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111097 EDA Official File Copy CITY OF NEW HOPE EDA AGENDA EDA Regular Meeting//12 November 10, 1997 Agenda #12 President W. Peter Enck Commissioner Sharon Cassen Commissioner Don Collier Commissioner Pat La Vine Norby Commissioner Gerald Otten 1. Call to Order 2. Roll Call 3. Approval of Minutes of October 27, 1997 4. Resolution Approving Third Party Agreement for the Urban Hennepin County Community Development Block Grant Program for the Adult Daycare and/or Senior Center Public Facility at 5501 and 5425 Boone Avenue North (Improvement Project No. 493) 5. Resolution Approving Land Disposition Agreement (Contract No. A20867) Between Hennepin County and the New Hope Economic Development Authority in Conjunction with the Adult Daycare and/or Senior Center Public Facility at 5501 and 5425 Boone Avenue North (Improvement Project No. 493) 6. Discussion Regarding and Authorization to Participate in Suburban Remodeling Planbook Project 7. Adjournment CITY OF NEW HOPE 4401 XYLON AVENUE NORTH HENNEPIN COUNTY, MINNESOTA 55428 Approved EDA Minutes October 27, 1997 Meeting//1 1 - ' CALL TO ORDER President Enck called the meeting of the Economic Development Authority to order at 8:46 p.m. ROLL CALL Present: Enck, Cassen, Collier, Norby Otten Staff Present: Sondrall, Hanson, Donahue, Leone, McDonald, Olson, Clancy APPROVE MINUTES Motion was made by Commissioner Cassen, seconded by Commissioner Collier, to approve the EDA minutes of October 13, 1997. Voting in favor: All. Motion carried. 7302-7316 Bass Lk Rd President Enck introduced for discussion Item 4, Presentation by Project IMPROVEMENT for Pride in Living, Inc. Regarding Concept Proposal for Redevelopment of PROJECT NO. 614 Multi-family Dwelling at 7302-7316 Bass Lake Road. Item 4 Mr. Dan Donahue, City Manager, explained that staff has had discussions with representatives from Project for Pride in Living (PPL) regarding the eight four-plex buildings located behind the gas station at 73rd and Bass Lake Road. Mr. Donahue introduced Steve Cramer, President of Pride for Living, Inc. Mr. Cramer provided background of PPL. He presented a preliminary concept plan for a development which would create 34 family rental units on Bass Lake Road between Nevada and Pennsylvania Avenue. He illustrated the proposed housing units and range of rent. At the conclusion of his presentation Mr. Cramer indicated that PPL would require a commitment by the City of New Hope prior to spring of 1998. He emphasized that they would conduct a neighborhood meeting for community input. The City Council unanimously expressed support for the proposed concept. ADJOURNMENT Motion was made by Commissioner Norby, seconded by Commissioner Collier, to adjourn the meeting. All present voted in favor. The New Hope EDA adjourned at 9:15 p.m. Respectfully submitted, Valerie Leone City Clerk New Hope EDA October 27, 1997 Page 1 '~lk ~)~] REQUF~T FOR ACTION Originating Department Approved for Agenda Agenda Section EDA City Manager ,I ) 11-10-97 Item No. ManagementKirk McDonaldAssistant By.~/ 4 / RESOLUTION APPROVING THIRD/PARTY AGREEMENT FOR THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE ADULT DAYCARE AND/OR SENIOR CENTER PUBLIC FACILITY AT 5501 AND 5425 BOONE AVENUE NORTH (IMPROVEMENT PROJECT NO. 493) The enclosed Third Party Agreement from Hennepin County is actually between the City of New Hope and the New Hope EDA. As a result, this agreement needs to be on both agendas. The City previously set aside $100,000 in Community Development Block Grant funds for purposes of assisting in the development of an adult daycare and/or senior center facility at 5501 and 5425 Boone Avenue, including land acquisition. The City acquired the properties through eminent domain and desires to utilize the CDBG funds for a portion of the land acquisition costs. The City is the legal entity which receives CDBG funds from Hennepin County. Since the EDA acquired the property through condemnation and is responsible for developing the property, the Third Party Agreement permits the City to delegate its responsibilities, powers and authority to the EDA for the development of the site. The County requires this document to be executed between the City and the EDA to establish clear authority for the EDA's use of the City's CDBG funds. The City Attorney has reviewed the agreement and recommends approval. Staff recommends approval of the resolution approving the Third Party Agreement. Review: Administration: Finance: RFA-O01 ~ CITY OF NEW HOPE _- EDA RESOLUTION NO. 97- RESOLUTION APPROVING THIRD PARTY AGREEMENT FOR THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE ADULT DAYCARE AND/OR SENIOR CENTER PUBLIC FACILITY. AT 5501 AND 5425 BOONE AVENUE NORTH (IMPROVEMENT PROJECT NO. 493) WHEREAS, the enclosed Third Party Agreement between the City of New Hope and the New Hope Economic Development Authority permits the City to delegate its responsibilities, powers and authority to the EDA for the development of a daycare/senior facility at the 5501/5425 Boone Avenue North site; and WHEREAS, this agreement is necessary because the City is the legal entity which receives CDBG funds from Hennepin County, but the EDA is the entity that acquired the property through condemnation and is responsible for developing the property. NOW, THEREFORE, BE IT RESOLVED, that the Third Party Agreement is hereby approved by the New Hope Economic Development Authority. Adopted by the Economic Development Authority of the City of New Hope, Hennepin County, Minnesota, this 10th day of November, 1997. President Attest: Executive Director THIRD PARTY AGREEMENT URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM .THIS AGREEMENT made and entered into by and between the city of New Hope, hereinafter r.eferred to as "City," and the Economic Development Authority in and for the City of New Hope, hereinafter referred to as "Provider," 4401 Xylon Avenue North, New Hope, MN 55428: WITNESSETH: ' WHEREAS, the City is a cooperating unit in the Urban Hennepin County Community Development Block Grant Program (CDBG) by virtue of a Joint Cooperation Agreement effective October 1, 1996 and executed between the City and Hennepin County pursuant to MSA 471.59; and WHEREAS, the City executed a Subrecipient Agreement with Hennepin County which allocates funds from the Fiscal Year 1995 Urban Hennepin County CDBG Program for the purpose of supporting the activities as set forth in Exhibit 1 to this Agreement, hereinafter referred to as "Activities." NOW THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties hereto mutually agree to the following terms and conditions: 1. SCOPE OF SERVICES A. Provider agrees to carry out Activities for the City as described in Exhibit 1, subject to the requirements of this Agreement and the stipulations and requirements set forth in Exhibit 1. B. Provider shall take all necessary actions required to implement Activities and to comply with any related requests by the City, it being understood that the City is responsible to Hennepin County for ensuring compliance with such requirements. Provider also will promptly notify the City of any changes in the scope or character of the Activities. 2. TERM OF AGREEMENT The effective date of this Agreement is July 1, 1997. The termination date of this Agreement is June 30, 1999 or at such time as the Activities are satisfactorily completed prior thereto. Upon expiration, Provider shall relinquish to the City all program fUnds unexpended or uncommitted for th® Activities. 3. NON-ASSIGNMENT Provider shall not assign, subcontract, transfer, Or pledge this Agreement and/or the Activities to be performed hereunder, 'whether whole or in part, without the prior consent of the City. AMENDMENTS TO AGREEMENT Any material alterations, variations, modifications, or waivers of the provisions of this Agreement shall-only be valid when reduced to writing as an Amendment to this Agreement signed, approved and properly executed by the authorized representatives of the parties. All Amendments to this Agreement shall be made a part of this Agreement by inclusion as a numbered Exhibit, which shall be attached at the time of any. Amendment. Substantial change is defined as a change in (1) beneficiary; (2) project location; (3) purpose; or (4) scope, (more than a 50% increase or decrease in the original budget or $10,000, whichever is greater), in any authorized Activity. The total budget of multicommunity activities will be used in determining substantial change. 5. PAYMENT OF CDBG FUNDS The City agrees to provide Provider with CDBG funds not to exceed the budget as described in Exhibit 1, to enable Provider to carry out the Activities. It is understood that the City shall be held accountable to Hennepin County for the lawful expenditure of CDBG funds under this Agreement. The City shall, therefore, make no payment of funds to Provider and draw no funds from Hennepin County on behalf of Provider prior to having received from Provider a request for reimbursement, including copies of all documents and records needed to ensure that Provider has complied with all appropriate regulations and requirements. 6. INDEMNITY AND INSURANCE A. Provider does hereby agree to, indemnify, and hold harmless the City, its elected officials, officers, agents, volunteers and employees from and against all costs, expenses, claims, suits, or judgments arising from or growing out of any injuries, loss, or damage sustained by any person or corporation, including employees of Provider and property of Provider, which are caused by or sustained in connection with the tasks carried out by Provider under this Agreement'. B. Provider does further agree that, in order to protect itself as well as the City under the indemnity agreement provisions hereinabove set forth, it will at all times during the term of this Agreement and any renewal thereof have and keep in force: a single limit or combined limit or excess umbrella commercial and general liability insurance policy of an amount of not less than $1,000,000 for property damage arising from one occurrence, $1,000,000for damages arising from death and/or total bodily injuries arising from one occurrence, and $1,000,000 for total personal injuries arising from one occurrence. Such policy shall also include contractual liability coverage protecting the City, its officers, agents, and employees by a certificate acknowledging this Agreement between Provider and the City. 2 7. CONFLICT OF INTEREST A. In the procurement of supplies, equipment, construction, and services by Provider, the conflict of interest provisions in 24 CFR 85.36 and OMB Circular A-110 shall apply. B. In all other cases, the provisions of 24 CFR 570.611 shall apply. 8. DATA PRIVACY Provider agrees to abide by the provisions of the Minnesota Government Data Practices Act and all other applicable state and federal laws, rules, and regulations relating to data privacy or confidentiality, and as any of the same may be amended. Provider agrees to defend and hold the City, its officers, agents, and employees harmless from any claims resulting from Provider's unlawful disclOsure and/or use of such protected data. 9. SUSPENSION AND TERMINATION A. If Provider materially fails to comply with any term of this Agreement or so fails to administer the work as to endanger the performance of this Agreement, this shall constitute noncompliance and a default. Unless Provider's default is excused by the City, the City may take one or more of the actions prescribed in 24 CFR 85.43, including the option of immediately cancelling this Agreement in its entirety. B. The City's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. C. This Agreement may be cancelled with or without cause by either party upon 30 days written notice according to the provisions in 24 CFR 85.44. D. CDBG funds allocated to Provider under this Agreement may not be obligated or expended by Provider following such date of termination. Any funds allocated to Provider under this Agreement which remain unobligated or unspent following such date of termination shall automatically revert to the City. 10. REVERSION OF ASSETS Upon expiration or termination of this Agreement, Provider shall transfer to the City any CDBG funds on hand or in the accounts receivable attributable to the use of CDBG funds, including CDBG funds provided to Provider in the form of a loan. Any real property acquired or improved, in whole or in part, using CDBG funds in excess of $25,000 shall either be: A. Used to meet one of the national objectives in 24 CFR 570.208 and not used for the general conduct of government until: 3 (1) For units of general Ibcal government, five years from the date that the unit of general local government is no longer considered by HUD to be a part of Urban Hennepin County, (2) For any other Provider, five years after expiration of this Agreement; or B. Not used in accordance with A. above, in which event Provider shall pay to the City an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. The payment is program income to the City. No payment is required after the period of time specified in A. above. 11. PROCUREMENT Provider shall be responsible for procurement of all supplies, equipment, services, and construction necessary for implementation of the Activities. Procurement shall be carried out in accordance with the requirements of 24 CFR Part 85, and OMB Circulars A-110, A-122, as applicable. Provider shall prepare, or cause to be prepared, all advertisements, negotiations, notices, and documents; enter into all contracts; and conduct all meetings, conferences, and interviews, as necessary, to ensure compliance with the above described procurement requirements. 12. ACQUISITION, RELOCATION, AND DISPLACEMENT A. Provider shall be responsible for carrying out all acquisitions of real property necessary for implementation of Activities. Provider shall conduct all such acquisitions in its name and shall hold title to all real property purchased. Provider shall be responsible for preparation of all notices, appraisals, and documentation required in conducting acquisition under the latest applicable regulations of the Uniform Relocation Assistance and Real Property Acquisition Act of 1970 and of the CDBG Program. Provider shall also be responsible for providing all relocation notices, counseling, and services required by said regulations. B. Provider shall comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as required under 24 CFR 570.606(a) and HUD implementing regulations at 24 CFR Part 42; the requirements in 24 CFR 570.606(b) governing the residential anti-displacement and relocation assistance plan under section 104(d) of the Housing and Community Development Act of 1974 (the Act); the relocation requirements of 24 CFR 570.606(c) governing displacement subject to Section 104(k) of the Act; and the requirements of 24 CFR 570.606(d)governing optional relocation assistance under Section 105(a)(11) of the Act, as pertaining to the Activities. 13. ENVIRONMENTAL REVIEW Provider shall provide all necessary information and relevant documents to the City to enable the City a0d Hennepin County to maintain the environmental review record on all ACtivities. LABOR STANDARDS, EMPLOYMENT, AND CONTRACTING The City shall be responsible for the preparation of all requests to Hennepin County for HUD wage rate determinations on Activities. The Provider shall notify the City prior to initiating Activity, including advertising for contractual services, which will include costs likely to be subject to the provisions of Federal Labor Standards and Equal Employment Opportunity and related implementing regulations. 15. PROGRAM INCOME Any program income generated as a result of any Activities shall be forwarded immediately to the City upon receipt by Provider and the provisions of 2H CFR 570.504 shall apply. 16, USE OF REAL PROPERTY The following standards shall apply to real property acquired or improved through Activities, in whole or in part, using CDBG funds: A. Provider shall inform the City at least 30 days prior to any modification or change in the use of the real property from that planned at the time of acquisition or improvements, including disposition. B. Provider shall reimburse the City in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non-CDBG funds) of property acquired or improved with CDBG funds that is sold or transferred for a use which does not qualify under the CDBG regulations. Said reimbursement shall be provided to the City at the time of sale or transfer of the property. Such reimbursement shall not be required if the conditions of 24 CFR 570.503(b)(8)(i) are met and satisfied. Fair market value shall be established by a current written appraisal by a qualified appraiser. The City will have the option of requiring a second appraisal after review of the initial appraisal. 17. ADMINISTRATIVE REQUIREMENTS The uniform administrative requirements delineated in 24 CFR 570.502 and any and all administrative requirements or guidelines promulgated by Hennepin County shall apply to all Activities undertaken by Provider as provided in this Agreement and to any program income generated therefrom. 5 18. AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY A. During the performance of this Agreement, Provider agrees to the following: In accordance_with the Hennepin County Affirmative Action Policy and the County Commissioners' Policies Against Discrimination, no person shall be excluded from full employment rights or participation in, or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, 'marital status, sexual orientation, public assistance status, or national origin; and no person protected by applicable federal or state laws against discrimination shall otherwise be subjected to discrimination. B. Provider will furnish all information and reports required to comply with the provisions of 24 CFR Part 570 and all applicable state and federal laws, rules, and regulations pertaining to discrimination and equal opportunity. 19. NON-DISCRIMINATION BASED ON DISABILITY A. Provider shall comply with Section 504 of the Rehabilitation Act of 1973, as amended, to ensure that no otherwise qualified individual with a handicap, as defined in Section 504, shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination by Provider receiving assistance from the City under Section 106 and/or Section 108 of the Housing and Community Development Act of 1974, as amended. B. When and where applicable, Provider shall comply with Public Law 101-336 Americans With Disabilities Act of 1990, Title I "Employment," Title II "Public Services" - Subtitle A, and Title III "Public Accommodations and Services Operated By Private Entities" and all ensuing federal regulations implementing said Act. :20. LEAD-BASED PAINT Provider shall comply with the Lead-Based Paint notification, inspection, testing and abatement procedures established in 24 CFR 570.608. 21. FAIR HOUSING Provider shall be prohibited from receiving CDBG funds for Activities subject to this Agreement if it impedes actions taken by the City to comply with the City's fair housing certification. 22. LOBBYING A. No federal appropriated funds have been paid or will be paid, by or on behalf of Provider, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of 6 any federal loan, the entering intO of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any funds ~other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement Provider will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 23. OTHER CDBG POLICIES PrOvider shall comply with the general condition of 24 CFR 570.200, particularly sections: (b) Special policies governing facilities; (f) Means of carrying out eligible activities; and (j) Constitutional prohibitions concerning church/state activities. 24. TECHNICAL ASSISTANCE The City agrees to provide technical assistance to Provider in the form of oral and/or written guidance and on-site assistance regarding CDBG procedures and project management. This assistance will be provided as requested by Provider, and at other times at the initiative of the City when new or updated information concerning the CDBG Program is received by the City from Hennepin County and deemed necessary to be provided to Provider. 25. RECORD-KEEPING AND ACCESS TO RECORDS Provider shall maintain records for the receipt and expenditure of all CDBG funds it receives, such records to be maintained in accordance with OMB Circular A-110 and A- 122, as applicable. All records shall be made available upon request of the City for monitoring by the City. The City shall have authority to review any and all procedures and all materials, notices, documents, etc., prepared by Provider in implementation of the Activities and Provider agrees to provide all information required by any person authorized by the City to request such information from Provider for the purpose of reviewing the same. 26. AUDIT A. Provider agrees to provide City or Hennepin County with an annual audit report consistent with the provisions of OMB Circular A-110 Uniform Requirements for Grants to Universities, Hospitals and Non-Profit Organizations, OMB Circular A- l 22 Cost Principles for Non-Profit Organizations, and OMB Circular A-133 Audits of Institutions of Higher Education and Other Non-Profit Institutions.' (1) The audit report is to be provided to City or Hennepin County on July 1 of each year this Agreement is in effect and any findings of non-compliance 7 affecting the use of CDBG funds shall be satisfied by Provider within 6 months of the provision date. (2) The audit is not required, however, in these instances where less than $25,000 in assistance is received from all federal sources in any one fiscal year. (3) The cost of the audit is not reimbursable from CDBG funds. (4) City reserves the right to recover from Provider the full amount of any CDBG funds found to be improperly expended or otherwise disallowed. B. Provider's assurance and certification regarding its financial management system is attached hereto as Exhibit 2 and incorporated herein by reference. CITY EXECUTION The City of New Hope having duly approved this Agreement on , 1997, and pursuant to such approval and the proper city officials having signed this Agreement, the city agrees to be bOund by the provisions herein set forth. Upon proper execution, this Agreement will be legally valid and binding. Dated: , 1997 CITY OF STATE OF MINNESOTA By Its Mayor And Its Attest: Title: PROVIDER EXECUTION Provider, having signed this Agreement and the City having duly approved this Agreement, and pursuant to such approval and the proper officials having signed this Agreement, Provider agrees to be bound by the provisions of this Agreement. Dated: , 1997 PROVIDER: BY Its And Its STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this __ day of , 1997, by and , the ~ and the of , a Minnesota on behalf of said Notary Public NHOPEDA 10 THIRD PARTY AGREEMENT URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM EXHIBIT I The city of New Hope will provide the Provider with Urban Hennepin County Community Development Block Grant funds to assist Provider in funding the activity/les in the amount and under the stipulations individually specified in the Project Description/Projected Use of Funds .attached hereto: New Hope - Acquisition for Adult Daycare/Senior Center Facility ~ 100,000.00 NHOPEDA.EX1 PROJECT DESCRIPTION URBAN HENNEPIN COUNTY STATEMENT OF PROJECTED USE OF FUNDS Amended CDBG/1995 Cooperating Unit: New Hope Budget: $100,000.00 Project Title: Acquisition - Adult Day Care Facility Project Number: 112 Project Description: The New Hope Economic Development Authority (EDA) will acquire property to facitlitate the development of adult care facility and/or senior center facility. The adult daycare faciltiy would be developed by Senior Outreach Services, a private non-profit agency, and the senior center facility would be a public facility developed by the City and/or its EDA. Senior Outreach Services provides adult day care to disabled seniors who require a higher level of care during the day. Using a sliding fee scale the adult daycare facility will serve Iow and moderate income seniors living in northwest Hennepin County. Address: 5501 Boone Avenue North Census Tract: Community Wide: Type of Accomplishment: People Number to Accomplish: 170 Local Code: 95-013 HUD Activity Code: 01 Program Reg. Citation: 570.201 (a) Program Income Used: Account No.: 59680 HOMELESS Prevent Homelessness: no Help the Homeless: no Help People wlHIVIAIDS: no NATIONAL OBJECTIVE CITATION Low/Mod Benefit: Job Creation/Retention: Planning/Administration: Low/Mod Limited Clientele: X Slum/Blight-Area: Low/Mod Housing: Slum/Blight-Spot: ENVIRONMENTAL REVIEW STATUS Categorically Excld. (CE): Assessment Req'rd (AR): X Exempt (EX): Cat. ExcldlExmpt (CE/EX): Funds Released (FR)(date): 9/9/94 THIRD PARTY AGREEMENT URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM EXHIBIT 2 ASSURANCE AND CERTIFICATION In connection with our responsibilities to manage the Fiscal Year 1997 community Development Block Grant (CDBG) program funds that have been provided to our organization, we certify and assure that we are in compliance with the financial standards set forth in Federal Office of Management and Budget (OMB) Circular A-110 (Attachments F and G). Specifically, our organization's financial management system provides for the following: 1. Accurate, current, and complete disclosure of the financial results of each federally sponsored project or program in accordance with the reporting requirements set forth in OMB Circular A-110, Attachment G (Financial Reporting Requirements). 2. Records that identify adequately the source and application of funds for federally sponsored activities. These records contain information pertaining to federal awards, authorizations, obligations, unobligated balances, assets, outlays, and income. 3. Effective control over and accountability for all funds, property, and other assets. These assets are adequately safeguarded and are used solely for authorized purposes. 4. Comparison of actual outlays with budget amounts for each grant or other agreement and, whenever appropriate or required, comparisons of financial information with performance and unit cost data. 5. Procedures to minimize the elapsed time between the transfer of funds from the county to our organization and the disbursement of funds by our organization. 6. Procedures for determining the reasonableness, allowability, and allocability of costs in accordance with the provisions of the applicable federal cost principles and the terms of the grant or other agreement. 7. Accounting records that are supported by source documentation. 8. Annual audits by a firm of independent certified public accountants to ascertain the effectiveness of the financial management systems and internal procedures that we have established to meet the terms and conditions of the federal grants and other agreements. The audits are conducted on an organization-wide basis and include an appropriate sampling of federal agreements. 9. A systematic method to assure timely and appropriate resolution of audit findings and recommendations. 10. Organizations (subrecipients) that receive CDBG funds from us are required to comply with the financial management standards set forth in this certification. This assurance and certification is given in connection with any and all CDBG funds received after the date this form is signed. 'This includes payments after-such date for financial assistance approved before such date. The undersigned recognizes and agrees that any such assistance will be extended in reliance on the representations and agreements made in this assurance. This assurance and certification is binding on this organization, its subrecipients, and on the authorized official whose signature appears below. Date: Organization Name By Chief Financial Officer U :\CD 8G 1997\AGREEMENt.3 RDPARTY~EXHIBIT2. FRM CORR~CK & SONDRALL, P.A. ATTORNEYS AT LAW LEGAL ASSISTANT STIEVEN A. sONE)RALL Edinburgh Executive O~ce Pl~a SHARON D. DERBY MICHAEL R, ~FLEUR ~525 Edi~brook MARTIN P- MALECHA Suite ~03 WILLIAM C- STRAIT* Brookl~ P~k, Minnesota 55443 F~ (6~2) 42~7 November 3, 1997 Mr. Kirk McDonald Management Assistant City of New Hope 4401Xylon Avenue'No.rth New Hope, MN 55428 RE: 5501 Boone Avenue North/Land Disposition and Third Party Agreements Our File No: 99.11198 Dear Kirk: [ have now reviewed the revised Land Disposition Agreement and Third Party Agreement we received from Hennepin County's Office of Planning and Development in connection with the EDA's development of the referenced property as an adult day care facility. These agreements can be considered by the City and the EPA at the November lOth meeting. The Third Party Agreement is actually between the City of New Hope and the New Hope EPA. As a result, this agreement will need to be on both of the agendas. Basically, the City is the legal entity which receives CDBG funds from Hennepin County. As you know, we have allocated $100,000 of CDBG funds for the acquisition of the subject property. Since the EPA acquired the property through condemnation and is responsible for developing the property, the Third Party Agreement permits the City to delegate its responsibilities, powers and authority to t.he EDA for the development of this site. The County requires this document to be executed between the City and the EDA to establish clear authority for the EDA's use of the City's CDBG funds. The Land Disposition Agreement is a document which requires the EDA to develop the property within a timely manner. This is established by paragraph 2 of the agreement on page 2. Further, the document gives the EDA some flexibility to change the proposed Kirk McDonald November 3, 1997 Page 2 use of the property as an adult day care facility in the event development of same cannot be accomplished within a three year period. Also, if the EDA sells the property, rather than developing it, the agreement also calls for a profit split with the County, the amount of which is based on a ratio of the CDBG contribution to the EDA's purchase price of the property. In other words, the County contributed $100,000 to a $376,764.00 purchase price by the EDA. Therefore, the County would receive approximately 27~; of any sales price of the property if it were sold rather than developed for their $100,000 contribution, however the amount returned to the County pursuant to a sale cannot be less than $100,000. In other words, the County had the best of both worlds in this regard since it would receive 27% of the sales price but no less than $100,000 if a sale rather than development occurs concerning this property. If you have any further questions regarding these documents, please do not hesitate to contact me. Again, we would recommend that they be executed by the appropriate officials of the City and the EDA. Very truly yours, Steven A. Sondrall slm2 cc: Daniel J. Donahue, City Manager Hennepin County An Equal Opportunity Employer October 24, 1997 Kirk McDonald City of New Hope 4401 Xylon Ave. No. New Hope, MN 55428 Dear Kirk; RE: Adult Day Care/Senior Center Facility Enclosed are the Third Party and Land Disposition agreements for the adult day care/senior center project. There are two originals of each agreement. Please have the appropriate people sign where noted. Both agreements have been modified from the standard format pursuant to communication between the City and County attorneys. Please return both originals of the Land Disposition agreement. You will receive a fully executed original copy after the County signs it. The City and EDA should each keep an original copy of the Third party agreement. Please return a copy of this agreement to me. Let me know if you have any questions about this. Sincerely, Principal Planner Encl. Office Of Planning & Development Development Planning Unit Recycled Paper 10709 Wayzata Boulevard, Suite 260 Minnetonka, Minnesota 55305 (612) 541-7080 FAX:(612) 541-7090 TDDfITY:(612) 541-7981 EDA · ~ _- REQUEST FOR ACTION Orlgtnattng Department Approved for Agenda EDAgenda Section City Manager 11-10-97 Kirk McDonald Item No. Management Assistant By: By:. 5 )N AGREEMENT (CONTRACT NO. A20867) BETWEEN HENNEPIN COUNTY AND THE NEW HOPE ECONOMIC DEVELOPMENT AUTHORITY IN CONJUNCTION WITH THE ADULT DAYCARE AND/OR SENIOR CENTER PUBLIC FACILITY AT 5501 AND 5425 BOONE AVENUE NORTH (IMPROVEMENT PROJECT NO. 493) The City previously set aside $100,000 in Community Development Block Grant funds for purposes of assisting in the development of an adult daycare and/or senior center facility at 5501 and 5425 Boone Avenue, including land acquisition. The City acquired the properties through eminent domain and desires to utilize the CDBG funds for a portion of the land acquisition costs. Even though a definite project has not yet been identified, the funds need to be transferred to the City from Hennepin County before the end of 1997, or they may have to be forfeited. The enclosed Land Disposition Agreement resolves that situation and allows Hennepin County to transfer the funds to the City for use by the EDA for the acquisition of property for this project, subject to the conditions outlined in the attached correspondence from the City Attorney. The agreement states that the EDA must develop the property as an adult daycare facility and/or senior center public facility no later than three years after the CDBG reimbursement is received by the EDA. If the property is not developed within a three-year period, the City has an option to extend the period for development for an additional three years. The agreement states that if the daycare/senior facility project is determined not to be viable, then the City may either request approval for an alternate use for the site utilizing the funds or the site can be sold for its fair market value. If the property is sold, the portion of the proceeds of the sale attributable to the ratio of the CDBG contribution to the purchase price must be returned to the County as program income. Program income returned to the County is redistributed to the City for other program uses after the deduction of administrative fees. The agreement has been reviewed by the City Attorney and he recommends approval. Staff recommends approval of the resolution approving the Land Disposition Agreement. Review: Administration: Finance: CITY OF NEW HOPE _- EDA RESOLUTION NO. 97- RESOLUTION APPROVING LAND DISPOSITION AGREEMENT (CONTRACT NO. A20867) BETWEEN HENNEPIN COUNTY AND THE NEW HOPE ECONOMIC DEVELOPMENT AUTHORITY IN CONJUNCTION WITH THE ADULT DAYCARE AND/OR SENIOR CENTER PUBLIC FACILITY AT 5501 AND 5425 BOONE AVENUE NORTH (IMPROVEMENT PROJECT NO. 493) WHEREAS, Hennepin County, through its Office of Planning and Development, is a duly designated Urban County Community Development Block Grant entitlement recipient pursuant to the provisions of the Housing and Community Development Act of 1974; and WHEREAS, New Hope is an authorized subgrantee participant in the Urban Hennepin County Community Development Block Grant Program by virtue of a Joint Cooperation Agreement between the City and County; and WHEREAS, a Third Party Agreement has been executed between the City and the EDA for purposes of implementing a CDBG funded activity including the acquisition of property at 5501 and 5425 Boone Avenue North to assist in the development of an adult daycare and/or senior center public facility; and WHEREAS, the attached Land Disposition Agreement between the County and New Hope Economic Development Authority establishes terms and conditions for the EDA to utilize $100,000 in CDBG funding for this project. NOW, THEREFORE, BE IT RESOLVED, that the New Hope Economic Development Authority hereby approves the Land Disposition Agreement, also identified as Contract No. A20867. Approved by the New Hope Economic Development Authority of the City of New Hope, Hennepin County, Minnesota, this 10th day of NOvember, 1997. President Attest: Executive Director Contract No. A20867 LAND DISPOSITION AGREEMENT THIS AGREEMENT made and entered into by and between the County of Hennepin, State of Minnesota, hereinafter referred to as the "County" through its Office of Planning and Development, hereinafter referred to as "OPD" and the Economic Development Authority, in and for the City of New Hope, a Minnesota Municipal Corporation, hereinafter referred to as the "EDA", each of which parties is a governmental unit for the State of Minnesota pursuant to Minnesota Statutes, Section 471.59 WITNESSETH: WHEREAS, the County through OPD is a duly designated Urban County Community Development Block Grant entitlement recipient pursuant to the provisions of the Housing and Community Development Act of 1974, Title 1 of Public Law 93-383, as amended, (42 USC 5301 et seq), and WHEREAS, the city of New Hope is an authorized subgrantee participant in the Urban .Hennepin County Community Development Block Grant program by virtue of a Joint Cooperation Agreement executed between City and County through OPD pursuant to MSA 471.59, and WI-IEREAS, as Third Party Agreement has been executed between the city of New Hope and the EDA for purposes of implementing this CDBG funded activity, and WHEREAS, the Urban Hennepin County Community Development Block Grant program permits the City to use Community Development Block Grant funds to acquire lands for the purpose of assisting in the development of an adult daycare and/or senior center public facility, and WHEREAS, the EDA has acquired through its power of eminent domain property located at 5501 and 5425 Boone Avenue North, in the City of New Hope, for an adult daycare and/or senior center public facility. That said properties are legally described in paragraph 1 of the herein agreement. Further, the award of damages paid to the fee owners of the subject property totaled $376,764.00. For the purposes of this agreement, the parties hereto agree that this amount equals the purchase price paid by the EDA for the property. NOW THEREFORE, in consideration of the mutual covenants and promises contained in this agreement, the parties hereto mutually agree to the following terms and conditions: I. The EDA acknowledges receipt of the sum of $100,000.00 dollars provided through the Urban Hennepin County Community Development Block Grant program to purchase and acquire property at 5501 and 5425 Boone Avenue North in the City of New Hope, County of He'nnepin, State of Minnesota, legally described below. The parties acknowledge and agree the total purchase price for the following described properties was $376,764.00. 5501 Boone Avenue North That part of Lot 2, Block 2, lying North of the North line of the South 639.88 feet of said Lot 2, Block 2, as measured along the East and West lines thereof, except the North 150 feet thereof, Science Industry Center, according to the plat thereof on file or of record in the Office of the Registrar of Titles in and for Hennepin County, Minnesota. Subject to utility easements shown on plat; Subject to an overhead easement in favor of Northern States Power Company as set forth in Document No. 1098475, Files of Registrar of Titles; Subject to the storm sewer easement as set forth in the Notice of Subsequent Adverse Claim, Document No. 2058134, Files of the Registrar of Titles. 5425 Boone Avenue North The North 75 feet of the following described property: The North 300 feet of the South 639.88 feet (as measured along the East and West lines thereof) of Lot 2, Block 2, Science Industry Center, according to the plat thereof On file or of record in the Office of the Registrar of Titles in and for Hennepin County, Minnesota. Subject to utility easements as shown on plat. II. In consideration for the receipt of the $100,000.00 Urban Hennepin County Community Development Block Grant, the EDA covenants and agrees that the purpose of such purchase and acquisition of said property is for the development of an adult daycare facility and/or senior center public facility and that such purpose shall be implemented not later than three (3) years from and after the date CDBG reimbursement was received by the EDA from the County. If at the end of such three (3) year period implementation of said project has not actually begun but it can be demonstrated at such time that said project is still viable and feasible, the City shall have an option to extend the period during which it may hold such land for an additional three (3) year period: III. If at the end of the initial period of three (3) years or during the second three (3) year period if the initial period should be so extended, it appears to the County through OPD that the said project proposed is no longer viable or feasible So that the EDA could not develop the project on the site, then, in such event, the County through OPD may, 2 A. Approve an alternate use of the land for a project eligibte for Community Development BloCk Grant funding or B. Require that the site be sold for its fair market value. The fair market value shall be established in accordance with the Uniform Act (49 CFR Part 24). In the event that such property is sold in accordance with B (above), the portion of the proceeds of such sale attributable to the ratio of the CDBG contribution to the purchase price identified in Paragraph I would become the property of the County through OPD to be designated as Community Development Block Grant income (CDBG). All program income returned to the County is subject to the provisions of the Joint Cooperation Agreement. In no event shall the amount returned be less than the CDBG contribution identified in Paragraph I. The EDA, its administrators, heirs, and assigns, releases Hennepin County and OPD, its agents and employees, from any and all actions, causes of action, or claims, or demands whatsoever kind of nature regarding the proceeds of such sale of property described above. IV. During the term of this Agreement the EDA may propose to the County through OPD alternative uses for the site being so acquired and the County through OPD may consider and authorize such alternative proposal provided that such alternative is eligible for Community Development Block Grant assistance and that such alternative proposal meets then existing rules and regulations for such assistance. This Agreement is effective as of the __ day of , 19 and shall continue in full force and effect until the Project is completed on the described site or until the land is sold or approved for an alternate use in accordance with Paragraph III above or at the expiration of three years, whichever set of events occurs first. The EDA having signed this Comract, and the Hennepin County Board of Commissioners having duly approved this Contract on the ~. day of , 19 , and pursuant to such approval and the proper County officials having signed this Contract, the parties agree to be bound by the provisions herein set forth. COUNTY OF HENNEPIN ~li~d STATE OF MINNESOTA /~ed~~ ~_ tol~g form ...... / ~ Chairman of its County Board Assistant(to_.unty Attorney Date: And Assistant/County Administrator Approved as to execution: ATTEST: Clerk of the County Board ECONOMIC DEVELOPMENT AUTHORITY in and for the CITY OF NEW HOPE By W. Peter Enck, President And Daniel J. Donahue, Executive Director ATTEST: CORRICK & SONDRALL, P.A. ATTORNEYS AT LAW uac~u ~ss~s~ ST~V~ ^. $O~O~^{-L Edinburgh Executive Office Plea ~,Ch~a~ ~. ~L~U~ 8525 Edinbrook Crossing ~a~,N p. ~CH~ Suite ~203 W,~U~M C. ST~A,T' Brookl~ P~k. M~nesot~ 55443 *APPROVED AOR NEUT~L TELEPHONE (612) 42~71 _. F~ (612) 42~7 November 3, 1997 Mr. Kirk McDonald Management Assistant City of New Hope 4401Xy]on Avenue North New Hope, MN 55428 RE: 5501 Boone Avenue North/Land Disposition and Third Party Agreements Our File No: 99.11198 Dear Kirk: I have now reviewed the revised Land Disposition Agreement and Third Party Agreement we received from Hennepin County's Office of Planning and Development in connection with the EDA's development of the referenced property as an adult day care facility. These agreements can be considered by the City and the EDA at the November loth meeting. The Third Party Agreement is actua]ly between the City of New Hope and the New Hope EDA. As a result, this agreement wi]] need to be on both of the agendas. Basically, the City is the ]ega] entity which receives CDBG funds from Hennepin County. As you know, we have allocated $100,000 of CDBG funds for the acquisition of the subject property. Since the EDA acquired the property through condemnation and is responsible for developing the property, the Third Party Agreement permits the City to delegate its responsibilities, powers and authority to t.he EDA for the development of this site. The County requires this document to be executed between the City and the EDA to establish clear authority for the EDA's use of the City's CDBG funds. The Land Disposition Agreement is a document which requires the EDA to develop the property within a timely manner. This is established by paragraph 2 of the agreement on page 2. Further, the document 9ives the EDA some flexibility to change the proposed Kirk McDonald November 3, 1997 Page 2 _- use of the property as an adult day care facility in the event development of same cannot be accomplished within a three year period. Also, if the EDA sells the property, rather than developing it, the agreement also calls for a profit split with the County, the amount of which is' based on a ratio of the CDBG contribution to the EDA's purchase price of the property. In other words, the County contributed $100,000 to a $376,764.00 purchase price by the EDA. Therefore, the County would receive approximately 27% of any sales price of the property if it were sold rather than developed for their $100,000 contribution, however the amount returned to the County pursuant to a sale cannot be less than $100,000. In other words, the County had the best of both worlds in this regard since it would receive 27% of the sales price but no less than $100,000 if a sale rather than development occurs concerning this property. If you have any further questions regarding these documents, please do not hesitate to contact me. Again, we would recommend that they be executed by the appropriate officials of the City and the EDA. Very truly yours, Steve~'n A. Sondrall slm2 cc: Daniel J. Donahue, City Manager Hennepin County An Equal Opportunity Employer October 24, 1997 Kirk McDonald City of New Hope 4401 Xylon Ave. No. New Hope, MN 55428 Dear Kirk; RE: Adult Day Care/Senior Center Facility Enclosed are the Third Party and Land Disposition agreements for the adult day care/senior center project. There are two originals of each agreement. Please have the appropriate people sign where noted. Both agreements have been modified from the standard format pursuant to communication between the City and County attorneys. Please remm both originals of the Land Disposition agreement. You will receive a fully executed original copy' after the County signs it. The City and EDA should each keep an original copy of the Third Party agreement. Please return a copy of this agreement to me. Let me know if you have any questions about this. Sincerely, Principal Planner Encl. Office Of Planning & Development Development Planning Unit Recycled Paper 10709 Wayzata Boulevard, Suite 260 Minnetonka, Minnesota 55305 (612) 541-7080 FAX:(612) 541-7090 TDD/TTY:(612) 541-7981 '~ik =~]~] REQUF~T FOR ACTION Originating Depart~ent Approved for Agenda Agenda Section EDA City Manager Kirk McDonald ~ 11-10,97 item No. By: Management Assistant By:.0/ 6 DISCUSSION REGARDING AND AU TION TO PARTICIPATE IN SUBURBAN REMODELING PLANBOOK PROJECT A number of inner-ring suburban communities have been meeting over the past several months to discuss the development of a remodeling planbook for use by residents of our communities to encourage the remodeling and expansion of their homes. This concept is very similar to the Remodeling Fair held annually for the past five years. A completed planbook with remodeling and expansion ideas for several different styles of homes (rambler and cape cod) will be made available to each city participating in the project. A request for proposals has been sent and the group is currently reviewing the proposals from qualified persons to prepare the planbook. Each city interested in participating in the project is being requested to make a maximum financial commitment of $5,000 to the project. (The total cost of the project would be divided evenly among the participating cities.) Please refer to the attachments for further information. New Hope staff are requesting to participate in the project and there are adequate funds in the EDA budget to cover the cost of this project. Staff requests authorization to participate in the Suburban Remodeling Planbook Project at a maximum cost of $5,000. MOTION BY ~ SECOND BY ~/24~ Review: Administration: Finance: RFA-O01 ~ NOV- 5-97 WED 19:43 CITY OF ORYS't'RL FR× NO, (1125370944 P, 11/1.4 u,u~-u~-~t ~K~ lO::.':.' ta'l'¥ ~LY 2~ ~'LR F~ NO, 812~4~883 P, 02 ,~ _? C~S O~ coo CRY~T~, ~LEY, GOLDEN V~~Y, MO~S ~W, ~W B~G~ON, NEW ~OPE~ REQUES [' FOR QUALIFICATIONS I~ORA REMODELING PLANBOOK FOR POST WWH HOUSES L Intro~ luetlon of a Pla~boo~ ~hi~h will pmvid~ f~b~ ~ ~ id~ ~ up~ ~ P~ ~h~ ~ ~ ~~ ~ ~ ~ ~ of c~ ~~ --~ lff~ mo~ of ~ ho~g ~ ~ T~ mis ~ ~ ~ ~y ~ ~ ~ home ~ I NOV- 5-97 ~4ED 19:44 CITY OF CRYSTAL I,'~IX NO. f~125370944 P, 12/t4 · 00'1'-03-87 FRI 10:22 OI~ SLP 2~ FLR F~X NO, 8~9~42883 i..a~ h~ ~ ~ to.~ ~ ~e bu~ who I~ ho~~ ~g ~ ~ ~ ~y ~ ~ m~ ~ a ~c of~ ~ ~abl~ [. I NOV- 5-9'7 liED 19:44 CiTY OF CRYS'rRL ~T-03-97 FRI 10123 OlW 8LP 2~ FLR F~ HO, 6129242683 P, 04 " NOV- 5-97 NED I9',44 CITY OF CRYSTSL F~IX NO, 6125370944 P, 14/14 . 1 · ~ to ~~~ ~~ ~ ~ ~ ~ m ~c~ ~c~. A~ ~ ~elop ~ ~ a ~ ~ ~ a v~ ~ ~~ de~ ~ g~ . 5005 ~~ B~~ f 1 I ! A Proposal for ~-~0~ A Not Yet Named Remodeling Planbook submitted to a consortium of the cities of BLOOMINGTON BROOKLYN PARK COLUMBIA HEIGHTS COON R_~XDS CRYSTAL FRIDLEY GOLDEN VALLEY MAPLEWOOD MOUNDS VIEW NEW BRIGHTON RICHFIELD ROBBINSDALE ROSE¥ILLE ST. Louis PARK SHOREVIEW WHITE BEAR LAKE submitted to: /udi¢ Ericksan, Community Development Department City of St. Louis Park 5005 Minnctonka Boulevard St. Louis Park, Minnesota 55416 NOVn 5-97 NED 19:41 CITY OF CRYSTAL FaX NO, 6125370944 P, 03/14 27 Octo6~ 1997 Sadie Erickson Community Devclopmertt Department City of St. Louis Park 5005 Minnetonka Boulevard St. Louis Park, Minnesota :55416 Dear Judie Edckson & Other Consortium Members: Enclosed is our proposal for "A Not Yet Named Remodeling Planbook." You will find our proposal for the "core" contract, a list of services additional to the core contract, and a list of issues and concerns to propel us into contract negotiations. The cog contract covers two house types: 1.) the two-bcclroom rambler type house with a detached garage and 2.) the story-and-a-half house type (often called a "cape cod") with a detached garage. We are anxious to include a third house type to the study. We believe a'third house type would 1 .) greatly expand thc range of issues we could cover in the planbook and 2.) make the book relevant for a much greater number of homeowners in ;he consortium cities. We have yet to discover any sort of systematic study of housing typ~ in these cities. We consulted with the Michael Keep al the State Historic Preservation Office (S}-IPO), Judith Martin and even Myron Offield but no one is aware of any systematic typological surveys. So we tried an unsystematic typological survey. We spent much of yesmrday (Suuclay) driving around the consortium cities studying house types. The house type we believe would be best included as thc third type in this study would be the rambler with a one-stall attached garage. These homes are widely scattered g¢o~aphically withi~ the cities and are, a perfect vehicle for thc kitchen/family room addition project (the' bump on the back') that in my experience is the most common& requested remodeling project for houses of this era. Adding a third house type would potentially add two months to the overall project schedule. And while we'r~ on schedule, I will be on paternity leave for most of NOV- 5-97 WED 19:42 OITY OF O~YST~L F~g NO, 6125370B44 ?,04/14 November, and assuming we still need to negotiate a contract, it is unlikely that we could begi_n_actual work measuring the house types and interviewing the owners until January. Very little happens in the residential market between Thanksgiving and New Year's. You will note that in the "core" contract we have included a kick-off event, a grand unveiling of the planbook.after it's printed. Our experience on the Longfellow Planbook taught us that fills kick-off event is critical: it's the "news hook" that many in thc media used to report thc book's release. It gives thc media an event to attend. And it gave homeowners a feeling that they are participating in something momentous when they finally got their copy of the book. Listed in the "$ervices additional to the core contract" you will find the proposal written by Richard MacLaughlin at the Town Planning Collaborative for work to knit these house-scale remodeling projects into the larger scale of the City fabric. Something listed in your "planbook features" that we feet very strongly about is providing actual cost estimates for each of the remodeling projects. We absolutely don't want to print these numbers in the actual text of the book for the following r~asons: 1.) Construction cost is a free-market phenomena. I had my house painted summer and from a tight specification received bids (all from reputable painters I'd worked with before) of $3500, $7500 and $15,000. On smaller projects this spread of cost estimates is not unusual. It's almost pointless to try to predict what a project should cost. 2.) Bids are typically only good for 30 days from thc date of estimate. Which means that any cost information included in the book will b~ outdated before the book can even be printed and reach the reader. To print cost information in the book will instantly date it and decrease its potential shelf life, greatly weakening the long-term value of your investment in our work. You must remember laughing out loud at the absurd prices printed in old catalogues. 3.) Listing prices in the book opens you to Iiability problems. Say we list a kitchen '. ' remodeling at $25,000. A homeowner buys the book, decides to build the renovation, but purchases $20,000 worth top-of-the-line Viking appliances. Their final construction cost is $§0,000 and they decide to su~ you because of the implicit contract that the project would only cost $25,000. Stran~r things have happened. 4.) If we try to solve the "single price" problem by including a range of Prices (say 'this kitchen remodeling could cost from $25-$50,000') then my experience is that people will only remember the lower number and see it as a guarantee. Money and cost brings out the worst in people. At thc same tim, we recognize that the first question moat homeowners ar~ going to ask is "how much will it cost?" What we propose is to have a builder prepare an actual cost estimate for each project, a one-page listing of parameters and assumptions as to what's going into the project (i.e. listings of materials, allowances for lighting, for appliances, etc.). This way the price is accurate for a single builder at a single point in time for a defined scope of work. These estimates could be printed in a NO~- 5-97 WED 19:42 O[TY OF CRYSTAL F~X NO, 8125370U44 F, Ob/14 separate packet and irlcluded with o~her supporting information when someone purchased tim book. Preparing accurat~ cost estimates, however, takes a lot of time, effort and energy, and we have included an item for this approach under additional services. The estimates Would be prepared by Paul Brugger, who has year's of experience. We look forward to fi~rther discussing ali the issues in this proposal wi[h you this coming Friday ~ 1, Robc~m Ocrloff, AIA Kristi Johnson Peter J. Musty NOV- 5-97 WED I9:42 .CITY OF CRYSTRL FAX NO.' 6125370944 P, 06/I~ 5UI~UIKI~AN ¢LANDOOK ?IROPOOAL AU~;=, ~i~ I~o~ ~ Longfellow pJa~o~ w/c~n~o~i~ ........ ~b¢~ pre~rc & ~ml~ ~ualiflca~ion~ ,,, Oc~sr aC~ ~ uali~icacio~ ~tiaq fee, and contract , ,, m~i~ ~: defi~ what n~e ty~ ~ ~ ,,, co~o~i~ co ~elec~ ~cifi~ ho~ & ~ ~ coordina~ 5of~wa~e & =oo1~ in~e~ail~ ' , research th~ his~e~ of ~os~waF h~ng in ~ I 1996 I~USE ~PE O~ TASKS~, , " . , '" ~Fe~a~ re,earth 5~cific ~ou~e & n~ghborb~d , ~a~ur¢ ex~jn~ hoUSe & e~r in~ ~rchiC~ , .., ~i~, ~: di~Cues what ~ne ~ do for the wi~ 5ch~acic5 d~ ~ 3 variat~on~ + ... enter de~.~.~ ~n~ Arch~AO . , create final drawin~ & ~3 wa~¢~olo~ per ~u~e t~pe ~r~ ~l~ne, ekeccbe~e~c.) . , wd~ ~ay thac tic5 ic ail "' ... deefgn ro~h draft of Pa~ &wncc extra text' ' memti~ ~3: present rough dra~ ~ con~o~i~ ~., ~a~ ~: fi~ a~i~ ~P~ , ~2.'~.00 NOV- 5-97 WED 19:42 CITY OF ORYSq'~L P'~X NO, 6125370944 P, 07/14 - HOUSE i-,:r,?E TWO T'ASK,,~ -' "~,,larc...M (5e. rvice5 t, he .eame as ~il:h other hound April i~nchrnark ~ ~-~cond de~i~ complete,. ~.12,500.00 CLOSURE T'ASKSi' (Ma3/) work w~l:h c~nso.~iur~ on "~,~. IIo~ pages" conte~t-. - .... .(jur~) write m~.roductio~ acknowleddmments and index wri=e "how ~o use this 1~3ok" .... cory edit & proof all rex= "' , ...... .... n~et~ng to discu¢¢ book deSk,In optiom5 . ., ~ , refine overall layout & design .. coora, inate prod, uc~ion of book .... me~t~ #x: turn over final book design ~o con.ore,urn " . (book is on a ~,!¢k read¥.~o pnnt) ..... (consor:jum to have book printed) ...... unveil the book at an event coordinated by NOV- 5-97 NED 19:43 OIT¥ OF 0RYS'I'RL F6× NO, 6125370944 P, 08/14 - 55F-,¥ICE9 ^DD[I~ONAL 1'O THE: ¢OI~E CONTI~CT: [l~c~i~' '~ec~ " ~'1,2~.0~ ' ~n 'GeOart a we~ p~e ~¢known month Cre'a~ ' NOV- 5-97 ~ED 19:43 OITY OF ORV~TfiL FfiX ~0, 6~25370944 P, O9/t4 The Town Planning ColIaborative's Proposal: The plan book will conra/n a secQon to demonstrate how improvement of homes in first tier suburbs becomes part of a larger stramgy to improve the quality of life in the sponsoring communities. The end product will be one to three pages of text and diagrams that crystallize and summarize research and interviews with the planning, economic development and community development staff of sponsoring communities. The summary will describe in very basic, objective terms for the plan book reader how investment in redevelopment or expansion of individual house is a sound investment in one's own home as well as the community's overall value. Richard MacLaughlin's work program: 1. Interviews with planning, economic development and community development staff about how this plan book fits into a grand strategy of City improvements. Sixteen interviews with individual cities and one round-table discussion (in order to keep current residents and attract new residents). . Key interview questions: how would you like "sense of community" to be defined and communicated to the plan book's readers. (what are the characteristics that define a neighborhood and the public realm in the Ch-'st tier suburbs?) · what are the unique and attractive characteristics of the City (current and pending projects ) that add value to living in your City? · what amenities are (will be ) accessible to residents of these houses that add perceptible value to their real estate inv~tment in their house? · what is the relationship of the City to opportunities (such as'employment. shopping, entertainment, etc.) in the larger metropolitan area, that could be attributed to the home and community's value? · what is the City wilLing to do to assist individual homeowners in upgrading their properties in ways suggested by this plan book? 3. After compiling interview and research notes, R/chard will write a one to three page essay, with accompanying diagrams to be placed in the plan book. 4. Additional work would include: · compilation of a glossary of standardized nomenclature, and review of plan book text for consistency of nomenclature usage. · discussion and diagrams that speak about landscaping techniques that emphasize private space and public space. · 5-97 NED 19=43 OITY OF ORYSTaL ~ax au, ~,~,~ Suburban Planbook Contract Issues: 1. The overall contract will be with Robert Gerloff Residential Architects with Kristi $ohnson and Peter Musty as co-signators. 2. Scope of Services is defined in the proposal, 3. Product: We will give thc consortium an iomega zip drive cartridge with the book fully .designed in Quark and ready to be printed by the printer of their choice. All ~mages included in the book will be scanned in by us. 4. Schedule and payment schedule are defined in the proposal. The schedule begins only once the contract is signed and ~he first payment received. 7. The consortium retains full copyright over the work, though we are free to use any material included For marketing or promotional purposes. 8. We would like $ free copies of the printed book for each of us plus an extra 10 free copies for promotion purposes for a total of 25 copies. 9. W~ retain ownership of the original watercolors. They w/il be scanned electronically and photographed and the conso~um will have full use of rAese images for marketing and publicity purposes. 10. The Consortium's responsibilities are to: appoint a llasoo empowered to make decisions on their behalf; make prompt and timely decisions; make benchmark payments with/n 10 days of receipt of invoice; be prepared for phone calls and follow-up once thc book comes out. 12. Any items tha~ would normally be considered reimbursable expenses (copies, mileage, etc.) is considered included in the conwact. 13, If the contract is terminamd, we are to be paid based on a percentage of work completed to the da~e of termination. 14. ArbiWafion clause. 4(]07 SHEli~Ul AVtNuE Selftl MINIIEAFQI, I$, I~IN,(SOrA H410 Vel~l~: 812/127.$91;] FiX: ~12/927-?;~01 ~.~AIL: ., FRI 14:06 OiTY OF C:k':'~":"~L i'h',~ NO, 812.q. 370:'14 ?. 03/0-3 ,~'JG-8~5-1999 15:r.~ Ci~( -' PRIDLEY 6!2 5'71 12:~9 ~ -32/89 REMODELING PI.A,qBOOK -' 7/31/97 Attending: Gt, Louls Park Roseville Friclley Richfield. Golden Valley Columbia Heights Bloomington 1. Motivate people to remodel, 2. Encourage people to stay or move-in. 3, Encourage reinvestment in firet-rJr~g suburbs. 4. Ideas and p;ans, 5. PractiCal Ways to use small Io1~; recreate house to have the amenities tha~ new homes have. 6. IderYdfy strengths and weaknesses of hou~e= and what can ~hange. 7. What is feasible to remodel. 8. Exterior/outside as It relates to ne'Lghborhood. 9. Fences; styles and rnalntenance. · 10. How do you adapt landscaping of .~950'a ~nd 1960'~ era housing. 11. Aooessory ~. 12. Character of house. 13. Promote developed community advanlages. 14. 'lncent~vea' and resources. '15. Educate current owner; the value that they have. Remodeling Planboolc. 7'~1/97 Page 2 16. Create a positive mcorcl of progress and improvement; something special is going on, 17, Lifecycle.'. how e, an they adapt to changes In owners lives; master bedroom on flint floor remus: - adding a second story on ramblers. ' - accessory apartments 18. Create a forum for housing renovation in clues, 19. Create a coalition of common Interests; bankers, school clistri~ts, remodeling contraS, material suppliers, financial agencies, some realtors, HRA's, MISCHE inspectors, 20. Provide ample ohoicos and designs. 2~, Non-.monetmy items and their value; safety, neighborhood, confider~e, or emotional altaohmenta. 22. Provicle space for City speciar=ation. 23. Quality mmodelillg. 1, Realtors reduce oommiaaiona. 2.' Realtom 'believe' 111 fa'et-ring sul:~url~... 3. Property values for r-est-ri~ suburbs am higher than metro average, 4. Increased building permils for remodeling versus total residential base. $. Number of copies;, 5,000 copies and number of people exposed 1o It; 25,000 at remodermg fair. 1. Uae newspapers to market planbook in 'special Remodeling Planbook 7/31/97 _. Page 3 2, "Houses over 30". 3. Redistribute at housing fairs. 4, Circuit of coordinated housing faire: - Ri~rfield; 1/24/98 . Roseville; 2/28/g8 - St. Louis Park/Golden Valley/Minnetonka/Hopkfns; 2/22/98 - C~tstal/New Hope; ? - Fridle~, 4/98 5. Sus.ni~ Mulflnger firm willing ~3 share plans. 6. Before and alter pictures of existing projects, 7. BuRd on concepts each year, 8, Customize each I=ook for each gib'. 9. Cable TV/video. 10. Newsle~rs. MISCELLANEOUS: What'a the Core? - What ki~d of homes - Dra~ ~nd photos - How do I ~ ~ good d~l; a~,~tr~l arid tax info. & Thi~ Old Hou$® bands~ir~ home What's the Speaialized Info? - Archltec~ and w~te~ Who's In? Suburban Remodeling Planbook 1. Planbook Objective - To provide ideas and plans for remodeling and improving suburban homes. The planbook should have the end result of providing remodeling plans as .well as inspiration for owners to improve their, current home to meet their changing needs, and to preserve, maintain and protect older suburban neighborhoods and cities. 2. Preserving the Home's Character- The planbook should assist homeoWners with identifying elements of their homes which create architectural character, style and interest. The planbook can also help to preserve the elements which make up the character of a home and enhance the home's aesthetic and monetary value. 3. How to Use the Remodeling Planbook - Should include a brief explanation of how the planbook works and how the plans can be reproduced or copied without violating copyright protection. 4. Remodeling Plans - To include a brief description of the elements and style that make up a typical suburban type home. a) The Rambler -. Most ramblers are one-story homes with a simple Iow-pitched roof line and a large picture window on the front elevation. The majority of ramblers were built from the late 1940's through the late 1960's, however rambler are still being built today. 1990's ramblers will have large garages in the front instead of the picture windows and a front dormer or gable over the front entry. i) Original Floor Plan and Perspective ii) Adding a Front Porch a) Plan b) Perspective iii) Adding an Attached Garage a) Plan b) Perspective iv) Interior Remodeling - Kitchen and Formal Dining a) Plan b) Perspective b) The Split-Entry c) The One and a Half Story Bungalow d) The Ranch e) The Split or Multi-Level f) The Cape Cod 5. Building Code Information - The plans in the book should' have been reviewed and approved in concept.by the inspections divisions of all participating cities. A brief discussion should be included within this section to assist owners with plan review and the inspections process. · 6. Resources - Listings of public sector agencies, utility companies and any other entities Which may assistance in home repair, improvement and remodeling. In addition, reference books, magazines and periodicals which may offer assistance or insight should be listed. CITYOF -' FRIDLEY FRIDLEY MUNICIPAL CENTER · 6431 UNIVERSITY AVE. N.E. FRIDLEY, MN 55432 · (612) 571-3450 · FAX (612) 571-1287 September 19, 1997 .. Kirk McDonald ~ City of New Hope 4401 Xylon Avenue North ' New Hope,-MN 55428 Dear Mr.-McDonald: Over the past several weeks, Community Development Directors f~'om first-tier and second-tier communities have been meeting about the possibility of producing a remodeling planbook. Up to this point, there has been strong participation from a key group of communities. Some of you may have been unable to attend the meetings because of other commitments. A survey is included in this letter to officially indicate whether your community would be interested in participating. A Request for Qualifications is now being prepared to be distributed to a variety of parties who would be interested in producing the planbook. Once a proposed author/producer of the book has been selected, the cost of the project will be identified. However, prior to that time, it is imperative to know who is willing to participate. Each participating community should plan for a financial commitment of up to $5,000 maximum. Please complete the attached survey and return it to Judy Erickson at the City of St. Louis Park by fax or mail as soon as ~ is convenient. !fyou have any questions, please feel free to Judy at 924-2574. Sincerely, Barbara Dacy, AICP Community Development Director C-97-187 SURVEY TO COMMUNITIES INTERESTED IN PARTICIPA TING IN REGIONAL REMODELING PLANBOOK Yes, the Cit~j of wants to participate in the production of a regional remodeling planbook. I understand that a financial commitment of up to $5,000 may be requested to produce the planbook. No, the City of is not interested in participating in this effort. Please return to Judy Erickson by FAX: 924-2663. ~