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010516 planning commission
CITYOFNEWHOPE 4401XYLONAVENUENORTH NEWHOPE,HENNEPINCOUNTY,MINNESOTA55428 PLANNINGCOMMISSIONMINUTESJanuary5,2016 CityHall,7:00p.m. CALLTOORDER TheNewHopePlanningCommissionmetinregularsessionpursuanttodue callandnoticethereof;ChairSvendsencalledthemeetingtoorderat7:00 p.m. ROLLCALL Present:ChristopherMcKenzie,GregGehring,RogerLandy,BillSmith, ScottClark,JimBrinkman,TomSchmidt,SteveSvendsen Absent:None AlsoPresent:JeffSargent,DirectorofCommunityDevelopment;Aaron Chirpich,CommunityDevelopmentSpecialist;StacyWoods, AssistantCityAttorney;ChristopherLong,CityEngineer; EmilyBecker,RecordingSecretary PUBLICHEARING PlanningCase1521 ChairSvendsenintroducedItem4.1,requestforConditionalUsePermitfor aPlannedUnitDevelopment,3535WinnetkaAvenueNorth,DennisBatty Item4.1 onbehalfofMorganIII,LLC,petitioner. Mr.AaronChirpich,CommunityDevelopmentSpecialist,gave backgroundontheplanningcase.HestatedDennisBatty,onbehalfof MorganIII,LLC,wishestoredevelopthesitelocatedat3535Winnetka Avenuebyremovingthemajorityoftheexistingsiteimprovementsand constructinga1,555squarefootrestaurantȠ¹§´ª½¯©®¹®µ¶ȡwithdrive throughandoutdoordiningarea.Theexistingsitecontainsanoperational gasstationwithdormantcarwash.Theapplicantproposestoremovethe carwashportionofthebuilding,allexistingpavementandallgasrelated infrastructure.However,theprimarybuildingwheretheconvenience storeislocatedwillstayintact.Thisportionofthebuildingwillbe remodeledintothenewrestaurantspace. Chirpichwentontopresentazoninganalysis.Theproposedbuilding placementmeetsallsetbackrequirements,excepttherearsetback,which isanexistinglegallynonconformingcondition.Duetotheplacementof theexistingbuildingthatisbeingsaved,theplacementofthedrive throughservicelanebecomesrestrictedandisproposedtobesetbacktwo feettoprovideadequatevehiclemaneuvering,thoughtheminimum setbackpercodeisfivefeet.Duetothisrestriction,theapplicantis seekingtheflexibilityaPlannedUnitDevelopmentzoningdistrict provides.Proposedpedestrianaccess,numberofparkingspaces,and bicycleparkingmeetcityrequirements.Drivethroughscreeningprovided bythefencethatisdescribedinthenarrativeshouldbedetailedonthe siteplan.Thelandscapeplanshouldbeamendedtoshow:fulllength parkinglotscreening,groundcoverthatisoutsideofplantingareas, retainingwalllocationsandrelevantplansets,andirrigationplans;it shouldalsobeadjustedtoaccommodatetheFireDepartmentConnection andrevisedpedestrianconnections.Thephotometriclightingplanmeets citystandards,andthoughthefreestandingpolesdonotmeetsetback requirements,theConditionalUseofPlannedUnitDevelopmentwould provideflexibilitytoallowthis.Proposedsignageonthesiteplanmeet citycoderequirements,thoughtheapplicantwillneedtoprovidedetails onmenuboardandtrafficdirectionalsigns.Theapplicantwillneedto addressFireMarshalcommentstotherevisedplansubmittalsprovidedat thismeeting.Thedrivethroughservicelaneandoutdoordiningareaare administrativeusesintheCBdistrictandwillrequireadministrative permits.Aloadingareawillnotberequired,buttheapplicantmust providesiteplanswithturningradiishowinghowdeliveryvehiclesand garbagehaulersnavigatethesite.Thetrashenclosuremeetscity standards.BuildingmaterialsanddesignmeetNewHopeDesign requirements,thoughthelocationandheightofrooftopscreeningmustbe provided.Snowstorageisaconcernduetothe¹¯º«ȟ¹smallsize. Mr.ChristoperLong,CityEngineer,waspresenttoprovidecommentson the¹¯º«ȟ¹stormwateranddrainage.The¶¸µ¶«¸º¿ȟ¹locationintheBasset CreekWatershedwillrequireareviewoftheerosioncontrolplan.He explainedthedrainagepatternsofthesitecatchsedimentinstormwater beforegoinginbasins.Furtherresearchneedstobedonetodeterminethe sizeofthelineaswellasavisualTVinspection. ChirpichsummarizedfindingsofthesiteplanandConditionalUsePermit forPlannedUnitDevelopment.Accordingtostaff,theproposedsiteplan meetstheintentoftheComprehensivePlanandisconsistentwiththe intentoftheCityCode.Stafffindsthattheproposalmeetsthestandards ofaPlannedUnitDevelopment;thefindingsofthesestandardswere presented. Mr.ChirpichstatedthattheDesignandReviewCommitteemetwiththe applicantonDecember17,2015andwasinfavoroftheproposed developmentandrequestforPUDflexibility.Propertyownerswithin350 feetofthepropertywerenotifiedbymail,andapublichearingnoticewas publishedintheSunPost.Staffhasnotreceivedanyinquiriesregarding theproject. Whentheopportunityforquestionstostaffarose,concernaboutthe locationofthecrosswalkoffofWinnetkaAvenueNorthwasraisedby CommissionerBrinkman.Therewasdiscussionevaluatingthetwo proposedlocationsofthecrosswalk;theproposedlocationinthemiddle ofthesiteoffofWinnetkaAvenueNorthpromotedconcernabout crossingbetweentwoparkedcars,limitingvisibility,andtheproposed locationnearthesouthendofthelotwasseenaspotentiallydangerous duetoincomingtrafficturningimmediatelyrightintothe©¸µ¹¹½§²±ȟ¹ path.CommissionerMcKenziefavoredutilizingparkingstall17ofthe currentsiteplanasacrosswalk,creatingaraisedislandtoprevent collision.Mr.AlanBrixius,CityPlanner,mentionedraisedislandswere considered,buttheycouldcausesnowremovaltobeproblematic. 2 PlanningCommissionMeetingJanuary5,2016 Furthercommentsregardingtheproposalweremade.Commissioner McKenzienotedthatsnowstorageonthenorthwestcornerofthesite wouldinhibitpedestrianaccessandmayimpactturningmovement.It wasquestionediftherampdetailprovidedwiththeplansiscompliant withthestandardssetforthbytheAmericanswithDisabilitiesAct.He inquiredhowthesiteisbeingbackfilled.Discussionregardingthefence abuttingtheretainingwalltothewestofthepropertyincludedcleanup ofthenookbetweenandalternativeoptionsforplacement.Itwasclarified thatthepropertyownerortenantwouldcleansumps,andifthiswasnot beingdone,thecitywouldintervene,providedaccessbytheeasement. Mechanicalplans,itwasexplained,woulddetermineFireDepartment Connectionlocation.CommissionerSmithaskedfordetailonthe proposedfence,anditwasexplaineditwouldbecompositeorwood; chainlinkfencingisnotallowed.Healsoinquiredabouttheheightofthe bollardsandwasansweredthattheywouldbeatleast48incheshigh. ChairSvendsenquestionediftheproposalwouldbereadyforCouncilon January25.Thusfartherehavebeenmanychangestothesubmitted documents,andtheystillnecessitatefurtherchange.Mr.Chirpichfelt confidentitwouldbeready;theapplicanthasbeenresponsivetorequests andhasproducedthechangesinatimelymanner. ChairSvendsenmotionedtheapplicanttocomeforward.DennisBatty, ProjectArchitectofDennisBatty&AssociatesGroup,of22770Imperial AveNorthinForestLake,MN,approachedthepodium.Battyexplained thechallengesfacedwithproposedchanges,asapprovalfrommultiple sourcesmustbegivenbeforealterationstoplanscanbemade.Hestated heiswillingtomakeproposedchangesandtouchedoncommentsmade regardingturningradius,landscapeplan,pedestriancrosswalk,fencing, andproposedsnowremovalinplaceofsnowstorage.Headdedthatthere areplanstorebuildtheretainingwallsintheirexistinglocations. CommissionerSvendsenquestionediftherewasanagreementwiththe adjacentpropertyownerstorebuildtheretainingwallsandaskedifthe drivethroughroofwouldclearagarbagetruckateightfeethigh.Batty answeredplacingthefenceontopoftheretainingwallwithspacein betweenmaybeanoptionandthattheroofwouldbealtered.Battyalso iteratedhebelievesthedeadlinetopresenttheproposaltotheCity Councilandrequirementssetforthcanbemet. ChairSvendseninquiredifanyoneintheaudiencewishedtoaddressthe Commission.Beingthatnoonespoke,heaskedforamotiontoclosethe PublicHearing. Motion byCommissionerLandy,seconded byCommissionerSchmidt,to closethepublichearing.Allpresentvotedinfavor.Motioncarried. FurtherdiscussionabouttheproposalmeetingthedeadlinetogotoCity Councilensued.Confidencewasreiteratedbyseveralsourcesthatthe proposalwouldbeready. 3 PlanningCommissionMeetingJanuary5,2016 Mr.BrixiusaskedforconsensusfromthePlanningCommissionastowhere thecrosswalkfromWinnetkaAvenueNorthshouldbeplaced.Mr.Long wasinvitedtothepodiumtoprovideinput.Heconcurredtherewascause forconcernabouttrafficturningintothecrosswalkwhenlocatedonthe southsideofthepropertyandspokeoftheincreasedvisibilitythislocation provides.Heexpressedapprovalofthelocationbetweenparkingspotsin themiddleofthepropertyonlyiftheareawasraisedtoprovidedistinction andincreasedvisibility.Itwasalsoassuredthatthesoilboringsandramp wouldbefurtherexamined.Battywasreceptivetoplacingthecrosswalk wherethePlanningCommissionsawfit.FurtherdiscussionensuedandMr. Brixiusconfirmedthepreferencewastoplacethecrosswalkthroughstall17, raisingthesurfaceandchangingmaterial.Mr.Chirpichclarifiedthatdoing thiswouldpossiblydecreasethenumberofparkingspacestobelowthe minimumrequiredamount,andtherewasconsensusthiswasacceptable becauseofPUDflexibility. MotionMotion byCommissionerMcKenzie,seconded byCommissionerLandy,to Item4.1 approve PlanningCase1521,requestforConditionalUsePermitfora PlannedUnitDevelopment,3535WinnetkaAvenueNorth,DennisBattyon behalfofMorganIII,LLC,petitioner,withthefollowingconditions: 1.Theapplicantshallenterintoasiteimprovement agreementwiththecitytoensurethecompletionofall requiredimprovements(tobepreparedbytheCity Attorney). 2.Theapplicantshallprovidefinancialguaranteeand performancebondforlandscapingandsiteimprovements (amounttobedeterminedbycityengineerandbuilding official). 3.Theapplicantshallenterintoastormwatermaintenance agreementwiththecity(tobepreparedbytheCity Attorney). 4.Thegrading,stormwatermanagement,anderosioncontrol plansshallbereviewedandbesubjecttofinalapprovalby theCityEngineerandtheBassetCreekWatershedDistrict. 5.Thesiteutilityplanshallbesubjecttoreviewandfinal approvalbytheCityEngineer,FireMarshal,andPublic Works. 6.Theapplicantwillproviderecordplansorasbuilt drawingstotheCityfollowingprojectcompletion. 7.Theapplicantwillsecureadministrativeusepermitsfor theoutdoordiningareaanddrivethroughservicelane. 8.Theapplicantmustidentifyanyrooftopequipmentand meetallscreeningrequirementsforsuchequipment. 4 PlanningCommissionMeetingJanuary5,2016 9.Addressnumbersofacontrastingcolorandminimum heightofŹȡshallbeaddedtothenorthandeastelevations ofthebuilding. 10.Theapplicantmustprovideadetailoftheproposedbicycle rack. 11.Theapplicantmustsubmitasnowstorageplandetailing snowremovalprocedures. 12.Theapplicantmustupdatethesiteplantoshowany proposedretainingwalls. 13.Theapplicantmustprovideillustrationsshowingthe turningmovementsandsitecirculationpatternsforthe largestanticipateddeliveryandpickupvehicles. 14.Theapplicantmustupdatethesiteplantoshowthe proposedfenceforthewestpropertyline,andincludea detailforthisfence. 15.Anyproposeddirectionaltrafficsignsmustbeshownon thesiteplananddetailsofsuchsignsmustbeprovided. 16.Irrigationplansmustbesubmittedfornewplantingareas. 17.Fireaccesslockboxesmustbeplacedonallbuilding entrances. 18.Theapplicantmustidentifyonthelandscapingplan, groundcoverthatislocatedoutsideoftheplantingareas. 19.Theparkinglotshallbescreenedwithlandscapingforthe entireperimeteroftheparkinglotthatadjoinspublic streets. 20.AnylandscapingconflictingwiththeFireDepartment Connectionwillhavetoberemoved. 21.Thelandscapingplanmustbeupdatedtoreflectchanges madetothesiteplan. 22.Theremovaloftheundergroundstoragetanksmustmeet allStateandFederalregulationsasapplicable. 23.Theapplicantmustsubmitarevisedsiteplanshowingthe replacementofStall17,asshownontheproposedsiteplan asofthemeeting,asaraisedislandwithadifferent materialtoprovideacrosswalk. 24.Theapplicantmustprovidedetailofthesixfootfenceon thewestpropertyline. 25.RampdetailsmustbereviewedandmeetADAstandards. 5 PlanningCommissionMeetingJanuary5,2016 26.Turningmovementsrelatedtosnowstoragemustbe detailedinthesiteplan. Votinginfavor:McKenzie,Gehring,Landy,Smith,Clark,Brinkman, Schmidt,Svendsen Votingagainst:None Absent:None Motionapproved80 COMMITTEEREPORTS DesignandReview ChairSvendsenstatedthenexttentativeDesign&ReviewCommittee Committee meetingisscheduledforThursday,January14,2016. Item5.1 CodesandStandards ChairSvendsenstatedthenextCodes&StandardsCommitteemeetingisto Committee bedetermined. Item5.2 NEWBUSINESS ChairSvendsenannouncedhispositionasChairhasreacheditsthreeyear Item6.1 termandthatCommissionerSchmidtwouldreplacehimasChair. CommissionerMcKenzieistoreplaceSchmidtasViceChair.Basedon seniority,CommissionerGehringwasscheduledtoreplaceCommissioner McKenzieasThirdChairbutwasunabletomeetthisobligation,and CommissionerClarkwasappointedtoThirdChair. Motion byCommissionerLandytoapprovetheseappointments.Allpresent votedinfavor.Motioncarried. Mr.JeffSargent,CommunityDevelopmentDirector,addedthat CommissionerEnglishhaschosentonotrenewhisexpiredterm. Advertisementsofthevacancyhavebeenmade,butthevacancyhasnotyet beenfilled. ChairSvendseninquirediftherewereanyrequestsforchangestobemade tosubcommittees.TheonlychangemadewasthatCommissionerLandy participateontheDesignandReviewCommittee,andonceanew commissionerhasbeenappointed,hewillcontinueasfloater. OLDBUSINESS ApprovalofMinutesMotion byCommissionerLandy,seconded byCommissionerBrinkman,to Item7.1approvethePlanningCommissionminutesofNovember3,2015.All presentvotedinfavor.Motioncarried. ANNOUNCEMENTS CommissionerLandyannouncedthatthereportfortheSpaceNeedsTask ForcebasedontheworksessionheldDecember19,2015isontheagendafor theJanuary11,2016CityCouncilmeeting.Wold&Associates,architect,will bepresentinganexpandedsiteplan.SpaceNeedsTaskForcewillmeet againinFebruary. 6 PlanningCommissionMeetingJanuary5,2016 MayorKathiHemkenannouncedtheStateoftheCityPresentationwillbe givenFebruary18,2016at7:30a.m.intheCouncilChambersand encouragedattendance. ADJOURNMENT ThePlanningCommissionmeetingwasunanimouslyadjournedat8:33p.m. Respectfullysubmitted, EmilyBecker,RecordingSecretary 7 PlanningCommissionMeetingJanuary5,2016