080816 EDA Meeting Packet
EDA MEETING
City Hall, 4401 Xylon Avenue North
Monday, August 8, 2016
Commences upon adjournment of the City Council Meeting
Agenda
President Kathi Hemken
Commissioner John Elder
Commissioner Andy Hoffe
Commissioner Eric Lammle
Commissioner Jonathan London
1. Call to order – EDA Meeting of August 8, 2016
2. Roll call
3. Approval of Minutes:
July 25, 2016
4. Resolution approving contract with Nitti Rolloff Services, Inc. for demolition of
site improvements, utility work, tree removal, well sealing and site grading of
5400 Yukon Avenue North (improvement project no. 986)
5. Adjournment
EDA Meeting
Page 1 July 25, 2016
CITY OF NEW HOPE
4401 Xylon Avenue North
New Hope, Minnesota 55428
EDA Minutes July 25, 2016
Regular Meeting City Hall
CALL TO ORDER President Hemken called the meeting of the Economic Development Authority
to order at 8:00 p.m.
ROLL CALL Present:
Kathi Hemken, President
John Elder, Commissioner
Andy Hoffe, Commissioner
Eric Lammle, Commissioner
Jonathan London, Commissioner
Staff Present:
Kirk McDonald, City Manager
Tim Fournier, Police Chief
Valerie Leone, City Clerk
Chris Long, City Engineer
Bob Paschke, Director of Public Works
Jeff Sargent, Director of Community Development
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Item 3
Motion was made by Commissioner Hoffe, seconded by Commissioner London,
to approve the minutes of June 27, 2016. The following voted in favor: Hemken,
Elder, Hoffe, London; abstained: Lammle; absent: none. Motion carried.
IMP. PROJECT 986
Item 4
President Hemken introduced for discussion EDA Item 4, Resolution approving
contract with Robinson Environmental, Inc. for hazardous material abatement
at 5400 Yukon Avenue North (improvement project 986).
Mr. Jeff Sargent, director of community development, reported the EDA
recently acquired the single‐family home located at 5400 Yukon Ave N, as part
of the Scattered Site Housing Program. He stated a demolition survey was
completed on the home in order to identify any hazardous materials located on
the property prior to demolition. He stated three bids were received, and the
low quote was submitted by Robinson Environmental for $2,400.
Mr. Sargent stated the city has a good working relationship with Robinson
Environmental.
Council Member London inquired of the number of scattered site projects to
date.
Mr. Kirk McDonald, city manager, reported the city has purchased seven lots
for construction of ten homes.
RESOLUTION 2016‐17
Item 4
Commissioner Elder introduced the following resolution and moved its
adoption “RESOLUTION APPROVING CONTRACT WITH ROBINSON
EDA Meeting
Page 2 July 25, 2016
ENVIRONMENTAL, INC. FOR HAZARDOUS MATERIAL ABATEMENT
AT 5400 YUKON AVENUE NORTH (IMPROVEMENT PROJECT 986)”. The
motion for the adoption of the foregoing resolution was seconded by
Commissioner Hoffe, and upon vote being taken thereon, the following voted
in favor thereof: Hemken, Elder, Hoffe, Lammle, London; and the following
voted against the same: None; Abstained: None; Absent: None; whereupon the
resolution was declared duly passed and adopted, signed by the president
which was attested to by the executive director.
ADJOURNMENT Motion was made by Commissioner London, seconded by Commissioner Elder,
to adjourn the meeting. All present voted in favor. Motion carried. The New
Hope EDA adjourned at 8:05 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\COMM DEV\Development\Q & R Award Demolition Contract for 5400 Yukon Avenue Improvement Project 986 8‐8‐16.docx
Request for Action
August 8, 2016
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Aaron Chirpich, CD Specialist
Agenda Title
Resolution approving contract with Nitti Rolloff Services, Inc. for demolition of site improvements, utility
work, tree removal, well sealing and site grading of 5400 Yukon Avenue North (improvement project no.
986).
Requested Action
Staff requests approval of a resolution awarding a contract for the demolition of all site improvements,
utility work, tree removal and site grading for the property located at 5400 Yukon Avenue North, to the
low and responsible bidder, Nitti Rolloff Services, Inc. in the amount of $18,748.
Policy/Past Practice
When public bidding is required as part of the Scattered Site Housing Program, it is practice of staff to
present contracts to the EDA for consideration.
Background
The EDA has recently acquired the single‐family home located at 5400 Yukon Avenue North as part of the
Scattered Site Housing Program. The EDA has directed staff to take the necessary steps in preparing the
home for demolition in order to facilitate the creation of a new buildable lot. This contract award includes the
demolition of all site improvements, replacement of the water service valve, lining of the sanitary sewer
service, tree removal, well sealing and limited site grading. Requests for quotes were sent to four contractors.
Staff received two bids and the results are as follows:
Leadens Excavating, Inc. $18,805
Nitti Rolloff Services, Inc. $18,748
Funding
EDA funds will be used to pay for this project on the front end. Following the sale of the vacant lot, the EDA
will be reimbursed by Hennepin County with Community Development Block Grant funds.
Experience with Recommended Contractor
The EDA has worked with the recommended contractor on two previous scattered site housing projects. Nitti
Rolloff Services, Inc. was the selected contractor for demolition and site grading work at 9121 62nd Avenue
North and 4415 Nevada Avenue North. Staff had a good experience working the contractor and has no
concerns with hiring them for this project.
Attachments
Resolution
Bids Received
RFQ and Bid Specifications
Agenda Section
EDA
Item Number
4
EDA RESOLUTION NO. 16-___
RESOLUTION APPROVING CONTRACT WITH NITTI ROLLOFF SERVICES, INC.
FOR DEMOLITION OF SITE IMPROVEMENTS,
UTILITY WORK, TREE REMOVAL, WELL SEALING
AND SITE GRADING OF 5400 YUKON AVENUE NORTH
(IMPROVEMENT PROJECT NO. 986)
BE IT RESOLVED by the Economic Development Authority in and for the City of New
Hope as follows:
WHEREAS, the Economic Development Authority in and for the City of New Hope
(“EDA”) purchased that certain real property located at 5400 Yukon Avenue North, New Hope,
MN (the “Property”) with the intentions of redeveloping the Property; and
WHEREAS, City staff intends to redevelop the Property in accordance with the City’s
scattered site housing program and policy and return the Property to the tax rolls for the benefit of
all taxing jurisdictions; and
WHEREAS, City staff is exercising due diligence to correct the Property’s blighted
condition by performing an environmental cleanup of the Property to be followed by the
demolition of all buildings on the Property, utility work, tree removal, well sealing and site grading
of the Property; and
WHEREAS, Nitti Rolloff Services, Inc submitted a proposal for demolition of site
improvements, utility work, tree removal, well sealing and site grading (“Work”) that meets all of
the Project Specifications and is the low bid; and
WHEREAS, it is in the best interests of the EDA to enter into a contract with Nitti
Rolloff Services, Inc. for the purpose of performing the Work; and
WHEREAS, City staff is hereby seeking approval from the EDA of the selection of Nitti
Rolloff Services, Inc. as the duly qualified contractor to perform the Work.
NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in
and for the City of New Hope as follows:
1. That the above recitals are incorporated herein by reference.
2. That selection of Nitti Rolloff Services, Inc. as the Contractor to perform the
demolition of all building and site improvements located at the Property, utility
work, tree removal, well sealing and site grading of the Property pursuant to the
Project Specifications is approved, it being in the best interest of the EDA and City
to prepare the Property for redevelopment in accordance with the City’s scattered
site housing program and policy.
3. That the payment of $18,748 to Nitti Rolloff Services, Inc. to perform the Work is
hereby approved.
4. The President, Executive Director and New Hope City staff are authorized and
directed to sign all appropriate documents, and to take whatever additional actions
are necessary or desirable, to complete the demolition, utility work, tree removal,
well sealing and the re-grading of the Property in accordance with the contract to
be prepared by the City Attorney.
Dated the 8th day of August, 2016.
____________________________________
Kathi Hemken, President
Attest: _____________________________
Kirk McDonald, Executive Director