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IP #872COUNCII jp Request for Action Originating Department Approved for Agenda Agenda Section Consent Parks and Recreation March 22, 2010 Item No. By: Shari French, P&R Director I By: Kirk McDonald, CityManager 6.5 1 Resolution in support of a Hennepin County Youth Sports Grant program application to improve the Outdoor Theatre at Civic Center Park Requested Action Staff recommends council approve this resolution so that a grant can be applied for from Hennepin County to improve the Outdoor Theatre at Civic Center Park, located at 441h & Xylon avenues. Background Hennepin County is seeking grant applications from local units of government interested in developing facilities for amateur sports or recreation. Legislation authorizing the building of the new Twins stadium allows Hennepin County to grant up to $2 million dollars each grant cycle to Hennepin County communities to assist with developing these facilities. The purpose of these grants will be to allow municipalities, park districts or school districts to create, expand or improve sport or recreational facilities to enhance opportunities for athletics and recreation. Due to the fact that the project needs to be "shovel ready" within the next 6-9 months, staff is recommending making application this grant cycle for projects that are already listed in the 2010 CIP. The grant will help to expand the scope of the needed improvements. A meeting was held March 4th with a representative from the Women of Today (adopters of the park), OBMT (main users of the facility), a representative of the Farmers Market (new users of the facility), and two members of the Citizen Advisory Commission, as well as staff. The group discussed the grant application and ideas related to the improvement of the facility. Input from the group provided more framework to the application which now includes new 10 -row bleachers for the east and west sides of the stage (with backs) and additional asphalt needed to support the bleachers; electrical upgrades to the facility to allow for a greater variety of entertainment (in support in part of Farmers Market Board ideas); painting the exterior of the Theatre; and additional landscaping. Total cost of the project is estimated at $100,000. The 2010 CIP lists $30,000 for such a project and so the drant request is for 70% of the total cost estimate or $70,000. Motion by Second by To:�® I:\RWP&R1Hennepin Cty grant appslR-Hennepin Youth Sports Grant app] Theatre.docx Request for action March 22, 2010 Page 2 This is the 401', year that the city has sponsored community theatre for families and the production will be Music Man. Off Broadway Musical Theatre, the New Hope Women of Today, and the Farmers Market Board are all supportive of this project and have provided statements of endorsement for the grant application. Because the grants won't be awarded until May, the time line for this project calls for the project to be completed this fall. The preparations for and presentation of Music Man may not allow for such work to be done this summer unfortunately. Funding The Park Infrastructure Fund CIP has this project listed for consideration for 2010. Attachments The resolution, the Hennepin Youth Sports Program RFP and a draft of the grant application. I:\RFA\P&R\Hennepin Cty grant appslR-Hennepin Youth Sports Grant app] Theatre.docx City of New Hope Resolution No. 2010 - 48 Resolution in support of a Hennepin County Youth Sports Grant program application To improve the Outdoor Theatre at Civic Center Park WHEREAS, Hennepin County, via its Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities, and WHEREAS, the city of New Hope desires to improve the Outdoor Theatre in New Hope's Civic Center Park for the purpose of benefiting youth and their families. NOW_ THEREFORE BE IT RESOLVED BY THE city of New Hope: I. The estimate of the total construction cost of improving the Outdoor Theatre in New Hope's Civic Center Park shall be $100,000 and the city of New Hope is requesting $70,000 from the Hennepin County Youth Sports Grant program and will assume responsibility for a match requirement of $30,000. II. The city of New Hope agrees to own, assume one hundred (100) percent of operation costs for the Outdoor Theatre, and will operate the complex for its intended purpose for the functional life of the facility, which is estimated to be 30 years. III. The city of New Hope agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of improving this sport facility and long-term program direction. IV. That the city of New Hope City Manager and/or his designee is authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of March, 2010. Mayor Attest: -� City Clerk L•\RPA\P&R\Hennepin Cty grant apps\R-Hennepin Youth Sports Grant appl Theatre.docx :;v;;, Hennepin Youth Sports r Program RFP 2010 Background Hennepin County is seeking local units of government interested in developing facilities for amateur sports or recreation. Legislation authorizing the building of the new Twins stadium allows Hennepin County to grant $2.4 million dollars this grant cycle to Hennepin County communities to assist with developing these facilities. These grants will be made through the Hennepin Youth Sports Program. Purpose The purpose of these grants will be to allow municipalities, park districts or school districts to create, expand or improve sport or recreational facilities to enhance opportunities for athletics and recreation. No grant awards may be used for ongoing expenses, such as programming services or operating and maintaining the facilities. Charter schools must enlist a local unit of government to sponsor their application. Criteria These criteria will be among those considered in evaluating grant applications: • Need for the facility • Population and number of people served • Leveraging non -Hennepin County funds and in-kind contributions • Sustainability, including ongoing operating funds • Inclusion of environmental improvements Partnerships among local units of governments and between local units of governments and non-profit sports organizations • Timeline and demonstrated ability to perform • Equitable distribution throughout the county Examples The following are examples of potential projects: Baseball and softball fields u Soccer, football and lacrosse fields Skate parks • Disc golf courses • Playgrounds Partnerships Hennepin County will favor proposals that support, create and enhance partnerships both between public entities as well as those with private organizations. Operating agreements that expand hours and programs, bring new users to the facility, and provide opportunities that do not currently exist in the community will be preferred. Grant Amount Awards will range from $10,000 up to $400,000. Respondents are required to provide matching funds or in-kind contributions. Matching fund amounts will be a criteria considered in grant awards. Grant Administrator The Hennepin County Board of Commissioners will make the grant awards to respondents. The Board has contracted with the Minnesota Amateur Sports Commission to administer the application process. Updates The latest updates can be found at httj2:LLALww.mnsports.orgjUant 12roUam.htm. Deadline All proposals must be received by March 29, 2010. Contact Prospective responders who have questions regarding this RFP may contact: Minnesota Amateur Sports Commission 17001051h Ave NE Blaine, Minnesota 55449 Stephen Olson, Program Director solson@nscsports.or 763-785-3639 Lynda Lynch, Grant Administrator llynch@rrmsl2orts.org org 763-785-5631 Mark Erickson, Program Manager merickson@mnsnorts.org 763-785-5662 Draft as of 3118110 Application Hennepin Youth Sports Program Grant From the city of New Hope, MN March 24. 2010 Minnesota Amateur Sports Commission 1700105th Avenue NE Blaine, Minnesota 55449 Re: Hennepin County Youth Sports Grant Application Attached, please find the city of New Hope's application for the Hennepin County Youth Sports Grant program. This grant will assist the city in improving its Outdoor Theatre. The grant will enhance local opportunities for youth and adults to participate in theatre classes as well as live productions and it will enhance opportunities for more youth and adults to attend free, live summer theatre performances as well as special entertainment events. Project improvements include new 10 -row bleachers for the sides of the stage and the additional asphalt needed to support the bleachers; electrical upgrades to the facility to allow for a greater variety of entertainment; painting the exterior of the Theatre; and additional landscaping. Total cost of the project is estimated at $200,000. The grant request is for 70% of that amount or $70,000. The city's capital improvement plan lists $30,000 for the improvement project. Planning has begun on this project and so it can be "shovel ready" this summer. The city has strong working relationships with Off Broadway Musical Theatre, the New Hope Women of Today, and the New Hope Community Farmers Market Board. All three organizations have written letters of support for this grant application. Thank you in advance for considering the city of New Hope's grant application. Please contact Shari French, Parks and Recreation Director at 763-531-5152 or sfrench@ci.new-hope.mn.us with any questions. Kirk McDonald, City Manager CITY OF NEw HOPE 4401 Xylon Avenue North + New Hope, Minnesota 55428-4898 + www. ci.new-hope.mn.us City Hall: 763-531-5100 + Police (non -emergency): 763-531-5170 + Public Works: 763-592-6777 + TDD: 763-531-5109 City Hall Fax: 763-531-5136 + Police Fax: 763-531-5174 + Public Works Fax: 763-592-6776 Table of Contents Project Summary Resolution of Local Unit of Government Geographic Location Map Site Plan Environmental Intrusions Statement Agreements and Arrangements Operations and Maintenance Statements Comprehensive Plan Compatibility Estimate of Users Local Matching Funds Budgets Timeline Application Form Project Summary The city of New Hope is submitting this application for the Hennepin County Youth Sports Grant program to assist the city in improving its Outdoor Theatre which is located in Civic Center Park, 44th & Xylon avenues. The grant will enhance local opportunities for youth and adults to participate in theatre classes as well as live productions and it will enhance opportunities for more youth and adults to attend free, live summer theatre performances as well as special entertainment events. Project improvements include new 10 -row bleachers for the east and west sides of the stage (with backs) and the additional asphalt needed to support the bleachers. Current seating capacity in the bleachers is approximately 350 people. The new bleachers will increase seating to approximately XXX. Additional project improvements include electrical upgrades to the facility to allow for a greater variety of entertainment; painting the exterior of the Theatre; and additional landscaping. Total cost of the project is estimated at $100,000 which includes soft costs. The grant request is for 70% of that amount or $70,000. The city's capital improvement plan for parks lists $30,000 for the improvement project for this park. The city of New Hope has offered family musical productions every summer since 1971 for its residents and the greater community at its Outdoor Theatre. These productions have provided many opportunities for community youth to get involved in local theatre both on stage, as part of the live orchestra and/or behind the scenes. Some child actors have gone on to become well known both locally and nationally. The 400, annual production this summer will be Music Man and 11 performances are scheduled for July and August at the Outdoor Theatre. Performances have been free for all 40 years with food shelf donations collected at each show to support the community and -its needs. Statements of endorsement for the grant application have been provided by local groups. Because the grants are anticipated to be awarded late spring, the time line for this project calls for the project to be completed this summer. City of New Hope Resolution No. 2010 - Resolution in support of a Hennepin County Youth Sports Grant program application To improve the Outdoor Theatre at Civic Center Park WHEREAS, Hennepin County, via its Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities, and WHEREAS, the city of New Hope desires to improve the Outdoor Theatre in New Hope's Civic Center Park for the purpose of benefiting youth and their families. NOW, THEREFORE BE IT RESOLVED BY THE city of New Hope: I. The estimate of the total construction cost of improving the Outdoor Theatre in New Hope's Civic Center Park shall be $100,000 and the city of New Hope is requesting $70,000 from the Hennepin County Youth Sports Grant program and will assume responsibility for a match requirement of $30,000. II. The city of New Hope agrees to own, assume one hundred (100) percent of operation costs for the Outdoor Theatre, and will operate the complex for its intended purpose for the functional life of the facility, which is estimated to be 30 years. III. The city of New Hope agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of improving this sport facility and long-term program direction. IV. That the city of New Hope City Manager and/or his designee is authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of March 2010, Attest: City Clerk Mayor 1:1 RPA \ P&R \ Hennepin Cty grant apps 1 R -Hennepin Youth Sports Grant app] Theatre.docx Geographic Location Map This project is located near the intersection of Xylon and 45th Avenues, just north of County Road 9 in the city of New Hope. The site lies adjacent to New Hope City Hall and the police station, in Civic Center Park. Vehicle access is available off Xylon Avenue and parking area is shared with City Hall and the municipal pool. 'G 5 Brooklyn �,• V ��. Park }� b2 ` �ttiliCf Fridley �, flake Pali f �Filsh Lr+kt .. - Rr0e4f►al ROK M Or kly[l:-.,_: i1i88PeC 5a01e 1 a ce �iw'. Centel 62 2 Grove 9ass,:l filed;1 Airport ixnn_7xles Hiliop —. - Ctivflr+eg�l �p0 L'uid 5ohAnoii �' �CoEum6in t :Fare -s] i rt`� -1iw'ndildl N$w 1RAuskiAlr . 4-Hergtds: Rd 9 68 N 42nd.A*@ Crystal Robbinsdale � SxY� }�z 8rowriwaad FAk } �_ % 47 C'dl4 �:x I o di Lee park Falwell` 14111eyPle�; +e� � e i. � Wernelka 7� _ � Plymouth �. Iillis . Q Q: an r. �AAed+exse� iyaMITlCfldr r�1 Yt Jatdan 400 � �'t.._ �, • I . IfSka , k 3heodOre 44rirTh ; ��;; ..II 169 S5 Glenwaad : Dninc# Junction _ y Minneapolis, T"31'OCitiNCW rK 4 ' Coifr�Yy C;IWO `f V*O.Park C}sk Kndpl +q � ay : LoringPwk 71 Cedar-Rwenqidt 3AnhapoltiR - - �4LN91fy A zoomed in view of the theatre area. : 4 r The project involves improvements to the existing outdoor theatre area in Civic Center Park located immediately west of New Hope City Hall. f f '/ f f _ PROVIDe ELECTRICAL SERVICE ;UPGP1,ADES TO WASH AND THEATkE BUILDING = ;�;�, '�,♦'�.,'�` '�. `,':,> PAINT D I r ; ♦. '` �, EXTERIOR o Z I ♦ ! THEATRE WALL NEW ' 11 BITUMINOUS NEW�-- r�__ ^" PAVEMENT BITUIMINOOS ; , j PAVEMENT REMOVE TREE gg PROPOSED Lp�--- J BLEACHERS - --- j I I I / / r, Vii.... ',,. ...� ,r /, r,. /,.. , /r / r , �!r ♦ I rte___ ,•—♦ i ,r' /rr�/r' ,r/r // .y./y ,' ,'' s,' r_r' r' �/' //'' ,/' ,/✓ E L'G1J I "y r . I / .. r r y r / ! ♦! � I I 4/ J � 4 /' ' ry -. r' r/ rr � ' f i ,r ,r ,/ ,/ ,1 ��!♦♦ I L____� � A PROPOSED , r /'/,/'/,r'✓,i✓, ,i './' /,-`,,� ,r'',, BLEACHERS I ',a---- EXISTING 1----�� E � ♦ 1� r T � z ; BLEACHERS ` rLJ EXISTING I � I t ' /�' I Ir '� � v 1♦i 1♦♦ ! ♦ BITUMINOUS I' PAVEMENT Y ♦ 5 1 w I Ir/ ,,r I �. I , ' 0 10 20 SITE PLAN HorlOntal Scale In feet CITY OF NEW HOPE, MINNESOTA FIGURE: 1 Bonestroo OUTDOOR THEATRE IMPROVEMENTS FIGOLDWG DATE: 3/16/10 COMM: 000034-10225-0/000034-00124-0 Environmental Intrusions Statement The project involves electrical improvements, painting of the building, and the installation of new spectator seating. All disturbed turf or other surface areas will be restored to their existing, or better, condition. No other intrusions, or required mitigations, are anticipated for this project. Agreements and Arrangements The city of New Hope strives to work closely with local agencies and organizations. Not only are effective partnerships a great way to bring youth excellent programming, but such partnerships do so in a cost effective and efficient manner. The city has strong working relationships with Off Broadway Musical Theatre, the New Hope Women of Today, and the New Hope Community Farmers Market Board. All three organizations have written letters of support for this grant application. The city of New Hope has offered family musical productions every summer since 1971 for its residents at its Outdoor Theatre. These productions have provided many opportunities for community youth to get involved in local theatre both on stage, as part of the live orchestra and/or behind the scenes. Some children have gone on to become well known actors both locally and nationally (T.R. Knight for one). In the early 80's the Off Broadway Musical Theatre Board (OBMT) formed to provide support for the theatre program the city offered. For the past 28 years OBMT has produced the musicals for the city and offered nine performances each year. The 40th annual production for summer of 2010 will be Music Man and 11 performances are scheduled for July and August at the Outdoor Theatre in New Hope's Civic Center Park. The two additional performances are scheduled to accommodate the expected crowds for the 404, anniversary production. Performances have been free for all 40 years with food shelf donations collected at each show to support the greater community and its needs. The New Hope Women of Today, in their ongoing support of city programs and facilities, have adopted Civic Center Park. Among other things, they have hosted "Opening Night" for the annual theatre production. Some of their members and family members have participated in the theatre productions both on stage and behind the scenes. They also plant flowers annually to enhance the beauty of the Outdoor Theatre. The New Community Farmers Market began in 2009 and is held on Saturdays from June through October across the street from the Outdoor Theatre. The New Hope Community Farmers Market Board is also very supportive of the city's theatre programs. They are planning to hold special events and offer entertainment at the Theatre to enhance the Market. During 2009, most Saturdays saw one thousand plus visitors at the Market. Improvements planned for the Outdoor Theatre will allow for a greater number of events and entertainment and will allow for much more seating to accommodate the community. March 10, 2010 To Whom it May Concern, As Producers of an annual theatrical musical in Civic Center Park in New Hope for the last twenty-eight years, we would like to fully support the application by the City of New Hope for a Hennepin County Youth Sports Grant to allow upgrades to the park. We have had the privilege of collaborating with the City of New Hope to bring the opportunity of learning and performing on stage for people of all ages in our community. What started as an "open playhouse" in the park with people changing in the cemetery next door, has evolved into a unique "castle" setting with standing room only nearly every night of its annual nine - performance run that is free to the public. Our goal each year at Off-Broadway Musical Theatre is to maintain the strong presence we have established in the community. Each year, dependant on the show choice, we involve children, teens, young adults, to parents and even grandparents in our productions. That involvement can include auditioning as a family who want to perform and spend time together during their summer evenings, or students who want to learn how to build or paint set pieces, be involved in other technical aspects of the show or playing an instrument in the Orchestra. We also have youth volunteers each year assist us on show nights with our concession sales and ushering duties. Students who start when they are young often continue with our theatre each summer and eventually some move on to acting regionally or in films. For some kids, the theatre is their outlet, for others it is baseball. Whichever your choice, access is the key. We feel that our summer production provides one of the few opportunities in the area for access for kids and adults who choose to be involved in theatre. To that end, we could not continue to grow and improve our program if it were not for the City of New Hope and their Parks and Recreation Department. As you are aware, budget short falls have hit cities hard. The City has so far been able to maintain the park area where the theatre sits and maintain a budget item for a portion of our administration fees each year. As the building ages, however, and technology moves forward, it has been difficult to keep up with any larger improvements that arise. This is the case with the bleachers in Civic Center Park. Current capacity for bleacher show seating at the Park is approximately 350 per performance. Each year we struggle to maintain seating for our patrons, as we strive to make room for all, we seat anywhere from 100 —150 in lawn chairs and on the grass. Many years we end up turning people away on our busy nights, something we wish we did not need to do. Increasing the OFF-BROADWAY MUsnkL THEATRE, INc. 4401 XYLoN AvENUENoRTH ► NEW HorE, MDwEsoTA 55428 March 10, 2010 Page -2- bleacher seating in the Park, giving access to more people each night, would enhance the experience for all — patrons and performers. We appreciate the fact that the City of New Hope is willing to apply for this funding to benefit the community and its members. We fully support their efforts and thank them for their continued support of our work. M. T ge6retary, Off-Broa&lyfty Musical Theatre, Inc. Board of Directors and Resident of the City of New Hope 0,RATNVC c� YEARS THEATRE UNDER THE STARS 1971-2010 OFF-BROADWAY MusIcAL TrxEATRF, TNc. 4401 XYLON AVENUENORTH 9 NEW HuPE, NfimESoTA 55429 3/4/10 To Whom It May Concern: This letter is written for the purpose of offering our support of the application to the Hennepin County Youth Sports Grant to make needed repairs to our bleachers at the outdoor theater at City Center Park in New Hope. This theater has been part of the community for nearly 40 years and is used to entertain thousands of people young and old. The bleachers, as well as some other needed updates, are important to be able to meet the needs of the many people who come to watch the events put on there every summer. This precious community theater on a summer's evening, is looked forward to by all who attend and is a welcomed opportunity for the numerous local actors and musicians to perform there. During these difficult economic times, and due to the loss of much needed Local Government Aid, we are grateful that our city has the opportunity to apply for a grant to help improve our community activities. The New Hope Women of Today have "adopted" this park and would like to see improvements made to keep it as functional and useful as possible. The New Hope Women of Today is a women's community service organization with over 20 years of commitment to the city of New Hope. We are proud of our city and proud of our working relationship with New Hope's Off Broadway Theater. For many years we have hosted 'Opening Night' for the annual summer theater performance. So we are delighted to hear that our Mayor, Kathi Hemken, is requesting funding from the Hennepin County Youth Sports Grant for renovations to New Hope's theater. The Women of Today is a National organization with over 1600 members in Minnesota. The New Hope chapter is one of the biggest in the state. Sincerely, j Deb Mans, President of the New Hope Women of Today March 10, 2010 To Whom It May Concern: On March 10, 2010, the New Hope Community Farmers Market (NHCFM) Board of Directors voted to support the City of New Hope's application for the Hennepin County Youth Sports Grant for expansion of the Outdoor Theatre. The NHCFM, in its second year, hopes to utilize the Outdoor Theatre for special events and promotions. The Outdoor Theatre is located across the street from the NHCFM and is a logical gathering space for the Farmers Market and its customers. The NHCFM intends to use the Theatre, hopefully in an expanded capacity, to host musical, arts and entertainment events that support the Farmers Market and provide the community with an outdoor, family-oriented recreational opportunity. The Farmers Market, which draws large crowds, would benefit greatly from the expanded capacity of the Theatre and other improvements. In conclusion, the New Hope Community Farmers Market Board of Directors supports the efforts of the City of New Hope as they seek funding to improve this community asset. Sincerely, [ie Hendricks Market President FARMERS MARKET 4401 Xylon Avenue N, New Hope, MN 55428 763-531-5196 www.newhopemarket.org Operations and Maintenance Statement The New Hope Parks and Recreation and Public Works departments are responsible for the operation and maintenance of the New Hope Outdoor Theatre. Direct supervision falls under the responsibilities of the Parks and Streets Supervisor. The project will be planned for and overseen by the two departments. Currently, the departments jointly oversee 20 parks and six facilities. The New Hope Outdoor Theatre is located within Civic Center Park. Whether or not the facility is improved, it will continue to be funded by the annual Parks and Recreation operating budget. Budgets are submitted by the city manager and reviewed and approved by the New Hope City Council on an annual basis. Attached are the general types and frequency of maintenance activities that take place now and will continue to take place into the future at the site. The city's Park and Recreation and Public Works departments share responsibility for the operation and maintenance of parks. The city contracts with the Hennepin County Sentenced to Serve (STS) crew whose primary focus is the maintenance and beautification of New Hope's park system. The STS crew is in part responsible for litter pick-up, vegetation restoration, some turf maintenance, etc. The city also has a well established Adopt -A -Park (AAP) program in which families have taken extreme pride in making sure their adopted park is maintained. AAP participants also assist by report problems/issues with the park and its amenities, work on park/field enhancements and improvement projects, and clean up the park and the playing fields semi-annually. The Outdoor Theatre is located within Civic Center Park, located at 441h & Xylon avenues. The theatre facility is utilized predominately for theatre classes, play practices and performances. All activities are for resident families and the community at large during June, July and August. Upgrading the Theatre would provide for much more seating, upgrades to the electrical would provide for a wider range of entertainment opportunities. In addition the building is in need of paint for its exterior as well as replacement of some of the landscaping. The upgrades would be a welcome addition to the Outdoor Theatre. With the continuation of the New Hope Community Farmers Market in the area, the Outdoor Theatre is receiving additional exposure and the city anticipates greater involvement whether as a spectator or as a participant in the Theatre itself. Project Maintenance Activities Activity: Irrigation startup and shut down Irrigation repairs Weed control Mowing of the site Litter pick-up Site restoration Theatre maintenance Bleacher inspections Asphalt path maintenance Frequency: Two times annually (spring and fall) Currently several times per year/as needed Four times annually Mowed on a weekly basis Weekly basis by several groups As needed from overuse, etc. Scheduled maintenance and repairs as needed. Annually inspected and repair as needed. Seasonal clean-up, as needed repairs. Comprehensive Plan Compatibility The Comprehensive Plan of the city of New Hope identifies several goals that support the proposed project. Three goals that are applicable are from the Community Facilities section (see attachment A). 1. Continue to implement a Capital Improvement Program that addresses the repair, replacement, and improvement of community facilities including streets, utilities, storm water management, community buildings, recreation facilities and parks. 2. Promote and encourage cooperation and coordination between governmental units to avoid duplication of public service facilities and services. 3. Continue upgrades of city park facilities to maintain the park system's high quality, safety, and user friendliness for all ages of the city's population. In 2005, the city of New Hope completed a community survey (see attachment B). "A high 76% of households surveyed make use of city parks, recreation facilities, and programs. In the case of all but one component, over 90% of those holding opinions rate them as "excellent" or "good". "Park facilities continue to be viewed very positively by the New Hope residents and rank among the top quarter of suburban Metropolitan Area communities." Since that survey was completed in 2005, the city of New Hope has invested approximately $967,625 in improving its park system with another $103,000 approved so far for 2010 projects. This project is slated for 2010 as the city continues to upgrade its facilities to better meet community expectations. The project will contribute to recreational services as follows: 1. Provide facilities for city of New Hope youth programming sponsored by the city. 2. Create additional seating for community productions, entertainment, and special events. 3. Provide passive park space for unorganized recreation and relaxation while space is not in use by organized programs. Attachment A Policy Plan B. Implement the recommendations and standards of the New Hope Surface Water Management Plan. C. Require all industrial uses to abide by State and Federal standards related to noise, emissions, odor, contaminants, or pollutants. D. Pursue communication technology and/or services that would aid in promoting the high technology industries within the City. E. Encourage industrial site designs that include green space, setbacks and landscaping to provide an aesthetically attractive appearance. F. Encourage energy efficiency through building design and use of available technologies. COMMUNITY FACILITIES GOALS Goal 1: Maintain, improve, and create services, facilities and infrastructure to meet the needs and interests of the community. Policies: A. Continue to implement a Capital Improvement Program that addresses the repair, replacement, and improvement of community facilities including streets, utilities, storm water management, community buildings, recreational facilities, and parks. B. Periodically evaluate the space needs of governmental and public service buildings. C. Monitor and maintain all utility systems to ensure a safe and high quality standard of service on an ongoing basis. D. Manage stormwater runoff to protect the water quality and ground water recharge areas. E. Preserve integrity of neighborhoods by discouraging through -traffic through residential areas. -4 ' F. Promote and encourage cooperation and coordination between governmental units to avoid duplication of public service facilities and services. G. Continue upgrades of City park facilities to maintain the park system's high quality, safety, and user friendliness for all ages of the City's population. Y City of New Hope ComArehensive Plan Update Policy Plan 779 #3_ Attachment B City of New Hope 1005 Residential Survey e January, 1006 In looking at various characteristics of a community, residents split on the number of apartments in New Hope: 48% think the number is "about right," while 46% see "too many." Fifty-six percent think the number of entertainment and dining opportunities is "too few," and 46% feel similarly about service and retail establishments. About one-quarter of the respondents, though, see the need for more higher cost housing opportunities; affordable housing, senior housing opportunities, starter homes, and trails and bikeways; in each case, however, a near -majority or a majority think the. -city has "about the right amount." Commuting and Public Transportation: Eighty-five percent report they commute to work by "driving alone." A large eight percent ride in "a van or car pool," while three percent "take a bus" and four percent "walk or bike." In all, a comparatively large 15% do not drive alone to work. When asked about the ease of getting from place to place within the City of New Hope, a solid 89% rate it as "excellent" or "good," while 11 % are more critical in their judgments. Parks and Recreational Issues: A high 76% of the households surveyed use city. Thirty-seven percent visit the New Hope Swimming Pool, while 35% go to community ballfields. Thirty percent use the New Hope Village Golf Course, while 29% visit the New Hope Outdoor Theater, and 27%, the New Hope Ice Arena. In the case of all but one component, over ninety percent of those holding opinions rate them as "excellent" or "good." In the case of community ballfields, the positive rating is 84%. Overall, 81 % rate park and recreational facilities in New Hope as "excellent" or "good," while 12% are more critical. Park facilities, then, continue to be viewed very positively by New Hope citizens and rank among the top quarter of suburban Metropolitan Area communities. Recreational Programs: Twenty-two percent of the households in the city contain members who have participated in city - sponsored recreation programs. Eighty-nine percent report satisfaction with the experience, while 10% are dissatisfied. Seventy-five percent state the current mix of recreational programming in the community adequately meets the needs of their household; only four percent disagree. The vast majority of residents could see no further recreation programs they would add to current offerings. Estimate of Users The New Hope Outdoor Theatre is one of several well known amenities at Civic Center Park. Summer of 2010 will mark the city's 40"' year offering free theatre performances for the community. In the early 1980's the city started contracting with Off Broadway Musical Theatre (OBMT), a group of community volunteers very interested in supporting the arts and theatre in the city, to produce the annual summer musicals. OBMT has produced each musical for the past 28 years. Auditions are held in the spring for acting roles, orchestra, sound and lights, scenery, and all the other behind the scenes roles in which crew are needed. Each summer, 35-40 youth and adults make up the cast and crew and approximately 3000+ individuals attend the performances; many of these being teens and families. The Theatre is also used for drama classes which are offered for approximately 70 youth ages 4- 12 years. These one-week summer camps conclude with each class putting on a final performance on the stage for parents and families. Starting the summer of 2010, the New Hope Community Farmers Market will be offering musical performances several Saturdays from June through October. The Farmers Market typically draws 1000 people each Saturday it is open. The majority of youth and families performing at the Outdoor Theatre are residents of Hennepin County. Audience members come from all over the metropolitan area. Local Matching Funds A total estimated cost for the construction of the project is $100,000. This cost is inclusive of construction, site work, furnishings, fees, finance costs, indirect costs, and contingency. A construction budget is included in the next section. Funding for the project is planned to be divided as follows: P ar , Dollar amount Percentage Hennepin Youth Sport Program $ 70,000 70% City of New Hope Park Fund $30,000 30% Total $100,000 100% The city of New Hope will provide $30,000 for the project through its annual Capital budget process. CIVIC CENTER PARK OUTDOOR THEATRE IMPROVEMENTS PRELIMINARY COST ESTIMATE MARCH 16, 2010 Part 1- Electrical Unit Qty Unit Price Total Electrical Upgrades/Improvements LS 1 $5,000 $5,000 Subtotal $5,000 10% Contigency $500 Part 1 Construction $5,500 —25% Indirect Costs 1 400 Part 1 Total $6,900 Part 2 - Spectator Seating Unit Qty Unit Price Total 10 Row x 21' Non Elevated Bleacher 10 Row x 39' Non Elevated Bleacher Bituminous Pavement Site Work (restoration, tree clearing, etc) EA 1 $17,200 $17,200 EA 1 $28,500 $28,500 SY 90 $100 $9,000 LS 1 $5,000 $5,000 Subtotal $59,700 10% Contigency $5,970 Part 2 Construction $65,700 —25% Indirect Costs $16,400 Part 2 Total $82,100 Part 3 - Building Improvements Unit Qty Unit Price Total Wash and Paint Exterior Theatre Walls LS 1 $8,000 $8,000 Subtotal $8,000 10% Contingency $800 Part 3 Construction $8,800 —25% Indirect Costs _ $2,200 Part 3 Total $11,000 PROJECT COST SUMMARY Construction Total $80,000 Indirect Costs $20,000 Project Total $100,000 I I Q pO N O P m N M ui N N Ln LO CD N .� N tN0 N N VN1 1W O N ri LO S m d' Nd�rryy ego U")O n Ol N M OOi O oo m N n � vq , o Ln d al N n 00 m N N N m M 3 0 v 0 141-141§1 010101Nl3lol 101 $1 1�ml rILn 00 n1d1 � `pl.9 0 0 p O u0'] d O O O S O O Ldn p 2 00 00 01 [ O O OD n O Oi Cr} \C N 00 tl0 d [Y N M go C6 N [� -Z Ln N Ln go n 'd n N O V' �lN in Ro R r n = " ao m n p M F fW y as a h6 _ u 4�1 Ga+ a cl" :) F. 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By Legal Name of Respondent Its ENDORSEMENT I hereby certify that the local governmental unit identified hereby is willing and able to undertake the project as described in this application. :A Its Date March 24, 2010 Minnesota Amateur Sports Commission 1700 10511, Avenue NE Blaine, Minnesota 55449 Re: Hennepin County Youth Sports Grant Application Attached, please find the city of New Hope's application for the Hennepin County Youth Sports Grant program. This grant will assist the city in improving its Outdoor Theatre. The grant will enhance local opportunities for youth and adults to participate in theatre classes as well as five productions and it will enhance opportunities for more youth and adults to attend free, five summer theatre performances as well as special entertainment events. Project improvements include new 10 -row bleachers for the sides of the stage and the additional asphalt needed to support the bleachers; electrical upgrades to the facility to allow for a greater variety of entertainment; painting the exterior of the Theatre; and additional landscaping. Total cost of the project is estimated at $100,000. The grant request is for 70% of that -amount or $70,000. The city's capital improvement plan lists $30,000 for the improvement project. Planning has begun on this project and so it can be "shovel ready" this summer. The city has strong working relationships with Off Broadway Musical Theatre, the New Hope Women of Today, and the New Hope Community Farmers Market Board. All three organizations have written letters of support for this grant application. Thank you for considering the city of New Hope's grant application. Please contact Shari French, Parks and Recreation Director at 763-531-5152 or sfrench@ci.new-hope.mn.us with any questions. Kirk McDonald, City Manager CITY OF NEW HOPE 4401 Xylon Avenue North * New Hope, Minnesota 55428-4898 • www. ci.new-hope.mn.us City Hall: 763-531-5100 + Police (non -emergency): 763-531-5170 • Public Works: 763-592-6777 • TDD: 763-531-5109 City Hall Fax: 763-531-5136 • Police Fax: 763-531-5174 • Public Works Fax: 763-592-6776 Application Hennepin Youth Sports Program Grant From the city of New Hope, MN For Outdoor Theatre project Table of Contents Project Summary 1 Resolution of Local Unit of Government 2 Geographic Location Map 3 Site Plan 5 Environmental Intrusions Statement 6 Agreements and Arrangements 7 Operations and Maintenance Statements 12 Comprehensive Plan Compatibility 14 Estimate of Users 17 Local Matching Funds 18 Budgets 19 Timeline 23 Application Form 24 Project Summary The city of New Hope is submitting this application for the Hennepin County Youth Sports Grant program to assist the city in improving its Outdoor Theatre which is located in Civic Center Park, 44�h & Xylon avenues. The grant will enhance local opportunities for youth and adults to participate in theatre classes as well as live productions and it will enhance opportunities for more youth and adults to attend free, live summer theatre performances as well as special entertainment events. Project improvements include new 10 -row bleachers for the east side and west side of the stage (all with backs) and the additional asphalt needed to support the bleachers. Current seating capacity in the bleachers is approximately 350 people. The new bleachers will increase seating to approximately 465, doubling the seating on the east and west sides. Additional project improvements include electrical upgrades to the facility to allow for a greater variety of entertainment, painting the exterior of the Theatre; and additional landscaping. Total cost of the project is estimated at $100,000 which includes soft costs. The grant request is for 70% of that amount or $70,000. The city's capital improvement plan for parks lists $30,000 for the improvement project for this park. The city of New Hope has offered family musical productions every summer since 1971 for its residents and the greater community at its Outdoor Theatre. These productions have provided many opportunities for community youth to get involved in local theatre both on stage, as part of the live orchestra and/or behind the scenes. Some child actors have gone on to become well known both locally and nationally. The 40th annual production this summer will be Music Man and 11 performances are scheduled for July and August at the Outdoor Theatre, Performances have been free for all 40 years with food shelf donations collected at each show to support the community and its needs. Statements of endorsement for the grant application have been provided by local groups. Because the grants are anticipated to be awarded late spring, the time line for this project calls for the project to be completed this summer. -1- City of New Hope Resolution No. 2010 - 48 Resolution in support of a Hennepin County Youth Sports Grant program application To improve the Outdoor Theatre at Civic Center Park WHEREAS, Hennepin County, via its Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities, and WHEREAS, the city of New Hope desires to improve the Outdoor Theatre in New Hope's Civic Center Park for the purpose of benefiting youth and their families. NOW, THEREFORE BE IT RESOLVED BY THE city of New Hope: I. The estimate of the total construction cost of improving the Outdoor Theatre in New Hope's Civic Center Park shall be $100,000 and the city of New Hope is requesting $70,000 from the Hennepin County Youth Sports Grant program and will assume responsibility for a match requirement of $30,000. II. The city of New Hope agrees to own, assume one hundred (100) percent of operation costs for the Outdoor Theatre, and will operate the complex for its intended purpose for the functional life of the facility, which is estimated to be 30 years. 111. The city of New Hope agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of improving this sport facility and long-term program direction. IV. That the city of New Hope City Manager and/or his designee is authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of March, 2010. Mayor Attest: ' City Clerk I:1RFA\P&R\Hennepin Cty grant apps\R-Hennepin Youth Sports Grant appl Theatre.docx -2- Geographic Location Map This project is located near the intersection of Xylon and 45th avenues, just north of County Road 9 in the city of New Hope. The site lies adjacent to New Hope City Hall and the police station, in Civic Center Park. Vehicle access is available off Xylon Avenue and parking area is shared with City Hall and the municipal pool. Brooklyn Park F sr , aki 168 3Y Palmer Fridley I.nkP Parr PP..Inr?A Pari 768 Brooklyn N•� � Maple Fade I ake Center <r ru k Grove 75Y T 2 Bar's lake iir lAdwey Cry I f� gjepgrl rr^n _-.K�: El FIiEItaA avg�ra�h 10fl Lind 130.,Anon a r�t7»s Columbia F meat i^rumflnMl Y Mew tnductr�al Heights 62 z,ms4kR.a0 :442nd:ve Ggstal Robbinsdale t If r T Ffraw�vrxsn Fair I ' si r i:k'IC m �� 4 ti 36C Are . FA1wkli A . Vallee Place, g Le'fl PArk R. �� U1r'LIIMkA � : 6S Plymouth Nits q Golden ��Ffl�Gnlr s Valley s Hottir}flp„ Oi&ke t� L ,tnldstr. Medicine Lake Iheorlore W"11% R� oew cnu*ae k . VSPare±�rurs�s Glenwood Disarm .iuncxion 6Y `•_xy.cV � Minneapolis ::uu••2ry Club WI).Ptrk 12 On Knoll � � i Y L wtn!� Pwk Cedrtr-Rlueraidr V. PINAPuk; cLPu• :Iy clun -3- I A Zoomed in view of the theatre area. -4- x � Y 97F 4M�ri'�Se+, A91 .t 4 �s The project involves improvements to the existing outdoor theatre t area in Civic Center Park located immediately west of New Hope City Hall. IK ` I PROVIDE ELECTRICAL _ SERVICE !UPGRADES TO "� v! ^� _ WASH AND THEATkE BOILDING \`.`,.,'� ,'�.`' ;,, PAINT EXTERIOR I THEATRE WALL I I I A , { Ak I NEW f� I BITUMINOUS ' i NEIN ,�\ `, ��y_ -_. _.,_ ....I PAVEMENT BITUkNOOS i I ' P*EMENT ;,y,,; r' /' / REMOVE TREE1 , S I i4 , iF PROPOSgD—`'�LJ BLEACHERS '---�- �T--�-- -_r d LLi LJ 1 r,/f ♦ _\� / I j Y' ,' ,' ,' ,/ � ,/ ' /', ,' /' / ,' ,/ ,/ ,r I f 1- LoLi 1 L RAJ PROPOSED f BLEACH ERS �'T -1 JL -J - -1 -1__1--U ♦ I I/ / I ! I ,\ --- i r" ----- EXISTING BLEACHERS _ `♦,�C]/ z ` EXISTING I H I I Y / I I r r r ♦ � 1♦r I♦! { � I ♦ / /I I f I ! ! p BITUMINOUS PAVEMENT ; ,/' I Y / 5 / '-`------------- -- ----------------��-�v� x I 1 ,/ r-- LLJi {`' ,/' ----------------------------------------- J a Io- zo SITE PLAN Harkontal Scalp In Feet CITY OF NEW HOPE, MINNESOTA FIGURE: 1 Bonestrov OUTDOOR THEATRE IMPROVEMENTS FIGOI.DWG DATE: 3/16110 COMM: 000034-10225.0/000034-00124-0 -5- �r 2 r r Environmental Intrusions Statement The project involves electrical improvements, painting of the building, and the installation of new spectator seating. All disturbed turf or other surface areas will be restored to their existing, or better, condition. No other intrusions, or required mitigations, are anticipated for this project. Agreements and Arrangements The city of New Hope strives to work closely with local agencies and organizations. Not only are effective partnerships a great way to bring youth excellent programming, but such partnerships do so in a cost effective and efficient manner. The city has strong working relationships with Off Broadway Musical Theatre, the New Hope Women of Today, and the New Hope Community Farmers Market Board. All three organizations have written letters of support for this grant application. The city of New Hope has offered family musical productions every summer since 1971 for its residents at its Outdoor Theatre. These productions have provided many opportunities for community youth to get involved in local theatre both on stage, as part of the live orchestra, and/or behind the scenes. Some children have gone on to become well known actors both locally and nationally (T.R. Knight for one). In the early 80's the Off Broadway Musical Theatre Board (OBMT) formed to provide support for the theatre program the city offered. For the past 28 years OBMT has produced the musicals for the city and offered nine performances each year. The 40t" annual production for summer of 2010 will be Music Man and 11 performances are scheduled for July and August at the Outdoor Theatre in New Hope's Civic Center Park. The two additional performances are scheduled to accommodate the expected crowds for the 40th anniversary production. Performances have been free for all 40 years with food shelf donations collected at each show to support the greater community and its needs. The New Hope Women of Today, in their ongoing support of city programs and facilities, have adopted Civic Center Park. Among other things, they have hosted "Opening Night" for the annual theatre production. Some of their members and family members have participated in the theatre productions both on stage and behind the scenes. They also plant flowers annually to enhance the beauty of the Outdoor Theatre. The New Hope Community Farmers Market began in 2009 and is held on Saturdays from June through October across the street from the Outdoor Theatre. The New Hope Community Farmers Market Board is also very supportive of the city's theatre programs. They are planning to hold special events and offer entertainment at the Theatre to enhance the Market. During 2009, most Saturdays saw one thousand plus visitors at the Market. Improvements planned for the Outdoor Theatre will allow for a greater number of events and entertainment and will allow for much more seating to accommodate the community. -7- March 10, 2010 To Whom it May Concern, As Producers of an annual theatrical musical in Civic Center Park in New Hope for the last twenty-eight years, we would like to fully support the application by the City of New Hope for a Hennepin County Youth Sports Grant to allow upgrades to the park. We have had the privilege of collaborating with the City of New Hope to bring the opportunity of learning and performing on stage for people of all ages in our community. What started as an "open playhouse" in the park with people changing in the cemetery next door, has evolved into a unique "castle" setting with standing room only nearly every night of its annual nine - performance run that is free to the public. Our goal each year at Off-Broadway Musical Theatre is to maintain the strong presence we have established in the community. Each year, dependant on the show choice, we involve children, teens, young adults, to parents and even grandparents in our productions. That involvement can include auditioning as a family who want to perform and spend time together during their summer evenings, or students who want to learn how to build or paint set pieces, be involved in other technical aspects of the show or playing an instrument in the Orchestra. We also have youth volunteers each year assist us on show nights with our concession sales and ushering duties. Students who start when they are young often continue with our theatre each summer and eventually some move on to acting regionally or in films. For some kids, the theatre is their outlet, for others it is baseball. Whichever your choice, access is the key. We feel that our summer production provides one of the few opportunities in the area for access for kids and adults who choose to be involved in theatre. To that end, we could not continue to grow and improve our program if it were not for the City of New Hope and their Parks and Recreation Department. As you are aware, budget short falls have hit cities hard. The City has so far been able to maintain the park area where the theatre sits and maintain a budget item for a portion of our administration fees each year. As the building ages, however, and technology moves forward, it has been difficult to keep up with any larger improvements that arise. This is the case with the bleachers in Civic Center Park. Current capacity for bleacher show seating at the Park is approximately 350 per performance. Each year we struggle to maintain seating for our patrons, as we strive to make room for all, we seat anywhere from 100 —150 in lawn chairs and on the grass. Many years we end up turning people away on our busy nights, something we wish we did not need to do. Increasing the OFF-BROADWAY MUSICAL THFAm. INC. 4401 XYLoN AvaNus NoRTH • NEW HOPP, mDzNFso'rA 55428 March 10, 2010 Page -2- bleacher seating in the Park, giving access to more people each night, would enhance the experience for all — patrons and performers. We appreciate the fact that the City of New Hope is willing to apply for this funding to benefit the community and its members. We fully support their efforts and thank them for their continued support of our work, Jear4e M. Vacy Secretary, Off--Broy Musical Theatre, Inc. Board of Directors and Resident of the City of New Hope A�6VLpTIA( G,. 4 ..i% YEARS " d. V, THEATRE UNDER THE STARS 1971-2010 OFA -BROADWAY MUSICAL THEATRE, INC. 4401 XYLoN AwNUE NORTH + NEW Hors, WNMOTA 55426 M 314110 To Whom It May Concern: This letter is written for the purpose of offering our support of the application to the Hennepin County Youth Sports Grant to make needed repairs to our bleachers at the outdoor theater at City Center Park in New Hope. This theater has been part of the community for nearly 40 years and is used to entertain thousands of people young and old. The bleachers, as well as some other needed updates, are important to be able to meet the needs of the many people who come to watch the events put on there every summer. This precious community theater on a summer's evening, is looked forward to by all who attend and is a welcomed opportunity for the numerous local actors and musicians to perforrri there. During these difficult economic times, and due to the loss of much needed Local Government Aid, we are grateful that our city has the opportunity to apply for a grant to help improve our community activities. The New Hope Women of Today have "adopted" this park and would like to see improvements made to keep it as functional and useful as possible. The New Hope Women of Today is a women's community service organization with over 20 years of commitment to the city of New Hope. We are proud of our city and proud of our working relationship with New Hope's Off Broadway Theater. For many years we have hosted 'Opening Night' for the annual summer theater performance. So we are delighted to hear that our Mayor, Kathi Hemken, is requesting funding from the Hennepin County Youth Sports Grant for renovations to New Hope's theater. The Women of Today is a National organization with over 1600 members in Minnesota. The New Hope chapter is one of the biggest in the state. Sincerely, 6, � z,52-� Deb Mans, President of the New Hope Women of Today -10- March 10, 2010 To Whom It May Concern: M On March 1o, 2olo, the New Hope Community Farmers Market (NHCFM) Board of Directors voted to support the City of New Hope's application for the Hennepin County Youth Sports Grant for expansion of the Outdoor Theatre. The NHCFM, in its second year, hopes to utilize the Outdoor Theatre for special events and promotions. The Outdoor Theatre is located across the street from the N HUM and is a logical gathering space for the Farmers Market and its customers. The NHCFM intends to use the Theatre, hopefully in an expanded capacity, to host musical, arts and entertainment events that support the Farmers Market and provide the community with an outdoor, family-oriented recreational opportunity. The Farmers Market, which draws large crowds, would benefit greatly from the expanded capacity of the Theatre and other improvements. In conclusion, the New Hope Community Farmers Market Board of Directors supports the efforts of the City of New Hope as they seek funding to improve this community asset. Sincerely, reslie Hendricks Market President FARMERS MARKET 4401 Xylon Avenue N, New Hope, MN 55428 763-531-5196 www.newhopemarket.org -11- Operations and Maintenance Statement The New Hope Parks and Recreation and Public Works departments are responsible for the operation and maintenance of the New Hope Outdoor Theatre. Direct supervision falls under the responsibilities of the Parks and Streets Supervisor. The project will be planned for and overseen by the two departments. Currently, the departments jointly oversee 20 parks and six facilities. The New Hope Outdoor Theatre is located within Civic Center Park. Whether or not the facility is improved, it will continue to be funded by the annual Parks and Recreation operating budget. Budgets are submitted by the city manager and reviewed and approved by the New Hope City Council on an annual basis. Attached are the general types and frequency of maintenance activities that take place now and will continue to take place into the future at the site. The city's Park and Recreation and Public Works departments share responsibility for the operation and maintenance of parks. The city contracts with the Hennepin County Sentenced to Serve (STS) crew whose primary focus is the maintenance and beautification of New Hope's park system. The STS crew is in part responsible for litter pick-up, vegetation restoration, some turf maintenance, etc. The city also has a well established Adopt -A -Park (AAP) program in which families have taken extreme pride in making sure their adopted park is maintained. AAP participants also assist by reporting problems/issues with the park and its amenities, working on park/field enhancements and improvement projects, and cleaning up the park and the playing fields semi-annually. The Outdoor Theatre is in Civic Center Park, located at 4411' & Xylon avenues. The theatre facility is utilized predominately for theatre classes, play practices and performances. All activities are for resident families and the community at large during June, July and August. Upgrading the Theatre would provide for much more seating, upgrades to the electrical would provide for a wider range of entertainment opportunities. In addition, the building is in need of paint for its exterior as well as replacement of some of the landscaping. The upgrades would be a welcome addition to the Outdoor Theatre. With the continuation of the New Hope Community Farmers Market in the area, the Outdoor Theatre is receiving additional exposure and the city anticipates greater involvement by both spectators and performers at the Theatre. .12- Project Maintenance Activities Activity: Irrigation startup and shut down Irrigation repairs Weed control Mowing of the site Litter pick-up Site restoration Theatre maintenance Bleacher inspections Asphalt path maintenance Frequency: Two times annually (spring and fall) Currently several times per year/as needed Four times annually Mowed on a weekly basis Weekly basis by several groups As needed from overuse, etc. Scheduled maintenance and repairs as needed Annually inspected and repair as needed Seasonal clean-up, as needed repairs -13- Comprehensive Plan Compatibility The Comprehensive Plan of the city of New Hope identifies several goals that support the proposed project. Three goals that are applicable are from the Community Facilities section (see attachment A). 1. Continue to implement a Capital Improvement Program that addresses the repair, replacement, and improvement of community facilities including streets, utilities, storm water management, community buildings, recreation facilities and parks. 2. Promote and encourage cooperation and coordination between governmental units to avoid duplication of public service facilities and services. 3. Continue upgrades of city park facilities to maintain the park system's high quality, safety, and user friendliness for all ages of the city's population. In 2005, the city of New Hope completed a community survey (see attachment B). "A high 76% of households surveyed make use of.city parks, recreation facilities, and programs. In the case of all but one component, over 90% of those holding opinions rate them as "excellent" or "good". "Park facilities continue to be viewed very positively by the New Hope residents and rank among the top quarter of suburban Twin Cities metropolitan area communities." Since that survey was completed in 2005, the city of New Hope has invested approximately $967,625 in improving its park system with another $103,000 approved so far for 2010 projects. This project is slated for 2010 as the city continues to upgrade its facilities to better meet community expectations. The project will contribute to recreational services as follows: 1. Provide facilities for city of New Hope youth programming sponsored by the city. 2. Create additional seating for community productions, entertainment, and special events. 3. Provide passive park space for unorganized recreation and relaxation while space is not in use by organized programs. -14- Attachment A Plan B. Implement the recommendations and standards of the New Hope Surface Water Management Plan. C. Require all industrial uses to abide by State and Federal standards related to noise, emissions, odor, contaminants, or pollutants. D. Pursue communication technology and/or services that would aid In promoting the high. technology industries within the City. E. Encourage industrial site designs that Include green space, setbacks and landscaping to provide an aesthetically attractive appearance. F. Encourage energy efficiency through building design and use of available technologies. COMMUNITY FACILITIES GOALS Goal 'I: Maintain, Improve, and create services, facilities and infrastructure to meet the needs and interests of the community. Policies: A. Continue to implement a Capital improvement Program that addresses the repair, replacement, and improvement of community facilities including streets, utilities, storm water management, community buildings, recreational facilities, and parks. B. Periodically evaluate the space needs of governmental and public service buildings. C. Monitor and maintain all utility systems to ensure a safe and high quality standard of service on an ongoing basis. D. Manage stormwater runoff to protect the water quality and ground water recharge areas. E. Preserve integrity of neighborhoods by discouraging through -traffic through residential areas. rt F. Promote and encourage cooperation and coordination between governmental units to avoid duplication of public service facilities and services. P G. Continue upgrades of City park facilities o maintain the e parks ostem's high quality, safety, and user friendliness fora ages Com rchensive Plan Update g of ew Noe Policy Plan -15- Attachment B City of New Hope 2005 Residential Survey January, 2006 In looking at various characteristics of a community, residents split on the number of apartments in New Hope: 48% think the number is "about right," while 46% see "too many." Fifty-six percent think the number of entertainment and dining opportunities is "too few," and 46% feel similarly about service and retail establishments. About one-quarter of the respondents, though, see the need for more higher cost housing opportunities; affordable housing, senior housing opportunities, starter homes, and trails and bikeways; in each case, however, a near -majority or a majority think the. -city has "about the right amount." Commuting and Public Transportation: Eighty-five percent report they commute to work by "driving alone." A large eight percent ride in "a van or car pool," while three percent "take a bus" and four percent "walk or bike." In all, a comparatively large 15% do not drive alone to work. When asked about the ease of getting from place to place within the City of New Hope, a solid 89% rate it as "excellent" or "good," while 11 % are more critical in their judgments. Parks and Recreational Issues: A high 76% of the households surveyed use city. Thirty-seven percent visit the New Hope Swimming Pool, while 35% go to community ballfields. Thirty percent use the New Hope Village Golf Course, while 29% visit the New Hope Outdoor Theater, and 27%, the New Hope Ice Arena. In the case of all but one component, over ninety percent of those holding opinions rate them as "excellent" or "good." In the case of community ballfields, the positive rating is 84%. Overall, 81 % rate park and recreational facilities in New Hope as "excellent" or "good," while 12% are more critical. Park facilities, then, continue to be viewed very positively by New Hope citizens and rank among the top quarter of suburban Metropolitan Area communities. Recreational Programs: Twenty-two percent of the households in the city contain members who have participated in city - sponsored recreation programs. Eighty-nine percent report satisfaction with the experience, while 10% are dissatisfied, Seventy-five percent state the current mix of recreational programming in the community adequately meets the needs of their household; only four percent disagree. The vast majority of residents could see no further recreation programs they would add to current offerings. -16- Estimate of Users The New Hope Outdoor Theatre is one of several well known amenities at Civic Center Park. Summer of 2010 will mark the city's 401h year offering free theatre performances for the community. In the early 1980's the city started contracting with Off Broadway Musical Theatre (OBMT), a group of community volunteers very interested in supporting the arts and theatre in the city, to produce the annual summer musicals. OBMT has produced each musical for the past 28 years. Auditions are held in the spring for acting roles, orchestra, sound and lights, scenery, and all the other behind the scenes roles in which crew are needed. Each summer, 35-40 youth and adults make up the cast and crew and approximately 3000+ individuals attend the performances; many of these being teens and families. The Theatre is also used for drama classes which are offered for approximately 70 youth ages 4- 12 years. These one-week summer camps conclude with each class putting on a final performance on the stage for parents and families. Starting the summer of 2010, the New Hope Community Farmers Market wiII be offering musical performances several Saturdays from June through October. The Farmers Market typically draws 1000 people each Saturday it is open. The demand for seating at performances frequently exceeds the number of seats available. The new bleacher seating in this project allows for increased audience capacity of 115 at the Outdoor. Theatre. The majority of youth and families performing at the Theatre are residents of Hennepin County. Audience members come from all over the metropolitan area. -17- Local Matching Funds A total estimated cost for the construction of the project is $100,000. This cost is inclusive of construction, site work, furnishings, fees, finance costs, indirect costs, and contingency. A construction budget is included in the next section. Funding for the project is planned to be divided as follows: Par1y Dollar amount Percents e Hennepin Youth Sport Program City of New Hope Park Fund Total $ 70,000 70% $30,000 30% $100,000 100% The city of New Hope will provide $30,000 for the project through its annual Capital budget process. -18- IL CIVIC CENTER PARK OUTDOOR THEATRE IMPROVEMENTS PRELIMINARY COST ESTIMATE MARCH 16, 2010 Part i - Electrical Upgrades/Improvements Part 2 - Spectator 10 Row x 21' Non Elevated Bleacher 10 Row x 39' Non Elevated Bleacher Bituminous Pavement Site Work (restoration, tree clearing, etc) Wash and Paint Exterior Theatre Walls -19- U LS 1 $5,000 j5f000 Subtotal $5,000 10% Contigency 1500 Part i Construction $5,500 -25% Indirect Costs_ $1,400 Part 1 Total $6,900 Tota EA 1 $17,200 $17,200 EA 1 $28,500 $28,500 SY 90 $100 $9,000 LS 1 $5,000 $000 Subtotal $59,700 10% Contigency $5,970 Part 2 Construction $65,700 N25% Indirect Costs $16,400 Part 2 Total $82,100 LS 1 $8,000 $8000 Subtotal $8,000 10% Contingency $800 Part 3 Construction $8,800 N25% Indirect Costs $2,200 Part 3 Total $11,000 PROJECT COST SUMMARY Construction Total $80,000 Indirect Costs $20,000 Project Total $100,000 N s' b ,^•i a C N O' G .wig xm a � . 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H� m o � „' � h N R� eIE W 4 S S e E w ?09 5 a NA 3 Timeline City of New Hope authorization of grant contract with Hennepin County May 24, 2010 City of New Hope resolution to complete plans and specifications May 24, 2010 City of New Hope approval of plans and specifications/authorize request for June 28, 2010 quotes City of New Hope approval of quotes Aug 9, 2010 Construction starts Aug 30, 2010 Construction completed Sept 17, 2010 Open for use Sept 18, 2010 -23- Hennepin County Legacy Grant Program Application Form Local Government Unit (le al name): City of New Hope, Minnesota Local Government Unit Official: Kathi Hemken, Mayor Mailing Address: 4401 X lon Avenue North City, State, Kip Code: New Hope, Minnesota 55428 Telephone Number: Email Address: 763-531-5100 khernken@ci.new-hope.mn.us Minnesota Tax ID Number: 803-4450 Federal Employee ID Number: 41-6008870 Name of Project: Improve the New Hope Outdoor Theatre Authorized Representative: Kirk McDonald, City Manager Mailing Address: City, State, Kip Code: 4401 X lon Avenue North New Hope, Minnesota 55428 Telephone Number: 763-531-5112 Email Address: kmcdonald@ci.new-hope.mn.us EXECUTION IN WITNESS THEREOF, the respondent has caused this application to be executed on the day of March, 2010. By Legal Name of Respondent Its ENDORSEMENT I hereby certify that the local governmental unit identified hereby is willing and able to undertake the project as described in this application. By Its -24- Date From: French Shari Sent: Thursday, May 27, 2010 11:34 AM To: Leone Valerie Subject: FW: no luck Thought f had sent this to mgmt team I sent to the project team instead... Shari, PFtR e 7/ i- k 7 From: French Shari Sent: Thursday, May 20, 2-010 4:21 PM To: Blasiak John; Ellingson Steve; Jacobsen Curtis; Johnson Guy; Markham Shawn; McDonald Kirk; Quisberg, Jason P; Rader Susan Cc: Beck Jerry; Spitzer Penny Subject: no luck It appears that we were not successful this time around: http: / /www. mnsorts.org/pdf /HYSPPro osed Resolution. pdf Item Description: Hennepin Youth Sports Program grant cycle two funding recommendations. Resolution: BE IT RESOLVED, after consideration of recommendations made by the Minnesota Amateur Sports Commission, the Hennepin County Board of Commissioners selects the following organizations/projects to receive grant cycle two funding: Robbinsdale Middle School & Community Outdoor Athletic Facilities Phase 14334,250, Forest School Park -$76,220, Honeywell Youth Field Expansion -$400,000, Northside Park Redevelopment -$200,000, North Community Park -$135,000, Currie Park -$295,000, Cornelia Elementary School -$60,000, Pershing Park -$80,500, Turf Development Project at Kennedy & Jefferson High Schools -$200,000, EI Patio -$118,500, Crystal Little League443,523, Miller Park Improvement - $110,000, Thor Thompson Park -$102,829, Outdoor Hockey Rinks Project -$60,000, and Manor Park - $104,200; that the County Administrator be authorized to negotiate Agreements; that following review and approval by the County Attorney's Office, the Chair be authorized to sign the Agreements on behalf of the County, and that the Controller be authorized to disburse funds as directed; and BE IT FURTHER RESOLVED, that a supplemental appropriation of $2,925,955 to the Hennepin Youth Sports Program's 2010 budget be approved. At least our neighbors were successful including the grant for Crystal that New Hope sent a letter of support for... Forest School. We Create Community Through People, Parks and Programs Shari French, Director New Hope Parks and Recreation 4401 Xylon Avenue North New Hope, MN 55428 763-531-5152 (phone)