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082415 EDACITY OF NEW HOPE EDA MEETING VT� a City Hall, 4401 Xylon Avenue North August 24, 2015 EDA Meeting will commence upon adjournment of the City Council Meeting President Kathi Hemken Commissioner John Elder Commissioner Andy Hoffe Commissioner Eric Lammle Commissioner Jonathan London I. Call to order - EDA Meeting of August 24, 2015 2. Roll call 3. Approval of Minutes: August 10, 2015 4. Resolution approving contract with Nitti Rolloff Services, Inc. for the demolition and site grading of 912162-d Avenue North (improvement project no. 956) 5. Adjournment CITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, MINNESOTA 55428 EDA Minutes August 10, 2015 Regular Meeting City Hall CALL TO ORDER President Hemken called the meeting of the Economic Development Authority to order at 7:53 p.m. ROLL CALL Present: Kathi Hemken, President Andy Hoffe, Commissioner Eric Lammle, Commissioner Jonathan London, Commissioner Absent: John Elder, Commissioner Staff Present: Kirk McDonald, City Manager Tim Fournier, Director of Police Valerie Leone, City Clerk Susan Rader, Director of Parks & Recreation Jeff Sargent, Director of Community Development Steve Sondrall, City Attorney Stacy Woods, Assistant City Attorney APPROVAL OF Motion was made by Commissioner London, seconded by Commissioner MINUTES Hoffe, to approve the minutes of June 22, 2015. Voting in favor: Hemken, Item 3 Hoffe, Lammle, London; Voting against: None; Absent: Elder; Abstained: None. Motion carried, IMP. PROJECT 964 President Hemken introduced for discussion EDA Item 4, Resolution Item 4 authorizing an interfund loan for advance of certain costs in connection with Tax Increment Financing District 11-1 (improvement project no. 964). Mr. Jeff Sargent, director of community development, explained adoption of the resolution will allow a $100,000 interfund loan for certain costs associated with TIF Distrct 11-1 located at 8400 Bass Lake Road. He stated the loan will be used to cover redevelopment costs, including the recent soil boring expenditures, and the loan will be repaid with tax increments from the TIF District in the future. Commissioner Lammle commented on the city's work in preparing the site for a development and noted a specific developer has not yet been selected. RESOLUTION 2015-09 Commissioner Lammle introduced the following resolution and moved its Item 4 adoption "RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING DISTRICT 11-1 (IMPROVEMENT PROJECT NO. 964)." The motion for the adoption of the foregoing resolution was seconded by Commissioner Hoffe, and upon vote being taken thereon, the EDA Meeting Page 1 August 10, 2015 following voted in favor thereof: Hemken, Hoffe, Lammle; and the following voted against the same: London; Abstained: None; Absent: Elder, whereupon the resolution was declared duly passed and adopted, signed by the president which was attested to by the executive director. ADJOURNMENT Motion was made by Commissioner London, seconded by Commissioner Hoffe, to adjourn the meeting. All present voted in favor. Motion carried. The New Hope EDA adjourned at 7:55 p.m. Respectfully submitted, Valerie Leone, City Clerk EDA Meeting Page 2 August 10, 2015 EDA Request for Action Originating Department Approved for Agenda Agenda Section Community Development August 24, 2015 EDA Item No. By: Aaron Chirpich, CD Specialist By: Kirk McDonald, City Manager 4 Jeff Sargent, CD Director Resolution approving contract with Nitti Rolloff Services, Inc for the demolition and site grading of 912162nd Avenue North (improvement project no. 956) Requested Action Staff requests approval of a resolution awarding a contract for the demolition of all building and site improvements and re -grading of the site located at 912162nd Avenue North, to the low and responsible bidder, Nitti Rolloff Services, Inc in the amount of $15,970. Policy/Past Practice When public biding is required as part of the Scattered Site Housing Program, it is practice of staff to present contracts to the EDA for consideration. Background The City has recently acquired the single family home located at 9121 62nd Ave N, as part of the Scattered Site Housing Program. The Council has directed staff to take the necessary steps in preparing the home for demolition in order to facilitate the creation of two buildable lots. Requests for demolition quotes were sent to four contractors on August 10. The bid results are as follows: • Bollig and Sons, Inc $32,270 • Kevitt Excavating, LLC $19,200 • Sauter & Sons, Inc $18,300 + Nitti Rolloff Services, Inc $15,970 This home was originally scheduled to be burned in a training exercise by West Metro Fire. The burn was cancelled because the asbestos abatement contractor removed too much of the ceiling on the main floor. In addition to being structurally unsafe, the ex osed attic and roofs stem would not provide an accurate Motion by kdIA, _ . _ Second by 01-1 To: 6 I RFA COMM DEV Develo anent Housin Q&R Award Demolition Contract for Improvement Project 956 Request for Action, Page 2 August 24, 2015 representation of an actual house fire. Staff is interested in razing the home as soon as possible to remove the liability from the City. Therefore, as per the project specifications, the selected contractor has been given until September 30th to complete the demolition work. Funding The City will be reimbursed by Hennepin County with Community Development Block Grant funds for all demolition and site grading costs. Recommendation Staff recommends that the EDA approve the resolution approving the contract for $15,970 with Nitti Rolloff Services, Inc for the demolition and site grading of 9121 62nd Avenue North. Attachments • Resolution Bids Received RFQ and Bid Specification EDA RESOLUTION NO. 15 - RESOLUTION APPROVING CONTRACT WITH NITTI ROLLOFF SERVICES, INC FOR THE DEMOLITION AND SITE GRADING OF 9121 62nd AVENUE NORTH BE IT RESOLVED by the City Council of the City of New Hope as follows; WHEREAS, the City of New Hope purchased that certain real property located at 9121 62nd Avenue North, New Hope, MN (the "Property") with the intentions of redeveloping the Property; and WHEREAS, City staff intends to redevelop the Property in accordance with the City's scattered site housing program and policy and return the Property to the tax rolls for the benefit of all taxing jurisdictions; and WHEREAS, City staff is exercising due diligence to correct the Property's blighted condition by performing an environmental cleanup of the Property to be followed by the demolition of the buildings on the Property and site grading of the Property; and WHEREAS, Nitti Rolloff Services, Inc submitted a proposal that meets all of the Project Specifications as set forth on the attached Exhibit A and is the low bid; and WHEREAS, it is in the best interests of the City to enter into a contract with Nitti Rolloff Services, Inc for the purpose of performing the Work; and WHEREAS, City staff is hereby seeking approval from the City Council of the selection of Nitti Rolloff Services, Inc as the duly qualified contractor to perform the Work. NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City of New Hope as follows: 1. That the above recitals are incorporated herein by reference. 2. That selection of Nitti Rolloff Services, Inc as the Contractor to perform the demolition of all building and site improvements located at the Property and site grading of the Property pursuant to the Project Specifications is approved, it being in the best interest of the City to prepare the Property for redevelopment in accordance with the City's scattered site housing program and policy. 3. That the payment of $15,970 to Nitti Rolloff Services, Inc to perform the Work is hereby approved. 4. The President, Executive Director and New Hope City staff are authorized and directed to sign all appropriate documents, and to take whatever additional actions are necessary or desirable, to complete the demolition and the re -grading of the Property in accordance with the contract to be prepared by the City Attorney. Dated the day of August, 2015. Kathi Hemken, President Attest: Kirk McDonald, Executive Director Property Owner: City of New Hope Property Address: 912162nd Avenue North (P.I.D. 0611821220069) 476 For a price of $ _19�D , the contractor named below proposes to fully complete the work in accordance with the attached specifications for demolition and site grading at 912162nd Avenue North, no later than September 30, 2015. Name of License Number: Address: '01i Telephone: 3 =,5 0 3 E-mail Address:r�l o . �.�7 Contractor Signature: Date: Title:y` e x I d r'M Property Owner: City of New Hope Property Address: 932162nd Avenue North (P.I.D. 0611821220069) /900 00 For a price of $ . the contractor named below proposes to fully complete the work in accordance with the attached specifications for demolition and site grading at 912162nd Avenue North, no later than September 30, 2018. Name of Contractor: kRICY- AMP -509>j License Numbers /,A Address: 665-1 14/1"" W Oft0j MN 5-5 T� AUD �6 Telephone- Y ' : Umail Address: 6/qAf1,, etm Contractor f Title: P res Cr -'s Date: 19 '' 1 QY —/ S- Property Owner: City of New Hope Property Address: 9121 62nd Avenue North (P.I.D. 0611821220069) For a price of $ the contractor named below proposes to fully complete the work in accordance with the attached specifications for demolition and site grading at 9121 62nd Avenue North, no later. than. September 30, 201.5. Name of Contractor: K -e v License Number: Address: 3 3 3 0- I.Or,e f .c /, "ti i S` 7 Telephone: 76 7— `�1 �s--s' 7 E-mail Address: dy` e- A- �e excary.&4••,�, rar+ Contractor Signature: �' �'`�'c Date: ` %S Title: At 4,-, 4 �" n,J� Property Owner: City of New Hope Property Address: 9121 62nd Avenue North (P.I.D. 0f 11821220069) For a price of $ .� ` 3 IC, U the contractor named below proposes to fully complete the work in accordance with the attached specifications for demolition and site grading at 9121 62nd. Avenue North, no later than September 30, 2015. c. Name of Contractor: License Number._ . /Y /4 Address: i1 t "t l e•f �t.l`('-.)� �t� ' t t`= I.11� }�i�- Telephone C: E-mail Address: Contractor Signature: 10 Alk_'J�'. (� �i Date: . Title: _Tl. LI From: The City of New Hope Subject: Request for quotes for demolition and site grading at 912162nd Avenue North Overview: The City of New Hope is the owner of the property addressed as 912162nd Avenue North, (P.I.D. 0611821220069 ). The City is requesting quotes for demolition of all building and site improvements at this location followed by re -grading. If you are interested in submitting a quote for this project, please review the enclosed specifications and inspect the site. Please call Aaron C-drpich in the Community Development Department for access instructions, 763-531-5136. Proposals must be completed on the enclosed bid form and submitted by 1:00 p.m. on August 19th, 2015. Proposals may be submitted by U.S. Mail, e-mail or in person; please note the enclosed bid from must be used. City staff will review the submitted proposals and forward them to the City Council. City staff expect the Council to select a demolition contractor at their August 24th meeting. The selected contractor would be required to complete the demolition and site grading work in accordance with the attached specifications no later than September 30th 2015. Submit proposals to the following: Attn: Aaron Chirpich City of New Hope Community Development Department 4401 Xylon Ave, North New Hope MN, 55428 achirpich@ci.new-hope.mn.us Property Owner: City of New Hope Property Address: 912162nd Avenue North (P.I.D. 0611821220069) For a price of a the contractor named below proposes to fully complete the work in accordance with the attached specifications for demolition and site grading at 9121 62nd Avenue North, no later than September 30, 2015. Name of Contractor: License Number: Address: Telephone: E-mail Address: Contractor Signature: Title: Date: A. Scope of Work 1. General a. Contractor shall furnish all labor, materials and equipment, and shall perform all service and work required to remove the buildings, structures and improvements from the site, and post demolition grading of the site, in strict accordance with these specifications and in accordance with all applicable ordinances and laws pertaining to removal of buildings, structures, grading and erosion control. b. Contractor shall thoroughly review these specifications and examine the site to evaluate existing and proposed conditions prior to making a quote. Failure to do so shall in no way relieve contractor from performing the work as required or be grounds for a claim for extra payment. 2. Demolition and Disposal of Buildings and Site Improvements a. All buildings and site improvements on the site shall be removed and properly disposed. Demolition to include, but not limited to stairs, ramps, floor slabs, equipment bases, driveways, aprons, foundation walls and footings, and other structure components, appurtenances and contents associated with each structure, unless noted otherwise. b. All demolition materials, substrates, debris, waste, or other materials shall be collected, stored, handled, managed, and disposed in accordance with currently accepted practices at an approved, licensed, or permitted facility in accordance with applicable federal, state, and local ordinances, rules, and regulations. 3. Backfill, Compaction and Grading a. No demolition material shall be left in, or placed in any excavation. All excavations unless otherwise noted, shall be back filled with clean imported granular material. Imported material shall be placed in 1 foot lifts and compacted to no less than 95% standard proctor density. Contactor shall provide the City with third party sampling, analysis and reports to demonstrate that 95% compaction has been achieved. b. The rough graded clean fill material should be brought to a level 4" below the finished grade to accommodate imported topsoil. The finished grade shall be determined by matching the existing average grade of the excavation area prior to demolition. The final grade shall maintain pre demolition drainage patterns. t c. To complete the finished grade, contractor shall spread black dirt across the disturbed areas of the site at a depth of 4". Upon completion of the finished grade, contractor shall immediately hydroseed all disturbed areas of the site. Disturbed areas of the site include areas where tree's have already been removed. Demolition contractor is to smooth out the tree removal excavations as part of the final grading. 4. Tree and Vegetation Removal a. All trees that the city wants removed have been cleared. The tall shrubs and bushes on the east side of the home, and northeast corner of the home shall be removed by the demolition contractor when the home is razed. 5. Abandonment of Wells a. The city knows of one well on the property that is located outside of the home in a pit next to the detached garage. This well is scheduled to be sealed before demolition. As part of the sealing all equipment in the pit will be removed. Demolition contractor shall remove the concrete blocks that make up the walls of the well pit and fill in the excavation. Discovery of any wells other than those already documented shall require contractor to halt the demolition work until well sealing can be completed. Contractor is not entitled to additional compensation for any delays resulting from the necessity to halt demolition work for such well sealing, except that the completion deadline shall be extended in proportion to the delay. 6. Utilities a. Contractor shall be responsible for calling Gopher State One Call for the location of any underground utilities prior to commencement of demolition and site grading work. b. The city has ordered the disconnection of electricity (Excel Energy) and natural gas (Centerpoint Energy) services for the property. Contractor shall field verify disconnections prior to demolition. Other private communication utilities such as telephone and cable may still be connected; if so, contractor shall roll them back and secure them at the pole prior to demolition. c. The city has turned off the water at the curb. Contractor is to remove water line to within 3 feet of the curb stop and permanently cap or bend the line over. Document and mark on-site, the location of the service termination and provide information to the City. Inspection by the City will be required prior to backfilling of the trench. d. Sanitary sewer service shall be disconnected by cutting and securely plugging the pipe at the edge of the property line. Document and mark on --site, the location of the service termination and provide information to the City. Inspection by the City will be required prior to backfilling of the trench. 7. Asbestos and Other Hazardous Materials a. The City has contracted with Angstrom Analytical for the completion of a demolition survey for the property. The report from Angstrom is attached to this request for quotes. All asbestos and hazardous materials identified in the report have been removed from the property as of July 31, 2015. Discovery of any additional apparent asbestos containing or other hazardous materials by the demolition contractor during demolition shall require contractor to halt the demolition work until testing and abatement (if applicable) is completed at the City's expense. Contractor is not entitled to additional compensation for any delays resulting from the necessity to halt demolition work for such testing and abatement, except that the completion deadline shall be extended to accommodate the delay. 8. Permits and Inspections a. Contractor will complete and submit the City of New Hope demolition permit application. Permit fees for the demolition permit will be waived, however the State surcharge will still be collected as the City can not waive that portion. Contractor shall have the work inspected prior to backfilling the primary excavation. The private water and sewer service terminations will also be inspected by City Public Works staff. A separate water and sewer disconnection permit must be secured from Public Works. This fee will not be waived. b. if any permits from other governmental agencies are required, contractor shall, at contractor's own expense, secure such permits, pay any fees and complete any inspections required by same, and provide a copy of the permit to the City. c. Contractor shall submit "Notification of Intent to Perform a Demolition" Form to the IA 9. Miscellaneous Provisions, and Notices a. Contractor shall erect and maintain all necessary barricades and warnings to adequately safeguard workers, adjacent property, and the public. b. The demolition and clearing of the site shall be carried out in such a manner to preclude damage to adjacent property or public right-of-way. c. Water is available at no cost from the City by accessing adjacent hydrants. Please notify New Hope Public Works one week in advance if water is needed. d. Submission of a proposal will constitute an incontrovertible representation by contractor that contractor has complied with every requirement of these specifications and attachments thereto; that without exception the proposal is premised upon performing and furnishing the work including but not limited to the specific means, methods, techniques, sequences, procedures or precautions expressly required by these specifications and attachments thereto; that contractor has received from City satisfactory written resolution of any conflicts, errors, ambiguities, and discrepancies; and that these specifications and attachments thereto are generally sufficient to indicate and convey understanding of the terms and conditions for performing and furnishing the work. 10. Attachments Angstrom Analytical Demolition Survey