010818 EDA Meeting Packet
EDA MEETING
City Hall, 4401 Xylon Avenue North
Monday, January 8, 2018
President Kathi Hemken
Commissioner John Elder
Commissioner Andy Hoffe
Commissioner Eric Lammle
Commissioner Jonathan London
1. Call to order – EDA Meeting of January 8, 2018
2. Roll call
3. Approval of Minutes:
December 11, 2017
4. Resolution approving contract with JACON, LLC for demolition of site
improvements, utility work, tree removal, well sealing and site grading of 7303 62nd
Avenue North (improvement project no. 1007)
5. Adjournment
EDA Meeting
Page 1 December 11, 2017
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
EDA Minutes December 11, 2017
Regular Meeting City Hall
CALL TO ORDER President Hemken called the meeting of the Economic Development Authority to
order at 7:34 p.m.
ROLL CALL Present:
Kathi Hemken, President
John Elder, Commissioner
Andy Hoffe, Commissioner
Eric Lammle, Commissioner
Jonathan London, Commissioner
Staff Present:
Kirk McDonald, City Manager
Jeff Alger, Community Development Assistant
Chris Long, City Engineer
Susan Rader, Director of Parks and Recreation
Jeff Sargent, Director of Community Development
Steve Sondrall, City Attorney
David Walker-Crawford, Administrative Specialist
Bernie Weber, Director of Public Works
APPROVAL OF
MINUTES
Item 3
Motion was made by Commissioner Hoffe, seconded by Commissioner London,
to approve the minutes of September 11, 2017. All present voted in favor. Motion
carried.
2018 EDA LEVY
Item 4
President Hemken introduced for discussion EDA Item 4, Resolution authorizing
the final levy of a special benefit levy pursuant to Minnesota Statutes, Section
469.033, subdivision 6 and approval of a final budget for fiscal year 2018.
Mr. Kirk McDonald, city manager, stated the EDA is asked to approve a $200,000
levy for 2018 which is the same amount levied in 2017.
RESOLUTION 2017-19
Item 4
Commissioner London introduced the following resolution and moved its
adoption “RESOLUTION AUTHORIZING THE FINAL LEVY OF A SPECIAL
BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033,
SUBDIVISION 6 AND APPROVAL OF A FINAL BUDGET FOR FISCAL YEAR
2018”. The motion for the adoption of the foregoing resolution was seconded by
Commissioner Hoffe, and upon vote being taken thereon, the following voted in
favor thereof: Hemken, Elder, Hoffe, Lammle, London; and the following voted
against the same: None; Abstained: None; Absent: None; whereupon the
resolution was declared duly passed and adopted, signed by the president which
was attested to by the executive director.
ADJOURNMENT Motion was made by Commissioner London, seconded by Commissioner Hoffe,
to adjourn the meeting. All present voted in favor. Motion carried. The New Hope
EDA adjourned at 7:35 p.m.
EDA Meeting
Page 2 December 11, 2017
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\COMM DEV\Development\Q & R Award Demolition Contract for 7303 62nd Avenue Improvement Project 1007 1‐8‐18.docx
Request for Action
January 8, 2018
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Aaron Chirpich, CD Specialist
Agenda Title
Resolution approving contract with JACON, LLC for demolition of site improvements, utility work, tree
removal, well sealing and site grading of 7303 62nd Avenue North (improvement project no. 1007).
Requested Action
Staff requests approval of a resolution awarding a contract for the demolition of all site improvements,
utility work, tree removal, and site grading for the property located at 7303 62nd Avenue North, to the
low and responsible bidder, JACON, LLC in the amount of $15,875.
Policy/Past Practice
When public bidding is required as part of the Scattered Site Housing Program, it is practice of staff to
present contracts to the EDA for consideration.
Background
The EDA has recently acquired the single‐family home located at 7303 62nd Avenue North as part of the
Scattered Site Housing Program. The EDA has directed staff to take the necessary steps in preparing the
home for demolition in order to facilitate the creation of a new buildable lot. This contract award includes the
demolition of all site improvements, replacement of the water service valve, lining of the sanitary sewer
service, tree removal, well sealing, and limited site grading. Requests for quotes were sent to six contractors.
Staff received three bids and the results are as follows:
Nitti Rolloff Services, Inc. $23,141
Kevitt Excavating $21,912
JACON, LLC $15,875
Funding
EDA funds will be used to pay for this project on the front end. Following the sale of the vacant lot, the EDA
will be reimbursed by Hennepin County with Community Development Block Grant funds.
Experience with Recommended Contractor
The EDA has not worked with JACON, LLC in the past. However, JACON has recently worked in New Hope
as the utility contractor that installed the water and sewer services for the Dunkin’ Donuts project. Staff from
public works gave a positive review regarding their experience working with JACON on the Dunkin’ project.
JACON is currently working for the City of Brooklyn Park on the redevelopment of a city maintenance
building. The project in Brooklyn Park includes demolition and utility work. Staff from Brooklyn Park
reported no issues in working with JACON.
Attachments
Resolution
Bids Received
RFQ and Bid Specifications
Agenda Section
EDA
Item Number
4
EDA RESOLUTION NO. 18-
RESOLUTION APPROVING CONTRACT WITH JACON LLC
FOR DEMOLITION OF SITE IMPROVEMENTS,
UTILITY WORK, TREE REMOVAL, WELL SEALING
AND SITE GRADING OF 7303 62ND AVENUE NORTH
(IMPROVEMENT PROJECT NO. 1007)
BE IT RESOLVED by the Economic Development Authority in and for the City of New
Hope as follows:
WHEREAS, the Economic Development Authority in and for the City of New Hope
(“EDA”) purchased that certain real property located at 7303 62nd Avenue North, New Hope, MN
(the “Property”) with the intentions of redeveloping the Property; and
WHEREAS, City staff intends to redevelop the Property in accordance with the City’s
scattered site housing program and policy and return the Property to the tax rolls for the benefit of
all taxing jurisdictions; and
WHEREAS, City staff is exercising due diligence to correct the Property’s blighted
condition by performing an environmental cleanup of the Property to be followed by the
demolition of all buildings on the Property, utility work, tree removal, well sealing and site grading
of the Property; and
WHEREAS, JACON LLC submitted a proposal for demolition of site improvements,
utility work, tree removal, well sealing and site grading (“Work”) that meets all of the Project
Specifications and is the low bid; and
WHEREAS, it is in the best interests of the EDA to enter into a contract with JACON
LLC for the purpose of performing the Work; and
WHEREAS, City staff is hereby seeking approval from the EDA of the selection of
JACON LLC as the duly qualified contractor to perform the Work.
NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in
and for the City of New Hope as follows:
1. That the above recitals are incorporated herein by reference.
2. That selection of JACON LLC as the Contractor to perform the demolition of all
building and site improvements located at the Property, utility work, tree removal,
well sealing and site grading of the Property pursuant to the Project Specifications
is approved, it being in the best interest of the EDA and City to prepare the Property
for redevelopment in accordance with the City’s scattered site housing program and
policy.
3. That the payment of $15,875 to JACON LLC to perform the Work is hereby
approved.
4. The President, Executive Director and New Hope City staff are authorized and
directed to sign all appropriate documents, and to take whatever additional actions
are necessary or desirable, to complete the demolition, utility work, tree removal,
well sealing and the re-grading of the Property in accordance with the contract to
be prepared by the City Attorney.
Dated the 8th day of January, 2018.
____________________________________
Kathi Hemken, President
Attest: _____________________________
Kirk McDonald, Executive Director
From: The Economic Development Authority in and for the City of New Hope
Subject: Request for quotes for demolition, site grading, well sealing, utility work and tree removal at
7303 62nd Avenue North.
R E Q U E S T F O R Q U OT E / P R O J E C T S P E C I F I C AT I O N S
Overview:
The City of New Hope EDA is the owner of the property addressed as 7303 62nd Avenue North,
(P.I.D. 05-118-21-21-0010). The EDA is requesting quotes for demolition of all building and site
improvements at this location followed by re-grading of the primary excavation area, well sealing, tree
removal, and installation of utility improvements. If you are interested in submitting a quote for this
project, please review the enclosed speciffcations and inspect the site. To gain entry into the home, use
the lock box on the front door, code 4401. Please call Aaron Chirpich in the Community Development
Department with any questions, 763-531-5114.
Proposals must be completed on the enclosed bid form and submitted by 1:00 p.m. on December 22nd,
2017. Proposals may be submitted by U.S. Mail, e-mail or in person; please note the enclosed bid form
must be used. City staff will review the submitted proposals and forward them to the City Council. City
staff expect the Council to select a demolition contractor at their January 8th meeting. The timeline for
completion of all work will be weather dependent.
Submit proposals to the following: Attn: Aaron Chirpich
City of New Hope Community Development Department
4401 Xylon Ave, North
New Hope MN, 55428
achirpich@ci.new-hope.mn.us
B I D F O R M
Property Owner: City of New Hope EDA
Property Address: 7303 62 Avenue North P.I.D. = 05-118-21-21-0010
For a price of $________________, the contractor named below proposes to fully complete the work
in accordance with the attached speciffcations for demolition, site grading, well sealing, tree removal
and utility work at 7303 62nd Avenue North.
Name of Contractor:___________________________________________________________________
License Number:_____________________________________________________________________
Address:______________________________________________________________________________
Telephone:______________________________ E-mail Address:______________________________
Contractor Signature:_________________________________________ Date:___________________
Title:__________________________________________
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
A. Scope of Work
1. General
a. Contractor shall furnish all labor, materials and equipment, and shall perform all service
and work required to remove the buildings, structures and improvements from the site, and
post demolition grading of the site, in strict accordance with these speciffcations and in
accordance with all applicable ordinances and laws pertaining to removal of
buildings, structures, grading and erosion control. Following demolition, contractor is to
install silt fencing around the entire perimeter of the disturbed area.
b. Contractor shall thoroughly review these speciffcations and examine the site to evaluate
existing and proposed conditions prior to making a quote. Failure to do so shall in no way
relieve contractor from performing the work as required or be grounds for a claim for extra
payment.
2. Demolition and Disposal of Buildings and Site Improvements
a. All buildings and site improvements on the site shall be removed and properly disposed.
Demolition to include, but not limited to stairs, ramps, ifoor slabs, equipment bases,
driveways, aprons, foundation walls and footings, and other structure components,
appurtenances and contents associated with each structure, unless noted otherwise. Include
removal of all out-buildings and miscellaneous items included in the attached pictures.
b. All demolition materials, substrates, debris, waste, or other materials shall be collected,
stored, handled, managed, and disposed in accordance with currently accepted practices at
an approved, licensed, or permitted facility in accordance with applicable federal, state, and
local ordinances, rules, and regulations.
3. Backfill, Compaction and Grading
a. No demolition material shall be left in, or placed in any excavation. All excavations unless
otherwise noted, shall be back fflled with clean imported sand. Imported material shall be
placed in 1 foot lifts and compacted to no less than 95% standard proctor density.
Contactor shall provide the City with third party sampling, analysis and reports to
demonstrate that 95% compaction has been achieved.
b. The ffnished grade shall be determined by matching the existing average grade of the
excavation areas prior to demolition. The ffnal grade shall maintain pre demolition
drainage patterns. No imported topsoil is required.
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
c. Upon completion of the ffnished grade, contractor shall immediately hydro-seed all
disturbed areas of the site.
4. Tree and Vegetation Removal
a. City staff have marked all trees for removal with green paint. The stumps shall be pulled
from the ground and hauled away. Stump pits shall be back-fflled. Contractor is to include
removal of all marked trees and stumps in the demolition bid.
5. Abandonment of Wells
a. The city does know of two wells on the property that are located in the basement of the
home along the south wall. According to the seller and the Minnesota Department of
Health, the wells have not been sealed professionally. As part of this bid, the demolition
contractor is to hire a well sealing company to properly seal the wells and record the
sealing with the MDH. Contractor must provide records of the well sealing to the city
upon completion. There is a photo of the wells and pump system attached to this report.
6. Utilities
a. Contractor shall be responsible for calling Gopher State One Call for the location of any
underground utilities prior to commencement of demolition and site grading work.
b. The city has ordered the disconnection of electricity (Excel Energy) and natural gas
(Centerpoint Energy) services for the property. Contractor shall ffeld verify disconnections
prior to demolition. Other private communication utilities such as telephone and cable may
still be connected; if so, contractor shall roll them back and secure them at the pole prior to
demolition.
c. Contractor is to coordinate the shut off of water with Public Works to ensure that the water
is off before termination of the water service. Contractor is to remove the water line all the
way to the curb stop. Contractor is to install new curb stop and box as part of the water
disconnection. Document and mark on -site, the location of the service termination.
Inspection by the City will be required prior to backfflling of the trench.
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
d. Contractor is to coordinate the termination of the private sewer line with Public Works. The
sewer line should be removed to within 3 feet of the property line and the remaining
service stub shall be lined with CIPP lining all the way to the main. Once lined, cap the
end in preparation of connection to the new home. Document and mark on-site, the location
of the service termination. Inspection by the City will be required prior to backfflling of the
trench.
7. Asbestos and Other Hazardous Materials
a. The City has contracted with Angstrom Analytical for the completion of a demolition
survey for the property. The survey is attached to this report. No asbestos containing
materials were found in the home. However, the home does contain several appliances and
other potentially hazardous materials that are identiffed in the report. Demolition
contractor is to provide for the removal and appropriate disposal of all hazardous items
listed in the report.
Discovery of any apparent asbestos containing or other hazardous materials by the
demolition contractor during demolition shall require contractor to halt the demolition
work until testing and abatement (if applicable) is completed at the City’s expense.
Contractor is not entitled to additional compensation for any delays resulting from the
necessity to halt demolition work for such testing and abatement, except that the
completion deadline shall be extended to accommodate the delay.
8. Permits and Inspections
a. Contractor will complete and submit the City of New Hope demolition permit application.
Permit fees for the demolition permit will be waived, however the State surcharge will still
be collected as the City can not waive that portion. Contractor shall have the work
inspected prior to backfflling the primary excavation. The private water and sewer service
terminations will also be inspected by City Public Works staff. A separate water and sewer
disconnection permit must be secured from the City. The same fees will be waived for this
permit.
b. If any permits from other governmental agencies are required, contractor shall, at
contractor’s own expense, secure such permits, pay any fees and complete any inspections
required by same, and provide a copy of the permit to the City.
c. Contractor shall submit “Notiffcation of Intent to Perform a Demolition” Form to the
MPCA.
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
9. Miscellaneous Provisions, and Notices
a. Contractor shall erect and maintain all necessary barricades and warnings to adequately
safeguard workers, adjacent property, and the public.
b. The demolition and clearing of the site shall be carried out in such a manner to preclude
damage to adjacent property or public right -of-way.
c. Contractor is to provide dust control during demolition by watering the home. Water is
available at no cost from the City by accessing adjacent hydrants. Please notify New Hope
Public Works one week in advance to coordinate hydrant connection.
d. Submission of a proposal will constitute an incontrovertible representation by contractor
that contractor has complied with every requirement of these speciffcations and
attachments thereto; that without exception the proposal is premised upon performing and
furnishing the work including but not limited to the speciffc means, methods, techniques,
sequences, procedures or precautions expressly required by these speciffcations and
attachments thereto; that contractor has received from City satisfactory written resolution
of any conificts, errors, ambiguities, and discrepancies; and that these speciffcations and
attachments thereto are generally sulficient to indicate and convey understanding of the
terms and conditions for performing and furnishing the work.
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
*Wells and pump
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K