082415 EDACITY OF NEW HOPE
EDA MEETING
VT� a City Hall, 4401 Xylon Avenue North
August 24, 2015
EDA Meeting will commence upon
adjournment of the City Council Meeting
President Kathi Hemken
Commissioner John Elder
Commissioner Andy Hoffe
Commissioner Eric Lammle
Commissioner Jonathan London
I. Call to order - EDA Meeting of August 24, 2015
2. Roll call
3. Approval of Minutes:
August 10, 2015
4. Resolution approving contract with Nitti Rolloff Services, Inc. for the demolition and site
grading of 912162-d Avenue North (improvement project no. 956)
5. Adjournment
CITY OF NEW HOPE
4401 XYLON AVENUE NORTH
NEW HOPE, MINNESOTA 55428
EDA Minutes August 10, 2015
Regular Meeting City Hall
CALL TO ORDER President Hemken called the meeting of the Economic Development
Authority to order at 7:53 p.m.
ROLL CALL Present: Kathi Hemken, President
Andy Hoffe, Commissioner
Eric Lammle, Commissioner
Jonathan London, Commissioner
Absent: John Elder, Commissioner
Staff Present: Kirk McDonald, City Manager
Tim Fournier, Director of Police
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Steve Sondrall, City Attorney
Stacy Woods, Assistant City Attorney
APPROVAL OF Motion was made by Commissioner London, seconded by Commissioner
MINUTES Hoffe, to approve the minutes of June 22, 2015. Voting in favor: Hemken,
Item 3 Hoffe, Lammle, London; Voting against: None; Absent: Elder; Abstained:
None. Motion carried,
IMP. PROJECT 964 President Hemken introduced for discussion EDA Item 4, Resolution
Item 4 authorizing an interfund loan for advance of certain costs in connection with
Tax Increment Financing District 11-1 (improvement project no. 964).
Mr. Jeff Sargent, director of community development, explained adoption of
the resolution will allow a $100,000 interfund loan for certain costs associated
with TIF Distrct 11-1 located at 8400 Bass Lake Road. He stated the loan will
be used to cover redevelopment costs, including the recent soil boring
expenditures, and the loan will be repaid with tax increments from the TIF
District in the future.
Commissioner Lammle commented on the city's work in preparing the site
for a development and noted a specific developer has not yet been selected.
RESOLUTION 2015-09 Commissioner Lammle introduced the following resolution and moved its
Item 4 adoption "RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR
ADVANCE OF CERTAIN COSTS IN CONNECTION WITH TAX
INCREMENT FINANCING DISTRICT 11-1 (IMPROVEMENT PROJECT
NO. 964)." The motion for the adoption of the foregoing resolution was
seconded by Commissioner Hoffe, and upon vote being taken thereon, the
EDA Meeting
Page 1 August 10, 2015
following voted in favor thereof: Hemken, Hoffe, Lammle; and the following
voted against the same: London; Abstained: None; Absent: Elder, whereupon
the resolution was declared duly passed and adopted, signed by the president
which was attested to by the executive director.
ADJOURNMENT Motion was made by Commissioner London, seconded by Commissioner
Hoffe, to adjourn the meeting. All present voted in favor. Motion carried. The
New Hope EDA adjourned at 7:55 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
EDA Meeting
Page 2 August 10, 2015
EDA
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Community Development
August 24, 2015
EDA
Item No.
By: Aaron Chirpich, CD Specialist
By: Kirk McDonald, City Manager
4
Jeff Sargent, CD Director
Resolution approving contract with Nitti Rolloff Services, Inc for the demolition and site grading of 912162nd
Avenue North (improvement project no. 956)
Requested Action
Staff requests approval of a resolution awarding a contract for the demolition of all building and site
improvements and re -grading of the site located at 912162nd Avenue North, to the low and responsible
bidder, Nitti Rolloff Services, Inc in the amount of $15,970.
Policy/Past Practice
When public biding is required as part of the Scattered Site Housing Program, it is practice of staff to present
contracts to the EDA for consideration.
Background
The City has recently acquired the single family home located at 9121 62nd Ave N, as part of the Scattered Site
Housing Program. The Council has directed staff to take the necessary steps in preparing the home for
demolition in order to facilitate the creation of two buildable lots. Requests for demolition quotes were sent to
four contractors on August 10. The bid results are as follows:
• Bollig and Sons, Inc $32,270
• Kevitt Excavating, LLC $19,200
• Sauter & Sons, Inc $18,300
+ Nitti Rolloff Services, Inc $15,970
This home was originally scheduled to be burned in a training exercise by West Metro Fire. The burn was
cancelled because the asbestos abatement contractor removed too much of the ceiling on the main floor. In
addition to being structurally unsafe, the ex osed attic and roofs stem would not provide an accurate
Motion by kdIA, _ . _ Second by 01-1
To: 6
I RFA COMM DEV Develo anent Housin Q&R Award Demolition Contract for Improvement Project 956
Request for Action, Page 2
August 24, 2015
representation of an actual house fire. Staff is interested in razing the home as soon as possible to remove the
liability from the City. Therefore, as per the project specifications, the selected contractor has been given until
September 30th to complete the demolition work.
Funding
The City will be reimbursed by Hennepin County with Community Development Block Grant funds for all
demolition and site grading costs.
Recommendation
Staff recommends that the EDA approve the resolution approving the contract for $15,970 with Nitti Rolloff
Services, Inc for the demolition and site grading of 9121 62nd Avenue North.
Attachments
• Resolution
Bids Received
RFQ and Bid Specification
EDA RESOLUTION NO. 15 -
RESOLUTION APPROVING CONTRACT WITH NITTI ROLLOFF SERVICES, INC
FOR THE DEMOLITION AND SITE GRADING OF 9121 62nd AVENUE NORTH
BE IT RESOLVED by the City Council of the City of New Hope as follows;
WHEREAS, the City of New Hope purchased that certain real property located at 9121
62nd Avenue North, New Hope, MN (the "Property") with the intentions of redeveloping the
Property; and
WHEREAS, City staff intends to redevelop the Property in accordance with the City's
scattered site housing program and policy and return the Property to the tax rolls for the benefit
of all taxing jurisdictions; and
WHEREAS, City staff is exercising due diligence to correct the Property's blighted
condition by performing an environmental cleanup of the Property to be followed by the
demolition of the buildings on the Property and site grading of the Property; and
WHEREAS, Nitti Rolloff Services, Inc submitted a proposal that meets all of the Project
Specifications as set forth on the attached Exhibit A and is the low bid; and
WHEREAS, it is in the best interests of the City to enter into a contract with Nitti
Rolloff Services, Inc for the purpose of performing the Work; and
WHEREAS, City staff is hereby seeking approval from the City Council of the selection
of Nitti Rolloff Services, Inc as the duly qualified contractor to perform the Work.
NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City of
New Hope as follows:
1. That the above recitals are incorporated herein by reference.
2. That selection of Nitti Rolloff Services, Inc as the Contractor to perform the
demolition of all building and site improvements located at the Property and site
grading of the Property pursuant to the Project Specifications is approved, it being
in the best interest of the City to prepare the Property for redevelopment in
accordance with the City's scattered site housing program and policy.
3. That the payment of $15,970 to Nitti Rolloff Services, Inc to perform the Work is
hereby approved.
4. The President, Executive Director and New Hope City staff are authorized and
directed to sign all appropriate documents, and to take whatever additional actions
are necessary or desirable, to complete the demolition and the re -grading of the
Property in accordance with the contract to be prepared by the City Attorney.
Dated the day of August, 2015.
Kathi Hemken, President
Attest:
Kirk McDonald, Executive Director
Property Owner: City of New Hope
Property Address: 912162nd Avenue North (P.I.D. 0611821220069)
476
For a price of $ _19�D , the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 912162nd Avenue
North, no later than September 30, 2015.
Name of
License Number:
Address:
'01i
Telephone:
3 =,5 0 3 E-mail Address:r�l o . �.�7
Contractor Signature: Date:
Title:y` e x I d r'M
Property Owner: City of New Hope
Property Address: 932162nd Avenue North (P.I.D. 0611821220069)
/900
00
For a price of $ . the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 912162nd Avenue
North, no later than September 30, 2018.
Name of Contractor: kRICY- AMP -509>j
License Numbers /,A
Address: 665-1 14/1"" W Oft0j MN 5-5
T� AUD �6
Telephone- Y ' : Umail Address: 6/qAf1,, etm
Contractor
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Title: P res Cr -'s
Date: 19 '' 1 QY —/ S-
Property Owner: City of New Hope
Property Address: 9121 62nd Avenue North (P.I.D. 0611821220069)
For a price of $ the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 9121 62nd Avenue
North, no later. than. September 30, 201.5.
Name of Contractor: K -e v
License Number:
Address: 3 3 3 0- I.Or,e f .c /, "ti i S` 7
Telephone: 76 7— `�1 �s--s' 7 E-mail Address: dy` e- A- �e excary.&4••,�, rar+
Contractor Signature: �' �'`�'c Date: ` %S
Title: At 4,-, 4 �"
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Property Owner: City of New Hope
Property Address: 9121 62nd Avenue North (P.I.D. 0f 11821220069)
For a price of $ .� ` 3 IC, U the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 9121 62nd. Avenue
North, no later than September 30, 2015.
c.
Name of Contractor:
License Number._ . /Y /4
Address: i1 t "t l e•f �t.l`('-.)� �t� ' t t`= I.11� }�i�-
Telephone C: E-mail Address:
Contractor Signature: 10 Alk_'J�'. (� �i Date: .
Title: _Tl. LI
From: The City of New Hope
Subject: Request for quotes for demolition and site grading at 912162nd Avenue North
Overview:
The City of New Hope is the owner of the property addressed as 912162nd Avenue North,
(P.I.D. 0611821220069 ). The City is requesting quotes for demolition of all building and site
improvements at this location followed by re -grading. If you are interested in submitting a quote for
this project, please review the enclosed specifications and inspect the site. Please call Aaron C-drpich in
the Community Development Department for access instructions, 763-531-5136.
Proposals must be completed on the enclosed bid form and submitted by 1:00 p.m. on August 19th,
2015. Proposals may be submitted by U.S. Mail, e-mail or in person; please note the enclosed bid from
must be used. City staff will review the submitted proposals and forward them to the City Council. City
staff expect the Council to select a demolition contractor at their August 24th meeting. The selected
contractor would be required to complete the demolition and site grading work in accordance with the
attached specifications no later than September 30th 2015.
Submit proposals to the following: Attn: Aaron Chirpich
City of New Hope Community Development Department
4401 Xylon Ave, North
New Hope MN, 55428
achirpich@ci.new-hope.mn.us
Property Owner: City of New Hope
Property Address: 912162nd Avenue North (P.I.D. 0611821220069)
For a price of a the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 9121 62nd Avenue
North, no later than September 30, 2015.
Name of Contractor:
License Number:
Address:
Telephone: E-mail Address:
Contractor Signature:
Title:
Date:
A. Scope of Work
1. General
a. Contractor shall furnish all labor, materials and equipment, and shall perform all service
and work required to remove the buildings, structures and improvements from the site, and
post demolition grading of the site, in strict accordance with these specifications and in
accordance with all applicable ordinances and laws pertaining to removal of
buildings, structures, grading and erosion control.
b. Contractor shall thoroughly review these specifications and examine the site to evaluate
existing and proposed conditions prior to making a quote. Failure to do so shall in no way
relieve contractor from performing the work as required or be grounds for a claim for extra
payment.
2. Demolition and Disposal of Buildings and Site Improvements
a. All buildings and site improvements on the site shall be removed and properly disposed.
Demolition to include, but not limited to stairs, ramps, floor slabs, equipment bases,
driveways, aprons, foundation walls and footings, and other structure components,
appurtenances and contents associated with each structure, unless noted otherwise.
b. All demolition materials, substrates, debris, waste, or other materials shall be collected,
stored, handled, managed, and disposed in accordance with currently accepted practices at
an approved, licensed, or permitted facility in accordance with applicable federal, state, and
local ordinances, rules, and regulations.
3. Backfill, Compaction and Grading
a. No demolition material shall be left in, or placed in any excavation. All excavations unless
otherwise noted, shall be back filled with clean imported granular material. Imported
material shall be placed in 1 foot lifts and compacted to no less than 95% standard proctor
density. Contactor shall provide the City with third party sampling, analysis and reports
to demonstrate that 95% compaction has been achieved.
b. The rough graded clean fill material should be brought to a level 4" below the finished
grade to accommodate imported topsoil. The finished grade shall be determined by
matching the existing average grade of the excavation area prior to demolition. The final
grade shall maintain pre demolition drainage patterns.
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c. To complete the finished grade, contractor shall spread black dirt across the disturbed areas
of the site at a depth of 4". Upon completion of the finished grade, contractor shall
immediately hydroseed all disturbed areas of the site. Disturbed areas of the site include
areas where tree's have already been removed. Demolition contractor is to smooth out the
tree removal excavations as part of the final grading.
4. Tree and Vegetation Removal
a. All trees that the city wants removed have been cleared. The tall shrubs and bushes on the
east side of the home, and northeast corner of the home shall be removed by the
demolition contractor when the home is razed.
5. Abandonment of Wells
a. The city knows of one well on the property that is located outside of the home in a pit next
to the detached garage. This well is scheduled to be sealed before demolition. As part of the
sealing all equipment in the pit will be removed. Demolition contractor shall remove the
concrete blocks that make up the walls of the well pit and fill in the excavation. Discovery
of any wells other than those already documented shall require contractor to halt the
demolition work until well sealing can be completed. Contractor is not entitled to additional
compensation for any delays resulting from the necessity to halt demolition work for such
well sealing, except that the completion deadline shall be extended in proportion to the
delay.
6. Utilities
a. Contractor shall be responsible for calling Gopher State One Call for the location of any
underground utilities prior to commencement of demolition and site grading work.
b. The city has ordered the disconnection of electricity (Excel Energy) and natural gas
(Centerpoint Energy) services for the property. Contractor shall field verify disconnections
prior to demolition. Other private communication utilities such as telephone and cable may
still be connected; if so, contractor shall roll them back and secure them at the pole prior to
demolition.
c. The city has turned off the water at the curb. Contractor is to remove water line to within 3
feet of the curb stop and permanently cap or bend the line over. Document and mark
on-site, the location of the service termination and provide information to the City.
Inspection by the City will be required prior to backfilling of the trench.
d. Sanitary sewer service shall be disconnected by cutting and securely plugging the pipe at
the edge of the property line. Document and mark on --site, the location of the service
termination and provide information to the City. Inspection by the City will be required
prior to backfilling of the trench.
7. Asbestos and Other Hazardous Materials
a. The City has contracted with Angstrom Analytical for the completion of a demolition
survey for the property. The report from Angstrom is attached to this request for quotes.
All asbestos and hazardous materials identified in the report have been removed from the
property as of July 31, 2015.
Discovery of any additional apparent asbestos containing or other hazardous materials by
the demolition contractor during demolition shall require contractor to halt the demolition
work until testing and abatement (if applicable) is completed at the City's expense.
Contractor is not entitled to additional compensation for any delays resulting from the
necessity to halt demolition work for such testing and abatement, except that the
completion deadline shall be extended to accommodate the delay.
8. Permits and Inspections
a. Contractor will complete and submit the City of New Hope demolition permit application.
Permit fees for the demolition permit will be waived, however the State surcharge will still
be collected as the City can not waive that portion. Contractor shall have the work
inspected prior to backfilling the primary excavation. The private water and sewer service
terminations will also be inspected by City Public Works staff. A separate water and sewer
disconnection permit must be secured from Public Works. This fee will not be waived.
b. if any permits from other governmental agencies are required, contractor shall, at
contractor's own expense, secure such permits, pay any fees and complete any inspections
required by same, and provide a copy of the permit to the City.
c. Contractor shall submit "Notification of Intent to Perform a Demolition" Form to the
IA
9. Miscellaneous Provisions, and Notices
a. Contractor shall erect and maintain all necessary barricades and warnings to adequately
safeguard workers, adjacent property, and the public.
b. The demolition and clearing of the site shall be carried out in such a manner to preclude
damage to adjacent property or public right-of-way.
c. Water is available at no cost from the City by accessing adjacent hydrants. Please notify
New Hope Public Works one week in advance if water is needed.
d. Submission of a proposal will constitute an incontrovertible representation by contractor
that contractor has complied with every requirement of these specifications and
attachments thereto; that without exception the proposal is premised upon performing and
furnishing the work including but not limited to the specific means, methods, techniques,
sequences, procedures or precautions expressly required by these specifications and
attachments thereto; that contractor has received from City satisfactory written resolution
of any conflicts, errors, ambiguities, and discrepancies; and that these specifications and
attachments thereto are generally sufficient to indicate and convey understanding of the
terms and conditions for performing and furnishing the work.
10. Attachments
Angstrom Analytical Demolition Survey