IP #866UNINCH
A-
Request for Action
Originating Department
Approves! for Agenda
Agenda Section
Public Works
January 11, 2010
Dev. & Planning
Item No.
By: Guy Johnson
By: Kirk McDonald, CLtj Manager
8.1
Resolution accepting funding from the Minnesota Department of Agriculture, not to exceed $87,300, to aid in
the planning and preparation for the arrival of the Emerald Ash Borer.
Requested Action
Staff recommends that the Council pass a resolution accepting funding from the Minnesota Department of
Agriculture, not to exceed $87,300, to aid in planning and preparation for of the arrival of the Emerald Ash
Borer, a destructive forest pest.
Background
Emerald Ash Borer (EAB), Agrilus planipennis Fairmaire, is an exotic beetle that was discovered in
southeastern Michigan, near Detroit, in the summer of 2002. The adult beetles nibble on Ash foliage but cause
little damage. The larvae (the immature stage) feed on the inner bark of Ash trees, disrupting the tree's ability
to transport water and nutrients. Emerald Ash Borer probably arrived in the United States on solid wood
packing material carried in cargo ships or airplanes originating in its native Asia. Emerald Ash Borer is also
established in Windsor, Ontario; was found in Ohio in 2003; northern Indiana in 2004; northern Illinois and
Maryland in 2006; western Pennsylvania and West Virginia in 2007; Wisconsin, Missouri and Virginia in the
summer of 2008; and Minnesota, New York, and Kentucky in the spring of 2009. Since its discovery, EAB has
killed tens of millions of Ash trees in southeastern Michigan alone, with tens of millions more lost in Illinois,
Indiana, Kentucky, Minnesota, Missouri, New York, Ohio, Ontario, Pennsylvania, Quebec, Virginia, West
Virginia, and Wisconsin.
The New Hope City Council and staff have seen the importance of acting on the anticipated infestation rather
than reacting once the beetle has arrived. The New Hope City Council has approved the 2010 budget which
includes an increase in funding aimed at the identification and removal of poor quality public Ash trees. The
removal of these trees will allow the city to more effectively manage the financial burden typically created by
the damage associated with Emerald Ash Borer. In addition to the increase in funding, the city of New Hope
has sought other opportunities to financially assist in dealing with this forest pest.
Motion by Second by V
L•1RFA11'UBWORKS1201012010 Emerald Ash Borer Grant 1-11-10.doc
Request for Action
January 11, 2010
Page 2
In November of 2009, staff submitted an application to the Minnesota Department of Agriculture for an
Emerald Ash Borer Planning and Preparedness grant in the amount of $87,300. The grant application laid out
the objectives on how the city would act to better prepare for the arrival of the Emerald Ash Borer. This grant
will help the city of New Hope by providing funding to update and complete street and park tree inventories,
remove and replace Ash trees on public property and assist the city in the purchase of tools necessary to
educate and better implement the goals of the city's Emerald Ash Borer preparedness plan. In December of
2009, staff was notified the grant proposal was tentatively accepted for full funding. In January 2010, the
Minnesota Department of Agriculture's Planning and Preparedness Grant Agreement was awarded to the
city of New Hope.
City staff recommends approval of the resolution accepting the grant. The Emerald Ash Borer Planning and
Preparedness grant contract has been submitted to the city attorney for review.
Funding
Funding will be provided and administered by the Minnesota Department of Agriculture's Plant Protection
Division,
Attachments
The resolution and copy of the Emerald Ash Borer grant contract.
I:\RFA`PUBWORKS12010\2010 Emerald Ash Borer Grant 1-11-10.doc
City of New Hope
Resolution No. 2010 -- 16
Resolution accepting funding
from the Minnesota Department of Agriculture
to aid in the planning and preparation
for the arrival of the Emerald Ash Borer
WHEREAS, the Emerald Ash Borer, a non-native destructive pest has been discovered in St Paul,
Minnesota, in 2009 and its population is anticipated to spread throughout the entire
state; and,
WHEREAS, the city of New Hope has over 2,000 boulevard Ash trees, and hundreds more on public
lands; and,
WHEREAS, the city of New Hope has recognized the potential financial and aesthetic damage
created by infestation of the Emerald Ash Borer; and,
WHEREAS, the City Council also recognizes the need for advance preparation to better deal with the
arrival of the Emerald Ash Borer, and,
WHEREAS, the Department of Agriculture has made grants available to Minnesota cities to help
prepare and plan for the arrival of the Emerald Ash Borer; and,
WHEREAS, the city of New Hope has tentatively been awarded up to $87,300 to aid in New Hope's
planning and preparation for the arrival of the Emerald Ash Borer.
NOW, THEREFORE, BE IT RESOLVED that the city of New Hope is accepting available funding from
the Minnesota Department of Agriculture for the planning and preparation of the arrival
of the Emerald Ash Borer.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota this 11th day of
January, 2010.
Mayor
Attest:
City Clerk Clerk
STATE OF MINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its commissioner of Agriculture ("State") and City of
New Hope, 5500 International Parkway, New Hope, MN, 55428 ("Grantee").
Recitals
1. Under Laws of Minnesota for 2009, Ch. 172, Art. 2, Sec. 7 the State is empowered to enter into this grant.
2. The State is in need of response to the documented infestation of emerald ash borer through incident
response or planning and preparation. The priority of the State is to prevent or slow the spread and
subsequent impacts of emerald ash borer.
3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the satisfaction of the State.
Grant Contract
1 Term of Grant Contract
1.1 Effective date: January 16, 2010, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contract until this contract is fully executed and the
Grantee has been, notified by the State=s Authorized Representative to begin the work.
1.2 Expiration date: May 30, 2011, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13.
Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, will:
-duties are outlined in Appendix A, which is incorporated into this agreement and made part of this contract.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of this
grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
A) Compensation. The Grantee will be paid $87,300.00 which is outlined in Appendix B, which is
incorporated into this agreement and made part of this contract.
B) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily
incurred by the Grantee as a result of this grant contract will not exceed $0.00; provided that the Grantee
will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than
provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee
Relations. The Grantee will not be reimbursed for travel and subsistence expenses incurred outside
Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will
be considered the home state for determining whether travel is out of state. A travel budget worksheet
can be referenced in Appendix C which is incorporated into this agreement and made part of this
contract
Grant (Rev. 11108)
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed $87,300.00.
4.2. Payment
(1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for
the services actually performed and the State's Authorized Representative accepts the invoiced
services. Invoices must be submitted timely and according to the following schedule:
Due date Invoice reporting period Narrative report Narrative reporting period
April 15, 2010
January 16, 2010 to March 31, 2010
Progress report
January 16, 2010 to March 31, 2010
July 15, 2010
April 1, 2010 to June 30, 2010
Progress report
April 1, 2010 to June 30, 2010
October 15, 2010
July 1, 2010 to September 30, 2010
Progress report
July I, 2010 to September 30, 2010
January 15, 2011
October 1, 2010 to December 31, 2010
Progress report
October 1, 2010 to December 31, 2010
April 15, 2011
January 1, 2011 to March 31, 2011
Progress report
January 1, 2011 to March 31, 2011
.-May 30, 2011
Aril 1, 2011 to May 30, 2011
Final Report
January 1, 2010 to May 30, 2011
(2) Federal funds. (Where applicable, if blank this section does not apply
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work
found by the State to be unsatisfactory or performed in violation of federal, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Robert Koch, Research Scientist, 625 Robert Street North, Saint Paul,
MN 55155, 651-201-6549, or his/her successor, and has the responsibility to monitor the Grantee's performance
and the authority to accept the services provided under this grant contract. If the services are satisfactory, the
State's Authorized Representative will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Shawn Markham, City Forester for City of New Hope, 5500
International Parkway, New Hope, MN, 55428. If the Grantee's Authorized Representative changes at any time
during this grant contract, the Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant contract Complete
7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this grant contract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by
the same parties who executed and approved this grant contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office.
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and
the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to
bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or
causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract
by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
Grant (Rev. i lb$)
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
10 Government Data Practices and Intellectual Property
10.1. Government Data Practices. The Grantee and State must comply with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and
as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee
under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to
in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately
notify the State. The State will give the Grantee instructions concerning the release of the data to the
requesting party before the data is released.
10.2. Intellectual Property Rights
A. The STATE shall own all rights, title and interest in all of the materials conceived or created by the
GRANTEE, or its employees or subgrantees, either individually or jointly with others and which arise out of
the performance of this grant contract, including any inventions, reports, studies, designs, drawings,
specifications, notes, documents, software and documentation, computer based training modules,
electronically, magnetically or digitally recorded material, and other work in whatever form
("MATERIALS").
The GRANTEE hereby assigns to the STATE all rights, title and interest to the MATERIALS. GRANTEE
shall, upon request of the STATE, execute all papers and perform all other acts necessary to assist the
STATE to obtain and register copyrights, patents or other forms of protection provided by law for the
MATERIALS. The MATERIALS created under this grant contract by the GRANTEE, its employees or
subgrantees, individually or jointly with others, shall be considered "works made for hire" as defined by the
United States Copyright Act. All of the MATERIALS, whether in paper, electronic, or other form, shall be
remitted to the STATE by the GRANTEE, its employees and any subgrantees, shall not copy, reproduce,
allow or cause to have the MATERIALS copied, reproduced or used for nay purpose other than performance
of the GRANTEE'S obligations under this grant contract without the prior written consent of the STATE'S
Authorized Representative.
B. GRANTEE represents and warrants that MATERIALS produced or used under this grant contract do not
and will not infringe upon any intellectual property rights of another, including but not limited to patents,
copyrights, trade secrets, trade names, and service marks and names. GRANTEE shall indemnify and defend
the STATE, at GRANTEE'S expense, from any action or claim brought against the STATE to the extent that
it is based on a claim that all or part of the MATERIALS infringe upon the intellectual property rights of
another. GRANTEE shall be responsible for payment of any and all such claims, demands, obligations,
liabilities, costs, and damages including, but not limited to, reasonable attorney fees arising out o this grant
contract, amendments and supplements thereto, which are attributable to such claims or actions.
If such a claim or action arises, or in GRANTEE'S or the STATE'S opinion is likely to arise, GRANTEE
shall at the STATE'S discretion either procure for the STATE the right or license to continue using the
MATERIALS at issue or replace or modify the allegedly infringing MATERIALS. This remedy shall be in
addition to and shall not be exclusive to other remedies provided by law.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State employees.
Grant (Rev. 11/08)
Any claims that may arise under the Minnesota Workers= Compensation Act on behalf of these employees and any
claims made by any third party as a consequence of any act or omission on the part of these employees are in no
way the State's obligation or responsibility.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or
jointly with others, or any subcontractors, with respect to the program, publications, or services provided
resulting from this grant contract.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
14 Termination
The State may cancel this grant contract at any time, with or without cause, upon 30 days' written notice to the
Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services
satisfactorily performed.
15 Data Disclosure
Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Urantee consents to disclosure of its social
security number, federal employer tax identification number, and/or Minnesota tax identification number, already
provided to the State, to federal and state tax agencies and state personnel involved in the payment of state
obligations. These identification numbers may be used in the enforcement of federal and state tax laws which
could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any.
Grant (Rev. 11108)
1. STATE ENCUMBRANCE VERIFICATION
Individual certifies that fiends have been encumbered as
required by Minn. Stat. " 16A.15 and 16C.05.
Signed:
Date:
CFMS Grant contract No. A-
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have executed the grant contract on behalf of the Grantee as
required by appli le articles, bylaws, resolutions, or ordinances.
By:
Title; Mmyor
Date: January 11, 2010
By: R --
Title; City Managey
Date: January 11, 201
3. STATE AGENCY
By:
(with delegated authority)
Title:
Date:
Distribution:
Agency
Grantee
Grant (Rev. 11108) 5
Appendix A
The City of New Hope has initiated its Emerald Ash Borer preparation program through the anticipated removal of our
more than 2000 boulevard Ash trees. Currently the city has begun preparing a list of high risk trees in poor health, trees
with structural deficiencies and boulevard trees which residents have requested to be removed. Staff had requested the
diseased tree removal/ replacement budget be increased from approximately $16,000 to $150,000 to keep on track with a
10 year removal plan. The New Hope City Council tentatively agreed upon $100,000 as the limit of the program dedicated
for tree removal and replacement. Also, the city has begun a tree inventory on public lands and city parks. We anticipate
updating our boulevard street tree inventory which was last taken in 2004. Our proposed project is to remove as many of
the previously mentioned undesirable boulevard and public ash trees in 2010 and beyond, adopt an Emerald Ash Borer
emergency preparedness plan, update the city's boulevard tree inventory and include all public and park lands, increase
funding for replacement trees and inform the public about the city's Emerald Ash Borer program and the issues we face
with the inevitable arrival of the insect pest. The current proposed 2010 budget will not cover all of the anticipated costs for
2010 therefore we are requesting assistance to assure we are better prepared for the arrival of the Emerald Ash Borer and its
continued presence in our community.
Project Objectives:
1. Increase funding for the removal of Boulevard Ash trees and our tree replacement program.
2. Adopt an Emerald Ash Borer Emergency Preparedness Plan.
3. Update Ordinances to include trees infested with the Emerald Ash Borer.
4. Update our current Boulevard Street Tree Inventory and include Inventory of Trees on Public lands including the
city's park system.
5. Educate residents about the Emerald Ash Borer and the city's program through mailings, web site and public
meetings.
The main goal of the city's Emerald Ash Borer program is to accomplish some basic functions. Education, removal and
replacement of boulevard Ash trees, maintain dedicated funding to address the Emerald Ash Borer, adopt ordinance
changes to include the Emerald Ash Borer and other potentially destructive pests, adopt an Emerald Ash Borer
Preparedness Plan within the next six months and be more aware of the make-up of the city's public trees, through city tree
inventories, to better manage the program.
The city has approximately 2018 boulevard Ash trees, almost 62% of all the city's boulevard trees. We fully understand the
devastation this insect will create both aesthetically and financially for the city and its residents. The city is currently in no
position financially to effectively deal with an instant and complete infestation by the Emerald Ash Borer. For this reason,
we have initiated an early boulevard ash tree removal program to ease the city's financial burden over a set period of time.
We have requested residents contact us if they would prefer the city remove their boulevard ash tree at no cost to the
resident. We have done this both through flyers and information in the local paper. We now understand that basic
information needs to be conveyed to residents such as "what an Ash Tree looks like" and "what is a city boulevard" to
effectively run the program. We shall inform the public about the Emerald Ash Borer and what the implications are to the
city. We will accomplish this by creating a dedicated web page on the city's web site. We will continue to advertise current
information in the city's public mailings. Staff will also further educate the public through appearances at the New Hope's
Farmers Market, National Night Out and other city functions. We shall update the inventory of all public trees. We have
begun to create an inventory of trees within our park system. Once finished, we will update our 2004 street tree inventory.
This will allow us to Iook at trends of species make-up and age classes of the trees within the city. This information will in
turn help us make better decisions by prioritizing which trees should be removed as well as what types of trees should be
planted, in place of the removed ash trees. We shall stress the importance of the tree program and associated time lines to
assure continual funding is dedicated towards the Emerald Ash Borer program. By current estimates of tree removal costs
at $750.00/tree it would cost the city $1.5 million dollars to remove all of New Hope's Ash trees. It would take the city 15
years to remove the city's boulevard ash trees at 2010 budget levels. This would not include any money for replanting, or to
address the hundreds of Ash trees in our parks. We need to pursue any available financial assistance so we can improve on
the tree removal and replacement time line in order to sustain financial stability and make a safer environment for the
residents and visitors of our city.
Grant (Rev. 11108)
The Emerald ash Borer will play an unwanted and significant role in our city's future. As most clues are under linancial
stresses forcing layoffs and program cutbacks, the arrival of the Emerald Ash Borer could not have come at a worse time.
With our large make-up of ash trees in the city, we realize there will be a need for continued and long term plans to address
the consequences of the beetle. The city will do what is necessary to be in the best position possible for continuing efforts
to address the impacts of the beetle. The New Hope City Forester and Contract Manager has oversight of the project. The
forester's credentials include a degree in Urban Forestry for the University of Minnesota, certified tree inspector
certification, a non-commercial pesticide license and has completed several courses and seminars in contract and project
management. With the assistance of our Communications Coordinator, Public Works support staff and the help from our
Streets Maintenance Division which contains our tree maintenance crew, we will be able to implement and execute the
program. In 2010, we will contract with a tree care company, for the first time, specifically for the removal of Ash trees.
The eventual removal and replacement of nearly aII of the city's boulevard Ash trees will put the city in a better position.
The great majority of the boulevard trees were planted by the city in the 1960's when many of the developments were built,
putting most of the trees in the forty to fifty year range. Many of the trees would not be considered healthy in one way or
another. We see the arrival of the Emerald Ash Borer as an opportunity to replenish and refresh our urban forest
composition by creating a new age class of trees and adding considerable variety in species composition, so years from now
we will no longer be overwhelmed by the potential hazards of having a mono culture of tree species in the community. The
environmental impacts will at first seem devastating with the loss of a significant amount of the tree canopy, but in the long
term if we can see the program through, it will beneficial in twenty to thirty years from now.
The Emerald Ash Borer (EAB) preparedness project area includes the entire city of New Hope. The City of New Hope is a
suburb located west of the Twin Cities Metro Area. We are approximately 18 miles from the Emerald Ash Borer
confirmations in the St. Paul neighborhoods. The city is located in Hennepin County and is approximately 3 miles long and
1 mile wide and has a population near 22,000. The city currently has 2018 boulevard Ash trees according to our 2004 tree
inventory, which makes up approximately 62% of the city's boulevard trees.
Design and Implementation of the 2010 tree inventory will be accomplished by utilizing our utility billing program. We
will access and set up residential addresses in sections throughout the city as is already part of our utility billing program.
Inventories will be taken of boulevard trees section by section. The inventories will include species, location, size and a
conditional rating. Using Microsoft Access we will use this data to best determine which areas are in the greatest need for
attention pertaining to removals and replacement and possible chemical treatment of Ash trees. We can effectively keep an
up to date database of what will/has happened by addressing and focusing on specific regions making the program run
more efficiently. The list will also allow us to easily create mailing addresses/labels to selectively inform residents of
upcoming work or provide information when it is only pertinent to those with a boulevard tree.
Our tree replacement policy was/is annually extended to a handful of residents as funding is very limited for this program.
We intend to extend our current program to all who have lost a boulevard tree in preparation for the Emerald Ash Borers
arrival. Currently the city offers a 50% cost share with a maximum contribution of $200.00 from the city. We have council
approval to extend this program at the current 50% cost share rate but hopefully in future years and with greater funding we
will be able to provide a better program that is financially appealing to the resident. The tree replacement request form is
mailed to residents interested in the program. As part of the EAB program the form will be mailed to everyone who will
lose a boulevard ash tree. The form indicates which species a resident prefers, why they are requesting the tree and other
general information. Again utilizing the tree inventory spread sheet, we will be able to look at species composition in the
nearby properties and make better tree species recommendations to the resident. The information will be tracked with
relative ease via spreadsheet programs.
City staff has already drafted an Emerald Ash Borer Management Plan which, once adopted, will act as the framework of
setting priorities and dictating actions related to the fight against the Emerald Ash Borer. The draft is based upon models
submitted by the City of Rochester and other documents suggesting key components of a city EAB plan.
The city has set its initial focus on the removal of structurally defective trees, trees in poor health and trees offered to be
removed by the residents. This approach will be maintained until the previously mentioned "undesirable" trees fall short of
the necessary removals to keep in line with our removal timeline. We will then have to shift our goal to the removal of
healthy trees, which we anticipate will not be well taken by the residents. Staff and council have discussed shifting a greater
Grant (Rev. 11108)
portion of the removal costs to the resident as the city has already implemented with diseased boulevard Oak and Elm trees
to convince residents to remove their trees in line with the city's plan. We will also provide additional mailings to the
residents detailing the importance of maintaining the goals of the city's EAB preparedness plan for the wellbeing of the
urban forest as well as keeping New Hopes financial burden relatively stable.
The New Hope Street Department is currently composed of three laborers and is fully staffed at four employees. They are
responsible for the winter tree trimming program, plowing of streets and street repair. We do not have the staff resources to
remove all of the necessary trees in-house. For this reason, most of the boulevard tree removals will be completed by
private contractors. 2010 will be the first year the City of New Hope has contracted with a tree care service for most of the
city's tree work. Based upon estimates from local cities, and our typical age class of trees, we anticipate that the average tree
removal will cost the city $750.00 per tree. At the end of each calendar year we will have a developed list of trees slated for
removal the following year. We have received other communities tree service contract information to help assure that we
will be getting quality work from a quality tree service.
Speaking with other surrounding communities, we find ourselves in a somewhat unique situation. It appears that many
cities are not taking any precautions by removing any boulevard ash trees. The City of New Hope has seen the importance
on taking a proactive approach to what appears to be inevitable. As previously mentioned, the trees the city will focus on
first include some of the most undesirable ash trees in the city. We feel this approach is the most agreeable among city
officials and residents who have voiced concern for their "specimen" ash tree. Through the initial removals, the city is also
removing some of the most potentially hazardous trees, ultimately reducing the city's liability if one of these trees should
fail and cause injury or damage to someone or something.
The project will be managed by the New Hope City Forester and Contract Manager. All project information and decisions
will be the primary function of the forester. The Communications Coordinator will be responsible for mailings, web site
design and any educational material to be distributed to the public. Public Works Support Staff will assist in data entry,
updates and mailings. The Streets Maintenance Division which contains our tree maintenance crew will perform most of
the removals in park and public lands including the continuation of our tree pruning program and tree hazard reduction
pruning.
Evaluation:
The Emerald Ash Borer Preparedness Project's Success will be primarily measured through an outcome based system. The
program goals including the completion and council approval of an EAB Preparedness Plan, the completion of the tree
inventory on public lands and parks, physical removal and replacement of trees and continuation of the project will be
measured by whether or not they are completed, or how much of the original project has been completed. The project
results will be easily tracked through spreadsheets and analysis of the data. Most results will measured against a percentage
completion as compared to pre-program data or on a year to year basis. On another level, we will find out, by city staff,
residents, and city leaders, how well the program is perceived by people through their general feedback and perception of
the program. We will develop surveys sent to random households throughout New Hope to see how informed the public is
and where the city can make improvements. This will provide information on how well the educational component of the
program is working, whether residents are well informed, if they are receiving the information they seek, whether or not
people are confused by the information and if they are paying attention to the different media conveying information about
the program. The true test will take place once the Emerald Ash Borer has arrived. This will reflect how far we have come
at the time of the EAB confirmation and how well we are prepared to deal with the pest. If the plan can proceed for a
couple of years prior to the arrival of the EAB we anticipate the actions required to help slow the pest will mesh into our
existing actions.
Program Manager Qualification:
The Project Manager for the EAB preparedness project is the city's Forester and Contract Manager. He is responsible for
the city's shade tree disease control program and all aspects related to forestry in the city including disease diagnosis, tree
inventories, the tree replacement program, etc. He is the City's weed inspector and is responsible for the program including
coordination with the contractors and making sure delinquent properties are brought into compliance. He acts as the liaison
for the city's capital improvement projects, working with city staff, contractors and residents to assure a successful
Grant (Rev. 11108)
completion of the project. He also manages the smaller contracts in the city including city lot mowing, weed spraying,
building maintenance, etc. He is very familiar with implementation and coordination of projects and develops relationships
with all affected by the city projects. He also assists other departments with a variety of annual maintenance activities and
related projects. All of the previously listed experience has provided him with a skill set to make the EAB project a success.
Grant (Rev. 11/08)
COOPERATOR
RELATION SHIP
D15C LiSSION OF CONT MUTION
1.
Xcel=nerrgykAsplu-kn Tree
Utility Company respcosibe for
We have an estaolished relationship w ei local Xcal
I .
Care
p-uning frees Vom power fines
staff removing trues away from othVe,?ines.
3.
CiEzens Advisory Commission
Resident Group that makes
Hid discussions with oonoems related ro budget costs,
2.
Finalize and approve EAS preparedness man agam-art plan,
recommenda ions to councll.
anticipated Fran of action, replanting, etc.
S.
Loca C abl& Tit station
Television station informing 9
City representatives have been asked to provide
3.
Channel 12 News.
cities a. maws in:hei•oamrnjnit
information on the borer and the vtys plan on -r.
i .
New dope Farmers Marker
Co -managed group composed
WRI a aw the city to se: up an in`armaton al kiosk to
4:
Complete dwa entry of city owned lois.
of city Staff and organizers.
inform ^esidenss and visitors about the EAB.
4,
N ■w Hope Limns C ub
Group whim frequently works
Will a:,ow city staff to set up booth at i iew Hopes Vuk
S.
Complete updated inventory of ci:y"s boul=vwd treses.
with City Stats on events.
Duk Daze festival for educat:ona° purposes.
11.
Lo:al free Care Companies
year Hope has estaL ishec
Companies w I assure wood is properly disposed of
12.
Prepare aid veri4y bogy erardAsh treeremova.s'or 2Ul"
relat.onships with several
and provide a watchdog ro'l for the qty.
Residents
New Hope's ses-dents
Coaperaftn with New Hopes EAS program.
7.
New Hope's •esden:s
Rcssimly City Council. Citizens
ProvAe ongoing suppon for the program.
B.
ndvi sort' Comrn ss:
Grant (Rev. 11/08)
ACMITY
STA'10E DATE
rIMM-Yv,
ENL} DATE
rMMNYJ
1.
Prepare and veri ybo wevarb Ash tree remova:sfor'1010.
9`1110
7');',C
?.
Co-npiete Ash tree removal and disposal.
fi -1110
11- 110
3.
Rev"se Snade 7-7--- Grdinan.r to :ridods EAE among o'her=tress pests.
VI1110
4.
Finalize and approve EAS preparedness man agam-art plan,
VY11115
a'�.+".0
S.
Complete tree inventory of parks.
G.
Complete data entry cd park ;ree i-iventoy.
D&10
Jet" C
i .
Complete :rex inventory of ciiy owned ox tots and lard parcels.
V2i10
071'+C
2.
Complete dwa entry of city owned lois.
D6110
07i" C
4,
Attend Comm,rraty festvals, events, am. for educational outreach.
1321110
1C",, C
10.
Complete updated inventory of ci:y"s boul=vwd treses.
VS11ri
7111; t
11.
Complete data --ntry of boulevard tree inventory.
11110
021' 1
12.
Prepare aid veri4y bogy erardAsh treeremova.s'or 2Ul"
VIII'
74':1
Grant (Rev. 11/08)
Appendix B
1. PERSONNEL SALARI-ES
Grant (Rev. 11108) 10
rdANK OR POSTIIFION
WAGUHit
rIN 3)
N'UMM OF
HOURS
CQsr: rRANr
(IN b)
C01ST XIATCH
(IN $)
1.
Forestry Assistant (Newly Created Posfcn)
?4,C�
FBG7t7U
&.FBa.�?
3,420.07
Z.
3.
4.
y.
%.
9.
'4).
1 I.
-
1?.
14.
I G.
Ii,
18,
19.
-
20.
21.
?2
23.
24.
25,
SUBTOT.A<L
Fdu.Oti
SF9500))
$,1.48.7.0
GRAND TOTAL =
$13.40.0
Grant (Rev. 11108) 10
. SUPPLIES AND NtkTERIALS
SUBTOTAL I $34C.00I r,27.00I
I GRAND TOTAL = I S' -X3.00 I
Grant (Rev. 11108) 11
ITEM
PURP`POM
f=05-1 GRANT
(IN bi
CQS'RIMATCH
(IN b1
1 •
Two Diameter Measurement Tapes
EoulevardlPark Tree Inventory
11C.00
110,00
2.
Two Cases a; Spray Paint
Tre&Perrmwa'';'Markings
3C.O0
0.00
3.
;Afa:e ing Tank itrurk mount;
Tive- Replacement Care
1MILD
30.00
`.
M',sa. Tats (Le. saw., �iatcnet, em.)
T-ve Examinwfon
7G.00
2'0.00
5.
6.
C:
9.
10.
12.
14..
15.
16,
17.
18.
19.
20.
21.
22
23.
24,
25.
SUBTOTAL I $34C.00I r,27.00I
I GRAND TOTAL = I S' -X3.00 I
Grant (Rev. 11108) 11
3, OUTREACH EXPENSES
ITEM
PURPOSE
I . EAB PampVes, Mai Ings, Pr med Material Printed EAE! educatigr,al nwkr'.al
. O splay Kiosk C:splay for public events.
3.
EAS E:duca5anal Pasters Educational posters for Chi Ha.:l
COST- GRANT
COST:.UATCH
ON $j
(IN S
503.0
SCa.UO
1203.C7
3C0.00
100.07
`•Ca.30
SUBTCITAL 51,803.00 1 "C3.00
I GRAND TOTAL= I SZ70.¢3 I
Grant (Rev. 11108) 12
4. CONTRACTS, CONSULTANTS AND )TIER PURCHASED SERVICES
(ex: technical assistance, analysts)
N Ah4E OR 3'OSSI ETON FEEMR N UMBER OF C05T- CMNT C(n5T: ,�t4TC�3
tIN 1
HOURS UN $! M%)
I:
7
4.
5. .
6.
9.
10.
SUBTCffAL D.C7 7,CJ Sam
GRAND TOTAL #7-0
.017 -FILE EXPENSES (enc: telephone, copier)
ITEM
PURPOSE
COOT. GIANT
EIN S}
Cr�T:MATCM
TIN Sj
1.
Rl:so. recce Pro&„ is (pacer. c :p be=. ab,%
Rewording Tr�e Invent-vry
6c.00
ec'.00
L.
4.
5.
6..
7.
S,
1 C�.
SURTOTAi
55C.Gi}
sso:al+
GRAND TOTAL =
S'0t7.00
Grain (Rev. 11108) 13
BUDGET SUMMARY
Eiitertl)etotaIsfi-,:,mTab les 1-6 nthetornbelow-
GRAND TOTAL = I S7.3C100 I 535 F03.1:]
Grant (Rev. 11108) 14
ITal
COST: GRANT
rl N $)
COSM MATCH
I (IN 11
1.
PERSONNEL SALARIES
re.0E3_30
3.4610
?.
SUPPLIES AND 44ATERLALS
347.00
720..C]
1.
10LITRIAC H EXPENSES
1.6co.30
903_C]
4.
CONTRACTS, [CONSULTANTS ANDOTHER PLIRCFI.ASED SERVICES
-0.30
UM
;.
OFFICE EXPENSES
f].JO
53.0
6.
TRAVEL
3_30
�_C]
r7.
DThfR
7!. * E3.00
00.,915.7.{
GRAND TOTAL = I S7.3C100 I 535 F03.1:]
Grant (Rev. 11108) 14
Appendix C
G. TRAVEL
P"ME OR POSTITION
NUMBER OF
MILE5
COSTa,4M
(INS,
C0451, GRANT
flN $j
COST,MATCC�
(IN "Fj
I.
a,
3.
a.
s.
10,
SUBTOTAL
0
Sam, $O.CD
$3.00
GRAND 70TAL W
as
Grant (Rev, 11108)
Leone Valerie
From:
McDonald Kirk
Sent:
Wednesday, January 06, 2010 1:22 PM
To:
'Steven Sondrall; Markham Shawn
Cc:
Johnson Guy; Leone Valerie
Subject:
RE: Emerald Ash Borer grant contract
Thanks for reviewing, it is on the agenda for Monday night and we are stating that the city attorney has reviewed the
agreement.
Kirk
From: Steven Sondrall [mailto:SAS@JSPAttorneys.com]
Sent: Wednesday, January 06, 2010 12:08 PM
To: Markham Shawn
Cc: McDonald Kirk; Johnson Guy
Subject: RE: Emerald Ash Borer grant contract
Hi Shawn
In follow up to my voice mail message, I don't have any problem with this contract. However, you need to be aware of a
couple of things. See paragraph 6 on p. 2. Robert Koch is the state's authorized rep. He will be your "go to guy" on all
approvals or payment requests to obtain the grant money. Also, in paragraph 2 and 4 on page 1 it refers to Appendix A
and B. 1 will assume the City created those appendices and we don't have any problem with the requirements set out in
those documents. Appendix A sets out our requirements and B sets out the $87,300.00 we will receive as grant money.
Keep in mind that is all we will receive from the state. Again, no payments are provided unless approved by Koch. You will
need to keep him happy.
Also, see paragraph 9 on p.3. We need to keep all of our records and documentation for this program for 6 years. Our
books and records will need to be provided to the state if they ask for them during that period of time. Also, if we get any
data practices request for information from any other source we need to notify the state as well. See paragraph 12 on p. 4.
This deals with publicity. Make sure you give the state its due and indicate on everything sent out to the public that the
state is sponsoring this program.
Finally, has the City Council approved this program/grant and authorized execution of this contract. I don't recall. If not,
the Council will need to approve it and authorize signatures for the grant contract.
If you have any other questions, give me a call.
Steve
From: Markham Shawn [mailto:smarkham@ci.new-hope.mn.us]
Sent: Monday, January 04, 2010 9:58 AM
To: Steven Sondrall
Cc: McDonald Kirk; Johnson Guy
Subject: Emerald Ash Borer grant contract
Steve,
Could you review the attached contract for an Emerald Ash Borer Grant for the City of New Hope? We are to have the
contract signed around the 71h -101h of this month.
Thanks,
Shawn Markham
COUNCIL Y 6 (a
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Public Works
April 19, 2010
Work Session
Item No.
By: Guy Johnson, Director
By: Kirk McDonald, City Manager
11.3
Update of the Emerald Ash Borer program progress and discussion regarding alterations to tree replacement
program for the 2010 calendar year.
Requested Action
Staff would like to update the City Council on the progress of the Emerald Ash Borer program and discuss
making alterations to the current tree replacement program for the 2010 calendar year.
Background
The city of New Hope has continually sought opportunities to better the community, including the
enhancement of our streetscape and making improvements to our urban forest. Now and in the future, with
the threat of the destruction likely to be caused by the Emerald Ash Borer, replacing the city's lost trees is
becoming increasingly important. The city's current tree replacement program states that the city will
contribute 50% of the cost of a replacement boulevard tree, with a maximum contribution of $200 per
household. In the past, residents have been reluctant to participate in the cost share program and the city only
replaces approximately five trees per year.
Late in 2009, the city received a grant from the Minnesota Department of Agriculture for the planning and
preparedness of the arrival of the Emerald Ash Borer. To maximize the contribution provided by the grant,
both the city contribution and grant funds need to total $40,000 dedicated solely to tree planting. Anything
less will result in loss of funds provided by the Department of Agriculture. The current tree replacement
program and past success of the cost share program, staff is concerned that it may be difficult to utilize the
available funding solely by replacing boulevard trees at $200 per tree. Staff recommends that during the life of
the grant, tree replacement for residents losing a boulevard tree as part of the Emerald Ash Borer programbe
offered a replacement tree at no cost to the resident. If the City Council is supportive of staff's
recommendations, staff will bring forth the changes in the tree replacement policy and Emerald Ash Borer
Emergency Plan to a future council agenda for formal action.
Motion by Second by
To: '51
IARFA1 PUBWORKS120101 EAB update Worksession 4-19-10.doc
Request for Action
April 19, 2010
Page 2
Staff would also like to update the City Council on the following aspects of the Emerald Ash Borer
program:
Emerald Ash Borer Emergency Plan
Hiring of a Tree Contractor
Tree inventory of Public Trees
Tree removals
Media updates
Ordinance Update
Attachment
Current Tree Replacement Policy and Draft Emerald Ash Borer Emergency Plan
I:\RFA\PUBWORKS120101EAB update Worksession 4-19-10.doe
C
O
C
E
°
U
N
%0
A-
W
z
x
03
>,
_
w
�
W
z
0
m �•
w
a
�
m
o
oo
D
O
u
0
a
2,
03
>,
_
m �•
w
m
o
D
O
•�
U
y
in
y
F
�•
O
fl0
m orf cS
-°
Er,
d0
N
W
•.
F
�q
m
m
,n
IDc�
R
C
Q
0
m
Vcs'V
�p
^cs
ps"j
O
Q
U
u o U 0
A4 m .3
a
a
u•
p
c
U
1-0U
�
R
0"
ro
v
w
9L)L
U fx. U i> U
a
Z iL
cX
o
a.
D
43
O
O
U
No
N. O ate-. U
°
J U
U E
CD
T
-° Y C y
>
or-
.4' V
U OSa
z x y C
i
T
Air ti O N i7.
N
CL s
c r-c� -U'.uD Fo
-� -
0 h0
O pia T Gr
rj
p
.0 O
ayU
mcr004 ,.j A
,c.
�• tea
w •v 'O G %. 7 '° N n w a
•"' p [Qo a -p
�•
@CP
rn o—. a o •c- 4
A vi o v f"
' O w p y IWO .q
O
�
m W
4 � o A �
P• d
6. C 't3
..
�y
-i t.
`� :7 a co
7 fl•
G n 044 .w-. Coo O p �•
w
[� .Oe
O
'�'�
.�.
y '.�] N X O C [-'
'O+f N 4• ry K Co w •� M P• N �, 6
V] •me CD- .a or ti L1
- Ca GO.
C w tdD d m ami A p.to
[a w .•�,
w" is
�_
C s O' s .+ `t -'
w -
C,
a cv 'Cy
N '�t1 :.n.� 7 — � W "...Y'[S
, G
m El 7
O y ¢• 7 p. n @ 'p
934 �y.yy
D O �m 4 ,.>^' 3 Cy [6 Cp w CD 04
O. m r p'n+
w
m• oho p O cWo `o �- o. 6 -t O �'• .. -
y ••G r' - �' N
O �
O /Z. Co -! a. 'Ct R. r. �_ [tea ,pti F •O•� N (Z C 5
`G � 13. � �'U �- ,t .... � p �•
N t a, w _ (h [4
=4; �. .w..
n 7 w `-C
m ti to W O• �. ,y.. y^ m
n
CD @ w N O e+ d �' m O (j w� N
'Li - d
. Cp •`3 �_ d. R N ^ (0 .r
li-
C �p G �? N. �. .+ ,.7 a' CID P'�
0go
O
aS G^y
N in
vl O fi 'C3 3 CI `G 4 P" �'
CD OQ
rn N• C9 04 w w �-h � u�` n .h .7• ~ O CEL
Q C. C,� O O y .� m R
o0i
P. R G. 074 G W O rpy
'C' o co to a.
ED
a4 R d •, w o �-., .•- "+ Cn o -,
a
n w'
o n °.'" a
w 4 cda X o C° G
", 'a �• f° m
O
0 f
.O"t-
.On.. 3- Oo �° N M co
CD
�aw -11
0
��0
o
O '^ �? a
N
C 'is O !-n 4n w 5• [Y -t"D S "� w C9 -q
ro �. O �- m a a "" � O C. s ,n � o
.
" rL �,a•
'S! . 0 CpD (OP fes+
O 4'
G
3. 04• m O N 'Cy
.4. N m m''• cb 'w". �. O
C. O !-
w C �'O .`� •L� O
" �. 3 ID
^
'n'
a' •"G - 7• [o R p
O Cu O Q. R �•+ J 6' w w .y'
w ~C
(b0
'd
w�-.•
�• 4
'�
n 0. N•
'
w
•� n 4 A .t o 074
m a vis A m ro
w .� r0.o R• m-y
w, m Cne m- S o
F
Ci nco
w �'
w ^s a rn
a m rn -, p rJ o cs
- rL
51
,.eN O 3 �.
al
N l7 N C.O d
CD
3 A m �• `� .4-. C C
cb RL
c
X w -•
�•�OSE
•
044 a'"�'.o'z7
NA a _. -� n 4 sm S-L a
C,
7• .��+ n N 3 d. N [q [9 w v ^�-'N
n 7• `G
0
_ w- C d ;� O-`< 04 to w Cm
rL
CD
�. n
F 4
o
:3,
w rn-- •-e
CDa d O
C, N m �: Q ro p {
w C C . " d �r- rL
El 0
n.t 0=1cp co
o- O . 4W m _ ..404 us
."Y CD
O+
C\
d �+a w U y^ to lh - O 0D4 7'n S ��-� �- t
N
O CL o Cb N '-'
/�
O [OWi N N fD [9 r „7'"'e "C7 7 O W R rY
N
proms
IOD
co
co
Nt
N 04 O N w co 4 .� ti 7
.Oy
y
C7 (i m N C 3' 'O w ••fit � 'X O
h
fn
7 D .mi ••�rb 04• O
7 O NO _ O d 'G c4i Cq `�' O �- S O
O
04 p •--• R W
fY
00 b Q [D 4 N w Q. E;4
co O. 7 C -2.0 00 CV d n
IR
n fR7 .`3 to. N Q Y C9 '."� O. 04 O �C .`T rn
(p
C"D
7
C
co
w G4• d Co CC
FL C 7 C ra'.. N R w
... m 'i7 d d Co CD Co m
• a "�' 4 is '-1
2.--D N
N h m n d N w O M [9 A •y
17 O
`.
• O rn a.
°�. rpii n m ,n., N �y
p e o
'Cb
cr
43 7�
m_
`�
04
O
w CC, O.
O m C
3 m
0
3
CL
GN O O p b W '-m y as
3� y •eo
tC ... .p �.O •C N
0-0 °0 cpi o u T o 0
aCm •�--oy'C m iay+�!° °O°3maicoa=uxa,
'2 0-.0 a o o u •� y F g W 000.5 c w
as
cc,:E ami A xa. m v G r 0 0 "� a
t iso a 5 �, ._ •• a � >
a NRS m w•�� � $ a 42 � bo 0 a u raao., � u
_Q• o a v
�xaa 15'�� o °r' .mcuEo. o ¢� "c.Yrd
,_ cOcu 3�oE•�3F a u a ,m„�r"ti�+`[� a 3•0^W'��coi
a � � Y � d •� '� a� O � a.. u C a�� U �� O �� •� m O a
V Ar P vC 'Su a. 0a -c0 w eA o o > or _mO p
a0O
10 0Q.Z
f
c5m•'i1 Ufi5 mC�_m3 a`° o1�.o..i1 oPm wO 1qN'.. 7s aaEd U.yo .sQow ofl `Ara'o uu►.
$o bama n o ac ds m o s
J wo 0-0
,
uo
wm
10 ra
L"Z ;'spm E.c aa
a
C T} u
02
m
r=
43
's W• o >O>v L
° a " eua i
79
cm
ri
,Y L,O aaO o .; gom r"o.s q v3 m
:
w `d *» m y ea ` w �� m` 3 Cd 'O E p
aaa
o•Ca w -a bn3Ca 2 E.-.OE�f.38
m m O ' a
cC o Cp'p
mswT" S
o -jY`mu34 a�'.u� �'4r ooq��o
103.C
0 914
mc
A o a Y C~ C a C jp O r C m O �. 0� u+ u m O L7 a 3 T
.rE —' o o a �s, v o o u m A G m o .' C 3 o m 4 T
a0 Ea.•6a1waaa 'mac oa60r oC34)
aP*a .R;v,, w°.° .a� •`aU 'o �f�. ••`- ?as a 3E�G 0 0�04
u .;em .o c
ma .0 o.m s N Ey
t =ca ° � o
v
e„0 0 mU
> meD C O'
m> U O' td y a v a LL •-+ '••' •� O O '"' N N ". 3 o y
ss a �3 3 m vi vi Q [.i o ae Y U
EA
r is x 3 o o u. a 5 Q o u== m'ur a,.[ i
a�y m u m 'd d. `'-• x o oe x o a O �•! `-
w 3 9 R CL
°mw,a,wc.o� Z�E�`oa.weda u�oua.�S'svo,8
., m
0D ami v' m C v Ir, ?+ y o ci.. v
>'. ED O ai a O re U b F. i3+ O> L1 p i 0 m a p w a 'a L7. p
m C v'i O" U O O U
_ atQ
a 11 E C m — . m --0 = a , > y , a>i ami w
p ., y a U U x A a `� d. U o as a M L G [s •� m .. i `" A k
o y o o. o r r 3 u b a E 0 to �-' 3 C a aio'y
s
a �.t4 - w aae.� uwEma q
� �o� a mR� o'�r3 mqu`m� wo tea- o x`oS
A
O cd
m W a rvo a 7•. p :� .� �'' 4"'. _ e"" C]. m o7 U C fL m
a �.. N ,p L a>
a ax A.a Y,oc a a� a �, u Uw a m +-a u m s- o
_� o C Y e a •a _ s C u o .� F y 3 xa.. o '� y O>« x T ;� �" v a,
Qw 41
A' o iTO yds
R;om 0 O pp.O `F�Oa
Go
R a� F m o• ca a u T r
C a M m
com: R�'a
Priority: Waiting:
CITY OF NEW HOPE
BOULEVARD TREE APPLICATION
To be completel by the property -owner.
Name: Phone Number:
Address:
Have you lost a boulevard tree within the last two years? Yes: No:
If yes, what type of tree was
Cause of loss: Death/Disease Storm Damage Vehicle/Mechanical IpjuryOther
Type of tree desired:
I hereby declare that I have read and understand the City's Boulevard Tree Replacement Policy:
Signed: Date:
To be completed by the City Forester.
Application received on:
Comments:
Initial Site Inspection:
Application Approved on:
Final Inpection: Approved:
Reson for Denial:
Permission to plant granted:
Denied:
Reinspection Date: Comments:
Final Approval Granted:
Confirmation of Payment:
Receipt forwarded to Clerk:
File Closed:
City of New Hope Emerald Ash Borer Management Plan
As approved by City Council on. . 2009
Purpose:
By implementing the provisions in this management plan, the City is attempting to mitigate the
disruption to its urban forest caused by the pending infestation of the Emerald Ash Borer (EAB).
Taking a proactive approach to this invasion will enable the City to address public and private
needs in an efficient and effective manner.
Introduction:
Emerald Ash Borer (EAB) is an introduced pest that is currently killing all species of ash trees
(Fraxinus sp) in thirteen states and two Canadian provinces. Since its discovery in Detroit, Michigan
in 2002, the insect has spread killing all the ash trees in its path. The City of New Hope must
prepare and manage for the arrival of EAB on three fronts - street trees, public property (i.e. parks)
and trees on private property. While no one can accurately determine when the insect will arrive in
New Hope, our best estimate would be as soon as 2013 from St Paul, MN but May already be in our
presence. Based upon the city's 2004 boulevard tree inventory, the City of New Hope has
approximately 2018 boulevard ash trees which make up almost 62% of our entire boulevard tree
population. The current evidence from Michigan and Ohio show that once EAB becomes
established, it takes about five to ten years to infest and kill the majority of the ash trees in a city.
The following elements of the City's EAB management plan have been recommended to both the
New Hope City Council, the Citizens Advisory Commission and New Hope staff, and are subject to
periodic revision as new information about the EAB becomes available. This plan is also subject to
change should state or federal policies dictate.
Administration:
The City Forester, through the Parks and Recreation Department, will be responsible for
implementing this plan and seeing that its provisions are carried out.
Communications:
The Mayor, City Council, Citizens Advisory Commission, and department heads will receive periodic
briefings through normal channels.
Action:
The City will endeavor to distribute the costs associated with certain and massive tree death over a
manageable time period, as well as lessen the social and economic impact that such an extensive
loss will have on the quality of life in our community.
This Plan applies throughout the City on all public properties where ash trees are currently
growing.
Boulevard Trees:
• The City will begin by publicly announcing the policy of excluding any new ash trees on
public property and boulevards - with the recommendation that citizens and businesses
discontinue the use of ash in new plantings.
• The City will remove any boulevard ash tree at citizen request.
• The forestry division shall begin to remove any poor quality trees or trees in fair condition
with major defects.
• Public Ash trees that are removed will receive priority in qualifying for the city's boulevard
tree replacement program. Species diversity will be a planting objective to better protect
our community's trees in the future. This will include planting power line compatible tree
species under energized wires.
• Plantings will occur in the spring and fall per the Parks and Recreation operating
procedures.
Park Trees:
• There are many mature ash trees in City parks, as well as hundreds of ash in wooded areas.
No inventory of park trees exists at this time, but it remains a goal to collect that
information in the next year (by 2011).
• The forestry division shall begin to remove any poor quality trees or trees in fair condition
with major defects and replace with species rich trees.
• The City will continue to cooperate with the Minnesota Department of Agriculture and
Minnesota Department of Natural Resources to establish EAB detection trees as needed in
city parks.
• Ash trees in wooded areas will be left alone - unless by a bike path or structure and may
cause harm if it falls. If it is an early EAB infestation we will be removing infested trees as
needed to slow the spread to the community.
Trees on Private Property:
• There are thousands of ash tree large and small on private property in the City of New
Hope. No reliable inventory exists, and ash densities vary by neighborhood.
• Property owners are urged to monitor for the EAB.
• City of New Hope's ordinance will be changed to encompass the threat of the Emerald Ash
Borer and other insect pests that may threaten our urban forest resources.
• The city will provide information to aid residents in making educated decisions when hiring
a tree care contractor.
• The City also encourages residents to replace trees lost with species appropriate for the site,
or to plant new trees in advance of EAB infestation and ash removal as a way of tree canopy
cover and lessening the large economic and environmental impact of the Emerald Ash
Borer.
The City will conduct an updated inventory of all ash trees growing on its rights-of-way, in parks,
and on other municipal properties. For each ash tree, its location, size, and condition will be
collected. An estimated budget and timeframe will be generated from the inventory data. As time
and funding allows, the City will systematically remove all of its ash trees. Tree removal will be
prioritized with hazardous trees being removed first, requested removals by New Hope's residents,
trees that interfere with the city's infrastructure, followed by those that are no longer assets to the
community (dead, dying, diseased, or miss -sited). Utility contractors will be encouraged to remove
all ash within their easements as part of their normal line clearance activities. An ash tree inventory
spreadsheet or database will be created, updated, and used to prioritize and record the removal,
treatment, or status of each tree.
Strategically located non -asset ash trees will be annually selected and prepared as detection trees.
These trees will be set up before May 1St and removed for examination in Sept/Oct. If an EAB
infestation is discovered, a thorough survey of the surrounding area will be made and acted upon.
Ash wood from pruning or removals shall be inspected for EAB by looking for D -shaped exit holes
and removing the bark to find larval galleries. Other possible sources of artificial EAB importation
into the community will be monitored.
The City will seek opportunities to utilize the wood generated during the removal program. The
utilization must comply with the Minnesota Department of Agriculture's regulations for handling
regulated materials. Wood that cannot be used for lumber, turning, firewood, or mulch, will be
disposed of according to MDA specifications. Refer to appendix for a list of companies with MDA
compliance agreements.
Training and educational information will be provided for in-house staff, tree contractors utilized
by the city of New Hope, and residents will be held to discuss the pending infestation and to provide
ash and EAB identification tips.
As the budget permits, all removed public ash trees will be replaced with non -host species that will
enhance the planting site, are appropriate for the planting site, and add to the diversity and general
health of the urban forest. Trees will be planted in accordance with the Minnesota Nursery and
Landscape Association/Minnesota Division of Forestry Tree Planting Specifications (see Appendix),
be in the 1 YV to 2" caliper range, and obtained from MNLA member firms. Plantings will be budget
based and prioritized by canopy cover goals as identified by the City Forester. Those areas needing
the most trees to reach their goal will be planted first, such as Residential (65% cover), Parks and
Public Lands (25%), and Central Business (10%). No plantings will be made that cannot be
adequately maintained. To the best of our ability, plantings will conform to the "10-20-30" tree
species diversity rule.
While financial, staffing, and equipment resources are focused on the EAB Management Plan some
usual services will either be delayed or put on hold indefinitely. New Hope's annual tree pruning
program may be altered to focus on non fraxinus species and/or temporarily postponed and
response to residential tree pruning requests will inevitably be delayed.
The City will create and maintain an EAB Informational Page on the City's website. In the spring and
fall, as time and funding allows, the City will purchase non -EAB host, large canopy, replacement
trees. Residents and businesses interested in acquiring trees can apply for the city's tree
replacement program. The City will provide site selection, planting, and maintenance information
to each participant in this program.
Emerald Ash Borer Informational Resources:
Department of Natural Resources: Division of Forestry
Minnesota State Forester: Dave Epperly
500 Lafayette Road
St. Paul, MN 55155
(651) 259-5300
info@dnr.state.mn.us
University of Minnesota Extension Services
Extension Professor, Entomologist: Jeff Hahn
(612) 624-4977
mailto:hahnx0020umn.edu
Minnesota Department of Agriculture
Plant protection Division
625 Robert Street North
St. Paul, MN 55155
(651) 201-6000
Minnesota State Urban Forester
Ken Holman
Minnesota DNR Forestry
500 Lafayette Road
St. Paul, MN 55155
651-259-5269
ken.hoiman@dnr.state.mn.us
MDA "Arrest the Pest" Hotline
Metro Area (651) 201-6684
Greater Minnesota 1 (888) 545-6684
How to Hire an Arborist:
The services of an arborist may be required if a tree is in need of pruning, fertilizing, weather-
related damage assessment, or other problem diagnosis. The homeowner should have an idea of
what needs to be done to a tree before hiring an arborist. Full-service arborists are professionals
who possess skills in planting, transplanting, pruning, fertilizing, pest management, disease
diagnosis, tree removal and stump grinding. Consulting arborists are experts who offer advice, but
do not perform services. They specialize in tree appraisals, diagnosing problems, and
recommending treatments.
Tips for Selecting an Arborist
• Check in the phone directory, usually under "`free Service." Although anyone can list
themselves in the yellow pages, a listing at least indicates some degree of permanence.
• Beware of door -knockers, who are especially common after storms, when nonprofessionals
see a chance to earn some quick money. Often, storm damage creates high risk situations for
both workers and homeowners, and the opportunity for more damage to trees and shrubs if
work is not done correctly.
4 Never be rushed by bargains. Never pay in advance.
n Ask for certificates of insurance, including proof of liability for personal and property
damage (such as your house and your neighbor's) and worker's compensation. Phone the
insurance company to verify current policy information.
• Ask for local references of jobs the company or individual has done. Take a look at some,
and if possible, talk with the former client.
Determine if the arborist is a member of any professional association(s). Membership does
not guarantee quality, but lack of membership may cast doubt on the person's
professionalism.
If inquiring about a company, ask if they employ certified arborists.
The International Society of Arboriculture consists of individuals who have demonstrated
their skills and have been recognized nationally.*
Have more than one certified arborist look at the job and give estimates. Don't expect one to
lower a bid to match another's and be willing to pay for the estimate if necessary. Two or
three opinions and cost estimates are worth the extra effort.
4 A good arborist will offer a wide range of services such as pruning, fertilizing,
cabling/bracing, lightning protection, and pest/disease control.
A good arborist will recommend topping a tree only under rare circumstances, such as to
save the tree after severe physical damage to the crown, or for the decorative effect of
pollarding in a formal setting or restricted space. Pollarding is a severe form of heading that
produces knobs at the ends of branches.
Beware of arborists who offer to service trees in curb lawns. The trees may be the
responsibility of the local tree authority.
A conscientious arborist will not use climbing spikes if the tree is to remain in the
landscape.
Beware of an arborist who is eager to remove a living tree. Removal clearly should be the
last resort.
Price
Reputable arborists have made large investments in equipment and training. Trucks, hydraulic
booms, chippers, sprayers, stump cutters and chain saws represent major capital investments and
maintenance costs. Labor, insurance, safety training and continuing education add to the overhead.
The price charged for a job reflects all these costs as well as a reasonable margin of profit. Work is
usually priced one of two ways: as a single price for the job; or on an hourly basis plus materials.
Remember that pruning is an art. The arborist's skill and professionalism may be more important
than a low bid.
Ways to save on the cost of tree care:
Schedule work well in advance. Allowing the company to plan for your work may provide
an opportunity to save on cost.
• Talk with neighbors about tree maintenance needs on their properties. An arborist maybe
interested in a group job over smaller individual jobs.
Information provided by Susan R. Metzger -Ohio State University
The City of New Hope does not require tree care companies register with the city. Registration of
tree care companies may limit residents from using a particular tree care company of their choice.
Residents are asked to use caution and common sense when hiring a tree care contractor to
perform work. New Hope also recommends residents review the "how to hire an arborist" section
as a guide to better protect consumers.
Estimated Budget
Inventory
Boulevard Tree Inventory Completed Fall of 2004
Approximately 2000+ Boulevard
Ash Inventor of Public Lands including city parks to be completed spring of 2010.
Ash Removal
$80,000 over next fifteen years/private contractor removal
+tree removal by city staff in public areas
Replacement
$20,000, over next 15 years
Wood Disposal
$20,000 over next ten years
Estimated annual costs=$120,000
Estimated 15 year projected costs= $1,800,000
City of New Hope Emerald Ash Borer Management Plan
As approved by City Council on . 2009
Purpose:
By implementing the provisions in this management plan, the City is attempting to mitigate the
disruption to its urban forest caused by the pending infestation of the Emerald Ash Borer (EAB).
Taking a proactive approach to this invasion will enable the City to address public and private
needs in an efficient and effective manner.
Introduction:
Emerald Ash Borer CEAB) is an introduced pest that is currently killing all species of ash trees
(Fraxinus sp) in thirteen states and two Canadian provinces. Since its discovery in Detroit, Michigan
in 2002, the insect has spread killing all the ash trees in its path. The City of New Hope must
prepare and manage for the arrival of EAB on three fronts - street trees, public property (i.e. parks)
and trees on private property. While no one can accurately determine when the insect will arrive in
New Hope, our best estimate would be as soon as 2013 from St Paul, MN but May already be in our
presence. Based upon the city's 2004 boulevard tree inventory, the City of New Hope has
approximately 2018 boulevard ash trees which make up almost 62% of our entire boulevard tree
population. The current evidence from Michigan and Ohio show that once EAB becomes
established, it takes about five to ten years to infest and kill the majority of the ash trees in a city.
The following elements of the City's EAB management plan have been recommended to both the
New Hope City Council, the Citizens Advisory Commission and New Hope staff, and are subject to
periodic revision as new information about the EAB becomes available. This plan is also subject to
change should state or federal policies dictate.
Administration:
The City Forester, through the Parks and Recreation Department, will be responsible for
implementing this plan and seeing that its provisions are carried out.
Communications:
The Mayor, City Council, Citizens Advisory Commission, and department heads will receive periodic
briefings through normal channels.
Action:
The City will endeavor to distribute the costs associated with certain and massive tree death over a
manageable time period, as well as lessen the social and economic impact that such an extensive
loss will have on the quality of life in our community.
This Plan applies throughout the City on all public properties where ash trees are currently
growing.
Boulevard Trees:
• The City will begin by publicly announcing the policy of excluding any new ash trees on
public property and boulevards - with the recommendation that citizens and businesses
discontinue the use of ash in new plantings.
• The City will remove any boulevard ash tree at citizen request.
• The forestry division shall begin to remove any poor quality trees or trees in fair condition
with major defects.
• Public Ash trees that are removed will receive priority in qualifying for the city's boulevard
tree replacement program. Species diversity will be a planting objective to better protect
our community's trees in the future. This will include planting power line compatible tree
species under energized wires.
• Plantings will occur in the spring and fall per the Parks and Recreation operating
procedures.
Park Trees:
• There are many mature ash trees in City parks, as well as hundreds of ash in wooded areas.
No inventory of park trees exists at this time, but it remains a goal to collect that
information in the next year (by 2011).
• The forestry division shall begin to remove any poor quality trees or trees in fair condition
with major defects and replace with species rich trees.
• The City will continue to cooperate with the Minnesota Department of Agriculture and
Minnesota Department of Natural Resources to establish EAB detection trees as needed in
city parks.
• Ash trees in wooded areas will be left alone - unless by a bike path or structure and may
cause harm if it falls. If it is an early EAB infestation we will be removing infested trees as
needed to slow the spread to the community.
Trees on Private Property:
• There are thousands of ash tree large and small on private property in the City of New
Hope. No reliable inventory exists, and ash densities vary by neighborhood.
• Property owners are urged to monitor for the EAB.
• City of New Hope's ordinance will be changed to encompass the threat of the Emerald Ash
Borer and other insect pests that may threaten our urban forest resources.
• The city will provide information to aid residents in making educated decisions when hiring
a tree care contractor.
• The City also encourages residents to replace trees lost with species appropriate for the site,
or to plant new trees in advance of EAB infestation and ash removal as a way of tree canopy
cover and lessening the large economic and environmental impact of the Emerald Ash
Borer.
The City will conduct an updated inventory of all ash trees growing on its rights-of-way, in parks,
and on other municipal properties. For each ash tree, its location, size, and condition will be
collected. An estimated budget and timeframe will be generated from the inventory data. As time
and funding allows, the City will systematically remove all of its ash trees. Tree removal will be
prioritized with hazardous trees being removed first, requested removals by New Hope's residents,
trees that interfere with the city's infrastructure, followed by those that are no longer assets to the
community (dead, dying, diseased, or miss -sited). Utility contractors will be encouraged to remove
all ash within their easements as part of their normal line clearance activities. An ash tree inventory
spreadsheet or database will be created, updated, and used to prioritize and record the removal,
treatment, or status of each tree.
Strategically located non -asset ash trees will be annually selected and prepared as detection trees.
These trees will be set up before May 1St and removed for examination in Sept/Oct. If an EAB
infestation is discovered, a thorough survey of the surrounding area will be made and acted upon.
Ash wood from pruning or removals shall be inspected for EAB by looking for D -shaped exit holes
and removing the bark to find larval galleries. Other possible sources of artificial EAB importation
into the community will be monitored.
The City will seek opportunities to utilize the wood generated during the removal program. The
utilization must comply with the Minnesota Department of Agriculture's regulations for handling
regulated materials. Wood that cannot be used for lumber, turning, firewood, or mulch, will be
disposed of according to MDA specifications. Refer to appendix for a list of companies with MDA
compliance agreements.
Training and educational information will be provided for in-house staff, tree contractors utilized
by the city of New Hope, and residents will be held to discuss the pending infestation and to provide
ash and EAB identification tips.
As the budget permits, all removed public ash trees will be replaced with non -host species that will
enhance the planting site, are appropriate for the planting site, and add to the diversity and general
health of the urban forest. Trees will be planted in accordance with the Minnesota Nursery and
Landscape Association/Minnesota Division of Forestry Tree Planting Specifications (see Appendix),
be in the 11/4" to 2" caliper range, and obtained from MNLA member firms. Plantings will be budget
based and prioritized by canopy cover goals as identified by the City Forester. Those areas needing
the most trees to reach their goal will be planted first, such as Residential (65% cover), Parks and
Public Lands (25%), and Central Business (10%). No plantings will be made that cannot be
adequately maintained. To the best of our ability, plantings will conform to the "10-20-30" tree
species diversity rule.
While financial, staffing, and equipment resources are focused on the EAB Management Plan some
usual services will either be delayed or put on hold indefinitely. New Hope's annual tree pruning
program may be altered to focus on non fraxinus species and/or temporarily postponed and
response to residential tree pruning requests will inevitably be delayed.
The City will create and maintain an EAB Informational Page on the City's website. In the spring and
fall, as time and funding allows, the City will purchase non -EAB host, large canopy, replacement
trees. Residents and businesses interested in acquiring trees can apply for the city's tree
replacement program. The City will provide site selection, planting, and maintenance information
to each participant in this program.
Emerald Ash Borer Informational Resources:
Department of Natural Resources: Division of Forestry
Minnesota State Forester: Dave Epperly
500 Lafayette Road
St. Paul, MN 55155
(651) 259-5300
info@dnr.state.rnn.us
University of Minnesota Extension Services
Extension Professor, Entomologist: Jeff Hahn
(612) 624-4977
mailto:hahnx002@umn.edu
Minnesota Department of Agriculture
Plant protection Division
625 Robert Street North
St. Paul, MN 55155
(651) 201-6000
Minnesota State Urban Forester
Ken Holman
Minnesota DNR Forestry
500 Lafayette Road
St. Paul, MN 55155
651-259-5269
ken. holman 0 dnr.state.mn.us
MDA "Arrest the Pest" Hotline
Metro Area (651) 201-6684
Greater Minnesota 1 (888) 545-6684
How to Hire an Arborist:
The services of an arborist may be required if a tree is in need of pruning, fertilizing, weather-
related damage assessment, or other problem diagnosis. The homeowner should have an idea of
what needs to be done to a tree before hiring an arborist. Full-service arborists are professionals
who possess skills in planting, transplanting, pruning, fertilizing, pest management, disease
diagnosis, tree removal and stump grinding. Consulting arborists are experts who offer advice, but
do not perform services. They specialize in tree appraisals, diagnosing problems, and
recommending treatments.
Tips for Selecting an Arborist
* Check in the phone directory, usually under "Tree Service." Although anyone can list
themselves in the yellow pages, a listing at least indicates some degree of permanence.
Beware of door -knockers, who are especially common after storms, when nonprofessionals
see a chance to earn some quick money. Often, storm damage creates high risk situations for
both workers and homeowners, and the opportunity for more damage to trees and shrubs if
work is not done correctly.
Never be rushed by bargains. Never pay in advance.
Ask for certificates of insurance, including proof of liability for personal and property
damage (such as your house and your neighbor's) and worker's compensation. Phone the
insurance company to verify current policy information.
• Ask for local references of jobs the company or individual has done. Take a look at some,
and if possible, talk with the former client.
• Determine if the arborist is a member of any professional association(s). Membership does
not guarantee quality, but lack of membership may cast doubt on the person's
professionalism.
• If inquiring about a company, ask if they employ certified arborists.
• The International Society of Arboriculture consists of individuals who have demonstrated
their skills and have been recognized nationally.*
• Have more than one certified arborist look at the job and give estimates. Don't expect one to
lower a bid to match another's and be willing to pay for the estimate if necessary. Two or
three opinions and cost estimates are worth the extra effort.
• A good arborist will offer a wide range of services such as pruning, fertilizing,
cabling/bracing, lightning protection, and pest/disease control.
• A good arborist will recommend topping a tree only under rare circumstances, such as to
save the tree after severe physical damage to the crown, or for the decorative effect of
pollarding in a formal setting or restricted space. Pollarding is a severe form of heading that
produces knobs at the ends of branches.
• Beware of arborists who offer to service trees in curb lawns. The trees may be the
responsibility of the local tree authority.
A conscientious arborist will not use climbing spikes if the tree is to remain in the
landscape.
• Beware of an arborist who is eager to remove a living tree. Removal clearly should be the
last resort.
Price
Reputable arborists have made large investments in equipment and training. Trucks, hydraulic
booms, chippers, sprayers, stump cutters and chain saws represent major capital investments and
maintenance costs. Labor, insurance, safety training and continuing education add to the overhead.
The price charged for a job reflects all these costs as well as a reasonable margin of profit. Work is
usually priced one of two ways: as a single price for the job; or on an hourly basis plus materials.
Remember that pruning is an art. The arborist's skill and professionalism may be more important
than a low bid.
Ways to save on the cost of tree care:
Schedule work well in advance. Allowing the company to plan for your work may provide
an opportunity to save on cost.
• Talk with neighbors about tree maintenance needs on their properties. An arborist may be
interested in a group job over smaller individual jobs.
Information provided by Susan & Metzger -Ohio State University
The City of New Hope does not require tree care companies register with the city. Registration of
tree care companies may limit residents from using a particular tree care company of their choice.
Residents are asked to use caution and common sense when hiring a tree care contractor to
perform work. New Hope also recommends residents review the "how to hire an arborist" section
as a guide to better protect consumers.
Estimated Budget
Inventory
Boulevard Tree Inventory Completed Fall of 2004
Approximately 2000+ Boulevard
Ash Inventor of Public Lands including city parks to be completed spring of 2010.
Ash Removal
$80,000 over next fifteen years/private contractor removal
+tree removal by city staff in public areas
Replacement
$20,000, over next 15 years
Wood Disposal
$20,000 over next ten years
Estimated annual costs=$120,000
Estimated 15 year projected costs= $1,800,000
newspapers
AFFIDAVIT OF PUBLICATION
STATE OF MINNESOTA )
) Ss.
COUNTY OF HENNEPIN )
Richard Hendrickson, being duly sworn on
an oath, states or affirms that he is the Chief
Financial Officer of the newspaper(s) known
as
GV NH, Crystal, Robbinsdale Sun -Post
and has full knowledge of the facts stated
below:
(A) The newspaper has complied with all of
the requirements constituting qualifica-
tion as a qualified newspaper as provid-
ed by Minn. Stat- §331A.02, §331A.07,
and other applicable laws as amended -
(B) The printed public notice that is attached
was published in said newspaper(s)
once each week, for one successive
week(s); it was first published on Thurs-
day, the 25 day of February
2010, and was thereafter printed and
published on every Thursday to and in-
cluding Thursday, the ____ day of
, 2010; and printed
below is a copy of the lower case alpha-
bet from A to Z, both inclusive, which is
hereby acknowledged as being the size
and kind of type used in the composition
and publication of the notice:
abcdefg hijklmnopgrstuvwxyz
•
Subscribed and sworn to or affirmed
before me on this 25 day of
February 2010 -
Notary Public
MARY ANN CARLSON
NOTARY PUBLIC — MINNESOTA
MY COMMISSION EXPIRES 1.31-14
City of New Hope
(Official Publication)
NOTICE TO BIDDERS
CONTRACTED TREE SERVICES
CITY OF NEW HOPE, MINNESOTA
Sealed bids for 2010 trimming and removal of trees and
stumps on public and private property will be received at
the office of the New Hope City Clerk, in the City of New
Hope, Minnesota, 4401 Xylon Avenue North, in said City,
until 11:00 a.m. on March i0 2010, at which time pro-
posals will be opened and publicly read by two duly au-
thorized officials.
Proposal forms and other contract documents are avail-
able in the office W the City Clerk, 4401 Xylon Avenue
North, New Hope, Minnesota 55428.
No bid will be considered unless sealed and filed with the
City Clerk before the stated time. All bids must be ac-
companied by a $500 bid security (cashier's check, bid
bond, or certified check made payable to the City of New
Hope). If the selected bidder fails to enter into a contract
and furnish the required statutory bonds within (10) days
after notice of bid acceptance, the bid bond shall be for-
feited to the City of New Hope.
AA sealed envelopes shall be clearly marked, 'Bid for
Contracted Tree Services" and the bidder's name shall
be shown thereon. Mailed b'ds shall be addressed to the
City Clerk, City of New Hope, 4401 Xylon Avenue North,
New Hope, Minnesota 55428.
The New Hope City Council will consider the bids at Its
regularly scheduled meeting of March 22, at 7:00 p.m. or
within (30) thirty days of the bid opening. No bids shall be
withdrawn for a period of (30) thirty days after the date and
time set for opening of the bids. The City Council reserves
the right to reject any and all bids, to waive irregularities
and informalities therein and further reserves the right to
award the contract in the best interest of the City.
Dated: February 18, 2010
Valerie Leone, City Clerk
(Published in the New Hope- Golden Valley Sun Post Feb-
ruary 25, 2010)
(Feb. 25, 2010) p2 -tree services bid
S,