The URL can be used to link to this page

052217 EDA Meeting Packet EDA MEETING City Hall, 4401 Xylon Avenue North Monday, May 22, 2017 Commences upon adjournment of the City Council Meeting President Kathi Hemken Commissioner John Elder Commissioner Andy Hoffe Commissioner Eric Lammle Commissioner Jonathan London 1. Call to order – EDA Meeting of May 22, 2017 2. Roll call 3. Approval of Minutes:  May 8, 2017 4. Resolution approving contract with J&J Contracting, LLC for hazardous material abatement and debris removal at 3751 Louisiana Avenue North (project no. 993) 5. Adjournment EDA Meeting Page 1 May 8, 2017 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 EDA Minutes May 8, 2017 Regular Meeting City Hall CALL TO ORDER President Hemken called the meeting of the Economic Development Authority to order at 7:31 p.m. ROLL CALL Present: Kathi Hemken, President John Elder, Commissioner Andy Hoffe, Commissioner Eric Lammle, Commissioner Jonathan London, Commissioner Staff Present: Kirk McDonald, City Manager Aaron Chirpich, Community Development Specialist Tim Fournier, Police Chief Valerie Leone, City Clerk Jeff Sargent, Director of Community Development Steve Sondrall, City Attorney Bernie Weber, Director of Public Works Stacy Woods, Assistant City Attorney APPROVAL OF MINUTES Item 3 Motion was made by Commissioner Hoffe, seconded by Commissioner London, to approve the regular meeting minutes of March 13, 2017 and special meeting minutes of March 20, 2017. All present voted in favor. Motion carried. IMP. PROJECT 993 Item 4 President Hemken introduced for discussion EDA Item 4, Resolution approving contract with Nitti Rolloff Services, Inc. for demolition of site improvements, utility work, tree removal, and site grading of 3751 Louisiana Avenue North (improvement project no. 993). Mr. Aaron Chirpich, community development specialist, stated the city recently acquired the single‐family house at 3751 Louisiana Avenue North as part of the scattered site housing program. It is necessary to remove the house and prepare the site for redevelopment. He explained requests for demolition quotes were sent to four contractors and two contractors submitted quotes. The low bidder was Nitti Rolloff Services for $21,457, and the city has good experience working with the company on past projects. He stated the quote includes demolition of all site improvements, replacement of the water service valve, lining of the sanitary sewer service, tree removal and limited site grading. Mr. Kirk McDonald, city manager, asked Mr. Chirpich to update the EDA on the status of the asbestos abatement bids. Mr. Chirpich stated abatement bids require a demolition survey, which was recently completed, and bids for the asbestos abatement process are due this week. He stated the abatement will take place prior to the demolition. EDA Meeting Page 2 May 8, 2017 President Hemken complimented city staff regarding the informative notice that was mailed to area residents regarding the property. Commissioner Hoffe thanked city staff and the city attorney’s office for their work to acquire the property. RESOLUTION 2017‐06 Item 4 Commissioner London introduced the following resolution and moved its adoption “RESOLUTION APPROVING CONTRACT WITH NITTI ROLLOFF SERVICES, INC. FOR DEMOLITION OF SITE IMPROVEMENTS, UTILITY WORK, TREE REMOVAL, AND SITE GRADING OF 3751 LOUISIANA AVENUE NORTH (IMPROVEMENT PROJECT NO. 993)”. The motion for the adoption of the foregoing resolution was seconded by Commissioner Elder, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Lammle, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the president which was attested to by the executive director. ADJOURNMENT Motion was made by Commissioner London, seconded by Commissioner Elder, to adjourn the meeting. All present voted in favor. Motion carried. The New Hope EDA adjourned at 7:35 p.m. Respectfully submitted, Valerie Leone, City Clerk I:\RFA\COMM DEV\Development\Q‐3751 Louisiana Selection of Debris and Asbestos Removal Contractor Project 993.docx Request for Action May 22, 2017 Approved by: Kirk McDonald, City Manager Originating Department: Community Development By: Aaron Chirpich, CD Specialist Agenda Title Resolution approving contract with J & J Contracting, LLC for hazardous material abatement, and debris removal at 3751 Louisiana Avenue North (project 993) Requested Action Staff requests approval of a resolution awarding a contract for the abatement of hazardous materials and bulk debris removal at 3751 Louisiana Avenue North, to the low and responsible bidder, J & J Contracting, LLC in the amount of $5,835. This contract was previously reviewed, and authorized by the Council at the May 15 Work Session. Approval of the attached resolution will formally permit the expenditure of funds for the project. Policy/Past Practice When public bidding is required as part of the Scattered Site Housing Program, it is practice of staff to present contracts to the EDA for consideration. Background The city has just acquired the single family‐home located at 3751 Louisiana Ave, as part of the Scattered Site Housing Program. The Council has directed staff to take the necessary steps in preparing the home for demolition in order to facilitate the development of a new single‐family home. Recently, a demolition survey was completed at the home that identified asbestos, miscellaneous hazardous materials and bulk household debris. Before the home can be torn down, these items must be removed. Requests for hazardous material abatement and debris removal quotes were sent to three contractors. The bid results are as follows:  J & J Contracting, LLC $5,835  Robinson Environmental, Inc. $6,500  Aztec Asbestos Removal, LLC $8,140 Experience with Recommended Contractor The city has not worked with J & J Contracting within the scattered site housing program. J & J Contracting was recommended to staff by Nitti Rolloff Services, Inc. Nitti Rolloff has recently completed three scattered site demolitions for the city and become a trusted partner for demolition related work. Therefore, staff considers their endorsement of J & J Contracting as credible. Funding EDA funds will be used to pay for this project on the front end. The city will be reimbursed by Hennepin County with Community Development Block Grant funds for all costs associated with the contract. Attachments  Resolution  Bids Received  Demolition Survey Agenda Section EDA Item Number 4 EDA RESOLUTION NO. 17- RESOLUTION APPROVING CONTRACT WITH J & J CONTRACTING, LLC FOR HAZARDOUS MATERIAL ABATEMENT, AND DEBRIS REMOVAL AT 3751 LOUISIANA AVENUE NORTH (IMPROVEMENT PROJECT NO. 993) BE IT RESOLVED by the Economic Development Authority in and for the City of New Hope as follows: WHEREAS, the Economic Development Authority in and for City of New Hope (“EDA”) acquired certain real property located at 3751 Louisiana Avenue North, New Hope, MN (the “Property”) with the intentions of redeveloping the Property; and WHEREAS, City staff intends to redevelop the Property in accordance with the City’s scattered site housing program and policy and return the Property to the tax rolls for the benefit of all taxing jurisdictions; and WHEREAS, City staff is exercising due diligence to correct the Property’s blighted condition by performing an environmental cleanup of the Property including abatement of all hazardous materials and debris removal (“Work”) to be followed by the demolition of the buildings on the Property and site grading of the Property; and WHEREAS, J & J Contracting, LLC submitted a proposal that meets all of the project specifications, and is the low bid; and WHEREAS, it is in the best interests of the EDA to enter into a contract with J & J Contracting, LLC for the purpose of performing the Work; and WHEREAS, City staff is hereby seeking approval from the EDA of the selection of J & J Contracting, LLC as the duly qualified contractor to perform the Work. NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in and for the City of New Hope as follows: 1. That the above recitals are incorporated herein by reference. 2. That selection of J & J Contracting, LLC as the Contractor to complete the abatement of all hazardous materials, and debris removal pursuant to the project specifications is approved, it being in the best interest of the City to prepare the Property for redevelopment in accordance with the City’s scattered site housing program and policy. 3. That the payment of $5,835 to J & J Contracting, LLC to perform the Work is hereby approved. 4. The President, Executive Director, and New Hope City staff are authorized and directed to sign all appropriate documents, and to take whatever additional actions are necessary or desirable, to complete the abatement of hazardous materials and debris removal located at the Property in accordance with the contract to be prepared by the City Attorney. Dated the 22nd day of May, 2017. ____________________________________ Kathi Hemken, President Attest: _____________________________ Kirk McDonald, Executive Director Signature: Date:5/8/2017 Title: Signature: Date: Title: Asbestos, Haz Mat & MSW J & J Contracting, LLC-MN 573 Shoreview Park Road Shoreview, MN 55126 Phone 651-379-2791 Fax 651-287-2373 PROPOSAL Proposal Submitted To:Project: 573 Shoreview Park Road Includes: Labor, Supplies, Recycling/Disposal, Transportation, and Documentation * Labor is non Prevailing Wage and Non Union* City of New Hope Aaron Chirpich 4401 Xylon Ave N New Hope, MN. 55428 City of New Hope House & Garage 3751 Louisiana Ave North New Hope, MN. Total:…………….. $935.00Asbestos Abatement (By Envirobate) ACCEPTANCE OF PROPOSAL - The above specifications and conditions are satisfactory and hereby accepted. J & J Contracting is authorized to do the work specified above. J & J Contracting, LLC-MN Shoreview, MN 55126 Grand Total…….. $5,835.00 Note: Work to be done by 40 hour haz mat certified personnel. WE PROPOSE to remove and recycle/dispose of fluorescent lamps, ballasts, mercury switches, smoke detectors, electronics, fire extinguishers, MSW from garage and house for the lump sum of: Total:……………. $500.00Universal Waste and Freon Board up windows Total:…………….. $1,100.00 MSW Removal and Disposal Total:……………. $3,300.00 1 Walker-Crawford David From:Usertim695@aol.com Sent:Tuesday, May 09, 2017 6:43 AM To:Chirpich Aaron Subject:3751 Louisiana Ave N. Robinson EnvironmentalInc 471667thAve N. Brooklyn Center Phone: (763)566-4242 Fax:566-4681 Date: 05-09-17 Proposal for: City of New Hope ATTN: Aaron Robinson Environmental Inc. will perform hazardous waste removal at 3751 Louisiana Ave. New Hope, MN. Robinson Environmental will furnish all labor, materials equipment, disposal and Insurance for the project Scope of work: Hazardous Waste removal, all household & trash, asbestos from Angstrom survey. PRICE: 6,500.00 Tim Robinson Aztec Asbestos Removal LLC 3633 2nd Ave S. Minneapolis MN 55409 aztecasbestos@yahoo.com www.aztecasbestos.com 612‐408‐5595 5/8/17 Name: City of New Hope / Aaron Chirpich Address: 3751 Lousiana Ave N. New Hope, MN 55427. Phone: 763.531.5114 Email: Achirpich@ci.new‐hope.mn.us We at Aztec Asbestos Removal are pleased to furnish you with this proposal for your upcoming asbestos related project. My price is $ 8,140.00 for the removal of the following asbestos related material at the above listed address.  15 square ft. of 9x9 asbestos tile & mastic in front entrance landing on main level. $ 750.00  14 exterior windows with asbestos containing glazing compound throughout main level. $1,400.00  MERCURY 1 Fluor light fixture $ 30.00 2 fluorescent bulbs $ 30.00 1 thermostat $ 20.00  APPLIANCE 1 water heater $ 100.00 1 fridge $ 100.00 1 microwave $ 50.00 1 oven $ 100.00 1 furnace $ 150.00 1 dishwasher $ 70.00  CHEMICALS 20 gals Misc & 40.00  PCB’S 2 ballasts $ 30.00  MISC. MATERIALS 6 smoke/Co2 det. $ 60.00 1 TV $ 100.00 1 washer/dryer $ 60.00 3 lawn mowers $ 300.00 1 snow blower $ 200.00 1 auto battery $ 50.00  HOUSEHOLD ITEMS : Removal of all household items & miscellaneous debris inside the house and detached garage. $ 4,500.00 All prices include permit (if necessary), all labor, materials, disposal and all debris and third party analysis of air clearance samples. Payment is due when work is completed. If you have any questions or concerns, please do not hesitate to call us back thank you for your time. This price is valid for (6) months from the date listed above. Clean the work area before the start date or cleaning will be performed at the rate of $60/hour. Contractor/Owner Signature Date