012516 EDA Meeting PacketCITY OF NEW HOPE
EDA MEETING
City Hall, 4401 Xylon Avenue North
January 25, 2016
EDA Meeting will commence upon
adjournment of the City Council Meeting
President Kathi Hemken
Commissioner John Elder
Commissioner Andy Hoffe
Commissioner Eric Lammle
Commissioner Jonathan London
Call to order EDA Meeting of January 25, 2016
2. Roll call
3. Approval of Minutes:
• January 11, 2016
4. Resolution approving survey contract for 6065 Louisiana Avenue North (improvement
project no. 973)
5. Adjournment
CITY OF NEW HOPE
4401 XYLON AVENUE NORTH
NEW HOPE, MINNESOTA 55428
EDA Minutes January 11, 2016
Regular Meeting City Hall
CALL TO ORDER President Hemken called the meeting of the Economic Development
Authority to order at 7:56 p.m.
ROLL CALL Present: Kathi Hemken, President
John Elder, Commissioner
Andy Hoffe, Commissioner
Eric Lammle, Commissioner
Jonathan London, Commissioner
Staff Present: Kirk McDonald, City Manager
Aaron Chirpich, Community Development Specialist
Tim Fournier, Police Chief
Valerie Leone, City Clerk
Jeff Sargent, Director of Community Development
Stacy Woods, Assistant City Attorney
APPROVAL OF Motion was made by Commissioner Elder, seconded by Commissioner
MINUTES London, to approve the minutes of December 14, 2015. All present voted in
Item 3 favor. Motion carried.
IMP. PROJECT 897 President Hemken introduced for discussion EDA Item 4, Resolution
Item 4 approving non -enforcement agreement with Minnesota Housing Finance
Agency regarding indemnification provisions in purchase and redevelopment
agreement for "Compass Pointe" development — 6113 West Broadway (New
Hope Planning Case 14-03/Project 897).
Mr. Jeff Sargent, director of community development, stated this item is
similar action as Council Item 8.4 except it is the "indemnification provisions"
in the purchase and redevelopment agreement.
RESOLUTION 2016-01 Commissioner Hoffe introduced the following resolution and moved its
Item 4 adoption "RESOLUTION APPROVING NON -ENFORCEMENT
AGREEMENT WITH MINNESOTA HOUSING FINANCE AGENCY
REGARDING INDEMNIFICATION PROVISIONS IN PURCHASE AND
REDEVELOPMENT AGREEMENT FOR "COMPASS POINTE"
DEVELOPMENT — 6113 WEST BROADWAY (NEW HOPE PLANNING
CASE 14-03/PROJECT 897)." The motion for the adoption of the foregoing
resolution was seconded by Commissioner Elder, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Lammle,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the president which was attested to by the executive
director.
EDA Meeting
Page 1 January 11, 2016
IMP. PROJECT 973 President Hemken introduced for discussion EDA Item 5, Resolution
Item 5 approving contract with Scott's Tree Service for tree removal and stump
grinding at 6065 Louisiana Avenue North (project no. 973).
Mr. Aaron Chirpich, community development specialist, requested Council
enter into a contract s with Scott's Tree Service for $6,000 for removal of trees
and stump grinding at 6065 Louisiana Avenue North to prepare the site for
redevelopment. He stated the city has utilized services of Scott's Tree Service
in the past with good results. He EDA funds would be used for the expenses
but would be reimbursed with CDBG funds.
Commissioner Elder inquired of the quantity of trees to be removed. Mr.
Chirpich stated the contract includes two large cottonwood trees and a variety
of 15 smaller trees.
RESOLUTION 2016-02 Commissioner Elder introduced the following resolution and moved its
Item 5 adoption "RESOLUTION APPROVING CONTRACT WITH SCOTT'S
TREE SERVICE FOR TREE REMOVAL AND STUMP GRINDING AT 6065
LOUISIANA AVENUE NORTH (PROJECT NO. 973)." The motion for the
adoption of the foregoing resolution was seconded by Commissioner London,
and upon vote being taken thereon, the following voted in favor thereof:
Hemken, Elder, Hoffe, Lammle, London; and the following voted against the
same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the president which was
attested to by the executive director.
IMP. PROJECT 973 President Hemken introduced for discussion EDA Item 6, Resolution
Item 6 approving contract with Robinson Environmental Inc., for hazardous material
abatement at 6065 Louisiana Avenue North (project no. 973).
Mr. Aaron Chirpich, community development specialist, explained a
demolition survey was recently completed by Angstrom Analytical Inc. for
the property at 6065 Louisiana Avenue North to identify any hazardous
materials. He stated the survey was utilized to solicit quotes from contractors
to remove the identified hazardous materials. He indicated three bids were
received, and the low bid for hazardous material abatement was received by
Robinson Environmental for $6,300. Mr. Chirpich stated the work is necessary
to prepare the site for redevelopment. He stated the city has not worked with
Robinson Environmental in the past, but Angstrom Analytical Inc. provided a
good reference. He stated EDA funds would be used for the expenses but
would be reimbursed with CDBG funds.
RESOLUTION 2016-03 Commissioner London introduced the following resolution and moved its
Item 6 adoption "RESOLUTION APPROVING CONTRACT WITH ROBINSON
ENVIRONMENTAL INC., FOR HAZARDOUS MATERIAL ABATEMENT
AT 6065 LOUISIANA AVENUE NORTH (PROJECT NO. 973)." The motion
for the adoption of the foregoing resolution was seconded by Commissioner
Lammle, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Lammle, London; and the following voted
against the same: None; Abstained: None; Absent: None; whereupon the
EDA Meeting
Page 2 January 11, 2016
resolution was declared duly passed and adopted, signed by the president
which was attested to by the executive director.
ADJOURNMENT Motion was made by Commissioner London, seconded by Commissioner
Elder, to adjourn the meeting. All present voted in favor. Motion carried. The
New Hope EDA adjourned at 8:05 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
EDA Meeting
Page 3 January 11, 2016
Request for Action
January 25, 2016
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Aaron Chirpich, CD Specialist
Agenda Section
EDA
Agenda Title
Resolution approving survey contract for 6065 Louisiana Ave. N. (improvement project no 973)
Item :Number
4
Requested Action
Staff requests approval of a resolution awarding a contract for survey work at 6065 Louisiana Avenue
North, to the low and responsible bidder, The Gregory Group, Inc. d/b/a Lot Surveys Company, in the
amount of $3,500.
Policy/Past Practice
When public bidding is required as part of the Scattered Site Housing Program, it is practice of staff to
present contracts to the EDA for consideration.
Background
The City has recently acquired the single family home located at 6065 Louisiana Ave N, as part of the
Scattered Site Housing Program. The EDA has directed staff to take the necessary steps in preparing the
property to be subdivided in order to facilitate the creation of two buildable lots. The property is currently
un -platted. Before the new lots can be resold, the property will have to be platted in conjunction with the
subdivision. The contracted surveyor will provide all necessary documents required to complete the lot split
and record the new plat with Hennepin County. Staff received two bids for the project. The results are as
follows:
Kurth Surveying, LLC $4,913
The Gregory Group, Inc. d/b/a Lot Surveys Company $3,500
Funding
EDA funds will be used to pay for this project on the front end. Following the sale of the vacant lots, the EDA
will be reimbursed by Hennepin County with Community Development Block Grant funds for all eligible
costs.
Attachments
• Resolution
• Bids Received
I:\RFA\COMM DEV\Development\6065 Louisiana Approve Survey Contract Project 973.docx
EDA RESOLUTION NO. 16 -
RESOLUTION APPROVING SURVEY CONTRACT
FOR 6065 LOUISIANA AVE. N.
(IMPROVEMENT PROJECT NO. 973)
BE IT RESOLVED by the Economic Development Authority in and for the City of New Hope as
follows:
WHEREAS, the Economic Development Authority ("EDA") in and for the City of New Hope,
purchased the residential property located at 6065 Louisiana Avenue North, New Hope (the "Property"); and
WHEREAS, as part of the demolition process, competitive bids have been secured for a survey of the
Property. A contract has been prepared with the lowest responsible bidder for the survey work as the listed
contractor (the "Contract"), specifically as follows: The Gregory Group, Inc. d/b/a Lot Surveys Company, with
a bid amount of $3,500.00.
WHEREAS, City staff has reviewed the Contract and is agreeable with the terms, believing the Contract
to be in the best interest of redeveloping this Property for the benefit of the EDA and the City; and
WHEREAS, this Contract is a strategic piece of the scattered site housing program and policy.
NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in and for the
City of New Hope as follows:
Attest:
1. The EDA in and for the City of New Hope hereby approves the Contract attached hereto as
Exhibit A, it being in the best interest of the City to engage the contractor to perform the survey
work.
2. The President, Executive Director and New Hope City staff are authorized and directed to sign
the Contract, and to take whatever additional actions are necessary or desirable, in accordance
with the Contract attached hereto as Exhibit A.
Dated the day of January, 2016.
Kirk McDonald, Executive Director
Kath.i Hemken, President
The Gregory Group, Inc.
dba
Lot Surveys Company, Inc.
REGISTERED UNDER THE LAWS OF THE STATE OFWNWESOTA
Gregory R Prasch 7601 73' Aven ue North
,YIN Reg. No. 24992 Minneapolis, MN 55428
Phone: 763-560-3093/Fax: 763-560-3522
December 21, 2015 Established in1962
Mr. Aaron Chirpich
c/o City of New Hope
4401 Xylon Ave No
New Hope, MN 55428
RE: 6065 Louisiana Ave No. New Hope MN
PID# 05118-21-21-0017 Part of the NEIA of the NW1/4 Section 5 Twp 118, Range 21
Dear Mr, Chirpich,
As you requested I have researched the cost of providing the following services:
1. Verify Hennepin County section corner locations for section 5.
2. Boundary survey (verify existing corner locations and/or set missing corners).
3. Topography with 2 foot contours.
4. Locate visible improvements.
5. Prepare a two lot preliminary plat for City review.
6. Prepare a two lot final plat for City and County review.
7. Provide all plat corrections necessary to meet Hennepin County final plat approval.
8. Provide Mylar of final plat for recording purposes,
9. Set new lot corners.
The cost of the above items is $3,500.00.
We are available to commence with these services immediately following your authorization.
All fees associated with the approval and recording process are the responsibility of the City of New
Hope.
Thank you for considering us for these services, we look forward to working together with you to make
this a successful project.
Best Regards,
9
'4.-W.7!1
� O
Gregory R. Prasch
President
Authorization to proceed this day of
Signed it, s
2015.
ESTIMATING WORKSHEET KURTH SURVEYING, INC. FILE NAME: New Hope Plat
CLIENT: City of New Hope
DATE: 12-17-15
DESCRIPTION: Split lot at 6065 Louisiana Ave - plat for recording
PROCEDURE
CREW HRLY RATE
HOURS
EST. COST
PRELIMINARY RESEARCH
1
95
1
95
SKETCH & DESIGN LAYOUT (1)
1
95
0
0
CITY & COUNTY FILES
1
95
2
190
BOUNDARY COMPS
1
95
3
285
BOUNDARY SURVEY
2
165
5
825
BOUNDARY DRAWING
1
75
2
150
TOPO [FIELD]
2
165
1
165
TOPO [DRAWING]
1
75
2
150
WETLAND LOCATIONS
2
165
0
0
WETLAND DRAWINGS
1
75
0
0
TREE LOCATIONS
1
165
0
0
TREE DRAWINGS
?
75
0
0
BORING HOLE LOCATIONS
2
165
0
0
BORING & SEPTIC DRAWINGS
75
0
0
PRELIMINARY PLAT DRAWINGS
75
6
450
GRADING PLAN DESIGN (5)
95
0
0
GRADING PLAN DRAWING (5)
75
0
0
UTILITY PLAN DESIGN (5)
1
95
0
0
UTILITY PLAN DRAWING (5)
1
75
0
0
GRADE STAKING [SITE]
2
165
0
0
GRADE STAKING [ROAD] (4)
2
165
0
0
PUBLIC UTILITY STAKING
2
165
0
0
SANITARY SEWER STAKING
2
165
0
0
STORM SEWER STAKING
2
165
0
0
WATERMAIN STAKING
2
165
0
0
CURB STAKING
2
165
0
0
COUNTY PLAT CHECKING FEE (2)
1
415
1.2
498
FINAL PLAT COMPUTATIONS
1
95
2
190
FINAL PLAT DRAWING & REVISIONS
1
75
10
750
PLAT STAKING (3)
2
165
3
495
AS BUILT LOCATIONS
2
165
0
0
AS BUILT DRAWINGS
1
75
0
0
REPRODUCTION COSTS (2)
1
400
1.2
480
INDV. LOT CERTIFICATES
EACH
95
2
190
INDV. BLDG. STAKINGS
EACH
800
0
0
ESTIMATED TOTAL COST 4913
(1) BASED ON PER DRAWING
(2) 20% HANDLING FEE ADDED IF PAID BY KSI -CLIENT HAS OPTION OF PAYING DIRECT
(3) BASED ON STAKING OF CORNERS ONCE
(4) BASED ON STAKING OF ROAD TWICE (1.SUBGRADE PREPERATION 2. GRAVEL GRADE)
(5) THESE COSTS ARE FOR PRELIMINARY DESIGN & DRAFTING PURPOSES ONLY. KURTH SURVEYING
IS A LAND SURVEYING FIRM AND HAS NO CIVIL ENGINEER ON STAFF TO PREPARE FINAL
ENGINEERING PLANS, SPECIFICATIONS OR CONTRACTS. THESE PLANS WILL BE PREPARED
BY EITHER THE MUNICIPALITIES CONSULTING CIVIL ENGINEERS OR THE PRIVATE CIVIL ENGINEER
HIRED BY THE OWNER/DEVELOPER