addressed. If the Commission decides to approve the request, staff recommends that it be approved subject to the following conditions: 1. The petitioner submit revised plans and documents that addresses the following issues: A. A joint maintenance agreement for ingress, egress, and maintenance of shared drives be submitted and reviewed by the City Attorney. B. The landscaping plan be revised along the south and southeast property lines and north and east of warehouSe "B", per the recommendations in the Planner's report. C. Comprehensive Sign Plan be submitted that shows all site signage will comply with applicable provisions of the City Sign Ordinance, as outlined in the Planner's report. D. Footing design for easterly wall adjacent to existing 30-inch storm sewer be designed to allow a 1:1 side slope in the event the existing storm sewer is open, cut and repaired. E. Existing wetlands be protected by an easement in accordance with the Wetland Conservation Act. F. The grading plan shall insure all drainage within the westerly right-of-way of the C.P. Rail System is conveyed from the south to the north. G. Recommendations of Fire Inspector be incorporated into plans. H. PUD Agreement be executed with the City and a suitable performance bond be posted. Attachments: Application Log Floor Plan May 1 Planner's Report Lighting Plan Site Location Map Fire Inspector Memo Site Plan April 18 Planner's Memo Drainage & Utilities Plan May 1 City Engineer's Comments Original Landscape Plan Building Official's Report Revised Landscape/Sign Plan CITY OF NEW HOPE SPECIAL ZONING PROCEDURES APPLICATION LOG A B C D E F G H I J Appli- Applicant Date Date Applicant Date 60-day Date 120- Date Deadline Date City Date City cation application was sent notice time limit day time Applicant for City approved or sent response number Name received that required expires limit was notified action under denied the to Applicant Address by City information expires of extension extension application Phone was missing or waiver 96-07 Brad Hoyt/J-S Winnetka Inc. March 8 May 7 July 6 7300 49th Avenue lq. 13400 15th Avenue N. Plymouth 55441 551-4944 John Bessesen 559-9217 Boxes A-C and E-F will always be filled out. Whether the other boxes are filled out depends on the City's procedures and the date of a specific application. A. Assign each application a number. B. List the Applicant (name, address and phone). C. List the date the City received the application. D. List the date the City sent the Applicant notice that required information was missing. If the City gives such notice, it must do so within 10 business days after the date in Box C. If the time clock is "restarted" by such a notice, assign the application a new number and record all subsequent deadlines on a new line. E. To calculate the 60-day limit, include all calendar days. F. To calculate the 120-day limit, include all calendar days. G. Despite the automatic extension, the City will notify the Applicant a second time by mail that a 120-day approval period applies to the application. (The date in Box G must come before the date in Boxes E and F.) H. List the deadline under any extension or waiver. I. The City must act before the deadline. (The date in Box I must come before the date in Boxes E or F, or, if applicable, Box H.) J. List the date that the City sent notice of its action to the Applicant. It is best if the City not only takes action within the time limit, but also notifies the Applicant before the time limit expires. Northwes Associate nsultants, Inc COMMUNITY L A NNING · D E SiiG MARKET R ES E A R C PLANNING REPORT TO: Kirk McDonald FROM: Cary Teague/Dan Sjordal/Alan Brixius DATE: 1 May 1996 RE: New Hope - Hoyt Development PUD/CUP - Final Development Stage FILE NO: 131.01 - 96.02 BACKGROUND At its April 2, 1996 meeting, the Planning Commission recommended approval of a Concept Stage PUD/PUD to allow the construction of two office/warehouse buildings and a variance to the lot frontage requirement subject to certain conditions. Hoyt Development has prepared a revised Site Plan, Landscape Plan and a Grading, Drainage and Utility Plan in response to those conditions of Concept Plan approval, and is now requesting Development Stage and Final PUD approval. The subject property is zoned I-1, Limited Industry. Attached for reference: Exhibit A - Site Location Exhibit B - Revised Site Plan Exhibit C - Drainage & Utility Plan Exhibit D1 - Previous Landscape Plan Exhibit D2 - Landscape/Sign Plan Exhibit E - Floor Plan Exhibit F - Lighting Plan Exhibit G - Memo from the Fire Inspector Exhibit H - Memo responding to revised plans (18 April 1996) 5775 Wayzata Blvd.- Suite 555 · St. Louis Park, MN 55416 · (612) 595-9636.Fax. 595-9837 RECOMIVIENDA TION Based upon the following review, our office recommends approval of the Final Development Stage PUD subject to the following conditions: 1. A joint maintenance agreement for ingress, egress, and maintenance of shared drives be submitted and reviewed by the City Attorney. 2. The landscape plan should be revised to reflect the following: a. The planting plan should be revised to show five (5), six (6) foot B/ack I-Ii/Is Spruce and sixty-five (65), eighteen (18) inch DwarfArnur Map/e to provide sufficient screening along the southeast property line. b. Five (5), six (6) foot B/ack Hi/Is Spruce and four (4), 2.5 :inch Map/es be planted on the north side of warehouse "B', and two (2), six (6) foot B/ack Hi/is Spruce and two (2), 2.5 inch Map/es be planted on the east side of warehouse "B". c. Planning Commission comment as to the acceptability of the proposed landscaping in the front of the building. 3. The grading and drainage plans must be revised to include the following: a. Protective easements are placed over the wetlands b. Removal of the earth mound in the rear green area c. The grading plan must insure all drainage within the westerly right-of-way of the C.P. Rail system is conveyed from the south to the north. The final grading and drainage plan is subject to review and approval of the City Engineer. 4. The utility plan must address the footing design for the easterly wall adjacent to the existing 30 inch storm sewer to allow a 1:1 side slope in the event the existing storm sewer is open cut and repaired. 5. All proposed building plans are subject to review and approval of the City Building Official and must comply with all applicable Uniform Building Codes. The applicant must provide building plans in compliance with all Fire Code issues as outlined in Exhibit G. 2 6. The elimination of the driveway COnnection between the loading area and southern '~ parking lot, is subject to review and approval of the City Engineer and the Fire Inspector. 7. The applicant shall provide the City with a comprehensive signage plan in compliance with the City Sign Ordinance. 8. Comments from other City staff, Fire Inspectors and City Engineers ISSUES & ANALYSIS Planned Unit Development: The applicant has requested a planned unit development (conditional use permit) to allow the construction of two principal buildings on one parcel of record. Section 4.193 of the New Hope Zoning Ordinance states that a PUD/CUP is intended to provide flexibility from the strict provisions of the Ordinance and encourage development innovations, higher standards of building design, and harmonious development patterns etc. Land Use: The applicant is proposing the construction of two office/warehouses on the subject site. These uses are considered a permitted land use within the I-1 Zoning District. Structure Setbacks: As shown below, the proposed location of both structures meets the City's minimum setback requirements: Reguired Building A Building B Front Yard 50 feet 190 feet 700+ feet Side Yard (east) RR* 10 feet 36 feet · 20.7 feet Side Yard (west) 20 feet 65 feet 300+ feet Rear Yard (Rail Road)* 10 feet 300 feet 30 feet · Per Section 4.034 (6) of the Zoning Ordinance, industrial property adjacent to a railroad right-of-way, is required a minimum setback of 10 feet. The subject property is adjacent to a railroad right-of-way on both the north and east property line. Building Height: The City Code states that buildings within the I-1 Zoning District may not exceed three (3) stodes in height. The proposed elevations of the two buildings is twenty- one (21) feet and one (1) story, therefore, meets the City Code requirement. Lot Coverage: According the Zoning Ordinance, not more than 40 percent of a lot may be covered by building in an I-1 District. The proposed structures have areas of 52,000 square feet and 44,800 square feet. This constitutes 20.2 percent of covered area, 3 therefore, meets zoning ordinance requirements. Off-Street Parking Spaces: Based on the City's off-street parking requirements, 90 spaces will be required of the proposed uses, as calculated below:. Use Ratio Reauired Building A Warehouse 41,600 s.f. 1 space per 1,500 s.f. 25 of floor area.* Office 10,400 s.f. 1 space per 300 s.f. of floor area* Plus 1 company truck 31 Building B Warehouse 41,800 s.f. I space per 1,500 s.f. 25 of floor area.* Office 3,000 s.f. 1 space per 300 s.f. 9 of floor area* Total 90 * Floor Area - The term "floor area" for the purpose of calculating the number of off-street parking spaces required shall be determined on the basis of the extedor floor area dimensions of the buildings, structure or use, times the number of floors, minus ten (10) percent. The proposed site plan and survey indicates 113 total off-street parking spaces, which. meets the City's minimum requirement. As required within the Concept Plan approval, the' applicant has revised the site plan to be consistent with the Survey boundaries, and has accurately depicted the number of parking spaces. This site plan correction resulted in additional width within the loading area. Parking Area Dimensions: Per the regulations of Section 4.036 (off-street parking requirements), 90 degree parking stalls, as proposed, must measure at least 8'-9" in width and 19 feet in depth. In addition, drive aisles must provide a width not less than 24 feet. All of the proposed parking stalls and drive aisles have been found to meet or exceed the cited stall dimension requirements. Handicap Parking: State Statutes require that one (1) in every twenty-five (25) off-street parking stalls must be devoted to use by the handicapped. The site plan shows that five (5) spaces are to be utilized for handicapped parking, therefore, meets the design standards of Minnesota Statutes. Curbing/Surfacing: New Hope City Code requires that all off-street parking and driveway areas must be paved and have perimeter curbing. The proposed site plan indicates that the designated parking, loading and drive aisles are to be paved and have perimeter curbing. Loading: The number and size of the proposed loading berths meets the requirements of 4 Section 4.037(6)(a)(i) of the Zoning Ordinance. Further, the applicant has eliminated berths which did not have adequate turning radius for trucks, as required as part of the Concept Plan approval. The driveway connection between the loading area and south parking lot has been eliminated. The landscape island has been reduced to provide adequate maneuvering area for semi-trucks. All of the proposed loading spaces provide adequate turning areas for maneuvering of a 55 foot semi-truck without interfering with circulation patterns and landscaped areas. Property Access: As shown on the submitted site plan, the subject property is to gain access via an existing 32 foot wide shared access from 49th Avenue. This is a permitted arrangement for a PUD considering the relatively high traffic volumes on 49th Avenue. The applicant has indicated that a joint maintenance agreement for ingress, egress and maintenance of the shared driveway with the adjacent property. This agreement has not yet been submitted to the City. As a condition of final approval, this agreement must be submitted. Landscaping: The Concept Plan approval required the landscaping plans be revised to provide additional screening and landscaping. The following were the items to be addressed: 1. Additional landscaping was required along the south and southeast property lines. The applicant submitted a revised landscape plan, which our office addressed in a memo dated Apd118, 1996, and is attached as Exhibit H. The new revised plans added landscaping on the south and southeast property lines. However, the proposed plantings were not be adequate to provide the recommended screening of the properties to the south. In the memo dated 18 April 1996 the following was recommended: a. First, along the southeast property line, a Dwarf IVinebark hedge was proposed that would provide a 4-6 foot tall hedge at maximum. Our office recommended plantings similar in growth characteristics to Dwarf Arrnur Maple which has a potential to grow to be 7-8 feet tall. Additional height is essential due to the fiat grade of the railroad right-of-way b. Second, the Dwarf Arrnur Maple shrub on the right side of the berm proposed along the southern property line did not provide adequate screening because of its small size and location on the berm. Therefore, it was recommended that three (3) conifer trees be planted in place of the maple. 5 The applicant has again submitted a revised landscape plan to address these issues. Additional landscaping has been incorporated at the south property line, but the amount of plantings that screen the rear area of office/warehouse "A" have been greatly reduced. This reduction in vegetative screening is contrary to past recommendations. The number of proposed plantings that were shown on the planting plan and discussed above (April 18 memo) were adequate. The discussion within the memo regarded the type of deciduous hedge that should be installed. Our office recommended DwarfAmur Maple because the shrub will grow taller than Dwarf Ninbark at maturity. Bachmans 1995 wholesale catalogue shows that a #2 pot (18") DwarfAmur Maple and DwarfNinebark are identical in price. The planting plan should be be revised to show five (5), six (6) foot Black Hills Spruce and sixty-five (65) eighteen (18) inch DwarfAmur Maple to provide sufficient screening along the southeast property line. The plantings shown along the south property line at the entry point of the common access driveway have exceeded our recommendations. The addition of six (6) Spdng Snow Crabs and bNO (2) Maples instead of the Linden, Ninebark Hedge, and three (3) Conifers is acceptable. 2. Additional screening and landscaping is required in the parking lot island to the west of office warehouse "A' to mirror the landscape provided on the Navarre property. The revised landscape plan has included plantings that mirror the landscape that is located on the Navarre property parking island (It is assumed that the 35 small circles in the island represent the 35 Sea Green Junipers shown on the plant list). The trees on the north and south ends of the islands should be located within the expanded islands. 3. Additional screening required to the north and east of warehouse "B". In response to this request, Black Hill Spruce trees were added on the north side of warehouse 'B". It was recommended in the April 18, 1996 memo, that to insure these trees survival, they should be planted on top of the slope, away from the wetland, and a similar row of trees be planted on the east side of the warehouse. The New Hope Design & Review committee suggested a combination of Black Hills Spruce and Deciduous trees be planted along the north and east side of the building. In response to the above, the applicant revised the plans to include Black Hills Spruce and Maples on the north and east side of warehouse "B". However, the number of trees on the north side of warehouse "B" have been reduced. The 6 amount of trees (9), that were considered acceptable on the north side have been split up and moved to the east side of the building. We recommend that five (5), six (6) foot Black Hills Spruce and four (4), 2.5 inch Map/es be planted on the north side of warehouse "B", and two (2), six (6) foot Black Hills Spruce and two (2), 2.5 inch Maples be planted on the east side of warehouse "B". 4. A seeding plan be incorporated into the landscape plan that specifies seeding type and amount, ground preparation, dates of seeding, mulch type and erosion control areas. By using MnDOT construction specifications, a seeding plan has been incorporated into the landscape plan. 5. Landscaping at the front of Building "A" should consist of plant type that provide some vertical amenity that breaks up the building massing and enhances the entrances. The proposed plan that was reviewed as part of the April 18, 1996 memo, provided no additional landscaping or revisions at the front of Building A. The Juniperand Arborvitae that were originally proposed in front of warehouse "A~ have been removed from the plan and replaced with Spdng Snow Crabs. This provides the vertical element that will help to break up the building mass. The Planning Commission should make a recommendation as to the acceptability of the proposed landscaping in the front of the building. Grading & Drainage: The following concerns were raised by the City Engineer during review of the Concept Stage grading and drainage plan. · The wetlands must be delineated, and protective easement placed over them. · The grading plan must insure all drainage within the westerly right-of-way of the C.P. Rail system is conveyed from the south to the north. · Removal of the earth mound from the rear green area. First, the revised plan indicates that the wetlands have been delineated, however, no protective easement has been established. Second, the plans do not appear to have been changed to accommodate the C.P. Rail property, and third, the plans still show the earth mound in the rear green area. The proposed grading and drainage plan shall be subject to review and approval of the City Engineer. 7 Easements: Within his memo dated March 12, 1996, the New Hope City Engineer recommended that an existing 10-foot wide easement near the east wall of southerly ~" building for 30 inch storm sewer be widened 10 feet to include a total 20-foot wide easement. The revised utility plan shows that this easement has been widened to 20 feet (Exhibit C). Additionally, the City Engineer stated that the Utility Plan address the footing design for the easterly wall adjacent to the existing 30 inch storm sewer to allow a 1:1 side slope in the event the existing storm sewer is open, cut and repaired. The plans were not altered to address this issue. Trash: The site plan indicated that all trash storage areas are to be within the proposed buildings, therefore, trash storage' areas are in compliance within all Zoning Ordinance requirements. Building Plan: The applicant was required to address the concerns of the City Fire Inspector in a memo to the Building Official dated April 18, 1996 (Exhibit G). To date no information has been provided to address these issues as follows: 1. Water Supply for Fire Protection (hydrants) - Ten (10) hydrants required, or two (2) hydrants with installation of approved automatic fire sprinkler system. 2. Fire Department Access Road - Fire Department access road is required around' both warehouses, if the building is to used for high-piled storage, this requirement goes without exception. If the building is not used for High-piles storage there are some possible exceptions. The proposed new site plan eliminates the connection between the loading area and southern parking lot. This new circulation arrangement is subject to review and approval of the City Engineer and the Fire Inspector. 3. Storage Limitations or Compliance with Article 81 - Storage height must be limited to a maximum of f~een (15) feet in closely packed piles or twelve (12) feet in racks. If these storage heights are exceeded, the building must comply with all requirements of UFC Article 81 (High-piles Combustible Storage). Further, compliance with Article 81 would include mechanical smoke removal system, aisles, access road, access doors and standpipe connections. Building Material: The building plans and elevations indicate that the proposed building material will be precast concrete wall panels with insulated metal overhead doors. Said building plans are subject to review and approval of the City Building Official and must comply with all applicable Uniform Building Codes. 8 Signage: As a condition of the Concept Plan approval, the applicant was to submit a Comprehensive Sign Plan showing all site signage in compliance with City Code requirements. The applicant has indicated the location of a masonry monument sign located at the shared driveway entrance on the Landscape Plan. The sign is to be 20' long x 4' high or 80 square feet, or will meet City Code requirements and satisfy the tenants. No additional detail has been provided, therefore, this does not constitute a comprehensive sign plan. As a condition of approval, the applicant shall provide the City with a comprehensive signage plan which includes the following: a. Sign location (both wall and freestanding signs) b. Sign area c. Sign height d. Scaled building elevations e. Identification of sign design f. Sign construction drawings Lighting: The applicant has submitted lighting plans. All lighting used to illuminate off- street parking areas appears to be hooded and directed to reflect light away from neighboring properties and public rights-of-way (Exhibit F). CONCLUSION Based on the preceding review, our office recommends approval of the Final Stage Development Plan for the proposed warehouse facilities subject to the conditions listed in the Recommendation section of this report. pc: Doug Sandstad Mark Hanson Steve Sondrall 9 City of New. Hope ~ F&MU.Y RESIOENTtJ~. R-I S4N~.[ &ND TWO F&ket. Y RESIDENTIAl. MEDIUM DENSITY RESIDENTIAl. S(NIOR CITIZEN R~S~DENTIAL R-5 RESIOENTIAk OFFtC[ R-O LIMIT[O N[IGHBORH~O BUSINESS RETAIL 8USINE~ AUTO ONIENTED BUSINESS COMMUNIT~ BUSINESS LIMITED INOUSTRIA~ GENERAL INDUSTRIAL FL~ ~AIN FP WET ~ANO W ~r"'~~o~hwest i i i '-Associated j i "~ Consultants, inc. EXHIBIT A - SITE LOCATION ., EXHIBIT B - SITE PLAN [-XHIBIT I)1 - ORIGINAl. I ANDSCAPE Pi AN ', '//~,'/": '/~ "/ /2 ,~ ~ ..~. / ',~ ~ .~, I., IAI , ~ ~~ ...... ,.. , ~ . ~'..' , ,. ..... ' ...... ~. 2'/' - ~ ~/ ~ , . ~;., ..~'~ ~ /, SiTE LCCATIQN MAP '~-- ---;.~ ,-- '~'-'-.% ~,~ EXHIBIT' D2 - l AND~ 9201 I~ast Bloomington FWY Suite H Bloomington, MN 55420 Pn(612) 888-5500 FAX(612) 888-1415 PMOTOMETRICS - NEW HOPE FIXTURE "A" (Shoebox wall mounted) ~ = 13.00 Footcandle ~0~~ ~ = 6.~0 ~ootcandle C = 3.20 Footcandle MA~ 2 2 %996 D = 1.28 Footcandle _ E = .64 Footcandle r F = .32 Footcandle Above is at 20' mounting height. FIXTURE "B" (Wallpack) A = 2.00 Footcandle B = 1.00 Footcandle C = .50 Footcandle D = .25 Footcandle E = .10 Footcandle Above is at 20' mounting height. FIXTURE "C" (Pole Lights) A = 10.00 Footcandle B = 4.99 Footcandle C = 2.49 FOotcandle D = 1.00 Footcandle E = .49 Footcandle F = .25 Footcandle G = .10 Footcandle Above is a 24' POle. -.~.o~.~ 2s Y~ARS OF $~a~C~ National Home Imllrovlmen~ Couffcil EXHIBIT F - LIGHTING PLAN - HERITAGE DIMENSIONS j~. Bracket - 3-bolt limo: k 4' x 4' x 1Z' steel arm mount (bolt-on b~acket) is shJpPecl s~andard wilh Heritage fixtures. LUMINAIRE EPA CHART Includes bracJ~et. $1~la DIg' BleW' 01~I' leo* TN lZO' Oeo' O~4eO' H~i~e-,2'erm~ [ 2.0 ~.4 J..4.1 4.e J 3.e .4.5 I e., 4.e I $' z.3I e.2 7.31 a.2 e.? I z.~ · so #e~e: F - I~1. Glass,, OL- Map L~ns. I li I _ Jl "'ORDERING INF~RMATi0N sr. Jec~ apl)roprim c~otce from each column to formulate o,der code Refer to example below. Optional kragklb mos1 bi Ofllefld SelaratelT from the ordering chad in Iht Poles~rackels serll~ ol thio ca13~og. HE A - A~.¥mmeflle3~ I SO )'tPS- ~ Pressorl Sogtum DA - Drama P~ Irdl~ldc l~OY SLam.f4 I~tts ~75 ~SO. 2eD. 2so. 400 was ~ 20~v D~lZ - Srm~,e S - Ty~ V' ROG - ~ G~te ;~1 - Ooubl~ ~S,~9 ~O~ JSnv OTS - ~[l~to,e : ~S · P~a, ba~e eh,els II I II EXAMPLE OF A ~PICAL ORDER HE - A - 250 - MH - DA - 120V - BRZ ' NO W811 Mount , ~ , ,. . .,, Applications DlmenBIQnt Wal-Pak provfdee efficient Illu~tlon In a ~fl~ ~st alum~um beu8~ fQr le~ng p~ence. EIW to Instil, Wnl-Pak ewMements m~ e~nm~nt Jnd il Ideal ~r Mding ', .' vehicle ramps end ~hool,. [ mmmmt HERITAGE DIMENSIONS BI'ICIlll - 3-bolt PRElim iq. NMI: A 4' x 4' ~ 12' steel arm mounl (b(d~-Oh is sl~ilaoed slanclard with Heril~e LUMINAIRE EPA CHART Includes brothel. ~ DSO' Dllir D'lll' %!O- TNIZO' Qg~ ON10' F OL F ~ F OL ~ DL ~ OL ~ DL ~ OL ~ Ot 12'WackJt 4.1 4.9 6.1 7.3 J, 6.2 Z.aJ a2 eT[ 7S. 4,0 liom: F - ~ Grass. OL - Oleo IJm. ORDERING INFOP'Jd~TION selma appropriate choice from each column to formulate o~der code. Refer IQ example below. OPifonal k1~11i: If eFtl~al bridmb Mit b4i enlared, yml mIK4 riled "Oil - 0~iete Standard Irlcf. et" In the 0~lions column o! Ollllellal W mwt k oMlrid ~eparatlly Item Usa oMidnl chart in lite Pole~trackell section ~1 lh)s caLliog. 175 l~O. 200. ~, dO0 W~ ~ 20eV BAS - er,~ze 0Sg - ~eM,,te STandard 81'ac~c ~SQ ?TS. ~,~O. dO0 W31t Potyrdv~ltl 277V PLr - Pbf~num Io ~rde¢ ol/~er n~untin9 400 MI4 - ~ ~ F - ~ FI~ Tom.mi 480V COA - ~oo 17S. 2~. 4Q0 WIlt GIG~ M'T - M~dli ToO VaN - VaMla PCP - P~o~qt~c Gon~ol ?3 - C?'J Dill~e4 Fils WHT - WltRe w~)~ T~tlac,k Tempered GI~sS G~qN - G~een t.L - t. ess [ 3 - T~ Ill' F- OMr FI~I TlmDere0 ~'clllflchlrli GL - ¢~tccl (.amg IrT - FOnV~d GII~ 6RD - 8r~k F~ - Fusing ~o, ~20Y & 277V TlVow' GYG - Graf Granite FO - 0o~ ;u$~ for 206V S - Type V' ROG - Aec) Or.ne FO1 - Double Fusing lot 4~OV LMS - Limestone HSS- ),louse $~de OTS - ~to~ PLO - Po~cat~onale Shield' iii II . i EXAMPLE OF A ~PICAL ORDER HE - l - 250- MH - DA - 120V - BflZ - NO * 'FOI la~mll~nM vOIM~. ~ult rNOI ~bM ~ fi~U~ ~U~ ~h d~Pp~ To: Doug Sandstad, Building Official From: Brett Riewe, Fire Inspector SUBJECT: Plan Review - 7300 49th Ave N - Revised Plans Dated March 21, 1996 Here is a short, quick list of the major items .that have not been addresses on the latest set of blueprints we received.' WATER SUPPLY FOR FIRE PROTECTION (HYDRANTS) el0fire hydrantSsprinkler requiredsystem. -OR-. 2. hYdrants with installation of approved.. . automatic YIRE DEPT. ACCESS ROAD eFire Dept. access road is required around both warehouses. Ifbuilding is to be ~ used for High-piled storage this requirement goes without exception. If building ~.~ is not used for High-piled storage there are some possible exceptions. -' STORAGE LIMITATIONS OR COMPT.IANCE WITH ARTICI,F, 81 ~ eStorage height must be limited to a maximum of 15 feet in closely packed piles ~ or 12 feet in racks. If these storage heights arc exceeded b. uild~,g must comply [,~,,,,~with_ I[ all requirements of UFC Article 81 (High-Piled Como,ast.;ole S~orage). I ~ *Compliance with Article 81 would include .,m.~chanic~ s.m. oke...removal I '~ system, aisles, access road, access doors & standpi? Conn..ecti0ns. EXHIBIT G - MEMO FROM FIRE INSPECTOR Northwes Assoc a ed nsultants, Inc. ~r ~C C O M M U N I T Y L A N N I N G E S I G M A R K E T R E S E A R C H TO: Kirk McDonald FROM: Cary Teague/Alan Brixius DATE: 18 April 1.996 RE: New Hope - Hoyt Development PUD/CUP FILE NO: ~ 131.00 - 96.02 At its April 2, 1996 meeting, the Planning Commission recommended approval .of a Concept Stage Plan to allow the construction of two office/warehouse buildings and a variance to the lot frontage requirement subject to certain conditions. Hoyt Development has prepared a revised Site Plan, Landscape Plan and a Grading, Drainage and Utility .' Plan in response to those conditions of Concept Plan approval. As demonstrated in the following memo, the applicant has failed to meet ali of the conditions required at the April 2 meeting. This memo highlights the issues relating to the applicant's response to those conditions. Hoyt Development was required to submit revised plans and documents for development/final stage approval that addresses the following issues: A. Consistency in the site plan and survey plan indicating the total number of parking spaces. The site plan and survey are still inconsistent. The Site plan shows a total of 50 off-street parking spaces provided along the western property line, however, a count of these spaces shows 49 stalls. The site survey shows a total of 51 parking spaces along the western property line. B. The loading space maneuvering changes be incorporated into the site plan. As shown in Exhibit A, the applicant did not provide the recommended maneuvering changes in the revised plans. The loading space of the southernmost loading dock for Building A, does not provided sufficient area to accommodate the maneuvering of a 55- foot semi-truck without hitting the curbing. Therefore, this loading dock must be eliminated from the plans. EXHIBIT H - 18 APRIL MEMO C. A joint maintenance agreement for ingress, egress, and maintenance of shared drives must be submitted and reviewed by the City Attorney. The joint maintenance agreement for ingress, egress, and maintenance of the shared drives has not yet been submitted to the City, therefore, this condition has not been satisfied. D. The landscape plans be revised to incorporate the recommendations of additional screening and landscaping: 1. Additional landscaping is required along the south and southeast property lines. Additional landscaping has been provided on the south and southeast property lines. However, the proposed plantings may not be adequate to provide the recommended screening of the properties to the south. First, along the southeast property line, a DwarfNinebark hedge is proposed that will provide a 4-6 foot tall hedge at maximum. In our report dated 28 March !996, our office recommended plantings similar in growth characteristics to DwarfArmur Maple which has a potential to grow to be 7-8 feet tall. Additional height is essential due to the flat grade of the railroad right-of-way Second, the DwarfArmur Maple shrub on the right side of the berm proposed along the southern property line does not provide adequate screening because of its small size and location on the berm. It is recommended that three (3) conifer trees be planted in place of the maple. 2. Additional screening and landscaping is required in the parking lot island to the west of office warehouse "A" to mirror the landscape provided on the Navarre property. Some additional trees have been provided in the island, however, it does not mirror the landscape provided on the Navarre property, which consists of 38 Junipers evenly spaced, along the 300 foot island. 3. Additional screening required to the north and east of warehouse "B". The Black Hill Spruce trees that have been added on the north side of the building are acceptable, however, to insure their survival, they should be planted on top of the slope, away from the wetland. In addition, the proposed elevation of these 2 ~ S-O 1 - 1996 3: I;;~=PM FRQH BONESTRO0 " AS~ 612 636 1311 P. ~ RiChard E. Turner. fiE, · G~enn R, COO~. ~E. · T~m~S ~. Noyes, P.E. · RObert G. Schu~ich:, P.~. - A~o~i;lf~ Prt~ipal~' HOw,~r~ A. S~ntord, R~. , /eith A, Gor~o~, RE. · ~o~crt R. Ptefrerle, R6, - Engineers A Architect~ TO: Kirk McDonald FROM: Mark Hamoa DATE: May 1, 1996 Rig: Winnet~ 5000 2nd Addition - Lot 2 Oar File No. 34 Cea The above referem~ project proposes to construct two buikting$ (52,000 sq. R. And 44,800 sq. ft.) On Lot 2 Wiflne. tl~n 5000 2nd Add'_~ion. Lot 2 W'mnetka 50(XX) 2nd Addition (size located on the north side on 49th Avenue imngdiatcly west of thc C.P. Rail System railroad. Thc fo~owing is. recommended based on revised pla~ submitted April 29, 1996. Water quality imlXO~ for thc development of Lot 2 slmll comply with the requirements of the Shingle Creek Watershed. The pending capacity shall be saf~.'_.nt to include not only this project but also the adjaccat Navar~ project to the. west. The existin*_ pond easement shall be e. axlm'g¢ to include the new pond area. Construction of the pond shall be done so as not to damage the existia~ 30" storm sewer along its cast edge. Thc existing 30' storm sewer located near the east wall of the southerly building is located in 20'-wide easeme,~ It is reoommemted that thc footing design for ~ easterly wall adjacent to thc existing 30~ storm sewe~ be design to aflow a 1:1 side slope in the event the exis~ storm sewer is open out of repair. The existing storm sewe~ ~ be televised prior to and after construction. Damage to the existing storm sewer shall be repaired by the developer. 2335 we-st Highway 36 · St. Paul, MN 55113-3898 · ~-01 - 1996 3: ~ol:>M FI:::~OM BONES~ " ASSOC 612 Ei:3Ei 1:311 P. '7 New Hope's Draft SWrm Water Management p~d three water quality ponds in the area with the intent to provide storm water treanment before discharge to Upper Twin Lake. The dev¢lopraent of this site will not allow two ponds to be constructed as defined in the Draft Storm Water Plan. Although the removal efficiency for phosphorus is reduced from 49% to 36?/, for one pond vs. three ponds, it's strongly recommended the City still consider constructing the third pond on the property north of the railroad tracks. ]Existing wetlands shall be delineated and protected by an easement in accordance with thc Wetland Conservation Act. The grading plan shall insure all drainage within the westerly fight-of-way of C.P. Rail System (not SO0 Line Railroad) is conveyed from the so~th to the north. The excess material located in the triangular area adjacent to CP. Rail shall be removed to elevation 896. The sanitary sewer serving the northerly building shall include ins~h _r!.'on in areas where cover is less thall 4'-5'. The $a~ital~ sewer and wat~ rosin serving Lo~ 2 east ofI. i I shall be private. The driveway acce,~s to Lot 2 is shared by Navarre to the west. The private driveway cannot accommodate parking due to its width (30'). Because of the with restrictions of the shared driveway, no paddng will be allowed in that area because emergency vehicles must have: unrestricted access, therefor sufficient parking shall be provided to ensure that there is no parking in the driveway. The loading dock area serving Navarre's buildin~ may require large service vehicles ~o encroach into the private drive serving the Navarre building. In summary, duo to the size of the south building and the existing storm sewer not being relocated, there will be some restriction of large vehicles entering and leaving both sites. PLAN CASE REPORT 96-07 Applicant: Brad Hoyt Existing Zoning: bl, Limited Industrial Requested Action: Development & Final Stage-PUD [CUP] + Variance for a PUD on a lot frontage less than 200 feet. Purpose: Owner wants to erect two "speculative" warehouses on his 9.6 acres lot. Location: 7300 & 7350 49th Ave. No. Size: Lot Area = 9.6 acres Proposed Buildings = 52,000 + 44,800 sf = 96,800 sf (23 %) Existing Land Use: Vacant : Surrounding Land Uses: East; CP Rail right-of-way (1009 + New Hope Ice Arena South I-1 West; I-1, Navarre Site North; CP Rail right-of-way + R-1 (VacanO Comprehensive Plan: Planning District # 11 encouraged industrial uses on this land with "a low priority". Adjacent land is not sensitive, but homes in the area should be considere£ Zoning History: In 1956, this area was zoned "Industrial" and by 1960 the neighborhood was zoned "Heavy Industry". In 1989, that designation was revised to "I-1, Limited Industry". Special Information: Public utilities; Water, sanitary and storm sewers will be new. Public Services; No change Transportation; An increase in truck traffic will result, depending on eventual building tenants. Only routine trucking activity is included with this plan~ Street access is accomplished by a shared 30' access drive easement with Navarre Co. Parking; 113 Spaces are provided, while city code requires 110. Physical Characteristics; the large lot is flat on the south half, with a 24' high stockpile of dirt sitting on it. The north half has a wetland, drainage ditch and low areas, with some recent fill. Existing trees are large, primarily softwoods, in the center and along the wet areas. Analysis: The latest revised plans (rec'd 4-26-96) address many of the concerns expressed by the Design-Review committee, consultants and staff. These items are noteworthy improvements, legal details or remaining problems, as identified: · 1. Need for VARIANCE; City Codes 4.201 and 4.22 describe our variance process. Code section 4.194 states that a Commercial or Industrial PUD must have 200 of street frontage. It appears that the proposal qualifies on the basis of "narrowness of lot'; which was discussed and understood when the Winnetka 2nd Addition plat was approved, assuming a single building. The lot size is appropriate for a PUD cluster of buildings.. 2. GRADING / DRAINAGE: The City Engineer's report has identified the need for off-site ponding, since an earlier request to pond on-site at the NE corner has not been provided. All storm & sanitary sewer, water, easements, wetlands, slope protection, erosion control and surface drainage design conditions must meet City standards. Grading along the southeast trackage appears too flat to drain. 3. TRUCK maneuvering problems have been corrected on both buildings, with the elimination of a single truck dock and a ring road. -:. LANDSCAPING has been improved, somewhat. 5. GROUND SIGNAGE is noted on landscaping plan, but does not comply with our sign code; Max. 40 sf (15' high) setback lO' from the lot line. Due to the PUD and land area, it would be reasonable to consider approving 80 sf (2 buildings) as a technical variance, not yet applied for. Wall signage has not been addressed. 6. The FIRE DEPARTMENT will prohibit the use of budding "B" for any storage over 12 feet high, due to the lack of apparatus access within 150'. Same building must be equipped with upgraded fire-sprinkler and smoke detection systems. Building ".4" must comply with all Fire Code rules for high-piled storage. 7. Adjacent property owner has been advised to remove all parking 'from the shared access easement. 8. Maintenance of corntnon spaces, plowing, trash storage, mowing, trees, shrubs etc. must be clarified in written form for a PUD. 9. Building foundation plans have not been revised to compensate for the adjacent storm sewer maintenance. Comment: Most development standards have been met, as noted. Agreement must be reached on the balance, after public comment. RECOMMENDATION: Staff recommend approval of the Development and Final Stage PUD (CUP) for Brad Hoyt as soon as the details are resolved. ATTACHMENTS: none PreparedBy: ~~ ~~ May 1, 1996 CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 96-11 Request: Request for Site and Building Plan Review/Approval and a Conditional Use Permit to Allow Car Wash Expansion Location: 9400 36th Avenue North PID No: 18-118-21-33-0102 Zoning: B-3, Auto Oriented Business District Petitioner: Randy Ray/Mobil Mart Report Date: May 3, 1996 Meeting Date: May 7, 1996 BACKGROUND 1. The petitioner is requesting site and building plan review/approval and a conditional use permit to allow car wash expansion, pursuant to Sections 4.124(4), 4.21, 4.212(7) and 4.039A of the New Hope Code of Ordinances. 2. The owner of the Mobil Mart gas station/convenience store/car wash at 36th and Jordan Avenues is proposing to expand the existing car wash building and convert it from a touchless car wash to a conveyorized car wash. 3. In converting the car wash from a self-service to a full-service operation, the owner is proposing to expand the car wash to the west. The site plans show that the building would be lengthened from 45 feet to 145 feet and the proposed addition would be 2,500 square feet. The addition would increase the existing car wash building area from 3,800 square feet to 6,300 square feet. 4. The property is located in a B-3, Auto-Oriented, Zoning District and surrounding land uses/zoning include the following: R-1 Single Family Residential to the north and across Jordan Avenue to the east, R-O Residential Office to the south across 36th Avenue, and B-4 Commercial Business (Post Haste Shopping Center) to the west. 5. The zoning history on this property is as follows: in 1956 the area was zoned Commercial and in 1962 the property was zoned Limited Business. In 1969 the designation was revised to Retail Business. In the 1979 recodification, the B-3 Auto-Oriented zone was created and this site was zoned B-3. 6. Construction approval and a PUD/CUP to allow a convenience store at this site was approved in 1990, and a minor ground sign variance for an off-premise business sign was approved in 1991. 7. This property is located in Planning District //18 of the Comprehensive Plan and effective screening and transitions are emphasized between the commercial shopping center and the nearby residential areas. Planning Case Report 96-11 2 May 7, 1996 8. The topography of the site is flat with an existing five-foot landscaped berm on the east side of the property near Jordan Avenue. 9. Property owners within 350' of the request have been notified, including the City of Plymouth, and staff have received no comments regarding this request. ANALYSIS Conditional Use Permit 1. The purpose of a Conditional Use Permit is to provide the City with a reasonable and legally permissible degree of discretion in determining suitability of certain designated uses upon the general welfare, public health, and safety. In making this determination, whether or not the conditional use is to be allowed, the City may consider the nature of adjoining land or buildings, whether or not a similar use is already in existence and located on the same premises or on other lands close by, the effect upon traffic into and from the premises, or on any adjoining roads, and all such other or further factors as the City shall deem a requisite for consideration in determining the effect of such use on the general welfare, public health, and safety. 2. Other general criteria to be considered when determining whether to approve or deny a conditional use permit include: A. Comprehensive Plan. The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the official Comprehensive Municipal Plan of the City. B.Compatibility. The proposed use is compatible with its adjacent land uses. C. Performance Standards. The proposed use conforms with all applicable performance standards contained in the Code. D.No Depreciation in Value. The proposed use will not tend to or actually depreciate the area in which it is proposed. E.Zoning District Criteria. In addition to the above general criteria, the proposed CUP meets the criteria specified for the various zoning districts: 1. In Business Districts (B-l, B-2, B-3, B-4): a. Traffic. The proposed use will not cause traffic hazards or congestion. b. Nearby Residences. Adjacent residentially zoned land will not be adversely affected because of traffic generation, noise, glare, or other nuisance characteristics. c. Effect on Other Businesses. Existing businesses nearby will not be adversely affected because of curtailment of customer trade brought about by intrusion of unduly heavy non-shopping traffic or general unsightliness. 3. The principal use (convenience store with gasoline) and the accessory use (car wash) are both conditional uses in the B-3 zone. The City Code states that car washes (drive-through, mechanical and self-service) are allowed as conditional uses in the B-3 zone provided that the Planning Case Report 96-11 3 May 7, 1996 following conditions are met: A. Compatibili_ty. The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. B. Stacking. Magazining or stacking space is constructed, with screening, to accommodate that number of vehicles which can be washed during a maximum thirty minute period and shall be subject to the approval of the City. C. Lights Landscaped. Each light standard island and all islands in the parking lot landscaped and covered. D. Surfacing. The entire area other than occupied by the building or plantings shall be surfaced with material which will control dust and drainage, which is subject to the approval of the City. E. Drainage. The entire area shall have a drainage system which is subject.to the approval of the City. F. Access. Vehicular access points shall be limited, shall create a minimum of conflict with through traffic movement and shall be subject to the approval of the City. G. Noise. Provisions are made to control and reduce noise in accordance with the Noise Control provisions of this Code. 4. Staff finds that all of the standards are met with this plan and four of the standards are improved with this plan, as follows: A. Noise. Reversing the flow of cars through the car wash from east to west should eliminate the occasional noise complaints from neighbors to the east because the dryer fan will be removed from the east end of the existing building and installed at the west end of the 145- foot long building. B. Traffic Access. Eliminating the northeast car wash eXit driveway will remove much of the Mobil Oil customer traffic on Jordan Avenue. This places most of the retail traffic on a collector street (36th Avenue) instead of a residential street. C. Drainage/Asphalt Maintenance. Eliminating the northeast exit drive will stop the car wash water dripage and resulting ice/potholes on the public street (Jordan Avenue). D. Canopy Light Spillage. The bright gas canopy lights that are visible to the homes north of the area will be blocked by the car wash roof (see Building Official's "Exhibit L"). 5. One disadvantage of the car wash expansion may be the reduction of the Post Haste Center visibility from 36th Avenue to the southeast for a vehicle westbound on 36th Avenue (see Building Official's "Exhibit V"). It is important to note, however, that most of the Post Haste signage and visibility is from the west and south. 6. Staff finds that the conditions necessary for the conditional use permit have been met. Site and Building Plan Review 1. A pre-application meeting was held with the petitioner on April 5 to review preliminary plans. Planning Case Report 96-11 4 May 7, 1996 2. Department Heads reviewed the plans on April 17 and the Design & Review Committee met with the petitioner on April 18. Major issues discussed at those meetings included: proposed exit/entry directions and traffic flow for new car wash, vehicle stacking, building aesthetics, turning radius and neighborhood noise issues, landscaping, lighting, trash enclosure, signage and snow storage. The Design & Review Committee strongly encouraged the petitioner to revise the plans to show an east to west traffic flow through the car wash (rather than the west to east flow originally proposed) for traffic circulation and noise reasons. Revised plans were submitted as a result of the meeting. 3. The revised plans include the following details: A. The plans show that cars will enter the car wash via a new 15-foot wide drive aisle around the south and east sides of the existing convenience store and enter the car wash on the east side and exist on the west side of the building. Staff finds that the reversal of the traffic flow to a counter-clockwise movement will have several benefits, as outlined under the CUP portion of this report. The existing exit north onto the Post Haste driveway out onto Jordan Avenue will be eliminated. A rock-face retaining wall will be constructed on the south/east/north sides of the drive aisle. B. The City Code requires 20 parking spaces and 22 spaces are provided, with 12 spaces at the gas pumps. The handicapped parking stall has been relocated to the southeast side of the new car wash building. C. A new recycling center enclosure is shown on the north side of the property. D. The new addition complies with the 10-foot side yard (north) and 35-foot rear yard (west) setback requirements. E. Vacuum islands would be installed on the north side of the new building. F. Additional ground lights would be installed at the west end of the new building at the exit point. G. New B6-12 concrete curbing will be installed on the site around the expanded building and along the drive aisle. H. The building elevations show that the exterior materials of the new addition will match the existing building. The building will have a standing seam metal roof and brick walls. Note that the north building wall facing the residential area will have decorative glass block windows, as well as the south wall. I. New wall signage stating "Perfect Express Car Wash" would be installed on the south building elevation. Single tenants are allowed 125 square feet and this 3' x 36" (108 square fee0 sign meets code requirements. Existing signage on the convenience store is to be removed. The other signage on/off the site is existing and the wording may be changed but the sizes of the signs will remain the same (one 40 square foot ground sign on property and one 200 square foot ground sign near Highway 169). J. The existing berm on the east side of the convenience store will be partially removed to accommodate the drive aisle, but the berm will appear the same from Jordan Avenue. The berm will also be extended north to screen entrance. · Planning Case Report 96-11 5 May 7, 1996 ~ · K. The existing and new landscaping and schedule is listed below: Quantity Common Name/Botanical Name Size/Root 7 Summit Ash/Fraximus Penn Lanc. 'Summit' 21/2 "/BB ' 2 Imperial Locust/Gleditsia Triacanthos 'Imperial' 2 ~/5"/BB 4 Canada Red Cherry/Prunus Virghiniana 'Shubert' 2"/BB 4 Coniferous Trees 2"/BB 4 Transplanted 55 Alpine Currant 18 "-24"/Cont. Rises Almnum 12 Juniper (new) 18"-24" 2 Summit Ash 21/2 "- 3" Transplanted (see plan) 1 Canadian Red Cherry - Transplanted 2"-3" 25 Alpine Currant - Transplanted (see plan) 18"-24" T = Transplant ® The new Junipers (12) will be planted along the south side of the new building. · The coniferous trees, Summit Ash, Canada Red Cherry, and Alpine Currants currently located on the site in the area of the new drive aisle and/or the expanded building will be moved and transplanted on the site. The plan also shows a full irrigation system for all sod and plantings. 4. The City Engineer reviewed the plans and made the following comments: The above referenced project provides for a 2,500 square foot addition to the existing car wash located near the north property line. The following is recommended based on revised plans submitted April 29, 1996. · The movement of vehicles exiting the car wash may conflict with traffic flow through the westerly driveway (shared driveway with the adjacent shopping center). Vehicles exiting the car wash perform a difficult maneuver crossing northbound traffic to merge with southbound traffic. It is recommended that the car wash driveway exit be realigned perpendicular to the shared driveway which may warrant a concrete median to protect exiting traffic (see attached figure). It is also recommended that existing traffic flow, lane widths, parking isles, and drive aisles be shown for the shopping center and the car wash site to ensure there is not a conflict with the flow of traffic through the shopping center parking lot. · The car wash entrance on the south, east, and north sides of the existing building will require that a large quantity of the existing earthen berm be excavated and moved off site. The height of the retaining wall should be indicated on the plan. Planning Case Report 96-11 6 May 7, 1996 · The grading plan should clearly indicate all contour elevations. · The car wash driveway entrance does not provide suitable snow storage. Special equipment may be required to lift the snow over the retaining wall. 5. The Design & Review Committee should be commended for their input into this revised plan and their solution to the neighborhood noise problem. 6. The petitioner should also be commended for his receptiveness to the recommendations made by the Committee and for the good maintenance of the property. RECOMMENDATION Pending input from the public, staff recommends approval of the conditional use permit and site/building plan review/approval to allow the car wash expansion, subject to the following conditions: 1. All building and ground signs to comply with Sign Code. 2. Height of retaining wall to be indicated on plan. 3. Grading plan to clearly indicate all contour elevations. 4. Snow to be Imuled off the site if adequate storage is not available. 5. Car wash driveway exit to be realigned perpendicular to the sl'mred driveway. 6. Existing traffic flow, lane widths, parking isles and drive aisles be shown for the shopping center and car wash site to ensure there is not a conflict with the flow of traffic through the shopping center parking lot. 7. Annual inspection by staff. Attachments: Application Log Zoning/Address/Topo Maps Site Plan Floor Plan Elevations Sign Detail Landscaping Plan Landscape Schedule Original PUD Plan As Built Survey City Engineer's Comments/Sketch Building Official Exhibits "L" and "V" CITY OF NEW HOPE SPECIAL ZONING PROCEDURES APPLICATION LOG A B C D E F G H I J Appli- Applicant Date Date Applicant Date 60-day Date 120- Date Deadline Date City Date City cation application was sent notice time limit day time Applicant for City approved or sent response number Name received, that required expires limit was notified action under denied the to Applicant Address by City information expires of extension extension application Phone was missing or waiver 96-11 Randy Rau April 5 June 4 August 3 Mobil Mart 9400 36th Avenue Brooklyn Center Service, Inc. 6849 Brooklyn Blvd Brooklyn Center 55429 561~7821 Boxes A-C and E-F will always be filled out. Whether the other boxes are filled out depends on the City's procedures and the date of a specific application. A. Assign each application a number. B. List the Applicant (name, address and phone). C. List the date the City received the application. D. List the date the City sent the Applicant notice that required information was missing. If the City gives such notice, it must do so within 10 business days after the date in Box C. If the time clock is "restarted" by such a notice, assign the application a new number and record all subsequent deadlines on a new line. E. To calculate the 60-day limit, include all calendar days. F. To calculate the 120-day limit, include all calendar days. G. Despite the automatic extension, the City will notify the Applicant a second time by mail that a 120-day approval period applies to the application. (The date in Box G must come before the date in Boxes E and F.) H. List the deadline under any extension or waiver. I. The City must act before the deadline. (The date in Box I must come before the date in Boxes E or F, or, if applicable, Box H.) J. List the date that the City sent notice of its action to the Applicant. It is best if the City not only takes action within the time limit, but also notifies the Applicant before the time limit expires. I-1 HIOO~N VALLEY , NORTHWOOD PARK i WAY i 9'/00 $6 TH AVE. N. ST. JOSEPH'S _ . ~ CHURCH ___ AVE. ~ ~z ~ 50NNESYN ~ ~t ~l~ ~1~ ELEMENTARY ~5 SCHOOL 943. 956.9 962.8 X 970.2 969.5 974.7 969.3 967.0 966. ='~"== 34005 978.80 .~ AVEN .J 965.6× 2~~ F~'°°" Pc^' } I ~''-~=' '-"-'~'- ] tRAU'S ~CAR''W~A'SH' NEW M~.~ I II - i ~9400'38~'AVE. NORTH ~'~li~l~ ARCHITECTURAL OFFICES, I . . HOPE; 55428 I A jj .L.v,T,o.. I .~_.~ .~_:_:_~,'_~ ]:RAU'S CAR WASH NORTHt J~l~ A~cHrrECTURALOmCES, [~J ADDITION ' ' ' 9400 36th AVE. _ . ................. ~.~ ~ ~~ ....:- ..... :-- ,~w-.o,~..,.~.~,~ ~..-..~. l 9400 36th AVE. NORTH · S-01 - 1996 3: i;~LPM F'ROH BONESTRO0 " ASSOC 612 636 131 1 P. 2 Principals: Ctr~o G; Bones~roo, ~E. - JOSelon C. ^nacrn~. ~,r=, · Merv~n L, 5orve~e. RE, - Engineers & Archite~s TO: Kirk McDonald FROM: Mark H~-,son DATE: May 1, 1996 RE: Rau's Car Wash 9400- 36th Avenue North Our File No. 34 G-eh (Ii96-06) The above referenced project provides for a 2,500 square foot addition to the existing car wash located near the noOh property line. The followin~ is reco~ based on revised plans submitted April 29, ~996. · The movement of vchiclcs exiting the car wash may conflict with traffic flow through thc westerly driveway (Shm~i driveway with the adjacent shopping center). Veh/cies exiting the car wash perform a difficult maneuver crossing north bound traffic to merge with southbound traffic. It is recommended thnt the car wash driveway exit be realigned perpendicular to the shared driveway which rosy wanent a concrete median to protect exiting traffic (.see attached figure). It is also recommended that existing traffic flow, lane widths, parking isles, and drive aisles be shown for the shopping center and thc car wash site to ensure there, is not a conflict with the flow of traffic throu~ thc shopping center parking lot. · The car wash entrance on the south, ~ and north sides of the existing building will require that a large quantity of the existing earthen berm be excavated an moved off site. Thc hcigh, t of the retnluing wall should be indicated on the plan. · The grading plan should clearly indicate all contour clevaUons · The car wash driveway entrance does not provide suitable snow storage. Special equipment tony be required to lift thc snow over thc retaining wall. 6-~ 1 - 1 9cJE; ~: ~PM F-ROM BOI~S~ · ..'~ E × -I-. ! I> % '' , ' · ', . '~ · ' II '. .... .', ........ ~ ' ' ,., m ~ PUD CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 96-14 Request: Request for Site and Building Plan Approval for Warehouse Addition and a Variance from the Side Yard Driveway Setback Requirement to Allow Relocation of Curbing on North Side of the Building for Truck Maneuvering Location: 3501 Nevada Avenue North PID No: 20-118-21-21-0011 Zoning: I- 1, Limited Industrial Petitioner: Mary Schmidtz/Pro Engineering, Inc. Report Date: May 3, 1996 Meeting Date: May 7, 1996 BACKGROUND 1. The petitioner is requesting site and building plan approval to allow the construction of a warehouse addition and a variance from the side yard driveway setback requirement to allow relocation of curbing on the north side of the building for truck maneuvering, pursuant to Sections 4.145(4), 4.22 and 4.039A of the New Hope Code of Ordinances. 2. Pro Engineering, Inc. is proposing to construct an 8,458 square foot warehouse addition on the west (rear) side of their existing 25,000 square foot building. The warehouse addition will bring the total gross building floor area to 36,456 square feet. 3. Under "Special Requirements for all Limited Industrial Uses," the City Code states that the minimum setback for parking, lots shall be 10 feet adjacent to non-residential uses. To accommodate adequate truck maneuverability, the site plan shows the curb along the north property line being located five (5) feet from the property line for a distance of about 130 feet, therefore a five (5) foot variance from the ten (10) foot parking setback requirement is being requested in that area. 4. The property has a lot area of 87,642 square feet or 2.01 acres and is located on the west side of Nevada Avenue, south of 36th Avenue. 5. The property is located in an I-l, Limited Industrial~ Zoning District and is surrounded by I-1 uses on the north (Carl David/CMI) and south (Archives Corporation); with the CP railroad and I-2 industrial/R-4 multi-family to the west and City of Crystal to the east (apartments and church). 5. This property is located in Planning District g26 of the Comprehensive Plan, which was recommended for industrial uses, with no problems noted, in this area east of the railroad tracks. 6. This area was previously zoned Heavy Industrial until 1961, at which time it was rezoned to Light Industrial (renamed in 1979 to Limited Industrial). Planning Case Report 96-14 2 May 7, 1996 7. Pro Engineering is a metal stamping (punch press operation) company that has been in operation at this site since 1973. The company currently employs 25 persons and expects to add another eight employees with this addition. 8. The petitioner states on the application that the site/building plan approval and variance request should be granted because the business is growing and all other requirements are met. 9. The topography of the site slopes gently to the north, with elevations ranging from 896' to 902'. 10. Property owners within 350' of the request have been notified, including the City of Crystal, and staff have received no comments regarding this request. ANALYSIS Variance 1. The purpose of a variance is to permit relief from strict application of the zoning code where undue hardships prevent reasonable use of property and where circumstances are unique to the property. A hardship may exist by reason of narrowness, shallowness, or shape of property or because of exceptional topographic or water conditions. The hardship cannot be created by the property owner and if the variance is granted, it should not alter the essential character of the neighborhood or unreasonably diminish or impair property values in the neighborhood. 2. "Undue hardship" as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to his property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. 3. Additional criteria to be used in considering requests for a variance includes the following and the Planning Commission/City Council shall make f'mdings that the proposed action will not: A. Consistent With Purpose of Variance. Be contrary to the purposes of a variance. B. Light and Air. Impair an adequate supply of light and air to adjacent property. C. Street Connections. Unreasonably increase the congestion in the public street. D. Public Safety. Increase the danger of fire or endanger the public safety. E. Property Values. Unreasonably diminish or impair established property values within the neighborhood, or in any other way be contrary to intent of City Code. 4. The variance is necessary to allow adequate truck maneuverability space at the loading dock to be added on the north side of the new addition. The 10-foot parking lot setback area on the north property line would be reduced to five feet for about 130 feet. A bituminous strip would be added in the five-foot maneuver area. Planning Case Report 96-14 3 May 7, 1996 5.Building setback requirements are met for the I-1 Zoning District, as follows: I-1 Setback Requirement Proposed/Existing Building Front Yard (east) - 50 feet 83 feet Side Yards (north/south) - 20 feet 42 feet (north) 20 feet (south) Rear Yard (west) - 35 feet 73 feet/9-3/4 inches 6. Staff feel that the five-foot variance is justified for the following reasons: A. The lot is long and narrow (486' x 180') and has a slenderness ratio of about 3' 1. B. The existing and proposed building meets all setback requirements. The building addition cannot be shifted south without requiring a setback variance for the building. C. This parking lot setback variance will preserve curbing, sod and building corners on. the narrow lot. The variance is also a change in only one-sixth of the perimeter curb line and could be described as a minor variance. D. The variance will occur at the rear side yard portion of the lot, not near the public right-of- Way. E. The industrial building to the north is located on the north side of the property with parking on the south, thus the five-foot variance should not have a negative impact on the adjacent property. Site/Building Plan Review 1. A pre-application meeting was held with the petitioner to review preliminary plans. 2. Department Heads met to review the plans on April 17 and the Design & Review Committee met with the petitioner on April 18. Issues discussed at those meetings included: outside storage/ trash enclosure, parking requirements, landscaping, curbing type, snow storage, lawn irrigation, building elevations and exterior materials, rooftop equipment, lighting and drainage issues. Revised plans were submitted as a result of the meeting. 3. The revised plans include the following details: A. Site data is as follows: Site Area = 87,642 S.F. (2.01 acres) Building Footprint Area = 33,192 S.F. Gross Building Floor Area = 36,456 S.F. Office Area = 2,000 S.F. Warehouse/Storage Area = 33,192 S.F. Hard Surface Paving Coverage = 37 % Hard Surface Building Coverage = 39% Greenspace = 24% The plans meet the 20 % green area and 40 % lot coverage special requirements of the I-1 District. Planning Case Report 96-14 4 May 7, 1996 B. Parking data is as follows: Office 2,000 x .90 / 250 S.F. = 8 spaces Warehouse/Storage 33,192 x .90 / 1500 S.F. = 20 spaces Required Parking = 28 spaces Parking Provided = 47 spaces Future Parking Added = 18 spaces City Code requires 28 spaces and 47 are provided. A future parking area is also shown on the plan at the front of the building if the parking demand increases in the future. The dimensions on the stalls have been added, as requested by Design & Review. Handicapped parking is also indicated on the plan at the front of the building. C.Snow storage areas are shown at the front and rear of the building. D.The new curbing will be concrete and the new paving will be bituminous. E.The trash enclosure is shown on the plan at the north side of the building just east of the truck loading area. F. Cut-off wall pak light fixtures are shown on the west (2) and north (1) walls of the new addition. Light fixtures on the existing building are also shown on the plans. G.Extensive existing landscaping on the site is identified and no new landscaping is proposed. H. The exterior of the addition will be finished in similar materials to the existing building (rock face with a break-off band in the center) and the petitioner has indicated that the entire building will be repainted. I.The petitioner indicated at Design & Review that one new rooftop unit would be added and would be painted to match the building (not shown on plans). J.No new signage is proposed. 4. The City Engineer reviewed the revised plans and made the following comments: The above referenced project provides for construction of additional warehouse/storage space. The expansion requires the reconstruction of the existing parking lot between the newly expanded area and west property line. The following is recommended based on revised plans submitted April 29, 1996. A. The storm water runoff from the westerly portion of the site overlands to an existing drainage swale located along the west property line, which in turn conveys drainage north to a ponding area located south of 36th Avenue. Although overland drainage is conveyed from east to west, no provisions have been made to drain the subgrade, i.e., draintile. Storm sewer would be beneficial to this property as well as other properties to the north and south. In the event this owner and others in the area feel there is a need for additional storm sewer, a petition could be submitted to the City to consider such a project. B. Storm water conveyed overland to the west property line shall be properly protected to prevent erosion, i.e., geotextile fabric and class 2 rip rap. C. The site plan indicates an additional bituminous maneuvering strip is to be constructed near the north property line. The grading plan shall show the slopes between this parking lot and the parking lot to the north and reflect the new slopes that will result due to the construction of the maneuvering strip. In the event slope easements of retaining wall construction is Planning Case Report 96-14 5 May 7, 1996 warranted, it shall be noted on the plan. D. The grading plan indicates that a flat area may result immediately south of the new addition. The grading in this area shall not block drainage from the south and convey drainage along the common lot line to the west. E. The plan indicates an existing draintile along the south side of the building. The plan shall indicate the size, depth, location of discharge, and what function the tiles serves (i.e., drain the flat area south of the existing building and proposed addition). F. The grading plan indicates that the proposed bituminous driveway grades along the north curb line to the existing building and proposed addition are well below minimum. Grades should be revised to provide a minimum of 1.0%. If this is not possible due to site constraints, then construction of storm sewer is recommended and property owner is encouraged to petition the City to consider storm sewer construction. RECOMMENDATION Pending public comment, staff recommends approval of the five-foot parking lot setback variance and site/building plan review/approval for the warehouse addition, subject to the following conditions: 1. Rooftop equipment to be painted to match building or be screened. 2. Implementation of City Engineer's recommendations. Attachments: Application Log Zoning/Address/Topo Maps Site Plan Site Data Floor Plan & Elevations Survey City Engineer's Comments CITY OF NEW HOPE SPECIAL ZONING PROCEDURES APPLICATION LOG A B C D E F G H I J Appli- Applicant Date Date Applicant Date 60-day Date 120- Date Deadline Date City Date City cation application was sent notice time limit day time Applicant for City approved or sent response number Name received that required expires limit was notified action under denied the to Applicant Address by City information expires of extension extension application Phone was missing or waiver 96-14 Pro Engineering 4/12/96 June 11 August 10 3501 Nevada Avenue N. Marvin Schmidtz 535-5205 Olson General Contractors, Inc. 5010 Hillsboro 535-1481 Boxes A-C and E-F will always be filled out. Whether the other boxes are filled out depends on the City's procedures and the date of a specific application. A. Assign each application a number. B. List the Applicant (name, address and phone). C. List the date the City received the application. D. List the date the City sent ihe Applicant notice that required information was missing. If the City gives such notice, it must do so within 10 business days after the date in Box C. If the time clock is "restarted" by such a notice, assign the application a new number and record all subsequent deadlines on a new line. E. To calculate the 60-day limit, include all calendar days. F. To calculate the 120-day limit, include all calendar days. G. Despite the automatic extension, the City will notify the Applicant a second time by mail that a 120-day approval period applies to the application. (The date in Box G must come before the date in Boxes E and F.) H. List the deadline under any extension or waiver. I. The City must act before the deadline. (The date in Box I must come before the date in Boxes E or F, or, if applicable, Box H.) J. List the date that the City sent notice of its action to the Applicant. It is best if the City not only takes action within the time limit, but also notifies the Applicm~t before the time limit expires. I-1 I~I 1:1-4 1"2 : ~ BETHEL ~ LIONS ~ ~ARKWO0 36TH ~~=~ AVE ~N ~ J, ~/ ~ J 35 TH AVE ~[ o 77 z ~ ~el HILL 34~ 77~ j o ~4 TH AVE I % X 895.8 895.0 X z 903.9 J X892· 3 895.8 X uJ 910 2 X 897.1 · 43 X .4 902.0 X 899.5 900-- 901.1 X 903.3 x PROPOSED ADDITION TO PRO-ENGINEERING INC. 3501 NEVADA AVENUE ,.~cHr~c'm I,~c. NEW HOPE,MN ~'~. O~-- I~L CO~UC~ON PROPOSED ADDITION TO PRO-ENGINRRRING INC. .USTm-m~,~ 3501 NEVADA AVENUE ARCHI~ ~ Cl NEW HOPE.MN ~..,.s ~ ~3l]~ SITE DATA SITE AREA = 87,642 S.F. (2.01 acres) BUILDING FOOTPRINT AREA = 33,192 S.F. GROSS BUILDING FLOOR AREA = 36,456 S.F. OFFICE AREA = 2,000 S.F. WAREHOUSE/STORAGE AREA = 33,192 S.F. HARD SURFACE PAVING COVERAGE = 37% HARD SURFACE BUILDING COVERAGE = 39% GREENSPACE = 24% PARKING DATA OFFICE 2;000 x .90.~ 250 $.F.= 8 spaces W.H./STORAGE 33,192 x .90/1500 S.F.= 20 spaces REQUIRED PARKING = 28 spaces PARKING PROVIDED = 47 spaces FUTURE PARKING ADDED =18 spaces 4 EXIST. E, ARE~ERRY ~~'""-, - - ~ M~rNNgAlOO£I$ NORTH~'[gLD SOUTH£R~V RAILROAD NO0'03' 43"W 180. O0 NO0' 02' O0"W 180. 00~ NEVADA A VENUE NORTH S-l~1-19cJ~ 3:I~=PM ~ BOI~E$~ ' ASSOC 612 S~ 1311 Offices: ~. Pi~l ~ Ro~escef, MN · ~, Engineers & Architects TO: Kirk McDonald FROM: Mark Hanson DATE: May 1, 1996 Pro En~, Inc. 3501 N'evad~ Avenne Om- F'~ No. 34 Cmn ~f~-07) The above mfemtmed project provides for co~n of ad,+~ual warehou~atorage spa~e. Tim expansion requize~ tim recomtnmfion of the existing parking lot bexween the newly expanded area and west property ~ The following ~ reco~ bared on revised pinm submitted Aprg 29. 1996. · The storm water runoff fzom tl~ we, tedy portion of the site ovedsnds to an ~ to · ponding trna looated south of 36th Avenue. Although overhnd ~e is conveyed Storm sewer would be ~ to this propaxy as well a~ other properties to the n~rCh storm ,sewer, & petition could be suinn~tted to tl~ City to ¢ondder such a project. · Storm water conveyed overland to the west property Rtz shaIt be properly protected to 2335 1~/est Highway 6 · St. Paul. MN 55113-_RSq8 = ~!7_-6~6-4600 · The site plan indicates an additional bituminoos maneuvering strip is to be constructed near the north property linc. The grading plan shall show the slope~ between this parking lot and the parking lot to the north and reflect the new slopes that will result due to the construction of the maneuvering strip. In the event slope easements or retaining wall construction is warranted, it shall be noted on the plan. · The grading plan indicates that a fiat area may result ~ately south of the new addition. The grading in this area sh~l! not block drainage from the south and convey drainage along the common lot line to the west. · The plan indicates aa existing draintile along the south side of the building. The plan shall indicate the size, depth, location of discharge, and what function the tiles serves (i.e. drain the flat ama south of the cxis~ng building and proposed addition). · The grading plan indicates that the proposed bituminous driveway grades along the north curb linc to the existing building and proposed addition are well below minimum. Grades should be revised to provide a minlml~ll of 1.0%. If thi_~ iS nOt possible due to site COILqff'alnt~, then COll,qlxictioll of storm sewer is recommended and property owner is' encouraged to petition the City to consider storm sewer construction. CITY OF NEW HOPE PLANNING CASE REPORT Planning Case: 95-31 Request: Request for Sign Variances/Approval of Comprehensive Sign Plan to Allow Wall and Ground Signs that Exceed Sign Code Requirements in Number and Size Location: 7709 42nd Avenue North PID No: 17-118-1-3-0017 Zoning: B-3, Auto-Oriented Business District Petitioner: Autohaus of Minneapolis/Thomas Boettcher Report Date: May 3, 1996 Meeting Date: May 7, 1996 UPDATE 1. This request was tabled at the January 2nd Planning Commission meeting, as the Commission indicated it could not support the original request and asked the petitioner to submit revised plans with the correct size/scale shown. The Commission requested a reduction in the number of signs and the square footage of the signs to more closely comply with the Sign Code. 2. The petitioner submitted revised plans for consideration at the February Planning Commission meeting, however requested that the matter be tabled because the petitioner wanted to make further revisions to the plans before they were considered by the Commission. 3. No additional revised plans have been submitted to date, therefore the Commission tabled this request in March and April, at the request of the petitioner. 4. There have been several changes in the business ownership structure over the past several months and the representatives of the business recently submitted several rough draft revised plans to the City regarding the use of the building and site. Staff anticipates that revised sign plans will follow. 5. Staff has written the petitioner the enclosed letter requesting that revised sign plans be submitted for consideration at the June Planning Commission meeting or have advised the petitioner that the Commission may take action to deny the request. 6. Staff recommends tabling action on this matter for one additional month, as it appears that the business operational/structure changes are being finalized and that the sign issues can be resolved. 7. The City Attorney has advised that there are no problems in complying with the "Agency Deadline" legislation, as the Sign Code is not part of the Zoning Code and the new law is applicable only to zoning requests. RECOMMENDATION Staff recommends tabling this request until the June 4 Planning Commission meeting. AttachmentS: April 29 Correspondence ~401 Xyfon Avenue North City Hail: 612-531-5100 City Hall ~ax: New Hope, Minnesota 55428-4898 Police: 672-531.5170 Po/ice Public Works: 612-533-4823 Public Works Fax: ,, TDD: 612-531-5109 Fire Oep?. Fax: April 29, 1996 Mr. Tom Boettcher and Mr. Tom Oestrich Autohaus of Minneapolis 7709 42nd Avenue North New Hope, MN 55427 Subject: Application for Sign Variances and Comprehensive Sign Plan to Allow Wall and Ground Signs that Exceed Sign Code Requirements in Number and Size, Planning Case No. 95-31 Gentlemen: In November of 1995, you submitted an application to the City of New Hope for approval of variances and a Comprehensive Sign Plan to install a new ground sign and front/side wall signs to identify the various businesses located in the building. Plans were submitted that were considered at the January 2, 1996 Planning Commission meeting. At that meeting, a representative from Signcrafters and Tom Oestrich described the sign plans to the Commission. The Commission indicated that they could not support the plans due to the number of variances that were being requested and recommended that the plans be revised, to which you agreed. The request was tabled until February. Revised sign plans were submitted in February that included a reduction in the number and size of signs being requested. However, prior to the February Planning Commission meeting, Mr. Boettcher requested that the request be tabled because he said that the plans needed additional revisions. The Planning Commission tabled this request in February, March and April. The City has not received revised sign plans, yet there are new signs that have been installed on the building. The Planning Commission has directed staff that they will table this item one more time in May, but that if revised plans are not submitted for consideration at the June Planning Commission meeting, they will take action on the request, which essentially means your request would be denied. I know that there have been a number of changes in the business operation, but this signage issue must be resolved. Family Styled City ~ For Family Living Mr. Boettcher and Mr. Oestrich Page 2 April 29, 1996 Please determine what your signage needs are and present accurate plans to the City for ground and wall signs by May 15. These plans will then be considered by the Planning Commission and City Council on June 4 and June 10, respectively. A representative from your business should be present at those meetings. If plans are not submitted, I anticipate that the Commission will move to deny your original request at their June meeting. If the Council would support their recommendation, you would need to start the entire application process over. The City desires to cooperate with you for the benefit of your businesses, so lets get this sign plan issue resolved. Please call me at 531-5119 if you have any questions. Sincerely, Kirk McDonald Management Assistant/ Community Development Coordinator KM/prs cc: Dan Donahue, City Manager Doug Sandstad, Building Official Planning Case File 95-31 CITY OF NEW HOPE MEMORANDUM DATE: May 3, 1996 TO: Planning Commission Members FROM: Kirk McDonald, Management Assistant/Community Development Coordinator SUBJECT: Miscellaneous Issues 1. April 8 Council/EDA Meetings - At the April 8 Council/EDA meetings, the Council/EDA took action on the following planning/development/housing issues: A. Project //486, Resolution Approving Phase 2 Plans and Specifications for 36th Avenue - Approved; see attached Council request. B. Resolution Authorizing Release of Letter of Credit No. 1167 for Five Thousand Winnetka 2nd Addition, PC94-08 - Approved; see attached Council request. C. Motion Authorizing Staff to Obtain an Appraisal for Property at 4424 Nevada Avenue - Approved; see attached Council request. D. Resolution Approving Northwest Associated Consultants to Prepare a Housing Action Plan Lq Required for Participation in the 1995 Livable Communities Act - Approved; see attached Council request. E. Planning Case 96-07, Request for Concept Stage Planned Unit development/Conditional Use Permit Approval and Lot Frontage Variance to Allow Construction of Two Office/Warehouse Buildings, 7300 49th Avenue North, Brad Hoyt/J-S Winnetka, Inc. - Approved; subject to the conditions as recommended by the Planning Commission. F. Planning Case 96-05, Site and Building Plan Review/Approval for Public Works Department Building Addition, 5500 International Parkway, City of New Hope - Approved; subject to the condition recommended by the Planning Commission. G. Ordinance No. 96-08, An Ordinance Amending New Hope Code §4.202 Regulating the Decisional Process for Speciai Zoning Requests - Approved as presented. H. Ordinance No. 96-11, An Ordinance Amending Chapters 1, 8, and 14 of the New Hope City Code Concerning Lawn Fertilizer Application Control - Approved; see attached ordinance. I. Discussion Regarding Lease with Phoenix Manufacturing at City-Owned Property at 7528 42nd Avenue North - The EDA directed staff to negotiate the lease based on the fair market value or have the tenant make arrangements to vacate the building so that it can be demolished. J. Project No. 519, Resolution Authorizing Publication of Notice and Holding a Public Hearing Regarding Sale of 6073 Louisiana Avenue North - Approved; see attached EDA request setting date for Public Hearing. 2. April 22 Council/EDA Meetings - At the April 22 Council/EDA meetings, the Council/EDA took action on the following planning/development/housing issues: A. Motion Authorizing Staff to Obtain an Appraisal for Property at 8540 Medicine Lako. Road Approved; see attached Council request. B. Project//540, Public Hearing, Resolution Adopting Assessment for 1995 Street Project Area 1 - The Public Hearing was held and the assessment roll was adopted. The final assessment rate was lower than originally estimated; see attached request for action. C. Discussion Regarding Feasibility Report for Storm Sewer Drainage Improvements at 7180 42nd Avenue North and Adjacent Properties ~ The Council authorized the City Engineer to proceed with a Feasibility Report on this project; see attached request for action. D. Resolution Awarding Contract for Demolition of 6067 West Broadway, 5559 Sumter Avenue, and 7621 Bass Lake Road - Contract awarded and demolition to take place within the next month. E. Motion Authorizing Staff to Contract with Planning & Design, Inc. to Finalize Single Family House' Design for 6067 West Broadway - Approved; see attached Council request. F. Project//519, Public Hearing, Resolution Authorizing and Approving Sale of 6073 Louisiana Avenue to Scott and Michelle Abbott - Public Hearing held and sale approved; see attached EDA request. G. Project #519, Motion Approving Ouote from Wrobleski's in the Amount of $4,182.50 for Landscaping for the Property at 6073/6081 Louisiana Avenue - Approved; see attached EDA request. H. Project//537, Motion Approving Letter of Agreement Between City of New Hope and Key GrouP Advertising, Inc. for 1996 Shop New Hope Promotion - Approved. $. Motion Approving Tasks Unlimited as the Owner and Service Provider for the Special Needs Rental Housing to the Located in New Hope - Tabled until May 28 EDA meeting; see attached EDA request. 3. Quarterly Reports - The first quarter reports for planning/development, housing and engineering are enclosed for your information. 4. Codes & Standards Committee - The Committee met on April 24 and discussed: A. Pawn Shops B. Temporary_ Greenhouse Sales C. Shopping Center Definition/PUD Procedures/Parking Requirements D. Minor Variances The majority of the meeting was devoted to a discussion on pawn shop issues, as a member of the New Hope Police Department attended the meeting. Staff will be meeting the first part of May to develop additional recommendations on these topics in preparation for the next Committee meeting which will be held on May 22. 5. Design & Review Committee - The Committee met on April 18 to review plans for the Pro Engineering expansion, Mobil Mart car wash expansion and Development/Final Stage PUD Plans for the Hoyt development. The next Committee meeting is scheduled for May 16 and the necessity of the May meeting will be determined by the applications submitted for the June Planning Commission meeting, which are due on May 10. As usual, staff will contact the Committee as to the status of the meeting. 6. Future Planning Cases - Potential future planning applications include: A. Ambassador Nursing Home expansion B. Creamettes expansion of Valspar building C. Possible drive-thru window at Walgreens at Winnetka Commons D. Possible expansion of Sheridan Sheet Metal E. Possible expansion at Sinclair station on Medicine Lake Road & Highway 169 7. Miscellaneous Articles - Enclosed is an article from the March issue of APA Zoning News which you might be interested in. The article presents the results from a survey that was taken of Zoning Boards on issues such as compensation, terms of office, board structure, meetings and caseload. Attachments: 36th Avenue Phase II 5000 Winnetka 2nd Addition Letter of Credit Release 4424 Nevada Avenue Housing Action Plan Ordinance No. 96-11 6073 Louisiana Avenue Public Hearing on Sale 8540 Medicine Lake Road Assessment on 1995 Street Project-Area 1 Feasibility Report for 7180 42nd Avenue 6067 West Broadway 6073 Louisiana Avenue Sale 6073/6081 Louisiana Avenue Lawn Care Tasks Unlimited 1st Quarter Reports Article from Zoning News REQUEST FOR ACTION originating Department Approved for Agenda Agenda Section Public Works 4-8-96 Consent Jeannine Clancy /)/ Item No. By: By:U// 6.8 RESOLUTION APPROVING PHASE 2 PLANS AND SPECIFICATIONS FOR 36TH AVENUE (IMPROVEMENT PROJECT 486) Improvement Project 486 is the reconstruction of 36th Avenue North between Louisiana Avenue and approximately 440 feet west of Winnetka Avenue. The project includes improvements to the storm sewer, traffic signals, and roadway surface. This project is being undertaken cooperatively with the Cities of New Hope, Crystal, and Plymouth and Hennepin County. The City of New Hope is the lead agency and is responsible for managing the construction of this project. The Engineer's estimate of construction cost is $1,200,000. The estimated cost allocation is as follows: New Hope $796,000 Plymouth $ 55,000 Crystal $285,000 Hennepin County $ 64,000 New Hope's portion of the project will be paid for through its Municipal State Aid allocation, proceeds from the sale of general obligation bonds, and special assessments. Crystal, Plymouth and Hennepin County have agreed to the cost allocation, loint Powers Agreements between New Hope, Crystal, and Plymouth are being prepared and will be considered by the Council in the near future. A Construction Cooperative Agreement between Hennepin County and the City of New Hope is before the Council for consideration tonight. Review: AdministraUon: Finance: RFA-O01 ~m 4/8/96 Request for Action Page 2 The project milestone dates are as follows: Approval of plans April 8, 1996 Award Contract May 13, 1996 Begin Construction June, 1996 Substantial Completion Fall, 1996 Assessment Hearing Winter, 1997 Staff'requests approval of'the resolution. msword: d~'equests~486plans, doc REQUF.~T FOR ACTION Originating Department Approved for Agenda Agenda Section City Manager Consent Kirk McDonald ~ 4-8-96 Item No. By: Management Assistant By:~/// 6. ~ 2 / RESOLUTION AUTHORiZING RELEASE OF LETTER OF CREDIT NO. 1167 FOR FIVE THOUSAND WINNETKA 2ND ADDITION. PLANNING CASE 94-08 The City. has held a Letter of Credit in the amount of $10,500 on the Five Thousand Winnetka 2nd Addition development (HoyffNavarre Corporation) for the installation of public improvements and on-site exterior amenities. This amount was held to insure that specific improvements were made. The Letter of Credit is due to expire on April 28 and the developer has requested that the Letter be released. The City Engineer and Building Official have inspected the property for completion of the improvements and are recommending that the Letter be released, as all improvements have been completed. The enclosed resolution authorizes release of the Letter of Credit and staff recommends approval of the resolution. BY s, co Revtew: Administration: Ftnance: RFA-O01 ltl RoSene ..... . .... ~._ ~,. ...... . Associates Engineers & Architects Mr. Kirk McDonnld City of New Hope 4401 Xylon Ave. N. New Hope, MN 55428 Re: Winnetka 5000 2nd Addition Development Bond Our File No. 34 Gen De~ Kirk: Public Works, Doug and I have reviewed the remaining work for the above referenced project. Our letter dated April 7, 1995 recommended a bond amount of $10,500. All work has been satisfactorily completed such that it's our recommendation the bond amount in the sum of SI0,500 can be released. ff you have any questions, please contact this office. Yours very truly, BONESTROO, RQSENE, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:pr 2335 West Highway 36 · St. Paul, MN 55113-3898 · 612-636-4600 .~[~ ~)/,,] REQUEST FOR ACTION Or~tnattng Department Approved for Agenda Agenda Section City Manager Consent Kirk McDonald ,~4-8-96 Item No. By: Management Assistant By:. ti/ 6.1. 3 MOTION AUTHORIZING STAFF TO (~BTAIN AN APPRAISAL FOR PROPERIY AT 4424 NEVADA AVENUE NORTH Last week Jean Coone. General Inspector, inspected the house at 4424 Nevada for code compliance because the owners are interested in selling the property. The code compliance inspection revealed that there are many items that must be repaired prior to a sale (see attached Inspection Report). AtSer the owner was informed about the number of improvements that needed to be made, they asked the General Inspector if the City. was interested in buying the site. In response, the City sent the attached letter stating that an appraisal of the site needs to be completed to determine the "as is" value. Once an appraisal is completed, the Council will determine if the Ci~ is interested in purchasing the property. The property owner also sent a letter to the City. stating that they are interested in selling their home to the City. The General Inspector has stated that the property is in need of substantial rehabilitation or demolition. If the City decides to acquire the property for rehabilitation or demolition and new construction, there are a number of funding sources that could be used including $84,000 in CDBG acquisition/scattered site housing funds, $40,000 from an MHFA Blighted Residential grant received by the Ci~' in 1994. and EDA funds. Future potential' uses for the property include new single family housing, transitional housing or the property could be combined with Fred Sims Park. The 1995 assessed value is $83,000 ($23,000 land, $60,000 building). Staff believe that this cost is too high considering the amount of rehabilitation work necessary on the property.. Therefore, an appraisal that reflects the property's "~ is" value must be completed. Staff is requesting authorization to obtain an appraisal on the property for comparison and negotiation purposes. The estimated cost of a single family residential appraisal from BLC Appraisals is $325. Staff recommends approval of a motion authorizing staff to obtain an appraisal of 4424 Nevada Avenue North. R~vi~v: Administration: Finance: RFA-O01 ~ REQUEST FOR ACTION orlgtnattng Department Approved for Agenda Cit.',' Manager Consent: Sarah Bellefuil 4-8-96 Item No. By: Community. Development Spe, iali~ly: 6. RESOLUTION APPROVING NORTHWEST ASSOCIATED CONSULTANTS TO PREPARE A HOUSING ACTION PLAN AS REQUIRED FOR PARTICIPATION IN THE 1995 LIVABLE COM~MU'NITIES ACT Last year the City. elected to participate in the Livable Communities Act, passed by the State Legislature in June 1995. The Act establishes a Metropolitan Livable Communities Fund which consists of three accounts: the Tax Base Revitalization Account: the Livable Communities Demonstration Account; and the Local Homing Incentives Account. There are three steps required by cities that elect to participate in the Livable Communities Act. The first step is a resolution stating the City's intent to participate in the Metropolitan Livable Communities Act, which the City passed on September 25, 1995. The second step is for the City and the Metropolitan Council to negotiate and set affordable and life cycle housing benchmarks and goals. Because of New Hope's past development, the City. is one of the few metropolitan communities that satisfies or exceeds all of the benchmarks established for the Livable Communities program. The City. Council approved the attached housing goals on November 27, 1995. The final step is the preparation of an action plan that describes how the City plans to meet its approved housing goals. The City has until June 30, 1996 to submit the action plan to the Metropolitan Council. The purpose of the Action Plan is to outline how New Hope intends to meet and/or maintain the benchmarks and goals negotiated with the Metropolitan Council for affordable and life cycle housing. The Metropolitan Council suggests that the Action Plan be modeled after the one used for the housing element of the City's Comprehensive Plan. 'to: F3. Review: Administration: Finance: RFA-O01 Request r~r Action ~ As mentioned pre~ iousty. New Hope is one of the few communities that meets the benchmarks established by the Livable Communities Act. Therefore, the primao., focus of the Action Plan will be to address maintenance and redevelopment of the current housing stock. The update of the Housing Action Plan is an opportunity for the City to evaluate its current housing situation and future housing needs. The last time that housing activities were evaluated and addressed was in the 1976 Housing Action Plan and 1978 Housing Profile, both of which were prepared by the City's Plarming Consultant. Northwest Associated Consultants. Both of these documents were prepared when New Hope was still a developing suburb. Today New Hope is a fully developed suburb with an aging housing stock. The updated Action Pla~ would evaluate the current housing stock and housing programs, and recommend future redevelopment activities. Northwest Associated Consult. ams has submitted a quota to complete the Housing Policy Action Plan. Their quote includes four tasks. Task 1 - Existing Housing Stock Evaluation Characteristics $ 600.00 * Phone Survey $2,000.00 *Housin~ Condition Inventory $3,000 ~er 500 units Sub-Total $5,600.00 Task 2 - Current Controls/Programs $1,250.00 Task 3 - Housing Needs/Assessment $1,000.00 Task 4 - Housing Policy Action Plan $ 350.00 TOTAL $8,200.00 (*to be excluded) After evaluating the activities within each of the tasks that Northwest Consultants is prepared to complete, staff believe that a portion of Task 1 and Tasks 2 - 4 are necessary to complete an Action Plan and update to the Housing portion of the Comprehensive Plan. The total cost to complete an Existing Housing Stock Evaluation - Characteristics, Current Controls/Programs, Housing Needs Assessment, and Housing Policy Action Plan is estimated at $3,200. Staff believe that Task I - Existing Housing Stock Evaluation - Phone Survey and Housing Condition Inventory,, can be determined by the General Inspector and Building Official. Staff recommends Northwest Associated Consultants to complete the Housing Policy Action Plan for $3.200, by June 30, on behalf of the City of New Hope for participation in the Metropolitan Livable Communities Program. The plan would be funded with Community Development Block Grant fimds. The attached resolution approves the preparation of the Housing Action Plan by Northwest Consultants in the amount of $3,200. Staff recommends approval of the resolution. itl' c Northwest Associated Consultants, Inc COMMUNITY PLANNING · DESIGN · MARKET MEMORANDUM TO: Kirk McDonald FROM: Daniel Licht/Alan Brixius DATE: 21 March 1995 RE: New Hope - Housing Action Plan FILE NO.: 131.00 - 9603 BACKGROUND The 1994 Livable Communities Act requires participating communities to submit an Action Plan to the Metropolitan Council by the end of June 1996. The purpose of the Action Plan is to outline how the community intends to meet and/or maintain the benchmarks and goals negotiated with Metropolitan Council for affordable and lifecycle housing. These housing benchmarks are provided below for reference. Housing Area 8enchma~ Currant Levels Affordability Ownership 77% 92~ Rental 41-45% 41% life-Cycle Type - Non-~ingle Family Detached 34-41% ~ Ovme~=~'Rentar Ivlx (~,-72)/(2~-3~)% 53/47% Density ,Single Family Detached 2.4-2.9 units/acrs 2.gunits/ecre Multiple Family 11-15 unil~/acre 14 unil~/ecre New Hope has been aggressive in addressing housing issues in the community anti currently satisfies or exceeds all of the benchmarks established for the Lival~le Communities program. Therefore. the primary focus of the City's forthcoming Action Plan will I~e primarily maintenance and redevelopment of the existing housing stock. To tins 5775 Wayzata Blvcl.-Suite 555. St. Louis Park. MN 55416 .(612) 595-9636'Fax. 595-9837 end. t~e C,ty "'as already adopted a Hous;ng Maintenance Code an(: cam,: :~.:es - ,,"-'-,, severat programs :o prowde financ;al as welt as housing maintenance ass~s:ar'3e * addit~0n to programs wh~Ct~ address the maintenance and avadaU~hty of ~ousmg for a,~ income levels and needs, the City has also been active ~n redevelopment efforts. (ncluchng the Bass Lake Extension and scattered handicap accessible developments. A Housing Action Plan was prepared in 1976 and updated in 1978 following the completion of a cteta~led housing profile as part of the overall Comprehensive Planning process However. the City has c~anged a great deal since 1978. Then New Hope was a growing suburOan City with new housing construction and available vacant land. Today. tt~e C4y ~s an aging first ring subu~, almost fully developed and oriented towards rehal:)ditat~on and redevelopment, in terms of housing. New Hope is a participant in CO-OP Northwest, a collaborative effort of five northwest metro subu~s to address regional housing issues, in coordination with the Northwest Hennepm Human Services Council. This organization has developed a regional housing plan with a multi-jurisdictional approach to planning as promoted by the Metropolitan Council's Regional Blueprint and the Livable Communities Act. It is expected that New Hope will continue to participate in the organization's activities, including promoting regional issue identification, goat and policy development and inter,jurisdiction communication. It is expecAed however that New hope will act independently of CO-dP Northwest in implementing the organization's Housing Plan, so as best to address the City's specific housing issues and needs, in addition to those on a regional level. Given the changes that have occurred in New Hope with regards to housing and the housing market, the City is considering an update of the 1978 Housing Profile as part of the completion of an Action Plan as a participant in the Livable Communities program. An update of the Housing Profile may De viewed as necessary in order to best understand the current issues and needs of the City's housing situation and take full advantage of opportunities available through the Livable Communities Program. Our office has put together a preliminary work program and cost estimate for a Housing Profile/Action Plan update. WORK PROGRAM Task I - Inventory, Evaluation of Existing Housing Stock This task involves the compilation of information for 13otb existing owner-occupied and rental housing. Using availalDle 1990 Census information, information from the CO-OP Northwest Housing Plan, and Metropolitan Council data, a detailed data base will De developed for New Hope's existing housing stock. This task is critical as the City's Action Plan will focus Primarily on maintenance and redevelopment efforts as a result of the City's fully developed status. This task will assist in identifying possible geographic locations where tr, e ~eed for 2rogramecl assistance ~s greatest. NAC statistical ~rofiie of t~e City s owner and renter occupied ~ous~ng stock ~r~c:'~c,'-~: ~nformat~on regarcl~ng. · Type and number of dwelling units (including owner vs. renter) · Houselnold s~ze · Number of rooms · Vacancy rates · Tenure · Age of Structures · Valuation - Including a detailed tax roll/location analysis This research will develop a statistical composite of the City's housing stock. A deta~lecl analysis of property valuation will serve to identify concentrations of s~milarly valued housing thought the City and indicate specific areas in which assistance efforts shouid possibly be focused. According to the 1990 U.S. Census, rental housing comprises approximately 44 percent of the City's housing stock. With such a large supply of rental housing, an additional undertaking during this task would be a phone survey of rental property owners in order to gain a precise measure of the City's rental housing stock. The phone survey would focus on vacancy rates, rent ranges, unit sizes, etc. The analysis completed in the initial stages of this task will serve as the foundation for the second comlmm'tent of the Existing Housing Stock Evaluation, a field condition survey. In order to identify potential specific areas in need of assistance needs and evaluate the overall physical condition of the City's more affordable housing, NAC will conduct a field condition survey of properties below a specified valuation. The 1990 Census indicates that over 50 percent of New Hope's existing ~ single family housing stock is valued below $100,000, the majority of whic. J't is between $100,000 and $75,000 in value. The threshold of affordability is currently considered to be $115,000. With such a large percentage of affordable single family housing, it is necessary to evaluate the condition of these units to determine the need for rehal~ilitation assistance. NAC would suggest that the units with the lowest 10 percent valuations be evaluated. This would include appmxirnately all of tho~e units valued at less then $75,000. The properties to be surveyed would be identified during the property valuation analysis described above. According to th® 1990 Census, approximately 500 properties would be surveyed. NAC has recently completed sucl't a survey for another community participating in the Livable Communities Program. As sucfl, the majority of the 13reliminary start, up work has been completed including deveiol~ing all necessary methodology and materials. Based upon NAC's previous experience, we estimate that approximately 500 properties can be surveyed at a total cost of $:~000. This includes all materials, time and expenses necessary to complete the survey. The number of properties to be surveyed may be a~]usteG ,..:D or ~.~wrn w~t~n a c©rresl~omO~r~G ad]ustr~ent ~n cost as r'ecessa-, .- accommcca~e New Hc~e s ololect~ves A field condit~on survey of the City s multiple famdy housing structures may also =e cons~oereO, The City may determine a neeO for such a survey based in part upon the results of the rental housing phone survey discussed prewously. Should the ¢none survey inO~cate a ~igl'l number of units with below market rents or a high rate of vacancy a COndition survey would be conducted to determine if structural conoitions of the Du~lOmgs ~s a factor ~n the ~dentified trends. Task 2 - Current Controls/Programs This task involves the inventory and assessment of the City's existing land use controts and City Codes to determine their impact with regards to housing within New Hope. Th~s will include an analysis of existing performance standards and requirements as well as a review of the City's planning review powers. Being that New Hope is nearly fully developed, specific emphasis will be placed on assessing the City's existing Housing Maintenance Code. Housing assistance programs in which are currently, or have in the past been available to New Hope residents will be inventoried. This will include describing the date during which the City participated in the program, tt~ typ~ of assistarx~ provided and the number of housing units assisted. With the assistance of City staff, an analysis of existing programs will provide insight into what types of programs are successful in addressing housing issues and needs specific to New Hope and also those less successful programs. This information will be a useful guide to focus the City toward assistance programs which will be of the most benefit in addressing the City's identified housing needs. Task 3 - Needs A~aea~ment The pdmary goal of the housing action plan is to ensure that the city offers a wide variety of housing opportun~es for all income levels. The third task of the Housing Profile update is to determine and evaluate the need for various types of housing in the City utilizing the information developed dudng Tasks I and 2 and some additional research. The needs assessment will investigate the following categories: 1. Housing conditions 2. Housing stock mix 3. Affordable housing compliance 4. The opportunities for higher income housing 5. Other related housing and residential land use issues identified though inventory process. O~oor't,u~t~es for cooperative ~ous~ng efforts w~tt~n oonjur~ctlon ,~tr' ~:-C: Northwest Task 4 - Housing Policy / Action Plan The devetolament of a Housing Policy / Action Plan will serve as the implementation program for t~e Housing Profile Update. NAC and City staff will cooperate to estat~hsn Housing Goals and Policy plan to address current issues ancl needs of New HoDe s housing. Consideration will be given to the goals and policies adopted in t~e 1978 housing plan for there relevance in dealing with current issues. More importantly, specific attention will be give to the goals and policies developed through the CO-OP Northwest Regional Housing Plan to ensure that the goals and policies developed sbec~fically for New Hope are consistent with those of the CO-OP Northwest Housing Plan. The goals and policies developed during this task will be New Hope specific which will serve to direct City officials and staff in affectuating the Action Plan through the year 2010, by guiding the City in the i~romotion of various redevelot~ment, maintenance and assistance projects anct programs identified within the Action Plan The Housing Policy Action Plan will outline specific income, lifecycle, rehabilitation and redevelopment housing assistance programs the City will pursue or administer to ensure that the benchmarks and local housing goals are satisfied or exceeded. The Housing Policy Action Plan may also suggest changes to City codes and ordinances to facilitate meeting the negotiated goals and benchmarks. PROJECT SCHEDULE The City of New Hope is required to submit an Action Plan .to the Metropolitan Council by 30 June 1996 as part of the Livable Communities Act. Being that this date is close to three months away, we would anticipate work beginning on the project immediately following authorization from the City Council. A preliminary draft of the Comprehensive Housing Profile/Actio~ Plan would be submitted for review in early May, thus allowing time for changes and a final sul:N'nission for approval in June, prior to the required submission date to the Metropolitan Council. PROJECT BUDGET The est~matea cost of completing the descr~becl Work Program ~s ~rov~clec~ ~e~ow Task 1- Ex~stin Hg._UD_usJng Stock Evaluation · Characteristics $ 600.00~' · Phone Survey $2000.00 · Housing Condition Inventory $3000.00 Per 500 ~nit,~ Total $5600.00 Task 2 - Current Controls/Programs $1250 00 Task 3 - Housing Needs AsseSsment $1000 00 ~sk 4 - Housinq Policy Action Plan $350 Work Program TOTAL $9200.00 The cost estimate for completing the project described in the Work Program includes all copying, mileage and expenses, as well as the printing costs of 20 copies of the final document. The above cost estimate does not, however, include a fee for meeting attendance. NAC staff will be available to attend as many public meetings as the City deems necessary to complete the project at a fiat fee rate of $150.00 per meeting. It should be noted that the work program is a only suggested. Should the City determine that additional information is required, or that a portion of the work program is not necessary at this time, the Work Program may be adjusted, with a corresponding adjustment in cost. as the City deems appropriate. COUNCIL REQUEST FOR ACTION Ortgtnattng Department Approved for Agenda Ordiz~e~]a Section City Manager & Resolutions Kirk McDonald 4-8-96 Item No. By: Management Assistant By:. ORDINANCE NO. 96.11' AN ORDINANCE AMENDING CHAPTERS 1, 8 AND 14 OF THE NEW HOPE CITY CODE CONCERNING LAWN FERTILIZER APPLICATION CONTROL City staff have been working with Councilmember Enck on the development of an ordinance to regulate commercial lawn fertilizer application companies within the City, of New Hope. Due to increased concern about the water quality in New Hope ponds/lakes, the staff and Council are aware that ~vater quality can be maintained and improved if the City is able to regulate the mount of lawn fertilizer and other chemicals entering lakes as a result of storm water runoff and other causes. The purpose of this ordinance is to define regulations which will aid the City in managing and protecting its water sources. The enclosed ordinance, which is similar to the one adopted by the City of Plymouth, includes the following regulations: · Requires commercial lawn fertilizer applicators to obtain a license from the City. · The City (Forester) will conduct random samples of commercial lawn fertilizer applications. · Applicators must provide City Clerk with 24 hours verbal notice in advance of any applications in City. · Cost of sample analysis to be paid by applicators if phosphorus content exceeds specific levels. · Fertilizer which contains phosphorus cannot be applied except to newly established lawns or in areas where soil tests confmn that turf areas are below phosphorus levels established by the U of M. · Fertilizer may not be applied to impervious surfaces. · Fertilizers may not be applied in buffer zones as outlined in the Wetland Ordinance, below the ordinary high water lines (defined by the DNR.), or within 50 fe~ of any wetland or water resource. · Warning signs for pesticide application must be posted. · License fees for Commercial Lawn Fertilizer Applicator License: $100.00, includ~ use of one vehicle $ 25.00, for each vehicle used in excess of the fu~'t vehicle Besides the adoption of this ordinmace to deal with commercial applicators, staff is also initiating contact with New Hope retail outlets to establish a rebate through the City for New Hope residents purchasing phosphorus-free fertilizer and will be implementing an educational campaign. I Revtew: Administration: Finance: RFA-O01 RPR-04-96 THU 14:44 P. 02/I0 April 4~ 1990 Kirk McDonald City of New Hope 4401Xylon Avenue North New HODe, HN 66428 RE: Lawn Fertilizer Application Or~tn~nce Our File No: 99.&9611 Dea~ Kt~K: Zn follow up"bo our mee~n9 on April 4, 1999 efl=loeed Ja Ordinance No. 90-11 regulating Latm Fertilizer Application wlthln ~he City. Tht8 ordinance t9 for conaideration at the ADrll 8, 1996 Couflc~l meeting. The orGinanc~ on]y auptlea to commerct&l eOOlicat4on. "Do yourself' homeowners ~ppl¥ing fertilizer will not be eubSect to the ordinance. ! ~h~nk ~ &l~ agree enforG~men~ agalna~ wou]= Oe Impossible. Zn [he ai[ern&~lve, we&greed to 4ncre~e our education effor~ f~o ho~eo~nere regarding application of ~ertilizere containing ~ttt~e or no phos~horu~ and the a~ec= pnoe~horua haJ on ~&~er qu&lity. [~ i~ my understanding we are going' ~o al;ar~ a rebate progriua 1:o re=etd I~e~ Hope homeowners if [hey uae ~hoephorue free ~ a~;o Jnc]uded tn the ordinance e ~rovts~on requiring to verbally notffy the C~ty Clerk 24 houre ~n edY~nOe when ~hey ~ntend to be in ~he Ct~y app]ylng fer[lltzer. Z fe~t'verba~ no[ice ~ould ~e sufficient ~o insure we can &cco~olish our ~o verify phoephorue content. The not,ce requirement Gan be made stronger at a 1&tar date tf we fJnd the verb&; no, lee 16 su~flclen~ ~o mee~ our needs. RPR-04-96 THU 14:44 Kirk McDon&ld Aoril 4, 1996 P~gm 2. Please contact me if you have any other Questions or comments this ordinance, Very truly yours, Steven A. 8ondrall zlth cc: Dan Donahue Je&nnine Clancy ~?R-04-96 THU t4:44 P, O4/tO ORDZNANCE NO. 9~-11 AN ORDINANCE AMENDZNG CHAPTER8 1, 8 AND 14 OF THE NEW HOPE CZTY CODE CONCERNZNG LAWN FERTILIZER APPL[CATION CONTROL The C~ty Counctl of the City of New Hope ordains: ~ectig~ 1, &action O.O0 "Business and Amusement RegulatiOns" of the New HOpe CO~S iS ~ere~y amended by &dding subsection 8.32 "Lawn..Fert~l~zer Application Control" to reed es follows= ~ Lawn F.ertfllz~r APPlication ~ont~01, 8.~21 ~, [he O~ty has ~ondu~te~ studleS aha revlewea txlstlng ~ata t~ ~etermt~e ~he currant and croiected mater aualfty of vartoue lakes &nd. ponds water quality may be.,~i~t&ined ~ ~morovsd ~f the City Ja able to reeulate the aemu~t of lawn Sertiltzar aha other.,ohmai~als entering, the ~nd oonds as a, result,of store eater runoff or ~th~r caused. ~ha eureose of section a.a2, e~,.al, ~a to ~eftne ree~latlone which w~11 etd the Ctty tn ma~agtne and orotecttna 1ti w~ter re~o~ ~jO~e~ bv ~ta residents and other ~ ~eeulattons ..for ~ergtll LaWn ~ Licena~ fleq~lred. N~ D~rson., firm. ~rat.~on or franchise shall oneida in the bua(ne~ of c~ere~al, lawn fertilizer aoal~eator with, in th~ ~ttY q~lemm, a ltq~nme ham Dean oDtained fr~,Xhe Cttv ~naaer designee al provided ~ License ADDltcI~IO~ PrOcedure. licenie ehall be aubmt.tte~ to the ~itY Manager or a ~emtqnee. T~e application Of...~he followtne: ~ Application Form. ApDllcati~n forms ~e~rovtded bv the C~ty and shall include the follqw~ng (netruot(one: (~) NaB~ aOeress ~.~d telephone number of applicant and any ~ndiv(duale ~thor(zed ,.t.o re~resent ,, the PR-04-96 THU 14:44 [ii) Descriotion ~f lawn fgrtilizec formula oroDosad..tO be aoolie~ lawn~ within t. he qity, ~ A__tlm~ sc~eau~e for aDDlicstion of ~awn fertili[er and identification of ~.eathQr ~ondi~ions acceptable ~or lawn fertilizer &DDlicstion. product Material Safet~ Omte Sheet. copy qf Material ~afe~y including product ~h~mical aoelYeis of the intended l~wn fertilizer shall .submitteU to t~e ¢it.Y ..$1on~ with the initial ao~lic.att~ for a license, and, thereafter, a~. least seven ~,ays before fertilizer composition . c~anmes are imolemepted. (~) MJnnemot,a S~ate L.lCenaea, ~_~9.~X_of all ltcensaa_reouirad.of the aoplican,~ by the mmmlication . of D~ttCtQaS and id) L~oense Fee. The ltcense fee ~ed.~Chaate~ 14 of the New ~ty Code. The ltqenee ehaJl expire the 31et dm~ of December, The ltcan~e lee ,s~all not..be..~ conditions fert~li)er aaalicator licensee ~hall be issued eubieet to the fol~ine conditi,onq wh,Jc~ shell be saeclfte~ on the i~cense form: LtC#naa ADm]~ion Prooedure. Amml~cations for a GommerGll] l&wn fsr~i]izer aDOli~atqr, ~i.~enaa aha11 be submitted to the City Manager DJ' · deeiqn~e. The a~mli~etion eh&11 ~on~ist of the J~ Rando~ ~ml~ne. C~erotal ,lawn ~rtilizer within, th~ city At mny tt~e ~fter RPR-04-96 THU [4:45 P, 06/!O t:lo) PoQ~e~Q~on of_ Li~ns-. T~e ]_awn r~rt, i ~ izer ] 1tense. or ~reof. ~hall be..in the oo=ses~ion ~erttllzer aoplicator w~en makin= ~.rt.ilizar a~lication~, within ~ Possem, sign,m of Rro~uct MAterial Safety ~Bheet. A coov of oroduct ~atm ~lfe~y 8haa~ of ~he l~wn fertilizer par~v ama)oyad by th~ co~ercinl lawn ferttliz.er a~olicat~¢ when makln~ lawn fertilizer a~olicmti0n) Within~ ~ State RegulatiOns. Licensee shill com~l~ with the orovl~ions of' t~$ 'Mtn~ Fertil.jzmr and So~l Qondttionmr Lmw ~7.711 ~hrou~h end tnolu~tn~ 17..~ ~ ~hereof. _The lto~neee ehmll aleo c~ly w~th the orov~liQne Pesticide ~ontrol ~e ~oflt,~lfle~ !.n the ~_Jt~tutie Chanter 186. General Ree~lat ~qne, ~ ~(~e of A~D1 ~ca~ion. Neither ao~ergial ~ol~c~tore.or nonG~erG.lll e~Dltcato~e may ~olY lawn fertilizer ween t~p ~round ~ro.zen or when cond~t~one ex,et wh~=h or~te ~C .oreete eufloffe. Ali ~1 ~he11 o~ovtUe ~fle NeW HOpe City Clerk m~th eDo]ica~oni w~thin th~ e~ty, The ~ottce mus~ ~nGlude the approximate ~t~ I~d .~ ~ ~pte Aaa)vets ~oe)., The cQ9t of Inllyztnq fertt ] tzeK S~Dlem teken fr~ GWer~iel ~oal~qmtorm shell b~ oetd by the ~erclll aoollcmtorl if t~e s~ole Anelv.~ .t~at DhomD~orVm content excepde t~e muthor(zed here~n. ~ ~tZ~. Neither I aoolicmtoK m hop · nofla~eroiel mDDli~mtOr ~all aoDly env l~wn (erltlizer. lt~id qr ~PR-04-@6 THU ~4:45 P, 07/~O ~ranular.. wi.thin the City of New HoDs. whic_.b_h c_~nta.ins any amount...of phosohoru~ or o~her _~_~mDo~ n d ~on~a~n~nw DhosDhqrus, s~c~ a~ ~bos~h~te, except: ~ ~he natura~l~ occurring DhOSohoFus in ' una~uiterate~ natural or organi~ ~rtilizinm mroduct= such ae yard wast.T compost -- J~ or am Otherwise orovi dad in. ~e~t ion ~moervtous Surfaces and Drainage Way~, No oereon ah~l aooly fertilizer to Impervious ~urfaces, ~reas wlthl~ ar~.l~e ditches, ~ ~ter~ ~, Ferzllfzers ane oesti~i.~ not_ ~~ to any e~tablla~ea natural ~ufflr~ (b) below the ordtnlry High Water 1tn.es as ~~sh. ed bv the M~nneaota Deplrtment of Nature] Reaour~ee: or ~ ~~y.(50) fact of any wetland er amnllcatPr~ ~ho a~glv ml~tlcides to~ The -arnlng stgna she1 ] C~=]Y ~~ ~ol]owtn. criteria and ;onta~n the follow,n; ~format toq; a material t~lt tl ratn resistant for at ~48) .ho~r~ from the.. ;1Be ~ 4 ~PR-04-96 ?WU 14:45 ~ Th9 followin.q information mu$.t De Drinted ~2,n. ~e .warnirl~ $ian-~_ in contrastinq colors and ~aoitalized letter~ ~ea~urin,~ a_t least one-half (1/2"), or in another yormat _ approves by the Mi~nesQta C~.issioner of A~riculture, _ The signs ~t orovide the fol lowing tnformatio~ ~i) The name of the busineee~ entity, or pereqn &ooly~ng the pesti~lae; Jii..~ ~e followina lanmuame: "Th~e..are~ ~emi~ell~ tram%ed,. Keep G~llUren &na ~ets off_ until .(Sate of safe ~try)" ..or a universally acceoted symbol and text a~mroved by Minnesota Commisst ~ Aaricultura as recognized as he~ing the e~e ~ea~i~a : or intent as of ~he meeticide uaed, (c) ~ngetgn muet be ~ated ~n m lawn or yard between two (2) feet end f~ve (5) feet f~ the ~tdew~lK or street, Fo~ ~.l,f COUraee, athlet pl avaround m, .~r othe~ l~ mi 1.e.r ~eor~t~onel mroaerty, the ~st Oe ~ete~ i~djetelv adjacent to areas within the mroDerty ~here =e~tioidee have ~een, =9. l~ed an~ ~. o~ near ,;he eptr~n~ee ~o t.h~ ~,,~_J[5 Exam. ration _ to phosahorue Re.au1 remen_[. 11m1zation matte.in, pa to auintJty of phosmhorua shall not (1) ~wl:V eetaOliehed or develooed turf and lawn araa~ dur~na f~rit arowtng aeaeon~ or (2) ~rq aaa lawn areas ~ich soil .taata_confSrm ~ ,are belaw mhO~mhorue,~e~ele eitibliehed Univere~ty of Mi~eeota, Extension serv~ces~ ~he lawn [er%'11t aDml!cetto-n ~ain an ~unt Z~ DhosD~Or~a e~eedinq the 5 APR-04-96 ?HU 14:45 P, 09/~O Pbosohorus aoolied, a$1aw,n f~rtil,!,zer PUrs_uan__~ ~ .the aforem~n,tioneq exe~otion~ $h&11 b~ watere~ into the ~oi!.~h~,e it is immobiliAed A_~ least.. 24 hour~ ~rigr. to aDolyin~ lawn fertilizer thee exceeds the ~ho$ohor~ lim~ ~.~ectfied in. lhis Ch&deer. the City must receive notice from the G~nv?terci~l li..cens~ ~oDli¢&tqr 9f th~ lawn f~Fti!izfr aDDlicqtion, thf. reason ¢~r exceeding .t.he i!mit&tio~s orovided in thee Ch&~t.e~ and th, amount of ohosphorua ~ontatned i~ .the. fertilizer to ~e scolloP. - ~. Any oerson_v~olat~n~ ~8.30 thrg~gh 8.325 ~ha11 be ~uilty of a.oetty ~l~eme&no~., The C~t~ revoke a co~erctal aoolieator'a la,once ~eoeat violations of ~6a.30 through 8.325~ Sectto~ ~. SeCtion 14.0~ "Bus,oeec and )aausemept License Fees'" of the New Hope City Coda ~e hereby allten~e~ ~y Adding eubeect~on 14.105 "Com~lerclal LeWD Fe~~" to read &e followe: ~ ~ommerotal Lawn Fert~!izer Aooltcator Llcenee: ~1) ~100.00. which ~nclMdee the use of, one vehicle ~ ~28.00 for each vehJgle use~ t~ :~ &oollcatlon o1 fertilizer ~n the C~t¥ of New .~. Sectton 1.10 "~oeltcationa" of the New Hope City COde ~S hereby amended by adding eubeeotione 1,1~0A ~"., 1.153A "~", 1.183A "Honcommerctel 6AILLtG_ALg. C", and 1.197A "~.t.~t~" to read as follows: 1,.130A :Coea~erg~al ADDltGetOr" 1~ a oer~en who 11 enqaaed in ~he Ouslne~a Ot...aoolYtne fertilizer for 1.153A "Fert,~ltzer' means a a~sta0o~ contAtnin., one or ~re re~og0t~eO plant nutrients that i~ used for ~li~t ~utr~ent content and diliened for uae or ~la~med to have yalue, tn at--ting olant qrow~. Ferttttze~ .... does no~ l~clude animal ~that are net manipulated, marl L l~e. ]~ma~tone. a~d ~heC Dr~du~te exwp~ed bY Rule She Minneeota C~iaaioner of Agricultural. 6 ~?R-04-96 THU ~4:46 P,~O/:O 1 1~ "N~Qgommer~iml ADol~:etor'" ~S a Der$on who &mplit~ rerlil_lze, r Uurin{the course of employment, but wh9 is not a commer¢iml lawn fertilizer m~plicator. .~.1~7A "~estlOl~e" means a substance ,or )ixt~re of substances intended to prevent, destroy, repel, Or ~)tieete ~ Des%, and a sUbstAnce .or mixture of ~~Or.~eeiccant. S_.~_tlO~. Effective Date. ?hie Ordinance shall be effective u~on its ~ass~ge end publioetion. oate~ the _,. _ day of _ , ~ , lggS, mu Edw. J. Er~okeon, Mayor At t est: vaierie Le0~e, Ci'tY Clerk Published in the New HoDe-Oolden V~llmy Sun-Poe[ tl~e d&y of 7 EDA REQUF_. T FOR. ACTION Originating Department Approved for Agenda Agenda Section City Manager EDA Kirk McDonald ' Item No. By: Management Assistant By:. 4 DISCUSSION REGARDING LEASE WITH PHOkN~X MANUFACTURING AT CITY-OWNED PROPERTY AT 7528 42ND AVENUE (IMPROVEMENT PROJECT NO. 474) The existing lease between the EDA and Phoenix Manufacturing Corporation for the City-owned building at 7528 42nd Avenue expired on 12/31/95 and has been extended on a month-by-month basis since the beginning of the year, per the terms of the lease. As you will recall, the EDA entered into the lease with Phoenix for the same terms as the EDA had with Foremost, Inc. The lease rental rate from April-December 1995 was $20,020 or the amount of the 1995 real estate taxes. Under the existing lease, Phoenix is required to pay all building operating expenses (insurance, maintenance, utilities) and to correct any substandard building conditions. The City informed Phoenix if that they wanted to remain in the building subsequent to 12/31/95, that they would need to pay market rental rates for industrial buildings. The City acquired information from the Ackerberg Group stating that current lease rates for industrial property were approximately $3.50 per square foot for warehouse space and $6.50 per square foot for office space. These rates applied to the old Foremost building calculate as follows: Office Space -- 1,600 sq. ft. x $6.50 psf -- $10,400 Warehouse Space = 19,195 sq. ft. x $3.50 psf = $67,182 TOTAL PER YEAR = $77,582 + 12 -- TOTAL PER MONTH $6,465.16 The City shared these rates with Phoenix and Phoenix responded with the attached 2/5/96 correspondence proposing an annual rental rate of $15,000 - $25,000 (plus payment of real estate taxes). Staff does not feel that this proposal is acceptable. Taking into consideration the condition of the building, staff lowered the market rate rent from $77,582 to $50,000 per year and sent Phoenix the enclosed lease, which Phoenix has not accepted. As a result of not reaching an agreement on the lease, the City has served Phoenix with a notice to vacate the building effective 5/1/96 if we cannot come to an agreement on the lease. If an agreement is not reached and if Phoenix does not vacate the building on May 1, the City will be forced to bring an Unlawful Detainer action to remove them from the property. Staff requests to discuss this matter with the EDA. MOTION BY SECOND BY Review: AdministraUon: Finance: I RFAo00 / /lffi EDA REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section City Manager EDA -8-96 Sarah Bellefuil Item No. BY: Communit~ Development Specialist By:. 5 RESOLUTION AUTHORIZING PUBLICATION OF NOTICE AND HOLDING OF A PUBLIC HEARING REGARDING SALE OF 6073 LOUISIANA AVENUE NORTH (IMPROVEMENT PROJECT #519) City stuff have found a buyer, Scott and Michelle Abbott, for the southern unit of the handicap accessible twin home being built at 6073/6081 Louisiana Avenue North. A Purchase Agreement has been executed, subject to the approval of the EDA. By law, a public hearing regarding the sale must be held with at least 10 days published notice. The aUached resolution authorizes the public hearing and publication of the notice. The public hearing would then be conducted at the April 22 City CounciVEDA meeting. Stuff recommends approval of the resolution authorizing publication of notice and holding of a public hearing regarding the sale of 6073 Louisiana Avenue North (Improvement Project # 519). Review: Administration: Finance: I RFAoO01 ~ COUNCIL REQUF T FOR ACTION Originating Department Approved for Agenda City. Manager Con sen Sarah Bellefuil ,~/~-22-96 Item No. By: Community Development Specialistl B~.~/ 6.8 / MOTION AUTHORIZING STAFF TO OBTAIN AN APPRAISAL FOR PROP£RTY AT 8540 MEDICINE LAKE ROAD Last week Jean Coone, General Inspector, informed staff that the home at 8540 Medicine Lake Road is "For Sale by Owner." The Oeneral Inspector has not been in the home for a code compliance inspection since 1995, when it was bought by the current owner, but the home has had numerous code compliance violations in the past The owner is currently living in the house. The City sent the attached letter stating that the City is interested in buying the house on a voluntary basis and that an appraisal of the site needs to be completed to determine the value of the property. Once an appraisal is completed, the Council will determine if the City is interested in purchasing the property. If the City decides to acquire the property for rehabilitation or demolition and new construction, the following funds can be used. $84,000 in CDBG acquisition/scattered site housing funds, $40,000 from an MHFA Blighted Residential grant received by the City in 1994, and £DA funds could be used. The 1995 assessed value is $'/7,400 ($21,500 land, $55,900 building). The owner is currently trying to sell the home without the help of a Realtor. He is asking $93,000 for the property. Staff believe that this figure is too high and an appraisal is necessary to negotiate the price of the home. Staff is requesting authorization to obtain an appraisal on the property for comparison and negotiation purposes. The estimated cost of a single family residential appraisal from BLC Appraisals is $3~0 and will be paid for with CDBG scattered site housing funds. Staff recommends approval of a motion authorizing staff to obtain an appraisal of 8540 Medicine Lake Road. MOTION BY ~,' '?qC~-- SECOND BY //( TO: O. ti Review: Administration: Finance: RFA-O01 SUNNY HOLLOW SCHOOL & PARK .~m&v[ m N mmmmmmmmmmmmmmm COUNTY ~ im)o CITY N. REQUF.~T FOR ACTION originating Department Approved for Agenda Agenda Section City Manager Public Hearing Kirk McDonald I ~[-22-96 Item No. By: Management Assistant By:.// 7.1 PUBLIC HEARING: RESOLUTION ADO/PTING ASSESSMENT FOR IMPROVEMENT PROJECT NO'. 540 (1995 STREET PROJECT AREA 1) This is the Public Hearing for Improvement Project No. 540 (1995 Street Improvement Project - Area 1) and the enclosed resolution adopts the assessments for the project. This project provided for the reconstruction of 1.1 miles of residential streets and included Quebec and Rhode Island Avenues from 60th Avenue to 61st Avenue, 61st Avenue from Sumter Avenue to West Broadway, 60th Avenue from Sumter Avenue to Quebec Avenue, Sumter Avenue from 62nd Avenue south to the Crystal border, 61st Avenue from Winnetka Avenue to Sumter Avenue, and Sumter Place. A total of 97 properties are located in the project assessment area. As discussed at the March 1 lth Council meeting, the final project costs were less than the contract award amount due to less concrete curb and gutter than was estimated and less new gravel base/soil correction than estimated. The assessment rate, stated at the time of the contract award, was $26.15/F.F. residential and $39.22/F.F. commercial/high density. The final assessment rate based on the reduced costs was $22.12/F.F. residential and $33.18/F.F. commercial/high density. At the March 11 Council meeting, the Council approved a resolution declaring costs to be assessed at the final (lower) rate and the assessment notices to property owners included the final (lower) rate. Per the attached letter and notice to residents, if the assessment roll is adopted by the City Council at this meeting, the entire amount of the assessment can be paid in full without interest prior to May 23 (a 30-day period). If property owners choose not to prepay the assessment, it will be certified for collection with real estate taxes payable in 1997. If the assessment is put on the taxes, it will be spread in equal installments over 15 years bearing interest at eight percent. The City Engineer reports that the majority of work is completed in the area except for sodding and restoration around the pond site. Pending public comment, staff recommends closing the Public Hearing and approval of the resolution. / · o: 9/ Review: Administration: Finance: RFA-O01 ~ COUNCIL , REQUEST FOR ACTION Originating Department Approved for Agenda ~~n City Manager & Planning Kirk McDonald 4-22-96 Item No. By: Management Assistant By:. 8.1 ! DISCUSSION REGARDING FEAs/BILITY REPORT FOR STORM SEWER DRAINAGE IMPROVEMENTS AT 7150 42ND AVENUE NORTH AND ADJACENT PROPERTIES One of the conditions of approval for the Laslcy Car-X Mini-Mall PUD project at 7180 42nd Avenue was that drainage issues on the north property line be resolved. The City Engineer has prepared the attached correspondence and sketch identifying the proposed storm sewer that would serve the Lasky site and adjoining properties. The total estimated cost to install 350 lineal feet of 12" storm sewer and two (2) standard manholes and catch basins is $26,000. This cost includes a ten percent contingency and 25 percent for indirect costs, which includes engineering, administration, etc. The cost does not include costs associated with easement acquisition. The proposed storm sewer would serve the Car-X site, a portion of the Champion Auto site and a small portion of adjoining properties. The benefitted drainage area would encompass 1.8 acres, including 1.4 acres from the Lasky site. The cost per acre and the estimated assessment to each property owner is outlined in the City Engineer's letter. The proposed cost of the project would be shared by benefitted properties. If the Council wants to proceed with this improvement, the next step would be to authorize the City Engineer to prepare a Feasibility Report on the project. The report would define the project in more detail and identify benefitted properties and proposed assessments. If the Council is agreeable to proceeding, staff will bring a resolution back to the next meeting that would authorize the City Engineer to prepare the report. MOTION BY ~ ~/~ SECOND BY '~.~'~-~' Review: Administration: .,, Finance: VJrk McDonald City o£ New Hope da01 Xylon Art New Hope, MN 55428 Re: Car X Storm Sewer (David Lasky Property) Our Hie No. 3d-Gert The proposed storm sewe~ to serve the proposed Car X project is shown on the aitached drawing. It's estimated cost is ts lismt below: Lump Sum Mob!#.,-,iAn 0 SI,O00/L.F. $1,000 350 L,F. 12' Storm Sewer ~ $30/L.F 10,500 2 F.,A 5ut MH w/c~ · $1,0(XYF~ 2,000 2 EA 5ut CB wlc.~{ c{ $1,0(XYF~ 2,000 1200 SY Resto~n · $2.$0/5¥ ~.000 $18,~00 + 10~ Co,aiule,~ 1.8so $20,3~0 + 25c~ ~ Cost 5.6~0 ~ S26.000 The above coat docs not include co~.s associaxx~ with ~ acqu/sifion or repair of the existing ~orm sewer ~o 43rd Aveime. The proposed swrm sewer serves the Car X si~ and a portion of ChaA~n AIlIO l0 tllZ Ca,St Tho ~ ~¢ area, cosl/acre ~ es, ims,_,,4 assessment to each property is l/sr~! below: Car X 1.4 Am~ S14,444 $20,221 Champion Auto 0.3 Acm 14,444 4,333 Adja~em Proper6es 0.1 Acre 14.4~, 1.44,6 1.8 Acm $26,000 2335 ~/est Highway 36 '.'~t. Paul, MN S5113 · 612-636-4600 Kirk McDonald December 13, 1995 City of New Hope Page. 2 - It's reco~ the co~ for easement acquisition and repair to the exisOag s~orm sewer (~f aay) be the r~sponsibility of thc City. The cost to adjacmt propert~ i~ m~n~n,,1 and could al.so be the r~po~ of the City. In summary, if the aky/s ~ with the above approach, the ese/mated cost to the Cat X project is $20,221. If you have any questiom please contact th/s office. BO~O0, ROSENE, ANDEI~T.r~ & ASSOCIATES, INC.. Mark A. Hanson ~ } MAH:~ f 88O.$ X i I I ° 907. VENUE 903.1 ~ x X905.4 ' COUNCIL REQUF T FOR ACTION Originating Department Approved for Agenda De~~ectlon City Manager ~ & Planning Sarah Bellefuil~J-22-96 Item No: By: Community Development Specialis! By:. 8.3 MOTION AUTHORIZING STAFF TO ~(~NTRACT WITH PLANNING & DESIGN, INC. TO FINALIZE SINGLE FAMILY HOUSE DESIGN FOR 6067 WEST BROADWAY (IMPROVEMENT PROJECT #545) The City of New Hope purchased the property .at 6067 West Broadway from HUD, due to mortgage foreclosure, in October, 1995 for $41,400. The site was inspected by Jean Coone, General Inspector, and the staff at Project for Pride in Living. They recommend that it should be torn down because of its deteriorated condition and code violations. At the March 11 City Council meeting, staff presented to the Council various options as to what could be done with the property once the house is removed. Of the options recommended, Council directed staff to tear down the current house, retaining the foundation, build a new single-family home on the foundation, and sell it to a low/moderate income first-time home buyer. Building on the current foundation will reduce costs and allow the new house to remain within the setbacks and utility. easements. Staff have found two designs which are suitable for the site. The plans were found at Planning & Design, Inc. A set of complete plans from Planning & Design, Inc. is $250, which includes any code updates that need to be made to bring the design up to current code. All other modifications to the plans cost $40 per hour. Staff have contacted architects in the past and have found their services can range from $2,500 to $6,000 for a new house design. In addition, most new designs are too large for the 6067 West Broadway site. Therefore, modifying one of the attached plans is significantly cheaper than working with an architect on a new design. TO: t/~-~'c~-~'(~' , / / Review: Administration: Finance: RFA-O01 ~ Request for Action _') 4-,_-96"'~ The attached plans include a 1 ~/~-story house and a 2-story house. The 1 k~-story house is 1,294 square feet. and includes a living room, dining room, kitchen, double garage, three bedrooms, and one bathroom. The 2-story house is 1,592 square feet and includes a living room, dining room, kitchen. dinette, double garage, three bedrooms, and 11/~ bathrooms. Both designs are common in New Hope. After reviewing the plans, staff believe that the two-story home is a better option for the 6067 West Broadway site. The two-story home is less expensive to construct, has more square footage and a smaller building footprint. The two-story is less expensive to construct because the roof can be constructed of prefabricated trusses, whereas the 1 ~h,story roof would have to be constructed by hand because of the dormers. In addition, the interior layout of the 2-story is simple and will not require substantial modifications in design. Staff requests a motion from the Council authorizing staff to contract with Planning & Design, Inc.. to finalize a house design for a new single-family home at 6067 West Broadway. Lot l&2 Block 1, MORK-CAMPION HEIGHTS EDA REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section City Manager EDA ~-4,-22-96 Sarah Bellefuil } ) Item No. By: Community Development Specialist By:. / / 4 I PUBLIC HEARING: RESOLUTION AJ,?rHORIZING AND APPROVING SALE OF 6073 ~ ~UE NORTH TO SCOTT AND MICHELLE ABBOTT (IMPROVEMENT PROJECT NO. 519) At the April 8 Economic Development Authority meeting, the EDA authorized publication of notice and the holding of a public hearing at the April 22 EDA meeting regarding the sale of one side of the twin home located at 6073 Louisiana Avenue North. This is a public hearing to authorize and approve the sale. A Purchase Agreement has been signed by Scott and Michelle Abbott for the 6073 Louisiana Avenue North unit and is contingent upon approval by the EDA. The buyer is in the process of qualifying for a Minnesota Housing Finance Agency (MHFA) Community Activity Set-Aside (CASA) first-time home buyer mortgage, and has already been approved for a second mortgage in the amount of $15.000 using CHDO Home Investment Partnership funds. If Scott and Michelle Abbott do not qualify for a MI-IFA mortgage the Purchase Agreement will be null and void. The Purchase Agreement states that the City will sell the home to Scott and Michelle Abbott for $95,000. Staff recommends approval of the resolution by the EDA Authorizing and Approving the Sale of 6073 Louisiana Avenue North to Scott and Michetle Abbott (Improvement Project #519). 0r / , Review: ,~hnmmtrauon: Finance: RFA-O01 ~ EDA ~ REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section City Manager EDA 2-96 Sarah Bellefuil Item No. By: Community Development Specialist By:. 5 MOTION APPROVING QUOTE FROM ~OBLESKI'S IN THE AMOUNT OF $4.182.50 FOR LANDSCAPING FOR THE PROPERTY AT 6073/6081 LOUISIANA AVENUE NORTH (IMPROVEMENT PROJECT #519) " The City of New Hope is currently constructing a handicap accessible twin home on the City owned property, located at 6073/6081 Louisiana Avenue North. Construction is scheduled for completion in early May. On March 25, the New Hope Economic Development Authority approved plans and specifications for landscaping at the property. City staff sought quotes for landscaping of the site and received the following quotes: FIRM Plants Sod/yard (& 730 yards Total Dundee $4,702.70 $1.90 x 730 yards = $1387.00 $6,089.70 Lawn King $3,996.10 $1.25 x 730 yards -- $912.50 $4,908.60 Seaberry Landscape $3,967.01 $I.75 x 730 yards = $1,277.50 $5,244.51 Wrobleski's $3,270.00 $1.25 x 730 yards = $912.50 $4,182.50 Staff recommends accepting the low quote from Wrobleski's in the amount of $4,182.50. Landscaping will be paid for with Metropolitan Council Housing Loan funds that will be reimbursed upon sale of the twin home units. Staff recommends approval of a motion by the EDA approving the quote from Wrobleski's in the amount of $4,182.50 for landscaping the property at 6073/6081 Louisiana Avenue North (Improvement Project #519). TO: - ~-! Review: Administration: Finance: RFA-O01 ~~1 REQUEST FOR ACTION originating Department Approved for Agenda Agenda Section City Manager EDA 4-22 -96 Sarah Bellefuil Item No. By: Community. Development Specialist By:. 7 MOTION APPROVING TASKS UNLIMITED AS THE OWNER AND SERVICE PROVIDER FOR THE SPECIAL NEEDS RENTAL HOUSING TO BE LOCATED IN NEW HOPE in 1993, the uu-O~' Normwest Community Revltalmatlon Corporation, a non-protit Housing Development Organization (CHDO), was established to provide affordable housing to low and moderate income residents of Brooklyn Park, Brooklyn Ccenter, Crystal, New Hope, and Robbinsdale. Because of the establishment of CO-OP Northwest, the five cities have received Federal HOME Investment Partnership Program funds which the cities can use toward their affordable housing goals. Examples of HOME funded projects in New Hope include the handicap accessible twin homes built at 7901/7909 51st Avenue North and 6073/6081 Louisiana Avenue North. New Hope has also received $90,000 in HOME funds for 1996. The funds have been designated for special needs housing. Specifically, a large house, duplex, or small apartment would be purchased and rehabilitated for Iow-income developmentally disabled or mentally ill persons. The City's commitment is a $90.000 zero interest loan that would come from Economic Development Authority (EDA) funds. The loan would be considered a first mortgage on the facility and would have to be paid back to the City. The City's role in the project would be to provide tVmancing and staff recommendations on the extent of the rehabilitation to take place to the organization that would purchase and manage the site. At the September 25, 1995 EDA meeting, the EDA approved a Request for Proposals to own and manage special needs rental housing. The City received four proposals from possible providers. Staff from CO-OP Northwest, Project for Pride in Living, and City staff interviewed three of the providers on February 22, 1996. Selection criteria included: sound budgetary practices, appropriate support services, financial ability to provide services, and proven track record. Of the providers, Tasks Unlimited was rated highest by the interviewers in all areas. In addition, Tasks Unlimited received recommendations from Hennepin County staff and the Hennepin County Board of Commissioners. / /,; ' ' Review: Administration: Finance: RFA-O01 ~ Request for Action 2 4-_.-96 The interview team also went on a tour of five Tasks Unlimited facilities located in Golden Valley. Richfield, and Bloomington, and their training Center in St. Louis Park. All of the facilities are in large single family homes or converted duplexes. Most of the facilities host four to six individuals who reside in the home on a long term basis. Staff recommends that Tasks Unlimited be the owner and service provider for the special needs rental housing to be located in New Hope. If the EDA approves Tasks Unlimited as the owner and service provider, staff will begin working with Tasks Unlimited to find a suitable transitional housing site in New Hope and bring back further documents for consideration at a future EDA meeting. Submitted to: Northwes! Human Service~ Courted .%~mltted by: Ta. sks ~r~ltm~ea Loaves anct T~sks ~mirn~ted ~e~t,li He~lith New Hope Lodge !. Narrative A. Housing plan 1. Brief description Tasks Unlimited Lodges l~roposes to establish a lodge in the City of New Hope with assistance of The CO-OP Northwest Community Revitalization Corporation and the C~ New Hope. The project would provide affordable Iow income supported housing for s~x e~ght adults disaDled lay serious and persistent mental illness. The no-~nterest ]O-year loan will bring peer-supported group living within the financial reach of all clualifwn§ Jod.ge members. Members will pay no more than 30% of their income for rent and utilities. All residents will be at or below 50% of Metropolitan Medium Income. A lodge is a peer-run shared housing unit in which six to eight adults with serious and persistent mental illness live together as a "family" sharing in the work, finances, and mutL~ai Support and friendship. The group collects a monthly lodge membership fee from which mev I~aV for food, household supplies, phone service and discretionary items such as cable TV. and some furnishings not prowded by the landlord. The group also collects and mana§e$ utility fund from which they pay the utilities. Members pay a monthly rent to Tasks Untimitecl Lodges, the "landlord." Lodge members receive support services from a lodge coordinator through Tasks L.Jnhm~tea Mental Health Services who consults with them on managing their group, and I~rowaes mental health case cOOrdination services to the members. They also receive vocationa[ training, coaching, and sometimes special job-s~te su0ervision from one of Tasks vocat~ona~ branches such as Tasks Unlimited Janitorial Service. All*members (residents) work a minimum of 4 hours per day. The goal is to provide cluality, affordable, peer run, Dermanent supported housing,. Tasks Unlimited Lodges currently operates 12 similar housing umts ranging from three to e~ght members each. They are located in single family I~omes or d~lexes. FO,.ir of the existing umts have been established with assistance of Hennetoin ~t~dr,y Subut~ HOME funds, and another was established with the City of St. Paul 2. Describe any unique features of the proposal. One uniaue aspect of the proposal is the peer-run nature of the lodge. This format is not experimental, but one of the most researched and tested modets of suo!oorted housing for this population. The lodge model was developed in the early 1960's by a research team headed by Dr. George Fairweather working with a group of veterans in Palp Alto, Califorr'ia. After successfully replicating their findings they developed a federally funded dissemmat~o~ program in the early 1970's. Tasks Unlimited, Inc., was one of the early orgamzauons to replicate the program. Tasks has gwen national leadershi0 to the Ioctge movement. Tasks' success is featured in a ten-0age case study in a recently oubiished book, Empowering the ~lentatly Iii, by Dr. George Fa~rweather and Dr. Esther Fergus. Tasks LJni~m~ted is tt~e Page I New Ho~e Lod,~e ProOo~li Subtotal'ed to: No~,hwes! Human Set, ices Council ~uDm~lted Dy: Tasks Cflhm~leci Lodges ,l~d Task~ ~ntim~led ~ental Health Services or~*an~zat~on m ~Amnesota us~n~ th~s nat~ona~[v' acc)aimed model, or Fa~rweather ~rograms het~ in SeD~em~er of 199] Tasks bnlimited won an award for :~e best :nte~ration of housm8, suppo~ seduces and employment. Residents will ~ve completed tr~mm~ at Task Unlimited Tramm~ Center which ,s a transmonat supposed housing pro,ram. Tra~mn~ Center residents come from Reg~onam Treatment ~enters and other instmtutional se~ings or have demonstr~te~ difficulw their own and are referred by the Hennepm Coun~ Adult Mental Health Seduces ~s~on. At the training center they develop the skills and demonstrate their abih~ ~o Oo well ,n a lodge W~e se~mg. B. Experience and capacity of the applicant 1. Describe the extent and length of experience the applicant has in developing and manaBing similar housing activities. Tasks began running lodges in ]970 in the Ci~ of MinneaDotis where ~ix umts now ex,st. La,er lodges were added in Ramsey and Anoka counties and more recently in suburean Hennepin CounW. Tasks is r~ogniz~ as a CHOOO by the Suburban Hennepin HOME Program. Tasks Unlimit~. Inc. and i~ subsidiaries are financially sound organizations with good, stable management and a commi,~ communi~ board including several consumers and family mem~rs. The five mem~r senior management team at Tasks averages over 17 years seniori~ with the organization. Tasks Untimit~'s mission is to assist adul~ with seriou~ and ~rsistent mental illness enhance their status by promoting self-sufficien~. '2. Provide ~ list of proj~s which th~ ~pplicant h~s pr~os~, complet~ and or ma,al~. 1. Aces Lodge731 Dupont Avenue North--Minneapolis, established in 1970. Cap~ci~ 4 2. Blue Star L~8~291 ~ Fremont Avenue No~h--MinneaDolis, established in 1970. Ca~aci~ 6 3. Come~ Lodge]639 Park Avenue South--Minneapolis, established in 1976. 4. Maste~ L~15~ Wen~o,h Avenue South--Minneapolis, established Cap~i~ 6 5. Spotle~ L~8~357 Emerson Avenue No,h--Minneapolis, established Capaci~ 8 6. Capital Ci~ L~8~14 Van Buren Avenue--St. Paul, established in 1981. CaDac~ 7 7. Rockets L~ge--6711 Main St. NE.--Fridley, established in 1991. Capaciw 8. Duplex--3241 C~ar Avenue South--Minneapolis, establish~ in 1983. Caoaci~ 2X2 (4) 9. Flyers L~ge--7915 Stevens Avenue South--Bloomington, established in 1993. Capaci~ 4 10.Astros Lodge--e733 Lyndale Avenue South--Richfield, estabtishe~ m 1994. Capao~ 4 ~uOm~ea ~v' Tas~ ~nhm~te~ Lod~ aha Tas~ ~nlim~te~ ~entat Health Seduces I ~. %o~as Lod~e--8032-3~ Po~tand Avenue ~outn--B oom,n~ton, estab,,sne~ ~99~ Capac~ 6 12.Saints Lodge--2112 St. C~air Av. --St. Paul, established in 1995. Casac~ 7 ~3.Lodge Training Program--4027 Utica Av.--St. Lou~s Park {established ~n ~mneaoot,s ,n ~981, relocated to St. Lou~s Park ,n 1995). Ca~ac:~ 9. Th~s ~ocat:o, differs from the others ~n that ,t ~s transit~onaJ housln~ and has more suppo~ and tramln~ seduces on site and prepares people for [iwn~ ~n one of the other permanent housing lodges. 14.Approved for another Iod[e in Suburban Hennepin Coun~--~ 995 3. Describe the extent a,d len[th of expe~ience the applicant has in working with and or pro.idi,[ se, its lo the targeted populatio.. Tasks Unlimited has been providin[ integrated housing, mental health employment, and vocational se~ices to adults with serious and persistent mental illness since ~ 970. Currently it operates four prolrams w~th host coun~ a[reements ~n Anoka, Hennepm, and Ramsey Counties. Averale weekly census is 155 adui~ w,th ser,ous and persistent mental illness. In a~dition to suppo~ housing, se~ic~ include: mental hea~th sup~, recreation, adrian, vocational rehabili~tion, and employment. Adutts serious and persistent mental illness are the only tar[et population for the a[en~. 4. E~pl~i, ~ow t~ appli{],t will b~ able to m~i,t~i, th~ p~o~o~ed level of Tasks Unlimited has had a purchase of se~ice contract with Hennepin Coun~ to prowae mental health suppo~ se~ices since 1974. While there are no [uarantees, the kind of se~ices Tasks provides are hiih on the priori~ list for fundinl. Tasks' budiet and serv,ce capaci~ increased eve~ year from 1970 to 1995. The v~ational fundint seems to be equally secure and flows direly from the Minnesota Depa~ment of Economic 5ecun~, Rehabilitation 5e~ices. ~. Dsc~i~ t~ ~lic~,l ~ff I~,~1[ ~,d ~xpe~ise to impleme,t the activit~ M~EME~: T~~i~ L~i~ his mlnaiement personnel, ~ccountini depa~ment, a,d mm~c~ ~a~l ~ff. The five memser senior manaiement teams avera8es over 15 years of semite with the ortan,zation. T~sks has over 2~ years of experience ,n operating similar supported houdini urns for this population. SUP~RTSTAFF.~x tO ei~t ~son 1~8e would ~ ~siin~ a staff coordinator. The ~amr ~r~ides housing, mental healffi, a~ ~ational su0~ons for one or ~o Io~ge ~ ~dm8 ~ ex~ri~e, the size of the grouos and extent of vocational duties. Tasks Unlimit~ has additional staff who will Drovide v~ational rehabilitation and to the I~ge mem~rs. Additional suD~o~ staff include the lodge ~rogram ~irector and The r~reation coordinator. LOOCE MEMIE~[' L~ ~be~ am responsible for usual ~lvitl~ of' maintenance ~m~ by h~e renters, such as lawn mowin8 and snow shoveling. Tasks Unlimited Lodges has a full-time maintenance manager resoonsible for ~dorm,ng or coordinating other repairs and maintenance. 6. D~ribe the financial capacity of the applicant to unde~ake this activity. ~e organizations have a combin~ budget for 1995 of $4.1 million. T~ Unlimited Lodges has real ~tate hoidin~ valu~ at S~ .238.~ with an indebt~ness of S~ ,084.000. The indebtedness makes ~t ~ossibie to ma,nta,n ve~ affordable housing for this ~oDulat~on Pa~e 3 S,,hm~ned to: "4or~hwe,J! H~fl, nan ~ic~ C~ncil 5ubm~ed b~: Tas~ Lnlim~te~ Lo~ and Tas~ ~nlimited ~ental Health Seduces ~% ~thout ou~hc suDsIQie5. These oro~emes are used e~ttre~y for nous~n] an~ su;cort for t~e chents. The a~ency has had an extended h~sto~ o~ sound financial management aec staDd~. One of Tasks strengths is ~u~n~ mult~ie fundin~ streams to~ether for the benefit ,nte~rate~ se~'mces for its clients. Avamtabmii~ of HOME fundin~ has strengthened abml)~ to provide quali~, safe, affordable housm~ to low-income d~sa~lea adults. C. Affordability 1. D~cribe the extent to which the proposed activity provide~ Ion,-term affordable housin~ and how it will be accomplish~. The project provides Ion~ term affordable housin~ for six to ei[ht adults disabled ~v menta; illness. Lodge members currently pay $178 ~er month for furmsh~ hous~n~ w,th a smg~e b~oom. They pay their I~ ~roup a ulili~ f~. The ~rouD then pays their utilities from this fund. The utili~ f~ is bas~ on a~uat usage but is likely to ~ aboul $~0. Tasks Unlimited Lod[es would [uar]ntee that these ~o fi[utes do not exc~O 30% of an individuals monthly income. We have a few I~je mem~rs who have.~n ,n our Hennepin Coun~ Loajes for over 23 years. This supposed housin~ ~s designed to be available to the resident as Ion~ as they need and want it. 2. D~ribe how the proj~t provid~ affordable houdini and the anticipat~ income r~n~e of the r~idents in the proj~. Tasks I~es provide a highly affordable housin~ option. The p~r run home with staff consultation not only ~ucms share~ and ex~n~, but increases the supDons available to the pa~icipants. This use of "natural suppo~s" contributes to the Ions-term viabili~ of the housin[. ~r ~ I~ client's inc~ is ~ut $~ ~m wm~ and $4~ b~i~ providin[ a ~o~1 aver~ of a~roximateiy $1~ ~r mon~, well under the mncome [ui~i~. We c~n mln~ t~il in s~h ~ wmy ~ to ~)~um ~t no one o~r the income [ui~line would ~ eti~ible for ~mission to thi~ p~j~. It is fragrant to note that most our clients have extraordina~ on~oin~ m~icat ex~n~s for m~ications, ~enerally ransm8 from $7~ to $2~0 per month and in cases of clients on newer m~ications as hish as $1100 per month. Those at the hi[h end would quali~ for some Medical Assmstance on a spend down. The point is that for most of them a ~izable potion of the~r income toes for medications on a continuin~ basis. Without the help from ~e m~ication they would need to be hospitalize. D. Evid~ce of ~ 1. Oemon~r~t~ the n~ for the pr~os~ houdini and sup~o~ services for the C~ wi~ housin[ llternalive) fo~ ~ul~ with ~rious and ~r)istent mental itiness is a ~ ~r~in~ n~. It h~ ~n one of the ~fiOfi~ unreel n~s of th~ Hennepm Counw Men~i Health ~dviso~ Commi,~ for several yea~. It was a[~in nam~ as a top DrioKi~ a stu~ by the Ment21 Health Ass~iation of Minn~ota. Affordable, permanenL supposed housin~ is ~ially n~ in the suburban areas of the count. Six ~ ou~ nin~ H~n~in coun~ I~ ate in inner Minnea~lis and ~ere is high demand ~r subu~an hou~l~ ~ "nic~, ~f~" n~i~h~. Demand for the i~[e pro,ram has increas~ over the last thr~ years with Iod[es remainin~ fill~ to caDaci~ and almost no one choosin~ to leave lhe I~es -his increas~ demand is in pan a result of people realizin[ they have n~ for more ~Dpo~ than is available in their own apartments. Currently Tas~ has four clien~ who are waitin~ for placemen~ or will be ready to transfer from our trainin8 center to a I~e in the next couple of w~ks. Additional clients are awaitin~ admiss)on to the tramm~ center. Oemand for tramm[ has increased with t~e mo~'e PLANNING AND DEvELoPMENT First Quarter 1996 Report City Council Synopsis During the first quarter, the major development projects that were approved in the City included the addition cfa second sheet of ice at the New Hope Ice Arena on 49th Avenue, a 30,000 square foot warehouse addition for Taber Bushnell at 7709 Winpark Drive, and the Mini-Mall PUD/Car-X project at 7180 42nd Avenue North. The Ice Arena project was approved in conjunction with a second grant application for Mighty Ducks funding, and construction is currently underway. The mini-mall PUD project on 42nd Avenue generated a lot of discussion and a variety of viewpoints, and concluded over eight months of work between City staff and the developer. A number of ordinance changes were also implemented or initiated during the first quarter. The Planning Commission completed their study and recommended changes to ordinances relating to trees/landscaping requirements and updated the ordinance on permitted and conditional uses in the Business Zoning Districts, and both recommendations were approved by the Council. A great deal of Commission and staff time was also devoted to the new legislation establishing minimum time requirements for responding to wri~en zoning requests. A study of that issue resulted in Council approval of an amended ordinance regarding the decisional process for zoning requests and application forms were revised and new forms adopted to comply with the new state requirements. Lastly, the City Council passed a resolution authorizing a study on pawn shops and approved a six-month moratorium on such uses. The Codes & Standards Committee of the Planning Commission has undertaken a study of the pawn shop issue as a result of that action. The Economic Development Authority also gave approval to proceed with the planning for another Shop New Hope promotion in 1996, and during the first quarter, a steering committee was formed, changes to the program for 1996 were discussed and the April business kick-off was planned. The City also hosted the annual TwinWest State of the City address in March and the City Manager updated business representatives on City-wide improvement and development projects. Kirk McDonald, Management Assistant/ Community Development Coordinator PLANNING AND DEVELOPMENT First Quarter 1996 Report The Planning Commission reviewed the following cases during the first quarter: No. of Cases Notices Sent January 3 12 February 4 0 March 2 0 Month Type of Request Number Approved Denied Withdrawn Tabled Jan. Sign Variance 1 1 Ordinance-consideration Feb. Sign Variance 1 1 SBPR 1 1 Ordinance 2 2 March CUP/PUD 1 1 Sign Variance _.1 _ _1 TOTALS 7 4 3 YEAR TO DATE TOTALS APPROVED DENIED WITHDRAWN TABLED Sign Variance 3 Ordinance 2 SBPR 1 CUP/PUD 1 TOTALS 4 3 PLANNING/DEVELOPMENT ISSUES 1. ~!!i~?~ - At the Sanuary 2 Planning Commission meeting, the following persons were elected to hold the following officers in 1996: Chair - Bill Sonsin Vice Chair - Sharon Cassen Third Officer - Vi Underdahl January 2 Planning Commission meeting, Autohaus presented a request for sign variances/ approval of a Comprehensive Sign Plan to allow wall and ground signs that exceeded code requirements in number and size. The Commission did not support the granting of variances to the degree requested and tabled the request, as the petitioner agreed to submit revised plans. Commission held an informational meeting on an ordinance that modified landscape regulations for certain properties in the City. The ordinance was recommended by the Citizen Advisory Commission and the purpose of the revisions were to 1) eliminate the list of suitable plant material due to the fact that it was outdated, 2) establish a preferred tree list, and 3) update the current list of prohibited trees on the public right-of-way. The Commission conducted a formal public hearing on the ordinance changes on February 6 and the City Council approved the ordinance revisions at the February 12 City Council meeting. 4. Ordinance Reclassifying VariOus Conditionaland Permitted:: USes in the B-I, B-2, B-3 and B~~ Zoning Districts - On January 2 the Planning Commission also conducted an informal discussion on an ordinance which expanded the number of permitted/conditional uses allowed in the business districts and clarified inconsistencies in the ordinance. A formal public hearing was held on this ordinance amendment at the February 6 Planning Commission meeting and the City Council approved the ordinance at their February 12 meeting. 5. Ordinance ~m~gi~=~~gi C°~~ ~~slai~:iiand: Ap~i~ment of City COtmcilmember ~ ai ~l~g~is~ner ~'At the 'januarY 8 C°U~il meeting, the City Council approved an ordinance amendment that allows flexibility in the number of Commissioners to be appointed to the Planning Commission. 6. Slio~i:~:iHb~!ii~~~ - At the January 8 EDA meeting, the EDA discussed the Shop New Hope campaign and agreed to consider a similar promotion for 1996. At the January 22 EDA meeting, Billboard Agreements with Naegele Outdoor Advertising were approved. Staff spent a great deal of time during the remainder of the first quarter coordinating/staffing steering committee and sub-committee meetings and preparing for the Business Kick-Off held in April. ~i~i! '~ At the January 8 EDA meeting, the EDA approved"a'c0ntrlic't With~ the TwinWest Chamber of Commerce to utilize the Minnesota Real Estate Journal Property Tracking Data Base Program to better track available commercial/industrial property and buildings. 8. ~~i~,~~~!~,~,i~~~,ii~ - On January 11, the City of New Hope hosted the TwinWest Leadership Class for the Local Government Day Program. A variety of presentations were made, including one by staff on local business initiatives. 9. T~iii~iiii~{iii~~- At the February 6 Planning Commission meeting, site and building plan review/approval was granted to Taber Bushnell, Inc. for a 27,616 square foot warehouse addition on to the south side of the existing building at 7709 Winpark Drive. The City Council approved the addition at the February 12 Council meeting and a Development Contract was executed and bond provided. 10. ~i~i!i~iii~:.iiii i~{- At the February 12 Council meeting, the City Council approved a resolution authorizing the release of the performance bond for J.R. Jones Fixture Company, as all improvements had been completed. Council meeting, an informal discussion was held with the Council concerning a development proposal by Mr. Laslcy for property he owns at 7180 42nd Avenue. The Council was divided on their support for the proposal and postponed discussion for a February work session. At the March 4 Planning Commission meeting, the Commission considered/approved revised plans for the PUD, which included a 4,800 square foot Car-X automotive service facility and 2,268 square feet of future retail space. The City Council considered this request at the March 25 Council meeting and approved the PUD plan, subject to a number of conditions. 12. C°n~nai = Use'=' Pe~: ~endment~Site Review/Approval for C°nstructi°n°f ~nd= ~t Avenue North ~-~ - At the February 12 Council meeting, the Council considered the City's request for a CUP to construct an addition on the existing ice arena and approved the request at the same time the contracts for construction were awarded. 13. M(}~~~*i?~i~- At the February 12 Council meeting, a request from a New Hope industry for a moving/flashing sign was discussed. The Council indicated that they support the current ordinance, which prohibits such a sign. 14. ~iii: iii~ - At the February 12 EDA meeting, the EDA directed staff to proceed with negotiations to purchase the property at 7500 42nd Avenue for long-term redevelopment purposes. 15. ~}iiii~ii~:~~ - At the March 4 Planning Commission meeting, the Commission approved a motion recommending that the City Council establish a six-month moratorium on pawn shops so that the City can study this issue and establish zoning and licensing regulations regarding this use. At the March 11 Council meeting, the Council approved a Resolution Authorizing a Planning Study to Consider Regulations for Pawn Shops Within the City of New Hope. At the same meeting, the Council also approved an Ordinance Temporarily Prohibiting Any Pawn Shops or Pawn Broker Businesses Within the City for a six-month period. 'The Codes & Standards Committee has undertaken a study on this issue with information provided by the Police Department, City Attorney, Planning Consultant and City staff. ~i!}~ - At the March 4 Planning Commission meeting, the Commission"a~pr0ved'a moti°n recommending that the City Council approve a resolution establishing minimum requirements for accepting written requests relating to zoning, per a new law passed by the State Legislature. At the March 11 Council meeting, the City Council approved the recommended resolution. 17. ~ii~i~ii~~ii~~ - At the March 11 Council meeting, the City Council appointed two new members to the Planning Commission to replace Commissioners who had left the Commission. The new Commissioners are Steven Svendsen and Bill Keefe. The new Commissioners will take the oath of office at their flu:st Planning Commission meeting, which will be held on April 2. The Commissioners also attended training sessions for Planning Commissioners sponsored by Government Training Service during the first quarter. 18. !ii~~i~!~ - The City hosted the TwinWest State of the City presentation on March 13 and the City Manager presented an update on City development/improvement projects and displays were set-up featuring major projects. 19. ~.i~.ii~- During the first quarter, the spring 1996 issue of the Business Link newsletter was produced and distributed to all New Hope businesses. 20. ~}ii~~ii~ - During the fa'st quarter of 1996, staff continued to negotiate with Phoenix Manufacturing on their lease of the City-owned building at 7528 42nd Avenue. 21. Business Retention, Program - During the first quarter of 1996, staff continued to participate in Phase II of the Community Partners Business Retention Program sponsored by the North Metro Mayors Association. New businesses in the City were surveyed during the first quarter and staff is following up "red flag" issues that have been identified. Kirk McDonald Management Assistant/ Community Development Coordinator HOUSING AND REDEVELOPMENT AUTHORITY 1996 First Quarter Report -- City Council Synopsis During the first quarter, the City continued work on a number of housing and redevelopment activities. Construction at the property located at 6073/6081 Louisiana Avenue North began in November, 1995. The three bedroom twin home being built on the property is similar to the twin home built at 51st and Winnetka. Staff also began marketing the properties in November and has one eligible buyer that signed a purchase agreement in March, 1996. The City has received a Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan in the amount of $125,000 to help finance construction of the twin home. The City purchased a HUD home located at 6067 West Broadway in October, 1995. The house will be torn down to the foundation and a new three bedroom home will be built on the site. The new house will be sold to a/ow/moderate income first-time home buyer. During the first quarter, staff found a suitable design for the property, and the site was made ready for demolition. Staff a/so developed specifications for the demolition Of three City-owned properties, including the site on West Broadway and sought bids for the demolition. Staff is also looking at other blighted properties throughout New Hope that could be purchased, rehabilitated, and sold to Iow/moderate income families. The City will be using a variety of financing sources to purchase and rehabilitate two properties including a $120,000 Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan and $45,000 in HOME funds. Two properties that may be available are 4424 Nevada and 5025 Wisconsin. Staff is currently working with the owners to have appraisals of the properties completed. Staff has also been working with the CHDO and PPL to find a service provider for a group home facility. Staff interviewed agencies in March and will take a site tour in April to determine a suitable provider. Staff participated extensively in the annual Northwest Suburban Remodeling Fair, which was held on March 16 at Park Center High School in Brooklyn Park. The Fair was sponsored by the CO-OP Northwest cities and Northwest Hennepin Human Services. The purpose of the Fair was to encourage homeowners to remain in their existing homes and remodel to accommodate new space needs. Over 75 vendors registered and joint-City booths featuring the Police, Fire and Inspection's Departments were sponsored. New Hope coordinated all registrations and booth assignments. During the first quarter, an amendment to the Metro HRA contract for the Section 8 Program was approved by the Economic Development Authority. The amendment allows New Hope to take on administrative responsibilty for 51 contracts outside of the City and increases revenues which will help to insure long-term stability for the program. New Hope Housing Representative Marlene Isaacson should be commended for taking on additional clients and administrative responsibility. The first quarter of 1996 was a successful period for housing and redevlopment activities in New Hope with a number of goals and objectives being achieved. Respectfully submitted, Kirk McDonald Sarah Management Assistant/ Administrative Analyst Community Development Coordinator llOUSING & REDEVEI,OPMENT AUTHORITY First Quarter 1996 &, Description January February March Scattered Site Housing Projects: 6073/6081 Louisiana Construction & marketing in process 3/25 EDA approves Declaration of Avenue Covenants 3/25 EDA approves landscaping specifications & authorizes bids 5559 Sumter Avenue I/8 Contract awarded for asbestos 3/11 Council awards bid to seal well building survey 3/! 1 Council awards bid for sewer/water disconnection 3/11 Council awards contract for asbestos removal 3/11 Council approves demolition specifications & authorizes bids 7621 Bass Lake Road 1/8 Contract awarded for asbestos 3/11 Council awards bid to seal well building survey 3/11 Council awards bid for sewer/water disconnection 3/11 Council approves demolition specifications & authorizes bids 6067 West Broadway 1/8 Council approves Hy-Land 3/11 Council awards bid to seal well Surveying Quote 3/I 1 Council awards bid for sewer/water I/8 Contract awarded for asbestos disconnection building survey 3/11 Council discusses development options & determines that City will develop property 3/11 Council approves demolition specifications & authorizes bids 5025 Wisconsin Avenue 3/25 Council authorizes appraisal of property O~her Housing Programs/ Projects: Group Home Facility Staff ranks RFP's Staff interviews RFP responders Staff tours Tasks Unlimited sites CareBreak & Homeward CDBG funds on hold for future project Bound Description January [ February ] March Metro lIRA Housing Funds received for construction projects Assistance Loan MHFA MCPP 1/22 EDA approves submittal of application CDBG Program 2/26 Public Hearing held & program proposals approved Section 8 Program 1/22 EDA approves Contract Amendment to provide additional administrative services Metropolitan Council Staff works with Northwest Associated Consultants to update Livable Communities Act Housing portion of Comprehensive Plan CO-OP NW: HOME Grant On-going throughout fourth quarter 5-City Groups On-going participation throughout fourth quarter Sub-Regional Housing Plan Landlords Forum 1996 Remodeling Planning underway for the 4th Annual Northwest Suburban Remodeling Fair Fair held on March 16 Multi-Family Housing Project was on-going during fourth quarter with additional Financial Assistance invoices submitted for payment ... to be completed in summer of 1996 HOUSING AND REDEVELOPMENT AUTHORITY First Quarter 1996 Report The New Hope HRA continues to be busy with the management of housing programs and redevelopment activities in the City. Section 8 Rental Assistance Pro.am Currently, the Section 8 Rental Assistance Program is providing assistance to 290 New Hope and surrounding area low income families. This is higher than the number families that were being served in December. During this same time period in 1994, New Hope was providing assistance to 253 families, so overall the program is serving more families in 1996 as in 1995. The breakdown is as follows: Certificates Vouchers Total January 186 107 293 February 185 107 292 March 184 106 290 The number of housing inspections has remained the same compared to the same time period in 1995. During the f'u'st quarters of 1995 and 1996 a total of 84 inspections were completed. A breakdown of housing unit inspections for the first quarter is contained in the following table: Initial Reinspect Total Year to Date Section 8 55 29 84 84 At the January 22 EDA meeting, the EDA approved the First Amendment to the Section 8 Housing Assistance Payments Program Contract for Administrative Services. The contract amendment allows the City of New Hope to administer an additional 51 Section 8 contracts in the cities of Golden Valley, Maple Grove and Edina. Metro HRA will be responsible for all inspections for the additional contracts and the New Hope Housing Representative will handle the administrative component of the contracts. The amendment allowing administration of the additional contracts will provide additional revenues for the program and will help to insure that the program for low/moderate income residents is maintained. Community Development Block Grant Pro_re'am Housing Rehabilitation Program -- Hennepin County manages the Housing Rehabilitation Program for the City and maintains a waiting list. The funds assist low income persons in making basic repairs to homes that they own. Currently there are 5 residential households in the process of being assisted, 0 being rehabilitated and 0 on the waiting list. At this time, approximately $24,684 from Year 1993 has been expended or committed and $72,345 is available from Year 1993, 1994, and 1995 funds. Year 1996 CDBG Funds -- In February 1996, the City submitted the 1996 CDBG Program Statements to Hermepin County. New Hope was allocated $169,240 for Year 1996. These funds will be used for the following activities: Project Budeet Child Day Care $15,000 Senior Housing 11,598 Housing Rehabilitation 30,000 Removal of Architectural Barriers 112,642 Total $169,240 Scattered Site Housing Projects During the first quarter the City continued to pursue several projects that will be funded by CDBG, MHFA, HOME, EDA and City funds. Projects that use these funds include the following: 6073-6081 Louisiana Avenue North -' The site is a City-owned property that was developed through the purchase and replatting of surrounding properties. The new lot is roughly 16,600 square feet and faces east toward Crystal Lions Park. During the second quarter of 1995, staff developed a budget for the construction of a three bedroom handicap accessible twin home at 6073-6081 Louisiana Avenue. Funds to be used for the project include MHFA, CDBG, and EDA funds and a Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan in the amount of $125,000. The Housing Assistance Loan will be applied toward the construction of the twin home and will be paid back at the time of sale~ During the third quarter of 1995, staff worked with Chat'lie Braun, Equal Access Homes, on expanding the two bedroom design at 7901-7909 51st Avenue into a three bedroom twin home. The City Council approved plans and specifications and ordered an advertisement for bids on October 9, 1995. The three bedroom design has similar accessibility features to those present in the two bedroom unit and is slab on grade construction. On November 13, the City Council awarded the construction contract to the low bidder, Michlitsch Builders for $199,900. Construction of the twin home began immediately after the contract was awarded. Once the contract was awarded, staff began marketing the property for $95,000 per unit. During the ftrst quarter of 1996, the City signed a purchase agreement with one family for the southern half of the twin home. Because they signed the purchase agreement during construction, they have the opporUmity to chose their interior appliances, carpet, tile, counter tops, linoleum, and lighting. The City will continue marketing the northern unit and hope to have a second buyer before construction is completed in May 1996. CareBreak, Facilit~ -- The proposed CareBreak Facility, operated by Senior Outreach Services, was originally going to be built on the City-owned property located at 5501 Boone Avenue North. But, due to construction costs, CamBreak began looking into purchasing the Homeward Bound site at 4741 Zealand Avenue North and using that building instead. During the fn'st quarter of 1996, CareBreak decided not to buy the Homeward Bound site and is looking into adding onto the current North Ridge Care Center. The City has designated $100,000 in 1995 CDBG funds for a future CareBreak facility. The 1995 CDBG funds will not have to be used until 1997. Conversion of a Residential Property /'or Group Home Facilities - In 1995, the City was awarded HOME funds in the amount of $90,000 to be used toward this project. The City has also committed $90,000 as a zero interest first mortgage for the project. The City has been working with Project for Pride in Living (PPL) and the CHDO to coordinate the project and find a service provider. A Request for Proposals was developed by PPL, approved by the EDA on September 25, 1995 and distributed to service providers. The CHDO received five proposals as of the December 15 deadline. City and CHDO staff reviewed the proposals in January 1996, and interviewed three agencies on February 22. After the interviews and a review of the agencies financial information, staff believe that one agency, Tasks Unlimited, would be suitable in New Hope. Therefore, staff has arranged a tour of several Tasks Unlimited sites in April 1996. The project will require that the service provider own and manage the Property, the CHDO will provide funding, and the City will provide funding and staff support for the project. 6067 West Broadway -- The City purchased 6067 W. Broadway from HUD, due to a mortgage foreclosure, in October 1995, for $41,400. There is a one story, 576 square foot houe with a basement currently located on the property. The house is located in a neighborhood that has previously been designated by the City Courkcil as blighted. Most of the homes adjacent to this property are well kept and in good condition and this particular property is a detriment to the neighborhood. The house has been evaluated by the City and Project for Pride in Living (PPL) staff and it has been determined that it is not worth rehabilitating due to its deteriorated condition and a number of building code violations. Therefore, the City has decided to tear down the house, breezeway, and single car garage. The house will be tom down to the foundation and a house with an attached two car garage will be built on the site. The City is suggesting building a new home on the current foundation due to the size and configuration of the lot and the setback requirements. The total lot area is 8,913 square feet. The lot faces east on W. Broadway and is zoned R-1. The site is bordered on the north and south by single family homes, on the east (across West Broadway) by Broadway Village Apartments, and on the west by the back yard of a single family home. Due to the size of the lot, the City has determined that the best use for the site is as a single family home. The house to be built on the original foundation will have three bedrooms, 11/2 bathrooms, a living room, kitchen, dining room, basement, and two car garage. The building design will be similar to the surrounding architecture; either a cape cod or 11/2 story walk-up. During the first quarter, staff has visited a number of design centers looking for a design suitable for the property. Two designs were found and one of those designs will be brought before Council for their approval. Upon completion, the home will be sold to a low/moderate income family. During the first quarter, staff had the sewer and water cut at the property line in preparation of demolition. A well located on the site has also been sealed. An asbestos survey was also completed but no asbestos was found on the property. In March, a fuel oil tank located underground adjacent to the north wall was found to contain 27 inches of fuel oil. The oil and tank will have to be removed before demolition of the house can take place. Also in March, the City sought demolition bids and will receive the quotes in April. Demolition will occur in May or June. 5559 Sumter Avenue North -- The City Council authorized the purchase of 5559 Sumter on October 9. 1995 for $62,000. Once the purchase was complete the City had the sewer and water turned off. and the telephone, cable, gas, and electricity was disconnected from the house. All of these items were disconnected so that the property, would be ready to demolish in the spring of 1996. The property contains a one-story home with an attached garage and is suffering from obsolescence and other blighting factors. The City acquired the property for street right-of-way purposes to resolve a hazardous traffic condition caused by the misalignment of Sumter Avenue. It is the City's intention to demolish the existing home in order to realign the intersection at some future time. During the first quarter of 1996, staff had the sewer and water cut at the property line in preparation of demolition. A well located on the site was also sealed. An asbestos survey was also completed and asbestos was found on the property. The asbestos is located in the vinyl kitchen flooring. The asbestos will be removed during demolition. The City also sought demolition bids and will receive the quotes in April. Demolition will occur in May. 7621 'Bass Lake Road -- The City Council approved the purchase of 7621 Bass Lake Road on October 23, 1995. The City closed on the property December 22, 1995. The City intends to demolish the home due to its location. Once demolition has been completed, the site will be land banked for future use. During the first quarter of 1996, staff had the sewer and water cut at the main in preparation of demolition. A well located on the site was also sealed. An asbestos survey was also completed and no asbestos was found on the property. The City also sought demolition bids and will receive the quotes in April. Demolition will occur in May. 4424 Nevada Avenue North -- In March, the owners of 4424 Nevada expressed interest in having the City buy their house. The City is interested in acquiring the property. If acquired, the City may either rehabilitate the house and sell it, demolish it for future use, or use it as a group home. Because of the City's interest, an "as is" appraisal of the property will be completed in April. 5025 Wisconsin Avenue North -- During the first quarter, the City has been in contact with the owner of 5025 Wisconsin. This property is in need of rehabilitation and has been the source of numerous complaints by neighbors. In March 1996, the owner st,~ted that she was interested in having the City buy her property. Staff responded by receiving approval from the Council to have an appraisal completed. Staff has also requested a letter from the owner stating that she is willing to have an appraisal completed on the property. Staff hopes to have a response from the owner in April. Purchase and Rehabilitation 0£ Two Single Family Homes -- Staff continues to look for housing that is in need of rehabilitation. Therefore, during the past few months staff have been surveying New Hope neighborhoods looking for two homes that are in severe need of rehabilitation. Staff has developed a list of potential sites for redevelopment and will contact the owners to determine if they are interested in selling their home to the City. The purchase and rehabilitation of the properties will be funded through HOME, CDBG, and EDA funds. In addition, the City has received a Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan in the amount of $120,000. The City will receive the loan in April, 1996. The Housing Assistance Loan will be applied toward the purchase and rehabilitation of the homes and paid back at the time of sale. Minnesota Housing Finance Agency Grants Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan -- On February 9, 1995, the City submitted two Metropolitan Council Housing and Redevelopment Authority Housing Assistance Loan applications. One application was for $125,000 for the construction of a three bedroom handicap accessible twin home to be constructed at 6073 Louisiana Avenue North. The second application was for $120,000 for the purchase and rehabilitation of two homes that would be resold to low income families after rehabilitation had been completed. The Housing Assistance Loans are zero interest and must be repaid when the sale of the units are complete. The City presented the applications to the Metro Council Advisory Committee on April 26 and the Metro Council Community Development Committee on May 8. Both of these commit-tees approved the applications. The Metropolitan Council awarded both of the loan applications requested by the City in May. The City received the funds for the construction of the twin home in November 1995, and will receive the funds for the two rehabilitation projects in 1996. Community Activity Set-Aside (CASA) Program -- The CHDO was the designee of $1 million in mortgage revenue bonds through the MHFA Community Activity Set-Aside (CASA) Program. CASA funds were used to provide first-time home buyer mortgages to low and moderate income people that are purchasing homes through the CHDO. Marquette Bank New Hope was the designated lender for the mortgage revenue funds. The interest rate for the funds were 6.85% and were the exclusive i~se of the CHDO until March 1996. The CASA funds were no longer available after March 1996, but the CHDO will apply for more CASA funds in April 1996 for future CHDO projects. MHFA Minnesota Citw Participation Program The MCPP is a program through the MHFA in which the MHFA sells mortgage revenue bonds on behalf of participating cities to meet locally identified housing needs. The proceeds from the bonds provide below-market interest rate mortgage loans for low and moderate income first-time home buyers. In 1996 the MCPP program has been expanded to eight months from six months. The 1996 MCPP program begins in April and runs for eight months. During the first six months, participating cities have exclusive use of their individual allotment. During the final two months, the individual allotments go into a statewide pool that is available to all MCPP participating cities. In January 1996, the City applied for the 1996 MCPP program. In April, the City will receive approximately $474,000 in MCPP first-time home buyer funds for 1996. The funds will be available to first-time home buyers until October. Metropolitan Livable Communities Act The Metropolitan Livable Communities Act was enacted in June by the State Legislature in an attempt to address housing issues in the metropolitan area. The Act also establishes a Metropolitan Livable Communities Fund which consists of three accounts designated to help improve communities and neighborhoods. The funds in these accounts can only be accessed if a City elects to participate in the Livable Communities Act. On September 25. the City took the first step in participating in the program by passing a resolution electing to participate in the Local Housing Incentives Account Program under the Livable Communities Act. During the fourth quarter of 1995, staff met with representatives from the Metro Council to discuss and establish housing goals for the City. The outcome of the discussion was that the City already meets or exceeds the housing goals outlined by the Metro Council. Therefore, the Council approved the housing goals established under the Metropolitan Livable Communities Act on November 27, 1995. As a final step in the process, by June '1996, the City must submit a Housing Action Plan outlining how the City will achieve its goals. During the first quarter of 1996, the City has asked Northwest Associated Consultants to develop a quote to complete the Housing Action Plan. They completed the first Housing Action Plan in 1976 and this plan would look at past, current and future growth trends, funding sources, and future redevelopment opportunities. The City Council will evaluate Northwest Associated Consultant's quote at their April 8 meeting. CO-OP Northwest 1993 HOME Grant -- During the fall of 1993, staff was notified that Hermepin County had approved a $274,100 5-City grant application for Federal HOME funds. New Hope used $44,000 worth of HOME funds, in conjunction with other grant monies, to acquire and build a handicap accessible twin home at 7901/7909 51 st Avenue North. '~ During the first quarter of 1995, the City presented the CHDO Board of Directors with a request for $45,000 for the construction of a three bedroom handicap accessible twin home to be built at 6073 Louisiana Avenue North and to purchase/rehabilitate one blighted single family home to sell to low income buyers. Due to a lack of funds during the third quarter, the CHDO asked the City to forgo the purchase and rehabilitation of a single family home. The money that would have been used for this project was needed by the cities of Crystal, Robbinsdale, and Brooklyn Park for their CHDO projects. 1995 HOME Grant -- In 1995 the CHDO hired Project for Pride in Living (PPL) to act as coordinator for the 1995 HOME grant applications. In April, PPL completed and submitted the 1995 HOME application to Hennepin County. In the grant, New Hope requested $90,000 to convert a housing unit for group home facilities. 1996 HOME Grant -- Project for Pride in Living (PPL) also coordinated the 1996 HOME grant applications. In the grant, New Hope requested $45,000 to purchase, rehabilitate, and sell two single family homes to low/moderate income f'trst-time home buyers. 5-City Multi-Jurisdictional Housing/Human Services Group -- Staff continues to participate in groups that seek out programs to integrate human services with multi-family housing complexes. Seven action groups have been formed and staff serves on the Planners' Sub-Group. 'Besides serving on this group, staff reports to/attends Executive Committee meetings. These groups meet on an informal basis to coordinate housing programs, the annual remodeling fair, the Renters Rights' Forum, and other new initiatives. Multi-Family Housing Financial Assistance Policy - During the first quarter, staff continued to coordinate with New Hope Apartments on completing their renovations, which are being partially funded with a Iow interest loan from the City.. Staff have also initiated discussions with another t2-unit apartment complex located at 7610 Bass Lake Road regarding a potential rehab project and this will be pursued further during the second quarter. Remodeling Fair - Staff participated extensively in the annual Northwest Suburban Remodeling Fair which was held on March 16 at Park Center High School in Brooklyn Park. The Fair was sponsored by the CO-OP Northwest cities and Northwest Hennepin Human Services. The purpose of the Fair is to encourage homeowners to remain in their present location and remodel their homes to accommodate new space needs. Joint-City booths by the Police, Fire and Inspection's Departments were set-up at the Fair and over 75 private contractors registered for the Fair, which was well attended by the public. Respectfully submitted, Kirk McDonald Sarah BellefuiP Management Assistant/ Administrative Analyst Community Development Coordinator ENGINEER/NG First Quarter 1996 Report City Council Synopsis Work continued on a number of City engineering/construction projects dudng the first quarter of 1996. The major project involved moving forward and starting construction on the second sheet of ice at the New Hope/ce Arena. In January, the City Council approved the plans and specifications and authorized the seeking of bids. Also in January, the Council approved contracts with Bonestroo & Associates for design services and with E & V for construction management services. This will be the first major City project where a construction management firm has been hired to manage a construction project. In February, the Council awarded multiple contracts on the project at both Council meetings. A project bulletin was sent to surrounding property owners the first part of Mamh to inform them about the project. A ground breaking ceremony was held on Mamh 4 with all Councilmembers in attendance and construction is currently underway. At the end of March, the City Council authorized staff to submit another Mighty Ducks grant application for the second round of funding from the Minnesota Amateur Sports Commission. Work also proceeded on the Public Works Department building addition/remodeling project dudng this quarter, The Council approved a contract for design services in January and in February the Council reviewed concept plans and authorized proceeding with the design development stage. Planning/zoning approval for the project was also received from the Planning Commission and City Council the first part of April. The majority of work was also completed on the storm water ponding improvements at the Golf Course and on Quebec Avenue during the winter months. The new pond at 4400 Quebec will pro¢ide for additional water quality treatment and storage, as recommended in the Surface Water Management Plan. Final restoration of these sites, including Sunnyside Park, will be completed in the spring. Two projects near 47th and Aquila progressed during the first quarter. The City Council awarded the contract for renovations to the 47th Avenue Water Tower in January, a pre-construction meeting was held with the contractor in March, and this project will be completed this summer. Adjacent to the water tower are the New Hope Elementary School ballfields, which received additional fill from the excavation at the /ce Arena site. The fill will be used to regrade the fields this summer and storm water improvements w//I be accomplished in conjunction with the project. In January, the Council approved plans and specifications/ authorized bidding for the ballfield reconstruction and the Council awarded the contract for the project in March. A neighborhood meeting was conducted in February to inform surrounding property owners about both of these projects. A number of street improvement projects were either initiated or drawn to a close during this quarter. The assessment rolls were prepared and public hearing dates set for both of the 1995 street improvement projects (#521 and #~340) and remaining punch list items will be completed this spring. The Cooper street/parking lot project also is coming to a conclusion with recent acceptance by the City of the necessary easements provided by the School District. Staff continued to work with Hennepin County to review plans for the future upgrade at the intersection of 42nd and Xylon Avenues when a new entrance for Gethsemane Cemetery will be constructed. Staff also worked with cemetery officials to select appraisers for the right-of-way acquisition process. Lastly, the reconstruction of Louisiana Avenue and 31st Circle, a joint project between the City of New Hope and the City of Crystal, was presented to the Council for approval. The public hearing for the project was held at the end of March, at which time the Council ordered the construction and preparation of final plans and specifications. These projects, in addition to a number of other minor engineering items, kept the City Council and staff busy during the first quarter of 1996. Respectfully submitted, Kirk McDonald Management Assistant/Community Development Coordinator ENGINEERING PROJECTS First Quarter 1996 Proj.# Project Name January February March Apr- Jul- Oct- June Sep Dec 437 RR Bridge - 36th Avenue i/22 Council approved Pay Request No. 9 462 42nd Avenue Groundwater & Soil Staff responded to MPCA with additional information Clean-Up on Petrofund request. 486 36th Avenue Street Improvements 3/! 1 Resolution correcting date approved 499 Surface Water Management Plan Final comments received from Watershed and Task Force meeting scheduled for April 507 42nd Ave. Landscape/Maint. Final pay request in process and discussions with School District to continue in spring 519 Utility Installation at 6073 Utilities installed in October and final work on Louisiana street patching to be completed in spring 521 ! 995 Street Improvements 3/I 1 Council approves (Area 2) resolution ordering preparation of assessment roll 3/25 Public Hearing date set for 5/13 527 Cooper Street Improvements 2/12 Council approves Change Order No. 2 2/12 Council approves Pay Request No. 8 528 1995 Backyard Drainage Majority of project completed during 1995 with punch list items to be finished in spring of 1996 Proj,# Project Name January February March Apr- Jul- Oct- · - June Sep Dec 529 47th Ave. Water Tower 1/22 Council awards 2/29 Neighborhood 3/19 Pre-construction contract information meeting held meeting held 530 Lighted Field Improvements Project not completed on time. Contractor to finish project I in spring. Liquidated damages to be charged. 531 Northwood Park Playground 1/8 Council accepts project Equipment and approves final payment 536 Ice Arena Expansion 1/8 Council approves plans 2/12 Multiple contracts 3/! Project Bulletin mailed & specifications/authorizes awarded 3/4 Ground breaking bids 2/26 Remaining contracts 3/! 1 Change Order #1 1/8 Contract for design awarded approved services approved 3/25 Mighty Ducks grant 1/22 Contract with E & V submittal approved approved 540 1995 Street Improvement - Area I 3/11 Council orders preparation of assessment roll 3/25 Public Hearing date set for 4/22 542 Public Works Remodeling 1/8 Council approves 2/12 Concept plans contract with Bonestroo for reviewed and motion to design services proceed with design development stage approved 544 Storm Water Ponding at Golf Construction in process with Course & 4400 Quebec majority of work being completed 546 City Hall Re-Roof Work completed during fourth quarter - testing remains before final payment made Pro. i.# Project Name January February March Apr- Jul- Oct- · - June Sep Dec 547 42nd/Xylon Ave. Intersection Continued to review plans with Hennepin County and Upgrade (Cemetery Entrance) coordinate with cemetery officials on the selection of appraisers 550 Ballfield Reconstruction 1/8 Council approves plans 3/11 Council awards bid on New Hope Elementary and specifications and project authorizes bids 551 Reconstruction of Louisiana 2~26 Intent to Reimburse 3/11 Public Hearing date set Ave & 31st Circle Resolution approved 3/25 Public Hearing held 2/26 Council accepts and resolution ordering Feasibility Report construction and preparation of final plans and specifications ENGINEERING ,PROJECTS First Quarter 1996 Report Progress took place on the following major engineering projects during January, February and March: meeting, the City Council approved Pay Request No. 9 to Johnson Bros. Corporation in the amount of $109,248.39, as the majority of the project had been completed. responded to the MPCA request for additional data on the Petrofund reimbursement request and assisted in clearing the way for the new Gill Brothers Funeral Chapel development. At the March i1 Council meeting, a resolution was approved by the Council correcting the date relating to the contract award from a prior resolution. 4. ~ii!i~i!i~iii~!i~ - During the f'trst quarter, tim,al comments on the plan were received from the Watershed Management OrganiTations and the Task Force will be called together to review these comments and finalize the plan in April. .~ qu~r, the final pay request on this project was in process to close the project out. It is anticipated that discussions with the School District will continue in the spring regarding the landscaping on that COlTler. The utilities on this City-owned housing construction project were installed in November and final work on the street patching will be completed this spring. Council approved a resolution declaring costs to be assessed and ordering preparation of the assessment roll for this project. At the March 25 Council meeting, a resolution was approved establishing May 13 as the public hearing date for the assessment hearing. Council approved Change Order bio. 2 with Hardrives, Inc. for the Cooper Street Project in the amount of $3,234. At tl~ same Council meeting, the Council also approved Pay Request No. 8 to Hardrives in the amount of $72,940.29. during the fourth quarter, with punch list items to be finished this spring. 10. ~j~i~iii~ii~ii!~i~i!ii~- At the January 22 Council meeting, the Protective Coating in the amount of $272,850. A neighborhood informational meeting was conducted on February 29 to answer questions about the project and the pre-construction meeting was held on March 19. 11 ~J~ f530~. ~gh~tliFielfl:::i~pmv~nts - During the first quarter, staff continued to deal with the contractor on liquidated damages and bonding, due to the fact that the project was not completed on time. It is anticipated that the contractor will finish the project this spring. 12. ~oj~!i#~ No~~!i::~klmp~:i.~p~g - At the January 8 City Council meeting, the Council approved a motion accepting the Northwood Park Playground Equipment Project and authorized final payment to the contractor. 13. ~oje~!:.i~536~ ~ew:.~0~ii~i~:..~i:i~:~i::~~ - At the January 8 City Council meeting, the Council approved plans and specifications and authorized calling for bids for the Ice Arena Expansion Project. At the same meeting, the Council approved a contract with Bonestroo & Associates for design services for the Ice Arena Expansion Project. At the January 22 Council meeting, the Council approved a contract with E & V Consultants and Construction Managers for construction management services related to the Ice Arena Expansion. This will be the City's first experience utilizing a construction management f'u-m for a major City construction project. At the February 12 Council meeting, the Council approved a resolution awarding multiple contracts for the ice arena project, which included alternates 1 and 2. At the February 26 meeting, the Council awarded the remaining 10 bids on the project. A project bulletin was mailed to all neighboring residents on March 1 and a ground breaking ceremony was held on March 4, with construction getting underway. At the March 11 Council meeting, the Council approved Change Order No. 1 on the project in the amount of $13,000. The Change Order allowed for a change in the truck hauling route to minimize negative impacts to residential neighborhoods. At the March 25 meeting, the Council also authorized the submittal of another Mighty Ducks grant application for the second round of funding from the Minnesota Amateur Sports Commission. 14. ~iiii~i!!!i~ii~ii~~iii~ili~~!~ - At the March 11 Council meeting, the Council approved a resolution declaring costs to be assessed and ordering preparation of the assessment roll for this project. At the March 25 Council meeting, a resolution was approved establishing April 22 as the public hearing date for the assessment hearing. 15. ~............ii!!!~iii!i!i~!i~!!ii~!ii~ii~ - At the January 8 City Council meeting, the Council approved a contract with Bonestroo & Associates for design of the Public Works Remodeling Project. At the February 12 Council meeting, the Council reviewed two different concept plans for the expansion (one level and two level) and discussed the need for the expansion/remodeling and project costs. The Council approved a motion to proceed with the design development stage based on the one-level scheme. majority of the work on these projects was completed during the fa'st quarter with clean-up work remaining to be completed this spring. 17. ~ii~iii~ii~ii~- The work on this project was completed during the fourth quarter, however testing remains to be completed this spring before f'mal payment is made. 18. ~J~ii!i~iii~iii~iii~i'i~~ - During the fLrst quarter, staff continued to coordinate with Hennepin County on the review of the plan and with cemetery officials on the selection of appraisers for the project. Council meeting, the Council approved plans and specifications and aUthorized calling for bids for th~ New Hope Elementary Ballfield Reconstruction Project. The motion included the condition that. if feasible, the extra fill from the ice arena project be transported to the ballfield site, At the March 11 meeting, the Council awarded the bid on the project to the low bidder, S.M. Hentges & Sons, Inc., in the mount of $173,565, which included alternates 2 and 3. The School District will reimburse the City $42,155 for storm sewer work. 20. ~iii~ii;ii:~~ii ~ii~ili~iii~ii~i!i~ - At the February 26 Council meeting, the Council approved a resolution declaring the intent of the City to reimburse costs of this project with tax exempt debt and complying with the reimbursement bond regulations under the Internal Revenue Code. At the same meeting, the Council accepted/approved the Feasibility Report for the project. At the March 11 Council meeting, a resolution was passed setting the date for the public hearing on the project. At the March 25 Council meeting, the public hearing on the project was held. The project involves mill and overlay on Louisiana Avenue and 31st Circle between Medicine Lake Road and 32nd Avenue. Total cost of the project is estimated at $88,490 with $86,458 being assessed to abutting property owners. Crystal is coordinating the project, as the street divides the boundary between the two cities. One resident opposed the project at the public hearing. The Council closed the public hearing and approved a resolution ordering construction of the project and preparation of final plans and specifications. Kirk McDonald Management Assistant/ Community Development Coordinator MARCH 1996 AMERICAN PLANNING ASSOCIATION The ABCs of ZBAs: Compensation Compensation for board members is more common in large The Sequel jurisdictions. Only 36 percent of cities and counties with a population under 100,000 offered compensation. That number Michael Barrette leaps to 46 percenr for jurisdictions of 100,000 or more. The compensating communities include 17 that pay their board This issui of Zoning News completes a two-part examination members a salary or stipend and five more that reimburse their of zoning appeals. Last fall, Zoning News conducted a survey board members for expenses, including mileage, parking, and its subscribers. The table in this issue gives a snapshot Of the meals. The likelihood of compensation rises with size: 58 state of appeals in 50 different communities of I00,000 or percent of the jurisdictions with populations over 200,000 offer more, culled from the more than 600 survey responses from ' compensation. Ail but one of the 1 l compensating cities and jurisdictions of all sizes. It does not attempt to draw conclusions counties offer salaries and stipends. The eleventh, St. Louis' from the data. It is a simple overview that may be used for County, Missouri, pays' its board members $100 a month to comparison. The survey includes basics on the stare of appeals, cover parking and mileage expenses. including compensation, board structure, the terms of office, The method of payment takes three forms. Loudoun County, the frequency of meetings. All but two of the 50 Virginia, and Augusta-Richmond County, Georgia, opt for jurisdictions in this survey have appeals boards; the others use monthly payments of $181.25 and $100, respectively. The hearing examiners for their appeals. Ail the numbers are second form is to pay the board for each meeting. Eight adjusted accordingly, respondents pay their board members on a per-meeting basis. .~.:..::~. --...:{~ ~.._ .. .... ;_ . '~. ~ - , ~~~'"T..' _';~,::~7~:~.- -~ 2 100K 5/3 51~:~.~ ° ?E200 $ 1,2(X)/ orme ~ lwice a monlh in I~e summer. C 3 I~K 5/ . '-', /m . 98 0 . ,,- ~ s.,.~,~ ~ ~ m~s and si~ ~si~. P~ a~ 4 1 OaK 9/0 -: 2/m* · -" 130 '-- 0 -- I ~L ~'~ud ~ ~, ~ ~ce a ~-~ ~'~ E~ a~n~ ~ u~ ~ m~i- S 103K 7/2 2/m -'_ ? i 30 O' ~ ~ P~ mil~ ~ Br m~n~ ~nd si~ vide. :~,~-2~_.~ _ ~ ~ ~sifi~ and ~ al~ am ~la~. Key ~ C~mmunifies 1 ~, ~ 14 ~, ~ 27 ~ ~i~, ~ 40 Tol~L~as Count, ~ 2 ~nch~, NH 15 ~ ~, ~ 28 ~ale, ~ 41 SL ~is ~un~, MO 3 ~no~, VA 16 Ca~l ~n~, ~ 29 ~-Rich~ Count, GA 42 ~ne C~n~, ~ 4 ~rkd~, ~ 17 ~md~a, ~ 30 ~di~n, ~ 43 Pi~burgh, PA 5 Ci~sCoun~,FL 18 B~,~ 31 Unc~,NE ~ Nashville-~id~nCo,~ 6 Johnson Count, IN 19 Springfield, MO 32 No~ ~ps~d, ~ 45 Mi~uk~, ~ 7 S~m~rd, ~ 20 Yo~ Count, SC 33 ~p C~n~, WA 46 Columbus, OH 8 C~onino Count, ~ 21 ~rdo, ~ 34 Chm~i~ ~., VA 47 ~cramen~ Count, ~ 9 Loudoun Count, VA 22 ~, OH 35 Riverside, ~ 48 Indiana~lis-MaNon Count, IN 10 Smi~town, NY 23 Hun~dlle, AL 36 Cla~ C~n~, WA 49 ~de Coun~ (uninco~rat~), FL 1 ] Macon Count, IL 24 Gl~dale, ~ 37 Richland Counq, SC 50 N~ Yo~, NY 12 Aiken C~n~, SC 25 Odando, CL 38 Waukesha C~n~, ~ 13 Holl~, FL 26 Je~r~n Count, MO 39 Wichi,o, KS 8 4yrs~ · One member from each district in ~e county. Up until :: district had its.own three-member ~ the sfote rate. Four weeks or less from plonnen allocated as support. ~rd. musf be 'engaged in building one orchited regis~red in FL ....... one local business Four absences in a year auto- -/?' ?: ~.-;, a training '~1 o '16 134K 3/1; ?~ 1/m'.:' .' '-:i.:"'~$.::!~??ii''-:'$90/s 3yrs*- Ah;smafes are appoinled annual}),. Variances am handled : _ odministmtively. 17 135K 5/0 i/m 14 0 ' Board is composed of planning commissioners, thus ZBA -: participation is governed by the commissioners' terms of 18' -' 142K 5/3 !/m .. 90.:'.:. ~:: 0 5yrs.. · .SOK" ..... 7/0 --: - T/g: :: "TOO' mi e,. 2¥!. 155K 9/0 2/m 100'. . 0 _ 4yrs -~ach of the eight dty council memben appoints a member ;- from his or her dislrict. The mayor aplx)ints the ninth .. member. Terms am concurrent with the appointing council member, but members are limited to two terms. 22 160K 7/0 2/m 1.00 0 3yrs Four of the seven seats are required to have qualified representatives from the following professions: registered archilect, practicing attorney, licensed engineer, licensed real estate broker or sales person. Not more than two from the same profession may serve at the same time. C)~e seat goes to a member of the City Plan Board. ~ 23 166K 5/2 1/m .._275 0 3yrs 24 _ 170K' ' 7/0 1/m 15 0* 2yrs Meals provided at special and executive sessions. Twice a · year, members are honored at a dinner. Plaques recogniz- e: ing their public sen, ice am presented by the mayor at the ... end of their terms. 25 175K 9/0 1/m 60 0 .2yrs" Terms are limited to four consecutive years. 26 180K 5/0 1/m 20 0 * Terms yap/from one to four years. 27 186K 9/2 2/m 100 0 4yrs* Terms are concurrent with the council member oi' mayor who recommended dm appointment. Each council member nominates .a commissioner from his/her ward. Mayor nominates two plus the alternates. 28 195K 5/0 1/m 25 0 3yrs* Limit of two terms. 29 200K 6/0 1/m 240 $100/m 3yrs 30 200K 5/2 2/m 174 0 3yrs 31 203K 5/5 1/m 75/8" 0 6yrs Case load is city/county distribution. 32 218K 5/0 20/y 300 Chair $7,500/y 5yrs Others $~,500/y 33 220K HE 2/m 150 $36,000/y lyr Have used a hearing examiner since 1981. Described as 'a very efficient public hearing process.' . _ .... ., _ engineer, amlatlea~oneat~ney. 45 625K _.5/1 ' -' ' 600 .!'Chalr$36,978/y 3yrs TheZBAmeelse~erythree ' :: "? :-' - OthersS3,5OO/y the board to indude a licensed 46 7(X)K 5/0 ;:~ 1/m ''- 165 $30/m 3yrs 47 700K 5/0 B~'W 500 $50/s 2yrs' B<~rd mode up of members of the Proiect Planning Com-_ mission, who are limited to two lwo-year terms. 48 900K 15/0* 4/m 500 0 lyr Cases am divided among Ihree different boards of five members each. One of the three boards is scheduled far each of the ZBA's ~::~r monthly meetings. . 49 1,103K 13/0 2/m* 220 $6,000/y 4yrs Rezonings and appeals are heard by an elected body, the~ Board of County Commissioners. The board does not meet in August. The county covers the cost of parking (on meeting days one). 50 7,400K 5/0 1/w 250 Chair $117K/y 6yrs The board must always include at least one licensed Others $88K architect, engineer, and planner, each with a minimum of 10 years experience. No more than one board member from each borough is allowed. Rates range from $30 per meeting in Columbus, Ohio, to $90 in 300. The board chairperson is paid $7,500 a year, and the other Carroll County, Maryland. Six of the nine counties that pay members receive $4,500. Pittsburgh's three-member board meets their board members use this method. The third form is an weekly and hears 600 cases a year. The board chairperson is paid annual salary, the option preferred by six of the seven cities in $36,707, and the others receive $25,917. this survey. Salaries vary depending on the frequency of meetings Milwaukee has a unique arrangement. Its board meets once and the annual caseload. For example, the board in Manchester, every three weeks and processes about 600 cases annually. The New Hampshire, meets 12 to 15 times yearly, handles 200 cases, local ordinance requires the board to include a licensed and pays its members $1,200 a year. The board in North attorney. The mayor selects the board chairperson, and the Hempstead, New York, meets 20 times yearly and handles about members elect the board's administrative officer. While he is not a full-time employee, the attorney who now serves in both Michael Barrette is a former APA research associate currently in capacities makes daily visits to the city development office, graduate schoolat DePaul University. processes all the paperwork, and writes all the decisions. 3 Consequently, he is paid $36,978 a year, and his board Augusta-Richmond County, Georgia. The most unusual colleagues receive $3,500. arrangement is in Indianapolis-Marion County, indiana. Its 500 And what about the nation's largest city? The Big Apple tips cases a year are too much work for a volunteer board. Rather .... the scale, weighing in with a full-time five-member board that than budget for a professional board, Indianapolis-Marion meets weekly to review 250 cases a year. The board chairperson County found a way re maintain its volunteer system by using is paid $117,000, the vice-chair $96,000, and the remaining 15 board members organized on three separate boards. Each members $88,000 a year. new case is assigned to the docket of one of the three boards. Of course, monetary compensation is not the only way to There is one board meeting a week, but the boards rotate so that reward citizen volunteers. Last month, Zoning News highlighted each board meets once several alternatives offered by smaller communities, but this every three weeks. personal touch seems re be lacking in larger cities. In this survey, Boards with three only Glendale, Arizona, specifically cited efforts to recognize the members present a peculiar contributions of its board members. Planner Paul Langdon says, problem. Coconino "When we're sitting in a hearing, it is evident that they have the County, Arizona, is hardes{ job of all. They are a very dedicated group, always subdivided into five prepared, and they never go into a hearing without first paying a districts. As recently as visit to the subject site." Langdon says compensation begins with three years ago, each district treating the board members like valued colleagues, "giving them had its own three-member .~ ::: ~'5: i :,~ ~ - ~, the support they need finding data, obtaining maps, and thing~ board.. Principal planner ~i..:-~¥o[url~'~, St flO~ like that. It also includes' providing th, em with business cards that Sue Pratt says it is difficult ! '~[~]~ppoifl~ identify them as members of the board of adjustment.' to provide consistent service Compensation also includes food. When the board goes into a with three members, wit i special sessiOn, the city provides meals. Twice a year, board only took two members to ~ · members are honored at a special dinner, and when their terms get a quorum, but split ·.~ It isa sign expire, there is a banquet at which the mayor presents each votes resulted in a denial,~ ~ot hey have a member with a plaque, she says. "Cases would ~lir shot." Langdon believes the volunteer system is an asset. Although frequently get continued the mayor and city council formally appoint the members, the just so we could wait for a appointees are selected from a list of people who have expressed meeting of a full board. It , interest in public service. Citizens volunteer and wait for their was especially difficult in the really rural districts that have very turn on the list. "It's often reassuring to an applicant to find out litde development because some of those boards met once every that the board members are volunteers, not political appointees 10 years.~ or city employees," says Langdon. "It means that decisions The county reorganized the appeals process both to aren't made because the mayor bac~ an idea or because the staff streamline and to provide better service. There is now a single, wants it so. It is a sign that they have a fair shot.~ five-member board hearing cases from the entire county. Board appointments are based on geographic criteria so that the whole Terms of Office/Board Structure county is represented, with one board member from each State enabling legislation dictates specific terms of office, but it district. ~It's worked out very well," Pratt says. "Now we have is valuable to compare some of the different styles. The length regular meetings that are better run, and the board members are of term varies from one to six years, with most communities better informed. Decisions are a lot more fact-oriented and opting for three- or five-year terms. Seven communities have reasonable. It has resulted in fewer complaints, and it saves term limits, with two-term limits prevailing. Two cities limit the time. There is one meeting, one set of minutes, and one agenda number of terms to two, not including the completion of an to prepare.~ unfinished term. Berkeley, California, limits its board members Geography is a common selection criterion. Seven to eight one-year terms, jurisdictions in this survey have formal requirements for Most board members are appointed, usually by the mayor, choosing appointees based on geography. One community the city council, a council committee, or by officers of the reported using geography as an informal criterion, wary of district court to which appeals may be taken from the local the appearance of bias if too many board members come jurisdiction. Most communities have an appointed board that from one place. Another selection criterion is professional. hears the appeals of zoning decisions. Others route permit and Four cities and one county have ordinances that require the zoning applications through the appointed board and reserve board to include members of specific professions. Most the appeal of zoning decisions for the city council. A third often, these rules call for attorneys, architects, or engineers. approach combines this by requiring one or more elected Requirements for real estate brokers, general contractors or council members on the appointed board, building trades people, and "professionals with a financial The size of appeals boards varies from place to place. Of the background" are less common. New York City goes for the 48 jurisdictions with boards, 28 have five-member boards. Eight brass ring. Its five-member board must include three communities opted for seven-member boards, six have nine- professionals with a minimum of 10 years experience, member boards, and three have three members. Thirteen of the including a registered architect, a licensed engineer, and a 48 communities also have one or more alternate members who fully credentialed city planner. serve in the absence of a regular member or when a member is excused from a case due to a conflict of interest. Meetings and Caseload Among the more unusual arrangements are the 13-member Every respondent in this survey has a board that meets at least board in Dade County, Florida, and the six-member board in monthly; 26 communities have a monthly meeting, and 24 ¼ave two or more meetings a month. The hea ,vyweights top the list: New York City with weekly meetings, followed by Indianapolis- Ne[ghhel'heeds Marion County, Indiana, and Waukesha County, Wisconsin, See V[$jen$ with four meetings a month. The average number of cases per year is a slippery number. As part of a citywide planning effort, Seattle now has 14 Overall, the average was [53, but the range was broad, running neighborhoods involved in the first part of a two-phase effort to from 12 in Springfield, Missouri, to 600 in both Milwaukee and develop vision statements for the city's comprehensive urban Pittsburgh. Dividing the survey group yields a clearer picture, growth plan. Last summer, three pilot neighborhoods plunged The 29 jurisdictions that fall in the 100,000 to 199,000 into the process. They are now well on their way to completing population range average 92 cases per year. The 21 jurisdictions their own plans. at or above 200,000 average 237 cases. Only 11 of the 50 Phase I concentrates on public outreach. Using potlucks, respondents had fewer than 50. Twenty-nine of the holiday gatherings, and other social events, residents attend communities had more than 100 cases per year; 13 had more workshops and brainstorming sessions to identify issues, than 200. Despite the broad range, it is clear that most ZBAs problems, and opportunities for their neighborhoods. are very busy. Organizing committees are elected to lead each neighborhood __ through Phase I. Despite some difficulty in interesting ': newcomers in the project, attendance has steadily increased. Karma Ruder, director of Seattle's neighborhood planning Child Care Rules ' office, says 90 different neighborhoc~d events in'October drew a Overturned total of-1,400 people. Ruder's office was created to assist neighborhoods in A newly arrived resident of Flossmoor, Illinois, has organizing and conducting their own planning processes. Its 10 successfully challenged the village zoning regulations project managers are assigned geographically and work with regarding home day care. Denise Rheams, a state-licensed community organizations and individuals to form coalitions to day care provider with 12 years of experience, applied for a do planning. variance because local zoning prohibits child care (which is The city provides grants to qualifying neighborhoods to regulated as a home occupation) in single-family districts, cover the cost of mailings, printing, and administrative costs. Her application was denied, and she successfully sued in Many neighborhoods also have allocated funds to hire Cook County Circuit Court. Her attorneys argued that the professional consultants to organize the planning process and Illinois Child Care Act preempts any regulations for home facilitate collaboration. Originally, the city anticipated 30 plans day care in non-home rule communities. The judge agreed over the next four years, but the number of interested and forbade Flossmoor to regulate day care homes "in any neighborhoods is expected to grow. Some groups must postpone manner whatsoever." Village authorities have chosen not to planning sessions until the city allocates more money to appeal the ruling, but local residents still fear noise, traffic, organize outreach and administration. and a possible threat to property values. The goal of Phase I is to establish a common community Many Illinois municipalities impose more stringent vision for each neighborhood that enhances its existing regulations on home day-care providers than those of the character but remains consistent with the goals of the state Department of Children and Family Services (DCFS), comprehensive plan. The resulting agenda identifies the major which licenses such services. DCFS permits eight children issues on which detailed planning is to occur during Phase II, (including those of the caretaker) in a home, but many which involves the development of a written plan. Pilot groups communities allow only six. Rheams is licensed to care for up have included visioning events as a way to "check in" and to 12 children including her own. The message from the involve latecomers. The planning committee, elected at the end court, however, is that these standards in other non-home of Phase I to supersede the organizing committee, uses help rule communities can be overruled. Home rule communities, from city stmffand consultants to turn its vision into an which enjoy more autonomy under the state constitution, adoptable plan, which is then reviewed by the city council. The will be less vulnerable but may also find their restrictions comprehensive plan recommends guidelines that provide a challenged as the need for home child care increases because formula for adoption when followed. In some instances, of growing numbers of single-parent families and families amendments to the city's comprehensive plan, adopted in 1994 with two full-time working parents, in accordance with the state's Growth Management Act of Critics say DCFS standards do not adequately protect 1990, will allow for individual neighborhood needs. As required either children's safety or property values. However, rigid by that act, the new comprehensive plan aims to contain sprawl local regulations (as in specifications for carpet quality and by concentrating growth into urbanized areas. kinds of soap allowed) and excessive fees (upwards of $2,000 The city wants to encourage and stimulate growth in in one community) can reduce the availability of good care. preexisting urban villages--conglomerates of mixed-use centers The Chicago Lawyers' Committee for Civil Rights Under and mixed-density residential neighborhoods, zoned for growth Law took the Rheams case precisely because it argued that and deemed physically capable of sustaining it. Three of these-- municipalities were exceeding their power. Abby Cohen, the University Community Urban Center, Fremont/North managing attorney of the Child Care Law Center in San Queen Anne, and Georgetown--became pilot areas and will Francisco, says most villages either fail to address the issue of serve as models for the other neighborhood planning child care at all or lump it with other home occupations, as committees. in this case. Flossmoor planning director Patrick Finn says The University District has gone the furthest. The no one had previously resisted the village's prohibition, community includes several neighborhoods surrounding the Fay Dolnick University of Washington and is one of the city's largest urban