072516 EDA Meeting Packet
EDA MEETING
City Hall, 4401 Xylon Avenue North
Monday, July 25, 2016
Commences upon adjournment of the City Council Meeting
Agenda
President Kathi Hemken
Commissioner John Elder
Commissioner Andy Hoffe
Commissioner Eric Lammle
Commissioner Jonathan London
1. Call to order – EDA Meeting of July 25, 2016
2. Roll call
3. Approval of Minutes:
June 27, 2016
4. Resolution approving contract with Robinson Environmental, Inc. for hazardous
material abatement at 5400 Yukon Avenue North (improvement project no. 986)
5. Adjournment
EDA Meeting
Page 1 June 27, 2016
CITY OF NEW HOPE
4401 Xylon Avenue North
New Hope, Minnesota 55428
EDA Minutes June 27, 2016
Regular Meeting City Hall
CALL TO ORDER President Hemken called the meeting of the Economic Development Authority
to order at 8:31 p.m.
ROLL CALL Present:
Kathi Hemken, President
John Elder, Commissioner
Andy Hoffe, Commissioner
Jonathan London, Commissioner
Absent: Eric Lammle, Commissioner
Staff Present:
Kirk McDonald, City Manager
Jeff Alger, Community Development Assistant
Tim Fournier, Police Chief
Valerie Leone, City Clerk
Chris Long, City Engineer
Jeff Sargent, Director of Community Development
Steve Sondrall, City Attorney
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Item 3
Motion was made by Commissioner Hoffe, seconded by Commissioner Elder,
to approve the minutes of May 23, 2016. All present voted in favor. Motion
carried.
IMP. PROJECT 975
Item 4
President Hemken introduced for discussion EDA Item 4, Resolution approving
contract with Robinson Environmental, Inc. for removal of bulk debris and other
hazardous materials at 4511 Boone Avenue North (improvement project 975).
Mr. Jeff Sargent, director of community development, reported items 4 and 5
both relate to the city‐owned property at 4511 Boone Avenue North. He stated
the action under item 4 approves the contract with Robinson Environmental Inc.
for $3,800 for removing items from the property at 4511 Boone Avenue North.
Council authorized the work at its June 20 work session to keep the project on
track, and the resolution formalizes the action. He reported the city has worked
with the contractor in the past with good experience.
RESOLUTION 2016‐14
Item 4
Commissioner London introduced the following resolution and moved its
adoption “RESOLUTION APPROVING CONTRACT WITH ROBINSON
ENVIRONMENTAL, INC. FOR REMOVAL OF BULK DEBRIS AND OTHER
HAZARDOUS MATERIALS AT 4511 BOONE AVENUE NORTH
(IMPROVEMENT PROJECT 975)”. The motion for the adoption of the
foregoing resolution was seconded by Commissioner Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
London; and the following voted against the same: None; Abstained: None;
EDA Meeting
Page 2 June 27, 2016
Absent: Lammle; whereupon the resolution was declared duly passed and
adopted, signed by the president which was attested to by the executive
director.
IMP. PROJECT 975
Item 5
President Hemken introduced for discussion EDA Item 5, Resolution approving
contract with Leadens Excavating, Inc. for demolition of site improvements,
utility work, tree removal and site grading at 4511 Boone Avenue North
(improvement project 975).
Mr. Jeff Sargent, director of community development, stated the resolution
approves a contract with Leadens Excavating, Inc. for $18,865 for demolition of
all site improvements, replacement of the water service valve, lining of the
sanitary sewer service, tree removal, tree removal and limited site grading. He
noted the city has worked with the contractor in the past with good experience.
RESOLUTION 2016‐15
Item 5
Commissioner London introduced the following resolution and moved its
adoption “RESOLUTION APPROVING CONTRACT WITH LEADENS
EXCAVATING, INC. FOR DEMOLITION OF SITE IMPROVEMENTS,
UTILITY WORK, TREE REMOVAL AND SITE GRADING AT 4511 BOONE
AVENUE NORTH (IMPROVEMENT PROJECT 975)”. The motion for the
adoption of the foregoing resolution was seconded by Commissioner Hoffe, and
upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Hoffe, London; and the following voted against the same: None;
Abstained: None; Absent: Lammle; whereupon the resolution was declared
duly passed and adopted, signed by the president which was attested to by the
executive director.
IMP. PROJECT 973
Item 6
President Hemken introduced for discussion EDA Item 6, Resolution approving
contract with Scott Bryan Kantor dba Scott’s Tree Service for tree removal and
stump grinding at 6065 Louisiana Avenue North (improvement project no. 973).
Mr. Jeff Sargent, director of community development, explained the site
improvements that have taken place at 6065 Louisiana include demolition of the
home and removal of some trees. He stated the city forester has identified
additional trees for removal located along the northern property line. He stated
the neighboring property owner is amenable to the removal of the trees. Staff is
seeking approval of a contract for $4,000 with Scott Bryan Kantor, dba Scott’s
Tree Service for tree removal and stump grinding. He stated the work is
necessary to prepare the property for development of two single family homes.
The city has worked with the contractor in the past with good experience.
RESOLUTION 2016‐16
Item 6
Commissioner London introduced the following resolution and moved its
adoption “RESOLUTION APPROVING CONTRACT WITH SCOTT BRYAN
KANTOR DBA SCOTT’S TREE SERVICE FOR TREE REMOVAL AND
STUMP GRINDING AT 6065 LOUISIANA AVENUE NORTH
(IMPROVEMENT PROJECT NO. 973)”. The motion for the adoption of the
foregoing resolution was seconded by Commissioner Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
London; and the following voted against the same: None; Abstained: None;
Absent: Lammle; whereupon the resolution was declared duly passed and
EDA Meeting
Page 3 June 27, 2016
adopted, signed by the president which was attested to by the executive
director.
ADJOURNMENT Motion was made by Commissioner London, seconded by Commissioner Elder,
to adjourn the meeting. All present voted in favor. Motion carried. The New
Hope EDA adjourned at 8:41 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\COMM DEV\Development\EDA 5400 Yukon Approve Asbestos Removal Contract Project 986.docx
Request for Action
July 25, 2016
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Aaron Chirpich, CD Specialist
Agenda Title
Resolution approving contract with Robinson Environmental, Inc. for hazardous material abatement at 5400
Yukon Avenue North (improvement project no. 986)
Requested Action
Staff requests approval of a resolution awarding a contract for the abatement of hazardous materials at
5400 Yukon Avenue North, to the low and responsible bidder, Robinson Environmental, Inc. in the
amount of $2,400.
Policy/Past Practice
When public bidding is required as part of the Scattered Site Housing Program, it is practice of staff to
present contracts to the EDA for consideration.
Background
The EDA has recently acquired the single‐family home located at 5400 Yukon Ave N, as part of the Scattered
Site Housing Program. The EDA has directed staff to take the necessary steps in preparing the home for
demolition in order to facilitate the creation of a new buildable lot. Recently, a demolition survey was
completed on the home in order to identify any hazardous materials located on the property. Before the home
can be torn down, all hazardous materials identified in the demolition survey must be removed. Requests for
hazardous material abatement quotes were sent to three contractors. The bid results are as follows:
Aztec Asbestos Removal, LLC $5,150
Twin Cities Abatement Technologies, Inc $3,800
Robinson Environmental, Inc $2,400
Experience with Recommended Contractor
The EDA has worked with Robinson Environmental on two previous scattered site housing projects.
Robinson Environmental was selected by the EDA for asbestos abatement work at 6065 Louisiana Avenue
North, and debris removal work at 4511 Boone Avenue North. Staff had a good experience working with the
contractor and has no concerns with hiring them for this project.
Funding
EDA funds will be used to pay for this project on the front end. Following the sale of the vacant lot, the EDA
will be reimbursed by Hennepin County with Community Development Block Grant funds.
Attachments
Resolution
Bids Received
Demolition Survey (specifications)
Agenda Section
EDA
Item Number
4
EDA RESOLUTION NO. 16-___
RESOLUTION APPROVING CONTRACT WITH ROBINSON
ENVIRONMENTAL, INC FOR HAZARDOUS MATERIAL
ABATEMENT AT 5400 YUKON AVENUE NORTH
(IMPROVEMENT PROJECT NO. 986)
BE IT RESOLVED by the Economic Development Authority in and for the City of New
Hope as follows:
WHEREAS, the Economic Development Authority in and for City of New Hope (“EDA”)
purchased certain real property located at 5400 Yukon Avenue North, New Hope, MN (the
“Property”) with the intentions of redeveloping the Property; and
WHEREAS, City staff intends to redevelop the Property in accordance with the City’s
scattered site housing program and policy and return the Property to the tax rolls for the benefit of
all taxing jurisdictions; and
WHEREAS, City staff is exercising due diligence to correct the Property’s blighted
condition by performing an environmental cleanup of the Property to be followed by the
demolition of the buildings on the Property and site grading of the Property; and
WHEREAS, Robinson Environmental, Inc submitted a proposal that meets all of the
project specifications, and is the low bid; and
WHEREAS, it is in the best interests of the EDA to enter into a contract with Robinson
Environmental, Inc for the purpose of performing the Work; and
WHEREAS, City staff is hereby seeking approval from the EDA of the selection of
Robinson Environmental, Inc as the duly qualified contractor to perform the Work.
NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in
and for the City of New Hope as follows:
1. That the above recitals are incorporated herein by reference.
2. That selection of Robinson Environmental, Inc as the Contractor to complete the
abatement of all hazardous materials pursuant to the project specifications is
approved, it being in the best interest of the City to prepare the Property for
redevelopment in accordance with the City’s scattered site housing program and
policy.
3. That the payment of $2,400 to Robinson Environmental, Inc to perform the Work
is hereby approved.
4. The President, Executive Director and New Hope City staff are authorized and
directed to sign all appropriate documents, and to take whatever additional actions
are necessary or desirable, to complete the abatement of hazardous materials
located at the Property in accordance with the contract to be prepared by the City
Attorney.
Dated the 25th day of July, 2016.
____________________________________
Kathi Hemken, President
Attest: _____________________________
Kirk McDonald, Executive Director