020816 EDA Meeting PacketCITY OF NEW HOPE
EDA MEETING
City Hall, 4401 Xylon Avenue North
February 8, 2016
EDA Meeting will commence upon
adjournment of the City Council Meeting
President Kathi Hemken
Commissioner John Elder
Commissioner Andy Hoffe
Commissioner Eric Lammle
Commissioner Jonathan London
Call to order — EDA Meeting of February 8, 2016
2. Roll call
3. Approval of Minutes:
• January 25, 2016
4. Resolution approving contract with Leadens Excavating Inc. for the demolition and site
grading of 6065 Louisiana Avenue North (improvement project no. 973)
5. Adjournment
CITY OF NEW HOPE
4401 XYLON AVENUE NORTH
NEW HOPE, MINNESOTA 55428
EDA Minutes January 25, 2016
Regular Meeting City Hall
CALL TO ORDER President Hemken called the meeting of the Economic Development
Authority to order at 8:36 p.m.
ROLL CALL Present: Kathi Hemken, President
Andy Hoffe, Commissioner
Eric Larnmle, Commissioner
Jonathan London, Commissioner
Absent: John Elder, Commissioner
Staff Present: Kirk McDonald, City Manager
Aaron Chirpich, Community Development Specialist
Tim Fournier, Police Chief
Valerie Leone, City Clerk
Chris Long, City Engineer
Bob Paschke, Director of Public Works
Jeff Sargent, Director of Community Development
Stacy Woods, Assistant City Attorney
APPROVAL OF Motion was made by Commissioner Hoffe, seconded by Commissioner
MINUTES LammIe, to approve the minutes of January 11, 2016. Voting in favor:
Item 3 Hemken, Hoffe, Lammle, London; Voting against: None; Absent: Elder;
Abstained: None. Motion carried.
IMP. PROJECT 897 President Hemken introduced for discussion EDA Item 4, Resolution
Item 4 approving survey contract for 6065 Louisiana Avenue North (improvement
project no. 973).
Mr. Aaron Chirpich, community development specialist, stated the city -
owned property at 6065 Louisiana Avenue North is currently unplatted and
must be platted to complete the subdivision to create two buildable lots. He
recommended awarding a contract to the low bidder, The Gregory Group,
Inc., for $3,500 to complete the survey work. He stated EDA funds will be
used for the expense, and the EDA will be reimbursed by CDBG funds after
the lots are sold,
President Hemken inquired of the city's experience with The Gregory Group.
Mr. Chirpich indicated the city has utilized the company's services on two
past projects, and they have performed satisfactorily.
RESOLUTION 201.6-04 Commissioner London introduced the following resolution and moved its
Item 4 adoption "RESOLUTION APPROVING SURVEY CONTRACT FOR 6065
LOUISIANA AVENUE NORTH (IMPROVEMENT PROJECT NO. 973)."
EDA Meeting
Page 1 January 25, 2016
The motion for the adoption of the foregoing resolution was seconded by
Commissioner Hoffe, and upon vote being taken thereon, the following voted
in favor thereof: Hemken, Hoffe, Lammle, London; and the following voted
against the same: None; Abstained: None; Absent: Elder; whereupon the
resolution was declared duly passed and adopted, signed by the president
which was attested to by the executive director.
ADJOURNMENT Motion was made by Commissioner London, seconded by Commissioner
Hoffe, to adjourn the meeting. All present voted in favor. Motion carried. The
New Hope EDA adjourned at 8:38 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
EDA Meeting
Page 2 January 25, 2016
Request for Action
February 8, 2016
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Aaron Chirpich, CD Specialist
Agenda Section
EDA
Item Number
4
Agenda Title
Resolution approving contract with Leadens Excavating Inc, for the demolition and site grading of 6065
Louisiana Avenue North (improvement project no. 973)
Requested Action
Staff requests approval of a resolution awarding a contract for the demolition of all building and site
improvements and re -grading of the site located at 6065 Louisiana Avenue North, to the low and
responsible bidder, Leadens Excavating, Inc in the amount of $19,860.
Policy/Past Practice
When public bidding is required as part of the Scattered Site Housing Program, it is practice of staff to
present contracts to the EDA for consideration.
Background
The City has recently acquired the single family home located at 6065 Louisiana Ave N, as part of the
Scattered Site Housing Program. The EDA has directed staff to take the necessary steps in preparing the
home for demolition in order to facilitate the creation of two buildable lots. Requests for demolition quotes
were sent to four contractors. Staff received three bids and the results are as follows:
• Nitti Rolloff Services, Inc $29,135
• Kevitt Excavating, LLC $21,325
• Leadens Excavating, Inc $19,860
Funding
EDA funds will be used to pay for this project on the front end. Following the sale of the vacant lot, the EDA
will be reimbursed by Hennepin County with Community Development Block Grant funds for all costs
associated with demolition and site grading.
Experience with Recommended Contractor
The EDA has not worked with the recommended low bidding contractor. The contractor has provided
Novak -Fleck Inc as a reference. Staff followed up on the reference, and was told by Novak -Fleck that Leadens
Excavating has been one of their most valued and trusted partners for demolition and excavating work. Staff
are comfortable with the reference and recommend proceeding with Leadens Excavating Inc.
Attachments
• Resolution
* Bids Received
• RFQ and Bid Specifications
I:\RFA\COMM DEV\Development\Q& R Award Demolition Contract for 6065 Louisiana Improvement Project 973 2-8-16.docx
EDA RESOLUTION NO. 16 -
RESOLUTION APPROVING CONTRACT WITH LEADENS EXCAVATING, INC FOR
THE DEMOLITION AND SITE GRADING OF 6065 LOUISIANA AVENUE NORTH
(IMPROVEMENT PROJECT NO. 973)
BE IT RESOLVED by the Economic Development Authority in and for the City of New
Hope as follows:
WHEREAS, the Economic Development Authority in and for the City of New Hope
("EDA") purchased that certain real property located at 6065 Louisiana Avenue North, New
Hope, MN (the "Property") with the intentions of redeveloping the Property; and
WHEREAS, City staff intends to redevelop the Property in accordance with the City's
scattered site housing program and policy and return the Property to the tax rolls for the benefit
of all taxing jurisdictions; and
WHEREAS, City staff is exercising due diligence to correct the Property's blighted
condition by performing an environmental cleanup of the Property to be followed by the
demolition of the buildings on the Property and site grading of the Property; and
WHEREAS, Leadens Excavating, Inc submitted a proposal that meets all of the Project
Specifications and is the low bid; and
WHEREAS, it is in the best interests of the EDA to enter into a contract with Leadens
Excavating, Inc for the purpose of performing the Work; and
WHEREAS, City staff is hereby seeking approval from the EDA of the selection of
Leadens Excavating, Inc as the duly qualified contractor to perform the Work.
NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in
and for the City of New Hope as follows:
1. That the above recitals are incorporated herein by reference.
2. That selection of Leadens Excavating, Inc as the Contractor to perform the
demolition of all building and site improvements located at the Property and site
grading of the Property pursuant to the Project Specifications is approved, it being
in the best interest of the City to prepare the Property for redevelopment in
accordance with the City's scattered site housing program and policy.
Attest:
3. That the payment of $19,860 to Leadens Excavating, Inc to perform the Work is
hereby approved.
4. The President, Executive Director and New Hope City staff are authorized and
directed to sign all appropriate documents, and to take whatever additional actions
are necessary or desirable, to complete the demolition and the re -grading of the
Property in accordance with the contract to be prepared by the City Attorney.
Dated the 8th day of February, 2016.
Kirk McDonald, Executive Director
Kathi Hemken, President
Property Owner: City of New Hope
Property Address: 6065 Louisiana Avenue North (P.I.D. 05-118-21-21-0017)
For a price of $_ the contractor named below proposes to fully complete the work
in accordance witl4e attached specifications for demolition and site grading at 6065 Louisiana
Avenue North, no later than May 31st, 2016.
Name of Contractor:
License Number: P Q 6 & -� I
Address: Qb 1 `I o w-- c. v� �M v,--)
s � LA �
Telephone: ►1 Z- ' L \ p — 111\'\ F -mail Address: `. �. 4
� v✓l
Contractor Signature. Date: 4
Title• C
Property Owner: City of New Hope
Properly Address: 6065 Lottisiana Avenue North (P.I.D. 05-118-21-21-0017)
For a price of $ 2l '-31 f ' the contractor named below proposes to fully complete the work
in accordance with the attached specificat dns for demoliflon and site grading at 6065 Louisiana
Avenue Forth, no lager than May 31s( 201+5_
Name of Contractor, r e v F'�- f IF)(C: c v„rc --f At 4I_I L G
License Number!
Pe -
Address, 3 3 3 S �, y V l w.r ", 9% 'e / jr -/.e 1, /4+ •+ .. SJ— c -f ? T
Telephone: 74; 3•-s"y f = 3 s�s 7 E-mail Addresa. �` �'ira � ��e �.i tt� x C.0 &'#.V 4s.1je,
Con tractor Signature-, Chat ; Fri 1, a 0 / E
Title` ../" -a +7 -„fir ..�
Property Owner: City of New Hope
Property Address: 6065 Louisiana Avenue North (P.I.D. 05-118-21-21-0017)
00
For a price of $ 0?%9$J _, the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 6065 Louisiana
Avenue North, no Iater than May Kst, 2016.
Name of
License Number:
Telephone: 763 X' 050 3 _ E-mail Address: M /6L-10—
Contractor
Signature: Date: % $
Title: r:
From: The City of New Hope
Subject: Request for quotes for demolition and site grading at 6065 Louisiana Avenue North
Overview:
The City of New Hope is the owner of the property addressed as 6065 Louisiana Avenue North,
(P.I.D. 05-118-2121-0017). The City is requesting quotes for demolition of all building and site
improvements at this location followed by re -grading of the primary excavation area. If you are
interested in submitting a quote for this project, please review the enclosed specifications and inspect
the site. Please call Aaron Chirpich in the Community Development Department for access instructions,
763-531-5114.
Proposals must be completed on the enclosed bid form and submitted by 1:00 p.m. on February 1st,
2016. Proposals may be submitted by U.S. Mail, e-mail or in person; please note the enclosed bid from
must be used. City staff will review the submitted proposals and forward them to the City Council. City
staff expect the Council to select a demolition contractor at their February 8th meeting. The selected
contractor would be required to complete the demolition and site grading work in accordance with the
attached specifications no later than May 31st 2016.
Submit proposals to the following: Attn: Aaron Chirpich
City of New Hope Community Development Department
4401 Xylon Ave, North
New Hope MN, 55428
achirpichoci.new-hope.mn.us
A. Scope of Work
1. General
a. Contractor shall furnish all labor, materials and equipment, and shall perform all service
and work required to remove the buildings, structures and improvements from the site, and
post demolition grading of the site, in strict accordance with these specifications and in
accordance with all applicable ordinances and laws pertaining to removal of
buildings, structures, grading and erosion control.
b. Contractor shall thoroughly review these specifications and examine the site to evaluate
existing and proposed conditions prior to making a quote. Failure to do so shall in no way
relieve contractor from performing the work as required or be grounds for a claim for extra
payment.
2. Demolition and Disposal of Buildings and Site Improvements
a. All buildings and site improvements on the site shall be removed and properly disposed.
Demolition to include, but not limited to stairs, ramps, floor slabs, equipment bases,
driveways, aprons, foundation walls and footings, and other structure components,
appurtenances and contents associated with each structure, unless noted otherwise. Please
see the attached diagram showing special debris removal areas.
b. All demolition materials, substrates, debris, waste, or other materials shall be collected,
stored, handled, managed, and disposed in accordance with currently accepted practices at
an approved, licensed, or permitted facility in accordance with applicable federal, state, and
local ordinances, rules, and regulations.
3. Backfill, Compaction and Grading
a. No demolition material shall be left in, or placed in any excavation. All excavations unless
otherwise noted, shall be back filled with clean imported granular material. Imported
material shall be placed in 1 foot lifts and compacted to no less than 95% standard proctor
density. Contactor shall provide the City with third party sampling, analysis and reports
to demonstrate that 95% compaction has been achieved.
b. The finished grade shall be determined by matching the existing average grade of the
excavation areas prior to demolition. The final grade shall maintain pre demolition
drainage patterns. No imported topsoil is required.
c. Upon completion of the finished grade, contractor shall immediately hydroseed all
disturbed areas of the site.
4. Tree and Vegetation Removal
a. All trees that the city wants removed, have been or will be cleared by a separate contractor
before demolition work begins. Do not include tree removal in your bid.
5. Abandonment of Wells
a. The city does not know of any wells on the property. Discovery of any wells shall require
contractor to halt the demolition work until well sealing can be completed. Contractor is
not entitled to additional compensation for any delays resulting from the necessity to halt
demolition work for such well sealing, except that the completion deadline shall be
extended in proportion to the delay.
6. Utilities
a. Contractor shall be responsible for calling Gopher State One Call for the location of any
underground utilities prior to commencement of demolition and site grading work.
b. The city has ordered the disconnection of electricity (Excel Energy) and natural gas
(Centerpoint Energy) services for the property. Contractor shall field verify disconnections
prior to demolition. Other private communication utilities such as telephone and cable may
still be connected; if so, contractor shall roll them back and secure them at the pole prior to
demolition.
c. The city was unable to find the water shut off valve at the curb. Contractor is to coordinate
the shut off of water with Public Works to ensure that the water is off before termination of
the water service. Once the water line is located and shut off, the contractor is to remove the
water line to within 3 feet of the curb stop and permanently cap or bend the line over.
Document and mark on-site, the location of the service termination and provide
information to the City. Inspection by the City will be required prior to backfilling of the
trench.
d. Sanitary sewer service shall be disconnected by cutting and securely plugging the pipe at
the edge of the property line. Document and mark on-site, the location of the service
termination and provide information to the City. Inspection by the City will be required
prior to backfilling of the trench.
7. Asbestos and Other Hazardous Materials
a. The City has contracted with Angstrom Analytical for the completion of a demolition
survey for the property. All asbestos and hazardous materials identified by Angstrom,
will be removed from the property by a licensed abatement contractor hired by the city.
Discovery of any additional apparent asbestos containing or other hazardous materials by
the demolition contractor during demolition shall require contractor to halt the demolition
work until testing and abatement (if applicable) is completed at the City's expense.
Contractor is not entitled to additional compensation for any delays resulting from the
necessity to halt demolition work for such testing and abatement, except that the
completion deadline shall be extended to accommodate the delay. Do not include asbestos
removal in your bid.
8. Permits and Inspections
a. Contractor will complete and submit the City of New Hope demolition permit application.
Permit fees for the demolition permit will be waived, however the State surcharge will still
be collected as the City can not waive that portion. Contractor shall have the work
inspected prior to backfilling the primary excavation. The private water and sewer service
terminations will also be inspected by City Public Works staff. A separate water and sewer
disconnection permit must be secured from the City. The same fees will be waived for this
permit.
b. If any permits from other governmental agencies are required, contractor shall, at
contractor's own expense, secure such permits, pay any fees and complete any inspections
required by same, and provide a copy of the permit to the City.
c. Contractor shall submit "Notification of Intent to Perform a Demolition" Form to the
MPCA.
,�w
9. Miscellaneous Provisions, and Notices
a. Contractor shall erect and maintain all necessary barricades and warnings to adequately
safeguard workers, adjacent property, and the public.
b. The demolition and clearing of the site shall be carried out in such a manner to preclude
damage to adjacent property or public right-of-way.
c. Water is available at no cost from the City by accessing adjacent hydrants. Please notify
New Hope Public Works one week in advance if water is needed.
d. Submission of a proposal will constitute an incontrovertible representation by contractor
that contractor has complied with every requirement of these specifications and
attachments thereto; that without exception the proposal is premised upon performing and
furnishing the work including but not limited to the specific means, methods, techniques,
sequences, procedures or precautions expressly required by these specifications and
attachments thereto; that contractor has received from City satisfactory written resolution
of any conflicts, errors, ambiguities, and discrepancies; and that these specifications and
attachments thereto are generally sufficient to indicate and convey understanding of the
terms and conditions for performing and furnishing the work.
10. Attachments
Special Debris Removal Area(s) Map
0..,
bt%sk P.4
OF""'Tlowiw-cuZa. Li/
Sma[( wLvc�
Zelxz S
<�— 5ecii
W Doo( V e n ct
Specl�.� a��ecc,5 aF -b<<s
C Lc>ca.-t ans arm r*,x iwva-%.)
w��