042715 EDACITY OF NEW HOPE
EDA MEETING
CT� a City Hall, 4401 Xylon Avenue North
April 27, 2015
EDA Meeting will commence upon
adjournment of the City Council Meeting
President Kathi Hemken
Commissioner John Elder
Commissioner Andy Hoffe
Commissioner Eric Lammle
Commissioner Jonathan London
1. Call to order - EDA Meeting of April 27, 2015
2. Roll call
3. Approval of Minutes:
EDA Regular Meeting - March 9, 2015
4. Resolution approving contract with Kevitt Excavating, LLC for the demolition and site
grading of 6059 West Broadway Avenue North. (improvement project 948)
5. Resolution approving contract with Kevitt Excavating, LLC for the demolition and site
grading of 5431 Virginia Avenue North. (improvement project 950)
6. Adjournment
CITY OF NEW HOPE
4401 XYLON AVENUE NORTH
NEW HOPE, MINNESOTA 55428
EDA Minutes March 9, 2015
Regular Meeting City Hall
CALL TO ORDER President Hemken called the meeting of the Economic Development
Authority to order at 7:57 p.m.
ROLL CALL Present: Kathi Hemken, President
John Elder, Commissioner
Andy Hoffe, Commissioner
Eric Lammle, Commissioner
Jonathan London, Commissioner
Staff Present: Aaron Chirpich, Community Development Specialist
Tim Fournier, Director of Police
Valerie Leone, City Clerk
Chris Long, City Engineer
Bob Paschke, Director of Public Works
Jeff Sargent, Director of Community Development
Steve Sondrall, City Attorney
Stacy Woods, Assistant City Attorney
APPROVE MINUTES Motion was made by Commissioner Elder, seconded by Commissioner Hoffe,
to approve the regular meeting minutes of February 23, 2015. All present
voted in favor. Motion carried.
IMP. PROJECT 911 President Hemken introduced for discussion EDA Item 4, Resolution
Item 4 approving an amendment to the purchase agreement with Centra North, LLC
for sale of 7940 551h Avenue North (project no. 911).
Mr. Jeff Sargent, community development director, explained the proposed
amendment was discussed at the February 23, 2015, City Council meeting at
which time the Council directed the City Attorney to amend the purchase
agreement with Centra Homes. He recalled the city entered into a purchase
agreement on July 24, 2014, with Centra Homes to purchase the former
Winnetka Learning Center site for $1,050,000 for the purpose of constructing
61 new homes (34 single family and 27 townhomes). Mr. Sargent stated since
that time, significant soil and site issues were discovered on the site, and
Centra revised their site plan (single family homes reduced from 34 to 29, and
townhomes increased from 27 to 31). The City Council reviewed the revised
site plan at the November 17, 2014 work session and expressed support for
the revised design and commended the developer for modifying the design
rather than abandoning the project.
Mr. Sargent stated the developer's costs have increased by approximately
$547,000 for earthwork and engineering costs. The developer has indicated
EDA Meeting
Page 1 March 9, 2015
they can absorb half the increase, or $273,000, and are requesting the city
reduce the original purchase price by $273,000 to $777,000.
Mr. Sargent stated the "First Amendment to Purchase Agreement" reflects a
purchase price of $777,000 and all other terms and conditions remain
unchanged.
Assistant City Attorney Stacy Woods pointed out the closing date was moved
back two weeks at the purchaser's request.
RESOLUTION 2015-02 Commissioner London introduced the following resolution and moved its
Item 4 adoption "RESOLUTION APPROVING AN AMENDMENT TO THE
PURCHASE AGREEMENT WITH CENTRA. NORTH, LLC FOR SALE OF
7940 55TH AVENUE NORTH (PROJECT NO. 911)." The motion for the
adoption of the foregoing resolution was seconded by Commissioner Elder,
and upon vote being taken thereon, the following voted in favor thereof:
Hemken, Elder, Hoffe, Lammle, London; and the following voted against the
same: None; Abstained: None; Absent: None, whereupon the resolution was
declared _duly passed and adopted, signed by the president which was
attested to by the executive director.
IMP. PROJECT 956 President Hemken introduced for discussion EDA Item 5, Resolution
Item 5 approving purchase agreement for the acquisition of 9121 62nd Avenue North
(project no. 956).
Mr. Aaron Chirpich, community development specialist, explained the City
Council has directed community development staff to actively pursue the
acquisition of distressed or functionally obsolete single family homes as part
of the city's scattered site housing program.
Mr. Chirpich stated staff was made aware of the availability of 9121 62nd Ave
North by local realtor Tony Hawk. He explained the home is being sold by the
children of the deceased property owner. He illustrated the property's
location and large lot size. Mr. Chirpich noted staff feels that the best use of
the property is demolition in order to maximize tax base by subdividing the
lot and constructing two homes valued at approximately $250,000 each. He
stated the current tax assessed value of the property is $150,000, and the
asking price is $130,000. He stated in an effort to help the city assess the value
of the property, Mr. Hawk produced a "comparative market analysis" based
on comparable sales to determine a median sales price. The median value
determined by the CMA for 9121 62nd Avenue was $127,500, but the
comparable sales were single lots only. Mr. Chirpich indicated staff feels the
asking price is fair given the potential of creating two buildable lots,
Mr. Chirpich reviewed potential funding sources including EDA funds and
CDBG funds. He pointed out the projected loss for the project is $33,879, and
if EDA funds are used, the loss could be recaptured through taxes over a 12 -
year payback period.
EDA Meeting
Page 2 March 9, 2015
Council Member EIder spoke of utilizing the property for fire and police
training.
Council Member Lammle commended staff for locating the property. He
questioned whether the new construction could be higher than $250,000.
Mr. Chirpich indicated staff will share various criteria at the next work
session to seek Council's input.
Council Member London also conveyed his appreciation to staff for
recommending another property acquisition and urged the Council to
redevelop six or more homes per year. He also recommended that staff forge
relationships with more realtors.
President Hemken noted the community development department is
currently fully staffed and able to devote more time to redevelopment efforts.
RESOLUTION 2015-03 Commissioner Lammle introduced the following resolution and moved its
Item 5 adoption "RESOLUTION APPROVING PURCHASE AGREEMENT FOR
THE ACQUISITION OF 912162ND AVENUE NORTH (PROJECT NO. 956)."
The motion for the adoption of the foregoing resolution was seconded by
Commissioner Elder, and upon vote being taken thereon, the following voted
in favor thereof: Hemken, Elder, Hoffe, Lammle, London; and the following
voted against the same: None; Abstained: None; Absent: None, whereupon
the resolution was declared duly passed and adopted, signed by the president
which was attested to by the executive director.
ADJOURNMENT Motion was made by Commissioner London, seconded by Commissioner
Lammle, to adjourn the meeting. All present voted in favor. Motion carried.
The New Hope EDA adjourned at 8:17 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
EDA Meeting
Page 3 March 9, 2015
EDA
.Y Request for Action
Originating Department
Approved for Agenda
Agenda Section
Community Development
April 27, 2015
EDA
Item No.
By: Aaron Chirpich, CD Specialist
Jeff Sar ent, CD Director
By: Kirk McDonald, City Manager
4
Resolution approving contract with Kevitt Excavating, LLC for the demolition and site grading of 6059 West
Broadway Avenue North. (improvement project 948)
Requested Action
Staff requests approval of a resolution awarding a contract for the demolition of all building and site
improvements and re -grading of the site located at 6059 West Broadway Avenue North, to the low and
responsible bidder, Kevitt Excavating, LLC in the amount of $22,650.
Policy/Past Practice
When public biding is required as part of the Scattered Site Housing Program, it is practice of staff to present
contracts to the Council for consideration.
Background
The City has recently acquired the single family home located at 6059 West Broadway Ave N, as part of the
Scattered Site Housing Program. The Council has directed staff to take the necessary steps in preparing the
home for demolition in order to facilitate the construction of a new single family home. Requests for
demolition quotes were mailed to six contractors on April 7. Staff received only two bids on the April 22
deadline. The bid results are as follows:
• Kevitt Excavating, LLC $22,650
• Sauter & Sons, Inc $25,500
Staff is interested in razing the home as soon as possible to remove the liability from the City. Therefore, as per
the project specifications, the selected contractor has been given until May 31 to complete the demolition work.
Motion by b-rn vmL Second by
To: ;-t '6
I\RFAI COMM DEV Develo ment Housin &R Award Demolition Contract for Improvement Project 948
Request for Action
April 27, 2015
Page 2
The bids received are considerably higher than staff anticipated. The original project budget for demolition
was $10,000. The primary factors staff feel have contributed to the high bids are as follows:
There are several trees on this property that have been recommended for removal by the City Forester.
One large cottonwood tree in the front yard has a base diameter in excess of 60 inches. Staff initially
thought this tree would remain, however its roots will be substantially damaged when removing the
sewer line. It is likely that a crane will be used for the removal of this large tree given its height and
proximity to the street. In addition, several other trees have been recommended for removal along the
property lines that will be difficult to remove as protection of adjacent property will require extra
safety measures.
Contractors that we talked to are very busy this spring and the desired completion deadline was
difficult for many contractors to meet.
The specifications for backfilling were upgraded to include third party testing of soil compaction in the
primary excavation.
The specifications for landscaping were upgraded to include hydro seeding of the entire site upon
completion of demolition.
Funding
The City will be reimbursed by Hennepin County with Community Development Block Grant funds for all
demolition and site grading costs. The original project budget did include a $9,000 contingency that will help
offset the higher than expected demolition costs.
Attachments
Resolution
Bids Received
0 RFQ and Bid Specifications
RESOLUTION NO. 15 -
RESOLUTION APPROVING CONTRACT WITH KEVITT EXCAVATING, LLC FOR
THE DEMOLITION AND SITE GRADING OF 6059 WEST BROADWAY AVENUE
NORTH
BE IT RESOLVED by the City Council of the City of New Hope as follows:
WHEREAS, the City of New Hope purchased that certain real property located at 6059
West Broadway Avenue North, New Hope, MN (the "Property") with the intentions of
redeveloping the Property; and
WHEREAS, City staff intends to redevelop the Property in accordance with the City's
scattered site housing program and policy and return the Property to the tax rolls for the benefit
of all taxing jurisdictions; and
WHEREAS, City staff is exercising due diligence to correct the Property's blighted
condition by performing an environmental cleanup of the Property to be followed by the
demolition of the buildings on the Property and site grading of the Property; and
WHEREAS, City staff published a Request for Quote/Project Specifications for the
demolition of all building and site improvements located at the Property and site grading of the
Property (the "Work"); and
WHEREAS, Kevitt Excavating, LLC submitted a proposal that meets all of the Project
Specifications as set forth on the attached Exhibit A and is the low bid; and
WHEREAS, it is in the best interests of the City to enter into a contract with Kevitt
Excavating, LLC for the purpose of performing the Work; and
WHEREAS, City staff is hereby seeking approval from the City Council of the selection
of Kevitt Excavating, LLC as the duly qualified contractor to perform the Work.
NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City of
New Hope as follows:
1. That the above recitals are incorporated -herein by reference.
2. That selection of Kevitt Excavating, LLC as the Contractor to perform the
demolition of all building and site improvements located at the Property and site
grading of the Property pursuant to the Project Specifications is approved, it being
in the best interest of the City to prepare the Property for redevelopment in
accordance with the City's scattered site housing program and policy.
3. That the payment of $22,650 to Kevitt Excavating, LLC to perform the Work is
hereby approved.
4. The Mayor, City Manager and New Hope City staff are authorized and directed to
sign all appropriate documents, and to take whatever additional actions are
necessary or desirable, to complete the demolition and the re -grading of the
Property in accordance with the contract to be prepared by the City Attorney.
Dated the day of April, 2015.
Kathi H:emken, Mayo -
Attest:
Valerie Leone, City Clerk
Property Owner. City of New Hope
Property Address: 6059 West Broadway Avenue North (P.I.D. 0511821210030)
and
5431 Virginia Avenue North (P.I.D. 0611821440038)
For a price of $ 0? �/ 6 'r'd the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 6059 West
Broadway Avenue North, no later than May 31, 2015.
For a price of $_ 1 LI/ � i ' . the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 5431 Virginia
Avenue North, no later than May 31, 2015.
Name of Contractor: Kv-. ", 't f Ex c a v 4. -if #I
License Number:
e- C
Address: .33 3 -r- Ar d, f r -/ /ua •, i q 4,,t A,, e , Y, r f.t / /ti ti 1- r'-/ .2 7
Telephone: '76 3- S `✓ S` 3 s S' % E-mail Address: �" • kr 4• t c� t••� 4� n4
eon
Contractor Signature: Date:
Title: e^ ft -, -it r r°
FORM, _m3
Pf0P"r1Y Owner City of Nvw 1 -lope
Property Address: 6059 %VL*st firoarfway Attktme Nlorth (P.f !�, t).�11►+?ltlt��'tit)
and
431 Virginia Avenue \orth (C.LP, 061 f rl?1.1-#tg138)
1=slr J Friar c+( S --z_ `'I4'�� thu vontrackor named fi+'low puqui:L, tis itifl�� r+►rnrIetv the ►3o;f,
in r14TOrdam4. with the atfached for denlnlition and silt, f,raitfing ,t! (if F;9 West
Broatdivay Avenue 1nrt1j, tt++ later than ll• av 31, Atli.
For 13ricv eof ry 7 M HU.+•�Irtlr=tct�,r nount-d t+rlow pro1w)ses ttp tt:lit tsmtp1vte tht, wsirk
IV th ilhe altact
in.lr{'L)rE�arlf'4' tttil tipj%4' fic.�tic�rt f��r derrt;+litic+tt ar1cf Mte gre1jifte 5-1.11 `rtrt;n�i�r
avenue MirtIt, 11s+ later thstta h1Mtt� 11, ��tl +.
Name of Contractor. tauter n saris, rm;.
I icens 11s+ttnthtc
Address• X659 141A Ave WW M►+t X5.303
Tett-phnne:,T,163-421-7919
ConlradurSignature: Date:
Title: President.
From: The City of New Hope
Subject: Request for quotes for demolition and site grading at 6059 West Broadway
Avenue North, and 5431 Virginia Avenue North.
Overview:
The City of New Hope is the owner of the properties addressed as 6059 West Broadway Avenue North
(P.I.D. 0511821210030) , and 5431 Virginia Avenue North (P.I.D. 0611821440038). The City is requesting
quotes for demolition of all building and site improvements located at each location, followed by
re -grading. If you are interested in submitting a quote for this project, please review the enclosed
specifications and inspect the sites. Please call Aaron Chirpich in the Community Development
Department for access instructions, 763-531-5136.
Proposals must be completed on the enclosed bid form and submitted by 1:00 p.m. on April 22nd, 2015.
Proposals may be submitted by U.S. Mail, a -mail or in person; please note the enclosed bid from must
be used. City staff will review the submitted proposals and forward them to the City Council . City staff
expect the Council to select a demolition contractor at their April 27th meeting. The selected contractor
would be required to complete the demolition and site grading work in accordance with the attached
specifications no later than May 31st 2015.
Submit proposals to the following: Attn: Aaron Chirpich
City of New Hope Community Development Department
4401 Xylon Ave, North
New Hope MN, 55428
achirpich@ci.new-hope.mn.us
A. Scope of Work
1. General
a. Contractor shall furnish all labor, materials and equipment, and shall perform all service
and work required to remove the buildings, structures and site improvements from the
sites, and post demolition grading of the sites, in strict accordance with these specifications
and in accordance with all applicable ordinances and laws pertaining to removal of
buildings, structures, grading and erosion control.
b. Contractor shall thoroughly review these specifications and examine the sites to evaluate
existing and proposed conditions prior to making a quote. Failure to do so shall in no way
relieve contractor from performing the work as required or be grounds for a claim for extra
payment.
2. Demolition and Disposal of Buildings and Site Improvements
a. All buildings and site improvements on the sites shall be removed and properly disposed.
Demolition to include, but not limited to stairs, ramps, floor slabs, equipment bases, aprons,
foundation walls and footings, and other structure components, appurtenances and
contents associated with each structure, unless noted otherwise.
b. All demolition materials, substrates, debris, waste, or other materials shall be collected,
stored, handled, managed, and disposed in accordance with currently accepted practices at
an approved, licensed, or permitted facility in accordance with applicable federal, state, and
local ordinances, rules, and regulations.
3. Backfill, Compaction and Grading
a. No demolition material shall be left in, or placed in any excavation. All excavations unless
otherwise noted, shall be back filled with clean imported granular material. Imported
material shall be placed in 1 foot lifts and compacted to no less than 95% standard proctor
density. Contactor shall provide the City with third party sampling, analysis and reports
to demonstrate that 95% compaction has been achieved.
b. The rough graded clean fill material should be brought to a level 4" below the finished
grade to accommodate imported topsoil. The finished grade shall be determined by
matching the existing average grade of the excavation area prior to demolition. The final
grade shall maintain pre demolition drainage patterns.
c. To complete the finished grade, contractor shall spread black dirt across the disturbed areas
of the site at a depth of 4". Upon completion of the finished grade, contractor shall
immediately hydroseed the site in its entirety.
4. Tree and Vegetation Removal
a. Trees and other vegetation to be removed as part of the site clearing will be marked with
paint or ribbon. All such material shall be removed by contractor in its entirety including
root systems. Contractor will ensure proper off-site disposal. Any holes that need filling as a
result of such removal, can be filled with existing on-site topsoil that is free of demolition
debris ,or imported fill.
5. Abandonment of Wells
a. The city has record of sealed wells on both properties. A copy of both sealing records are
attached to this request for quotes. Contractor shall cut well casings at a depth of 2 feet
below the primary excavation depth. Discovery of any wells other than those already
documented shall require contractor to halt the demolition work until well sealing can be
completed. Contractor is not entitled to additional compensation for any delays resulting
from the necessity to halt demolition work for such well sealing, except that the completion
deadline shall be extended in proportion to the delay.
6. Utilities
a. Contractor shall be responsible for calling Gopher State One Call for the location of any
underground utilities prior to commencement of demolition and site grading work.
b. The city has ordered the disconnection of electricity (Excel Energy) and natural gas
(Centerpoint Energy) services for both properties. Contractor shall field verify
disconnections prior to demolition. Other private communication utilities such as telephone
and cable may still be connected; if so, contractor shall roll them back and secure them at
the pole prior to demolition.
c. The city has turned off the water at the curb for both properties. Contractor is to remove
water lines to within 3 feet of the curb stop and permanently cap or bend the line over.
Document and mark on-site, the location of the service termination and provide
information to the City. inspection by the City will be required prior to backfilling of the
trench.
d. Sanitary sewer service shall be disconnected by cutting and securely plugging the pipe at
the edge of the property line. Document and mark on-site, the location of the service
termination and provide information to the City. Inspection by the City will be required
prior to backfilling of the trench.
7. Asbestos and Other Hazardous Materials
a. The City has contracted with Angstrom Analytical for the completion of demolition
survey's for both properties. The reports from Angstrom are attached to this request for
quotes. All asbestos containing materials identified in the reports has been removed from
both locations as of March 25, 2015. Any other hazardous materials identified in the reports
have been, or will be removed by the City prior to demolition.
Discovery of any additional apparent asbestos containing or other hazardous materials by
the demolition contractor during demolition shall require contractor to halt the demolition
work until testing and abatement (if applicable) is completed at the City's expense.
Contractor is not entitled to additional compensation for any delays resulting from the
necessity to halt demolition work for such testing and abatement, except that the
completion deadline shall be extended to accommodate the delay.
8. Permits and Inspections
a. Contractor will complete and submit the City of New Hope demolition permit application.
Permit fees for the City permit will be waived. Contractor shall have the work inspected
prior to backfilling the primary excavation. The private water and sewer service
terminations will also be inspected by City Public Works staff.
b. If any permits from other governmental agencies are required, contractor shall, at
contractor's own expense, secure such permits, pay any fees and complete any inspections
required by same, and provide a copy of the permit to the City.
c. Contractor shall submit "Notification of Intent to Perform a Demolition" Form to the
�:�
9. Miscellaneous Provisions, and Notices
a. Contractor shall erect and maintain all necessary barricades and warnings to adequately
safeguard workers, adjacent property, and the public.
el�
b. The demolition and clearing of the sites shall be carried out in such a manner to preclude
damage to adjacent property or public right-of-way.
c. Water is available at no cost from the City by accessing adjacent hydrants. Please notify
New Hope Public Works two weeks in advance if water is needed.
d. Submission of a proposal will constitute an incontrovertible representation by contractor
that contractor has complied with every requirement of these specifications and
attachments thereto; that without exception the proposal is premised upon performing and
furnishing the work including but not limited to the specific means, methods, techniques,
sequences, procedures or precautions expressly required by these specifications and
attachments thereto; that contractor has received from City satisfactory written resolution
of any conflicts, errors, ambiguities, and discrepancies; and that these specifications and
attachments thereto are generally sufficient to indicate and convey understanding of the
terms and conditions for performing and furnishing the work.
10. Attachments
• Angstrom Analytical Reports
• Well Sealing Records
EDA
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Community Development
April 27, 2015
EDA
Item No.
By: Aaron Chirpich, CD Specialist
By: Kirk McDonald, City Manager
5
Jeff Sargent, CD Director
Resolution approving contract with Kevitt Excavating, LLC for the demolition and site grading of 5431
Virginia Avenue North. (improvement project 950).
Requested Action
Staff requests approval of a resolution awarding a contract for the demolition of all building and site
improvements and re -grading of the site located at 5431 Virginia Avenue, to the low and responsible
bidder, Kevitt Excavating, LLC in the amount of $14,175.
Policy/Past Practice
When public biding is required as part of the Scattered Site Housing Program, it is practice of staff to present
contracts to the Council for consideration.
Background
The City has recently acquired the single family home located at 5431 Virginia Avenue N, as part of the
Scattered Site Housing Program. The Council has directed staff to take the necessary steps in preparing the
home for demolition in order to facilitate the construction of a new single family home. Requests for
demolition quotes were mailed to six contractors on April 7. Staff received only two bids on the April 22
deadline. The bid results are as follows:
* Kevitt Excavating, LLC $14,175
• Sauter & Sons, Inc $17,000
Staff is interested in razing the home as soon as possible to remove the liability from the City. Therefore, as per
the project specifications, the selected contractor has been given until May 31 to complete the demolition work.
Motion by Second by
To:,Q/
I RFA COMM DEV Devela meat Housin Q&R Award Demolition Contract for Improvement Project 950
Request for Action
April 27, 2015
Page 2
The bids received are considerably higher than staff anticipated. The original project budget for demolition
was $8,000. The primary factors staff feel have contributed to the high bids are as follows:
• Contractors that we talked to are very busy this spring and the desired completion deadline was
difficult for many contractors to meet.
The specifications for backfilling were upgraded to include third party testing of soil compaction in the
primary excavation.
• The specifications for landscaping were upgraded to include hydro seeding of the entire site upon
completion of demolition.
Funding
The City will be reimbursed by Hennepin County with Community Development Block Grant funds for all
demolition and site grading costs. The original project budget did include a $5,000 contingency that will help
offset the higher than expected demolition costs.
Attachments
• Resolution
• Bids Received
• RFQ and Bid Specifications
RESOLUTION NO. 15 -
RESOLUTION APPROVING CONTRACT WITH KEVITT EXCAVATING, LLC FOR
THE DEMOLITION AND SITE GRADING OF 5431 VIRGINIA AVENUE NORTH
BE IT RESOLVED by the City Council of the City of New Hope as follows:
WHEREAS, the City of New Hope purchased that certain real property located at 5431
Virginia Avenue North, New Hope, MN (the "Property") with the intentions of redeveloping the
Property; and
WHEREAS, the Property is of interest to City staff in part due to its proximity to the
Winnetka Learning Center redevelopment site; and
WHEREAS, City staff intends to redevelop the Property in accordance with the City's
scattered site housing program and policy and return the Property to the tax rolls for the benefit
of all taxing jurisdictions; and
WHEREAS, City staff is exercising due diligence to correct the Property's blighted
condition by performing an environmental cleanup of the Property to be followed by the
demolition of the buildings on the Property and site grading of the Property; and
WHEREAS, City staff published a Request for Quote/Project Specifications for the
demolition of all building and site improvements located at the Property and site grading of the
Property (the "Work"); and
WHEREAS, Kevitt Excavating, LLC submitted a proposal that meets all of the Project
Specifications as set forth on the attached Exhibit A and is the low bid; and
WHEREAS, it is in the best interests of the City to enter into a contract with Kevitt
Excavating, LLC for the purpose of performing the Work; and
WHEREAS, City staff is hereby seeking approval from the City Council of the selection
of Kevitt Excavating, LLC as the duly qualified contractor to perform the Work.
NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City of
New Hope as follows:
1. That the above recitals are incorporated herein by reference.
2. That selection of Kevitt Excavating, LLC as the Contractor to perform the
demolition of all building and site improvements located at the Property and site
Attest:
grading of the Property pursuant to the Project Specifications is approved, it being
in the best interest of the City to prepare the Property for redevelopment in
accordance with the City's scattered site housing program and policy.
3. That the payment of $14,175 to Kevitt Excavating, LLC to perform the Work is
hereby approved.
4. The Mayor, City Manager and New Hope City staff are authorized and directed to
sign all appropriate documents, and to take whatever additional actions are
necessary or desirable, to complete the demolition and the re -grading of the
Property in accordance with the contract to be prepared by the City Attorney.
Dated the day of April, 2015.
Valerie Leone, City Clerk
Kathi Hemken, Mayor
X
Property Owner: City of New Hope
Property Address: 6059 West Broadway Avenue North (P.I.D. 0511821210030)
and
5431 Virginia Avenue North (P.I.D. 0611821440038)
For a price of $ 12 -2i 4/:, S'--' , the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 6059 West
Broadway Avenue North, no later than May 31, 2015.
For a price of $ 1_ of / 7 5- the contractor named below proposes to fully complete the work
in accordance with the attached specifications for demolition and site grading at 5431 Virginia
Avenue North, no later than May 31, 2015.
Name of Contractor: K,e &', f � Fx c at &, o- Ir a
License Number. ,/Ui4
C C
Address: 33 3s Pe"- 1-/ /,,e, ft ; q ,4 ,,- y e /y % s Jr- 4V .7 7
Telephone: A76 3_ Sys' 3 S f E-mailAddress:
r
%
eon
Contractor Signature: ��-cr. czc.� Date: q- ? 2! / r
Title: r r
Properly Owner. Cita oaf .Now 1.14,1m
Property Address: 6059 West Itrvadway Avouto North til1,1 11, t1,�11;S_'1r1tKt�(t)
and
x4;11 Virginia Avenue \orth (P.1,11.1161 l821.1-1tkt;1$)
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Title: Presidenc.
Late:
) YCAj
From: The City of New Hope
Subject: Request for quotes for demolition and site grading at 6059 West Broadway
Avenue North, and 5431 Virginia Avenue North.
Overview:
The City of New Hope is the owner of the properties addressed as 6059 West Broadway Avenue North
(P.I.D. 0511821210030) , and 5431 Virginia Avenue North (P.I.D. 0611821440038). The City is requesting
quotes for demolition of all building and site improvements located at each location, followed by
re -grading. If you are interested in submitting a quote for this project, please review the enclosed
specifications and inspect the sites. Please call Aaron Chirpich in the Community Development
Department for access instructions, 763-531-5136.
Proposals must be completed on the enclosed bid form and submitted by 1:00 p.m. on April 22nd, 2015.
Proposals may be submitted by U.S. Mail, e-mail or in person; please note the enclosed bid from must
be used. City staff will review the submitted proposals and forward them to the City Council. City staff
expect the Council to select a demolition contractor at their April 27th meeting. The selected contractor
would be required to complete the demolition and site grading work in accordance with the attached
specifications no later than May 31st 2015.
Submit proposals to the following: Attn: Aaron Chirpich
City of New Hope Community Development Department
4401 Xylon Ave, North
New Hope MN, 55428
achirpich@ci.new-hope.mn.us
A. Scope of Work
1. General
a. Contractor shall furnish all labor, materials and equipment, and shall perform all service
and work required to remove the buildings, structures and site improvements from the
sites, and post demolition grading of the sites, in strict accordance with these specifications
and in accordance with all applicable ordinances and laws pertaining to removal of
buildings, structures, grading and erosion control.
b. Contractor shall thoroughly review these specifications and examine the sites to evaluate
existing and proposed conditions prior to making a quote. Failure to do so shall in no way
relieve contractor from performing the work as required or be grounds for a claim for extra
payment.
2. Demolition and Disposal of Buildings and Site Improvements
a. All buildings and site improvements on the sites shall be removed and properly disposed.
Demolition to include, but not limited to stairs, ramps, floor slabs, equipment bases, aprons,
foundation walls and footings, and other structure components, appurtenances and
contents associated with each structure, unless noted otherwise.
b. All demolition materials, substrates, debris, waste, or other materials shall be collected,
stored, handled, managed, and disposed in accordance with currently accepted practices at
an approved, licensed, or permitted facility in accordance with applicable federal, state, and
local ordinances, rules, and regulations.
3. Backfill, Compaction and Grading
a. No demolition material shall be left in, or placed in any excavation. All excavations unless
otherwise noted, shall be back filled with clean imported granular material. Imported
material shall be placed in 1 foot lifts and compacted to no less than 95% standard proctor
density. Contactor shall provide the City with third party sampling, analysis and reports
to demonstrate that 95% compaction has been achieved.
b. The rough graded clean fill material should be brought to a level 4" below the finished
grade to accommodate imported topsoil. The finished grade shall be determined by
matching the existing average grade of the excavation area prior to demolition. The final
grade shall maintain pre demolition drainage patterns.
c. To complete the finished grade, contractor shall spread black dirt across the disturbed areas
of the site at a depth of 4". Upon completion of the finished grade, contractor shall
immediately hydroseed the site in its entirety.
4. Tree and Vegetation Removal
a. Trees and other vegetation to be removed as part of the site clearing will be marked with
paint or ribbon. All such material shall be removed by contractor in its entirety including
root systems. Contractor will ensure proper off-site disposal. Any holes that need filling as a
result of such removal, can be filled with existing on-site topsoil that is free of demolition
debris ,or imported fill.
5. Abandonment of Wells
a. The city has record of sealed wells on both properties. A copy of both sealing records are
attached to this request for quotes. Contractor shall cut well casings at a depth of 2 feet
below the primary excavation depth. Discovery of any wells other than those already
documented shall require contractor to halt the demolition work until well sealing can be
completed. Contractor is not entitled to additional compensation for any delays resulting
from the necessity to halt demolition work for such well sealing, except that the completion
deadline shall be extended in proportion to the delay.
6. Utilities
a. Contractor shall be responsible for calling Gopher State One Call for the location of any
underground utilities prior to commencement of demolition and site grading work.
b. The city has ordered the disconnection of electricity (Excel Energy) and natural gas
(Centerpoint Energy) services for both properties. Contractor shall field verify
disconnections prior to demolition. Other private communication utilities such as telephone
and cable may still be connected; if so, contractor shall roll them back and secure them at
the pole prior to demolition.
c. The city has turned off the water at the curb for both properties. Contractor is to remove
water lines to within 3 feet of the curb stop and permanently cap or bend the line over.
Document and mark on-site, the location of the service termination and provide
information to the City. Inspection by the City will be required prior to backfilling of the
trench.
d. Sanitary sewer service shall be disconnected by cutting and securely plugging the pipe at
the edge of the property line. Document and mark on-site, the location of the service
termination and provide information to the City. Inspection by the City will be required
prior to backfilling of the trench.
7. Asbestos and Other Hazardous Materials
a. The City has contracted with Angstrom Analytical for the completion of demolition
survey's for both properties. The reports from Angstrom are attached to this request for
quotes. All asbestos containing materials identified in the reports has been removed from
both locations as of March 25, 2015. Any other hazardous materials identified in the reports
have been, or will be removed by the City prior to demolition.
Discovery of any additional apparent asbestos containing or other hazardous materials by
the demolition contractor during demolition shall require contractor to halt the demolition
work until testing and abatement (if applicable) is completed at the City's expense.
Contractor is not entitled to additional compensation for any delays resulting from the
necessity to halt demolition work for such testing and abatement, except that the
completion deadline shall be extended to accommodate the delay.
S. Permits and Inspections
a. Contractor will complete and submit the City of New Hope demolition permit application.
Permit fees for the City permit will be waived. Contractor shall have the work inspected
prior to backfilling the primary excavation. The private water and sewer service
terminations will also be inspected by City Public Works staff.
b. If any permits from other governmental agencies are required, contractor shall, at
contractor's own expense, secure such permits, pay any fees and complete any inspections
required by same, and provide a copy of the permit to the City.
c. Contractor shall submit "Notification of Intent to Perform a Demolition" Form to the
MPCA.
9. Miscellaneous Provisions, and Notices
a. Contractor shall erect and maintain all necessary barricades and warnings to adequately
safeguard workers, adjacent property, and the public.
b. The demolition and clearing of the sites shall be carried out in such a manner to preclude
damage to adjacent property or public right-of-way.
c. Water is available at no cost from the City by accessing adjacent hydrants. Please notify
New Hope Public Works two weeks in advance if water is needed.
d. Submission of a proposal will constitute an incontrovertible representation by contractor
that contractor has complied with every requirement of these specifications and
attachments thereto; that without exception the proposal is premised upon performing and
furnishing the work including but not limited to the specific means, methods, techniques,
sequences, procedures or precautions expressly required by these specifications and
attachments thereto; that contractor has received from City satisfactory written resolution
of any conflicts, errors, ambiguities, and discrepancies; and that these specifications and
attachments thereto are generally sufficient to indicate and convey understanding of the
terms and conditions for performing and furnishing the work.
10. Attachments
Angstrom Analytical Reports
• Well Sealing Records