070213 PlanningCity of New Hope
Meeting Date: July 2, 2013
Report Date: June 19, 2013
Planning Case: 13 -03
Petitioner: City of New Hope
Request: Text Amendment Related to Bicycle Parking
1. Request
On March 20, 2013, the Codes and Standards Committee reviewed a text amendment proposal related
bicycle parking regulations. During the adoption of the City Center Development District, staff
introduced the idea of requiring a minimum amount of bicycle parking for each building. It
was suggested at the Planning Commission meeting that staff should look into the idea of
requiring these regulations throughout all zoning districts, and not just the City Center District.
The following table outlines the requirements for bicycle parking, as reflected in the City
Center District:
Hennepin County is conducting a large initiative related to bicycle use, parking, and standards set
forth to ensure good practices related to where bicycle parking racks should be located, the setbacks
from other racks and buildings, and the design of the racks. Staff has taken these suggested standards
into consideration with the proposed text amendment.
At the March Codes and Standards meeting, the committee generally liked the idea of requiring bicycle
parking for businesses located in the commercial districts, but was hesitant to require each business to
provide such parking by a given date. Instead the city's Planning Consultant, Al Brixius, suggested
that the city incorporate the bicycle parking requirement through the Site Plan Review process as part
of the Design Guidelines approval by the city. This way, whenever a business needed a site plan
review for an addition, new building, etc., the city would have the authority to require bicycle parking
in a manner that was consistent with the best practices related to placement of such parking in relation
to the building, setbacks, etc.
City staff is requesting that the Planning Commission review and offer comment on the proposed
changes to the bicycle parking ordinance. The comments will then be forwarded to the City Council for
consideration.
BUILDING AREA
Up to 40,000
40,001 — 80,000
80,0001 or More
Square Feet
Square Feet
Square Feet
Bicycle Parking/
1 bicycle space
1 bicycle space
1 bicycle space
Automobile Parking
per 20 automobile
per 30 automobile
per 40 automobile
Ratio
parking stalls
parking stalls
parking stalls
Hennepin County is conducting a large initiative related to bicycle use, parking, and standards set
forth to ensure good practices related to where bicycle parking racks should be located, the setbacks
from other racks and buildings, and the design of the racks. Staff has taken these suggested standards
into consideration with the proposed text amendment.
At the March Codes and Standards meeting, the committee generally liked the idea of requiring bicycle
parking for businesses located in the commercial districts, but was hesitant to require each business to
provide such parking by a given date. Instead the city's Planning Consultant, Al Brixius, suggested
that the city incorporate the bicycle parking requirement through the Site Plan Review process as part
of the Design Guidelines approval by the city. This way, whenever a business needed a site plan
review for an addition, new building, etc., the city would have the authority to require bicycle parking
in a manner that was consistent with the best practices related to placement of such parking in relation
to the building, setbacks, etc.
City staff is requesting that the Planning Commission review and offer comment on the proposed
changes to the bicycle parking ordinance. The comments will then be forwarded to the City Council for
consideration.
II. Recommendation
Staff recommends approval
Attachments
• Draft ordinance
• Planning Report
NORTHWEST ASSOCIATED
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 planners @nacplanning.com
TO: Curtis Jacobsen / Jeff Sargent
FROM: Alan Brixius
DATE: April 24, 2013
RE: New Hope — Bicycle Parking Requirements
FILE NO: 131.00 —13-05
In conjunction with the New Hope TOD /City Center Study, bicycle parking has been
required to promote bicycling as an alternative mode of transportation. Through the City
Center zoning discussions, it was suggested that some accommodation for bicycle
parking should be considered City -wide within the New Hope commercial districts. The
establishment of a bicycle parking standard within the commercial areas is intended to
accomplish the following objectives:
Promote bicycling as an alternative transportation mode.
2. Promote active and healthy living
3. Provide for safe bicycle accommodation within commercial site planning.
4. Identify bicycle parking as a design standard to insure it is considered and
planned for in commercial sites.
At the Codes and Standards meeting, concern was expressed that the bicycle parking
standards must be reasonable and practical to apply. The attached ordinance proposes
the following:
1. The bicycle parking requirements will only be applicable to commercial land uses
in the City's business zoning districts. Staff and Planning Commission should
discuss if the standards should also be extended to other land uses, i.e.,
churches, schools, apartment buildings, or industrial land uses.
2. The bicycle parking quantities were taken from the newly established CC Zoning
District. The number of bicycle parking spaces is based on the size of the
building being served. The following table illustrates the required bicycle parking
required for the various building sizes:
Most of New Hope's freestanding commercial buildings will fall below the 40,000
square foot building size. The larger buildings will typically relate to multiple
tenant shopping centers that will have space and need of bicycle parking.
3. The ordinance requires bicycle parking spaces provided by bicycle racks.
4. The placement of bicycle parking shall not interfere with other on -site vehicles or
pedestrian traffic.
The ordinance is offered for your review and further modification.
c: Steve Sondrall
2
BUILDING AREA
10,000 SF
40,000 SF
80,000 SF
1 120,000 SF
Required Parking
45 stalls
180 stalls
360 stalLs=
540 stalls
Required Bicycle Parking
2 spaces
9 s aces
12 spaces
1 14 spaces
Most of New Hope's freestanding commercial buildings will fall below the 40,000
square foot building size. The larger buildings will typically relate to multiple
tenant shopping centers that will have space and need of bicycle parking.
3. The ordinance requires bicycle parking spaces provided by bicycle racks.
4. The placement of bicycle parking shall not interfere with other on -site vehicles or
pedestrian traffic.
The ordinance is offered for your review and further modification.
c: Steve Sondrall
2
ORDINANCE NO. 13-
DRAFT 4124113
AN ORDINANCE AMENDING SECTION 4- 3(e)(14) OF THE NEW HOPE
CITY CODE ESTABLISHING THE REQUIREMENTS FOR BICYCLE PARKING IN AL
COMMERCIAL ZONING DISTRICTS
Section 1. Section 4- 3(e)(14) of the New Hope City Code is hereby amended
to add the following language:
(14) Bicycle parking. Bicycle parking shall be required for all commercial land uses
within the R -O, R -B, LB, and CB Zoning Districts meeting the following
standards:
a. Required bicycle parking. The following minimum on -site bicycle parking
spaces shall be provided:
b. Bicycle parking shall consist of bicycle racks capable of accommodating
the required number of bicycle parking spaces.
C. Bicycle parking shall be integrated into the site design and shall be located
so as to not interfere with on -site vehicle or pedestrian traffic movements,
required automobile parking, or on -site loading.
Section 2. Effective Date. This ordinance shall be effective upon passage and
publication.
BUILDING AREA
Up to 40,000
40,001 — 80,000
80,0001 or More
Square Feet
Square Feet
Square Feet
Bicycle Parking/
1 bicycle space
1 bicycle space
1 bicycle space
Automobile Parking
per 20 automobile
per 30 automobile
per 40 automobile
Ratio
parking stalls
parking stalls
parking stalls
b. Bicycle parking shall consist of bicycle racks capable of accommodating
the required number of bicycle parking spaces.
C. Bicycle parking shall be integrated into the site design and shall be located
so as to not interfere with on -site vehicle or pedestrian traffic movements,
required automobile parking, or on -site loading.
Section 2. Effective Date. This ordinance shall be effective upon passage and
publication.
ADOPTED by the New Hope City Council this day of
2013.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
Memorandum
To: Planning Commission
Curtis Jacobsen, CD Director
Cc: Al Brixius, Planning Consultant
From: Jeff Sargent, CD Specialist
Date: June 19, 2013
Subject: Codes and Standards Meeting Items
Rib-
Staff would like to take this opportunity to discuss items for consideration that have
been or will be brought in front of the Codes and Standards Committee for review. The
responsibility of the Codes and Standards Committee is to review potential text
amendments and zoning changes prior to review by the Planning Commission. Staff
has recently produced a list of potential code changes to bring to the Codes and
Standards Committee and would like to review this list and update the Planning
Commission on its status.
1. Amend the ordinance to define specialty and training schools. This issue was
brought to the surface when a charter school requested to locate in the city.
Additionally, since all charter schools need to have a sponsor, would a charter
school be allowed if District 281 was their sponsor?
Status Staff has not yet brought this issue to the Codes and Standards
Committee.
2. Solar Energy. There should be discussion to consider if the city should regulate
solar energy installations, both residentially and commercially. Or, should the
consideration be given to the regulation of all alternative energy sources?
Status Staff has not yet brought this issue to the Codes and Standards
Committee.
3. Driveways. Should there be consideration of an amendment to require and
define hard surfaces for the purpose of driveway installation? Compacted gravel
is considered a hard surface, but is it a dust -free surface? Recently, the city was
1
faced with someone removing a bad bituminous driveway and replacing it with
gravel.
Status Staff brought this to the Codes and Standards meeting on April
10, 2013, for their consideration. The Committee determined some
ordinance changes would be appropriate to require a paved hard
surface for all driveways between the street and the single family
home or garage. A draft ordinance has been written and will be
presented to the Planning Commission in the near future.
4. Smart boxes /PODS. Should the city consider regulating smart boxes/PODS? A
few of these temporary storage units have been popping up around the city.
Should they be restricted to a particular location, have time limits on their
placement and /or require permits?
Status Staff brought this to the Codes and Standards meeting on March
14, 2013. The Committee determined that there wasn't a prevalent
enough disturbance regarding the use of these storage units to
warrant an ordinance amendment to regulate them. The
Committee's suggestion was to keep an eye on the use of these
types of units to determine whether future action is needed.
5. Parking Standards. As part of our Active Living participation, a parking study
was conducted by NAC, comparing New Hope's parking standards to those of
neighboring communities. Suggestions for some amendments have been made
by NAC in order for New Hope to have more efficient parking standards.
Status Staff brought this to the Code and Standards meeting on March
14, 2013. The Committee determined that New Hope's parking
standards did not exceed, and were no more limiting than any
parking standard for any neighboring city that NAC compared
New Hope with. The Committee agreed that the city's parking
standards were adequate and recommended that no further action
was necessary.
6. Bicycle Parking. The city recently incorporated bike parking standards in the
new City Center District. At the time of approval, it was suggested that these
same regulations be applied city -wide.
Status Staff brought this to the Codes and Standards meeting on March
14, 2013. The Committee determined that bicycle parking
standards were needed and recommended these changes be
brought to the Planning Commission. The Planning Commission
will hear these proposed changes at the July 2, 2013 meeting.
2
CITY OF NEW HOPE
4401 XYLON AVENUE NORTH
NEW HOPE, HENNEPIN COUNTY, MINNESOTA 55428
PLANNING COMMISSION MINUTES March 5, 2013
City Hall, 7:00 p.m.
CALL TO ORDER The New Hope Planning Commission met in regular session pursuant to due
call and notice thereof; Chair Houle called the meeting to order at 7:00 p.m.
OATH OF OFFICE The oath of office was administered by Director of Community Development
Curtis Jacobsen for Planning Commissioner Mikel Dumonceaux and he was
welcomed to the Commission.
ROLL CALL Present: Jim Brinkman, Mikel Dumonceaux, Jeff Houle, Sandra Hunten,
Roger Landy, Christopher McKenzie, Tom Schmidt, Steve
Svendsen
Absent: Ranjan Nirgude
Also Present: Curtis Jacobsen, Director of Community Development, Steve
Sondrall, City Attorney, Alan Brixius, Planning Consultant, Jeff
Sargent, Community Development Specialist, Pamela Sylvester,
Recording Secretary
ELECTION OF Chair Houle opened the floor for nominations for 2013 officers.
OFFICERS Commissioner Brinkman nominated Commissioner Svendsen for chair,
Commissioner Schmidt for vice chair, and Commissioner McKenzie for third
officer. Seconded by Commissioner Landy. All voted in favor. Motion
carried.
CONSENT BUSINESS There was no Consent Business on the agenda.
PUBLIC HEARING
Planning Case 13-01 Chair Svendsen introduced Item 4.1, discussion regarding a conditional use
Item 4.1 permit /planned unit development, site and building plan review, and
comprehensive sign plan, 2717 Winnetka Avenue North, Daniel Engelsma,
petitioner.
Mr. Jeff Sargent, community development specialist, stated that the applicant
was requesting a conditional use permit amendment for outdoor storage,
planned unit development for an addition to Midland Shopping Center and
site plan review for a facelift to the entire shopping center. The site is located
in a CB, Community Business, zoning district at the northeast quadrant of
Winnetka Avenue North and Medicine Lake Road. It is surrounded by
commercial properties to the east, residential to the north and west and the
city of Golden Valley to the south. The total site contains 280,696 square feet
or 6.44 acres. The existing building contains approximately 50,500 square feet
and the proposed addition would add 8,695 square feet. The property is
located in planning district 16, and the Comprehensive Plan identified the
back of the shopping center as a compatibility and aesthetic issue with the
abutting residential properties.
Mr. Sargent explained that Arc's Value Village requested an addition to the
northwest portion of the shopping center to expand its sales floor and add a
new production room. The expansion is addressed under the planned unit
development section of the city's zoning code due to the fact that shopping
centers are considered as having more than one principal building. Arc's
Value Village also requested an amendment to the existing CUP to increase
the number of semi trailers for outside storage from one to four. The storage
of one trailer was approved in 1997. Midland Shopping Center also
requested a site plan review to approve a new fagade on the entire building.
The expansion meets the setback requirements as set forth in the zoning code.
The expansion and proposed service lane extends into the existing paved
driveway, which narrows the driveway at the northwest- corner of the site.
The proposed expansion would lie 28 feet from the edge of the pavement and
would impact traffic circulation. The applicant proposes a 20 -foot wide, one-
way drive aisle along the north side of the site, an eight -foot wide drop off
area for vehicles, elimination of four parking stalls on the north property line,
and moving the dumpster for A+ Coin Laundry. A 20 -foot drive aisle would
be the minimum allowed for emergency vehicles, but would not allow
proper access if the drive lane was being utilized. The one -way traffic route
would affect the entire shopping center's traffic circulation.
Mr. Sargent stated that staff was concerned that the proposed drive aisle was
not adequately sized for emergency vehicles to pass through in the event of a
large snowfall or when vehicles parked near the door for dropping off
merchandise. Staff recommended that the drop off lane width be increased
from eight feet to 12 feet to accommodate door swing. Mr. Brixius added that
the current proposal indicated 28 feet from the edge of the pavement to the
northwest corner of the building. The building's doors would swing in to
reduce encroachment on the drive lane. The landing by the door would be
three feet wide and with the drop -off lane would be eight feet wide. Mr.
Sargent stated that reducing the drive aisle from its current two -way flow to
a one -way route posed concern by changing the circulation through the
property. Commissioner Schmidt interjected that snow be removed from the
property in this area.
As part of the shopping center fagade remodel, the applicant proposed to
upgrade the sidewalk in front of the stores to better accommodate handicap
access. The proposed addition would increase the floor area of the shopping
center to 59,277 square feet. Total parking stalls required would be 404 stalls
and 444 are being provided. The zoning code allows for a reduction of up to
50 percent where shared parking may be supplied by primary daytime uses.
Several parking spaces would be eliminated along the north and west
property lines to provide adequate drive aisle widths and turning radii for
semi traffic at the rear of the building.
Mr. Sargent explained that a fire suppression system would be required in
the addition. The northern building does not have a sprinkler system, and
due to the fact that the addition would connect the two existing buildings, a
two -hour, fire -rated wall would need to be installed where the two buildings
meet. The northern building does not need to be sprinkled until such time
Planning Commission Meeting 2 March 5, 2013
that work requiring a building permit is proposed. The applicant indicated
they would stub in for fire suppression now for the future.
The existing metal mansard roof would be removed. The facelift would
incorporate a variety of building materials and colors as required in the
Design Guidelines. The improvements would include staining the brick a
darker color and installing corrugated metal panels for variety. The proposed
amount of metal siding would be acceptable due to the removal of the
existing metal canopy. The rear of the building would be painted to match
the proposed color scheme. Rooftop equipment would be painted to match
the building or screened from view.
The applicant proposed additional plantings along the northern property line
to better screen the shopping center from the adjacent residential properties.
The city recommended staggering the plantings to provide better coverage
with immature trees. City code requires screening along the west property
line; however, the applicant did not propose any additional plantings in that
area. The dumpster for Arc's Value Village is not adequately screened. Code
requires that all dumpsters should be enclosed; however, the final plan
illustrated no enclosures for any of the trash receptacles. The applicant's
photometric plan indicated compliance with the city's minimum and
maximum lighting standards. Details on the lighting fixtures for the front of
the building should be submitted to the city.
Mr. Sargent stated that city code requires a stacking lane for six vehicles. The
location of the stacking lane encroaches in front of Domino's Pizza's back
door. Through the PUD flexibility, staff recommended that the stacking lane
be reduced to three car lengths and the applicant is providing space for four
vehicles.
Discussion ensued on the outdoor storage area and the fact that the request
was for three semi trailers and a compactor. Commission Hunten pointed out
that currently there is a small delivery truck parked in the area as well. Mr.
Sargent indicated that size truck would normally be parked in a regular
parking stall. The outdoor storage would be for the trailers that are parked in
the dock area for an extended period of time. Mr. Brixius interjected that the
outdoor storage area would have to be striped for the trailers. Commissioner
Hunten questioned where adjoining tenant's employees would park.
Commissioner McKenzie inquired where the Domino's delivery truck would
park and how that might interfere with the proposed stacking lane and drive
aisle.
Mr. Sargent reported that the water main located to the west and north of the
building has had a history of water main breaks. Staff recommended the
applicant consider replacement of this water main as part of the site
improvements; however, the applicant does not feel the need to replace it at
this time. He added that the city engineer recommended that storm water
quantity and quality be addressed. The existing storm water currently enters
the storm sewer without any treatment or rate control.
Commissioner Brinkman questioned whether or not the water storage tank
Planning Commission Meeting 3 March 5, 2013
that CVS installed was intended to control water from the shopping center's
parking lot and Mr. Brixius stated that storage tank was only for the CVS lot.
Mr. Jacobsen added that staff had discussed concerns with water runoff and
area flooding with Kraus Anderson, but under the guidelines of the Bassett
Creek Watershed District, the city has no authority to require them to address
water quality and quantity issues. The project will not increase the
impervious surface area.
Mr. Sargent explained that the site is located in a Community Business
zoning district and outdoor storage is allowed as an accessory use with a
conditional use permit. The outdoor storage area must be landscaped, fenced
and screened from view of adjoining properties, the area must be surfaced
with concrete or bituminous, and should not take up required parking
spaces. He stated that staff does not feel the outdoor storage area is
adequately screened from the residential property to the west. According to
the applicant, some of the landscaping in that area was removed to
accommodate an expansion of the Good Samaritan Society and they feel
current sightlines should remain. Staffs viewpoint is that the current CUP
application is a new proposal and an intensification of the outdoor storage
area, which moves it closer to the western property line, and triggers the city
code requirement for ample screening.
Per CUP requirements, the proposed plan is consistent with the
Comprehensive Plan, the property is located in a commercial district and the
outdoor storage does not change the character of the neighborhood, there
would be no depreciation in value of the neighborhood, and the proposed
use complies with other zoning district criteria, including traffic generation.
Traffic patterns should not be affected along the public rights -of -way due to
the outdoor storage. Nearby residences would be affected due to the lack of
screening to the west.
Mr. Sargent explained that a PUD provided the grouping of lots or buildings
for development in a coordinated manner. A PUD is intended to introduce
flexibility of site design for the conservation of land and open space.
Shopping centers are interpreted as having more than one principal building
and are handled as a planned unit development.
The proposed facelift would be consistent with the New Hope Design
Guidelines as the color scheme includes warm tones, a mix of textures and
building materials. Site plan review is triggered by modification of or
additions to a building that increased the gross floor area of the building by
25 percent or more. This proposal modifies the outside of the building by
adding a new fagade. The existing metal canopy would be removed and
corrugated metal in varied colors would be used either vertically or
horizontally to break up the facade wall as an architectural element. The
existing brick would be stained using warm building colors including deep
brown, brown, tan and black. The heights of the parapets would be varied to
create a more aesthetic appeal. More than 60 percent of the building face is
brick and glass.
The applicant would be submitting a revised comprehensive sign plan to
Planning Commission Meeting 4 March 5, 2013
insure that all tenant signage would be sized appropriately and have the
same look.
Property owners within 350 feet of the site were notified and a public hearing
notice was published in the New Hope /Golden Valley SunPost. Staff did
receive a few phone calls and no one objected to the proposal.
Mr. Sargent stated that staff was generally supportive of the proposed
application and the upgrade to the shopping center. The addition would be a
great asset to Arc and a benefit to the community. He reiterated that staff
does have some concerns including: inadequate screening from the
residential property to the west, lack of dumpster enclosures, and inadequate
drive aisle width along the north side of the building.
Mr. Sargent explained that the applicant had responded to staff concerns just
prior to the meeting. He explained that the applicant proposed to widen the
drop -off lane from eight feet to 12 feet, they desired to maintain the one -way
drive lane of 20 feet, they would set the building back an additional four feet
from the north lot line, eliminate one trailer dock, and allocate $10,000
toward plantings on the west property line. Staff would have to review a new
landscaping plan to determine the acceptability of plantings on the west
property line.
Mr. Sargent stated staff was recommending that this request be continued
until the April Planning Commission meeting to give the applicant ample
time to correct all zoning code requirements not currently met. The Planning
Commission could recommend approval with additional conditions and
have the applicant submit revised plans for staff to review prior to the
Council meeting.
Commissioner Landy indicated concern with the 20 -foot drive aisle and
whether or not it would be wide enough for West Metro Fire's equipment.
Mr. Sargent responded that plans had been reviewed by the fire marshal and
the indication was that 20 feet was adequate.
Commissioner Brinkman pointed out that the fire marshal had requested two
additional fire hydrants but he did not see them on the plans. Mr. Brixius
stated that the applicant would need to meet all elements of the fire code.
Commissioner Houle asked for the location of the fire department
connection, which could impact circulation around the building. He
questioned whether or not a car could be parked in front of an exit door. He
stated that at the Design and Review Committee meeting they had discussed
the number of breaks in the water main. Mr. Sargent replied that the city
engineer and public works staff had indicated there were enough breaks in
the line to warrant replacement. It is a private line and out of the city's
jurisdiction to require replacement. Houle cautioned that there may be a
public safety issue for West Metro Fire if that line served the sprinkler system
and fire hydrants.
Commissioner Houle stressed that rooftop units must be screened from view
Planning Commission Meeting 5 March 5, 2013
and wondered how that would be accomplished if the parapets were
lowered. Mr. Sargent responded that the applicant had indicated the rooftop
units would be adequately screened. Houle commented that RTUs visible
above the parapets would not be a step forward.
Commissioner Houle questioned if a topographical survey had been
submitted for the west and north property lines to know if the sight lines are
accurate. Mr. Brixius answered a topographic survey was submitted and
staff requested the landscape plan be located on the topographic. A cross
section was submitted for the properties to the north. Staff does have
concerns about where the sight lines come across the top of the trees and
gaps between trees, which was why staggering the plantings was suggested.
Commissioner Houle suggested that along with the upgrades at Midland
Center measures should be taken to alleviate the storm water issue, especially
knowing that the site is over - parked. There would be ample area to construct
a feature to provide for rate and quality control.
Commissioner Schmidt wondered if replacing the water main should be a
condition of approval or if the fire marshal should address it as a safety
requirement. Mr. Steve Sondrall, city attorney, stated that the city would
need a nexus as to why it was being required. It is a private water line and
was not mentioned in the fire marshal's report. Mr. Sargent commented that
the water line was maintaining pressure and was functional.
Commissioner McKenzie inquired if calculations were submitted as to fire
flow for the added sprinkler system and hydrants.
Commissioner Hunten stated she was glad to see the center being upgraded,
but was disappointed with the usage of metal and, in her opinion, an
outdated color scheme. Mr. Brixius responded that with the changes
proposed and the elimination of the awning, the proposed metal usage
would be much less than the previous arrangement. The metal would be
used as an accent and more brick would be exposed. The windows would be
more visible. The Design Guidelines emphasize earth tone colors for the
buildings.
Commissioner Hunten stated that there did not appear to be ample space for
trash enclosures at the back of the building or by the Laundromat to
accommodate emptying the dumpsters by the trash hauler's truck. Chair
Svendsen mentioned that the dumpsters are generally on wheels and would
need to be moved out of the enclosure on trash day for the hauler.
Commissioner Houle pointed out that trash enclosures are required on all
projects in the city.
Mr. Brixius stated that the fire marshal asked for hydraulic calculations
showing adequate water supply for current and future systems. Two
alternatives were suggested in the list of conditions of approval for the trash
enclosures.
Commissioner Hunten commented that the pylon sign on Winnetka was
Planning Commission Meeting 6 March 5, 2013
barely visible for anyone driving by the shopping center and did not feel it
was helpful for the businesses. The mature height of boulevard trees and the
placement of signage should be better coordinated.
Mr. Ken Piper, architect of record with Tanek Architects, 118 East 26th Street,
Minneapolis, came forward. Mr. Piper thanked the Commission for their
time in reviewing this request.
Mr. Piper stated that at the time of the CVS construction approximately 550
feet of the water line through the west side of the site from south to north
was replaced. On the line that runs east to west, there has only been one
break in the last five years and it was repaired. They are confident that issue
has been addressed.
A topographic survey was submitted and all the site sections were done
utilizing the survey. The high point is the northwest corner of the property
and there is a fair amount of exposure looking down to the site. He explained
that there was a lot of mature growth on the west side at the time of the Good
Samaritan addition. A construction easement was required for the
construction and the trees were removed at that time. Good Samaritan did
not require the trees be replaced. Mr. Piper stated Midland was willing to
look at landscaping there, but believed that growth was the way to handle
the screening on the property line at the higher trajectory. On the north side,
conifers would be planted at a height of six to eight feet with a mature height
of 12 to 20 feet.
Mr. Piper noted that they were trying to reuse some of the materials for the
upgrade, such as painting the brick. There would be some limitations on the
parapet based on the structural capacity. They were confident they would
meet the city's requirements and be able to screen the rooftop units from
Medicine Lake Road and Winnetka Avenue with a combination of parapets
and painting the units. Chair Svendsen pointed out that the RTUs must be
screened from adjacent properties, as well as the street.
Mr. Piper clarified that the outdoor storage area would contain the trash
compactor and two trailers. The compactor location would be closest to the
building wall.
Mr. Piper reiterated that there would be a 12 -foot drop off aisle on the north
side of the building with a four -foot clear area next to the building. Bollards
would also be installed. Their rationale for the 20 -foot, one -way drive aisle
was that it would help with traffic flow as it approached CVS on the south
end of the property. The drive aisle would be signed as one -way behind the
shopping center. Commissioner McKenzie pointed out that vehicles could
access the site from Medicine Lake Road and requested appropriate signage
so drivers knew to immediately turn east into the CVS parking lot.
Commissioner Houle questioned where the Domino's drivers park. Mr. Piper
indicated the drivers would be parking in the front parking lot in designated
spaces. Commissioner Hunten clarified that all employees would need to
enter the site from Winnetka Avenue to park at the back of the shopping
Planning Commission Meeting 7 March 5, 2013
center. Mr. Piper maintained that the one -way traffic would create a safer
flow.
Ms. Janet Goossens, Kraus Anderson, 4210 West Old Shakopee Road,
Bloomington, came forward. She stated that Golden Valley TV moved closer
to the south end of the shopping center and Backstage Bar and Grill would
occupy three tenant bays.
Mr. Brixius clarified there would be no parking on the north side of the
building and that area would be solely for the drive through circulation and
dumpster locations. Mr. Piper concurred. Ms. Goossens asked that two
parking spaces be allowed to stay on the far northeast corner as the dentist in
the adjacent building parks there. All other parking along the north side of
the building would be removed.
Mr. Piper stated that there would be a striped pedestrian connection on the
north by the Laundromat to Winnetka Avenue and there was an existing
connection from CVS to Medicine Lake Road. There would be a number of
accessible ramps in the sidewalk and additional parking stalls. The addition
would be fully sprinkled. There would be a two -hour fire wall where the two
buildings connect. In addition to stubbing the main, the main would be
extended to the laundry so it is ready for distribution at the time permits
would be pulled for tenant improvements. The fire department connection is
near the end of the hallway between the new addition and Cinema Grill. The
hallway conforms by way of certain widths and nomenclature that allows it
to be under code.
Commissioner Brinkman wondered if consideration had been given to
widening the pavement for the drive aisle to allow for two -way traffic and
the 12 -foot drop off area. Mr. Piper commented that the grade increased
rapidly to the north. Their intent was not to increase the impervious surface.
They felt that the 20 -foot drive aisle would be adequate and one -way traffic
would be safer. They considered widening the pavement and constructing a
retaining wall, but decided against that approach.
Commissioner Houle wondered how staff felt about the one -way traffic. Mr.
Brixius replied that staff was initially under the impression that two -way
traffic was best. At the Design and Review Committee meeting, after much
discussion on one -way versus two -way traffic, the one -way option was
brought forward as the applicant's preferred option. The city engineer did
not comment on the one -way arrangement. Staff was familiar with the
current two -way arrangement and was hesitant to introduce the one -way
pattern. Brixius added that the north side of the property is the preferred
drop -off area and this design works as far as how Arc functions.
Mr. Piper commented that they had tried to work with staff regarding the site
design, safety, and clearance away from the building. From Arc's perspective,
flow is important from the donation drop -off to salvage. They have reduced
the expansion by 207 square feet and eliminated one trailer on the site.
Commissioner McKenzie stated he liked the overall concept of the project
Planning Commission Meeting 8 March 5, 2013
and was in agreement with the one -way traffic and the fact that it would be
more efficient and safer. He inquired as to the on -site drainage flow. Mr.
Piper answered that on the west side there were three catch basins to address
the drainage on that side. Along Winnetka there are a total of five catch
basins and the parking lot runoff flows east, as well as the runoff from the
north side of the building. CVS constitutes 25 to 30 percent of the site and
their underground tank takes care of the southern quarter of the total site.
Mr. Piper indicated that Kraus Anderson felt the drainage issues on site were
adequate. Commissioner McKenzie commented that the drainage issues
included a storm sewer network issue for the area rather than just a site issue.
By taking out a few excess parking stalls, Kraus Anderson would be able to
improve its impervious situation and add a feature, such as a rain garden. It
would add a natural landscaping feature, improve water quality, and offer a
beneficial public image by putting groundwater back into the ground.
Commissioner McKenzie added the petitioner should be sure there was fire
flow as well as fire pressure for the water mains.
Ms. Laurel Hansen, director of Arc Value Village thrift stores, came forward
to answer questions of the Commission. She stated that as a green business,
they recycle millions of pounds of merchandise per year. The trailers are a
key component of that operation. The minimum numbers of trailers needed
to keep the operation flowing is two; One for textiles /recycling and the
second for seasonal products. The third dock would be for the compactor.
Ms. Hansen mentioned that their Richfield operation was set up the same
way as this location in that CVS is located in close proximity and the traffic
flow around the mall was redirected from two -way to one -way. The change
has been positive and has eliminated speeding in the area. She thanked the
Commission for considering this application and stated that, after 20 years in
New Hope, the expansion was vital to what they do and the people they
serve. All of the money they raise goes back into the community. Arc
generates a lot of traffic to the center which helps the other businesses in the
area. All of the tenants will benefit from the facelift to the center.
Chair Svendsen requested clarification on trash enclosures for the dumpsters.
Mr. Piper replied that due to a large number of utility lines running behind
the shopping center, it would be difficult to construct trash enclosures with
footings. He indicated they could group several dumpsters together in
various locations on the west side of the center. Mr. Piper stated that they
were asking for consideration to vary from city standards on the trash
enclosure requirement. Mr. Brixius stated that he had recommended they
provide details regarding the location of dumpsters and trash enclosures or
provide an alternative plan designating locations, containment, and screening
of the shopping center dumpsters. Currently, the shopping center is an
existing business and the conditions predated the existing enclosure
ordinance. Along the north and west sides, the dumpsters need to be
accessible and screened. The city may need to consider some flexibility
through the PUD; however, the city would need assurances by management
that the dumpsters are monitored to be certain they do not move from place
to place. Ms. Goossens indicated she would designate and stripe acceptable
areas near the building as the dumpster locations. She added that
Planning Commission Meeting 9 March 5, 2013
landscaping would provide screening on the north lot line. Mr. Brixius
maintained that Kraus Anderson management would have to be responsible
for keeping the dumpsters in the proper locations in the future. Ms. Goossens
added there is a management person on site four hours daily.
Mr. Piper commented that he appreciated the Commission's time in
considering this application. He stated Kraus Anderson hoped the
Commission would recommend approval based on conditions rather than
postponing a decision for another month, as moving forward was critical to
the project.
Chair Svendsen inquired if anyone in the audience wished to address the
Commission.
Ms. Molly Lindblad, 15 East Franklin Avenue, Minneapolis, commented that
she was supportive of Arc's expansion. She explained that her brother has
down's syndrome and her family has benefitted from Arc's services for about
40 years. She was confident that the expansion of the sales floor would
translate into more services available for other families.
Mr. Andrew Odney, Colliers International, 10135 48th Avenue North,
Plymouth, came forward. He stated he represented Arc in their real estate
dealings. His brother -in -law has severe special needs and Arc has been a
tremendous advocate for the family. Without Arc stores, the opportunities
for special assistance for the family may not have been available. He added
that he donates to Arc and shops at this store and was excited for the
potential expansion. He commented that the expansion and facelift to
Midland Center would be a great asset to the community and Arc's mission.
Ms. Goossens added that Kraus Anderson had been wanting to renovate the
center for a long time. They are now able to complete the renovations due to
having two long -term leases at the shopping center — Cinema Grill and Arc
Value Village.
There was no one else in the audience that wished to speak at the public
hearing.
Motion by Commissioner Houle, seconded by Commissioner Landy to close
the public hearing. All voted in favor. Motion carried.
Mr. Brixius asked for feedback from the Commission on the one -way traffic
pattern.
Commissioner Houle stated he felt the project should be tabled to the April
Planning Commission meeting to allow time for staff to review the most
recent plans and allow time for the applicant to address additional issues.
Discussion ensued on whether or not the Commission should conduct a
special meeting on this issue prior to the March 25 City Council meeting. Mr.
Sargent answered that if detailed revised plans were received in the next
week, staff would be able to review them and make a determination based on
Planning Commission Meeting 10 March 5, 2013
feedback received from the Commission and attaching conditions of
approval for Council review.
Mr. Sondrall reminded the Commission that procedures would need to be
followed if a special Planning Commission meeting was called.
Mr. Jacobsen interjected that one -way traffic around the building would not
be a problem. The trash enclosures could be addressed by the applicant. The
water main and storm water issues discussed were not under the city's
control.
Commissioner Hunten added that the fire flow issue would be for fire
department follow through once the new hydrants are in place.
Mr. Sargent added that many of the conditions have been addressed since the
planning report was written. The applicant has made a good faith effort by
quickly revising their plans to bring them to this meeting. They should also
provide more detail on the landscaping plan to show the type, number and
location of plantings on the west property line. If the Commission is in
agreement with the 20 -foot wide drive aisle, that will be a condition of
approval. The PUD process would allow flexibility on the dumpster locations
and screening as a condition of approval.
Motion Motion by Commissioner Schmidt, seconded by Commissioner Landy, to
Item 4.1 approve Planning Case 13 -01, conditional use permit/planned unit
development, site and building plan review, and comprehensive sign plan,
2717 Winnetka Avenue North, Daniel Engelsma, petitioner, subject to the
following conditions:
1. A 20 -foot wide drive aisle accommodating a one -way circulation of
traffic around the back side of the shopping center shall be
acceptable given the following criteria:
a. The drop off service lane for Arc's Value Village shall be a
minimum of 12 feet in width, the location and design of the
service lane shall not interfere with on -site traffic circulation,
shopping center deliveries or trash collection.
b. The 20 -foot fire lane used to accommodate emergency vehicle
access shall remain unencumbered at all times.
c. No parking shall be permitted along the north side of the
building. Applicant shall provide a sign plan that posts no
parking signs and provide a management plan that outlines how
this parking prohibition will be enforced.
d. No snow storage shall be located on the pavement area on the
north side of the building. Snow storage shall not interfere with
on -site traffic circulation patterns nor reduce the width of
required drive lanes or fire lanes.
e. All trash enclosures along the north side of the building shall
be located in designated area approved by the city. The location
of trash equipment must be accessible to trash hauler but shall
not interfere with the tenant delivery areas, the approved service
lane, drive lanes, or the required fire lane.
Planning Commission Meeting 11 March 5, 2013
f. No pizza delivery pick -ups shall occur along the north side of
the building.
g. Applicant shall provide a sign plan that identifies the type and
location of all directional signs to be installed directing the
traffic flow as one -way around the shopping center. This sign
plan shall be reviewed and approved by the city.
2. In relation to the existing dumpsters, the following shall apply:
a. Specific locations for all dumpsters shall be designated on the
site plan, and delineated on the site in a permanent manner.
b. The site plan shall indicate proper screening of the dumpsters.
c. The shopping center shall create a management plan for the
maintenance of the dumpsters in relation to keeping them
contained in their designated areas, maintaining the approved
screening, and insuring that they are kept in a clean and orderly
manner.
3. Drop off activities (donations) shall occur only via the proposed
drop -off lane with the assistance of store personnel.
4. Plantings north of the drop -off lane and outdoor storage area shall
be located (staggered) and sized to provide a full and immediate
screen from the adjacent property to the north.
5. Landscaping of appropriate sizes and number shall be extended
along the west lot line in a staggered row of plantings to screen the
loading and outdoor storage areas from the residential use to the
west.
6. The landscape plan shall be modified to note how plant installation,
irrigation, and maintenance may occur to insure tree survival and
growth.
7. Site drainage and utilities shall be subject to approval by the city
engineer.
8. The rear of the building (north and west facades) shall be painted to
improve their appearance.
9. Lighting fixture details shall be submitted subject to city approval.
10. All rooftop equipment shall be screened from view of abutting
properties and rights -of -way.
11. The following sign - related sign plan shall be satisfied:
A. The sources of all lights shall be shielded of direct visibility of
the light source. This standard shall also apply to any light
banding or light architectural accents.
B. All individually designated tenant sign areas shall be sized not
to exceed 15 percent of the total fagade tenant bay.
C. All new signs shall be subject to permit.
D. The comprehensive sign plan shall address the shopping
center's freestanding signs.
12. All submitted plans shall be subject to review and comment by the
city fire marshal and all applicable requirements of the Fire Code
shall be satisfied.
13. Applicant to enter into a conditional use permit/planned unit
development, site improvement agreement to be prepared by the
city attorney.
14. Applicant to provide a performance bond with amount to be
Planning Commission Meeting 12 March 5, 2013
determined by the city engineer and building official.
15. Comments of other city staff.
Voting in favor: Brinkman, Dumonceaux, Hunten, Landy, McKenzie,
Schmidt
Voting against: Houle, Svendsen
Absent: Nirgude
Motion approved.
Chair Svendsen stated that the City Council would consider this planning
case at its March 25 meeting and requested the petitioner to be in attendance.
Planning Case 13 -02 Chair Svendsen introduced Item 4.2, Ordinance #13 -03, an ordinance
Item 4.2 amending the New Hope Sign Code regarding changeable copy sign
requirements, city of New Hope, petitioner.
Mr. Sargent stated that in January 2013 the Codes and Standards Committee
reviewed a proposed text amendment related to the changeable message
signs. School District 281 was considering changing the existing Cooper High
School monument sign at Corner Park with an illuminated changeable copy
sign. City code requires a 100 foot setback to adjacent properties in the R -1
zoning district. Signs can be no brighter than 500 lumens and the message can
change no more frequently than once every five seconds. Corner Park is
located in an R -1 single family residential zoning district and is surrounded
by residential properties. There would be nowhere on the property to place a
changeable copy sign and meet code requirements.
The proposed amendment would reduce the minimum setback from 100 feet
to 30 feet from residential properties. An automatic dimming device to
control the sign's brightness would be required to reduce negative impacts to
surrounding properties. The maximum illumination at an adjacent property
line would be no greater than 0.4 foot candles above ambient light readings.
Mr. Sargent stated staff recommended approval of the ordinance
amendment. He added that the amendment would relate to all signs in
residential areas throughout the city.
Commissioner Houle clarified that the message copy could be changed every
five seconds. He questioned how scrolling messages worked with the five
second rule. Mr. Sargent answered that the current ordinance does not allow
for any type of animation or scrolling. The change would have to be
instantaneous with a static message.
Mr. Brixius mentioned a couple word changes in the ordinance: 1) 3-
50(k)91)d3iv to change the last word from district to dwelling; and 2) 3-
50(k)(1)d6 change ... lumens per "square meter foot" to ... lumens per
"square meter" and delete "foot."
Motion Motion by Commissioner Landy, seconded by Commissioner Brinkman, to
Item 4.2 approve Ordinance #13 -03, an ordinance amending the New Hope Sign
Code regarding changeable copy sign requirements, city of New Hope,
Planning Commission Meeting 13 March 5, 2013
petitioner.
Voting in favor:
Brinkman, Dumonceaux,
McKenzie, Schmidt, Svendsen
Voting against: None
Absent: Nirgude
Motion approved.
Houle, Hunten, Landy,
Chair Svendsen stated the City Council would consider this ordinance
amendment at its March 25 meeting.
COMMITTEE
REPORTS
Design and Review Chair Svendsen stated the Design and Review Committee met in February
Committee with the petitioner. Mr. Jacobsen reported that there were no pre- application
Item 5.1 meetings conducted and staff was not aware of any new planning
applications for April. The committee members would be contacted if an
application was submitted.
Chair Svendsen appointed Commissioner McKenzie to the Design and
Review Committee along with himself and Commissioners Houle and
Nirgude, and Commissioner Dumonceaux to the Codes and Standards
Committee with Commissioners Schmidt, Brinkman, and Hunten.
Commissioner Landy will continue as a floater.
Codes and Standards Chair Svendsen reported that the Codes and Standards Committee met in
Committee January. Mr. Sargent stated the next meeting is scheduled for March 20.
Item 5.2
NEW BUSINESS There was no new business.
OLD BUSINESS
Approval of Minutes Motion by Commissioner Landy, seconded by Commissioner Brinkman, to
Item 7.1 approve the Planning Commission minutes of November 7, 2012.
Commissioner Houle abstained. Balance of commissioners voted in favor.
Motion carried.
Motion by Commissioner Landy, seconded by Commissioner Brinkman, to
approve the Planning Commission minutes of December 4, 2012. All voted
in favor. Motion carried.
Commissioner Houle commented on a statement made by Mayor Hemken
at the workshop on December 4 that once a decision was made on a
planning application by the City Council that city commissioners should
stand as a united front with the Council. He indicated that he was a
taxpayer as well as a city commissioner and sometimes disagreed with the
decisions made by the Council. The fact that he was part of a city
commission should not bind him to one way of thinking. Commissioner
Hunten concurred.
ANNOUNCEMENTS Chair Svendsen announced the Remodeling Fair would be held on April 6,
Planning Commission Meeting 14 March 5, 2013
2013.
ADJOURNMENT The Planning Commission meeting was unanimously adjourned at 9:45 p.m.
Respectfully submitted,
Pamela Sylvester, Recording Secretary
Planning Commission Meeting 15 March 5, 2013