111097 EDA Official File Copy
CITY OF NEW HOPE
EDA AGENDA
EDA Regular Meeting//12 November 10, 1997
Agenda #12
President W. Peter Enck
Commissioner Sharon Cassen
Commissioner Don Collier
Commissioner Pat La Vine Norby
Commissioner Gerald Otten
1. Call to Order
2. Roll Call
3. Approval of Minutes of October 27, 1997
4. Resolution Approving Third Party Agreement for the Urban Hennepin
County Community Development Block Grant Program for the Adult
Daycare and/or Senior Center Public Facility at 5501 and 5425 Boone
Avenue North (Improvement Project No. 493)
5. Resolution Approving Land Disposition Agreement (Contract No. A20867)
Between Hennepin County and the New Hope Economic Development
Authority in Conjunction with the Adult Daycare and/or Senior Center
Public Facility at 5501 and 5425 Boone Avenue North (Improvement
Project No. 493)
6. Discussion Regarding and Authorization to Participate in Suburban
Remodeling Planbook Project
7. Adjournment
CITY OF NEW HOPE
4401 XYLON AVENUE NORTH
HENNEPIN COUNTY, MINNESOTA 55428
Approved EDA Minutes October 27, 1997
Meeting//1 1 - '
CALL TO ORDER President Enck called the meeting of the Economic Development Authority
to order at 8:46 p.m.
ROLL CALL Present: Enck, Cassen, Collier, Norby Otten
Staff Present: Sondrall, Hanson, Donahue, Leone, McDonald, Olson,
Clancy
APPROVE MINUTES Motion was made by Commissioner Cassen, seconded by Commissioner
Collier, to approve the EDA minutes of October 13, 1997. Voting in favor:
All. Motion carried.
7302-7316 Bass Lk Rd President Enck introduced for discussion Item 4, Presentation by Project
IMPROVEMENT for Pride in Living, Inc. Regarding Concept Proposal for Redevelopment of
PROJECT NO. 614 Multi-family Dwelling at 7302-7316 Bass Lake Road.
Item 4
Mr. Dan Donahue, City Manager, explained that staff has had discussions
with representatives from Project for Pride in Living (PPL) regarding the
eight four-plex buildings located behind the gas station at 73rd and Bass
Lake Road.
Mr. Donahue introduced Steve Cramer, President of Pride for Living, Inc.
Mr. Cramer provided background of PPL. He presented a preliminary
concept plan for a development which would create 34 family rental units
on Bass Lake Road between Nevada and Pennsylvania Avenue. He
illustrated the proposed housing units and range of rent.
At the conclusion of his presentation Mr. Cramer indicated that PPL would
require a commitment by the City of New Hope prior to spring of 1998.
He emphasized that they would conduct a neighborhood meeting for
community input.
The City Council unanimously expressed support for the proposed
concept.
ADJOURNMENT Motion was made by Commissioner Norby, seconded by Commissioner
Collier, to adjourn the meeting. All present voted in favor. The New
Hope EDA adjourned at 9:15 p.m.
Respectfully submitted,
Valerie Leone
City Clerk
New Hope EDA October 27, 1997
Page 1
'~lk ~)~] REQUF~T FOR ACTION
Originating Department Approved for Agenda Agenda Section
EDA
City Manager
,I ) 11-10-97 Item No.
ManagementKirk McDonaldAssistant By.~/ 4
/
RESOLUTION APPROVING THIRD/PARTY AGREEMENT FOR THE URBAN HENNEPIN
COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE ADULT
DAYCARE AND/OR SENIOR CENTER PUBLIC FACILITY AT 5501 AND 5425 BOONE
AVENUE NORTH (IMPROVEMENT PROJECT NO. 493)
The enclosed Third Party Agreement from Hennepin County is actually between the City of New Hope
and the New Hope EDA. As a result, this agreement needs to be on both agendas. The City previously
set aside $100,000 in Community Development Block Grant funds for purposes of assisting in the
development of an adult daycare and/or senior center facility at 5501 and 5425 Boone Avenue, including
land acquisition. The City acquired the properties through eminent domain and desires to utilize the
CDBG funds for a portion of the land acquisition costs. The City is the legal entity which receives CDBG
funds from Hennepin County. Since the EDA acquired the property through condemnation and is
responsible for developing the property, the Third Party Agreement permits the City to delegate its
responsibilities, powers and authority to the EDA for the development of the site. The County requires
this document to be executed between the City and the EDA to establish clear authority for the EDA's
use of the City's CDBG funds. The City Attorney has reviewed the agreement and recommends
approval.
Staff recommends approval of the resolution approving the Third Party Agreement.
Review: Administration: Finance:
RFA-O01 ~
CITY OF NEW HOPE
_- EDA RESOLUTION NO. 97-
RESOLUTION APPROVING THIRD PARTY AGREEMENT FOR THE
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FOR THE ADULT DAYCARE AND/OR SENIOR CENTER PUBLIC FACILITY.
AT 5501 AND 5425 BOONE AVENUE NORTH
(IMPROVEMENT PROJECT NO. 493)
WHEREAS, the enclosed Third Party Agreement between the City of New Hope and the New
Hope Economic Development Authority permits the City to delegate its
responsibilities, powers and authority to the EDA for the development of a
daycare/senior facility at the 5501/5425 Boone Avenue North site; and
WHEREAS, this agreement is necessary because the City is the legal entity which receives
CDBG funds from Hennepin County, but the EDA is the entity that acquired the
property through condemnation and is responsible for developing the property.
NOW, THEREFORE, BE IT RESOLVED, that the Third Party Agreement is hereby approved by
the New Hope Economic Development Authority.
Adopted by the Economic Development Authority of the City of New Hope, Hennepin County,
Minnesota, this 10th day of November, 1997.
President
Attest:
Executive Director
THIRD PARTY AGREEMENT
URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
.THIS AGREEMENT made and entered into by and between the city of New Hope,
hereinafter r.eferred to as "City," and the Economic Development Authority in and for the City
of New Hope, hereinafter referred to as "Provider," 4401 Xylon Avenue North, New Hope, MN
55428:
WITNESSETH: '
WHEREAS, the City is a cooperating unit in the Urban Hennepin County Community
Development Block Grant Program (CDBG) by virtue of a Joint Cooperation Agreement
effective October 1, 1996 and executed between the City and Hennepin County pursuant to
MSA 471.59; and
WHEREAS, the City executed a Subrecipient Agreement with Hennepin County which
allocates funds from the Fiscal Year 1995 Urban Hennepin County CDBG Program for the
purpose of supporting the activities as set forth in Exhibit 1 to this Agreement, hereinafter
referred to as "Activities."
NOW THEREFORE, in consideration of the mutual covenants and promises contained in this
Agreement, the parties hereto mutually agree to the following terms and conditions:
1. SCOPE OF SERVICES
A. Provider agrees to carry out Activities for the City as described in Exhibit 1,
subject to the requirements of this Agreement and the stipulations and
requirements set forth in Exhibit 1.
B. Provider shall take all necessary actions required to implement Activities and to
comply with any related requests by the City, it being understood that the City is
responsible to Hennepin County for ensuring compliance with such requirements.
Provider also will promptly notify the City of any changes in the scope or
character of the Activities.
2. TERM OF AGREEMENT
The effective date of this Agreement is July 1, 1997. The termination date of this
Agreement is June 30, 1999 or at such time as the Activities are satisfactorily
completed prior thereto. Upon expiration, Provider shall relinquish to the City all
program fUnds unexpended or uncommitted for th® Activities.
3. NON-ASSIGNMENT
Provider shall not assign, subcontract, transfer, Or pledge this Agreement and/or the
Activities to be performed hereunder, 'whether whole or in part, without the prior
consent of the City.
AMENDMENTS TO AGREEMENT
Any material alterations, variations, modifications, or waivers of the provisions of this
Agreement shall-only be valid when reduced to writing as an Amendment to this
Agreement signed, approved and properly executed by the authorized representatives
of the parties. All Amendments to this Agreement shall be made a part of this
Agreement by inclusion as a numbered Exhibit, which shall be attached at the time of
any. Amendment.
Substantial change is defined as a change in (1) beneficiary; (2) project location; (3)
purpose; or (4) scope, (more than a 50% increase or decrease in the original budget or
$10,000, whichever is greater), in any authorized Activity. The total budget of
multicommunity activities will be used in determining substantial change.
5. PAYMENT OF CDBG FUNDS
The City agrees to provide Provider with CDBG funds not to exceed the budget as
described in Exhibit 1, to enable Provider to carry out the Activities. It is understood
that the City shall be held accountable to Hennepin County for the lawful expenditure
of CDBG funds under this Agreement. The City shall, therefore, make no payment of
funds to Provider and draw no funds from Hennepin County on behalf of Provider prior
to having received from Provider a request for reimbursement, including copies of all
documents and records needed to ensure that Provider has complied with all appropriate
regulations and requirements.
6. INDEMNITY AND INSURANCE
A. Provider does hereby agree to, indemnify, and hold harmless the City, its elected
officials, officers, agents, volunteers and employees from and against all costs,
expenses, claims, suits, or judgments arising from or growing out of any injuries,
loss, or damage sustained by any person or corporation, including employees of
Provider and property of Provider, which are caused by or sustained in connection
with the tasks carried out by Provider under this Agreement'.
B. Provider does further agree that, in order to protect itself as well as the City under
the indemnity agreement provisions hereinabove set forth, it will at all times during
the term of this Agreement and any renewal thereof have and keep in force: a
single limit or combined limit or excess umbrella commercial and general liability
insurance policy of an amount of not less than $1,000,000 for property damage
arising from one occurrence, $1,000,000for damages arising from death and/or
total bodily injuries arising from one occurrence, and $1,000,000 for total personal
injuries arising from one occurrence. Such policy shall also include contractual
liability coverage protecting the City, its officers, agents, and employees by a
certificate acknowledging this Agreement between Provider and the City.
2
7. CONFLICT OF INTEREST
A. In the procurement of supplies, equipment, construction, and services by Provider,
the conflict of interest provisions in 24 CFR 85.36 and OMB Circular A-110 shall
apply.
B. In all other cases, the provisions of 24 CFR 570.611 shall apply.
8. DATA PRIVACY
Provider agrees to abide by the provisions of the Minnesota Government Data Practices
Act and all other applicable state and federal laws, rules, and regulations relating to data
privacy or confidentiality, and as any of the same may be amended. Provider agrees to
defend and hold the City, its officers, agents, and employees harmless from any claims
resulting from Provider's unlawful disclOsure and/or use of such protected data.
9. SUSPENSION AND TERMINATION
A. If Provider materially fails to comply with any term of this Agreement or so fails
to administer the work as to endanger the performance of this Agreement, this
shall constitute noncompliance and a default. Unless Provider's default is excused
by the City, the City may take one or more of the actions prescribed in 24 CFR
85.43, including the option of immediately cancelling this Agreement in its
entirety.
B. The City's failure to insist upon strict performance of any provision or to exercise
any right under this Agreement shall not be deemed a relinquishment or waiver of
the same. Such consent shall not constitute a general waiver or relinquishment
throughout the entire term of the Agreement.
C. This Agreement may be cancelled with or without cause by either party upon 30
days written notice according to the provisions in 24 CFR 85.44.
D. CDBG funds allocated to Provider under this Agreement may not be obligated or
expended by Provider following such date of termination. Any funds allocated to
Provider under this Agreement which remain unobligated or unspent following
such date of termination shall automatically revert to the City.
10. REVERSION OF ASSETS
Upon expiration or termination of this Agreement, Provider shall transfer to the City any
CDBG funds on hand or in the accounts receivable attributable to the use of CDBG
funds, including CDBG funds provided to Provider in the form of a loan. Any real
property acquired or improved, in whole or in part, using CDBG funds in excess of
$25,000 shall either be:
A. Used to meet one of the national objectives in 24 CFR 570.208 and not used for
the general conduct of government until:
3
(1) For units of general Ibcal government, five years from the date that the unit
of general local government is no longer considered by HUD to be a part of
Urban Hennepin County,
(2) For any other Provider, five years after expiration of this Agreement; or
B. Not used in accordance with A. above, in which event Provider shall pay to the
City an amount equal to the current market value of the property less any portion
of the value attributable to expenditures of non-CDBG funds for acquisition of, or
improvement to, the property. The payment is program income to the City. No
payment is required after the period of time specified in A. above.
11. PROCUREMENT
Provider shall be responsible for procurement of all supplies, equipment, services, and
construction necessary for implementation of the Activities. Procurement shall be
carried out in accordance with the requirements of 24 CFR Part 85, and OMB Circulars
A-110, A-122, as applicable. Provider shall prepare, or cause to be prepared, all
advertisements, negotiations, notices, and documents; enter into all contracts; and
conduct all meetings, conferences, and interviews, as necessary, to ensure compliance
with the above described procurement requirements.
12. ACQUISITION, RELOCATION, AND DISPLACEMENT
A. Provider shall be responsible for carrying out all acquisitions of real property
necessary for implementation of Activities. Provider shall conduct all such
acquisitions in its name and shall hold title to all real property purchased. Provider
shall be responsible for preparation of all notices, appraisals, and documentation
required in conducting acquisition under the latest applicable regulations of the
Uniform Relocation Assistance and Real Property Acquisition Act of 1970 and of
the CDBG Program. Provider shall also be responsible for providing all relocation
notices, counseling, and services required by said regulations.
B. Provider shall comply with the acquisition and relocation requirements of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
as required under 24 CFR 570.606(a) and HUD implementing regulations at 24
CFR Part 42; the requirements in 24 CFR 570.606(b) governing the residential
anti-displacement and relocation assistance plan under section 104(d) of the
Housing and Community Development Act of 1974 (the Act); the relocation
requirements of 24 CFR 570.606(c) governing displacement subject to Section
104(k) of the Act; and the requirements of 24 CFR 570.606(d)governing optional
relocation assistance under Section 105(a)(11) of the Act, as pertaining to the
Activities.
13. ENVIRONMENTAL REVIEW
Provider shall provide all necessary information and relevant documents to the City to
enable the City a0d Hennepin County to maintain the environmental review record on
all ACtivities.
LABOR STANDARDS, EMPLOYMENT, AND CONTRACTING
The City shall be responsible for the preparation of all requests to Hennepin County for
HUD wage rate determinations on Activities. The Provider shall notify the City prior to
initiating Activity, including advertising for contractual services, which will include costs
likely to be subject to the provisions of Federal Labor Standards and Equal Employment
Opportunity and related implementing regulations.
15. PROGRAM INCOME
Any program income generated as a result of any Activities shall be forwarded
immediately to the City upon receipt by Provider and the provisions of 2H CFR 570.504
shall apply.
16, USE OF REAL PROPERTY
The following standards shall apply to real property acquired or improved through
Activities, in whole or in part, using CDBG funds:
A. Provider shall inform the City at least 30 days prior to any modification or change
in the use of the real property from that planned at the time of acquisition or
improvements, including disposition.
B. Provider shall reimburse the City in an amount equal to the current fair market
value (less any portion thereof attributable to expenditures of non-CDBG funds)
of property acquired or improved with CDBG funds that is sold or transferred for
a use which does not qualify under the CDBG regulations. Said reimbursement
shall be provided to the City at the time of sale or transfer of the property. Such
reimbursement shall not be required if the conditions of 24 CFR 570.503(b)(8)(i)
are met and satisfied. Fair market value shall be established by a current written
appraisal by a qualified appraiser. The City will have the option of requiring a
second appraisal after review of the initial appraisal.
17. ADMINISTRATIVE REQUIREMENTS
The uniform administrative requirements delineated in 24 CFR 570.502 and any and all
administrative requirements or guidelines promulgated by Hennepin County shall apply
to all Activities undertaken by Provider as provided in this Agreement and to any
program income generated therefrom.
5
18. AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY
A. During the performance of this Agreement, Provider agrees to the following: In
accordance_with the Hennepin County Affirmative Action Policy and the County
Commissioners' Policies Against Discrimination, no person shall be excluded from
full employment rights or participation in, or the benefits of, any program, service
or activity on the grounds of race, color, creed, religion, age, sex, disability,
'marital status, sexual orientation, public assistance status, or national origin; and
no person protected by applicable federal or state laws against discrimination shall
otherwise be subjected to discrimination.
B. Provider will furnish all information and reports required to comply with the
provisions of 24 CFR Part 570 and all applicable state and federal laws, rules, and
regulations pertaining to discrimination and equal opportunity.
19. NON-DISCRIMINATION BASED ON DISABILITY
A. Provider shall comply with Section 504 of the Rehabilitation Act of 1973, as
amended, to ensure that no otherwise qualified individual with a handicap, as
defined in Section 504, shall, solely by reason of his or her handicap, be excluded
from participation in, be denied the benefits of, or be subjected to discrimination
by Provider receiving assistance from the City under Section 106 and/or Section
108 of the Housing and Community Development Act of 1974, as amended.
B. When and where applicable, Provider shall comply with Public Law 101-336
Americans With Disabilities Act of 1990, Title I "Employment," Title II "Public
Services" - Subtitle A, and Title III "Public Accommodations and Services
Operated By Private Entities" and all ensuing federal regulations implementing said
Act.
:20. LEAD-BASED PAINT
Provider shall comply with the Lead-Based Paint notification, inspection, testing and
abatement procedures established in 24 CFR 570.608.
21. FAIR HOUSING
Provider shall be prohibited from receiving CDBG funds for Activities subject to this
Agreement if it impedes actions taken by the City to comply with the City's fair housing
certification.
22. LOBBYING
A. No federal appropriated funds have been paid or will be paid, by or on behalf of
Provider, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of
6
any federal loan, the entering intO of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any federal
contract, grant, loan, or cooperative agreement.
B. If any funds ~other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement Provider will complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
23. OTHER CDBG POLICIES
PrOvider shall comply with the general condition of 24 CFR 570.200, particularly
sections: (b) Special policies governing facilities; (f) Means of carrying out eligible
activities; and (j) Constitutional prohibitions concerning church/state activities.
24. TECHNICAL ASSISTANCE
The City agrees to provide technical assistance to Provider in the form of oral and/or
written guidance and on-site assistance regarding CDBG procedures and project
management. This assistance will be provided as requested by Provider, and at other
times at the initiative of the City when new or updated information concerning the CDBG
Program is received by the City from Hennepin County and deemed necessary to be
provided to Provider.
25. RECORD-KEEPING AND ACCESS TO RECORDS
Provider shall maintain records for the receipt and expenditure of all CDBG funds it
receives, such records to be maintained in accordance with OMB Circular A-110 and A-
122, as applicable. All records shall be made available upon request of the City for
monitoring by the City. The City shall have authority to review any and all procedures
and all materials, notices, documents, etc., prepared by Provider in implementation of
the Activities and Provider agrees to provide all information required by any person
authorized by the City to request such information from Provider for the purpose of
reviewing the same.
26. AUDIT
A. Provider agrees to provide City or Hennepin County with an annual audit report
consistent with the provisions of OMB Circular A-110 Uniform Requirements for
Grants to Universities, Hospitals and Non-Profit Organizations, OMB Circular A-
l 22 Cost Principles for Non-Profit Organizations, and OMB Circular A-133 Audits
of Institutions of Higher Education and Other Non-Profit Institutions.'
(1) The audit report is to be provided to City or Hennepin County on July 1 of
each year this Agreement is in effect and any findings of non-compliance
7
affecting the use of CDBG funds shall be satisfied by Provider within 6
months of the provision date.
(2) The audit is not required, however, in these instances where less than
$25,000 in assistance is received from all federal sources in any one fiscal
year.
(3) The cost of the audit is not reimbursable from CDBG funds.
(4) City reserves the right to recover from Provider the full amount of any CDBG
funds found to be improperly expended or otherwise disallowed.
B. Provider's assurance and certification regarding its financial management system
is attached hereto as Exhibit 2 and incorporated herein by reference.
CITY EXECUTION
The City of New Hope having duly approved this Agreement on , 1997,
and pursuant to such approval and the proper city officials having signed this Agreement, the
city agrees to be bOund by the provisions herein set forth.
Upon proper execution, this Agreement will be legally valid and binding.
Dated: , 1997 CITY OF
STATE OF MINNESOTA
By
Its Mayor
And
Its
Attest:
Title:
PROVIDER EXECUTION
Provider, having signed this Agreement and the City having duly approved this
Agreement, and pursuant to such approval and the proper officials having signed this
Agreement, Provider agrees to be bound by the provisions of this Agreement.
Dated: , 1997 PROVIDER:
BY
Its
And
Its
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this __ day of
, 1997, by and , the ~
and the of , a Minnesota
on behalf of said
Notary Public
NHOPEDA
10
THIRD PARTY AGREEMENT
URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
EXHIBIT I
The city of New Hope will provide the Provider with Urban Hennepin County Community
Development Block Grant funds to assist Provider in funding the activity/les in the amount
and under the stipulations individually specified in the Project Description/Projected Use of
Funds .attached hereto:
New Hope - Acquisition for Adult Daycare/Senior Center Facility ~ 100,000.00
NHOPEDA.EX1
PROJECT DESCRIPTION
URBAN HENNEPIN COUNTY
STATEMENT OF PROJECTED USE OF FUNDS Amended CDBG/1995
Cooperating Unit: New Hope Budget: $100,000.00
Project Title: Acquisition - Adult Day Care Facility
Project Number: 112
Project Description: The New Hope Economic Development Authority (EDA) will acquire property to facitlitate the
development of adult care facility and/or senior center facility. The adult daycare faciltiy would be
developed by Senior Outreach Services, a private non-profit agency, and the senior center facility
would be a public facility developed by the City and/or its EDA. Senior Outreach Services provides
adult day care to disabled seniors who require a higher level of care during the day. Using a sliding
fee scale the adult daycare facility will serve Iow and moderate income seniors living in northwest
Hennepin County.
Address: 5501 Boone Avenue North
Census Tract:
Community Wide:
Type of Accomplishment: People
Number to Accomplish: 170 Local Code: 95-013
HUD Activity Code: 01 Program Reg. Citation: 570.201 (a)
Program Income Used: Account No.: 59680
HOMELESS
Prevent Homelessness: no Help the Homeless: no Help People wlHIVIAIDS: no
NATIONAL OBJECTIVE CITATION
Low/Mod Benefit: Job Creation/Retention: Planning/Administration:
Low/Mod Limited Clientele: X Slum/Blight-Area:
Low/Mod Housing: Slum/Blight-Spot:
ENVIRONMENTAL REVIEW STATUS
Categorically Excld. (CE): Assessment Req'rd (AR): X Exempt (EX):
Cat. ExcldlExmpt (CE/EX): Funds Released (FR)(date): 9/9/94
THIRD PARTY AGREEMENT
URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
EXHIBIT 2
ASSURANCE AND CERTIFICATION
In connection with our responsibilities to manage the Fiscal Year 1997 community
Development Block Grant (CDBG) program funds that have been provided to our organization,
we certify and assure that we are in compliance with the financial standards set forth in
Federal Office of Management and Budget (OMB) Circular A-110 (Attachments F and G).
Specifically, our organization's financial management system provides for the following:
1. Accurate, current, and complete disclosure of the financial results of each federally
sponsored project or program in accordance with the reporting requirements set forth in
OMB Circular A-110, Attachment G (Financial Reporting Requirements).
2. Records that identify adequately the source and application of funds for federally
sponsored activities. These records contain information pertaining to federal awards,
authorizations, obligations, unobligated balances, assets, outlays, and income.
3. Effective control over and accountability for all funds, property, and other assets. These
assets are adequately safeguarded and are used solely for authorized purposes.
4. Comparison of actual outlays with budget amounts for each grant or other agreement
and, whenever appropriate or required, comparisons of financial information with
performance and unit cost data.
5. Procedures to minimize the elapsed time between the transfer of funds from the county
to our organization and the disbursement of funds by our organization.
6. Procedures for determining the reasonableness, allowability, and allocability of costs in
accordance with the provisions of the applicable federal cost principles and the terms of
the grant or other agreement.
7. Accounting records that are supported by source documentation.
8. Annual audits by a firm of independent certified public accountants to ascertain the
effectiveness of the financial management systems and internal procedures that we have
established to meet the terms and conditions of the federal grants and other agreements.
The audits are conducted on an organization-wide basis and include an appropriate
sampling of federal agreements.
9. A systematic method to assure timely and appropriate resolution of audit findings and
recommendations.
10. Organizations (subrecipients) that receive CDBG funds from us are required to comply
with the financial management standards set forth in this certification.
This assurance and certification is given in connection with any and all CDBG funds received
after the date this form is signed. 'This includes payments after-such date for financial
assistance approved before such date. The undersigned recognizes and agrees that any such
assistance will be extended in reliance on the representations and agreements made in this
assurance. This assurance and certification is binding on this organization, its subrecipients,
and on the authorized official whose signature appears below.
Date:
Organization Name
By Chief Financial Officer
U :\CD 8G 1997\AGREEMENt.3 RDPARTY~EXHIBIT2. FRM
CORR~CK & SONDRALL, P.A.
ATTORNEYS AT LAW LEGAL ASSISTANT
STIEVEN A. sONE)RALL Edinburgh Executive O~ce Pl~a SHARON D. DERBY
MICHAEL R, ~FLEUR ~525 Edi~brook
MARTIN P- MALECHA Suite ~03
WILLIAM C- STRAIT* Brookl~ P~k, Minnesota 55443
F~ (6~2) 42~7
November 3, 1997
Mr. Kirk McDonald
Management Assistant
City of New Hope
4401Xylon Avenue'No.rth
New Hope, MN 55428
RE: 5501 Boone Avenue North/Land Disposition and Third
Party Agreements
Our File No: 99.11198
Dear Kirk:
[ have now reviewed the revised Land Disposition Agreement and
Third Party Agreement we received from Hennepin County's Office of
Planning and Development in connection with the EDA's development
of the referenced property as an adult day care facility. These
agreements can be considered by the City and the EPA at the
November lOth meeting.
The Third Party Agreement is actually between the City of New Hope
and the New Hope EPA. As a result, this agreement will need to be
on both of the agendas. Basically, the City is the legal entity
which receives CDBG funds from Hennepin County. As you know, we
have allocated $100,000 of CDBG funds for the acquisition of the
subject property. Since the EPA acquired the property through
condemnation and is responsible for developing the property, the
Third Party Agreement permits the City to delegate its
responsibilities, powers and authority to t.he EDA for the
development of this site. The County requires this document to be
executed between the City and the EDA to establish clear authority
for the EDA's use of the City's CDBG funds.
The Land Disposition Agreement is a document which requires the EDA
to develop the property within a timely manner. This is
established by paragraph 2 of the agreement on page 2. Further,
the document gives the EDA some flexibility to change the proposed
Kirk McDonald
November 3, 1997
Page 2
use of the property as an adult day care facility in the event
development of same cannot be accomplished within a three year
period. Also, if the EDA sells the property, rather than
developing it, the agreement also calls for a profit split with the
County, the amount of which is based on a ratio of the CDBG
contribution to the EDA's purchase price of the property. In other
words, the County contributed $100,000 to a $376,764.00 purchase
price by the EDA. Therefore, the County would receive
approximately 27~; of any sales price of the property if it were
sold rather than developed for their $100,000 contribution, however
the amount returned to the County pursuant to a sale cannot be less
than $100,000. In other words, the County had the best of both
worlds in this regard since it would receive 27% of the sales price
but no less than $100,000 if a sale rather than development occurs
concerning this property.
If you have any further questions regarding these documents, please
do not hesitate to contact me. Again, we would recommend that they
be executed by the appropriate officials of the City and the EDA.
Very truly yours,
Steven A. Sondrall
slm2
cc: Daniel J. Donahue, City Manager
Hennepin County
An Equal Opportunity Employer
October 24, 1997
Kirk McDonald
City of New Hope
4401 Xylon Ave. No.
New Hope, MN 55428
Dear Kirk;
RE: Adult Day Care/Senior Center Facility
Enclosed are the Third Party and Land Disposition agreements for the adult day care/senior
center project. There are two originals of each agreement. Please have the appropriate
people sign where noted. Both agreements have been modified from the standard format
pursuant to communication between the City and County attorneys.
Please return both originals of the Land Disposition agreement. You will receive a fully
executed original copy after the County signs it.
The City and EDA should each keep an original copy of the Third party agreement. Please
return a copy of this agreement to me.
Let me know if you have any questions about this.
Sincerely,
Principal Planner
Encl.
Office Of Planning & Development
Development Planning Unit Recycled Paper
10709 Wayzata Boulevard, Suite 260
Minnetonka, Minnesota 55305
(612) 541-7080 FAX:(612) 541-7090 TDDfITY:(612) 541-7981
EDA
· ~ _- REQUEST FOR ACTION
Orlgtnattng Department Approved for Agenda EDAgenda Section
City Manager
11-10-97
Kirk McDonald Item No.
Management Assistant
By: By:. 5
)N AGREEMENT (CONTRACT NO. A20867)
BETWEEN HENNEPIN COUNTY AND THE NEW HOPE ECONOMIC DEVELOPMENT AUTHORITY IN
CONJUNCTION WITH THE ADULT DAYCARE AND/OR SENIOR CENTER PUBLIC FACILITY AT 5501
AND 5425 BOONE AVENUE NORTH (IMPROVEMENT PROJECT NO. 493)
The City previously set aside $100,000 in Community Development Block Grant funds for purposes of
assisting in the development of an adult daycare and/or senior center facility at 5501 and 5425 Boone
Avenue, including land acquisition. The City acquired the properties through eminent domain and
desires to utilize the CDBG funds for a portion of the land acquisition costs. Even though a definite
project has not yet been identified, the funds need to be transferred to the City from Hennepin County
before the end of 1997, or they may have to be forfeited.
The enclosed Land Disposition Agreement resolves that situation and allows Hennepin County to
transfer the funds to the City for use by the EDA for the acquisition of property for this project, subject to
the conditions outlined in the attached correspondence from the City Attorney. The agreement states
that the EDA must develop the property as an adult daycare facility and/or senior center public facility no
later than three years after the CDBG reimbursement is received by the EDA. If the property is not
developed within a three-year period, the City has an option to extend the period for development for an
additional three years. The agreement states that if the daycare/senior facility project is determined not
to be viable, then the City may either request approval for an alternate use for the site utilizing the funds
or the site can be sold for its fair market value. If the property is sold, the portion of the proceeds of the
sale attributable to the ratio of the CDBG contribution to the purchase price must be returned to the
County as program income. Program income returned to the County is redistributed to the City for other
program uses after the deduction of administrative fees. The agreement has been reviewed by the City
Attorney and he recommends approval.
Staff recommends approval of the resolution approving the Land Disposition Agreement.
Review: Administration: Finance:
CITY OF NEW HOPE
_- EDA RESOLUTION NO. 97-
RESOLUTION APPROVING LAND DISPOSITION AGREEMENT
(CONTRACT NO. A20867) BETWEEN HENNEPIN COUNTY AND
THE NEW HOPE ECONOMIC DEVELOPMENT AUTHORITY
IN CONJUNCTION WITH THE ADULT DAYCARE AND/OR SENIOR CENTER
PUBLIC FACILITY AT 5501 AND 5425 BOONE AVENUE NORTH
(IMPROVEMENT PROJECT NO. 493)
WHEREAS, Hennepin County, through its Office of Planning and Development, is a duly
designated Urban County Community Development Block Grant entitlement
recipient pursuant to the provisions of the Housing and Community Development
Act of 1974; and
WHEREAS, New Hope is an authorized subgrantee participant in the Urban Hennepin County
Community Development Block Grant Program by virtue of a Joint Cooperation
Agreement between the City and County; and
WHEREAS, a Third Party Agreement has been executed between the City and the EDA for
purposes of implementing a CDBG funded activity including the acquisition of
property at 5501 and 5425 Boone Avenue North to assist in the development of
an adult daycare and/or senior center public facility; and
WHEREAS, the attached Land Disposition Agreement between the County and New Hope
Economic Development Authority establishes terms and conditions for the EDA to
utilize $100,000 in CDBG funding for this project.
NOW, THEREFORE, BE IT RESOLVED, that the New Hope Economic Development Authority
hereby approves the Land Disposition Agreement, also identified as Contract No.
A20867.
Approved by the New Hope Economic Development Authority of the City of New Hope,
Hennepin County, Minnesota, this 10th day of NOvember, 1997.
President
Attest:
Executive Director
Contract No. A20867
LAND DISPOSITION AGREEMENT
THIS AGREEMENT made and entered into by and between the County of Hennepin, State
of Minnesota, hereinafter referred to as the "County" through its Office of Planning and
Development, hereinafter referred to as "OPD" and the Economic Development Authority, in and for
the City of New Hope, a Minnesota Municipal Corporation, hereinafter referred to as the "EDA",
each of which parties is a governmental unit for the State of Minnesota pursuant to Minnesota
Statutes, Section 471.59
WITNESSETH:
WHEREAS, the County through OPD is a duly designated Urban County Community
Development Block Grant entitlement recipient pursuant to the provisions of the Housing and
Community Development Act of 1974, Title 1 of Public Law 93-383, as amended, (42 USC 5301 et
seq), and
WHEREAS, the city of New Hope is an authorized subgrantee participant in the Urban
.Hennepin County Community Development Block Grant program by virtue of a Joint Cooperation
Agreement executed between City and County through OPD pursuant to MSA 471.59, and
WI-IEREAS, as Third Party Agreement has been executed between the city of New Hope and
the EDA for purposes of implementing this CDBG funded activity, and
WHEREAS, the Urban Hennepin County Community Development Block Grant program
permits the City to use Community Development Block Grant funds to acquire lands for the purpose
of assisting in the development of an adult daycare and/or senior center public facility, and
WHEREAS, the EDA has acquired through its power of eminent domain property located at
5501 and 5425 Boone Avenue North, in the City of New Hope, for an adult daycare and/or senior
center public facility. That said properties are legally described in paragraph 1 of the herein
agreement. Further, the award of damages paid to the fee owners of the subject property totaled
$376,764.00. For the purposes of this agreement, the parties hereto agree that this amount equals the
purchase price paid by the EDA for the property.
NOW THEREFORE, in consideration of the mutual covenants and promises contained in
this agreement, the parties hereto mutually agree to the following terms and conditions:
I.
The EDA acknowledges receipt of the sum of $100,000.00 dollars provided through the
Urban Hennepin County Community Development Block Grant program to purchase and acquire
property at 5501 and 5425 Boone Avenue North in the City of New Hope, County of He'nnepin, State
of Minnesota, legally described below. The parties acknowledge and agree the total purchase price for
the following described properties was $376,764.00.
5501 Boone Avenue North
That part of Lot 2, Block 2, lying North of the North line of the South 639.88 feet of said
Lot 2, Block 2, as measured along the East and West lines thereof, except the North 150 feet
thereof, Science Industry Center, according to the plat thereof on file or of record in the
Office of the Registrar of Titles in and for Hennepin County, Minnesota.
Subject to utility easements shown on plat; Subject to an overhead easement in favor of
Northern States Power Company as set forth in Document No. 1098475, Files of Registrar of
Titles; Subject to the storm sewer easement as set forth in the Notice of Subsequent Adverse
Claim, Document No. 2058134, Files of the Registrar of Titles.
5425 Boone Avenue North
The North 75 feet of the following described property:
The North 300 feet of the South 639.88 feet (as measured along the East and West lines
thereof) of Lot 2, Block 2, Science Industry Center, according to the plat thereof On file or of
record in the Office of the Registrar of Titles in and for Hennepin County, Minnesota.
Subject to utility easements as shown on plat.
II.
In consideration for the receipt of the $100,000.00 Urban Hennepin County Community
Development Block Grant, the EDA covenants and agrees that the purpose of such purchase and
acquisition of said property is for the development of an adult daycare facility and/or senior center
public facility and that such purpose shall be implemented not later than three (3) years from and after
the date CDBG reimbursement was received by the EDA from the County. If at the end of such three
(3) year period implementation of said project has not actually begun but it can be demonstrated at
such time that said project is still viable and feasible, the City shall have an option to extend the
period during which it may hold such land for an additional three (3) year period:
III.
If at the end of the initial period of three (3) years or during the second three (3) year period
if the initial period should be so extended, it appears to the County through OPD that the said project
proposed is no longer viable or feasible So that the EDA could not develop the project on the site,
then, in such event, the County through OPD may,
2
A. Approve an alternate use of the land for a project eligibte for Community Development
BloCk Grant funding or
B. Require that the site be sold for its fair market value. The fair market value shall be
established in accordance with the Uniform Act (49 CFR Part 24).
In the event that such property is sold in accordance with B (above), the portion of the
proceeds of such sale attributable to the ratio of the CDBG contribution to the purchase price
identified in Paragraph I would become the property of the County through OPD to be designated as
Community Development Block Grant income (CDBG). All program income returned to the County
is subject to the provisions of the Joint Cooperation Agreement. In no event shall the amount
returned be less than the CDBG contribution identified in Paragraph I. The EDA, its administrators,
heirs, and assigns, releases Hennepin County and OPD, its agents and employees, from any and all
actions, causes of action, or claims, or demands whatsoever kind of nature regarding the proceeds of
such sale of property described above.
IV.
During the term of this Agreement the EDA may propose to the County through OPD
alternative uses for the site being so acquired and the County through OPD may consider and
authorize such alternative proposal provided that such alternative is eligible for Community
Development Block Grant assistance and that such alternative proposal meets then existing rules and
regulations for such assistance.
This Agreement is effective as of the __ day of , 19
and shall continue in full force and effect until the Project is completed on the described site or until
the land is sold or approved for an alternate use in accordance with Paragraph III above or at the
expiration of three years, whichever set of events occurs first.
The EDA having signed this Comract, and the Hennepin County Board of Commissioners
having duly approved this Contract on the ~. day of , 19 , and pursuant to
such approval and the proper County officials having signed this Contract, the parties agree to be
bound by the provisions herein set forth.
COUNTY OF HENNEPIN
~li~d STATE OF MINNESOTA
/~ed~~ ~_ tol~g form
...... / ~ Chairman of its County Board
Assistant(to_.unty Attorney
Date: And
Assistant/County Administrator
Approved as to execution:
ATTEST:
Clerk of the County Board
ECONOMIC DEVELOPMENT AUTHORITY in and
for the CITY OF NEW HOPE
By
W. Peter Enck, President
And
Daniel J. Donahue, Executive Director
ATTEST:
CORRICK & SONDRALL, P.A.
ATTORNEYS AT LAW uac~u ~ss~s~
ST~V~ ^. $O~O~^{-L Edinburgh Executive Office Plea
~,Ch~a~ ~. ~L~U~ 8525 Edinbrook Crossing
~a~,N p. ~CH~ Suite ~203
W,~U~M C. ST~A,T' Brookl~ P~k. M~nesot~ 55443
*APPROVED AOR NEUT~L TELEPHONE (612) 42~71
_. F~ (612) 42~7
November 3, 1997
Mr. Kirk McDonald
Management Assistant
City of New Hope
4401Xy]on Avenue North
New Hope, MN 55428
RE: 5501 Boone Avenue North/Land Disposition and Third
Party Agreements
Our File No: 99.11198
Dear Kirk:
I have now reviewed the revised Land Disposition Agreement and
Third Party Agreement we received from Hennepin County's Office of
Planning and Development in connection with the EDA's development
of the referenced property as an adult day care facility. These
agreements can be considered by the City and the EDA at the
November loth meeting.
The Third Party Agreement is actua]ly between the City of New Hope
and the New Hope EDA. As a result, this agreement wi]] need to be
on both of the agendas. Basically, the City is the ]ega] entity
which receives CDBG funds from Hennepin County. As you know, we
have allocated $100,000 of CDBG funds for the acquisition of the
subject property. Since the EDA acquired the property through
condemnation and is responsible for developing the property, the
Third Party Agreement permits the City to delegate its
responsibilities, powers and authority to t.he EDA for the
development of this site. The County requires this document to be
executed between the City and the EDA to establish clear authority
for the EDA's use of the City's CDBG funds.
The Land Disposition Agreement is a document which requires the EDA
to develop the property within a timely manner. This is
established by paragraph 2 of the agreement on page 2. Further,
the document 9ives the EDA some flexibility to change the proposed
Kirk McDonald
November 3, 1997
Page 2 _-
use of the property as an adult day care facility in the event
development of same cannot be accomplished within a three year
period. Also, if the EDA sells the property, rather than
developing it, the agreement also calls for a profit split with the
County, the amount of which is' based on a ratio of the CDBG
contribution to the EDA's purchase price of the property. In other
words, the County contributed $100,000 to a $376,764.00 purchase
price by the EDA. Therefore, the County would receive
approximately 27% of any sales price of the property if it were
sold rather than developed for their $100,000 contribution, however
the amount returned to the County pursuant to a sale cannot be less
than $100,000. In other words, the County had the best of both
worlds in this regard since it would receive 27% of the sales price
but no less than $100,000 if a sale rather than development occurs
concerning this property.
If you have any further questions regarding these documents, please
do not hesitate to contact me. Again, we would recommend that they
be executed by the appropriate officials of the City and the EDA.
Very truly yours,
Steve~'n A. Sondrall
slm2
cc: Daniel J. Donahue, City Manager
Hennepin County
An Equal Opportunity Employer
October 24, 1997
Kirk McDonald
City of New Hope
4401 Xylon Ave. No.
New Hope, MN 55428
Dear Kirk;
RE: Adult Day Care/Senior Center Facility
Enclosed are the Third Party and Land Disposition agreements for the adult day care/senior
center project. There are two originals of each agreement. Please have the appropriate
people sign where noted. Both agreements have been modified from the standard format
pursuant to communication between the City and County attorneys.
Please remm both originals of the Land Disposition agreement. You will receive a fully
executed original copy' after the County signs it.
The City and EDA should each keep an original copy of the Third Party agreement. Please
return a copy of this agreement to me.
Let me know if you have any questions about this.
Sincerely,
Principal Planner
Encl.
Office Of Planning & Development
Development Planning Unit Recycled Paper
10709 Wayzata Boulevard, Suite 260
Minnetonka, Minnesota 55305
(612) 541-7080 FAX:(612) 541-7090 TDD/TTY:(612) 541-7981
'~ik =~]~] REQUF~T FOR ACTION
Originating Depart~ent Approved for Agenda Agenda Section
EDA
City Manager
Kirk McDonald ~ 11-10,97 item No.
By: Management Assistant By:.0/ 6
DISCUSSION REGARDING AND AU TION TO PARTICIPATE IN SUBURBAN REMODELING
PLANBOOK PROJECT
A number of inner-ring suburban communities have been meeting over the past several months to
discuss the development of a remodeling planbook for use by residents of our communities to
encourage the remodeling and expansion of their homes. This concept is very similar to the Remodeling
Fair held annually for the past five years. A completed planbook with remodeling and expansion ideas
for several different styles of homes (rambler and cape cod) will be made available to each city
participating in the project. A request for proposals has been sent and the group is currently reviewing
the proposals from qualified persons to prepare the planbook. Each city interested in participating in the
project is being requested to make a maximum financial commitment of $5,000 to the project. (The total
cost of the project would be divided evenly among the participating cities.) Please refer to the
attachments for further information. New Hope staff are requesting to participate in the project and there
are adequate funds in the EDA budget to cover the cost of this project.
Staff requests authorization to participate in the Suburban Remodeling Planbook Project at a maximum
cost of $5,000.
MOTION BY ~ SECOND BY ~/24~
Review: Administration: Finance:
RFA-O01 ~
NOV- 5-97 WED 19:43 CITY OF ORYS't'RL FR× NO, (1125370944 P, 11/1.4
u,u~-u~-~t ~K~ lO::.':.' ta'l'¥ ~LY 2~ ~'LR F~ NO, 812~4~883 P, 02
,~ _? C~S O~
coo
CRY~T~, ~LEY, GOLDEN V~~Y,
MO~S ~W, ~W B~G~ON,
NEW ~OPE~
REQUES [' FOR QUALIFICATIONS I~ORA REMODELING
PLANBOOK FOR POST WWH HOUSES
L Intro~ luetlon
of a Pla~boo~ ~hi~h will pmvid~ f~b~ ~ ~ id~ ~ up~ ~ P~
~h~ ~
~ ~~ ~ ~ ~ ~ of c~ ~~ --~ lff~ mo~ of ~
ho~g ~ ~ T~ mis ~ ~ ~ ~y ~ ~ ~ home ~
I
NOV- 5-97 ~4ED 19:44 CITY OF CRYSTAL I,'~IX NO. f~125370944 P, 12/t4
· 00'1'-03-87 FRI 10:22 OI~ SLP 2~ FLR F~X NO, 8~9~42883
i..a~ h~ ~ ~ to.~ ~ ~e bu~ who I~
ho~~ ~g ~ ~ ~ ~y ~ ~ m~ ~
a ~c of~ ~ ~abl~
[.
I
NOV- 5-9'7 liED 19:44 CiTY OF CRYS'rRL
~T-03-97 FRI 10123 OlW 8LP 2~ FLR F~ HO, 6129242683 P, 04
" NOV- 5-97 NED I9',44 CITY OF CRYSTSL F~IX NO, 6125370944 P, 14/14
.
1
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A~ ~ ~elop ~ ~ a ~ ~ ~ a v~ ~ ~~
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5005 ~~ B~~
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1
I
!
A Proposal for ~-~0~
A Not Yet Named
Remodeling
Planbook
submitted to a consortium of the cities of
BLOOMINGTON BROOKLYN PARK
COLUMBIA HEIGHTS COON R_~XDS
CRYSTAL FRIDLEY
GOLDEN VALLEY MAPLEWOOD
MOUNDS VIEW NEW BRIGHTON
RICHFIELD ROBBINSDALE
ROSE¥ILLE ST. Louis PARK
SHOREVIEW WHITE BEAR LAKE
submitted to:
/udi¢ Ericksan, Community Development Department
City of St. Louis Park
5005 Minnctonka Boulevard
St. Louis Park, Minnesota 55416
NOVn 5-97 NED 19:41 CITY OF CRYSTAL FaX NO, 6125370944 P, 03/14
27 Octo6~ 1997
Sadie Erickson
Community Devclopmertt Department
City of St. Louis Park
5005 Minnetonka Boulevard
St. Louis Park, Minnesota :55416
Dear Judie Edckson & Other Consortium Members:
Enclosed is our proposal for "A Not Yet Named Remodeling Planbook." You will
find our proposal for the "core" contract, a list of services additional to the core
contract, and a list of issues and concerns to propel us into contract negotiations.
The cog contract covers two house types: 1.) the two-bcclroom rambler type house
with a detached garage and 2.) the story-and-a-half house type (often called a "cape
cod") with a detached garage.
We are anxious to include a third house type to the study. We believe a'third house
type would 1 .) greatly expand thc range of issues we could cover in the planbook and
2.) make the book relevant for a much greater number of homeowners in ;he
consortium cities.
We have yet to discover any sort of systematic study of housing typ~ in these cities.
We consulted with the Michael Keep al the State Historic Preservation Office
(S}-IPO), Judith Martin and even Myron Offield but no one is aware of any systematic
typological surveys.
So we tried an unsystematic typological survey. We spent much of yesmrday
(Suuclay) driving around the consortium cities studying house types. The house type
we believe would be best included as thc third type in this study would be the rambler
with a one-stall attached garage. These homes are widely scattered g¢o~aphically
withi~ the cities and are, a perfect vehicle for thc kitchen/family room addition project
(the' bump on the back') that in my experience is the most common& requested
remodeling project for houses of this era.
Adding a third house type would potentially add two months to the overall project
schedule. And while we'r~ on schedule, I will be on paternity leave for most of
NOV- 5-97 WED 19:42 OITY OF O~YST~L F~g NO, 6125370B44 ?,04/14
November, and assuming we still need to negotiate a contract, it is unlikely that we
could begi_n_actual work measuring the house types and interviewing the owners until
January. Very little happens in the residential market between Thanksgiving and
New Year's.
You will note that in the "core" contract we have included a kick-off event, a grand
unveiling of the planbook.after it's printed. Our experience on the Longfellow
Planbook taught us that fills kick-off event is critical: it's the "news hook" that many
in thc media used to report thc book's release. It gives thc media an event to attend.
And it gave homeowners a feeling that they are participating in something momentous
when they finally got their copy of the book.
Listed in the "$ervices additional to the core contract" you will find the proposal
written by Richard MacLaughlin at the Town Planning Collaborative for work to knit
these house-scale remodeling projects into the larger scale of the City fabric.
Something listed in your "planbook features" that we feet very strongly about is
providing actual cost estimates for each of the remodeling projects. We absolutely
don't want to print these numbers in the actual text of the book for the following
r~asons:
1.) Construction cost is a free-market phenomena. I had my house painted
summer and from a tight specification received bids (all from reputable painters I'd
worked with before) of $3500, $7500 and $15,000. On smaller projects this spread
of cost estimates is not unusual. It's almost pointless to try to predict what a project
should cost.
2.) Bids are typically only good for 30 days from thc date of estimate. Which means
that any cost information included in the book will b~ outdated before the book can
even be printed and reach the reader. To print cost information in the book will
instantly date it and decrease its potential shelf life, greatly weakening the long-term
value of your investment in our work. You must remember laughing out loud at the
absurd prices printed in old catalogues.
3.) Listing prices in the book opens you to Iiability problems. Say we list a kitchen
'. ' remodeling at $25,000. A homeowner buys the book, decides to build the
renovation, but purchases $20,000 worth top-of-the-line Viking appliances. Their
final construction cost is $§0,000 and they decide to su~ you because of the implicit
contract that the project would only cost $25,000. Stran~r things have happened.
4.) If we try to solve the "single price" problem by including a range of Prices (say
'this kitchen remodeling could cost from $25-$50,000') then my experience is that
people will only remember the lower number and see it as a guarantee. Money and
cost brings out the worst in people.
At thc same tim, we recognize that the first question moat homeowners ar~ going to
ask is "how much will it cost?" What we propose is to have a builder prepare an
actual cost estimate for each project, a one-page listing of parameters and assumptions
as to what's going into the project (i.e. listings of materials, allowances for lighting,
for appliances, etc.). This way the price is accurate for a single builder at a single
point in time for a defined scope of work. These estimates could be printed in a
NO~- 5-97 WED 19:42 O[TY OF CRYSTAL F~X NO, 8125370U44 F, Ob/14
separate packet and irlcluded with o~her supporting information when someone
purchased tim book.
Preparing accurat~ cost estimates, however, takes a lot of time, effort and energy, and
we have included an item for this approach under additional services. The estimates
Would be prepared by Paul Brugger, who has year's of experience.
We look forward to fi~rther discussing ali the issues in this proposal wi[h you this
coming Friday ~ 1,
Robc~m Ocrloff, AIA Kristi Johnson Peter J. Musty
NOV- 5-97 WED I9:42 .CITY OF CRYSTRL FAX NO.' 6125370944 P, 06/I~
5UI~UIKI~AN ¢LANDOOK ?IROPOOAL
AU~;=, ~i~ I~o~ ~ Longfellow pJa~o~ w/c~n~o~i~ ........
~b¢~ pre~rc & ~ml~ ~ualiflca~ion~ ,,,
Oc~sr aC~ ~ uali~icacio~
~tiaq fee, and contract , ,,
m~i~ ~: defi~ what n~e ty~ ~ ~ ,,,
co~o~i~ co ~elec~ ~cifi~ ho~ & ~
~ coordina~ 5of~wa~e & =oo1~ in~e~ail~ '
, research th~ his~e~ of ~os~waF h~ng in ~
I
1996 I~USE ~PE O~ TASKS~, , " . , '"
~Fe~a~ re,earth 5~cific ~ou~e & n~ghborb~d ,
~a~ur¢ ex~jn~ hoUSe & e~r in~ ~rchiC~ ,
.., ~i~, ~: di~Cues what ~ne ~ do for the
wi~ 5ch~acic5 d~ ~ 3 variat~on~ +
... enter de~.~.~ ~n~ Arch~AO . ,
create final drawin~ &
~3 wa~¢~olo~ per ~u~e t~pe ~r~ ~l~ne, ekeccbe~e~c.) . ,
wd~ ~ay thac tic5 ic ail
"' ... deefgn ro~h draft of Pa~ &wncc extra text' '
memti~ ~3: present rough dra~ ~ con~o~i~
~., ~a~ ~: fi~ a~i~ ~P~ , ~2.'~.00
NOV- 5-97 WED 19:42 CITY OF ORYSq'~L P'~X NO, 6125370944 P, 07/14
- HOUSE i-,:r,?E TWO T'ASK,,~ -'
"~,,larc...M (5e. rvice5 t, he .eame as ~il:h other hound
April i~nchrnark ~ ~-~cond de~i~ complete,. ~.12,500.00
CLOSURE T'ASKSi'
(Ma3/) work w~l:h c~nso.~iur~ on "~,~. IIo~ pages" conte~t-. - ....
.(jur~) write m~.roductio~ acknowleddmments and index
wri=e "how ~o use this 1~3ok"
.... cory edit & proof all rex= "' , ......
.... n~et~ng to discu¢¢ book deSk,In optiom5 . .,
~ , refine overall layout & design ..
coora, inate prod, uc~ion of book
.... me~t~ #x: turn over final book design ~o con.ore,urn "
. (book is on a ~,!¢k read¥.~o pnnt) .....
(consor:jum to have book printed) ......
unveil the book at an event coordinated by
NOV- 5-97 NED 19:43 OIT¥ OF 0RYS'I'RL F6× NO, 6125370944 P, 08/14 -
55F-,¥ICE9 ^DD[I~ONAL 1'O THE: ¢OI~E CONTI~CT:
[l~c~i~' '~ec~ " ~'1,2~.0~ '
~n 'GeOart a we~ p~e ~¢known
month Cre'a~
' NOV- 5-97 ~ED 19:43 OITY OF ORV~TfiL FfiX ~0, 6~25370944 P, O9/t4
The Town Planning ColIaborative's Proposal:
The plan book will conra/n a secQon to demonstrate how improvement of homes in
first tier suburbs becomes part of a larger stramgy to improve the quality of life in the
sponsoring communities. The end product will be one to three pages of text and
diagrams that crystallize and summarize research and interviews with the planning,
economic development and community development staff of sponsoring
communities. The summary will describe in very basic, objective terms for the plan
book reader how investment in redevelopment or expansion of individual house is a
sound investment in one's own home as well as the community's overall value.
Richard MacLaughlin's work program:
1. Interviews with planning, economic development and community development
staff about how this plan book fits into a grand strategy of City improvements.
Sixteen interviews with individual cities and one round-table discussion (in order
to keep current residents and attract new residents).
. Key interview questions:
how would you like "sense of community" to be defined and communicated to the
plan book's readers. (what are the characteristics that define a neighborhood and
the public realm in the Ch-'st tier suburbs?)
· what are the unique and attractive characteristics of the City (current and pending
projects ) that add value to living in your City?
· what amenities are (will be ) accessible to residents of these houses that add
perceptible value to their real estate inv~tment in their house?
· what is the relationship of the City to opportunities (such as'employment.
shopping, entertainment, etc.) in the larger metropolitan area, that could be
attributed to the home and community's value?
· what is the City wilLing to do to assist individual homeowners in upgrading their
properties in ways suggested by this plan book?
3. After compiling interview and research notes, R/chard will write a one to three
page essay, with accompanying diagrams to be placed in the plan book.
4. Additional work would include:
· compilation of a glossary of standardized nomenclature, and review of plan book
text for consistency of nomenclature usage.
· discussion and diagrams that speak about landscaping techniques that emphasize
private space and public space.
· 5-97 NED 19=43 OITY OF ORYSTaL ~ax au, ~,~,~
Suburban Planbook Contract Issues:
1. The overall contract will be with Robert Gerloff Residential Architects with
Kristi $ohnson and Peter Musty as co-signators.
2. Scope of Services is defined in the proposal,
3. Product: We will give thc consortium an iomega zip drive cartridge with the
book fully .designed in Quark and ready to be printed by the printer of their
choice. All ~mages included in the book will be scanned in by us.
4. Schedule and payment schedule are defined in the proposal. The schedule
begins only once the contract is signed and ~he first payment received.
7. The consortium retains full copyright over the work, though we are free to
use any material included For marketing or promotional purposes.
8. We would like $ free copies of the printed book for each of us
plus an extra 10 free copies for promotion purposes for a total of 25 copies.
9. W~ retain ownership of the original watercolors. They w/il be scanned
electronically and photographed and the conso~um will have full use of rAese
images for marketing and publicity purposes.
10. The Consortium's responsibilities are to:
appoint a llasoo empowered to make decisions on their behalf;
make prompt and timely decisions;
make benchmark payments with/n 10 days of receipt of invoice;
be prepared for phone calls and follow-up once thc book comes out.
12. Any items tha~ would normally be considered reimbursable expenses (copies,
mileage, etc.) is considered included in the conwact.
13, If the contract is terminamd, we are to be paid based on a percentage of work
completed to the da~e of termination.
14. ArbiWafion clause.
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,~'JG-8~5-1999 15:r.~ Ci~( -' PRIDLEY 6!2 5'71 12:~9 ~ -32/89
REMODELING PI.A,qBOOK
-' 7/31/97
Attending: Gt, Louls Park
Roseville
Friclley
Richfield.
Golden Valley
Columbia Heights
Bloomington
1. Motivate people to remodel,
2. Encourage people to stay or move-in.
3, Encourage reinvestment in firet-rJr~g suburbs.
4. Ideas and p;ans,
5. PractiCal Ways to use small Io1~; recreate house to have the amenities tha~ new
homes have.
6. IderYdfy strengths and weaknesses of hou~e= and what can ~hange.
7. What is feasible to remodel.
8. Exterior/outside as It relates to ne'Lghborhood.
9. Fences; styles and rnalntenance.
· 10. How do you adapt landscaping of .~950'a ~nd 1960'~ era housing.
11. Aooessory ~.
12. Character of house.
13. Promote developed community advanlages.
14. 'lncent~vea' and resources.
'15. Educate current owner; the value that they have.
Remodeling Planboolc.
7'~1/97
Page 2
16. Create a positive mcorcl of progress and improvement; something special is going
on,
17, Lifecycle.'. how e, an they adapt to changes In owners lives; master bedroom on flint
floor remus:
- adding a second story on ramblers. '
- accessory apartments
18. Create a forum for housing renovation in clues,
19. Create a coalition of common Interests; bankers, school clistri~ts, remodeling
contraS, material suppliers, financial agencies, some realtors, HRA's, MISCHE
inspectors,
20. Provide ample ohoicos and designs.
2~, Non-.monetmy items and their value; safety, neighborhood, confider~e, or
emotional altaohmenta.
22. Provicle space for City speciar=ation.
23. Quality mmodelillg.
1, Realtors reduce oommiaaiona.
2.' Realtom 'believe' 111 fa'et-ring sul:~url~...
3. Property values for r-est-ri~ suburbs am higher than metro average,
4. Increased building permils for remodeling versus total residential base.
$. Number of copies;, 5,000 copies and number of people exposed 1o It; 25,000 at
remodermg fair.
1. Uae newspapers to market planbook in 'special
Remodeling Planbook
7/31/97 _.
Page 3
2, "Houses over 30".
3. Redistribute at housing fairs.
4, Circuit of coordinated housing faire:
- Ri~rfield; 1/24/98
. Roseville; 2/28/g8
- St. Louis Park/Golden Valley/Minnetonka/Hopkfns; 2/22/98
- C~tstal/New Hope; ?
- Fridle~, 4/98
5. Sus.ni~ Mulflnger firm willing ~3 share plans.
6. Before and alter pictures of existing projects,
7. BuRd on concepts each year,
8, Customize each I=ook for each gib'.
9. Cable TV/video.
10. Newsle~rs.
MISCELLANEOUS:
What'a the Core?
- What ki~d of homes
- Dra~ ~nd photos
- How do I ~ ~ good d~l; a~,~tr~l arid tax info. & Thi~ Old Hou$®
bands~ir~ home
What's the Speaialized Info?
- Archltec~ and w~te~
Who's In?
Suburban Remodeling Planbook
1. Planbook Objective - To provide ideas and plans for remodeling and improving
suburban homes. The planbook should have the end result of providing remodeling
plans as .well as inspiration for owners to improve their, current home to meet their
changing needs, and to preserve, maintain and protect older suburban neighborhoods
and cities.
2. Preserving the Home's Character- The planbook should assist homeoWners with
identifying elements of their homes which create architectural character, style and
interest. The planbook can also help to preserve the elements which make up the
character of a home and enhance the home's aesthetic and monetary value.
3. How to Use the Remodeling Planbook - Should include a brief explanation of how the
planbook works and how the plans can be reproduced or copied without violating
copyright protection.
4. Remodeling Plans - To include a brief description of the elements and style that make
up a typical suburban type home.
a) The Rambler -. Most ramblers are one-story homes with a simple Iow-pitched
roof line and a large picture window on the front elevation. The majority of
ramblers were built from the late 1940's through the late 1960's, however
rambler are still being built today. 1990's ramblers will have large garages in the
front instead of the picture windows and a front dormer or gable over the front
entry.
i) Original Floor Plan and Perspective
ii) Adding a Front Porch
a) Plan
b) Perspective
iii) Adding an Attached Garage
a) Plan
b) Perspective
iv) Interior Remodeling - Kitchen and Formal Dining
a) Plan
b) Perspective
b) The Split-Entry
c) The One and a Half Story Bungalow
d) The Ranch
e) The Split or Multi-Level
f) The Cape Cod
5. Building Code Information - The plans in the book should' have been reviewed and
approved in concept.by the inspections divisions of all participating cities. A brief
discussion should be included within this section to assist owners with plan review and
the inspections process.
· 6. Resources - Listings of public sector agencies, utility companies and any other entities
Which may assistance in home repair, improvement and remodeling. In addition,
reference books, magazines and periodicals which may offer assistance or insight
should be listed.
CITYOF
-' FRIDLEY
FRIDLEY MUNICIPAL CENTER · 6431 UNIVERSITY AVE. N.E. FRIDLEY, MN 55432 · (612) 571-3450 · FAX (612) 571-1287
September 19, 1997 ..
Kirk McDonald ~
City of New Hope
4401 Xylon Avenue North '
New Hope,-MN 55428
Dear Mr.-McDonald:
Over the past several weeks, Community Development Directors f~'om first-tier and
second-tier communities have been meeting about the possibility of producing a
remodeling planbook. Up to this point, there has been strong participation from a key
group of communities. Some of you may have been unable to attend the meetings
because of other commitments. A survey is included in this letter to officially
indicate whether your community would be interested in participating.
A Request for Qualifications is now being prepared to be distributed to a variety of
parties who would be interested in producing the planbook. Once a proposed
author/producer of the book has been selected, the cost of the project will be identified.
However, prior to that time, it is imperative to know who is willing to participate. Each
participating community should plan for a financial commitment of up to $5,000
maximum.
Please complete the attached survey and return it to Judy Erickson at the City of St.
Louis Park by fax or mail as soon as ~ is convenient. !fyou have any questions, please
feel free to Judy at 924-2574.
Sincerely,
Barbara Dacy, AICP
Community Development Director
C-97-187
SURVEY TO COMMUNITIES INTERESTED
IN PARTICIPA TING IN REGIONAL
REMODELING PLANBOOK
Yes, the Cit~j of wants to participate
in the production of a regional remodeling planbook. I
understand that a financial commitment of up to $5,000 may
be requested to produce the planbook.
No, the City of is not interested in
participating in this effort.
Please return to Judy Erickson by FAX: 924-2663. ~