IP #795.�Mor the full report on
City Council agenda
A ,k ackets
lanning Commission
, ?.genda packets.
PROJECT NO. 795
Bass Lake Road Apartments Feasibility Study
EDA Res. 06 -01 1/9/06 Resolution authorizing an interim agreement with PariPassu /Trio Development for the
Bass Lake Road Apartments redevelopment project (8400 and 8420 Bass Lake Road and
8401, 8411, and 8421 58 Avenue) (improvement project no. 795)
Res. 06 -33 2/13/06 Resolution approving the application to Hennepin County's Transit Oriented
Development grant program for funds to assist with the redevelopment of the Bass Lake
Road Apartments site (8400 and 8420 Bass Lake Road and 8401, 8411, and 8421 58
Avenue) (improvement project no. 795)
Item 8.2 2/27/06 Update on the Bass Lake Road Apartments redevelopment project (8400 and 8420 Bass
Lake Road and 8401, 841.1, and 8421 58 Avenue) (improvement project no. 795).
EDA Res. 06 -02 3/27/06 Resolution authorizing the extension of the interim agreement with PariPassu /Trio
Development for the redevelopment of the Bass Lake Road Apartments site (8400 and
8420 Bass Lake Road and 8401, 8411, and 8421 58th Avenue) (improvement project no. 795)
EDA Res. 06 -03 4/24/06 Resolution authorizing the second extension of the interim agreement with PariPassu /Trio
Development for the redevelopment of the Bass Lake Road Apartments site (8400 and
8420 Bass Lake Road and 8401, 8411, and 8421 58th Avenue) (improvement project no. 795)
EDA Res. 06 -04 5/8/06 Resolution authorizing a third amendment to the interim agreement between the
Economic Development Authority in and for the city of New Hope and PariPassu
Development for the redevelopment of the Bass Lake Road Apartments site, which
increases the budget for fees for Krass Monroe, P.A. (improvement project no. 795)
Res. 06 -89 6/12/06 Resolution accepting PariPassu Development's withdrawal from the proposed Bass Lake
Road Apartments redevelopment project (improvement project no. 795)
Res. 06 -96 6/26/06 Resolution approving application to Metropolitan Council's Livable Communities
Demonstration Account Development grant program for funds to assist with the
redevelopment of the Bass Lake Road Apartments site (8400 and 8420 Bass Lake Road and
8401, 8411, and 8421 58 Avenue) (improvement project no. 795)
Item 8.3 9/25/06 Motion authorizing staff to obtain an appraisal of the Bass Lake Road Apartments (8420
Bass Lake Road and 8421, 8411, and 8401 58 Avenue) from Herman Appraisal Services,
Inc. (improvement project no. 795)
Item 8.6 02/26/07 Motion authorizing staff to coordinate with Insignia Development on an exclusive
negotiation agreement for the Bass Lake Road Apartments site and authorizing the city
attorney to negotiate the potential acquisition of the property (improvement project no.
767/795)
EDA Res. 07 -01 5/14/07 Resolution authorizing an interim agreement with Insignia Development for the Bass
Lake Road Apartments redevelopment project (8400 and 8420 Bass Lake Road and 8401,
8411, and 8421 58t' Avenue) (improvement project no. 795)
Also motion by Nolte /Stauner to approve counteroffer discussed at 5/7 w/s
Item 8.2 5/29/07 Motion authorizing application to the Metropolitan Council's Livable Communities
Demonstration Account Development Grant program for funds to assist with the
redevelopment of the Bass Lake Road Apartments site (8400 and 8420 Bass Lake Road and
8401, 8411, and 8421 58th Avenue) (improvement project no. 795) Nolte /Sommer —
authorized preparation of grant application
Res. 07 -101 6/25/07 Resolution approving application to Metropolitan Council's Livable Communities
Demonstration Account Development Grant program for funds to assist with the
redevelopment of the Bass Lake Road Apartments site (8400 and 8420 Bass Lake Road and
8401, 8411, and 8421 58t Avenue ( (improvement project no. 795)
Res. 07 -116 7/23/07 Resolution calling for a closed meeting of the New Hope City Council authorized by
Minn. Stat. §13D.05 to discuss a counter offer for the purchase of Bass Lake Road
Apartments (improvement project no. 795)
Item 5b.2 8/13/07 Mayor Opem introduced for discussion Item 5b.2, Update regarding purchase of Bass
Lake Road Apartments (improvement project no. 795)
Res. 07 -123 8/27/07 Resolution authorizing acquisition of property at 8400 and 8420 Bass Lake Road and 8401,
8411 and 8421 58 Avenue North by direct negotiation (Bass Lake Road Apartments)
(improvement project no. 795)
Res. 07 -124 8/27/07 Resolution selecting Evergreen Land Services (ELS) to provide relocation services in
connection with the acquisition of the Bass Lake Road Apartment complex (improvement
project no. 795)
Res. 07 -125 8/27/07 Resolution authorizing award for inspection services related to pre - demolition building
survey for the Bass Lake Road apartments project (improvement project no. 795)
Acquisition — August, 2007 (see project #836)
Res. 07 -130 9/10/07 Resolution authorizing addendum to purchase agreement for the Bass Lake Road
Apartments (improvement project nos. 795 and 836)
Item 8.2 11/26/07 Update from Insignia Development regarding the Bass Lake Road apartment site
(improvement project no. 795). Grant a 90 -day extension; city attorney to draft new
agreement with contingency.
Item 10.2 11/26/07 Resolution authorizing closed meeting to discuss development of new purchase offer.
EDA Res. 08 -02 1/28/08 Resolution approving first amendment to interim agreement with Insignia Development
for the Bass Lake Road Apartments redevelopment project (improvement project no. 795)
Res. 08 -136 9/22/08 Resolution requesting the Hennepin County Housing and Redevelopment Authority
(HRA) allow an expansion of eligible uses and extension of project deadline to Hennepin
County's Transit Oriented Development grant program for funds to assist with the
redevelopment of the Bass Lake Road Apartments site (8400 and 8420 Bass Lake Road and
8401, 8411, and 8421 58th Avenue) (improvement project no. 795)
EDA Res. 09 -01 2/9/09 Resolution terminating the Interim Agreement with Insignia Development for non-
performance (improvement project no. 795
EDA
IL
Request for Action
IL VI R2
Originating Department
Approved for Agenda
Agenda Section
Community Development
_ January 9, 2006
EDA
Item No.
_.
By: Kirk McDonald, CD Director
By :i
4
Kim Green, CD Assistant
Resolution authorizing an interim agreement with PariPassu /Trio Development for the Bass Lake Road
Apartments redevelopment project (8400 and 8420 Bass Lake Road and 8401, 8411, and 842158th Avenue)
(improvement project no. 795)'
Requested Action
Staff requests that the Economic Development Authority (EDA) approve a resolution authorizing an interim
agreement with the preferred redeveloper for the Bass Lake Road Apartments site, PariPassu /Trio
Development. The Council reviewed the interim agreement at the work session on December 19. The
agreement outlines how preliminary redevelopment costs and responsibilities will be shared with the
redeveloper.
Policy /Past Practice
Priority goal number two emphasizes the maintenance and redevelopment of commercial and residential
properties. To assist with this goal, the city often selects a preferred redeveloper and participates in a
development agreement for the redevelopment of a site in the city.
Background
On November 28, 2005, the EDA approved a resolution for a 120 -day exclusive negotiation period with
PariPassu /Trio Development for the redevelopment of the Bass Lake Road Apartments site. PariPassu /Trio
was one of three development teams that participated in a developer selection process, which began in the
spring of 2005. City staff and consultants have met with PariPassu /Trio several times in the past few weeks to
discuss the concept plans and begin the negotiation of a term sheet, which is expected to be completed by
March 28, 2006.
At the December 19 work session, staff Erovided an update to the Council on the p rogress made at the
Motion by / �� Second b
f ,
To:
I: \RFA \PLANNING \Livable Communities \ Bass Lake Road Apts \Q & R- Resolution approving the interium agreement with
PariPassTrio for BLR project.doc
Request for Action, Page 2 of 3
January 9, 2006
meetings with the redeveloper. Staff and PariPassu /Trio Development have identified two basic goals to
accomplish during the 120 -day negotiation period. The first goal is to complete a term sheet and understand
the financial feasibility of the project. The second goal is to develop a concept plan. To accomplish these goals,
staff created two tracks for moving forward: 1) the development agreement track and 2) the planning track.
The two tracks will occur simultaneously.
1) Development Agreement Track
The goals of the development agreement track for the 120 -day exclusive negotiation period are to prepare a
term sheet and determine financial feasibly. At the December 19 work session, staff presented a tentative
interim agreement for the Council to review. The idea for the interim agreement was discussed at the initial
meeting with the redeveloper and city staff, where several key items were identified that need to be
addressed to determine if and how the project will move forward. City staff and the redeveloper view the
negotiation process as a partnership, so an interim agreement was proposed to outline how the partners will
split the costs and the responsibilities in this early stage of negotiation.
The interim agreement contains four parts. Part one describes the interim nature of the agreement. Part two
identifies the undertakings of the redeveloper and associated completion dates. PariPassu /Trio will be
responsible for conducting a Phase I environmental assessment of the site and completing soil borings and
other environmental assessments, if needed. PariPassu /Trio will also develop a preliminary site plan, work
with city to analyze economic feasibly, present monthly updates, and negotiate the term sheet with the city.
Part three of the interim agreement describes the undertakings of the city, which include obtaining a
TIF/blight analysis for the redevelopment district, determining allowable density, working to negotiate a term
sheet with the redeveloper, and exploring grant opportunities. The final part, part four, describes the
redeveloper deposit and cost sharing approach. It was tentatively agreed between the city and the
redeveloper that that the preliminary costs would be shared 50/50. The four initial costs identified include:
1. Soil tests
2. Phase 1 environmental analysis
3. TIF/Blight analysis
4. Site survey
Cost estimates were obtained for these proposed services and were included in the interim agreement. City
staff and the redeveloper agreed that each would pay for their own consultant expenses, with the exception of
Krass Monroe's fees for financial analysis, which would be shared 50/50. Since the agreement was originally
drafted and reviewed by the City Council, the soil boring cost estimate changed from $3,200 to $3,500, an
increase of $300, because it was agreed that the northernmost soil boring should be done to a greater depth
(60 -80 feet) to determine piling blow counts (see attached boring location map). In addition, Vince
VanderTop, the city engineer, provided a more detailed cost breakdown for the site survey. He is
recommending that the city proceed with a survey of both the Bass Lake Road Apartments site and a portion
of the city's golf course at a cost of $5,000, as described in the attached email correspondence.
At the December 19 work session, the Council supported the cost sharing agreement as outlined in the
interim agreement, but requested more specific information about the cost of Krass Monroe's services. Krass
IA RFA\ PLANNING\ Livable Communities \Bass Lake Road Apts \Q & R- Resolution approving the interium agreement with PariPassTrio for BLR
project.doc
Request for Action, Page 3 of 3
January 9, 2006
Monroe re- evaluated their estimate of $10,000 to $20,000, and changed the estimate to $15,000. In follow -up
communications, Krass Monroe explained to staff that they always try to accomplish what needs to be done as
efficiently as possible. However, because there are a number of unknowns (such as environmental condition
and soil corrections, financial feasibility, whether the proposed housing product will sell in this market, etc.),
the amount of their fees will depend upon how many of these sorts of "challenges" arise and how much
analysis and negotiation will be needed to address them. Representatives from Krass Monroe believe that
$15,000 is a reasonable estimate. If the services exceed this estimate, staff will inform the Council /EDA and
request direction.
2) Planning Track
The goal of the second track, the planning track, is to develop a concept plan that meets the needs of both the
redeveloper and the city. The redeveloper is in the process of creating up to three concept site plans to help
determine how the building could best be accommodated with minimal impact on the neighborhood and the
city golf course. PariPassu remains interested in arranging a tour for the Council /EDA and other interested
parties to help identify the preferred building architecture and plans to bring back ideas for the tour to city
staff in January. PariPassu and staff agree that public input will be important during the planning process.
After a concept is developed and shared with the Council, it is proposed that an open house be held to solicit
feedback from the community.
The planning track includes planning for the proposed infrastructure improvements to Bass Lake Road,
which will be mostly paid for with federal grant funds. At the December 19 work session, the Council
authorized staff to begin the preliminary survey for the roadway, which will provide for a better
understanding of how the roadway improvements will affect the shape and size of the Bass Lake Road
Apartments redevelopment site. City staff will be seeking authorization from the City Council to complete a
full feasibility report for the roadway improvements at a future meeting.
Funding:
If the EDA formally approves the attached interim agreement, the development team will submit a $500 non-
refundable fee and a $5,000 refundable deposit to cover their portion of incurred costs. The redeveloper will
be required to replenish this deposit when the balance falls below $1,000, upon request by the city. Funds for
the city's preliminary redevelopment expenses will come from the EDA budget. After the TIF district is
established for the project, the city may decide to seek reimbursement for eligible expenses.
Recommendation:
Staff recommends approval of the attached resolution authorizing an interim agreement with PariPassu /Trio
Development.
Attachments:
1. Interim agreement
2. Soil boring location map
3. Email correspondence from city engineer
4. Work plan for planning track
I: \RFA \PLANNING \Livable Communities \Bass Lake Road Apts \Q & R- Resolution approving the interium agreement with PariPassTrio for BLR
project.doc
City of New Hope
EDA Resolution No. 2006- 01
Resolution authorizing an interim agreement with
PariPassu/Trio Development
for the Bass Lake Road Apartments redevelopment project
WHEREAS, the Bass Lake Road Apartment site (the "Site ") consists of approximately 3.6
acres of land with five tax parcels at 8400 and 8420 Bass Lake Road and 8401,
8411 and 8421 - 58th Avenue; and,
WHEREAS the City plans to redevelop the Site into for -sale multi- family housing; and,
WHEREAS, at its meeting on November 28, 2005, the Economic Development Authority
(EDA) authorized a four -month exclusive negotiation period with
PariPassu /Trio Development (the "Redeveloper ") to conduct environmental and
other due diligence, determine Project feasibility and develop a preliminary
concept plan; and,
WHEREAS, in its proposal, the Redeveloper proposes to invest additional time, expertise
and money to continue to work with the City to refine the site plan and examine
the economic feasibility of redeveloping the Site; and,
WHEREAS, preliminary redevelopment activities need to be accomplished and the City and
the Redeveloper seek to work as partners to pay for and accomplish the
necessary tasks.
NOW, THEREFORE, BE IT RESOLVED, that the Economic Development Authority of the city of
New Hope, Minnesota authorizes the interim agreement ( "Exhibit A ") between
the City and PariPassu Development Corp/Trio Development, which outlines
responsibilities and cost sharing agreements between the two parties.
Adopted by the Economic Development Authority of the city of New Hope, Hennepin County,
Minnesota, this 9th day of January, 2006.
k , /)m L l Attest:
Martin Opem Sr., President
/Daniel J. Donahue, Executive Director
Exhibit A
INTERIM AGREEMENT
This INTERIM AGREEMENT entered into effective the 9th day of January, 2006 by and
between the Economic Development Authority in and for the City of New Hope, Minnesota, a
Minnesota public body corporate and politic (the "Authority") and PariPassu Development
Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, following Boisclair Corporation's withdrawal of its proposal in January
2005, in March 2005 the Authority distributed requests for proposals and hosted a developers'
roundtable regarding redevelopment of the Bass Lake Road apartments site (the "Project ");
WHEREAS, several candidates submitted responses and, over the summer, the
candidates met with City and Authority staff and discussed plans for the Project at the July 18,
2005 City Council meeting;
WHEREAS, several development teams submitted proposals to the City, which were
presented to City Council on September 19 and October 10, 2005;
WHEREAS, at its meeting on November 28, 2005, the Authority authorized a four -
month exclusive negotiation period with the Redeveloper to conduct environmental and other
due diligence, determine Project feasibility and develop a preliminary concept plan;
NOW, THEREFORE, in consideration of the premises and mutual obligations of the
parties contained herein, each of them does hereby agree as follows:
1. Interim Nature of Agreement The Authority and the Redeveloper agree that this
Agreement is intended to be preliminary in nature. Before the Authority and the Redeveloper
can make a decision on whether to proceed with the Project, it will be necessary to assemble and
consider information relating to the economics, site assembly, phasing, environmental
remediation and other aspects of the Project. The purpose of this Agreement is to allow the
Redeveloper an opportunity to assemble such information, to prepare a preliminary concept plan
and to negotiate with the Authority concerning the approval of a term sheet (the "Term Sheet ")
with a view to eventual execution of a contract for private redevelopment (the "Redevelopment
Agreement ") which will set forth the rights and responsibilities of the Authority and the
Redeveloper with respect to the Project.
2. Undertakings of the Redeveloper
(a) By January 31, 2006 the Redeveloper will:
Conduct a Phase I environmental assessment of the site.
Complete any soil borings and other environmental assessment
needed to estimate the cost of required environmental remediation
and soil corrections necessary to complete the Project.
(b) From the date hereof through March 28, 2006 the Redeveloper will:
• In consultation with the Authority, the City and City residents,
develop a preliminary concept plan.
• Work with the Authority's redevelopment consultants to analyze
preliminary economic feasibility.
• Present monthly progress reports to City Council.
• Negotiate the Term Sheet with the Authority.
3. Undertakings of the Authority
(a) The Authority agrees to cooperate with the Redeveloper in the
Redeveloper's undertakings, and agrees that during the term of this Agreement the Authority will
not negotiate with any third party in connection with redevelopment of the site.
(b) The Authority will take the following actions:
• By January 31, 2006, determine at least on a preliminary basis
whether the blight test for a redevelopment district is likely to be
met.
• By March 28, 2006, determine the Authority's and the City's
willingness to allow a density that maximizes the financial feasibility
of the Project that is consistent with market conditions.
• Through March 28, 2006, negotiate the Term Sheet with the
Redeveloper.
• On an ongoing basis, explore grant opportunities and other funding
sources.
4. Redeveloper Deposit; Cost Sharing
(a) During the term of this Agreement, the Authority shall pay the fees and
costs of its planning consultants, Northwest Associated Consultants; its engineering consultants,
Bonestroo Rosene Anderlik & Associates; and the City attorney, Jensen & Sondrall, P.A. The
Redeveloper shall pay the fees and costs of its consultants.
K
(b) The Authority and Redeveloper agree to split the following costs equally:
(i) Fees incurred after December 9, 2005 by the Authority's
redevelopment counsel, Krass Monroe, P.A., for financial and
project feasibility analysis, review of blight analysis, review of site
qualification for inclusion in a tax increment district and drafting
and negotiation of a term sheet, and
(ii) Preliminary redevelopment expenses including environmental
analysis, soil borings, blight analysis, boundary survey and other
expenses that the parties agree shall be subject to cost sharing.
The projected budget for these costs is as follows:
Description Projected Amount
Phase I environmental assessment ............................ $ 1,700
Soil borings ................................ ............................... 3,500
Blight analysis ............................ ............................... 9,000
Boundary and topo survey and golf course
topo survey .............................. ............................... 5,000
Fees of Krass Monroe, P.A ................. not to exceed 15,000
(c) Upon execution of this Agreement, the Redeveloper shall pay a non-
refundable fee of $500.00 to the Authority. The Redeveloper shall also make an initial deposit of
$5,000.00 to be applied by the Authority toward the Redeveloper's share of costs incurred by the
Authority which are subject to this Paragraph 4. The Redeveloper shall replenish this deposit
when the balance falls below $1,000.00 upon request by the Authority. The Authority will
reimburse the Redeveloper for its share of costs incurred by the Redeveloper which are subject to
this Paragraph 4.
(d) Before either party incurs expenses of the type set forth in subparagraph
(b)(ii) above, such party shall provide to the other a copy of the contract with the service
provider (or, in the absence of a contract, a statement of the scope and terms of the engagement)
and a statement of the projected fees involved. Both parties must approve expenses prior to their
being incurred.
(e) In accordance with City policy, following approval of the Term Sheet by
the Authority, the Redeveloper will pay all normal and customary City and Authority costs
associated with the plan review and approval process.
5. City and Authority Use of Work Product The Redeveloper shall make available
at no cost to the City and the Authority for their unrestricted use all available non - proprietary
work product, including market analyses, soil and engineering reports, geotechnical reports,
infrastructure construction budgets and other documentation produced specifically for the site.
3
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
G: \WPDATA\N\NEW HOPE \1900C\INTERIM AGREE VIDOC
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
By:
President
By:
Executive Director
Authority Signature Page — Interim Agreement
El
PARIPASSU DEVELOPMENT CORP.
By:
Its:
Redeveloper Signature Page — Interim Agreement
Q�--
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Page 1 of 1
Green Kim
From: Vander Top, Vince T [vvandertop @bonestroo.com]
Sent: Wednesday, December 28, 2005 10:30 AM
To: McDonald Kirk; Green Kim
Cc: Gay Cerney; Wagenaar, Peter M; Quisberg, Jason P; Johnson Guy; Coone Paul
Subject: Bass Lake Road Apartment Survey
I have reviewed the potential redevelopment project with Pete W. Pete is a RLS in our St. Paul office. Pete
started with Bonestroo earlier this year and he brings a lot of knowledge and experience. I'm sure you'll get a
chance to meet him at some point. As this project continues to move forward, Pete would coordinate all of the
Land Surveying requirements. Pete is also familiar with the Paripassu group as he is currently working with them
on another project. Pete also knows Gordy Jensen (Sondrall's partner) from other projects. Overall, Pete's
involvement should greatly improve the communication process over our recent experience with Winnetka Green.
After reviewing the project, we would propose the following survey costs:
Part 1 — Bass Lake Road Apartments
Complete a boundary and topo survey. Include legal description. This would assure that we are all using
the same property lines and boundaries for the development. Lump Sum = $2,800
Part 2 — Addendum to Part #1
If the project continues to move forward and the City purchases the property to sell to the developer, it is
likely that an ALTA Survey will be required. The survey work completed in Part #1 could be converted into an
ALTA survey after the completion of a title commitment by others. Additional time for the surveyor would also be
required equating to approximately $1,000. This part could be discussed further and approved in the future if
necessary.
Part 3 — Golf Course Survey
There is potential for the development to encroach onto the golf course property and possibly impact the
course and parking lot. It would be appropriate to do a topo survey of the parking lot, area around the club house,
and all of hole #9 including the pond, green, and fairway. This work on the golf course property could be
complete for $2,200
At this time, we would only need to move forward on Part #1, but it would be efficient to do Parts #1 and #3 at the
same time. Part #2 can wait.
Also, the Bass Lake Road survey may be starting as early as today. The surveyor is reviewing some things with
Jason Quisberg this morning. The Bass Lake Road survey is independent of the Bass Lake Road Apartment
survey discussed in this email, but the two will be coordinated.
We can review this information this afternoon at our meeting.
Vince
12/28/2005
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INTERIM AGREEMENT
This INTERIM AGREEMENT entered into effective the 9th day of January, 2006 by and
between the Economic Development Authority in and for the City of New Hope, Minnesota, a
Minnesota public body corporate and politic (the "Authority ") and PariPassu Development
Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, following Boisclair Corporation's withdrawal of its proposal in January
2005, in March 2005 the Authority distributed requests for proposals and hosted a developers'
roundtable regarding redevelopment of the Bass Lake Road apartments site (the "Project ");
WHEREAS, several candidates submitted responses and, over the summer, the
candidates met with City and Authority staff and discussed plans for the Project at the July 18,
2005 City Council meeting;
WHEREAS, several development teams submitted proposals to the City, which were
presented to City Council on September 19 and October 10, 2005;
WHEREAS, at its meeting on November 28, 2005, the Authority authorized a four -
month exclusive negotiation period with the Redeveloper to conduct environmental and other
due diligence, determine Project feasibility and develop a preliminary concept plan;
NOW, THEREFORE, in consideration of the premises and mutual obligations of the
parties contained herein, each of them does hereby agree as follows:
1. Interim Nature of Agreement The Authority and the Redeveloper agree that this
Agreement is intended to be preliminary in nature. Before the Authority and the Redeveloper
can make a decision on whether to proceed with the Project, it will be necessary to assemble and
consider information relating to the economics, site assembly, phasing, environmental
remediation and other aspects of the Project. The purpose of this Agreement is to allow the
Redeveloper an opportunity to assemble such information, to prepare a preliminary concept plan
and to negotiate with the Authority concerning the approval of a term sheet (the "Term Sheet ")
with a view to eventual execution of a contract for private redevelopment (the "Redevelopment
Agreement ") which will set forth the rights and responsibilities of the Authority and the
Redeveloper with respect to the Project.
2. Undertakings of the Redeveloper
(a) By January 31, 2006 the Redeveloper will:
• Conduct a Phase I environmental assessment of the site.
Complete any soil borings and other environmental assessment
needed to estimate the cost of required environmental remediation
and soil corrections necessary to complete the Project.
(b) From the date hereof through March 28, 2006 the Redeveloper will:
• In consultation with the Authority, the City and City residents,
develop a preliminary concept plan.
• Work with the Authority's redevelopment consultants to analyze
preliminary economic feasibility.
• Present monthly progress reports to City Council.
• Negotiate the Term Sheet with the Authority.
3. Undertakings of the Authority
(a) The Authority agrees to cooperate with the Redeveloper in the
Redeveloper's undertakings, and agrees that during the term of this Agreement the Authority will
not negotiate with any third party in connection with redevelopment of the site.
(b) The Authority will take the following actions:
• By January 31, 2006, determine at least on a preliminary basis
whether the blight test for a redevelopment district is likely to be
met.
• By March 28, 2006, determine the Authority's and the City's
willingness to allow a density that maximizes the financial feasibility
of the Project that is consistent with market conditions.
• Through March 28, 2006, negotiate the Term Sheet with the
Redeveloper.
• On an ongoing basis, explore grant opportunities and other funding
sources.
4. Redeveloper Deposit; Cost Sharing
(a) During the term of this Agreement, the Authority shall pay the fees and
costs of its planning consultants, Northwest Associated Consultants; its engineering consultants,
Bonestroo Rosene Anderlik & Associates; and the City attorney, Jensen & Sondrall, P.A. The
Redeveloper shall pay the fees and costs of its consultants.
(b) The Authority and Redeveloper agree to split the following costs equally:
(i) Fees incurred after December 9, 2005 by the Authority's
redevelopment counsel, Krass Monroe, P.A., for financial and
project feasibility analysis, review of blight analysis, review of site
qualification for inclusion in a tax increment district and drafting
and negotiation of a term sheet, and
(ii) Preliminary redevelopment expenses including environmental
analysis, soil borings, blight analysis, boundary survey and other
expenses that the parties agree shall be subject to cost sharing.
The projected budget for these costs is as follows:
Description Projected Amount
Phase I environmental assessment ............................ $ 1,700
Soil borings ................................ ............................... 3,500
Blight analysis ............................ ............................... 9,000
Boundary and topo survey and golf course
topo survey .............................. ............................... 5,000
Fees of Krass Monroe, P.A ................. not to exceed 15,000
(c) Upon execution of this Agreement, the Redeveloper shall pay a non-
refundable fee of $500.00 to the Authority. The Redeveloper shall also make an initial deposit of
$5,000.00 to be applied by the Authority toward the Redeveloper's share of costs incurred by the
Authority which are subject to this Paragraph 4. The Redeveloper shall replenish this deposit
when the balance falls below $1,000.00 upon request by the Authority. The Authority will
reimburse the Redeveloper for its share of costs incurred by the Redeveloper which are subject to
this Paragraph 4.
(d) Before either party incurs expenses of the type set forth in subparagraph
(b)(ii) above, such party shall provide to the other a copy of the contract with the service
provider (or, in the absence of a contract, a statement of the scope and terms of the engagement)
and a statement of the projected fees involved. Both parties must approve expenses prior to their
being incurred.
(e) In accordance with City policy, following approval of the Term Sheet by
the Authority, the Redeveloper will pay all normal and customary City and Authority costs
associated with the plan review and approval process.
5. City and Authority Use of Work Product The Redeveloper shall make available
at no cost to the City and the Authority for their unrestricted use all available non - proprietary
work product, including market analyses, soil and engineering reports, geotechnical reports,
infrastructure construction budgets and other documentation produced specifically for the site.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
G : \WPDATAMNEW HOPE \I9\D00INTERIM AGREE VIDOC
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
r
By:
Pr sident
B, `
y
Executive Director
Authority Signature Page — Interim Agreement
2
PARIPASSU DEVELOPMENT CORP.
B
jtS y
Redeveloper Signature Page — Interim Agreement
k.
......... ....
..........
January 11, 2006
Jonathan Lockhart
PariPassu Development
4999 France Avenue South, Suite 248
Minneapolis, MN 55410
Dear Jonathan Lockhart:
As you are aware, the EDA approved a resolution entering into an interim
agreement with your firm at the January 9, 2006 EDA meeting. Enclosed are two
copies of the agreement. Please sign both copies and return one copy to me at
4401 Xylon Avenue North, New Hope, MN 55428 as soon as possible.
Sincerely,
/ Kim
Community Development Assistant
CC: Dan Donahue, City Manager
Kirk McDonald, Community Development Director
tt Qity Clerk (improvement project 795)
4401 Xylon Avenue North ® New Hope, Minnesota 55428-4898 ® www. ci.new-hope.mn.us
City Hall: 763-531-5100 + Police (non-emergency): 763-531-5170 ® Public Works: 763-592-6777 * TDD: 763-531-5109
City Hall Fax: 763-531-5136 ® Police Fax: 763-531-5174 ® Public Works Fax: 763-592-6776
EDA
IL
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Community Development
March 27, 2006
EDA
Item No.
4
By: Kirk McDonald, CD Director
By:
Kim Green, CD Assistant
Resolution authorizing the extension of the interim agreement between the Economic Development Authority
in and for the city of New Hope and PariPassu /Trio Development for the redevelopment of the Bass Lake
Road Apartments site (8400 and 8420 Bass Lake Road and 8401, 8411, and 8421 58 Avenue) (improvement
project no. 795)
Requested Action
Staff requests that the Economic Development Authority (EDA) approve a resolution authorizing an
extension of the term of the interim agreement with the preferred redeveloper for the Bass Lake Road
Apartments site, PariPassu /Trio Development, from March 28, 2006, to April 30, 2006. All other conditions in
the interim agreement remain unchanged, including how preliminary redevelopment costs and
responsibilities are to be shared between the EDA and the redeveloper.
Policy /Past Practice
Priority goal number two emphasizes the maintenance and redevelopment of commercial and residential
properties. To assist with this goal, the city can select a preferred redeveloper and participates in a
development agreement for the redevelopment of a site in the city.
Background
On November 28, 2005, the EDA approved a resolution for a 120 -day exclusive negotiation period with
PariPassu /Trio Development for the redevelopment of the Bass Lake Road Apartments site. PariPassu /Trio
was one of three development teams that participated in a redeveloper selection process, which began in the
spring of 2005. Following a month of discussions, the EDA and the redeveloper entered into an interim
agreement, effective January 9, 2006, which identifies how the preliminary redevelopment costs and
responsibilities are shared between the city and the redeveloper during the negotiation period.
Motion by : Second by
I: \RFA \PLANNING \Livable Communities \ Bass Lake Road Apts \Q & R- Resolution approving extension of interium agreement with
PariPassTrio for BLR project.doc
Request for Action, Page 2 of 3
March 27, 2006
The goal of the negotiation period is to determine financial feasibly, prepare a term sheet, and develop a
preliminary concept plan. On February 27, 2006, staff updated the Council on the steps that have been taken
to better understand the site, the estimated redevelopment costs, and the proposed condominium building.
The steps taken to date include:
1. PariPassu obtained additional soil borings from Braun Intertec, which demonstrated the need for the
building to be constructed on about 400 pilings.
2. PariPassu obtained a Phase 1 environmental analysis of the site. The environmental consultant, Braun
Intertec, did not discover any indication of potential contamination issues on site, and did not
recommend a phase II analysis.
3. The city obtained a TIF analysis inspection. The inspector from LHB determined that the Bass Lake
Road Apartments qualify as blighted and a TIF district can therefore be created for the site.
4. The city engineer conducted a boundary survey of the Bass Lake Road Apartments and the western
portion of the city's golf course.
5. The city engineer examined the realignment of Yukon and Xylon avenues and provided preliminary
sketches to show how the roadway improvements might impact the redevelopment site and adjacent
properties.
6. PariPassu took the City Council and city staff on a bus tour of five projects similar to the proposed
condominiums at Village on the Green to get an idea for the type of structure the City Council would
prefer for the site.
7. At the redeveloper's request, city staff, the city attorney, and the redeveloper met with the property
owner's attorney to discuss the potential negotiated acquisition of the apartments.
8. Weis Builders created a preliminary budget estimate proposal for the condominium building based
on SummerCrest of Edinburgh in Brooklyn Park, the first project viewed by the City Council during
the bus tour.
9. The city submitted a grant application to Hennepin County's Transit Oriented Development grant
program requesting $375,000 to increase the water main capacity serving the redevelopment site.
Staff, consultants, and the redeveloper have continued to work through the details that will allow the City
Council /EDA to assess the financial feasibility of the project. Krass Monroe, the city's financial consultant, has
prepared a very preliminary term sheet the addresses the major points of negotiation between the city and the
redeveloper. Staff would like to review the financial details of the project and discuss the preliminary term
sheet with the Council at a special work session, which has been scheduled on Thursday, March 30, 2006, at
6:30 p.m. Following the work session, staff hopes to work with PariPassu/Trio to revise the term sheet. If the
negotiations move forward as planned, a term sheet will be presented to the Council for adoption at the April
24 Council meeting. To accommodate this timeline, staff and the redeveloper request that the Council
authorize an extension of the term of the interim agreement from March 28, 2006, to April 30, 2006.
Funding
The extension of the interim agreement does not require additional funds. The city's share of the preliminary
redevelopment costs, as outlined in the interim agreement approved by the EDA on January 9, 2006, remain
unchanged.
Request for Action, Page 3 of 3
March 27, 2006
Recommendations /Next Steps
Staff recommends approval of the attached resolution authorizing the extension of the term of the interim
agreement with PariPassu /Trio Development from March 28, 2006, to April 30, 2006. If negotiations move
forward as anticipated, the following steps will occur:
10. Thursday, March 30, 6:30 p.m. Special City Council /EDA work session to discuss financial details of
project and review preliminary term sheet. PariPassu /Trio Development and Krass Monroe to attend.
11. March 31 through April 14. Staff, consultants, and redeveloper to continue negotiations. Term sheet
revised /updated.
12. Term sheet presented to EDA at April 24 EDA meeting.
13. April 30. Extended interim agreement expires.
Attachments
1. Resolution
2. First Amendment to Interim Agreement
3. Copy of original interim agreement, effective January 9, 2006
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION NO. EDA 06 -02
A RESOLUTION AUTHORIZING AN EXTENSION OF THE INTERIM
AGREEMENT BETWEEN THE ECONOMIC DEVELOPMENT
AUTHORITY IN AND FOR THE CITY OF NEW HOPE AND
PARIPASSU /TRIO DEVELOPMENT FOR THE REDEVELOPMENT OF
THE BASS LAKE ROAD APARTMENTS SITE
BE IT RESOLVED by the Economic Development Authority in and for the City of New
Hope (the "Authority") as follows:
Section 1. Recitals
1.01 The Bass Lake Road Apartment site (the "Site ") consists of approximately 3.6 acres
of land with five tax parcels at 8400 and 8420 Bass Lake Road and 8401, 8411 and 8421 - 58th
Avenue. The Site currently consists of five 12 -unit rental apartment buildings.
1.02 The City plans to redevelop the Site into for -sale multi - family housing.
1.03 Following a request for proposals by the City and consideration of the proposals
received, PariPassu/Trio Development (the "Redeveloper ") was chosen as the City's tentative
Developer /Builder for the Site.
1.04 On November 28, 2006, the Authority authorized a 120 -day exclusive negotiation
period with the Redeveloper to refine the site plan and examine the economic feasibility of
redeveloping the Site.
1.05 Pursuant to that resolution, the Authority and the Redeveloper entered into an Interim
Agreement effective as of January 9, 2006 and expiring March 28, 2006, setting forth responsibilities
and deadlines for each of the parties.
1.06 The Redeveloper has requested that the Interim Agreement be extended for an
additional month so that it may continue to work with the City on project feasibility.
Section 2. Findings
2.01 The Authority hereby finds that the redevelopment of the Site and extension of the
Interim Agreement promotes the objectives outlined in its Restated Redevelopment Plan for
Redevelopment Project No. 1 established pursuant to Minnesota Statutes, Section 469.001 et seq.
Section 3. Authorizations
3.01 The Authority hereby approves execution and delivery of a First Amendment to
Interim Agreement extending the term of the Interim Agreement from March 28, 2006 to April 30,
2006.
3.02 The President and Executive Director are hereby authorized to execute and deliver the
First Amendment in substantially the form presented to the Authority, with such additions and
modifications as those Officers may deem desirable or necessary as evidenced by their execution
thereof.
Adopted by the Authority this 27th day of March, 2006.
in �p_ S
ATTEST:
aniel J. D a ue, Executive Director
G. \WPDATA \N\NEW HOPE \19 \DOC \RESOL (EDA) EXTENDING INTERIM AGREE.DOC
FIRST AMENDMENT
TO
INTERIM AGREEMENT
THIS AGREEMENT (the "First Amendment ") is entered into effective the .2 7 day of
March, 2006 by and between the Economic Development Authority in and for the City of New
Hope, Minnesota, a Minnesota public body corporate and politic (the "Authority ") and PariPassu
Development Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, the Authority and the Redeveloper entered into an Interim Agreement dated
effective January 9, 2006 (the "Agreement ");
WHEREAS, the City and the Redeveloper desire to amend the Agreement to further the
purposes set forth herein.
NOW, THEREFORE, in consideration of the premises and the mutual obligations of the
parties hereto, the parties hereby agree as follows:
The term of the Agreement is extended to April 30, 2006, and the date of April 30, 2006
shall be substituted for the date of March 28, 2006 everywhere that the latter date appears in the
Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
t
Y:
f r
, President
By:
Executive
r ctor
G H0PB19\D0QF|RST AMENDMENT TO INTERIM AGREE V1.DOC
INTERIM AGREEMENT
This INTERIM AGREEMENT entered into effective the 9th day of January, 2006 by and
between the Economic Development Authority in and for the City of New Hope, Minnesota, a
Minnesota public body corporate and politic (the "Authority ") and PariPassu Development
Corp., a Minnesota corporation (the `.`the Redeveloper ").
WHEREAS, following Boisclair Corporation's withdrawal of its proposal in January
2005, in March 2005 the Authority distributed requests for proposals and hosted a developers'
roundtable regarding redevelopment of the Bass Lake Road apartments site (the "Project ");
WHEREAS, several candidates submitted responses and, over the summer, the
candidates met with City and Authority staff and discussed plans for the Project at the July 18,
2005 City Council meeting;
WHEREAS, several development teams submitted proposals to the City, which were
presented to City Council on September 19 and October 10, 2005;
WHEREAS, at its meeting on November 28, 2005, the Authority authorized a four -
month exclusive negotiation period with the Redeveloper to conduct environmental and other
due diligence, determine Project feasibility and develop a preliminary concept plan;
NOW, THEREFORE, in consideration of the premises and mutual obligations of the
parties contained herein, each of them does hereby agree as follows:
1. Interim Nature of Agreement The Authority and the Redeveloper agree that this
Agreement is intended to be preliminary in nature. Before the Authority and the Redeveloper
can make a decision on whether to proceed with the Project, it will be necessary to assemble and
consider information relating to the economics, site assembly, phasing, environmental
remediation and other aspects of the Project. The purpose of this Agreement is to allow the
Redeveloper an opportunity to assemble such information, to prepare a preliminary concept plan
and to negotiate with- the Authority concerning the approval of a term sheet (the "Term Sheet ")
with a view to eventual execution of a contract for private redevelopment (the "Redevelopment
Agreement ") which will set forth the rights and responsibilities of the Authority and the
Redeveloper with respect to the Project.
2. Undertakings of the Redeveloper
(a) By January 31, 2006 the Redeveloper will:
Conduct a Phase I environmental assessment of the site.
4, Complete any soil borings and other environmental assessment
needed to estimate the cost of required environmental remediation
and soil corrections necessary to complete the Project.
(b) From the date hereof through March 28, 2006 the Redeveloper will:
• In consultation with the Authority, the City and City residents,
develop a preliminary concept plan.
• Work with the Authority's redevelopment consultants to analyze
preliminary economic feasibility.
• Present monthly progress reports to City Council.
• Negotiate the Term Sheet with the Authority.
3. Undertakings of the Authority
(a) The Authority agrees to cooperate with the Redeveloper in the
Redeveloper's undertakings, and agrees that during the term of this Agreement the Authority will
not negotiate with any third party in connection with redevelopment of the site.
(b) The Authority will take the following actions:
By January 31, 2006, determine at least on a preliminary basis
whether the blight test for a redevelopment district is likely to be
met.
• By March 28, 2006, determine the Authority's and the City's
willingness to allow a density that maximizes the financial feasibility
of the Project that is consistent with market conditions.
• Through March 28, 2006, negotiate the Term Sheet with the
Redeveloper.
• On an ongoing basis, explore grant opportunities and other funding
sources.
4. Redeveloper Deposit, Sharing
(a) During the term of this Agreement, the Authority shall pay the fees and
costs of its planning consultants, Northwest Associated Consultants; its engineering consultants,
Bonestroo Rosene Anderlik & Associates; and the City attorney, Jensen & Sondrall, P.A. The
Redeveloper shall pay the fees and costs of its consultants.
1)
(b) The Authority and Redeveloper agree to split the following costs equally:
(i) Fees incurred after December 9, 2005 by the Authority's
redevelopment counsel, Krass Monroe, P.A., for financial and
project feasibility analysis, review of blight analysis, review of site
qualification for inclusion in a tax increment district and drafting
and negotiation of a term sheet, and
(ii) Preliminary redevelopment expenses including environmental
analysis, soil borings, blight analysis, boundary survey and other
expenses that the parties agree shall be subject to cost sharing.
The projected budget for these costs is as follows:
Description Projected Amount
Phase I environmental assessment ............................ $ 1,700
Soilborings ................................ ............................... 3,500
Blightanalysis ............................ ............................... 9,000
$oundary and topo survey and golf course
toposurvey .............................. ............................... 5,000
Fees of Krass Monroe, P.A ................. not to exceed 15,000
(c) Upon execution of this Agreement, the Redeveloper shall pay a non-
refundable fee of $500.00 to the Authority. The Redeveloper shall also make an initial deposit of
$5,000.00 to be applied by the Authority toward the Redeveloper's share of costs incurred by the
Authority which are subject to this Paragraph 4. The Redeveloper shall replenish this deposit
when the balance falls below $1,000.00 upon request by the Authority. The Authority will
reimburse the Redeveloper for its share of costs incurred by the Redeveloper which are subject to
this Paragraph 4.
(d) Before either party incurs expenses of the type set forth in subparagraph
(b)(ii) above, such party shall provide to the other a copy of the contract with the service
provider (or, in the absence of a contract, a statement of the scope and terms of the engagement)
and a statement of the projected fees involved. Both parties must approve expenses prior to their
being incurred.
(e) In accordance with City policy, following approval of the Term Sheet by
the Authority, the Redeveloper will pay all normal and customary City and Authority costs
associated with the plan review and approval process.
5. City and Authority Use of Work Product The Redeveloper shall make available
at no cost to the City and the Authority for their unrestricted use all available non - proprietary
work product, including market analyses, soil and engineering reports, geotechnical reports,
infrastructure construction budgets and other documentation produced specifically for the site.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
GAWPDATAWNEW HOM19TOOINTERIM AGREE VIDOC
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
r
By:
res ent
By:
Executive ector
Authority Signature Page — Interim Agreement
11
PARIPASSU DEVELOPMENT CORP.
By. �'�r �, �z�
It5;/�
Redeveloper Signature Page — Interim Agreement
EDA
VIR IL
2 Request for Action
Originating Department
Approved for Agenda
Agenda Section
Community Development
April 24, 2006
EDA
Item No.
By: Kirk McDonald, CD Director
By.
4
Kim Green, CD Assistant
Resolution authorizing the second extension of the interim agreement between the Economic Development
Authority in and for the city of New Hope and PariPassu/Trio Development for the redevelopment of the
Bass Lake Road Apartments site (8400 and 8420 Bass Lake Road and 8401, 8411, and 8421 58th Avenue)
(improvement project no. 795)
Requested Action
Staff requests the Economic Development Authority (EDA) approve a resolution authorizing the second
extension of the term of the interim agreement with the preferred redeveloper for the Bass Lake Road
Apartments site, PariPassu /Trio Development. On March 27, 2006, the EDA authorized the extension of the
agreement from March 28, 2006, to April 30, 2006. If the EDA desires to continue negotiations with
PariPassu/Trio Development, staff requests the EDA authorize a second extension of the agreement to June
30, 2006. All other conditions in the interim agreement remain unchanged, including how preliminary
redevelopment costs and responsibilities are to be shared between the EDA and the redeveloper.
Policy /Past Practice
Priority goal number two emphasizes the maintenance and redevelopment of commercial and residential
properties. To assist with this goal, the city can select a preferred redeveloper and participate in a
redevelopment agreement for the redevelopment of a site in the city.
Background
On November 28, 2005, the EDA approved a resolution for a 120 -day exclusive negotiation period with
PariPassu /Trio Development for the redevelopment of the Bass Lake Road Apartments site. PariPassu /Trio
was one of three development teams that participated in a redeveloper selection process, which began in the
Motion by Second by
I: \RFA \PLANNING \Livable Communities \Bass Lake Road Apts \Q & R- April24 2006 Resolution approving extension of interium
agreement with PariPassTrio for BLR project.doc
Request for Action, Page 2 of 3
April 24, 2006
spring of 2005. Following a month of discussions, the EDA and the redeveloper entered into an interim
agreement, effective January 9, 2006, which identifies how the preliminary redevelopment costs and
responsibilities are shared between the city and the redeveloper during the negotiation period.
On March 27, 2006, the EDA authorized the extension of the interim agreement from March 30 to April 30,
2006, to provide additional time to review project details with the redeveloper. On Thursday, March 30, the
Council held a special work session to discuss the project with PariPassu /Trio Development, staff, and the
city's financial consultant. The Council expressed general support for the upscale condominium project. Jim
Casserly from Krass Monroe, the city's financial consultant, reviewed the financial information with the
Council and indicated the current analysis shows a difference of $876,493 between the sources and uses
preliminarily identified, after the use of tax increment financing (TIF). The Council requested the redeveloper
consider options for modifying its proposal to allow for a reduced financial contribution from the city, while
maintaining a high- quality housing product.
Staff, consultants, and the redeveloper continue to work through the details that will allow the City
Council /EDA and the redeveloper to prepare a term sheet that meets the needs of both the city and the
redeveloper. Staff met with the redeveloper on April 13 to review the direction provided at the work session
and discuss possible options for modifications to the project proposal. Staff and the development team from
PariPassu /Trio met again on April 19 to outline possible approaches to improving the pro -forma for the
project. Staff will present the outcome of that meeting with the Council /EDA at tonight's EDA meeting. If the
EDA wishes to continue negotiations with PariPassu /Trio development, staff requests that the EDA authorize
a second extension for the agreement to June 30, 2006. All other conditions in the interim agreement remain
unchanged, including how preliminary redevelopment costs and responsibilities are to be shared between the
EDA and the redeveloper.
As the EDA is aware, there are several important infrastructure projects associated with this potential
redevelopment, including the $1.4 million federal grant for the alignment of Yukon and Xylon avenues and
the potential grant from Hennepin County for the water main improvements. In addition, the County has
dedicated funding to assist with the local match for the roadway improvement project. Staff recommends that
the city continue to work with the redeveloper to negotiate agreeable terms, keeping in mind the many city-
wide benefits and opportunities what would be created by the proposed project.
Funding
The extension of the interim agreement does not require additional funds. The city's share of the preliminary
redevelopment costs, as outlined in the interim agreement approved by the EDA on January 9, 2006, remain
unchanged. However, if negotiations continue, at a future meeting staff might be requesting the EDA
authorize additional expenses for the services of Krass Monroe.
Recommendations
Staff recommends approval of the attached resolution authorizing a second extension of the term of the
interim agreement with PariPassu /Trio Development from April 30, 2006, to June 30, 2006. If negotiations
proceed, staff will provide an update to the Council at the May 8 Council meeting and hopes to present a term
sheet to the Council for approval at the first meeting in June.
Request for Action, Page 3 of 3
April 24, 2006
Attachments
1. Resolution
2. Second Amendment to Interim Agreement
3. First Amendment to Interim Agreement
4. Copy of original interim agreement, effective January 9, 2006
RESOLUTION NO. 06-03
BE IT RESOLVED by the Economic Development Authority in and for the City of New
Hope (the "Authority") as follows:
Section 1. Recitals.
1.01 The Bass Lake Road Apartment site (the "Site") consists of approximately 3.6 acres
of land with five tax parcels at 8400 and 8420 Bass Lake Road and 8401, 8411 and 8421 - 58th
Avenue. The Site currently consists of five 12-unit rental apartment buildings.
1.02 The City plans to redevelop the Site into for-sale multi-family housing.
1.03 Following a request for proposals by the City and consideration of the proposals
received, PariPassu/Trio Development (the "Redeveloper") was chosen as the City's tentative
Developer/Builder for the Site.
1.04 On November 28, 2006, the Authority authorized a 120-day exclusive negotiation
period with the Redeveloper to refine the site plan and examine the economic feasibility of
redeveloping the Site.
1.05 Pursuant to that resolution, the Authority and the Redeveloper entered into an Interim
Agreement effective as of January 9, 2006 and expiring March 28, 2006, setting forth responsibilities
and deadlines for each of the parties.
1.06 As requested by the Redeveloper, the Interim Agreement was extended for an
additional month (until April 30, 2006) so that it could continue to work with the City on project
feasibility.
1.07 The Redeveloper requests a second extension to the term of the Interim Agreement so
that it may continue to work with the City on project feasibility.
Section 2. Findings
2.01 The Authority hereby finds that the redevelopment of the Site and extension of the
Interim Agreement promotes the objectives outlined in its Restated Redevelopment Plan for
Redevelopment Project No. 1 established pursuant to Minnesota Statutes, Section 469.001 et seq.
Section 3. Authorizations
3.01 The Authority hereby approves execution and delivery of a Second Amendment to
Interim Agreement extending the term of the Interim Agreement from April 30, 2006 to June 30,
2006.
3.02 The President and Executive Director are hereby authorized to execute and deliver the
First Amendment in substantially the form presented to the Authority, with such additions and
modifications as those Officers may deem desirable or necessary as evidenced by their execution
thereof.
Adopted by the Authority this 24th day of April, 2006.
Z 7 M . I 1 "wrA l d W-
/ OWN 091VEgo.012.,
- VCH -1 ' *- -
ATTEST:
r
Daniel J. Donahue, Executive Direc or
G: \COMMDEV\KIM\BASS LAKE ROAD APARTMENTS 2005 \PREFERRED DEVELOPER\RESOL (FDA) EXTENDING INTERIM AGREE FOR SECOND
TIME.DOC
INTERIM AGREEMENT
This INTERIM AGREEMENT entered into effective the 9th day of January, 2006 by and
between the Economic Development Authority in and for the City of New Hope, Minnesota, a
Minnesota public body corporate and politic (the "Authority") and PariPassu Development
Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, following Boisclair Corporation's withdrawal of its proposal in January
2005, in March 2005 the Authority distributed requests for proposals and hosted a developers'
roundtable regarding redevelopment of the Bass Lake Road apartments site (the "Project ");
WHEREAS, several candidates submitted responses and, over the summer, the
candidates met with City and Authority staff and discussed plans for the Project at the July 18,
2005 City Council meeting;
WHEREAS, several development teams submitted proposals to the City, which were
presented to City Council on September 19 and October 10, 2005;
WHEREAS, at its meeting on November 28, 2005, the Authority authorized a four -
month exclusive negotiation period with the Redeveloper to conduct environmental and other
due diligence, determine Project feasibility and develop a preliminary concept plan;
NOW, THEREFORE, in consideration of the premises and mutual obligations of the
parties contained herein, each of them does hereby agree as follows:
1. Interim Nature of Agreement The Authority and the Redeveloper agree that this
Agreement is intended to be preliminary in nature. Before the Authority and the Redeveloper
can make a decision on whether to proceed with the Project, it will be necessary to assemble and
consider information relating to the economics, site assembly, phasing, environmental
remediation and other aspects of the Project. The purpose of this Agreement is to allow the
Redeveloper an opportunity to assemble such information, to prepare a preliminary concept plan
and to negotiate with the Authority concerning the approval of a term sheet (the "Term Sheet ")
with a view to eventual execution of a contract for private redevelopment (the "Redevelopment
Agreement ") which will set forth the rights and responsibilities of the Authority and the
Redeveloper with respect to the Project.
2. Undertakings of the Redeveloper
(a) By January 31, 2006 the Redeveloper will:
•- Conduct a Phase I environmental assessment of the site.
1, Complete any soil borings and other environmental assessment
needed to estimate the cost of required environmental remediation
and soil corrections necessary to complete the Project.
(b) From the date hereof through March 28, 2006 the Redeveloper will:
• In consultation with the Authority, the City and City residents,
develop a preliminary concept plan.
• Work with the Authority's redevelopment consultants to analyze
preliminary economic feasibility.
• Present monthly progress reports to City Council.
• Negotiate the Term Sheet with the Authority.
3. Undertakings of the Authorit
(a) The Authority agrees to cooperate with the Redeveloper in the
Redeveloper's undertakings, and agrees that during the term of this Agreement the Authority will
not negotiate with any third party in connection with redevelopment of the site.
(b) The Authority will take the following actions:
1#1 By January 31, 2006, determine at least on a preliminary basis
whether the blight test for a redevelopment district is likely to be
met.
• By March 28, 2006, determine the Authority's and the City's
willingness to allow a density that maximizes the financial feasibility
of the Project that is consistent with market conditions.
• Through March 28, 2006, negotiate the Term Sheet with the
Redeveloper.
• On an ongoing basis, explore grant opportunities and other funding
sources.
4. Redeveloper Deposit, C Sharing.
(a) During the term of this Agreement, the Authority shall pay the fees and
costs of its planning consultants, Northwest Associated Consultants; its engineering consultants,
Bonestroo Rosene Anderlik & Associates; and the City attorney, Jensen & Sondrall, P.A. The
Redeveloper shall pay the fees and costs of its consultants.
2
(b) The Authority and Redeveloper agree to split the following costs equally:
(i) Fees incurred after December 9, 2005 by the Authority's
redevelopment counsel, Krass Monroe, P.A., for financial and
project feasibility analysis, review of blight analysis, review of site
qualification for inclusion in a tax increment district and drafting
and negotiation of a term sheet, and
(ii) Preliminary redevelopment expenses including environmental
analysis, soil borings, blight analysis, boundary survey and other
expenses that the parties agree shall be subject to cost sharing.
The projected budget for these costs is as follows:
Description Projected Amount
Phase I environmental assessment ............................ $ 1,700
coilborings ................................ ............................... 3,5
Might analysis ............................ ............................... 9,000
$oundary and topo survey and golf course
topo survey .............................. ............................... 5,000
Fees of Krass Monroe, P.A ................. not to exceed 15,000
(c) Upon execution of this Agreement, the Redeveloper shall pay a non-
refundable fee of $500.00 to the Authority. The Redeveloper shall also make an initial deposit of
$5,000.00 to be applied by the Authority toward the Redeveloper's share of costs incurred by the
Authority which are subject to this Paragraph 4. The Redeveloper shall replenish this deposit
when the balance falls below $1,000.00 upon request by the Authority. The Authority will
reimburse the Redeveloper for its share of costs incurred by the Redeveloper which are subject to
this Paragraph 4.
(d) Before either parry incurs expenses of the type set forth in subparagraph
(b)(ii) above, such party shall provide to the other a copy of the contract with the service
provider (or, in the absence of a contract, a statement of the scope and terms of the engagement)
and a statement of the projected fees involved. Both parties must approve expenses prior to their
being incurred.
(e) In accordance with City policy, following approval of the Term Sheet by
the Authority, the Redeveloper will pay all normal and customary City and Authority costs
associated with the plan review and approval process.
5. City and Authority Use of Work Product The Redeveloper shall make available
at no cost to the City and the Authority for their unrestricted use all available non - proprietary
work product, including market analyses, soil and engineering reports, geotechnical reports,
infrastructure construction budgets and other documentation produced specifically for the site.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
G:\WPDATAVq\NEW HOPE\19MMINTERIM AGREE V3.DOC
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
By: — Ares Oent�ti 4 1
By:
Executive ector
Authority Signature Page — Interim Agreement
F.11
PARIPASSU DEVELOPMENT CORP.
By.
Redeveloper Signature Page — Interim Agreement
FIRST AMENDMENT
TO
INTERIM AGREEMENT
THIS AGREEMENT (the "First Amendment ") is entered into effective the .2 7 day of
March, 2006 by and between the Economic Development Authority in and for the City of New
Hope, Minnesota, a Minnesota public body corporate and politic (the "Authority") and PariPassu
Development Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, the Authority and the Redeveloper entered into an Interim Agreement dated
effective January 9, 2006 (the "Agreement ");
WHEREAS, the City and the Redeveloper desire to amend the Agreement to further the
purposes set forth herein.
NOW, THEREFORE, in consideration of the premises and the mutual obligations of the
parties hereto, the parties hereby agree as follows:
The term of the Agreement is extended to April 30, 2006, and the date of April 30, 2006
shall be substituted for the date of March 28, 2006 everywhere that the latter date appears in the
Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
B a y *esiden
1
By:
Executive 'r ctor
GJWPD/A7AN\NBwHOPB18\DOC\F|R8T AMENDMENT TO INTERIM AGREE V1DOC
SECOND AMENDMENT
TO
INTERIM AGREEMENT
THIS AGREEMENT (the "Second Amendment ") is entered into effective the 24th day of
April, 2006 by and between the Economic Development Authority in and for the City of New
Hope, Minnesota, a Minnesota public body corporate and politic (the "Authority ") and PariPassu
Development Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, the Authority and the Redeveloper entered into an Interim Agreement dated
effective January 9, 2006 (the "Agreement ");
WHEREAS, the Authority and the Redeveloper authorized the First Amendment to the
agreement dated effective March 27, 2006 (the "First Amendment ");
WHEREAS, the City and the Redeveloper desire to amend the Agreement to further the
purposes set forth herein.
NOW, THEREFORE, in consideration of the premises and the mutual obligations of the
parties hereto, the parties hereby agree as follows:
The term of the Agreement is extended to June 30, 2006, and the date of June 30, 2006
shall be substituted for the date of March 28, 2006 or April 30, 2006 everywhere that the latter
two dates appears in the Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
By:� ---
President
By: \
Executivb Director
PARIPASSU DEVELOPMENT CORP.
By:
Its:
G: \CommDev\Kim\Bass Lake Road Apartments 2005\Preferred Developer \Second Amendment to Interim Agree vl.doc
EDA lq5
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Community Development
May 8, 2006
EDA
Item No.
By: Kirk McDonald CD Director
Y
By;
4
Kim Gre en, CD Assistant
Resolution authorizing a third amendment to interim agreement between the Economic Development
Authority in and for the city of New Hope and PariPassu Development for the redevelopment of the Bass
Lake Road Apartments site, which increases the budget for fees for Krass Monroe, P.A.
Requested Action
Staff requests the Economic Development Authority (EDA) approve a resolution authorizing an amendment
to the interim agreement with the preferred redeveloper for the Bass Lake Road Apartments site, PariPassu
Development, which increases the Krass Monroe consultant expenses by $10,000. On April 24 2006, the EDA
authorized the second extension of the term of the agreement from April 30, 2006, to June 30, 2006, but the
consultant expenses have not been increased to reflect the two term extensions of the original agreement. If
the EDA desires to continue negotiations with PariPassu Development, staff requests the EDA authorize an
amendment to the agreement to increase Krass Monroe consultant expenses by $10,000. The $10,000 would be
shared 50/50 between the redeveloper and the city. All other conditions in the interim agreement remain
unchanged.
Policy /Past Practice
Priority goal number two emphasizes the maintenance and redevelopment of commercial and residential
properties. To assist with this goal, the city can select a preferred redeveloper and participate in a
redevelopment agreement for the redevelopment of a site in the city.
Background
On November 28, 2005, the EDA approved a resolution for a 120 -day exclusive negotiation period with
PariPassu Development for the redevelopment of the Bass Lake Road Apartments site. PariPassu was one of
three development teams that participated in a redeveloper selection process, which began in the spring of
2005. Following a month of discussions, the EDA and the redeveloper entered into an interim agreement,
effective January 9, 2006, which identifies how the preliminary redevelopment costs and responsibilities are
shared between the city and the redeveloper during the negotiation period.
Motion by Second by
I: \ RFA\ PLANNING \ Livable Communities \ Bass Lake Road Apts \ Q & R- BLR update 5- 8- 2006.doc
Request for Action, Page 2 of 3
May 8, 2006
On March 27, 2006, the EDA authorized the extension of the term of the interim agreement from March 30 to
April 30, 2006, to provide additional time to review project details with the redeveloper. On April 24, 2006, the
EDA authorized a second extension of the term of the interim agreement to June 30, 2006. As described in the
attached correspondence from Krass Monroe, the consultant expenses have not been increased to reflect the
two term extensions of the original interim agreement. The original agreement capped the financial
consultant expenses at $15,000 ($7,500 each) and that amount has been expended. If work is to continue on the
project, additional funding is necessary. Staff is recommending an increase of up to $10,000 in fees for Krass
Monroe's services, which would be shared 50/50 between the redeveloper and the city. It is anticipated that
the additional authorized funds will be adequate to finalize the preliminary financial analysis and prepare a
draft term sheet.
Funding
The additional consultant fees would be paid for with EDA funds.
Recommendations
Staff recommends the approval of the attached resolution authorizing an amendment to the interim
agreement with the preferred redeveloper for the Bass Lake Road Apartments site, PariPassu Development,
which increases the budget for fees for Krass Monroe by $10,000. The redeveloper has agreed to share this
cost with the city, so each party would be responsible for $5,000 of expenses.
Attachments
1. Resolution
2. Krass Monroe Memo
3. Copy of original interim agreement, effective January 9, 2006
4. First Amendment to Interim Agreement
5. Second Amendment to Interim Agreement
6. Third Amendment to Interim Agreement
•' 19
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION AUTHORIZING A THIRD AMENDMENT TO THE
INTERIM AGREEMENT BETWEEN THE ECONOMIC DEVELOPMENT
AUTHORITY IN AND FOR THE CITY OF NEW HOPE AND PARIPASSU
DEVELOPMENT FOR THE REDEVELOPMENT OF THE BASS LAKE
ROAD APARTMENTS SITE, WHICH INCREASES THE BUDGET FOR
FEES FOR KRASS MONROE, P.A.
BE IT RESOLVED by the Economic Development Authority in and for the City of New
Hope (the "Authority") as follows:
Section 1. Recitals
1.01 The Bass Lake Road Apartment site (the "Site ") consists of approximately 3.6 acres
of land with five tax parcels at 8400 and 8420 Bass Lake Road and 8401, 8411 and 8421 - 58th
Avenue. The Site currently consists of five 12 -unit rental apartment buildings.
1.02 The City plans to redevelop the Site into for -sale multi- family housing.
1.03 On November 28, 2006, the Authority authorized a 120 -day exclusive negotiation
period with the PariPassu Development (the "Redeveloper ") to refine the site plan and examine the
economic feasibility of redeveloping the Site.
1.04 Pursuant to that resolution, the Authority and the Redeveloper entered into an Interim
Agreement effective as of January 9, 2006 and expiring March 28, 2006, setting forth responsibilities
and deadlines for each of the parties.
1.05 As requested by the Redeveloper, on two occasions the Interim Agreement was
extended (expiring June 30, 2006) so that the Authority and Redeveloper could continue to work on
project feasibility.
1.06 The Authority and the Redeveloper desire to continue to use the services of Krass
Monroe to negotiates term sheet through the term of the Agreement; however, the projected budget
outlined in the Agreement for fees of Krass Monroe, P.A. of $15,000 has been reached;
. 1.07 The Authority and the Redeveloper desire to increase the budget for fees of Krass
Monroe by $10,000;
Section 2. Findings
2.01 The Authority hereby finds that the redevelopment of the Site and extension of the
Interim Agreement promotes the objectives outlined in its Restated Redevelopment Plan for
Redevelopment Project No. 1 established pursuant to Minnesota Statutes, Section 469.001 et seq.
Section 3. Authorizations
3.01 The Authority hereby approves execution and delivery of a Third Amendment to
Interim Agreement increasing the budget for fees for Krass Monroe, P.A. by $10,000.
3.02 The President and Executive Director are hereby authorized to execute and deliver the
Third Amendment in substantially the form presented to the Authority, with such additions and
modifications as those Officers may deem desirable or necessary as evidenced by their execution
thereof.
Adopted by the Authority this 8th day of May, 2006.
actin Opem Srd, President
JST:
J. n y ue, Executive Director
G: \COMMDEV\KIM\BASS LAKE ROAD APARTMENTS 2005 \PREFERRED DEVELOPER \RESOL (EDA) INCREASING KRASS MONROE BUDGET.DOC
' a
James R. Casserly
jcasserly @krassmonroe.com
Direct 952.8 85.1296
MEMORANDUM
To: City of New Hope
Attn: Kirk McDonald, Community Development Director
Attn: Daryl Sulander, Director of Finance
From: James R. Casserly, Esq. C'
Date: April 27, 2006
Re: BLR Apt. /Golf Course Site
Our File No. 10048 -19
Attached please find our invoice for time through March 22, 2006. In preparing this
invoice it has come to our attention that we will soon exceed the estimated amount of
our fees that were to be shared between the City and PariPassu.
As you recall, this was an estimated amount and that the Interim Agreement with
PariPassu was to conclude March 28, 2006. The Interim Agreement has been
extended twice, now to June 30, 2006, to allow both parties an opportunity to determine
if the proposed project is financially feasible. We have done extensive financial
analysis, reviewed multiple pro formas and have attended numerous negotiating
sessions as well as separate conferences with City staff and work sessions with the City
Council.
We continue to believe that this project can work. Additional time is necessary to work
through revised pro formas, cash flows and assumptions to analyze potential savings.
Not only is there additional financial analysis necessary, but we must conclude a term
sheet that is acceptable to both the City and PariPassu. Term sheet negotiations are
frequently arduous because the parties are really attempting to conclude the business
terms. Given these assumptions and our many years of experience in negotiating these
transactions, we estimate that there will be approximately $10,000 of additional time
necessary to conclude a term sheet and meet the June 30, 2006 deadline.
Please let me know if you need further information. Again, thank you for giving us the
opportunity to work with the City on this project. It is an exciting project as well as a
very challenging one.
JRC /jlt
G \WPDATA \N \NEW HOPE \19 \COR \MCDONALD SULANDER JRC.DOC
8000 Norman Center Drive, Suite 1000
Minneapolis, Minnesota 55437 -1178
TEL 952.885.5999 FAX 952.885.5969
www.krassmo'nroe.com
Bass Lake Road Redevelopment Cost Sharing
28- Apr -06
Budget
Total 14,281.00 14,280.99 28,561.99
Authorized
Invoice date
Invoice #
City
PariPassu
Total pd.
survey
02/20/2006
127591
1,222.82
1,222.81
2,445.63
. Boundry
Boundry survey
03/16/2006
128321
1,280.32
1,280.32
2,560.64
Bonestroo Total
5,000
5,006.27
Soil borings- Braun
3,500
Phase 1- Braun
1,700
LHB- TIF /Blight
2/7/2006
1
1,086.28
1,086.29
2,172.57
LHB- TIF /Blight
3/8/2006
2
2,879.57
2,879.58
5,759.15
LHB- TIF /Blight
4112/2006
3
317.96
317.96
635.92
LHB total
9,000
8,567.64
Krass Monroe
1/24/2006
77497
2,482.57
2,482.56
4,965.13
Krass Monroe
2/21/2006
78260
464.38
464.37
928.75
Krass Monroe
3/17/2006
78924
1,865
1,865.00
3,730
Krass Monroe
4/27/2006
79894
2,682.10
2,682.10
5,364.20
KM Total
15,000
14,988.08
Total 14,281.00 14,280.99 28,561.99
V-1Yd-q'1 'fq��,
This INTERIM AGREEMENT entered into effective the 9th day of January, 2006 by and
between the Economic Development Authority in and for the City of New Hope, Minnesota, a
Minnesota public body corporate and politic (the "Authority ") and PariPassu Development
Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, following Boisclair Corporation's withdrawal of its proposal in January
2005, in March 2005 the Authority distributed requests for proposals and hosted a developers'
roundtable regarding redevelopment of the Bass Lake Road apartments site (the "Project ");
WHEREAS, several candidates submitted responses and, over the summer, the
candidates met with City and Authority staff and discussed plans for the Project at the July 18,
2005 City Council meeting;
WHEREAS, several development teams submitted proposals to the City, which were
presented to City Council on September 19 and October 10, 2005;
WHEREAS, at its meeting on November 28, 2005, the Authority authorized a four -
month exclusive negotiation period with the Redeveloper to conduct environmental and other
due diligence, determine Project feasibility and develop a preliminary concept plan;
NOW, THEREFORE, in consideration of the premises and mutual obligations of the
parties contained herein, each of them does hereby agree as follows:
1. Interim Nature of Agreement The Authority and the Redeveloper agree that this
Agreement is intended to be preliminary in nature. Before the Authority and the Redeveloper
can make a decision on whether to proceed with the Project, it will be necessary to assemble and
consider information relating to the economics, site assembly, phasing, environmental
remediation and other aspects of the Project. The purpose of this Agreement is to allow the
Redeveloper an opportunity to assemble such information, to prepare a preliminary concept plan
and to negotiate with the Authority concerning the approval of a term sheet (the "Term Sheet ")
with a view to eventual execution of a contract for private redevelopment (the "Redevelopment
Agreement ") which will set forth the rights and responsibilities of the Authority and the
Redeveloper with respect to the Project.
2. Undertakings of the Redeveloper
(a) By January 31, 2006 the Redeveloper will:
41- Conduct a Phase I environmental assessment of the site.
Complete any soil borings and other environmental assessment
needed to estimate the cost of required environmental remediation
and soil corrections necessary to complete the Project.
(b) From the date hereof through March 28, 2006 the Redeveloper will:
• In consultation with the Authority, the City and City residents,
develop a preliminary concept plan.
• Work with the Authority's redevelopment consultants to analyze
preliminary economic feasibility.
• Present monthly progress reports to City Council.
• Negotiate the Term Sheet with the Authority.
3. Undertakings of the Authority
(a) The Authority agrees to cooperate with the Redeveloper in the
Redeveloper's undertakings, and agrees that during the term of this Agreement the Authority will
not negotiate with any third party in connection with redevelopment of the site.
(b) The Authority will take the following actions:
By January 31, 2006, determine at least on a preliminary basis
whether the blight test for a redevelopment district is likely to be
met.
• By March 28, 2006, determine the Authority's and the City's
willingness to allow a density that maximizes the financial feasibility
of the Project that is consistent with market conditions.
• Through March 28, 2006, negotiate the Term Sheet with the
Redeveloper.
• On an ongoing basis, explore grant opportunities and other funding
sources.
4. Redeveloper Deposit; Cost Sharing
(a) During the term of this Agreement, the Authority shall pay the fees and
costs of its planning consultants, Northwest Associated Consultants; its engineering consultants,
Bonestroo Rosene Anderlik & Associates; and the City attorney, Jensen & Sondrall, P.A. The
Redeveloper shall pay the fees and costs of its consultants.
2
(b) The Authority and Redeveloper agree to split the following costs equally:
(i) Fees incurred after December 9, 2005 by the Authority's
redevelopment counsel, Krass Monroe, P.A., for financial and
project feasibility analysis, review of blight analysis, review of site
qualification for inclusion in a tax increment district and drafting
and negotiation of a term sheet, and
(ii) Preliminary redevelopment expenses including environmental
analysis, soil borings, blight analysis, boundary survey and other
expenses that the parties agree shall be subject to cost sharing.
The projected budget for these costs is as follows:
Description Projected Amount
Phase I environmental assessment ............................ $ 1,700
Boil borings ................................ ............................... 3,500
Blightanalysis ............................ ............................... 9,000
$oundary and topo survey and golf course
toposurvey .............................. ............................... 5,000
Fees of Krass Monroe, P.A ................. not to exceed 15,000
(c) Upon execution of this Agreement, the Redeveloper shall pay a non-
refundable fee of $500.00 to the Authority. The Redeveloper shall also make an initial deposit of
$5,000.00 to be applied by the Authority toward the Redeveloper's share of costs incurred by the
Authority which are subject to this Paragraph 4. The Redeveloper shall replenish this deposit
when the balance falls below $1,000.00 upon request by the Authority. The Authority will
reimburse the Redeveloper for its share of costs incurred by the Redeveloper which are subject to
this Paragraph 4.
(d) Before either party incurs expenses of the type set forth in subparagraph
(b)(ii) above, such party shall provide to the other a copy of the contract with the service
provider (or, in the absence of a contract, a statement of the scope and terms of the engagement)
and a statement of the projected fees involved. Both parties must approve expenses prior to their
being incurred.
(e) In accordance with City policy, following approval of the Term Sheet by
the Authority, the Redeveloper will pay all normal and customary City and Authority costs
associated with the plan review and approval process.
5. City and Authority Use of Work Product The Redeveloper shall make available
at no cost to the City and the Authority for their unrestricted use all available non - proprietary
work product, including market analyses, soil and engineering reports, geotechnical reports,
infrastructure construction budgets and other documentation produced specifically for the site.
3
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
GAWPDATAWNEW HOPE MDOCUNTERIM AGREE VIDOC
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
By:
resident Q
By:
Executive ector
Authority Signature Page — Interim Agreement
M
FIRST AMENDMENT
TO
INTERIM AGREEMENT
THIS AGREEMENT (the "First Amendment ") is entered into effective the 2 7 day of
March, 2006 by and between the Economic Development Authority in and for the City of New
Hope, Minnesota, a Minnesota public body corporate and politic (the "Authority") and PariPassu
Development Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, the Authority and the Redeveloper entered into an Interim Agreement dated
effective January 9, 2006 (the "Agreement ");
WHEREAS, the City and the Redeveloper desire to amend the Agreement to further the
purposes set forth herein.
NOW, THEREFORE, in consideration of the premises and the mutual obligations of the
parties hereto, the parties hereby agree as follows:
The term of the Agreement is extended to April 30, 2006, and the date of April 30, 2006
shall be substituted for the date of March 28, 2006 everywhere that the latter date appears in the
Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
r
By: ar
'!'' esident i
By:
Executive r ctor
PARIPASSU DEVELOPMENT CORP.
Its. Ile—
G HDpB1S0OC\FR8T AMENDMENT TD INTERIM AGREE V1.DOC
SECOND AMENDMENT
TO
INTERIM AGREEMENT
THIS AGREEMENT (the "Second Amendment ") is entered into effective the 24th day of
April, 2006 by and between the Economic Development Authority in and for the City of New
Hope, Minnesota, a Minnesota public body corporate and politic (the "Authority ") and PariPassu
Development Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, the Authority and the Redeveloper entered into an Interim Agreement dated
effective January 9, 2006 (the "Agreement ");
WHEREAS, the Authority and the Redeveloper authorized the First Amendment to the
agreement dated effective March 27, 2006 (the "First Amendment ");
WHEREAS, the City and the Redeveloper desire to amend the Agreement to further the
purposes set forth herein.
NOW, THEREFORE, in consideration of the premises and the mutual obligations of the
parties hereto, the parties hereby agree as follows:
The term of the Agreement is extended to June 30, 2006, and the date of June 30, 2006
shall be substituted for the date of March 28, 2006 or April 30, 2006 everywhere that the latter
two dates appears in the Agreement.
IN WTTNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
By: —
President
By:
Executive Director
PARIPASSU DEVELOPMENT CORP.
By:
Its:
G : \CommDev\Kim\Bass Lake Road Apartments 2005\Preferred Developer \Second Amendment to Interim Agree vl.doc
THIRD AMENDMENT
TO
INTERIM AGREEMENT
THIS AGREEMENT (the "Third Amendment') is entered into effective the 8 day of
May, 2006 by and between the Economic Development Authority in and for the City of New
Hope, Minnesota, a Minnesota public body corporate and politic (the "Authority ") and PariPassu
Development Corp., a Minnesota corporation (the "the Redeveloper ").
WHEREAS, the Authority and the Redeveloper entered into an Interim Agreement dated
effective January 9, 2006 (the "Agreement ");
WHEREAS, the Authority and the Redeveloper authorized the Second Amendment to the
agreement dated effective April 24, 2006, (the "Second Amendment "), which extended the term
of the Interim Agreement to June 30, 2006;
WHEREAS, the projected budget for fees of Krass Monroe, P.A. of $15,000 has been
reached;
WHEREAS, the Authority and the Redeveloper desire to continue to use the services of
Krass Monroe to negotiate a term sheet;
NOW, THEREFORE, in consideration of the premises and the mutual obligations of the
parties hereto, the parties hereby agree as follows:
The budget for fees of Krass Monroe, P.A., as outlined in the Agreement, is increased by
$10,000.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
By:
P sident
r �
By: j
Executive erector
By:
Its:
J P
. �r�� rM��
G:\COMMDEV\KIM\BASS LAKE ROAD APARTMENTS 2005\PREFERRED DEVELOPER\THIRD AMENDMENT TO INTERIM
AGREE VI.DOC
K
t
May 12, 2006
Jonathan Lockhart
PariPassu Development
4999 France Avenue South, Suite 248
Minneapolis, MN 55410
Dear Jonathan Lockhart:
At its May 8, 2006, meeting, the Economic Development Authority (EDA)
approved a resolution authorizing the third amendment to the interim
agreement with your firm, which increases the budget for Krass Monroe fees by
$10,000 to be shared equally between the city and PariPassu. Enclosed are two
copies of the agreement. Please sign both copies and return one copy to me at
4401 Xylon Avenue North, New Hope, MN 55428 as soon as possible.
Sincerely,
Kim Green
Community Development Assistant
Kirk McDonald
Community Development Director
CC: Dan Donahue, City Manager
� L�e�e City Clerk (��npr�v�:�rt��t pr�c�et X95);
4401 Xylon Avenue North * New Hope, Minnesota 55428 -4898 * www. ci.new - hope.mn.us
City Hall: 763- 531 -5100 * Police (non - emergency): 763- 531 -5170 * Public Works: 763- 592 -6777 * TDD: 763- 531 -5109
City Hall Fax: 763 -531 -5136 * Police Fax: 763- 531 -5174 * Public Works Fax: 763- 592 -6776
PARIPASSU DEVELOPMENT CORP.
By:
Its:
G: \COMMDEV\KIM\BASS LAKE ROAD APARTMENTS 2005 \PREFERRED DEVELOPER \THIRD AMENDMENT TO
AGREE V1.DOC
4
June 6, 2006
Mr. Honorable Mayor Martin Opem, Sr.
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Honorable Mayor Opern, Sr.,
Thank you for the opportunity to work on the Bass Lake Road Re-development project;
however, it is with deep regret that PariPassu Companies, Inc. must withdraw its
involvement from the project. We have enjoyed working with city staff and the City
Council over the past year. Our development team put forth its best faith effort in
providing the City of New Hope with a quality development, yet the project's financial
risk ultimately made the project infeasible for our firm.
PariPassu is readily available to the City of New Hope as a resource for consultation on
the Bass Lake Road Re-development project. We will gladly tender all due diligence
items to the City and reconcile all bills in an expeditious manner.
Please contact me with any questions at (612) 770-3746.
Sii ere ,
Jo Lockhart
P je Manager
P iP ssu Companies, hie.
Ki McDonald, City of New Hope
Kim Green, City of New Hope
Rick Fenske, Weis Builders
Brian Lubben, Walsh Bishop
p. 612.926,1700 0 t 612.926.1710
4999 France Avenue South, Suite 248 * Minneapolis, Minnesota 55410
www,paripassucorp-com
City Council
V� Request for Action
Originating Department
Approved for Agenda
Agenda Section
Community Development
August 27, 2007
Development & Plannin
Item No.
By: Kirk McDonald, Acting CM
Curtis Jacobsen, CD Specialist
By:
8.3
Resolution selecting Evergreen Land Services (ELS) to provide relocation services in connection with the
acquisition of the Bass Lake Road Apartment complex (improvement project no. 795)
Requested Action
Staff requests that the City Council select a relocation firm for the project at the Bass Lake Road Apartments
site and authorize staff to utilize the firm's services for the relocation process at the apartment complex.
Policy /Past Practice
One of the strategic goals of the City Plan states that the city will encourage maintenance, redevelopment, and
reinvestment in properties to improve the tax base. To assist with this goal, the city has acquired properties
and prepared sites for redevelopment. When a city acquires property for redevelopment, the Uniform
Relocation Act requires the city to provide relocation to all tenants. The relocation process is quite complex,
and cities generally rely on professional relocation firms to provide the service to ensure compliance with
federal laws. In the past, the city has utilized the services of Evergreen Land Services for relocation.
Background
Per the direction of the City Council at the April 23, 2007, meeting, staff obtained quotes from relocation firms
for the relocation of the tenants at the Bass Lake Road Apartments. At that time, the city attorney was
informed by the owner's attorney that 44 units in the complex are occupied, so staff prepared a Request for
Quotes (RFQ) for relocation services for 44 units. As requested by the City Council, staff included a request
for quotes for property management services. Staff has been informed by several individuals in the field that
no relocation firms have in -house property management services. The two quotes received include quotes for
p roperty mana ement services from sub - contracted property management companies.
7
Motion by Second by
To:
I: \RFA \PLANNING \Livable Communities \Bass Lake Road Apts \Q -R Selection of a relocation firm for the bass lake road apartments.doc
Request for Action
Page 2
August 27, 2007
Staff sent the RFQ to four relocation firms and received responses from two firms. The following table
outlines the details of the RFQ responses:
Please note that the quotes include rate sheets for relocation services. As anticipated, Evergreen Land
Services' hourly rates are between $75 and $85 per hour. SRF Consulting Group's rates range from $53 to $170
per hour. Evergreen Land Services had originally provided a not to exceed amount for relocation services of
$82,500 that estimates 25 hours of client services per unit. Evergreen recently provided a revised not to exceed
quote at a much reduced price of $69,300 which now anticipates fewer hours on average per client for
relocation services. SRF has provided a not to exceed amount for relocation services of $70,400, this calculates
to approximately 20 hours for client services per unit.
While staff is confident that both firms are well qualified and would provide excellent service, staff
recommends that the Council select Evergreen Land Services. Evergreen has performed relocation services
successfully in New Hope on previous projects and the firm's staff is very familiar with the community. In
addition, in anticipation of this project Evergreen has been providing limited services at no cost to the city,
such as talking with a few concerned tenants at the Bass Lake Road apartments.
Staff believes that proper property management throughout the location process is paramount to the success
of the relocation project. Neither firm that quoted for relocation services has in house property management
services, therefore both propose to sub- contract that service. Evergreen has proposed to use ECDI Property
Management Services at an estimated $4,750 per month and SRF proposes to use ROI Property, Inc. at an
estimated $6,000 per month to provide property management services during the transition period. It is
anticipated that these monthly costs will decline as tenants are relocated.
Funding
EDA funds will be used for relocation. The EDA might be able to seek reimbursement from funds generated
by a TIF District in the project area.
Recommendation
Staff requests that the City Council select Evergreen Land Services to provide relocation services at the Bass
Lake Road Apartments site. Staff also recommends that the Council discuss property management services if
the city is going to be in the position of owning the property before it is vacated.
Quote
Name
Response
Relocation
Property management
Ever reen Land Services
Revised Quote
$1,575 per unit
$4,750 per month
Evergreen Land Services
Quote provided
$1,875 per unit
$4,750 per month
SRF Consulting Group
Quote provided
$1,600 per unit
$6,000 per month
Short Elliott Hendrickson Inc.
Letter, no quote
--
--
Nationwide Group
No response
--
--
Please note that the quotes include rate sheets for relocation services. As anticipated, Evergreen Land
Services' hourly rates are between $75 and $85 per hour. SRF Consulting Group's rates range from $53 to $170
per hour. Evergreen Land Services had originally provided a not to exceed amount for relocation services of
$82,500 that estimates 25 hours of client services per unit. Evergreen recently provided a revised not to exceed
quote at a much reduced price of $69,300 which now anticipates fewer hours on average per client for
relocation services. SRF has provided a not to exceed amount for relocation services of $70,400, this calculates
to approximately 20 hours for client services per unit.
While staff is confident that both firms are well qualified and would provide excellent service, staff
recommends that the Council select Evergreen Land Services. Evergreen has performed relocation services
successfully in New Hope on previous projects and the firm's staff is very familiar with the community. In
addition, in anticipation of this project Evergreen has been providing limited services at no cost to the city,
such as talking with a few concerned tenants at the Bass Lake Road apartments.
Staff believes that proper property management throughout the location process is paramount to the success
of the relocation project. Neither firm that quoted for relocation services has in house property management
services, therefore both propose to sub- contract that service. Evergreen has proposed to use ECDI Property
Management Services at an estimated $4,750 per month and SRF proposes to use ROI Property, Inc. at an
estimated $6,000 per month to provide property management services during the transition period. It is
anticipated that these monthly costs will decline as tenants are relocated.
Funding
EDA funds will be used for relocation. The EDA might be able to seek reimbursement from funds generated
by a TIF District in the project area.
Recommendation
Staff requests that the City Council select Evergreen Land Services to provide relocation services at the Bass
Lake Road Apartments site. Staff also recommends that the Council discuss property management services if
the city is going to be in the position of owning the property before it is vacated.
Request for Action
Page 3
August 27, 2007
Attachments
1. Resolution
2. RFQ
3. Quotes
City of New Hope
Resolution No. 07 -124
Resolution selecting Evergreen Land Services to provide relocations
services in connection with the acquisition of the
Bass Lake Road Apartment complex
(Improvement Project no. 795)
WHEREAS, the city is considering the acquisition of the Bass Lake Road apartment site for a
redevelopment project area; and
WHEREAS, in conjunction with the acquisition of the Bass Lake Road apartment site the city
will be in need of relocation services for the current tenants; and
WHEREAS, the city has worked in the past with Evergreen Land Services for the provision of
relocation services; and
WHEREAS, Evergreen Land Services has provided a not to exceed quote for the provision of
relocation services of $69,300.00; and
WHEREAS, it is staff's belief that Evergreen Land Services has the experience and qualifications
to provide the requested relocation services in an expeditious and professional
manner.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope that the
necessary services during the relocation process for the Bass Lake Road Apartment site
shall be provided by:
1. Evergreen Land Services for relocation at total cost not to exceed $69,300.00.
2. There should be no fee to the city if purchase does not occur.
3. Property management services for the site may be provided by ECDI Property
Management Services (a sub - contractor for ELS) for a monthly cost not to exceed
$4,750.00.
Adopted by the City council of the city of New Hope, Hennepin County, Minnesota, this 27th day of
August 2007.
Attest: C C.
City Clerk
Mayor
Dear NAME:
Please find enclosed a Request for Quote (RFQ) for the relocation of tenants at the Bass
Lake Road Apartments in New Hope and for property management services from the
time the city takes ownership of the property until the building is vacant. The city is in
the process of negotiating the purchase of the apartments. Please do not contact the
owner or anyone at the properties prior to quote award from the city.
Enclosed you will find a proposal cover sheet, description of work, and location map.
We request that you submit a quote to the city by May 18, 2007, at 4:00 pm. The council
plans to discuss this topic at its May 29 meeting, and may select a firm at that time. The
timeline for the project will depend on the city and property owner reaching a purchase
agreement. Please do not hesitate to contact me at 763- 531 -5196 or kberggren@ci.new-
hope.mn.us with any questions.
Sincerely,
Kim Berggren
Community Development Assistant
Kirk McDonald
Director of Community Development
CC: Dan Donahue, City Manager
Steve Sondrall, City Attorney
Val Leone, City Clerk (Improvement project #795)
Enclosure
CITY OF NEW HOPE
4401 Xylon Avenue North ® New Hope, Minnesota 55428 -4898 ® www. ci.new- hope.mn.us
City Hall: 763 -531 -5100 ® Police (non - emergency): 763 - 531 -5170 e Public Works: 763 - 592 -6777. TDD: 763- 531 -5109
City Hall Fax: 763 - 531 -5136 ® Police Fax: 763 - 531 -5174 . Public Works Fax: 763 - 592 -6776
REQUEST FOR QUOTES (RFQ)
Relocation of tenants and
property management
Bass Lake Road Apartments
City of New Hope, Minnesota
City of New Hope
Attn.: Kim Berggren
4401 Xylon Avenue North
New Hope, MN 55428
Dear Council Members:
RFQ Due 5/18/07 @ 4 pm
The undersigned, having studied the attached description of work, being familiar with all factors
and other conditions affecting the work and cost thereof, hereby proposes to furnish everything
necessary to complete the project in accordance with the attached description of work.
In submitting this quote proposal it is understood that the city retains the right to reject any and
all quotes and to award the quote in the best interests of the city. It is also understood that quotes
may not be withdrawn for a period of 30 days after the deadline date on this request for proposal
quote form.
Respectfully submitted,
Firm
Agent
Address
Email address
Printed Name of Agent
Telephone No.
Date
Estimate ($)
Not to exceed ($)
Professional relocation services
per unit
for 44 units
Property management services
per month 1011MM
In submitting this quote proposal it is understood that the city retains the right to reject any and
all quotes and to award the quote in the best interests of the city. It is also understood that quotes
may not be withdrawn for a period of 30 days after the deadline date on this request for proposal
quote form.
Respectfully submitted,
Firm
Agent
Address
Email address
Printed Name of Agent
Telephone No.
Date
Description of Work
Project Description• The city of New Hope is seeking quotes from professional firms for the
relocation of the tenants at the Bass Lake Road Apartments (8420 Bass Lake Road and 8401, 8411,
and 842158th Avenue North). The Bass Lake Road Apartments is comprised of five 12 -unit
buildings on separate parcels of land; however, the 8400 Bass Lake Road building is currently
vacant because of unsafe living conditions. The city estimates that 44 of the 60 units in the
complex are currently occupied. Half the units in the complex are one - bedroom units and the
other half are two - bedroom units.
The city would like to work with a relocation firm that can also provide professional property
management services from the time the city takes possession of the property until the buildings
are vacant. Property management services would include rent collection, payment of bills, and
routine building /property maintenance activities. The city would be open to the relocation firm
sub - contracting this work to a professional property management company.
Project Timeline: The city is in the process of negotiating the purchase of the apartments. If an
agreement is reached with the current property owner, the closing will occur within 30 days of
that date and the city will proceed with relocation immediately following closing. At this time, it
is anticipated that relocation would occur late summer or fall of this year.
RFO Submission Materials: All quotes are to be received at City Hall in sealed envelopes by
Friday, May 18 at 4 pm and should include the following information:
• Completed RFQ Proposal Cover Sheet
• Relocation services
• Qualifications
• Summary of services
• Estimate for professional relocation services (per unit)
• A "not to exceed" figure for the relocation of 44 units
• Hourly rate schedule for professional services
Property management services
• Description of ability and experience providing property management services
• Summary of services
• Estimate of cost per month for property management services
Contact information for at least two references related to projects that are similar in size and
scope to this project, and who may be contacted by city staff.
At this time, the city is only seeking an estimate for professional services and is not seeking an
estimate for relocation payments to the tenants.
City Contact. Questions may be directed to Kim Berggren, Community Development Assistant,
at 763- 531 -5196 or kberggren @ci.new- hope.mn.us
Attachment Property location/information sheet
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August 21, 2007
Curtis Jacobsen
City of New Hope
Community Development Specialist
4401 Xylon Ave. No.
New Hope, MN 55428
evergreen
LAND
SUBJECT: Revised estimate for the relocation services and professional services for
the Bass Lake Road Apartments
Dear Mr. Jacobsen.
Evergreen Land Services Company (ELS) is pleased to present a revised estimate for
relocation services to assist the City of New Hope in the relocation of the tenants of the
Bass Lake Road Apartments. ELS has been serving municipal and private clients with
these types of projects for over 30 years.
ELS is sufficiently staffed to handle this project and complete the relocation within the
time frame necessary. All relocation services will be performed under the guidelines set
by the Uniform Relocation Assistance and Real Property Acquisition Act of 1970 as
amended.
I am re- submitting a bid for our services necessary to assist and relocate the tenants of
the Bass Lake Road Apartments. This amount is based on the amount of time I feel our
relocation staff would need to provide relocation services. I have previously enclosed
our qualifications, resumes and past work experience and our rate sheet.
Since our first proposal, new condemnation laws have affected the relocation industry.
Also since our first proposal, I have had our staff do some preliminary groundwork and
research for the Bass Lake Road Apartment project, in the hope that we would be
successful in getting the project.
SERVICES
COMP
Appraisal, Acquisition
and Relocation Specialists
4131 Old Sibley
Memorial Highway
Suite 201
Eagan, MN 55122
651- 882 -0200
888- 411 -1134
Fax: 651-882-6564
Due to the fact that we were able to gather this useful information and data prior to the
project, I have lessoned our original estimate to $1,575.00 per tenant.
Evergreen will still provide all of the following services as stated in the earlier proposal.
Relocation Services
The project objective will be to assist the impacted residential tenants, which are
eligible for assistance under the federal guidelines in relocating to adequate replacement
accommodations as quickly as possible. In addition, ELS can assure that this project
will be operated in accordance with the "Uniform Act" to maxiinize federal
participation. All tenants will be treated in a just manner and receive adequate
compensation under the applicable guidelines.
ELS will operate a cost effective and efficient program. We will make a concerted
effort to find workable solutions to all problems related to the relocation process and
assist in the policy and procedure guidelines to better meet the needs of the City of New
Hope and the displacees involved. We would anticipate the usual range of difficulties
and probably some new challenges. We have the capabilities to address all of these
issues.
Relocation assistance services include the following:
® Initial meeting with the staff of the City of New Hope to discuss project
coordination and procedures; meetings with the public and occupants to discuss
and provide written general information on relocation benefits, documentation
requirements, and the process applicable to each of their situations.
• Determine needs and preferences for the move and replacement location for the
owners and occupants. Explain relocation benefits, the process involved with
relocation, and the payment documentation requirements.
• Offer advisory services regarding the move, explanations of relocation benefits
and procedures, and other assistance as necessary.
• Preparing the required General Information Notice, Notices of Eligibility for
Relocation Assistance, and 90 -day and 30 -day Notices to Vacate per the
relocation regulations, for the staffs review and signature.
• Assisting the displaced occupants in identifying and docurnenting eligible,
reimbursable relocation costs and confirming the submitted costs are reasonable
and necessary per the regulations. Coordinate and secure competitive moving
bids.
• Provide referrals to available replacement properties.
Preparing claims for relocation payment and making recommendations to the
City of New Hope regarding the eligibility of relocation benefits requested by
the displaced occupants.
Throughout the project, addressing questions and concerns of the displaced
occupants, and advising the occupants of their rights and obligations in the
relocation process.
• Throughout the project, reviewing the project /relocation status and reviewing
any questions and concerns.
Document and close out file once all relocation benefits are given.
This list of tasks is not all- inclusive but our activities will comply with Minnesota
Statute and Uniform Act regulations and will include all steps required in the process
and additional steps as may be helpful. All written and oral communication will be
documented in each file.
We bill at an hourly rate of $75.00 per hour for our Relocation Consultant and $85.00
per hour for our Relocation Manager. The average relocation of a residential tenant
takes approximately 20 to 25 hours. Below is an estimate for the total relocation
project. We are basing our estimate on the assumed 44 units. We understand that there
is one vacant building and possible other vacancies.
Evergreen Land Services estimates the cost for our relocation services to assist in the
Bass Lake Road Apartments relocation project to be a not to exceed amount of
$69,300.00
The cost per unit would be approximately $1,575.00
Property Management Services
I have also contacted numerous property management service firms. I spoke with Erik Veblen of
ECDI Property Management Services. He would be available and gave me a quote from his
company for the following:
I .) General Management of the property. 6% of monthly collected rents.
-This would include rent collection and tenant management.
- Example would be (44 units at $750.00 equals $33,000.00 x .06% or $1,980.00 /per
month.
- The Bass Lake Road apartments have one and two bedroom units. Rents a year ago
were approximately $615.00 /per month for the one - bedroom units and $750.00 /per month
for the two- bedroom units.
-This figure will obviously go down as the units are vacated.
2.) Interior and exterior maintenance for all the buildings. $1,690.00 /per month.
3.) Regular and emergency maintenance. $1.100.00 /per month avg.
- These services would include regular facility repairs, including plumbing, electrical,
mechanical and other routine repair service.
-This will billed on an hourly basis of $40.00 /per hour. This arnount will also vary as the
building becomes vacant
The City of New Hope should figure on approximately $4,500.00- $5,000.00 per month for
property managements services.
If you have any questions or need any additional infonnation, please do not hesitate to give me a
call at (651) 882 -0200. We look forward to continue working with the City of New Hope again.
Sincerely,
Steven Carlson
Relocation Manager
Encl.
REQUEST FOR QUOTES (RFQ)
Relocation of tenants and
property management
Bass Lake Road Apartments
City of New Hope, Minnesota
City of New I
Attn.: Kim Berggren
4401 Xylon Avenue North
New Hope, MN 55428
Dear Council Members:
RFO Due 5/18/07 @ 4 pm
The undersigned, having studied the attached description of work, being familiar with all factors
and other conditions affecting the work and cost thereof, hereby proposes to furnish everything
necessary to complete the project in accordance with the attached description of work.
In submitting this quote proposal it is understood that the city retains the right to reject any and
all quotes and to award the quote in the best interests of the city. It is also Understood that quotes
play not be withdrawn for a period of 30 days after the deadline date on this request for proposal
quote form.
Respectfully submitted,
Evergreen Land Services
Firm
Steven Carlson
Agent
4131 Old Sibley Memorial Hwy,
Eagan, MN 55122
' :S-/ t-- +Armor' 15 C
Printed Name of Agent
#201
651 - 882 -0200
Address
scarlson @elscoe net
Email address
Telephone No.
May 14, 2007
Date
May 14, 2007
Kim Berggfen
City of New Hope
Community Development Assistant
4401 Xylon Ave. No.
New Hope, MN 55428
SUBJECT: Estimate for the relocation services and professional services
for the Bass Lake Road Apartments
Dear Ms. Berggren.
Evergreen Land Services Company (ELS) is pleased to present the
following proposal to assist the City of New Hope in the relocation of the
tenants of the Bass Lake Road Apartments. ELS has been serving
municipal and private clients with these types of projects for over 30 years.
ELS is sufficiently staffed to' handle this project and complete the
relocation within the time frame necessary. All relocation services will be
performed under the guidelines set by the Uniform Relocation Assistance
and Real Property Acquisition Act of 1970 as amended.
I am submitting a bid for our services necessary to assist and relocate the
tenants of the Bass Lake Road Apartments. This amount is based on the
amount of time I feel our relocation staff would need to provide relocation
services. I have also enclosed our qualifications, resumes and past work
experience and our rate sheet.
SERVICES
COMPANY
Appraisal, Acquisition
and Relocation Specialists
4131 Old Sibley
Memorial Highway
Suite 201
Eagan, MN 55122
651 -882 -0200
888 -411 -1134
Fax: 651-882-6564
• Assisting the displaced occupants in identifying and documenting
eligible, reimbursable relocation costs and confirming the submitted
costs are reasonable and necessary per the regulations. Coordinate
and secure competitive moving bids.
• Provide referrals to available replacement properties.
• Preparing claims for relocation payment and making
recommendations to the City of New Hope regarding the eligibility
of relocation benefits requested by the displaced occupants.
• Throughout the project, addressing questions and concerns of the
displaced occupants, and advising the occupants of their rights and
obligations in the relocation process.
• Throughout the project, reviewing the project /relocation status and
reviewing any questions and concerns.
• Document and close out file once all relocation benefits are
given.
This list of tasks is not all- inclusive but our activities will comply with
Minnesota Statute and Uniform Act regulations and will include all steps
required in the process and additional steps as may be helpful. All written
and oral communication will be documented in each file.
We bill at an hourly rate of $75.00 per hour for our Relocation Consultant
and $85.00 per hour for our Relocation Manager. The average relocation
of a residential tenant takes approximately 25 hours. Below is an estimate
for the total relocation project. We are basing our estimate on the assumed
44 units. We understand that there is one vacant building and possible
other vacancies.
Evergreen Land Services estimates the cost for our relocation services to
assist in the Bass Lake Road Apartments relocation project to be a not to
exceed amount of $82,500.00
The cost per unit would be approximately $1,875.00.
Relocation Services
The project objective will be to assist the impacted residential tenants,
which are eligible for assistance under the federal guidelines in relocating
to adequate replacement accommodations as quickly as possible. In
addition, ELS can assure that this project will be operated in accordance
with the "Unifonn Act" to maximize federal participation. All tenants will
be treated in a just manner and receive adequate compensation under the
applicable guidelines.
ELS will operate a cost effective and efficient program. We will make a
concerted effort to find workable solutions to all problems related to the
relocation process and assist in the policy and procedure guidelines to
better meet the needs of the City of New Hope and the displacees
involved. We would anticipate the usual range of difficulties and probably
some new challenges. We have the capabilities to address all of these
issues.
Relocation assistance services include the following:
• Initial meeting with the staff of the City of New Hope to discuss
project coordination and procedures; meetings with the public and
occupants to discuss and provide written general information on
relocation benefits, documentation requirements, and the process
applicable to each of their situations.
• Determine needs and preferences for the move and replacement
location for the owners and occupants. Explain relocation benefits,
the process involved with relocation, and the payment
documentation requirements,
• Offer advisory services regarding the move, explanations of
relocation benefits and procedures, and other assistance as
necessary.
• Preparing the required General Information Notice, Notices of
Eligibility for Relocation Assistance, and 90 -day and 30 -day
Notices to Vacate per the relocation regulations, for the staffs
review and signature.
Property Management Services
I have also contacted numerous property management service firms. I spoke with
Erik Veblen of ECDI Property Management Services. He would be available and
gave me a quote from his company for the following:
1.) General Management of the property. 6% of monthly collected rents.
-This would include rent collection and tenant management.
- Example would be (44 units at $750.00 equals $33,000.00 x .06% or
$1,980.00 /per month.
- The Bass Lake Road apartments have one and two bedroom units. Rents a
year ago were approximately $615.00 /per month for the one - bedroom units
and $750.00 /per month for the two- bedroom units.
-This figure will obviously go down as the units are vacated.
2.) Interior and exterior maintenance for all the buildings. $1,690.00 /per month.
3.) Regular and emergency maintenance. $ L 100.00 /per month avg.
- These services would include regular facility repairs, including plumbing,
electrical, mechanical and other routine repair service.
-This will billed on an hourly basis of $40.00 /per hour. This amount will
also vary as the building becomes vacant
The City of New Hope should figure on approximately $4,500.00 - $5,000,00 per
month for property managements services.
If you have any questions or need any additional information, please do not
hesitate to give me a call at (651) 882 -0200. We look forward to continue working
with the City of New Hope again.
Sincerely,
Steven Carlson
Relocation Manager
Encl.
Steven Carlson
Vice President
Relocation Manager
Tel: (651) 882-0200
Fax: (651) 882-6564
Cell: (612) 875-3467
Email: scarlson@elsco.net
Steven has been a member of the Evergreen Land Services team for over ten years. Steven's
responsibilities as a Relocation Manager have included: meeting with the displacee, explaining the
relocation process, the benefit the individual or business will receive and document preparation, and all
other related services for multiple state, county and municipal agency's. Throughout the entire project,
managing the other consultants and assisting them with their relocations as needed. He has been a
presenter at numerous conferences including Mn/DOT's annual Right Of Way Professionals
Conference. Steven holds a Minnesota Real Estate License as well as a Minnesota Notary License.
Hwy 62 / 35W Reconstruction, Mn /DOT
• Federal Aid Project
• Relocation Manager consulting on 55± parcel project including residential, tenant and
business
Prepared all relocation documents
March 2004 — current
Ramsey County CR J Reconstruction, Ramsey County
• Federal Aid Project
• Relocation Manager consulting on five residential relocations
• Prepared all relocation documents
• July 2005 — current
Pelzer Street Reconstruction, City of Winona
• Federal Aid Project
• Acquisition Agent and Relocation Manager on 55± parcel project
• Drafted conveyance documents
• Successfully negotiated all parcels
• October 2003 — December 2005
Industrial Park Redevelopment, City of Columbia Heights '
• Relocation Manager on 32± parcel project, all industrial type businesses
• Prepared all relocation documents
• Successfully relocated all businesses
• July 2004 — January 2005
evergreen
Land Services
Scott Means
7 3
r7 - "
Relocation Consultant
Tel: (651) 882-0200
Fax: (651) 882-6564
Cell: (612) 875-3467
Email: Scottm@elsco.net
Scott has been a member of the Evergreen Land Services team for five years. Scott's duties as an
Relocation Consultant have included: meeting with the displacee, explaining the relocation process, the
benefit the individual or business will receive and document preparation, and all other related services
for multiple state, county and municipal agency's. Scott holds a Minnesota Real Estate License as well
as a Minnesota Notary License.
Hwy 62 / 35W Reconstruction, Mn /DOT
• Federal Aid Project
• Relocation Consultant on 55± parcel project including residential, tenant and business
• Prepared all relocation documents
• March 2004 — current
Pelzer Street Reconstruction, City of Winona
• Federal Aid Project
• Relocation Consultant on 55± parcel project including residential, tenant, business and
mobile homes
• Prepared all relocation documents
• Successfully relocated all parcels
• October 2003 — December 2005
Industrial Park Redevelopment, City of Columbia Heights
• Relocation Consultant on 32± parcel project, all industrial type businesses
• Prepared all relocation documents
• Successfully relocation all businesses
• July 2004 — January 2006
Coon Rapids Boulevard Redevelopment Project, City of Coon Rapids
• Relocation Consultant on 16± parcel project including businesses owners, businesses
tenants and homeowners
• Prepared all relocation documents
• Successfully relocation all businesses
• October 2002 — November 2004
evergreen
Land Services
City of New Hope, Minnesota
Livable Communities, East Winnetka Area
Kirk McDonald, Director of Community Development, 763-531-5119
• Relocated 27 homes and businesses
o 15 homes
o 12 businesses
• Completed 2005
Highway 62/Crosstown Project, Mn/DOT
Highway 62 / Interstate 35W Reconstruction
John Griffith, Minnesota Department of Transportation, 651-582-1206
Rick Brown, SRF Consulting, 763-475-0010
Lisa Beckman, SRF Consulting, 763-475-0010
• Relocation of 41 tenants /homes /businesses
o 22 Homes
o 18 Tenants
o One business
• Project is currently being worked on
City of St. Louis Park, Minnesota
Park Commons Redevelopment
Tom Harmening, Director of Community Development, 952-924-2580
Relocated 47 tenants /homes /businesses
o 30 commercial businesses,
o 15 residential properties
o 2 tenants
Completed 2002
City of Winona, Minnesota
Petzer Street Reconstruction
Judy Bodway, City of Winona, Director of Economic Development 507-457-82
Terry Ragan, Bonestroo Rosene Anderlik Et Associates, 507-529-6023
• Performing Appraisal Review, Acquisition Et Relocation Services
• Acquisition of approximately 55 parcels, consisting of residential homes, one
business and two apartment buildings, 21 are total take and the remainder are
partial acquisitions
• Relocation of approximately 20 residential homes, one trailer park (16 mobile
homes), one real estate office, and seven tenants
• Completed 2006
Project For Pride and Living
Margaret Metzdorff, Project Manager, 612-874-3334
• Relocation of 38 lower income tenants and families
• Numerous meetings with each tenant
• Had to come up with creative ways to find decent, safe it sanitary housing
• Provision of transportation
• Work performed in Minneapolis, Minnesota
• Completed 2001
Il '� �
EVERGREEN LAND SERVICES COMPANY
MANAGEMEN
Manager/Consultant
RELOCATION SERVICES
Relocation Manager
Relocation Consultant
ACQUISITION SERVICES
Acquisition Manager
Acquisition Agent
APPRAISAL SERVICES
Appraisal Manager
Appraiser
CLERICAL
Typist, Clerical
EXPENSE
Vehicle mileage allowance
Per Diem & Expenses
$85.00 per hour
$85.00 per hour
$75.00 per hour
$85.00 per hour
$75.00 per hour
$85.00 per hour
$75.00 per hour
$40.00 per hour
$0.485 per mile
Actual costs
For miscellaneous costs: Maps, copies of documents, expendable material,
recording fees, subcontractor or other costs required to complete projects.
REQUEST FOR QUOTES (RFQ)
Relocation of tenants and
property management
Bass Lake Road Apartments
City of New Hope, Minnesota
City of New Hope
At n.: Kim Berggren
4401 Xylon Avenue North
New Hope, MN 55428
Dear Council Members:
RFQ Due 5/18/07 @ 412m
The undersigned, having studied the attached description of work, being familiar with all factors
and other conditions affecting the work and cost thereof, hereby proposes to furnish everything
necessary to complete the project in accordance with the attached description of work.
In submitting this quote proposal it is understood that the city retains the right to reject any and
all quotes and to award the quote in the best interests of the city. It is also understood that quotes
may not be withdrawn for a period of 30 days after the deadline date on this request for proposal
quote form.
Respectfully submitted,
SRF Consulting Group, Inc
Fir
Agent -/
Address
khelvey @srfconsulting.com
Email address
Ken Helve_y
Printed Name of Agent
z63
475-0010
Telephone No.
May 17, 2007
Date
Professional relocation services
I
Property management services
In submitting this quote proposal it is understood that the city retains the right to reject any and
all quotes and to award the quote in the best interests of the city. It is also understood that quotes
may not be withdrawn for a period of 30 days after the deadline date on this request for proposal
quote form.
Respectfully submitted,
SRF Consulting Group, Inc
Fir
Agent -/
Address
khelvey @srfconsulting.com
Email address
Ken Helve_y
Printed Name of Agent
z63
475-0010
Telephone No.
May 17, 2007
Date
Ms. Kim Berggren
Community Development Assistant
CITY OF NEW HOPE
4401 Xylon Avenue
New Hope, MN 55428
Dear Ms. Berggren:
SUBJECT: PROPOSAL FOR RELOCATION SERVICES FOR BASS LAKE ROAD APARTMENTS
Thank you for the opportunity to submit a proposal to provide relocation services for the City
of New Hope. It would be a pleasure to work with you. SRF has established a 40 -year
tradition of service to clients across the Midwest and provides comprehensive relocation
services. Our right -of -way and relocation specialists pride themselves on their ability to listen
and communicate, which enables both the acquiring agency and the displaced occupants to go
through a potentially difficult time with better understanding and cooperation. In addition,
SRF's relocation specialists have significant experience working on similar projects and have
successfully worked with the City and EDA of Brooklyn Park, HRA and City of Richfield, and
Minneapolis CPED, on numerous occasions.
It is our understanding that there are 44 apartment units in the buildings that will require
relocation and property management services. For your review, we have attached a
comprehensive scope of services.
Schedule and Budget
We propose to be reimbursed for our services on an hourly basis for the actual time expended.
Other direct project expenses, such as printing, supplies, and reproduction, will be billed at
cost, and mileage will be billed at the current allowable IRS rate for business miles.
Based on our understanding of the project and scope of services, SRF's "not to exceed" figure
for the relocation of 44 units is $70,400, which includes time and expenses. This equates to
$1,600 per unit. Additional services that may be requested will be billed on the same time -and-
expenses basis. Invoices are submitted on a monthly basis for work performed during the
previous month, and payment is due within 30 days.
SRF proposes to subcontract with ROI Properties, Inc. for the required property management
services. The estimated fee for the property management services described in the scope of
services is $1,500 per month per building (assuming four occupied buildings). This calculates
One Carlson Parkway North, Suite 150 Case Plaza, One North Second Street
Minneapolis, Minnesota 55447 -4443 s r f cons u l t i n g. c o m Fargo, North Dakota 58102 -4807
Tel: 763- 475 -0010 • Fax: 763- 475 -2429 Tel: 701- 237 -0010 • Fax: 701- 237 -0017
An Equal Opportunity Employer
Ms. Kim Berggren -2- May 17, 2007
to $18,000 for the entire 90 days that ROI would be running the properties. The per unit
estimate is $410 (assuming 44 units).
It is understood that if the scope or extent of work changes or additional services are
requested, the cost will be adjusted accordingly. Before any out -of -scope or additional work is
initiated, however, we will submit a budget for the new work and will not begin work until we
receive authorization from you.
We will complete the work within a mutually agreed upon time schedule. SRF understands
that the City is currently negotiating the purchase of the apartments, and relocation is
anticipated in late summer or fall of 2007.
Notice to Proceed
A signed copy of this proposal or a separate letter of authorization either mailed or faxed to
our office, will serve as our notice to proceed.
We sincerely appreciate your consideration of this proposal and look forward to working with
you on this project. Please feel free to contact us if you have any questions or need additional
information.
Sincerely,
SRF CONSULTING GROUP, INC.
�JLJ
Ken Helvey
Senior Ass ciate
Approved:
(signature)
Name
Title
Date
Matthew D. Hansen, PE, LS
Principal
This cost proposal is valid for a period of 90 days.
SRF reserves the right to adjust our cost estimate after 90 days from the date of this proposal.
Relocation Services
1. The Consultant will distribute an informational booklet on residential relocation assistance
and all appropriate forms and data to each resident expected to be displaced. At this time
the Consultant will:
• Obtain a signed receipt for the informational booklet provided by the Consultant in
accordance with applicable regulations.
• Explain the residential relocation program and the resident's responsibilities to receive
benefits.
• Explain how to receive various kinds of assistance in finding replacement housing.
• Survey the resident's relocation needs.
2. Upon initiation of negotiations for the project site, the Consultant will:
• Analyze existing data to determine eligibility of the resident's relocation expenses for
compensation.
• Assist the resident in determining the most advantageous payment alternatives to
claim and provide further instructions on how to proceed.
3. The Consultant will provide the following assistance with Moving Expense Claims:
• Advise the resident of the three types of payment for moving expenses.
• Review the fixed moving schedule and advise the resident of the benefits under the
fixed payment move costs option.
• If choosing the actual move costs option, advise the resident on procedure to obtain
required bids.
• Assist the resident when necessary in preparing moving specifications.
• Act when appropriate as agent in regard to accepting bids.
• Analyze the bids to determine their reasonableness.
• Notify the resident of the low acceptable bids.
• When appropriate inspect the move of personal property while in progress.
• Assist the resident in assembling all invoices, paid receipts, and other documentation
necessary to substantiate the relocation claim.
• When necessary analyze billings to determine their reasonableness.
• Assemble the appropriate claim forms and documentation for signature and
submission to the Contractor for approval.
4. The Consultant will provide the following assistance with Replacement Housing Payment:
• Determine eligibility of the resident to receive this relocation payment.
• Survey the housing market and prepare a comparable housing analysis to determine
the limit on amount of payment.
• Analyze the replacement housing to determine its eligibility of payment.
• Assemble the appropriate claim forms and documentation for signature and
submission for approval.
5. Other Services
• The Consultant shall prepare, at the City's request, the required and proper formats to
be used by the City in notifying occupant being displaced about their relocation
eligibility and benefits to which they may be entitled. The Consultant will also, upon the
City's request, assist the City in the preparation of the required notices to vacate for
delivery to the residents.
• The Consultant shall search for replacement sites for the residents being displaced and
refer suitable, comparable housing found to each resident. The Consultant shall expend
appropriate and necessary time searching for such referrals, documenting all time
expended. The Consultant does not warrant that suitable referrals will be found.
6. Recommendations. The Consultant will transmit to the City the relocation claim(s) for its
action. Recommendations will include the amount of payment to be made and any special
considerations. Recommendations will be made in a detailed written format satisfying
required regulations.
7. In completing this Contract, the Consultant does not assume the responsibility for:
• Accounting and record keeping (except as related to the specific claim).
• Arrangement of real estate closings on replacement housing.
• Payment for replacement housing appraisals and moving cost estimates and /or bids.
• Work associated with a relocation grievance.
Property Management Services
The following scope of services for property management has been provided by ROI
Properties:
• Rent collection
• Payments as directed
• Lawn care and snow removal
• Cleaning of common areas
• Monthly operating statement per building.
Information on ROI Properties' abilities and experience is provided as an attachment.
Services NOT included in the property management scope include maintenance service calls
for repairs. These charges will be based on a per service call basis at applicable rates for
plumbers, electricians, or handymen.
• -• r • i q ll •
Principal $160 to $170
Senior Associate $118 to $160
Senior Right of Way Specialist $69 to $104
Right of Way Specialist $53 to $68
r •
SRF is pleased to present the following references who can attest to the high quality of our
work and dedication of our staff:
Mr. Bruce Palmborg
Community Development Director
CITY OF RICHFIELD
6700 Portland Avenue South
Richfield, MN 55423
612- 861 -9760
Mr. Jason Aardsvold
CITY OF BROOKLYN PARK
5200 85th Avenue North
Brooklyn Park, MN 55443
763- 493 -8087
KENNETH V. HELVEY
AREAS OF EXPERTISE
Senior Associate
• Relocation Cost Estimates
• Relocation Plans
Ken has 13 years of acquisition and relocation experience. Prior
. Negotiations for Property Acquisition
to joining SRF, he was the owner of a Twin Cities -based
. Partial & Total Take Acquisition
relocation consulting firm. During his career, Ken has worked
• Relocation Advisory Services
closely with the Minnesota Department of Transportation,
• Relocation Assistance Appeal
Department of Housing and Urban Development and the U.S.
Hearings & File Audits
Army Corps of Engineers, as well as many local, municipal,
• Property Management
county and state agencies and non- profit associations. He is
EDUCATION
highly respected for his ability to successfully represent agencies
B.A., Political Science, University of
and assist home and business owners with the relocation
Minnesota, 1992
process. Ken has successfully completed the acquisition and
REGISTRATION
negotiations for many residential and commercial parcels.
Real Estate License
SEAN C. INGVALSON AREAS OF EXPERTISE
Senior Right of Way Specialist • Relocation Cost Estimates & Plans
• Appraisal Coordination
Sean has 11 years of acquisition and relocation experience. Partial & Total Take Acquisition
During his career, he has worked closely with a wide range of . Relocation Advisory Services
public clients, including the Minnesota Department of . Relocation Assistance Appeal
Transportation, U.S. Army Corps of Engineers, and many local, Hearing & File Audits
municipal, county and state agencies and non -profit • Industrial Relocations
associations. Sean also holds a real estate license.
EDUCATION
B.S., Social Science, Winona State
University, 1991
REGISTRATION
Real Estate License
MARISSA MEDVED
Right of Way Specialist
Marissa has worked at SRF Consulting Group for six years.
She graduated in June of 2001 from Dunwoody Institute with
an A.A.S degree. She first worked as a civil engineering
technician and is now working in our Right of Way Group.
Marissa is currently working on the Huntington Pointe
relocation for the City of Brooklyn Park, which involves the
relocation of tenants for 300 units.
CHARENE KOSTRON
Right of Way Assistant
Charene recently joined SRF, working as a Right of Way
Assistant. Her duties include document preparation and
organization, maintaining client and customer files, and
various field work. Charene has a Bachelor's degree from
National College. Her expertise in customer service helps
client feels comfortable and at ease in any situation.
w`
s;
May 8, 2007
RE: Tenant Relocation and Property
Management Services
City of New Hope
Mr. Kirk McDonald
Director of Community Development
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428 -4898
Dear Mr. McDonald:
The City of New Hope's need to relocate the tenants and manage the Bass Lake Road Apartments will
require the expertise of an experienced property management firm.
Although Short Elliott Hendrickson Inc. (SEH®) will continue to offer its architectural, engineering and
specialty expertise to the City of New Hope, we must respectfully decline the opportunity to present a
proposal for this project. Although we offer a broad range of multi disciplined consulting services, we do
not possess the necessary qualifications as a property management firm.
We wish you all the best in your search for a qualified property management firm. We look forward to
continuing our relationship with the City of New Hope and ask that you keep us in mind for future
m
SrNom#nunity Development Manager
Short Elliott Hendrickson inc., 3240 East River Road NE, Suite 102, Rochester, MN 55906 -3422
Mr. Steve Carlson
Evergreen Land Services Company
4131 Old Sibley Memorial Highway
Suite 201
Eagan, MN 55122
Subject: Bass Lake Road Apartments
Dear Mr. Carlson:
Pursuant to the New Hope City Council action on August 27, the Council approved a resolution
selecting Evergreen Land Services to provide relocation services in connection with the acquisition of the
Bass Lake Road Apartment complex for a total cost not to exceed $69,300.
The City Council tentatively approved management services by ECDI Property Management Services for
a monthly cost not to exceed $4,750 with the understanding that staff would complete additional
research and bring this matter back to the Council for further direction.
If you have any questions, please contact Curtis Jacobsen at 763 -531 -5137 or me at 763 -531 -5119.
Sincerely,
Kirk McDonald
Community Development Director
Cc: Curtis Jacobsen, Community Development Specialist
Roger Axel, Building Official
Chuck Tatro, General Inspector
Valerie Leone, City Clerk (Improvement Project 795)
CITY OF NEW HOPE
4401 Xylon Avenue North . New Hope, Minnesota 55428 -4898 s www. ci.new- hope.mn.us
City Hall: 763 -531 -5100 ® Police (non - emergency): 763 - 531 -5170 e Public Works: 763 - 592 -6777 ® TDD: 763- 531 -5109
City Hall Fax: 763 - 531 -5136 + Police Fax: 763 - 531 -5174 ® Public Works Fax: 763 - 592 -6776
COUNCIL
Originating Department Approved for Agenda Agenda Section
Development
Community Development August 27, 2007 and Plannin
Item No.
By: Curtis Jacobsen, CD Specialist
B 8.4
Resolution authorizing award for inspection services related to pre- demolition building survey for the Bass
Lake Road Apartments nroiect. ..H -'q Vii"_
Requested Action
The City Council is requested to approve a resolution to award inspection services related to a pre - demolition
building survey for the Bass Lake Road Apartments project to the lowest responsible bidder, per quotes
received on August 22, 2007.
Policy /Past Practice
It is the city's policy and past practice to solicit quotes for specific services not readily available through
current staff or appointed consultants. Environmental services are needed during the due diligence period
prior to the purchase of the Bass Lake Road Apartments.
Background
On August 13 the City council was notified that their purchase offer on the Bass Lake Road Apartment
complex had been accepted. The next step in the acquisition process is the city's due diligence prior to closing
which includes having an environmental survey of the buildings to assess the potential for environmental
hazards in the buildings which could directly impact the cost of demolition and redevelopment. To meet the
very rapid timeline that has been laid out leading to the closing it has been necessary to solicit quotes and
present the quotes at the meeting tonight. The requests for quotes were sent out by e -mail to five
environmental firms on August 16 requesting responses by August 22. The quotes will be analyzed on August
23 and 24 and presented /provided to the City Council along with the resolution at the meeting on August
27th.
Funding
The funds for this testing process will be taken from the EDA. Potentially the city will be able to reimburse
themselves for this exvenditure should a T.I.F District be used in coniunction with the nroiect.
Motion by (',.� Second by
To: 1 _l ) ( . 7' /:? 5__
City of New Hope
Resolution No. 2007 -125
Resolution authorizing award for inspection services related to
pre - demolition building survey for the
Bass Lake Road Apartment project
(Improvement Project No. 795)
WHEREAS, the City of New Hope is considering the acquisition of the Bass Lake
Road Apartment complex; and
WHEREAS, prior to purchasing the property and as part of the city's due diligence
related to the purchase the property the city is in need of environmental
testing services; and
WHEREAS, city staff have solicited quotes for environmental testing services; and
WHEREAS, the city has received quotes for environmental testing services from five
qualified firms to do the requested work specified by the city.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the city of New Hope,
that Applied Environmental Testing (AES) is hereby awarded the
environmental testing for the Bass Lake Road Apartment complex per
their quote for services in the amount of $3,755.00 for the initial phase and
potentially a final survey amount of $2,515.00 for a total not to exceed
amount of $6,270.00 Efforts shall be made to minimize the city's
environmental testing costs.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota,
this 27th day of August 2007.
REQUEST FOR QUOTE
PRE - DEMOLITION BUILDING SURVEY
Properties List
Mr. Curtis Jacobsen
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
Dear Council Members:
Quote Due 8/22/07
The undersigned, having studied the attached description of work, being familiar with all factors
and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools,
materials, skills, equipment and all else necessary to complete the project in accordance with the
attached description of work.
Hourly ACM Analysis Lead Paint
Residential Labor Rate Rate Rate
Apartment Buildings (Sampling) (Per Sample) (Per Sample)
Bulk Asbestos and Environ-
mental Hazards Survey Sampling $ $
Ea
(In a written narrative please specify the total number of samples for each particular sample group
to be collected and the total time to collect said samples.)
Report preparation $
Cost estimating $
8400 Bass Lake Road
8401 Bass Lake Road
8411 Bass Lake Road
8420 Bass Lake Road
8421 Bass Lake Road
NEW HOPE, MINNESOTA
Total hours required
Estimated Total Cost $
In submitting this bid it is understood that the owner retains the right to reject any and all bids and
to waive irregularities and informalities therein and to award the contract in the best interests of the
owner, and that the bidder accepts the general terms of the standard City contract.
It is understood that bids may not be withdrawn for a period of 60 days after the date on the quote
form.
Respectfully Submitted,
Printed Name of Signer
Address Telephone No.
City, State & Zip Code Date
DESCRIPTION OF WORK
SCOPE OF WORK: The contractor is to perform sampling and reporting of asbestos -
containing materials (ACMs), both friable and non - friable, an itemization and location of
suspected PCB - containing light ballasts, mercury switches, fluorescent bulbs, thermostats,
batteries, and lead - containing paint at the property described above. The purpose of the
sampling is to provide relevant and required information to environmental abatement
contractors, who will perform removal of hazards at a later date but prior to demolition.
Evaluation for the presence of asbestos - containing materials shall be all - inclusive, and the City
recognizes that it is likely to be necessary to invade wall, floors, ceilings and roofing materials
to obtain all relevant samples for testing. The ACM survey should include an assessment of
friable and non - friable interior and exterior building materials including, but not limited to,
exterior siding, roofing, pipe insulation, floor tiles, ceiling tiles, and related mastics. The
selected contractor shall, to the extent possible, minimize damage to the structure in obtaining
such samples. In particular, if any damage to roofing materials needs to be done to obtain
samples for testing, repairs will need to be made immediately by the contractor so that the roof
remains intact and functional.
For the purposes of disposal, all suspect light ballasts will be assumed to be PCB - containing
unless clearly labeled otherwise. Only an inventory of suspect ballasts need be made under the
scope of this project.
An evaluation of potential lead paint hazards may be performed through either use of portable
XRF or laboratory testing, but must meet general industry standards for detection levels and
reporting.
The abatement consultant is to provide cost estimates for the removal and disposal of
hazardous materials and regulated materials, i.e. light bulbs, mercury switches, paint, etc.
2. PROTECT DESCRIPTION The five properties listed above are part of a redevelopment project
undertaken by the City of New Hope, and a map of the properties is attached to this RFQ. The
properties are in the process of being acquired by the City. The City will take possession of the
properties approximately on October 10, 2007. All testing is to be completed and reported to
the city during the city's due diligence period prior to closing.
All of the properties have been used as rental apartment properties. Relevant copies of the
completed appraisals for these properties are enclosed with this RFQ.
3. OWNER: The City of New Hope is designated as the Owner.
4. COMPLETION DATE: The contractor shall complete all inspection, testing, and reporting and
the City be in possession of the report(s) fifteen (15) calendar days after Notice to Proceed.
Separate, individual reports are to be completed for each building.
5. AWARD OF CONTRACT: Only one award will be made, that being the lowest total of all
work listed as Estimated Total Cost.
6. INSPECTION: Eligible contractors must contact Curtis Jacobsen at the City of New Hope to
arrange an on site inspection of currently vacant units.
7. QUOTE SUBMITTAL: Please fax or e -mail the completed first two pages of this Request for
Quote and written narrative with signatures to:
Curtis Jacobsen, City of New Hope, 4401 Xylon Avenue North, New Hope, MN 55428.
Fax No.: 763 - 531 -5136
E -mail: cjacobsen @ci.new- hope.mn.us
Item 8.4
To: Mayor Opem
City Council Members
Kirk McDonald, Acting City Manager
From: Curtis Jacobsen, Community Development Specialist
Date: August 27, 2007
Subject: Request for Quotes /Environmental Testing Services
The following table summarizes the responses the city received to the Request for Quotes for
environmental testing at the Bass Lake Road Apartment site.
Quote
Response to
Experience
Tests
Name of Firm
Price
RFQ forms
with firm
Proposed
Legend Technical Services, Inc.
$4,570.00
Complete
No
100 Asbestos and
5 Lead Paint
Applied Environmental
$6,270.00
Mostly complete
Yes
200 Asbestos and
Services (AES)
50 Lead Paint
Pinnacle Engineering, Inc.
$7,177.50
Complete
Yes
200 Asbestos and
50 Lead Paint
American Engineering
$7,450.00
Mostly complete, felt
Yes
200 Asbestos and
Testing, Inc.
one item
1 day of Lead
was not applicable
Paint testing
Industrial Hygiene Services
$18,000.00
Incomplete
Yes
300 Asbestos and
Corporation
120 Lead Paint
Memo
August 27, 2007
In order to get the most accurate cost estimate for the abatement work, getting additional samples, as is
proposed by AES, is beneficial and should eliminate surprises of unknown hazardous materials during
demolition. It should be noted that the work will be done on a time and material basis so the city will
only be paying for the actual time spent and the sample analyzed.
Recommendation
Staff recommends that the Council approve the attached resolution selecting Applied Environmental
Services (AES) to conduct environmental testing on the city's behalf at the Bass Lake Road Apartment
complex.
Attachments
Resolution
Quotes
City Engineer e -mail 8 -24 -07
a ,
August 17, 2007
Mr. Curtis Jacobsen
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
RE: Regulated Hazardous Materials Survey
Demolition
Cost Estimate
5 -12 Unit Apartments
New Hope, MN
Dear Mr. Jacobsen:
s •
r a*
LEGEND TECHNICAL SERVICES, INC. (LEGEND) is pleased to submit this proposal concerning
regulated hazardous materials surveys of five (5) 12 -unit apartment buildings located at 8400, 8401, 8411,
8420 & 8421 Bass Lake Rd. in New Hope, MN. It is LEGENDS understanding that the regulated
hazardous materials survey is being conducted for future demolition of the buildings.
1.0 SCOPE OF WORK
The scope of work we propose to perform is as follows:
1.1 Perform a complete asbestos survey of each building indicated above.
Identify and sample materials suspect of containing asbestos throughout the
buildings in question. Sampling will include destructive means to locate all suspect
asbestos containing materials. Sample collection may include but is not limited to,
floor tile /adhesives, ceiling tiles /panels, linoleum /adhesives, gypsum wall /ceiling
board, ceiling textures, thermal system insulations, siding, etc. Note: LEGEND
would prefer to collect roofing samples after buildings have been vacated so not to
allow for any roof leaks.
Analyze bulk samples collected for asbestos content using polarized light
microscopy (PLM).
Prepare a bulk sampling report identifying materials which contain asbestos,
approximate quantities of asbestos containing materials, approximate asbestos
containing materials removal costs, and generate drawings depicting locations of
asbestos containing materials.
1.2 Perform a hazardous materials survey including mercury containing items such as
thermostats, switches, fluorescent light bulbs, etc. along with PCB containing light
ballasts, suspect PCB containing transformers, oil door closures, and other oil containing
items. These regulated hazardous materials will be quantified and approximate quantities
and locations will be noted along with estimating approximate costs for removal.
PPLETON FARGO MOSINEE # PHOENIX ST. PAUL s TUCSON
"Equal Opportunity Employer"
1.3 Perform a deteriorated lead based paint survey of painted surfaces. Any deteriorated
paints observed on the site will be sampled and analyzed for lead content. Surfaces which
are observed to be deteriorated will be included in the lead based paint inspection only.
Bulk paint chip samples will be collected and submitted for analysis.
• Generate a report identifying locations of deteriorated lead based paint and
approximately quantify deteriorated lead based paint surfaces and estimate lead
based paint stabilization costs.
2.0
METHODOLOGY
2.1 Asbestos Bulk Sample Analysis
Asbestos bulk samples will be analyzed using PLM with dispersion staining techniques in
accordance with Environmental Protection Agency (EPA) procedures. LEGEND is
accredited under the National Institute for Standards and Technology (NIST) National
Voluntary Laboratory Accreditation Program (NVLAP) for asbestos bulk analysis using
PLM.
2.2 Lead Based Paint Anal
Suspect deteriorating lead based paint will be analyzed by LEGEND's St. Paul laboratory
by Inductively Coupled Argon Plasma (ICAP) using Method 6010 B.
3.0
4.0
FEE SCHEDULE
The fee schedule for the hazardous materials survey is as follows:
- Minnesota Accredited Asbestos Inspector - $ 65.00 /hour
- Minnesota Certified Lead Risk Assessor - $ 65.00 /hour
- PLM Bulk Sample Analysis - $ 15.00 /sample
- Lead in Paint Analysis - $ 35.00 /sample
- Mileage - $ 0.49 /mile
The following are the cost estimates for the hazardous materials survey:
- Hazardous Materials Survey /Office/Reporting - $ 2,795.00
- PLM Bulk Sample Analysis (estimate 100 samples) - $ 1,500.00
- Lead in Paint Analysis (estimate 5 samples) - $ 175.00
- Expenses - $ 100.00
SUBTOTAL - $ 4,570.00
Note: Any suspect unidentifiable hazardous materials (oils, debris, etc.) that will require
additional laboratory analysis will be added as additional cost to the survey upon
approval from the client.
SCHEDULING/REPORTING
LEGEND can begin the regulated hazardous materials survey with approximately 3 -days notice.
This cost estimate is based on the assumption that all buildings are vacant. Reporting will be
completed within approximately 10 working days from the time LEGEND receives analytical
results. A single report will be generated for each 12 unit complex for a total of five final reports.
Page 2 of 3
5.0 ACCEPTANCE
Please indicate your acceptance of this proposal and general conditions by endorsing below and
returning a copy to us. We appreciate the opportunity to submit this proposal and look forward to
working with you on this project.
Cordially,
LEGEND TECHNICAL SERVICES, INC.
7
Corey Campbell
Industrial Hygienist
Signed Name
Date
Attachment: General Conditions
Printed Name
Title
Page 3 of 3
REQUEST FOR QUOTE
PRE - DEMOLITION BUILDING SURVEY
Properties List
8400 Bass Lake Road
8401 Bass Lake Road
8411 Bass Lake Road
8420 Bass Lake Road
8421 Bass Lake Road
NEW HOPE, MINNESOTA
Mr. Curtis f acobsen
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
Dear Council Members:
Quote Due 8/22/07
The undersigned, having studied the attached description of work, being familiar with all factors
and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools,
materials, skills, equipment and all else necessary to complete the project in accordance with the
attached description of work.
(In a written narrative please specify the total number of samples for each particular sample group
to be collected and the total time to collect said samples.)
Report preparation $ 65 Total hours required 43
Cost estimating $ 65
Estimated Total Cost $ 4,570.00
Hourly
ACM Analysis
Lead Paint
Residential
Labor Rate
Rate
Rate
Apartment Buildings
(Sampling)
(Per Sample)
(Per Sample)
Bulk Asbestos and Environ-
mental Hazards Survey Sampling
$ 65
$ 15
$ 35
(In a written narrative please specify the total number of samples for each particular sample group
to be collected and the total time to collect said samples.)
Report preparation $ 65 Total hours required 43
Cost estimating $ 65
Estimated Total Cost $ 4,570.00
In submitting this bid it is understood that the owner retains the right to reject any and all bids and
to waive irregularities and informalities therein and to award the contract in the best interests of the
owner, and that the bidder accepts the general terms of the standard City contract.
It is understood that bids may not be withdrawn for a period of 60 days after the date on the quote
form.
Respectfully Submitted,
7
Corey Campbell
Printed Name of Signer
88 Empire Drive
Address
St. Paul MN 55103
City, State & Zip Code
651 - 221 -4064
Telephone No.
81707
Date
DESCRIPTION OF WORK
SCOPE OF WORK: The contractor is to perform sampling and reporting of asbestos -
containing materials (ACMs), both friable and non - friable, an itemization and location of
suspected PCB - containing light ballasts, mercury switches, fluorescent bulbs, thermostats,
batteries, and lead - containing paint at the property described above. The purpose of the
sampling is to provide relevant and required information to environmental abatement
contractors, who will perform removal of hazards at a later date but prior to demolition.
Evaluation for the presence of asbestos - containing materials shall be all - inclusive, and the City
recognizes that it is likely to be necessary to invade wall, floors, ceilings and roofing materials
to obtain all relevant samples for testing. The ACM survey should include an assessment of
friable and non - friable interior and exterior building materials including, but not limited to,
exterior siding, roofing, pipe insulation, floor tiles, ceiling tiles, and related mastics. The
selected contractor shall, to the extent possible, minimize damage to the structure in obtaining
such samples. In particular, if any damage to roofing materials needs to be done to obtain
samples for testing, repairs will need to be made immediately by the contractor so that the roof
remains intact and functional.
For the purposes of disposal, all suspect light ballasts will be assumed to be PCB - containing
unless clearly labeled otherwise. Only an inventory of suspect ballasts need be made under
the scope of this project.
An evaluation of potential lead paint hazards may be performed through either use of portable
XRF or laboratory testing, but must meet general industry standards for detection levels and
reporting.
The abatement consultant is to provide cost estimates for the removal and disposal of
hazardous materials and regulated materials, i.e. light bulbs, mercury switches, paint, etc.
2. PROTECT DESCRIPTION The five properties listed above are part of a redevelopment project
undertaken by the City of New Hope, and a map of the properties is attached to this RFQ. The
properties are in the process of being acquired by the City. The City will take possession of the
properties approximately on October 10, 2007. All testing is to be completed and reported to
the city during the city's due diligence period prior to closing.
All of the properties have been used as rental apartment properties. Relevant copies of the
completed appraisals for these properties are enclosed with this RFQ.
3. OWNER: The City of New Hope is designated as the Owner.
4. COMPLETION DATE: The contractor shall complete all inspection, testing, and reporting
and the City be in possession of the report(s) fifteen (15) calendar days after Notice to Proceed.
Separate, individual reports are to be completed for each building.
AWARD OF CONTRACT: Only one award will be made, that being the lowest total of all
work listed as Estimated Total Cost.
6. INSPECTION: Eligible contractors must contact Curtis Jacobsen at the City of New Hope to
arrange an on site inspection of currently vacant units.
T QUOTE SUBMITTAL: Please fax or e -mail the completed first two pages of this Request for
Quote and written narrative with signatures to:
Curtis Jacobsen, City of New Hope, 4401 Xylon Avenue North, New Hope, MN 55428.
Fax No.: 763- 531 -5136
E -mail: cjacobsen @ci.new- hope.mn.us
i rrmirm
The &W survey will mcle de A the destru wive sampling required in the vacated aparmimts.
This work would be much nxn efficient in a vwzt building that would only require am visit
93rf f,.
Survey FAffmate-
Inspectom 1 (2)-on sits+ 20 $1200
Sent By: Applied Environmental Sciences; 763 545 7883; Aug-22-07 14:12; Page 7/7
Inspec toM — FVPMUfio&rePOrts
XRF analysis
Asbestos analysis
TOW
• Fs imsted — we will bill for actual wmber an*zed.
ll
V"
$480
SIO
$805
15
If you have any que please call.
Sent By: Applied Environmental Sciences; 763 545 7883; Aug-22-07 14:11; Page 2
REQUEST FOR Q.. UOTE
BULV--A.
� Ej. JI EXYAL VLNX47PYW�q RLTKNIN
84W Bass Lake Road
8401 Bass Lake Road
8411 Bass Lake Road
8420 Bass Lake Road
6421 Bass Lake Road
rN 1144 (0) 2
F*iMW4C*Tr M I� #
The undersigned, having studied the attached description of work, being familiar with all factors
7 7
attached description of work.
M- 1 MIVIT
KI-IRMI-M r1l A j""LVM*
to waive irregulares and informalities therein and to award the contract in the best interests of
the owner, and that the bidder accepts the general teryns • the standard City contract.
11 1!11111111 �Ijiipi 111
Hourly
ACM Analysis
Lead Paint
Residential
Labor Rate
to
Rate
Apartment Buildings
(Sampling)
(Per Sample)
(Per Sample)
Bulk Asbestos and Environ-
mental Hazards Survey Sampling
$60
$11.50
$2.00
M- 1 MIVIT
KI-IRMI-M r1l A j""LVM*
to waive irregulares and informalities therein and to award the contract in the best interests of
the owner, and that the bidder accepts the general teryns • the standard City contract.
11 1!11111111 �Ijiipi 111
;mnt 8y: Applied Environmental Sciences; 763 545 7883; Aug-22-07 14:11; Page 3
Respectfully Submitted,
Golden Valley, MN 55426
City, State & Zip Code
Pat Dfflartolcmeo
' Telephone No.
Sent By: Applied Environmental Sciences; 763 545 7883; Aug -22 -07 14:12; Page 4
W"'3-WVQ§1"J*UkM*)*1
I. KM QF WORK The contractor is to perform sampling and reporting of asbestos - containing
materials (ACMs), both friable and non-friable, an itemization and location of suspected PCB-
containing light ballasts, mercury switches, fluorescent bulbs, thermostats, batteries, and Lead-
containing paint at the property described above. The purpose of the sampling is to provide
relevant and required hiformatim to environmental abatement contractors, who will perform
removal of hazards at a later date but prior to demolition.
For the purposes of disposal, all suspect light ballasts will be assumed to be PCB-containing
unless clearly labeled otherwise. Only an inventory of suspect ballasts need be made under
the scope • this project
.qxr fW•-♦ Tel ne'T •
reporting.
2. PRQN= D The five properties listed above are part of a redevelopment project
undertaken by the City of New Hope, and a map of the properties is attached to this RFQ. The
properties are in the pmeess ■ being acquired • the City. The City will take possession of the
properties approximately on October 10, 2007.
All of the properties have been used as rental apartment properties. Relevant copies of the
completed appraisals for these properties are enclosed with this RFQ.
Sent By: Applied Environmental Sciences; 763 545 7883; Aug-22-07 14:12; Page 5/7
=77 77-IM!
the City be in possession of the report(s) fifteen (15) calendar days after Notice to Proceed.
Separate, individual reports are to be completed for each building.
V. X2 CQNTRACT: Only one award will be made, that being the lowest total of all
work listed as Estimated Total Cost.
6. INSP&MM Eligible contractors must contact Curtis Jacobsen at the City of New Hope t
arrange an on site inspection of currently vacant units.
7. QUOTE SUBMI]aAL: Please tax or e-mail the completed first two pages of this Request for
Quote with signatures to Curtis Jacobsen,, City of New Hope, 4401 Xylon Avenue Nortk New
Hope, MN 55428. Fax No.: 763-531 or E-mail: cjacobsen tit d-new-hope.mmus
Curtis Jacobson
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
RE: Pre - Demolition Survey
Bass Lake Road, New Hope, MN
Pinnacle Project No.: P107283.000
Dear Curtis:
Pinnacle Engineering, Inc.
11541 95 Ave North
Maple Grove, MN 55369
1500 First Avenue Northeast
Rochester, Minnesota 55906
Tel: 763 315 -4501
Fax: 763 315 -4507
www.pinoeno.com
Tel: 507 280 -5966
Fax: 507 280 -5984
Pinnacle Engineering, Inc. (Pinnacle) is pleased to provide the following proposal for a pre -
demolition survey to be conducted at residential properties located at 8400,8401,8411,8420 and 8421
Bass Lake Road, New Hope, MN.
Scope of Work
We will conduct the survey in accordance with Minnesota Pollution Control Agency (MPCA)
and local industry standards. A Pre - Demolition Survey is required by the MPCA prior to
demolition of the site structure. All inspections shall be based upon readily accessible areas
and equipment. Pinnacle will not demolition or otherwise alter covers to equipment, panels or
actual building structures. The survey shall address the following issues:
Property Walk -Over Survey to include: evidence of asbestos containing material (ACM),
lead containing materials, visual evidence of aboveground or underground storage
tanks, evidence of PCB - containing transformers or ballasts, evidence of mercury
containing equipment, evidence of lead containing materials, evidence of
chlorofluorocarbons (CFC) and hydrochlorofluorocarbons (HCFC), batteries, fluorescent
lights, HVAC system components, accessible commercial electrical system components,
oil, hazardous waste, tires and miscellaneous solid waste;
• Collection of samples representative of suspected ACM by a certified asbestos inspector;
0 Analysis of bulk asbestos and lead samples by a certified laboratory;
Preparation of a report documenting methodologies used, analytical data, pertinent
regulations, findings, and conclusions.
Curtis Jacobson
Pinnacle Proposal No.: P107283.000
August 22, 2007
Page 2 of 3
Potential ACM and lead includes, but is not limited to: pipe, duct or boiler insulation,
fireproofing, sprayed acoustics, plasters, ceiling panels/ tiles, floor tiles/ sheet flooring,
adhesives, cementitious hardboard or pipe, roofing, and exterior/ interior window panels. In
general, the results from a single sample can cause a material to be labeled as an ACM;
however, multiple samples are required to certify a material as a non -ACM. Therefore, the total
number of samples collected is based on the types and numbers of suspect materials within the
building. We expect approximately 250 samples will be required. More or fewer samples than
the estimated number may be collected based on the actual materials used in the building.
This work scope does include the surveying of accessible exterior areas, including roofing, and
the collection of samples from these areas. A temporary asphalt patch will be applied over
sampled roof areas, if applicable, but Pinnacle carulot guarantee that the roof will remain
watertight. Please contact us if modifications are desired.
It should be noted that floor tile and file adhesives and surfacing material collection requires
the removal of approximately 2" x 2" samples. Carpeted surfaces may also require limited areas
of carpeting to be pulled up for examination of floor surfaces. Ceiling panels and /or tile
samples require collection of 2" x 1" samples from grid systems. Plaster, gypsum board, and
thermal insulation generally require sample borings of approximately Y diameter or less.
Pinnacle will not be responsible for repairing the area of sampling locations. Where possible,
sampling will be conducted in discrete areas. Pinnacle will be responsible for the cleaning of
any accidentally released bulk material during sample collection. In addition, Pinnacle will
temporarily patch the covering of thermal insulation with duct tape.
Timeline
The Pre - Demolition Survey report shall be completed in 15 days upon the notice to proceed.
Upon request of the client, Pinnacle shall attempt to expedite the completion and delivery date
of the Demolition Survey to meet the requested timeline. Costs incurred due to accelerated
turn- around from the laboratory will be an additional charge.
Cost
Pinnacle shall complete the Pre - Demolition Survey for an estimated cost of $7,177.50 including
costs for analysis of 250 ACM and lead samples. Based on the size and use of the building,
approximately 250 potential ACM and lead containing samples will be collected to meet the
MPCA demolition survey requirements.
Curtis Jacobson
Pinnacle Proposal No.: P107283.000
August 22, 2007
Page 3 of 3
Terms
By signing this Proposal, you agree to pay according to Pinnacle's invoice terms, which are net
30 days. You also agree to pay finance charges on all past due invoices at the highest legal rate
(1.5% monthly), together with any costs of collections, including reasonable attorney fees,
which Pinnacle may incur in obtaining payment of the account. The attached General
Conditions are to be considered part of this proposal.
If you have any questions or wish to discuss any particular aspect of the project, please contact
me at (763) 315 -4501. To accept this proposal, please sign, date, and return one copy of this
correspondence to my office.
Dated this
PINNACLE ENGINEERING, INC.
By:
John Landwehr
Senior Project Manager
day of
City of New Hope
Curtis Jacobson
2007.
REQUEST FOR QUOTE
PRE - DEMOLITION BUILDING SURVEY
Properties List
8400 Bass Lake Road
8401 Bass Lake Road
8411 Bass Lake Road
8420 Bass Lake Road
8421 Bass Lake Road
NEW HOPE, MINNESOTA
Mr. Curtis Jacobsen
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
Dear Council Members:
Quote Due 8/22/07
The undersigned, having studied the attached description of work, being familiar with all factors
and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools,
materials, skills, equipment and all else necessary to complete the project in accordance with the
attached description of work.
Hourly ACM Analysis Lead Paint
Residential Labor Rate Rate Rate
Apartment Buildings (Sampling) (Per Sample) (Per Sample)
Bulk Asbestos and Environ-
mental Hazards Survey Sampling $65.00 $12.00 $12.00
(In a written narrative please specify the total number of samples for each particular sample group
to be collected and the total time to collect said samples.)
Report preparation $85.00 Total hours required 12.5
Cost estimating $115.00
Estimated Total Cost $ 7,177.50
In submitting this bid it is understood that the owner retains the right to reject any and all bids and
to waive irregularities and informalities therein and to award the contract in the best interests of the
owner, and that the bidder accepts the general terms of the standard City contract.
It is understood that bids may not be withdrawn for a period of 60 days after the date on the quote
form.
Respectfully Submitted,
Pinnacle Engineering, Inc.
John Landwehr
Printed Name of Signer
11541 95 Avenue North
Address
Maple Grove, MN 55369
City, State & Zip Code
763- 315 -4501
Telephone No,
8/22/07
Date
AMERICAN
ENGINEERING
TESTING, INC.
August 21, 2007
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
Attn: Mr. Curtis Jacobsen
RE: Pre- Demolition/Renovation Asbestos and Hazardous Material Survey
Bass Lake Road Apartments
8400, 8420 Bass Lake Road and 8401, 8411, 8421 58 Avenue North
New Hope, Minnesota
AET Proposal No. 3 -07 -306
Dear Mr. Jacobsen:
CONSULTANTS
• ENVIRONMENTAL
GEOTECHNICAL
° MATERIALS
° FORENSICS
American Engineering Testing, Inc. (AET) is pleased to offer services to the City of New Hope
(hereafter referred to as the Client) for performing Pre- Demolition/Renovation Asbestos and
Hazardous Material Surveys of the above referenced apartment buildings. This proposal is
submitted per your e- mailed request of August 16, 2007, and describes the scope of services,
schedule, fees and other information regarding our services. Attached to this proposal is the
"Request for Quote" included with your request.
Project Information
We understand this site consists of five 12 -unit apartment buildings that are planned for
demolition. Of the five apartment buildings, four are occupied and one (8400 Bass Lake Road)
is vacant. A "Description of Work" was provided with your request.
Purposes
The purpose of an Pre- Demolition/Renovation Asbestos and Hazardous Material Survey is to
identify and quantify asbestos containing materials (ACM) as well as readily identifiable
hazardous material sources, i.e. thermostats, light ballasts, door closures, petroleum products,
etc. The project also includes a lead -based paint survey of areas where paint is not attached to
the substrate.
Scope of Services
In order to achieve the purpose of this service, AET will perform the following tasks in
accordance with your provided "Description of Work ".
Y Observe the buildings and/or review available building plans to obtain information
indicating the existence of ACM or other hazardous materials.
This document shall not be reproduced, except in full, without written approval of American Engineering Testing, Inc.
550 Cleveland Avenue North ° St. Paul, MN 55114
Phone 651 - 659 -9001 • Toil Free 800.972 -6364 ° Fax 651 -659 -1379 • www,amengtest.com
Offices throughout Florida, Minnesota, South Dakota & Wisconsin
AN AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY EMPLOYER
City of New Hope
AET Proposal No. 3 -07 -306
August 21, 2007
Page 2 of 3
• Locate and sample, where accessible, thermal system insulation, surfacing material, and
miscellaneous material identified as suspect ACM.
• Analyze the suspect ACM samples for asbestos content.
• Assess the condition and estimate the quantities of any confirmed ACM.
• Inventory identifiable items that potentially contain hazardous materials such as mercury,
poly - chlorinated biphenyls (PCBs), chlorofluorocarbons (CFCs) or other materials.
These items may include, but are not limited, to thermostats, switches, fluorescent lights,
batteries, transformers, light ballasts, refrigeration units, chillers and door closures. We
will also inventory sources of petroleum products.
• Analyze selected painted surfaces of the buildings for lead content through use of an x-
ray fluorescent (XRF) analyzer. The selected painted surfaces include those where the
paint is not attached to the substrate.
• Preparation of a written report for each building.
Limitations
• The areas we select to be sampled and inventoried will be based on visual observations of
the above - identified buildings. Material from .areas that are concealed or inaccessible,
including inaccessible for safety concerns, may not be discovered.
• Since all the buildings except for 8400 Bass Lake Road, are apparently still in use,
minimum destruct methods will be used to obtain suspect ACM samples.
Client Responsibilities
The Client shall provide AET with safe access to the buildings.
Performance Schedule
We will complete this project and deliver the report to you within 15 calendar days of receiving
your Notice to Proceed.
This proposal is valid for a period of 90 days from the date issued.
Conditions
The attached Service Agreement applies to this project.
Fees
Our fees for services will be charged on a time and materials basis in accordance with our
current schedule of fees, which is attached. For the Pre- Demolition/Renovation Asbestos and
Hazardous Material Survey scope of services described above, the cost will not exceed $7,450.00
without prior written approval. This fee includes laboratory analysis of up to 200 samples for
asbestos. Additional asbestos samples, if needed, will be sampled and analyzed for an additional
cost of $25.00 per sample.
City of New Hope
AET Proposal No. 3 -07 -306
August 21, 2007
Page 3 of 3
Acceptance
Please indicate your acceptance of this proposal and authorization to proceed by signing, dating
and returning one copy of this proposal to us. The second copy is for your records.
American Engineering Testing, Inc. appreciates the opportunity to provide this service for you
and looks forward to working with you on this project. If you have any questions, or need
additional information, please contact us at us.
Sincerely,
American Engineering Testing, Inc.
Richard D. Lowe
Senior Environmental Scientist
Phone: (651) 659 -1316
Fax: (651) 659 -1379
Email: rlowe(Qamengtest.com
Attachments: City of New Hope Form - Request for Quote
2007 Environmental Fee Schedule
Service Agreement
REQUEST FOR QUOTE
PRE - DEMOLITION BUILDING SURVEY
Properties List
Mr. Curtis Jacobsen
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
Dear Council Members:
Quote Due 8/22/07
The undersigned, having studied the attached description of work, being familiar with all factors
and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools,
materials, skills, equipment and all else necessary to complete the project in accordance with the
attached description of work.
Residential
Apartment Buildings
8400 Bass Lake Road
8401 Bass Lake Road
8411 Bass Lake Road
8420 Bass Lake Road
8421 Bass Lake Road
NEW HOPE, MINNESOTA
Hourly
Labor Rate
(Sampling)
ACM Analysis
Rate
(Per Sample)
Lead Paint
Rate
(XRF Rental -
$300 / day)
Bulk Asbestos and Environ-
mental Hazards Survey Sampling $197.00
'.. • 1
$300.00 per day
(XRF Rental)
The total of 200 suspected ACM samples to be analyzed are included with the following estimate.
The lead paint rate is based on our daily rental rate of the XRF equipment at $300.00 per day, with
an expected usage of one day.
Report preparation $3270.00 Total hours required 25
Cost estimating $ NA
Estimated Total Cost $ 7,450.00
In submitting this bid it is understood that the owner retains the right to reject any and all bids and
to waive irregularities and informalities therein and to award the contract in the best interests of the
owner, and that the bidder accepts the general terms of the standard City contract.
It is understood that bids may not be withdrawn for a period of 60 days after the date on the quote
form.
Respectfully Submitted,
Z - " 0 el- - ",;; � -
Richard D. Lowe
Printed Name of Signer
American Engineering Testing, Inc.
550 Cleveland Avenue No.
St. Paul, MN 55114
City, State & Zip Code
(651) 695 -1316
Telephone No.
August 20, 2007
Date
AMERICAN
CONSULTANTS
1'NGINEERING ° ENVIRONMENTAL
.American Engineering Testing, Inc. • GEOTECHNICAL
TESTING,
lESTING, INC.
'
2007 Environmental
Fee Schedule MATERIALS
" FORENSICS
Engineering/Technical Personnel Rates
5. Water Sampler
20/hr
A. Engineering /Environmental Technician I $58/hr
D. Geotechnical Equipment Rental
B. Engineering/Environmental Technician II 69/hr
1. Field Vane Shear
280 /day
C. Drill Technician/Geotechnical Lab Technician 78/hr
2. Inclinometer Pleading Equipment
290 /day
D. Technician Level II CWI/ICBO 78/hr
3. Pneumatic Transducer Reading Equipment
E. Senior Engineering/Environmental Technician III 83/hr
(pore pressure, settlement or earth pressure)
145 /day
F. Engineering Assistant 93/hr
4. Bore Hole Permeability
G. Engineer I, Geologist I, Scientist 1, Ind.
a) Open End Casing Method
105 /day
Hygienist I 99/hr
b) HQ Wire line Packer
280 /day
H. Senior Engineering Assistant, Engineer 11,
5. Borehole Pressuremeter
48/hr
Geologist II, Scientist II, Ind. Hygienist II 1 I4/hr
6. Iowa Borehole Shear Tester
300 /day
I. Senior Engineer, Geologist, Scientist, Ind.
7. Double Ring Infiltrometer
225 /day
Hygienist 126/hr
8. GPS Mapping System Equipment
13/hr
J. Principal Engineer, Geologist, Scientist, Ind.
9. Pile Driving Analyzer (PDA)
650 /day
Hygienist 151/hr
10. Auxiliary PDA Equipment
K. Principal of Firm 162/hr
a.) Generator
39 /day
L. Litigation Preparation 198/hr
b.) Calibrated SPT Rod
165 /day
M. Deposition or Court Time (4 -hour minimum) 245/hr
E. Geotechnical Software Rental
1. Finite Element (seepage or soil deformation)
55/hr
The rates presented are portal to portal, with vehicle mileage,
2. CAPWAP
30/hr
expenses and equipment rentals being additional. Reduced
-3. Wave Equation
15/hr
rates may be negotiated for long -term projects.
4. L-Pile
15/hr
5. Slope Stability
151hr
Overtime for personnel categories A -E charged at above cost
6. Stabilized Earth Slopes and Walls
15/hr
plus 25% for over 8 hours per day or Saturday; and at above
7. Settlement (FoSSA)
15/hr
cost plus 50% for Sundays or Holidays. Hazardous work
F. Bit Wear
charged at additional 25 %. Night time shift work will include
I. Diamond Bit - Sedimentary Rock
a premium charge of $30.00 per person per shift.
a) B, NQ
10 /ft
b) HQ
12 /ft
Vehicle Mileage (personnel time and rental extra)
2. Diamond Bit - Metamorphic and Igneous
A. Personal Automobile/Truck $.60 /mi
a) B, NQ
17/ft
B. 3/4 -ton Truck/Van .80 /mi
b) HQ
20 /ft
C. 1 -ton or 2 -ton Rig Auxiliary Truck .951mi
D. 1 -ton Truck with Drill Rig 1.00 1mi
Water and Wastewater Monitoring Equipment Rental
E. 1 Yz to 2%z -ton Truck with Drill Rig 1.15 /mi
A. ISCO Autosampler
$55 /day
F. 20 -Ton CPT Truck Rig 1.30 /mi
B. Liquid Level Recorder
50 /day
G. Tractor/Lowboy Trailer 1.50 /mi
C. Flow Meter
85 /day
D. Confined Entry Equipment
140 /day
Site Exploration Equipment Rental/Services
E. Weir Materials
40 /day
A. Drill Rig Rental
F. Recording pH Meter
45 /day
1. Rotary Drill on 4WD 1 -ton Truck $57/hr
G. Confined Space Equipment quoted per job
2. Rotary Drill on 2WD 1 1 /2 to 2` /z -ton Truck 67/hr
H. Kemmerer Type Sampler
45 /day
3. Rotary Drill on 4WD 1 %z to 2' /z -ton Truck 69/hr
1. Chlorine Residual Meter
45 /day
4. Rotary Drill on All- Terrain Vehicle 97/hr
J. DR2000 Spectrophotometer
85 /day
5. Portable, Non -rotary Rig 67/hr
B. Rig Auxiliary Vehicle Rental
Groundwater Monitoring Equipment Rental
1. Trailer 8/hr
A. Dissolved Oxygen Meter $50 /day
2. 3/4 -ton Truck 14.50/hr
B. pH Meter
25 /day
3. 1 -ton or 2 -ton Truck 19.50/hr
C. Conductivity Meter
25 /day
C. Cone (CPT) Rig/Equipment Rental
D. Redox Potential Meter
25 /day
1. 20 -Ton CPT Truck Rig $120/hr
E. Bailers - Polypropylene
15 /ea
2. All- Terrain Rig (10 -Ton capability) 971hr
F. Bailers -Teflon
30 /ea
3. Electronic Cone or Piezocone w /computer 35/hr
G. Groundwater Modeling Software
25/hr
4. Soil Sampler 3/hr
H. Water Level Probe
50 /day
This document shall not be reproduced, except in full, without written approval of American Engineering Testing, Inc.
550 Cleveland Avenue North • St. Paul, MN 55114
Phone 651 - 659 -9001 • Toll Free 800 -972 -6364
• Fax 651 - 659 -1379 ® www.amengtest.com
Offices throughout Florida, Minnesota, South Dakota & Wisconsin
AN AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY EMPLOYER Page 1 of
American Engineering Vesting, Inc.
2007 Environmental Fee Schedule
I.
Oil -Water Interface Sensor
90 /day
G. Air Velocity Meter
50 /day
J.
Well Rate of Recovery Equipment
150 /day
H. Air Flow Measurement Instrumentation
100 /day
K.
2" Pump Assembly
100 /day
I. FIA Monitoring Station
300 1day
L.
Peristaltic Assembly
60 /day
J. Impinger/Meter Console Assembly
200 /day
M.
Stabilization Assembly
90 /day
K. 02 /CO2 /CO
300 /day
N.
Turbidity Meter
25 /day
L. Isokinetic Sampling Train
350 /day
O.
Groundwater Filter - Gelman Inline
15 /ea
M. Vacuum Sampler Assembly
75 /day
P.
Groundwater Filter — Nalgene
10 /ea
N. 50' Heated Sample Line Assembly
120 /day
Q.
HydroPunch7
250 /day
O. Orsart Analyzer
100 /day
P. 40L Tedlar Bag
25 /ea
Soil Sampling and Support Equipment Rental
Q. GasTech OVM
40 /day
A.
Direct Push Sampling System (Geoprobe7)
S85/hr
R. GasTech TGD
40 /day
B.
XRF Analyzer
350 /day
S. Three - Dimensional Pitot Tube Assembly
200 /day
C.
Soil Auger Assembly
50 /day
T. NO
300 /day
D.
Power Auger
65 /day
U. Sample Gas Conditioner
100 /day
E.
Site Trailer
85 /day
F.
Level C Protective Gear
quoted per job
Expenses
G.
Level B Protective Gear
quoted per job
Direct Project Expenses:
H.
Level A Protective Gear
quoted per job
includes out -of -town per diem; plowing and towing;
special
I.
Vacuum Blower
quoted per job
equipment, materials and supplies; special travel,
J.
Coliwassa Sampler
15 /ea
transportation and freight; subcontracted services,
and
K.
Steam Cleaning Service (includes rental)
miscellaneous costs
Cost + 15%
1. Drill Rig/Tools
315 /clean
2. Down Hole Drill Tools Only
210 /clean
Equipment Replacement —
L.
Stearn Cleaner
140 /day
(when abandonment is more feasible than recovery) Cost
M.
Portable Generator (220 volt)
25 /day
Equipment Recovery —
N.
Magnetic Locator
25 /day
(when required by regulatory agencies or project
specifications)
Cost + 15%
Industrial Hygiene Equipment Rental
A.
Sampling Pump, 28.3 liter
$50 /day
Clerical/Drafting Services and Rentals
B.
Sampling Pump, High Flow
100 /day
A. Personnel Rates
C.
Sampling Pump, Dragger
25 /day
1. Word Processing Specialist
$53/hr
D.
Protimeter Moisture Monitor
100 /day
2. Draftperson
65/hr
E.
P -track Particle Counter
150 /day
B. Report Reproduction
F.
Carpet & Dust Sampler
25 /ea
1. Minimum (copying additional)
50 /report
G.
Wall Sampler
25 /day
2. Copying
.35 /sheet
H.
Indoor Air Quality Monitor
150 /day
C. Computer and Software Rental (personnel time extra)
I.
Capture Hood
150 /day
1. AutoCAD
25/hr
J.
Heat Stress Monitor
85 /day
2. AutoCad Plotting
1.00 /sq.ft.
K.
Sound Level Meter
48 /day
3. Air Dispersion Modeling
25 /hr
L.
Audio Dosimeter
48 /day
4. Ground Water Modeling
25/hr
M.
Microscope
25 /sample
D. Digital Camera/Photographs
N.
Bore Scope
25 /day
1. Camera Rental
25 /day
O.
Wet Wall Detector
25 /day
2. Color Photographs
1.50 /page
P.
Generator
25 /day
E. Direct Project Expenses
Cost +15%
Q.
AccuBalance
100 /day
A minimum charge of $100.00 per job may be assessed
to
Air
Monitoring Equipment Rental
cover administrative costs.
A.
Photoionization Detector
$100 /day
B.
Flame Ionization Detector
115 /day
C.
LEL Meter
50 /day
D.
Landtec Methane Meter
175 /day
E.
Gas Meter (LEL,02,H CO)
95 /day
F.
Methane Meter
50 /day
Page 2 of 2
SERVICE AGREEMENT - TERMS AND CONDITIONS Page 1 of 2
SECTION 1 - RESPONSIBILITIES
1_I - The party to whom the proposal /contract is addressed is considered the Client of American Engineering Testing, Inc.
(AET). The terms and conditions stated are binding, upon acceptance, on the Client, its successors, assignees, joint ventures
and third -party beneficiaries. Oral proposal acceptance or authorizing purchase orders from the Client are considered
formal acceptance of AET's terms and conditions.
1_2 - Prior to AET performing work, Client will provide AET with all information that may affect the cost, progress, safety
and performance of the work. This includes, but is not limited to, information on proposed and existing construction, all
pertinent sections of contracts between Client and property owner, site safety plans or other documents which may control or
affect AET's work. If new information becomes available during AET's work, Client will provide such information to AET
in a timely manner. Failure of client to timely notify AET of changes to the project including, but not limited to, location,
elevation, loading, or configuration of the structure or improvement will constitute a release of any liability of AET. Client
will provide a representative for timely answers to project - related questions by AET.
1_3 - Work by AET will not relieve other persons of their responsibility to perform work according to the contract documents
or specifications, and AET will not be held responsible for work or omissions by Client and other persons. AET does not
perform construction management, general contracting or surveying services and our presence on site does not constitute any
assumption of those responsibilities. AET will not be responsible for directing or supervising the work of others, unless
specifically authorized and agreed to in writing.
1_4 - Work by AET often includes sampling at specific locations. Inherent with such sampling is variation of conditions
between sampling locations. Client recognizes this uncertainty and the associated risk, and acknowledges that opinions
developed by AET, based on the samples, are qualified to that extent.
1 . - AET is not responsible for interpretations or modifications of AET's recommendations by other persons.
1 v 6 - Should changed conditigrts:be alleged, Client agrees to notify AET before evidence of alleged change is no longer
accessible for evaluation.
SECTION 2 - SITE ACCESS AND RESTORATION
2_1 - Client will furnish AET safe and legal site access.
2 - It is understood by Client that in the normal course of the work, some damage to the site or materials may occur. AET
will take reasonable precautions to minimize such damage. Restoration of the site is the responsibility of the Client.
SECTION 3 - SAFETY
3 - Client shall inform AET of any known or suspected hazardous materials or unsafe conditions at the work site. If, during
the course of AET's work, such materials or conditions are discovered, AET reserves the right to take measures to protect
AET personnel and equipment or to immediately terminate services. Client shall be responsible for payment of such
additional protection costs.
3 - AET shall only be responsible for safety of AET employees at the work site. The Client or other persons shall be
responsible for the safety of all other persons at the site.
SECTION 4 - SAMPLES
4_1 - Client is responsible for informing AET of any known or suspected hazardous materials prior to submittal to AET. All
samples obtained by, or submitted to, AET remain the property of the Client during and after the work. Any known or
suspected hazardous material samples will be returned to the Client at AET's discretion.
44 ^ 2 - Non - hazardous samples will be held for 30 days and then discarded unless, within 30 days' of the report date, the Client
provides a written request that AET store or ship the samples, at the Client's expense.
SECTION 5 - PROJECT RECORDS
The original project records prepared by AET will remain the property of AET. AET shall retain these original records for a
period of three years following submission of the report, during which period the project records can be made available to
Client at AET's office at reasonable times.
SECTION 6 - STANDARD OF CARE
AET will perform services consistent with the level of care and skill normally performed by other firms in the profession at
the time of this service and in this geographic area, under similar budgetary constraints. No other warranty is implied or
intended.
SECTION 7 - INSURANCE
AET carries Worker's Compensation, Comprehensive General Liability, Automobile Liability and Professional Liability
insurance. AET will furnish certificates of insurance to Client upon request.
- ACS40 - 1(02/05) - - - - AMERICAN- ENGINEERING- TESTING, - INC.- - --
SERVICE AGREEMENT - TERMS AND CONDITIONS Page 2 of 2
SECTION 8 - DELAYS
If AET work delays are caused by Client, work of others, strikes, natural causes, weather, or other items beyond AET's
control, a reasonable time extension for performance of work shall be granted, and AET shall receive an equitable fee
adjustment.
SECTION 9 - PAYMENT INTEREST AND BREACH
9.1 - Invoices are due on receipt. Client will inform AET of invoice questions or disagreements within 15 days of invoice
date; unless so informed, invoices are deemed correct.
9.2 - Client agrees to pay interest on unpaid invoice balances at a rate of 1.5% per month, or the maximum allowed by law,
whichever is less, beginning 30 days after invoice date.
9.3 - If any invoice remains unpaid for 60 days, such non - payment shall be a material breach of this agreement. As a result of
such material breach, AET may, at its sole option, terminate all duties to the Client or other persons, without liability.
9.4 - Client will pay all AET collection expenses and attorney fees relating to past due fees which the Client owes under this
agreement.
SECTION 10 - MEDIATION
10.1 - Client and AET agree that any claim, dispute or other matter in question arising out of or related to this Agreement
shall be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by
either party.
10.2 - Unless Client and AET mutually agree otherwise, mediation shall be in accordance with the Construction Industry
Mediation Rules of the American Arbitration Association. Request for mediation shall be in writing and the parties shall
share the mediator's fee and any filing fees equitably. The mediator shall be acceptable to both parties and shall have
experience in commercial construction matters.
SECTION Il - LITIGATION REIMBURSEMENT
Payment of AET costs for Client lawsuits against AET which are dismissed or are judged substantially in AET's favor will
be the Client's responsibility. Applicable costs include, but are not limited to, attorney and expert witness fees, court costs,
and AET costs.
SECTION 12 - MUTUAL INDEMNIFICATION
12.1 - AET agrees to hold harmless and indemnify Client from and against Iiability arising out of AET's negligent
performance of the work, subject to Section 13 and any other limitations, other indemnifications or other provisions Client
and AET have agreed to in writing.
12.2 - Client agrees to hold harmless and indemnify AET from and against liability arising out of Client's negligent conduct,
subject to any limitations, other indemnifications or other provisions Client and AET have agreed to in writing.
12.3 - If Client has indemnity agreement with other persons, the Client shall include AET as a beneficiary.
SECTION 13 - LIMITATION OF LIABILITY
Client agrees to limit AET's liability to Client arising from negligent acts, errors or omissions, such that the total liability of
AET shall not exceed $25,000 or shall not exceed the project fees, whichever is greater.
SECTION 14 - TERMINATION
After 7 days written notice, either party may elect to terminate work for justifiable reasons. In this event, the Client shall pay
for all work performed, including demobilization and reporting costs to complete the file.
SECTION 15 - SEVERABILITY
Any provisions of this agreement later held to violate a law or regulation shall be deemed void, and all remaining provisions
shall continue in force. However, Client and AET will in good faith attempt to replace an invalid or unenforceable provision
with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision.
SECTION 16 - GOVERNING LAW
This Agreement shall be construed, and the rights of the parties shall be determined, in accordance with the Laws of the State
of Minnesota.
SECTION 17 - ENTIRE AGREEMENT
This agreement, including attached appendices, is the entire agreement between AET and Client. This agreement nullifies
any previous written or oral agreements, including purchase /work orders. Any modifications to this agreement must be in
writing.
- ACS401(02J05) AMERICAN- ENGINEERING TESTING, -INC.
INDUSTRIAL HYGIENE
August 15, 2007
City of New Hope
c/o Mr. Jerry Pertzsch
Bonestroo
2335 Highway 36 West
St. Paul, MN 55113
I J: =4
SERVICES CORPORATION
Subject: Cost Estimate for Industrial Hygiene Services
Pre - Demolition Inspection and Sampling,
Bass Lake Apartments,
New Hope, Minnesota
Dear Mr. Pertzsch:
In response to your recent request, Industrial Hygiene Services Corporation (1HSC) is
providing a cost estimate for completing pre - demolition activities at the Bass Lake
Apartment complex in New Hope, Minnesota. We understand that these structures may be
demolished; however, four (4) of the five (5) buildings are currently occupied. No specific
timeframe has been identified for the demolition activities, but inspection, sampling, and
reporting must be completed within the next 30 days.
Scope of Work
Asbestos Material Survey
> IHSC personnel, certified by the Minnesota Department of Health (MDH) for
asbestos inspection, will survey the building. Suspect ACM will be identified and
quantified. Representative samples of materials will be collected for analysis.
> It is understood that one (1) of the five (5) buildings will be vacant and readily
accessible. Only accessible material sampling will be conducted in the occupied
buildings. In any of the buildings suspect material may be damaged as necessary
to collect samples; walls or ceilings may be penetrated to inspect for hidden
materials.
➢ National Emissions Standards for Hazardous Air Pollutants (NE:SHAP) regulation
requires that a thorough asbestos inspection, which includes destructive sampling,
4205 White Bear Parkway • Suite 500 , Vadnais Heights, MN 55110 - 651.766.9811 - fax 651.766.9822
Mr. Jerry Pertzsch
City of New Hope
Pre - Demolition Inspection and Sampling
Bass Lake Apartments, New Hope, Minnesota
August 15, 2007
Page 2 of 4
be completed prior to building demolition. Destructive sampling will only be
conducted in the building that has been condemned. Materials considered suspect
for asbestos that IHSC anticipates being identified in the buildings include roofing,
suspended ceiling systems, floor tiles, linoleum sheeting, flooring adhesive, plaster
sheetrock, texturing, tile grout, caulking, exterior siding, and thermal insulation (i.e.,
boiler, piping, or duct). IHSC estimates that up to 300 samples may be collected.
9 Asbestos samples will be analyzed according to EPA Method 600/R- 93/116, utilizing
polarized -light microscopy and dispersion - staining techniques. As required in the
MDH rules, the samples will be analyzed for asbestos by a laboratory that
successfully participates in the asbestos bulk analysis program of the American
Industrial Hygiene Association (AIHA) or is accredited for asbestos analysis of
building materials through the National Institute of Standards and Technology's
National Voluntary Laboratory Accreditation Program (NVLAP).
Lead Based Paint Sampling
➢ IHSC personnel will survey the building and identify paint that is no longer attached
to the substrate. Paint chip samples will be collected from any surface with greater
than two (2) square feet disrupted or delaminating paint. This will not be a full lead
paint survey. The intent of this survey is to satisfy Minnesota Pollution Control
Agency's (MPCA's) requirement of identifying the lead content of damaged paint
surface and debris prior to demolition of a building. IHSC estimates that up to 120
samples may be collected.
➢ The paint samples will be submitted to a laboratory accredited for analysis
according to EPA SW -846 Method 7420, utilizing Flame Atomic Absorption.
Regulated Materials Inventory
➢ IHSC personnel will inspect, identify, and list regulated materials that will need to be
removed prior to demolition. These items, in accordance with the MPCA's pre -
demolition checklist, include, but are not limited to:
• PCB- containing ballasts, capacitors, and similar items
• Mercury thermometers, switches, and similar items
• Fluorescent bulbs
• Oil (motor oil, hydraulic fluid, etc)
• Chlorofluorocarbons (CFCs) and hydrochlorofluorocarbons (HCFCs)
• Pressure treated wood
Mr. Jerry Pertzsch
City of New Hope
Pre - Demolition Inspection and Sampling
Bass Lake Apartments, New Hope, Minnesota
August 15, 2007
Page 3 of 4
• Stored chemicals and household hazardous waste
Batteries
Solid waste
High intensity discharge (HID) lamps
• Heating fuel oil tanks
Electronics
• Flammable waste traps
White goods and other appliance -like units
No excavation will be preformed as part of IHSC's inspection. In the event there is reason
to believe that suspect environmental concerns reside beneath building foundations,
notification will be included in IHSC's final report. If requested, arrangements will be made.
for further inspection during excavation activities.
Upon completion of the site survey and sample analysis, IHSC will prepare a final report,
which will include the following information:
A Summary of survey activities, methods, and results.
➢ Listing of surveyed and sampled materials, including information regarding
discovered asbestos material type, location, approximate quantity, and the EPA
NESHAP categorization (Friable, Non - Friable Category I or Category 11). This
information will assist with the determination of handling the materials during
demolition planning. Current state and federal regulations will be referenced.
9 Site diagrams illustrating sampled and discovered asbestos material locations.
These drawings will be illustrative only, and not "to scale ", or intended for abatement
bidding purposes.
A No asbestos management plan will be prepared as a part of the final report. It is not
necessary given the planned demolition of the campus.
IHSC will prepare project cost estimates based on the results of the inspection.
Mr. Jew Pertzsch
City of New Mope
Pre - Demolition Inspection and Sampling
Bass Lake Apartments, New Hope, Minnesota
August 15, 2007
Page 4 of 4
Proposed IHSC Proiect Schedule
IHSC is prepared to conduct the pre - demolition inspection activities upon your authorization
to proceed. It is anticipated that approximately eight (8) working days will be required for
the completion of the inspection site activities. The final survey report will be presented to
you within four weeks of site work completion.
Proiect Costs
The not -to- exceed fee for the pre - demolition inspection activities described is estimated to
be $18,000 based upon IHSC's rates. IHSC will invoice against this amount in a "time and
materials" fashion. For any additional and approved work, IHSC's Fee Schedule included
with this proposal will apply.
Any deviations from the cost estimates will be addressed with your office. The rates
presented on the attached fee schedule will be used to address additional fees. No additional
work will be completed without authorization from your office.
Thank you for contacting IHSC on this matter. We look forward to working with you on this
challenging project. Please contact directly at 651- 287 -5375 if you have any questions or
concerns.
Sincerely,
INDUSTRIAL HYGIENE SERVICES CORPORATION
Timothy P. Huber
Principal Consultant
Page 1 of 1
Jacobsen Curtis
From: Pertzsch, Jerry D [Jerry.Pertzsch @bonestroo.com]
Sent: Friday, August 24, 2007 7:52 AM
To: Vander Top, Vince T; Jacobsen Curtis
Subject: RE: Environmental Quotes
Vince and Curtis,
I have worked with AES a number of years ago and was happy with the work that they did.
The modifications that AES has suggested in the proposal seems somewhat reasonable. If AES was selected to do
the work, it would seem reasonable that they take samples for asbestos that do not require destruction of walls,
roofs, etc. in occupied buildings during the initial phase of testing. It is reasonable to do sampling that requires
destruction for access to samples until the buildings are vacant. This is similar to the comment by Legend about
sampling roofing materials after the building are vacant in the event of roof leaks.
Overall, the quote from AES was more than the quote from Legend. The hourly rates and sample rates from AES
were less than the rates from Legend. The price difference came in the number of samples checked for asbestos
and lead paint. AES assumed 200 asbestos samples and 50 lead paint samples compared to 100 and 5
respectively as assumed by Legend. The higher number of samples resulted in additional sample collection time
and report (64 hours vs. 43 hours).
In order to get the most accurate cost estimate for the abatement work, getting additional samples is beneficial
and should eliminate surprises of unknown hazardous materials during demolition. Therefore, strong
consideration should be given to the AES proposal over the Legend proposal. I should be noted that the work will
be done on a time and material basis so the City will only be paying for the actual time spent and the samples
analyzed.
Please let me know if you have any questions or comments.
Thanks,
Tel 651 - 604 -4895
Cell 651 - 775 -5100
jerry.pertzsch@bonestroo.com
onesoo
From: Vander Top, Vince T
Sent: Thursday, August 23, 2007 4:17 PM
To: Pertzsch, Jerry D
Subject: FW: Environmental Quotes
8/24/2007
Mr. Pat DiBartolomeo
Applied Environmental Sciences, Inc.
8441 Wayzata Blvd. Suite 103
Golden Valley, MN 55426
RE: Environmental Services Quote/ Award
Dear Mr. DiBartolomeo:
Congratulations!
The New Hope City Council at the City Council meeting last night authorized Applied
Environmental Sciences, Inc. to act as the city's environmental consultant for the
environmental survey of the Bass Lake Road Apartment complex. Your firm is
authorized to begin the 'Initial Survey' work per your submitted quote of $3,755.00.
Testing can begin as soon as we are able to arrange access to the property.
The 'Notice to Proceed' will be forwarded by e -mail once access to the site has been
arranged. Per the city's specified scope of services, the city will anticipate delivery of the
report regarding the 'Initial Survey' work within 15 days of your receipt of the 'Notice to
Proceed'.
If you have any questions, you can reach me at 763- 531 -5137 or by e -mail at
Oacobsen@ci.new-hope.mn.us If for any reason I am unavailable please feels free to
contact either the City Manager, Kirk McDonald at 763- 531 -5119 or Eric Weiss at 763-
531 -5114.
Sincerely,
Curtis Jacobsen
Community Development Specialist
CC: Kirk McDonald
4401 Xylon Avenue North + New Hope, Minnesota 55428 -4898 + www. ci.new- hope.mn.us
City Hall: 763- 531 -5100 + Police (non - emergency): 763- 531 -5170 + Public Works: 763 - 592 -6777 + TDD: 763 - 531 -5109
City Hall Fax: 763- 531 -5136 + Police Fax: 763 - 531 -5174 + Public Works Fax: 763- 592 -6776
Notice to Proceed
Applied Environmental Sciences, Inc.
Attn: Pat DiBartolomeo
8441 Wayzata Blvd, suite 103
Golden Valley, MN 55426
E -mail: pat.d @aesmn.com
August 31, 2007
As of the date shown above, Applied Environmental Sciences, Inc. is authorized
by this 'Notice to Proceed' to conduct an environmental survey of the buildings
at:
8400 Bass Lake Road
8420 Bass Lake Road
840158th Avenue North
841158th Avenue North
8421 58th Avenue North
All testing is to be conducted according to Minnesota Rules governing said
testing.
It is anticipated that Applied Environmental Sciences, Inc. will provide all survey
reports and test results to the city within 15 days of the date listed above.
Schedules for the survey work should be coordinated with Anne Erickson
at 763- 537 -4592 and Eric Weiss at 763- 531 -5114.
Aut4orized by:
Kirk McDonald
City Manager
4401 Xylon Avenue North * New Hope, Minnesota 55428 -4898 * www. ci.new- hope.mn.us
City Hal:��- @4ril�'F�b'�7�- 531 -5170 * Public Works: 763 - 592 -6777 * TDD: 763- 531 -5109
City Hall Fax: 763 -5 1 -5136 * Police Fax: 763- 531 -5174 * Public Works Fax: 763- 592 -6776
December 12, 2007
Mr Timothy Mayasich, Chair
Funding & Programming
Metropolitan Transportation Advisory Committee
390 Robert Street North
St Paul, MN 55101 -1805
Re: City of New Hope Federal TEA -21 Grant — County Road 10
City Project No,796 Bonestroo File No 000034 - 06178 -0
?' S
Dear Mr Mayasich,
2335 Highway 36W
St Paul. MN 55113
Tel 651- 636 -4600
Fax 651 - 636.1311
wtwv bonestroo com
We are sorry to inform you the City of New Hope will not be able to accept the Federal Funds made
available for the County Road 10 improvements west of Winnetka Avenue. The proposed improvements
were intended to be completed in conjunction with the redevelopment of apartment complex within the
project area It has been determined the redevelopment of this property is not feasible at this time,
especially within the time frame required by the funding program.
The proposed street improvements included realignment of an intersection, additional turn lanes,
elimination of and/or restrictions to access points, and increased sight distances. It is known these
improvements would increase safety and improve traffic flow as well as provide aesthetic benefit However,
it was intended that a portion of the local funding required for the project would come from tax increment
financing made available by the redevelopment of the property mentioned,
The City has been working over the last several years to purchase the property and work with a developer
to construct a more desirable living establishment along this section of County Road 10 A number of
factors have played a role in causing delays to this process including the recent lack of interest by
developers due to the state of the current market
New Hope has looked for options to fund the local portion for these improvements but without the
redevelopment of this parcel, an available source has not been found It is with regret that improvements to
County Road 10 can not be made at this time
Yours very truly,
BONESTR00
Jason P Quisberg, P E
New Hope City Engineer
Copy: Dan Erickson, Federal Aid Engineer Guy Johnson, New Hope Public Works Director
Dmitry Tomasevich, Federal Aid Project Manager Kirk McDonald, New Hope City Manager st Paul
St Cloud
Rochester
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Chicago
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Zois
Originating Department
Community Development
By: Curtis Jacobsen, CD
an M-TUMATU e
Approved for Agenda
January 28, 2008
Kirk McDonald, Executive Director
Agenda Section
EDA
Item No.
5
Resolution approving first amendment to interim agreement with Insignia Development for the Bass Lake
Road Apartments redevelopment project (improvement project no. 795)
Requested Action
Staff requests that the Authority approve the first amendment to the interim agreement with Insignia
Development and authorize signatures. A representative from Insignia will be in attendance at the meeting,
as Don Uram is unable to attend.
Policy /Past Practice
It is a past practice of the Authority to amend agreements as may be necessary and appropriate based on the
circumstances related to that particular agreement.
Background
On November 26, 2007, Don Uram from Insignia Development provided an update to the Council regarding
the interim agreement and requested a one year extension for all timelines within the agreement. The Council
discussed a one year and possibly a shorter six month extension or a contract contingency. The intent of a
contingency would be to allow either party to withdraw from the agreement should it be in their best interest
to do so. An amendment has been drafted which extends all timelines within the initial agreement by one
year. This agreement also adds a contingency that will allow either or both sides to withdraw from the
agreement upon 45 days notice.
Attachments
• Resolution
• 1st Amendment to Interim Agreement
• Original Interim Agreement
• Excerpts from November 26 Citv Council minutes
Motion by Second by
To: I} k}_
I: \RFA \PLANNING \PLANNING \Resolution approving 1st amendment to
interim agreement 1- 28- 08.doc
EDA Resolution 2008- 02
Resolution approving first amendment to interim agreement
with Insignia Development for the Bass Lake Road Apartments redevelopment project
(improvement project no. 795)
WHEREAS, the Economic Development Authority and Insignia Development
entered into an Interim Agreement on May 14, 2007; and
WHEREAS, the Interim Agreement has various specific dates for actions by the
parties to the agreement; and
WHEREAS, due to the housing market slowing and its projected recovery being
months away Insignia Development has requested a one year extension
for all timelines within the agreement; and
WHEREAS, there is no benefit to the City in proceeding with the timelines as
outlined in the initial agreement
NOW, THEREFORE, BE IT RESOLVED, by the Economic Development Authority in
and for the City of New Hope, Minnesota as follows:
1. That all timelines within the Interim Agreement between Insignia
Development and the Economic Development Authority shall be
extended by one year.
2. That Insignia Development shall have the right to withdraw from
said agreement upon 45 days notice to the EDA.
3. That the EDA shall have the right to withdraw from said agreement
upon 45 days notice to Insignia Development.
Adopted by the Economic Development Authority of the city of New Hope, Hennepin
County, Minnesota, this 28th day of January 2008.
. � be"—
Presiden
Attest:
< 1
Executive Director
Excerpt from November 26, 2007 City Council minutes
IMP. PROJECT 795 Mayor Opem introduced for discussion Item 8.2, Update from Insignia
Item 8.2 Development regarding the Bass Lake Road apartment site
(improvement project no. 795).
Mr. Kirk McDonald, city manager, stated Don Uram has been invited to
the meeting to give an update regarding the potential redevelopment of
the Bass Lake Road Apartments site. He stated the city entered into an
interim agreement with Insignia Development on May 14, 2007. He
stated Insignia is a very reputable company and staff is pleased they
remain interested in the site. Mr. McDonald stated the terms of the
interim agreement have several timelines identified, and the first
deadline is the provision of a market study by December 1. He stated the
developer submitted a letter addressing the current market conditions
and requested a one -year extension of the timelines. Mr. McDonald
reported that staff supports the one -year extension due to the current
housing market and the fact that the city will not have to begin the RFP
process again.
Mr. McDonald reminded the Council that the Bass Lake Road
Apartment property acquisition will be discussed later this evening in a
closed session.
Mr. Don Uram, Insignia Development, was recognized. He pointed out
the market conditions pose a challenge and it does not appear that
conditions will improve in the next year. He acknowledged Insignia's
continued interest in the site and asked for a one -year extension. He
stated although a formal market study was not undertaken he advised
the Council that within the 13 county area, Insignia typically requests
9,000 building permits but this year the number was less than 5,000.
Council Member Stauner asked whether Mr. Uram was still considering
a high density development.
Mr. Uram indicated they have not explored anything else and would
still consider a multi -story high density housing project for the site.
Council Member Stauner suggested granting a shorter extension as the
city is locked into an exclusive negotiation contract. Council Member
Nolte asked for a contingency or only a six month extension.
Mayor Opem stated if the city received an offer by another developer,
the city could ask Insignia to release the agreement.
Mr. Steve Sondrall, city attorney, agreed that new terms could be
negotiated.
Mr. Uram acknowledged that he would support a contract contingency.
He noted from a developer's standpoint he would not want to tie up the
site.
The Council agreed to a 90 -day extension to enable Mr. Uram to meet
with Mr. Sondrall to develop an interim agreement with a contingency
clause.
MOTION Motion was made by Council Member Stauner, seconded by Council
Item 8.2 Member Hoffe, to grant a 90 -day extension and directing the city
attorney to draft a new interim agreement with a contingency clause.
All present voted in favor. Motion carried.
INTERIM AGREEMENT
This INTERIM AGREEMENT entered into effective the 14th day of May, 2007, by and
between the Economic Development Authority in and for the City of New Hope, Minnesota, a
Minnesota public body corporate and politic (the "Authority ") and Insignia Development LLC, a
Minnesota limited liability company (the "Redeveloper ").
WHEREAS, the Bass Lake Road Apartments site (the "Site ") consists of approximately 3.6
acres of land with five 12 -unit rental apartment buildings at 8400 and 8420 Bass Lake Road and
8401, 8411 and 8421- 58th Avenue; and
WHEREAS, the Redeveloper might determine to expand the redevelopment site to include
the four single- family lots at 8400, 8404, 8408, and 8412 58th Avenue North; and
WHEREAS, the Authority desires for the Site to be redeveloped as owner - occupied market -
rate housing or mixed -use development; and
WHEREAS, the Redeveloper is proposing a redevelopment (the "Project ") for the Site and
has requested that the Authority negotiate exclusively with the Redeveloper while the Project is
being studied.
WHEREAS, the Authority is willing to negotiate exclusively with the Redeveloper until
October 1, 2008, provided that deadlines for certain milestones described below are met.
NOW, THEREFORE, in consideration of the premises and mutual obligations of the parties
contained herein, each of them does hereby agree as follows:
1. Interim Nature of Agreement The Authority and the Redeveloper agree that this
Agreement is intended to be preliminary in nature. Before the Authority and the Redeveloper can
make a decision on whether to proceed with the Project, it will be necessary to assemble and
consider information relating to the economics, site assembly, phasing, environmental remediation
and other aspects of the Project. The purpose of this Agreement is to allow the Redeveloper an
opportunity to assemble such information, to prepare a preliminary concept plan and to negotiate
with the Authority concerning the approval of a term sheet (the "Term Sheet ") with a view to
eventual execution of a contract for private redevelopment (the "Redevelopment Agreement ")
which will set forth the rights and responsibilities of the Authority and the Redeveloper with
respect to the Project.
2. Undertakings of the Authority.
(a) The Authority agrees to cooperate with the Redeveloper in the Redeveloper's
undertakings and agrees that during the term of this Agreement the Authority will
not negotiate with any third party in connection with redevelopment of the Site.
(b) The Authority will negotiate with the Redeveloper in good faith the terms of the
Redevelopment Agreement, which includes examining options for acquisition,
tenant relocation, demolition, infrastructure improvements, and the creation of a tax
increment financing district for the Site.
(c) The Authority will provide to the Redeveloper all market analyses, blight reports,
surveys and soil, engineering, and geotechnical reports that have been done for the
Site, as well as previous concept plans and estimates of any environmental
remediation and soils correction costs prepared by previous redeveloper candidates
for the Site.
(d) The Authority will begin negotiations with the current property owner in an
attempt to acquire the Site.
3. Undertakings of the Redeveloper
(a) By December 1, 2007, the Redeveloper will review the reports and other materials
from the Authority referenced above and will complete a market study for the
project site.
(b) By April 1, 2008, the Redeveloper will, in consultation with the Authority, the City
and City residents, develop a preliminary concept plan. If the Redeveloper proposes
to redevelop an area larger than the Site, the Redeveloper must indicate its ability to
acquire the additional parcels voluntarily as evidenced by executed options or
purchase agreements.
(c) By June 1, 2008, the Redeveloper will also complete any additional environmental
assessment the Redeveloper deems necessary to estimate the cost of any
environmental remediation and soil corrections in order to construct the Project or
will notify the Authority that no further testing will be required.
(d) By August 1, 2008, the Redeveloper shall submit a construction pro forma, finished
housing unit values and such other financial information as the Authority or its
redevelopment consultants may request in order to assess the economic feasibility
of the Project, the amount of Authority assistance to be provided to the project, and
the price to be paid by the Redeveloper to the Authority for the Site.
(e) By September 1, 2008, the Redeveloper shall:
• Host a community open house in conjunction with city staff to present project
plans and solicit feedback from the neighborhood; and
• Obtain Authority approval of a Term Sheet.
(f) By October 1, 2008, the Redeveloper will have negotiated and obtained Authority
approval of a Redevelopment Agreement.
2
(g) During the term of this Agreement, the Redeveloper shall also:
• Present progress reports to the Authority or to City Council, if requested; and
• If the Redeveloper determines that the Site is not economically feasible to
redevelop, the Redeveloper shall deliver to the Authority for its unrestricted
use at no cost to the Authority all work product, market analysis, architectural
and engineering reports, construction budget, research materials, and other
documentation produced for the Site.
4. Responsibility for Costs and Redeveloper Deposit
(a) During the term of this Agreement, the Authority or the City shall be responsible
for fees and costs of its planning and engineering consultants and the City Attorney
(except as set forth in subparagraphs (b)(3) and (4) below).
(b) The Redeveloper shall be responsible for:
(1) fees and costs of its counsel and consultants,
(2) the cost of any additional market studies, environmental analyses,
soil borings, or surveys performed by the Redeveloper,
(3) if the Redeveloper proposes to redevelop an area larger than the Site,
the additional costs of property acquisition, resident relocation,
demolition, blight analysis, surveys, and environmental testing for
the additional parcel(s), as well as the cost of any required re-
engineering of the infrastructure improvements described in
subparagraph (a)(3) above (such costs may be eligible for
reimbursement with tax increment, however), and
(4) fees incurred after the date of Authority approval of this Agreement
by the Authority's redevelopment counsel, Krass Monroe, P.A., for
financial and feasibility analysis of the Redeveloper's project,
drafting and negotiation of the Term Sheet and Redevelopment
Agreement, and, with respect to any additional parcels to be
acquired by the Redeveloper, review of blight analysis and review of
qualification of such parcels for inclusion in the tax increment
district.
(c) Upon execution of this Agreement, the Redeveloper shall pay a non - refundable fee
of $500.00 to the Authority. Upon the Redeveloper's submittal of the concept plan,
the Redeveloper shall also make a deposit of $5,000.00 to be applied by the
Authority to reimburse costs and fees incurred by the Authority for which the
3
Redeveloper is responsible under this Paragraph 5. The Redeveloper shall replenish
this deposit when the balance falls below $1,000.00 upon request by the Authority.
(d) In accordance with City policy, the Redeveloper will pay all normal and customary
City fees associated with the plan review and approval process.
5. Term of Agreement This Agreement for exclusive negotiations shall be binding
upon the parties until October 1, 2008, unless terminated sooner by the Authority for the
Redeveloper's failure to timely comply with any of the deadlines set forth in Paragraph 3 or by
mutual agreement of the parties.
6. City and Authority Use of Work Product If the Redeveloper decides not to proceed
with redevelopment of the Site, the Redeveloper shall make available at no cost to the City and the
Authority for their unrestricted use all available non - proprietary work product, including market
analyses, soil and engineering reports, geotechnical reports, infrastructure construction budgets,
and other documentation produced specifically for the Site.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in
each of their names as of the date first above written.
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
INSIGNIA DEVELOPMENT LLC
" a By: _
Its:��
L,
r`3
January 31, 2008
MR. Don Uram
Insignia Development
6889 Rowland Road Suite 100
Eden Prairie, MN 55344
Dear Don Uram:
As you are aware, at the January28, 2008, New Hope Economic Development Authority
meeting, the EDA approved a motion authorizing the first amendment to the interim
agreement with Insignia Development. This amendment extends all deadlines within
the original agreement by one year. Thanks for attending the meeting a signed copy of
the agreement and resolution are enclosed.
We look forward to continuing to work with you over the next year on the proposed
redevelopment of the Bass Lake Road Apartments site. If you have any questions please
give me a call at 763 -531 -5137.
Sincerely,
Curtis Jacobsen
Community Development Specialist
Enclosures
CC: Valerie Leone (improvement project file #795)
CITY OF NEW HOPE
4401 Xylon Avenue North e New Hope, Minnesota 55428 -4898 ® www. ci.new- hope.mn.us
City Hall: 763 -531 -5100 ® Police (non - emergency): 763 -531 -5170 ® Public Works: 763- 592 -6777. TDD: 763- 531 -5109
City Hall Fax: 763- 531 -5136 ® Police Fax: 763- 531 -5174 . Public Works Fax: 763- 592 -6776
FIRST AMENDMENT
INTERIM AGREEMENT
This the First Amendment to the Interim Agreement by and between the
Economic Development Authority in and for the City of New Hope, Minnesota, a
Minnesota public body corporate and politic (the "Authority ") and Insignia
Development LLC, a Minnesota limited liability company (the "Developer ") entered
into this 28th day of January, 2008.
WHEREAS, the Authority and the Developer have entered into an Interim
Agreement whereby they have agreed to negotiate exclusively with each other for a
period of time toward the potential redevelopment of the Bass Lake Road Apartment
site; and
WHEREAS, due to a downturn in the housing market the Developer has asked
that the Authority for a one year extension on all timelines in the Interim agreement; and
WHEREAS, the Authority can see the benefits to both parties by extending the
timeline that currently exists; and
WHEREAS, the Authority desires to have a release clause included along with
and extension of the basic agreement timeline.
NOW, THEREFORE, in consideration of the premises and mutual obligations of
the parties contained herein, each of them does hereby agree as follows:
1. Extended Timeline. The Authority and the Developer agree to extend the
timeline in the original Interim Agreement by one year for all items innumerate within
the agreement.
2. Release of Obligations. The Authority and the Developer agree that should an
opportunity become apparent for either or both parties prior to the first revised
submission date making it necessary to seek a release from their obligations within this
agreement they will meet the following minimum requirements.
(a) The Authority shall provide the Developer with 45 days advance
notice regarding its termination of this agreement.
(b) The Developer shall provide the Authority 45 days advance notice
prior to tendering its withdrawal from this agreement.
First Amendment
Interim Agreement
January 28, 2008
Page 2
IN WITNESS WHEREOF, the parties have caused this Amendment to the
Interim Agreement to be duly executed in each of their names as of the date first above
written.
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF NEW HOPE, MINNESOTA
By:
President
By: �a
Executive Director
INSIGNIA DEVELOPMENT, LLC
t
By: r
Its: lGl1`
COUNCIL
V1q Request for Action
Originating Department
Approved for Agenda
Agenda Section
Community Development
September 22, 2008
Planning and Development
Item No.
By: Eric Weiss, CD Assistant
By: Kirk McDonald, City Manager
Curtis Jacobsen, CD Director
8.2
Resolution requesting the Hennepin County Housing and Redevelopment Authority (HRA) allow an expansion
of eligible uses and extension of project deadline to Hennepin County's Transit Oriented Development grant
program for funds to assist with the redevelopment of the Bass Lake Road Apartments site (8400 and 8420 Bass
Lake Road and 8401, 8411, and 842158t' Avenue) (improvement project no. 795)`
Requested Action
Staff requests the City Council approve the attached resolution requesting alterations to the Cooperative
Agreement between the Hennepin County HRA and city of New Hope for Hennepin County's Transit
Oriented Development (TOD) grant program. Staff recommends that the city request an expansion of grant
funds eligible uses for the $100,000 allocated towards the construction of a bus shelter and a two year
extension of the required project completion date to December 31, 2010.
Policy /Past Practice
City goal #2 emphasizes the maintenance and redevelopment of commercial and residential properties within
the city. The city seeks to move toward its goal through targeted redevelopment projects, such as the
proposed redevelopment of the Bass Lake Road Apartments site. Because of the high costs associated with
redevelopment, the city seeks grant assistance, whenever possible, to improve the financial feasibility of
projects.
Background
The city, in an attempt to acquire additional funds to support the redevelopment of the Bass Lake Road
Apartments, applied for a TOD grant from Hennepin County. In June of 2006, the city was awarded a TOD
grant in the amount of $350,000 for improvements to the Bass Lake Road Apartment site and surrounding
area to make the area more transit friendly. The city was awarded $250,000 for the expansion of the water
main to the Bass Lake Road apartment site and $100,000 for the construction of a bus shelter. The signed
Motion by \ , i- Second by
To: adi 't =) ( 36
I: \ RFA \ PLANNING \ Livable Communities \ Bass Lake Road Apts \ Q & R- Resolution approving extension for TOD grant.doc
Request for Action, Page 2 of 2
September 22, 2008
Cooperative Agreement (June 2, 2006) between the city and the county states the project is to be completed by
December 31, 2008.
Staff has met with Hennepin County staff to discuss the project deadline. County staff suggested that because
the city has made significant progress on the redevelopment of the Bass Lake Road Apartments - including
the purchase and demolition of the apartment complex - that the city would be a good candidate for an
extension of the project deadline by two years. City and county staff also discussed the possibility of
expanding the eligible uses for the $100,000 in funds allocated for the bus shelter to also include pedestrian
and safety improvements. County staff has suggested the city is a strong candidate for those changes as well.
If approved by the Hennepin County HRA, the city would have until December 31, 2010, to complete the
authorized work. The city would move forward with the water main project as approved in the original
Cooperative Agreement. As for the bus shelter funds, the city still intends to install a bus shelter at Bass Lake
Road and Xylon Avenue. Staff has received estimates from two bus shelter companies and has determined a
single bus shelter could be customized, purchased and installed for well under $20,000. The city will request
that the additional funds be permitted to be spent on pedestrian and safety improvements such as pedestrian
street lighting, sidewalk improvements and street furniture. The pedestrian and safety improvements, along
with the bus shelter, will help to create a pedestrian and transit friendly environment and a cohesive corridor
streetscape.
Attached is a draft letter from staff to Hennepin County HRA requesting the grant changes and explaining
the progress and future plans for the project. The letter explains that due to market conditions the project is
on hold but that the city fully intends on pursuing a residential redevelopment project once market conditions
improve.
Recommendation/Next Steps
The attached resolution expresses support for the grant changes and requests approval from the Hennepin
County HRA. Staff recommends approval of the resolution.
If the Council approves the resolution, city staff will forward the signed resolution and letter requesting grant
alterations to the appropriate Hennepin County staff. From there, county staff will present New Hope's
request to the Hennepin County HRA in November.
Attachments
1. Resolution
2. Cooperative Agreement - June 2, 2006
3. Letter to Hennepin County HRA and attachments
City of New Hope
Resolution No. 08136
Resolution requesting the Hennepin County Housing and
Redevelopment Authority (HRA) allow an
expansion of eligible uses and extension of project deadline to
Hennepin County's Transit Oriented Development grant
program for funds to assist with the redevelopment of the
Bass Lake Road Apartments site (8400 and 8420 Bass Lake Road and 8401, 8411,
and 842158th Avenue) (improvement project no. 795)
WHEREAS, the Bass Lake Road Apartment site (the "Site ") consists of approximately 3.5
acres of land with five tax parcels at 8400 and 8420 Bass Lake Road and 8401,
8411 and 8421 - 58th Avenue; and,
WHEREAS, the city plans to redevelop the Site into for -sale multi- family housing with an
emphasis on transit, walkability, and general improved quality of life in the
corridor; and,
WHEREAS, the city sought grant funds to make the project financially feasible by assisting
with the redevelopment costs; and,
WHEREAS, in 2006, Hennepin County HRA awarded the city a $350,000 Transit Oriented
Development (TOD) grant to support multi - jurisdictional Transit Oriented
Development housing and redevelopment projects located adjacent to transit
opportunities; and,
WHERAS, the city purchased and demolished the site in the summer of 2008 in preparation
for residential TOD redevelopment; and,
WHERAS, due to market conditions, redevelopment plans have been put on hold and will
resume when market conditions have improved; and,
WHERAS, the city is requesting an extension of the project deadline as outlined in the
Cooperative Agreement from December 31, 2008, to December 31, 2010, and an
expansion of eligible expenses for the $100,000 allocated towards the
construction of a bus shelter at Bass Lake Road and Xylon Avenue to include
pedestrian and safety improvements; and,
NOW, THEREFORE, BE IT RESOLVED, the City Council of the city of New Hope, Minnesota
supports the Transit Oriented Development grant request for changes by the city
of New Hope for the Bass Lake Road Apartments redevelopment site.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd
day of September, 2008.
September 23, 2008
Hennepin County Housing and Redevelopment Authority
417 N. 5th St, Suite 320
Minneapolis, MN 55401
Dear Hennepin County Housing and Redevelopment Authority Commissioners,
As you are aware, in 2006 the city of New Hope applied for and was awarded a Transit
Oriented Development (TOD) grant in the amount of $350,000 to support the city's "Village on
the Green" project. Since then the city has made extensive progress on the project, but due to
market conditions the project has stalled and consequently the progress on the TOD
improvements has been put on hold as swell. Due to market conditions and the financial status
of the developer, the project will be different than as proposed — although a high density owner-
occupied resident development remains the city- desired product — and most likely a new
developer will be chosen. The city fully intends on moving forward with the housing project
when the housing and financial markets improve.
At this time, the city would like to request an expansion of eligible expenses for the $100,000 in
grant funds originally allocated for the construction of a new transit shelter on Hennepin
County Road 10 (Bass Lake Road) in support of the housing project to include pedestrian and
public safety improvements. The city would also like to request a two year extension on the
project to December 31, 2010.
Progress to date:
The city of New Hope has for years been actively pursuing the purchase and redevelopment of
the Bass Lake Road Apartments site (Bass Lake Road and Yukon Avenue). The 60 -unit
apartment complex had been a problem property for decades and an eye sore for residents and
users of the adjacent golf course. Negotiations for the site purchase finally came to a close in
May of 2008 when the city purchased the properties from the owner for $2.25 million.
! i'
4401 Xylon Avenue North ® New Hope, Minnesota 55428 -4898 ® www. ci.new- hope.mn.us
City Hall: 763 - 531 -5100 ® Police (non - emergency): 763- 531 -5170 ® Public Works: 763- 592 -6777 ® TDD: 763- 531 -5109
City Hall Fax: 763- 531 -5136 ® Police Fax: 763 - 531 -5174 ® Public Works Fax: 763- 592 -6776
In the summer of 2008, the five apartment buildings were demolished and the site cleared
(photographs enclosed). Currently, the site has been seeded for grass and the space will be used
as an interim green space. The city has made significant progress on this project and is prepared
to move forward with site planning and development once market conditions approve.
Status of Grant Authorized Work:
The city was awarded a TOD grant in the amount of $350,000, of which $250,000 was allocated
for the installation of an expanded water main on Hennepin County Road 10 (Bass Lake Road)
and $100,000 for the construction of a new transit shelter on Hennepin County Road 10. The city
fully intends to begin and complete the water main project in the near future with the $250,000
allocated grant funds. In reviewing the project needs and potential costs, the city has
determined the $100,000 bus shelter funds may be best spent under an expanded set of uses.
Request:
The city is requesting the Hennepin County HRA Board expand eligible uses for the $100,000
bus shelter grant funds to include pedestrian and safety streetscaping improvements - in
addition to the bus shelter already allowed in the grant award - to improve the accessibility,
safety and appearance of Hennepin County Road 10 and future TOD residential development.
In researching bus shelter cost estimates, the city has determined $100,000 will be more than
adequate to construct a bus shelter at Hennepin County Road 10 and Xylon Avenue. From the
initial cost estimates the city has received, a bus shelter could be customized per the city and
county's desires, purchased and installed for under $20,000 (that number being on the high end
of estimates). The city believes that the remainder of the funds could be better spent on other
transit oriented improvements such as increased lighting, pedestrian access and street furniture.
Such improvements should increase ridership of bus routes along Hennepin County Road 10 as
the improvements, when included with the bus shelter, would provide a safer and more
comfortable space for transit users and pedestrians. At this point the city has not determined
the specifics or the extent of the pedestrian and safety improvements but the intention would be
to match the bus shelter and streetscaping improvements to provide for an aesthetically
pleasing corridor.
The city is also requesting an extension to the project completion date deadline of December 31,
2008, as written in the cooperative agreement to December 31, 2010, to allow the city time for
market conditions to improve.
To date the city has not expended any TOD funds on the project. Currently, the city is working
with the developer to determine if they will be able to move forward with the project. It is likely
the city will need to do another Request for Proposals to attract a new developer. No recent
market studies have been conducted since the change in the housing and financial markets.
Attached is an approved resolution from the New Hope City Council supporting the expanded
eligible uses and two year project extension.
If the Hennepin County HRA Board approves the city's request, staff will begin work on
preparing for bus shelter and streetscaping improvements in the near future.
Thank you for your consideration of the city's request.
Sincerely,
Curtis Jacobsen
Community Development Director
Attachments:
Pictures of Bass Lake Road Apartment demolition and site clearance
Bus shelter estimates
Cc: Patrick Connoy, Economic Development Project Coordinator
Patricia Fitzgerald, Senior Planning Analyst
Kirk McDonald, New Hope City Manager
Eric Weiss, Community Development Assistant
Air-Flo Smoking Shelters
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and custom size units.
All dimensions are +- 1~
We reserve the right to improve our product without notice,
Cancelled orders subject to minimum
2O% restocking
charge.
All shipments F.D.B. Canton, Michigan, unless apacifiodotherwise.
I il L I
3 GPUNWALD STREET CLIFTON, NJ D7013 • 973 -614 -9800 • FAX 973 - 614 -8091
0
BUS PASSENGER SHELTER ROOF DESIGN
MOUSE
SAW!
PRICES ARE FO.B CLIFTON, NJ
ALUMINUM: 313 DARK BRONZE ANODIC FINISH 10% DISCOUNT
GLAZING: 1/4" CLEAR TEMPERED GLASS
BENCH: EXTRUDED ALUMINUM
ROOF: ROOF DOMES: 1/4" WHITE TRANSLUCENT ACRYLIC
BARREL ROOF: 1/4" TWIN WALL POLYCARBONATE
POLY HIP ROOF: 1/4" TWIN WALL POLYCARBONATE
RIDGE ROOF: ALUMINUM STANDING SE4,11
NOTE: Poly Hip Roof can be ridge vented at no additional charge.
e-mail: staff@handi-hut.com website: hftp://www.handi-hut.com
January, 2007
3 GRUNWALD STREET: CLIFTON, NJ 07013 • 973-614-1300 • FAX 973-614-8011
ACCESSORIES FOR PASSENGER & SMOKING SHELTERS
DESCRIPTION
PRICE
12", 775 CFM FAN
$200.00
36" ALUMINUM DOOR
$550.00
ASHTRAY
$92.00
BOTTOM CLOSURE PANELS:
MODELS 4-2 (10'0 60")
$465.00
MODEL S 6-2 (15'0" X 5'0")
$640.00
MODEL S 6-3 (160" X 7
$725.00
MODEL S 4-4 (10'011 x 10 1 0))
$640.00
MODEL S 6-6 (15'0 X 15 0 11 )
$915.00
HEATERS - Infrared Heater - 1500 W 120 Volts
$495.00
with Wall Thermostat
LIGHTS - Flourescent with Wall Switch Sensor
$340.00
SIGNS -"'Designa-ted-Smc)king-A-rea"
$52.00
WINDOWS - Projected
$345.00
BENCH:
Free Standing 6'0" Length
$220.00
Pedestal 6'0" Length
$210.00
411"
e-mail: staff@handi-hut.com website: hftp://www.handi-hut.com July, 2006
��1'1�4�Ift
Hennepin County Department of Housing, Community Works & Transit
417 North Fifth Street, Suite 320
Minneapolis, Minnesota 55401 -1362
612 -348 -9260, Phone
612- 348 -971 b, Fax
612- 596 -6985, TDD/TYY
www. co. hennepin.mn.us /tcw /welcome.htmi
November 24, 2008
Curtis Jacobsen
Community Development Director
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
RE: Hennepin County Contract No. A061043 First Amendment
Dear Mr. Jacobsen:
Attached please find Hennepin County Contract No. A061043 First Amendment which
extends the term and makes a minor modification to Attachment A. Please review the
amendment and have all three originals signed and returned to me. Please continue to keep
me informed of progress on this project.
If you have questions call me at 612 -543 -0864.
st
Enclosure
An Equa/Opportunity Employer
Recycled Paper
Hennepin County Contract No. A061043
FIRST AMENDMENT TO
COOPERATIVE AGREEMENT FOR
VILLAGE ON THE GREEN
This First Amendment is made and entered into by and between the County of Hennepin,
State of Minnesota, a public body corporate and politic, hereinafter referred to as the
"COUNTY," A -2300 Government Center, Minneapolis, MN 55487, and City of New Hope, a
public body corporate and politic, hereinafter referred to as the "CITY," 4401 Xylon Avenue
North, New Hope, MN 55428, and the Hennepin County Housing and Redevelopment Authority,
a public body corporate and politic, hereinafter referred to as the "HCHRA," 417 North Fifth
Street, Suite 320, Minneapolis, MN 55401 -1362.
WHEREAS, the parties entered into Contract No. A061043 (the "Agreement ") as
authorized by Hennepin County Resolution No. 06 -10 -563; and
WHEREAS, the Agreement between the parties provides $350,000 for completion of
improvements as part of the Village on the Green Project and disbursement of funds by
December 31, 2008; and
WHEREAS, the CITY has commenced the Project by acquiring property, abating and
demolishing buildings and will complete the construction of the eligible activities for the Project
by December 31, 2010; and
WHEREAS, the parties agree the term of the Agreement should be extended.
WHEREAS, the parties agree that Attachment A of the Agreement should be modified.
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
A. The first sentence of Section 1 of the Agreement shall be amended to read:
1. Term of the Agreement The CITY agrees to complete the Project described in
Section 2 by December 31, 2010.
B. The original Attachment A is replaced with the revised Attachment A attached to this
Amendment.
Except as herein amended, the terms, conditions and provisions of the original
Agreement shall remain in full force and effect.
The CITY and the HCHRA having signed this Amendment, and the Hennepin County
Board of Commissioners having duly approved this Amendment on the day of
, 2008, and pursuant to such approval, the proper COUNTY officials having signed
this Amendment, the parties hereto agree to be bound by the provisions herein set forth.
COUNTY OF HENNEPIN
ATTEST:
Deputy /Clerk of the County Board
Date:
Chair of Its County Board
Date:
Assistant County Attorney
Date:
Assistant/Deputy /County Administrator
Date:
M e
Assistant County Administrator —
Public Works
Date:
Assistant County Attorney
Date:
Department Director, Housing,
Community Works and Transit
Date:
�► t
Chair of Its Board
Executive Director
By:
2
C 1'
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y
CITY OF NEW HOPE
ATTACHMENT A
Authorized Work
$250,000 Installation of a new water main on Hennepin County Road 10
(Bass Lake Road) in support of the Village on the Green Project.
$100,000 Construction of a new transit shelter and related pedestrian
improvements on Hennepin County Road 10 (Bass Lake Road) in
support of the Village on the Green Project.
$350,000 Total