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PL 03/04/03PLANNING COMMISSION MEETING City Hall, 4401 Xylon Avenue North Tuesday, March 4, 2003 7:00 p.m. 2. 3. 4. CALL TO ORDER ROLL CALL CONSENT BUSINESS PUBLIC HEARING · 4.1 Case 03-01 Request for Development Stage Planned Unit Development and Preliminary Plat Approval, 7550 and 7600 49th Avenue North, New Hope LLC/Navarre Corporation, Petitioner 5. COMMITTEE REPORTS 5.1 5.2 Report of Design & Review Committee - February 13, 8 a.m. (if needed) Report of Codes & Standards Committee - February meeting to be scheduled 6. OLD BUSINESS 6.1 6.2 Miscellaneous Issues · CouncilAction on February Planning Cases ~ Navarre concept plans - Approved City Center Task Force - Next meeting on March 6 7. NEW BUSINESS 7.1 7.2 7.3 7.4 Review/Approval of Planning Commission Minutes of February 4, 2003 Review of City Council Minutes of January 27, February 10 and 24, 2003 Review of EDA Minutes of January 27 and February 10, 2003 Planning Commission workshops: · March 11 - Storm Water Management Issues with City Engineer ANNOUNCEMENTS ADJOURNMENT · Petitioners are required to be in attendance Planning Commission'Guidelines forPublic Input The Planning Commission is an advisory body, created to advise the City Council on land use. Tt Planning Commission will recommend Council approval or denial of a land use proposal based upon the Planning Commission's determination of whether the proposed use is permitted under the Zoning Code and the Comprehensive Plan, and whether the proposed use will, or will not, adversely affect the surrounding neighborhood. The Planning Commission holds informal public hearings on land use proposals to enable you to learn, first-hand, what such proposals are, and to permit you to ask questions and offer comments. Your questions and comments become part of the record and will be used by the Council, along with the Planning Commission's recommendation, in reaching its decision. To aid in your understanding and to facilitate your comments and questions, the Planning Commission will utilize the following procedure: 1. The Planning Commission Chair will introduce the proposal. 2. City staff will outline the proposal and staff's recommendations and answer any questions from the Planning Commission. 3. The petitioner is in, vited to describe the proposal, make comments on the staff report, and answer questions from the Planning Commission. 4. The Chair will open the public hearing, asking first for those who wish to speak to so indicate by raising their hands. The Chair may set a time limit for individual questions/comments if a large number of persons have indicated a desire to speak. Spokespersons for groups will have a longer period of time for questions/comments. 5. When recognized by the' Chair, the person wishing to speak is asked to come forward and to give their full name and address clearly. Remember, your questions/comments are for the record. 6. Direct your questions/comments to the Chair. The Chair will determine who will answer your questions. 7. No one will be given the.opportunity to speak a second time until everyone has had the opportunity to speak initially. Please limit your second presentation to new information, not rebuttal. 8. At the close of the public hearing, the Planning Commission will discuss the proposal and take appropriate action. Al If the Planning'Commission recommends that the City Council approve or deny a request, the planning case will be placed on the City Council agenda for the next regular meeting. Usually this meeting is within one to two weeks of the Planning Commission meeting. B. If the Planning Commission tables the request, the petitioner will be asked to return for the next Commission meeting. Planning Case: Petitioner: Address: Request: PLANNING CASE REPORT City of New Hope Meeting Date: Report Date: 03-01 March 4, 2003 February 28, 2003 New Hope LL C - Navarre Corporation 7550 and 7600 49~ Avenue North and Outlot A Development Stage Planned Unit Development and Preliminary Plat II. III. were submitted for development stage PUD Commission, staff and consultants requested. Zoning Code References Chapter 13 Section 4-34 Property Specifications Zoning: Location: Request The petitioner is requesting development stage planned unit development approval to allow construction of a 111,000 square foot office/warehouse building, links between the buildings over the property line and preliminary plat approval to combine two parcels and an outlot into one parcel. This report is intended as an addendum to the report prepared for the February 4 Planning Commission meeting, which is attached, and it is not the intent of staff to repeat all of that information in this report. The intent of this report is to address the preliminary plat request and to discuss the revised plans that approval, including the revisions that the planning Adjacent Land Uses: Site Area: Building Area: Lot Area Ratios: Planning District: Subdivision & Platting Administration - PUD, Planned Unit Development I, Industrial On the north side of 49th Avenue, east of Winnetka, where 49th intersects with Quebec Avenue Industrial properties to the north, east (existing Navarre building), and southeast across 49th Avenue, R-4, Multiple Family (Wingate Apartments) adjacent to the west, and I:{-1, Single Family Residential to the southwest across 49th Avenue 256,825 square feet or 5.9 acres (irregular L-shaped 638 feet by 459 feet) (plat) 103,200 square feet (210 feet by 480 feet plus 2 links on first floor and 11,000 square feet on second floor for a total of 114,200 square feet) Green approximately 20% Building approximately 42% Paved approximately 38% No. 5; The Comprehensive Plan indicates that Planning District #5 consists primarily of industrial properties and the primary goal is to promote and enhance the industrial land uses within that district in a manner that compatibly relates to the surrounding residential areas. This will be Planning Case Report 03-01 Page I 2/28/03 accomplished by promoting infill industrial development on the remainir~. vacant industrial sites along 49"~ Avenue. Specific Information: The PUD consists of four pieces of land (two lots and one Outlot that will be platted into one lot and one adjacent platted lot). The final stage PUD will have two lots with two buildings and "links" built between them, as well as shared driveways, parking facilities and linked storm drainage systems and a new NURP pond. IV. Background Navarre Corporation has submitted an application for preliminary plat, development stage PUD/CUP, variance and utility vacation for 5.69 (site plan) acres of land located on the north side of 49"~ Avenue North. The site is currently zoned I, Industrial. The applicant is proposing to combine three parcels to accommodate the proposed development. The combination of the parcels will result in a lot area of 247,675 square feet or 5.69 acres (on site plan). The proposed building area will include 114,200 square feet. The combination of parcels requires a PUD/CUP application as well as preliminary plat review. According to Section 4.24 of the City Code, the purpose of the PUD is to provide for the integration and coordination of land parcels, as well as the combination or mixture of varying types of residential, commercial, and/or industrial land uses. The Planning Commission and City Council approved the concept stage PUD plans on February 4 and 10, respectively, subject to the following conditions: 1. Submit revised Development/Final Stage PUD plans for Planning Commission review that address the recommendations included in this report from the Planning Consultant, City Engineer, Building Official, West Metro Fire, and other city staff. 2. Submit preliminary plat. 3. Process utility easement vacation requests in conjunction with city. 4. Proceed with Watershed District approval. Petitioner's Comments The petitioner submitted the following narrative on the plat: 1. "In regard to the filing of preliminary and final plats for the replat of the three parcels identified on Schedule A of our submittal, we respectfully request waiver of the second set of hearings by the Planning Commission pursuant to Section 13-3(b)(1) due to the routine nature of this replat. We likewise request the City Council to approve the final plat in a single hearing. 2. In regard to the time limit for filing of the final plat pursuant to Section 13-3(b)(3), considering the uncertain timing of transfer of Parcel 3 to the applicant by the EDA, that a reasonable period of time be granted to file the final plat with the Hennepin County Recorder subsequent to the transfer day by the EDA. 3. In regard to the time limit for submittal of copies of the final plat with revised topographic map to city pursuant to Section 13-3(b)(4), we likewise request a reasonable period of time, if necessary, subsequent to the transfer date by the EDA to submit the copies to the city clerk." The petitioner submitted a revised narrative with the revised plans and the new narrative is attached with the changes underlined. Listed below are the major changes to the narrative. "Traffic, Dock Utilization & Hours: United Parcel Service provides shippin.q/truckinq services to Navarre. UPS uses 53' trailers with city cab over tractors, which are hiqhly maneuverable. Empty trailers are dropped at the dock for Ioadinq and Planning Case Report 03-01 Page 2 2/28/03 the tractor removes a full trailer for shipping. The bulk of this activity will occur after the first shift when the stalls opposite the dock area are not required. We realize the southerly most docks will be limited to short bed truck and van type use, which does not infrinqe on the drive area. Replacement / expansion parking for an additional 12 vehicles is shown alonq the northerly drive in the event more space is required in the dock maneuverinq area. Safety, Protection and Attractive Nuisances ' We believe our plans represent realistic measures to protect the public safety. We have provide~ automobile traffic quard rails at the property line adjacent to the retaininq walls. In addition, we aro plantin.q a thick continuous hedqe further restrictinq access to the top of the steppinq 5-foot hi.qb sections of retaininq wall, while providing an attractive visual barrier. An additional fence has not been placed at the top of the wall since child play at the apartment .qaraqe and drive areas is th~. responsibility of parents due to the qreater vehicular danqer, just as it is alonq 49"` and Winnetka', Avenues. We further believe a fence on top of the wall would be an attractive climbinq obstacle o, encouraqe scaling by older children. The office plans and rackinq layout in the warehouse area have not yet been finalized and are nol shown. Prior to issuance of buildinq permit, we will provide the layouts conforminq to the International Buildinq Code. Utilization upon termination of Navarre Lease: We will submit the recorded aqreements to the city prior to issuance of the buildinq permits~ Description of Request: The linkage of the adjacent properties will be pursuant to a written agreement between Navarre Corporation and Cambridge Apartments, Inc (the owner of 7400 49"' Ave.). The agreement will address such matters as: construction of the improvements within the setback areas; maintenance and removal of the improvements; fire access roadway along the northerly end of the two properties, drainage control along the adjoining property line between the two buildings, parking and internal traffic management. The agreement will be in place for as long as Navarre Corporation is a tenant of the two properties, unless the then current owners agree to extend the life of the agreement. We will submit the recorded aqreements to the city prior to issuance of the buildin.q permit~. The details of the new office warehouse; including compliance with parking and green requirements are included in the Narrative Description and on the plans submitted herewith. Variances Requested: The following variances are requested: 1. area Allowance for the location of drives less than 40 feet apart. The westerly drive is approximately 25 feet from the apartment complexes easterly most drive. Construction in setback areas. Allow for the linkage of the new building with the 7400 building as shown on plans. VI. Notification Property owners within 350 feet of the property were notified prior to the concept stage PUD presented at the February Planning Commission meeting and staff has received no additional comments or inquiries about the request. Planning Case Report 03-01 Page 3 2/28/03 VII. Development Analysis A. Zonin.q Code Cdteda Subdivision and Platting The purpose of this chapter Of the City Code is to make certain regulations and requirements for the subdivision and platting of land within the City of New Hope pursuant to the authority contained in Minnesota Statutes 462.358, which regulations the City Council deems necessary for the health, safety and general welfare of this community. It is also the purpose of this chapter to safeguard the best interests of the City of New Hope and to assist the subdivider in harmonizing his interests with those of the City at large. The proposed preliminary plat consists of combining the following parcels into one to accommodate the construction of an office/warehouse building with links to the existing Navarre building. Parcel 1: The east 145 feet of the South quarter of the Southwest quarter of the Northwest quarter of Section 8, Township 118, Range 21. (Torrens- Certificate No. 1021061) Parcel 2: That part of Outlot A, embraced within the Southwest quarter of the Northwest quarter of ~r~ ~, Township 118, Range 21, Five Thousand Winnetka 2n~ Addition. (Torrens - Certificate No. 1017739) Outlot A, Five Thousand Winnetka 2nd Addition, Hennepin County, Minnesota. (Abstract) Parcel 4: The West 160 feet of the South 300 feet of the West half of the Southeast quarter of the Northwest quarter of Section 8, Township 118, Range 21. (Abstract) The Development Notes on the plat are as follows: 1. Lot area = 256,825 square feet or 5.90 acres. 2. Drainage and utility easements shall be provided as required. Drainage and utility easements will be provided over all public utilities and up to one foot above the high water level of all ponds. The City Code states that copies of the final plat shall be submitted to the Planning Commission for its review and recommendation, unless this requirement is waived by the Planning Commission during its review of the preliminary plat. Per the attached correspondence, the petitioner has requested waiver of the review of the final plat by the Planninq Commission. The Planning Commission will need to make a determination as to whether it wants to review the final plat or not. Due to the simple nature of the plat, staff is recommending that the Planning Commission waive the review of this final plat. Per routine policy, the preliminary plat was submitted to city department heads, City Attorney, City Engineer, Planning Consultant, utility companies and Hennepin County for review and comment. Comments received include the following: City Enqineer "We have received the preliminary plat for the Navarre Corporation property. The following comments relate to this submittal. 1. As discussed previously, the applicant should submit a list of all existing easements to be vacated along with the platting process. The railroad spur easement should be identified. It does not necessarily need to be shown on the plat, however. Simply submit the easement documentation to the City. The north-south drainage and utility easement does not appear to be centered on the trunk sanitary sewer. It appears the easement must be moved five feet west. Planning Case Report 03-01 Page 4 2/28/03 4. The right-of-way for 49th Avenue should be 40 feet from the centedine as is consistent with city collector roads. 5. Drainage and utility easement must be modified in the southwest comer of the property to include the storm sewer. A minor modification is required. 6. Joint ingress and egress easements with adjacent properties must be documented. This type of easement will be recorded but-not.shown on the plat., - _ Planninq Consultant The applicant is proposing to combine three parcels into one for development purposes. The combined lot area includes 256,825 square feet or 5.90 aCres. In addition to the preliminary plat, the applicant is requesting that the parcels are part of a PUD which, when developed, will have two lots with two building "links" built between them, as well as shared driveways, parking facilities, and linked storm drainage systems and a new NURP pond. 'The applicant is seeking flexibility in green space, setbacks, impervious surface coverage, and driveway separation. The proposed preliminary plat generally meets the provisions of the city's subdivision ordinance under Section 13-4. The applicant has provided a property description; the following are recommended conditions of preliminary plat approval. 1. Railroad Spur Easements. Railroad spurs easements are located to the north of the proposed plat with a section running through the northwestern portion of the plat. The applicant will be required to identify the ownership of the railroad spur and provide easement descriptions.. 2. Easements. The applicant has located drainage and utility easements in the center of the plat as well as the north, south, and western portions of the proposed plat. The applicant is proposing that drainage and utility easements will be provided over all public utilities and up to one (1) foot above the high water level of all ponds. Additional drainage and utility issues are subject to the review and approval of the City Engineer. 3. In.qress/Ec~ress Easements. The applicant will need to provide joint access easements for ingress and egress for the developing parcel and existing Navarre building parcel. 4. Sanitary Sewer. Sanitary sewer easements and updates will be subject to the review and approval of the City Engineer." City Attorney "1 have reviewed the preliminary plat for Navarre Corporation for compliance with the City's platting ordinance found at New Hope Code (hereinafter "Code") Section 13-4(a). I have noted the following comments and exceptions: 1...Exception: Proposed name. The preliminary plat does not provide a proposed name. See Code § 13-4(1)(a). 2. Exception: Location of boundary lines. The east boundary line of the property is mislabeled as the "east line of the west half of the southeast quarter of the northwest quarter of Sec. 8, T. 118, R. 21." See Code § 13-4(1)(b). 3. Exception: Names and addresses. The names and addresses of the owners of the property are not provided. The name and address of the surveyor appears on the plat and it is the understanding of the City Attorney's office that neither a developer nor designer are involved with this plat and therefore the absence of those names and addresses is acceptable. See Code § 13-4(1)(c). Planning Case Report 03-01 Page 5 2/28/03 4. Comment: Scale. The Code requires a scale of "not less than one inch to 100 feet." This pl~ provides a scale of one inch to 50 feet, which is deemed to meet this requirement. See Code 13-4(a)(1)(d). 5. Exception: Zoning classifications. The preliminary plat does not set out the "zoning classifications for and within and abutting" the property platted. See Code § 13-4(a)(2)(b). 6. Comment: Acreage and dimensions. This plat contains one lot on. one block. Therefore the acreage provided for the entire plat (5.9 acres) meets this requirement and the dimensions of the lot are readily ascertainable from the plat. See Code § 13-4(a)(2)(c). 7. Exception: Previous platted streets, other details. The preliminary plat does not appear to contain the location, width and names of all existing or previously platted streets or other public ways, parks and other public open spaces, permanent buddings and structures, and easements within 350 feet beyond the tract. It is specifically noted that, while the preliminary plat shows the physical presence of a railroad track, it does not delineate the railroad easement and/or ri(Iht of way. See Code § 13-4(a)(2)(d). 8. Exception: Sewer, water main and other details. The preliminary plat does not show the location and size of existing sewers, water mains, culverts or other underground facilities within the tract and to a distance of 350 feet beyond the tract. See Code § 13-4(a)(2)(e). 9. Exception: Adjoining land. The plat does not show the boundary lines of adjoining land within 350 feet. Such adjoining land is to be identified by name and ownership. See Code § 13- 4(a)(2)(f). 10. Comment: Topographic drain. The plat does not show topographic data. The City is to be provided with topographic maps of all areas within 350 feet of the plat. See Code § 13- 4(a)(2)(g). However, this is noted as a comment and not an exception because it is the understanding of the City Attorney's office that this information has already been provided to the City in a "utility plan." 11. Comment: Street layout. It is the understanding of the City Attorney's office that the property to be platted does not include any property to be dedicated as a street. See Code § 13-4(a)(3)(a). 12. Comment: Alleys, pedestrianways, easements. It is the understanding of the City Attorney's office that there are no areas contained within the platted property to be designated as alleys or pedestrianways and that all utility easements are shown. See Code § 13-4(a)(3)(b). 13. Comment: Improvements and storm water runoff. The plat does not provide "an indication of the proposed storm water runoff, showing drainage from other areas that contribute storm waters" to the proposed platted area. See Code § 13-4(a)(3)(c). However, this is noted as a comment and not an exception because it is the understanding of the City Attorney's office that this information has already been provided to the City in a "utility plan." 14. Comment: Sewer lines and water mains. The plat does not indicate the location and size of any proposed sewer lines and water mains. See Code § 13-4(a)(3)(e). However, this is noted as a comment and not an exception because it is the understanding of the City Attorney's office that this information has already been provided to the City in a "utility plan." 15. Exception: Lots and blocks. This plat contains one lot on one block. It is the understanding of the City Attorney's office that the property contained within this plat is owned by one owner and will continue to be so owned once the plat is finalized and recorded. Therefore, the use of one lot is acceptable. See Code § 13-4(a)(3)(f). 16. Exception: Building setback lines. The plat does not show the minimum front and side street building setback lines. See Code § 13-4(a)(3)(g). Planning Case Report 03-01 Page 6 2/28/03 17. Comment: Water supply. The plat does not show how water, including fire hydrants, is to be provided to the platted property. See Code § 13-4(a)(3)(j). However, this is noted as a comment and not an exception because it is the understanding of the City Attorney's office that this information has already been provided to the City in a "utility plan." 18. Comment: Sewage disposal. The plat does not show any proposed sewer main or service connection. See Code § 13-4(a)(3)(k). However, this is noted as a comment and not an exception because it is the understanding of the City Attorney's office that this information has already been provided to the City in a "utility plan." 19. Comment: Surface water. The plat does not show any provision for surface water disposal, drainage and flood control. See Code § 13-4(a)(3)(I). However, this is noted as a comment and not an exception because it is the understanding of the City Attorney,s office that this information has already been provided to the City in a "utility plan." 20. Comment: Proposed use of lots. The plat does not provide a statement of the proposed use of the lots so as to reveal the effect of the development on traffic, fire hazards, and congestion of population. See Code § 13-,4(a)(4)(a).. However, this is noted as a comment and not an exception because it is the understanding of the City Attorney's office that this information has already been provided to the City. 21. Comment: Soil survey. No soil survey was provided to the City Attomey's office. However, it is the understanding of the City Attorney's office that arrangements have been made to provide the City with a soil survey. See Code § 13-4(a)(4)(b). 22. Comment: Plan for soil erosion and sediment control. A plan for soil erosion and sediment control both during construction and after development has been completed has not been submitted to the City Attorney's office. See Code § 13-4(a)(4)(f). However, this is noted as a comment and not an exception because it is the understanding of the City Attorney's office that this information has already been provided to the City in a "grading and erosion control plan." 23...Exception: Plan for vegetation protection and preservation. A vegetation preservation and protection plan that shows trees to be removed, trees to remain, and the types and locations of trees and other vegetation that are to be planted has not been submitted to the City Attorney's office. Such a plan should be submitted to the City prior to plat approval. See Code § 13- 4(a)(4)(g). It is also noted that lack of a dedication and a signature on the submitted to the City Attorney's office are exceptions to the plat unless provided on another copy of the plat submitted to the City. We will also need to see evidence of title regarding the ownership for this property. All owners will need to sign off on the final plat as well as any mortgagee relating to the property." Hennepin County - Hennepin County does not review plats that do not abut a county right-of-way. Utility Companies - No utility companies responded to the plat except Xcel Energy, and a representative from Xcel came to City Hall to review the plans and project with staff, consultants and the applicant. No written comments were submitted. Administration - PUD, Planned Unit Development - Excerpts from the PUD portion of the Zoning Code which are applicable to this request were included in the February 4 report, which is attached. Specific requirements for the development and final stage PUD plans were repeated below: Development Stage Plan. 1) Purpose. The purpose of the development stage plan is to provide one or more specific and particular plans upon which the planning commission will base its recommendation to the council and with which substantial compliance is necessary for the preparation of the final plan. Planning Case Report 03-01 Page 7 2/28/03 Ao Bo 2) Submission of development stage. Upon approval of the general concept plan, and within tl~ time established elsewhere in section 4-34, the applicant shall file with the city manager development stage plan consisting of the information and submissions required by section 4-34 for the entire PUD or for one or more stages thereof in accordance with a staging plan approved as part of the general concept plan. The development stage plan shall refine, implement and be in substantial conformity with the approved general concept plan. 3) Review and action by city staff and planning commission. Immediately upon receipt of a completed development stage plan, the city manager shall refer such plan to the appropriate city staff, planning commission or its committees and other special review agencies such as DNR or EQC, etc. where applicable. 4) Development stage Plan review criteria. The evaluation of the proposed development stage plan shall include but not be limited to the following criteria: a. Ind!vidual rights. Adequate property control is provided to protect the individual owners' rights and property values and the public responsibility for maintenance and upkeep. b. Traffic plan. The inferior circulation plan plus access from and onto public rights-of-way does not create congestion or dangers and is adequate for the safety of the project residents and the general public. c. Open space. A sufficient amount of useable open space is provided. d. Privacy and property values. The arrangement of buildings, structures and accessory uses does not unreasonably disturb the privacy or property values of the surrounding residential uses. e. Compatibility. The architectural design of the project is compatible with the surrounding area. f. Drainage. The drainage and utility system plans are submitted to the city engineer and the final drainage and utility plans shall be subject to their approval. g. Sound development. The development schedule insures a logical development of the site which will protect the public interest and conserve land. h. Platting code. The development is in compliance with the requirements of the New Hope Subdivision Code. i. District requirements. Dwelling unit and accessory use requirements are in compliance with the district provisions in which the development is planned. Final Plan. 1) Purpose. The final plan is to serve as a complete, and permanent public record of the PUD the manner in which it is to be developed. It shall incorporate all prior approved plans and all approved modifications thereof resulting from the PUD process. It shall serve in conjunction with other provisions of the City Code as the land use regulation applicable to the PUD. Development Review Team The Development Review Team did not meet, as all comments on the original plans had been submitted previously and it was the intent that revised plans would be submitted after meeting again with the Design & Review Committee. Design & Review Committee The Design & Review Committee met with the petitioner on February 13 and reviewed the following list of issues with the applicant, which was derived from Planning Commission, staff and consultants comments and recommendations during the review of the original plans: Planning Case Report 03-01 Page 8 2/28/03 1. Fire Hydrants - Number and location . . 2. #9 from 1/29 memo (attached) - Show resident driveways on 49"' Avenue for headlight issue 3. #11 from 1/29 memo - Soil boring information 4. #12 from 1/29 memo - Wetland Delineation - wetland on northwest comer of property needs to be delineated to insure that the proposed drive aisle can be placed there without wetland mitigation. 5. #13 from 1/29 memo - Details on retaininq wall 6. #16 from 1/29 memo - Parking lot and pavement section detail 7. #17 from 1/29 memo - Details re: existing driveway apron and sidewalk removal/replacement along 49th Avenue . .. 8. #30 from 1/29 memo - Details on pond outlet structure 9. Discuss no curb request on north drive - detail on swale needed 10. Information on depth of footing for new building, to be constructed over existing sanitary sewer line. 11. Tuminq Radius - at northeast corner of existing building needs to be broadened to allow for a full-sized semi truck. 12. Loadinq area on west side of new building - show turning radius for large trucks and how traffic movement would occur around parking stalls. 13. Curb cut separation on west property line - 40-foot requirement, 15 feet shown (PUD waive~) 14. "One-Way Only" siqnage along north drive aisle 15. Additional parkinq stalls (28) in front of existing building to be shown on site plan as "proposed" 16. Discuss potential future building separation issue - demolition or firewalls - and appropriate agreements. 17. Discuss landscapinq/screeninq issues at top of retaining wall and between residential/industrial properties. 18. Discuss 20% green area requirement (PUD waiver?) 19. Lands~ e_.~_.~_J~/schedule minor discrepancies. 20. Fire Lane to be added to site plan. 21. Review "future parking" illustrated on north edge -width is 12 feet- would this to be parallel parking? 22. Submit floor plan for 2°d story office in new building 23. Additional exterior lighting needed at front parking area northwest parking area near pond, at north connecting link and north drive/fire lane - based on photometric plan supplied. 24. Racki~ to Building Official 25. Watershed application 26. Sign detail The applicant agreed to submit revised plans that would address the majority of these items. Planning Case Report 03-01 Page 9 2/28/03 Plan Description -- As a result of the Design & Review Committee meeting, the petitioner submitted revised plans an(~ a revised narrative. The Planning Consultant and staff provide the following comments on the revised plans and narrative: 1. Issues/Items Discussed at Desi,qn & Review Committee Meetin,q A. Listed below are the issues and items discussed by the Design & Review Committee and the status of those items with the revised plans submittal: 1) Fire Hydrants - Number and Location - The number of fire hydrants around both buildings has been increased to five (5), per the request of West Metro Fire, with two located on the north side of the building, one located on the east side of the existing building, one on the south by 49th Avenue, and one on the west side of the new building near the corner of the retaining wall on the west property line. 2) Show resident driveways on 49th Avenue for headliqht issue - This matter was addressed at the meeting, as the City Engineer prepared a sketch showing the driveway locations (see attachments) and this information is also shown on the attached topography map. 3) Soil Boring Information - Will be submitted at the time of building permit application. 4) Wetland Delineation - This is noted in City Engineer comments and will be submitted with Watershed application (may have to wait until spring to get this information). 5) Details on retaininq wall- Additional details have been provided and City Engineer recommendations including that structural plans from a registered engineer will be required prior to construction. 6) Parkin,q lot and pavement section detail - Details are provided on revised plans. 7) Details re: existin,q driveway apron and sidewalk removal/replacement alonq 49th Avenue - Additional details have been provided on revised plans. 8) Details on pond outlet structure - Some additional details have been provided and the final plans will be subject to the approval of the City Engineer. 9) No curb request on north drive - detail on swale needed - Curbing has been added on the revised plans. 10) Information on depth of footinq for new buildinq to be constructed over existin.q sanitary sewer line - Details are still needed and plans will be subject to review and approval of Building Official and City Engineer. 11) Turnin.q Radius - at northeast corner of existing building needs to be broadened to allow for a full-sized semi truck - This has been corrected on the revised plans. 12) Loadinq area on west side of new buildinq - show turning radius for large trucks and how traffic movement would occur around parking stalls. Truck turning radius data has been provided with the revised plans and the Building Official still has some concerns about trucks entering on west side. Final plans will be subject to the approval of the Building Official. 13)Curb cut separation on west property line -40-foot requirement, 15 feet shown (PUD waiver?). The applicant is requesting a waiver on this requirement. 14) "One-Way Only" si.qnaqe alon.q north drive aisle - Appropriate signage is shown on the revised plans. Planning Case Report 03-01 Page 10 2/28/03 15)Additional parkin,q stalls (28) in front of existinq buildin.q to be shown on site plan as "proposed' - The additional parking is shown on the revised plans. 16) Potential future buildin.q separation issue - demolition or firewalls - and appropriate agreements. The applicant will address this issue with agreements submitted at the time of building permit application. 17) Landscapin.q/screeninq issues at top of retaininq wall and between residential/industrial properties. Additional details and revisions have been provided and are discussed in this report. 18)20% .qreen area requirement (PUD waiver?). Staff does not have an issue with this, but would like lot area ratios submitted for the combined parcels and the separate parcels. 19)Landscape plan/schedule minor discrepancies. The discrepancies have been corrected and the revised landscaping data is discussed in this report. 20) Fire ~.ane to be added to the site plan - shown on revised plans. 21)"Future parkin.q" illustrated on north edqe - width is 12 feet - would this be parallel parkinq? This has been corrected on the revised plans. 22) Submit floor plan for 2nd story office in new buildinq - To be submitted at the time of building permit application. 23)Additional exterior liqhtinq needed at front parkinq area northwest parkinq area near pond, at north connectinq link and north drive/fire lane - based on photometric pla~-, supplied. Additional lighting details have been provided, but the Building Official still has some concerns. Final plans will be subject to the approval of the Building Official. 24)Rackin.q details to Buildinq Official - To be submitted at time of building permit application. 25) Watershed application - This will be a requirement of approval. 26) Siqn detail- Additional details on signage have been provided and are discussed in more detail in this report. PUD. The final stage PUD will have two lots with two building "links" built between them, as well as shared driveways, parking facilities, and linked storm drainage systems and a new NURP pond. The applicant is seeking flexibility in green space, setbacks, impervious surface coverage, and driveway separation. Access. The applicant is proposing to have an access off of 49th Avenue North, approximatel,~ 100 feet west of Quebec Avenue and roughly 15 feet from the residential curb cut off of 49"' Avenue to the west. According to City Code, Section 4.035, driveway access curb opening on a public street except for single, two family and townhouse dwellings shall not be located less than forty (40) feet from one another. A variance of roughly 25 feet will be needed to allow this access area. A variance may be warranted due to the building site plan, internal traffic circulation patterns and loading area and can be processed and approved within the overall flexibility of the PUD approval. Traffic Circulation. Truck traffic will enter the proposed site from the south off of 49th Avenue. A counter-clockwise circulation on site is planned. The proposed plan shows a 20-foot wide fire lane to the north of the building which meets City Code. The applicant should revise the site plan and eliminate the southern most curb cut on the northeast corner of the existing building so that adequate truck turning radius is provided. The loading docks are located on the northwestern side of the proposed site. The current plan provides sufficient turning radius for small to mid- Planning Case Report 03-01 Page 11 2/28/03 o o sized trucks. The applicant will be required to show detailed information as to traffic circulation= and adequate turning radius for semi trucks and trailers. Lot Area/Setbacks. The applicant is seeking flexibility in the setback to the east of the proposed site. This setback connection to the adjacent building is allowed by PUD. The lot area and other setbacks meet City Code standards. Parkinq. On the site plan, the applicant has identified curb and gutter around the entire parking lot. According to City Code, Section 4.035(10), one parking space is required for each 300 square feet of floor area and one (1) space per each 1,500 square feet of floor area used as warehouse. The applicant is proposing to create 128 new parking stalls. The combined total of all parking between the two buildings is 237. The parking plan meets the required amount as stated in City Code. Forty-seven (47) stalls are proposed in the front of the building, 105 stalls on the west side of the building and 12 future parallel stalls at the rear of the site. Twenty-eight (28) future stalls are proposed in front of the existing building. Please see the parking summary below: Proposed Building Required Noted on Plan Actual Shown First Floor Office 9,870 SF / 300 = 30 Second Floor Office 9,870 SF / 300 = 33 Warehouse 90,930 SF / 1,500 = 61 127 128 153 ADA Parking Stalls 6 I 5 I 5 I Future Parking Noted on Plan Actual Shown Proposed Building - 12 Future Stalls 12 12 Existing Building - 28 Future Stalls 28 28 Buildin,q. South Elevation - The south elevation is four hundred and eighty feet (480') in length and one hundred and thirty-six feet (136') in height. The bottom one hundred and twenty-seven feet (127') will be precast concrete panels with a textured surface. Preflnished metal cap flashing will be installed at the top of the precast concrete panels. The top nine feet (9') will be EFIS with prefinished metal cap flashing installed at the top edge of the building. The west corner section will be EFIS. Each floor will have a series of windows (insulated tinted glass in painted aluminum frames). The entry will be a section of one hundred and twenty-five feet (125') by approximately two hundred feet (200') of insulated tinted glass. The wall sign will be placed directly above the entry. The center and west corner of the elevation will feature glass panels similar to the entrance. North Elevation - The north elevation is four hundred and eighty feet (480') in length and one hundred and thirty-six feet (136') in height. The entire elevation will be precast concrete insulated panels with three exit doors. East Elevation - The east elevation is four hundred and eighty feet (480') in length and one hundred and thirty-six feet (136') in height. The majority of the elevation will be precast concrete insulated panels. The remaining portion of the elevation will consist of the building links. The front portion of the elevation will be glass treatment wrapped around to the front of the building. West Elevation - The west elevation is four hundred and eighty feet (480') in length and one hundred and thirty-six feet (136') in height. The elevation will be precast concrete insulated panels with a textured surface. Twelve (12) semi-truck docks will be constructed along the rear portion of the elevation. Three (3) door exits are shown along the elevation. Prefinished metal Planning Case Report 03-01 Page 12 2/28/03 cap flashing will be installed at the top of the precast concrete panels. The front portion of the elevation will be glass treatment wrapped around to the front of the building. Per the Planner's report, it is recommended that the entry and links to the new building for the use of the west owner/tenant have effective firewalls isolating them. The applicant is proposing to create a paved courtyard between the two buildings. The applicant will be required to show how the area will be accessed for maintenance purposes. The applicant has provided a color rendering. The applicant has integrated the new building with the existing building with regard to color, building material, window placement, and a new entry. In the event that one side is sold off, the building must be able to be separated. The buildings will be required to have two separate addresses. 8. Floor Plan. Each building will be connected by two links (one at the front of the buildings and one at the rear). The floor plan shows a new main entrance in the front/center building link. A paved courtyard will be constructed between the buildings. The links will be removable if the building's use changes. Three roll-up fire doors will be installed on the existing building at the links. The existing exit doors along the building's west elevation will be sealed. The rear link will have two ten foot (10') x ten foot (10') overhead doors. One overhead door will provide access to the link from the rear of the building and the other through the link to the courtyard. The total square footage of the new building will be 110,670 sq. ft. The first floor will have 9,870 sq. ft. of office space. Also, 9,870 sq. ft. of future office space is proposed for the second floor. 90,930 sq. ft. of warehouse area is proposed. 9. Utilities. Staff has reviewed the revised utility plan and make the following recommendations: A. The applicant will be required to provide a plan for the removal or fill of the abandoned trunk sanitary sewer. B. The applicant will be required to provide an easement description and maintenance agreement of the shared private water main. C. The water main connection off of 49th Avenue North should be coordinated with the City's utility improvements to reduce disturbances of 49th Avenue. D. For the square footage of the building, five hydrants are required not more than 300 feet apart. The applicant should revise the plans to show an additional hydrant on the western side of the parking area adjacent to the proposed building. E. The utility plan is subject to the review and approval of the City Engineer. 10. Storm Water. The project will require the review and approval of the Shingle Creek Watershed District. The applicant will be required to provide capacity calculations on all ponds receiving water. 11. Wetland. The wetland delineation on the north side of the building and on the existing Navarre property must be shown. The proposed access road on the north side of the building could impact the wetlands. Any wetland impacts will be reviewed by the City of New Hope for compliance with the wetland conservation regulation. 12. Green Space. According to the site plan, green areas have been reduced due to the internal courtyard between the existing building and the proposed building. The applicant is seeking flexibility in the amount of green area and impervious surface coverage. 13. Gradinq and Erosion Control. The applicant has submitted a preliminary grading and erosion control plan. There is roughly a 13-foot difference in grade between the residential use to the west and the proposed development. The applicant has provided an illustration of safety measures on top of the highest grade. These measures are subject to the review and approval Planning Case Report 03-01 Page 13 2/28/03 of City staff and the City Engineer. The grading and erosion control plans are subject to tl~ review and approval of the City Engineer. 14. Demolition Plans. The applicant has prepared plans for the demolition of the 7600 49th Avenue North property. These plans are subject to the review and approval of City staff. 15. Landscapin.q. The applicant has submitted a revised Landscaping Plan, as follows: Botanical Name Common Name Size Root Qty Actual Noted Shown Deciduous Trees Acer X Freemanni "Jeffersred" Autumn Blaze Maple 2.5' BB 4 4 Betula Papyrifera Paper Burch 6' HT 4 4 Ouercus Rubra Northern Red Oak 2.5" BB 5 5 Coniferous Trees Picea Glauca Densata Black Hills Spruce 6' HT 13 13 Ornamental Trees Malus 'Red Splendor' Red Splendor Crab 1.5' BB 24 24 Shrubs Juniperus Chinensis"Sea Green" Sea Green Juniper #3 CONT 63 63 Juniperus Sabina "Broadmoor' Braodmoor Juniper #3 CONT 17 17 Spiraea Japonica "Little Princess" Little Princess Spirea #1 CONT 18 18 Spiraea Nipponica "Snowmound" Snowmound Spirea #2 CONT 77 77 Spiraea X Bumalda "Dart's Red" Dart's Red Spirea #2 CONT 44 44 Total Items 289 289 Landscaping material proposed to be planted on the site: Native Prairie Seed Mix will be planted at the rear of the building and around the pond. Sod will be placed south of the pond completely around the periphery of the existing building. Three (3) Black Hills Spruce trees and two (2) Autumn Blaze Maple trees will be planted at the western portion of the property south of the pond. Thirty-six (36) Sea Green Junipers and seventy-seven (77) Snowmound Spireas will be planted along the western edge of the property. Two (2) Paper Birch trees and two (2) Red Splendor Crab trees will be placed along the western edge of the entrance. Also, one (1) Autumn Blaze Maple tree and two (2) Red Splendor Crab trees will be placed at the eastern edge of the entrance. Five (5) Northern Red Oak trees, two (2) Paper Birch trees and ten (10) Black Hills Spruce trees will be planted along the boulevard in front of the new building. Landscaping material proposed to be placed around the exterior of the building is as follows: beginning 380 feet from the front property line southward, ten (10) Red Splendor Crab trees and twenty-one (21) Sea Green Junipers are proposed to be planted along the western edge of the building. Six (6) Red Splendor Crab trees and twelve (12) Sea Green Junipers will be planted along the front of the building. The southwest comer of the building will have a circular planting area containing twenty-six (26) Dart's Red Spirea, seventeen (17) Broadmoor Junipers with rock mulch and one (1) Autumn Blaze Maple in the center. The southeast corner of the building will mirror the southwest comer of the existing building. Each comer will contain nine (9) Little Princess Spirea, nine (9) Dart's Red Spirea, seven (7) Sea Green Junipers and rock mulch. Four (4) Red Splendor Crab trees will be planted in the bump-out area between the buildings. The applicant will be required to provide additional screening from on top of the retaining wall. While staff agrees with the planting pattern provided by the applicant, additional landscaping should be provided between the apartment complex to the west and the development. Based on the revised plans, the applicant should place additional Black Hills spruce north of both existing garage locations. The applicant is proposing Spirea species on the retaining wall with an initial Planning Case Report 03-01 Page 14 2/28/03 height of 18 to 24 inches. Staff would recommend that all species of shrubs located near the retaining wall be a minimum of 4 - 5 feet in height. Because Spirea species at maturity reach 3 - 4 feet, staff recommends a taller plant species be substituted. 16. Snow Storaqe. Snow storage is shown in the northwest portion of the site in the pond area. 17. Fire Department Connection. The fire department connection is shown on the west site of the building approximately 50 feet north of the front elevation. 18. Refuse Container/Enclosure. In addition to the trash enclosure on the northeast end of the existing building, a new container will be placed at the north end of the site between the existing building and new building. The revised plans do not show a trash enclosure, only a container. The container is located between the buildings directly north of the northernmost building link. 19. Sidewalk. A five-foot concrete sidewalk will be constructed in front of the eastern portion of the building frontage proceeding approximately 100 feet eastward to the center of the two buildings. The proposed new sidewalk links to a ten-foot wide sidewalk in the center bump out area connecting both buildings to the parking lot. The existing sidewalk in the public boulevard will remain. 20. Si,qnaqe. In addition to the existing monument sign in front of the existing building, a new wall sign will be installed on the south elevation of the new building. The sign will be 24 feet in length and four feet in height. The sign will backlit with neon. A sign detail showing materials and colors has not been submitted. At this point, staff is unaware of any plans to install an additional monument sign in front of the new building. 21. Retaininq Wall. A retaining wall 340 feet in length will be installed along the west edge of the property between the apartment complex and Navarre. The retaining wall begins 56 feet from the front property line and extends 215 feet northward. The wall then follows the property line west 125 feet. The retaining wall will consist of two tiers. The lower tier will be approximately six feet in height of which one foot will be buded. The upper tier will be approximately six and one-half feet in height and as with the lower tier one foot will be buded. A four-foot vertical planting bed will be installed between the tiers. A landscape screen will be installed at the top of the wall between the property line and the wall. A three-foot wood post with a metal guard rail will be installed between the landscape screen and the property line. The post will extend three feet into the ground. The wall will be constructed of eight inch masonry block. Each tier will have a masonry cap. Each tier will have six inches of draining aggregate, drain tile, typical geosynthetic reinforcement layer and six inches minimum compacted granular base. 22. Li.qhtincj. - Six decorative fixtures will be installed at the front of the building and will match the fixtures on the existing building: two will be placed at the center link, two along the front elevation of the new building and two at the southwest comer (one on each side). Three 400 W HPS wall mounted units will be installed (25 feet in height) along the west elevations and one at the rear. The wall mounted units will match units on the existing building. One pole mounted 400 W HPS pole mounted unit will be placed 270 feet north of the front elevation, 180 feet west of the building and 55 feet east of the property line. Planninq Considerations The Planning Consultant's report and recommendations have been incorporated into this staff report. Buildinq Consideration.~ The Building Official reviewed the plans and his comments have been incorporated into this report. Planning Case Report 03-01 Page 15 2/28/03 Ho Le,qal Considerations - The City Attorney will prepare the PUD Development Agreement and provided comments regardih~ the plat, and will coordinate on an approval all agreements related to the PUD. En,qineerin,q Considerations The City Engineer reviewed the revised plans and provided the following comments: "We have received the third set of revised plans for the Navarre Corporation expansion. Certain comments have been addressed in previous reviews and are not repeated herein. The previous comments are still a requirement of the development. The following comments highlight outstanding items. Preliminary Gradin,q and Erosion Control Plan 1. The elevation of the storm water pond must be coordinated with the regional trunk storm sewer. Currently, the storm water pond will not function as proposed. We are currently working with applicant's engineer to resolve this issue. 2. The wetland delineation on the north side of the building and on the existing Navarre property must be shown as discussed previously. The proposed access road on the north side of the building could impact the wetlands. Any wetland impacts will be reviewed by the City of New Hope as the LGU for the wetland conservation act. The delineation will have to be reviewed in the spring. 3. Structural plans from a registered engineer will be required for the retaining wall prior to construction. 4. The grading plan does not address the removal of Ahrens Trucking. Information must be submitted addressing this work. It is our understanding that this plan will be developed when the site is accessible. The plan must include detail regarding the disconnection of utilities and the handling of hazardous materials. 5. The parking lot and drive pavement section are identified. It is recommended that the bituminous thickness be increased ~" for each section and that geotextile fabric be used on the subgrade. Identify the limits of the different pavement sections. 6. Obtain a MPCA NPDES construction permit as is required for construction sites over 5 acres. Preliminary Utility Plan 7. The existing trunk sanitary sewer will remain in place during the construction of the building footings. Protection measures of this sanitary sewer must be defined. Submit a detail showing the distance between the sanitary sewer and footing. Show any protective measures. A city representative shall be present during construction in this area. 8. Submit plans to the Shingle Creek Watershed for review. Submit the plans via the City of New Hope. Project Coordination The proposed site and building improvements will be coordinated with the City sanitary sewer and storm sewer relocation project. The City has postponed advertisement for bids for the utility project. A revised schedule must be determined. It is further anticipated that the applicant will clear the site including the removal of Ahrens trucking and grade the site prior to relocation of the trunk utilities. The applicant will remove the trunk storm sewer and construct interim measures to assure storm drainage. The City's contractor will occupy the site after the preliminary grading while the building construction begins. The City will abandon the trunk sanitary sewer. Significant coordination will be required throughout the project. Planning Case Report 03-01 Page 16 2/28/03 9. The applicant must submit a detailed construction schedule prior to construction. The schedule must include specific actions and milestones as follows: a. Identify when the City's contractor will be able to occupy the site for construction. b. Identify when Ahrens trucking demolition will be complete. c. Identify when the site clearing and grubbing will be complete. d. Identify a schedule for site grading. e. Verify water main and local storm sewer construction will occur after the City utility construction. f. Identify schedule for the building construction. g. Identify substantial completion date for the City utility work. The most important issue at this time is City Engineer comment #1. There is a conflict between their pond and the city's trunk storm sewer. The trunk storm sewer is not Iow enough and we are not sure that it can be lowered to the extent needed. We are currently trying to work through this issue with their engineer. The other important issue has been discussed previously. That is the protection of the existing sanitary sewer during the construction of the new building footings. We need more detail on that." I. Police Considerations The Police Department was involved in the review of the original plans submitted. J. Fire Considerations West Metro Fire reviewed the revised plans. VIII. Summary There are a number of details involved with this project and staff feels that the applicant has done a good job addressing a majority of the previous issues raised with the submittal of the revised plans. The proposed development is consistent with the city's Comprehensive Plan for future development of this area. IX. Recommendation Staff recommends approval of the preliminary plat and Development Stage PUD plans, as follows: Preliminary Plat 1. Submit revised preliminary plat that incorporates recommendations from City Attorney (2/28/03 correspondence) and City Engineer (2/26/03 correspondence regarding plat). 2. Approve waiver of review of final plat by Planning Commission. Development StaRe PUD 1. Subject to recommendations of City Engineer (2/26/03 and 1/29/03 correspondence regarding site improvements). 2. Subject to review and approval of Building Official. 3. Subject to review and approval of West Metro Fire. 4. Subject to review and approval of Shingle Creek Watershed District. 5. Revision to landscaping plan, per Planning Consultant's recommendations. 6. Execution of PUD Development Agreement with City and submission of appropriate financial guarantee for site improvements (amount to be determined by City Engineer and Building Official). 7. Submission of other agreements regarding building links, joint parking, ingress, egress, etc. Planning Case Report 03-01 Page 17 2/28/03 8. Process utility easement vacation requests in conjunction with City. Attachments: Topo Map (prior to existing Navarre building) Petitioners Revised Narrative Revised Plans: Preliminary Plat Turning Movement Plans Site Plan and Data Parking Calculations Pavement Detail/Sections Retaining Wall Detail Floor Plans Exterior Elevations Photometric Plan/Light Details Title Sheet/Vicinity Map Grading/Erosion Control and Details Behind Retaining Wall Utility Plan/Pond Control Structure Detail Landscape Plan, Legend, Details & Planting Notes 2/13 Design & Review Committee Meeting List 2/11 Correspondence to Petitioner 2/25 Plat Review Letter 2/26 City Engineer Plat Comments 2/28 City Attorney Plat Comments 2/26 Planning Consultant Report 2/26 City Engineer Comments on Revised Plans 2/4 Planning Case Report and Attachments Planning Case Report 03-01 Page 18 2/28/03 / J / ,o 0 Addendum to Application by New Hope LLC Replat Waiver Requests 1. In regard to the filing of preliminary and final plats for the replat of the three parcels identified on Schedule A of our submittal, we respectfully request waiver of the second set of hearings by the planning commission pursuant to Sec. 13-3 (b) (1) due to the routine nature of this replat. We likewise request the city council to approve the final plat in a single hearing. 2. In regard to the time limit for filing of the final plat pursuant to Sec. 13-3 (b) (3), considering the uncertain timing of transfer of Parcel 3 to the applicant by the EDA, that a reasonable period of time be granted to file the final plat with the Hennepin County Recorder subsequent to the transfer date by the EDA. 3. In regard to the time limit for submittal of copies of the final plat with revised topographic map to city pursuant to Sec 13-3 (b) (4), we likewise request a reasonable period of time, if necessary, subsequent to the transfer date by the EDA to submit the copies to the city clerk. Attachment for Application by New Hope LLC -: Revision #2ed Narrative. Description ~of PUD: The proposed 5.7 acre PUD is located on the north side of49~h Avenue North at the junction of Quebec Avenue on a site currently zoned as I, Industrial. Adjacent to the PUD the following uses are found: · North and Northwest side of site: Industrial Warehouses with RR Spur track and wetlands area. · Southwest side of site: A three building apartment complex extending to Winnetka Ave. · South and to the West of Quebec Avenue: Single family homes and townhomes. · South and to the East of Quebec Avenue: Industrial warehouses, RR tracks. · East of the site: Industrial warehouses, RR tracks and the Municipal Icc Arena. The design of the proposed impwvements will match in le an ~ . . : sty d complement the ad'acent 7400 49 avenue office warehouse, which Is currently occupied by Navarre Corporation. ]~ rights avarre has to the properties pursuant to a long-term (15 yr. plus renewal options) leases. The new office warehouse will be connected by two removable links. The links will provide a new central grand entry vestibule at the front of the building along 49m and internal warehouse circulation links. The new structure will have the appearance ora 27' high office building along 49th, matching the 7400 building height at the fi'ont, and will transition to a 37' high warehouse a~ shown on the exterior rendering. The cun'ent site elevation will be dropped approximately 4 to 10 feet along the south and westerly side of the property, shielding the parking and reducing the maas from the adjacent residential uses to the west and south west of the property. The rear of the site will be dropped an additional 2 feet at the truck dock providing additional noise and visual pmteetion from the residential uses. A tim~d retaining wall with landscape plantings and protective vehicular barriers is proposed at the perimeter of the site. The landscaping and lighting along 49t~ and adjacent to the apartments will be similar to the ~xisting landscape design at the 7400 property. A sprinkler system will be provided in all sod areas. At the northwesterly and north borders of the property, the landscaping will cousist of native grasses and ponds to minimize the environmental impact of the property. Utilization and MaLn_tennnce: Navarre provides distribution and related services for music CD's, videos, PC software and interactive games on disks-to over 11,000 retail locations throughout North America. The primary activity of distribution involves receipt of the product from manufacturers, the sorting _?d. rotto th, _ o_f mE sorting zor return to the various ,,c .. p of products from retailers, an manutacturers. United Parcel Sm-,~ ..... .:.-, .... ' d of the track distribution services. -- .... t,,,,,vm~ me majority Lavarre, under its leases, is required to maintain .... ,, expansion site. The area between the buildings ;Will be paved. Garage doors will be provided in the northerly most linb for maintenance, fire and safety access. Parking Requirement Recap, Use Description: Gross Sq. Feet Ratio I stall per Required Stalls 7400 49t~ Ave.: Office Area 18,476 300 62 Warehouse Area 67,416 1,500 45 Proccssin~ Arca -0- 500 O Total Required 107 Total Provided (on 109 site & e~q_~rnent area) Proposed Development: _. Office Area 19,740 300 66 Wa~-~house 3u-ca 90,930 1,500 61 ~ocessing A~c~ -0- 500 __0 Total Required 127 Total Provided (on 128 site ~' '° c.-ca) Combined Totals: R~uired 234 Provided 237 J I Navarre is also interested in expanding the parking area at the front of the 7400 properly by 28 additional stalls as shown on previous plans submitted to the city. Todate, we have not been able to come to agreement with the owner of the property to do so. In the event we are able to reach agreement, we would like authorization to do so now, without resubmitting to New Hope's Planning Commission and City Council for further approval. Parkinj/Utili~a_h_'on. N'--~va~e Em io eat Visito_.___~ Office ~ ' Total ~ Oct - Dec I~0 120 90 115 218 243 45 90% Peak 8 -~ 8:~am- 5:00 m - 7 _~:~ am - 5:00 m 108 7_:3_0_ am - 4:0~----~-- 104 ?.'_3_0 am-4:~ 219 4.'l.~.pm- 12:45 am 59 Experience has shown that up to 90% of our employees drive to work. This percentage drops when using seasonal employment during our peak periods. In addition, vacations, travel and sick absentees will reduce the'demand on parking. We feel comfortable that the parking identified on the plans will meet our parking needs. If additional stalls arc rccluimd' parking could be added along the northerly drive. Traffic, Dock Utilization & Hours: Vehicular traffic arrives and departs via local streets. Entry to site parking is via two entries off 49~h Ave. as shown on thc plans. Warehousing employees access the warehouse on the east / west sides of the adjacent structures, directly from the employee parking areas. Office employees will access the office at 4 entry points near the front of the building. Truck traffic arrives / departs via Quebec Avenue and 49th Avenue. A counter clockwise circulation on site is currently planned. Arriving tracks will enter at the easterly most drive, drop off materials at the 7400 docks, and either exit via the same point of entry or circle around the building on the north side to pick up materials at the track docks provided in the expansion building, and exit through the westerly most drive, Some trucks arriving for pickup only will enter at and depart from the westerly most drive off49~ Ave. United Parcel Service provide~ shivving/truckine services to Navarre. UPS uses :53' W~iler~ with city cab over Uactors, which are hi_l_~hiv m _an_euv¢i-able. F~_,)~¢ trailers are droooed at the dock for loadini: and the tracto,. ietaoves a full trailer for sl-,i~_oin~. The bulk of this activity will occur after the ~i,~t shift whe~', the stal!s oooosite the dock a,-ca are not required. We realize the southerly most docks will ~,,. }imited to short bed track and van type use. which does not in_frinee on the drive a~s R lacern=~-qt / ex aasion ~arkin for an additional 12 ye 'cles's shown alon · northerl drive in the event more ace is uired in the dock manenv ' a Typical hours of operation for mack deliveries and departures are M-F, from 7:30 am to 7:00 pm. Idling of the macks is not required, since no refrigeration' is involved. .Safety. Protection and A~__6ve Nuis~nce~ We believe our lans res t ~realistic measures to rotect the ublic safe . We have rovid automobile Waffic 's at · oronenv li.~ o,~;o,... · . . zu · t to · re ' ' w . In additi we .has.. not been laced at· t of the wall .~ince child -la-- at"-- - ' . is the re o 'bili ~ .......... ent · and drive ~m-eas · ., a~ vemcmar er ' 't ial 4 th and Winnetka Avenu We er bel eva iq ce n to fthe wall would be an a_ttracfive climbin obstacle or enco ·scalin older hil . shown. Prior to i suance ofbuiidi,,,, ,,,...,,;, ..... · ..... International Buildin e. - we wm rov~ e the ia u confo 'n to the ti' tion nt ' ' v Lease: Upon term/nation of Navarre's lease in either of the ertl · removed, and the parkimt crooo ....... _.,,. prop_ es, the linkage structures will he continuation of,~,- ~'~-=--' - Z ~ Mflii _oe separated, un]ess the te.mccth,, ...... --- -~ _, . _ ..,,, ,ma~= SUDJeCt to ~ifio *~,,----.--.- ,,,, - .---r ..... -~l~ agree lo a · the .~,~.r~ wm ~-~o;- x~,_ ___., .... m __ ,~ -no me storm · ' I Ule I no to'ss ce . .~ .... -..~. ~c~,suo -t erec eda ts ..... Management during Conslxuction: Demolition of current improvements ~ 7600 49t~ Ave. N.. Plans have not been prepared for the demolition of the 7600 property due to lack of access to survey the property. The property is currently under adverse ownership, which is being dealt with bythe New Hope FDA's eminent domain authority. Our phase 1 environmental report, dated Sept. 5, 2002, does not specifically identify any on site contaminants. In the event contaminants are found they will be dealt with in compliance with MPCA standards. Hours of construction and hauling. Construction is scheduled to begin during-Ap~ May - July, 2003 with substantial completion of the building shell, -----:d warehouse and office interior improvement~ by December 31,~,~slestbe~, 200 .... .... :- --' .... ,-., x~ ..... '-~ ..r-,,~,~ Our g eral ill b ................. ; .......... .~ ................ en contractor w e required to limit the nomlal hours of construction to 7:00 am through $:00 pm. Appwx/mately 25-30,000 cubic yards of excess material will be removed from the site during the month of April, 2003. The hauler, will be directed to use 49~' Ave. N to Winnetka Ave. to Bass Lake Road for truck access and el~'ess from the site. We will.also, require.the hauler or our general contractor to provide dust control on and or~ tae s~te. Such control shall include the use of chemical suppressants, street washing and sweeping equipment on a daily basis. · Temporary parking during construction: Temporary parking for employees is planned to be provided at thc nearby Municipal Ice Arena. Mr. Corbett has pwvided verbal agreement to our request, and he has indicated our use will not impede or interfere with the operation of the arena. Description of Request: The approval ora replat of the properties, identified on Schedule A, into a single parcel. Applicant shall file the final plat, as approved by the City of New Hope, with Hennepin County before the issuance of any building permit. Replat documents aveb.!y.~~ filed with the March meetings. - -----.--.j ..,, 2~92 for routine consideration by the City during its The approval of a Planned Unit Development and Conditional Use Permit for the construction of a 110,670 square foot office warehouse plus two links to the adjacent 7400 49m Avenue property. The linkage of the adjacent properties will be pursuant to a written agreement between Navarre maintenance and rem~Sv~lCo~ofnS~tr~ '~ ~ '°. °~nn .°.f-_.the__.un_ P~-r°vements wi.thin the ,ztback areas; · - -,,-v,,,-~m=ms; ure access roadway along the northerly end of the two properties, drainage conlrol along the adjoining property line between the ~o_arl~_i~ '..re_t_ .er~__ _.t_.r.a_ffi___,c., .m .Imagement. The agreement will be in place for as lont~° buildings, ,l~o uo,~ ~ a ~mam oime r~o properties, unless the then current owners agree to as Navarre extend the life of the agreement. We wi 't the rec th ci rior to 'ssuance fthe The details of the new office warehouse; including compliance with parking and green area requirements are included in the Narrative Description and on the plans submitted herewith. Variances Requested: The following variances are requested: 1. Allowance for the location of drives less than 40 feet apart. The westerly drive is approximately 25 feet from the apartment complexes easterly most drive. 2. Construction in setback areas. Allow for the linirsge of the new building with the 7400 building as shown on plans. Why should request be granted: Navarre Corporation desires to consolidate and expand its base of operation within the City of New Hope pursuant to the Contract for Private Redevelopment by and between New Hope Economic Development Authority and New Hope LLC. Navarre as a result of its expansion will increase employment in the city by approximately 100 people while preserving approximately 200jobs. ..February 21, 2003Fz.5:-.:a.-/2 !, 2903 N89'59'56'W 459.84 I I S89'59'56'E PROPERTY DESCRIPTION Parcel 1 The east 145 feet of the South 1/4 of the Southwest 1/4 of the Northwest 1/4 of Section 8, Township 118. Range 21. (Torrens - Certificate No. 1021061) AND Parcel 2 That part of Outlot A, embraced within the Southwest 1/4 of the Northwest 1/4 of Section 8, Township 118, Range 21, FIVE THOUSAND WINNETKA 2ND ADDITION. (Torrens - Certificate No. 1017739) AND Outlot A, FIVE THOUSAND WINNETKA 2ND ADDITION, Hennepin County, Minnesota. (Abstract) AND Parcel 4 The West 160 feet of the South .300 feet of the West 1/2 of ,,he Southeast 1/4 of the Northwest 1/4 of Section 8, Township 118, Range 21. (Abstract) ,DEVELOPMENT NOTES 1. LOT AREA = 256,825 SI:' OR 5.90 ACRES DRAINAGE AND UTILITY EASEMENTS SHAll BE PROVIDED AS REOUIRED. DRAINAGE AND UTILITY EASEMENTS WILL BE PROVIDED OVER ALL PUBUC UTIUTIES AND UP TO 1 FOOT ABOVE THE HIGH WATER LEVEL OF ALL PONDS. .J IIII LOT 1 BLOCK 1 PROPOSED BUILDING _L~:O£ND o ~" 3 NORTH KKE Arehflms Tunlllg Movlnlmd ExhHdt A MFRA FILE NO.: 14113 30V~VO I ONI±SIX3 L£G£N__.___~D RTI.! Nava.e Calmltim 14FIIA FILE #0.; 14113 ONI/SIX3 .LEGEND NORTH I I~E ArONI~ Tm~! Movm~l E~dlC MFRA FILE 14Q: 14113 Lq EVaST. 49TH AVENUE NORTH I ',~lT~ AND ~IJILDIN~ DATA PAF~J(IN~ CALC, CJL, ATI ON KKr' architects BUILDING FOR NAVARRE CORPORATION IJ- ~ I-- --'b_'--, I : .," ..' ! / ~.--. -.... - . _ ..~ .. "-~' '=:.~ I ......... '~'1 ...... '"i I :'~' /"" · /I ,,~ ~'~'"' ~,~*. ~,~o,,.. II I~I z .... " ...... I,i! ,-= ? ..,"I'"~U' ~ .,.- ~.~,--..... ~ .... 49TH AVENUE NORTH Site Plan SITE AN~ :BUILZ:)IN® ~ATA I~IIP~T FLOOR ~EC, ONID FLOOR TOTAL tDUILDIN~ LOT C, OVEI~k~E ~.R4D.~ N AREA ASPHALT 4 iffALK~ ZONE 105,200 II 114,200 . I'/Cl (INC. LI.DE5 2¢ NE'iff 5TAI..L5 AT EXI..GTIN~, IDUILIDIN~,) TOTAL E~E',.~c:f2 ,'~GLFT. - 10"1' ,~TALL=~ EXI~TIN~ ~tAd_L~ NEI~I PA~t<.ING ~TALL~ P-~:OViD'ED, 2& I0~ ~1,~-/0/~00 = 55 ~1~'/0/'~00 = 55 I10,~"/0 .Gd~.t~t'. - I~'I DTAI ) ~_ T~F'IGAL ~A~ F~At~I<IN~ ~E~TION · 2. I/.2" t~I"I'UIMINC~, T¥'~IC, AI_ TI~UGK Pt~.I¥tE I0" A&~R;E~ATI~ B,A.~E . _{~t='AYEMENT 5EC..,,TION5 ~N'~ 16'-0' I I~TAINII~ ~ .~Y.STEH IEEINFOI~,~ i/ i i i i i i I ! I I I i i i i I I I I KKr' architects H .AyA ,~ I i I i I I I i r i I I I I . i i PROI~)SI~ NL~V · BUILDING FO~ NAVARRE- CO~PORATION '-'~ .............. ' ....... '"'- ........ ---!.' ......... .i-- ....... --i ~ i ! ........ ,'f ........ i ....... -'-~ ....... I' - ..... ...i- ....... j ......... L ......... ~' ............ i .......... i-- ....... -i- ......... i .......... i- " i ' i ! i i i -i .......... r .......... .'-'"-':::- ..... ."i ................ i ..................... I i'- ......... --! ............ I '1 I I I I I I ~,-,.z..~ i i ~ i I i ....... L. -t~-'-'= i ! i "'~'~' .'h--. i '!~"'"' I I I I "'-'-.~,-, I I I I~ I I ® ...... '-~ ..... i .......... F ........... -i ' i · ' . - ....... · .......... .l- ....... Sr .......... i .......... -i' ........... i ......... 0 ....... i i I i ~ I I ' ....... i. .......... -i. ' ' I ~ ............ -I ............ ;- ........ ' I I I ... i i i '-! ........... ! -i',' ........... i ..... ,'-'-'-i- ........... i-..-:- ..... ....... I I I .... ' · ,, ........... : ........ ......... ._. : , , O- ............. .~ ...... .._j .... l_._ 1.- ' · J' 't ......... I ......... ' ........ .- e-- ...................... , i i ........... --,-- ...... ~ ...... ! I I -'T ........ q ........... ~ ....... -,-. ......... L o.--i,.~..LJ~'~ i i i ~ i ~' · r i ........ F ........ -i' .......... - ............... ~,~ ~ . '- i .................. , .......... 4 ................... ~_ ......... i _i_ ' · . ~ ....... ,.~-,_Z-~_,I'~I . . , ----, ..... , ........ , ...... -I .... r I ; . . J I .' ..... I --- ' (D (D , i -~?? ? ? ? ??,~ KK-~I' architects NAV_~ ,! PROPOSED Nt"W BUILDING FOR NAVARRE' CORPORATION EXTERIOR ELEVATIONS .5OUTH ELEVATION ,.~r. i.-o.--:---~ NORTH El FVATiON I/t6' * I"-O' -- T/O PRCCAST ¢C,,NC p~t~rL ~l~rH PR~GA~T GCN.4C,. PAISIEL lee · H~ ~ .l,q.~ (TYP. · ALL C~OCaqS) ST ELEVATION PAINTB~ HTL. STALK ~TI~ ~,NEL ~FIN /'~L ~.AP FLA.~dlN~ ~ ~., T/O I~F~CA.~T ~ ht KKr" architects KKE ArddtKl~ ira. FEB 2. I' PROPOSED NEW BUILDING FOR NAVARR.~: CORPORATION PKOPOSED PHOTOMETRIC ~ Preliminary Site De velopm en t Pl~s for Navarre Corpora tion New Hope, Minnesota IND~ OF DRAflgNOS No. Drawing TIIle 1 Tlk 1Mm 2 9radbg lnd i Cmrel PMn Lllldlellll Plait VICINITY MAP NO SCALE / ! / I FFR 2 I' / / / / / / / --I' Grading & Erosion Control CRUSHED ROCK ENTRANCE ~.,~P UNIt I SLOP~ TO M (I/8'/fl'.) TYPICAL GPJ~ING BEHIND I~TAINING WALL No ~ _._ALONG PROPERTY LINE ~ Ks, 04-V2 m,. ~.) POST Odetd Wood 2'~') 4' O.C. £AlmJC (36' Idox. Hr.) I) DIG A $' X 6' 1RE'N~ N.ONG 1HE I~I1ENI~.D FENCE LINE. 2) I~1~ ALL POSTS INTO ~ GROUND AT THE DOM4HI.L ~ OF 11.1£ TRNOI. 3) ~ FENCING ~R HENNEFqN COUNTY CON~RVAlION DISTRICT ERC~ON AND ~I~DIMENT CONIROI.. MANUAL. '/ARE _M~_z~H UUST BE A MINIMUM OF 2" INTO 1tie GROUND AND NO MOI~: Il. lAN ,,t6 ABOVE 1HE ORIGINAL GROUND SURFACE. 4) LAY OUT SILT FT, NCE ON 11.E UPHIU.. SIDE ALONG ll*lE IT:NC[ UNE. AND BACKFKJ.., $) M~QO POSTS UAY BE ~PACED UP TO 4 F~T APART fi:* MRE MESH IS NOT US[D TO SUPPORT *II*E FABRIC. IF MRE IAESI*I IS USeD TO SUPPORT *IHE FABRtC S1T~I. PQSTS MAY ~ SPA~D UP TO 8 FEET APART. D~eclkm of Runoff Flow E SILT FENCE DETAIl.. NO SCALE - I I I I I / ! ! ! ,/ I ! I'"' ~ I I I I I I I I I '1 1 II Utility Plan A VENU£ NORI~ ~ - ~ __ T~ ~ ~T-,~I M ., ~ WALL ELEVATION - '~' I N~-~R,NK - ~ '~" '.'~ '."~ ~ -- ~ .C [A~ WAY ~o~ ~ ~HOT- . ( - s-~/4 ~ ~/4- ~b~)~ /4'x !' ~AT O~ Ol~ GN. VANI~ (~A~ .~ 2 S1~C110~S CONCRETE BASE ~ GRATE DETAIl POND CONTROL STRUCTURE A NO SCALE PROPOS[D BUILOING 49TH AV[#UE NORTH I .... ~77'~T"' . ' ............. A ~NU£ NOR ~ ~ 4gTH AVENUE NORTH I II , Il 'i · i I..'.... · ...1 I I I I I ! Landscape Plan I I! I' Dart's Red Spirea 7 Broadmoor duniper Mulch: T.~:). ; i ~ PLANTING DETAIL ~ FmILF.~ ImlO*-O° PLANTING DETAIL PLANTING NOTES 4. NO SUBSIllUllONS OF' PLANT MAT[RIAL ~IALL BE ACCI~PI~D GUAUTY RF. GUIR~MENT~ FOR PLANT MATE~IA/..~ 6. E:~'/1NG ~ AND SHRUBS TO REMAIN ~IALL I~111'f 4' HT. ORANGE PLAS'nc SAFETY FENC3NG ADEQUATELY SUPPORTED 7. ALL PI~T MATERIALS GUANTIllE:S, SHAPES OF ~ ANO I.OCAllONS COYPI--/rl~ ~AGI~ OF ALL l~.AN11NG BEZiS AT SPACING SHC~W~I AND 8. ALL. ~ MUST BI PLAN1ED. MU~. AND STAJ(~D AS SHOItN IN g. ALL FIJW11NG AREAS MUST 8[ C0HPL_rlt~y HU~ AS sptC:~. I(~ .uc~. mRm~D H)~DWOOD .ULC~ ~ MD mEZ OF NO~0US m~)S OR OTH~ D~.~i~.,~OUS M^~mAL. FOR APPROVAl, DEU~R MULCH ON DAY OF' INSTAUJ~lloN. U~ 4' FOR ~ SHRUB BEDS, AND 3' FOR ~ UNL[SS O1HERmS[ DIR[CTED. 11. 11~ PLAN TAK[S PR[CtD(NC~ O~R FLANliNG NOTES AND GENERAL No'r~s. 12. TH[ CONTRACTOR SHALL BE: R[SPON~IBLE: ~ ~ MULCHES MD t3. LONG-I~RH ST~&G[ OF MAI~m~,S OR SUPPtJtS 0N-Snt mil NOT 14. TH[ C0NmACTOR SHALL ~ PA~D4ENI~, FLANIERS AND BUII~NGS C~ AND UNSTAINED. ALL PE:DE:STRJAN MD VEHiClE: ACCESS TO M~HNTANED THROUGHOUT CONSllaJCTION PE]~OU. ~ WASltS SHALL BE: Pt~NTED ON DAY OF D[LJ~rRy SHALL BE: HE~ IN AND WATE:R[D UNIIL I~STALLAliON. PLAHTS NOT MAINTAINED IN ~ HANNER ~ BE: I~:UtC~Z). ANy DMiAG[ TO E~G FAClLrr~ SHALL BE: RIg)A~D AT mE C~IN1R&~roR'S 1~. THE GONIRACTOR SHAU. BE RE:SPONSIBLE FOR COgI~.~ING WITH WU. 16. LC~AT[ AND VEmF~' ALL u'nt.m[S, mNCLUIXNG mE OWNE]~ FOR' PROP~IETARY UllUTI~ AND ~ S'TA*~ ONE: CALL AT F&QLJTAT[ Pl..ANT RELOCA'nON. 17. USE ANlI-DE*SICCANT (tMLlPRUF OR AP%oROVLrD EQUAL) ON ANY'~I,f~... AF~:~.Y ~ I~R MANUFACTUR[R'~ INSll~UC11ON. ALL L~,~R~ SHALL. BESI~AYED IN THE LA1[ FALL FO~ mNI~:'R t& ~ S01L FOR i~.r.~ ~ ~ FER11LE FRIABLE LOA~ C~NTNNWG A I.I~:RAL ~MOUNT OF ~ CAPABLE OF ~IJSTAINING VIGOROUS PLANT ~ROW11.i. IT ~HALL C0~at.¥ tilTH MI~OT SI~CZFICAllON 3877 ~ B SELECT TOPSOIL MI~ SHALL BE IrRE[ Iq~OM HARDPACK SUBSC~. CNE~ICAL~ N~0Ot~ ~ rfc. SOIL MD'TUR~ SHALL ~ ~.1 ANO 7.~ ~ 10-10-10 IrERTIUZ~'R AT THE; RAT[ OF 3 POUNDS PER CUEI¢ YARD. IN Pt.AN11NG BEDS INCORP0RAT[ 1HIS MIX'~ 11'I~0UGHOUT 1HE DdllR[ ~D BY ROTOllLL/NG lg. ALL PLANI~ SHALL BE GUARANit-t-~ FOR ONE COMPLEI~ GRO~NG SEASON (APRL 1 - ~ 1). UNLES~ OTHERmSE ~ ~-.A..~/IIi~ OF I~11NG: NOI~ 11~ CONTRA(~TOR MAY ELEGT TO ~ IN C]FF-SF. ASONS ENlIRELY AT H/S/HER RISK. DEClmmUS eOTT~ PLAINS: ~ I-dUl~ 1; AUG. 21-0CT. I APRIL I-MAY 1~; AUG. 21-SLqaT. t~ 1HE ~ ~S m Iq. ACE. PLANT MA1EmAL SHALL lie PROI~:CI~D AND mS~:c'IION HAS ~ MADF. AND Pt.~'nNG ~S ACCL~lZD CUt. TIVAllN0, MUt.O41NG, I~:~OVAL OF DEAD MATERIALS. RE-~'TIiNO (PRIOR TO TOTAL AC:C:EPTAHC~ OF 1HE W0~K) SHALL BE PROMP11.Y SALVE ~ QUANTITY, ANO SIZE AND-UELr11NG ALL PLANT UST SPt/:ZqC~llmS: - ** 23. WAI~ Id~NTAIN A WAI~ SCHEDULE Itt.gC~ WILL 11'CROUG~I.y WATER ALL PtANTS ONCE A IK:EK. IN EXTRF.~n ¥ HOT, DRY Wec. AWlER, WAI[R IdoR~ CFI'EN AS REQUII~:D BY IND/G~*nONS OF HEAT S1RESS SUCH AS IMLlING LEAVES. CHECK MOISTURE: UNDER MULCH ~ TO W&I~RING TO DEll:RMINE NEED. CC~TRACTOR SHALL MAKE THE NE~y ARRANGF. IdDIlS FOR WAI~R. 24. C:CINIR&CTG~ SHALL R~QL/iT.S¥ IN ~II1~G,A FINAL A~TANC~ 2~. ALL IXSlI~ AR~AS TO BE f~.j:~, ARE: TO RE:CEI~* 4' TOP SOIL. S/:r.u, MULON, AND WATER UNTIL A HEALTHy STAND OF' GRASS IS 0STAINED. Items for Discussion at February 13 Design & Review Committee Meeting Regarding Planning Case 03-01, Navarre PUD Request Items to be Shown on Revised'Plans 1. Fire Hydrants - Number and location City Enqineer Comments 2. 3. 4. #9 from 1/29 memo (attached) - Show resident driveways on 49~' Avenue for headliqht issue #11 from 1/29 memo - Soil bodnq information #12 from 1/29 memo - Wetland Delineation - wetland on northwest comer of property needs to be delineated to insure that the proposed drive aisle can be placed there wi_thout wetland mitigation. 5. #13 from 1/29 memo - Details on retainin,q wall . 6. #16 from 1/29 memo - Parkinq lot and pavement section detail 7. #17 from 1/29 memo - Details re: existing Hv~L~.~y_..~Epj3 and sidewalk removal/replacement along 49~ Avenue 8. #30 from 1/29 memo - Details on pond outlet structure__ 9. Discuss no curb request on north drive -it~ needed 10. Information on depth of footing for new building, to be constructed over existing sanitary sewer line. 11.T in~ - at northeast comer of existing building needs to be broadened to allow for a full- sized semi truck. 12. LOadinq area on west side of new buildinq - show turning radius for large trucks and how traffic movement would occur around parking stalls. 13. Curb cut separation on west property line -40-foot reqUirement, 1'5 feet shown (PUD waiver?) 14.'One-Way Only" sianaa~, along north drive aisle 15. Additional oarkinq stal!-~ (28) in front of ~ to be shown on site plan as 'proposed' 16. Discuss potential future buildinq separation issue - demolition or firewalls - and appropriate agreements. 17. Discuss landscaoina/screeninq issue,~ at top of retaining wall and between residential/industrial properties. 18. Discuss 20% _areen area requirement (PUD waiver?.) 19.~n/schedule minor 20. Fire Lane to be added to site plan: · 21. Review "f~--.~P_.~k.~' illustrated on north edge - width is 12 feet - would this to be parallel parking? 22. Submit floor olan for 2~ story offi_-~? in new building 23. Additional exterior liqhfinq needed at front parking area northwest parking area near pond, at north connecting link and north drive/tire lane - based on photometric plan supplied. 24.~ to Building Official 25. Watershed aoolication 26.~ February 11, 2003 Mr. Bob Glasgow Glasgow Advisory Services 301 4"' Avenue South Minneapolis, MN 55415 Mr. John Turner Navarre Corporation 7400 49"~ Avenue North New Hope, MN 55428 Subject: Request for Concept/Development Stage PUD Approval to Allow Construction of a 111,000 Square Foot Office/Warehouse Building with Links to the Existing Building, 7550 and 7600 4g"' Avenue, Planning Case 03-01 Dear Messrs. Glasgow and Turner:. Please be advised that on February 10, 2003, the New Hope City Council approved the request for Concept Stage PUD approval to allow construction of a 111,000 square foot office/warehouse building with links to the existing building, as submitted in Planning Case 01-03, subject to the following conditions: 1. Submit revised Development/Final Stage PUD plans for Planning Commission review that address the recommendations included in this report from the Planning Consultant, City Engineer, Building Official West Metro Fire, and other city staff. 2. Submit preliminary plat. 3. Process utility easement vacation requests in conjunction with City. 4. Proceed with Watershed District approval. We will be reviewing the plans in greater detail with you at the Design & Review Committee meeting on February 13 and would request that you submit revised plans that address all issues discussed by February 21. We are also in the Process of reviewing the preliminary plat and hope to be able to recommend approval of both the development stage PUD plans and the preliminary plat at the Planning Commission and City Council meetings on March 4 and 10, respectively. If you have any questions, please feel free to contact me at 763-531-5119. Kirk McDonald Community Development Director Dan Donahue, City Manager Steve Sondrall, City Attorney Vince Vander Top, Assistant City Engineer Roger Axel, Building Official Valerie Leone, City Clerk Planning Case File 03-01 C:[T~ OF NEw HOPE ergency): 763-531-5170 ruDUC Works: 763-592-6777. TDD: 763-531-5109 City Hall Fax: 763-531-5136. Police Fax: 763-531-5174 · Public Works Fax: 763-592-6776 Memorandum TO: FROM: DATE: SUBJECT: Hennepin County Public Works Center Point Energy Minnegasco Xcel Energy Qwest Media One New Hope City Attorney New Hope City Engineer New Hope Planning Consultant New Hope Building Official New Hope Director of Public Works Kirk McDonald, Director of Community Development February 25, 2003 Preliminary Plat for Navarre Corporation Enclosed please find the revised preliminary plat for Navarre Corporation. The purpOse is to combine three properties into one for development purposes. Please review and return your comments by 4:30 p.m. Monday, February 24,.to: Kirk McDonald City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Phone: 763-531-5119 Fax: 763-531-5136 The preliminary plat will be considered by the New Hope Planning Commission on March 4, 2003. If you have any questions, please feel free to contact me at 763-531-5119. Enclosure Bonestroo Rosene Anderlik & Associates , Engineers & Architects Bonestroo, Rosene, Anc~erlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Ownecl Thomas A Sytko. EE. · Sr~elclon d. Jonnsofl · Dale A. Grove, PE · Thomas A Roushar. F~E · Eol:)ert J Devery PE To: CC** From: Subject: Date: Kirk McDonald Roger Axel, Guy Johnson, Alan Brixius, Mark Hanson Vince Vander Top, Jason Quisberg Navarre Corporation Site Improvements Preliminary Plat Review Our File No. 34-02-140 February 26, 2003 We have received the preliminary plat for the Navarre Corporation property. The following comments relate to this submittal. As discussed previously, the applicant should submit a list of all existing easements to be vacated along with the platting process. o The RR spur easement should be identified. It does not necessarily need to be shown on the plat however. Simply submit the easement documentation to thc City. The north-south drainage and utility easement does not appear to be centered on the trunk sanitary sewer. It appears the easement must be moved 5 feet west. The ROW for 49th Avenue should be 40 feet from centerline as is consistent with City collector roads. Drainage and utility easement must be modified in the SW comer of the property to include the storm sewer. A minor modification is required. Joint in.ess and e~ess easements with adjacent properties must be documented. This type of easement will be recorded but not shown on the plat. End of comments 2335 ~Vest Highway 36 · St. Paul, MN 55113 · 651-636-4600 · Fax: 651-636-1311 Telephone: 952.595.9636 Facsimile:-952.,595.9837 planners~-~nacplanning.com PLANNING REPORT TO: Kirk McDonald FROM: Mike Darrow / Alan Brixius DATE: February 26, 2003 RE: FILE NO: New Hope- Navarre Preliminary Plat, CUP/PUD, Variance, Utility Vacation 131.01-02.06 Background Navarre Corporation has submitted an application for Preliminary Plat, PUD/CUP, · Variance, and Utility Vacation for 5.69 acres of land IocatedOn the north side of 49 Avenue North. A report waS submitted for Planning Commission consideration on January 30, 2003. Within that report, staff recommended PUD concept approval. The PUD Development Stage and Preliminary Plat were continued to allow the applicant address specific items. This report is a review of the revised submissions dated February 21, 2003. The site is currently zoned I, Industrial. To the north and northwest of the site are industrial warehouses with a railroad spur track and wetland areas. On the southwest side of the site is a three building apartment complex which is zoned R-4, High Density Residential. To the southwest of the site are single family homes and townhomes, zoned R-l, Single Family Residential. To the east and southeast are industrial warehouses and railroad tracks, zoned I, Industrial. The applicant is proposing to combine three parcels to accommodate the proposed development. The combination of the parcels will result in a lot area of 247,675 square feet or 5.69 acres. The proposed building area will include 114,200 square feet. The combination of pamels requires a PUD/CUP application aswell as preliminary plat review. According to Section 4.24 of City Code, the purpose of the PUD is to provide for the integration and coordination of land parcels, as well as the combination or mixture of varying types of residential, commercial, and/or industrial land uses. Navarre Corporation provides distribution and related services for music, CD's, videos, PC software, and interactive games. The pdmary activity of distribution involves receipt of the product from manufactures, the sorting of the products for distribution to the retail outlets, the return receipt of products from retailers, and the sorting for return to various manufactures. EXHIBITS: (Revised Plans Dated February 21, 2003) Exhibit A: Exhibit B: Exhibit C: Exhibit D: Exhibit E: Exhibit F: Exhibit G: Exhibit H: Exhibit I: Exhibit J: -Narrative Title Sheet Preliminary Plat (Dated 1.24.03) Grading and Erosion Control Plan Utility Plan Landscape Plan Site Plan Floor Plans Extedor Elevations Photometric Plan ISSUES ANALYSIS Comprehensive Plan. The proposed use is generally consistent with the goals and objectives of Planning District 5. District 5 consists primarily of industrial land adjacent to the C.P. Rail System. The primary goal of this district is to promote and enhance the industrial land uses in a manner that relates to the surrounding residential areas. The following recommendations are suggested for Planning District 5 as it relates to this site. 1) The City will Promote infill industrial development on the remaining vacant industrial sites along 49th Avenue. 2) The City will work with existing property owners and businesses to encourage the continued industrial use of the sites in District 5 while resolving outstanding land use compatibility issues. Zoning. The current site is zoned Industrial. The purpose of the I, Industrial District is to provide for the establishment of heavy industrial and manufacturing development uses which, because of the nature of the product or character of activity, required isolation from residential or non-compatible commercial uses. ^ PUD is necessary due to the combination of the parcels. The apProval of a PUD/CUP would allow for the construction of a 110,670 square foot office warehouse plus two links to the adjacent 7400 49~ Avenue property. Preliminary Plat. The applicant is proposing to combine three parcels into one for development PUrposes. The combined lot area includes 256,825 square feet or 5.90 acres. In addition to the preliminary plat, the applicant is requesting that the parcels are part of a PUD which, when developed, will have two lots with two building "links" built between them, as well as shared driveways, parking facilities, and linked storm drainage systems and a new NURP pond. The applicant is seeking flexibility in green space, setbacks, impervious surface coverage, and ddveway separation. The proposed preliminary plat generally meets the provisions of the City's subdivision ordinance under Section 13-4. The applicant has provided a property description, the following are recommended conditions of preliminary plat approval. Railroad spur easements. Railroad spurs easements are located to the north of the proposed plat with a section running through the northwestern portion of the plat. The applicant will be required to identify the ownership of the railroad spur and provide easement descriptions. Easements. _The applicant has located drainage and utility easements in the center of the plat as well as the and north, south, and western portions of the proposed plat. The applicant is proposing that drainage and utility easements will be provided over all public utilities and up to one (1) foot above the high water level of all ponds. Additional drainage and utility issues are subject to the review and approval of the City Engineer. Ingress / Egress easements. The applicant will need to provide joint access easements for ingress and egress for the developing parcel and existing Navarre building parcel. 4. Sanitary Sewer. Sanitary sewer easements and updates will be subject to the will be subject to the review and approval of the City Engineer. PUD. The final stage PUD will have two lots with two building "links" built between them, as well as shared driveways, parking facilities, and linked storm drainage systems and a new NURP pond. The applicant is seeking flexibility in green space, setbacks, impervious surface coverage, and ddveway separation. Access. The applicant is proposing to have an access off of 49t~ Avenue North, approximately 100 feet west of Quebec Avenue and roughly 15 feet from the residential curb cut off of 49~ Avenue to the west. According to City Code, Section 4.035, driveway access curb opening on a public street except for single, two family and townhouse dwellings shall not be located less than forty (40) feet from one another. A variance of roughly 25 feet will be needed to allow this access area. A vadance may be warranted due to the building site plan, internal traffic circulation patterns and loading area. Traffic Circulation. Truck traffic will enter the proposed site from the south off of 49~ Avenue North. A counter-clockwise circulation on site is planned. The proposed plan shows a 20 ft)ot wide fire lane to the north of the building which meets City Code. The applicant should revise the site plan and eliminate the southern most curb cut on the northeast comer of the existing building so that adequate truck turning radius is 3 provided. The loading docks are located on the northwestern side of the proposed site. The current plan provides sufficient turning radius for small to mid sized trucks. The applicant will be required to show detailed information as to traffic circulation and adequate turning radius for semi trucks and trailers. Lot Area I Setbacks. The applicant is seeking flexibility in the Setback to the east of the proposed site. This setback connection to the adjacent building is allowed by PUD. The lot area and other setbacks meet City Code standards. Parking. The site plan, the applicant has identified curb and gutter around the entire parking lot. According to City Code, Section 4035. (10), one parking space is required for each 300 square feet of floor area and one (1) space per each 1;500 square feet of floor area used as warehouse. The applicant is proposing to create 128 new parking stalls. The combined total of all parking between the two buildings is 237. The parking plan meets the required amount as stated in City Code. Building. It is recommended that the entry and links to the new building for the use of the west owner/tenant have effective firewalls isolating them. The applicant is proposing to create a paved courtyard between the two buildings. The applicant will be required to show how the area will be accessed for maintenance purposes. The applicant has provided a color rendering. The applicant has integrated the new building with the existing building with regard to color, building material, window placement, and a new entry. In the event that one side is sold off, the building must be able to be separated. The buildings will be required to have two separate addresSes. Utilities. Staff have reviewed the revised utility plan and make the following recommendations: 1) The applicant will be required to provide a plan for the removal or fill of the abandoned trunk sanitary sewer. 2) The applicant will be required to provide an easement description and maintenance agreement of the shared private water main. 3) The water main connection off of 49~ Avenue North should be coordinated with the City's utility improvements to reduce disturbances of 49~ Avenue. 4) For the square footage of the building, five hydrants are required not more than 300 feet apart. The applicant should revise the plans to show an additional hydrant on the western side of the parking area adjacent to the proposed building. 5) The utility plan is subject to the review and approval of the City Engineer. Storm Water. The project will require the review and approval of the Shingle Creek Watershed District. The applicant will be required to provide capacity calculations on all ponds receiving water. 4 Wetland. The wetland delineation on the north side of the building and on the existing Navarre property must be shown. The proposed access read on the north side of the building could impact the wetlands. Any wetland impacts will be reviewed by the City of New Hope for compliance with the wetland conservation regulation. Green space. According to the site plan, green areas have been reduced due to the internal courtyard between the existing building and the-proposed building.. The applicant is seeking flexibility in the amount of green area and impervious surface coverage. Grading and Erosion Control. The applicant has submitted a preliminary grading and erosion control plan. There is roughly a 13-foot difference in grade between the residential use to the west and the proposed development~~ The applicant has provided an illustration of safety measures on top of the highest grade. These measures are subject to the review and approval of City staff and the City engineer. The grading and erosion control plans are subject to the review and approval of the City Engineer. Landscaping. The applicant will be required to provide additional screening from on top of the retaining wall. The applicant has revised the landscaping plan: While staff agree withthe planting pattern provided by the applicant, additional landscaping should be provided between the apartment complex to the west and the development. Based on the revised plans, the applicant should place additional Black Hills Spruce north of both existing garage locations. The applicant is proposing Spirea Species onthe retaining wall with an initial height of 18 inches to 24 inches. Staff woUld recommend that all species of shrubs located near the retaining wall be a mini~num of 4-5 feet in~ height. Because Spirea species at maturity reach 3-4 feet, staff recommends a taller plant species be substituted. Demolition Plans. The applicant has prepared plans for the demolition of the 7600 49~ Avenue North property. These plans are subject to the review and approval of City staff. CONCLUSION The proposed development is .generally consistent with the City's Comprehensive Plan future development for this area. Staff recommends approval of the Preliminary Plat, PUD, and PUD General Development Stage with the following recommendations: 1 ) The City approves the variance of roughly 25 feet to allow for the current access area. 2) The applicant shall submit detailed information as to truck traffic circulation and provide adequate turning radius for large semi trucks. 3) The buildings shall have two separate addresses. 4) The Utility Plan shall be revised to include: a. A plan for the removal or fill of the existing trunk sanitary sewer system. b. An illustration of the City's relocated sanitary system. c. An easement description and maintenance agreement of the shared private water main. d. The water main connection off of 49~ Avenue North shall be coordinated with the City's utility improvements. 5) The proposed plan is subject to the review and approval of the Shingle Creek Watemhod District. 6) The grading and erosion control plan shall be subject to the review and approval of the City Engineer. 7) The wetland delineation on the north side of the building and On the existing Navarre property must be shown. 8) The utility plan shall be subject to the review and apprOval of the City Engineer. 9) The applicant shall revise the landscaping plan and provided additional screening. 10)Other requirements by City staff, City Officials, or the City Attorney. pc: Roger Axel Vince Vander Top 02/28/2003 10:24 FAX 763 493 5193 JFNSF. N & SONDRALL, P.A. ~001/ou~ GoRo~ L. ~ A. NORTON WILLIAM C, STAC*'V A. wooi~ Lof~L~ Q. BaWESTAD Judifmd ~DR Nmlral JENSEN & SONDRALL, P.A. Attorneys ~4t Law 8S25 i~mmtOOK CeOSSmG, STL Z.. BaOOKLYN PAP. Y,, MIRIV~OTA 55443-1968 Tgi, El'BONg (763) 424-8811 · Tig. glrAx (~63) 493~193 e-mill law~.jememsolidralLcom February 28, 2003 Kirk McDonald Commimity Devclopm=ut DirecWr Cit~ of New Hope 4401 Xylon-Avenue North New Hope, MN 55428 Re: P r,,ilmlna"Y plat'for Navarr CorporatiOn Our File No.: 99.15054 SENT VIA FAX TO: (7671) 531-$136 AND BY REGULAR U.S. MAIL I have reviewed the preliminnry plat for Navarre Corporation for corr.. ]innCe with the City's platting ardinancc found at New Hope Code (hereinafter "Code") Section 13-4(a). I have no~ the following comments and exceptions: 8 e e Exception: Proposed name. name. See Code § 13-4(1)(a). The preliminary plat_ does not provide a proposed Exception: Locan'on of boundary ~ines. The eut boundary 1/~ of the pwpeny is mishbeled as the 'east line of the west half of the southeast quarter of the northwest quart~ of $e¢. 8, T. 118, R. 21." See Code § 13-4(1)(b). Exception: Names and addresses. The names and addresses of thc owners of the property arc not provided. The name and address of thc surveyor appears on thc plat and it is thc understanding of the City Attorney's office that neither a developer nor designer are involved with this pht and therefore thc absence of those names and addresses is acceptable. See Code § 13-4(1)(c). Comment: Scale. The Code requires a scale of 'not less than one inch m 100 feet. ' This plat provides a scale of one inch to S0 feet, which is deemed m meet this requir~nem. See Code § 13-4(a)(D(d). ~.~.: Zoning classifications. The preliminary plat does not s~t out the "zoning classifications for and within ~ abutliDg' dlB property phtted. See Code § 13-4(a)(2)(b). Comment: Acreage and dimensions. This plat contains one lot on one block. Therefore the acreage provided for the entire plat (5.9 acres) mee~s this requirement and the di~_~naions of the lot are readily ascertainable from the plat. · 02/28/200~ ~0:24 FAX 763 49~ 5293 ,IENSEN & SONDRALL, P.A. ~002/00~ February 28, 2003 Page 2 ,acc Co& § ~3-4(a)(2)(c). Exception: Previous platted streets, other deta/lr. The preliminary plat does not appear to contain thc location, width and names of aL1 existing or previously platted streets or other public ways, parks and other public open spaces, pcrm~cnt buildings and structures, and easements v~th~,~ 350 feet beyond tim tract. It is ~cally noted that, whi~le ~ p_rnJirninnry phi .qbaws the physical prcsen~ of a railroad track, it does not delineat~ the railroad _~_~sem~,nt_ and/or right of way. See Code § 13- 4(a)(2)(d). 10. 11. 12, 13. 14. 15. 16. 17. Exception: Sewer, water main and other deta//s. TI~ preliminary plat does not show the location and size of existing sewers, water mains, culverts or other underground facilities within the tract and to a distance of 350 feet' beyond the tract. $cc Code § 13-4(a)(2)(¢). Exception: Adjoining land. The plat does not show ti~ boundary lines of adjoining land within 350 feet. Such adjoining land is to be identified by name and ownership. See Code § 13-4(a)(2)(f). Comment: Topographic drain. The plat docs not show topographic data. The City is to be provided with topographic maps of all areas within 350 feet of the plat. See Code § 13-4(a)(2)(g). However, this is noted as a conunant and not an exception because it is the under~ of the City Attorney's office that this information has already been provided to the Cit~ in a "utility plan.' Commeat; Street layout, h is the understsndiqg of the City Attorney's office that the property to be platted docs not include any property to be dedicated as a street. See Code § 13-4(a)(3)(a). Comment: Alleys, pedestrian, s, easements. _ It is the understandiag of the City Attorney's that there are no areas contained within the phcted p~ to be designated as alleys or pcdestrianways and that all utility cascmelll~ are shown. See Code § 13-4(a)(3)(b). Commeilt: Improvemem~ and ~orm water runoff. The plat does not provide "an indication of the proposed storm water runoff, showhlg drainage from other areas that contribute storm waters" to the proposed platted area. See Cod~ § 13-4(a)(3)(c). However, this is noted as a comment and not an exception because it is the understswdlng of the City Attorney's office that thi~ information has already been provided to the City in a 'utility plan." Comment: Sewer//nes and water ma/ns. The plat do~ not indicate tlm location and size of any proposed sewer lines and water mains. Se~ Code § 13-4(a)(3)(¢). However, this is noted as a comment and not an exception became it is the understanding of the City Atwrney's office that this information has already been provided to thc City in a "utility plan.' Comment: Lots and b/oc/c$. This pht cont~in.~ one lot on one block. It is the understanding of the City Attorney's office that the properW contained within this plat is owned by one owner and will comin~ to be so owned once the plat is finalized and recorded. Therefore, the use of one lot is acceptable. See Code § 13-4(a)(3)(f). Excevtion: Building setback linez. The plat docs not show the minimum front and side street building setback lines. See Code § 13-4(a)(3)(g). Comment: Water supply. The plat does not show how water, including ~ hydrants, is to be provided to the platied propeW/. Se~ Code § 13-4(a)(3)(j). However, this is noted as a comu~t and 02/28/200~ 20:26 FAX 763 493 5193 JENSEN & $0NDR~I.I., P.A. ~003/00~ ~ ~ebruary 28, 200~ not an exception because it is the undersm~d~-g of the City Attorney's office that this inform,tion h._o already bean provided to the City in a 'utility plan." 18. Commit: Sewage dLvposal. The plat does not show any proposed sewer main or service connection. Sca Code § 13-4(a)O)(k). However, this is noted as a corem,ntt and not an exception because it is the undewstantli~g of the City Attorney's office that this information baa already been provided to the City in a 'utility plan." 19. 20. 21. Commant: bur. face water. The plat does not show any provision fbr surface water disposal, drnlwng¢ and flood control. See Code § 13-4(a)(3)(1), However; : this is noted as a commant and not an exception because it is the understanding of tile City Attorney's office that this information has already bean provided to lhe City in a "utility plan." Commnxt: Proposed are of lots. The plat does not pwvide a smtem~ of th~ proposed use of thc lots so as to reveal the effect of the development on traffic; ~'h,~rds, and congestion of population. See Code § l~4(a)(4)(a). However, this is noted ns a ~ and not an exception because it is the ~m~ding of thc City Attorney's offi~, that thl, informafioa has already been l~ovided to tile City. Comment: ~il survey. No soil survey was provided to the City Attorney's office, However, it is the tmderstandin/of the City Attorney's office that arrangements have been made to provide the City with a soil survey. See Code § 13-4(a)(4)(b). 22. 23. Comment: .Plan for soil erosion and sediment control. A plan for soil erosion and sediment control both durin~ consmacfion and after development has bean completed has not been submil~ed to thc City Attorney's office. Sec Code § 13-4(a)(4)(f). However, this is noted as a comment and not an exception because it is the understanding of the City Attorney's office that this information has already been provided to the City in a 'gxading and erosion control plan." EXcel~on: Plan for vegetation protem'on and preservation. A vegetation preservation and protection plan that shows trees to be removed, trees to remain, and the types and locations of trees and otl~r vegetation that are m be planted has not been submitted to the City Attorney's office. Such a plan should be su~ to the City prior to plat approval. Se~ Code § 13-4(a)(4)(g). It is also noted that hck of a dedication and a signature on thc submitted to thc City Attorney's office are exceptions to the plat unless provided on nno _tb~ copy of the pht submitted to the City. We will also ~d to see evidence of tide regard/~ the ownership for this property. All owners will need to sign off on the final plat as well as any mortgagee relating to the property. Please contact me if you have any questioi~ or Comments. Very ~ruly yours, Douglas J. Dehner, Assistant City Attorney, City of New Hope JF~,~F~ & SONDI~U,, P.A. McDonald Kirk m: ntt : Cc: Subject: Vander Top, Vince T [wandertop@bonestroo.com] Wednesday, February 26, 2003 3:11 PM McDonald Kirk; Johnson Guy Quisberg, Jason P Navarre site review McDonald_Nv^ site ptan~view... This memo addresses site review comments. The most important issue at this time is comment #1 in the memo. There is a conflict between their pond and the City's trunk storm sewer. The trunk storm sewer is not low enough and we're not sure that it can be lowered to the extent needed. We are currently trying to work through this issue with their engineer. The other important issue has been discussed previously. That is the protection of the existing sanitary sewer during the construction of the new building footings. We need more detail on that. Vince <<McDonald_vtv^site plan review III.doc>> Bonestroo Rosene Anderlik & Associates - Engineers & Architects Bonestroo, Rosene. Anderlik and Associates, Inc. is an Affirmative ActJon/Eclual Opportunity Employer and Employee Owned principals: Otto G Bonestroo PE · Marvin L. Sorval& PE · Glenn R Cook RE · RoDert G Sc~unlc~t. Jerry A. BourOon. RE. · Mark A Hanson, Senior Consultants: RoDert W. Rosene, RE. · Josep~ C. AnOerhk, EE · R~cnarO E Turner, PE · Susan M EDerhn, CPA Associate Principals: Ke~t~ A. Gordon. PE · Ro~er~ R. Pier,erie. EE · Richard ~ Foster, PE M~c~ael [ Rautmenn, PE · Ted K Field. PE · Kennet~ P Anderson. EE · Mark R Rolls. PE · James R Maland. RE · M.es B Jansen. PE · L Phltl,O Gravel III. PE. · Darnel J. Edgerton. PE T~omas A Syf~o. PE · S~eldon J. Johnson * Dale A. Grove. PE · T~omas A Roushar. RE · Robert J Devery. PE Offices: St Paul. St Cloud, Rochester and WiIImar. MN · Milwaukee. ~1 · Chicago. IL ~bsite: www Donestroo.com To: Kirk McDonald cc: From: Subject: Roger Axel, Guy Johnson, Alan Brixius, Mark Hanson Vince Vander Top, Jason Quisberg Navarre Corporation Site Improvements Our File No. 34-02-140 Date: February 26, 2003 We have received the third set of revised plans for the Navarre Corporation expansion. Certain comments have been addressed in previous reviews and are not repeated herein. The previous comments are still a requirement of the development. The following comments highlight outstanding items. Preliminary Grading and Erosion Control Plan The elevation of the storm water pond must be coordinated with the regional trunk storm sewer. Currently, the storm water pond will not function as proposed. We are currently working with applicant's engineer to resolve this issue. The wetland delineation on the north side of the building and on the existing Navarre property must be shown as discussed previously. The proposed access road on the north side of the building could impact the wetlands. Any wetland impacts will be reviewed by the City of New Hope as the LGU for the wetland conservation act. The delineation will have to be reviewed in the spring. Structural plans from a registered engineer will be required for the retaining wall prior to construction. The grading plan does not address the removal of Ahrens Trucking. Information must be submitted addressing this work. It is our understanding that this plan will be developed when the site is accessible. The plan must include detail regarding the disconnection of utilities and the handling of hazardous materials. The parking lot and drive pavement section are identified. It is recommended that the' bituminous thickness be increased ~/~" for each section and that geotextile fabric be used on the subgrade. Identify the limits of the different pavement sections. Obtain a MPCA NPDES construction permit as is required for construction sites over 5 acres. 2335 V/est Highway 36 · St. Paul, MN 55113 · 651-636-4600 · Fax: 651-636-1311 Preliminary Utility Plan The existing trunk sanitary sewer will remain in place during the construction of the building footings. Protection measures of this sanitary sewer must be defined. Submit a detail showing the distance between the sanitary sewer and footing. Show any protective measures. A City representative shall be present dunng construction in this area. o Submit plans to the Shingle Creek Watershed for review. Submit the plans via the City of New Hope. Project Coordination The proposed site and building improvements will be coordinated with the City sanitary sewer and storm sewer relocation project. The City has postponed advertisement for bids for the utility project. A revised schedule must be determined. It is further anticipated that the applicant will clear the site including the removal of Ahrens trucking and grade the site prior to relocation of the trunk utilities. The applicant will remove the trunk storm sewer and construct interim measures to assure storm drainage. The City's contractor will occupy the site after the preliminary grading while the building construction begins. The City will abandon the trunk sanitary sewer. Significant coordination will be required throughout the project. The applicant must submit a detailed construction schedule prior to construction. The schedule must include specific actions and milestones as follows: a. Identify when the City's contractor will be able to occupy the site for construction. b. Identify when Ahrens trucking demolition will be complete. c. Identify when the site clearing and grubbing will be complete. d. Identify a schedule for site grading. e. Verify watermain and local storm sewer construction will occur after the City utility construction. f. Identify schedule for the building construction. g. Identify substantial completion date for the City utility work. End of comments q~l An d er Ilk & Associates Engineers & Architects Project: _~-_, ~.~.~-~ Calculations For: By: ~'~/ Date: ~. Reviewed By: Date: Planning Case: Petitioner: Address: Request: I. Request PLANNING CASE REPORT City of New Hope Meeting Date: February 4, 2003 Report Date: January 31, 2003 03-01 New Hope LLC- Navarre Corporation 7550 and 7600 4g~ Avenue North and Outlot A Concept/Development Stage Planned Unit Development I1. III. Property Specifications Zoning: Location: The petitioner is requesting concept/development stage planned unit development approval to allow construction of a 111,000 square foot office/warehouse building, links constructed between the buildings over the property line. The applicant has also applied and paid fees to process a preliminary plat to combine three parcels into one, however, the appropriate preliminary plat has not been submitted so the request is being deleted from this report and will be processed through the Commission and Council in the future. Any PUD approval will be subject to the condition of approval of a preliminary and final plat in the future. Zoning Code References Section 4-34 Administration - PUD, Planned Unit Development Adjacent Land Uses: Site Area: Building Area: Lot Area Ratios: Planning District: Planning Case Report 03-O1 I, Industrial On the north side of 49~ Avenue, east of Winnetka, where 49~ intersects with Quebec Avenue Industrial properties to the north, east (existing Navarre building), and southeast across 49~ Avenue, R-4, Multiple Family (Wingate Apartments) adjacent to the west, and R-l, Single Family Residential to the southwest across 49~ Avenue 5.69 acres (irregular L-shaped 638 feet by 459 feet) 103,200 square feet (210 feet by 480 feet plus 2 links) No existing building on this property Green 19.2% Building 41.6% Paved 39.2% No. 5; The Comprehensive Plan indicates that Planning District #5 consists primarily of industrial properties and the primary goal is to Promote and enhance the industrial land uses within that district in a manner that compatibly relates to the surrounding residential areas. T' ' accomphshed by promot,ng infill industrial development on th~'' ' ~en~li nb~ vacant ni industrial sites along 49~ Avenue. The City will work with existing property owners and businesses to encourage the continued industrial uses ·. of the sites. Page 1 1/31/03 Specific Information: The PUD consists of four pieces of land (two lots and one Outlot that will/mu=t. be platted into one lot and one adjacent platted' lot). Thus, the final stage PL will have two lots with two buildings and "links" built between them, as well as shared driveways, parking facilities and linked storm drainage systems and a new NURP pond. The southern portions will be cut up to 12 feet and the northern area will have some fill, since the new office/warehouse is at approximately the same elevation as the existing one. This will have the effect of depressing it below the existing apartments to the west and neady leveling the lot. IV. Background Navarre Corporation has submitted an application for preliminar~ plat, PUD/CUP, variance and utility vacation for 5.69 acres of land located on the north side of 49'' Avenue North. The site is currently zoned I, Industrial. To the north and northwest of the site are industrial warehouses with a railroad spur track and wetland areas. On the southwest side of the site is a three building apartment complex which is zoned R-4, High 'Density Residential. To the southwest of the site are single family homes and townhomes, zoned R-l, Single Family Residential. To the east and southeast are industrial warehouses and railroad tracks, zoned I, Industrial. The applicant is proposing to combine three parcels to accommodate the proposed development. The combination of the parcels will result in a lot area of 247,675 square feet or 5.69 acres. The proposed building area will include 114,200 square feet. The combination of parcels requires a PUD/CUP application as well as preliminary plat review. According to Section 4.24 of the City Code, the purpose of the PUD is to provide for the integration and coordination of land parcels, as well as the combination or mixture of varying types of residential, commercial, and/or industrial land uses. Navarre Corporation provides distribution and related services for music, CDs, videos, PC software, and interactive games. The primary activity of distribution involves receipt of the product from manufacturers, the Sorting of the products for distribution to the retail outlets, the return receipt of products from retailers, and the sorting for return to various manufacturers. Much of this property was the Joe Jacobwith farm since early in the 20~h century. The one-acre lot west of the Jacobwith homesite was sold about 1964 and had a building constructed on it, used recently for a trucking company. The lower ground at the north is 3+ acres and has never been developed. The adjacent lot to the east was part of a plat developed around 1989 and had previous agricultural use and an old "Model Redi-Mix" concrete plant next to the railroad tracks, from 1962 until 1988. The Wingate Apartments were built on.the higher ground along 49~ Avenue, just west of this land, in 1964. V. Petitioner's Comments Petitioner's correspondence submitted on January 10 indicated that the approval of a replat would combine several properties into a single parcel. The applicant would file the final plat with Hennepin County, after city approval, and before the issuance of any building permit. The approval requested is for a PUD and CUP for the construction of a 111,800 square foot office warehouse facility with two links to the adjacent 7400 49~h Avenue property. The linkage of the adjacent properties will be pursuant to a cross easement and maintenance agreement to be documented between the respective property owners. The Cross Easement will address such matters as: construction of the improvements within the setback areas; maintenance and removal of the improvements; and the shared parking access and egress. The Cross Easement'will exist so long as Navarre Corporation is a lessee of the two properties, unless the then current owners agree to extend the life of the agreement. Before issuance of a building permit, the Cross Easement will be filed with Hennepin County and the applicant shall provide proof of the filing. The petitioners indicated the request should be granted due to the fact that Navarre Corporation desires to consolidate and expand its base of operation within the City of New Hope pursuant to the Contract for Private Redevelopment by and between New Hope EDA and New Hope Planning Case Report 03-01 Page 2 1/31/03 LLC. Navarre as a result of its expansion will increase employment in the city by approximately 100 people while preserving approximately 200 jobs. Petitioner correspondence submitted on January 24 states 'The proposed 5.7 acre PUD is located on the north side of 49~ Avenue North at the junction of Quebec Avenue on a site currently zoned as I, Industrial. Adjacent to the PUD the following uses are found: · North and northwest side of site: industrial warehouses with RR spur track and wetlands area. · Southwest side of site: A three building apartment complex extending to Winnetka Ave. · South and to the west of Quebec Avenue: Single family homes and townhomes. · South and to the east of Quebec Avenue: Industrial warehouses,-RR tracks. · East of the site: Industrial warehouses, RR tracks and the Municipal Ice Arena. The design of the proposed improvements will match in style and complement the adjacent 7400 49t~ Avenue office warehouse, which is currently occupied by Navarre_Corporation. Navarre has rights to the properties pursuant to a long-term (15 yr. plus renewal options) leases. The new office warehouse will be connected by two removable links. The links will provide a new central grand entry vestibule at the front of the building along 49~ and intemal warehouse circulation links. The new structure will have the appearance of a 27 feet high office building along 49th, matching the 7400 building height at the front, and will tr,~nsition to a 37 feet high warehouse as shown on the exterior rendering. The current site elevation will be dropped approximately 4 to 10 feet along the south and westedy side of the property, shielding the parking and reducing the mass from the adjacent residential uses to the west and southwest of the property. The rear of the site will be dropped an additional two feet at the truck dock providing additional noise and visual protection from the residential uses. A tiered retaining wall with landscape plantings and protective vehicular barriers is proposed at the perimeter of the site. The landscaping and lighting along 49~ and adjacent to the apartments will be similar to the existing landscape design at the 7400 property. A sprinkler system will be provided in all sod areas. At the northwesterly and north borders of the property, the landscaping will consist of native grasses and ponds to minimize the environmental impact of the property. Utilization and Maintenance: Navarre provides distribution and related services for music CDs, videos, PC software and interactive games on disks to over 11,000 retail locations throughout North America. The primary activity of distribution involves receipt of the product from manufacturers, the sorting of the products for distribution to the retail outlets, the retum receipt of products from retailers, and the sorting for return to the vadous manufacturers. United Parcel Service Provides the majority of the truck distribution services. Navarre, under its leases, is required to maintain the properties in 'a clean, safe, sanitary and first-class condition and in compliance with all applicable laws, ordinances, rules and regulations." Navarre regularly maintains the building, drive surfaces and landscape areas as evidenced by the currently observable first class conditions on site after five years of operations at the 7400 site. Navarre intends to continue its operation in this first class manner on the expansion site. The area between the buildings will be paved. Garage doors will be provided in the northerly most link for maintenance, fire and safety access. Planning Case Report 03-01 Page 3 1/31/03 Parkinq Requirement Recap, Use Description: Gross Sq. Feet Ratio I stall per Required Stalls 7400 49= Ave.: Office Area 18,476 300 62 Warehouse Area 67,416 1,500 45 Processing Area -0- 500 0 Total Required 107 Total Provided (on 109 site & easement area) Proposed Development: ._ Office Area 19,740 300 66 Warehouse Ama 90,930 1,500 61 Processing Area -0- 500 0 Total Required 127 Total Provided (on 128 ~ · site & easement area) Combined Required 234 Totals: Provided 237 Navarre is also interested in expanding the parking area at the front of the 7400 property by 28 additional stalls as shown on previous plans submitted to the City. To date, we have not been able to come to agreement with the owner of the property to do so. In the event we are able to reach agreement, we. would like authorization to do so now, without resubmitting to New Hope's Planning Commission and City Council for further approval. parkinq Utilization: Navarre Employment ~ # Peak Work Hours # Utilizin,q Jan. Oct - Dec Parkina ~, ,,Sept 90% Peak Visitors 4 - 8 4 - 8 8:00 am - 5:00 pm 7 Office 120 120 8:00 am - 5:00 pm 108 Warehouse - 1" shift 90 115 7:30 am - 4:00 pm 104 To;al 218 243 7:30 am - 4:00 pm 219 Warehouse - 2"~ shift 45 65 4:15 pm - 12:45 59 am Experience has shown that up to 90% of our employees drive to work. This percentage drops when using seasonal employment dudng our peak pedods. In addition, vacations, travel and sick absentees will reduce the demand on parking. We feel comfortable that the parking identified on the plans will meet our parking needs. If additional stalls are required, parking could be added along the northerly ddve. Traffic, Dock Utili~_ntion & HOUrs: Vehicular traffic arrives and departs via local streets. Entry to site parking is via two entdes off 49"~ Avenue as shown on the plans. Warehousing employees access the werahouse on the east/west sides of the adjacent structures, directly from the employee parking areas. Office employees will access the office at four entry points near the front of the building. Planning Case Report 03-O1 Page 4 1/31/03 Truck traffic arrives/departs via Quebec Avenue and 49~ Avenue. A counter clockwise circulation on site is currently planned. Arriving trucks will enter at the easterly most drive, drop off materials at the 7400 docks, and either exit via the same point of entry or circle around the building on the north side to pick up materials at the truck docks provided in the expansion building, and exit through the westerly most drive. Some trucks arriving for pickup only will enter at and depart from the westerly most drive off 49~ Avenue. Typical hours of operation for truck deliveries and departures are Monday through Friday, from 7:30 am to 7 pm. Idling of the trucks is not required, since no refrigeration is involved. Utilization Upon termination of Navarre Lease: Upon termination of Navarre's lease in either of the properties, the linkage structUres will be removed, and the parking cross access will be separated, unless the respective owners agree to a continuation of the linkage subject to specific agreements. The fire lane in the rear and the storm drainage between the buildings will remain. Manaqement Dudnq Construction: · Demolition of current improvements at 7600 49~ Avenue. Plans have not been prepared for the demolition of the 7600 property due to lack of access to survey the prOPerty. The property is currently under adverse ownership, which is being dealt with by the New Hope EDA's eminent domain authority. Our phase I environmental report, dated September 5, 2002, does not specifically identify any on-site contaminants. In the event contaminants are found, they will be dealt with in compliance with MPCA standards. · Hours of Construction and Hauling. Construction is scheduled to begin during Apdl 2003 with substantial completion of the building shell and warehouse by September 2003 and completion of office intedor improvements by November of 2003. Our general contractor will be required to limit the normal hours of construction to 7 am through 5 pm. Approximately 25-30,000 cubic yards of excess matedal will be removed from the site during the month of April 2003. The hauler, will be directed to use 49~ Avenue to Winnetka Avenue to Bass Lake Road for truck access and egress from the site. We will also require the hauler or our general contractor to provide dust control on and off the site. Such contrOl shall include the use of chemical suppressants, street washing and sweeping equipment on a daily basis. · Temporary parking dudng construction: Temporary parking for employees is plannedto be provided at the nearby Municipal Ice Arena. Mr. Corbett, New Hope's Recreation Facilities Manager, has provided verbal agreement to our request, and he has indicated our use will not impede or interfere with the operation of the arena. Description of Request: The approval of a replat of the properties, identified on Schedule A, into a single parcel. Applicant shall file the final plat, as approved by the City of New Hope, with Hennepin County before the issuance of any building permit. Replat documents will be filed with the City during the week of January 27, 2003, for routine consideration by the City during its March meetings. The approval of a Planned Unit Development and Conditional Use Permit for the construction of a 110,670 square foot office warehouse plus two links to the adjacent 7400 49~ Avenue property. The linkage of the adjacent Properties will be pursuant to a written agreement between Navarre Corporation and Cambridge Apartments, inc (the owner of 7400 49th Avenue). The agreement will address such matters as: construction of the improvements within the setback areas; maintenance and removal of the improvements; fire access roadway along the northerly end of the two Properties, drainage control along the adjoining property line between the two buildings, parking and intemal traffic Planning Case Report 03-01 Page 5 1/31/03 management. The agreement will be in place for as long as Navarre Corporation is a tenant of the ~ properties, unless the then current owners agree to extend the life of the agreement. The details of the new office warehouse; including compliance with parking and green area requirements are included in the Narrative Description and on the plans submitted herewith. Variances Requested: .- The following variances are requested: 1. Allowance for the location of drives less than 40 feet apart. The westerly drive is approximately 25 feet from the apartment complexes easterly most drive. 2. Construction in setback areas. Allow for the linkage of the new building with the 7400 building as shown on plans. 3. Curb and Gutter. Allow for no curb and gutter on the drive north side of the buildings. A swale will be created in the pavement design to control the small amount of runoff toward storm water collection facilities on the respective properties. Why should request be granted: Navarre Corporation desires to consolidate and expand its base of operation within the City of New Hope pursuant to the Contract for Private Redevelopment by and between New Hope Economic Development Authority and New Hope LLC. Navarre as a result of its expansion will increase employment in the City by approximately 100 people while preserving approximately 200 jobs.' ' VI. Notification Property owners within 350 feet of the property were notified and the only contact staff received about the proposal was from Cambridge Properties, which owns the property on which the current Navarre building is located. VII. Development Analysis A. Zoninq Code Criteri.~, Administration - PUD~ Planned Unit Development - Excerpts from the PUD portion of the Zoning Code which are applicable to this request are as follows: (a) Purpose and Intent. The purpose of this section of the Zoning Code is to provide for the grouping of lots or buildings for development as an integrated, coordinated unit as opposed to traditional parcel-by-parcel, piecemeal, sporadic and unplanned approach to development. This section is intended to introduce flexibility of site design and architecture for the conservation of land and open space through clustering of lots, buildings and activities, which promote the goals outlined in the Comprehensive Plan or serve another public purpose. It is further intended that Planned Unit Developments are to be characterized by central management, integrated planning and architecture, joint and common use and maintenance of parking, open space and other similar facilities, and harmonious selection and efficient distribution of uses. The PUD process, by allowing deviation from the strict provisions of this Code related to setbacks, heights, lot area, width and depth, yards, etc., by either conditional use permit or rezoning to a PUD District, is intended to encourage: 1) A development pattem in harmony with the objectives of the Comprehensive Plan. (PUD is not intended as a means to vary applicable planning and zoning principles.) Planning Case Report 03-01 Page 6 1/31/03 2) Innovations in development to the end that the growing demands for all styles of economic expansion may be met by greater variety in type, design, and siting of structures and by the conservation and more efficient use of land in such developments. 3) The preservation and enhancement of desirable site characteristics such as existing vegetation, natural topography and geologic features and the prevention of soil erosion. 4) A creative use of land and related physical development which allows a phased and orderly transition of varying land uses in close proximity to each other. 5) An efficient use of land resulting in smaller networks of utilities and streets thereby lowering development costs and public investments. 6) Promotion of a desirable and creative environment that might be prevented through the strict application on zoning and subdivision regulations of the City. (b) General Requirements and Standards for a PUD 1) Ownership. An application for PUD approval must be filed by the landowner or jointly by all landowners of the property included in a project. The application and all submissions must be directed to the development of the property as a unified whole. In the case of multiple ownership, the approved PUD shall be binding on all owners. 2) Comprehensive plan consistency. The proposed PUD shall be consistent with the city comprehensive plan. 3) Common open space. Common open space at least sufficient to meet the minimum requirements established in this Code and such complementary structures and improvements as are necessary and appropriate for the benefit and enjoyment of the residents of the PUD shall be provided within the area of the PUD. 4) Operating and maintenance requirements for PUD common open space/facilities. Whenever common open space or service facilities are provided within the PUD, the PUD plan shall contain provisions to assure the continued operation and maintenance of such open space and service facilities to a predetermined reasonable standard. Common open space and service facilities within a PUD may be placed under the ownership of one or more of the following: a. Landlord-tenant. Landlord control, where only use by tenants is anticipated. b. Owners. Property. owners association, provided all of the following conditions are met: 1. Declaration of covenants and conditions. Pdor to the use, occupancy or sale of an individual building unit, parcel, tract, townhouse, apartment, or common area, a declaration of covenants, conditions and restrictions or an equivalent document or a document, as specified by the Minnesota Common Interest Ownership Act set out in Minnesota Statutes, Chapter 515B and a set of floor plans, as specified by Minnesota Statutes, Chapter 515B shall be filed with the city, said filing with the city to be made pdor to the filings of said declaration or document or floor plans with the recording officers of Hennepin County, Minnesota. 2. Owner's association. ~he declaration of covenants, conditions and restrictions shall provide that an owner's association or corporation shall be formed and that all owners shall be members of said association or corporation which shall maintain all properties and common areas in good repair and which shall assess individual property owners Proportionate shares of joint or common costs. 3. Open space permanent. The open space restrictions must be Permanent and not for a given period of years. Planning Case Report 03-01 Page 7 1/31/03 4. Liability for costs. The association must be responsible for liability inSurance, local tax~a,=~. and the maintenance of the open space facilities to be deeded to it. 5) Staging of public and common open space dedication. When a PUD provides for common or public open space, the total area of common or public open space or land escrow secudty in any stage of development, shall, at a minimum, bear the same relationship to the total open space to be provided in the entire PUD as the stages or units completed or under development bear to the entire PUD. 6) Density. The exact density allowable shall be determined by standards agreed upon between the applicant and the city. Whenever any PUD is to be developed in stages, no such stage shall, when averaged with all previously completed stages, have a residential density that exceeds 25 percent of the proposed residential density of the entire PUD. 7) Underground utilities, in any PUD, all utilities, including, but not limited to, telephone, electricity, gas and cable television shall be installed underground. 8) Utility connections. a. Water connections. Where more than one property is served from the same service line, a shut off valve must be located in such a way that each unit's service may be shut off and secured by the city, in addition to the normally supplied shut off at the street. b. Sewer connections. Where more than one unit is served by a sanitary sewer lateral which exceeds 300 feet in length, provision must be made for a manhole to allow adequate cleaning and maintenance of the lateral. All maintenance and cleaning shall be the responsibility of the property owners association or owner. 9) Roadways, private. a. Design. Private roadways within the project shall have an improved surface to 25 feet or more in width and shall be so designed as to permit the city fire trucks to provide protection to each building. b. Parking. No portion of the required private road system may be used in calculating required off-street parking space or be used for parking. 10) Landscaping. In any PUD, landscaping shall be provided according to a plan approved by the city council, which shall include a detailed planting list with sizes and species indicated as part of the final plan. In assessing the landscaping plan, the city council shall consider the natural features of the particular site, the architectural characteristics of the proposed structures and the overall scheme of the PUD plan. 11 )Public services. The proposed project shall be served by the city water and sewer system and fire hydrants shall be installed at such locations as necessary to provide fire protection. 12) Refuse. Provision for trash pick-up shall be provided according to a plan approved by the city council. 13) Development agreement. Prior to a rezoning or the issuance of a building permit as part of planned unit development, the permit, applicant, builder, or developer shall execute and deliver to the council a development agreement. The agreement shall detail all use restrictions and required on and off-site improvements conditional to the PUD rezoning or CUP approval. The agreement shall provide for the installation within one year of the off-site and on-site improvements as approved by the council, secured by a cash escrow or surety bond in an amount and with surety and conditions satisfactory to the city, to insure the city that such improvements will be actually constructed and installed according to specifications and plans approved by the city as expressed in such agreement. The amount of the bond shall be one and Planning Case Report 03-01 Page 8 1/31/03 one-half times the estimated cost of the improvements as determined by the city engineer or city building official. (d) Commercial or Industrial Planned Unit Development, CUP Requirements 1) Purpose. The intent of this section is to establish special requirements for the granting of a conditional use permit to allow commercial or industrial PUD projects which are in compliance with the permitted and conditional uses allowed in a specific district in one or more buildings in relation to an overall design, an integrated physiCal plan and in accordance with the provisions and procedures prescribed in sections 4-30, 4-33 and 4-34 of this Code. 2) Landscaping, Screening and Surfacing a. Surfacing. The entire site other than that taken up by structures or landscaping shall be surfaced with a matedal to control dust and drainage. b. Drainage.-A drainage system subject to the approval of the City Engineer shall be installed. c. Screening and Landscaping. Developments abutting an R-l, R-2, R-3, R-4, R-O, and R-B Distdct shall be screened and landscaped in compliance with subsection 4-3(d)(3)d. (f) Procedure for Processing a Planned Unit Development 1) Stages of PUD. The processing steps for a PUD are intended to provide for an orderly development and progression of the Plan, with the greatest expenditure of developmental funds being made only after the City has had ample opportunity for informed decisions as to the acceptability of the various segments of the whole as the plan affects the public interest. The various steps, outlined in detail in the following sections, are: a. Application Conference. Preliminary discussions. b. General Concept Plan. Consideration of overall concept and plan. c. Development Stage Plan. One or more detailed plans as part of the whole final plan. d. Final Plan. The summary of the entire concept and each development stage plan in an integrated complete and final plan. (g) General Concept Plan. 1) Purpose. The general concept plan provides an opportunity for the appliCant to submit a plan to the city showing his basic intent and the general nature of the entire development before incurring substantial cost. This concept plan serves as the basis for the public hearing so that the proposal may be publicly considered at an early stage. The following elements of the proposed general concept plan represent the immediately significant elements which the city shall review and for which a decision shall be rendered: a. Overall maximum PUD density range. b. General location of major streets and pedestrian ways. c. General location and extent of public and common open space. d. General loCation of residential and nonresidential land uses with approximate type and intensities of development. e. Staging and time schedule of development. f. Other special criteria for development. Planning Case Report 03-01 Page 9 1/31/03 (i) (h) Development Stage Plan. - 1) Purpose. The purpose of the development stage plan is to provide one or more specific and particular plans upon which the planning commission will base its recommendation to the council and with which subStantial compliance is necessary for the preparation of the final plan. 2) Submission of develop'meni stage. Upon approval of the general concept plan, and within the time established elsewhere in section 4-34, the applicant shall-file with the city manager a development stage plan consisting of the information and submissions required by section 4-34 for the entire PUD or for one or more stages thereof in accordance with a staging plan approved as part of the general concept plan. The development stage plan shall refine, implement and be in substantial conformity with the approved general concept plan. 3) Review and action by city staff and planning commission. Immediately upon receipt of a completed development stage plan, the city manager shall refer such plan to the appropriate city staff, planning commission or its committees and other special review agencies such as DNR or EQC, etc. where applicable. 4) Development stage plan review cdteda. The evaluation of the proposed development stage plan shall include but not be limited to the following cdteda: a. Individual rights. Adequate property control is provided to protect the individual owners' rights and property values and the public responsibility for maintenance and upkeep. b. Traffic plan. The intedor circulation plan plus access from and onto public rights-of-way does not create congestion or dangers and is adequate for the safety.of the project residents and the general public. ~_ - c. Open space. A sufficient amount of useable open space is provided. d. Pdvacy and property values. The arrangement of buildings, structures and accessory uses does not unreasonably disturb the pdvacy or property values of the surrounding residential uses. e. Compatibility, The architectural design of the project is compatible with the surrounding area. f. Drainage. The drainage and utility system plans are submitted to the city engineer and the final drainage and utility plans shall be subject to their approval. g. Sound development. The development schedule insures a logical development of the site which will protect the public interest and conserve land. h. Platting code. The development is in compliance with the requirements of the New Hope Subdivision Code. i. Distdct requirements. Dwelling unit and accessory use requirements are in compliance with the distdct provisions in which the development is planned. Final Plan. 1) Purpose. The final plan is to serve as a complete, and Permanent public record of the PUD the manner in which it is to be developed. It shall incorporate all prior approved plans and all approved modifications thereof resulting from the PUD process. It shall serve in conjunction with other provisions of the City Code as the land use regulation applicable to the PUD. Development Review Team The Development Review Team met on January 16 to review the plans and was supportive of the concept. Issues discussed include: drive lane on the north side of the building and turning radius for large trucks, floor calculations for both buildings, retaining wall and screening/landscaping, snow Planning Case Report 03-01 Page 10 1/31/03 removal, easements, emergency exits, lighting, courtyard area, linkage between buildings, railroad spur, submit plans to Shingle Creek Watershed, water quality calculations, pond, storm sewer/water main and utility issues, irrigation system, fire hydrants, and demolition of Ahrens building. C. Desiqn & ReView Committee The Design & Review Committee met with the petitioner on January 16 and was also supportive of the proposal and discussed a number of the same issues reviewed by the Development Review Team. D. Plan Description As a result of the Design & Review Committee meeting, the petitioner submitted revised plans and a detailed narrative. The Planning Consultant and staff provide the following comments on the revised plans and proposed PUD building expansion: 1. Comprehensive Plan. The proposed use is generally consistent with the goals and objectives of Planning Distdct 5. Distdct 5 consists primarily of industrial land adjacent to the CP Rail System. The primary goal of this district is to promote and enhance the industrial land uses in a manner that relates to the surrounding residential areas. The following recommendations are suggested for Planning District 5 as it relates to this site. · The City will promote infill industrial development on the remaining vacant industrial sites along 49~ Avenue. · The City will work with existing property owners and businesses to encourage the continued industrial use of the sites in District 5 while resolving outstanding land use compatibility issues. 2..Zonina. The current site is zoned Industrial. The purpose of the I, Industrial District is to provide for the establishment of heavy industrial and manufacturing development uses which, because of the nature of the product or character of activity, required isolation from residential or non- compatible commercial uses. A PUD is necessary due to the combination of the parcels. The approval of a PUD/CUP would allow for the construction of a 110,650 square foot office/warehouse plus two links to the adjacent 7400 49~ Avenue property. 3. Lot Area/Setback.~: The applicant is seeking flexibility in the setback to the east of the proposed site. This setback connection to the adjacent building is allowed by PUD. The lot area and other setbacks meet City Code standards. 4. Access. The applicant is Proposing to have an access off of 49~ Avenue, approximately 100 feet west of Quebec Avenue and roughly 15 feet from the residential curb cut off of 49~ Avenue to the west. According to City Code, driveway access curb opening on a public street except for single, two-family and townhouse dwellings shall not be located less than 40 feet from one another. A variance of roughly 25 feet will be needed to allow this access area. A variance may be warranted due to the building site plan, internal traffic circulation patterns and loading area. A variance can be Processed and approved within the overall flexibility of the PUD approval. 5. Traffic Circulation. Truck traffic will enter the proposed site from the south off of 49~ Avenue. A counter-clockwise circulation on site is planned. The proposed plan shows that the north driveway has been widened to 20 feet for a westbound one-way fire lane, which meets City Code. One-way signage is not identified. The loading docks are located on the northwestern side of the Proposed site. The current plan Provides sufficient turning radius for small to mid- sized trucks. The applicant will be required to show detailed information as to traffic circulation and adequate turning radius for semi trucks and trailers. Planning Case Report 03-01 Page 11 1/31/03 6. Parkin.q. Parking on the existing property (7400 49~ Avenue) has not been sufficient in the pa According to City Code, one parking space is required for each 300 square feet of office area and one space per each 1,500 square feet of floor area used as warehouse. The applicant is proposing to create 128 new parking stalls. The combined total of all parking between the two buildings is 237. The parking plan meets the required amount as stated in City Code. The 'future parking" illustrated along the north edge of the fire' lane is only 12 feet in dimension, meaning that only parallel spaces could be striped (approximately 14 in total). The petitioner is also proposing to receive approval with this PUD request to add an additional 28 spaces in front of the 7400 property, _if agreement can be reached with the property owner, and staff supports that request and recommends approval with this application. The potential future parking should be illustrated on the plans. On the site plan, the applicant has identified curb and gutter around the entire parking lot. However, according to the applicant's narrative, they are requesting no curb and gutter on the north side of the buildings. A swale is being proposed_in the pavement design to control the small amount of runoff toward storm water collection facilities on the respective properties. The applicant will need to modify the drainage plan to show the proposed swale detail. The proposed swale is subject to the review and approval of the City Engineer. 7. Buildinq. The applicant is proposing to create a paved courtyard between the two buildings. The applicant will be required to show how the area will be accessed for maintenance purposes. The applicant has provided a color rendering. The applicant has integrated the new building with the existing building with regard to color, building material, window placement, and a new entry. In the event that one side is sold off, the building must be able to be separated. The buildings will be required to have 'two separate addresses. The building links have been widened and shifted, a south warehouse link is now included, and overhead doors have been added to the north link, as requested. Some building dimensions have been added to the site plan. 8. Architect Siqnatum. The revised plans have been signed by an architect. 9. Retaininq Walls. 550 feet of 10-foot tall stepped retaining walls are illustrated along the west and southwest sides of the property adjacent to the apartments, and a section view drawing has been provided. Cost, maintenance, safety, function, and aesthetics should be discussed. A safety barrier with wood posts and guardrail are located at the top of the retaining wall near the property line. 10. Utilities. The utility plan has been revised to show sanitary and storm sewer changes and invert elevations, plus water main and hydrant changes. Staff reviewed the revised utility plan and make the following recommendations. · The applicant will be required to provide a plan for the removal or fill of the trunk sanitary sewer. · The applicant will be required to provide an illustration of the City's-relocated trunk sanitary sewer. · The applicant will be required to provide an easement description and maintenance agreement of the shared private water main. · The water main connection off of 49~h Avenue should be coordinated with the City's utility improvements to reduce disturbances of 49~ Avenue. · The fire hydrant on the northwest comer of the existing building should be moved north of the fire lane. · The utility plan is subject to the review and approval of the City Engineer. Planning Case Report 03-01 Page 12 1/31/03 11. Storm Water. The project will require the review and approval of the Shingle Creek Watershed District. The applicant has provided capacity calculations on all ponds receiving water and the calculations are being reviewed by the City Engineer. 12. Gradinq and Erosion Control. The grading plan has been revised and expanded to show erosion control, retaining walls, more storm sewer piping, etc. The ddveway turning radius does not match the Site Plan A101 - clarify all plans. As stated previously, there is roughly a 13-foot difference in grade between the residential use to the west and the proposed development. The applicant has provided an illustration of safety measures on top of the highest grade. These measures are subject to the review and approval of city staff and the City Engineer. The grading and erosion control plans are subject to the review and approval of the City Engineer. 13..Site Data/Green Ares. The petitioner has provided the following site and building data: Site Area Proposed Building Area First Floor Second Floor Total Building Lot Coverage Green Area Asphalt 247,674 sq. ft / 3.68 acres 103,200 11,000 114,200 42% 20% 38% The green area has been reduced by paving the 'internal courtyard" between the two buildings and staff calculates the green area to be 19.2%, short of the code minimum of 20%. This can be handled as a PUD waiver instead of a variance, if the Commission and Council feel that offsetting amenities, such as open space preservation or building architecture pi'ovide a "balance." (Note: Open space is deficient on the west lot.) 14.~. . Landscaping Summary: Botanical Name Deciduous Trees Acer X Freemanni "Jeffersred" ~rifera Quercu._.._.~s Rubra Coniferous Trees Picea___~Glauca Densata Ornamental Trees ~lendor' Shrubs Jun~s Chinensis 'Sea Green' Jun~rus Sabina 'Br_oadmoor- ~nica "Little Pdr Si~ X Bumalda Red' Total Items Common Name Root Quantity Actual Noted Shown Autumn Blaze BB 4 4 Butch HT 4 4 Northern Red Oak BB 5 5 Black Hills >lendor Crab HT 13 13 BB 24 24 Native Prairie Seed Mix will be planted at the rear of the building and around the pond. Sod will be placed south of the pond completely around the periphery of the existing building. Three (3) Black Hills Spruce trees and two (2) Autumn Blaze Maple trees will be planted at the western portion of the ProPerty south of the pond. Sixty-three (63) Sea Green Junipers will be planted Planning Case Report 03-O1 Page 13 1/31/03 Sea Green Jun' CONT 106 110 Braodmoor, CONT 55 17 Little Princess CONT 18 17 Dart's Red )irea CONT 44 44 273 238 along the westem edge of the property. Two (2) Paper Birch trees and two (2) Red Splend,=r Crab trees will be placed along the western edge of the entrance. Also, one (1) Autumn BI~ Maple tree and two (2) Red Splendor Crab trees will be placed at the eastern edge of the entrance. Five (5) Northern Red Oak trees, two (2) Paper Birch trees and ten (10) Black Hills Spruce trees will be planted along the boulevard in front of the new building. Landscaping matedal proposed to be placed around the exterior of the building is as follows: beginning 380 -- feet from the front property line southward, ten (10) Red Splendor Crab trees and twenty-one (21) Sea Green Junipers are proposed to be planted along the western edge of the building. Six (6) Red Splendor Crab trees and twelve (12) Sea Green Junipers will be planted along the front of the building. The southwest comer of the building will have a circular planting area containing twenty-six (26) Dart's Red Spirea, twenty-two (22) Brcadmoor Junipers with rock mulch and one (1) Autumn Blaze Maple in the center. The southeast comer of the building will mirror the southwest comer of the existing building. Each comer will contain eighteen (18) Little Princess Spirea, eighteen (18) Dart's Red Spirea, fourteen (14) Sea-Green Junipers and rock mulch. Four (4) Red Splendor Crab trees will be planted in the bump-out area between the buildings. POSSIBLE ERRORS: - Sea Green Junipers: 106 Listed, 110 Shown on plan. Broadmoor Junipers: 55 Listed, 17 Shown on plan (plan note references 22). Little Princess Spirea: 18 Listed, 17 Shown on plan (plan note references 18). The Planning Consultant recommends that the applicant be required to provide additional screening from on top of the retaining wall. Staff has concerns about the screening detail from the residential area to the west onto proposed development. Additional screening will be required. The applicant is suggesting that based on the level of landscaping refinement desired at the proposed site, an irrigation system isn't needed. 15. Buildinq Consideration~ The City Council must give specific approval to building the links over utility easements within the scope of a PUD waiver, otherwise prohibited by City Code. No floor plan has been submitted for the 2~ story office in the new building and the elevator lobby area serving as disability access for both buildings. No details are included for the 18-inch difference in building slab elevations to show an attractive, functional and accessible east-west transition in the new glass entry space. 16. Narrative. A four-page narrative has been submitted. It clarifies things like common space issues, traffic flow, hours of trucking, etc. One concern is revealed on page 3 in 'Termination of Navarre Lease": 'Upon termination of Navan'e's lease in either property, the linkage structures will be removed." While ownerships and leases change, the City must consider if the stand- alone building would be approved that represents a larger building with less front yard greenery, etc. Staff recommends that the new entry and links can easily remain in place for the use of the west owner/tenant with effective firewalls isolating them and recommends that some consideration be given to that idea. 17. Demolition Plan*~. The applicant has prepared plans for the demolition of the 7600 49~ Avenue property. These plans are subject to the review and approval of city staff. E. Planninq Consideration,~ The Planning Consultant's report and recommendations have been incorporated into this staff report. F. Buildinq Consideratior~.~ The Building Official reviewed the plans and provided the following comments: Planning Case Report 03-01 Page 14 1/31/03 Planning Case Report 03-01 In addition to comments noted in previous memorandums from Al Brixius (1-15-03), Vince VanderTop (1-15-03), Doug Sandstad (1-15-03), and notes from the 1-15-03 Design & Review Committee meeting, the following items will have to be addressed: 1. Building will need to be sprinkled. 2. Additional extedor lighting needed at front parking area, northwest parking area near storm water holding pond, at north connecting link and north drive/fire lane. Based on photometric plan supplied. 3. Floor plan of existing and new buildings showing location of all storage/racking to determine exit travel distance. New building is very close to maximum traVel diStance without any racking in place. A. Leqal Considerations The City Attorney will prepare the PUD Development Agreement and provide comments regarding the plat when it is submitted. B. Enqineednq Considerations The City Engineer reviewed the plans and provided the following comments: "We have received the revised plans for the Navarre Corporation expansion. We have reviewed the plans in accordance with city standard/requirements, the sanitary sewer realignment project, and previously issued comments. The following comments are. similar to those issued previously, although they have been modified based on the submitted information and most recent discussions. We understand that completion of the preliminary plat is still in progress. Previously issued comments are repeated herein. Supporting easement documents may be required in addition to the preliminary plat. A pond maintenance agreement will also need to be produced. 1. The proposed improvements will require the merger of specific lots. This will be accommodated through a replatting of the subject parcels. All parcels will be platted into one lot, Lot 1, Block 1. * Drainage and utility easements will be required over existing and future city utilities. · Ownership of the RR spur serving adjacent properties must be identified. Appropriate easement must be included in the plat. 2. Joint access easements for ingress and egress must be documented for the developing parcel and the existing Navarre building. 3. Joint easement should be shown over the water main circling the buildings. This easement is privately owned and benef'~s both buildings. 4. The existing easement over the lateral 8-inch sanitary sewer on the south side of the Navarre building could be vacated if this 8-inch sanitary is relocated per the City utility project. Preliminary Gradinq and Erosion Control Pla,, 5. An erosion control plan is included. The submitted narrative indicates that dust control will be Provided. Noise will be controlled by limiting work hours. 6. Traffic control and signage for vehicular and pedestrian traffic past the site will need to be incorporated during construction as directed by the City. 7. Approximately 25,000 to 30,000 CYs of material will be hauled off site. This could represent anywhere from 1,000 to 1,500 truck trips through the City. The applicant will require this truck traffic to follow 4? Avenue to Winnetka Avenue to Bass Lake Road. 'Trucks hauling' and any Page 15 1/31/03 other pertinent signing will be required. Erosion control at the site entrance andon 49~ Avenr~e will be enforced including street sweeping and a rock construction entrance. 8. We discussed modifying the proposed ddveway entrance to increase separation between adjacent residential ddveway to the west. This could still be accomplished if parking stalls can be removed. Further discussion on this issue would be warranted 9. Show residents and driveways on the south side of 49~ Avenue to assure headlights Navarre traffic do not impact these properties. 10. A 1:10 'fiat" bench was not included in the ponding area. This bench is recommended but is not necessarily feasible. It is recommended that the plan be submitted as shown to Shingle Watershed. Further adjustment may be required per that review 11. Soil boring information should be forwarded to the City when available. This is reqUired for the trunk sanitary sewer line design. 12. The wetland delineation on the north side of the building and on the existing Navarre Property must be shown. The proposed access road on the north side of the building could* impact the wetlands. Any wetland impacts will be reviewed by the City of New HoPe as the LGU for the wetland conservation act ....... 13. Additional detail is required for the proposed retaining wall. This is a sighificant wall in hei[ll~t; Plans for the well will be required from a registered engineer. . ~_ ~.. · Construction limits for the wall must remain on the developing property. If this is not feasible, temporary easement will be required from the adjacent property. · Currently, some drainage from the adjacent residential property is routed' onto the developing property. The proposed plans will significantly increase the grade-difference. A plan to accommodate this drainage must be defined. - · The adjacent reSidential property currently plows snow onto the develOPing property. An ' alternate plan must be identified. The City should contact the apartment complex owner.~ · Some protection must be provided at the top of the wall to identify the significant grade change and to protect vehicle traffic. Bollards or a fence will be required. The plans currently show the existing cyclone fence to remain. It must be determined that this is feasible from a construction standpoint and desired from an aesthetic and function standpoint. 14. The grading plan does not address the removal of Ahrens Trucking. Information must be submitted addressing this work. It is our understanding that this plan will be developed when the site is accessible. The plan must include detail regarding the disconnection of utilities and the handling of hazardous materials. 15. It is recommended that truck routes be identified through the site to assure adequate turning radii and space. · The south curb line east of the existing Navarre building for the north drive should be eliminated. The current configuration will restrict truck turning radii. 16. The parking lot and drive pavement section must be identified. Drive sections must be based on anticipated truck traffic. 17. Existing driveway aprons and sidewalk along 49e' Avenue must be removed and replaced in accordance with the configuration of the approved site plan. . 18. Identify any private utilities to be abandoned. 19. Obtain a MOCA NPDES construction permit as is required for construction sites over five acres. Planning Case Report 03-O1 Page 16 1/31/03 Preliminary Utility Plan 20. Include storm sewer and pond calculation for quality and quantity. These calculations have not been received to date. (These were received by the City and since forwarded to the City Engineer) · Quantity: Calculate changes in runoff rates for 2, 10, and 100-year rates. Design storm sewer for 10-year event. Identify pond discharges. Identify 100-year overflow routes. · Quality: Demonstrate that NURP standards are met for the site. 21. The proposed storm sewer system betweenthe two buildings utilizes the existing storm sewer for the Navarre building to the east. This stOrm sewer discharges to an existing pond. Water calculations must demonstrate that this pond satisfies the requirements of the existing area as well as the drainage area between the buildings. It is anticipated that the drainage area to the existing pond will actually decrease. 22. Submit plans to the Shingle Creek Watershed for'review. Submit the plans via the City of New Hope. 23. A pond maintenance agreement exists for this existing Navarre pond. This agreement does not have to be altered as the drainage area to this pond will not be altered (See comment #21). 24. A maintenance agreement must also be established for the new pond on the new property. 25. Roof drainage discharges directly to an adjacent wetland. This will be reviewed by Shingle Creek Watershed, but it is our understanding that this is acceptable. 26. Storm sewer exists between the two buildings:-Access to the storm sewer for maintenance must be demonstrated. The ground surface (i.e. Pavement, rock, turf) between the building should also be identified. 27. Hydrants must be located according to the Fire 'Department,s requirements. It is our understanding that this has been completed. 28. The water main and storm -Sewer through the site have been aligned to coordinate with the trunk sanitary sewer and storm sewer reconstruction. 29. The City utility project will result in a cut into 49"~ Avenue. The proposed Navarre improvements show connecting-to an existing watermain near Quebec Avenue. The plans depict this connection outside-of (north of) 49"' Avenue. It is recommended that the location of this water main connection be verified. If the water main connection will impact 49"' Avenue, the connection should occur at the same time as the sanitary sewer connection to prevent multiple disturbances to 49"~ Avenue. 30. It is recommended that the pond outlet be in the northwest comer of the pond into the structure on the trunk storm sewer placed by the City. 31. A native seed mix is identified around the ponding area. Fiber blanket will also be required or other approved erosion control measures .... 32. Existing landscaping in front of the existing Navarre building will be impacted by the parking lot expansion as well as the city project, in particular, the 35-inch cottonwood will need to be removed. This should be discussed by the applicant and the City. 33. The four spruce tree~ at the northeast comer of the existing Navarre building could be relocated to accommodate the access road on the north side of the building. The applicant has indicated that this may be coordinated with the City. Planning Case Report 03-01 Page 17 1/31103 Proiect Coordination -- The proposed site and building improvements will be coordinated with the City sanitary sewer anu storm sewer relocation project. The City has postponed advertisement for bids for the utility project. It is anticipated that bids will be opened in late March. It is further anticipated that the applicant will clear the site including the removal of Ahrens Trucking and grade the site pdor to relocation of the trunk utilities. The applicant will remove the tumk storm sewer and construct intedm measures to assure storm drainage. The City's contractor will occupy the site after the preliminary grading while the building construction begins. The City will abandon the trunk sanitary sewer. Significant coordination will be required throughout the project. 34. The applicant must submit a detailed construction_schedule. The schedule must include specific actions and milestones as follows: Identify when the City's contractor will be able to occupy the site for construction. · Identify when Ahrens Trucking demolition will be completel' * · Identify when the site clearing and grubbing will be complete. · Identify a schedule for site grading. · Verify watermain and local storm sewer construction will occur after the City utility construction. - · Identify schedule for the building construction. · Identify substantial completion date for the City utility work. · Provide soil investigations including bodng to estimate dewatedng requirements. 35. Several utility conflicts could exist between the site utilities and the City utilities. Both engineers must review the alignments and depths. A. Police Considerations The Police Department was included with the review of these plans. B. Fire Considerations (Comments from the Fire Department.) VIII. Summary Staff is very supportive of this project and the City is assisting financially with the project. The project is complicated and involves a number of non-routine issues. While it is staff's opinion that the petitioner has done a good job addressing a number of issues in the plans and the narrative, there are still a number of items that need to be clarified. Staff will be recommending Concept Stage PUD approval, subject to the condition that all issues discussed in the staff and consultant's reports be addressed and resolved in development stage plans. At this time, staff feels there are just too many issues that need to be clarified to recommend Development Stage PUD approval. The preliminary/final plats and utility vacations will still need to be processed and it is staff's opinion that Development Stage/Final Stage PUD approval can be granted in conjunction with those requests. IX. Recommendation Staff recommends approval of Concept Stage PUD approval, subject to the following conditions: 1. Submit revised Development/Final Stage PUD plans for Planning Commission review that address the recommendations included in this report from the Planning Consultant, City Engineer, Building Official, West Metro. Fire and other city staff. Planning Case Report 03-01 Page 18 1/31/03 3. 4. Proceed with Watershed District approval. Attachments: Address/Zoning/Aerial Maps Petitioner's Correspondence/PUD Narrative Topographic Survey Vicinity Map/Area Description Preliminary Plat Submitted Property Description Site Plan Site & Building Data Parking Calculation Retaining Wall Detail Floor Plan Extedor Elevations Photometric Plan Light Fixture Details Grading/Erosion Control Plan Utility Plan Landscape Plan Landscape Legend Planting Detail and Notes Front Elevation Rendering Planner's Report. City Engineer Comments Petitioner Storm Water Calculations West Metro Fire Comments Application Log Submit preliminary plat.._.. Process utility easement vacation requests in conjunction with City. Planning Case Report 03-01 Page 19 1/31/03 51ST AVE N lOTH AVE N 4418 481~ Z j 4~TH ~¥~ N 4748 4740 4740 4741 4732 4733 47'24 472~ 4718 4717 47O0 47oe 49TH AVE N 48TH AVE N -- 48TH ClR N E AVE N #18 #17 4e4~ 4Me ,4440 4441 4432 4433 4424 4425 4cie 4417 4408 Mee 440O 4401 4761 473O 4')~X) 451/2 AVl N 52ND AVE N ICE - ARENA 4~ z I,,i,J IIIl~lllJ I II~lllmlll 48TH AVE N 47TH AVE N ZO Attachment for Application by New Hope LLC - Revised Narrative Description of PUD: The proposed 5.7 acre PUD is located on the north side of49~h Avenue North at the junction of Quebec Avenue on a site currently zoned as I, Industrial. Adjacent to the PUD the following uses are found: · North and Northwest side of site: Industrial warehouses with RR Spur track and wetlands area. Southwest side of site: A three building apartment complex extending to Winnetka Ave · South and to the West of Quebec Avenue: Single family homes and townhomes. · South and to the East of Quebec Avenue: Industrial warehouses, RR tracks. · East of the site: Industrial warehouses, RR tracks and the Municipal Ice Arena. The design of the proposed improvements will match in style and complement the adjacent 7400 49* avenue office warehouse, which is currently occupied by Navarre Corporation. Navarre has rights to the properties pursuant to a long-term (15 yr. plus renewal options) leases. The new office warehouse will be connected by two removable links. The links will provide a new central grand entry vestibule at the front of the building along 49* and internal warehouse circulation links. The new structure will have the appearance of a 27' high office building along 49th, matching the 7400 building height at the front, and will transition to a 37' high warehouse as shown on the exterior rendering. The current site elevation will be dropped approximately 4 to 10 feet along the south and westerly side of the property, shielding the parking and reducing the mass fi.om the adjacent residential uses to the west and south west of the property. The rear of the site will be dropped an additional 2 feet at the track dock providing additional noise and visual protection from the residential uses. A tiered retaining wall with landscape plantings and pwtective vehicular barriers is proposed at the perimeter of the site. The landscaping and lighting along 49t~ and adjacent to the apartments will be similar to the existing landscape design at the 7400 property. A sprinkler system will be provided in all sod areas. At the northwesterly and north borders of the property, the landscaping will consist of native grasses and ponds to minimize the environmental impact of the property. .Utilization and Mai~tennn_~e.-_ Navarre provides distn'bution and related services for music CD's, videos, PC software and interactive games on disks to over 11,000 retail locations throughout North America. The primary activity ofdislribution involves receipt of the product from manufacturers, the sorting of the products for distribution to the retail outlets, the return receipt of products fi'om retailers, and the sorting for return to the various manufacturers. United Parcel Service provides the majority of the truck distribution services. Navarre, under its leases, is required to maintain the properties in "a clean, safe, sanitary and first-class condition and in compliance with all applicable laws, ordinances, rules and regulations". Navarre regularly maintains the building, drive surfaces and landscape areas as evidenced by the currently observable first class conditions on site after five years of operations at the 7400 site. Navarre intends to continue its operation in this first class manner on the expansion site. The area between the buildings will be paved. Garage doors will be provided in the northerly most link for maintenance, fire and safety access. Parking Requirement Recap, Use Description: Gross Sq. Feet Ratio I stall per -Required Stalls 7400 49t~ Ave.: Office Area 18,476 300 62 Warehouse Area 67,416 1,500 45 Processing Area -0- 500 _Q Total Required 107 Total Provided (on 109 site & easement area) Proposed Development: Office Area 19,740 300 66 Warehouse Area 90,930 1,500 61 Processing Area -0- 500 ~ Total Required 127 Total Provided (on 128 site & e~semcnt area) Combined Totals: Required 234 Provided 237 Navarre is also interested in expanding the parking area at the front of the 7400 property by 28 additional stalls as shown on previous plans submitted to the city. Todate, we have not been able to come to agreement with the owner of the properly to do so. In the event we are able to reach agreement, we would like authorization to do so now, without resubmitting to New Hope's Planning Commission and City Council for further approval. Parking Utilization: Navarre: Emplo?ment # Tvuieal # Peak Work Hours ~ Jan - Sept Oct- Dec ~ 90% Peak Visitors 4 - 8 4 - 8 8:00 ~ - 5:00 Fu, 7 Office 120 120 8:00 a~ -5:00 pm 108 .... Warehouse - 1 ~ shift 90 115 7:30 ~ - 4:00 ,,,,, 104 To/al 218 ~ --'-----'---452436~.~ 7'.30 am - 4.'00' pm 21959 Exerience has shown that up to 90°,4 of our employees drive to work. This percentage drops when using seasonal employment during our peak periods. In addition, vacations, travel and sick absentees will reduce the demand on parking. We feel comfortable that the parking identified on the plans will meet our. parking needs. If additional stalls are required, parking could be added along the northerly drive. 2 Traffic, Dock Utilization & Hours: Vehicular traffic arrives and departs via local streets. Entry to site parking is via two entries off 49m Ave. as shown on the pians. Warehousing employees access the warehouse on the east / west sides of the adjacent structures, directly from the employee parking areas. Office employees will access the office at 4 entry points near the front of the building. Truck traffic arrives / departs via Quebec Avenue and 49'a Avenue. A counter clockwise circulation on site is currently planned. Arriving lxucks will enter at the easterly most drive, drop offmaterials at the 7400 docks, and either exit via the same point of entry or circle around the building on the north side to pick up materials at the truck docks provided in the expansion building, and exit through the westerly most drive. Some macks arriving for pickup only will enter at and depart from the westerly most drive off49th Ave. Typical hours of operation for truck deliveries and departures are M-F, from 7:30 am to 7:00 pm. Idling of the macks is not required, since no refrigeration is involved. Utilization upon termination of Navarre Lease' Upon termination of Navarre's lease in either of the properties, the linkage structures will be removed, and the parking cross access will be separated, unless the respective owners agree to a continuation of the linkage subject to specific agreements. The fire lane in the rear and the storm drainage between the buildings will remain. Management during Construction. Demolition of current improvements ~ 7600 49t~ Ave. N.. Plans have not been prepared for the demolition of the 7600 property due to lack of access to survey the property. The properly is currently under adverse ownership, which is being dealt with by the New Hope EDA's eminent domain authority. Our phase I environmental report, dated Sept. 5, 2002, does not specifically identify any on site contaminants. In the event contaminants are found they will be dealt with in compliance with MPCA standards. Hours of coustrua/on and hauling. Construction is scheduled to begin during April, 2003 with substantial completion of the building shell and warehouse by September, 2003 and completion of office interior improvements by November of 2003. Our general contractor will be required to limit the normal hours of construction to 7:00 am through 5:00 pm. Approximately 25-30,000 cubic yards of excess material will be removed from the site during the month of April, 2003. The hauler, will be directed to use 49~' Ave. N to Winnetka Ave. to Bass Lake Road for mack access and egress from the site. We will also require the hauler or our general contractor to provide dust control on and offtbe site. Such control shall include the use of chemical suppressants, street washing and sweeping equipment on a daily basis. Temporary parking during construction: Temporary parking for employees is planned to be provided at the nearby Municipal Ice Arena. Mr. Corbett has provided verbal agreement to our request, and he has indicated our use will not impede or interfere with the operation of the arena. Description of Request: The approval ofa replat of the properties, identified on Schedule A, into a single parcel. Applicant shall file the/'mai plat, as approved by the City of New Hope, with Hennepin Count)' before the issuance of any building permit. Replat documents will be filed with the city during the week of January 27, 2003 for routine consideration by the City during its March meetings. The approval of a Planned Unit Development and Conditional Use Permit for the construction of a 110,670 square foot office warehouse plus two ]inks to the adjacent 7400 49t~ Avenue property. The linkage of the adjacent properties will be pursuant to a written ,~gr, e. ement between Navan'e Corporation and Cambridge Apartments, Inc (the owner of 7400 49 Ave.). The agreement will address such matters as: construction of the improvements within the setback areas; maintenance and removal of the improvements; fire access roadway along the northerly end of the two properties, drainage control along the adjoining property line between the two buildings, parking and internal traffic management. The agreement will be in place for as long as Navarre Corporation is a tenant of the two properties, unless the then current owners agree to extend the life of the agreement. The details of the new office warehouse; including compliance with parking and green area requirements are included in the Narrative Description and on the plans submitted herewith. Variances Requested: The following variances are requested: 1. Allowance for the location of drives less than 40 feet apart. The westerly drive is approximately 25 feet from the apartment complexes easterly most drive. 2. Construction in setback areas. Allow for the linkage of the new building with the 7400 building as shown on plans. 3. Curb and Gutter. Allow for no curb and gutter on the drive north side of the buildings. A swale will be created in the pavement design to control the small amount of runoff toward storm water collection facilities on the respective properties. Why should request be granted: Navarre Corporation desires to consolidate and expand its base of operation within the City of New Hope pursuant to the Contract for Private Redevelopment by and between New Hope Economic Development Authority and New Hope LLC. Navarre as a result of its expansion will increase employment in the city by approximately 100 people while preserving approximately 200jobs. Attachment to Application by New Hope LLC Descr/ption of Request: The approval ofa replat of the properties identified on Schedule A into a single parcel. Applicant shall file the tiaa/plat, as appwved by the City of New Hope, with Hennepin County before the issuance of any building permit. The approval of a Planned Unit Development and Conditional Use Permit for the construction ora 111,g00 square foot office warehouse facility with two links to the adjacent 7400 49th Avenue property. The linkage of the adjacent properties will be pursuant to a cross easement and maintenance agreement (the "Cross Easement") to be documented between the respective property owners. The Cross Easement will address such ms_n. ers as: construction of the improvements within the setback areas; maintenance and removal of the improvements; and the shared parking access and egress. The Cross Easement will ex/st so long as Navarre Corporation is a lessee of the two properties, unless the then cun'ent owners agree to extend the life of the agreement. Before issuance of a building permit, the Cross Easement will be filed with Hennepin County and the applicant shall prov/de proof of the filing. The details of the new office warehouse, including compliance with perking and green area requirements are included on the plans subm/tted herewith. Why should request be granted: Navarre Corporation desires to consolidate and expand its base of operation within the City of New Hope pursuant to the Contract for Private Redevelopment by and between New Hope Economic Development Authority and New Hope, LLC. Navarre as a result of its expansion will incre~e employment in the city by approximately I00 people while preserving approximately 200 jobs. / I I I I I I I I I ! J ss J ss , ~ / V'JC MAP SF, C. 8, T. 118, R. 21 NOT TO S~AI,E NOTE: Underground utility locations, if any shown hereon, ore approximate only. Pursuant to MS 216D contact Gopher State One Coil at (651) 454-0002 prior to any excavation. Outlet A = 160,411 sq. ft. or 5.68 acres Parcel 1 - 43,199 sq. ft. or o. g9 acres Parcel 2 = 44.064 so. ft. or 1.01 Total Area - 247,674 sq.ft, or ,5.68 acres PROPERTY DESCRIPTIOI~ Outlot A, FIVE THOUSAND WINNETKA 2ND ADDITION eml~roced within the SW 1/4 of the NW 1/4 of Section 8. Township 118. Range 21. Hennepin County. Minnesota. AND PARCEL 1 / , The south 500 feet of the west 160 feet of the /,./~/,// Township 118, Range 21, Hennepin County, IdinnesSo~to.1/4 of the NW 1/4, except street, of Section 8, .'2~/ AND . / /~,2'__The "st 145 feet of the S 1/4 of the SW I/4 of the NW ~._~_.///~' ""H~onge 21. Hennmin County, Mi~ne~oto. 1/4, except rood, of Sectl~ 8, Town,hip PROPERTY DESCRiPTiON __ Ouflot A, F1VE THOUSAND ~NNETKA 2ND ADD)llO~-embroced within the SW 1/4 of the NW 1/4 of Section 8, Township 118. Ronge 21, Hennepin County, Minnesoto. AND Parcel 1 The south 500 feet of the west 150 feet of the SE: 1/4 of the NW 1/4, except street, of Section 8, Township 118, Range 21, Hennepin County, Minnesota. AND Parcel 2 The east 145 feet of the S 1/4 of the SW 1/4 of the NW 1/4. except road, of Section 8, Township 118. Range 21, Hennepin County, Minnesota. NOTES 1. LOT AREA ., 247,67,5 SF OR ,5.69 ACRES 2. DRAINAGE AND UTILITY EASEMENTS SHALL BE: PROVIDED AS REOUIRED. DRAINAGE AND UTILITY EASEMENTS WILL BE PROVIDED OVER ALL PUBUC UTILITIES AND UP TO 1 FOOT ABOVE THE HIGH WATER LEVEL OF' ALL PONOS. 4gT~ ~¥£~U£ NO~TH DATA F~AR<IN6 C. ALC. UL ATION I KKr' architects PROI~OS[D NEW IUfl. DIN~ FOI NAVAIRI COII'OIAIION Sill I'tAN I 'i 49TH AVENUE NORTH · / I ·// i '// / ' I ~ITE AN~ I=IF~T TOTAL t~UIh~lN~ 10T OOVh-F~A~ ~F~=_.~N AI~A ZO~ 10~,200 I1,000 114200 PAi~KIN® OALOULATION ~XIBTIN~ t~UILDIN~ ~0,~0/150~ ~ (~l 110~70 ~.~T. - 127 5TALL~ tP, t~Gt~D t KK-~' architects ~ FOR NAVAI~ CORPORATION ? ? ? ~? ~UItDING I~Ol NAVAII~ CORPORATION lXI[IIOI !1 [V^IIOI~ ht aFchit~cts KKE Arcldtlcii. Ine. CORPt~AIION ofte~ approxtmateJy 50% lower EPA vaJues Iran a typical shoebox housing. Two sims are available: 16' and 22' square. OpUcs Two optical sys~ are available. The WAC Series our forward lhrow Area Cutoff reflector, wifh a main beam of 60'+ from vertical (30' lmm horizontal), providing wide latemt distribution and greal uniformity. A Bacldight Shield accessory (standard on WAC Series Wall Mount) permits house-side cutoff adjustabilily. This system can be used as a pole or wall mounted downlight, as well as an indirect wall mount (see page 108). The WPR Series uses our Parking/Roadway reflector (16" housing has a Type III asymmetric distribution pattern; 22' housing has field adjustable Type fi or Type Ifi optics). The WPR Series is a pole- or wall-mounted downJighL A ctea', tempered glass lens is held securely in a recessed, die cast door frame. The lens frame is supplied wifh mounting holes for fiel~instelled accessories, such as the Wire Guard. Gasketing Comptete silicone geskefinO around lens frame and at mounting provide a watertighl seal on lhe wall mounted downliohl and pole mounted fixture. "ight. Finish Rxtures am slandard with c,:r exclusive OeltaGuard finish, fealur~ an ~ qx~r primer with a black at~ Ix~er roll. aL A red or greya:mntsl~ is Ballast M fixtures are standard wflh a high power factor ballosL The 35W HPS fixture ~s standard wfth a 120V ballast. The 50W MH & 50WHPS are standard with a 120/277~ duaNap ballasL NJ other watlages are slandard wtlh a 120/208/240/277V Quad. 120/277/347V Tri-volt ~.n~las~. ). Ballast options ude: 120V Reactor ballast option for option for 175-400W MH and 70-400WHFS. Lamps The 15" WAC & WPR Series accommodates 50, 70,100 or 175W MH and 35, 50, 70,100 or 150W lIPS medium base lam~s; the 22" uses 175, 250 or 400W MH and 250 or 400W HPS mogul reduced envelope lamp is standard in the WAC Series 400W MH redme). Wiring 150°C minimum supply wire is required on wall mounted fixtures. Labels The Wedge Light is UL Listed in U,S. and Canada for wet lo~ioos and enclosure classified IP54 per EC 529. mmm. TM22'JmmmQm Cmmllmm~mw M ~kdmmmmmmmm .il IOmkdlmam m / I // ' I I I ~ '~ AI,'ENUE NOf~IH ~ ~ LANDSCAPg LgGgND Acer X freeamnii "Jefferered" AUTUMN BLAZE MAPLE Betulo popyrifero PAPER BIRCH NORTHERN RED OAK CLUMP Piceo glouco deneoto BLACK HILLS SPRUCE Uolu~ 'Red ~lendOr' RED SPLENDOR CRAB chinen.ls "Seo ~een' Splroeo joponico 'Uttle Sptroeo x bumoldo 'Dort'e SEA GREEN JUNIPER BROADM~ UUNIPER UT1TE PRINCESS SPIREA DART'S RED SPIREA ~2 49 TH A VENUE NORTH NOTES 1. ALL PLANTS MUST BE HEALTHY, MGO~OU$ MATEI~JAL. FRrr (3ir AND DISEAS[ AND BE CONTAINER GR(~ OR B~t~rn .4J~E) OF'BURLAPPED AS INDICAI~D IN ~ F~.ANT UST. 2. AL/. TREES MUST BE STRNGHT TI~ AND FULL HEADED ~ 3. THE LN~ ARCN~TECT ~ 1tie RIGHT TO REA;CT ANW'LANTS tWICH ARE DED, IED U~SATISFACT~¥ B~ DURING 4. NO SUBSTITUTIONS OF PLANT MATERIAL. SI. IAU. BE AC~ UNLESS APPROVED IN t~NG BY THE LANDSCAPE ARCHITECT. 5. ALL PL~NTING STOC~ g,fALL CONF'~ TO TI, IE "AMEI~CAN ~'rANDARD FOR NURSERY STOCK,' ANS~-Z60, LATEST EDITION, OF* 11.1E AMERICAN ASSOC~ATION OF NURSERYMEN, INC. AND SHALL CONSTIllJTE MINIMUId QUALITY REOUIR~MENTS FOR PLANT MAT[RIALS. 6, EX~STING TRESS AND SHRUBS TO REMAIN SHALL BE: PROI~ TO TIlE DRIP UNE FROM AU. CONSTRUCTION TRAFlq¢. STORAGE OF MATERIALS ETC. WITH 4' HT. ORANGE PLASTIC SAFETY FENCING ADEOJATELY SUPPORTED BY STEEL FENCE POSTS 6° O.C. MAX]MUM SPACING. 7. ALL PLANT MATERIALS OUANTITIL'$, SHAPES OF BEDS AND LOCATIONS COMPLETE CO~rRAGE OF* ALL Pt. ANTING BEDS AT ~PACING SHOVel AND ARCHITECT SHALL APPRO~ THE STAKING LOCAl10N OF ALL PLANT MATERIALS PRIOR TO INSTALLATION. 6, ALL ~ MUST BE PLANT~D, MULCI~, AND 5TAJ~ AS SHOWN IN THE DETNLS, 9, ALL I:q. ANTING AR[AS MUST BE COMPl..~Y MULl'lED AS 5PE:C~IrlED. 10. MULCH: SHREDDED HARDWOOO MULCH, CLEAN AND FI~ OF NOXIOUS WEEDS OR OTHER DEL,ETERIQU$ MATL~AI. IN ALL MAS~ P~ANTING BEDS AND FOR 1Rrr$, UNLESS INDICATED AS ROGK MULGH ON ORA~INOS, SUBMIT SAMPLE TO LANDSCAPE ARCHITECT PRIOR TO D~J¥~R¥ ON-SITE FOR APPROVAL. DELIVLrR MULCH ON DAY OF INSTALLATION. USE 4" FOR TRET. So SHRUB BEDS, AND 3' FOR PERENNIN./G~0UND (~ BE:DS, UNLESS OTHERM~ DIRECTED. DISCREPANQES EX]ST, THE SPECSFICATION$ TAKE PREC:EDENGE OVER THE PLANTING NOTES AND GENIAL 12, THE CONTRACTOR SHALl. BE; RESPONgBLE FOR ALL MULCHES AND 1,3. LONG-TERM STORAGE OF MA'I~IALS OR ~ ON-SITE ~ NOT BE: ALLOWED. 14. THE: CONTRACTOR SHALL KEEP PA~r'MENT~, PLANTE;RS AND BUI~GS CLEAN AND UNSTAINED. ALL PEDESTI~AN AND ~,'~4ELE ACCESS TO BE MAINTANED THROUOHOUT CONSTRUCTION I:~NJOOo AU. WASTES SHALL BE PROMPTLY I~'*MO~rD FROM Ti'lE SITE. ANy ANy Iq. ANT STOCK NOT PLANTED ON DAY OF DELI¥1~R¥ SHALL BE Hrn rrt IN AND WATERED UNTIL INSTALLATION. PLANTS NOT MAINTAINED IN 11,11S MANNER mU. BE R£,.~CTED, ANY DAMAGE TO E2GSTING FAGg. JTYIES SHALL BE R~PAVl~) AT THE: CONTRACTOR'S EXP~N~_ 21. MA/NTENANC~ SHALL KGIN IMMEDIATELY AF'TER EACH PORTION OF THE WOrK IS IN PLACE. PLANT MA'T~RIAL SHAJ.L BE PROTECTED AND MA~. AND Pt. ANTINO ~S ACC~TED r~cu~v~ AIN?ENAN~ SHALL INCUJDE WANG, r~-~. elu A~TAN~ ~ ~ ~ ~[ KK~ architects 300 fir~;l avenu, north minneapolP,, rnn 55401 612/3~9 4200 Attachment for Application by New Hope LLC - Revised Narrative Description of PUD: The proposed 5.7 acre PUD is located on the north side of49~ Avenue North at the junction of Quebec Avenue on a site currently zoned as I, Industrial. Adjacent to the PUD the following uses are found: · North and Northwest side of site: Industrial warehouses with RR Spur track and wetlands area. · Southwest side of site: A three building apartment complex extending to Winnetka Ave. · South and to the West of Quebec Avenue: Single family homes and townhomes. · South and to the East of Quebec Avenue: Industrial warehouses, RR tracks. · East of the site: Industrial warehouses, RR tracks and the Municipal Ice Arena. The design of the proposed improvements will match in style and complement the adjacent 7400 49th avenue office warehouse, which is currently occupied by Navarre Corporation. Navan'e has rights to the pwperties pursuant to a long-term (1;5 yr. plus renewal options) leases. The new office warehouse will be connected by two removable links. The links will provide a new central grand entry vestibule at the front of the building along 49.~ and interred warehouse circulation links. The new structure Will'have the appearance of a 27' high office building along 49th, matching the 7400 building height at the front, and will transition to a 37' high warehouse as shown on the exterior rendering. The current site elevation will be dropped approximately 4 to 10 feet along the south and westerly side of the property, shielding the paridng and reducing the mass from the adjacent residential uses to the west and south west of the property. The teat of the site will be dropped an additional 2 feet at the Uuck dock providing additional noise and visual protection from the residential uses. A gered retaining wall with landscape plantings and protective vehicular barriers is proposed at the perimeter of the site· The landscaping and lighting along 49th and adjacent to the apartments will be similar to the existing landscape design at the 7400 property. A sprinkler system will be provided in all sod areas. At the northwesterly and north borders of the property, the landscaping w~ll consist of native grasses and ponds to minimize the environmental impact of the property. Utilization and Main _t~? Navarre provides distribution and related services for music CD's, videos, PC software and interactive games on disks to over 11,000 retail locations throughout North Ame~ca. The · ,,,~,uu tu mc ~ ouzlezs, tile return recei · the.sorting for return to the various manufa ...... , ,_:._~ ~ ~ ~ofproducts from retailers, and otme truck distribution ~rvices. ~,-'~,~. ~m~.~ rarcet ~erv~ce provides the majority Navarre, under its leases, is required to maintain the properl/es in -. ~ · first-class condition and in comoliance ---'-~ -- .. Cf-C- -- .-. ~.ean, safe, samtary .. . N...,,,~ ,=l~umriy maintains -.- ,---:,-,- .. . . rules and ev~clenced by the currentiv observabl- "--~ vuu__a~.., m'~ve surm:es and landscape areas as at the 7400 site. Navarre intends · .... -: .... nmuous on_ Slte after five years ofooeratlnr~e ,,, ,- mue operation in this first class manner on Tra~c, Dock Utilization & Hours: Vehicular traffic arrives and departs via local streets. Entry. to site parking is via two entries off 49m Ave. as shown on the plans. Warehousing employees access the warehouse on the east / west sides of the adjacent structures, directly from the employee parking areas. Ofl~ce employees will access the office at 4 entry points near the front of the building. Truck u'afllc arrives / departs via Quebec Avenue and 49~ Avenue. A counter clockwise circulation on site is currently planned. Arriving trucks will enter at the easterly most drive, drop offmaterials at the 7400 docks, and either exit via the same point of entry or circle around the building on the north side to pick up materials at the truck docks provided in the expansion building, and exit through the westerly most drive. Some trucks arriving for pickup only will enter at and depart fi.om the westerly most drive off49~h Ave. Typical hours of operation for t~'uck deliveries and departures are M-F, fi.om 7:30 am to 7:00 pm. Idling of the trucks is not required, since no refrigeration is involved. Utilization upon termination of Navarre Lease' Upon termination of Navarre's lease in either of the properties, the linkage structures will be removed, and the parking cross access will be separated, unless the respective owners agree to a continuation of the linkage subject to specific agreements. The fire lane in the rear and the storm drainage between the buildings will remain. Management during Construction: Demolition of current improvements ~ 7600 49~ Ave. N.. Plans have not been prepared for the demolition of the 7600 property due to lack of access to survey the property. The properly is currently under adverse ownership, which is being dealt with by the New Hope EDA's eminent domain authority. Our phase I environmental report, dated Sept. 5, 2002, does not specifically identify any on site contaminants. In the event contaminants are found they will be dealt with in compliance with MPCA Hours ofcoustrucfion and hauling. Construction is scheduled to begin during April, 2003 with substantial completion of the building shell and warehouse by September, 2003 and completion ofo~ce interior improvements by November of 2003. Our general contractor will be required to limit the normal hours of construction to 7:00 Approximately 25-30,000 cubic yards of excess material will be removed fi.om the site during the month of April, 2003. The hauler, will be directed to use 49~ Ave. N to Winnetka Ave. to Bass Lake Road for truck access and egress from the site. We will also require the hauler or our general contractor to provide dust control on and offthe site. Such control shall include the use of ch washing and ° · emical · .swc-eping eqmpment on a daily basis, suppressants, street Attacl~nent to Application by New Hope escription of Request: The appwval ora reglat of the properties identified on Schedule A into a single parcel. Applicant shall file the final plat, as approved by the City of New Hope, with Hennepin County before the issuance of any building permiL The appwval ora Planned Unit Development and Condition~ Use Permit for the co~on ora 111,gO0 square foot office warehouse facility with V, vo links to the adjacent 7400 49'~ Avenue property. The linkage of the adjacent p.ro~p_crties will be pursuant to a cross easement and maintenance agreement(the crossEaseme~t,,) to be documental between the re ctiv pwperry owners. The Cross Easement will address such -.--~ ........ si?! · improv~z~s within the --'~,-.,~- ....... . _ ."-,~ ~: c.o~mv~on or,he Navarre "U-'? __~ ?~.. lne t;wss l:asement will exis~ so Ion as . Corpo_r~_ -on Is a leas== of the two properties, unless the th~n ~_,,,~.,,, agree w ex'tend the life of the am'eern~t n-~'~-- .' ...... -7.~. ~- - ......,.,,,v,= ~suance o~ a vmiamg permit, the Cross F-~sement will be filed with Hennepin County and the applicant shall provide proof of the filing. The de~. of&e new offi~ warehouse, including compliance with ' and area reqmremen~s are included on the plans submined herewith, parking green Why should request be granted: Navarre Corporation des/res to consolidate and expand its base of opera, on within the r- ~'~, ,,n;v~upmcm ,,~umonty aha New Hope, LLC. Navarre as a result of its expansion will increase employment in the city by approximately 100 people while preserving approximately 200jobs. ! I I I I I I I I PROPERTY DESCR PT O Outlot A, FIVE THOUSAND WINNETKA 2ND ADDITION embroced within the SW 1/4 of the NW 1/4 of Section 8, Township 118. Ronge 21, Hennepin County, Minnesoto. AND Porcel 1 The south .100 feet of the west 160 feet of the SE 1/4 of the NW 1/4, except street, of Section 8, Township 118, Ronge 21, Hennepin County, Minnesoto. AND Porcel 2 The eost 145 feet of the S 1/4 of the SW 1/4 of the NW 1/4. except rood, of Section 8, Township 118, Ronge 21, Hennepin County, Idinnesoto. 1. LOT AREA - 247,675 SF OR 5.69 ACRES 2. DRAINAC.~: AND UTILITY EASEMENTS SHALL BE PROVIDED AS REQUIRED. DRAINAGE: AND UTIUTY EASEMENTS WILL BE: PROVIDED OVER ALL PUBUC UTILITIES AND UP TO 1 FOOT ABOVE THE HIGH WATER LEVEL OF ALL PONDS. SIJ° SJ'HTM 4S0.84 / I · /" , ! Kit'' ~,~'~ll'[ 3GS.O: 40TH AVENUE NORTH I KK'~' architects ~OeOStO ~W lUll. DING IOR CORPORAIION IX I[111011 !1 IVAIIOI~ ~OPOt~ F~ HJTI~I~ p f~Z~__IM_f~. D L Mi HT ~Cll(?'(4e,~ PROI'OSEI) NEW BUK/.)IN(; IOR NAVARI, CO~F'(~AI'ION olmos Two oplical systems are our forward I~row Area Cutoff refle~or, wilh a main beam of ~0'+ from vedical (30' from hodzomalJ, providing wide laleml d'~tribution and greal unifom~. A l~light Shield accessory (slandard on WAC Series Wa~l Mount) permits house-side c~lofl adjustabilily. This system can be used as a pole or wall moonled downlight, as well as an indirect wall mount (see page 108). T~ WPR ~ies uses our Parking/Roadway ~le~or (16' housing has a Type III asymmeb'ic distribution paUem; 22' housing has ~eld adjuslable Type II or Type I!1 mics). Tbe W~ Series is a pole- or wall-mounted downlight ^ ctear, empered glass lens is held securely in a recessed, die cast door frame. The lens frame is supplied wilh mounting ho~ for field-installed ~ias, such as Ihe Wire Guard. Gasketing CongoleSe si/icone gasketing mounting provide a watertight seal on the wa~l mounted downlight and pole mounted frx~ure. 'ight Balla~ M fixtumsare standard with a high power factor fixture ~ slandard with a 120V balhlsL The 50W MH & 50W HPS are standard with a 120/27~ dual-lap ballast. All o~er wattages are slandard w#h a 120/208/240/'~ Ouad- 120/277/347V Tr'~volt include: 120V Reactor ballast oplion for o~on for 175-400W MN Lamps l'~e 16' WAC & WPR ~eries accommodates 50, 70,100 or 175WMHand ~, 50, 70,100 or 150W liPS medium base lamps; Ihe 22' uses 175, 250 or 4(X)W MH and 250 m' 400W HP$ mogul Imem~ian ED2e~ reduced envelopo lamp Is standard in the WAC Sedes 400W MH Wiring 150'C minimum supply wire Js required on w~ll mounled fixluras. for wet Ioc~lions and enclosure classified IP54 por EC,~.9. ~IIiI Iiim / ¥ £XlS~'INO q I! h ! i~ , '~9 TH A VENUENOR TH ........ IL · ,, , ~NTRANCI~ PLANTING DETAIL ~Boulevard~5, St. ~~ 55416- ' ~ ~lep~one: 952.595.9636 Facsimile: 952.595.9837 planners~nacplanning.com PLANNING REPORT TO: Kirk McDonald FROM: Mike Darrow / Alan Brixius DATE: January 30, 2003 RE: FILE NO: New Hope- Navarre Preliminary Plat, CUP/PUD, Variance, Utility Vacation 131.01-02.06 Background Navarre Corporation has submitted an application for Preliminary Plat, PUD/CUP Variance, and Utility Vacation for 5.69 acres of land located on the north side of4'9~ Avenue North. The site is currently zoned I, Industrial. To the north and northwest of the site are industrial warehouses with a railroad spur track and wetland areas. On the southwest side of the site is a three building apartment complex which is zoned R-4, High Density Residential. To the southwest of the site are singl® family homes and townhomes, zoned R-l, Single Family Residential. To the east and southeast are industrial warehouses and railroad tracks, zoned i, Industrial. The applicant is proposing to combine four parcels to accommodate the proposed development. The combination of the parcelS will result in a lot' area of 247,675 square feet or 5.69 acres. The proposed building area will include 114,200 square feet. The combination of parcels requires a PUD/CUP application as well as preliminary plat review. According to Section 4.24 of City Code, the purpose of the PUD is to provide for the integration and coordination of land parcels, as well as the combination or mixture of varying types of residential, commercial, and/or industrial land uses. Navarre Corporation provides distribution and related services for music, CD's, videos, PC software, and interactive games. The primary activity of distribution involves receipt of the product from manufactures, the sorting of the products for distribution to the retail outlets, the return receipt of products from retailers, and the sorting for return to various manufactures. EXHIBITS: Exhibit A: Exhibit B: Exhibit C: Exhibit D: Exhibit E: Exhibit F: Exhibit G: Exhibit H: Exhibit I: Exhibit J: Exhibit K: Narrative Survey Preliminary Plat Site Plan Floor Plan Exterior Elevations Photometric Plan Preliminary Grading and Erosion Control Plan Preliminary Utility Plan Landscaping Plan Color Rendering ISSUES ANALYSIS Comprehensive Plan. The proposed use is generally consistent with the goals and objectives of Planning District 5. District 5 consists primarily of industrial land adjacent to the C.P. Rail System. The primary goal of this district is to promote and enhance the industrial land uses in a manner that relates to the surrounding residential areas. The following recommendations are suggested for Planning District 5 as it relates to this site. 1) The City will promote infill industrial development on the remaining vacant industrial sites along 49th Avenue. 2) The City will work with existing property owners and businesses to encourage the continued industrial use of the sites in District 5 while resolving outstanding land use compatibility issues. Zoning. The current site is zoned Industrial. The purpose of the I, Industrial District is to provide for the establishment of heavy industrial and manufacturing development uses which, because of the nature of the product or Character of activity, required isolation from residential 'Or non-compatible commercial uses. A PUD is necessary due to the combination of the parcels. The approval of a PUD/CUP would allow for the construction of a 110,670 square foot office warehouse plus two links to the adjacent 7400 49th Avenue property. PUD. The PUD consists of four pieces of land, two lots, and one Outlot that must be platted into one lot and one adjacent platted lot. The final stage PUD will have two lots with two building "links" built between them, as well as shared driveways, parking facilities, and linked storm drainage systems and a new NURP pond. The applicant is seeking flexibility in green space, setbacks, impervious surface coverage, and driveway separation. Access. The applicant is proposing to have an access off of 49th Avenue North, approximately 100 feet west of Quebec Avenue and roughly 15 feet from the residential curb cut off of 49t~ Avenue to the west. According to City Code, Section 4.035, driveway access curb opening on a public street except for single, two family and townhouse dwellings shall not be located less than forty (40) feet from one another. A variance of rOughly 25 feet will be needed to allow this access area. A variance may be warranted due to the building site plan, internal traffic circulation patterns and loading area. Traffic Circulation. Truck traffic will enter the proposed site from the south off of 49rn Avenue North. A counter-clockwise circulation on site is planned. The proposed plan shows a 20 foot wide fire lane to the north of the building which meets City Code. The applicant should revise the site plan and eliminate the southern most curb cut on the northeast comer of the existing building so that adequate truck turning radius is provided. The loading docks are located on the northwestern side of the proposed site. The current plan provides sufficient turning radius for small to mid sized trucks. The applicant will be required to show detailed information as to traffic circulation and adequate turning radius for semi trucks and trailers. Lot Area / Setbacks. The applicant is seeking flexibility in the setback to the east of the proposed site. This setback connection to the adjacent building is allowed by PUD. The lot area and other setbacks meet City Code standards. Parking. On the site plan, the applicant has identified curb and gutter around the entire parking lot. However, according to the applicant's narrative, they are requesting no curb and gutter on the north side of the buildings. The applicant will be required to eliminate the future parking expansion on the northern portion of the site plan. No parking signs will be required along the fire lane. A swale is being proposed in the pavement design to control the small amount of runoff toward storm water collection facilities on the respective properties. The applicant will need to modify the drainage plan to show the proposed swale detail. The proposed swale is subject to the review and approval of the City Engineer. According to City Code, Section 4035. (10), one parking space is required for each 300 square feet of floor area and one (1) space per each 1,500 square feet of floor area used as warehouse. The applicant is proposing to create 128 new parking stalls. The combined total of all parking between the two buildingS is 237. The parking plan meets the required amount as stated in City Code. Building. It is recommended that the entry and links to the new building for the use of the west owner/tenant have effective firewalls isolating them. The applicant is proposing to create a paved courtyard between the two buildings. The applicant will be required to show how the area will be accessed for maintenance purposes. The applicant has provided a color rendering. The applicant has integrated the new building with the existing building with regard to color, 'building material, window placement, and a new entry. In the event that one side is sold off, the building must be able to be separated. The buildings will be required to have two separate addresses. Utilities. Staff have reviewed the revised utility plan and make the following recommendations: 1) The applicant will be required to provide a plan for the removal or fill of the abandoned trunk sanitary sewer. 2) The applicant will be required to provide an illustration of the City's relocated trunk sanitary sewer. 3) The applicant will be required to provide an easement description and maintenance agreement of the shared pdvate water main. 4) The water main connection off of 49"~ Avenue North should be coordinated with the City's utility improvements to reduce disturbances of 49th Avenue. 5) The fire hydrant on the northwest comer of the existing building should moved north of the fire lane. 6) For the square footage of the building, five hydrants are required not more than 300 feet apart. The applicant should revise the plans to show an additional hydrant on the western side of the parking area adjacent to the proposed building. 7) The utility plan is subject to the review and approval of the City Engineer. Storm Water. The project will require the review and approval of the Shingle Creek Watershed District. The applicant will be required to provide capacity calculations on all ponds receiving water. Wetland. The wetland delineation on the north side of the building and on the existing Navarre property must be shown. The proposed access road on the north side of the building could impact the wetlands. Any wetland impacts will be reviewed by the City of New Hope for the wetland conservation act. Green space. According to the site plan, green areas have been reduced due to the internal courtyard between the existing building and the proposed building. The applicant is seeking flexibility in the amount of green area and impervious surface coverage. Grading and Erosion Control. The applicant has submitted a preliminary grading and erosion control plan. There is roughly a 13-foot difference in grade between the residential use to the west and the proposed development. The applicant has provided an illustration of safety measures on top of the highest grade. These measures are subject to the review and approval of City staff and the City engineer. The grading and erosion control plans are subject to the review and approval of the City Engineer. Landscaping. The applicant will be required to provide additional screening from on top of the retaining wall. Staff has concerns about the screening detail from the residential area to the west onto proposed development. Additional screening will be required. The applicant is suggesting that based on the level of landscaping refinement desired at the proposed site, an irrigation system isn't needed: Demolition Plans. The applicant has prepared plans for the demolition of the 7600 49m Avenue North property. These plans are subject to the review and approval of City staff. CONCLUSION The proposed development is generally consistent with the City's Comprehensive Plan future development for this area. During the staff's review of the applications, several issues have been identified that will need to be addressed prior to the application moving forward. At this time, staff recommends PUD concept approval. We also recommend a continuation of the PUD Development-Stage and Preliminary Plat until the March 2003 Planning Commission meeting to allow the applicant to address the following: 1) The City approves the variance of roughly 25 feet to allow for the current access area. 2) 3) 4) The applicant shall submit detailed information as to truck traffic circulation and provide adequate turning radius for large semi trucks. The buildings shall have two separate addresses. The Utility Plan shall be revised to include: a. A plan for the removal or fill of the existing trunk sanitary sewer system. b. An illustration of the City's relocated sanitary system. c. An easement description and maintenance agreement of the shared' private water main. d. The water main connection off of 49m Avenue North shall be coordinated.v~ith the City's utility improvements. 5) The fire hydrant located in the northwest comer of the existing building shall be moved north of the fire lane. 6) The applicant should revise the plans to show an additional hydrant on the western side of the parking area adjacent to the Proposed building. 7) The proposed plan is subject to the review and approval of the Shingle Creek Watershed District. 8) The grading and erosion control plan shall be subject to the review and approval of the City Engineer. 9) The wetland delineation on the north side of the building and on the existing Navarre property must be shown. lO)No parking signs shall be posted along the fire lane. 11)The applicant shall remove the future expansion parking on the current site plan. 12)The utility plan shall be subject to the review and approval of the City Engineer. 13)The applicant shall revise the landscaping plan and provided additional screening. 14)Other requirements by City staff, City Officials, or the City Attorney. pc; Roger Axel Vince Vander Top Bonestroo Rosene ,Rnclerlik & Associates Engineers & Architects Bones~roo, Rosene, Afl4er#k M~ ASSOCiateS. ~ IS ~ Afffml*W A~ofl/E~al ~ort~*ty Principals: OHo G B~estroo. P~ e Marvin L. S~vala. PE · G~e~ R Cook PE · Robert G Jerry A Bouro~. P~ SenJor Consultants: Robert ~. Ros~e. P~ · Jose~ C. An~rl~k. PE i RIc~ard E Turner PE AssocJlle Principals: Keeth A GorGon. ~E · Ro~r~ R PMf~er~. ~E · ~c~arO ~ Foster. PE Mark .* H~nson ~E · M~cnae~ T Rautm~n ~E ·Teo K Fdela ~E · ~e~m P Afl~rson PE O~vJO A Bonestroo M.B ~ · ~y P Wm,~son PE.. L.S · ~nes M R,~ MB A · ~,~n RfCK RoOert J ~e~r~ PI To: Kirk McDonald cc: Roger Axel, Guy Johnson, Alan Brixius, Mark Hanson From: Vince Vander Top, Jason Quisberg Subject: Navarre Corporation Site Improvements Our File No. 34-02-140 Date: January 29, 2003 We have received the revised plans for thc Navarre Corporation expansion. We have reviewed the plans in accordance with City standards/requirements, the sanitary sewer realignment project. and previously issued comments. The following comments are similar to those issued previously; although they have been modified based on the submitted information and most recent discussions. Prelirmnary Plat We understand that completion of the preliminary plat is still in progress. Previously issued comments are repeated herein. Supporting easement documents may be required in addition to the preliminary plat. A pond maintenance agreement will also need to be produced. 1. The proposed improvements will require the merger of specific lots. This will be accommodated through a replatting of the subject parcels. All parcels will be platted into one lot, Lot I, Block 1. o o · Drainage and utility easements will be required over existing and future city utilities. · Ownership of the RR spur serving adjacent properties must be identified. Appropriate easement must be included in the plat. Joint acces.* easements for ingress and egress must be documented for the developing parcel and the existing Navarre building. Joint easement should be shown over the water main. circling the buildings. This easement is privately owned and benefits both buildings. The existing easement over the lateral 8-inch sanitary sewer on the south side of the ' Navarre building could be vacated if this 8-inch sanitary is relocated per the City utility proj .ect. 233S West Highway 36 · St. Paul, MN 55113 · 651-636-4600 · Fax: 651-636-1311 Preliminar~ Grading and Erosion Control Plan An erosion control plan is included. The submitted narrative indicates that dust control will be provided. Noise will be controlled by limiting work hours. - Traffic control and signage for vehicular and pedestrian traffic past the site will need to be incorporated during construction as directed by the City. Approximately 25,000 to 30,000 CYs of material will be hauled off site. This could represent anywhere from 1,000 to 1,500 truck trips through the City. The applicant will require this truck traffic to follow 49~a Ave. to Winnetka Ave. to Bass Lake Road. "Trucks hauling" and any othe,ru~per, fi,~'nent signing will be required. Erosion control at the site entrance and on 49 Avenue will be enforced including street sweeping and a rock construction entrance. 10. We discuss modifying the proposed driveway entrance to increase ~eparation between adjacent residential driveway to the west. This could still be accomplished if parking stalls can be removed. Further discussion on this issue would warranted. Show residents and driveways on the south side of 49a Avenue to assure headlights from Navarre traffic do impact these properties. A 1:10 "fiat" bench was not included in the ponding area. This bench is recommended but is not necessarily feasible. It is recommended that the plan be submitted as shown to Shingle Creek Watershed. Further adjustment may be required per that review. I1. 12. 13. Soil boring information should be forwarded to-the .City when available. This is required for the trunk sanitary sewer line design. The wetland delineation on the north side of the building and on the existing Navarre property must be shown. The proposed access road on the north side of the building could impact the wetlands. Any wetland impacts will be reviewed by the City of New Hope as the LGU for the wetland conservation act. Additional detail is required for the proposed retaining wall. This is significant wall in height. Plans for the wall will be required from a registered engineer. · Construction limits for the wall must remain on the developing property. If this is not feasible, temporary easement will be required from the adjacent property. · Currently, rome drainage from the adjacent residential property is muted onto the developing property. The proposed plans will significantly increase the grade difference. A plan to accommodate this drainage must be defined. The adjacent residential property currently plows snow onto the developing ~. An alternate plan must be identified. The City should contact the apartment complex owner. Some protection must be provided at the top of the wall to identify the significant grade change and to protect vehicle traffic. Bollards or a fence will be required. The plans currently show the existing cyclone fence to remain. It must be determined that this is feasible from a construction stand point and desired from an aesthetic and function stand point. 14. The grading plan does not address the removal of Aitrens Trucking. Information must be submitted addressing this work. It is our understanding that this plan will be developed when the site is accessible. The plan must include detail regarding the disconnection of utilities and the handling of hazardous materials. 15. 16. It is recommended that track routes be identified through the site to assure adequate turning radii and space. · The south curb line east of the existing Navarre building for the north drive should be eliminated. Thc current configuration will restrict truck turning radii. The parking lot and drive pavement section must be identified. Drive sections must be based on anticipated track traffic. 17. 18. Existing driveway aprons and sidewalk along 49's Avenue must be removed and replaced in accordance with the configuration of the approved site plan. Identify any private utilities to be abandoned. 19. Obtain a MISCA N-PDES construction permit as is required for construction sites over 5 acres. Preliminary Utility Plan 20. Include storm sewer and pond calculations for quality and quantity. calculations have not been received to date. These 21. 22. 23. · Quantity: Calculate changes in runoff rates for 2, 10, and 100-year rates. Design storm sewer for 10-year event. Identify pond discharges. Identify 100-year overflow routes. · Quality: Demonstrate that NURP standards are met for the site. The proposed storm sewer system between the two buildings utilizes the existing storm sewer for the Navarre building to the east. This storm sewer discharges to an existing pond. Water calculations must demonstrate that this pond satisfies the requirements of the existing area as well as the drainage area between the buildings. It is anticipated that the drainage area to the existing pond will actually decrease. Submit plans to the Shingle Creek Watershed for review. Submit the plans via the City of New Hope. A pond maintenance agreement exists for this existing Navarr~ pond. This agreement does not have to be altered as the drainage area to this pond will not be altered (See comment g21). A maintenance agreement must also be established for the new pond on the new property. 25. 26. Roof drainage discharges directly to an adjacent wetland. This will be reviewed by Shingle Creek Watershed, but it is our understanding that this is acceptable. Storm sewer exists between the two buildings. Aceess to the storm sewer for maintenance must be demonstrated. The ground surface (i.e. pavement, rock, turf) between the buildings should also be identified. 27. Hydrants must be located according to the Fire Departments requirements. It is our understanding that this has been completed. 28. 29. 30. The water main and storm sewer through the site have been aligned to coordinate with the trunk sanitary sewer and storm sewer reconstruction. The City utility project will result in a cut into 49a Avenue. The proposed Navarre improvements show connecting to an existing watermain near Quebec Avenue. The plans depict this connection outside of (north of) 49t~ Avenue. It is recommended that the location of this water main connection be verified. If the water main connection will impact 49m Avenue, the connection should occur at the same time as the sanitary sewer connection to prevent multiple disturbances to 49a Avenue. It is recommended that the pond outer be in the NW comer of the pond into the slructure on the trunk storm sewer placed by the City. Landscape Plan 31. 32. A native seed mix is identified around the ponding area. Fiber blanket will also be required or other approved erosion Control measures. Existing landscaping in front of the existing Navarre building will be impacted by the parking lot expansion as well as the City project. In particular the 35-inch cottonwood will need to be removed. This should be discussed by the applicant and the City. 33. The four spruce trees at the NE comer of the existing Navarre building could be relocated to accommodate the access road on the north side of the building. The applicant has indicated that this may be coordinated with the City. Project Coordination The proposed site and building improvements will be coordinated with the City sanitary sewer and storm sewer relocation project. The City has postponed advertisement for bids for the utility project. It is anticipated that bids will be opened in late March. It is further anticipated that the applicant will clear the site including the removal of Ahrens Umcking and grade the site prior to relocation of the trunk utilities. The applicant will remove the trunk storm sewer and construct interim measures to assure storm drainage. The City's contractor will occupy the site after the preliminary grading while the building construction begins. Thc City will abandon the trunk sanitary sewer. Significant coordination will be required throughout thc project. 34. The applicant must submit a detailed construction schedule... The schedule must include specific actions and milestones as follows: 35. a. Identify when the City's contractor will be able to occupy the site for construction. b. Identify when Ahrens trucking demolition will be complete. c. Identify when the siu~ clearing and grubbing will be complete. d. Identify a schedule for site grading. e. Verify wa~ermain and local storm sewer construction will occur after the City utility construction. f. Identify schedule for the building consu'ucfion. g. Identify subs~anlial completion date for the City utility work. h. Provide soil investigations including boring to estimate dcwatcring requirements. Several utility conflicts could exist between the site utilities and the City utilities. Both engineers must review the alignments and depths. End of comments ME M 0 R A ND UM DATE: January 21, 2003 TO: Erik Miller, P.E. FROM: Adam Parker SUBJECT: Navarre Corp. # 14113 - Stormwater Calculations An analysis of the 2, 10, and 100-year storm events for the Navarre Corp. property as well as NURP calculations was evaluated. The evaluation includes both existing and fully developed conditions. The stormwater analysis utilized the HydroCAD computer model. The analysis also includes pond elevations for the proposed pond located in the northwest comer of the property. ANALYSIS OF PRE-AND-POST DEVELOPMENT FOR 2, 10, AND 100-YEAR STORM EVENTS This section describes the flowrates for the pre-developed and post-developed conditions. This evaluation only includes runoff`that will or wh/ch currently does drain to the city ~ tream~ent pond located in the northeast comer of the site. The evaluation does no__! include the area served by the proposed building and is discarded in both conditions because the building is being treated by a different storm sewer system. The runoff generated by the proposed pond (located in the northwest corner of site) is also discarded Table 1 - 2, 10, & 100 YEAR FLOW RATES PRE-AND-POST DEVELOPMENT Conditi__.__.__on ~ post. Develo2ment 23.1 cfs 17.8 cfs The flowrat, es, with the exception ofthe 2-yr event, are lower for the post-development as compared to the Pre-development. Attachments A through C contain the HydroCAD reports for each comiition and storm events. The dra/nage maps are located in Attachment E. PROPOSED POND NURP CALCULATION AND LIVE STORAGE DETERMINATION For the proposed pond' located in the northwest comer of the site, an evaluation of the NURP storage was done. The volume required for storage is equal to the runoff volume generated fi'om the 2.$ inch rainfall event which is 0.30 acre-feet. The proposed pond storage volume is 0.34 acm-feet fi'om the bottom of the pond to the NWL (Normal Water Level) (893.4). Attachment D contains the HydroCAD NURP repon. The pond will be able to provide storage for the 100-year rain event. The outlet will be in the form of a 6" orifice. The outlet will drain to the storm system, which will be provided by the city. The 100-year event will raise the water level to 896.6 (HWI.). SUMMARY The post-development stormwater runoffrate is less than the pm-development rate for every event except for the 2-year. The proposed pond meets NURP requirements and will provide 100-year storm storage and protection. With the exception ofthe 2-year rate control, the proposed development will meet city stormwater requirements. If there are any further questions, please contact me. Sincerely, Adam Parker Attachments: Attachment A: HydroCAD 2-Year Pre-and-Post Development Calculation Attachment B: HydroCAD 1 O-Year Pre-and-Post Development Calculation Attachment C: HydroCAD 100-Year Pre-and-Post Development Calculation Attachment D: HydroCAD Proposed Pond NURP Calculation Attachment E: Existing and Proposed Drainage Maps Memorandum TO: FROM: DATE: SUBJECT: Kirk McDonald, Director of Community Development Aaron Surratt, Fire Inspector january 28, 2003 Navarre Revised Plans Only comment on is that the required five hydrants are not shown on the revised plans. For the square footage of the bUilding, five hydrants are required and not more than 300 feet apart with a 4,750 gallon/minute water flow. Comment called in t° Pam Sylvester on 1/28/03 - computer network at Fire Station was down at the time. A cation number 03-01 Ao B. C. D. Eo Applicant Name Address Phone New Hoi~e LLC/Navarre Corp. 7400 49" Avenue N. New Hope, 55428 John Turner 763-971-2703 Date application received by City 1110103 CITY OF NEW HOPE SPECIAL ZONING PROCEDURES APPLICATION LOG E F G H I Date Applicant was sent notice that required information Bo,xes A-C and E-F will always be filled out. Assign each appli~tion a number. List the Applicant (na, me, address and phone). was missing Date 60- day time limit expires 3/11/03 Date 120- day time limit expires 5/10103 Date Applicant was notified of extension Deadline for C~y action under extension or waiver Date Cily approved or denied the application Whether the other boxes are filled out depends on the City's procedures and the date of a specific application. J Date City sent response to Applicant List the date the City received the application. List the date the City sent the Applicant notice that required information was missing. If the City gives such notice, it must do so within 10 business days after the date in Box C. If the time clock is "restarted" by such a notice, assign the application a new number and record all subsequent deadlines on a new line. To calculate the 60-day limit, include all calendar days. To calculate the 120-day limit, include all calendar days. Despite the automatic extension, the City will notify the Applicant a second time by mail that a 120-day approval period applies to the application. (The date in Box G must come before the date in Boxes E and F.) List the deadline under any extension or waiver. The City must act before the deadline. (The date in Box I must come before the date in Boxes E or F, or, if applicable, Box H.) List the date that the City sent notice of its action to the Applicant. It is best if the City not only takes action within the time limit, but also notifies the Applicant before the time limit expires. i~?#WI~:S? & 3; $ C) C; IJ J, 1/'IEI~' C;~HSUILlr&HT'3;, 5775 Wayzata Boulevard, Suite 555,'~St. Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.98;37. 131anners@naclolanning. cor~ PLANNING REPORT TO: Kirk McDonald FROM: DATE: Mike Darrow / Alan Brixius January. 30, 2003 RE: FILE NO: New Hope- Navarre Preliminary Plat, CUP/PUD, Variance, Utility Vacation 131.01 -02.06 Background Navarre Corporation has submitted an application for Preliminary Plat, PUD/CUP, Variance, and Utility Vacation for 5.69 acres of land located on the north side of 49~ Avenue North. The site is currently zoned I, Industrial. To the north and northwest of the site are industrial warehouses with a railroad spur track and wetland areas. On the southwest side of the site is a three building apartment complex which is zoned R-4, High Density Residential. To the southwest of the site are singl® family homes and townhomes, zoned R-l, Single Family Residential. To the east and southeast are industnai warehouses and railroad tracks, zoned !, Industrial. The applicant is proposing to combine four parcels to accommodate the proposed development. The combination of the parcels will result in a lot area of 247,675 square feet or 5.69 acres. The Proposed building area will include 114,200 square feet. The combination of parcels requires a PUD/CUP application as well as preliminary plat review. According to Section 4.24 of City Code, the purpose of the PUD is to provide for the integration and coordination of land parcels, as well as the combination or mixture of varying types of residential, commercial, and/or industrial land uses. Navarre Corporation Provides distribution and related services for music, ~D's, videos, PC software, and interactive games. The primary activity of distribution involves receipt of the product from manufactures, the sorting of the products for distribution to the retail outlets, the return receipt of products from retailers, and the sorting for return to various manufactures. Access. The applicant is proposing to have an access off of 49"~ Avenue North, approximately 100 feet west of Quebec Avenue and roughly 15 feet from the residential curb cut off of 49"' Avenue to the west. According to City Code, Section 4.035, ddveway access curb opening on a public street except for single, two family and townhouse dwellings shall not be located less than forty (40) feet from one another. A variance of roughly 25 feet will be needed to allow'this access area. A vanance may be warranted due to the building site plan, internal traffic circulation patterns and loading area. Traffic Circulation. Truck traffic will enter the proposed site from the south off of 49"~ Avenue North..A counter-clockwise circulation on site is planned.-The proposed plan shows a 20 foot wide fire lane to the north of the building which meets City Code. The applicant should revise the site plan and eliminate the southern .most curb cut on the northeast corner of the existing building so that adequate truck turning radius is provided. The loading docks are located on the northwestern side of the proposed site. The current plan provides sufficient turning radius for small to mid sized trucks. The applicant will be required to show detailed information as to traffic circulation and adequate turning radius for semi trucks and trailers. Lot Area / Setbacks. The applicant is seeking flexibility in the setback to the east of the proposed site. This setback connection to the adjacent building is allowed by-PUD. The lot area and other setbacks meet City Code standards. Parking. On the site plan, the applicant has identified curb and gutter around the entire parking lot. However, according to the applicant's narrative, they are requesting no curb and gutter on the north side of the buildings. The applicant will be required to eliminate the future parking expansion on the northern portion of the site plan. No parking signs will be required along the fire lane. A swale is being proposed in the pavement design to control the small amount of runoff toward storm water collection facilities on the respective propertieS. The applicant will need to modify the drainage plan to show the proposed swale detail. The proposed swale is subject to the review and approval of the City Engineer. According to City Code, Section 4035. (10), one parking space is required for each 300 square feet of floor area and one (1) space per each 1,500 square feet of floor area used as warehouse. The applicant is proposing to create 128 new parking stalls. The combined total of all parking between the two buildings is 237. The parking plan meets the required amount as stated in City Cocle. Building. It is recommended-that the entry and links to the new building for the use of the west owner/tenant have effective firewalls isolating them. The applicant is proposing to create a paved courtyard between the two buildings. The applicant will be required to show how the area will be accessed for maintenance purposes. The applicant has Provided a color rendering. The applicant has integrated the new building required. The applicant is suggesting that based on the level of landscaping refinement desired at the proposed site, an irrigation system isn't needed. Demolition Plans. The applicant has prepared plans for the demolition of the 7600 49~ Avenue North property. These plans are subject to the review and approval of City staff. ' CONCLUSION The proposed development is generally consistent with the City's Comprehensive Plan future development for this area. During the staff's review of the applications, several issues have been identified that will need to be addressed prior to the application moving forward. At this time, staff recommends PUD concept approval. We also recommend a continuation of the PUD Development Stage and Preliminary Plat until the March 2003 Planning Commission meeting to allow the applicant to address the following: 1) The City approves the variance of roughly 25 feet to allow for the current access area. 2) The applicant shall submit detailed information as to truck traffic circulation and provide adequate turning ~adius for large semi trucks. The buildings shall have two separate addresses. 4) The Utility Plan shall be revised to include: a. A plan for the removal or fill of the existing trunk sanitary sewer system. b. An illustration of the City's relocated sanitary system. c. An easement description and maintenance agreement of the shared' private water main. d. The water main connection off of 49"~ Avenue North shall be coordinated, with the City's utility improvements. 5) The fire hydrant located in the northwest comer of the existing building shall be moved north of the fire lane. 6) The applicant should revise the plans to show an additional hydrant on the western side of the parking area adjacent to the proposed building. 7) The proposed plan is subject to the review and approval of the Shingle Creek Watershed District. 8) The grading and erosion control plan shall be subject to the review and approval of the City Engineer. Bonestroo Rosene l,4~derlik & Associates Engineers & Architects To: K/rk McDonald ~.y A Bo~Oon P~ S~or Consul~t~ Ro~rt ~ Ios~. ffZ e ~ C- ~kk. ~E · l~ E T~r ~i · ~s~ M i~fhn C PA ~DIiEf; CC: Roger Axel, Guy Johnson, Alan Brixius, Mark Hanson From: Vince Vander Top, Jason Quisberg Subject: Date: u Navarre Corporation Site Improvements Our File No. 34-02-140 January 29, 2003 We have received the revised plans for thc Navarre Corporation expansion. We have reviewed the plans in accordance with City standards/requirements, the sanitary sewer realignment project, and previously issued comments. The following comments are similar to those issued previously; although they have been modified based on the submitted information and most recent discussions. Prelirmnary Plat We understand that completion of the preliminary plat is Still in progress. Previously issued comments arc repeated herein. Supporting casement documents may be required in addition-to the preliminary plat. A pond maintenance agreement will also need to be produced. 1. The proposed improvements will require the merger of specific lots. This will be accommodated through a replatting of the subject parcels. Ali parcels will be platted into one lot, Lot 1, Block 1. · Drainage and utility easements will be required over existing and future city utilities. · Ownership of the RR spur serving adjacent properties must be identified, Appropriate easement must be included in the plat. Joint access easements for in--ss - · . ~n: ana egress must be documented fo~' the developing parcel and the ex~sting Navarre building. Joint easement should be shown over the water main ' easement is privately owned and benefits both buildings, circling the buildings. This The existing easement over the lateral 8-inch sanitary sewer on the south side of the ' Navarre building could be vacated if this g-inch sanitary is relocated per the City utility 2335 ~r/est Highway 36 · St. Paul, MN SSII3,651'636-4600, Fax: 651'636-1311 determined that this is feasible from a construction stand point and desired from an aesthetic and function stand point. 14. The grading plan does not address the removal of Ahrens Tmckingl Information must be submitted addressing this work. It is our understanding .that this plan will be developed when the site is accessible. The plan must include detail regarding the disconnection of utilities and the handling of hazardous materials. 15. It is recommended that truck mutes be identified through the site to assure adequate turning radii and space. · The south curb line east of the existing Navarre building for the north drive should be eliminated. The cun'ent configuration will restrict truck turning radii. The pm'king lot and drive pavement section must be identified. Drive sections must be based on anticipated truck traffic. 17. 18. 19. Existing driveway aprons and sidewalk along 49~h Avenue must be removed and replaced in accordance with the configuration of the approved site plan. Identify any private utilities to be abandoned. Obtain a MPCA NPDES construction permit as is required for construction sites over S acres. Preliminary Utility Plan 20. 21. 22. 23. Include storm sewer and pond calculations for quality and quantity. These calculations have not been received to date. overfl - .,'"" -,. ,ucnuty pona mscnarges Identify 1'"' cmow mutes. · y uu~-year · Quality: Demonstrate that NURP standards are met for the site. The ~ storm sewer system between the two buildings utilizes the existing st.orm sewer for the Navarre building to the east. This storm sewer discharges to an eras.ting pond. Water calculations must demonstrate ama between the buildings. r--.- u,c urmnage area to the existing pond will actually decrease. Submit plans to the Shingle Creek Watershed for review. Submit the plans via the City of New Hope. cdAo~unenpond maintenance agreement exists for "-:- - -' ..... t JY'21). s,; ~ to tins pond will not be altered (See City's contractor will occupy the site aft~ tbe preliminary grading while the building construction begins. The City will abandon the trunk sanitary sewer. Significant coordination will _be required throughout the project. The applicant must submit a detailed construction ~chedule... The schedule must include ~c actions and milestones as follows: a. Identify when the City's contractor will be able to occupy the site for construction. b. Identify when Ahrens trucking demolition will be complete. c. Identify when the site clearing and grubbing will be complete. d. Identify a schedule for site grading. e. Verify watermain and local storm sewer consuucfion will occur after the City utility construction. f. ldentifyschedule for the building construction. g. Identify substantial completion date for the city utility work.~ .... h. Provide soil investigations including bor/ng to estimate dcwatcrin~, requirements. Several utility conflicts could exist between the site utilities and thc City utilities. Both engineers must review the alignments and depths. ~ End of comments PROPOSED POND NURP CALCULATION AND LIVE STORAGE DETERMINATION For the pwposed pond located in the northwest comer of the site, an evaluation ofth~ NURP storage was done. The volume requ/red for storage is equal to the runoff volume generated from the 2.$ tach ra/nfall event which is 0.30 acre-feet. The proposed pond storage volume is 0.34 acre-feet from thc bottom of the pond to the NWL (Normal Water Level) (893.4). Attachment D contains the HydroCAD NURP report. The pond will be able to pwvide storage for the 100-year rain event. The outlet will be in the form ora 6" orifice. The outlet will drain to the storm system, which will be provided bythe city. The 100-year event will raise the water level to 896.6 (HWL). SUMMARY The post-development stormwater nmoffrate/s less than the pre-development rate for every event except for the 2-year. The pwposed pond meets NURP requirements and w/Il pwv/de 100-year storm storage and protection. With the exception ofthe 2-year rate control, the proposed development will meet city stormwater requ/rements. If there are any further questions, please contact me. Sincerely, Adam Parker Attachment3: Attachment A: HydwCAD 2-Year Pre-and-Post Development Calculation Attachment B: HydroCAD 10-Year Pre-and-Post Development Calculation Attachnent C: HydmCAD 100-Year Pre-and-Post Development Calculation Attachment D: HydroCAD Proposed Pond NURP Calculation Attachment E: Existing and Proposed Drainage Maps Appli- cation number 03-01 B. C. D. Name Address Phone Applicant New HOl~e LLClNavarre Corp. 7400 49" Avenue N. New Hope, 55428 John Turner 763-971-2703 I CITY OF NEW HOPE SPECIAL ZONING PROCEDURES APPLICATION Date application received by City 1110/03 Date Applicant was sent notice lhal required information was missing Date 60- day lime expires 3/11/03 Date 120- day lime limit expires 5/10/03 LOG G Date Applicant was nolified of extension Deadline for C~ty under extension' or waiver I j Date City Date City approved or sent response denied the to Applicant application Boxes A-C and E:F will always be filled out. Whether the other boxes are filled out depends on the City's procedures and the date of a specific application. Assign each application a number. List the Applicant (name, address and phone). List the dale Ihe City received the application. List lhe date the City sent the Applicant notice that required information was missing. If the City gives such notice, it must do so within 10 business days after the date in Box C. If the time clock is 'restarted" by such a notice, assign the application a new number and record all subsequent deadlines on a new line. To calculale Ihe 60-day limit, include all calendar days. To calculale the 120-day limit, include all calendar days. Despite the automatic extension, the City will notify the Applicant a second time by mail that a 120-day approval period applies Io the application. (The date in Box G must come before the date in Boxes E and F.) List the deadline under any extension or waiver. The City must act before the deadline. (The date in Box I must come before the date in Boxes E or F, or, if applicable, Box H.) List the date that the City sent notice of its action to the Applicant. It is best if the City not only takes action within the time limit, but also notifies the Applicant before the time limil expires. Memorandum To: From: Date: Subjec'c Planning Commission Members Kirk McDonald, Director of Community Development February 28, 2003 Miscellaneous Issues NOTE: The purpose of this miscellaneous issues memo is to provide commissioners with additional detail on CounciI/EDA/HRA actions on Community Development related issues or other City projects. It is not required reading and is optional information provided for your review, at your discretion. 1. February 10 Council Meetinqs- At the February 10 Council meeting, the Council took action on the following planning/development/housing issues: · Project #7181 Resolution Amendinq Letter of Aqreement with DSU for City Center Planning Service to Include Preliminary Residential Market Information: Approved, see attached Council request. · Resolution Orderinq Published Notice and Public Hearing to Approve the Projected Use of funds in the 2003 Urban Hennepin County Community Development Block Grant Program: Approved, see attached Council request. · PC03-011 Request for Concept/Development Stage PUD Approval to Allow Construction of a 111,000 Square Foot Office/Warehouse Building with Links to the Existinn Buildincl. 7550 and 7600 49th Avenu-: Approved concept stage PUD, subject to several conditions, as recommended by the Planning Commission. · Proiect #597, Discussion 9~egardin.q Preliminary Development Proposals for CityJ Owned Property at 9200 4 Avenue: Council directed staff to continue working with all three developers in the next several weeks, however, Council felt the proposal from Driveway Designs was too intense for this particular site, see attached Council request and proposals. February 24 Council/EDA Meetinq.~ At the February 24 Council/EDA meetings, the Council/EDA took action on the following planning/development/housing issues: · Project #741, Motion Authorizinq Staff to Obtain Appraisal of 5506 Winnetka Avenu,c: Authorized appraisal, see attached Council request. · Resolution Approvin.q Proposed Use of 2003 Urban Hennepin County Community Development Block Grant Proqram funds and Authorizinq Execution of Subrecipient Agreement with Hennepin County and Any Third Party Aqr=cment.,-: Approved, see attached Council request. · Project #721, Resolution Approving Plans and Specifications for the 2003 Strcc: Infrastructure Project; Ordering Advertisement for Bid,,,: Approved, see attached Council request. · Project #721, Motion Authorizinq the Development of Plans and Specifications for the 2003 Crack Repair and Seal Coat Project: Authorization granted. · Project #737, Resolution Finding Need to Acquire Title and Possession of Property at 7600 49t~ Avenue North Prior to Commissioner's Award, Approving the Appraisal of Damages Resultinq from the Takinq and Ratifyin.q and authorizinq All Steps Taken by Staff to Acquire the Property: Approved, see attached EDA request. Codes & Standards Committee - The Codes & Standards Committee did not meet in February, but the Committee will meet in April to discuss bus shelters, dog daycare, and minor code amendments. 4. Desi.qn & Review Committee - The Design & Review Committee met in February to review Navarre's expansion plans and provide recommendations for the revised plans. The application deadline for the April Planning Commission meeting is March 7 and the Committee will be contacted regarding the status of any applications received. 5. Future Applications - Future applications or businesses that staff is currently working with include: a. Mid-America Financial Plaza - CUP for school use and parking ramp - b. Chardon Court new construction c. 8501 54~ Avenue industrial subdivision request and new construction - d. Collisys - PUD amendment to allow second building on site. e. 42nu & Quebec redeveloping in future: Culvers Restaurant and professional OffiCes 6. Planning Commission Workshop on Storm Water Issues - March 11, 6-8 p.m. - Per the request of the Planning Commission, the city's assistant engineer will lead a workshop on storm water issues on Tuesday, March 11, beginning at 6 p.m. Material on this subject will be distributed at the meeting, which will be held in the Park & Rec conference room at City Hall. Pizza will be available at that meetincj. 7. State of the City Presentation - City staff recently presented an update on 2002/03 project for the TwinWest Chamber and a copy of the presentation is attached for your information. 8. If you have any questions on any of these items, please feel free to contact city staff. Attachments: City Center - DSU Letter of Agreement 2003 CDBG Projected Use of Funds - Schedule Public Headng 9200 49~ Avenue Proposals 5506 Winnetka Authorize Appraisal 2003 CDBG Public Headng 2003 Street Infrastructure Project Acquire Title & Possession of 7600 49~ Avenue Miscellaneous Articles Originating Department Approved .for Agenda Agenda Section Community Development 2-10-03 Consent Item No. By: Kirk McDonald By: RESOLUTION AMENDING LETTER OF AGREEMENT WITH DSU FOR CITY CENTER PLANNING SERVICES TO INCLUDE PRELIMINARY RESIDENTIAL MARKET INFORMATION (IMPROVEMENT PROJECT NO. 718) -' REQUESTED ACTION Staff recommends that the City Council approve the attached Resolution Amending the Letter of Agreement with DSU for City Center Planning Services to include Preliminary Residential Market Information at a cost of up to, but not to exceed, $7,500 (Improvement Project No. 718). .P. OLICY/PAST PRACTICF in the past, the City has Utilized the consulting services of urban planning and redevelopment specialists to assist with task force studies. The Council specifically directed staff to develop an agreement with Dahlgren, Shardlow and Uban (DSU) for this project because they are the same firm that completed the 42~ Avenue -Streetscape Study in 1998. It is staff's opinion that cost savings can be achieved through the utilization of the same firm because a great deal of the base data is already available from the previous project. The most recent information the City has on residential market information is found in the Life Cycle Housing Study, which was completed in 1997. BACKGROUND At the January 27 City Council meeting, the City Council approved a Letter of Agreement with Dahlgren, Shardlow and Uban (DSU) for Urban Design and Redevelopment Planning Sen/ices for the New Hope City Center area. The workplan is divided into four phases with optional tasks that can be added, if desired. The four phases and the cost for each phase are as follows: ~tional Costs ~__~____~ Task ' Phase One: Ph_vsical and Market Ana~sis $9,020 'I ~,,7"'~ Phase Two: City_. Center Framework Plan - ~ 1,760 14,070 Phase Three: Implementation Strategies 11,010 5,190 Phase Four: Desi_,q.D_Framework manual Preparation Total 0 $21 790 $55,542 MOTION BY SECOND BY TO: I:rfa~olanning~citycenter~O&R.dsu amend LofA Request for Action Page 2 2-1~0~~ The Council approved the 'basic task" package in the amount of $55,542. Per the attached detaited breakdown of the basic and optional tasks included under each phase of the workplan, a prelimi y commercial market overview is included as a "basic task' under Phase One and a preliminary residential market overview is included as an "optional task." DSU is preparing to initiate the commercial market study and has inquired if the City desires to include the optional residential market study, as it is more cost efficient to implement both studies at the same time if both elements are desired. Staff presented this issue to the City Council at a Council work session on February 3 and suggested that it may be beneficial to obtain current information and indicated that the information could be useful for a variety of redevelopment projects in addition to City Center, such as the Livable Communities area, etc. The Council generally agreed that updated information would be useful and discussed specific items they would like included or not included in the study. The Council and City Manager directed staff to preSent this item at an upcoming Council meeting. The enclosed resolution approves the addition of the residential market analysis to the DSU Agreement, with the understanding that staff will communicate the Council's direction to DSU and staff will investigate a potential reduction in the cost due to the elimination of some study components. The resolution authorizes an expenditure up to $7,500. ,FUNDING Initially, the City Center Task Force and DSU workplan will be funded with funds budgeted in the 2002/2003 Economic Development Authority and Planning budgets, as the city's 2002 funding application to the Metropolitan Council for a planning study grant was not funded. Staff will be submitting another grant application in the spdng of 2003. ATTACHMENTS Resolution · Excerpts of 1/15/03 DSU Letter of Agreement and Work Program · Task Force Goals Established by City Council · Parking, · Transit, · Existing and proposed bikeways, · Pedestrian circulation and access, · Entrance Corridors & features, · Maintenance issues · Overhead and underground utilities, · F_x~'ng vegetation, · Natural Systems/Storm water · Signage. End Pmduc~' Graphics and text will be completed that summa~e the existing conditions within the study area. '~ Task 104: Preliminary Commercial Market Overview DSU will produce an overview of the commercial market in New Hope. The research will outline the amounts and types of office and retail development that are appropriate and supportable in the Cily's core commercial areas. The commercial market analysis will be completed with the intent of integrating the findings with the design and planning efforts. DSU will address the following items through market research: Definition of the trade areas for retail/sewice and office uses in New Hope. Provide a general discussion of the neighborhood selting of the Town Center site, and local commuting and shopping paltems in the New Hope ama. · Ovewiew of broader commercial market characteristics in the Northwest suburbs and where the region fits in the Twin Cities context (vacancy rates, lease rates, etc.). Estimate lhe total amount of commercial space in the respective trade areas and the market share of the Town Center site. Comparative analysis of 5-10 mixed use sites and/or town centers throughout the Twin Cities, especially New Urbanism developments (e.g. Excelsior and Grand in SL Louis Park, Area B (Winnetka/55) in Golden Valley; etc.). For each site: o Identify the mix of commercial users by lype (reta'l, ean~ce, office and office-se~ce) and by ~l~~(e~..m?~f?l. f__.o~.. --n~. e-heir: _or, ce earvicu-iewyer, etc.). · -o .... , ,,,-,,,-,,.,,m,,auo, oT rmm], sennce ana omce-service tenants (independent, regional chain or national chain). o Identify the amount of mn-commercial uses in the development (e.g. housing, public/institutional, open space, etc.). o Provide photos to support the written information. Look at other national examples of successful New Ud~anism developments across the coun~ thal have been operating for 5+ years to identify the degree of success of the commercial uses, and the evolution of the tenant mix. ' Identify mm'l, service, office and office-earvice uses that would be appropriate for the Town Center site. Discuss anchor uses and other tenants that are vital to the success of the development. Discuss uses that would best serve residents on the site and those living in the immediate neighborhood. Discuss the positioning ot the commercial uses at the Town center site relative to surrounding commerciaI nodes (e.g. those along Bass Lake Road, 36,, Avenue North, etc.). Provide maps to support the information. New Hope City Center Framework Plan page5 End Product: A wr#ten report outlining: a) the key market trends affecting the demand for office and retail uses m New Hope; and b) the amounts, types and locations of office and retail development that New Hope should pursue to maximize the potenb'al for success of redevelopment efforts. Optional Task 105: Preliminary Residential Market DSU will produce an assessment of the housing market in New Hope, defining the amounts ancl types of housing that DSU believes will make the Town Center site a desirable, unique place in the market. DSU will assess how specific multifamily housing lypes (e.g. senior rentals, owner townhomes, etc.) could round out community needs and provide life-cycle options for the city's residents. The residential markel analysis will be completed with the intent of integration the findings with the design and planning efforts. DSU's residential market research will address the following items: Definition of the market for housing in New Hope. Overview of demographics related to housing: households by number (2000 and projections), income, tenure,.age, etc. Provide household projections through 2010 in the market area; break out lira forecasts by owner and renter. Calculate market sham of Town Center site. Overview of the broader housing market in New Hope and the market area: tenure (owner/renter), price, and style. Overview of the sales market in the New Hope area: volume, pricing, slytes, pending developments, etc. Overview of the rental market in the New Hope ama: number of units, pricing, vacancy rates, pending developments, etc. Identify specific housing products that best meet community needs (now and in the future) by product lype, style and price. Provide maps and pictures to support the written information. -- - End ProducL' A written repori outlining, a) the key market trends affecting the demand for housing in New Hope; and b) the amounts, types and locations of rental and owner housing development that New Hope should pursue to maximize the p~. tential for success of redevelopment efforts. Optional Task 106: intenSew Property Owners The Consultant Team will meet i~l(y · ' understanding of their issues and concerns,with all affected business owners in the redevelopment areas to gain an Task 107: Bus Tour with Task Force The task force will be taken on a tour of existing similar redevelopment projects in the metropolitan area. DSU, members of the city staff and consulting team will accompany the task force and present development summaries of each project reviewed. End Product:. The task force will gain insight into the process, type and scope of redevelopment efforts other metropolitan communities have knplemented and an understanding that are necessa/7 to shape an urban enff~ of the physical components and relationships Task 108: Integrate PreliminaryFinanclaI Analysis Options It is our understanding Kress Monro~ will prepare a preliminary financial iaesib/iity analysis for redevelopment of the City center Area. The analysis will evaluate the following options: a. Do Nothing b. Conventional Suburban Development New Hope City Center Framework Plan Page6 Phase One: Physical and Market Analysis I Optional I Basic Task Task 100: Refine Base Information Task 101: Review Background Studies Task 102. New Hope Cily Center Task Force Proiecl Initiation Meetin~l Task 103: Analyze ExL~i;h9 Conditions Task 104: Pie;;,dnary Co~Terc~al Market Overview C~£~nal Task 105: Preliminary R~ide,,;ial Ma~-ei ~ $7,5~'''~ Op#onal Task 106: Inten",=w Pi~perty Owners $1,520 Task 107: Bus Tour wilh Task Force Task 108: Inte,~rate Pm!iminar~ Financial Analysis C.~iions Task 109: Survey of Visua! Preferences Tas~ 110: f;~' Hope Ci~, Ce~ier Redevelopment Task Force ,~de=ting ~~es!,~ of Issues,__,..,..,..,._~ottunities, Goals and Objectives ~Center Redevelopment Task Force Meetin_,q...~ Phase One Subtotal Costa $21,732 0 tional Tasks $9,020 Phase Two:, ~ Center Framework Plan Task 200: Plan Alternatives 201: Integrate Financial Feasibility Analysis of Framework Plan Altemalives Task 202: New Task New Tennant and P~rs Forum ~ Force : Refine Illustrafive Plan and Ordinances House 208: Presentation to ~ Council , Subtotal Costs Tasks 1,760 Basic Task New Hope City Center Framework Plan Phase Four: Oesi~n Framework Manual Preparation O~tional ~ T~ Task 4~: Prepare D~ Fm~wo~ Plan D~umenl ~ Task ~1: ~w Ho~ C~ ~nter Task Fome: Review Draft Repo~ T~k ~: UeeUn9 ~ C~ ~undl and Rnal Pm~n~ to ~ ~mm~ .. Article 1: Invoicing Policy All costs incurred w~ll be payable to the consultant upon receipt of an invoice showing the work completed and the cost of said work. To each invoice not paid within thirty days shall be added a sewice charge cd one and one haif percent for each month dalinquent. Article 2: Client's Reeponofbilitles Client agrees to provide Landscape Architect ~h all information, surveys, reporls, and professional recommendations requested by Landscape Architect to provide its professional senaces. Landscape Architect may reasonably rely on the accuracy and completeness of these items. Client agrees to advise Landscape Architect of any known or suspected contaminants at the Project site. Client shall be solely responsible for all subsurface soil conditions unless othen~,ise agreed to in wrrdng. Client will obtain and pay for all necessary pen'nits from autho~ties haVing ju~diclion over lite project. Landscape Architect will assist Client with this obligalion by completing and submit0ng appropriate paperwork and forms to governing. .auth°ritJes' Landscape. Architects.. assistance,. . however, shall not include attendance at more than one meeting with such govem~ng authorities or cre~ng additional or special documentation required by such authorities. delayClient the agrees orderly to provide and sequentialthe itemSprogress described of Landscape in Article 2.AArchitects and to render services, decisions in a timely manner so as not to Article 3: Addilional Service~ The following services are not included in our base proposal and will be · .. by the client. The fees ma be adiust h,, ,.,,,,,,.... ., ........ co,dared addilional se~ces if autho ' Y -' ed"' '"';""~ ~" a auppementary agreement to this contract, nzed · Add'/t/onal meet/ngs beyondthose out//ned/n the Work Program · Any Opt/onal Sen/ces out//nnd/n the scope ofsen,/ces ·theAnYc//ant.°ther serv/ces pmv/ded, beyond aa=se out//ned/n the basic scope of sen/ce.s, are auZho/fznd/n wr/t/ng by Arlicle 4: Estimated ,Schedule a. Landscape Arc.h. itect shall render its services as exped'~ously as is Du~ng the course of the Project, anticipated consistent with professional skill and care. and unanticipated events may impact any Project schedule. New Hope C~ Center Framem~k Plan page 13 COUNCZL REQUEST FOR ACTION Originating DepaH~,ent Community Development By: Kirk McDonald, Director of CD & Ken Doresky, CD Specialist 3y: . , Approved for Agenda 2-10-03 Agenda Section Consent Item No. 6.8 RESOLUTION ORDERING PUBLISHED NOTICE AND PUBLI© HEARING TO APPROVE THE PROJECTED USE OF FUNDS IN THE 2003 URBAN HENNEPIN COUNTY COMMUNI'FY DEVELOPMENT BLOCK GRANT PROGRAM. ACTION REQUESTED Staff is requesting Council approval of the attached resolution publishing notice and setting a public headng date for allocation of the 2003 Urban Hennepin County Community Development Block Grant Program (CDBG) funds. pOLICY/PAST PRACTICF The Federal CDBG Program requires that municipalities hold a public hearing for consideration of the projected use of funding. In the past, the Council has ratified staff's action of publishing notice for scheduling the public hearing within the imposed timeframe. The .City must formalty request that funding be applied to specific programs at a public hearing. Once a public headng is conducted, the request is forwarded to Hennepin County for final approval. All community allocations are based on the Department of Housing and Urban Development (HUD) formula using the community's share of three factors: 1) urban county total population; 2) number of persons with incomes at or below poverty level; and 3) overcrowded housing units. Poverty data is a double-weighted factor in the formula. This year all formula figures are determined using 2000 census data. BACKGROUND On January 10, 2003, Hennepin County notified the City of its 2003 CDBG requirements. Due to the fact that the US Congress has not appropriated 2003 funds to HUD for disbursement and award to grantees, Hennepin County has not been notified of the current CDBG award. The County has requested that all consortium cities conduct a public hearing within their normal imposed schedule and use the 2002 funding amounts as a guide for allocation. Staff will request direction from the Council for agency allocations above or below the 2002 amounts. As stated previously, the County has directed consortium cities to use 2002 CDBG amounts as a guide for allocations, this receive $156,956 in CDBG funds in 2003 MOTION BY -- SECOND BY TO: Request for Action Page 2 2-10-03 request direction from the Council at the public hearing for allocations above Or below the $156,956). The City is able to allocate this funding to programs that meet the requirements of HUD. Hennepin County has set a March 7, 2003 deadline for all cities to declare programming of their respective funds. As a result, the CC 51 must hold a public headng on the allocation of New Hope's CDBG funds at the February 24 Council meetinc~. The County informed staff that from time-to-time, exact allocations are unknown and consortium cities are asked to provide recommendations based on previous amounts. The County estimated that it has been fifteen (15) years since the exact allocation was unknown. . The City Council has a number of Options regarding how these funds are allocated, within certain guidelines, and the City has received funding requests from a vadety of organizations. These requests were reviewed with the City Manager and staff's recommendation is included on the spreadsheet and in the public hearing notice. The recommendations will be reviewed and discussed in detail at the public hearing and the City Council can make any changes it determines appropriate. All agencies sUbmitting requests will be notified of the public headng and invited to attend. No more than three activities can be undertaken, in one community and each activity should have a budget of at least $7,500. When funds are committed jointly with other participants (cities) to carry out a single activity, these limits do not apply. Communities are strongly encouraged to develop joint initiatives to address mutual needs by consolidating their resources. The authorizing statutes for the CDBG program require that each funded activity meet one of the three national objectives: benef'~ng Iow and moderate income persons, preventing or eliminating slums and/or blight and meeting urgent needs. Beginning in program year 2000, each city is limited to a 15 percent cap on public services. For more than a decade participating communities had the flexibility of using up to 20 percent of their CDBG planning allocation to fund public service activities even though the countywide cap established by HUD is 15 percent. The problem with continuing this flexibility is that HUD calculates compliance with the 15 percent cap based on total public service expenditures at the end of the program year. It has become increasingly difficult for the County to provide this flexibility and at the same time ensure compliance with the HUD cap. Please see the following CDBG 2003 request and recommendation summary:. Fundin R~e~ed $8,000.00 $14,118.00 $5,000.00 $2,500.00 $5,000.00 PSA - GMDCA Child Day Care PSA - Senior Transportation PSA - Treehouse Youth Services PSA - Community Action for Suburban Hennepin PSA - HOME Line, Renter Services Public Service Acti~Total NRA - Housing and Rehabilitation NRA - Scattered Site Housing Ne~orhood Revitalization Activities~Total Overall Total Recommended Bud_._~q~._ $4,925.40 $14,118.00 $3,000.00 $1,500.00 $0.00 $34,618.00 15°/o Max ~23,543.40 $60,000.00 $60,000.00 $73,412.60 $73,412.60 $1_~33 412.60 ~ $1_.~56 g56.00 $156,956.00 Approval of this resolution will ratffy staff's action of publishing notice and scheduling the public headng for February 24, 2003. Staff recommends approval of this resolution. ATTACHMENT.~ · Resolution - · Public Hearing Notice · CDBG Requests Spreadsheet EDA Originating Department Approved for Agenda Agenda Section Community Development ~.\ 3-10-03 EDA ' ,~ Item No. DISCUSSION REGARDING PRELIMINARY DEVELOPMENT PROPOSALS FOR CITY-OWNED PROPERTY AT 9200 49TM AVENUE (IMPROVEMENT PROJECT NO. 5971 REQUESTED ACTION Within the past several months, staff has been contacted by and met with three different parties who are interested in potentially developing the city-owned property at 9200 49~ Avenue North. All three parties have submitted letters of interest for the development of the site. Staff requests to discuss these preliminary proposals with the EDA and receive direction from the EDA as to how to proceed. It is still staff's desire to sell this property, coordinate on a new development so that additional tax revenues are generated, and achieve the city's storm water goals on the site. POLICY/PAST PRACTICI~ In the past, the City Council or Economic Development Authority has reviewed and considered proposals for development on city-owned sites on a case-by-case basis and authorized staff to negotiate on select proposals. BACKGROUND In June 1997, the City of New Hope purchased this vacant 2.8 acre industrial site because a portion of the property was identified in the New Hope Surface Water Management Plan as a future site for a water quality pond to help improve the water quality of the large wetland north of, and adjacent to, the site. The City acquired the property to have control over the future development of the site and has been interested in a ~otential joint-cooperative development where a development could occur, in conjunction with the installation of a water quality pond. The 1997 appraisal on the property indicated a value of $282,000, but the appraisal was discounted due to the poor soils on site. The City purchased the property for the adjusted appraised value of $195,000 and the City Engineer has estimated that the City would need to utilize one acre of the site for ponding improvements, leaving approximately two acres available for development. Over the past severa 'years, the City Council has discussed several potential developments for this site, but no development proposal has moved forward due in part to the poor soil conditions on the property. In 2000, a permit application for the water quality pond excavation was approved by the Army Corps of Engineers and DNR, however, the permit has lapsed. It is the City Engineer's opinion that the permit could easily be renewed. It is ~nctionStaff's desire to move forwardwith thewithdev_.y.~3ment.S°me type of development on this property and to complete ponding MOTION BY SECOND BY TO: I;Vfa~plaflning~improvement13rojects~Q.9200 49 Request for Action Page 2 3-10-03 The property is zoned I, Industrial and is located on the north side of 49~ Avenue appreximately 600 feet east of Highway 169. Industrial zoned preperties are located to the north, east and west, with a wetland to~ southwest and R-1 single family homes to the southeast, across 49= Avenue. Two well-designed buildings are located on either side of this site, with a three-story brick office building located to the west and Englund Graphics located to the east. The preperty is located in Planning District No. 3 and the Comprehensive Plan indicates the primary goal within this district is the preservation and enhancement of its industrial land uses, and specifically suggests promoting industrial inflll development of the remaining vacant parcels on Bass Lake Road and 49~ Avenue. The Zoning Code states that the purpose of the I, Industrial Distdct is to provide for the establishment of heavy industrial and manufacturing development use which, because of the nature of the product or character of activity, requires isolation from residential or non-compatible commercial uses. The I District is also intended to provide for large scale activities of a sociological nature not suited to other districts, but reasonably compatible with the same characteristics suitable for general industrial use. Some of the more common permitted and conditional uses allowed in the I District are as follows: Permitted Uses - The following are permitted uses in an I District: · Research, medical, dental or optical laboratories Warehouses · Building materials/appliance and furniture retail sales · Engraving, printing and publishing · Wholesale business · Manufacturing, etc. The manufacturing, compounding, assembly, packaging, processing, treatment or storage of products and materials. · Office business Conditional Use.~ - The following are conditional uses in an I District: · Open outdoor storage as a principal or accessory use. Open outdoor storage as a conditional accessory use, where the open outdoor storage area exceeds 20 percent of the gross floor area of the principal structure, subject to specific performance standards. · Planned unit development, industrial · Restaurants · Motels/hotels · Trucking operation. Truck terminals and major truck repair provided the site is adjacent to an artedal street. In June 2002, the City Council reviewed two preliminary proposals for this property: SVK Development/townhome project and Navarre relocation of Ahrens Trucking to this site. As the EDA is aware, the direction to staff was to coordinate on the relocation of Ahrens Trucking to this site to accommodate the Navarre expansion. At the August 12, 2002, City Council meeting, the City Council approved a conditional use permit/site plan. for Ahrens Trucking to relocate to this site, but as the EDA is aware, this project did not Proceed. In the opinion of the City Attorney, there is no reason the City cannot move forward at this time and consider other development proposals for this city-owned property. If the EDA is in agreement that the City should move forward and consider other proposals for this site, staff requests to briefly discuss the Proposals received to date and receive direction from the EDA regarding how to proceed. Staff requests that the EDA determine which of the proposals it is most interested in and staff would then work with the parties to develop more detailed plans pertaining to their Proposals. Request for Action Page 3 PROPOSALS Quest Real Estate, Inc./Plymouth Heiqhts Pet Hospital 2-10-03 The first individuals that approached staff abc~Ut the development of this site since the Ahrens Trucking proposal has not proceeded is Quest Real Estate, Inc. in conjunction with the owners of the Plymouth Heights Pet Hospital. Per the attached correspondence from Quest Real Estate, 'This letter shall serve to express our interest in purchasing the vacant parcel of land located at 9200 49a Avenue North in New Hope for construction of a pet hospital. My client, the Plymouth Heights Pet Hospital, has been operating very successfully at 3401 North Highway 169 in Plymouth for over 20 years. The clinic employs approximately 25 people including five doctors and is well known for the high quality of medical services it provides. However, due to significant business growth, the owners are seeking to expand their facility but are constrained by the size of their lot. In order to accommodate their current and future space requirements, they are interested in acquiring approximately two acres of undeveloped land' in the immediate area. As discussed in my previous correspondence dated October 22, 2002, and dudng our meetings on November 25 and December 16, 2002, the above referenced property appears to be very compatible to my client's needs. The location of the subject property and its proximity to their existing facility would be very desirable for serving their established client base. In addition, the size of the site at 2.9 acres is nearly one acre larger than the amount of land required by Plymouth Heights Pet Hospital should the City of New Hope be interested in retaining part of the site for use as a drainage or water retention pond. The larger site size would provide, an excellent natural buffer between the proposed clinic and the adjaCent buildings and allow for the preservation of many of the existing trees. The proposed structure would consist of a single story, "state of the art' pet hospital and boarding facility totaling approximately 7,000 square feet in size. In an effort to address the significant problems with adverse soil conditions, the building would be constructed on a concrete pad and incorporate pilings, if required. The building would mo§t likely be positioned on the west side of the property to provide space for parking in front and to the east side of the structure. The architectural design of the building could easily compliment the surrounding residential and office land uses. For example, the roof would be pitched with a brick exterior fa~de. Plymouth Heights Pet Hospital is a proven, financially strong business engaged in a rapidly expanding service of cadng for pets within the community. Obviously, the availability of the property and cost are critical concerns for my client and they are prepared to move forward very quickly on purchasing and developing the subject parcel of land should an agreement be researched. We are seeking a formal response from the City of New Hope regarding their interest in entering into an agreement with Plymouth Heights Pet Hospital for the 'Option To Purchase" the above referenced property within the next 90 to 120 days. This would allow us the opportunity to establish a mutually agreeable price and provide the City of New Hope with comprehensive architectural plans and specifications. We look forward to the opportunity of presenting our proposal to the New Hope City Council and possibly working with the City on a project that will benefit many." Request for Action Page 4 3-10-03 2. Driveway Desi.qn - Ddveway Design has recently contacted city staff and has indicated an interest in the property, as they a n the process of selling their existing property in Plymouth. Staff shared the previously approved plans with them and they have submitted the attached correspondence, which states, in part: 'Driveway Design is moving from its Plymouth location and is looking for a lot in the area to build a new facility. After looking at the site and reviewing the site plan and proposed building plans already approved, we concluded that this was close to a perfect match for the relocation of Ddveway Design, who has many ties to New Hope. Since starting business in 1977, we have installed numerous pdvate driveways for your residents. We have also paved quite a few parking lots in your city. Some of the work includes New Hope Bowl, City of New Hope - Sunshine Factory lot, reconstruct the City Hall and Police Station lots and demolition of the old bathhouse. In addition, we have plowed snow for many of your businesses since the mid 1970s. This season we are contracted with the City of New Hope to plow City Hall, the Police and Fire stations and the Ice Arena. Coming back to New Hope is a natural. The purpose of this letter is to- convey our interest in the property located at 9200 49a Avenue. This Letter of Intent describes our intended use of the property and proposed time frame to proceed when an agreement is reached. We would like to work with the City of New Hope to create a new home for Ddveway Design. The plans drawn for Ahrens Trucking are very close to our needs. We would be adding a 30' x 40' or 50' front office to the 60' x 80' building already proposed. The front parking lot and driveway would be StreetPdntTM structured asphalt. We are willing to move extremely quick on this project. If an agreement is reached and approvals met soon, we would start tree removal and general site clearing before the frost is out of the ground. Also, with the water main and street reconstruction scheduled for this summer, we would like to get as much heavy work completed before the street project is started.' 3. Amcon Staff also recent met with the Director of Sales and Marketing from Amcon Construction Company, who submitted the following bdef letter of interest: "The purpose of the letter is to confirm our interest in acquiring and developing the site. As discussed, we have interest in building either an office building, or a series of office condominiums compatible with the adjacent neighborhood. This week will begin preliminary feasibility analysis by reviewing the geotechnical report and discussing the storm water requirements. We will then complete a site plan and preliminary pdcing that must include either a pile system of foundations or substantial soil correction. Once this information is obtained, we can provide a written offer to acquire the property. Staff feels that these are all good proposals and all of the parties seem agreeable to coordinate with the City on soil correction issues. Proposals #1 and #3 would probably be more compatible with the residential neighborhood to the south and with the adjacent office-type use properties to the west and east, however, the Council has previously approved plans for a use similar to proposal #2 and it appears they would utilize very similar screening techniques and construct a quality building. Staff requests that the EDA provide staff direction as to: 1. Whether the EDA is agreeable to opening up this property for development Proposals, and 2. How the EDA would like staff to respond to these letters of interest. Staff feels it would be helPful if the EDA would identify which of the proposals they are most interested in and staff would then coordinate with those parties on more detailed information. Quest. $,~e 1~0 Plymoutl~, 101 ~441 --'roviding I: 76339~9511 x: 76339~9512 January 19, 2003 Mr. Kirk McDonald Director of Community Development 'City of New Hope 4401 Xylon Avenue No. New Hope, 1VIN 55428 RE: Letter of Interest 9200 49~h Avenue No. New Hope, MN PID # 07-118-21-23-0022 Dear Mr. McDonald: TMs letter shall serve to express our interest in purchasing the vacant parcel of land located at 9200 49t~ Avenue North in New Hope for construction of a pet hospital. - My client, the Plymouth Heights Pet Hospital, has been operating very successfully at 3401 North Highway 169 in Plymouth for over twenty years. The clin/c employs approximately 25 people including five doctors and is well known for the high quality of medical services it provides. However, due to significant business growth, the owners are seeking to expand their facility but are constrained by the size of their lot. In order to accommodate their current and future space requirements they are interested in acqui~g approximately two acres of undeveloped land in the immediate area. As discussed in my previous correspondence dated October 22, 2002 and during our meeting on November 25 and December 16, 2002, the above referenced properly appears to be very Compatible to my client's needs. The location of the subject Property and its proximity to their existing facility would be very desirable for serving their establish client base. In addition, the size of the site at 2.9 acres is nearly one acre larger than the amount of land required by Plymouth Heights Pet Hospital should the City of New Hope be interested in ./ Mr. Kirk McDonald Sanuary 19, 2003 Page Two retaining part of the site for use as a drainage or water retention pond. The larger site size would pwvide an excellent nannal buffer between the proposed .clinic and the adjacent buildings and allow for the preservation of many of the existing trees. The pwposed structure would consist of a single story, "state of the art" pet hospital and boarding facility totaling approximately 7,000 square feet in size. In an effort to address the sign/ficant problems w/th adverse soil conditions, the building would be constructed on a concrete'pad and incorporate pilings, if required. The building would most 1/ke]y be positioned on the west side of the pwperty to pwvide space for parlSng in front and to the east side of the structure. The architectural design of the building could easily compliment the surrounding residential and office land uses. For example, the roof would be pitched w/th a brick exter/or facade. Plymouth Heights Pet Hospital is a proven, financially strong business engaged in a rapidly expanding service ofcar/ng for pets within the community. Obviously, the availability of the property and cost are critical concerns for my client and they are prepared to move forward very quickly on purchasing and developing the subject parcel of land should an agreement be reached. We are seeking a formal response from the City of New Hope regarding their interest in entering into an agreement with Plymouth Heights Pet Hospital for the "Option To Purchase" the above referenced property within the next 90 to 120 days. This would allow us the opportunity to establ/sh a mutually agreeable pr/ce and provide the City of New Hope with comprehensive architectural plans and If you should have any questions, please call me. We look forward to the opportunity of presenting our proposal to the New Hope City Council and possibly working with the City on a project that will benefit many. S' h~en A. Ludovissie CC: Pierce Fleming; Plymouth Heights Pet Hospital / / J IVEWAY ESIGN 4810 W. Medicine Lake Dr. · Plymouth, MN 55442 · 763.559-9004 · 763-550.1165 fax. www. drfvewaydesign, h~, January 28, 2003 Mr. Kirk McDonald City of New Hope 4401 Xyion Ave. N. New Hope, MN 55428 Dear Mr. McDonald and City Council: Two weeks ago~ while at City Hall on another business matter, i mentioned to Kirk that Driveway Design is moving from its Plymouth location and is looking for a lot in the area to build a new facility. Kirk told me about the City property located at 9200 - 49"~ Ave. N., also known as the future Arens Trucking site. After looking at the site and reviewing the site plan and proposed building plans already approved, we concluded that this was close to a perfect match for the relocation of Driveway Design. I'd like to take a.moment to give a bdef history of Driveway Design and myself. My parents bought a new home on 40"~ and Maryland Ave. N. in 1955 and continue to live there today. My dad, Roald Johnson, was the Justice of the Peace for New Hope. I grew up in the community, went to High School at Cooper and Armstrong, graduating in the first class in 1971. I've continued to have ties in New Hope my entire life. Driveway Design also has had many ties to New Hope. Since starting business in 1977 we have. installed numerous private driveways for your residents. We have also paved quite a few parking lots in your city. Some of the work includes New Hope Bowl, City of New Hope - Sunshine Factory lot, reconstruct the City Hall and Police Station lots and demolition of the old bathhouse. In addition, we have plowed snow for many of your businesses since the mid-1970's. This season we are contracted with the City of New Hope to plow City Hall, the Police and Fire Stations and the Ice Arena. Coming back to New Hope is a natural. The purpose of this letter is to convey our interest in the property located at 9200 - 49"~ Ave. N. This Letter of Intent describes our intended use of the property and proposed time frame to proceed when an agreement is reached. My wire, Lanet, and I would like to work with the City of New Hope to create a new home for Driveway Design. The plans drawn for Arens Trucking are very close to our needs. We would be adding a 30' x 40' or 50' front office to the 60' x 80' building already proposed. The front parking lot and driveway would be StreetPrintTM structured asphalt. City of New Hope Page 2. We are willing to move extremely quick on this project. If an agreement is reached and approvals met soon, we would start tree removal and general site cleadng before the frost is out of the ground. Also, with the watermain and street reconstruction scheduled for this summer, we'd like to get as much heavy work completed before the street project is started. Thank you for your consideration and we look forward to working with you soon. Randall M. Joh~i~on Vice President January 20, 2003 Design · Construction · Construction Management Mr. Kirk McDonald Director of Community Development City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 Re: 9200 - 49m Avenue North Dear Mr. McDonald: I would like to thank you for your time last Wednesday. We hope that we can work with you and Ken to facfl/tate a successAfl development at the above site. The purpose o£ this letter is to confirm our interest in acq~g and developing the site. As disa~sed, we have interest in building either an office building,-or a series of office condominiums compatible w/th the adjacent neighborhood. Th/s week w/Il begin' prel/minary feasibility analysis by reviewing the geotechnical report and disa~sing the stormwater requirements with Vince at Boonestro. We will then complete a site plan and prelim/nary pr/dne that must indu,~ ~;*~- .... -',- system of foundations .... ~ .... , ..... " _ "~ ~'=~ - puc we can provide a wz-/~t'o=~eU;t~aca~u~r°~u~,°rreca°n'. ~nce this information is obtained, ru acquire me property. - Meanwhile, should other serious interest surface, please inform me. We anticipate some expenses to accumulate during this analysis in order to make a bona fide offer. You may telephone me at 952-200-4646 if you have any questions or concerns. Sincerely, Amcon Construction Company Kevin G. Maas Director of Sales and Marke~g Kgm ~ Jim W~ 200 W. Hwy. 13 * Burrsville, Minnesota 55337 Phone: 952-890-1217 · FAX: 952-890-0064 COTJ'NC~ REQUEST FOR ACTION O~;gina~ng DepaCu,ent Community Development Ken Doresk'y, Community By: By: MOTION AUTHORIZING STAFF TO OBTAIN (IMPROVEMENT PROJECT FILE 741) Approved for Agenda 2-24-02 APPRAISAL._ OF 5506 Agenda Section Consent Item No. 6.7 WINN.ETKA-_ AVENUE NORTH ACTION REQUESTED Staff is requesting that the City Council approve a motion authorizing staff to obtain an appraisal of 5506 Winnetka Avenue North for potential acquisition purposes. A letter has been received from the property owner indicating a desire to sell the property. The property is located within the Livable Communities East Winnetka Study Area. POLICY/PAST PRACTICF City goal #2 is to pursue the maintenance and redevelopment of commercial and residential properties within the City. The City Council has been addressing the residential portion of this goal through the City's many housing activities, including acquiring properties from willing sellers in areas designated for redevelopment in the Comprehensive Plan. When a property owner submits a letter of interest to the City, a request is Presented to the City Council for authorization to complete an appraisal. The City is required by law to pay fair market value when acqUiring property. Normally, fair market value is determined from a property appraisal. The City has been acquiring Properties on a voluntary basis in the Winnetka/Bass Lake Road/Sumter Avenue area for potential future redevelopment purposes. Over the past several years, the City has acquired a total of sixteen (16) properties in this area. BACKGROUND The City has received the attached correspondence from the property owner at 5506 Winnetka Avenue North requesting that the City consider purchasing the property. The correspondence is dated February 19, 2003. The Property is located within the Livable Communities East Winnetka Study Area and in Planning District 6. In 1998, the Council passed a resolution approving the City of New Hope Comprehensive Plan Update. in 1999, the Metropolitan Council approved the Comprehensive Plan Update. In the Plan, the City was broken down into several planning districts. Planning District 6 is the district where the Winnetka, Bass Lake Road and Sumter Properties that the City has been pursuing over the past few years are located. Planning District 6 is bordered by Winnetka Avenue North to the west, C.P. Rail system to the south and the City of Crystal to the vast and north. MOTION BY SECOND TO: Request for Action Page 2 The Cornprehensive Plan targeted several areas in the City for redevelopment. Recommendations fc~r. Planning District 6 include the acquisition and redevelopment of sites located along the south side of Bass" Lake Road, in the Bass Lake Road extension area and along the east side of Winnetka Avenue .~--th between 5340 Winnetka Avenue and Bass Lake Road. As referenced in the Comprehensive Plan Update, [he recommendation to redevelop this area is intended to alleviate poor housing conditions, improve access onto Winnetka and Bass Lake Road and more fully utilize the land. In October 1999, the New Hope Economic Development Authority directed staff to contact residents along the east side of Winnetka Avenue North, between 5430 and 5550 to inquire if there was any interest in voluntary sales of these properties to the City. Since that time, the City has purchased nine (9) of the seventeen (17) lots along the east side of Winnetka and additional properties along Sumter Avenue North and in the Bass Lake Road extension area (attached, please see a map of city-owned properties in Planning District 6). In March 2002, the Council directed staff to contact twenty (20) residents in Planning District 6 to again inquire if there was any interest in voluntary sales of these properties to .the City. The City has received additional interest from a number of property owners about potential sales. This property owner's request was received after the March 2002 interest letter was distributed. In 2000, the City received a Metropolitan Council Livable Communities Grant to study redevelopment opportunities in the roughly quarter-mile area encircling the intersection of Winnetka Avenue North and Bass Lake Road. In 2001 & 2002, the Livable Communities Task Force studied redevelopment opportunities within the designated area. In 2002, the Council accepted the task force study. In February 2003, the Council selected developers for each study area site based on proposals, except the west Winnetka site. The Hennepin County Estimated Market Value for the property is as follows: · Hennepin County o Taxes payable 2002, estimated market value: $146,000 ($32,500 Land &$113,500 Building) Staff recommends that the Council authorize staff to obtain an appraisal of this property. The estimated cost for an appraisal is $350. If the appraisal is authorized, staff will bring the completed appraisal back to the Council to consider negotiation. -- Staff has indicated to the property owner that because this would be a voluntary sale, no relocation benefits would be paid. The property owner would be required to sign a relocation waiver. FUNDING The subject property is located in an area where TIF funds can be expended. TIF funds would be used for property acquisition and associated holding costs. ATTACHMENTS · Correspondence from Property Owner (2-19-03) · Location Map · Topographic Map · Planning District 6 - City Ownership Map · Hennepin County Parcel Data · Comprehensive Plan References - Planning District 6 5426 5420 East Winnetka Study Area - Planning District 6 Ill iiI ~------ ~ " I!~ , .~. ; ~ ~" 7615 7~1 t ~1 / .' ~ · - , ' ... / ; ; ; " ~ t ._. ! 55TH AVE N. '--'"'- ~"--=-~- .... i ZL__ , .~ ~ ~'~ Ci~ed Prope~es in ; ~14 , ~13 , : Comprehensive Planning Distda 6: --: ~ -- '~1 ~._.~.~..~ ' ~ .... '~ ~ 1. 5~0 Winne~a Ave. N. ~ ~ 2. ~ Winne~ Ave. N. ' ' .......' ......:: ~ 3. ~10/12 Winne~a Ave. N. ~ R ~ = [ ~ ~ . . ~ ~ 4. ~20 Winne~a Ave. N. - ~ ......~ ......~ ~ z 5. ~ WinneAa Ave. N. ~ ~ ~ ~ t~-~ / ; ~18~ ~ ~ 6. 5518 Winne~ Ave. N. ~ ..... ~.. , ~i ~ t ~ 7. 5524Winne~aAve. N. ~..~ ~ / ~7 / .: ~1. ' -..- ' ~, : ' i ~,~ ~ ~/ 8. 5532 Winne~ Ave. N. ~ "'-'.. ~"-~/ ~ ~-- --~- ~ ~ 9. 5550 Winne~a Ave. N. .... ~ ,,.~-~/~ r .~ ~:~ ~,~; ~_ Sumter Ave. N. ee,, : . ~.M~. t / -.. / -,. ~ r-- 11. 5530 Sumter Ave. N. ~__~ ~ ~. ~-. : , ~; -~ ~ ; ; 12.5~6SumterAve. N. i ~ ~. / ,' [ 5212 · ~ . .~ . ~/ ~. ~_ . t 13. 5559 Sumter Ave. N. ~ ...... ~ .... -~.~ , ~, ~/ .,~ . . 14. 7603 Bass~keRoad~. ~e~ , '~-'- / ~' ~, · ~' ~; '~' 15. 7621 Bass~ke~ad~. ~---~ :,~.~ ,~v ~_ 4 ~: / - 16. 7801 Bass~keR~d ,_ ; -. . ~ , --. >- "-. '- J t REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section Community Development/~'-~'I 2-24-03 Public Hearin9 By: Kirk McDonald, Director of CD Item No. & Ken Doresk¥, CD Specialist 7. ! PUBLIC HEARING - RESOLUTION APPROVING PROPOSED USE OF 2003 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBREClPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS ACTION REQUESTED Staff is requesting that the City Council approve the attached resolution approving proposed use of 2003 Urban Hennepin County Community Development Block Grant Program Funds and authorizing execution of the subrecipient agreement with Hennepin County and any third party agreements. pOLIcY/PAST PRACTICF - The Federal CDBG Program requires that municipalities hold a public hearing on the projected use of funding. The City must formally request that its funding be applied to specific programs. This request is then forwarded to Hennepin County, where approval is given for the disbursement of funds to each program. Allcommunity allocations are based on the Department of Housing and Urban Development (HUD) formula using the community's share of three factors: 1) urban county total population; 2) number of persons with incomes at or below pOverty level; and 3) overcrowded housing units. Poverty data is a double-weighted factor inthe formula. This year all formula figures are determined using 2000 census data. BACKGROUND On January 10, 2003, Hennepin County notified the City of its 2003 CDBG requirements. Due to the fact that theUS Congress has not appropriated 2003 funds to HUD for disbursement and award to grantees, Hennepin County has not been notified of the current CDBG award. The County has requested that all consortium c/ties conduct a public hearing w/thin their normal imposed schedule and use the 2002 funding amounts as a guide for allocation. Staff will request direction from the Council for agency allocations above or below the 2002 amounts. As stated previously, the County has directed consortium cities to use 2002 CDBG amounts as a guide for 2003 allocations. According to this directive, the City will receive $156,956 in CDBG funds in 2003 (staff will request direction from the Council at the public headng for allocations above or below the $156,956). The City isable to all._~._..___ocate this fun~rems that meet the re uirements of HUD. Henne in Court has set a MOTION BY -- SECOND BY TO: Re_qUeSt for Action Page 2 2'~ March 7, 2003 deadline for all cities to declare programming of their respective funds. As a result, the Council must hold a public hearing on the allocation of New Hope's CDBG funds at this meeting. I'he County informed staff that from time-to-time, exact allocations are unknown and consortium cities are asked to provide recommendations based on previous amounts. The County estimated that it has been fifteen (15) years since the exact allocation was unknown. County-wide priorities need to be used as a guide when considering the use of CDBG funds to address local needs. The County will consider the relationship of proposed projects to County-wide priorities in the evaluation of proposals. If the City proposes to use CDBG funds for a project that does not address a high County-wide priority, the City must clearly explain in the project description why the project is a high priority in the City. All activities proposed in New Hope are defined by Hennepin County as HIGH priority. CDBG assisted activities, associated with neighborhood revitalization projects (removal of slum/blight properties), will only be considered a high priority when a minimum of 20 percent of any housing created or rehabilitated through redevelopment will be affordable to Iow and moderate-income households. This would apply to scattered-site as well as area slum/blight activities. High Priority Activities for CDBG funding: · Affordable Housing o Rental housing for families with income below 50% of median income; o Rental housing for elderly and physically disabled persons with income below 30% of median income; o Permanent supportive housing for persons with mental illness; o Rehabilitation of owner-occupied housing with income below 50% of'median income,-and;- o Homeownership assistance to households with income below 50% of median income. Eligible activities include acquisition of prope ..r.t.y, development related infrastructure, development soft- costs, down payment assistance for first-time homebuyers and rehabilitation of existing units. · Public Services/FacilEiee o Public serv!ces and/or facilities to assist families and seniors to maintain and/or .increase self- sufficiency and independent living, and to assist youth and their families with counseling and cdsis intervention services and related activities. · Neighborhood Revitalization o Neighborhood revitalization activities that address issues of substandard/blighted property in scattered- site and defined area redevelopments and that provide affordable housing on 20 percent of the units. No more than three activities can be undertaken in one community and each activity-should have a budget of at least $;7,500. When funds are committed jointly with other participants (cities) to carry out a single activity, these limits do not apply. Communities are strongly encouraged to develop joint initiatives to address mutual needs by consolidating their resources. Each city must ensure that at least 70 percent of the expenditures during the program year must be used for activities benefiting very Iow and Iow-income persons. The authorizing statute for the CDBG program requires that each funding activity meet one of three national objectives: benefiting Iow and moderate-income persons, preventing or eliminating slums and/or blight, and meeting an urgent need. The statute states that each grantee must meet this requirement. Participating communities have the flexibility of using up to 15 percent of their planning allocation to fund eligible, priority public services. HUD rules lime grantee use of CDBG funding for public services to 15 percent. ~ ,~equest for Action Page 3 2-24-03 -/As a potential-condition to receiving future funds, HUD annually evaluates efforts to affirmatively further fair housing choice. To continue its support of countywide fair housing efforts Hennepin County plans on allocating funds from its 2003 administrative budget for fair housing services. Services including outreach, court,. ~g and referral services, training and education programs and enforcement of fair housing laws and ordinances, will be targeted to pdodty actions and services identified in the Regional Analysis of Impediments and Fair Housing Action Guide. _ The following activities are the program requests received and the staff recommendation: Activity PSA - GMDCA Child Day Care PSA - Senior Transportation PSA - Treehouse Youth Services PSA - Community Action for Suburban Hennepin PSA - HOME Line, Renter Services Public Service Activity (PSA) Total NRA - Housing and Rehabili~a~o~ NRA - Scattered Site Housing Neighborhood Revitalization Activities {NRA) Total Overall Total Funding Requested $8,000.00 - - $14,118.00 -.. $5,000.00 $2,500.00 $5,000.00 $34~618.00 '$60,000.00 $73,412.60 $133,4'12.60 $'156,956.00 Recommended Budget $4,g25.40 $14,118.00 $3,000.00 $1,500.00 $0.00 (15% Max) = $23,543.40 $60,000.00 $73,412.60 (85%) = $133,412.60 $156~956.00 Greater Minneapolis Day Care Association The Greater Minneapolis Day Care Association (GMDCA) is an ongoing joint-city public service activity that the City has sponsored in previous years. GMDCA has requested $8,000. Based upon the 15% funding cap on public service activities, staff is recommending funding in the amount of $4,925.40. The amount requested in 2002 was $8,000 and the City funded $5,239.40. The requested funds will be used to provide assistance to Iow-income New Hope families who need help in meeting their child care needs. Hennepin County considers childcare services a high priority public service activity. Five Cities Senior Transportation Senior Transportation is an ongoing joint-city activity that the City has sponsored in previous years. The Five- Cities Transportation project is requesting $14,118 from each partner city. The amount requested in 2002 was $13,804 and the City funded $13,804. The program assists the Iow- and moderate-income elderly population in their transportation needs. Hennepin County considers senior transportation services a high pdority public service activity. Family Hope/TreeHouse Youth Services Family Hope/TreeHouse youth services is an ongoing joint-city activity that the City has sponsored in previous years. This year the City received a request from Family Hope Services for $5,000 to support their weekly support group program offered year-round without charge to at-risk youth in 'the community. Based upon the 15% funding cap on public service activities, staff is recommending funding in the amount of $3,000. In 2002, the City used the same basis for funding TreeHouse, giving less than requested, based on the 15 percent cap. The amount requested in 2002 was $5,000 and the City funded $3,000. Funding for this activity will be conditionally based upon Family Hope Services providing client income documentation. Hennepin County considers youth services a high pdority public service activity. Community Action for Suburban Hennepin (CASH) CASH is an ongoing joint-city activity that the City has sponsored in previous years. The City received a funding request from CASH in the amount of $2,500 to support homeownership Programs, foreclosure prevention, tenant/landlord counseling and housing education services for Iow- and moderate-income citizens. The amount requested in 2002 was $1,500 and the City funded $1,500. Hennepin County considers housing counseling services a high priority public service activity. Page 4 2~~ i~.,?~ HoME Line -- ,~l~Home Line is a joint-city activity that the City has not sponsored in previous years. The City received a funding ~recluest from Home Line in the amount of $5,000 to support Home Line's services for renters. The amount re~;uested in 2002 was $5,000 and based on the 15% PSA cap and other requests the City did not fund the activity. Hennepin County considers housing counseling services a high pdodty public service activity. Housing Rehabilitation This is an ongoing activity that has been sponsored in previous years. Hennepin County manages the Housing Rehabilitation Program for the City of New Hope and maintains a waiting list. The funds assist Iow-income homeowners with financial benefits for making basic repairs to their homes. In February 2002, the City allocated $60,000 in CDBG funds to the Housing Rehabilitation program. In 2002, two projects were completed, three projects were in process, two projects were funded but work had not commenced and ten households were on the waiting list. This program is a good way to get funds to New Hope residents for redevelopment without a great deal of staff time. The program is administered by Hennepin County. Hennepin County considers physical housing defects a high priority activity. Scattered Site Housing This is an ongoing activity that has been sponsored in previous years. The scattered site housing program is designed to improve the City's housing stock while providing livable housing options for Iow- and moderate- income families. Under the program, the City Council has the authority to purchase blighted properties throughout the City. The homes are then either rehabilitated or demolished to accommodate new construction. The housing units are then sold to 'first-time homeowners who meet the Iow- to moderate-income guidelines. Hennepin County considers physical housing defects and homeownership a high priority activity. In 2001 and 2002, the City pumhased one home from a willing seller and rehabilitated the property. The home is planned to be sold to a program qualifying household during the spring of 2003. Staff notified all agencies of this public hearing. Also, staff mailed a copy of this Request for Action to all agencies. After the presentation and public input, staff recommends that the Council close the public hearing, make any modifications to the recommended funding amounts, provide direction if the actual 2003 allocation is above or below the 2002 amount and approve the resolution. A spreadsheet showing the recent allocation history is attached for reference. ATTACHMENTS · Resolution · Public Hearing Notice · CDBG Status and Funding Distribution Spreadsheet · 2003 CDBG Allocation by Community · 2003 Urban Hennepin County CDBG Program Memorandum · Agency Requests COUNC3L REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section ~ Development and Planning Public Works ~.C~'~-. ~-, February 24, 2003 By: ,Guy Johnson - ~ ~ ~1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE 2003 STREET INFRASTRUCTURE PROJECT; ORDERING ADVERTISEMENT FOR BIDS - IMPROVEMENT PROJECT 721 REQUESTED ACTION Staff recommends approval of the resolution approving plans and specifications for the 2003 Street Infrastructure Project (721) and ordering the advattisement for bids. BACKGROUND In 2001. the city contracted with GoodPointe Technology to do an analysis of the city's roadways and to put together a street infrastructure plan that would identify and prioritize street maintenance activities to provide the maximum benefit. That analysis is complete: The plan has identified several streets to be milled and ovadaid at this time. The streets included in this project are: Edckson Drive (south of 49t' Avenue North), Zealand Avenue North (between 42m Avenue North and Aquila Avenue North). and Nevada Avenue North (between 42n= Avenue North and 45~ Avenue North). The specifications include removal and replacement of sections of curb and gutter in areas recommended by the City Engineer. The mill and overlay process is part of the annual pavement maintenance program. In addition to the Street Infrastructure work above, city staff has identified watermain replacement work to be completed in the area of 49t' Avenue North and the 169 North Service Road. The watermain replacement work will raise the waterm;~in in the area to a grade that will allow the city staff to perform maintenance as needed. Currently the watermain is too deep to allow staff or contractors to perform any maintenance, such as watermain repairs, gate valve maintenance and hydra~t/hydrant valve maintenance. The watermain's deoth is the result nf grade changes made to accommodate the 49" Avenue/IS9 overpass during the improvements t~ Count~ R-o-a-~l' 1-~ (now TH 16g). Without the replacement, the expense of repairs and maintenance could exceed the cost of the replacement. Also, changes recommended by the City Traffic Engineer in the lane configuration of 49"~ Avenue North (between the TH 169 Service Road and Erickson Drive) will be included. The changes will improve traffic flow in this area. Ail of the above mentioned items went out for bid in 2002 but all bids were rejected. Only two bids were received and both were believed to be high in comparison to the engineer's estimates. MOTION BY St~COND BY TO: Request For Action 2003 Street Infrastructure Plan Improvement February 24, 2003 Page 2 In addition to last year's proposed project, staff is recommending that the plans also include several new items that would be efficient to complete as part_of this project. These include storm sewer improvements at the intersection of Wisconsin Avenue and 5gu' Avenue North and at the intersection of Northwood Parkway and Decatur Avenue; the reconstruction of an unimproved city right-of-way at 43"~ Avenue to city street standards; the installation of storm water pipe under Nevada Avenue pdor to Nevada Avenue bein_=q milled and overlaid; and the construction of sidewalk along the east side of Nevada Avenue between 42''~ Avenue and 43"~ Avenue. FUNDING The City Engineer estimates construction costs of: Mill & Overlay Curb & Gutter 49= Avenue North - Watermain 49= Avenue Lane Configuration Storm Water Improve~nent - Northwood Pkwy/Decatur Storm Water Improvement - 8110 - 59~' Avenue North 43"~ Avenue North - Street Reconstruction Nevada Avenue - Storm Water Imp. Nevada Avenue - Sidewalk Total Project Cost; 66,028.00 52,925.OO $119,626.00 55,O40.00 14,585.00 13,088.00 78,423.00 78,670.00 16.670.00 $495,055.00 Funding for this project is available in the Street Infrastructure Fund, the Utility Fund, and the Storm Water Fund. Ai'i'ACHMENTS A copy of the resolution and a letter from the City Engineer are attached. 2003 Engineers &Architects To: Guy $ohn~n From: Vince Vander Top Copy:. Mark Hanson .Jason Quisberg Date: February 19, 2003 Re: 2003 Street hffrast~, c~e Plan Improvements City Project # 721 BRAA Project # 34-02-136 Several improvements have been proposed as pan of the 2003 Street bffrastructure Improvements. The plans and specifications have been completed and are attached for Council consideration and approval. We recommend that Council also authorize the advertisement for bids for this project. Proieet Scope The project' will include several components: Parts 1 and 2 - Mill and Overlay and Curb ~nd Gutter Repai_, Specific streets as idenififed in the City's pavement management plan will receive a mill and overlay and curb and gutter improvement. These streets include: · Nevada Avenue between 42nd Avenue and 45th Avenue · Zealand Avenue between 42nd Avenue and 44th Avenue · Erickson Drive south of 49th Avenue Parts 3 and 4- Waterm,ln repair in 49th Avenue and 49th Avenue street improvement,: Watermaln in 49* Avenue near Erickson Drive and the TH 169 frontage road will be replaced. In conjunction with this work, 49th Avenue will be reeonflgured at the intersection of the fi'ontage road to provide more efficient traffic flow. Pan 5 - Storm Sewer Ext_ension at Northwood Parkwa and Decatur Avenue Storm sewer would be extended from Northwood Park to this intersection to correct poor drainage issues. The construction in this contract would include open cut construction in the 2335 West Highway 36 · St. Paul, MN 55113 · 651-636-4600 · tax: 651-636-1311 / park and street. A separate quote would be'solicited from directional drilling contractors to drill the storm sewer below Northwood Parkway in lieu of disturbing Northwood Parkway. Directional drilling quotes will be solicited at thc same time as thc infrastructure pwjec! bids such that both options could bc evaluated. Part 6 - Storm Sewer Imt~rovements at 8110 59t~ Avenue Existing storm sewer from 59a' and Wisconsin Avenues discharges runoff into a ravine that flows into Meadow Lake. This ravine has erosion issues. The work in this project would extend the storm sewer to the lake to eliminate the potential for erosion in the ravine. Additional Work Certain additional Work has also been considered to be pan of the Nevada Avenue Work as it would be timely to consmact with the proposed mill and overlay. Part 7 - 43r~ Avenue Reconstruct This work is immediately adjacent to the mill and overlay work in Nevada Ave. 43'd Avenue is an unimproved cul-de-sac that serves as an access to Fred Sims Park and New Hope Apartments. This street is in Public Right-of-Way and is currently unimproved. This project will improve 43rd Avenue to City standards. It will also.provide parking stalls in a defined area for Fred Sims Park. Pan #8 - Nevada Avenue Storm Sew~ Trunk storm sewer that serves the general City Center area flows to Memory Pond in the City of Crystal through 43rd AvenuedNevada Avenue and Fred Sims Park. This storm sewer also serves the low point in 42nd Avenue at the railroad bridge. This low point is susceptible to flooding during certain rain events. A storm sewer could be constructed in Nevada Avenue from 43ra Avenue to 42'~d Avenue. Eventually, this storm sewer would intercept come of the storm flows contributed to the existing tnmk line serving the low point. This would increase the available capacity in the existing line and decrease the potential for flooding. Please refer to the attached memo for additional information. This project would only construct the storm sewer along the mill and overlay portion of Nevada Avenue. The storm sewer could be extended into 42nd Avenue in the future. The full benefit of this storm sewer would not be realized until the storm sewer is constructed into 42'~d Avenue. A storm sewer along Nevada Avenue would also provide a solution to current storm water issues immediately north of the properties abutting 42nd Avenue. 2335 West Highway 36 ri SL Paul, MN 55113 ri 612-636-4600 ri Fax: 612-636.1311 Part #9 - Nevada Avenue Sidewalk As part of the 42"d Avenue improvements constructed in 1990, sidewalk was constructed on the east side-of Nevada Avenue north approximately 100 feet toward Ired Sims Park. As part oft]tis project, the sidewalk could be completed_between 42"d Avenue and Fred Sims Park. Sidewalk docs not currently exist in"this location. ' ........ Cost Estimate Detailed costs cstimatcs can be provided for all parts oftbe work. A summary of the costs is as follows: Part 1 - lVlill and Overlay Pan 2 - Curb andGutter Repair Part 3 - Watermain (49th Avenue) Part 4 - 49a~ Avenue Street Improvements Part $ - Storm Sewer Improvements ('Northwood Pkwy and DeCatur Avenue) Part 6 - Storm Sewer Improvements (8110 590' Avenue bi.) -- Pan 7 - 43r~ Avenue Street Reconstruct Pan 8 - Nevada Avenue Storm Sewer Improvements Pan 9 - Nevada Avenue Sidewalk Construction Total Construction Costs This cost estimate does not include indirect costs. $66,027.50 $52,925.00 $119,625.50 $55,039.75 $14,585.00 $13,088.00 $78,423.25 $78,670.00 $495,054.00 h is recommended that Parts 1 through 4 and Parts 7 and 8 be considered a priority. Ii'funding constraints limit the Project, it is recommended that Pans 5 and 6 and Pan 9 could be delayed and constructed with future projects. The merits ofPart 8 could be reviewed further and discussed by Council. Recommendation ' It is reconunended that Council approve theplans for this work, and authorize bids ' be reviewed by the Council at the March 24t~ meefine 'n,. ~..~ ___ - ~..,_ .. B~ds would finalized at that time after actual bid amounts are kno"~n~"" ~ --,cope oxme project could be Please contact me at 651-604-4790 if you have questions. 2335 West Highway 36 ri St. Paul, MN 55113 II 612-636.4600 ri Fax: 612-636-1311 RE( UEST FOR ACTION Originating Department Approved for Agenda Agenda Section Public Works February 24, 2003 DeveloFmenc & Planntn$ Item No. By: Guy Johnson 8.2 MOTION AUTHORIZING THE DEVELOP..M~T OF PLANS AND SPECIFICATIONS FOR THE 2003 CRACK REPAIR AND SEAL COAT PROJECT (?ROJECT 742) REQUES¥ED ACTION Staff is recommending that Council pass a motion approving the development of plans and specifications for the 2003 Crack Repair and Seal Coat Project. POLICY/PAST PRACTICF To maximize the life of the pavement on our city streets, New Hope has traditionally practiced seal coating all City streets on a five-year cycle. This is an activity that is cdtical to the City's current pavement management program. If delayed, maintenance cost increases and may result in premature expenditures for pavement overlays or reconstruction. Seal coating is most effective in the early stagesof the pavement's life. Typically, crack repair was clone before seal coating and was limited to only those streets that were to be seal coated. " BACKGROUND In2001, the City contracted with GoodPointe Technology to do an analysis of the city's rOadways and to put together a management plan that would identify and prioritize street maintenance activities to provide the maximum benefit. That management plan is completed and recommends crack repair and Seal coating be considered separate street maintenance activiti.es. Therefore, streets that have been crack filled will no longer necessarily be seal coated afterwards. The results of crack repair without seal coating will be a street surface sometimes crisscrossed with dark repair lines. All of the crack repair and seal coat work identifk~:l for this year takes place on streets south of 36~ Avenue. According to the maintenance plan, those streets south of 36~ Avenue that are neither crack repaired nor seal coated this year are proposed to either be milled and overlaid with asphalt or reconstructed next year. Inorder to explain the changes in procedures, with following GoodPointe's recommended street management plan from past practices, staff has tentatively scheduled a public informational meeting at 6:30 PM on March 18, 2003, at the Public Works facility. FUNDING Funding for this program is budgeted in the 2003 Street Maintenance Operating Budget. ATi.ACHMENT.~ " A memorandum from the City's engineer is attached. MOTION BY ~ _.__._.____ -- SECOND BY TO: Engineers & Architects To: Guy Johnson From: Vince Vandcr Top Copy:. Mark Hanson Jason Quisb~rg Date: February 19, 2003 Re: 2003 Seal Coat Proj?,ct BRAA Project # 34-02-141 We haVe discussed required St~et maintenance work for this year including a crack seal and seal coat project. It would be appropriate for Council to authorize the preparation of plans and specifications for this work. In 2001 Goodpointe Technology evaluated all streets in the city. Recommendations for maintenance and improvements were provided. Maintenance work in 2003 includes: · Crack repair and seal coating all streets east of Boone Avenue and south of 36th Avenue. · Crack ]'epair only of SPecific Streets west of Boone Avenue and south of 36th Avenue. We recommend that plans be prepared for these improvements with the following exception: · We recommend that work not be complete in Boone Avenue south of 36th Avenue. Reconstruction of Hidden Valley Park and 36th Avenue will continue into the summer of 2003 and construction traffic and operations will conflict with maintenance work in Boone Avenue. If required, Boone Avenue maintenance can be included in a 2004 project. We also anticipate meeting with a "crack-fill-material" vendor to evaluate different crack fill materials. As stated, certain streets will only receive crack repair maintenance. The "black lines" will not be covered by seal coat aggregate leaving them exposed to traffic. pT~a~anw~U-~'~et bedro~uvht~fi;~o~~,.0,°f_..t~i_'_s..,m_m_n.t ,enan.ce. ~pnro~eet will be on the ordered of $100.000 , __. ~ . _ ~-- ~,~u-,z~, on ~arcn lo for anoroval and auth,',,4-o*;,--, *- ' aa ' . · · ,-.,,..,..,,-~,, vemse zor ozds. Actual work would not occur until June. Please contact me at 651-604-4790 if you have questions. 2335 West Highway 36 · St. Paul, MN 55113 · 651-636.4600~ EDA A¢ Zo Originating DepaFu,,ent Approved for Agenda Agenda Section Community Development y.~ 2-24-03 EDA Item No. By: Kirk McDonald B 4 RESOLUTION FINDING NEED TO ACQUIRE TITLE AND POSSESSION OF PROPERTY AT 7600 49T~ AVENUE NORTH PRIOR TO.COMMISSIONER'S AWARD, APPROVING THE-APPRAISAL OF DAMAGES RESULTING FROM THE-TAKING AND RATIFYING AND AUTHORIZING ALL STEPS TAKEN BY'STAFF TO ACQUIRE THE PROPERTY (IMPROVEMENT PROJECT NO. 737) REQUESTED ACTION City staff recommends that the EDA approve the attached resolution prepared by the City Attorney. .POLICY/PAST PRACTICF The EDA has approved similar resolutions in the past, when necessary, for the acquisition of property for redevelopment and/or business expansion purposes. BACKGROUND The City Attorney has prepared for consideration at the February 24 EDA meeting the enclosed Resolution Finding Need to Acquire Title and Possession of Property at 7600 49e Avenue North Prior to Commissioners' Award Approving the Appraisal of Damages Resulting from the Taking and Ratifying and Authorizing All Steps Taken by Staff to .Acquire the Property. Per the correspondence from the City Attorney, the City has received the preliminary appraisal from Shenahon Company to acquire 7600 49~ Avenue North. They have appraised the property at $335,000.-The appraisal amount is somewhat higher than anticipated due to the fact that Ahrens property has been proVided in the :)ast with a conditional use permit to allow outdoor storage in excess of 20% of their building size to accommodate their trucking business. This kind of specialized industrial use commands a greater value in the market place according to the appraiser, and as a result, the appraiser has valued the property at $335,000. A resolution is needed approving this appraisal to ensure the EDA will be able to acquire fee title to the property on or before May 31, 2003. The resolution states that: · The EDA has authorized commencement of an eminent domain Proceeding to acquire certain property at 7600 49~h Avenue North located in the City of New Hope. MOTION BY ' SECOND BY TO: Request for Action Page 2 2-24-03 The EDA adopted EDA Resolution 2002-10 at its November 12, 2002, meeting and that said Resolut_ion authorized that 7600 49"~ Avenue North be acquired by the 'Quick-Take" procedure pursuant to Minn. · _t. §117.042. The necessity to acquire 7600 49"~ Avenue North is set out in EDA Resolution 2002-10 and the findings made by EDA Resolution 2002-10 are incorporated into the herein Resolution by this reference as if said findings were fully set out herein. The EDA bases its finding to acquire the subject property by the 'Quick-Take" procedure on the fact that the construction time schedule for the 100,000 square foot building expansion by the Navarre Corporation requires a start date of June 2003 to ensure completion of the expansion during the 2003 construction season. Therefore, it is in the best interest of the City of New Hope and the EDA that the proposed building expansion project be completed dudng the 2003 construction season and to accomplish this objective, the construction work necessary to complete the project must commence during June 2003. An appraisal of damages resulting from the'prOposed taking has been prepared for the property by Shenehon Company, an independent certified fee appraiser, and the damages resulting from the taking is $335,000. Said determination of damages in the amount of $335,000 is hereby adopted by the EDA as its approved appraisal of value as required by .Minn. Stat. §117.042. The resolution further states: That the acquisition of title and possession to 7600 49"~ Avenue North by the "Quick-Take" procedure permitted under Minn. Stat. §117.042 is necessary and in the best interest of the City of New Hope and the EDA. · That the $335,000 appraisal of damages for 7600 49"~ Avenue North is hereby approved and declared by the EDA as its official determination of damages resulting from the taking. · That EDA staff is hereby authorized to proceed forthwith to acquire the subject property by "Quick-Take" per Minn. Stat. §117.042 and to take all reasonable steps necessary and required to accomplish this objective. · That all actions taken by staff to acquire the property by "Quick-Take" prior to the adoption of this Resolution are hereby ratified and approved as authorized by the EDA. The City Attorney has directed that the appraisal document not be included as an attachment to this request because the document is intended to be used in court and the document would become public if attached to this request. He has advised that if the EDA desires to review the appraisal, a special closed meeting could be conducted, due to the fact that this matter is in litigation. Staff recommends approval of the resolution. A'n'ACHMENT$ · Resolution · 2/18 City Attorney Correspondence · EDA Resolution 2002-10 CITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, HENNEPIN COUNTY, MINNESOTA 55428 PLANNING COMMISSION MINUTES February 4, 2003 City Hall, 7:00 p.m. CALL TO ORDER The New Hope Planning Commission met in regular session pursuant to due call and notice thereof; Chairman Landy called the meeting to order at 7:00 p.m. OATH OF OFFICE Kirk McDonald, Director of Community Development, administered the oath of office to Mr. Timothy Buggy. Chairman Landy, on behalf of the Commission, welcomed Buggy to the Planning Commission. ROLL CALL Present: Absent: Also Present: Anderson, Barrick, Brauch, Buggy, Hemken, Landy, O'Brien, Oelkers, Svendsen None Kirk McDonald, Community Development Director, Steve Sondrall, City Attorney, Alan Brixius, Planning Consultant, Vince VanderTop, Assistant City Engineer, Pamela Sylvester, Recording Secretary CONSENT BUSINESS There was no Consent Business on the agenda. PUBLIC HEARING PC03-01 Item 5.1 Chairman Landy introduced for discussion Item 5.1, Request for Concept/Development Stage Planned Unit Development, 7550 and 7600 49t~ Avenue North, New Hope LLC/Navarre Corporation, Petitioner. Mr. Kirk McDonald, Director of Community Development, stated that the City was involved in this project with regard to the relocation of the utilities and by providing tax increment financing assistance. The petitioners met with the Design & Review Committee and a number of issues were discussed. Revised plans were submitted that addressed a number of these issues. There were still many items that need to be addressed; therefore, staff is recommending that only concept stage PUD approval be given at this time. For development stage approval, the plans should be almost perfect. The petitioner is aware of staff's recommendation. The Commission should have a thorough discussion of the plans submitted and the issues identified by all of the consultants and staff. McDonald added that the petitioner would also be submitting a plat for review at the March Planning Commission meeting, and development stage approval could be given at that time providing plans are ready. McDonald pointed out that a letter had been received by the City from an adjacent property owner that should be entered into the record. Mr. Alan Brixius, Planning Consultant, stated that the petitioner was New Hope LLC/Navarre Corporation, and the request was for the properties at 7550 and 7600 49th Avenue North and Outlot A. The application was for concept/development stage planned unit development to construct an office/warehouse building and a preliminary plat to combine three parcels into one. At this time, staff was recommending concept stage PUD only; the preliminary plat had not been submitted yet. Brixius reported that the site consisted of two parcels and an outlot A, which would be combined into a single parcel, and the buildings would be connected between parcel 1 and parcel 2. Currently, there is an easement that runs through the proposed development site. The sanitary sewer and water main would need to be rerouted to facilitate the project. The adjoining ~roperties include industrial to the north and east .and southeast across 49u' Avenue, single family to the southwest across 49~ Avenue, and multiple family to the west. The total site size is 5.69 acres. The proposal is for a 103,000 square foot building footprint that would be linked to the existing Navarre building (second floor is 11,000 square feet for a total of 114,000 square feet). The buildings would be located on two separate properties with two property owners. The buildings would be connected at the front entrance and at the rear (north) of the building to accommodate movement of goods between the buildings. A PUD would be required to provide two connections, joint parking, shared utility service, and a shared circulation pattem. Setbacks for the buildings are met with the exception of the building connections and the flexibility of the PUD would accommodate that requirement. Access would be provided from 49"~ Avenue and via a private existing street between the Navarre building and another industrial building to the east. Access would be a circular movement entedng on the east private street, rotating around the buildings along the drive aisle past the-loading area, and exiting to 49th along the drive on the west side of the proposed building. The parking lot areas would be accessed via either driveway. A number of items need to be addressed including: 1) The proposed wetland on the northwest comer of the property needs-to be delineated to insure that the proposed drive aisle can be placed there without wetland mitigation. 2) The tuming radius at the northeast comer of the existing building needs to be broadened to allow for a full-sized semi truck. 3) The loading area on the west side of the new building should show the turning radius for large trucks and how the traffic movement would occur around the parking stalls. 4) By ordinance, a 40-foot separation is required between curb cuts. The curb cut at the southwest entrance is shown to be approximately 15 feet from the apartment complex. A straight drive aisle/ entrance may be a better arrangement than moving the entrance just to meet code. A variance should be granted to allow this smaller separation. 5) The 20-foot drive lane along the north side of the buildings would not accommodate two-way traffic and should be posted "one-way only." 6) The parking lot design provides 237 parking spaces between buildings one and two, which meets the requirements of City Code. With the construction of building two, an existing parking lot will be removed. Additional parking stalls are being suggested along the front of the buildings. 7) Joint circulation requires access easements across property lines and along the parking and driveway areas that are to be shared. The agreements need to be submitted as part of the PUD agreement and recorded with the property. 8) All parking areas should be properly surfaced and paint striped. The applicant indicated there would be concrete curbing provided along all perimeter drives and parking areas. The narrative submitted, however, indicated that the northern curb be eliminated to allow for drainage from the swale. At the Design & Review meeting, it was mentioned that another industrial property was allowed a sheet drain of the parking lot to a swale arrangement for better treatment of storm water. If Navarre chooses to request the elimination of the northern curb, the City would need to have detail showing the infiltration swale, otherwise, the curbing would be required. 9) The proposed building was illustrated to be a tip-up concrete building with a common entrance between the two buildings and another entrance at the southwest corner. 10) The buildings would be under separate ownership. In the event the lease arrangement expired, the buildings would need to have the capability of being fully separated. The applicant had indicated that this capability would be provided for. One comment offered was to retain the front entrance for the overall appearance and use a fire separation between the buildings. 11) There would be a separate address assigned for the new building. 12) The retaining wall along the west parking lot would be a significant structure in that the elevation difference between the apartments to the west and the new Navarre parking lot would be 13 feet. Details have been provided on the retaining wall, which need to be approved by a registered engineer. Issues raised at the Design & Review meeting included the drainage Planning Commission Meeting 2 February 4, 2003 of the apartment complex parking lot and the stability of the wall over time, and the need to provide a barrier at the top of the wall to prevent any cars from accidentally driving over the wall into the loading area below. The applicant indicated a metal guardrail on wood posts would be provided along the top of the retaining wall. This safety barrier would be sufficient, however, it does not address the need to screen the industrial area from the residential complex. City Code requires proper screening between residential and industrial properties. Staff suggested either a fence screen or landscaping along the top of the wall. 13) The proposed building footprint would contain 103,000 square feet and cover approximately 42% of the site area. On the plan, the green area was identified as being 20%, however with the paved courtyard between the two buildings, the green area would be reduced to 19.2%, which is below the industrial standard. Flexibility could be given on this issue through the PUD. 14) The proposed landscape plan identified a number of items discussed at the Design & Review meeting. The applicant changed from trees/shrubs around the pond to a native prairie seed. Additional plantings have been provided at the front of the building. There are some plantings shown around the retaining wall, however, it should be determined whether these are sufficient in height and density to provide screening. Plantings have been provided between the building and the parking area along the west property wall, which should break up the building massing. Staff review identified a number of errors between the plant list and the landscape plan; the applicant should be sure the counts match on list and plan. 15) The applicant provided demolition and the route for removing (49.plans the existing building's demolition debris to Winnetka to Bass Lake Road to Highway 169). 16) An additional fire hydrant would need to be provided on the west side of the proposed building. The hydrant on the northwest comer of the existing building would need to be relocated across the northern drive aisle to provide proper fire separation. Mr. Vince Vander Top, Assistant City Engineer, explained that is currently an easement for sanitary sewer and storm sewer that runs across the vacant property. The 21-inch trunk sanitary sewer that runs from north to south on the vacant parcel provides sewer service to a large portion of New Hope - north of 49th Avenue and east of Boone. The sewage in this line flows by gravity through this trunk sanitary sewer to the south part of the City to a Met Council lift station on Medicine Lake Road. There is also a smaller 8-inch sanitary sewer that goes to the east and around the Navarre building that provides sewer service to the existing Navarre building as well as to the industrial building immediately to the east along the railroad tracks. A storm sewer also runs through the vacant lot and provides service to the industrial property to the west and to the apartment complex. These utilities are in conflict with the proposed location of the new building. VanderTop stated that the City would be responsible for coordinating the reconstruction of the trunk sanitary sewer around the proposed building and back to the existing alignment on 49th Avenue. The 8-inch lateral would be reconstructed along 49th Avenue, and the applicant would be responsible to reconnect the existing sewer service to the Navarre building, and the 8-inch line would be extended to the industrial building to the east. The City would also reconstruct the storm sewer line along the north property line and back south to 49th Avenue. Storm sewer service would be reconnected to the apartment complex and to the industrial property to the west. VanderTop indicated that a retaining wall would be located along the northeast portion of the apartment complex parking lot adjacent to the new Navarre parking area. A significant amount of dirt would be removed from the site, anywhere from 25-30,000 cubic yards of material. The reason for removing the material was so the floor elevation of the proposed building would relate more closely to the existing building, due to the fact that the two buildings would be connected. The operations would be shared between the two Planning Commission Meeting 3 February 4, 2003 buildings and it would be important to have the floor elevations similar. The driveway from 49th Avenue would slope down in both directions to the loading dock area. From a storm water standpoint, the storm water would be collected from the front parking lot area as well as the westedy parking area to a pond in the northwest comer of the site. The pond would be sized based on city water quality and quantity standards. This application would be submitted to Shingle Creek Watershed for review, due to the fact that the development area would be over five acres. Bdxius stated that with the long list of staff recommendations, it would be premature to give development stage approval, however, the concept stage was consistent with the discussion thus far. Development stage approval would be withheld until the balance of the items were addressed. Commissioner Svendsen initiated discussion on the green space issue and it was determined that the reduction was an internal impact rather than an external issue and could be approved as part of the PUD flexibility. The reduction in space between the driveways should be approved as a variance because it would have an impact on the adjoining property. The courtyard drains to the north into the storm sewer and then east to the pond at the north end of the existing building. Chairman Landy questioned the age of the existing utility trunk lines. VanderTop replied that the sanitary sewer was probably constructed in the 1960s and the storm sewer was constructed in the eady 1980s. The condition of the trunk lines was acceptable, and if not for this project, the City would probably not be replacing it at this time. The estimated cost to the City is approximately $201,000 and would be paid with TIF funds. Mr. Robert Glasgow, representative of Navarre/New Hope LLC came forward to answer questions. Commissioner Svendsen initiated discussion on signage for one or two-way traffic at the driveway entrances. His concern was that the radius of the entrances was not sufficient for truck traffic without infringing on the grassed areas. Glasgow responded that the truck traffic, while the buildings were under lease with Navarre, would be for trucks to enter the receiving area via the pdvate drive on the east side of the existing building, proceed along the northerly drive, and exit out the west driveway. Currently UPS is the only truck service for Navarre. One-way signage would be provided along the northerly drive aisle. Svendsen asked for clarification on the fence to be located at the top of the retaining wall. Glasgow reported that it would be much like the metal barriers along highways. Mr. Bill Sikora, KKE Architects, responded that the barrier proposed at the top of the wall would be either 6" by 6" or 8" by 8" wood posts set into the ground, typical of a freeway traffic barrier. A continuous metal bumper would be hung between the posts, which may bend if someone drove into it rather than possibly break if it was constructed from wood. Commissioner Oelkers was concemed that that the rail would not be of sufficient height to prevent children from jumping over and falling down to the parking area below. He questioned whether there would be a fence constructed for screening. Brixius pointed out that there may not be enough room between the property line and the top of the wall for a lot of landscaping. A fence for security and screening may be the best option. Sikora explained that a fairly dense hedge or shrub could be planted at the top of the retaining wall. The ultimate height would be about five feet. There was a concern, even with a fence, that someone could walk along the top of the block on the outside of the fence beginning at the west entrance to the property. A wood Planning Commission Meeting 4 February 4, 2003 MOTION Item 5.1 fence would provide screening and security, but was also a maintenance concern. A cyclone fence with slats would provide security, but does not always look the best. The applicant indicated they would continue discussion on this item. At present, the petitioner was proposing a traffic barrier with a landscaped screen. Glasgow added that the apartment garages were a visual barrier to the loading docks and parking area and the parking area was recessed 13 feet. The proposed landscaping by the traffic barrier should provide adequate screening. Bdxius interjected that the landscape plan showed sparsely spaced plantings and thought should be given to more dense plantings. It was pointed out that proper maintenance of the plantings in that area was an issue. ^ continuous hedge along the top may be best and the intermediate step may contain seasonal type plantings. A suggestion was made to utilize river rock. Commissioner Barrick questioned why the courtyard area was paved and not a pervious surface. Glasgow responded that staff had recommended impervious, due to the fact that there would not be much sunlight in that area and drainage would need to be controlled. The fire inspector stressed the fact that access be provided for the area for emergency personnel, which would be accomplished through the north link. Barrick asked for clarification on the distance between the driveways of the apartment complex and Navarre and whether there would be enough space for snow storage/removal. Brixius noted that there would not be enough space for snow storage by the driveway. Snow storage would need to be addressed with the development stage plans. Sikora stated that the driveway for the apartment was 10 feet from the property line and Navarre's west driveway was 16 feet from the property line. Svendsen questioned whether the proposed parking on the south side of the existing site would be constructed with this project or at some point later. Glasgow stated they would like to have that parking constructed right away and they were in discussions with the property owner. There would be sufficient parking for the site without that proposed parking area at the south side of the existing building. Chairman Landy stated that the Commission had received correspondence from Hoyt Properties, 5000 Winnetka Avenue, adjacent to the subject property, and asked that it be entered into the record. No one in the audience wished to address the Commission, therefore, the public hearing was closed. Motion by Commissioner Svendsen, seconded by Commissioner O'Brien, to close the public hearing. All in favor. Motion carried. Motion by Commissioner Svendsen, seconded by Commissioner Oelkers, to approve Planning Case 03-01, Request for Concept Stage Planned Unit Development 7550 and 7600 49t~ Avenue North, New Hope LLC/Navarre Corporation, Petitioner, subject to the following conditions: 1. Submit revised Development/Final Stage PUD plans for Planning Commission review that address the recommendations included in this report from the Planning Consultant, City Engineer, Building Official, West Metro Fire and other city staff. 2. Submit preliminary plat. 3. Process utility easement vacation requests in conjunction with City. 4. Proceed with Watershed District approval. Planning Commission Meeting 5 February 4, 2003 COMMITTEE REPORTS Design & Review Committee Item 6.1 Codes & Standards Committee Item 6.2 OLD BUSINESS Miscellaneous Issues NEW BUSINESS ANNOUNCEMENTS ADJOURNMENT Voting in favor: Anderson, Barfick, Brauch, O'Brien, Oelkers, Svendsen Voting against: None Absent: None Motion passed. Buggy, Hemken, Landy, Landy stated that this planning case would be considered by the City Council on February 10 and advised the petitioner to attend. Svendsen reported that the Design & Review Committee met in January with the petitioner and had a good discussion on the proposed project. McDonald stated that he would like to bdng the plans back to the Design & Review Committee on February 13, and then bring revised plans back and the preliminary plat for the March Planning Commission meeting. McDonald stated he was not aware of any other applications for the March meeting. The City had been working with several other potential projects: Chardon Court, 5000 Winnetka and Mid-America Plaza. In response to a question on the recently plated property on 62~d Avenue, McDonald stated that once a certain number of units are sold at the Lincoln Manor Townhomes, he believed that the Association would approach the City for a Housing Improvement Area and proceed with the remainder of the improvements on the property. McDonald reported that a meeting would be scheduled before the end of February to continue discussion on several issues. Staff would be meeting on a couple of items before presenting the information to the Committee. There was no old business. Landy reported that the City Center Task Force met at the end of January for its initial meeting. In February the task force would be touring several existing redevelopment projects in neighboring communities. Discussion ensued on the article Ten Pdnciples for Reinventing Amedca's Suburban Stdps. Brauch suggested a change in the January 7 minutes on page 3 to read, "...be structured so that the business could be profitable." Motion was made by Commissioner Hemken, seconded by Commissioner Svendsen, to approve the Planning Commission minutes of January 7, 2002, as amended. All voted in favor. Motion carried. City Council and EDA minutes were reviewed. McDonald reminded the Commission of the upcoming tax increment financing workshop on February 11, from 6 to 8 p.m. Due to the subject matter, the City Manager would allow Council members and department heads to attend. Another workshop was scheduled for March 11 on storm water issues. There were no announcements. The Planning Commission meeting was unanimously adjoumed at 7:45 p.m. ..~Sp~ctfully submitted, ame a Sylvester, Recording Secretary Planning Commission Meeting 6 February 4, 2003 CITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, MINNESOTA 55428 City Council Minutes Regular Meeting January 27, 2003 City Hall, 7:00 p.m. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES OPEN FORUM CONSENT AGENDA MOTION Consent Items FINANCIAL CLAIMS Item 6.2 RESOLUTION 03-22 Item 6.4 RESOLUTION 03-23 Item 6.5 RESOLUTION 03-24 Item 6.6 RESOLUTION 03-25 Item 6.7 The New Hope City Council met in regular session pursuant to due call and notice thereof; Mayor Enck called the meeting to order at 7:00 p.m. The City Council and all present stood for the Pledge of Allegiance to the Flag. Council Present: W. Peter Enck, Mayor Sharon Cassen, Councilmember Don Collier, Councilmember Mary Gwin-Lenth, Councilmember Steve Sommer, Councilmember Staff Present: Dan Donahue, City Manager Jerry Beck, Commtmications Coordinator Ken Doresky, Community Development Specialist Eve Lomaistro, Human Resources Coordinator Kirk McDonald, Director of Community Development Steve Sondrall, City Attorney Motion was made by Councilmember Gwin-Lenth, seconded by Councilmember Cassen, to approve the Meeting Minutes of January 13, 2003. All present voted in favor. Motion carried. There was no one present to address the Council for the Open Forum. Mayor Enck introduced the consent items as listed for consideration and stated that all items will be enacted by one motion unless requested that an item be removed for discussion. Motion was made by Councilmember Cassen, seconded by Councilmember Collier, to approve all items on the Consent Agenda. All present voted in favor. Motion carried. Approval of Financial Claims Through January 27, 2003. Resolution Authorizing Release of Financial Guarantee for L and A Townhome Development, 4820-4860 Alice Way. Resolution Authorizing Release of Financial Guarantee for Paddock Laboratories, 3940 Quebec Avenue North. Resolution Approving Agreement Between the City of New Hope and REACH for Provision of Adaptive Recreation Services for Persons with Developmental Disabilities. Resolution Accepting Easement for the 364 Avenue Street Improvement Project. New Hope City Council Page 1 January 27, 2003 PUBLIC HEARING CURRENCY EXCHANGE Item 7.1 New Hope City Council Page 2 Mayor Enck introduced for discussion Item 7.1 Consideration of Application for a Currency Exchange Business (Fast Cash Check Cashing LLC). City Manager Donahue explained that the City received a request from Mr. Terry Buchanan to operate a currency exchange business at 2761 Winnetka Avenue North. A state license is necessary to operate a currency exchange business. The definition of a currency exchange business is, "Being engaged in the business of cashing checks, drafts, money orders, or traveler's checks for a fee." The Commissioner of Commerce cannot approve the application without the concurrence of the local governing body. Notice of the Public Hearing was published in the January 16, 2003, SunPost in accordance with Minnesota Statues 53A§04. No objections have been received. The city does not require a local business license for a currency exchange business nor is there any other zoning regulations pertaining to the operation such as found under a conditional use permit. As a local unit of government, the City Council has 60 days to respond to the state regarding the application. No response by the local governing body is considered concurrence. Mr. Donahue noted the requirement set forth by the Commissioner of Commerce that currency exchange businesses must be greater than ½ mile apart from one another. The city has only one other currency exchange business located at 4361 Winnetka Avenue North which is greater than ~ mile from the proposed business. Mr. Donahue reported that the applicant was requested to attend the public hearing to address questions the Council may have relative to the currency exchange business. Councilmember Collier asked if the other currency exchange business in the city is part of another business. Mayor Enck replied affu-matively noting the business is the Tienda Mexico Supermercado. Councilmember Collier questioned whether the applicant intends to conduct other business activities in addition to the currency exchange business. Mr. Terry Buchanan introduced himself. He illustrated photographs of a currency exchange business in Blaine. He noted the owner of Your Exchange is assisting him from a business perspective. Mayor Enck inquired regarding the fees for services, the cost of short-term loans and advancements, and the disclosure to the clientele who would use the services. Mr. Buchanan explained that Payday America would handle the loans rather than his currency exchange business. He anticipates cashing mostly payroll checks and the state regulates the fees and requires all fees to be clearly marked (he showed a photo depicting the visibility of a board with a rate structure). Mr. Buchanan corr, mented on his intentions to offer lower rates when he opens to draw clientele. Mayor Enck asked if signage is only in English and why Mr. Buchanan chose the Winnetka location. Mr. Buchanan stated the signage is only in English at this time. He explained his reasons for selecting the 2761 Winnetka location were based on demographics (high population in a developed area), rate of rent, and distance to other currency exchanges. Mr. Buchanan commented on the security system for employee safety. Mayor Enck questioned the involvement by the state. Mr. Buchanan reported that the Commerce Department conducts unannounced visits to check rates. The state also checks the books and conducts audits. He noted some local police departments make periodic checks at currency exchange businesses to review security measures. January 27, 2003 Mayor Enck inquired regarding history of attempted burglaries, break-ins, or robberies at these types of businesses. He commented that advertisement of "cash on hand" may increase criminal activity and result in a burden on the local police department. Mr. Buchanan responded that he has spoken to people at several check cashing locations in the Twin Cities and is not aware of high criminal activity. Mr. Buchanan stated at Your Exchange they experienced a low number of calls in the last year. Calls were placed only to report people for writing bad checks. Also, the police can look at the business' cameras to determine a person's identity, driver's license number, and possibly even who they are associated with. Mr. Buchanan stated the tapes are retained three months, and the data is all digitally recorded so it is very easy to access. Councilmember Collier inquired of the typical customer base. Mr. Buchanan replied that they are people who may have had problems with a checking account or younger people without driver's licenses. Councilmember Collier questioned the hours of operation. Mr. Buchanan said they would start out from 9:00 a.m. to 7:00 p.m. seven days a week and make adjustments to hours based on customer need. Councilmember Sommer expressed concern regarding the business hours and employee protection. Mr. Buchanan stated employees are behind bulletproof glass and they will have less money on hand at the end of the day. Mr. Buchanan said that he would usually be the one in charge of closing. He will try to have two people leave together, and there will be a 9-camera system. He explained the operation of the doors and the locking mechanisms. Councilmember Sommer inquired of the fee structure. Mr. Buchanan said the state must okay the "board" prices. He showed the rates for Money Center, which is in the Twin Cities area. He would advertise lower rates when he opens such as 1% for f~rst time customers. He indicated he is allowed to lower fees but can't add to what is on the board. He added that the state has published fees for cashing government and payroll checks and they are 2.5% up to $500 on government checks and 3% for checks over $500 and payroll checks. Councilmember Cassen asked where other currency exchanges are located in the area. Mr. Buchanan answered one in Minnetonka, one in St. Louis Park in Knollwood mall, one about 1.5 miles west of Brookdale, and there is also one in Crystal off Bass Lake Road. He stated he was looking for an area that was developed and had less competition providing this service. Councilmember Cassen commented on the liability of cashing personal checks for customers with a history of NSF checks. New Hope City Council Page 3 Mr. Buchanan indicated there is a risk but the majority of customers are cashing payroll checks. He noted a third of the business is generated by people under 18 year of age who do not have a driver's license or credit cards, which are often requirements to open bank accounts. Many people earn only about $100 per week and are willing to pay the $2 check cashing fee. The other two thirds are people who have a history of writing bad checks but are now working and trying to reestablish themselves. Councilmember Gwin-Lenth inquired of the space and whether it would be the January 27, 2003 MOTION/CLOSE PUBLIC HEARING New Hope City Council Page 4 only business activity at this site. Mr. Buchanan compared the store space to the council chambers stating it would be a bit narrower and longer. He stated the currency exchange business would be the sole business activity. Councilmember Gwin-Lenth pointed out that the community has many Spanish and Somali speaking persons who may not have established a bank account and other ways of cashing checks. She asked whether Mr. Buchanan has considered making reformation available in other languages. Mr. Buchanan explained his intentions to be as customer friendly as possible and add languages based on need. He also explained that he is researching a card similar to a debit card, which could be loaded with the mount of the customer's paycheck so they don't have to walk out with cash in hand. The card would cost $19 plus $2.50 to load it and can be used similar to a credit card. These cards can also be used to withdraw money from cash machines. In addition, the customer can also transfer money to another country or state for a lot lower rate than Western Union. They can mail a card to a relative or friend, load the account here and the other person can withdraw from another location. City Manager Donahue asked if any employees including Mr. Buchanan would be licensed to carry a handgun. Mr. Buchanan said he would consider it if he thought it was necessary. However, Your Exchange tried it and now doesn't see the need for it. He prefers not to have a gun and will not be applying for a permit before the business opens. City Manager Donahue made a suggestion to the Council that if the business is approved, the applicant be encouraged to review procedures for bad checks, fraud, etc. with the Police Department, so there is a clear understanding of the Police Department's authority. Councilmember Collier asked who received notice of the Public Heating. Mr. Donahue responded that the city is only required to publish the Public Heating in the local newspaper. Councilmember Sommer asked which space Mr. Buchanan intends to lease at the Midland Center. Mr. Buchanan replied that it is between the nails shop and Domino's Pizza. Councilmember Sommer asked about the number of customers a day that a successful business would draw. Mr. Buchanan answered a good customer base is about 200 to 300 people total and typically Thursday and Friday are the busiest days. Mayor Enck opened the floor for questions from the audience. Mr. Jonathan Laubach of 8600 Fairview Avenue, was recognized. He stated that he had some questions that are concerns as a citizen of New Hope. From a safety standpoint, he asked if businesses requiting bulletproof glass and gun permits were the types of businesses we want in New Hope. Mayor Enck stated that the question is well placed. However, the city does not have an ordinance nor is there a state law to allow the city to say no without a valid reason. He pointed out that the Council is posing many questions to learn the operations. He noted the applicant is entitled to do business like any other retailer such as a grocery store, liquor store, or other type of business. Mayor Enck thanked Mr. Laubach for sharing his concerns. Motion was made by Councilmember Cassen, seconded by Councilmember Gwin- Lenth, to close the Public Hearing. All present voted in favor. Motion carried. Mayor Enck suggested a review of the business in six months to ascertain the January27,2003 MOTION/CURRENCY EXCHANGE BUSINESS POTENTIAL PURCHASE OF 4317 NEVADA Item 8.1 New Hope City Council Page 5 frequency of police calls. He noted he does not perceive that there will be any issues, but if there are, then the city ought to impose a license requirement to recapture expenses. Councilmember Collier asked the City Attorney of the city's recourse if it becomes necessary to revoke a license issued through the state. City Attorney Sondrall replied that City's recourse would be through the Commerce Department to ask for a review relative to a license revocation. And there is a provision in Chapter 53A, which is the governing statute that deals with this type of business, to hold a hearing if they felt that the complaints of the city were justified and make a determination as to whether there should be a revocation or not. There would be a certain amount of due process afforded to the licensee to have a hearing pursuant to Chapter 14 which is the administrative procedures act in the state of Minnesota to determine whether the license should be revoked or not. Mr. Sondrall stated the license is up for renewal every year and the city's ultimate recourse would be to deny renewal of the license. Motion was made by Councilmember Cassen, seconded by Councilmember Sommer, supporting approval of the license. Voted in favor: Enck, Gwin-Lenth, Cassen, Sommer; Voted against: Collier. Motion carried. Mayor Enck introduced for discussion Item 8.1, Potential Purchase of 4317 Nevada for its appraised value of $61,000. Mr. Ken Doresky, Community Development Specialist, was recognized. Mr. Doresky stated that on November 7, 2002, the city received correspondence from the owner of 4317 Nevada Avenue North requesting that the city consider purchasing the property. The city considered acquiring this property in 1998 but did not pursue the purchase due to the fact that the property was occupied. The property is just north of 42na Avenue and across from Fred Sims Park. Mr. Doresky showed a topographic map of the property. On November 25, the Council authorized staff to obtain an appraisal of the property. Based on the Council's request, staff completed a code compliance inspection of the property and a supplemental building analysis report. Staff then forwarded the inspection materials to the appraiser for consideration. The completed appraisal is dated December 31, 2002, and the estimated market value for the property was $61,000. The appraiser made considerable adjustments for very poor condition of the property. The property has a lot width of 69.5' and a depth of 130' and measures a total of 9,035 square feet. The home on the property has 1,061 of gross living area and the basement is unfinished. The home was constructed in 1938 and the appraisal states that the subject property is poor in overall condition for its age. As requested by Council, staff contacted the two neighboring properties at 4415 Nevada Avenue North and 4301 Nevada Avenue North. Staff sent written correspondence to both of those property owners stating that the city was possibly interested in purchasing their property and requesting that they contact staff if they would like to discuss the matter further. Staff has not heard from either of those property owners. Mayor Enck asked about the properties on Winnetka Avenue where the city bought and demolished some houses without having a clear record of the deficiencies of those houses. He asked whether the city needs to take additional steps to preserve a record for compliance with the Livable Commumty Grants if the city acquires these properties. January 27, 2003 MOTION ITEM 8.1 Mr. DoreSky answered that the issue was using the percentage of land that was improved in our compliance for TIF eligibility. Mr. Doresky does not believe that this is a TIF district. He stated that he believes it was a good idea to do the code compliance inspection and supplemental report and suggests the city continue that in the future. The city has been able to go back and pass resolutions of blight for those properties but has not been able to use the improved amount of the lot for the percentage test. Mayor Enck clarified that he wanted to make sure we did not lose that opportunity. Mayor Enck stated that the request is to authorize staff to proceed to negotiate with the owner for the appraised value of $61,000. Councilmember Collier asked for a breakdown of the $61,000 appraised value. Mr. Doresky replied that the land is valued at $42,000 and the building is valued at $19,000. Councilmember Gwin-Lenth asked if the other two properties are owner-occupied or rentals. Mr. Doresky stated that they are owner-occupied as far as he knows, and the letters went directly to those homes, based on the ownership records of the city. Councilmember Gwin-Lenth asked if there had been subsequent contact with those owners. Mr. Doresky relied that no further contact was made. Mayor Enck stated that the plan would be to buy it, demolish the home, maintain the property, and then landbank it. Mr. Doresky agreed and stated that the city could use the property for a variety of things including an NCRC CHDO project; work with Greater Minneapolis Housing Corporation, or Habitat for Humanity. Councilmember Sommer thanked the Mayor for clarifying the city's intentions as he had been wondering whether or not the city was looking at purchasing this home for the scattered housing project and rehab it and sell it, to give someone an opportunity to buy an affordable home or if we_are just planning on buying it and bulldozing it down. He is particularly concerned about the condition of the foundation because when the city originally bought 7105 62"d Avenue, that was going to be a scattered housing project and once we got in there and realized the condition of the foundation it became another project. He wondered what we would do with the property if we purchased it. Mr. Doresky explained that the city would use Community Development Block Grant money for the purchase of the property, which dictates an affordability component to the project so we would sell the home at 80% of the median income. The way staff has looked at this project is that it is not rehabable; we could tear it down and reconstruct a new home and in that case we would be required to sell it at an affordable level. If authorized to negotiate, staff would be coming back to Council with a purchase price and go back to the owner with a purchase agreement. Staff would come back with ideas for development for the Council to consider. City Manager Donahue commented that the city is preserving its options. He stated even if it is purchased with CDBG money, the city can always pay it back if we decide to not meet the low-income guidelines or we decide on a different type of a housing program. The Council expressed support for keeping all options open. Motion was made by Councilmember Collier, seconded by Councilmember Gwin- Lenth, to authorize staff to negotiate the potential [purchase of 4317 Nevada Avenue North for its appraised value of $61,000. All present voted in favor. Motion carried. New Hope City Council Page 6 January 27, 2003 POTENTIAL ACQUISITION OF 4000 WINNETKA Item 8.2 MOTION/REJECT QUOTES TWINHOME MORTGAGE STRUCTURE Item 8.3 New Hope City Council Page 7 Mayor Enck introduced for discussion Item 8.2, A Motion to Reject Appraisal Quotes and the Potential Acquisition of 4000 Winnetka Avenue North, the Former Dura Process Company Industrial Property. Kirk McDonald, Director of Community Development, presented stalTs recommendation that Council approve a motion rejecting the appraisal quotes on the potential acquisition of 4000 Winnetka Avenue. The property is located within the City Center study area adjacent to and south of the Robbinsdale 281 School District bus garage property. Staff learned of the property's availability last year. The owner of the business passed away and the small business was bought out by a company in Eden Prairie and all 10 employees moved to the Eden Prairie operation. The building is now vacant and on the market. At the December 9 Council Meeting, staff was directed to obtain an appraisal. Staff had contacted the realtor, C.B. Richard Ellis, and learned that an appraisal was conducted on March 1 2002, for an estimated market value of $875,000. The property is currently on the market for $950,000. Mr. McDonald stated on January 9 staff toured the facility with representatives if School District 281 and the Avalon Group. Subsequently, the Avalon Group notified staff that 4000 Winnetka was not critical to the overall development of the site and recommended that the city not pursue acquisition of the subject property at this time. Mayor Enck commented on the advantages and disadvantages of purchasing the property. He noted the need to relocate the bus garage in order to use the site for redevelopment. He pointed out that the city does not yet have a specific plan in place, and therefore may be unable to justify the expense to purchase 4000 Winnetka. Mr. McDonald noted that Identification Services, presently located at 3440 Winpark, is interested in the site. Mr. McDonald explained that the property is a three-acre site, and the bus garage would need approximately six acres. Councilmember Cassen asked if Identification Services knows that this is a redevelopment area and that the City might want to purchase the property in the future. Mayor Enck and Mr. McDonald answered yes. Mr. McDonald added that there is a substantial amount of work that needs to be done to the building before anyone would move into it. Council discussed the need to properly remove and dispose of any contaminants at the property. Motion was made by Councilmember Gwin-Lenth, seconded by Councilmember Collier, to reject the potential acquisition of 4000 Winnetka Avenue North, the Former Dura Process Company Industrial Property. All present voted in favor. Motion carried. Mayor Enck introduced for discussion Item 8.3, a Motion Approving 7105 62"d Avenue North Accessible/Adaptable Twinhome Mortgage Structure. Mr. Doresky stated that on December 9 the Council approved a sale price for each of these units at $185,000, consistent with the appraised value. The Council also approved the Northwest Community Revitalization Corporation's marketing plan for the property. The Council requested that staff investigate recapture options for city funds in the project and general second mortgage options. On January 6, January 27, 2003 MOTION/ ITEM 8.3 RESOLUTION REGARDING REDEVELOPMENT PLANNING SERVICES Item 8.4 New Hope City Council Page 8 2003, the City Attorney, the executive director of the NCRC, Hennepin County, and staff met to discuss mortgage options for the property. At that meeting, it was determined that Hennepin County HOME would provide $20,000 per unit down payment assistance for the property with their typical county repayment terms. HOME funds can be used for down payment assistance and/or construction subsidy. Due to the high cost of the project, staff initially thought that the HOME funds would be needed for construction subsidy. After appraisals for the units were received and the sale price was set at $185,000, revenues increased. Therefore, the HOME funds were no longer needed for the construction subsidy and could be used for down payment assistance. Using HOME funds for down payment assistance allows the purchase price to be lowered to an affordable price and allows the city to receive the full $185,000 in revenue for each unit. In certain NCRC CHDO projects, the City has secured the value between the appraised price and sales price by mortgage to prevent the owner from receiving a windfall profit upon sale. Repayment schedules for those mortgages have varied. In this case, the HOME down payment assistance funds are secured by mortgage and County repayment terms preventing any windfall profit. County HOME funds belong to Hennepin County and when repaid upon sale can be transferred to the next buyer if they are eligible, or they go back into the HOME consortium pool and can be used for other eligible projects in the consortium. There are no city cash funds in the project; therefore, a city mortgage is not necessary for this project. The Federal HOME program does require a 25% permanent local match for each of our CHDO HOME program assisted projects. This is a new requirement that the city has discovered in the past year through an audit. Any project that is undertaken now with CHDO or HOME funds, must have a 25% match by the city. The matching funds must be local dollars that are permanently contributed to the project. In this case, there is $60,500 of HOME funds and 25% of the HOME funds is $15,125. The city's match, in this case, will be met using staff salary and hours contributed to the project. Hennepin County has approved that match requirement in this matter. Motion was made by Councilmember Collier, seconded by Councilmember Gwin- Lenth, to approve and proceed with the second mortgage through Hennepin County for the 7105 62nd Avenue North mortgage. All present voted in favor. Motion carried. Mayor Enck introduced for discussion Item 8.4, a Resolution Approving a Letter of Agreement with Dahlgren, Shardlow and Uban for Design and Redevelopment Planning Services for the New Hope City Center Area. Mr. Kirk McDonald, Director of Community Development, stated staff is recommending that the City Council approve the letter of agreement from Dahlgren, Shardlow and Uban (DSU) for Design and Redevelopment Planning Services for the New Hope City Center Area. In the past, the city has used the services of urban planning and redevelopment specialists to assist with task force studies. The Council specifically directed staff to develop an agreement with Dahlgren, Shardlow and Uban for the city center project because they are the same firm that completed the 42na Avenue Streetscape Study in 1998. It is staff's opinion that cost savings can be achieved through the utilization of the same fu-m because a great deal of the base data is already available from the previous project. The City Center task force study and this agreement with DSU will meet the following priority goals in the City Plan: to pursue the maintenance and redevelopment of commercial and residential properties within the city of New Hope; to flnprove communication with and from the public; and to increase citizen engagement in the community. It is intended that DSU be the lead facilitator on the project with the city's January 27, 2003 New Hope City Council Page 9 planning consultant and city engineer providing background information. He stated the £trst task force meeting will take place January 30. The agreement with DSU contains four phases: Phase One - physical and market analysis Phase Two - the City Center framework plan Phase Three - implementation strategies Phase Four - the design framework manual preparation. The total cost for the basic task is $55,542. There are also some optional costs included that may or may not be completed. Initially, this study will be funded with funds budgeted m the 2002/2003 Economic Development Authority and Planning budgets. Mayor Enck called attention to the fact that the reports produced by DSU will provide valuable information relative to residential and conu~iercial areas m New Hope. The reports will outline the amounts and types of office and retail development that are appropriate and supportable, an assessment of the housing market, and the amounts and types of housing that DSU believes will make the town center desirable. The city will gab an b-depth assessment of the overall commercial and residential properties m this Task Force area and other areas of the city such as Bass Lake Road and Winnetka. Councilmember Cassen commented that she was on the 42no Avenue Redevelopment Task Force and DSU did an excellent job. She reiterated Mayor Enck's comments regarding the value of the reports. She stated the council needs to remember that the city center area is New Hope's downtown which needs expansion. Councilmember Gwm-Lenth commented that she was very pleased with the framework m many respects, some of which the Mayor has mentioned. She pointed out the open meeting opportunities, and stated that as she was out in the community this past fall, she heard over and over again that people want to have a chance to be a part of the process. She then questioned the reimbursement of actual out-of-pocket expenses. Mr. McDonald answered that the city will do as much as possible b-house and has made that very clear to DSU. Councilmember Gwin-Lenth asked City Attorney Steve Sondrall to clarify ownership and control of the documents. She questioned if the contract is typical language. Mr. Sondrall replied that the contract is fairly standard language for a professional contract. He stated there would be a problem if the city terminates the agreement but wants to use plans and documents provided by DSU. Councilmember Sommer expressed support for this type of planning and research which needs to be done to ensure a successful redevelopment of the area. Mr. McDonald added that another interesting piece is that the city has incorporated a letter of agreement with developer Rick Martins so there will be a developer present at some of the meetings to provide ideas from a development point of view. Councilmember Collier stated that he is in agreement and pointed out that the city will hold two or three meetings for public input. He emphasized the good representation of the 15-member Task Force that includes residents, business owners, developers, retailers who lease space, etc. Mayor Enck stated he plans to attend the first meeting and encouraged other January 27, 2003 RESOLUTION 03-26 ITEM 8.4 "WE CARE ABOUT KIDS" MONTH Item 10.1 RESOLUTION 03-27 ITEM 10.1 E-PERMIT ACCESS FEE Item 10.2 New Hope City Council Page 10 Councilmembers to attend as well. Councilmember Sommer introduced the following resolution and moved its adoption: "RESOLUTION APPROVING LETTER OF AGREEMENT WITH DAHLGREN, SHARDLOW AND UBAN FOR URBAN DESIGN AND REDEVELOPMENT PLANNING SERVICES FOR THE NEW HOPE CITY CENTER AREA (IMPROVEMENT PROJECT NO. 718)". The motion for the adoption of the foregoing resolution was seconded by Councilmember Gwin-Lenth, and upon vote being taken thereon, the following voted in favor thereof: Enck, Cassen, Collier, Gwin-Lenth, Sommer; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. Mayor Enck introduced for discussion Item 10.1, a Resolution Proclaiming February, 2003, in the City of New Hope as "We Care About Kids" Month. Mayor Enck added that "We Care About Kids Day" is Saturday, February 1, 2003, from I0 a.m. to 4 p.m. with a role model ceremony at 2 p.m. at the YMCA on 42na Avenue. He stated last year there were hundreds of people in attendance and it was a very successful event. He encouraged residents to participate. Councilmember Gwin-Lenth introduced the following resolution and moved its adoption: "RESOLUTION PROCLAIMING FEBRUARY, 2003, IN THE CITY OF NEW HOPE AS "WE CARE ABOUT KIDS" MONTIt". The motion for the adoption of the foregoing resolution was seconded by Councilmember Collier, and upon vote being taken thereon, the following voted in favor thereof: Enck, Cassen, Collier, Gwin-Lenth, Sommer; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. Mayor Enck introduced for discussion Item 10.2 an Ordinance Amending Chapter 14 of the New Hope City Code by Establishing an E-Permit Access Fee. Mayor Enck noted the increase of services provided electronically and explained that the city has expenses relating to the LOGIS consortium and staff time to process such permits. He commented that the $3 fee seems reasonable. Discussion ensued regarding the need for a secured site on the website for the use of credit cards. Councilmember Collier supported the e-permit system as it will make the city very service oriented. Mayor Enck asked if departments other than the Community Development Department would provide e-permits. Mr. Dan Donahue, City Manager, stated it could be expanded to other departments in the future. Mr. Donahue stated that Parks and Recreation already takes credit cards and phone registrations. He noted the technology is advancing and over time, the city will increase this service. Councilmember Gwin-Lenth asked how a resident would know if a permit is needed or not. Mr. McDonald, Director of Community Development, stated the website already has much information regarding permits and this information will be further expanded in 2003. He briefly commented on the other steps involved (if an appointment needs to be set up for code compliance inspections, etc). Mr. McDonald introduced the Communications Coordinator Jerry Beck to provide January 27, 2003 ORDINANCE 03-03 ITEM 10.2 APPOINTMENTS TO NEW HOPE COMMISSIONS Item 11.1 MOTION ITEM 11.1 COUNCIL COMMUNICATIONS Item 12.1 additional detail. Mr. Beck stated there will be a link from the city's website to the secure website. The forms are being developed and will be placed on the secure website that LOGIS is developing. Mr. Beck stated there are only certain permits that will be available on this service. The city website and publicity we send out to announce this service will indicate what permits are available online. Councilmember Cassen introduced the following ordinance and moved its adoption: "ORDINANCE AMENDING CHAPTER 14 OF THE NEW HOPE CITY CODE BY ESTABLISHING AN E-PERMIT ACCESS FEE". The motion for the adoption of the foregoing ordinance was seconded by Councilmember Gwin-Lenth, and upon vote being taken thereon, the following voted in favor thereof: Enck, Cassen, Collier, Gwin-Lenth, Sommer; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the ordinance was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. Mayor Enck introduced for discussion Item 11.1, a Motion Appointing Persons to New Hope Commissions. Mayor Enck commented on the interviews that were held January 13, 2003. He recommended the following appointments: Planning Commission - Tim Buggy Citizens Advisory Commission - Dick Sievert, Diane Evans, and Ross Larson Human Rights Commission - Alanna Beaubaire The Mayor stated that Ross Larson also has excellent credentials that may qualify him for the Planning Commission but, at this time we had more applicants for the Planning Commission than openings. Motion was made by Mayor Enck, seconded by Councilmember Gwin-Lenth, to approve the appointments as indicated. All present voted in favor. Motion carried. Mayor Enck introduced for discussion Item 12.1, Exchange of Communication Between Members of the City Council. Mayor Enck · Mayor Enck related that he received a letter from Egan Companies thanking him and city staff for helping them to explore relocation to a larger facility in New Hope. The letter especially acknowledged Community Development Director Mr. McDonald for being very cooperative in exploring ways for the city to provide tax increment financing, tax rebates, or other financial assistance to Egan Companies to try and redevelop at 8801 Science Center Drive. Unfortunately, the cost of redevelopment was much more than they had contemplated and even with some city assistance, were unable to put the package together. They are impressed by the caliber of city staff. · Mayor Enck related that he received a letter from a resident who, after reading a publication from the city of Crystal, asked if there is any type of discount for water bills in the city of New Hope. He indicated to the resident that the city would explore it and he referred it to staffto review. Mayor Enck continued that the School District wanted to thank the city of New Hope and the Council and staff for making our facility available to them during the remodeling of their building. New Hope City Council Page 11 January 27, 2003 ADJOURNMENT Councilmember Collier · Ken Mohr, Captain of the Police Reserve, and Gary Link, Director of Police, sent a letter to all residents explaining the Police Reserves with an application enclosed. He suggested that anyone with interest in the Reserves give it some thought. The Reserves provide a very valuable service to the community. They are looking for recruits. The application deadline is February 15. We are very fortunate to have an active Police Reserve to support the Police Department. Ci_ty Manager Donahue Reported on upcoming meetings: · January 28, at 7:00 pm at Golden Valley City Hall, with the City Councils of Golden Valley and Crystal to explore the study of the possibility of developing our own water system. · February 1, from 8:30 a.m. to 4:30 p.m. the New Hope City Council will be meeting in a strategic planning process with senior city staff to explore plans, goals, and visions for the coming two years. · February 3, the Council will meet in a workshop. The principle topic will be to study the inflow and infiltration problem confronting the city and the exorbitant cost the city has to pay because water is entering our system illegally. Mayor Enck added that all the citizens are paying increased sewer charges because of connections from sump pumps that go directly into the sanitary system. Councilmember Gwin-Lcnth · Informed the Council that the Crime Prevention Board is having its annual meeting on Tuesday, February 4. It is a valuable group to community, supports the efforts of crime prevention and the Police Department. She urged others to attend and stated that she will be there. Mr. Donahue added that they would also accept any donations. Motion was made by Councilmember Gwin-Lenth, seconded by Councilmember Sommer, to adjourn the meeting, as there was no further business to come before the Council. All present voted in favor. Motion carried. The New Hope City Council adjourned at 8:47 p.m. Resp. ectfully submitted, Recording Secretary New Hope City Council Page 12 January 27, 2003 CITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, MINNESOTA 55428 City Council Minutes Regular Meeting February 10, 2O03 City Hall, 7:00 p.m. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES OPEN FORUM CONSENT AGENDA The New Hope City Council met in regular session pursuant to due call and notice thereof; Mayor Enck called the meeting to order at 7:00 p.m. The City Council and all present stood for the Pledge of Allegiance to the Flag. Council Present: W. Peter Enck, Mayor Don Collier, Councilmember Mary Gwin-Lenth, Councilmember Steve Sommer, Councilmember Council Absent: Sharon Cassen, Councilmember Staff Present: Dan Donahue, City Manager Jerry Beck, Commumcations Coordinator Guy Johnson, Director of Public Works Valerie Leone, City Clerk Gary Link, Director of Police Kirk McDonald, Director of Community Development Jim O'Meara, Police Captain Steve Sondrall, City Attorney Motion was made by Councilmember Gwin-Lenth, seconded by Councilmember Sommer, to approve the Meeting Minutes of January 27, 2003; and the Joint Council Meeting of January 28, 2003. All present voted in favor. Motion carried. Mr. Henry Roberts, 4632 Hillsboro Avenue North, commented on the cost to undertake the feasibility study for a water supply system. He commented on his dislike of the water provided through the cities of Maple Grove and Plymouth. He noted it is unknown whether there will be a cost savings to operate a city facility con-spared to continuing to purchase water from Minneapolis. Mr. Roberts also pointed out he believes the $200,000 cost of the study is wasted money if the Joint Water Commission decides against construction of a water supply facility. Mr. Roberts also questioned the proposed timeframe and whether there would be oppommities for public input. Mayor Enck thanked Mr. Roberts for his comments and noted this issue will be further discussed under Item I 1.1 of the agenda. Mayor Enck stated it will be approximately six months before a decision is made regarding a water supply system. He assured Mr. Roberts that the public will be kept apprised of the progress and there will be informational meetings during the process. Mayor Enck introduced the consent items as listed for consideration and stated that all items will be enacted by one motion unless requested that an item be removed for discussion. Item 6.7 was removed for discussion later in the meeting. New Hope City Council Page 1 February 10, 2003 MOTION Consent Items BUSINESS LICENSES Item 6.1 FINANCIAL CLAIMS Item 6.2 LIABILITY CLAIMS Item 6.3 RESOLUTION 03-28 Item 6.4 MOTION/LOGIS PUBLIC SAFETY SYSTEMS Item 6.5 IMP. PROJECT 735 Item 6.6 RESOLUTION 03-29 Item 6.8 RESOLUTION 03-30 Item 6.9 BID/SQUADS Item 6.10 PLANNING CASE 03-01 Item 8.1 New Hope City Council Page 2 Motion was made by Councilmember Collier, seconded by Councilmember Gwin- Lenth, to approve all remaining items on the Consent Agenda. All present voted in favor. Motion carried. Approval of Business Licenses. Approval of Financial Claims Through February 10, 2003. Acknowledgement of Liability Claim No. 03-02 (Kurt Klipstein). Resolution Amending the 2002 General Fund and Arena Budgets. Motion Supporting the Replacement of Public Safety Hardware and Software Systems Supplied by LOGIS and Authorizing the City Manager to Declare the City's Intent to Support and Participate in this Acquisition and the Operating Costs of the New LOGIS System. Motion Authorizing the Development of Plans and Specifications for Replacement of Sanitary Sewer Lift Station Control Panels (City Project No. 735). Resolution Ordering Published Notice and Public Hearing to Approve the P?ojected Use of Funds in the 2003 Urban Hennepin County Community Development Block Grant Program. Resolution Re-Appointing Dan Donahue, City Manager, to Northwest Community Television Board for a Term Expiring February 14, 2005. Approval of Bid from Superior Ford for Two 2003 Ford Crown Victoria Police Interceptors in the Amount of $25,141 per Vehicle. Mayor Enck introduced for discussion Item 8.1, Planning Case 03-01, Request for Concept/Development Stage Planned Unit Development Approval to Allow Construction of a 111,000 Square Foot Office/Warehouse Building with Links to the Existing Building, 7550 and 7600 49th Avenue North, New Hope LLC/Navarre Corporation, Petitioner. Mr. McDonald, Director of Community Development, stated the petitioner is requesting concept/development stage planned unit development approval to allow construction of a new 111,000 s~uare foot office/warehouse building with links to the existing building at 7400 49 Avenue. The Planning Commission considered this request at its February 4 meeting and recommended concept approval only, subject to the following conditions: · Submit revised Development/Final Stage PUD plans for Planning Commission review that address the recommendations included in the planning report from the Planning Consultant, City Engineer, Building Official, West Metro Fire and other city staff. · Submit .preliminary plat. · Process utility easement vacation requests in conjunction with City. · Proceed with Watershed District approval. Mr. McDonald stated the resolution before the Council approves the request for concept approval subject to the fore-cited conditions. Staff and the Planning February l0,2003 RESOLUTION 03-31 ITEM 8.1 Commission will continue to work with the petitioner on addressing the outstanding items, and it is anticipated that development stage PUD approval will be recommended at the March 4 Planning Commission meeting in conjunction with the preliminary plat approval, and that recommendation will be considered by the City Council on March 10. The petitioner is agreeable with that recommendation. The City received written correspondence fxom Hoyt Properties, Inc. in regards to the request from Navarre and the Planning Commission accepted the comments and made them a part of the official record. No other public comments were received at the public hearing. Mr. McDonald noted the City Council has approved concept stage planned unit developments in the past if they comply with the requirements of the Zoning Code. This application is consistent with priority goal #2 in the 2002 City Plan mission statement, which is to pursue the maintenance and redevelopment of commercial and residential properties in the City. It is also consistent with the goals of the Comprehensive Plan, which are to retain and expand New Hope industrial land uses to insure a diverse tax base and local employment oppommities. Mayor Enck noted the possibility of separating the buildings in the future, and inquired regarding removal of the links. He also questioned the parking requirements and driveway conditions. Mr. McDonald commented that the building links are only permitted by a PUD. H~ stated Navarre Corporation has indicated the links would be removed should there be a change in lease arrangements. He stated the parking requirements are met for each of the parcels on each of the sites. Mr. McDonald stated the close proximity of the driveway to the abutting apartment complex will be discussed in the near future. Mr. McDonald advised the Council that Robert Glasgow, representative of Navarre/New Hope, LLC, is available to answer questions. Councilmember Sommer suggested that concrete curb and gutter be required along the north side of the site. Mr. McDonald stated the New Hope city code requires concrete curb and gutter. The only instances of exceptions to the requirement relate to water quality or nmoff issues. Councilmember Collier disclosed that he owns shares of Navarre stock and therefore will abstain from voting on this item. Councilmember Gwin-Lenth introduced the following resolution and moved its adoption: "RESOLUTION APPROVING PLANNING CASE 03-01, CONCEPT STAGE PLANNED UNIT DEVELOPMENT APPROVAL TO ALLOW CONSTRUCTION OF A 111,000 SQUARE FOOT OFFICE/WAREHOUSE BUILDING WITH LINKS TO THE EXISTING BUILDING, 7550-7600 49TM AVENUE NORTH, NEW HOPE LLC/NAVARRE CORPORATION, PETITIONER". The motion for the adoption of the foregoing resolution was seconded by Councilmember Sommer, and upon vote being taken thereon, the following voted in favor thereof: Enck, Gwin-Lenth, Sommer; and the following voted against the same: None; Abstained: Collier; Absent: Cassen; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. New Hope City Council Page 3 February l0,2003 LOREN HANSON DAY Item 10.1 RESOLUTION 03-32 Item 10.1 MONEY PURCHASE RETIREMENT PLAN Item 10.2 RESOLUTION 03-33 Item 10.2 WATERSUPPLY SYSTEM Item 11.1 New Hope City Council Page 4 Mayor Enck introduced for discussion Item 10.1, Resolution Proclaiming Friday, February 14, 2003, as Loren Hanson Day in the City of New Hope, Minnesota. Mayor Enck and Police Captain Jim O'Meara expressed gratitude to Mr. Hanson for his 31 years of service to the city. Also present to congratulate Mr. Hanson were Police Chief Gary Link and Police Sergeant Scott Slawson. The City Council conveyed their appreciation. Councilmember Collier introduced the following resolution and moved its adoption: "RESOLUTION PROCLAIMING FRIDAY, FEBRUARY 14, 2003, AS LOREN HANSON DAY IN THE CITY OF NEW HOPE, MINNESOTA". The motion for the adoption of the foregoing resolution was seconded by Councilmember Gwin-Lenth, and upon vote being taken thereon, the following voted in favor thereof: Enck, Collier, Gwin-Lenth, Sommer; and the following voted against the same: None; Abstained: None; Absent: Cassen; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. Mayor Enck introduced for discussion Item 10.2, Resolution Establishing a 401 Money Purchase Retirement Plan. Mr. Dan Donahue, City Manager, reported that he is the only employee eligible to participate in this alternate retirement plan that will be administered by the ICMA Retirement Corporation. He stated there is no cost to the City for the plan, but the governing body must establish the plan in order to comply with IRS rules. Councilmember Collier introduced the following resolution and moved its adoption: "RESOLUTION ESTABLISHING A 401 MONEY PURCHASE RETIREMENT PLAN". The motion for the adoption of the foregoing resolution was seconded by Councilmember Gwin-Lenth, and upon vote being taken thereon, the following voted in favor thereof: Enck, Collier, Gwin-Lenth, Sommer; and the following voted against the same: None; Abstained: None; Absent: Cassen; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. Mayor Enck introduced for discussion Item 11.1, Resolution Authorizing the Joint Water Commission to Undertake Feasibility Studies Regarding Development of Water Supply System Mayor Enck reported that the cities of New Hope, Crystal, and Golden Valley comprise the Joint Water Commission (JWC). The JWC has purchased water from the City of Minneapolis since 1963. The contract with Minneapolis has expired, and water rates will continue to increase as Minneapolis embarks on major infrastructure improvements. The city councils met on January 28 to discuss options of future water sources. A water supply study (phase 1) has already been completed by Environmental Financial Group which suggests it may be cost effective to develop an independent water source rather than continue purchasing water from Minneapolis. He stated phase 2 of the study would determine whether or not a system owned by the JWC is technically and financially feasible. In order to proceed with the phase 2 of the study, all three cities must adopt the resolution in support of the action. The approximate cost of the study is $200,000 that will be split between the three cities. New Hope's share would be paid by the water utility fund. Mr. Dan Donahue, City Manager, reported that the study will include four different tracks occurring simultaneously. He emphasized the process could be halted at any time if directed by the three cities. He noted associated fees to February 10, 2003 RESOLUTION 03-34 Item 11.1 COUNCIL COMMUNICATIONS Item 12.1 CONSENT ITEMS REMOVED IMP. PROJECT 718 Item 6.7 New Hope City Council Page 5 develop the study would then stop as well. In addition to determining whether a water supply system owned and operated by the JWC is technically and fmancially feasible, the study will investigate options for governance of a groundwater supply and treatment system, evaluate alternate public governance models to own and operate the system, evaluate public and private operations, specify the type and content of intergovernmental agreements, and identify legal requirements. Mayor Enck questioned whether the City of Minneapolis provided data requested by the JWC. Mr. Donahue responded that Minneapolis has been cooperative and provided much analysis. He noted that the JWC will be requesting additional information as well. Councilmember Collier commented that he is not comfortable with proceeding with a study exploring the feasibility of an independent water supply system. He noted that New Hope has been receiving quality water from the City of Minneapolis, and he is not convinced that hiring and operating another layer is in the best interest of the City. Mayor Enck acknowledged Councilmember Collier's concerns. Mayor Enck shared that he believes the study is necessary to obtain more information to base one's decision. Councilmember Gwin-Lenth introduced the following resolution and moved its adoption: "RESOLUTION AUTHORIZING THE JOINT WATER COMMISSION TO UNDERTAKE FEASIBILITY STUDIES REGARDING DEVELOPMENT OF WATER SUPPLY SYSTEM". The motion for the adoption of the foregoing resolution was seconded by Councilmember Sommer, and upon vote being taken thereon, the following voted in favor thereofi Enck, Gwin-Lenth, Sommer; and the following voted against the same: Collier; Abstained: None; Absent: Cassen; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. Mayor Enck introduced for discussion Item 12.1, Exchange of Communication Between Members of the City Council. Mayor Enck · Read a letter sent by Amy Tate, former Citizens Advisory Commissioner, thanking the Council for the opportunity to serve on a city commission. Councilmember Sommer · Reported that he recently met with Rep. Lyrme Osterman and Met Council Chair Peter Bell regarding redevelopment efforts in New Hope. City Manager Donahue · Received a report published by the state auditor of rankings of 2001 per capita expenditures of cities over 2,500 in population and reported that New Hope is ranked well below the average in terms of per capita expenditures. · Announced the council will hold a work session on February 18 to review the Development Proposals for the Livable Commumties Task Force Study Area. Mayor Enck introduced for discussion the consent item which was removed, Item 6.7, Resolution Amending Letter of Agreement with DSU for City Center Planning Service to Include Preliminary Residential Market Information (Improvement Project No. 718). Councilmember Gwin-Lenth questioned the residential market study component and requested that the study include new information rather than a repeat of the 1997 life cycle housing study. February 10, 2003 RESOLUTION 03-35 Item 6.7 ADJOURNMENT Mr. Kirk McDonald, Director of Commumty Development, assured the Council that he has documented Council's concerns that were expressed at the February 3 work session, and he will present this information to DSU. Councilmember Gwin-Lenth introduced the following resolution and moved its adoption: "RESOLUTION AMENDING LETTER OF AGREEMENT WITH DSU FOR CITY CENTER PLANNING SERVICE TO INCLUDE PRELIMINARY RESIDENTIAL MARKET INFORMATION (IMPROVEMENT PROJECT NO. 718)". The motion for the adoption of the foregoing resolution was seconded by Councilmember Collier, and upon vote being taken thereon, the following voted in favor thereofi Enck, Collier, Gwin- Lenth, Sommer; and the following voted against the same: None; Abstained: None; Absent: Cassen; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. Motion was made by Councilmember Gwin-Lenth, seconded by Councilmember Collier, to adjourn the meeting, as there was no further business to come before the Council. All present voted in favor. Motion came& The New Hope City Council adjourned at 7:50 p.m. ~pectfully submi~ed, Valerie Leone City Clerk New Hope City Council Page 6 Febmaryl0, 2003 CITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, MINNESOTA 55428 City Council Minutes Regular Meeting February 24, 2003 City Hall, 7:00 p.m. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES OPEN FORUM CONSENT AGENDA New Hope City Council' The New Hope City Council met in regular session pursuant to due call and notice thereof; Mayor Enck called the meeting to order at 7:00 p.m. The City Council and all present stood for the Pledge of Allegiance to the Flag. Council Present: W. Peter Enck, Mayor Sharon Cassen, Councilmember Don Collier, Councilmember Mary Gwin-Lenth, Councilmember Steve Sommer, Councilmember Staff Present: Dan Donahue, City Manager Jerry Beck, Communications Coordinator Ken Doresky, Community Development Specialist Guy Johnson, Director of Public Works Valerie Leone, City Clerk Kirk McDonald, Director of Community Development Steve Sondrall, City Attorney Daryl Sulander, Director of Finance Vince VanderTop, Assistant City Engineer Motion was made by Councilmember Collier, seconded by Councilmember Gwin- Lenth, to approve the Regular Meeting Minutes of February 10, 2003. Voting in favor: Enck, Collier, Gwin-Lenth, Sommer; Voting against: None; Abstained: Cassen; Absent: None. Motion carried. Motion was made by Councilmember Collier, seconded by Councilmember Gwin-Lenth, to approve the Work Session Minutes of February 3, 2003, and February 18, 2003. All present voted in favor. Motion carried. Jordan Bobb, 4660 Decatur Avenue North, expressed an interest in painting a community mural at the New Hope Swimming Pool. He stated he is a student at the Arts High School in Golden Valley. He noted he believes a mural would improve the pool's atmosphere, and also noted the mural's content would be at the discretion of the city. Mayor Enck thanked Mr. Bobb for sharing his idea. Mayor Enck requested exploration of the mural proposal by the Parks and Recreation Director and the Citizens Advisory Commission. He suggested the Commission report to the Council on issues such as location, cost, and funding. Mayor Enck displayed the plaque and congratulated Daryl Sulander, Finance Director, on receipt of the Certification of Achievement for Excellence in Reporting Award. Director Sulander extended his appreciation to Accountant Kay Ruhoff and other Finance Department staff for their assistance in preparing the annual report. (This item is later on the agenda as item 11.1). Mayor Enck introduced the consent items as listed for consideration and stated that all items will be enacted by one motion unless requested that an item be removed for discussion. Item 6.1 was removed for discussion later in the meeting. February 24, 2003 Page 1 of 1 MOTION Consent Items FINANCIAL CLAIMS Item 6.2 LIABILITY CLAIMS Item 6.3 RESOLUTION 03-36 Item 6.4 RESOLUTION 03-37 Item 6.5 RESOLUTION 03-38 Item 6.6 IMP. PROJECT 741 Item 6.7 RESOLUTION 03-39 Item 6.8 PUBLIC HEARING Item 7.1 New Hope City Council' Motion was made by Councilmember Gwin-Lenth, seconded by Councilmember Cassen, to approve all remaining items on the Consent Agenda. Ail present voted in favor. Motion carried. Approval of Financial Claims Through February 24, 2003. Acknowledgement of Liability Claim No. 03-04 (Park Acres Townhomes). Resolution Accepting Easement for the 36t~ Avenue Street Improvement Project, City Project No. 626. Resolution Approving Contract Between the City of New Hope and Allied Blacktop Company for 2003 Street Sweeping Services. Resolution Approving Contract Between the City of New Hope Allied Blacktop Company for the Disposal of Debris Collected During the Spring 2003 Street Sweeping Operation. Motion Authorizing Staff to Obtain Appraisal of 5506 Winnetka Avenue North (Imp. Project No. 741). Resolution Declaring the Official Intent of the City of New Hope to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City. Mayor Enck introduced for discussion Item 7.1, Resolution Approving Proposed Use of 2003 Urban Hennepin County Comanunity Development Block Grant Program Funds and Authorizing Execution of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Mr. Ken Doresky, Community Development Specialist, explained that the Federal CDBG Program requires that mtmicipalities hold a public hearing on the projected use of funding. The City must formally request that its funding be applied to specific programs. This request is then forwarded to Heunepin County, where approval is given for the disbursement of funds to each program. All community allocations are based on the Department of Housing and Urban Development (HUD) formula using the community's share of three factors: 1) urban county total population; 2) number of persons with incomes at or below poverty level; and 3) overcrowded housing units. Poverty data is a double- weighted factor in the formula. This year all formula figures are determined using 2000 census data. Mr. Doresky stated on January 10, 2003, Hennepin County notified the City of its 2003 CDBG requirements. Due to the fact that the US Congress has not appropriated 2003 funds to HUD for disbursement and award to grantees, Hennepin County has not been notified of the current CDBG award. The County has requested that all consortium cities conduct a public heating within their normal imposed schedule and use the 2002 funding amounts as a guide for allocation. Staff is requesting direction from the Council for agency allocations above or below the 2002 mounts. According to the County's directive to use 2002 CDBG amounts as a guide for 2003 allocations, the City will receive $156,956 in CDBG funds in 2003. The City is able to allocate this funding to programs that meet the requirements of HUD. Hermepin County has set a March 7, 2003 deadline for all cities to declare programming of their respective funds. February24,2003 Page 2 of 2 t CLOSE HEARING Item 7.1 County-wide priorities need to be used as a guide when considering the use of CDBG fimds to address local needs. The County will consider the relationship of proposed projects to County-wide priorities in the evaluation of proposals. If the City proposes to use CDBG funds for a project that does not address a high County-wide priority, the City must clearly explain in the project description why the project is a high priority in the City. All activities proposed in New Hope are defined by Hennepin County as high priority. Each city must ensure that at least 70 percent of the expenditures during the program year is used for activities benefiting very low and low-income persons. The authorizing statute for the CDBG program requires that each funding activity meet one of three national objectives: benefiting low and moderate-income persons, preventing or eliminating slums and/or blight, and meeting an urgent need. Also, participating communities have the flexibility of using up to 15 percent of their planning allocation to fund eligible, priority public services. Mr. Doresky reviewed the funding requests and staff proposals for each. He briefly reviewed services provided by Greater Minneapolis Day Care Association, Five Cities Senior Transportation, Family Hope/TreeHouse Youth Services, Community Action for Suburban Hennepin (CASH), HOME Line, as well as the Housing and Rehabilitation and Scattered Site Housing activities. Mr. Doresky stated staff is not recommending a funding allocation to HOME Line due to the 15% PSA cap and other funding requests received by the City. Mr. Doresky stated staff notified all agencies of the public hearing. After the presentation and public input, staff recommends that the Council close the public hearing, make any modifications to the recommended funding amounts, provide direction if the actual 2003 allocation is above or below the 2002 amount and approve the resolution. Mayor Enck opened the floor for comments. Councilmember Cassen commented on the assistance provided by HOME Line to New Hope residents (such as security deposit refunds, rent abatements, rebates for substandard rental properties). She recommended proceeding with licensing and the inspection process of rental properties as soon as possible. The following persons addressed the Council and expressed gratitude to the City for past funding: Julie Danzl (GMDCA), Rita DeBruyn (Five Cities Senior Transportation Program), and Denise Cassen (Family Hope/TreeHouse Youth Services). Mr. Doresky reviewed the recommended CDBG allocations: Greater Minneapolis Day Care Association Senior Transportation Family Hope Youth Services (TreeHouse) Community Action for Suburban Hennepin (CASH) Housing Rehabilitation Scattered Site Housing Total $4,925.40 14,118.00 3,000.00 1,500.00 60,000.00 73,412.60 $156,956.00 The Council approved the CDBG allocation as recommended by staff and directed staff to equally dislxibute any amount above or below the 2002 funding guide to all funded programs. Motion was made by Councilmember Cassen, seconded by Collier, to close the Public Hearing. All present voted in favor. Motion camed. New Hope City Council' February 24, 2003 Page 3 of 3 RESOLUTION 03-40 ITEM 7.1 IMP. PROJECT 721 Item 8.1 RESOLUTION 03-41 Item 8.1 New Hope City Council ' Councilmember Collier introduced the following resolution and moved its adoption: "RESOLUTION APPROVING PROPOSED USE OF 2003 URBAN HENNEPIN COUNTY COMMU~TY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS". The motion for the adoption of the foregoing resolution was seconded by Councilmember Cassen, and upon vote being taken thereon, the following voted in favor thereof: Enck, Collier, Cassen, Gwin-Lenth, Sommer; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. Mayor Enck introduced for discussion Item 8.1, Resolution Approving Plans and Specifications for the 2003 Street Infrastructure Project; Ordering Advertisement for Bids - Improvement Project No. 721. Mr. Vince VanderTop, Assistant City Engineer, reviewed the proposed 2003 infrastructure improvements that are based on the report completed in 2001 by GoodPonte Technology. He illustrated and explained the nine parts of the project: Parts 1 and 2 - mill and overlay and curb and gutter repair (Nevada Avenue between 42"a and 45t~ Avenues, Zealand Avenue between 42"a and 44t~ Avenues, and Erickson Drive south of49t~ Avenue). Parts 3 and 4 - watermain repair in 49'h Avenue and 49~ Avenue street improvements (49th Avenue is also proposed to be reconfigured at the intersection of the frontage road to provide more efficient traffic flow). Part 5 - storm sewer extension at Northwood Parkway and Decatur Avenue Part 6 - storm sewer improvements at 8110 59th Avenue Part 7 - 43ra Avenue Reconstruct Part 8 - Nevada Avenue storm sewer Part 9 - Nevada Avenue Sidewalk between 42nd Avenue and Fred Sims Park Mr. VanderTop stated the total construction costs are estimated at $495,054. Mr. Guy Johnson, Director of Public Works, explained that the project would be funded through the street infrastructure fund, storm water fund, and utility fund. He emphasized that there would be no special assessments to abutting property owners. The Council discussed 43ra Avenue and whether the City should explore vacating the street to New Hope Apartments. Access to Fred Sims Park and designated parking for the park was also reviewed. Next, discussion was held regarding watermain replacements in areas designated for street reconstruction. Lastly, the Council discussed the ravine with erosion issues (8110 59ta Avenue) and recommended exploring options for water quality improvements. Mr. VanderTop explained that contractors will bid on each part of the project, and the Council will be able to award all or various part of the contract. Mr. Guy Johnson mentioned that a public informational meeting is scheduled for Tuesday, March 18. Councilmember Gwin-Lenth introduced the following resolution and moved its adoption: "RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE 2003 STREET INFRASTRUCTURE PROJECT; ORDERING ADVERTISEMENT FOR BIDS - IMPROVEMENT PROJECT NO. 721". The motion for the adoption of the foregoing resolution was seconded by Councilmember Sommer, and upon vote being taken thereon, the following voted in favor thereof: Enck, Collier, Cassen, Gwin-Lenth, Sommer; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the February 24, 2003 Page 4 of 4 IMP. PROJECT 742 Item 8.2 MOTION Item 8.2 CERTIFICATE OF ACHIEVEMENT Item 11.1 CONSENT ITEMS REMOVED BUSINESS LICENSES Item 6.1 MOTION Item 6.1 COUNCIL COMMUNICATIONS Item 12.1 New Hope City Council ' resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. Mayor Enck introduced for discussion Item 8.2, Motion Authorizing the Development of Plans and Specifications for the 2003 Crack Repair and Seal Coat Project (Improvement Project No. 742). Mr. Vince VanderTop, Assistant City Engineer, explained that bids for the crack repair and seal coat project would be accepted in April and the work will be performed in June. This year's maintenance recommendations include crack repair and seal coating of all streets east of Boone Avenue and south of 36~ Avenue. Specific streets west of Boone Avenue and south of 362 Avenue will have crack repair only. Mr. Guy Johnson, Director of Public Works commented that the crack repair's black lines will not be covered by seal coat and will blend into the roadway after a year or so. He stated the crack repair extends the life of streets. Motion was made by Councilmember Collier, seconded by Councilmember Sommer, to authorize the development of plans and specifications for the 2003 Crack Repair and Seal Coat Project (Improvement Project No. 742). All present voted in favor. Motion carried. Mayor Enck introduced for discussion Item 11.1, Notification of Certificate of Achievement for Excellence in Reporting Award. Mayor Enck indicated this item was handled earlier in the meeting under the Open Forum portion of the meeting. Mayor Enck introduced for discussion the consent item which was removed, Item 6.1, Approval of Bnsiness Licenses. Councilmember Sommer expressed concern regarding LaPicante Market (7914 Bass Lake Road) as there are many boxes on the west side of the building and the store's front windows appear to have excessive signage. The Council directed staff to work with the property owner to resolve the exterior storage and signage issues within two weeks. Motion was made by Councilmember Sommer, seconded by Councilmember Collier, to postpone action on LaPicante Market's request for a 3.2% off sale beer license until the meeting of March 10, 2003. All present voted in favor. Motion carried. Mayor Enck introduced for discussion Item 12.1, Exchange of Communication Between Members of the City Council. Mayor Enck · Illustrated a graph of New Hope's per capita spending for 2001 corrrpared to comparable-sized cities and the state average · Invited residents and business community to the State of the City Address on February 25~ at 7:30 a.ra. at City Hall Councilmember Collier · Motion was made by Collier, seconded by Gwin-Lenth, to appoint Councilmember Cassen to replace Councilmember Collier on the Fire District Board of Directors (All present voted in favor; motion carried). Councilmember Gwin-Lenth · Expressed condolences to the family of Jack Irving (former Crystal City Manager and Cable Commissioner) February 24, 2003 Page 5 of 5 ADJOURNMENT Ci_ty Manager Donahue · Reported on upcoming work sessions: March 17 - thrift store moratorium and alarm ordinance March 31 - city manager performance review · Initiated discussion regarding "In the Pipeline": 1. Council agreed to publicize the March 18 informational meeting for infrastructure improvements in the March issue of In the Pipeline. 2. Council expressed support (if approached by the Duk Duk Daze Committee) to utilize the utility billing mechanism to solicit donations for funding the fireworks display (preference of separate flyer vs. In the Pipeline article). Also supportive of an article in the Business Link newsletter. Motion was made by Councilmember Gwin-Lenth, seconded by Councilmember Cassen, to adjourn the meeting, as there was no further business to come before the Council. All present voted in favor. Motion carried. The New Hope City Council adjourned at 8:43 p.nt ~ect~lly submitted, Valerie Leone City Clerk New Hope City Council' February 24, 2003 Page 6 of 6 CITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, MINNESOTA 55428 EDA Minutes Regular Meeting January 27, 2003 City Hall CALL TO ORDER ROLL CALL APPROVE MINUTES 7801 BASS LAKE RD OFFICE BUILDING IMP. PROJECT 719 Item 4 New Hope EDA Page 1 President Enck called the meeting of the Economic Development Authority to order at 8:48 p.m. Present: W. Peter Enck, President Sharon Cassen, Commissioner Don Collier, Commissioner Mary Gwin-Lenth, Commissioner Steve Sommer, Commissioner Motion was made by Commissioner Collier, seconded by Commissioner Gwin- Lenth, to approve the Regular Meeting Minutes of December 9, 2002. Voting in favor: Enck, Cassen, Collier, Gwin-Lenth, Sommer. Voting Against: None; Absent: None; Abstained: None. Motion carried. President Enck introduced for discussion Item 4, a Resolution Approving Office Lease for Tenants at 7801 Bass Lake Road (Improvement Project No. 719). President Enck expressed reluctance of lease requirements. He commented that the tenants should be allowed to remain in the building as long as there is sufficient cash flow for operations. Commissioner Cassen explained that the reason for the leases is to ensure rentals for at least one year to generate cash flow. She noted after one year the tenants can terminate the lease with a 90-day notice. She commented that although the tenants verbally indicated their intent to stay, there was no guarantee. Mr. Ken Doresky, Community Development Specialist, was recognized. He stated staff is requesting consideration of a resolution prepared by the City Attorney approving long-term tenant leases (I 2 months with automatic 12 month renewal and a 90 day termination clause after the first year) for tenants currently located in the city-owned office building located at 7801 Bass Lake Road. On December 9, 2002, the Council approved a resolution awarding a management contract to Quest Real Estate, the low quote firm, in the lump sum amount of $300 per month to manage the office building and directed staff to further inquire with the tenants about signing long-term leases. The city closed on the property on December 16. On November 12, the Council discussed property management and rental options for the building and requested that staff solicit quotes from professional management fu-ms and determine the status of leases and interest in remaining in the building for a period of twelve (12) to eighteen (18) months. On October 28, the Council approved a resolution authorizing acquisition of the property by direct purchase or eminent domain and directed staff to return to the Council with property management and rental options for discussion at a later date. City goal #2 is to pursue the maintenance and redevelopment of commercial and residential properties within the city. The Council has been addressing this goal through the city's many redevelopment activities, including acquiring properties from willing sellers in designated redevelopment areas. Over the past few years, the city has purchased a total of fourteen properties located in Planning District 6 (east Winnetka area) as January 27, 2003 MOTION Item 4 New Hope EDA Page 2 referenced in the city's Comprehensive Plan. The city has, at times, assumed operating responsibilities for various properties between relocating tenants and site clearing activities. Most recently, staff assumed operating responsibilities during this interim period for the residential four-plex apartment buildings previously located at 7601-41 62nd Avenue North. The city purchased these buildings in 1998 for redevelopment purposes, relocated the tenants, cleared the sites and landbanked the properties. On January 16, staff, the City Manager, City Attorney, and relocation consultant met to further discuss the leases. Based on that meeting and information gathered, staff recommends that the city offer one-year leases with an automatic one-year renewal and a ninety-day termination clause during the second year. City Attorney, Steve Sondrall, explained that everything is negotiable. It was presumed that the city would need the building vacant after two years, thus the 50% rent increase after the two-year period. Commissioner Gwin-Lenth asked about unit 210 and whether a lease would be required since it is subleased. This tenant would not be entitled to full relocation benefits because of his status in the building. She asked if he is willing to sign the lease for 15 months. Mr. Sondrall stated that the lease is for 24 months, but either party can opt out after 15 months. Commissioner Sommer asked if the city is locked into 15 months. Mr. Sondrall replied affirmatively. Commissioner Sommer pointed out that this prohibits immediate redevelopment activity. Mr. Sondrall stated that staff's opinion is that nothing would happen for 15 to 24 months. President Enck explained that planning would continue, but it is unlikely that anything would materialize in less than 15 months. Mr. Donahue stated timing is structured around the building season next year, and it is unlikely that anything would happen before then. Commissioner Collier stated that these are long-term tenants who have been in this building for years on a month-to-month rent basis. Mr. Doresky clarified that a few had a lease through March; and the rest were month-to-month when the city purchased the building. The city's purchase of the building voided the leases. Commissioner Collier was not receptive to lease requirements since most of the tenants are presently on a month-to-month rent basis. City Manager Donahue explained that one of staff's concerns is cash flow. The leases protect the city and give tenants assurance of the building's status for a minimum of 15 months. President Enck disclosed that he understands staff's perspective but the city has already assured the tenants that they can remain in the building until it is demolished. Discussion ensued regarding the city's recourse if tenants failure to make lease payments, relocation benefits, and insurance protection. City Attorney Sondrall stated a lawsuit could be initiated if tenants failed to make payments. He stated the issue of relocation benefits was kept separate from the lease agreement. He noted there are no security deposits or advance rent requirements. Lastly, he stated the building is covered through the city's insurance policy (including fire protection). Motion was made by Commissioner Cassen, seconded by Commissioner Gwin- Lenth, to approve the resolution approving office lease for tenants at 7801 Bass Lake Road. Voting in favor: Cassen, Gwin-Lenth; Voting against: Sommer, Collier, Enck. Motion failed. January 27, 2003 UPDATE/EGAN COMPANIES IMP. PROJECT 732 Item 5 ADJOURNMENT Staff was directed to continue renting the property on a month-to-month basis and to advise the tenants of the city's intentions to operate the building for one to two years provided enough tenants remain in the building to generate a positive cash flow. President Enck introduced for discussion Item 5, Update on Request by the Egan Companies, 7100 Medicine Lake Road, for Financial Assistance to Relocate and Expand Facility in the City (Improvement Project No. 732). President Enck stated Egan Companies has rescinded their request for financial assistance to relocate and expand in the city. The staff worked closely with Egan Companies to relocate to 8801 Science Center Drive. Unfortunately, Egan Companies has chosen to relocate to Brooklyn Park. President Enck stated Egan Companies recognized the efforts of Mr. McDonald and the city staff. He stated their new location will give them the space they need. The EDA expressed appreciation that Egan Companies explored the feasibility of remaining in New Hope. Motion was made by Commissioner Collier, seconded by Commissioner Cassen, to adjourn the meeting. All present voted in favor. Motion carried. The New Hope EDA adjourned at 9:16 p.m. Respectfully submitted, Eve Lomaistro Recording Secretary New Hope EDA Page 3 January 27, 2003 CITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, MINNESOTA 55428 EDA Minutes Regular Meeting February 10, 2003 City Hall CALL TO ORDER ROLL CALL APPROVE MINUTES IMP. PROJECT 597 Item 4 New Hope EDA Page 1 President Enck called the meeting of the Economic Development Authority to order at 7:51 p.m. Present: W. Peter Enck, President Don Collier, Commissioner Mary Gwin-Lenth, Commissioner Steve Sommer, Commissioner Absent: Sharon Cassen, Commissioner Motion was made by Commissioner Gwin-Lenth, seconded by Commissioner Collier, to approve the Regular Meeting Minutes of January 27, 2003. Voting in favor: Enck, Collier, Gwin-Lenth, Sommer. Voting Against: None; Absent: Cassen; Abstained: None. Motion carried. President Enck introduced for discussion Item 4, Discussion Regarding Preliminary Development Proposals for City-Owned Property at 9200 49th Avenue (Improvement Project No. 597). Mr. Kirk McDonald, Director of Community Development, stated within the past several months, staff has been contacted by and met with three different parties who are interested in potentially developing the city-owned property at 9200 49t~ Avenue North. All three parties have submitted letters of interest for the development of the site. Staff requests to discuss these preliminary proposals with the EDA and receive direction from the EDA as to how to proceed. It is still staff's desire to sell this property, coordinate on a new development so that additional tax revenues are generated, and achieve the city's storm water goals on the site. Mr. McDonald reviewed that this property was recently considered for the relocation of Ahrens Trucking, but the project did not proceed. Staff requests that the EDA determine which of the proposals it is most interested in and staff would then work with the parties to develop more detailed plans pertaining to their proposals. Mr. McDonald stated the first of the three proposals he wishes to review with the EDA was submitted by Quest Real Estate, Inc. in conjunction with the owners of the Plymouth Heights Pet Hospital. He stated the Plymouth Heights Pet Hospital is seeking to expand their facility. Their present location is 3401 North Highway 169 in Plymouth. The proposed structure would consist of a single story, "state of the art" pet hospital and boarding facility totaling approximately 7,000 square feet in size. Next, Mr. McDonald reported on proposal number two that was submitted by Driveway Design. Driveway Design is in the process of selling their existing property in Plymouth. He indicated that staff had shared the previously approved plans for Ahrens Trucking with Driveway Design, and they have stated the plans are very close to their needs. February 1 O, 2003 ADJOURNMENT The third proposal was from Amcon Construction Company. Amcon has an interest in building either an office building, or a series of office condominiums compatible with the adjacent neighborhood. Mr. McDonald stated staff feels that these are all good proposals and all of the parties seem agreeable to coordinate with the City on soil correction issues. Proposals one and three would probably be more compatible with the residential neighborhood to the south and with the adjacent office-type use properties to the west and east, however, the Council has previously approved plans for a use similar to proposal two and it appears they would utilize very similar screening techniques and construct a quality building. The EDA noted the city is fortunate to have three good companies considering the site. The EDA expressed support for the office-type uses for this property (proposals one and three). It was noted that a £mal determination as to which proposal may be selected would be based on the best price offered for the property. Other factors to take into consideration will include taxes generated from the new development, traffic issues, and the creation of jobs. President Enck commented that the only reason the city previously considered a tracking company at the site was to facilitate relocation of an existing New Hope business. He emphasized the need to develop the property with a business that is compatible with the adjacent office-type use properties and the residential neighborhood. Commissioner Sommer made the following suggestions: 1) consider the pet hospital for the 9200 49t~ Avenue site, 2) work with Driveway Design to locate an alternate site, and 3) ask Amcon to explore the Quebec/42na Avenue property. Commissioner Gwin-Lenth stated she believes the pet hospital would be the most compatible use. She recommended continuing discussions with all three of the interested parties. Commissioner Collier expressed support for proposals one and three. He questioned the amount of traffic t~ generated by each business. He asked staff to explore the property at 8501 54 Avenue as a possible site for Driveway Design. Motion was made by Commissioner Collier, seconded by Commissioner Gwin- Lenth, to adjourn the meeting. All present voted in favor. Motion carried. The New Hope EDA adjourned at 8:07 p.m. Respectfully submitted, Valerie Leone City Clerk New Hope EDA Page 2 Febmaryl0, 2003